HomeMy WebLinkAbout19.03.15 - Minutes, Local Management BdOFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET & FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Local Management Board Meetine
Meeting Minutes
March 15, 2019
Members present: Deb Gilbert, Commissioner Jeff Cline, Charlie Strong, Rick Rock, Patricia Leonard, Luis
Flores, Guinn Rogers, Deena Holder and Brooke Grossman.
Alternates present: Carol Costello and Linda Yale
Staff present: Susan Buchanan, Stephanie Lapole, Allison Hartshorn and Julie Mackereth
I. Opening — Welcome
• Deb Gilbert - Chair called the meeting to order at 9:01 a.m. She welcomed everyone to the
meeting
II. Approval of Minutes — January 18, 2019
• A motion was made by Charlie Strong; seconded by Rick Rock to approve the January 18, 2019
Local Management Board minutes as written; motion was approved.
III. FY19 Year to Date Financials — Charles Strong — Treasurer
Charlie Strong announced June being the end of the fiscal year, if all funds allocated to vendors
are not spent, those funds would have to be returned to the State. Stephanie added that several
organizations are working on budget modifications.
Stephanie asked for a vote on approving the Treasurer's report; A motion was made by Rick Rock
and seconded by Carol Costello; motion was approved
100 West Washington Street, Room 22001 Hagerstown, MD 21740.4885 P: 240.313.2040 F: 240.313.20911 Hearing Impaired: 7-1-1
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IV. Staff Report
• Stephanie reported on March 5th the BCC approved the Local Care Team Coordinator (LCTC)
position. Potomac Case Management is now the vendor and Tawnya Hurley is the new LCTC.
Staff is currently waiting for contract approval from the County Attorney's Office.
• Reengagement Center Request for proposals were received on March 711. There were 2
proposals submitted. Staff will be scheduling the Coordinating Committee meeting to select a
vendor. There is $109,740.00 allocated for the Reengagement Center that may not be utilized
due to the delayed start in appointing a vendor. Staff has reached out to all vendors for additional
proposals to utilize some of those funds. The proposal deadline is March 28d . Stephanie
informed the next LMB meeting is scheduled for May 17' and staff may have to change the date
to April if a budget modification is needed because the GOC's deadline for budget modification
is May 15th. Allision will be sending out an email for dates available for April as a quorum will
be needed at the next meeting.
• Stephanie announced that Allison had entered all semi-annual data into the Scorecard by the
February 15th deadline.
• George Freyman with GOCCP will be coming on Wednesday, March 201h to audit FYI and
FY18 financials. This is the first fiscal audit completed in six years.
• Allison previously emailed the Race Equity Survey. Stephanie encouraged members if they have
not completed already the survey, to please do so. The deadline is March 22nd for the survey
and the information is crucial for the FY20 application.
• Stephanie provided an update to the Committee regarding GOC changes.
o GOC advised we will still receive our allocation for administration and program
funding for FY20 & FY21.
o After FY21, GOC will move to competitive funding.
o Due to these amendments staff held off on sending the prepared
Delegation outreach letter as anticipated. Looking towards FY21, staff
plans to request a meeting after Legislative Session to debrief the Delegation
about the upcoming changes in FY21.
V. Sub -Committee Reports
Board Membership& Development Committee — Rick Rock, Sub -Committee Chair
Rick reported there was no new business and the board did not meet on March 15, 2019.
Rick stated that he is aware of the attendance issues with a few Committee members.
The next scheduled meeting is May 17, 2019.
Community Planning & Review Committee — Tiffany Rexrode, Sub -Committee Chair
Stephanie reported on Tiffany's behalf. There was no new business to report so the
meeting that was scheduled for March 15, 2019 was canceled. The next scheduled
meeting May 8, 2019.
VI. Old Business
• None
VII. New Business
• Semi -Annual Report Data - Stephanie reviewed the Semi -Annual Report document.
• Financial Disclosure Statements - Stephanie announced the County Attorney requires
committee representatives to complete the Financial Disclosure Statement each year. She
asked that community representatives complete the documents and return by April 1st
VIII. Community Roundtable — Members present
IX. Adjournment
A motion was made by Deena Holder; seconded by Rick Rock for adjournment at 9:45 a.m.;
motion approved.
The next meeting date is to be determined.
Submitted by:
Julie Mackereth, Senior Office Associate
Reviewed by:
Lapole, LMB Poihit of Contact, Senior Grant Manager
Approved by:
ilJoya _JJ+x%l>e Date: k/ /P& 0 ® 9
Deb Gilbert, Chair