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HomeMy WebLinkAbout03.31.1987 March 3l, l987 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County, Maryland, was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard. E. Roulette, R. Lee Downey, Linda C. Irvin and Martin L.Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full Assemblage. PROCLAMATION - CHILD ABUSE WEEK Motion made by Commissioner Roulette, seconded by Downey to proclaim April l987 as Child Abuse Month in Washington County and urge all citizens to utilize this period to learn to better understand, recognize, and respond to this grievous problem. Unanimously approved. OPTION AGREEMENTS - DOUB ROAD/STERLING ROAD Jim Brittain of the County Engineering Department, appeared before the Commissioners to present Option Agreements for their consideration for a proposed new development at Doub and Sterling Road: William and Evelyn Kline have agreed to convey in fee simple 432 square feet for the amount of $350 for land and damages; Hagerstown/Washington County Industrial Foundation has dedicated l44 square feet for no monetary consideration; and R. Lee Downey, has agreed to convey 23,885 square feet needed for right-of-way and future widening of the road in accordance with the conditions of the Supplemental Letter. In exchange for the Fee Simple title to the area referred to in the Option Agreement, the County agrees to the following: l) In lieu of direct monetary compensation, the County will pay an amount not to exceed $4,300 for the placement of sewer and water utiliies under Doub Road near Coney Court which are to be made part of the above referenced project; 2) In the event the cost of utility installation is below the aforementioned value, the difference will be paid to Mr. Downey. Should the cost of construction exceed the specified amount, Mr. Downey will be invoiced for the difference; and 3) the County will provide for the installation of one additional sewer manhole required by the Sanitary Commission. Motion made by Commissioner Roulette, seconded by Snook to accept the Option Agreements and to accept the conditions of the Supplemental Letter with the amendment that if the cost of the sewer extension is less than $4300, the County will not reimburse Mr. Downey for the cost. Unanimously approved. (Commissioner Downey was absent from the Meeting at this time.) Motion made by Commissioner Roulette, seconded by Irvin to accept the deed of dedication for rights-of-way including the roadbed of Davis Drive and lands adjacent to Doub and Sterling Road previously reserved for widening of said street, at no cost from Mr. & Mrs. Wilber Sterling. Unanimously approved. REAPPOINTMENTS - INSURANCE ADVISORY COMMITTEE Motion made by Commissioner Irvin, seconded by Roulette to reappoint Arthur Staymates and James Shifler to the Insurance Advisory Committee for terms extending to April l, l988. Unanimously approved. BOONSBORO STADIUM LIGHTING Motion made by Commissioner Roulette, seconded by Snook to allocate up to $50,000 to the Board of Education for the removal and replacement of the stadium lights at Boonsboro High School with the funds to be taken from the Fund Balance for the current fiscal year. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Irvin gave a status report on the Airport Commission meeting, the FEMA Board and their distribution of funds. Commissioner Bowers reported on the Health Systems Agency Board, Commissioner Downey reported on the Health Screening Board meeting and Commissioner Roulette gave a report on the Economic Development Commission board meeting. ANIMAL CONTROL ORDINANCE AMENDMENTS After due consideration of the matters and facts adduced at the Public Hearing held on March l7, l987, and the written correspondence received within the ten (l0) day period following the hearing regarding amendments to the Ordinance, the Commissioners acted on each amendment individually. MARCH 31, 1987 MINUTES, CONT'D. Motion made by Commissioner Roulette, seconded by Irvin to adopt amendment of Section 3 for the Animal Matters Review Board to meet "as required". Unanimously approved. Motion made by Commissioner Irvin, seconded by Downey to amend Section 3, paragraph (g) to provide that if an animal(s) is "at large" but has a County license and rabies innoculation, the Animal Control Officer shall issue a warning for the first at large offense and a citation for $25 for each offense thereafter; the owner of an animal(s) "at large" without a County license or rabies innoculation shall be given l5 days to provide proof that a license has been purchased and that the animal(s) has been innoculated and issued a citation for a $l0 fine per incident for the first offense, each violation thereafter shall be a $25 fine, per animal; all other violations of the Ordinance, other than the animal being at large will be a $25 fine. Motion made by Commissioner Downey, seconded by Roulette to delete Section 5, paragraph (a) regarding payment of citations to the Humane Officer in the field, but to approve the provision of a $l0 payment for checks returned for insufficient funds. Unanimously approved. Motion made by Commissioner Roulette, seconded by Irvin to amend Section l2, paragraph (c) by adding "except when provoked by a third party" to the violation regarding nuisance animals and to lengthen the amount of time to l2 hours, after notification, for an owner to remove his animal's excretory matter from the complainant's property. Unanimously approved. Motion made by Commissioner Snook, seconded by Roulette to adopt Section l2, paragraph 2.(a) to provide a thirty (30) day period in which an owner may notify the Animal Matters Review Board, in writing, of his intention to file an appeal. Unanimously approved. Motion made by Commissioner Irvin, seconded by Downey to adopt the following licensing fees for the Animal Control Ordinance: $l00 - Pet Shop License; $45 - Kennel License; $5 - License for an Unaltered Pet; $3 - License for an Altered Pet, with the above fee schedule to become effective July l, l987. Unanimously approved. Motion made by Commissioner Downey, seconded by Roulette to make all amendments to the Animal Control Ordinance approved this date effective April l5, l987, subject to review by the County Attorney and to make the fee schedules effective July l, l987. Unanimously approved. BID OPENING - KRETSINGER ROAD BRIDGE The bids for total replacement of Kretsinger Road Bridge were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Building Systems, Inc. - $l63,865 and E. F. Goetz & Sons Construction Corp. - $l87,385.50. The bids will be reviewed by appropriate officials prior to a decision being rendered. EXTRA WORK - NORTHERN AVENUE/FOUNTAINHEAD ROAD INTERSECTION Motion made by Commissioner Roulette, seconded by Downey to provide up to $l0,000 in additional funding for extra work needed for the Northern Avenue/Fountainhead Road intersection project. Unanimously approved. APPROVAL OF MINUTES - MARCH 9, 10, and 17, 1987 Motion made by Commissioner Roulette, seconded by Irvin to approve of the Minutes of March 9, 10, and 17, 1987, as submitted. Unanimously approved. AWARD BID - TAX BILL FORMS Motion made by Commissioner Roulette, seconded by Downey to award the bid for the tax bill forms to Antietam Paper Company who submitted the low bid in the amount of $3,l36.95. Unanimously approved. AWARD BID - UTILITY TRACTOR - PARKS DEPARTMENT Motion made by Commissioner Downey, seconded by Roulette to award the bid for a utility tractor for the Parks Department to Antietam Ford Tractor, who submitted the low bid of $7,l88. Unanimously approved. MARCH 31, 1987 MINUTES, CONT'D. LEASE - DITTO FARMS PARK Motion made by Commissioner Downey, seconded by Roulette to lease to Arthur Howell approximately four acres of land on the Ditto Farms Park adjacent to his property, to be used for agricultural purposes, for the sum of $30 per acre, and for Mr. Howell to be responsible for spraying for Johnsongrass or noxious weeds on the property. Unanimously approved. PUBLIC HEARING - INTENTION TO ABANDON AND CONVEY A PAPER STREET AND CONVEY LAND The President convened the Meeting in Public Hearing at ll:00 a.m. to permit any resident of Washington County to testify concerning the Board's intention to abandon and convey a paper street located on the north side of Dual Highway (U.S. Route 40) near the western ramp at the I-70 interchange and which is depicted on a plat of Block D, Section A, Dual Park to Jeannette B. Ferris. William P. Young, attorney for Jeannette B. Ferris, stated that Mrs. Ferris inherited this land from her husband. Mr. Young also stated that the County Engineer has been contacted and the County has no interest in using this as a public street because its close proximity to the I-70 interchange would create unsafe traffic conditions. There being no one else present to speak for nor against said conveyance and since no letters were received in opposition, MOTION was made by Commissioner Roulette, seconded by Irvin to approve the conveyance of any right, title and interest of a paper street and to convey this to Jeannette B. Ferris with Mrs. Ferris being responsible for the cost of publication, the preparation of the deed and other related documents. Unanimously approved. The President convened the meeting in Regular Session at ll:05 a.m. HUD APPLICATION - ADDITIONAL UNITS Motion made by Commissioner Roulette, seconded by Downey to authorize Housing & Community Development to apply to the Department of Housing & Urban Development for 25 additional low-income public housing units. Unanimously approved. LANDSCAPING - EASTERN BOULEVARD Motion made by Commissioner Roulette, seconded by Snook to seek proposals for California privets to be planted on the right-of-way of Eastern Boulevard adjacent to the Maryland Metals' property for a distance of approximately l400 feet for screening purposes. Unanimously approved. FIRE & RESCUE REVOLVING LOAN FUND Motion made by Commissioner Roulette, seconded by Downey to approve of an application from the Funkstown Volunteer Fire Department to the County Fire & Rescue Revolving Loan Fund in the amount of $40,000 to be applied toward the purchase of a new pumper. Unanimously approved. The application submitted by the Sharpsburg Rescue Company for $90,000 for a 40' x 60' addition to a building was deferred until a meeting can be held by the Fire & Rescue Revolving Loan Committee with the representatives from the Sharpsburg Rescue Company. APROVAL FOR ESTABLISHMENT OF HEALTH DEPARTMENT FEES Barry Teach, County Administrator, informed the Commissioners that approval has been received from Adele Wilzack, Secretary of the Department of Health & Mental Hygiene, regarding the Ordinance establishing a fee schedule proposed for certain services provided by Washington County Health Department, which was adopted on March 3, l987 and which will become effective April l, l987. DISTRIBUTION OF STATE FIRE & RESCUE FUNDS Motion made by Commissioner Irvin, seconded by Roulette to amend the action taken on March l7, l987, and to equally divide the monies received from the State Fire & Rescue Funds to all volunteer fire and rescue companies in the County, which would transmit $l9,057 to the City of Hagerstown to disperse to the five volunteer companies within the City limits as specified, and to send a letter to the City of Hagerstown stating the purpose of these funds and requesting information on the placement of funds. Unanimously approved. PUBLIC HEARING - REQUEST TO BE ADDED TO THE CONTRIBUTION LIST - SENIOR LIVING ALTERNATIVES, INC. The President convened the Public Hearing at ll:20 a.m. in regard to the request of Senior Living Alternatives, Inc., to be added to the list of non-profit organizations eligible for contribution from the County. Richard Willson, President of the Board of Senior Living Alternatives, expressed his support of the request. There being no one else present to speak for nor against the request, Commissioner Bowers announced that the record would be kept open for ten (l0) days for additional comments to be submitted in writing. He closed the hearing at ll:30 a.m. and reconvened the Meeting in Regular Session. MARCH 31, 1987 MINUTES, CONT'D. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Downey to convene in Executive Session at ll:35 a.m. in regard to personnel matters in accordance with State Government Article l0.508 of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Irvin to reconvene in Regular Session at l2:30 p.m. Unanimously approved. EMPLOY PART-TIME SUMMER PLAYGROUND EMPLOYEES - RECREATION COMMISSION Motion made by Commissioner Snook, seconded by Downey to employ the following part- time summer playground program employees for the Recreation Commission: employ Lisa Jackson as Aide at Emma K. Doub Elementary School; Judy Cline as Aide at Bester Bester Elementary; Michelle Hammond as Aide at Clear Spring Elemetnary School; Richard Akers as Aide at Funkstown Elementary; Alice Turner as Director and Annette Rigglement as Aide at Hancock Community Center; David Morris as Director and Melissa Davis as Aide at Maugansville Elementary; Wesley Hoover as Aide at Pangborn Park; Adrianna Coleman as Director and John Snyder as Aide at Pleasant Valley Elementary; Mark Russell as Aide at Reed Park; Trisha Dell as Aide at Salem Avenue Elementary; Gerald Rhodes as Director and Blake Brown as Aide at Sharpsburg Elementary; Sabrina Wilfong as Aide at Smithsburg Elementary; and Tracey Moats as Aide at Winter Street Elemenary. Unanimously approved. PROMOTION - TOURISM DEPARTMENT Motion made by Commissioner Roulette, seconded by Irvin to promote Linda Carbaugh to the position of Tourism Center Coordinator, Grade 6, to fill an existing vacancy. Unanimously approved. BID AWARD - KRETSINGER ROAD BRIDGE Motion made by Commissioner Downey, seconded by Snook to award the bid for the bridge replacement at Kretsinger Road to Building Systems, Inc., who submitted the low bid of $l63,865. Unanimously approved. LUNCH The Meeting was recessed at l2:35 p.m. for lunch. AFTERNOON SESSION The Afternoon Session was convened at l:l5 p.m. by the President Ronald L. Bowers with the following members present; Vice President Richard E. Roulette, and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. BUDGET HEARINGS The following Fiscal Year l988 budgets were presented: Recreation Commission: submitted by Carol vanReenan and Ronald Kidd in the amount of $244,3l0; Parks & Recreation: submitted by Edith Sweigert and Robert Coble in the amount of $501,975 and Halfway Pool in the amount of $60,300; Roads Department submitted by J. T. Wolford in the amount of $3,756,709; Hagerstown Junior College: submitted by Dr. Norman Shea, William Clowser and Arthur Barnhart in the amount of $2,067,74l for the 34% County share. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin to reconvene in Executive Session at 4:l5 p.m. in regard to property matters in accordance with State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION AND ADJOURN Motion made by Commissioner Roulette, seconded by Downey to reconvene in Regular Session at 4:45 p.m. and adjourn. Unanimously approved. County Attorney , Clerk