HomeMy WebLinkAbout190417 - Minutes, Ag Ed Center BoardWASHINGTON COUNTY AGRICULTURAL EDUCATION CENTER
BOARD OF DIRECTORS MONTHLY MEETING
April 17, 2019- MEETING MINUTES
The Board of Directors held their monthly meeting at the Agricultural Education Center on Wednesday, April 17,
2019. President Sue Harr called the meeting to order at 4:00p.m.
Board members in attendance: Katie Carr, Sue Harr, Joe Layos, Jay Miller, Dave Moore, Jeff Semler; excused-
Dennis Reeder
Staff in attendance: Andrew Eshleman- Public Works Director, John Pennesi- Dept Director- Parks and Facilities,
Danny Hixon, Dave Brooks- Facilities Coordinator, Erin Overdorff - Office Associate
Citizens present: Ron Shifler
APPROVAL OF MINUTES
Minutes from the March, 2019 meeting were approved with a motion.
CITIZENS COMMENTS
Ron Shifler was present to ask questions regarding the Sound System installation and operation. Dave Brooks
provided information on the operations of the system. The Sound System will be operational in the near future.
Training will be provided for renters.
COMMISSIONERS COMMENTS
None- Commissioner Cline was unable to attend
FACILITIES COORDINATOR REPORT
The Mason Dixon Kennel Club held their annual Obedience and Agility Event in the MP Building and Kennel
Building on March 30th and 31st.
The Washington County Tractor Pullers Test and Tune Day on April 6th was cancelled due to inclement weather.
The Interstate Festival Group will host the Interstate BBQ Festival on April 19th and 20th. They are expecting
3000 people to attend the event.
Upcoming Events:
April 19-20 Interstate BBQ Festival
April 27 Master Gardeners Sale
May 3-4 Western Maryland Tractor Pullers Pull
May 4 Antietam Radio Association HAMFEST
RURAL HERITAGE MUSEUM AND VILLAGE REPORT
37 volunteers have been certified and trained as a RHM volunteer. Some still need to finish the process.
Volunteers are being encouraged to reform the RHM Committee under the Ag Board. We have moved the RHM
Friends meeting to 4pm on May 8 to bring everyone back together with hopes that names can be gathered for the
Committee during that meeting. We encourage the Ag Board to attend this meeting if possible.
Staff met with Friends Officers. We will meet with them regularly to continue progress and communication. There
are still difficulties understanding roles and responsibilities. The Friends are acting out of their scope of duties, so
we will continue to work with them on correct roles.
The Curator provided a detailed report on the Collection. She is rectifying old files, cataloging daily and continuing
research on proper methods.
There were issues with an incoming vehicle loan. We will continue to work with the group so they understand
expectations and requirements.
Building Access Update- electronic door switches are being installed on exterior doors at the RHM. Roll up doors in
the back of the buildings will be key operated.
Candy Eggs are still being sold.
RHM Open House was April 6 and 7. There was steady traffic during the event, but attendance was not captured.
Future efforts can be made for increased publicity through PR.
UNFINISHED BUSINESS
Sound System update- information was provided during citizens comments. The sound system will soon be
operational.
Fundraising- Shooting Event Fundraiser
October 5- 8am registration, 9am start- North American Rod and Gun Club
Shooter info: $100- individual; $400- team of 4; Ticket includes pp 75 clay pigeons, lunch, door prize ticket,
refreshments; 10 station, 75 total clay targets; Registration limited to 20 teams; Goal- 20 teams of 4 shooters (80
shooters total)
Sponsor Info: $100 sponsors- 18x24 sign with business name at event; BOD to seek sponsors- local businesses-
possibility of doing tiered sponsors as well; Jeff Semler has started a sponsor list for contacts
Raffle info: 500 ticket, $10.00 per ticket is the preferred way to go rather than 1000 tickets, $5.00 per ticket;
Raffle options- 1 gun for $0 tickets or 2 guns for $5 tickets or gun and money; Gun transaction handled by
Hendershots; BOD to sell raffle tickets; gun TBD
Auction item info: Goods or Services- Golf, shells, guided shoot; Items auctioned after shoot, during lunch
portion; BOD to seek auction items- donations
Additional items to consider: Skill prizes; Door prizes; Trophies
Food info: Steak Lunch- Ernst Market (14.99pp) or other group (look into options); approximately $12-$15 pp;
Alcohol after shoot- selling and licensing by gun club
Additional day of info: Mulligans- $20.00 each; 50/50 raffle
Estimated net profit from the event- $5,000-$10,000
Staff will meet with PR on 4/25 to discuss publicity and web set up for the event. We will discuss using Eventbrite
for credit card purchases for ease of use.
A brochure pamphlet will be put together for the event. Funds go to future improvements at the facility. Board
members can let people know that the next project is security.
People will need to be on hand at the event to lend assistance. Please plan accordingly.
NEW BUSINESS
Meeting Adjourned at 4:31pm
The next meeting will be held on Wednesday, May 15 at 4:00pm
Respectfully submitted by Erin Overdorff