HomeMy WebLinkAbout21.01.15 - Minutes, Local Management BdWashington County
OFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET &FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Local Management Board Meeting
Meeting Minutes
January 15, 2021
Members present via conference call/zoom: Deena Holder, Eric Gaines, Mike Piercy, Courte Van Voorhees,
Charlie Strong, Heather Guessford, Patricia Mace -Leonard, Kay Hoffman, Deb Gilbert, Commissioner Cline,
Dennis Whitmore, Rick Rock, Brooke Grossman and Sheriff Mullendore
Alternates present via conference call/zoom: Jeremy Jakoby, Derek Getic, Brooke Kerbs and Linda Yale
Staff present: Susan Buchanan, Allison Hartshorn and Julie Mackereth
I. Opening — Welcome
• Deena Holder, Chair — called the meeting to order at 9:05a.m. She welcomed everyone.
II. Approval of Minutes — November 20, 2020
• A motion was made by Patricia Mace Leonard; seconded by Heather Guessford to approve the
November 20, 2020 Local Management Board minutes as written; motion approved.
III. Finance Report — FY21 Expenditure Report
• Allison reported on the FY21 Expenditure Report included in each packet she emailed to
committee members. She stated the numbers on the spreadsheet are as of November, and she is
currently working on December numbers. With the semi-annual reports that have been sent out
Allison asked all vendors if they expect to spend their funding down and if they expect to ask for
a budget modification. This information is due back to Allison by February 1 St.
IV. Staff Report
• Susan was happy to report, GOC notified staff they were not flagging any of our programs.
100 West Washington Street, Room 2200 ( Hagerstown, MD 21740-48851 P: 240.313.20401 F: 240.313.20911 Hearing Impaired: 7-1-1
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• Susan shared, The NOFA is expected to be released on January 20th or shortly after, with the due
date being in April. Staff was informed not to expect any significant changes, but some minor
changes have been made.
• Susan announced, LMB's Performance Accountability Process was approved by the Children's
Cabinet. This will put into place a consistent process state wide for all LMB's to use. It will
ensure all vendors are reporting properly and that there will be a consistent process to address
any concerns. The implementation training will be late January or early February. As staff
receives training they will share details with the board.
• Susan reported, Semi -Annual Reports have been sent to vendors and are being received.
V. Local Care Team Report — Local Care Team Coordinator — Dr. Courte Van Voorhees
• Courte gave an update report on the LCT. He reported an increase in the number and wide range
of referrals to the LCT. Team members are making progress, placements and resources are being
allocated in line with their goals.
• LCT was given a Directive 3 State Level set of directives. This covers policies, behavior, rules
etc. The goal of the directive is to create consistency across counties for the LCT, and to create a
fast response to assist families with youth in crises. The LCT's goals are on target, they have
some challenges head.
VI. Sub -Committee Reports
• Community Planning & Review Committee — Kay Hoffman, Sub Committee Chair — was not in
attendance at the January 13th meeting so she deferred to staff to report to the Board.
• Susan reported, CPAR committee has approved a recommendation to fund our existing programs
at the same level of funding as last year, based on the NOFA. The recommendation will be
presented to the board under New Business. The presented budget is subject to available
allocation provided to Washington County for. FY22 programming. Staff anticipates that the 10
percent reduction implemented due to Covid-19 pandemic will also be implemented in FY22.
VII Old Business
• None
VIII. New Business
• FY22 Funding Recommendations — Deena Holder, LMB Chair — with no further discussion on
the recommendations, she called for a motion to approve the FY22 Funding Recommendations
as presented.
A motion was made by Kay Hoffman; seconded by Dennis Whitmore to approve the FY22
Program Funding Recommendations as written; motion approved
Abstaining ftom voting; Deb Gilbert and Mike Piercy
IX. Community Roundtable -Members present via conference call/zoom. Susan announced members.
Adjournment
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