HomeMy WebLinkAbout19.04.26 - Minutes, Local Management BdOFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET & FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Local Management Board Meeting
Meeting Minutes
April 26, 2019
Members present: Deb Gilbert, Charlie Strong, Rick Rock, Sean Murphy, Guinn Rogers,
Mike Piercy, and Deena Holder
Alternates present: Carol Costello, Rod MacRae
Excused Absences: Luis Flores, Patricia Leonard and Brooke Grossman
Staff present: Stephanie Lapole, and Allison Hartshorn
Opening — Welcome
Deb Gilbert - Chair called the meeting to order at 9:01 a.m. She welcomed everyone to the
meeting.
I. Approval of Minutes — March 15, 2019
• A motion was made by Charlie Strong; seconded by Rick Rock to approve the March 15, 2019
Local Management Board minutes as written; motion was approved.
III. FY19 Year to Date Financials — Charles Strong — Treasurer
• On Charlie Strong's behalf, Stephanie reviewed the FYI Grant Expenditures that were provided
in each packet.
• A motion was made by Rick Rock; seconded by Mike Piercy to approve FYI Grant Expenditures;
motion was approved.
100 West Washington Street, Room 2200 1 Hagerstown, MD 21740-4885 1 P: 240.313.2040 1 F: 240.313.20911 Hearing Impaired: 7-1-1
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IV. Staff Report
• Stephanie reported the FY20 funding application was submitted to GOC. Staff and Deb
will meet with the GOC on May 22"d to discuss and review any questions reviewers may have.
• Stephanie reported that she received approval for the school based mental health waiver which
is pending final approval of the overall all application.
• At the last LMB meeting, it was announced that a contract was awarded for the LCT
Coordinator. Stephanie reported that GOC felt there was a conflict of interest in having a child
and family serving agency serve as the LCT Coordinator, so staff was unable to move forward
with awarding the contract as anticipated. Staff is now undergoing negotiations with GOC to
come to mutually agreeable solution to house a Coordinator. A possible option is to contract
with another County to utilize their Coordinator. Staff is now waiting for a confirmed date from
the GOC of either May 1' or 3`d for a conference call to get their options for the LCT
Coordinator.
• On April 23`d, the Commissioners approved Potomac Case Management as the vendor for the
Reengagement Center contact. The program is now called True Opportunities and the center is
called the "Opportunity Center" and will be housed out of PCM office suites. Staff is working
to get things up and running by May 1't.
• Our LMB audit was conducted for FY17 & FY18 financials. All funds were spent
appropriately and there were no findings. We are returning $2,809.47 in funds from FY18 that
were not utilized.
• On April 16°i Diana Fulchiron resigned from LMB.
• On April 25d' Ladetra Robinson resigned from the LMB.
V. Sub -Committee Reports
• Board Membership & Development Committee — Rick Rock, Sub -Committee Chair
Rick reported that the committee discussed the selecting the FY20 slate of officers which
will be voted on at the June LMB meeting. The next scheduled meeting is June 21, 2019.
Community Planning & Review Committee — Tiffany Rexrode, Sub -Committee Chair
Stephanie reported on Tiffany's behalf. — Stephanie informed that the Committee
discussed reallocating funding in hopes that there will be no funds remaining at the end
of the year. This will be discussed further under new business.
VI. Old Business
• None
VII. New Business
Budget Modification Recommendation — Stephanie reviewed the recommended
allocation of funds.
FYI Budget Modification Recommendation
$10,000 Reallocation
Vendor Request Narrative Total
Total $3,117.01
School
Transportation for children to
Family
school (if missed bus or had an
Strong
Transportation vouchers
appointment) and if student need
$80.00
Health
to stay after for tutoring (when/if
CM is not available
Car Seats
2-5year old's (2 @$58 each) and
$175.76
5-8year old's (2 @29.88 each)
Family room
Craft table: $89.25, arts and craft
$199.25
items/supplies
supplies: $60 andgames: $50
Drivers Education
One eligible teenager and one
$640.00
adult $320 per person x2
Tracking systems that will
Systems management
deliver comprehensive reports:
$1,722.00
80 Hours
Tracking systems that will
deliver comprehensive reports:
$300.00
16 hours
Total $3,117.01
School
Based
Mental
Salaries
$6,833
Health
76hours x $90/hour
Total
$6,883
A motion was made by Charlie Strong; seconded by Mike Piercy to approve the Budget Modification; motion
approved.
FYI Training Grant Application Issued April 25, 2019 — Stephanie presented anew
training grant opportunity provided by the Governor's Office for Children due June 3rd.
She asked if any members had suggestions to please provide the information no later than
close of business May I Ob so that she can have ample time to seek necessary approvals.
Allison has reached out to vendors to see if they have any training opportunities that they
would like to submit. Family Strong previously mentioned they would like to have Anne
Adalist provide further training and technical assistance. Stephanie will email any
proposals received to the Board for approval prior submission to GOC. If the request is
above $25,000 the request will require County Commissioner approval before
submission.
VIII. Community Roundtable — Members present
IX. Adjournment
A motion was made by Deena Holder; seconded by Charlie Strong for adjournment at 9:45
a.m.; motion approved.
Next Meeting — June 21, 2019, 9:00 a.m.
Submitted by:
Senior Office Associate
Reviewed by:
'IG
Lapole, LMB Mint of Contact, Senior Grant Manager
Approved by: pp J
hD.th t.XRre c i Date:
Deb Gilbert, Chair