HomeMy WebLinkAbout21.05.21 - Minutes, Local Management BdF �
Washington Count
M A R Y L A N D
OFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET &FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Local Management Board Meeting
Meeting Minutes
May 21, 2021
Members present via conference call/zoom: Deena Holder, Eric Gaines, Deb Gilbert, Mike Piercy,
Courte Van Voorhees, Charlie Strong, Patricia Mace -Leonard, Heather Guessford, Commissioner Cline, and
Sheriff Mullendore
Alternates present via conference call/zoom: Jeremy Jakoby, Brooke Kerbs, Derek Getic, Linda Yale and
Jared Blakeslee
Staff present via conference call/zoom: Susan Buchanan, Allison Hartshorn, Rachel Souders and
Julie Mackereth
I. Opening — Welcome
• Deena Holder, Chair — called the meeting to order at 9:02 a.m. She welcomed everyone.
II. Approval of Minutes — March 19, 2021
• A motion was made by Courte Van Voorhees; seconded by Jeremy Jakoby to approve the
March 19, 2021 Local Management Board minutes as written; motion approved.
III. Finance Report — FY21 Expenditure Report
• Allison reported, included in each packet a copy of the finance report. The FY21 budget
modification was approved by the GOC, the budget line has been updated to reflect the correct
amount. This will be discussed in the Staff Report.
• Allison shared, numbers are coming down as spending is getting back on track.
IV. Staff Report
• Welcome — Allison introduced Rachel Souders, our new Sr. Grant Manager.
100 West Washington Street, Room 22001 Hagerstown, MD 21740-48851 P: 240.313.2040 1 F: 240.313.20911 Hearing Impaired: 7-1-1
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• FY21 GOC Budget Modification was approved — Allison reported, the unspent funds ($20,764)
from Potomac Case Management's TruOps and Family Strong programs will be moved to Brook
Lane's School -Based Mental Health program.
• FY22 Revised NOFA Budget was submitted - Allison reported the revised NOFA was submitted
on April 1 St. Reviewers sent staff two application questions, staff submitted the answers on May
10th. Allison reminded, the committee had an email vote for the FY22 Budget that was revised
due to the GOC awarding additional funds.
• FY22 Healthy Families Application submitted — Allison shared, the application was submitted
on May 11th
V. Local Care Team Report — Local Care Team Coordinator — Dr. Courte Van Voorhees
• Courte reported the team is doing well with weekly meetings. At the beginning of the quarter they
had a steep incline in the number of cases they were seeing, that number is leveling out. Courte is
working on creating policies and procedures that include Directive 3 requirements. Working on
referral content, standards and timing to have all team members fully informed about the cases
prior to the meeting, this will help staff to serve families as best as possible. He shared, he has
been doing meetings on how to structure meetings, standard best practices and results -based
accountability.
VI. Sub -Committee Reports
• Community Planning & Review Committee — Kay Hoffman, Sub Committee Chair
Susan reported— CPAR did not have a meeting this month and there is nothing to report.
VII. Old Business
• None
VIII. New Business
• FY22 Healthy Families and School Based Health Center Application Approvals — Allison
p
re orted, State Budget sent applications out early and wanted them back by May 11th. She was
requesting a vote for approval to accept the funding for FY22 Healthy Families application. She
also was seeking approval to submit and accept funding for School -Based Health Center that
Meritus runs for us. This application is due June 18th
A motion was made by Linda Yale: seconded by Courte Van Voorhees to accept jundingfor FY22
Healthy Families and to submit application and accept funding for School -Based Health Center:
motion approved
Abstaining from voting: Jeremy Jakoby — Washington County Public Schools
Jared Blakeslee — Washington County Health Department
• FY22 School -Based Mental Health Contract — Allison reported, Brook Lane reached out to staff
to ask if they could start using their funding earlier (June). Per their contract, we start paying them
in August and it runs until June. They informed staff due to the pandemic many students in
Washington County have fallen behind in their studies, and they are offering summer school
classes. They are requesting an approval to amend their contract so they can submit their invoices
in July, but start using their funds in June.
A motion was made by Brooke Kerbs; seconded by .1V.Tike Piercy to amend School -Based Mental
Health Contract to allow them to start using thein, funding in June: motion approved
FY22 Slate of Officers Decision - Allison announced, Deena Holder (Chair) and Linda Yale
(Nice -Chair) have agreed to a second term in the current positions they hold. According to the
by -laves the vote will be at the June meeting.
Allison reminded, staff is currently looking for a C'AR Chairman, they will be reaching out to
members, also if anyone is interested or wants information to contact Allison.
. Community Roundtable - Members present via conference call/zoom. Susan announced members.
X. Adjournment
A motion was made by Heather Guessford; seconded by Brook Kerbs for adjournment at 9:33
a.m.: motion approved.
Next Meeting -- .Tune 18, 2021 @ 9:00 a.m.
Submitted by:
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Date: IAUckere, Se 'or Office Associate
Reviewed by.
Date:
Rachel Souders, Se or Grant Manager
Approved by:
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7 Date:
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Deena Holder, (,hak