The URL can be used to link to this page

Home My WebLink About060606 June 6, 2006 Hagerstown, Maryland The regular meeting of the Board of County Commissioners of Washington County, Maryland, was called to order at 10:25 a.m. by Vice President William J. Wivell with the following members present: Commissioners James F. Kercheval, John C. Munson, and Doris J. Nipps. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by County Administrator Rodney Shoop, followed by the Pledge of Allegiance to the Flag by the full assemblage. APPROVAL OF MINUTES – MAY 23, 2006 Motion made by Commissioner Nipps, seconded by Munson, to approve the minutes of May 23, 2006. Unanimously approved. CITIZENS’ PARTICIPATION There was no one present who wished to participate. COMMISSIONERS’ REPORTS AND COMMENTS Commissioner Munson stated that he has received several telephone calls in opposition to making Bittersweet Drive a through road. Commissioner Kercheval explained that the City of Hagerstown would make the final decision; however, the Chief Engineer has not seen the formal subdivision plans at this time. Commissioner Munson indicated that he participated in the Sharpsburg Memorial Day Parade last week. Commissioner Nipps stated that she attended the Sharpsburg Memorial Day Parade, the United Way annual dinner, the Board of Education Teacher Retirement Dinner, and the swearing-in ceremony for new District Court Judge Mark Thomas. She informed the Commissioners that she presented a proclamation to the th Friends of Fort Frederick at the 250 Anniversary Celebration of Fort Frederick. Commissioner Kercheval reported on the Hagerstown-Eastern Panhandle Metropolitan Planning Organization (MPO) meeting and the Planning Commission meeting. He stated that he participated in the Reality Check Plus event and attended the Chamber of th Commerce Board meeting and the 250 Anniversary Celebration of Fort Frederick. Commissioner Wivell stated that he participated in the Sharpsburg Memorial Day parade and attended the 250th Anniversary Celebration of Fort Frederick. REPORTS FROM COUNTY STAFF Paul Armstrong, Systems Analyst for the Information Technology Department, provided a report on the implementation of the PeopleTools upgrade and thanked the Commissioners for their support. He noted that the partner assigned by the technology consultant had been extremely helpful during the upgrade process. Carolyn Motz, Airport Manager, informed the Commissioners that the Federal Aviation Administration (FAA) inspectors completed the Part 139 certification at the Hagerstown Regional Airport and found no discrepancies. She stated that this is a comprehensive inspection and congratulated her staff on this achievement. Commissioner Wivell asked Ms. Motz to extend the Commissioners’ gratitude and thanks to the Airport staff. COUNTY ADMINISTRATOR’S COMMENTS Rodney Shoop, County Administrator, provided a summary of the June 3 electronics recycling day at the Forty West Landfill. He stated that 14.16 tons of electronics were collected, which saved 20 cubic yards of landfill space, and he congratulated the staff on a successful event. Motion made by Commissioner Munson, seconded by Nipps, to approve the request to fill the following vacancies: Part-time Bus Attendant (Transportation Department), Operations Supervisor (Solid Waste Department), and Engineering Technician (Water Quality Department). Unanimously approved. JUNE 6, 2006 PAGE TWO APPOINTMENT - DISABILITIES ADVISORY COMMITTEE Motion made by Commissioner Munson, seconded by Nipps, to appoint Phyllis Landry to the Disabilities Advisory Committee for a three-year term. Unanimously approved. RECESS – LUNCHEON AND TOUR OF DISCOVERY STATION The Commissioners recessed at 11:08 a.m. to attend a luncheon at Discovery Station and the unveiling of their new Women’s Health Exhibit. AFTERNOON SESSION The afternoon session was called to order at 1:06 p.m. by Vice President William J. Wivell with the following members present: Commissioners James F. Kercheval, John C. Munson, and Doris J. Nipps. PAVEMENT MANAGEMENT PROGRAM Terry McKee, Chief Engineer, and Randy Edwards, Civil Engineer, met with the Commissioners to present information on the County’s pavement management program. Mr. McGee stated that the County has over 830 miles of roadway in the system. He stated that the County began a progressive management program several years ago to address the maintenance needs of the road network in a more cost-effective and objective manner. Mr. McGee explained that the software package “EnterRoad Info” prioritized all County roads based on type, extent, and severity of pavement damage and cost-effectiveness of the appropriate treatment for the damage. In 2005, all of the roads were travelled by a specialized vehicle that documented road conditions. The FY 2007 Pavement Maintenance contract is based on the results generated with data and analysis from this software. Mr. McGee emphasized that preventive maintenance is the most cost- effective way to address these issues. Mr. Edwards reviewed the various types of asphalt pavement distress and the maintenance treatments used to address them. He stated that the new software allows them to use an objective process to prioritize the roads to be included in the Pavement Management Program each fiscal year. Mr. Edwards stated that they hope to re-travel one-third of the roads each year beginning in FY 2008 to keep the system’s data current. The meeting was then opened for questions and discussion. “GOING FOR THE GOLD” CERTIFICATE PRESENTATIONS Commissioner Wivell presented Certificates of Merit from the County and Hagerstown Community College’s Continuing Education Program to those employees who completed the “Going for the Gold” training series. David Hankinson, Director of Human Resources, stated that this training series is designed to help employees enhance their leadership skills. He recognized Jeff Weller (Buildings, Grounds & Parks), Brian Brandt (Water Quality), Ralph Weaver (Highways), Terry Shoemaker-Kreit (Budget and Finance), Kathy Kroboth (Permits and Inspections), Karen Dickie (IT), Ellis Snyder (Highways), and Kim Bowers (Water Quality) for completing the certification in Government Supervisory Management and Tanya Weller (NTF) for successfully completing the Office Support Management Training. PROPERTY ACQUISITION – HAGERSTOWN REGIONAL AIRPORT Motion made by Commissioner Nipps, seconded by Munson, to approve the recommendation to purchase a 1.61 acre property located on Maugansville Road from LeeRoy and Mary Boyer for the total settlement cost of $409,900. The property is located within the Runway 9 Protection Zone and would be 95% Federal Aviation Administration funded with a 2.5% match from both the State and County. Unanimously approved. BID AWARD – GROUNDS MAINTENANCE CHEMICALS FOR VARIOUS CITY/COUNTY DEPARTMENTS Motion made by Commissioner Munson, seconded by Nipps, to award the bid for grounds maintenance chemicals for various County/City Departments to the following companies which submitted the low responsible, responsive bids meeting specifications for each chemical as follows: Item #1 – Agriliance/ProSource One - $429.60/gal.; Item #2 – Agriliance/ProSource One - $19.03/lb.; Item #3 – Agriliance/ProSource One - $43.55/gal.; Item #4 – No Bid; Item #5 – Agriliance/ProSource One - $33/gal.; Item #6 – Agriliance/ProSource One - $277.44/gal.; Item #7 – Agriliance/ProSource JUNE 6, 2006 PAGE THREE One - $325/gal.; *Item #8 – Lesco - $2,558/drum; Item #9 – Agriliance/ProSource One - $112/gallon; Item #10 – Agriliance/ProSource One - $17.55/lb.; Item #11 – Agriliance/ProSource One – $303.30; Item #12 – Agriliance/ProSource One - $15.75/gallon; Item #13 – Agriliance/ProSource One - $9.49/lb.; Item #14 – Agriliance/ProSource One - $181/gal.; Item #15 – Fisher & Son Co. - $9.63/lb.; Item #16 – Agriliance/ProSource One - $5.42/lb.; Item #17 – Fisher & Son Co. - $450/gal.; *Item #18 – Fisher & Son Co. - $2,497/drum; Item #19 – Agriliance/ProSource One - $435.00/case; Item #20 – No Bid; Item #21 – Fisher & Son Co. - $22.88/gal.; Item #22 – Fisher & Son Co. - $33.34/lb.; – – - Item #23aFisher & Son Co.$3,715/link pack;Item #23b Agriliance/ProSource One - $356.64/gal.; Item #24 – Agriliance/ProSource One - $98.80/gal.; Item #25 – Agriliance/ProSource One - $37.00/gal.; Item 26 – Agriliance/ProSource One - $38.70/gal.; Item #27 – Agriliance/ProSource One - $100.90/qt.; Item 28 – Agriliance/ProSource One - $510.24/gal.; Item #29 – Agriliance/ProSource One - $10.30/lb.; Item #30 – Agrilance/ProSource One - $338.90/gal.; Item #31 - Agriliance/ProSource One - $49.71/gal.; Item #32 – Agriliance/ProSource One - - $15.00/gal.; Item #33 – Carso, Inc. - $8.50/gal; Item #34 – Agriliance/ProSource One - $11.41/gal.; Item #35 – Agriliance/ProSource One - $97.92/gal; Item #36 – Fisher & Son Co. - $35.47/gal.; Item #37 – Agriliance/ProSource One - $68.76/gal; Item #38 - Agriliance/ProSource One - $98.90/gal.; Item #39 - Agriliance/ProSource One - $189.85/gal.; and Item #40 – Fisher & Son Co. - $17.22/gal. Unanimously approved. (*Items #8 and #18 were tie bids, and the Commissioners drew lots, pursuant to Washington County Purchasing Policy P-2, to determine the successful bidders.) RECESS The Commissioners recessed at 2:25 p.m. in order to attend a presentation at the Board of Education office regarding enrollment projections. CONSULTANT PRESENTATION ON ENROLLMENT PROJECTIONS The Commissioners met at the Board of Education (BOE) office to attend the presentation of Deanna Newman, representing Public Pathways, regarding its findings on future enrollment projections. Ms. Newman provided a history of enrollment growth in 2004-2005 as well as birth trends for the period 1993-2004. She provided information on how the trends would affect elementary, middle, and high schools and stated that the projections indicate that growth in student population will continue through 2015. Ms. Newman stated that schools that would be affected the most by overcrowding would be Boonsboro High School, South Hagerstown High School and Boonsboro Elementary School. She also cautioned that overcrowding could occur at Paramount, Potomac Heights, Eastern and Greenbrier Elementary Schools after 2011, even with the anticipated opening of Maugansville Elementary School. The meeting was then opened for questions and comments. Commissioner Kercheval recommended the Board begin planning student redistricting, particularly in the areas affecting the elementary schools of Maugansville, Paramount, and Conococheague. He cautioned that if they are planning to redistrict some of the children in these overcrowded schools to the new enlarged Maugansville School, then the BOE must take official action at least one year prior to the opening of that new school. Otherwise, the current Adequate Public Facilities Ordinance for schools would allow new developments in the Maugansville school district to proceed a year prior to the opening of the new enlarged school and possibly use up all of the available space currently projected for Maugansville. The meeting was adjourned at 4:40 p.m. Unanimously approved. , County Administrator , County Attorney ___________________________, County Clerk