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HomeMy WebLinkAbout070515 May 15, 2007 Hagerstown, Maryland EMPLOYEE SERVICE AWARDS BREAKFAST The Commissioners met at 7:30 a.m. at the Four Points Hotel for the annual service/retirement awards program. Service pins were presented to County employees for their years of service to Washington County government, and the following retirees were honored: Ted Wolford, Phillip Williams, Guy Knepper, Rodney Unger, William Vantz, Ann Snyder, Betty Taylor, Suzette Hartmann, Charles Mades, Kevin Morgan, Michael Borsos, Linda Reid, Richard Douglas, and Terry Masters. Commissioner Barr thanked the employees on behalf of all the Commissioners for their hard work and dedication to County government. The regular meeting of the Board of County Commissioners of Washington County, Maryland was called to order at 9:30 a.m. by President John F. Barr with the following members present: Commissioners Kristin B. Aleshire, James F. Kercheval, and William J. Wivell. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Barr, followed by the Pledge of Allegiance to the Flag by the full assemblage. APPROVAL OF MINUTES – MAY 8, 2007 Motion made by Commissioner Wivell, seconded by Aleshire, to approve the minutes of May 8, 2007. Unanimously approved. COMMISSIONERS REPORTS AND COMMENTS Commissioner Wivell reported on the meetings of the PenMar Development Corporation and Water Quality Advisory Commission. Commissioner Kercheval reported on the Board of Education 2+2 Committee meeting. He thanked Secretary Colmers of the Maryland Department of Health & Mental Hygiene for the appointment of Earl Stoner as Washington County’s Health Officer. Commissioner Aleshire informed the Commissioners that he met with the Board of Education staff regarding questions he had regarding their FY 2008 budget request. Commissioner Barr stated that he attended the True Grit Awards sponsored by the YMCA and also attended the funeral of Jerry Hoak who had been a member of the Economic Development Commission and other County boards. BID AWARD – UNIFORMS FOR SHERIFF’S DEPARTMENT OFFICERS Motion made by Commissioner Kercheval, seconded by Aleshire, to award the contract for uniforms for the Sheriff’s Department Officers to Red the Uniform Taylor, Inc., which submitted the sole bid of $128,204.50 based on estimated quantities. Funding will be taken from FY 2007 and FY 2008 funds. Unanimously approved. CONTRACT RENEWAL – CONTRACT SERVICES AT TRANSFER STATIONS AND ON-SITE AT FORTY WEST LANDFILL Motion made by Commissioner Aleshire, seconded by Kercheval, to renew the contract for Contract Services at Transfer Stations and On-Site at the Forty-West Landfill to Peck’s Refuse Disposal, LLC, for a one-year period based on the rates proposed and cardboard transport: Greensburg - $134, Kaetzel - $138, Dargan - $136, Hancock - $130, Forty- West - $28/box and cardboard - $95/box. Unanimously approved. CONTRACT AWARD – PHYSICAL EXAMINATION SERVICES Motion made by Commissioner Kercheval, seconded by Aleshire, to award the contract for physical examination services to Health@Work, the sole proposer, for its total base proposal of $61,535 per year based upon estimated quantities for the specified services. Unanimously approved. REAPPOINTMENT – DISABILITY ADVISORY COMMITTEE Motion made by Commissioner Kercheval, seconded by Aleshire, to reappoint Gary Swartz to the Disability Advisory Committee for a three-year term retroactive to November 2006 and extending to November 31, 2009. MAY 15, 2007 PAGE TWO Unanimously approved. REAPPOINTMENTS – BOARD OF SOCIAL SERVICES Motion made by Commissioner Wivell, seconded by Aleshire, to appoint David Pool to the Board of Social Services for a three-year term and to reappoint Ellen Hayes and Roland Smith for three-year terms. Unanimously approved. REAPPOINTMENTS – ANTIETAM BATTLEFIELD ADVISORY COMMITTEE Motion made by Commissioner Wivell, seconded by Aleshire, to waive the two-term policy limit and reappoint Ann Corcoran, Jan Wetterer, and John Schildt on the Antietam Battlefield Advisory Committee for three-year terms. Unanimously approved. COUNTY ADMINISTRATOR’S COMMENTS Greg Murray, County Administrator, reminded the Commissioners that the budget hearing is scheduled for May 22 at Hagerstown Community College. Mr. Murray reviewed the health care changes to employees effective July 1, 2007 due to a new insurance carrier. He indicated that most would increase by 2.1 percent; however, the vision care costs would be less than 2.1%. He discussed a request for a commercial sewer allocation in the North End of Hagerstown. Mr. Murray stated that the request would be for 23 EDUs. He proposed providing three this fiscal year, ten EDUs after July 1, and ten after January 1. After discussion, it was the consensus of the Commissioners to approve proceeding to fill the request in this manner. CITIZENS’ PARTICIPATION There was no one present who wished to comment. REPORTS FROM COUNTY STAFF Terry McGee, Chief Engineer, provided an update on the Maugans Avenue project and the sinkhole that developed at that location. Mr. McGee related the measures taken to stabilize the area and commended County employees from the Highways and Engineering Departments, as well as the contractors, who worked to correct the situation. He stated that it was a testament to the way the public and private sectors can work together. Mr. McGee stated that they may find more sinkholes during the project and that they would be doing geophysical testing in the area. Norm Bassett, Public Information Officer, informed the Commissioners that the public hearing on the FY 2008 budget and tax rate would be broadcast on Antietam Cable television from 7:00 to 9:00 p.m. APPROVAL TO FILL POSITION Motion made by Commissioner Wivell, seconded by Aleshire, to approve advertising to fill the Sign Mechanic position at the Highways Department. Unanimously approved. CONTRACT RENEWAL – HEATING, VENTILATING, AIR CONDITIONING AND AUTOMATIC TEMPERATURE CONTROLS MAINTENANCE SERVICE Motion made by Commissioner Aleshire, seconded by Wivell, to renew the contract for heating, ventilating, air conditioning and automatic temperature controls maintenance service to Miller & Anderson, Inc. at the requested increase to the current contract of 2.3 percent ($32,500) for a one-year period. Unanimously approved. REZONING MAP AMENDMENT RZ-06-017 – BOWMAN CAVETOWN, LLC Kirk Downey, Assistant County Attorney, informed the Commissioners that rezoning map amendment RZ-06-017 has been withdrawn by the applicant. CONVENE IN CLOSED SESSION Motion made by Commissioner Aleshire, seconded by Kercheval, to convene in closed session at 11:10 a.m. to discuss the appointment, employment, assignment, or compensation of appointees, employees, or officials over whom it has jurisdiction; to discuss any other personnel matter that affects one or more specific individuals; and consult with counsel to obtain legal advice, in accordance with Section 10-508 of the State MAY 15, 2007 PAGE THREE Government Article of the Annotated Code of Maryland. Unanimously approved. (Commissioner Baker arrived at the meeting at 11:20 a.m.) RECONVENE IN OPEN SESSION Motion made by Commissioner Aleshire, seconded by Wivell, to reconvene in open session at 11:55 a.m. Unanimously approved. In closed session, the Commissioners discussed the appointment, employment, assignment, or compensation of appointees, employees, or officials over whom it has jurisdiction and discussed personnel matter that affect one or more specific individuals. Present during closed session were Commissioners John F. Barr, Terry L. Baker, Kristin B. Aleshire, James F. Kercheval, and William J. Wivell. Also present at various times were Greg Murray, County Administrator; John Martirano, County Attorney; Kirk Downey, Assistant County Attorney; and Andrew Wilkinson, Assistant County Attorney. RECESS - LUNCH The Commissioners recessed at 11:55 a.m. for lunch. AFTERNOON SESSION The afternoon session was called to order at 1:16 p.m. by President John F. Barr, with the following members present: Vice President Terry L. Baker, and Commissioners Kristin B. Aleshire, James F. Kercheval, and William J. Wivell. FY 2008 GENERAL FUND BUDGET DISCUSSIONS Debra Murray, Director of Finance, and Kim Edlund, Assistant Director, met with the Commissioners to continue the review of FY 2008 General Fund budget requests. Ms. Murray reviewed the changes made to date in the Capital Improvements Program (CIP) budget. The Commissioners agreed to place $8,128,530 in a reserve restricted fund for a use to be determined at a later date. Ms. Murray outlined several projects for which these funds could be utilized. The Commissioners discussed the Barbara Ingram School for the Arts. Ms. Murray indicated that she received an e-mail message from the Board of Education’s Financial Advisor recommending that the MEDCO option be utilized to fund the project. She stated that this is a different track than was discussed at last week’s meeting. Ms. Murray informed the Commissioners that there is a question as to whether the tax credit could be utilized if the funding does not go through MEDCO and that their attorney is revisiting this issue. After discussion, the Commissioners agreed to wait for the opinion of the Board of Education’s attorney regarding the tax credit. They agreed that, if the project is to move forward, their intention is to use the most cost-effective option and indicated that they still have questions regarding the project. The Commissioners reviewed the General Fund budget and revisited specific unresolved items. Vicki Sadehvandi, Executive Director of CASA, appeared before the Commissioners and explained that this is the second year of a two-year program to raise the salaries of employees to a position where they would not continue to lose trained staff. After discussion, it was the consensus to include the funding for salaries in the FY 2008 budget as requested for CASA. Ms. Sadehvandi indicated that they would not request more than a three percent increase in FY 2009. It was the consensus of the Commissioners to provide $14,800 to the Teen Pregnancy Prevention Coalition using the Community Action Council (CAC) as a conduit and to place the remaining balance of the funds earmarked for this program into the Local Management Board’s budget. It was the consensus of the Commissioners to fund the request made by C-Safe for $45,000 as a one-time cost from the FY 2007 Commissioners Contingency Fund. A majority of the Commissioners also agreed to approve the request MAY 15, 2007 PAGE FOUR from Leadership Washington County for $10,000. The Commissioners denied the request from the Maryland Theatre for $25,000. The Commissioners denied the request to provide a supplement for the Health Officer in FY 2008 and reconsider the request after the probationary period has ended. The Commissioners denied the request from the Department of Social Services to reinstate funds that had previously been cut and the additional supplement to the Director’s State salary. It was the consensus of the Commissioners to fund the request from Hagerstown Community College at $7,942,380. The Commissioners discussed the funding for the Smithsburg and Boonsboro branch libraries and asked about the status of the maintenance agreements. It was the consensus to approve the Library’s funding request. It was the consensus of the Commissioners to adjust the salary of the Director of Buildings, Grounds, and Parks by $5,000 for assuming the responsibility for Black Rock Golf Course, to increase the Director of Transportation from Grade 15 to Grade 16 with a $4,000 adjustment, and the Director of Emergency Services by $5,000. The issues discussed above were approved for inclusion in the FY 2008 budget to be heard at public hearing on May 22, 2007. Motion made by Commissioner Kercheval, seconded by Baker, to place Washington County Leadership Development Program, Inc. on the 1-108 list of non-profit agencies to which the Commissioners may contribute funds. Motion carried with Commissioners Kercheval, Baker, and Barr voting “AYE” and Commissioners Aleshire and Wivell voting “NO.” Motion made by Commissioner Kercheval, seconded by Aleshire, to take the Fiscal Year 2008 General Fund budget to public hearing at the current property tax rate of $.948 per $100 of assessed full value on May 22, 2007 as proposed by staff with the adjustments made to date. Unanimously approved. YOUTH OF THE MONTH AWARDS – MAY 2007 The Commissioners presented a certificate of merit to Alexandra Bates (Clear Spring Middle School) and Ashley Hill (North Hagerstown High School) in recognition of their selection as the Youth of the Month by the Washington County Community Partnership for Children & Families (“WCCP”) for May 2007. The Commissioners commended them for their leadership, academic and extra-curricular activities. Commissioner Barr stated that they would also receive $100 savings bonds from the WCCP. CONVENE IN CLOSED SESSION Motion made by Commissioner Aleshire, seconded by Baker, to convene in closed session at 3:21 p.m. to discuss the appointment, employment, assignment, or compensation, of appointees, employees, or officials over whom it has jurisdiction; to discuss any other personnel matter that affects one or more specific individuals; and consult with counsel to obtain legal advice, in accordance with Section 10-508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN OPEN SESSION Motion made by Commissioner Aleshire, seconded by Baker, to reconvene in open session at 3:46 p.m. Unanimously approved. In closed session, the Commissioners discussed the appointment, employment, assignment, or compensation of appointees, employees, or officials over whom it has jurisdiction; discussed personnel matters that affect one or more specific individuals; and consulted with counsel to obtain legal advice on a legal matter. Present during closed session were Commissioners John F. Barr, Terry L. Baker, Kristin B. Aleshire, James F. Kercheval, and William J. Wivell. Also present at various times were Greg Murray, County Administrator; MAY 17, 2007 PAGE FIVE John Martirano, County Attorney; Joni Bittner, County Clerk; Mike Thompson, Director of Planning & Community Development; and Stephen Goodrich, Chief Planner. ADJOURNMENT Motion made by Commissioner Kercheval, seconded by Wivell, to adjourn at 3:46 p.m. Unanimously approved. , County Administrator , County Attorney ___________________________, County Clerk