HomeMy WebLinkAbout23.11.17 - Minutes, Local Management BoardWashington County
OFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET & FINANCE
Washington County Office of Grant Management
100 W. \Vashington Street, Room 2200
Hagerstown, MD 21740
Local Management Board Meeting
Virtual Meeting Minutes
November 17, 2023
Members present via zoom: Gerry Kendle, Sarah Nadeau, Dennis Whitmore and
Sheriff Albert
Alternates present via zoom: Linda Yale -Chair, Brooke Kerbs, Amanda Bishop and
Heather Guessford
Staff present via zoom: Rachel Souders, Nicole Phillips, and Ju.lie Mackereth
I. Opening-Welcome
• Linda Yale, Chair called the meeting to order at 9:03 a.m. She welcomed
everyone.
II. Approval of Minutes -September 22, 2023
A motion was made by Gerry Kendle, seconded by Brooke Kerbs to approve the
September 22, 2023, Local 1\;fanagemenf Board minutes as 1,vritten.
motion approved.
III. Staff Report -Nicole reported on tbe foJlov.'ing:
• Staff are currently working on FY22 Reconciliation monitoring ,.vith the state.
• LMB Directors meeting on November 7th -no budgetary nor priority changes to
the FY25 NOFA.
• Attendance reminder -Individual Voting Members -Community Members
► A third missed meeting in any fiscal year may result in a
letter to the member from tbe Board chair regarding the
attendance policy.
► Disassociation from the board as a voting member may
occur after the third absence ofregularly scheduled meetings
in any fiscal year.
100 West Washington Street, Suite 2200 I Hagerstown, MD 21740-4885 1 P: 240.313.2040 IF: 240.313.2041 1 Hearing Impaired: 7-1-1
WWW.WASHCO-MD.NET
Ex officio Voting Agencv Members-Mandated Members
► A second missed meeting -a letter from the Board chair to
the member reminding the member of Board Attendance
Policy.
► A third missed meeting-a letter to the Commissioners from
the LMB chair advising them of the member's lack of
attendance (copy to board member).
► A fourth missed meeting -a letter from the Commissioners
to the member's state agency advising of the member's lack
of participation.
Excusable Absence -The LMB Executive Committee may excuse a member from
attendance for a reasonable cause. To obtain an excused absence the member must
submit a request in writing or by email within seven (7) days of the meeting to the
OGM-LMB Point of Contact. Upon receipt of a request for an excused absence, the
Executive Committee ,..vill consider a request and formally approve or deny the
request. The decision of the Executive Committee will be communicated to the
requester in writing. Excused absences will not be attributed to or considered a
missed meeting.
IV. Finance Report -Nicole reported on the follo,ving:
• FY24 Expenditure Report -a copy included in committee email packet.
October invoices have been received from all vendors. Ql benchmarks have been
reached by all vendors except JDP (Juvenile Diversion Program). Staff have
reached out to .JDP for their game plan to have all their funding spent by the end of
year. .JDP informed staff that they are now able to accept referrals from additional
resources and should have all their funding spent in time.
• Linda Yale suggested the Quarterly Benchmarks be added to the Expenditure
Report.
V. Local Care Team Report -Rachel Souders (LCTC Interim) reported, The Board of
County Commissioners and the State have approved a coordinator. The staff are
in the process of executing a contract ,vith them.
VI. Sub-Committee Reports
• Community Planning & Review (CPAR)-Damien fvfyers, Sub-Conunittee
Chair was unable to attend this meeting, Nicole reported on his behalf. CPAR's
focus is on the potential of adding to an existing program or creating a new
program to assist the Homeless Youth in our community.
VII. Old Business
• None
VIII. New Business -Nicole reported on the following:
• FY23 Annual Report Revien· -Provided in members' email packet. The report is
self-explanatory if there are any questions regarding the report members are to
email Nicole.
• CHRC Consortium Update-Pilot Hub RFP has been released; requests are due
by noon on December 13th. LMB is not applying to be a pilot hub for this
program.
IX. Community Roundtable -Nicole announced each committee member in
attendance to share their updates.
X. Adjournment
• A motion was made by Gerry Kendle; seconded by Heather Guessfordfor
acijournment at 9:23 a.m.: motion approved.
Next Meeting -Ja11uary 19, 2024 @ 9:00 a.m.
Submitted by:
Date: \ ( 1-1--{ 'luZJ-f-
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of Grant Management
Ap;;;·ed by I\
~ Date: ____ ...c....____________ ----------
1/19/2024
Lind a Yale, Chair