HomeMy WebLinkAbout21.03.19 - Minutes, Local Management BdWashington County
OFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET &FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Local Management Board Meeting
Meeting Minutes
March 19, 2021
Members present via conference call/zoom: Deena Holder, Eric Gaines, Deb Gilbert, Mike Piercy,
Courte Van Voorhees, Charlie Strong, Earl Stoner, Kay Hoffman, and Dennis Whitmore
Alternates present via conference call/zoom: Jeremy Jakoby, Brooke Kerbs and Derek Getic
Staff present: Susan Buchanan, Allison Hartshorn and Julie Mackereth
I. Opening — Welcome
• Deena Holder, Chair — called the meeting to order at 9:00 a.m. She welcomed everyone.
II. Approval of Minutes — January 15, 2021
• A motion was made by Kay Hoffman; seconded by Mike Piercy to approve the
January 15, 2021 Local Management Board minutes as written; motion approved.
III. Finance Report — FY21 Expenditure Report
• Allison reported, she included in each packet a printout of the finance report, expenditures as of
January.
• Allison shared, when the semi-annual report was sent out staff requested vendors to let them know
if they would have any budget modification's or unspent funds going into the end of the year.
TruOps and Family Strong will have unspent funds, moving these funds will be discussed under
new business. School Based Health Centers, staff has reached out to MSBE regarding a reduction
in funding for them. Due to schools being closed from November until February, per our contract
we cannot pay them if they are not at the schools.
• Allison reported, all other vendors are on track to have all monies spent by June 30th.
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IV. Staff Report
• HY1 Numbers were entered in Scorecard — Allison reported, scorecard semi-annual numbers
were submitted in mid-February to GOC and were approved.
• Working on FY22 Application — Allison reported, the NOFA is due April 9th. Staff expects to
have it completed by the end of March.
• Allison shared, Stephanie had resigned on March 5th.
V. Local Care Team Report — Local Care Team Coordinator — Dr. Courte Van Voorhees
• Courte gave an update on LCT's Directive 3. He reported the team is now set up for weekly
meetings. They also have had increase in referrals outside of the normal voluntary placement
referrals. He shared, the team is doing a great job picking up the pace to match what is expected
in the Directive from the state.
VI. Sub -Committee Reports
• Community Planning & Review Committee — Kay Hoffman, Sub Committee Chair — was unable
to attend the January 13th meeting, she deferred to staff to report to the Board.
• Susan reported, items on the agenda for CPAR will be discussed under new business. The CPAR
committee's focus is on FY22 funding and FY23 planning. The committee will be discussing the
possible funding of Juvenile Justice Diversion Programs at their meeting in May.
VII. Old Business
• None
VIII. New Business
• FY21 Budget Modification — Allison provided in each packet a spreadsheet of the two programs
from vendor Potomac Case Management that will have unspent funds. Family Strong has $6,869
and TruOps has $13,895 in unspent funds. These are in person programs and due to COVID they
were unable to meet with families and youth.
Staff recommended, on March l Oth to the CPAR Committee, the unspent funds be moved to
School Based Mental Health. Staff reached out to Brook Lane asking if they would be able to
spend additional funds. Brook Lane confirmed they would be able to do so.
A motion was made by Courte Van Voorhees: seconded by Mike Piercy to approve the budget
modification and move the unspent funds totaling $20,764 to Brook Lane for the School Based
Mental Health Program; unanimous vote: motion approved
• FY22 LCTC Funding — Allison reported, the NOFA application has a separate section for Local
Care Team Coordinator funding. With changes and progression of our LCT, the LCTC will be
taking on more work going forward. The recommendation from the CPAR Committee is for staff
to ask for an additional $5,)000 on NOFA application, making the total request $54,000 for LCTC.
Staff was informed 5% can be used for administrative cost. The increase to the LCTC salary will
not take away from any of our other programs.
A motion was made by Brooke Kerbs; seconded by Earl Stoner to increase the funding ask for
the Local Care Team Coordinator's salary on the NOTA application for FY22 to $54, 000;
motion approved
Abstaining from voting; Courte Van Voorhees
IX. Community Roundtable - Members present via conference call/zoom. Susan announced members.
X. Adjournment
A motion was made by Kay Hoffman; seconded by Jeremy Jakoby for adjournment at 9:40 am.:
motion approved.
Next Meeting — May 21, 2021 @ 9.00 a. m
Submitted by:
Date:
"
e Maw eth, r Office Associate
Reviewed by:
Date: � 1�
Allison H orn, LMB Point of Contact, Grant Manager
Approved by:
IILAA(,fig Date:
Deena Holder, Chair