HomeMy WebLinkAbout210714 - Minutes, Ag Ed Center BoardWASHINGTON COUNTY AGRICULTURAL EDUCATION CENTER
BOARD OF DIRECTORS MONTHLY MEETING
July 14, 2021- MEETING MINUTES
The Board of Directors held their monthly meeting Wednesday, July 14, 2021. President Dennis Reeder
called the meeting to order at 4:04p.m.
ATTENDANCE:
Katie Carr, Joe Layos, Jay Miller, Dave Moore, Dennis Reeder, Jeff Semler, Ryan Shank, Mike Starliper
Staff in attendance: Jamie Dick- Parks and Recreation Director, Danny Hixon- Facilities Dept Director, David
Brooks- Parks Supervisor, Erin Overdorff- Facility Administrator, Andrew Eshleman- Director of Public
Works, Commissioner Jeff Cline
APPROVAL OF MINUTES
Minutes were approved with a motion.
COMMISSIONERS COMMENTS
Commissioner Cline expressed thanks for the condolences on the passing of his father.
FACILITY ADMINISTRATOR REPORT
Rental and Facility Updates:
A request was presented to the office for motorcycle racing in the pole barns. The request was
denied and the track was suggested for use.
Past events:
Retirement Picnic- June 18- event went well, no comments
Reggae Beer Fest- June 19- event went well, Interstate Festival LLC event
Motorcycle Event- June 24-26- noise complaints received, facility cleanup was a problem
with cleanliness and items left behind.
Cattle Show- July 3 and 4- event went well, no comments
Tractor Pull- July 10- event went well, discussion on concrete barriers being moved as
well as the sound system at the track having quiet spots
Upcoming Events-
Ag Expo and Fair- July 17-24
Fur Trappers Convention- August 6 and 7
Project Updates:
Track Upgrade- POS Project- concrete pads need to be completed, additional fencing installation was
discussed for control of pedestrian traffic at track events
During the last Commissioners meeting, facility rates were discussed in regard to waiver of fees for non-
profit events. The consensus during discussion from board members is that the fee structure at the
facility is fine as is and any adjustments should be considered along with board input. More than half of
the facility renters are nonprofit with a total discount revied annually being approximately $36,000 for
previous years when COVID was not a contributing factor to rentals.
Security deposits were discussed for renters. It was suggested to accept a security deposit and hold the
check until after the rental and cleanup is complete. Staff will consult with Budget and Finance for
options for security deposits.
TREASURERS REPORT
Fulton Bank
Account 7237- Checking- 6/30/21- Ending Balance- $5,235.04
Account 7124- Money Market- 6/30/21- Ending Balance- $15,975.15
Total Funds: $21,210.19
UNFINISHED BUSINESS
Bylaws updates were reviewed. The Mission statement was amended. The priority list was reviewed as
submitted. Motion made by Mike Starliper, seconded by Joe Layos to approve the mission statement
amendment and priority list addition to the bylaws. Strategic planning will still need to take place in the
future. It was suggested to allocate a block of time at every meeting to discuss strategic planning. The
board discussed potential future projects and staff planned projects. 5 year plans should be solidified and
10 year plans suggested.
The Schwartz garden area has been cleaned out and updated. Staff met with Denise Schwartz and Mary
Ellen Waltemire to discuss planning and upkeep. The County will continue to care for the area.
NEW BUSINESS
Fundraising and Development
Springtime would be the best time to find a target date for a possible shooting event fundraiser. Jay Miller
will look into possible dates for the Board and report back.
The RHM is requesting a new sign in front of Bldg 3 Transportation Museum. The Ag Board reviewed the
sign. The board discussed signage at the facility and further evaluating the need for additional signs in the
future as too many can be a problem. The RHM will completely fund the project. New projects from the
RHM will need to be a written request to the Ag Center office per the new agreement.
Meeting Adjourned at 4:59pm
Respectfully submitted by Erin Overdorff