Loading...
HomeMy WebLinkAbout2020.10.15 - Minutes, Housing AuthorityH*A*W,,v ; f • Housing Authority of Washington County, MD �� �f ���✓ 319 East Antietam Street, 2nd Floor Hagerstown, MD 21740 r P 301.791.3168 F 301.791.2755 www.hawcmd.org Members Present Nicholas V. Hill, Sr. David Pool Bill Beard Rev. Stan Steele Tasha Walls (via phone) Ronnie Brezler Ayodeji Badaki (via phone) Board Meeting Minutes October 15, 2020 via Zoom Chairman — Nicholas V. Hill, Sr. Members Absent Wayne Keefer Staff Present Corinne Guglielmini Keith McMunn Marlene Benson 1. The Regular meeting was called to order by Chair Nicholas V. Hill, Sr. at 12:04 pm. 2. There were no public comments noted. 3. No changes to the October 15, 2020 agenda. 4. A motion to approve the September 2020 minutes was made by Mr. Beard and it was seconded by Mr. Brezler. Motion passed. 5. Comment made by Mr. Hill to add to the November agenda the Executive Director evaluation process. 6. We have another FSS Graduate. The family completed their goals in the FSS program and will be using the funds to purchase a home. 7. We presented Resolution 2020-08 — Payment Standards for the Board to approve. The payment standards are presented to the Board every year for approval. A motion to approve the resolution was made by Mr. Pool and it was seconded by Mr. Beard. Motion passed. 8. Washington County Housing Solutions — the energy efficiency audit at Tanglewood has been completed. We need to replace the wall air conditioning units, LED lights, hot water heater in the laundry and 8 of the 17 water heaters along with insulation work. The report for the Covid- 19 grant received from the County for $20,000 needs to be turned in by November 15. This report will include wages plus PPE expenses. 9. Executive Director's Report — We have applied for energy efficiency grants for Blue Mountain Estates and School House Manor. We have also hired an agency that gives discounts of 30% at Francis Murphy and School House Manor and 20% at our other locations through Potomac R:Administrative/Board Meeting Minutes/2020 Edison's solar plan. We are receiving a multitude of calls since folks can't reach other agencies. We are at a 14 year wait for a voucher and as such we have requested additional vouchers. The majority of applications we are receiving are due to individuals going into foreclosure. We also have a high rate of turnovers within our units. Lots of turnovers require more expenses (i.e., lead paint testing, flooring, painting, etc.). We had an employee sick with Covid-19. Her first day back was October 12, 2020. We closed the office, staff got tested, sanitized the office and required masking and temperature taking every day. We have reached out to Mr. Hersch regarding the 27 lots for sale. We will submit a proposal for both FM and the lots. We have a tenant at our Tanglewood property who has become a problem. We have contacted the sheriff's office regarding this individual. 10. Financial Report — For the month and fiscal year ended September 30, 2020, revenue included the first TWC energy grant request for lighting done by Zero Draft, the subcontractor who assists us in processing these appropriations. Also additional HCV administrative fees from HUD as a result of their reconciliation of fees for the first half of CY 2020. Total net revenue for the month was favorable to budget. YTD revenue thru the first quarter of FY 2021 is favorable to budget driven by the Cares Act funding received last month for the COVID pandemic expenditures. Payroll costs were under budget this month due to staff vacancies but will be mitigated with the hiring of a HCV supervisor. Total costs in September were under budget. YTD expenditures for the quarter are just under budget. Maintenance costs YTD are now slightly over budget due to high rate of turnover. The bottom line has a favorable variance which is driven by the unbudgeted CARES Act and Washington County Covid-19 grant funding. Citrin Cooperman is scheduled to present the results of the FY 2020 audit at the November Board meeting. No material changes to the internal statements are anticipated. Francis Murphy's operations continue at budgeted levels. Revenue for the month was right on budget. Through nine months of operations YTD revenue is over budget. Maintenance expenses in September included $11K for the sinkhole. Total expenses for the month was over budget. YTD costs remain favorable to budget. The increase in maintenance expenditures moved the bottom line into an unfavorable position for the month compared to a budget loss. YTD net income is favorable to budget. The acquisition of the FM proposal has been delayed based on discussions between the owners and a consultant we have engaged to assist in putting the proposal together. Work on the 2021 Francis Murphy budget is due by the end of October. A motion was made by Mr. Beard to approve the financial report with a second by Mr. Pool. Motion passed. 11. The regular meeting adjourned at approximately 1:00 pm a motion to adjourn the meeting was made by Mr. Beard and it was seconded by Mr. Brezler. Motion passed. 12. Next meeting on Thursday, November 19, 2020 at 12:00 pm.