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HomeMy WebLinkAbout21.11.08 - Minutes, Diversity & InclusionDiversity and Inclusion Committee Meeting November 8, 2021 Location: Zoom Meeting was called to order by Zunny Matema- Miller at 7:05pm. Attendance: Zunny Matema- Miller Carlos Mellott Terence Ngwa Mary Ellen Waltmire Orville Brown Shannon Gaines Tiara Burnett (Hagerstown City Council Liaison) 1.Update on Commissioner Committee Appointments a.A set of meeting minutes for BOCC Meeting to be held on November 2nd was sent to Zunny Matema-Miller, however it was unclear if the Commissioners took the action to approve committee member nominations. i.Action Item: Zunny will follow up with Krista Hart to confirm that nominees were confirmed. 2.Nominations for Committee Officers a.Zunny Matema- Miller asked for volunteers. Ms. Matema-Miller indicated that she was interested in being Chair, and Dr. Terence Ngwa indicated that he was interested in being Vice Chair. Carlos Mellott indicated that he was not interested in being Secretary, but would continue until someone else could fill the role. b.No other participants indicated they wished to serve. A motion was made at 7:27pm by Mr. Orville Brown to vote in Zunny Matema-Miller for Chair, Dr. Terence Ngwa for Vice Chair, and Carlos Mellott as Secretary. Mary Ellen Waltmire seconded the motion. A vote was taken: Six (6) in favor, Zero (0) opposed, and Zero (0) abstentions. Ms. Tiara Burnett is the liaison for the Hagerstown City Council to the Washington County Diversity and Inclusion Committee. 3.Conversation around a County Zoom Account a.Carlos Mellott previously inquired to Ms. Hart about a County Zoom account, and was told that was not possible, so he had to use his own account. The problem with the personal accounts are that they limit meetings to 45 minutes and under 100 participants. b.Ms. Matema-Miller will attempt to reach back out to Ms. Hart regarding the zoom account. In the meantime, Dr. Ngwa has a business account and will allow us to use that account in the meantime to conduct business. c.Discussion occurred around recording meetings. Participants were in favor of recording. d.Discussion occurred around in-person meetings. Due to busy schedules, participants agreed to keep meetings online for now. 4.Bylaw Discussion a.Carlos will upload the Bylaws to the internal Google Drive along with other relevant documents. b.Discussion around a small group, led by Ms. Waltmire to review the bylaws and formulate language recommendations to modify the bylaws (by the Commissioners) to reflect a more inclusive charge for the committee. This may occur in-person and/or via google doc. 5.The next meeting will be via zoom on DECEMBER 13th at 7PM 6.Open Comment: a.Mr. Brown posed the question for the group to consider:What marker have we left behind as a Committee? What is the point of contact? What is the contribution?We mentioned something tangible, and a direction. 7.Meeting adjourned at 7:44pm.