HomeMy WebLinkAbout20.11.20 - Minutes, Local Management BdWashington County
OFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET &FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Local Management Board Meeting
Meeting Minutes
November 20, 2020
Members present via conference call/zoom: Deena Holder, Eric Gaines, Mike Piercy, Courte Van Voorhees,
Charlie Strong, Heather Guessford, Patricia Mace -Leonard, Kay Hoffman, Deb Gilbert, Tim Harrision,
Commissioner Cline and Dennis Whitmore.
Alternates present via conference call/zoom: Jeremy Jakoby, Misty Cubbage and Brooke Kerbs
Staff present: Susan Buchanan, Stephanie Lapole, Allison Hartshorn and Julie Mackereth
I. Opening — Welcome
• Deena Holder, Chair — called the meeting to order at 9:02 a.m. she welcomed everyone. Deena
introduced Dennis Whitmore the newest Community Representative committee member.
II. Approval of Minutes — September 18, 2020
• A motion was made by Tim Harrison; seconded by Patricia Mace -Leonard to approve the
September 18, 2020 Local Management Board minutes as written; motion approved.
III. Finance Report — FY21 Expenditure Report
• Allison reported on the FY21 Expenditure Report spreadsheet included in each packet she emailed
to committee members. She read an overview of the expenditure report stating The Family Center
is waiting for executed contract from GOC. Healthy Families budget adjustment has been
approved by budget and finance. Allison stated she is currently paying October invoices and
everything is on track.
• A motion was made by Kay Hoffman; seconded by Courte Van Voorhees to adopt the FY21
Expenditures Report as written; motion approved.
100 West Washington Street, Room 2200 1 Hagerstown, MD 21740-4885 1 P: 240.313.20401 F: 240.313.20911 Hearing Impaired: 7-1-1
WWW,WASHCO-MD.NET
IV. Staff Report
• Stephanie shared that at the GOC Directors meeting held November 10th, a new draft
Performance Accountability Process and implementation plan was shared with LMB's.
Stephanie reported the Process is part of a larger accountability process for each LMB and
representatives from the Maryland Association of LMB's and GOC created the draft. A final
Process will be shared with LMB's in January 2021.
➢ January 2021 -Training and Tech Assistance will be provided
➢ February 2022 -Implement/ Share with Vendors/Use to determine FY23
Funding.
Stephanie informed that GOC also announced they will be flagging programs they feel are not
performing well. Staff will receive notification of flagged programs in the next few weeks.
V. Local Care Team Report — Local Care Team Coordinator — Dr. Courte Van Voorhees
• Dr.Van Voorhees reported there is an increase in the number of referrals to the LCT. They are
discussing parameters for those referrals and putting together policies and procedures. The LCT
is working on being consistent with keeping track of their referrals. He reported he has consulted
with other Local Care Teams regarding their core documents to see if they would be helpful in
Washington County.
VI. Sub -Committee Reports
Community PlanninIZ & Review Committee — Kay Hoffman, Sub Committee Chair — reported
the committee reviewed the GOC's Program Strategy Priorities. Three new initiatives were listed
on their report. CPAR decided to focus on Opportunities for Diversions from the Juvenile Justice
System. The committee will review current programs to identify strengths and weaknesses to
determine if there is a need to add a new program for FY2023. The program could be stand-alone
or embedded in a current program.
At the November 18th meeting, Pressley Ridge updated the committee on their initiative. At the
December 9th meeting, The Boys and Girls Club will discuss their initiative.
VII Old Business
• None
VIII. New Business
IX. Community Roundtable -Members present via conference call/zoom. Susan announced members.
X. Adjournment
• A notion was made by Heather Gaiessford; seconded by Courte Van Voorhees for adjozrrnment at
9:51 a.m.: motion approved.
Next Meeting g --January 15, 2021 @ 9:00 a.m
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