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HomeMy WebLinkAbout03.24.1987 March 24, l987 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County, Maryland, was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Downey, followed by the Pledge of Allegiance to the Flag by the full Assemblage. MISS MARYLAND SCHOLARSHIP PAGEANT Chuck Skinner, Executive Director of the Miss Maryland Scholarship Pageant and members of the Executive Board appeared before the Commissioners to thank them for the support they have provided in the past and to request that they continue to provide transportation for the contestants and funding for the parents' luncheon and the special reception co-sponsored with the City of Hagerstown for local program coordinators and parents. Motion made by Commissioner Roulette, seconded by Snook to continue to support the Miss Maryland Scholarship Pageant by providing transportation for contestants, funds for the Parents' Day Luncheon and funds to co-sponsor the special reception the evening of the pageant, with funds provided in the Tourism budget. Unanimously approved. REAPPOINTMENTS - TOURISM ADVISORY COMMISSION Motion made by Commissioner Roulette, seconded by Downey to reappoint Ronald Stansbury and Douglas Wright, Jr., to the Tourism Advisory Commission for terms of three years. Unanimously approved. APPOINTMENTS - FIRE & RESCUE COMMUNICATIONS ADVISORY BOARD Motion made by Commissioner Downey, seconded by Roulette to appoint William Price from the Williamsport Fire Department as Delegate and Lee Finfrock, as Alternate to serve three-year terms on the Fire & Rescue Communications Advisory Board. Unanimously approved. APPOINTMENT - CHILDREN'S COUNCIL Motion made by Commissioner Roulette, seconded by Snook to appoint Jennifer Taylor- Gray as the Health Department's representative to the Children's Council for a term extending to June 30, l990. Unanimously approved. APPOINTMENTS - MID-MARYLAND EMERGENCY MEDICAL SERVICES ADVISORY COUNCIL Motion made by Commissioner Irvin, seconded by Downey to appoint Randy Sue Ellis, M.D., representing the Washington County Medical Staff for a term to expire January l988, and Donna Carey, as a consumer, for a term to expire January l989, representing Consumers to the Mid-Maryland Emergency Medical Services Advisory Council. Unanimously approved. REVENUE SHARING TRANSFER Motion made by Commissioner Roulette, seconded by Irvin to approve a Revenue Sharing Transfer to cover eligible expenditures in the Higways, General and Capital Projects funds for the period July l, l986 through December 3l, l986 for the following amounts: General - $474,760; Highway - $287,023; and Capital Projects - $23l,959.36 for a total of $993,742.36. Unanimously approved. RECREATION COMMISSION BYLAWS Motion made by Commissioner Roulette, seconded by Irvin to accept the recommendation of the Recreation Commission to amend their bylaws for staggered 2 and 3 year appointments and to allow appointees to be eligible for reappointment for as long as they wish to serve. Unanimously approved. GYPSY MOTH SUPERVISION PROGRAM Motion made by Commissioner Roulette, seconded by Downey to provide funding in the amount of $57,l30 to the Department of Agriculture for treating 24,600 acres in Washington County for gypsy moth control and suppression with the funds to be taken from the Operating Contingency Budget. Unanimously approved. MARCH 24, l987 MINUTES, CONT'D. LINE ITEM TRANSFER - RECREATION COMMISSION Motion made by Commissioner Roulette, seconded by Downey to approve of the Recreation Commission budget line item transfers: $900 from Utilities - Electric and Water (77-4l6-000) to Programs (77-4l0-l50); $l000 from Facilities Rental (77- 423-020) to Programs (77-4l0-l50); $l00 from Professional Dues (77-426-000) to Programs (77-4l0-l50) and $300 from Fuel (77-450-0l0) to Automobile Allowance (77- 457-000). Unanimously approved. SERVICE ANALYZERS - COMMUNICATIONS MAINTENANCE Barry Teach, County Administrator, presented a request from the Fire & Rescue Communications Maintenance Department to purchase new service analyzers and to sell the existing analyzers with the proceeds to be returned to the Communications Maintenance Budget. The Commissioners took the matter under advisement at this time. REGIONAL TRAINING CENTER - FIRE & RESCUE ASSOCIATION Blaine Snyder, Jay Grimes, and James Black from the Washington County Volunteer Fire & Rescue Association and Joe McDaniel representing the Maryland Fire & Rescue Institute appeared before the Commisisoners to give an update on the Regional Training Center project and to request that a letter of intent be sent to the State regarding the land for the Center. HANCOCK MEDICAL CENTER Mayor Ernest Fink of the Town of Hancock and Arthur Burke, Town Councilman, appeared before the Commissioners to request that something be done to try to keep the Federal funding for the Potomac Bend Medical Center in Hancock but they also requested that the County not contribute funds to the Center since it is a federal government project. Commissioner Bowers suggested that Tri-State (Morgan, Fulton and Washington Counties) elected officials be appointed to the Potomac Bend Medical Center Board of Directors in an effort to resolve the issues with the Public Health Service officials. PUBLIC HEARING - AP DISTRICT - RZ-358 The President convened the Meeting in Public Hearing at l0:40 a.m. for the purpose of considering a proposed amendment to the Zoning Ordinance regarding the AP - Airport District. The change would reduce the distance for construction of any new structures within an area 750' on either side of the extended centerline of runway 09/27 (East/West) for a distance of 3000' from the centerline from the end of the existing runways. No permit shall be accepted for the construction of any new structure within an area 250' on either side of the extended centerline of runway 02/20 (North/South) for a distance of l000' from the end of the existing runway. Leigh Sprowls, Airport Manager, explained that this amendment would bring County requirements in line with Federal Aviation Administration requirements. Concerns were raised regarding compensation for the extension of boundaries and for the boundary distances in general. Commissioner stated that the record would remain open for ten (l0) days to receive written testimony on this amendment. There being no one else present to speak for nor against said amendment, the Hearing was closed at ll:l0 a.m. and reconvened in Regular Session. BID OPENING - SEALED TAX BILL FORMS Bids for the tax bill forms were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Mason/Dixon Business Forms - grand total - $4,274.22; Moore Business Forms and Systems - grand total - $4,238.58; Antietam Paper Company - grand total of $3,l36.95; and Standard Register - grand total - $5,563.22. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - l987 HALF-TON PICKUP TRUCK - HOUSING & COMMUNITY DEVELOPMENT Bids for the l987 Half-ton Pickup truck with four-wheel drive for Housing and Community Development were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Martin Truck Corporation - $ll,660 and Hoffman Chevrolet - $ll,547. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - UTILITY TRACTOR - PARKS DEPARTMENT Bids for the Utility Tractor for the Parks Department were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Antietam Ford Tractor - $7,l88; Baer's Lawn & Garden Equipment - $8,000; Baer's Garage - $7,466.80; Arnett's Garage - $7,660; Security Ford Tractor, Inc. - $7,747; and Carlyle & Martin - $7,98l. The bids will be reviewed by appropriate officials prior to a decision being rendered. MARCH 24, l987 MINUTES, CONT'D. PUBLIC HEARING - AGRICULTURAL PRESERVATION DISTRICT The Meeting was convened in Public Hearing at ll:20 a.m. to permit any resident of Washington County to testify concerning the petition for the establishment of an Agricultural Preservation District from Paula Toms on the property located on the south side of Cool Hollow Road, one-half mile east of its intersection with Alternate U. S. Route 40. Stephen T. Goodrich, Senior Planner, explained that the application had been reviewed and approved by the Washington County Agricultural Preservation Advisory Board and the Planning Commission. There being no one present to speak for nor against said Application, the Hearing was closed at ll:25 a.m. and reconvened in Regular Session. Motion made by Commissioner Snook, seconded by Roulette to approve of the application of Paula toms for an Agricultural Preservation District to be established on her property located on the south side of Cool Hollow Road, one-half mile east of its intersection with Alternate U. S. Route 40. Unanimously approved. CHEWSVILLE/CAVETOWN WATER SERVICE AREA David Kinash, Manager, Hagerstown Water Department, appeared before the Commissioners to update them on the status of the Chewsville/Cavetown Water Service Area. Mr. Kinash stated that they have received approval from the Board of Zoning Appeals to proceed with the project and that they hope to have the new one-half million gallon capacity tank in by July of this year. He also felt that although this would alleviate problems in regard to water pressure, there will still be some areas that will have low pressure. The average cost for the customers of this region will only be an additional $l.00 per month. SHERIFFS DEPARTMENT - APPROVAL FOR PURCHASE OF BUNKS AND TABLES Motion made by Commissioner Downey, seconded by Roulette to approve of the expenditure of up to $6500 for the purchase of 22 bunk beds and 6 tables for the Detention Center, with the funds to be taken from Capital Contingency. Unanimously approved. EXTRA WORK - COMPANY 25 AIR UNIT Motion made by Commissioner Roulette, seconded by Irvin to approve of the extra work which needs to be done for the Company 25 Air Unit for l9.75 yards of concrete and excavation and labor in the amount of $2,756 with funds to be taken from the Capital Contingency fund. Unanimously approved. ROAD NAMES - CASCADE AREA Motion made by Commissioner Roulette, seconded by Irvin to approve of naming an unnamed road beginning at MacFee Hill Road to the end - Elhuff Court; to name Maryland 550 - Military Road; to name an unnamed road from the beginning to the end of Highfield Avenue - Olsen Lane; to name an unnamed road from Ft. Ritchie gate to Pen Mar Road - MacFee Hill Road; to name an unnamed road from the intersection of Cascade Road/Highfield Avenue to the end - Heiston Lane and to name the present Camp Ritchie Road from Wise Road to the intersection - Ritchie Road and from Rt. 49l at the intersection. Unanimously approved. MCMULLEN/GRAVES SUBDIVISION Motion made by Commissioner Roulette, seconded by Snook to accept the deed for dedication of the Right-of-Way along Independence Road for the McMullen/Graves subdivision, which has been reviewed by the County Attorney and recommended by the Engineering Department. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Downey, seconded by Irvin to convene in Executive Session at l2:00 noon in regard to personnel matters pursuant in accordance with State Government Article l0.508 of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Irvin to reconvene in Regular Session at l2:30 p.m. Unanimously approved. LUNCH The Commissioners recessed the Meeting at l2:30 p.m. for lunch. AFTERNOON SESSION The Afternoon Session was convened at l:30 p.m. by the President Ronald L. Bowers with the following members present: Vice President Richard E. Roulette, and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. MARCH 24, l987 MINUTES, CONT'D. BUDGET HEARINGS The following Fiscal Year l988 budget requests were presented: Airport - submitted by Leigh Sprowls in the amount of $l9l,887; Transportation - submitted by Keith Godwin in the amount of $953,734; Fire & Rescue - submitted by Ron Karn in the amount of $294,748; Civil Defense - submitted by Ron Karn in the amount of $37,225; 911 - submitted by Ron Karn in the amount of $l57,34l; Communications Maintenance - submitted by Pete Lowenheim and Ron Karn in the amount of $7l,565; and Planning Commission - submitted by Jack Hawbaker in the amount of $l99,876. EMPLOY CLERK TYPIST II - HOUSING Motion made by Commissioner Roulette, seconded by Snook to employ Tyenna Hart in the position of Clerk Typist II in the Housing & Community Developement to fill an existing vacancy. Unanimously approved. APPROVAL OF PLANS AND SPECIFICATIONS - LOT 3 Motion made by Commissioner Snook, seconded by Irvin to approve of the plans and specifications on Lot 3 from Mr. Staley to Boward for construction of a two-story Keystone home on the West Washington Street property purchased from the County by John Merrbaugh. Unanimously approved. APPROVAL OF CONSTRUCTION PLANS AND SPECIFICATIONS - MERRBAUGH PROPERTY Motion made by Commissioner Downey, seconded by Irvin to approve of the construction of a Keystone home on property owned by John Merrbaugh, which he purchased from the County in l980, conditional upon Mr. Merrbaugh adding topsoil and seeding the area surrounding the existing house on West Washington Street, wth Mr. Merrbaugh being advised of these conditions in writing. Unanimously approved. AWARD BID - ONE-HALF TON PICKUP TRUCK - HOUSING & COMMUNITY DEVELOPMENT Motion made by Commissioner Snook, seconded by Irvin to award the bid for the one- half ton pickup truck to Hoffman Chevrolet who submitted the low bid of $ll,547. Unanimously approved. SUPPORT OF HOUSE BILL 9 Motion made by Commissioner Roulette, seconded by Downey to approve of sending correspondence to members of the State Senate Finance Committe in support of House Bill 9 which would give Citicorp banking privileges in Maryland. Unanimously approved. RECONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin to reconvene in Executive Session at 3:20 p.m. in regard to personnel and property matters in accordance with State Government Article l0.508 of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Irvin to reconvene in Regular Session at 4:45 p.m. Unanimously approved. At this time Commissioner Bowers was excused from the Meeting and Vice President Roulette assumed the Chair. EMPLOY ROADS DEPARTMENT - LABORER II Motion made by Commissioner Downey, seconded by Irvin to employ Robert Mills as Laborer II at the Roads Department in view of the fact that Orville Helser III declined the position and will remain with the Parks Department. Unanimously approved. PROCLAMATION - KNIGHTS OF COLUMBUS WEEK Motion made by Commissioner Downey, seconded by Snook to proclaim March 29 - April 4, l987 as Knights of Columbus Week in Washington County. Unanimously approved. ADJOURNMENT Motion made by Commissioner Downey, seconded by Irvin to adjourn at 4:50 p.m. Unanimously approved. County Attorney , Clerk