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HomeMy WebLinkAboutMeeting Minutes 1976January 6, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation was given by Margaret McKane, Court Librarian. PRESENTATION OF CITATIONS TO LEROY METZ Colonel Elbert O'Keeffe, Civil Defense Coordinator, along with the County Commissioners, presented to Leroy Metz on the occasion of his retirement as Civil Defense Director, citations and commendations from the State Department of Civil Defense and Emergency Preparedness, the Regional Civil Defense Agency, and from Governor Marvin Mandel. The Commissioners added their commendations to Mr. Metz for outstanding services to the County. PRESENTATION OF CERTIFICATES FOR ENGINEERING COURSES President Snook presented certificates to the following Roads Department Personnel, who successfully completed the County Engineer's Association Highway Maintenance Training Courses: John Herr, Robert Reed, Charles Hutzell and Clyde McCormick. ROADS DEPARTMENT PROJECTS PROGRESS REPORT John Herr submitted a progress report on projects for July 1 through Dec. 31, 1975. He reported that 8.66 miles had been stabilized at an approximate cost of $17,842 per mile; 40.46 miles of single surface treatment @ $3,152.68 per mile; 20.89 miles of overlay @ $14,822.34 per mile; 311 miles of line striping and the amount of gasoline and diesel fuel used. (Complete report on file.) BLACK ROCK ROAD Dean Lowry, Right -of -Way Agent, reported that consideration of acquiring additional right-of-way to improve Black Rock Road should be deferred until plans for s proposed subdivision in that area are finalized. UPDATE OF COUNTY BRIDGE INSPECTION REPORT Glenn Dull submitted the updated County Bridge Inspection Report, prepared by Oliver- Cump 6 Associates, to the Commissioners for their review. He pointed out that the re- port indicated the deterioration of some of the stone arches, and recommended that more money be budgeted next year for bridge repairs. ENGINEERING DEPARTMENT PERSONNEL The County Engineer informed the Commissioners that sometimes it was not possible to bring the survey crew into the office to work in periods of bad weather, and asked the Commissioners' direction on whether they could be sent. home. The Commissioners directs, that the survey crew remain on the job as long as they were being paid for the time. BID OPENING FOR PAINTING W.C.T.C. GARAGE One (1) bid was received for painting the W.C.T.C. Garage and was opened at 11:00 a.m. The firm who submitted the bid and their quotation was R. A. Sylvester Painting Con- tractor - $7.850.00. The bid was given to the Transportation Commission for review and recommendations. STATUS OF SEWER EASEMENT ON DEAVFRS PROPERTY La r• informed the missinnPrs that the Washington County Sanitary District had prepared a letter for Mr.. Kenneth Deavers, Eckstine Road resident, clarifying the District's position with regard to the use of the sewer easement traversing Mr. Deaver' property. He said the letter clearly advised Mr. Deavers that he would have the right to use the strip of land in the case of an entrance roadway, parking area, driveway, or similar land use, and in the event the District had to excavate to maintain, repair or replace any portion of the pipeline in the easement, they would restore the area affect to its original condition at time of excavation. The Commissioners directed that the subject letter be sent to Mr. Deavers. ADDITIONAL ENGINEERING WORK FOR LJNDF'11,1:^, ft rlenn nell infnrm,id the Commissioners that to meet State requirements, soil test boring would have to be made at the Hancock and new Resh Road Landfills, ane cst.i:rated the cost of this additional engineering work to be $10,000. He said this work was nut in- cluded in the current contract with Oliver -Comp 6 Associates, and the money was not in the current budgets of either the Engineering Department or Landfills. Mr. Dull also asked the Commissioners direction in the Engineering Department's Involvement in Landfi matters. lie said that he felt the Landfill Director should assume these renponsibtli- tios exclusively. The Commissioners took the aforementioned matters under advisement, pending a scheduled meeting of the County Rngi.neer, the Landfill Director and Commis-• aloner Dwyer. January 6, 1976 MINUTES, Cont'd. BUDGETARY MATTERS James Young, Director of Finance, met with the Commissioners to review requests for additional budget allocations. The following decisions were made: FIRE AND RESCUE COMMUNICATIONS Motion made by Commissioner Nigh, seconded by Hoffman to allocate an additional $21,023 to the Fire and Rescue Communications Budget for modification of existing equipment, additional operating expenses and for payment of contracted expenses for communications equipment in the amount of $19,494.22 that was not carried over from last year's budge , directing the Director of Finance to transfer these funds from the Revenue Sharing Ac- count. Unanimously approved. PLLA�ING BOARD Motion made by Commissioner Downey, seconded by Nigh to deny the request of the Plumbin board for additional funds for a Plumbing Inspector's salary (88,700.00) and an autome-- bile ($5,000). Unanimously approved. Motion made by Commissioner Hoffman, seconded by Downey to disapprove of the purchase o a $arias 1500 Burster at a cost of $4,090.00. Unanimously approved. Notion made by Commissioner Downey, seconded by Dwyer to allocate up to an additional 11,300.00 to the Tourism Budget for printing costs. Unanimously approved. ion made by Commissioner Hoffman, seconded by Downey to allocate an additional 1 ,041.00 to the Engineering Department Budget to complete payment of the Floodplain Delineation study Contract, which is the balance invoiced after July let, and was not rovided for in the current budget. Unanimously approved. PA* ilAMIN0 eTww*%A rh..1... !`nnnPv Clark. alona with Alfred Poole. Chairman of the Traffic Advisory COaleittee, informed the Commissioners of the Traffic Advisory Committee's recommendatio that the planned Halfway Area Park be named Charlton Park in memorium to the late Roger Charlton. The Commissioners directed that the recommendation be submitted to the Half- wey Park Advisory Committee for their comments, advising them that the County Comalis- ilioners gave favorable consideration to this request. 9 EDUCATION. CAPITAL OUTLAY Notion made by Commissioner Hoffman, seconded by Dwyer, to deny the request for addi- tionil funds for Capital. Outlay, other that, the $61,250 allocated on July 1st, and up to $10,000 allocated on December 2nd. Unanimously approved. c�OUTLAY EXPENDITURES The �ssioner reaffirmed their policy that purchase of all capital items currently budgeted are subject to their approval. They also directed the Finance Director to wor with the sheriff in getting competitive prices for the photo copier and tape recorder i his current budget, and postponed a decision on these items until the costs are obtains „ RIFFS DEPARTMENT PER90NITEL CHANGES Motion made by Commissioner Nigh, seconded by Downey to concur with the changes in the Sheriff's Department personnel as submittedi,, i,i.5 lotto;_ of Jcnuorr 2nd, with the pro- vision that these changes are within the funds and positions currently approved and budgeted for personnel. Unanimously approved. REVIEW OF E!O'LO(EE: RETIREN N:' PLAN Charles Owens, Roy Nelson, John Lord and Earl Wolfe met with the Commissioners to re- view the funding progress and the recommended contributions for the employees retiremen plan for Washington County. Mr. Nelson explained that the costs of the plan are based on the actuarial cost method which is based cn actuarial assumptions. He said that the portion of the accrued liability for the group in excess; of plan assets is funded, in addition to each year's normal cost, according to a schedule which is intended to fund the accruea iiaoiiicy Lully altar- i.Li ty (.',^) ycoru. ho duo tt,.A thwt rha meal County contributions for the first three years of the Plan were in line with recommends contributions. It was also explained that the increase in accrued liability was due in part to salary increases being in excess of 2%, whicn was the present salary assumption The Commissioners suggested increasing the assumptions to be more in line with present salary increases, grid asked the Plan representatives to prepare revised assumptions us- ing 31, 4% and 5% salary increases, for their consideration. Mr. Lord also informed the Commissioners that a final report and the revised r.igurces would be ready in the sea future, and another meeting was planned when they are available. PCRSONNEL CCXSULTAI4T PR_OPOSAI. . Roger Scott sni Tom McCann, representatives of .1. L. Minton Virginia *associates, Inc., appeared before the Commissioners to make a prcacntat'en of the. services provided by F January 6, 1976 MINUTES, Cont'd. I Ii El El their firm. These services included Financial Advisory Services, General Management Services and Federal Grants research, administration, and assistance services. Mr. Scott explained the General Management Services, stating that they could prepare a Pal Scale and Classification Plan for the County for approximately $15,000, depending upon the degree of sophistication desired. He also explained the financial assistance they could provide in the way of Bond Counsel, from issuance of the bonds to the delivery c the bonds and the money. Mr. McCann explained their program providing comprehensive and highly skilled staff assistance in the broad area of grants research, administrat! and assistance and the fees and charges for these services. The Commissioners express their appreciation for the presentation and took the information under advisement. CLERK OF COURTS CFFICE EXPANSION PLANS Lehman Diller, representing the firm of Chapman and Associates, Architects, appeared before the Commissioners to submit the final plans for expansion of the Clerk of Court Offices. He said that the estimated costs were $10,850 which included Architectural - $7,650.00, Electrical - $2,500.00, and Mechanical - $600.00. The Commissioners direct the County Clerk to have the Clerk of Court initial his approval of the final plans, and proceed with advertising the work for bids, with the bid opening to be held on Yet PUasy iv, ii',o. PROPOSED RENOVATION OF COURT HOUSE ANNEX SECOND FLOOR Lehman Diller submitted schematic proposals for renovating the second floor of the Cot House Annex. After reviewing the proposals, the Commissioners requested that cost eat mates be prepared for their consideration. No further decisions were made at this tin ADJOURNMENT Motion made by Commissioner Hoffman, seconded by Nigh, to adjourn at 6:15 p.m. Unani- mously approved. January 13, 1976 Hagerstown, Maryland 21740 Clerk CALL TO ORDER The regular meeting of the Board of County Commissioners of Washington County was called to order by the President, Commissioner Martin L. Snook, at 10:00 a.m., with th following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman an Keller Nigh. INVOCATION The invocation was given by Rev. Robert S. Passarelli, St. Mary's Catholic Church, Rag erstown. At 10:10 a.m., the Meeting was recessed for the County Commissioners' monthly press cc ference which was held in the Courthouse Conference Room, and was reconvened in the County Commissioners' Mccting Room at 11:00 a..... TRANSFER OF REVENUE SHARING FUNDS Jim Young, Director of Finance, appeared before the Commissioners to present a schedul relating to Revenue Sharing, showing by line item what amounts are applicable for the first six months of the current fiscal year, and asked the Commissioners' approval to transfer these funds to the appropriate accounts. MOTION made by Commissioner Nigh, seconded by Dwyer authorizing the Director of Finance to transfer approximately $935,0 from Revenue Sharing Funds to the General, Highway and Landfills Accounts, and to appr all payments made to date that have been charged to Revenue Sharing. Unanimously appr SUPPLEMENTAL nUDGP."fREQU}EST, SIIF.NIFN:, DEPANTM.3:NT Sheriff Ford and the Director of Finance met with the commissioners for further revidv4 and consideration of the following supplemental budget requests: PATROL DIVISION - $1,500.00 for Repairs to Automobiles; approximately $6,000 to $7,000 for a communicati system, which would include the unexpended funds in the 1974-75 appropriation that was not carried over into the present budget. DETENTION CENTER MAINTENANCE - $2,500. HOUSEHOLD SUPPLIES - $2,000. PRISONER'S SALARIES - $1,900. (This amount inadvertently deleted from current budget.) METAL DETECTOR - $125.03. The Commissioners directed the Sheriff and the Director of Finance to determine if there are any line items in th current budget that could be transferred to fund .he aforementioned requests. Sheriff Ford also reiterated his request- to hire Disabled Veterans to work as radio dispatcher and also asked the Commissioners' conrurrencr in his proposed legislation requesting a merit system for the sworn members of the Washington County Sheriff's Department. The Commissioners took the aforementioned matters under advisement. 82 I - January 13, 1976 MINUTES, Cont'd. BUS SERVICE FOR HANCOCK - CLEARSPRING James MontgomeryNancock Resident, appeared before the Commissioners on behalf of Civi Organizations, the Mayor and Council and residents of Hancock, Maryland, to request an additional three months trial of extending County Commuter Bus service to Clear Spring and Hancock, and a reduction in the fares. Mr. Montgomery stated that he felt the fire 90 day trial period did not represent estimated use of the system since it wa3 during the Christmas Holidays and winter months. MOTION made by Commissioner Dwyer, seconded by Hoffman to direct the Transportation Commission to extend bus service to Hancock, Maryland for an additional 90 day trial period, and to review the fares charged for thi service. Unanimously approved. The Meeting was recessed at 12:00 noon and reconvened at 2:30 p.m. PLANNING WORK PROGRAM n rue , L a rman of the Planning Commission, along with Staff members Barry Teach an, Alan Musselman, appeared before the Commissioners to present their current work program and their long range planning goals. Mr. Frush stated that the current budget had been reduced by 37% this past year by getting funding from outside sources and using in-house staff to perform the duties as outlined in the program. He also said that they antici- pated receiving $35,000 in reimbursements. Included in Mr. Frush's presentation was a statement issued by the Planning Commission requesting the County Commissioners' carefu, consideration of the County's involvement in the grant process, pointing out that our current system of seeking grants is not adequately coordinated as it relates to maximum utilization of outside funding sources. The Commissioners expressed their appreciation for the prcaentati_..n, and for the scope of work performed by the Department. Mc AM PROPERT" RIGHT OF WAY OPTION --_ ^ �� missioner cwney, seconded by Dwyer to exercise the renewed option f right -of-'-•:, Lrom the McClanathan Property on the corner of Eckstine Road and Virginia Avc..ua, for Eckstine Road Improvements, for a settlement fee of $5,000. Unanimously approved. -fit 4i10 p.m., the Meeting convened in Executive Session. The following Official Action was taken and recorded by reference into the minutes of the regular meeting held this date: FiR6_ i1) RESCUE COMMUNICATIONS PERSONNEL on —made by Comm ssloner UgWseconded by Dwyer authorizing the Chief Dispatcher to hire a dispatcher as a replacement in a current position, at a starting base salary of $8,100.00. Unanimously approved. MOTION made by Commissioner Downey, seconded by Nigh, to approve of hiring William Aldean Delauter. and Herbert Anthony Smith as Dispatchers for Fire and Rescue Communications, at starting base salaries of $8,100.00 annually, based upon successful completion of a physical examination. Unanimously approved. At 5:00 p.m. the Meeting reconvened in Regular Session. 8E_STATION FOR HANCOCK �FiO F Walter urrayinformed the Commissioners that the Chairman of the Fire and Rescue Advisory Committee had expressed his concern over the Commissioners not authorizing the purchase of a General. Electric Base Station for Hancock. He said they had to purchase G.E. equipment so it would tie into the Remote Station equipment. The Commissioners took the matter under advisement, pending an investigation of whether other companies nn,i1A nnn1y thiR equipmenh. 'VQUEST TO WIDEN ALLEY naal aer,- g with Hagerstown Trust Co. Bank Officials, appeared before the Commis- sioners to request their consideration of eliminating the sidewalk on the Court House side of the alley between the Bank's drive-in facility and the Court House. Mr. Baer said the City had indicated that they had funds available to rework their portion of th sidewalk, and requested the County to do the same. MOTION made by Commissioner Downey, seconded by Nigh to request the County Engineer to work with the Bank and the City in preparing plans and costestimates for widening the alley, for their consideration. Unanimously approved. ANCF. OF PROPERTY TO TOWN OF SMT '1[Fzi1.IR('. on ma`Ice-may-Camm�ss�oner Hof n, seconded by Owyer to convey to the Town o£ Smith- burg, 56 ft.,moro or lees on the west side of the Smithsburg to Smoketown Road, contain- ing 0.7 acres of land, more or less, for and in consideration of the cum of $1.00. Unanimously approved. CA.TIONAL, COURSE FEE on ma�do by omniasioner Hoffman, af.conded by Downey to approve payment of the tuiti and fees for Dean L. Lowry for a job related course in appraising real property, and to reimburse him for these costs upon successtul completion of the course, and further, to disapprove the use of a County vehicle for transportation to and from rr,,. rInases in Montgomery County. Unani.mcusiy approved. Li Li El I 0 i (January 13, 1976 MINUTES, Cont'd. MANUFACTURERS TAX EXEMPTIONRComrnisjioner Hoffman, seconded by Dwyer to grant a manufacturer's tax exemption to M.S. Johnston Co., Inc., based on the certification of the Supervisor of Assessments that this firm qualifies as a manufacturer. Unanimously approved. CONTRACT FOR FIRE AND RESCUE COMPUNICATIONS FACILITY m Crosby, Archi4ect fr thTre and escue Communications Facility and Mike Callas, Contractor, met with the Commissioners in regard to the final payment due the Contractor in the amount of $28,505.58, and the matter of the unsigned contract for this work. The County Attorney stated that the contract was in order and authorized its signing, and recommended final payment be made. The Commissioners tabled the matter until the Archi- tect provides documentation to substantiate the difference in the final cost and the contracted cost. The Meeting was recessed at 6:10 p.m. for dinner, and reconvened at 7:00 p.m. in Court Room i1 in Public Meeting for County School Officials to explain the meaning of the loo scores on the Iowa Tests of Basic Skills. Vice -President Keller Nigh presided at the meeting. In addition to the County Commissioners, also in attendance were Board of Edu cation Officials and Members. Paul Masem, Assistant Superintendent of Instruction ex- plained the accountability tact, _na _r -A n„oatinna from the audience. He said the fact that Washington County students did not meet national horms lost some of its aig- nifigance due to the national testing method to determine the norm, but a more accurate measurement was the comparing of County scores with State scores in which the County wa very close. Mr. Masem also said that, as a result of the testing, changes are being made to improve student achievement. The Public Meeting was adjourned at 9:10 p.m. and the County Commissioners reconvened immediately thereafter in the regular Meeting Room. ADDITIONAL A.R.C. PROTECTS Motion made y CoiTioner Downey, seconded by Dwyer to submit the following additions projects to the Tri-County Council for A.R.C. Funding for 1976, in the event that currer priority projects may become ineligible for funding: 1. Outdoor Education -School and Community Recreation Project. 2. Multi -Purpose Center - Southern Washington County. 3. Downtown Square Extension. 4. Memorial Recreation Center Swimming Pool. 5. City Park Restoration. 6. Pangborn Boulevard Extension. Unanimously approved. R!C$UEST FROM SRARPSBURG VOLUNTEER FIRE COMPANY Motion made by CommissionerNigTi seconded by Hoffman to deny the request of the Sharps burg Volunteer Fire Company to provide County assistance with removing earth and other objects from the east side of their present fire hall in order to erect ail additional building to house a fire truck and a pick-up truck, on the basis that the County has neither the qualified personnel nor the equipment to do this type of work. Unanimously approved. HANCOCK RESCUE COMPANY INSURANCE COVERAGE Oros ma e y omm ssionerDwyer, seconded by Downey to n9 longer pay the premium for the accident and health insurance policy of the Hancock Rescue Company after the policid expiration on February 4, 1976, since this assistance was provided on a one-time basis dt?ring the Rescue Service's organization. Unanimously approved. STATUS OF EMPLOYMENT OF PLUMBING INSFECTOR Mot on ma e y Comm ss oner- Nigii7seconded by Hoffman, to withold any decisions on the status of continued employment of the Chief Plumbing Inspector, Robert Trott, until the Judge renders a decision on the motions for judgment on N.O.V. and a new trial. MOTION carried with Commissioner Downey voting "AYE" and Commissioners Dwyer and Snook abstain- ing. �IADVERTISE FOR COUNTY VEHICLE BIDS Motion made b7ommiss Loner Dwyer, seconded by Nigh to advertise for bids for a 4 -door intermediate size car with a V-8 engine and air-conditioning, for the Director of the Economic Development Commission. Unanimously approved. EXPIRATION CF TERM OF FLUNIIIN G BOARD MEMAF,R Motion made y Comm ss oner g , seconded by Downey to convey expressions of apprecia- tion to Alvey C. Moser, Plumbing Board Member, whose term expires Jan, 28, 1976, for four years of service as a member and secretary of the Board. Unanimously approved. RE,TECT BID FOR PAINTING W.C.T,C. BUI[1)ING ..__ce dcd ! y Dc:•:n_ y '- rniart the one hid ' Motion mace oy l:(3mm1981Unet ...y,, , that this bid submitted exceeds the for paiiitinq the W.C.T.C. Building for $7,B50, onthebasis available 2unds. Unanimously approved. it was generally understood that the specifica- tions would he revised and readvertiscd. ADJOURNMENT M— ot�on made by Commissioner Hoffman, seconded by Downey to adjourn at 10:30 p.m. Unani mously approved. 84 January 20, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order by the President, Martin L. Snook, at 10:00 a.m., with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation was given by Rev. Cecil B. Anderson, Paramount Baptist Church. EXECUTIVE SESSION At 10:10 a.m., the Meeting convened in Executive Session to conduct interviews for the position of Housing Coordinator. No decisions were made at this time. At 11:50 a.m., Chief Walter Murray met with the Commissioners on personnel matters. No decisions were made at this time. At 12:30 p.m., the meeting was recessed for lunch and was reconvened in regular sessio at 2:30 p.m, aUF'PL ,,• I TA "LDCAT!ON 'nR FIRE & RESCUE Ct)MMUNTCATIONS Notion made by Commissioner Downey, seconded by Dwyer to allocate up to an additional $3,700.00 to Fire & Rescue Communications for a Base Station Radio and installation fo Hancock - $2,1001 Noise limiters for Mobile Radios plus installation - $990.00; Modifi cation of existing radio - $140.00, and pending bills - $450.00; with this allocation made in order to get the communications system in complete operation as originally planned. Unanimously approved. OANEL STUDY Cal Deininger, representing the Accounting Firm of Main Lafrentz & Co., appeared befor the Commissioners to inform them that his firm would be interested in conducting a personnel study for the County, but first the objectives would have to be outlined. H said that the firm could prepare a scope of work, at no cost to the County, that the Commissioners could consider as guidelines for seeking proposals to conduct the study. $IQTXUN made by Commissioner Nigh, seconded by Dwyer, authorizing Main Lafrentz & Co., to submit a proposal for a scope of work, outlining the objectives for a personnel study, to the Commissioners for their review and consideration. Unanimously approved. ENTRANCF PERMIT DENIAL Jack Hawbaker, Director of Permits and Inspections, and Glenn Dull, County Engineer, appeared before the Commissioners in regard to the denial of an entrance permit on a property located on Valley Road, where a building permit had been approved. Mr. Hawba stated that a building permit was issued on the assumption that the entrance permit would be approved. tir. Dull explained that the County standards and specifications call for 200' site distance on either side of the driveway, and in this instance there was only a distance of 50' on one side, and that the Engineering Dept. could not appro of this entrance. MOTION made by Commissioner Hoffman, seconded by Downey, directing Mr. Hawbaker to revoke the building permit issued and to deny an entrance permit on the subject property. Unanimously approved. DENIAL OF BUILDING PERMITS ON BOY!) ROAD The Commissioners directed Jack Hawbaker, Director of the Department of Permits and Inspections, to disapprove applications for building permits on Lot 411 of the Boyd Sub division on Boyd Road. I STATUS OF EMC'LOYM NT OF ROADS DEPARTMENT t!FCANIC L'.ction by Commissioner Dwyer, seconded by Nigh to suspend Charles H. Brown, Roads Department Mechanic, without pay, for a period up L., ,G days, and that hP may be rein- stated any time within that period upon his obtaining a valid Class• -D drivers license. Unanimously approved. PUBLIC HEARING ON Ri:QUFST FRO-" ANI! AL;;, INC. At 4:00 p.m., the County Commissioners conducted a Public Hearing on the request from Animals, Inc. to be added to the list of non-profit organizations that are eligible to receive contributions from Washington County, with this hearing having bean duly adver tiled in both daily local newspapers on Friday, January 16, 1976. President Martin L. snook presided at the Hearing with the following Commissioners present: Loa Downey, w4114wm 73wver, Burton Hoffman and Koller Nigh. Also present were Lynn Boswell, Presi- dent of the Executive Board or wnimais, I,.., .,... .,..__. �rd .__ .'. person for a delegati of the following iterested persons: Elise Iionoshoweky, Thelma K. Rogers, Jeanne Cantrell, Lewis E. Waugh, Marie Steele, Delores Holler, John overington and Bustin W. Lucas. Mr. Boswell stated that Animals, Inc. had the facilities and the trained perso to provide humane and shelter services for the County. He said they investigated com- plaints on inhumane treatment, and provided adoption ant boarding services. ,After persons from the audience were given the opportunity to express their opinions concern ing the request of Animsl.s, Inc., President Snook adjourned the Public Meeting. No decisions were made at this time. The regular meeting reconvened at 5:00 p.m. January 20, 1976 MINUTES, Cont'd. COMMITMENT of FUNDS FOR MATERIALS OF INSTRUCTION Motion made by Comm sa nerilo man, seconded by Downey, to commit approximately $350,000, which represents 70% of the amount currently budgeted, to the Board of Edu- cation for materials of instruction for the 1976-77 Fiscal Year. Unanimously approved The Meeting was recessed for dinner at 5:30 p.m. and reconvened at 6:30 p.m. REMOVAL AF CIVIL DEFENSE HOSPITAL Motion made by Commissioner Downey, seconded by Dwyer to approve of the transfer of the Civil Defense Hospital presently housed at the Roads Department Central Garage on Northern Avenue, to the Civil Defense Facility located in Boonsboro, and authorizing the use of County equipment and manpower to transfer the equipment. Unanimously appro, SALE OF SURPLUS FURNACE Motion made by Commissioner Hoffman, seconded by Downey, approving of the sale of the surplus furnace at the Roads Department to the Golden Majorettes for a fee of $25.00. Unanimously approved. COPY MACHINE FOR SHERIFFS DFPARTMENT Motion made by Commissioner Nigh, seconded by Downey, authorizing the Sheriff's Depart mont to lease a copy machine providing accurate cost and receipt records are maintains and no additional appropriation is required other than the amount currently budgeted for a copy machine. Unanimously approved. TUITION FOR EDUCATIONAL COURSE Motion made by Commissioner Nigh, seconded by Downey, to concur with the request of the Manpower Coordinator for Emanuel Costa, C.E.T.A. Employee, to attend a job related course at Hagerstown Junior College, with the tuition fee of $90.00 to be reimbursed from C.E.T.A. Funds upon the employees'successful completion of the course. Unanimous approved. W-0tJ7!W NT Notion made by Commissioner Downey, seconded by Dwyer, to adjourn at 7:00 p.m., and to enter into Executive Session to interview applicants for the position of Roads Super- intendant. Unanimously approved. Clerl January 27, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 9:30 a.m. by President Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation was given by Reverend Norman J. Mayer, Hagerstown Independent Church. 6MawnMPNT ,'n f1r Cpi't' A/J sn T. pT cv 1M Joe Widmyer, Director of Parks and Recreation, appeared before the Commissioners to in- form them that the Town of Williamaport had requested that a storm water drainage cyst, through W. D. Byron Memorial Park be included under the Open Space Program in the amour of $70,000. Mr. Widmyer explained that this project could be done in conjunction with the new school sewer project, and with a portion of the P.O.S. fsnds formerly allocates to Williamsport for Swimming Pool Improvements which would now receive a lesser prioril MOTION made by Commissioner Hoffman, seconded by Nigh, to amend Washington County's Pre gram Open Space Annual Program for Development of the County's Municipalities for fisot year 1977 to include the Town of Williamsport's W. D. Byron Park storm drainage system and assign. priority 3A to this project, with the cnderetanding that the town of Wi.11iax 1 .:l' ad },c,a. Trill ,iwou•�iu U. i.v•.a+. oi.uic v� t..o :.^.•;._. ;:.^..'...-.....,„„�1 _err..•.___ COMMI.NITY P1.ANN7NC CONFFRr•:NCF: Alan Museelman, Planning Director, appeared before the Commissioners to inform them the plans have been initiated to hold a Community Planning Conference at the Hagerstown Junior College on February 29th and March 6th. He ntatead that foarteen (14) agencies and organizations are co -sponsoring the Conference and the only costs the the County will incur a::e for printing and advertising and lunch for some of the participants. Hs said there its the need for entabll.ah.ing direction from the citizenry of Washington Cow in the update of the County Plan, and the Conference would provide for discussion of ti issues which would be a big stop in getting the public involved. The Commissioners cox mended the Planning Commission for initiating the project. • .1 January 27, 1976 MINUTES, Cont'd. APPOINTMENT OF ROADS DEPARTMENT SUPERINTENDENT Motion made by Commissioner Downey, seconded by Hoffman to promote Ted Wolford to the position of Superintendent of the Washington County Roads Department at an annual sal of $15,000, effective January 28, 1976. Unanimously approved. ENTRANCE PERMIT FOR VALLEY ROAD PROPERTY Doug Bachtell, representative of the J. R. Oliver Construction Co., met with the Com- missioners to ask them to reconsider their revocation of the building permit issued to Mrs. Joan Shriner, and to grant her an entrance permit to her property located at the intersection of Valley Road and Md. Route #340. Glenn Dull, County Engineer, stated that the Entrance Permit could not be issued due to the dangerous conditions resulting from inadequate site distance. He suggested building the driveway at a different loca- tion other than where it now exists, but pointed out this would be expensive. Jack Hawbaker, Director of the Department of Permits and Inspections, said that the building permit was issued in error before the entrance permit was granted, but explained that a Stop Work Order was not issued because of a verbal agreement between the Engineering Department and the Contractor that no work would be done until the matter of the entra E permit was resolved. After giving due consideration to all the matters and facts of this case, and having determined that the property in question was a lot of record pri to the establishment of County specifications and regulations as they pertain to entry E a MOTION was made by Commissioner Downey, seconded by Hoffman and unanimously resolved to reinstate the Building Permit issued to Mrs. Shriner, and to grant her an entrance permit on the basis that her property is a lot of record, and to note on the entrance as it now exists does not meet current County standards and suggest that every effort be made to relocate it. The Commissioners also directed the County Roads Department t immediately install "Hidden Entrance" signs at this location. APPOINTMENTS TO PLUMBING BOARD Motion made by Commissioner Hoffman, seconded by Nigh, to appoint the following persons one U) year terms as members of the Washington County Plumbing Board, effective Upuary 28, 1976: Fred Sword and Vernon Davis, representing the public -at -large, Ralp D. Pryor, representing the Master Plumbers; and to reappoint R. L. Kershner for a one (1) year term, representing the Master Plumbers. Unanimously approved. INTMENT OF HOUSING COORDINATOR tion made by Commissioner Dwyer, seconded by Downey to concur with the authorization 6f the Maryland Community Development Administration, and appoint Mrs. Annette Van Hils , as Housing Coordinator for Washington County, at an annual salary of $12,000, effective irebrttary 2, 1976. Unanimously approved. UBE OF COUNTY C(i fPER FOR CRIME PREVENTION PROGRA14 Motion made by Commissioner Downey, seconded by Hoffman, authorizing the use of a County Commuter Bus to transport Senior Citizens to and from the Crime Prevention Seminar that will be held at the Hagerstown Junior College on February 13, 1976. Unani mously approved. cH�0E ORDER FOR WASHINGTON COUNTY OFFICE BUILDING Motion made by Commissioner Nigh, seconded by Hoffman, to approve of the change order for the Washington County Office Building for changing the roof drains from copper to galvanized metal, at a savings of $720.00. Unanimously approved. PLANS FOR RENOVATION OF SECOND FLOOR OF COURT ROUSE ANNEX r.ahman Diller. Architect with Chapman & Associates, met with the Commissioners to re- view proposed plans for renovation of the Second Floor of the Court House A.iui , an to submit a cost estimation of $39,978.00. No final decisions were made at this time. DEAF AWARENESS WEEK PROCLAMATION Motion made by Commissioner Dwyer, seconded by Hoffman, to proclaim the week of Februar 1st through February 7th, 1976, as Deaf Awareness Week in. Washington Count -.y, urging all Citizens to pay special attention to the contributions and resources of our deaf popu- lation. Unanimously approved. CH 0. OF BID OPENING DATE Motion made by Commissioner Hoffman, seconded by Downey, to change the bid opening de for renovation to the Clerk ,Z Court's utiices, from F'mj 13th, t cob_uary 24th. Unanimously approved. 0068ARD MILL BRIDX'E INSURANCE CLAIM Motion made by Commissioner Hoffman, seconded by Downey, to reject tho offer of $5,000 as settlement for damagec to the Gossard Mill Bridge, and direct the County Attorney to institute suit against the driver and the owner of the truck which destroyed the bridge, since negotiations have failed to realize a reasonable settlement, Unanimousl approved. SICK LEAVE FOR FIFE AND RESCNE COMMUNICATIONS DI.^d'ATCFK Motion made by Commissioner Downey, rseconded by Hoffman, to qrant Clara Vcnce, Fire t 1 t I I U� January 27, 1976 MINUTES, Cont'd. Rescue Communications Dispatcher, a sick -leave of ahsence starting February 1, 1976, wit all County benefits for which she is eligible. Unanimously approved. ADJOURNMENT Motion made by Commissioner Downey, seconded by Nigh, to adjourn at 12:20 p.m. and to meet with the Washington County Delegation in Annapolis to discuss proposed legislation.', Unanimously approved. February 3, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was call. to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation was given by Reverend David E. Stun, Benevola and Mt. Lena United Metho- dist Churches. At 10:10 a.m., the meeting was recessed for the Commissioners' monthly press conference in the Conference Room and reconvened in regular session in the Meeting Room at llz00 mi RE JEST FROM S}IARPSBURG VOLUNTEER FIP.E COMPANY Motion made by Commissioner Dwyer, seconded by Nigh, to regretfully deny the request of the Sharpsburg Volunteer Fire Company for financial assistance towards the cost of re- moving the dirt at the site of the new storage room, on the basis that fire companies receive equal contributions from the County annually, and to deviate from this policy would be setting a prescedent. Unanimously approved. COMMISSLQN ON THY AGING AUDIT Motion made by Commissioner Dwyer, seconded by Downey, authorizing the County Auditing Firm of Main Lafrentz & Co., to perform the audit for the Washington County Commission, '3 on the Aging, with the County assuming the cost, on the basis that the Commission is a County Agency supported in part by County funds. Unanimously approved. RESPONSIBILITY FOR STEP 2 GRIEVANCE APPEALS Motion made by Commissioner Dwyer, seconded by Nigh, authorizing Ted Wolford, Roads De- partment Superintendent, to assume the responsibility of Step 2 of Grievance Appeals, effective this date, with this action superceding any previous action taken in this matter. Unanimously approved. UNITED WAY REQUEST FOR ADDITIONAL SUPPORT Paul Horst, Campaign Chairman, along with Jesse Kagie, Merle and John Bogdanaki, appear before the Commissioners to request additional County support in the amount of $4,585.0 and to submit. Agency usage data and expenditures to substantiate their request. The Commissioners took the matter under advisement at this time. (Resolved during Evening Session this date.) FLOOD PLAIN DELINEATION RdPORT Glenn Dull, County Engineer, submitted copies of the Flood Plain Delineation Report pre- pared by Fox & Associates, Inc. Mr. Dull explained that the report relates to certain major streams and tributaries in the County, having an upstream drainage area greater than 400 acres, which have experienced flooding conditions or may in the future experi- ence floods due to development within their watershed, which can be expected from a SO - year storm. MOTION made by Commissioner Nigh, seconded by Lwyer, to provide gratis uuyias aJ Li 'rival ueiineoi.iuu nnpuic iu :,uvnrwneni. nyenuiea 'ho have a daiinite aced for the information, and to the Washington County Free Library, and to charge a fee of $50.00 for all other copies. Unanimously approved. TRANSFER OF STREETS TO TOWN OF HOONSRORO Motion made by Commissioner Hoffman, seconded by Dwyer, to concur with the request of the Mayor and Council of Boonsboro, to transfer Orchard Drive, St. Paul Street and Ford Avenue in Dooneboro, Md. from County status to the town of Boonsboro, since these stress are within the corporate limits and maintained by the Town. Unanimously approved. ECKST1 NI'. ROAD PRW EC:T CO.YYNACT The County Engineer Informed the Commissioners that all tights -of -way for the Eckatine February 3, 1976 MINUTES, Cont'd. Road Project have been finalized and recommended going to construction in the early Spring. He said that the project design had been modified, but P. & W. Excavating, who had submitted the low bid proposal dated May 12, 1975, was willing to accept the contra for this project, based on the Unit Price and Lump Sum Costs as included in the origin& bid, modified only by the amount of work to be done and not by amending the price quota tions. MOTION made by Commissioner Dwyer, seconded by Downey, to award the contract to the Eckstine Road Project to P. & W. Excavation, who submitted the low bid. Unanimoual, approved. REPORT ON STATUS OF ENGINEERING PROJECTS Glenn Dull submitted a report on the status of all Engineering Department Projects. He stated that, in addition to those projects already assigned priority, the Planning De- partment had requested designs for the parking area at Pen Mar Park and the access road to Halfway Park, to be completed by April 1st. He said there was no way to complete this additional work by that time, unless priorities of other projects were reassigned. Mr. Dull also requested that $3,000 be budgeted for the total cost of rights -of -way for the Oak Ridge Drive reconstruction project from the Char rg P'ka to nsville y.o..u+. y Pike, so negotiations for these rights -of -way could be started. }TheCommissioners took the aforementioned matters under advisement at this time. RIGHT-OF-WAY COSTS FOR GOSSARD MILL BRIDGE CONSTRUCTION Notion made by Commissioner Downey, seconded by Nigh, to allocate up to $2,000 for rights -of -way for replacement of the Gossard Mill Bridge, so negotiations can be starts :.Unanimously approved. AMENDMENTS TO WATER AND SEWERAGE PLAN '15arry Teach, Planning Administrator, along with County and City of Hagerstown Planning Officials, appeared before the Commissioners to review the proposed Map Amendments to ",Iftatter and Sewerage Plan, dated December 22, 1975. After due consideration of all pertaining to the requested changes, the following action was taken: RE UEST RGUSON FOR JOHN G. CORBETT IN THE TOWN OF CLEAR SPRINGS -2 W-2 to Sa by Commissioner, seconded by Downey, to approve of this map change. imously approved. REQUEST OF OLIVER-CUMP FOR AVALON MANOR LOCATED AT MARSH PIKE EDEN ROAD - S-7 W-1 to S-3 W -l: Motion made by Commissioner Nigh, seconded by er, O approve of this map change for the Avalon Manor Site only, so they can instal p jackage sewer�ige treatment plant. Unanimously approved. EMMETT ABBOTT FOR ANTIETAM MANOR LOCATED A ROUTE 65 AD FAIRPLAY ROAD. TILGHMANTON - S-7. W-7 to S-6. W-3: Mot o. gn, to approve or this map c LOCATED AT MT. AETNA ROAD - S-4, W-4 tc S-3 W-3: Motion mane by Commissioner Downey, ,&,Bess e y Dwyer to approve of t 1s map change. Motion carried with Commissioner Hoffn voting "NO" and Commissioner Nigh voting "AYE". ADDITIONAL REQUESTS FOR MAP CIGES Motion made by Commissioner Hoffman, seconded by Dwyer, to table making any decisions on all additional requests for map changes, until such time as Step 1 of the Facilities Plan is completed, since there is presently not enough information available to know the sewer service capacities or allocations. Unanimously approved. ArOPTION OF MAP CHANGES Motion made by Commissioner Nigh, seconded by Hoffman, to adopt the Water and Sewer Plan Mappings in accordance with the changes made this date, and to submit them to the State Department of Health for approve:.. Unanimously approved. ENCLOSURE FOR GAS TANK Tim Crosby, Chapman & Associates, appeared before the Commissioners to inform them that the City Plumbing Inspector required that the L.P. Gas Tank at the County Office Huildino be enclosed in a concrete block structure. He said the Contractor currently working at the building could build the enclosure for. $840.00. The Commissioners asked Mr. Crosby to get three ('3) estimates by next week's meeting for their consideration. REPORT FROM COUNTY TREASURER Harry Snook, County Treasurer, appeared before the Commissioners and reported on the fol• lowing: After March IItn:, at which time the maryl+end 'lax court will dr.ciur usual i.iro issues remanded to them by the Court of Appeals, Z.B.M. will promptly pay whatever taxes are due, with interest; 921 of the Real Estate Taxes hava been collected; the Tourism Division had requested permission to put News Letters in with the annual tax bills (The Commissioners took this matter under advisement); requested the County Attorney to take legal action to collect back taxes from B. & R. Construction Co., D. E. Alden, Inc., and Victor Hosiery Corp.; requested permission to hiro an attorney to collect delinquent taxes ir, some special cases. MOTION made, by Commiasioner Downey, seconded by Hoffman, authorizing the County Treasurer to employ William Reese, Attorney, to collect del.inquenc personal property taxes at a fee of 23% of the collection. Unanimously npproved. BOARD (IF EDUCATION AUDIT AND RLVISEL) WIDGET REVIE.N Dr. Claud Kitchens, Superintendent of Schools, and Wayne Stouffer, Dtreactor of Fiscal I I 1 J I 89 February 3, 1976 MINUTES, Cont'd. Affairs for the Board of Education, met with the Commissioners to review their audit and revised Budget. Mr. Stouffer stated that the revised budget reflected $190,000 less income than anticipated, mostly in transportation. He said there were some changes in almost every category of the budyut, with Administration costs slightly in- creased due to moving of personnel. Dr. Kitchens explained that the total number of people remained the same. He also said that the change in the Instructional Budget was due to moving "Travel Expenses" from Materials of Instruction and putting it in "Other Instructional Costs" where it belonged. In answer to the Commissioner's in- quiries, Dr. Kitchens said they did not require bids for ice cream sold by individual schools, but this would be checked into; there is supposed to be an inspector from the Maryland Department of Transportation at School Bus inspections; it may be possible to increase the deductable on insurance for school buildings since a savings has been accrued. In closing, Dr. Kitchens informed the Commissioners that an increase of $1,400,000 will be required for next year's budget, which includes salary increases for regular increments only, 7% of every item affected by inflations, instructional materials, 34% insurance premium increase and Capital Improvements. He also said that approximately $800,000 in Bond funds will be needed within the next year for the Smiths burg and Western Heights Schools. The Commissioners expressed their appreciation for the presentation. HEALTH AND COMI•R7NITY SERVICES CENTER John Lloyd and Tim Casey of the Health Planning Council, Cumberland, Md., appeared be- fore the Commissioners to inform them that a group of concerned residents of Southern Washington County have been meeting in conjunction with the Washington County Health Department to identify the health needs of the population of that area, and to outline a course of action t,o take to meet those needs. They said the committee had come to the conclusion that a Health and Community Service Center was needed and should be lo- cated in the Keedysville area. They asked the Commissioners to support their efforts in getting the use of the Keedysville School for the Center, and to act as applicant for A.R.C. funds so an application can be submitted immediately, making the project eligible for current fiscal year funds. They said the first year of funding applicati would include a request for funds to modernize and renovate the Keedysville Elementary School, if it can be made available. They also said that local matching funds would not exceed $15,000 and hopefully, this could be raised through private donations or community fund drives. MOTION made by Commissioner Nigh, seconded by Dwyer, to endore the Southern Washington County Community Services Center project, contingent upon fund ing being available, and to become the applicant, and authorize the preparation of the application for A.R.C. funding. Unanimously approved. ANTIETAM BANK ACCOUNT Notion made by Commissioner Nigh, seconded by Dwyer, to open a Bank Account with the Antietam Bank, Dual Highway, Hagerstown, Maryland, for the purpose of making financial transactions for Mid -Maryland Emergency Medical Services Region III Grant 41-52-600- 1045-A2, and to authorize Martin L. Snook, President, and Ronald L. Charles, Clerk to the Board of County Commissioners of Washington County, to withdraw funds from said account with signatures duly certified to the Antietam Bank Company by the secretary of the Board of County Commissioners, and said Bank is hereby authorized to honor and pay any and all checks so signed, including those drawn to the individual order of any officer or other person authorized to sign the same. Unanimously approved. REUSE OF TAPES OF MEETINGS Motion made by Commissioner Nigh, seconded by Dwyer, to keep the tapes of County Com- missioners' Meetings for a period of 90 days, and then reuse them, due to the lack of aaquate stole a iacilitiez. Unanimously approved. PURCHASE OF TYPEWRITER FOR STATES ATTORNEY'S OFFICE Motion made by Commissioner Dwyer, seconded by Nigh, authorizing the County Clerk to attempt to obtain an electric typewriter from the equipment in the Assessment Departme', that will be returned to the County by the State, and if none is available from this source, to purchase a new one at a cost not to exceed $650.00. Unanimously approved. The Meeting was recessed at 6:00 p.m. for dinner and reconvened at 7:00 p.m. in Execu- (� tive Session with the following members present: President Martin L. Snook presiding and Lee Downey and Keller Nigh. EXECUTIVE SEISION Three applicants for the position of Civil Defense Directoi ware interviowcd. No deci sions were made at this time. The regular Meeting war resumed at 8:00 p.m. SEVERANCE PAY FOR FORMER ROADS DEPARTMENT SUPER!NTIFNDI:NT Motion made by Commissioner Nigh, seconded by Downey, and unanimously resolved, to authorize payment of the equivalent of 27.5 days salary as severance pay, to John Herr former Roads Department Superintendent. It was generally underccood that Mr. Herr was also entitled to three week's vacation pay. y 3, 1976 , Cont'd. Motion made by Commissioner Nigh, seconded by Downey, to appoint Ted Wolford and John Longmiro to the County Coordinating Committee. Unanimously approved. TUITION FEES FOR EDUCATIONAL COUkSES Motion made by Commissioner Downey, seconded by Nigh, to approve payment of the tuition fees for Judith A. Hudson, Vocational Evaluator, and Emanuel S. Costr, C.E.T.A. employe for job -related courses at the Hagerstown Junior College, with these fees to be reimburs� from C.E.T.A. funds, upon satisfactory completion of the courses. Unanimously approved.) RY INCREASES FOR LANDFILL ATTENDANTS Motion made by Commissioner Downey, seconded by Nigh, -authorizing an annual salary in- crease of $260.00 for Landfill attendants, effective January 1, 1976, with this action taken as a result of recent changes in I.R.S. Regulations. Unanimously approved. SKLAR7.MA$ASE FOR LANDFILL DIRECTOR Motion made by Commissioner Downey, seconded by Nigh, authorizing an annual salary in- crease of $1,000 for Guy Keadle, Director of Landfills, effective February 1, 1976. Unanimously approved. made by Commissioner Doemey, seconded by Nigh, to approve of the revised FY 1976 of education Budget, as presented by Dr. Claud Kitchens, this date. Unanimously Lou made by Commissioner Nigh, seconded by Downey, that, due to the policy of this fd to limit Fiscal Year 1976 contributions to individual agencies to a 5% increase, request of United Way for additional support is denied. Unanimously approved. request of President Snook, Resident Deputy Programs were removed from the Un- d Business list. Ntity Administrator advised the Commissioners of the need for secretarial assists County Roads Department. Motion made by Commissioner Nigh, seconded by Downey, iFing one (1) C.E.T.A. Secretarial position for the Roads Department, if funds a ble. Unanimously approved. on made by Commissioner Downey, seconded by Nigh, to adjourn at 9:30 p.m. approved. ___________________________•_•, f ___•, Clerk February 10, 1976 Hagerstown, Maryland 21740 .wa. re wl__w_r meeting of the Board of County Commissioners of Washington County was to order at 10:00 a.m. by Vice -President xeiiea Nigh, .. with the fnl1nwinq members Commissioners Lee Downey, William Dwyer and Burton Hoffman. IN WATION The invocation was given by Reverend David C. Trimble, St. John's Episcopal Church, Hag- erstown, Maryland. IL§CtRRZCAL INSPECTIONS edk Hawbaker, Director of the Department: of Permits and inspections, appeared before th Ccmmissioners, along with representatives from the Middle Department Inspection Agency, g,. roSard to the County's request for a financi.el report to the Middle Department for a (financial statement on inspection Ica 1lactcd in tsshi.nt-nn County. Jim Heinzborq, from the Middle Department, stated that., short of a complete audit, these figures were not available, since their agency only kept State-wide accounting records, but added tha he would not dispute Mr. Hawbaker's estimates of $30,000 annually. Mr. Heinzberg also said that their electrical inspectors were licensed by the State; a minimum of three (3) �inspeetiona were made on new construction; one (1) insneetor is assigned to a?1 of Wash- ington County, including the municipalities, but more inspectors are moved in if needed; ;penalties for electrical violations must be imposed by the political iuribdictions since Ithe Middle Department has no authoritative powers. Jack Hawbaker stated that it would Li Cl 9.1 LII A I February 10, 1976 MINUTES, Cont'd. be up to the Commissioners to determine the feasibility of continuing to have the Midd Department make electrical inspections, as opposed to the County assuming this respons bility. Ron Smith, Secretary -Treasurer of the Washington County Board of Electrical Examiners and Supervisors, and Charles W. Shelleman, Electrician, both stated for the record that the Middle Department was doing a fine job in Washington County and could see no reason for making a change. It was generally agreed that the Middle Department should be able to provide the County with accurate accounting records, and possibly wo out a formal agreement for their services. No final decisions were made at this time. FEE SCHEDULE FOR PERMITS AND INSPECTIONS Jack Hawbaker presented a proposal' to the Commissioners for increasing permit fees 50%. He said that, in this way, the Department could be 75% self-supporting. The Commission took the proposal under advisement at this time. BID OPENING FOR E.D.C. VEHICLE Bids for a vehicle for the Economic Development Commission Office were opened at 11:00 a.m. Firms participating in the bidding were Massey Ford, who submitted a bid of $4,096.29, less $996.29 with trade-in, and Hoffman Chevrolet, who submitted a bid of $4,124.28 less $1,000 allowed for trade-in. No decisions were made at this time, pendi review of the bids with the specifications, and review of the maintenance proposals. REMVAL OF UNSAFE BUILDING The County Attorney was requested to take whatever legal action is necessary to have th unsafe structure on Canal Road, Hancock, removed, since all efforts to get the owner to comply with this order have failed. ROADS DEPARTMENT J'A1tITIES REPAIRS Ted Wolford, Superintendent of the Roads Department, appeared before the Commissioners to request authorization to proceed with renovating the offices and putting new roofs on the office building and gas house at the Roads Department Building on Northern Avenn at estimated total costs of $6,444.00. The Commissioners approved of the request, di- recting Mr. Wolford to stay within the amount of money currently budgeted for these repairs. e or n arms a ..ommiss oners at final approval had been given for Washingto County to receive $26,000 for damages from Tropical Storm Eloise, as soon as plans are finalized for replacement of the bridge at Devil's Backbone Park, applications would be submitted to the Federal Government for these funds. FARES FOR BUS SERVICE TO HANCOCK On behalf of a group of citizens from the Hancock area, Jim Montgomery appeared before the Commissioners to ask them to reduce the fares charged for the bus service to Hancoc as further incentive to get people to use this service. He also asked the Commissioner to consider changing the departure time from the Square in Hagerstown to 4:00 p.m., in- stead of 3:00 p.m. MOTION made by Commissioner Hoffman, seconded by Nigh, to reduce tb rates for round-trip fares to Hancock, during the remainder of the 90 -day trial pfsriod to $3.00 regular fare, $2.00 Senior Citizens, and $1.00 for children ages 3-12. Unani- mously approved. The Commissioners made no changes in the departure time due to the fact that overtime would be involved with this change. COURT HOUSE ANNEX RENOVATION PLANS Lehman Diller, Architect, 'met with the Commissioners for further review of proposed pla for rnovatng the 2nd floor of the r-,,rt House Annex. Mr. Diller was directed to con- tinue with the planning, along with the County Administrator and the County Clerk. At 11:00 a.m., the Meetin was convened in the Court House Conference Room, for a slide presentat ion by Alan Musselman, Planning Director, on Agricultural Preservation. Mr. Musselman said that it is the intent of this section of the County Plan to analyze loca needs and values relative to the preservation of agricultural lands and to analyze and make recommendations of alternative planning policies through a balanced and objective approach to the issue. The Meeting was adjourned for lunch at 12:00 Noon for lunch and a tour of the Byron TnrY soil li , _,. _t nA ro"nnvrl wnei n the County Commissioners' Meeting Room at 2:30 SOIL BORINGS CONTRACTS o Glenn Dull, County Engineer, along with Jerry Oliver, Consultant doing the engineering work on the new Rash end Hancock Landfills, appeared before the Commissioners to advise them that before the remaining engineering work can be done, standard soils information is needed. Mr. Dull recommended that the County enter into a contract at the earliest possible date to have the Soil :lorings work done, so chE Consultant could continue with the design work, in accordance with State requirements. The Commiasicmrrs took the matter under advisement at this time. 92 February 10, 1976 MINUTES, Cont' d. GOSSARD MILL BRIDGE REPLACEMENT PROPOSAL Glenn Dull submitted a proposal to the Commissioners for relocating and replacing the Gossard Mill Bridge. The proposal was for a two-lane structure, upstream from the orig site, at an estimated cost of $55,000 for bridge construction, $50,000 for approaches a $2,000 for rights -of -way. He stated that $9,500 has been spent to date, for design and soils information. Jerry Oliver, Consultant, stated that using a bare bones design, on lane structure on the original site, the bridge could be replaced for approximately $23,000, including replacement of abutments. He said the only instance in which he wou recommend using the present abutments would be for a Bailey Bridge. The Commissioners took the matter under advisement at this time. RIGHT -OP -KAY AGREEMENTS FOR OAK RIDGE DRIVE RECONSTRUCTION Motbew-ma4e by Commissioner Downey, seconded by Hoffman, to approve of the following right-of-way agreements for reconstruction of Oak Ridge Drive: Alma S. Whipp, $260.00; Catherine S. Rooney, $780.00; William V. and Betty H. Rooney, $250.00; Duvinage Corpora tion, no fee involved. Unanimously approved. Dean Lowry, County Right -of -Way Agent, informed the Commissioners that all rights-of-wa for the Oak Ridge Drive project had been acquired, and the project would be advertised for bids as soon as agreements are reached with the Board of Education and the Utility companies. COUNTY COORDINATING COI44ITTEE CHAIRPERSON Glenn Dull informed the Commissioners that he would like to be relieved of his duties a Chairperson of the County Coordinating Committee. Be said that he would like to remain a member, and recommended that John Longmire, County Administrator, be appointed to the Chairpersonship, since he would be a disinterested party. The Commissioners took the matter under advisement. BLOOMINGTON DAM PROJECT Acme Schwagel, former County Commissioner, and Don Frush, Chairman of the Planning Com-• m4ssion, appeared before the Commissioners to report on the Bloomington Dam Project, whi should be completed within three years. Mr. Frush stated that the project was designed to insure future adequate water supply to support development in the Washington, D.C. Metropolitan Area, and that the four Maryland counties using the water and the District of Columbia would have to pay for the use of the water after it is controlled by the Dam He said that each Governmental jurisdiction would be responsible for the allocation of the water and payment of the costs, and it would have to be determined if Washington County or the users would assume these costs. Mr. Schwagel pointed out that utility access over Federal land to the river was guaranteed by Public Law 184. The Commissione expressed their appreciation far the report. POTOMAC NATIONAL RIVER BILL TEARING Don Frush informed the Commissioners that the Planning Commission would be submitting their recommendations for changes in the Potomac National River Bill at the Hearing on February 24th. The Commissioners requested Mr. Frush to come back during the evening session. of today's meeting to review Washington County's position in this matter. PPOPERTY TAX dILLING Harry Snook, County Treasurer, Robert Ludwig, Supervisor of Assessments, William Shoemak State Department of Assessments and Taxation, and Harold Kinzer, Data Processing Super- visor, met with the Commissioners to discuss and, review methods by which the County Property Tax Bills could be mailed in time to start receiving tax receipts by July let of each veer. It was generally agreed that all effort would be made by all departments involved in the preparation and distribution ot- tax oilis to have them Indill(.4 aL Lhe earliest possible date after the tax rate is established. TRANSFER OF FUNDS TO APPROPRIATE ACCOUNTS Motion made by Commissioner Nigh, seconded by Dwyer, to approve of the transfer of $40,713.72 in Revenue Sharing Funds and $90,130.38 in Highway Funds to the General Fund Car eligible expenditures incurred in these respective funds for January, 1976. Unani- mouoly approved. AIRPORT INDUSTRIAL PARK ROAD COSTS Jim Young, Director of Finance, informed the Commissioners that he had been contacted by the City of Hagerstown's Finance Director in regard Lu Lim CLy'4 ohlitiQn tr `h-- C'_ for the cost of building the Airport Industrial Park Road. Glens Dull, County Enginaer, stated that in 1966, the County entered into an agreement with the City of Hagerstown to reimburse the City for the construction cost of Industry Drive in the Airport Industrial Park, with this agreement to take effect as new industries were built in the Park and ti roo� was constructed. He said the City received an Appalachian Section 201 Grant as partial payment for this roadway construction, and the amount due from the County was $17,554„76. Mr. Dull further explained that, the County was not asked to take the road into the County System until 1974, and at that time, it was in such poor condition from little or no maintenance and inadequate drainage, that the former Board of County Com- miasione,rz agreed to accept the road into the County System and assume the real.onaibi.lit sand costs of restoring the road to an acceptable condition, and In return requested the City to release the County from any previous commit.rlent of reimbl.�rFscmont of construction I r. C9 I C' February 10, 1976 MINUTES, Cont'd. costs. Mr. Dull stated that the County repaired the road at an approximate cost of $23,000, and on October 31, 1974, accepted it into the County Roads System for maintenan MOTION made by Commissioner Dwyer, seconded by Hoffman, to reaffirm the action taken by the predecessor Board of County Commissioners on January 29, 1974, at which time they resolved to repair and take Industry Drive in the Airport Industrial Park into the Count Roads System, if the City would cancel the debt for the construction cost. Unanimously approved. PURCHASE OF TYPEWRITER FOR ACCOUNTING OFFICE Motion made by Commissioner Nigh, seconded by Downey, to release Capital Funds in the Accounting Department Budget, for an electric typewriter, after three cost quotations are obtained. Unanimously approved. L,P. GAS TANK ENCLOSURE Tim Crosby, Architect, appeared before the Commissioners to inform them that he had re- ceived the following two proposals for enclosing the L.F. Gas tank at the County Office Building: Waynesboro Construction, $840.00; Plummer Construction, $990.00. MOTION made by Commissioner Dwyer, seconded by Hoffman, to accept the low proposal submitted by Waynesboro Construction Co., in the amount of $840.00 for enclosing the L.P. Gas Tank, Unanimously approved. FINAL PAYMENT FOR CALLAS CONTRACTORS Tim Crosby informed the Commissioners that his firm, Chapman & Associates, had reviewed the final bill submitted by Callas Contractors for the construction of the Fire & Rescue Communications Facility in the County Office Building. He said that, in addition to the Contract cost of $73,521.00, there were approved change orders amounting to $800.00, and $50,000 of the total amount had been paid to date. MOTION made by Commissioner Nigh, seconded by Dwyer, to approve final payment of $24,321.44 to Callas Contractors for the Fire & Rescue Communications facilities, based upon approval of all legal documents by the County Attorney. Unanimously approved. AGREEMENT WITH RALPH MENT ER PICKETr TO UPON HIS LAND Motion made by Commissioner Nigh, sec:on ed by Dwyer, to enter into an agreement with x. Ralph M. Pickett and Virginia L. Pickett, whereby the County has permission and authorit to enter upon the Pickett land at Roxbury, Washington County, Maryland, for the purpose of removing debris from the Antietam Creek on the terms and conditions of the executed agreement. Unanimously approved. RESIGNATION OF ANTIETAM BASIN TASK FORCE MEMBER Notion made by Commissioner Nigh, seconded by Dwyer, to accent the resignation of Marlet Goodwin, member of. the Antietam Basin Environmental Task Force, who resigned on January 19, 1976, with regrets and expressions of appreciation for his services. Unani- mously approved. APPOINTMENT TO PLANNING COMMISSION Motion made by Commissioner Nigh, seconded by Downey, to appoint Sidney Salitsky as a member of the Washington County Planning Commission for a five-year term, effective Jan- uary 28, 1976, to fill the vacancy created by the expiration of the term of David Sowers Unanimously approved. AUTHORIZATION TO SIGN HEALTH UEPARTMENT ADDITION DOCUMENTS Motion made by Commissioner Nigh, seconded by Hoffman, authorizing Commissioner William J. Dwyer, in the absence of Dr. Paul V. Joliet, to sign such documents as may be require in connection with the building pLujeUL ui Lhc rib nil i.ny L.v f< Cow1Ly :•onlu, DepaL "„a• y v,-12 mously approved. WASHINGTON COUNTY FLAG CONTEST Motion made by Commissioner Nigh, seconded by Dwyer, to reaffirm the :Intent of their decision made on September 9, 1975, for a contest to he held for the design of a Wash- ington County Flag during this Bicentennial year, and with this project to not be mistak for a design for a Bicentennial Flag. Unanimously approved. AMENDMENT TO ROADS UEPARIMENTCONTRACT Motion made by Commissioner Downey, seconded by Hoffman, to amend Article 9, VACATIONS, ti ..t th Wn..,.1rgt.. Count',' 1�.. �,. end u7i.Livi, •. < �- icy v.. .:tvy.. ._ �_ ..:. .. .... .. �'��.. ....., ..........._.. _. .. ..�_.._' ___._.._-.. __n.d ._..� Maryland Public �Employees Council �67,`AFSCME,µAFT.-CIO, Rod s^DepartmentLocal 2677, ' to provide for the accumulation of 14 vacation days per month. Unanimously approved. The Meeting was recessed at 6:10 p.m. for dinner and reconvened at 700 p.m. with Vice - President Nigh assuming the Chair and the following members present: Commissioners Lee Downey, William Dwyer and Burton Hoffman. RAILROAD CROSSING ON WARRIENFELTI LANE Mrs. Norma Knepper, acting an spokesperson for a delegation of residents of warrenfeltz Lane, appeared before the Commissioners in regard to the dangerous situation existing at the Western Maryland Railroad Crossing at this location, and to ask the County to tak 94 February 10, 1976 MINUTES, Cont'd. this road into the County Roads System in order to have more influence in getting the Railway Company to correct the situation at the crossing. The County Engineer stated that it was a dangerous situation, but explained that this was a private crossing on a private road and unless the road was repaired to meet County specifications, it could no be accepted into the County System. Following a discussion of whether the residents would be willing to consider paying their share of the cost to improve the road, it was determined that the matter would be taken under advisement until the County Engineer con tacted railway officials regarding their willingness to make improvements to the crossin . �. PROPOSED LEGISLATION FOR MERIT SYSTEM FOR SHERIFFS DEPARTMENT Deputies Delancey Catlett and Ronald Long, along with other representatives of the Sheri f's Department, appeared before the Commissioners to request their support of the proposed legislation for a merit system for employees of the Washington County Sheriff's Departme t. After due consideration of all the facts presented, the following resolution was adopts WHEREAS a delegation of deputies from the Sheriff's Department of Washington County appeared before the Board of County Commissioners on February 10, 1976, seeking a resolution of support for the Bill which has been introduced in the Maryland Legislat e authorizing the formation of a merit or classified system for the deputies and employees of said Sheriff's Department, and WHEREAS the Board of County Commissioners has been informed that the Sheriff of Washington County has gone on record as approving the passage of said Bill, and WHEREAS the Board of County Commissioners of said County feels that it is not in its province to either approve or disapprove the formation of such a system in a depart- ment of the County over which it has only funding authority although it agrees in princi le with job security for the deputies and employees of the Sheriff's Department as well as !for the employees of the County in general: NOW THEREFORE, upon motion duly made by Commissioner Dwyer, seconded by Commissio r Dow ey, and unanimously passed, it is RESOLVED that the Board of County Commissioners of �Illashington County, without approving or disapproving the concept of a merit or classifis system for the deputies or employees of the Sheriff's Department or the employees of Washington County generally, hereby approves in principle the concept of job security for the deputies and employees of the Sheriff's Department of Washington County. K C &MRICA BEAUTIFUL DAY Edwin Nigh, County Coordinator for the Keep America Beautiful Campaign that will be commemorated or. March 21, 1976, appeared before the Commissioners to solicit their support of the Mason-Dixon Council of Boy Scouts' undertaking. The Commissioners indi- eated their willingness to cooperate and advised Mr. Nigh to coordinate the project with Ithe County Administrator. ,At this time, President Martin L. Snook arrived and assumed the Chair. M07'I'OM M g HOLD HARMLESS AGREEMENT Notion Bade by Commissioner Hoffman, seconded by Nigh, to rescind and nullify any action taken to date, in regard to entering into a Hold Harmless Agreement for Lot $2, of the Charles L. and Eleanora Mae Hutson property on Bottom Road, and to postpone any decision regarding the application of the Hutsons to subdivide their property on Bottom Road unti the matter can be reviewed by toe Planning Commission. Unanimously approved. PAYP+�NTOF VACATION AND SEVERANCE FAY TO FORMER ROADS DEPARTMENT_ SUPERINTENDENT Notion made by Commissioner Nigh, seconded by uvwc,ey, Lc day John Herr, former unrAn Department Superintendent, his vacation and severance pay in weekly installments, on the same basis as his former weekly salary, and to provide him with any and/or all benefits he may have in accordance with the Group Insurance Contract. Unanimously approved. POTN.AC NATIONAL RIVER BILL Don Fxush met with the Commissioners to review the comments and recommendations that will be presented by the Washington County Planning Commission and the County Commis- sioners at the hearing before the Chairman of the Interior and Insular Affairs Committee on February 24, 1976, regarding Senate Bill 2561, C.&O. National Historic Park. After duo consideration of all the Pacts in this matter, the Commissioners generally agreed to support the testimony proposes tnis ante iiy 14L . Fruc`., and to pssrr i r rr the Hearinc on February 24th. BOND PUND EXPENDITURES Notion made by Commissioner Downey, seconded by Nigh, to approve of the following ex- penditures from the School Bond Funds: Boonsboro Middle School - $655.00 for permits & hook up to water system; $3,200.00 for quarry -type tile in locker rooms. Special Educat,on School, $1,200.00 for building permit fees and $4,500.CO for meters and hook up to water system. Unanimously approved. ADJOURNMENT Motion made by Commissioner Dwyer, seconded by Downey to adjourn at .10:20 p.m. Unanimou ly aPpro„ed. Clank I LI I L LI February 17, 1976 Hagerstown, Maryland 21740 The regular :fleeting of the Board of County Commissioners of Washington County was called to order by the President, Martin L. Snook, at 10:00 a.m., with the following members present: Commissioners William Dwyer and Keller Nigh. INVOCATION The invocation was given by Ted Wolford, Roads Department Superintendent. REQUEST TO IMPROVE POWELL ROAD Tom Dwyer, resident of Powell Road, acted as spokesperson for a delegation of officials of the Potomac Valley Homes Association, and requested the Commissioners to consider including this 1.2 mile section of road in their road improvement program. Mr. Dwyer explained that seven years ago, the road only served one farm, but since that time, the property had been subdivided into 75 three to five acre lots which were all sold, there by increasing the traffic considerably. Ted Wolford, Roads Department Superintendent, stated that Powell Road was in the County Roads System. The Commissioners stated that this road would be considered for improving in next year's program. CLOSING OF SECTION OF MERCFRSBURG ROAD Ted Wolford informed the Commissioners of a cave-in on Mercersburg Road and said that he had temporarily closed the road to traffic. He said it would cost from $3,000 to $4,000 to repair the damaged culvert and requested authorization to close the road un- til this work is done. MOTION made by Commissioner Dwyer, seconded by Nigh, to close Merceraburg Road to thru traffic, from Dry Run Road to the Pennsylvania Line, for ap- proximately three weeks, to perform necessary road repairs and to replace damaged drain pipes under the road. Unanimously approved. PRESF2 TATION OF BICENTENNIAL PAINTING A Bicentennial Commemorative painting by Brule, entitled "In Defiance of Kings", was presented on behalf of the Artist to the County Commissioners by Charles Lyon, Chairman of the Washington County Bicentennial Committee. The Commissioners expressed their ap- preciation for the painting and said they would hang it in an appropriate place. BICENTENNIAL COMMIITTEE PRO,TECPS 10, Charles Lyon informed the Commissioners that the Bicentennial Committee had two new projects for which financial assistance would be needed. He explained that it will cost about $6,000 for printing 5,000 copies of the Historical Tour Guide of Washington County and the Black History of Washington County, and that these booklets would be sold at a profit. Mr. Lyon pointed out that the sale of the commemorative coins would result in a profit of approximately $9,500. MOTION made by Commissioner Nigh, seconded by Dwyer , to allocate up to $6,000 for printing costs of the aforementioned publica- tions, with all receipts from the sales, including profits, to be returned to the Count Unanimously approved. REAPPOINTMENT TO HISTORIC DISTRICT COMMISSION Motion made by Commissioner Nigh, seconded by Dwyer, to reappoint Reuben L. Musey as a member of the Historic District Commission, for a three (3) year term, effective upon the expiration of his present term in April, 1976. Unanimously approved. BID CORNING EON FiF.RCFNCY MEDICAL VICF:1 VEHiCI,E Bids for an Emergency Rescue Vehicle and related equipment were opened at 11:00 a.m. Firms participating in the bidding and their quotations were as follows: 3 4 TON TRUCB CHASSIS - Hoffman Chevrolet, $5,948.92 plus $41.00 for special heavy duty bumper; Maces Ford, $`5,867..81 plus $41.00 for special heavy duty bumper; Martin Truck Corp., $5,997.C plus $41.00 tor special heavy duty bumper. -i'KuCx Buuz tali ieram c,yuiyment. $2,885.62; A.R. Statler Body Works, $3,533.70. RESCUE TOOL - Taylor -Parker Co., $4,991 The bids were to be reviewed with specifications prior to being awarded. AWARD OF RID FOR F.D.C. VEHICIlE Motion made by Commissioner Dwyer, seconded by Nigh, to award the bid for a vehicle fox the Economic Development Commission to Massey Ford, who submitted the low bid of $4,09( less $996.29 for. trade-in. Unanimously approved. INSTRPCTION TN CONOIJMER"HIP Motion made by Commissioner Nigh, seconded by Dwyer, to support the Board of Education F SiL, . - , is _.-.._ _ .....-, in its efforts co det; l:r" f'(:'1c1 vt o�.a �a iu,iu i,iy ,+ o go1a •.�•.•..•- cation, contingent upon this action in no way obligating the County Commissioners+for future funding of consumer education activities. Unanimously approved. nvn 'flN?TVT Vr'nF• ^'I'T 1n V. After consideration of the proposal of Main Lafr.ontz 6 Co., regarding the personnel administration system study, the Commissioners directed the County Administrator to hold a pro -bid conference with consultants to outline the County's requirements for a ntw personnel ma.ncgement system for County employees, and to solicit proposals for con- ducting the study. The Afternoon Session convened in Executive Session at. 2:30 p.m. to interview an appli- February 17, 1976 MINUTES, Cont'd. cant for the position of Civil Defense Director. No decisions were made at this time. The regular Session was convened at 3:15 p.m. CIVIL DEFENSE AGENCY AWARDS The Commissioners commended Col. Elbert O'Keeffe, Area 1 Coordinator of the Washington County Civil Defense Agency, for their having been the recipient of awards from the March of Dimes, the Antietam Motorcycle Club, and the Mason-Dixon Boy Scout Council. EXPANSION OF CHILD DEVELOPMENT PROGRAM Al Allenback, Executive Director of the Community Action Council, Ed Mason, Supervisor of the Child Development Center, and Pat Weber, Vice -President of the Council, appeared before the Commissioners to inform them that the C.A.C., Child Development Program is ctirrently preparing a proposal to be submitted to the Maryland State Department of flume Resources for Title XX funding for the continuation and expansion of the Westview Child Development Program. Mr. Mason, acting as spokesperson, stated that the proposed expan- sion will serve a total of thirty-five to forty children throughout Washington County, and will require 25% local matching share of which the County was requested to contribu $3,500 for a full year. He said that the proposal must be submitted the first week of March for the program to start on July 1st, and asked the Commissioners for a commitmen of funds for FY 1976-77. The Commissioners promised an answer within two weeks, and asked the C.A.C. officials to investigate other local funding sources in the meantime. AWARD OF BIDS FOR E.M.S. EQUIPMENT Motion made by Commissioner Nigh, seconded by Dwyer to accept the recommendation of Mik Smith, Recaion II E.M.S. Coordinator, that the low bids on the E.M.S. Vehicle and relate equipment met specifications, and awarded the bids to the following firms: 3/4 Ton Tru Chassis to Massey Ford, who submitted the low bid of $5,862.81, plus $41.00 for a heavy duty bumper; Truck Body to Antietam Equipment Corp., who sui,i,itt d `he low bid of $2,885.62; Rescue Tool to Taylor -Parker, who submitted the only bid of $4,991.75. Unani mously approved. CONfl'LETdON OF ROADS IN VALLEY MALL AREA `The Commissioners instructed the County Attorney to work with the County Engineer in ;finalizing the agreement whereby Valley Mall & Associates has offered a letter of credi ,in the amount of $32,000 to guarantee completion of roads in that area, and their reque .for some right-of-way to be returned to them, based upon the opinion of the County Atto ,that the letter of credit is adequate security. '. At 5:00 p.m., the Meeting convened in Executive Session to interview an applicant for the position of Civil Defense Director. No decisions were made at this time. The Meet ing reconvened in regular session at 5:30 p.m. I IGNATION OF COURT HOUSE CUSTODIAN (Mtion made by Commissioner Nigh, seconded by Dwyer, to accept the resignation of Mervil L. Price, Court House Custodian, effective February 17, 1976, and approve of his being retained in that position on a part-time basis at the rate of $2.60 per hour. Unanimous ly approved. HEART MONTH PROCLAMATION Motion made by Commissioner Nigh, seconded by Dwyer, to proclaim the month of February, 1976, as Heart Month and Sunday, February 22nd as Heart Sunday in Washington County, All eitizens to support the efforts of the Heart Association in their fund drive. (Unanimously approved. (ATTENDANCE AT ADMINISTRATIVE CONFEHENCE Motion made by Commissioner Nigh, seconded by Dwyer, approving of the County Administrat r attending the Management for Government Administrators Conference in Washington, D.C. on April 7th through the 9th, at a tuition fee of $225.00. Unanimously approved. ADJOURNMENT Motion made by Commissioner Dwyer, seconded by Nigh, to adjourn at 5:50 p.m. pUnanimoual. approved. Clark February 24, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 1000 a.m. by Vice -President Keller Niqh, with the following members present: Commisetonora Lee Downey, Wi;linm Owyeer, and Burton aof[man. February 24, 1.975 MINUTES, Cont'd. INVOCATION Rachel Finniff, Accounting Department employee, introduced her Minister, Reverend Harol A. Lehman, North Side Mennonite Church, who delivered the invocation. ROADS DEPARTMENT REPORT Ted Wolford, Roads Department Superintendent, reported on the following: Lime Kiln Roe will be posted for "No Loaded School Buses" and Garris Shop Bridge load limit will be reduced from 10 ton to 5 ton and posted for "No Loaded School Buses". The County Attor nay advised that Lime Kiln Road also be posted to warn motorists of unsafe conditions, and that it be kept maintained to make it as safe as possible; the pipe has been in- stalled at the Mercersburg Road Culvert, and work has started on the headwalls; the gas tank at the Roads Department has been placed underground and the plumbing and electrici ready to be hooked up to a pump and $800.00 is needed to purchase the pump. TRANSFER OF ROADS DEPARTMENT FUNDS TO PURCHASE PUMP Motion made by Commissioner Hoffman, seconded by Downey, authorizing the transfer of $800.00 from line items in the Roads Department Budget, to purchase a pump for the unde ground gas tank. Unanimously approved. SECRETARY FOR ROADS DEPARTMENT Motion made by Commissioner Dwyer, seconded by Hoffman, authorizing a secretarial posi- tion for the Roads Department at a starting salary o€ $5,400.00, with this position to be funded with money in the current budget for salaries that will be unexpended due to some terminations. Unanimously approved. ENGINEERING DEPARTMENT ACCEPTANCE OF STREET1N WOODMOOR SUBDIVISION Motion made by Commissioner Downey, seconded by Dwyer, to accept Stone Valley Drive in Section "E", Woodmoor, from Clinton Avenue 200' North, into the County Roads System, conditional upon the approval of the Deed by the Cesnty Attorney, and a Bond to guarant the workmanship for one year. Unanimously approved. REPLACEMENT FOR SURVEY CREW MENBER The Commissioners authorized the County Engineer to start seeking applicants for a Rod'' & Chairman on the survey crew, at a starting salary of $5,400.00. OAK RIDGE DRIVE RIGHTS -OF -WAY Glenn Dull, County Engineer, informed the Commissioners that he had a letter from the Board of Education authorizing the County to have a deed and revert of easements prepay in legal form for signatures by the Board of Education and approval by the State Inter- agency Committee, to transfer ownership from the Board of Education to the County, rigb of way and easements for the Oak Ridge Drive reconstruction project. Mr. Dull also re- quested an allocation of up to $1,300.00 for other rights of way necessary for this pre ject. The Commissioners agreed to this request after the County Engineer explained the these rights of way were necessary because, to be eligible for State Aid, a minimum de- sign of 40 miles per hour was required, and the ground was needed to support the cut and/or fill slopes. DRAINAGE EASEMENT ON GORDON ROAD The County Engineer informed the Commissioners that it will be necessary to acquire a 5' drainage easement from the Lehman property on Gordon road for the storm drainage system that is planned to correct the situation at Gordon Road, Preston Circle and Northern Avenue. He said that at this location, there is a tree within the County rig' of -way and another on the Lehman property within the easement required, and the propert owner he agreed to give the County the easement in exchange for removal of the tree. Mr. Dull also said that he had obtained prices from four firms for the removal of both trees, and the lowest price was $300.00. MOTION made by Commissioner Dwyer, seconded by Downey, to approve of the aforementioned agreement, and to accept the low proposal of $300.00 for removal of the two trees. Unanimously approved. GOSSARD MILL BRIDGE DESIGN After further consideration of a design for the Gossard Mill Bridge replacement, the commissioners directed the County Engineer to request the Consultant on this project, to suggest a ono -lane bridge design, including fees and construction estimates for that consideration, and also to investigate the cost of acquiring a Bailey Bridge that the County would have in case of emergency. BRIDGE CLEANING PRGJECT The County Engineer informed the Commissioners that he had advised the Isaac Walton League that the County had no objection to their project of removing debr's from around the old Wilson Bridge over Ccnococheague Creek. COMPLETION OP EUGIiWOOD IIRIVE PROJECT In reference to a letter from the Traffic Advir.,ory Committee regarding the City of Irag- eretown's having acquired the necessary right-of-way to completed the City's portion of the Edgewood Drive Project, and their recommendation that the County proceed with ite cc.anplation, the Commissioners took the matter under advisement pending their review of 98 February 24, 1976 MINUTES, Cont'd. the commitment made by the former Board of County Commissioners in regard to this proje RE92EST FOR APPROVAL TO BUILD ON BOTTOM ROAD LOT Charles L. Hutson, property owner on Bottom Road, appeared before the Commissioners to request their approval for building on Lot #2 of his property, and indicated hi a willin ness to hold the County harmless for any drainage problems occurring as a result of thi building. The Commissioners took the request under advisement pending their viewing th subject property during the dinner recess. STATEMENT RE FEDERAL GRANTS Donald Spickler, speaking as a private citizen and not representative of any specific group, appeared before the Commissioners to recommend that they adopt a positive approa to the use of Federal Funds in Washington County and a plait for setting priorities and using only those funds that are necessary and not because they are available. He state, his opposition to the proposed Outdoor School at Clear Spring that would be funded with $700,000 Federal money and $100,000 local share, saying that the facilities used at Camp Misty Mount are adequate as long as they are available. The Commissioners thanked Mr. Spickler for his presentation. HOUSING COORDINATOR BUDGET Mot on made by Commissioner Downey, seconded by Hoffman, to approve of a budget in the amount of $10,470 for the Housing Coordinator, for the period of February 1, 1976 throw June 30, 1976, with these expenditures to be charged to the State Grant funding this project. Unanimously approved. REVISIONS TO SHERIFF'S DEPARTMENT BUDGET Motion made by Commissioner Downey, seconded by Dwyer, to transfer $350.00 from Office Furniture and Fixtures to Rental -Office Equipment, to cover lease payments and to trans for $1,140 from Medical Supplies and Land Improvements to cover the following budget additions: Household Supplies, $2,000; Rental Equipment, $100.00; Trash Removal, $140. 01 *rgfessional Services and Medical Examinations, $3,000; and Prisoners Payroll, $1,900. Onanimously approved. laIBRIFF'S DEPARTMENT CAPITAL EXPENDITURES Motion made by Commissioner Downey, seconded by Dwyer, to approve of the following capi tal expenditures currently budgeted in the Sheriff's Department Budget: 2 manual type- Matters, $960.00; 6 shotguns, $600.00; 3 typewriter stands, $240.00; 1 reel-to-reel tap recorder, $400.00; 1 IBM Selectric II typewriter,, $700.00. Unanimously approved. RESIGNATION OF MAINTENANCE MAN Te County Clerk informed the Commissioners of the pending resignation of Paul Reed, Maintenance man for the Old Post Office Building and the Engineering Offices, and stato! that this would make a total of twc maintenance positions that would have to be filled. The Commissioners directed him to fill the two positions with maintenance personnel currently working under the C.E.T.A. Program, and to fill those vacancies from qualifie C.E.T.A, applicants. PENAL PAY14ENT FOR DISTRICT COURT CONTRACTOR Jeff Chapman appeared before the Commissioners to explain the change orders Nos. 11, 19 and 20 on the construction of the District Court facilities in the County Office Buildit� and resulting increase in the contract price. He said the structural engineer called for C.O. $11 because the floor framing was not put in according to the original drawing C.O. $20 resulted in a credit of $720.00 due to the use of galvanized iron flashings in stead of copper as to cd iy the pcctfcticnc,although it was hop -A thhnt thin amount would have been great enough to offset the additional cost of 011 that was origi nally almost $12,000, but was finally reduced to $5,650; and C.O. 019 that was required because of the sprinkler system and a siamese hose connection at a cost of S1,301.00. MOTION made by Commissioner Downey, seconded by Hoffman to approve of Change Orders Nog 11, 19, & 20 for a total cost of $6,951.00 and authorize final payment to the ContreaCtol in the amount of $49,021.00, subject to receipt of waiver of liens and, official notice of the beginning date of the guarantee. Unanimously approved. .SID OPENING FOR CLERK OF COURT'S OFFICE RENOVATION Bids for renovation of the Clerk of Court's Offices were opened at 11:00 a.m., with i aen -`..',. `.,.... , pr:.^✓i,di^ at the nne"l"g. Virmq participating in the bidding and their quotations were asfollows: Horucraft Corporation, $9,800; T. A. Gorman, Inc $13,0891 M. B. Keener and Son, $12,7901 Waynesboro Construction Co., $15,360. After the bids were reviewed by the Architect and the Commissioners, MOTION made by Commis- sioner Downey, seconded by Dwyer, and unanimously resolved to award the contract to Horn craft Corp., who submitted the low bid of $9,800, nubject to approval of the contract by the County Attorney. APPROPAYMENT FOR COUNTY VGf11CLL li Motion made by Commissioner Hoffman, seconded by Downey, to approve payment i.n the amou of $3,186.58 to Massey Ford, for or.e (1) 1976 Pinto, and to charge tnis expenditure to the contingency fund. Unanimously approved. [i 1 10 February 24, 1976 MINUTES, Cont'd. the contingency fund. Unanimously approved. REQUEST FROM HANCOCK FOR P.O.S. FUNDS in reference to the Town of Hancock's request for Program Open Space Funds for the Han- cock Widmyer Park Municipal Swimming Pool Development *2, a MOTION was made by Commis- sioner Dwyer, seconded by Downey, and unanimously resolved, authorizing the County Liaison Officer to explore other areas of funding for this particular project, since al P.O.S. funds currently available have been allocated and prioritized. AGREEMENT RE ANTIETAM BASIN STUDY FUNDS Motion made by Commissioner Downey, seconded by Hoffman, to enter into an agreement wit! the city of Hagerstown, Lead Agency for the Antietam Basin Facilities Study, and author the President of the Board of County Commissioners to sign it, whereby the City shall pay the County $22,694.90 from the Facilities Plan Grant No. C-240335-01 for certain expenses the County has incurred, and in the event that the reimbursement request made by the County for the Washington County Sanitary Commission for preliminary expensed is found to be wholly or partially ineligible, then the County will assume liability to the City of Hagerstown for the amount deemed ineligible, and will reimburse the City immediately on request for same in writing. Unanimously approved. ADVANCE OF FUNDS TO BICENTENNIAL COMMITTEE ' Notion.made by Commissioner Dwyer, seconded by Downey, to advance $5,000 to the Bi- centennial Committee, for expenses related to the Bicentennial Celebration, with this amount representing the final allowance approved for this purpose, and with the provi- sion that the County be reimbursed for the total amount of $15,000, advanced from the proceeds of the sale of tickets to Bicentennial Events. I REQUE�7 FROM ANIMALS INC. TO BE ADDED TO FUNDING LIST Motion made by Commissioner Dwyer, seconded by Hoffman, to Inc., to be placed on the list of County Agencies eligible County funding. Unanimously approved. deny the request of Animals, to receive consideration for 6 REgJEST FOR REIMBURSEMENT OF TAXES { In reference to the request of Reverend Terry King: for the County to reimburse Faith Chapel for the portion of property taxes the church was required to pay in settlement of their purchase of the former Colonial Theatre property, the Commissioners advised him that this was a matter between the buyer and the seller and that the County could not legally comply with this request. They further advised Reverend King to have his attorney investigate the possibility of the County being able to reimburse the tax money, and to confer with the County Attorney on this matter. PURCHASE OF GRAVE LOTS FOP. PAUPER BURIALS Motion made by Commissioner Hoffman, seconded by Dwyer, to purchase eight (8) grave lot at Rose Hill. Cemetery for pauper burials, at a total cost of $920.00. Unanimously ap- proved. REQUEST FOR FUNDS FROM C.A.C. In reference to the request of the Community Action Council for the County to assume the local share of funding, in the amount of $3,500.00 for expansion of the Child De- velopment Program, the Commissioners directed that they be advised that this request will be considered along with all other budget requests for FY 1976--77, and at such time as anticipated revenues for that period are determined. (:RANTSMANSHTP PROPOSAL. I) Tom McCann, representative of J. L. Minton Virginia Associates, Inc., appeared before III the Commissioners to submit a proposal on Federal Grants research. He explained that hie firm could provide a comprehensive and highly skilled staff in the area of grants research, administration, and assistance, and the fees charged for these services. The Commissioners thanked Mr. McCann for his presentation and said they would decide, upon this matter when a full Board was present. KEEP AMERICA BEAUTIFUL DAY Motion made by Commissioner Dwyer, seconded by Downey, to proclaim March 20th, 1976, a4 Keep America Beautiful Day in Washington County, and to request the Director of Landfi tc +kccp the L,.....d f i l l c + + ^nti l F inn n.m. ,,)n that day to accommodate the Boy Scouts i their effor.t.s to clean up the County. Unanimously approved. ACCEPTANCE OF TITLE TO BOOKb1OBILE Motion made by Commissioner Dwyer, seconded by Hoffman, to accept the offer of the Washington County Free Library to give its old and recently replaced bookmobile to the Department of Tourism and the Bicentennial Committee, and to approve of the transfer of the title to the County and to include this vehicle in the County f.leut insurance' pa11c Unanimously approved. RE(�11L'ST TO INCLUDE WASHINGTON COUNTY IN 80O0 TAX ILGISIATION Motion made by Conm+issioner. Downey, seconded by Dwyer, to have Washingtor, County includ 102 February 24, 1976 MINUTES, Cont'd. in the Enabling Legislation to provide for a motel and hotel room tax. Motion carried with Commissioner Hoffman voting "NO" and Commissioner Nigh voting "AYE". At 5:00 P.M. the Meeting convened in Executive Session for an interview with an applicant for the position of Civil Defense Director. No decisions were made at this time. The regular meeting reconvened at 7;20 p.m. in Court Room #1 with President Martin L. Snook presid- ing and the following members present: Commissioners Downey, Dwyer, Hoffman and Nigh. GROUNDWATER PROBLEMS IN WASHINGTON COUNTY James Rooney, Sanitarian with the Washington County Health Department, Division of En- vironmental Health, made a presentation of the results of samples collected by the Di- vision of Environmental Health from new wells and old wells in Washington County. Mr. Rooney said that new wells were defined as wells drilled under present standards and grouted at least to a depth required by the present regulations, and old wells were de- fined as wells drilled prior to 1971, or wells that may not have incorporated the fea- tures noted in new wells. He stated that these samples were collected from April, 1975 through December, 1975, and during the study, 429 wells were sampled. Of these wells, 224 were considered "new" and 205 were considered "old", and the sampling revealed that new wells were 58% negative and old wells were 42% negative, or new wells were 52% posi- tive and old wells 58% positive, for an approximate overall percentage of 50% of the wells being contaminated. At this time, Charles Rouzer, Chairman of the Advisory Board of Health, read a letter to Dr. Joliet, Health Officer, from Dr. Donald H. Noren, Di- reokior of the Environmental Health Administration, in which he outlined his proposal fol recommended procedures for correcting the ground water problem. Russell Keener, Buildii Industry Liaison Member of the Advisory Board of Health, Water and Sewerage Committee, read and submitted for the record, the Committee's recommended corrective measures. (Copy attached.) The Commissioners expressed their appreciation to everyone in attend- ance for their interest and to the Committee for their work in preparing the presenta- tion. No official action was taken. liIypERS �.4.. V� COUNTY ►A daa Ytl i. 1,Niaw,. MI. 210: -hm"W*0ILIIII d....6a66m M $0.r'1 .1*0.1* $.qa.ala rtmeget" te *0.16/' /m0Yol.mr. r Ma'am! pe 11'14 IftlAma0a 49 tM kite, 4%awdl I"* � snoter dma ` 166 JIM biro Mrtr rtierlwat Soda 10 be 0.M on =1••A6 000.00001. 01054$ 10. Ma.u$ 0..M .4.0. ~10*7 0 at!ro.t6 rd b,woo it It i &tJ4U M $101000. 1MP1.ay.s a6 aWma►le @or% we ...be f. Wi am 600aw k t0aa .4 5. 010.6 r.mmmlla tan. 16. ae.e.d S5 0.M $m.16Is to 4momon4 rime pall. eater 0140 *0 IA.a�6 011451 toe an 0.on ., on *::y. TL, $ ta►1M it..w-mLOa 3lely on all .i d.1 tiw im ..W5stmr MOO 11 or .06. Ib ,0014 d p Mw alt. •00,.10, It M.01ra.- go-" boaA 160. 10 % n eta,uoua, it aeau .10. deg _mV pr.- .tOMO'O t6/ .M ad t/.lr lee& tar it. aiu-0. 0.000. Thin amrm0 0. 0"MA"ea of 00,0.,11 .11.0.0 ,Seat 0rg0.natl n. Nor .m.too.Yr 0IHws 1004 be Nrw..at 6f wart. 0..014,. 0.M 11►4a ,ill n 0.'014 ..Em? 1. 145..a.rr. 00100 sf 1,s& 00. a0. an.r u a -11 1�4/•�I Ad ,11.11 I. *0s. 0010. 11..11. 1. 1<6R. Awld aa10 be .aaald.r.4 OMn $art 4o ri..n sad Is.... d1bMWaw !01,,00. 0.,M a tall w .o0. ,. q.0.. Weald be ..w...tu, � •o0.a 1.•1111061. p.a.10111*$ at 01*. ad.u. rb wok. 01/1Fj} !}; /Ir .tt.er/ tact 0..b 4 ryaira.m0 14. it 10 .01p . prtalr 10. d /Ir .0.p. 10 1. yyat1.a0010 0.4Mr 00. book, .M u..ltet 0.- tllalailal$ 0.e 34 ..ye 0400 04. t.taLw...t t. 1,0010. e. W*r a000141.0Wa 1604. Vat, 10114 be rmtrlst:a0 0.4101mg M ,406.0,17 it .111 .e0. ...n to /4.014 e.a.trwit1 pI0..M1. /yW 10000. .w onontip 4rt4le4 dnr4af .0..4041040 .t 4t. dwli- M Y. egt0...t .ed lrWr tw be .0,11000 n0.» rfolemour. t.. 01000 MYYAetta t1a. 1p./lwa ...0 to 60404.4. fee*Mr 1.0004. lal Y. 0001. It bdldtq, 06.4, .M Nhya .wted, at 06,,00 uel HIM .1614 M 1611 b Ise fa4..itry, 0.r., 4 0 n.01e.4. Nl 01t.. 00.1 4IMO w pm1YM we...s IF 000 a...awee -. PSIACZ a is .eat ..1 *10..4 to 0141! 0.r impld. ►01..11 .10.00000 00 ,10O4 4 or oemmerew onatevatlen 0.000 aa®q by V ouuontla. It 0•1•15157 ..0001. WI d"0. 10 .deieue. t..1.er. to tMorm t*0 cmaty commus1.00r0 of t o p. Metal ,,100.4 to oad.rlroead w.tor .w. &ad wart. 41,6.1* *0 e100tia 000.1 01 IA. ,:00047. ALo 4 prolewt the r00poaaso ly 9f H. 4.00 G. departm0090 051, 1.14101... ter .141051.11 Is *tweet arm@. *1111. w.wr-1,011!, probl.mr air..df ..&stet Bed 011,0 05010 .oudtlla0. .r0. 0014 to pOSIa prabl.ma 9 aaatrbl. ara AAt es.arr*d. Also In .1400340 rr d dowda. roahvlrt/ la 11.0100. 01 parmlt. for 4.0.1100.411 004/0, .aartnetl4 0.00.0.15151 40e1/p.Md at -me. A1aa to 001,,.1 a.1.. .0..1 1.,.lof-0.i of ar••rd boot wlidt. U. 100.7 0. 01110 d..t,potod wbor. probHta. of pua.bl. wake). aid Okepo.01 tbarecd 01. 50001 to ext.t. I .....t..0.taett. 0.0 40000 V adlAa.b1. to .x1ab11cb a list at r,00,.0ead.tle.t. or pcordur*. to be f0iiewsd m 0040,41 troobbo or... to 3o-omit..f0 a.. of 0t.r r.0a0n00. and to .8410400 *0.0.0 0,10,00 to *x1004 101* .ours.. of water 1.0917 to larr.r 0r*0. e1 P0FuLV 100. 208 PLANNING At this time, Vice -President Keller Nigh assumed the Choir and opened the meeting for discussion of 208 Planning. He stated that the 208 Plan would identify the non -point sources of pollution and that this information was necessary for completion of the 201 Facilities Plan currently underway. He said that the Governor had placed Washington County in a position where it could not conduct its own 208 study, and had designated the State bepartment of Natural Resources to conduct it. Don Frush, Chairman of the Washington County Planning Commission, stated that it wculd be in the best interest of El E-73 a (a) It ebold only b. req4au4 that the .ell be tested and the moan_ advised as to water quality aid the save of i .roving it it share are dofieiasoiee. It it to a person's awe private property fe Mist he has sods a considerable investment, ha 1h 14 not be denied Its use. The ultimate assistant should be bin is bow and %tom to tW his oen rotor. De4liig occupancy based on the discretionary porsi of ,tom doing the testis,, abetter Laud or apt, would be dsgime sus of ors of his horns suede - shelter. U a family-* am hay is completed and they sea's sows in, they will be out an the street if the old raeid000e is rested or sold, or they Will have doable soothing peysratr eves it they am remain is tea old residence. Me world be tiwmoial dtsa.Mr tees stub the family any mover ram sever. It is quite ecse.ivabl. that a veil at their old here world have a suet bigeeutors aantoot than the aver wall, and tat they scald be denied the use of the awor and batter water ever,.. The vary air we breath to fall of basberia, bat are is to be domed its w looseness it doe. not measure ng to optimum standard@ of the Health Department? gate Department of I alth seaitaticm r.gv.atiao 1o.OJ.3b adequately covers water s pply'testing. It re.dr ao folio, ego pseaoa asg or ooeepyia dW promise shall establish ad maintain fir dawatil am a polluted rater egglf vale.. trostswt by a pro- w, .ace ptabla to the approving avtt rity is provide.' (b) The. preyie=.m is aalgeatelevend wader presaat recala- Wass ,rd rldd i�•+^robiama of matte systve has boos traditional far quit. esytime. s. Re east of this rogoirssaot to these of our situ... building eve ham. is sal ying sraae e.sid be prohibitive. It sill add bauheds of dollar, to the out at a wall Aid bloat oat all bat the invest voter seerss is a wall, possibly rs.dtd.s is d e,...ed e4 - V.40 set fine this regairwest nmvasase.ble, T. The east and hiot iavolvsd is this type of ropes, eosld be pre• ln►itlw. La reaannsWd, 1t w., A be required for all shoo whether individual Isza or a mutt -lot eobdiviaioo. There are not .ufttoteat gwrlmgieta, hydrologists, ar so{iseers Co go •.»eat. Li it is asrle- tiry, a small sore of cep oisuata mould demand bigh.r and higher son- possation for their services;, The ooaasesr would have to pay the bill retIer be could afford it or net. Yhils awaiting the restate of load ee.ayl, ttriat is our eases would not prove a thug rot already best about the sir, bowing oorstnetiom would be a.riooay dsiioed,fir. Oa' wag`loyoset is the ladwtry aid further restrieti g the availability of .medal hosalig. It sound be a duplo•stioo of in- Amnmues obtained frss the stair sailed for is go. 1. The .arty it to. 1 would be preferable since it would have a wider Poepn and be less mostly is the load rum. e. (a) Ambicwes - not rarity of owuideration. (b) Present aches,. In 1. son weer, city rater availabl.l this is n►» than adaquat.. This rputr.wnt wod repr.seet s ridiculous ,mat. of lied, ain.dy e. soars. oo.sadi.y. Other elements to the ,4. :mom........... . •,.. _ , -3- Sot tr arm oal.Ung for the aM of of our lad for .'tad the the housing .olds of our atti000a. Thiswould take the opposite aUeoa at r gairil g !Msg load for besaaitw., whether or not t1 a bamawaer *0044 afford It or would be o01e to waistaia a large sits. It would slag oaks too Dolt of future eapadoim of pabil. systems prohibitive dm0 to front tooted, 000sideratioca, and rvault is forced snpanaioo 4f *ur road spotems, tortsr dtoreedag so9Kraotion end .sintanoaoo 5D*c. (a) and (d) Thto poa.4 read., aweless amW porous or lead and, wary simply, would amount to .o+[iecatim without ooslyenaatim. Pro- pertr twwrs whose lead is reada..d unless for Its intsod.d purpose *onld ask the resaty to room the ltd trta the tax toll. site* it would to of little or so valr to the.. 4. Tbie to a roseeaabl. tewommandatde. it it applies saly to the area of subvertsse disposal. Sowsnr, oxoeptlow should to ail ed if it world be so aareab --`t- buidon an the property mv.r and a sobbed of isdallttim ecxptsbl. to tax apprvriay sutboritiea worked out to avoid beast the besa0its. 10. This would shalt is extreme *latter in the ordir.00a and would further malt to baadaaoes. ro.tnt.tius that +mid drive sp the soot of providing housing for our Wile... to iatoLr.ble Leal., TM peso test reatrietie.e would draotioally attest tbei. sod ,shod.- limo at d.v.lcpae a$ and oaoatructios, and aaaL moult is a virtual attisiis•Aww it w iodostry da it extended p.riob. D. a sprat of ma+ areas would be delayed for as snot as a your and the aaployseat cad beading otlarvis. predawwd daring that this will be lost and teat taroeer, mover to be raeovared.(.liliaim, this Is Satarsatim which mid b* dnplioatsd it So. 1 Is fond to be feasible. 11. ill holy alternative to this reooaswadatisa is for all of as to sow to W oout and 00314 as the used dunes. It Ood didn't Iatwd far was to lire where then is rook, be wouldn't have sad* so wei of it. In mop years of dealing with health autbovitiea, this in the most lsndterow proposal we have over beard. It. to typical of the thgrdd.g toot gum tots f$olials. oostrived by those who have so yrao- tisal etperi.to. In the field. If our teat fathers bad overre- eatd to iSle .maser. each a provision Wald have assured that we uosld net be firing %here cosh of ca raids, today, we would sot to gyi.oyed where comb of no wart. today, we would 4n no aoo.sesbla resdtay., as ratbo.da, ao publio water sa4 wear, hew bridges or des, so .l.etrioal or ptoas distribution, no idu.tr7, so %bap., and y.. - m hors, b.caows the supportive .arvio s .ould Pot have bow taetallod awn it the boas ite.11 .0.14 1. built without root sm- oavmtis.. Wu&ingteo Cmmty weld still be a wllMrne.a arm. This prpseal is typical of the tbass and tateat ei doeltb Dopartwt edirta. 4. ,ems,,.._._...-.-._ ....__..,_._w.,.,._.....__._. _..___._.......__._..._ ..-..-_......----.... _-- It I. wt,rtaato that the tier of an of v hem been suited as the" aafvtli.tiac ambiganei, and 000tradtetory proposals. Os November lb, to. gas.baile r, Aweaiatis v.a caked to partioipato La a masking at it. %mitt fipartmeat to review sad eoa.nt as tbso. proposals. It is ebeisea %as s_ ooaaaata and oova.rna voieed at that time bava ben .oqPiosi1p ignored, Simon the proposea bsirg cads to you at this tics an the •rig- iaal draft as ,lrr.Mtod at that meting. tQ am it via .ppannt. to, n.ntiag s.. %stag omolud.d vitbosst fully ooverisg all pr posola, we reeenotot an • a4dlticeal saottag be hold to adequately review to. .a. of the proposals vbieh we tad sot moan prise to the ssstimg. A manned ss.tinl via Dot Iwld. tte van also told at the eating that No. b vs. being oithdravm from aoa- sidsaatsofs lot up, sae, vu oars deliberntoly aisle d, minas No, A boa • rasgpoaand to the doausaat presented to )w. Th. Ismowlatuat sad sar.fised doatent of shoes proposals is furtbor avidaaoe that its Water h Oeversaa O&MIttes did sot dudeo these prapd.W stoodudo, bat yen beaded tbda. httorsors, w tied that to oe.dttoo did rot emser Is the iat fit at =W at the proposals and did mot gin tarpl approval to thea. rbq ass badag gins to you vitbout tts engliait roe --a sdstis at tiw aaaaitto. tlst atoned thy. As ynoaotly srlttn, ab�q' are tokamak to aryiag . , . . � Solt, and firing a obat4w Into the oraed. - This eonglas.ratios at rratrieUve aasaopts aboald to token at tone v lvs and diooard.d mtil .0 ► tlsn do worm raaUatt. and .ab.tautiv prtp000la vortlpt at poor o.maidsrstien we tortheorLrgpr.yasala ut* bass ban ptrpdsly re0Lawa and ossaifastod is a ratisai Mannar. c f gums, pus. of the ps.poawls an at 'ariaao. rite ton• Oesrbr never sad Vator plusa+bdivision Oadims000, sad tasird Ordiaamoa, sad astesaivo neias sad oonoMaat of toes deoasesto aaq be r geared ed a.order to awd.t. oath propcosls. Vol"IOv'su Ness tber.p •memo! tbAa 1 two pap02 .tatflis its Pont tar years to let a lifofias. WASHDI0TON COUNTY ADVISORY HOARD OF HEALTH Water and sewerage Committee .) During this meeting the tollowing items were discussed and tot following corrective lfssesrea were dareloped, but they are out listed to order of priority. The corrective measures are a follows 1. That the County Commissioners initiate actioa which would lead to a Geological i study and a low level Thermography barvay of Washington County. This would be a proposal for the bog rengs program and the information obtained would be useful. not only to the Health Department. but also to all of the reviewing agencies of the County. 3. That the County Commiestoaers indict. a vigorous program of increasing public water and sewer facilitiea in area rher. ground ester pollution Is most apparent. Require that public facilities (eater and s.wsrl be anilabli In tutors subdivisions proposed for Washington County. s. That the County Building Permit be issued to two .tsg.e. which would require the installation at wells and septic tanks prior to the bginetng of eoasttwtfoa of the dwaLl4K or butldtngs (a) first ataget permit to construct water and sewer facilities (h) second et.g.t permit to construct dwells g or building. a. That otillietloo of the Use stall Occupancy Permit be enforced, not ratasetng the Use or: Occupancy Permit until such time as Certification tae boon obtained from the Washington County 1:eelth Department. (a) the well has boon tested cad the water L bec*ertologicaily and ohemieelly isle. and (b) M. sewage disposal system has been properly installed. L That walla drilled in Washington County be required to be cased and granted to the acquifer from which water will be drawn. and that assurance be supplied that aqy source of contsminetino at higher levels is excluded. S. That in areas desigtwted as type (1) Acqutter, the mitdmmn spacing required between wells and sewage disposal systems be Increased to 100 toot. This minimum specs requtrerutun to apply to senitory facilities on adjacent lots. as well as to tl.ose within lot bonndar Lot. T. That a theological Hydrological report be required, to be supplied by the developer and to be prepared by a qualified geologist-hydrologtet, or engineer. _ ...-...... Ni Page i Water and llewer!1ge Committee Advisory Board of Haltb S. That the use of septic tank effluent diapoaal below the surface of the around be restricted to it... (a) Mere the population density is minimal. (b) where lot sites are not less than one acre but preforably at last three ►ores. t.% ...{.1A. M 11.. 4�.._w... — .....A .a.M.. 111. et.. Plan. (d) Mich can demonstrate that they are capable of supporting new sewage systems plus repair areas. regardleus of when the land was orfgAtally platted. L That the prsaant *5% slope allowance be reduced to not mars than 11%. 10. Tbst the County Commtesbars be urged to meet with the Planning and Zoning Commission. the County Fzginesr. ,Sol) Conser'stiat Services and the Health Department to reinsert into the County Subdivision Ordnance any provisions or etatemsnti of the above agencies which are more stringent than those in the present Wsahington County Subdivision OrJlnsace and the Maryland ghat' 8ubdivleton OrJincnce. spelling out and giving detatle of Items which are not defined or explained in both ordinances. This would Include: (a) etagsi approval for aubdirialone. (Ii) psrcolatioa tests performed only between Feb. IS and April 15.1 maximum elevations of the ground water table. (c) pissonwtric readings to be taken by the developer and proftlea derslnped to show maximum ground water elevations at any given time, IL, That blasting be prohibited anywhere on the premfees of coy construction. 103 February 24, 1976 MINUTES, Cont'd. Washington County to be designated to conduct its own study, and recommended that the County Commissioners accept the responsibility under a 3 -party contract. Mike McGauhey, Plan Administrator of the Step I Facilities Plan, stated that the complete planning pro- grams are needed, 303 which defined point sources of pollution, 208 that identified non - point sources, and the 201 that will develop a plan, design the facilities to correct the problems, and the actual construction. He recommended that Washington County perfor its own 208 study, and stated there was a possibility for 100% funding if application was made within six weeks. Harold Nunamaker, Sanitary District Engineer, and James Rooney, Health Department Sanitarian, also recommended that the 208 study be conducted locally and that it be pursued via a 3 -party contract. At this time, President Martin L. Snook resumed the Chair. REQUEST TO GOVERNOR FOR WASHINGTON COUNTY TO BE DESIGNATED Motion made by Commissioner Nigh, seconded by Dwyer, and unanimously approved to adopt .u, the following adnDauLon: ..... +`-- WHEREAS, Washington County, Maryland is experiencing substantial and complex water qu.1i.ty rcble"s; nntl WHEREAS, the Governor of Maryland, the Honorable Marvin Mandel, has by letter dated February 4, 1976, invited the County to respond to his intention to non -designate Washington County for 208 Planning, and WHEREAS, i.t is the opinion of this Board that since Washington County is unique in its geology and separated from other areas of Maryland by mountain ranges that maxi- mum coordination is needed between those conducting a 208 study in this County and in the Pennsylvania counties within this basin; NOW, THEREFORE BE IT RESOLVED, that this Board does hereby request Governor Mandel to designate it as the lead agency to conduct 208 planning in Washington Count IgLD HARMLESS AGREEMENT FOR LOT $2 ON HUTSON PROPERTY Motion made by Commissioner Nigh, seconded by Downey, to concur with the request of Charles L. Hutson, to construct a dwelling on Lot #2 of his property on Bottom Road, contingent upon the negotiation of a Hold Harmless agreement, whereby the County will assume no responsibility for any drainage problems that now exist, or may result from this construction. Unanimously approved. ADJOURNMENT Motion made by Commissioner Hoffman, seconded by Downey, to a�Ijourn at 10:15 p.m. Unani .mously approved. March 2, 1976 Hagerstown, Maryland 21740 The regular meeting of the board of County Commissioners of Washington County was call® to order by the President, Martin L. Snook, at 10:00 a.m., with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller. Nigh. INVOCATION The invocation was given by Reverend Wayne Gaines, Church of God of Williamsport. LANDFILL FROPIRTY FOR SOFTBALL LEAGUE cL T.,wner, ,. member of the Hun City Slow Pitch Softball League, appeared before the Commissioners to inform them that an area on the northeast lJ f ah flcd,thrt •a proposed for a landfill, within the next fifteen years, had been foundsuitablefor ball fields for the Hub City Slow Pitch Softball League. He said that the League would do all the rest of the work required if the County would clear and level the site. Guy Reedle, Landfill Director, and Joe Widmyer, Director of Parks and Recreation, also stated that this five -acre site could he used for thin purpose because of Its access from a good road, and because the area will be one of the fact sections of land to he used for landfill purposes at this site. The COmmissioner,S promised that a decision on this matter would he made within a woek. SIGNING OF CONTRACTS FOR CLIAK OF COURT'S OI'P(C!`.i RINOVATION Jeff Chapman, Architect, and representatives of Horncraft Corporation, successful biddy 104 March 2, 1976 MINUTES, Cont'd. for renovation to the Clerk of Court's Offices, met with the Commissioners for formal signing of the Contract for the project, with the County Attorney approving all the sup• porting legal documents. REQUEST FOR BARRICADE REMOVAL William Shrader, resident of 105 Cedarwood Drive, appeared before the Commissioners to inform them that a property owner had barricaded the section of road used as access to his property. Glenn Dull, County Engineer, stated that the subject road was not in the County System, although it had been maintained by the County and used by the public for a number of years. The County Attorney advised Mr. Shrader that since this is not. a County Road, it would be up to the members of the community using it to take legal acti+ to have the barricade removed. The Commissioners also asked Mr. Shrader to check if the road bed had been dedicated to the County on a recorded plat and report his findings back to them. APPLICATION FOR FUNDS FOR MAUGANSVILLE STORM DRAINAGE PROJECT The County Engineer informed the Commissioners that the Maugansville Storm Drainage Project, with estimated construction costs of $200,000, would not qualify for en FHA Grant, and therefore applications for A.R.C. funding had been prepared, with the assis- tance of Ray Carignan and David Hankinson, Tri-County Council representatives. ** WATER LIME ON OAK RIDGE DRIVE William Breichner, Superintendent of the City of Hagerstown Water Department, appeared before the Commissioners to inform them that there is no way for the County to reconstri Oak Ridge Drive without relocating the City's 10" water line that is within the right- of-way, and that the City was not financially able to assume these costs for at least two years. The County Engineer stated that the approximate cost for new pipe and to re- locate it would be $40,000 and there were no State Aid funds available for this because the line was within the County's existing right-of-way. He also said that the project was ready to be advertised for bids as soon as the water and utility line problems were solved. The Commissioners directed the County Engineer to work with the City of Rag- eratown in drawing up an agreement whereby the County would relocate the water line at the time of road construction, and the City would reimburse the County for the costs in• curred. *10 OPENING FOR PAINT FOR W.C.T.C. BUILDING Bids for painting the Washington County Transportation Commission Building were opened at 11100 a.m. Firms participating in the bidding and their quotations were as follows: G.M. Gehr & Son, $5,200.00; R.A. Sylvester, $4,850.00; James J. Smith, $5,845.00. The bids were gJ.ven to the Manager of the Transportation System to review with specificatic prior to awarding of contract. GOSIIARD MILL BRIDGE DESIGN The County Engineer informed the Commissioners that the estimated cost to replace the dossard Mill Bridge with a two-lane structure on a new alignment would be $112,000, and a one -lane structure on the same alignment would be $52,000. The Commissioners made no decisions at this time. CONDITIONAL APPROVAL FOR BUILDING ON MAUGAN!SVILLO LOT The County Engineer Informed the Commissioners of Lot #1 of Mr. & Mrs. Roy M. Showa].tez on Greenfield Road, Maugansville, where water ponds after heavy rains, and that this situation would not be resolved until the storm drainage system is put in. He said he would not approve of any ltuiili„y un ".is lot unlccc the n,.'ner aereed to hold the Counts harmless from any surface water damage or pending problems he may have. He also said that the owner had dedicated a 20' drainage easement for the County's drainage system. MOTION made by Commissioner Downey, seconded by Dwyer, to accept the conditional approve for building on the subject property, based upon approval of the agreement by the Count} Attorney. U,ianimously approved. COMPLETION OF EDGEWOOD DRIVE The County Engineer informed the Commissioners that the estimated cost of completing Edgewood Drive to the Dual Highway would be $1.2,000, and that $6,000 of this had been approved for State Aid. The Commissioners directed Mr. Dull to proceed with programming thls pre' ect Lot SL., t.c Ai.. BOND FOR EXTRACTING OPERATIONS Jack Hawbaker, Director of the Department of Permit.: and Inspections, appeared before the Commissioners to inform them that the Cushwa Company in Williamsport had applied for a Zoning Permit for Extraction Operations. He said that a section of the Zoning Ordinance requires that prior to issuance of the permit, reclamation and restoration plans are sub;ect to the approval of the Planning and Zoning Commission and a satisfactg bond or security shall be furnished the County Corasi.ss.ioners to insure provisions of adequate fencing and the restoration of the extractive operations by regrading, drainage or other corrective treatment during or after the operations are completed. Mr. Hawbake also said that State haw required a minimum of $7,500.00 for security, and this amount would be more than adequate for Mr. Cushwa'u npr.ratei.o;n, David Cushwa, who was also **Motion eeede by Coamissicner Iioffrnsn, sccotxk3d try [xxru_y to approve of the, application for A.R.C. fund- ing of tha MaugansvilL3 Storm L-rainage Pm)ect, and to certify that Want irulttm ,�otn-ty has obi ig_ atrsi $40,000 as the local share of thin project, th-onimouel.y approved. I tjj 1.1 fl 10 March 2, 1976 MINUTES, Cont'd. present at this meeting, requested that a Certificate of Deposit in the aforementioned amount be acceptable. MOTION made by Commissioner Hoffman, seconded by Downey, to accept a Certificate of Deposit from the Cushwa Company, as security to insure the com- pliance with the provisions of the Zoning Ordinance regulating Extraction Operations, based upon approval of the Certificate by the County Attorney. Unanimously approved. ASSESSMENT DEPARTMENT FURNISHINGS AND EQUIPMENT Motion made by Commissioner Downey, seconded by Dwyer, to accept the State's offer of $7,900.00 for the inventoried equipment in the Assessment Department. Unanimously ap- proved. REQUEST FOR REFUND FOR BLIND EXEMPTION Bob Ludwig, Supervisor of Assessments, informed the Commissioners that he had been re- quested by an applicant for a blind exemption, to ask the County Commissioners if they would refund back taxes for the years he was eligible to receive this exemption, but hai not applied because he was not aware of this law. MOTION made by Commissioner Downey, seconded by Nigh, to deny the aforementioned request on the basis that this would not be in accordance with past policies. Unanimously approved. OFFICIAL DOCUMENT SIGNING FOR MACAFERRI GARIONS MIDFA LOAN Motion made by Commissioner Nigh, seconded by Dwyer, to pass a Resolution, authorizing the President of the Board and the County Clerk to execute and sign the official docu- ments, including the lease and mortgage agreements for the Macaferri Gabions MIDFA Loan. Unanimously approved. COUNTY GROUP INSURANCE AND RETIREMENT PLAN John Lord, Group Representative of the Aetna Insurance Company, Earl Wolfe, local repre- sentative, and Charles Owens, County Insurance Director, met with the Commissioners to review the County Group Insurance and Retirement benefits and proposals for changes. Mr. Lord, acting as spokesperson, presented what the effect on pension plan cost would be if calculations assumed future salary increased greater than the present assumption of 2• per year, and cost estimates for several benefit improvements and proposed rate- changes to cover deficits that were incurred for the past policy year in Life Insurance, Temporary Disability, and Major Medical. Mr. Lord said that the recommended rate in- crease for Temporary Disability would amount to $12,287.00 per year, and increasing med- ical premiums by 10% would amount to $12,240.00 per year. He highly recommended the medical premium increase in order to minimize a deficit at the end of the coming policy year. In reviewing the pension plan, Mr. Lord recommended going to the State level o₹ benefits, but pointed out that the more liberal the vesting conditions, the more costly the plan. The Commissioners took the aforementioned information under advisement, but it was the general concensus of opinion that any increases that may be made in rates, would be assumed on the same County -Employee basis as is currently in effect. AWARD OF BID FOR PAINTING CONTRACT Motion made by Commissioner Nigh, seconded by Dwyer, to accept the recommendation of the Transportation Commission Manager, and award the contract for painting the W.C.T.C. Building to R.A. Sylvester, who submitted the low bid of $4,850.00. Unanimously approvit AMENDMENT TO 201 FACILITIES PLAN Mike McGauhey, Administrator of the 201 Facilities Plan, appeared before the Commission- er" to inform them that the Washington County Sanitary District had requested that an Infiltration and Inflow Study be made of the Halfway Subdistrict, and that the 201 Faci] itles Plan be amended to include this study. tie said that this sewer system evaluation was a stipulation for approval of the original Grant Awarding for the Facilities Plan, and in the scope of work proposed by Baker'-Wibberley & Associates, would cost an addi- tional $50,000, with 12% of this amount local costs. MOTION made by Commissioner Nigh, seconded by Hoffman, to concur with the request of the Washington County Sanitary Distri and authorize the City of Hagerstown as Lead Agency, to submit an addendum to the Grant Application for the 201 Facilities Plan, to include an Infiltration and Inflow Study of Sanitary Subdistrict #1, Halfway, and to inform the Washington County Ga,iLa.y Commiseic that the 12% local share of this project should be charged to the District being served, and should therefore become the Sanitary Commission's obligation. Unanimously approved. rAverrry TAICOPI,A•rTnti m: ,,.: T•rur.ur T,Mr Mike McGauhay submitted Roy F. Weston's current capacity information relative to the Hagerstown Water Pollution Control Treatment Plant, and said that Dr. Edsel's report of 2½ years ago stated that with the addition of a final clarifier in the treatment plant and some modifications which are being done in-house and with the steps to be taken at the head of the Treatment Plant, there would be a capacity of 11.5 M.G.D. at the Hagerstown Treatment Plant. Mr. McGauhey also stated that this information would be Incorporated in the Facilities Study and relected in the final. Plan. REQUL•ST FOR TAX iALMPTION David Byron, representing W.D. Byron and Sons, Inc., along with Lee Fotterfield, E.D.C. Director, appeared before the Comrniari.oncrn to petition them for an exemption from Wash- ington County Taxation for the next, three years. lie stated that the new owners of the 106 March 2, 1976 �J MINUTES, Cont'd. tannery, Garden State Tanning Company, have embarked upon an extensive rebuilding and rehabilitation program, that will not enable them to operate at a profit until sometime in 1978. Mr. John Newsome, Treasurer of Garden State Tanning, submitted a report to substantiate the cost of the new equipment that would be purchased to accomodate the plant expansion and ultimately employing of over 400 persons. Mr. Byron advised the Com- missioners that they had the authority to grant exemption from personal property taxes under the provisions of Article 81, Section 9A (d) (6) of the Annotated Code of Marylan . The Commissioners took the matter under advisement, pending investigation by the County Attorney of their authority to grant this exemption. CLEAR SPRING STORM DRAINAGE SYSTEM Mayor Boyd and Council Members and officials of the Town of Clear Spring, along with Robert Lakin, Consultant, met with the Conr issioners for review and discussion of fund- ing of the Clear Spring Storm Drainage System. Mayor Boyd stated that the drainage system was needed before the town would approve of having an outdoor school there. Dr. Claud Kitchens, Superintendent of Schools, who was also present at the meeting, said that the Soil Conservation Service had approved of the outdoor school for that area, and if the work wasn't started within the next two days, Title X Funds for the project would be lost. The Mayor explained that the project cost of $462,850.00 required a local share of $115,712.00, and of this amount, the State would pay $31,000, the County, had previously obligated $54,000 and the balance to be funded was $30,000. Mr. Lakin also pointed out that $99,000 of the cost of this project was for acquisition of right- of-ways, but part of this money could possibly be recovered by resale of the portions of the properties that were not needed for the system. After due consideration of all the facts presented at this meeting, a MOTION was made by Commissioner Nigh, seconded by Hoffman and unanimously resolved to allocate up to a total of $90,000 in County Fund towards the Clear Spring Master Storm Drainage System, contingent upon the following conditions: 1. Properties to be acquired for right-of-way to be appraised by two (2) licensed appraisers. 2. The Town must be willing to use their power of condemnation if appraisals are not; realistic. 3. All proceeds from the sale of excess right-of- W4ky property will be reimbursed to the County, with the manner and terms of the sale object to approval by the County Commissioners. Based on the aforegoing action, Mayor Boyd stated that the town no longer had any objections to moving ahead on the Outdoor School Project, and construction of the Clear Spring Middle School. The Meeting was recessed for dinner at 6:00 p.m. and reconvened at 7:30 p.m. with Vice - President Keller Nigh presiding and Commissioners Downey and Dwyer present. PROPOSED PLANNING DEPARTMENT WORK PROGRAM Don Frush, Chairman of the Planning Commission, and Sid Salitsky, newly appointed membe of the Commission, met with the County Commissioners to discuss the proposed work pro- gram of the staff for FY f977. Mr. Frush stated that the report relayed the responsi- bilities of each person to be used as a guideline for preparing the budget and the pro- gram for the year, and that approval of the work elements was required so the Overall Program Design can be submitted to the State to obtain 701 funding. In the discussion following the presentation, it was determined that Park Designing should be deleted fro the Planning Work Elements and become a function of the Parks Department, that the City and County should work together in any planning regarding the "Eastern Triangle", with a Citizens Committee from that area having in -put, and that more effort should be made by the County Commissioners to develop a plan whereby their adopted Capital Improvement Programs could be effectively carried out dependent upon funds available. PROPOSAL FOR MOVING OF OFFICES Motion made by Commissioner Downey, seconded by Dwyer, authorizing the County Clerk to accept the low proposal of $9Uu.0u Submitted by Martin SLn ayv Co., for moving Cnunt, Offices to their new quarters in the County Office Building. Unanimously approved. GLUE PRINT COPIER FOR ENGINEERING DEPARTMENT The County Clerk informed the Commissioners that the Engineering Department was request ing a new blue print copy machine, since the present one was not adequate for the currer work load and the projected work load when County Offices are centralized in the County Office Building. The Commissioners took this request under advisement, pending further investigation of the cost tnat would be Involved. APPOINTMENT OF CIVIL DEFENSE DIRECTOR Motion made ny commissioner uw ur, „:.,;r, ty Dony, to c- loy Falter Funet„n •e ni.- I rector of Civil Defense for Washington County, for a 90 -day probationary period, at an �l annual salary of $10,000, contingent upon this appointeme.nt being approved by the Gover r of Maryland. Unanimously approved. USE OF LANDFILL PROPERTY FOR SOFTBALL FIELOS Motion wade by Commissioner Dwyer, seconded by Downey, to approve of the use of a five - acre tract on the proposed landfill property on Rook Road, by the Hub City Slow Pitch Softball League, contingent upon the League becoming incorporated and with an indemnify ing agreement to the County, with these activities to be under the supervision of the Washington County Department of Parks and Rer.reati,,n. Unanimously approved. 107 March 2, 1176 MINUTES, Cont'd. CHANGE OF STREET NAME Motion made by Commissioner Downey, seconded by Dwyer, to concur with the request of Angstrohm Precision, Inc., to have the name of their access road changed from Kebler Road to Precision Place, conditional upon their assuming the cost of any expenses in- volved in this transaction. Unanimously approved.. ABATEMENT OF PERSONAL PROPERTY TAXES Motion made by Commissioner Dwyer, seconded by Downey, to concur with the certificatio of the County Treasurer, and abate the personal property taxes of Richard Byrd T/A Hub City Motors, District 25, Account No. 115132, Taxable Year 1974 and 1975, in the amoun of $76.63, on the basis that this firm is out of business and unable to be located. Unanimously approved. DESIGN OF GOSSARD MILL ROAD BRIDGE Motion made by Commissioner Dwyer, seconded by Downey, directing the County Engineer t seek three (3) proposals for the design of a one -lane structure on the present alignme to replace the Gossard Mill Road Bridge. Unanimously approved. ADJOURNMENT Motion made by Commissioner Downey, seconded by Dwyer, to adjourn at 10:10 p.m. Unani aously approved. Clark March 9, 1976 Hagerstown, Maryland 21740y.. The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a..m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman & Keller High INVOCATION The invocation was given by John Frye, Map Department. The Meeting was recessed at 10:10 a.r,,. for the monthly Antietam Cable T.V. Press Confer ence, which was held in the Conference Room, and reconvened in the regular Meeting B�OS at 11:00 a.m. ROADS DEPARTMENT' MAINTENANCE INVENTORY Ted Wolford, Roads Department Superintendent, informed the Commissioners that he was setting up a maintenance inventory of the 180 pieces of equipment and needed a supply of repair tickets and monthly charts to keep records up to date. The Commissioners authorized him to use money currently budgeted for "Small Tools" in General Shop Equip ment for these supplies, after competitive prices had been obtained. AT! VON LINE STRIPING PAINT Motion made by Commissioner Hoffman, seconded by Dwyer, autnurizi„q the iIcd, Depart_ Superintendent to advertise for bids for line -striping paint. Unanimously approved. P_F0PCf;AL TO C0NTRM'IRE:SURFACINC PRrJE(r The Roads Department Superintendent informed the Conunissioners that there was no way that the patching and resurfacing projects could be done by his crews, and recommended that the resurfacing program be contracted. He stressed the importance of getting the roads in good condition after the damages caused during the winter. months. The Commie sioners directed him to contact several contractors for proposals for this work, using a 12 man crew and equipment on a daily basis. R0ADSDNPARTMr.NT )?P 0RrANI if1J J a The Roads Department Superintendent proposed a method for the reorganization of his Department in order to have a more effective organization. He. said he felt this pro- posal would improve efficiency 15%, and would only cost about an additional $1,000 for salaries until. July let. MOTION made by Commissioner Downey, seconded by Dwyer, autho izing Mr. Wolford to advertise tie following positions for reorganization of personnel currently employed by the Roads Department: Two (2) Foremen; two (2) Group Leaders; one (1) Truck Driver; one (1) Maintenance Mar, Ii; two (2) Equipment Operators III. In eluded in the motion was to entabii.nh the salary of the two (2) Foremen at $10,500, to be increased to $1.0,400 July let:. Unanimously approved. 108 March 9, 1976 MINUTES, Cont'd. Ij TELEPHONE CENTENNIAL RROCLN"ATION Motion made by Commissioner Hoffman, seconded by Nigh, to proclaim March 10, 1976, as Telephone Centennial Day in Washington County in order to commemorate the 100th anniver vary of the invention of the telephone, and in recognition of the contributions made over the passing years by the telephone industry and its people to the people and com- merce of our County. Unanimously approved. REQUEST FOR EPIACLNERT OF ROADS DEPARTMENT VEN.ICr.ES The Roads Department Superintendent informed the Commissioners that there were four car at the Roads Department with excessive mileage, and that he would like to replace at least three of them. He said there was approximately $15,000 unexpended that was budgeted for equipment and the cars could be replaced for about $4,000. The Commission era took the matter under advisement at this time. ADVANCE FUNDS FOR H.F.C. ASSE?O3LY BUILDING Motion made by Commissioner Hoffman, seconded by Downey, to advance $45,000 from the School Construction Bond Fund, from the commitment previously made for the Assembly Building, to the Hagerstown Junior College on April 15, 1976, to assist in meeting ex- penditures within the required time period, pending reimbursements from the State, and with this action contingent upon approval of the Bond expenditure by the School Buildin Commission. Unanimously approved. The Meeting was recessed at 12:15 p.m. for lunch and reconvened at 2:00 p.m. in Executi. Session. No official decisions were made. The regular Meeting convened at 2:30 p.m. RESOLUTION ON PASSING OF W. HARLAN BIGCS Motion made by Commissioner Nigh, seconded by Downey, to adopt a resolution of condol- ences on the passing of W. Harlan Biggs, member of the Washington County Soil Conserva- tion District, who died on March 5, 1976. Unanimously approved. REDUCTION OF CHARGE FOR FLOOD DELINEATION REPORT On the basis of the information provided by the County Engineer, regarding the cost of p copies of the Flood Delineation Study l,ei.ng included in the Contract Price, and the fact that the charge for the document should not be prohibitive to its being acquired by Consultants who had the need for it, a MOTION was made by Commissioner Nigh, seconde by Downey and unanimously passed, to reduce the charge for the Flood Delineation Study Pram $50.00 to $30.00. Unanimously approved. EXTENSION OF MAUGANSVILLE DRAINAGE PROJECT Notion made by Commissioner Downey, seconded by Nigh, authorizing the County Engineer t.o proceed with having the Consultant on the Maugansville Drainage Project do the hy- draulic computations for extending the design of the system an additions] 1500' further southwest, on an hourly basis at a cost not to exceed $450.00. Unanimously approved. RAILROAD CROSSING ON WARRENFELT7, LANE The County Engineer informed the Commissioners that he had contacted Western Maryland Railway officials regarding their willingness to make improvements to the crossing on Warrenfeltz Lane, near Route #64, and it was their position that if the subject Lane wa in the County Roads System, the Railway could apply for Federal Funds to improve the crossing, but if it was not in the System, they would allow someone else to improve the crossing end. install signals. Mr. Dull estimated the cost of this project at $70,000. The Commissioners took the information under advisement. BROKEN FORCE MAIN ON HALN,IAY LOUL VARh PRCCT The County Engineer informed the Commissioners that the Contractor on the Halfway Blvd. Project had broken a Sanitary Sewer force main, with $1,400.00 expenses incurred, and was asking the County to assume the total or share in the costs involved. He said in- formation on the plat was incorrect, but there was an item in the Contract that called for test pit excavations and the Contractor did not request permission to make any test . The Commissioners took the matter under advisement, pending an opinion from the County Attorney on their legal liability. COMPARATIVE I�NDFILI, OPFHATION C;X3Tr o cwa-+a. n P-1aamhn with Powlen Equipment Co., appeared before the Commissioners and stated that he felt that the County is spending more money i;:dnocc,oa:r, to Apere,ta their landfills. He said that the County moves more dirt than is necessary in order to bury refuse and that they could save as much as $100,000 a year by using smal- ler construction equipment. Mi. Smariga also produced shorts that compared the County' landfills costs per ton and per capita, with those of Frederick, Baltimore and Mortgom- cry counties, and which indicr:tsd that Washington County's costs ware higher than those of the other counties. The Commissioners took the information under advisement, pendin further research of the validity of the coat comparisons. John Overington, Treasurer of Animals, Inc., appeared before the Commissioners to sub- mit a statement regarding their feelings about the method of selection for funding of the S.P.C.A. and the lack of a fair evrn.luatlon of Animals, Inc. and the S.P.C.A. He 10 March 9, 1976 MINUTES, Cont'd. said that they asked only that the welfare of the animals be considered in making a decision. The Commissioners reconfirmed their decision of "t'ebruary 24th, at which time they denied the request of Animals, Inc., to be placed on the list for consideration for County funding, on the basis that the S.P.C.A. is currently providing this service in a satisfactory and economically feasible manner. FRE-PROPOSAL CONFERENCE FOR PERSONNEL STUDY PROPOSALS Cal Deir.inger, Roger Scott, and Jack LaFlame, representing Main Lafrentz & Co., J.L. Minton Virginia Associates, Inc., and Yarger and Associates, Inc., respectively, met with the Commissioners to confer on the desired scope of work for the proposed personnel study. In answer to inquiries by the representatives of the consulting firms, it was determined that the scope of work should include the following: a study that will be implemented with sufficient training and follow-up expected of the consultant; the re- quirements of the CETA Program and the Roads Department Union Agreement taken into con- sideration; it is not intended that a management or organizational study be conducted; it is not intended for an acturarial study of the retirement program to be conducted, but only that it be referred to in the handbook; development of a personnel handbook to be included in the project. The County Administrator announced that because of the in- clement weather, the pre -proposal conference would be continued at next week's meeting for the benefit of those consultants who were unable to attend today. It was also de- termined that bids would be opened on March 23rd at 11:00 a.m. at the County Commission- ers' meeting, with work to begin 30 days after awarding the contract, and with the pro- ject to be completed within 90 days. DISCRIMINATION CHARGES Motion made by Commissioner Dwyer, seconded by Nigh, to accept the invitation of the Equal Employment Opportunity Commission to meet with them and the charging party, to discuss the alleged discrimination charges in which she charged that she was denied a promotion while a less qualified male was selected for the position. Unanimously ap- proved. REAPPOINTMENTS TO BOARD OF ZONING APPEALS Motion made by Commissioner Hoffman, seconded by Dwyer, to reappoint Charles Harsh and Ted Kretzer to the Board of Zoning Appeals for three (3) year terms, effective upon the expiration of their present appointments. Unanimously approved. APPOINTMENT TO WESTERN MARYLAND COLNCII, ON CRIMINAL JUSTICF Motion made by Commissioner Dwyer, seconded by Nigh, to appoint Sharon Ewbank to the Western Maryland Council on Criminal Justice for an indefinite term. Unanimously approi APPOINTMENT TO TRI-COUNTY COUNCII, Motion made by Commissioner Hoffman, seconded by Nigh, to appoint Lee Potterfield as a member of the Tr.i-County Council, to fill the vacancy created by the resignation of Ray Enders. Unanimously approved. The Meeting was recessed at 6:00 p.m. for dinner and reconverted at. 7:30 p.m. at the Maugansville Community Building, with President Martin L. Snook in the Chair and the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. MAUGANSyTrLF DRAINAGE. PROTILFMS Carl Speicher, acting as spokesperson for the Maugansville Ruritan Club, outlined the Club's List or: achievements for the community, that included the building, park and pavillion, ball field, basketball and tennis courts, and the achievements of the Little League that included maintenance of ball field, bleachers, and concession stand and the purchase of an additional 2► acres of adjoining land for a senior league field. He sa'< the Community was requesting the County to complete the drainage system for Maugansvillr clean the sediment from the stream -bed, of which 750 feet was on school property, pro- vide 180 feet o£ c'rafnage pipe with ovrrf1r pie to drain the ccoiunity park, lend bulldozer and grader to help construct additional ball field, and provide approximately 100 loads of shale for parking lot and ball field. Glenn Dull, County Engineer, ex- plairled that the proposed new design for the storm drainage system would resolve some o1 the problems where the system goes through the ball field, and that he would work with y ., .e +. ply n.ya.o�.a his Ual,iU nill ,Jll thin lllaU11 t.ei 1111U U1/ 45 Liyrlu—uL Way L. L11S will be required for the system. Mr. Dull agreed that the codiment ;hould be clraned from the stream bed. The Commissioners took the other requests under advisement at this time. RF,O?JECT FOU RIKF Tt'Ali, In response to the request of Nathan P. Keener for the Commissioners' consideration of making a bike trail along Route #50 west of Hagerstown to Cearfoss, the Commissioners advised him that this was a State Road .and not within their. jurisdiction. RF0tTFr,T Fop Iti'^pVp.t'1F7'r ';'�', .,,u...Pl': :'T aD' TU' '' ;" t,nv11.1.�. Alvey Baer informed the Commissioners tiiat }ie w iiid be wi1.1m c; to part.ir.iltte in the cor of improving a section of road from North Street to his property liii. The County 110 March 9, 1976 MINUTES, Cont'd. Engineer stated that the subject road was not in the County System, nor was it maintain by the County. The Commissioners took the matter under advisement. AAIOUNNKM Motion made by Commissioner Hoffman, seconded by Downey, to adjourn at 8:50 p.m. Unani mously approved. a i Cler March 16, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order by the President, Martin L. Snook, at 10:00 a.m., with the following members present; Commissioners Lee Downey, Burton Hoffman, and Keller Nigh. INVOCATION The invocation was given by Reverend Vernon W. Miles, Calvary Temple, Williamsport, Md. MIDFA LOAN FOR DANZER METAL WORKS CO. Lee Potterfield, Director of the Economic Development Commission; Mason Hendrickson and tL Jim Robertson, First National Bank of Maryland; Claude Merckle, President, and Larry $tine, Vice -President & Treasurer of Danzer Metal Works Company; appeared before the esioners to request their support in order for Danner Metal Works Company to quali- y for a MIDFA Loan. Mr. Merckle stated that the loan is needed in order for his compare to proceed with a major expansion project, which would enable the company to house more r:. sophisticated equipment, and thereby increase its competitiveness. Also, he said that the expansion project is expected to add approximately 25 new jobs at the plant within the next three years. MOTION made by Commissioner Hoffman, seconded by Downey, to suppo t the Danner Metal Works Company in its efforts to proceed with an application for a MIDFA Loan for expansion purposes. Unanimously approved. AUND$ FOR OUTDOOR EDUCATION SCHOOL AND COM!'UNITY PFCRFATION PP?OJFCT Dr. Claud E. Kitchens, Superintendent of the Board of Education, and Mr. Ronald Criss, Supervisor of Federal Programs Development for the Board of Education; appeared before the Commissioners to enlighten them on the status of the Outdoor School to be built near Clear Spring, Maryland. After a review of the construction phases by Mr. Criss, Dr. Kitchens informed the Commissioners of Mr. Criss' success in obtaining Title 10 Funds for the completion of Phase I of the Project. He further explained that $100,000.00 would be needed as the local share of ARC Federal Grant monies, for Phase II of the Pro- ject. ThCommissioners informed Dr. Kitchens that a decision would be made before the adjournment of the meeting. TERMINATION OF CONTRACT WITH CONSIII,TANT Motion made by Commissioner Hoffman, meccnded by Downey, to terminate the contract betwe n Washington County and Century Engineering, Consultant for the design of the Goasard Mill bridge, due to a change in the nature of the project and the fact that the Conaulca,ilaha fulfilled its obligations with thin action in no way being a reflection upon the service provided by said company. Unanimously approved. .4 ADDITIONAL FUNDC FOR THANCPONTAS"ION RTIIrw Glenn Dull, County Engineer, appeared before the Commissioners to request additional funds for the County's Transportation Study, for a joint City -County aerial photography program, which would involve large scale aerial photography of particular locations throughout the County, where safety Improvements are proposed. He said that the safety improvements would be superimposed on the photographs, to enable elected officials, af- fected property owners, and the public in general, to more readily understand the im- rovements Dein proposed.. nur.Qs made k. 14n1Ulllsbi sits D c7.3cd by High, to 5s 9 p P Y c«, -.ter , stir.,,. .. ,.., approve of additional funds not to exceed 5900.00, as Washington County's share for an aerial photography program for the Transportation Study, to be taken from the Enciineeri.n Department's budget. Unanimously approved. SXVPF1QRION OF RIITLDTNO P1:HMITN - ROYPURY nf!1 ^UAr,TVIf;IrN Motion made by Commissioner Hoffman, seconded by Nigh, directing the Director of the Department of Permits 6 Inspection, to suspend the issuance of building permits for the interior lots of the Roxbury Hills Subdivision, and for the lots on Roxbury Road from Barnes Road to the intersection of the new subdivio.ion street that will he constructed by the developer, which is an approximate dintb.nce of 1,200 feet., until such time as 111 March 16, 1976 MINUTES, Cont'd. that section of Roxbury Road is stabilized. This decision does not affect building lots facing Roxbury Road, past the entrance to the subdivision. Unanimously approved. A letter is on file in the County Engineer's Office from the John R. Oliver Company, De- veloper, which states that the Developer agrees to participate in the costs of stabiliz- ing the said 1,200 ft. section of Roxbury Road, for an amount not to exceed $5,000.O0. The County Engineer will be meeting with representatives from the John R. Oliver Co. and local contractors at the job site, in an effort to have the contractors submit proposals! on the costs of stabilizing that approximate 1,200 ft. section of Roxbury Road. At such time as the aforementioned information is available, the Commissioners will make further determinations regarding the road and building permits for this subdivision. PROPOSED ELEMENTS FOR CONTRACT WITH MTDPIE PFPAPTMFNT Jack Hawbaker, Director of the Department of Permits & Inspection, appeared before the Commissioners to submit to them Proposed Elements for the Contract between Washington County and the Middle Department. The following elements were suggested: 1) Semi- annual report on fees collected for Washington County. 2) All permits issued by Building Department shall have electrical inspection. 3) Full-time coverage of inspec- tion personnel for all electrical inspections. 4) Rental for office space. 5) Payment for privilege to inspect in Washington County. 6) Permanent records kept of each permi and fees charged. MOTION made by Commissioner Downey, seconded by Hoffman, directing the County Attorney and the Director of the Department of Permits & Inspection to pre- pare a proposed Contract between Washington County and the Middle Department, for their consideration. Unanimously approved. CHANCE OF STREET NAME Based on the results of a survey sent to the affected property owners on Water Street in the Cedar Lawn area, which inquired as to the property owners' desires to have the name of Water Street changed to Woodlawn Drive, MOTION made by Commissioner Downey, seconded by Hoffman, to change the name of Water Street in the Cedar Lawn Area, to Woodlawn Drive. Unanimously approved. APPOINTMENTS TO HEALTH SYSTEMS ACFNCY Motion made by Commissioner Nigh, seconded by Hoffman, to appoint the following persons to the Health Systems Agency: Governing Board - County Commissioners Martin Snook, Lisa Downey, and William Dwyer; Additional Representative --Charles Rouzer. Governing` Consumer Representatives--Yenneth Moten, Charlotte Campbell, William .) Mills, Sam Weis;! becker (Pharmaceutical Assoc, and Doris Vogel (League of Women Voters); Provider Iep- resentatives--Luther Phillips (Blue Cross & Blue Shield), Dr. E. W. Ditto, Jr. (Pres of Homewood Nursing Home), Dr. Edwin G. Riley (Western Md. State Hospital), Dr. Harold H. Gist, and Edgar Sheetz (Alternate). Unanimously approved. TERMINATION OF CONTRACT BETWEEN PCYrOMAC EDT..^.ON ANTI WASHINGTON COUNTY Based on the response from Antietam Homes property owners, stating the general lack of interest in the creation of a special taxing district for the street lights in the Antietam Homes Subdivision near Fur.kstown, Maryland, MOTION made by Commissioner Downey seconded by Nigh, to discontinue the Contract between Washington County and The Potomac Edison Company, for street lighting in the Antietam Homes Subdivision, upon the expira- tion date of the Contract on October 1, 1976. Unanimously approved. ASSIGNMENT OF SURPLUP JEEPS TO FIRE COMPANIES Motion made by Commissioner Hoffman, seconded by Downey, to donate one surplus jeep to the Smithsburg Community Volunteer Fire Company, and one to the Boonsboro Fire Depart- ment, for use as brush trucks, with thi.a action based upon the fact that the two afore- mentioned Fire Companies had the highest number of brush fires in comparison with the other County Fire Companies; with the County assuming no financial responsibility for improvements made to said jeeps. Unanimously approved. PROCLAMATIONS Motion made by Commissioner Downey, seconded by Hoffman, to proclaim March 25, 1976 as Maryland Day, the 342nd anniversary of the founding of the Free State of Maryland. Una mously approved. Motion made by Commissioner Downey, seconded by Hoffman, to proclaim June 6-12, 1976, as Homemakers' Week in Washington County, to honor all homemakers who contribute so greatly to the welfare of the people of Washington County. Unanimously approved. Motion made by Commissioner Downey, seconded by Hoffman, to proclaim April 30, 1976 as Vietnam Veterans' Day, in recognition of the patriotic and courageous devotion of the men and women of the Armed Forces to the cause of woria peace. unanimously apptwou. if PARTMF.tIT OF 1:1'ONOt!T AMI: C,)P'Mi1PITlY t1EV''L00?'00? Mr. Robert Mozer, Department of Economic and Community Development, appeared before the Commissioners to enlighten them on the serviced provided by the Department. He said that the Department provided financial assistance to persons seeking Single Family Mortgage Loans, Multi -Family Housing Loans, and Local Development Assistance (Community Development Block Grants). He informed them of the Department's Intergovernmental Personnel Program, which offers at no cost, personnel studies and establishes personnel administration systems for implementation. The Commissioners expressed their apprecia- tion to Mr. Mozer for his presentation and past irar,istance. 112 March 16, 1976 MINUTES, Cont'd. MOSQUITO CONTROL PROGRAM Motion made by Commissioner Downey, seconded by Hoffman, to continue the Mosquito Contr Program in Washington County, with those areas participating in the Program continuing to pay their share of the cost involved. Unanimously approved. RETIREMENT OF COUNTY EMPLOYEE Motion made by Commissioner Nigh, seconded by Hoffman, to accept the resignation of Garnetta R. Funkhouner, Accounting Department employee, effective March 26, 1976, with expressions of sincere appreciation for her services to the County during the past eight en years. Unanimously approved. PROPOSED POLICY FOR STABILIZATION OF COUNTY ROADS John Longmire, County Administrator, along with Messrs. Glenn Dull, Barry Teach, and Ted Wolford, submitted to the Commissioners, the Proposed Policy for Stabilizing County Roads, for their consideration. The Proposed Policy was generally reviewed and correc- tions were suggested. The Commissioners asked that the Policy be revised and resubmit; L, and that a Proposed Policy for taking private roads into the County Roads System be de- veloped. PRE -PROPOSAL CONFERENCE FOR PERSONNEL STUDY PROPOSALS Representatives from the consulting firms of Albert Ramond & Associates, Inc., Cresap, McCormick and Paget, Inc., John A. Donaho & Associates, Hay Associates, Executive Manag - ment Service, Inc., McCann Associates, and the Jacobs Company; met with the Commission to confer on the desired scope of work for the proposed personnel study for Washington County employees. The following determinations were made by the Commissioners, in answ to inquiries by the representatives of the consulting firms: 10 copies of the proposal will be needed; it was generally agreed that hourly employees of the Roads Department would not be included in the classification and pay scale plan; any local assistance needed, such as secretarial services or a person to help coordinate the study, should be notated in the proposal; the study should include the design of grievance procedures for the County; an appeals procedure should be included in the project; and 90 days wil be allowed for the completion of the study from the time the Contract is signed, and it is to be implemented within 30 days following completion. It was also determined that the total cost of the project would include implementation. The Commissioners advised the Consultants that bids for the project would be opened or. March 23, 1976, at 11:00 a. I. FUNDS FOR OUTDOOR EDUCATION/SCHOOL AND CONVU11ITY RECREATION PROJECT Motion made by Commissioner Nigh, seconded by Downey, and unanimously passed, to adopt the following Resolution: WHEREAS the Superintendent of Schools has requested the Board of County Commiss to appropriate $100,000.00 as the County's share of the funds necessary to carry out II of the Outdoor Education and Community Recreation Project, and WHEREAS the said Board of County Commissioners has agreed to appropriate said sum with certain conditions as hereinafter set forth, NOW THEREFORE THIS RESOLUTION WITNESSETH, that, subject to the concurrence of and formal action by the School Construction Commission and the elected Board of Education Washington County where appropriate, the Board of County Commissioners of Washington County hereby appropriates the said sum of $100,000.00 for the purpose above set forth on the following conditions and from the following sources: 1. $5n 000.00 thc+rnnf from funds presently under the control of said Board of Education which are due to the County's School Construction Bond Fund, which said rends are carried in the accounting for said Bond Fund as an accounts receivable item. 2. $50,000.00 thereof from funds which would otherwise be budgeted by this Board i! as part of the School Board's 1976-1977 capital improvements budget, except that, if th I said Board of Education ends the current fiscal year with budgeted but unexpended funds, this Board will include up to $50,000.00 of such excess funds in addition to that which this Board would otherwise have included in said School Board's 1976-1977 capital im- provements budget. 1 OVERTIME PAY FOR ET.FCTTON ROAN_ FMPLOYFRP. The Commissioners disapproved of six hours overtime for two Election aoard employees, for working on Saturday, March 13, 1976, to prepare for the moving of their office to the County Office Building. They directed the County Attorney to investigate the eligi bility of the two Election Board employees receiving overtime pay for working five hour overtime on March 8, 1976, as ordered by the Attorney General. APPOINTMENT^ 'iO MI'YI,INfl ENdf'ACFNCY PPPTCA1. f1I+VT^F^ AI)VT.".nOY ^ouNrT Motion made by Commissioner Hoffman, seconded by Nigh, to appoint the tollowinq persons to serve on the Mid -Maryland Emergency Medical. Services Advisory Council: Dr. Charles Chapin (expiring January, 1978), Mrs. Nancy Hershey (expiring January, 1978), and Mr. Walter Funston, to replace. Mr. Leroy Metz (expiring January: 1.978). Unanimously approv I Fl� El G El March 16, 1976 MINUTES, Cont'd. USE OF COUNTY FOUIPMENT IN PRIVATE '.'' TOLES Motion made by Commissioner Hoffman, seconded by Nigh, establishing that County equip ment cannot be installed in privately owned vehicles. Unanimously approved. ADJOURNMENT Motion made by Commissioner Hoffman, seconded by Nigh, to adjourn at 5:45 p.m. Unani mously approved. Cler, March 23, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was call to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey and Keller. Nigh. INVOCATION President Snook introduced Reverend A. J. Barrett, Bethel. Assembly of God, who gave th invocation. ME'RCERSBURG ROAD PROJECT Ted Wolford, Roads Department. Superintendent, informed the Commissioners that the Mer- cersburg Road Project was completed, at a total cost of $4,459.00, and was now open to traffic. SNOV RF]fOVAL REPORT Mr. Wolford submitted a report on snow removal for the period March 9th and 10th, whic indicated the total cost to be $12,635.04. CARIS SHOP ROAD STONE BRIRCE FESTORATION Mr. Wolford informed the Commissioners that the consultant's report on the Garis Shop Stone Arch Bridge indicated that to restore the structure to a €ull, fifteen ton capac and at the same time retain its historical integrity could be done for a minimum of $15,000 to replace the steel braces, to a possible $75,000 for complete restoration. The Commissioners directed the Roads Superintendent to meet with the County's various historical groups in an effort to determine if funding can be obtained for this work. ROADS DEPART1.'ENT Stt/ ER WOPK ECHFDUIY Notion made by Commissioner Downey, seconded by Nigh to approve of a summer work ached' for the Roads Department of 7:00 a.m. to 3:30 p.m. from April 12th through October 3rd 1976. Unanimously approved. ROADS DEPA1?TMENI' SUMMFR PICNIC Motion made by Commissioner Nigh, seconded by Downey, to deny the request of Roads De- partment Employees to hold their annual picnic during working hours on Friday, directs; that it be he1i un Saturday, uL QIL&1 wu king houra if hcid o .." cthcr day. Unnl.we„_e l; approved. At this time] Commissioner Burton Hoffman arrived at the meeting. }:LACK ROCK LANE In reference to requests for improving and maintaining black Rock Lane, the Commissio directed the Roads Superintendent to meet with the property owners of the area to adv them that the Lane is not in the County Roads System, and to inquire of their willing to participate in the cost of improving the road so it can be accep i into the Count System, in accordance with present policies. VOITCLER FOR PnAPEE V!TAtE ERr Motion made by Commissioner Hoffman, seconded by Downey, directing the Roads Superin- tendent to prepare specifications for the Commissioners' approval for bidding three medium :≥sized vehicles for Roads Department personnel. Unanimously approved. t7Nro,,jsn1R}E RCA I) 1+1:Ti11+?I}I` TO 't ' -4.'!Y I'1 Ai:rl+ Motion made by Commissioner Downey, seconded by Nigh. to have Lincolnshire Road retur to two-way traffic, based upon the recommendation of the Traffic Advisory Committee, the concurrence with this change by the majority of the residents, and with proper no given that this change will be made. Unanimously approved. 116 March 23, 1976 MINUTES, Cont'd. SCREENING OF T'ORTION OF HAI,Fv7AY EOULFVARD px,FNIM'D Glenn Dull, County Engineer, informed the Commissioners that part of the right-of-way agreements for a section of Halfway Boulevard Extended was to provide screening of the road that goes through a portion of the Woodmoor Subdivision, and this work should be advertised for bids. The Commissioners directed Mr. Dull to confer with the Director of Parks and Recreation on their ability to do this work with summer employees. OPENING OF PROPOSALS FOP PERSONNEL STUDY Proposals to conduct a personnel study for the County were opened at 11:00 a.m. Firms submitting proposals and their quotations were as follows: Municipal Advisors, Inc., $17,665.00; Czesap, McCormick & Paget, $12,500.00; The Jacobs Company, $8,557.00; Yarge� & Associates, $14,924.00; Hay Associates, $16,900.00; John A. Donaho & Associates, 811,010.00; Executive Management Services, $18,250.00; Albert Ramond & Associates, $14,650.00. Decisions on awarding a contract were witheld pending review of all the proposals. CETA DEPARTMENT REQUEST FOR RECLASSIFICATIONS Ed Zombro, County Manpower Coordinator, appeared before the Commissioners to request approval of the following reclassifications to compensate for the termination of Ellen Liichow, CETA Specialist (PSE): Reclassify Larry Snook from CETA Work Experience Di- rector @ $7,200 to CETA Replacement Specialist @ $7,600 in addition to his Work Experi- ence Directorship; reclassify Ms. Linda Bosch from CETA Interviewer @ $6,800 to CETA Specialist @ $7,200 in addition to her interviewing responsibilities. Mr. Zombro ex- plained that the net effect of these changes would take up the slack created by Ms. Liichow's termination and would not effect a dollar change in the total budget Personne] Salary. MOTION made by Commissioner Downey, seconded by Hoffman, to deny the aforemen- tioned requests for reclassifications during the present fiscal year, and until the proposed personnel study is completed. Unanimously approved. RENTAL AGREEMENT FOR ASSESSMENT DEPARTMENT FACILITIES Motion made by Commissioner Hoffman, seconded by Downey, to approve of the agreement with the State of Maryland for rental of the Assessment Department Facilities, on the basis of a rental fee of $4.50 per sq. foot per year. Unanimously approved. The Meeting was recessed at 12:10 p.m. for lunch at Fountain Rock School, and reconvene at 1:30 p.m. at the Board of Education Offices on Commonwealth Avenue for the quarterly meeting with Board of Education members and officials. LYING WITH BOARD OF EDUCATION Dr. Claud Kitchens presided at the meeting, with the following persons in attendance: Ed Kercheval, Dick Whisner, Dick Predmore, Marie Byers, Donald Brake, Roland Hebb, Nancy Boyer, Marty Snook, Lee Downey, Keller Nigh, John Longmire, Ronald Charles, and Warren Stultz. Dr. Kitchens explained the reorganization of the personnel and recon- strcction of the office facilities, and the resulting productivity resulting from these changes. He explained that all of the reconstruction work was done with the help of Title X funding. Dr. Kitchens then conducted a tour of the renovated facilities. Upon return to the Board Room, Dick Predmore made a presentation of the Board of Education's proposal to institute a different type of television system, whereby the total cable system would be cut down to four channels, and internal distribution centers would be installed in all the schools outside the metropolitan area. He said that this system would better utilize the classroom teachers. Mr. Predmore explained that the proposed five year program would reduce the cost of the cable from $183,877 to $24,000 a year, --d the Savi gs ranl1zed could be utilized t. t _.._-.__._ ...._ -___♦! f l . . T .. ..... r. say .s �.. ...c.A •Jv �.,� ua. �. a.+,..;u — J.,ut.,_vvc 111. yua —ly — .ZVtA4al JAAJla1 1 . V . , includingtheaddition of a�color studio. He also stated that he felt there was a pos- sibility of the T.V. system eventually becoming self-sustaining. The Meeting was adjourned at. 3:00 p.m. and was reconvened at 3:15 p.m. in the County -- Commissioners' Meeting Room in the Court House. PAItTTVIPATTON TNSTATS POND ' TNANOTHD Jim Young, Finance Officer, along with Barry Teach, Ted Wolfbrd and Glenn Dull, met with the Commissioners to discuss the County participating in the State's bond financin program for transportation purposes. Barry Teach stated that the Planning Commission •.,,,.'..,A be ,F..,.44--4, ..li..h7,. 109'1 <• .,4.,-..1 ♦.•. ..F.. A.,. th,. ...3..-J.. and considerat--------------------------...............Jr -uf funding. GlennDollsAidythat.costs �ha increased on a national average of 110% since 1967, ar.d recommended that work on the bridge program be started as soon as possible with funds that may be available. Mr. Young stated that the County could take advantage of the bond program, and ammortise the debt over a 15 -year period. He also said that the status of the Revenue Sharing Program was not known at this time, and pointed out the financial impact if it were discontinued. The Commissioners took the aforementioned information under advisement at. this time and agreed to decide on the matter before the meeting in adjourned. PRTNTI110. CAST.`' p'(' ' !'A : "'A:I'1 I T'ATlr,N PRnh7+AN Anne Moore, Manager of the S.P.C.A. Shel.te.r, nppoarcd before the Commisni.onorn to requet funds for printing torms and certificates for the agen•iey sterilization program, for persona who cannot afford regular veterinary fe_e:3. The Co,nmio:;ionerss took the request I LI III March 23, 1976 MINUTES, Cont'd. under advisement and directed the County Clerk to check on prices for having the materic printed. The Meeting was recessed at 6:00 p.m. for dinner and reconvened at 7:15 p.m. PROPOSED CAPITAL IMPROVEMENTS FOR RECREATION FOP xY 1977 Don Frush, County Liaison Officer, appeared before the Commissioners to submit the pro- posed Capital Improvements Program for Parks and Recreation for FY 1977 and to advise them of the sources of non -local funds that would enable them to proceed with on -going projects and accomplish all other projects on which designs are completed or in the final planning stages. He said $295,000 was available for development from POS, $151,5'. from BOR on a 50-50 basis after POS monies are expended, and $110,000 from HUD for a Capital Works Program. MOTION made by Commissioner Nigh, seconded by Downey, to approve of the Capital Improvements Projects for Recreation as submitted this date, including the allocation of funds as outlined, the assignment of priorities and the inclusion of approximately $25,000 for acquisition, for the Hancock Little League, based upon apprail value and to enter into an agreement with the schools for joint -use tracks, and designat ing the County Department of Parks and Recreation as the local agency responsible for development of the Memorial Recreation Center Swimming Pool Project, with managerial authority assigned to the Memorial Recreation Committee via a lease agreement. Unani- mously approved. UPPER POTOi�AC RIVER BASIN COUNCIL RE FACILITIES PLANNING Daniel Boone, Chairman of the Upper Potomac River Basin Council, and members of the Public Advisory Council, met with the Commissioners to report on the current status of the Upper Potomac River Basin Plan, and to discuss the underground water pollution problems in Keedysville, Sharpsburg, and the surrounding area. Mr. Boone said the Com- mittee recommended the following courses of action, if any was to be taken: 1. Expan- sion of existing Antietam Basin 201 Facilities Study to include these areas, or 2. Es- tablishment of a new Facilities Planning Study area. Bill Davidson, Plan Manager for the Uppor Potomac River Basin Plan, said that their Plan recommended that Boonaboro, Keedysville and Sharpsburg he studied in a 201 fashion, and that he felt the present 20 study could be amended to include these areas. At this time the discussion was postpone until after the following appointment: BARRICADE OF CEDARWOOD DRIVE William Shrader, Cedarwood Drive Resident, appeared before the Commissioners to inform them that he could find no records of this roadbed having been dedicated to the County, but due to the fact that it had been maintained by the County for a number of years, was requesting that they initiate legal action to have the barricade removed. The Coun. Attorney stated that it would be the responsibility of the residents affected by the barricade to take the matter to court, since the road was not in the County system. Th= Commissioners agreed to give further consideration to the matter, and advise Mr. Shrado. of their decision within two weeks. UPPER POTOMAC RIVER BA _INC'OONCII, RE FACT LIT PLAFIN 7NG CONT' P. Mr. Davidson also pointed out that the law says that the problems have to be solved, and E.P.A. provides the tool for addressing the problems most effeccively through facil ties planning. He explained that the cost to include the additional areas could probab be within the present grant limit for the 201 study. Mike McGauhey, Administrator of the 201 Facilities Plan, suggested that the whole area should be reviewed and if any recommendations are made ce ic,viuiia- u`fnal crccn, lthey cho'uld come from the 1ne 1 agency responsible for the study. The Commissioners were 3-ir. agreement that any amend- ments to the 201 Plan would be contingent upon the approval of the City of Hagerstown, lead Agency, and any other towns recommended for inclusion in the study. It was the Commissioners' general consensus that the towns of Boonsboro, '.<eedysvllle, and Sharps - burg should be included in the 201 facilities study, and that A meeting would be ar- ranged in the near future with the elected officials of the towns to fully explain facilities planning and get their feelings on this approach to resolving the ground water pollution problems of those areas. PAPTTCTPATTnri IN "TATP POMP• FINAerlrr P��rOPA" i7Utiuu ura r. by C ,u,,iaa ianc[ Nlgh , ccded Uo'n,.v. to particinnt- in the State of Maryland's Department of Transportation bond financinq program in the amount of $1,000,000 forthe fiscal year beginning July 1, 1976. Unanimously approved. APPCTIITMh:Nr CR_LHAIRPI!';'('fi (1 (CI ! 'Y 1"1i!'1,1'IA'V: lPV1'TIFF Motion made by Commissioner Hoffman, seconded by Nigh, to appoint Barry Teach as Chair- person of the County Coordinating Committee, replacing Glenn Dull, who will continue to serve as a member of the Committee. Unanimously approved. FxPP'NfllFIINF' ('d I'eC11Ifl '' ct•,I' iy ;•1'',. Motion made by Commissioner Downey, seconded by Ilotfman, to allocate an additional $1,600.00 for water nr,d sewer charges for the Doonshoro Middle Schoc,l, from the School Construct, tuD Hond Acccunt.. Uiianiraou;Ily approved. 118 March 23, 1976 MINUTES, Cont'd. ADJOURNMENT Motion made by Commissioner Downey, seconded by Hoffman, to adjourn at 10:00 p.m. mously approved. Clerk March 30, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order by the President, Martin L. Snook, at 10:00 a.m. at the Washington County Free Library, with the following members present: Commissioners Lee Downey and William Dwyer. PRESENTATION OF AWARDS FOR BICENTENNIAL FLAG CONTEST Students who had participated in the contest for the design of a Bicentennial Flag, and their parents met with the County Commissioners at the Washington County Free Library to receive their awards. President Snook, along with Wanda Allenback, a member of the Bicentennial Committee, presided at the awards presentation. First place winners who received silver bicentennial coins and citations were Danny Snurr, top winner, and Mike Johnson, Melissa Mowen, and Teresa Faith. Second place winners who received bronze bicentennial. coins and citations were Susan Eardley, Timothy Paris, Donald Detrow, and Harland Woodward, At 10:30 a.m., the County Commissioners and staff and Donald Frush, County Liaison Officer, departed from the Library and traveled to Fort Tonoloway Park. TOUR. OF FORT TONOLOWAY PARK The County Commissioners and Staff met with Officials from the State Department of Natural Resources, and the Administrator and President of the Mason-Dixon Boy Scout Council for a tour of Fort Tonoloway Park and s discussion of the possible acquisition of the Park by the County, and subsequent leasing of the Park to the Mason-Dixon Boy Scout Council. No official decisions were made at this time. LUNCHNON MEETING WITH TOWN OF RANC.00K OFFICIALS The Commissioners met with the Town of Hancock Officials for a luncheon meeting to dis- cuss the Commissioners' recent action regarding the allocation of PUS funds to the Town of Hancock, i.e., $25,000 for the Hancock Little League and $75,000 for the Hancock Swimming Pool. Following the luncheon, the Commissioners toured the proposed sites for the Hancock Little League and the Clear Spring Outdoor School. The Meeting reconvened in the Board Room at 200 p.m. in Executive Session, with Sam Cook, Labor Counsel, on matters relating to Roads Department personnel. No formal de- cisions were made at this time. The re ular Meeting reconvened in the Court House Conference Room at 2.30 p m. for a s e presentat on on an experimental on -lot disposal system used in Boyd County, Ken- tucky. Larry Waldorf, a member of the Appalachian aegionai Commissiun, who ys;e the presentation, said that the project was funded 100% by A.R.C., and the experiment used aerobic systems that treated the waste water for reuse in the homes. Mr. Waldorf also said that this method has proved to be an effective tool to meet sewerage problems, and that a Rural Sanitary District would be a viable way to manage it. The Meeting reconvened in the Board Room at 3:30-E.m., with President Snook presiding and the io ow rig members present:-`Cornminsicnere Lee Downey, William Dwyer and Keller Nigh. I.R.M. PERSONAi. PROPERTY TAXFS! Harry Sr.00k, County Treasurer, along with the Oa iiicii ' n..tc .cy, Yznncth Long, m^�- peared before the Comissioners to inform them that he had received a check in the amou of $110,158.75 from I.B.M., which represented their 1973 taxes, including interest. Be said they still owed the 1974 and 1975 taxes but could not be billed for these until th amounts were certified by the State. Mr. Long said that the Attorney for I.B.M. had asked the County to pass a resolution to rebate the .1972 taxes, plus interest to them, i.f, in cont.inuing their appeal of the assessment, the Court rules in favor of I.B.M. Mr. Long also said that the amount paid on the 1973 taxes, was minus $1.00 of the amoun due, and this provided T.B.M. with the right to continue with their protest.. The Corn- missioners took the matter under advine'rent, pending preparation of a resolution by Mr. Long and the County Attorney, for the Convniss.ioners' consideration,. w. I I. El 119 I Li March 30, 1976 MINUTES, Cont'd. ASSIRTANCF 1'0 A'APCIH r:F UT??'' wAr, i'Pr_R Motion made by Commissioner Downey, seconded by Dwyer, to assist with the March of Dimes Walkathon on April 25th, by barricading Marsh Pike to traffic for 1½ hours, and by making College Road one-way west to traffic for the afternoon, and directing that these traffic changes be duly advertised. Unanimously approved. SPECIFICATIONS FOR ROADS DEPARTRENT VEHICLES Motion made by Commissioner Dwyer, seconded by Nigh, approving of the specifications for three vehicles for the Roads Department, directing the County Clerk to hold a pre - bid conference prior to advertising for bids. Unanimously approved. SALE OF SURPLUS VEHICLES TO CITY OF HAGF.RSTOWN Motion made by Commissioner Nigh, seconded by Dwyer, authorizing the Roads Superinten- dent to sell two old landfill dump trucks that were purchased from Army surplus, to the City of Hagerstown for $200.00 each, in accordance with the Federal regulations for disposing of surplus equipment. Unanimously approved. CONTRACT FOR ROADS STARILIZATION PROGRAM Motion made by Commissioner Nigh, seconded by Downey, to approve of contracting the 1976-77 fiscal year Roads Stabilization Program, for a thirty -day period, at the rate of $100.00 per hour for men and equipment, at a total cost not to exceed $24,000. Unan imously approved. ADVERTISE FOR SHOP GROUP LEADER Motion made by Commissioner Downey, seconded by Nigh, authorizing the Roads Superinten- dent to advertise the vacant position of Assistant Supervisor Group Leader (mechanic) in the Shop of the Washington County Roads Department. Unanimously approved. At this time, Vice -President Nivh assumed the Chair. UE5TS TO UTILIZE UNEXPENDED FONDS Francis Connolly, Director of the Department of Social Services, appeared before the Commissioners to request the authority to use $1,411.00 of the Department's unexpended FY 1975 funds, amounting to $18,846.56, to purchase a copy machine and mailing machine for their quarters on Cleveland Avenue. Mr. Connolly explained that the unexpended funds were in the public assistance, food stamps, and administration categories. The Commissioners took the request under advisement at this time. TELEPHONE SYSTEM r^..R ELECTION POAPD OFFICES Motion made by Commissioner Dwyer, seconded by Downey, to concur with the request of Ray Patterson, Chairman of the Election Board, for a fifth telephone to be installed in their offices in the County Office Building through the November, 1976 election peni od. Unanimously approved. REQUFST FOR SPACE AT ROADS DFPARTMENT RUTLDING The Chairman of the Election Board asked the Commissioners permission to move the votin machines from the County Office Building to the area at the Roads Department that was vacated by the Civil Defense Hospital. The Commissioners directed Mr. Patterson to confer with the Roads Department Suparintendent, regarding their utilizing this area I for voting machines. DECISION ON PEOpF I FROMDEPAR.MFNT OF :'.CCTAL RI:PVTCF.O. ,4ot.'ion nadc by Comnigoinner nnwney. seconded by Snook, to deny the request of the Di- rector of the Department of Social Services, to utilize unexpended 1975 funds for pur- chasing copy and mailing machines, and directed that these items be included in the 1 FY 1976-77 budget request from the Department. Unanimously approved. At this time, President Snook resumed the Chair. ,TUPT^DTC^.'ION OVF? ('OMM1lRITY WATFP John Longmire, County Administrator, introduced a letter from she, Washington County Sanitary District, in which the Engineer asked for the Commissioners' concurrence or rejection of the District's proposed role as the "applicable county agency11having jur-1 o�•pr t►:a cnmmunity water and sewerage systems, and their request for a clari- fication of what constitutes a "community system". The Commissioners genuaally &yraad that the Washington County Sanitary District was the County Agency having juriadietione� over the community systems, and requested the County Attorney to research the law and confer with the Sanitary District Attorney on the clarification of the term, "community water and sewerage system",. .TANTTORTAI "FRVTc'h"' fnP ('nP.ry ' r Cl lr ,.1,11 The Commissioners directed the County Clerk to advertise for bids for janitorial sorvie at. the County Office Building, including the Fire & Rescuo Communications quarters in the basement. The Commissioners e}thor.izec: the County Clerk to purchase a Dlu-ray, Model .121 Blue pri 120 March 30, 1976 MINUTES, Cont'd. machine at a cost of $837.25, for use in the County Office Building, subject to receipt of a letter of approval of this machine from the County Engineer. OFFICIAL CLOSING DATE FOPWILLIANSPORT hANDFILL Motion made by Commissioner Downey, seconded by Nigh, to notify the Mayor and Council of the Town of Hancock that the Williamsport Landfill will officially be closed on June 30, 1976. Unanimously approved. ESTABLISHMENT OF INSPECTIONS CONSOLIDATION ADVISORY CoM!!TTTFF Motion made by Commissioner Nigh, seconded by Dwyer, to establish a Committee to study the desirability of consolidating inspection services in Washington County, and to appoi the following persons to serve: Jack Hawbaker, Jack Byers, Ralph Pryor, Robert Johnson, and Dominick Perini. It was also resolved to charge the Committee with the sole re- sponsibility of submitting a report on their findings to the County Commissioners, hope- fully within thirty (30) days, and directing Jack Hawbaker to schedule an organizational meeting, at which time the Committee will select its own Chairperson from among the mem- bership. Unanimously approved. APPOINTMENT OF ALTERNATE TO FIRE & RESCUr: COW UNICATIONS ADVISORY BOARD Motion made by Commissioner Downey, seconded by Dwyer, to appoint David Highfield as an alternate member of the Fire & Rescue Communications Advisory Board. Unanimously approv ADJOUANt. NT Notion made by Commissioner Nigh, seconded by Downey, to adjourn at 6:00 p.m. ly approved. April 6, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order by the President, Martin L. Snook, at 9:30 a.m., with the following members present: Commissioners Lee Downey, William Dwyer, and Burton Hoffman. Commi.s- Nioner Keller Nigh was attending a Water Pollution Control Federation Meeting in Wash- ington, D.C., on behalf of the County Commissioners, a meeting with James B. Coulter, Secretary of the Department of Natural Resources in regard to "208" Planning, and meet- ings with Senators Beall and Mathias and Congressman Byron. BUDOnj REQUESTS Jim Young, Director of Finance, informed the Commissioners that he estimated budget re- quests would total between $27,500,000 and $28,000,000 for FY 1976-77, as compared to last year's budget of $25,284,000. In reviewing some of the requests, Mr. Young pointe< out that the Health Department's request included 11 additional positions. The Commis- sioners directed that the Health Department Budget be revised to reflect no additional staffing before it is presented to them. They alms .ixeu Cta Co unty ty w--^tr-tcr to schedule Health, Roads Department, and Hagerstown Junior College budget hearings for next week's meeting. TRANSFER OF RFVFNtIP: CHARiPG D £. Motion made by Commissioner Downey, seconded by Hoffman, to concur with the request of the Director of Finance, and transfer the following funds from the Revenue Sharing Account; $102,586.05 to Roads and Landfills Account and $52,642.49 to the General. Fund. Unanimously approved. NATIONAL DAY OF PRAYRR_ Reverend ::award r.. rieyuir Wlli,a-.rL tin1te hcthcditt Church, rppeared befn_ th Cntm mierione,Ys to request: their support of the presidential proclamationdesignating Friday May 14th, 1976, as the National Day of Prayer, 1976. The Commissioners took no action at this time. INVnC'ATI nE The invocation was given by Reverend Edward E. Heydt, Williamsport United Methodist Church. PLANT FOR nLV} r P't I(ri1' O'PEP "1!r T t ht. Joe W.idmyer, Director of. Parks and Recreation, appeared before the Commissioners to present the definitive plans for the development of Pen Mar Park. He said the plans sere ready to be submitted to the State for approval and r<'ady to be advertised for I Li I El 12 1 [l I I [] April 6, 1976 MINUTES, Cont'd. bids. The Commissioners directed the County Attorney to assist with the preparation of the advertisement, and to have the bid opening on April 27th, at 11:00 a.m. No decisiot was made on whether the contracts will be awarded prior to the plans being approved by the State. The Commissioners also directed Mr. Widmyer to get three proposals for the electrical work at the Park before an electrical contractor is selected. FNGAOFMENT OF COUNTY AUDITOR Glenn Bachtell appeared before the Commissioners to discuss the engagement of his firs, Main Lafrentz & Co., as the Auditing Firm to perform the audit for the year ending June 30, 1976. Mr. Bachtell stated that they would plan their work based on the understandit that the Director of Finance and staff in his department would provide i.n-hcuse assist- ance. Ile also said that with this assistance, the fees should be less than last year, and hopefully the audit would be completed by October 15th. The Commissioners made no decisions at this time, but requested that a specific list be prepared, of the areas in which the Director of Finance would provide assistance. PERSONNEL STUDY PROPOSALS Glean Bachtell informed the Commissioners that he had reviewed the proposals to conduct a personnel study, along with the County Administrator and Finance Officer, and had selected the following firms as submitting proposals in keeping in line with the scope of work desired by the County: 1. Cresap, McCormick & Paget, Inc. - $12,500; 2. Bay Associates - $16,900; 3. Municipal Advisors, Inc. - $17,665; 4. Albert Ramond 6 Assoc, - $14,60. The Commissioners directed the County Administrator to arrange for inter- views with representatives of the aforementioned firms, and to also check on their per- formance records on previous assignments. SUPPLIES STORED AT FORT RITCHIF Walter Funston, Civil Defense Director, appeared before the Commissioners to inform th" that the army has requested the County to remove the biscuits and sanitary kits it has stored at Ft. Ritchie. In response to his suggestion that the biscuits be given to I A.I.D. for South American Relief, the Commissioners asked that they be made available local organizations first. INSURA`7CE COVERAGE FOR CIVIL DEFFNSF PF'PSrtRIFL The County Administrator informed the Commissioners that the annual premium in the amount of $240.00 for insurance coverage for Civil Defense Personnel was due, but no money had been budgeted for this expense. The Commissioners directed him to pay the premium and keep the insurance in effect until it could be checked out whether the Civi Defense personnel could be included in the Volunteer Firemen's Insurance Policy. The Meeting was recessed for lunch and a tour of the Central and Eastern Roads Departsae Facilities. The following action was taken and recorded by reference into the minutes of the Meeting held this date: STORAGE OF VOTINC, 'ACHINFT AT ROADS DFPAPTP?FNT The Commissioners approved of moving the voting machines stored in the County Office Building to storage facilities at the Northern Avenue Roads Department Building, based upon the assurance of the Roads Superintendent that space was available for this purpo FIrrURF TE PORAf>Y HTPTN(' FOP CT!RCIiIT RPFAVPR TTQ(ppAt1 Motion made by Commissioner Downey, seconded by Dwyer, for all future temporary assists: for the duration of the Circuit Breaker Program to be hired by the County, and placed o the County payroll at the temporary rate of $3.01 per hour, with this cost then billed to the State or reimbursement. Unanimously approved. I The Meeting was reconvened in the Board Room in the Court House at 3:00 p.m., with dent Snook presiding and Commissioners Downey and Dwyer present. JOHNSONORA.:.= PRO"MY 1 Leonard Lowry, President of the Washington County Farm Bureau; Ken Whisner, Extension Agent; Frank Bryant, Department. of Agriculture; and Bill McKee, State Roads Department, met with the Commissioners to inform them of the infestation of Johnsongrass in Washing ton County and to request $3,000 from the County to start a program and hire a part-tim supervisor to assist with its control and eradication. Mr. Bryant explained that the crate would match the cnunr.y•s tunas to provide tor the saiary ana travel expenses or the part-time supervisor. Mr. McKee said that the State: Highway Adtniu,iatret.ion present had a Johnaongrass control program in Washington County and were willing to cooperate a much as possible with the County in their program. The Commist,ioner.s took the matter under advisement at this time. HPUOTDO ArPT'TANCr PLAN - Cry' n'rl:, hl;,rr (.,,A..r nnettevanHilet, Housing Coordinator, met, with the Commissioners to present a Housing Assistance Plan to the C'ommissloners for their consideration. She stated that the Plan was developed in accordance with the application for Community r)o,relopment Block Grant funds from HUD, and asked the Commissioners to pass n resolution authorizinq the filing of the application, which would obligate them to make every effort to meeD the goals as 122 April 6, 1976 MINUTES, Cont'd. forth in the Plan. The Commissioners made no formal decisions at this time. EMERGENCY MEDICAL SERVICES SCHOOL PROrRAH Mike Smith, Regional Coordinator of the Mid -Maryland Emergency Medical Services, appears before the Commissioners to inform them that E.M.S. was attempting to upgrade the emerg4 medical services capability in Washington and Frederick Counties through a public infor- mation and education program conducted in the schools. He said the Council would like to purchase about $4,000 instructional booklets from the Red Cross at $.25 each and two dozen training manikins at approximately $300.00 each. Mr. Smith explained that some programs have been inordinately delayed while awaiting approval of projects and related federal and state funding, and requested the County to provide financial support of $2,000 for fiscal year 1977, in anticipation of approval by the regular funding authoril In answer to the Commissioners' inquiry, Mr. Smith said there was a possibility of this money being repaid as other funds became available. The Commissioners took the matter under advisement. ACCZPTAACE OF RESIGNATION PND APPOINTMENT TO TRANSPORTATION COMMISSION Motion made by Commissioner Dwyer, seconded by Downey to accept the resignation of Joseph Harp from the Transportation Commission, with regrets and expressions of sincere appreciation for his service, and to appoint Charles R. Reecher, Jr., to fill the vacan created by Mr. Harp's resignation. Unanimously approved. EMPLOYMENT 0r' SURVEY CREW MEMBER Motion made by Commissioner Dwyer, seconded by Downey, to concur with the recomme+ndatio'. of the County Engineer, and employ Gerald Mowen as a Rod & Chainman or. the County Surve, Crew, classified as Rod & Chainman I, Increment 2, at an annual salary of $5,900.00. Unanimously approved. AUTHOn IZATIOB OF STATE AS COUNTY AGENT Motion made by Commissioner Downey, seconded by Dwyer, to enter into an agreement with the State Highway Admininstration, whereby the County authorizes the State to act as its agent for the acquisition of right-of-way, including coat of appraisals and negoti- ations, at total estimated costs not to exceed $32,000, for construction of the Route 416 Bridge, in accordance with the procedures set forth by the Federal Highway Administ a- tion. O0BdARD MILL BRIDGE The Coeaaissioners authc'rized the County Engineer to get estimates of the right-of-way costs for construction of a two-lane bridge as designed by Sentry Engineering, to replac the Gossard Mill Bridge. I STATUS OF ENGINEERING PROJECT: The County Engineer informed the Commissioners of the following: he had met with three Contractors in regard to stabilization of Roxbury Road from Barnes Road to the John R. Oliver Subdivision, and he had received the following estimates from two of them: Plummer Construction, $19,755; and Beater -Long & Assoc., $12,389. He said these costs were for 4" of penetration macadem for a distance of 1,300', and also pointed out that they were in excess of the $5,000 estimated for this project. The Commissioners took the information under advisement; the Contractor on the Eckst.ine Road Project had agree to hold off until school was over and then he would be able to complete the job by the time school started next fall; an agreement between the City of Hagerstown and the Coun y is being drafted, whereby the County would pay for the cost of replacing and relocating the city's water line on East Oak Ridge [.iri.ve, and be reimburs' d by PLC City wlmai, funds become available. The Commissioners generally agreed that they would pay these costs, only after the City has used the money they have allocated to the Williamsport water line project; the Department of Water Resources may not approve the application for lowering and widening Marsh Run in Spring Valley since they do not think that the pro- posed plans will resolve the drainage problems in that area. He also said that the County may be able to appeal their decision; the Noland Village and Colonial Park drain age projects should be completed within the next 45 days. soil, BORINGS Motion made by Commissioner Downey, seconded by Dwyer, to approve of. the Soil Borings Contract for the new Roan i,andiiii, and to in,:vzm Lh C,it,t to -- tporc oy f rt."c work at the Hancock site until furthor notice. Un-in?M^v91,1 nnnrnve?d. BARRICADE ON CFOAfk(rOD PHI VS Motion made by Commissioner Pwyer, seconded by Downey, not to intervene in the dispute between property owners regarding barricading of the way between the two ends of Cedar - wood Drive, because it is the Board's position, supported by its Attorney, that, hecaus the way in question is not intended to be taken into the County Roads System, it should not, and possibly could not legally, take action to open the way; and further, that the Board feels that the problem is that of those members of the public who want to use the way and not that of the general taxpayers whom it represents. Unanimously approved. I Li I [7: Li April 6, 1976 MINUTES, Cont'd. FaiGAGF,MHNT OF' COUNTY AUDITING FIH" Motion made by Commissioner Downey, seconded by Dwyer, to engage Glenn Bachtell, with Accounting Firm of Main Lafrentz & Co., Inc., to perform the County Audit for the fiac year ending June 30, 1976. Unanimously approved. OPPOSITION TO HOU^F PILI, 7(3( Motion made by Conunissioner Dwyer, seconded by Downey, to send telegrams to the Washin ton County Delegation to the General Assembly, stating Washington County's opposition House Bill 796, which would provide for certain municipalities to receive grants out o County income taxes, on the basis that there are no additional State funds to the coun to offset this revenue loss, and would ultimately result in local tax increases, and t urge the legislators to support Washington County's position in this matter. It was further resolved to include in the telegrams, expressions of appreciation for the coop ation and assistance extended by the legislators, in having the legislation on the County's borrowing power enacted as emergency legislation. Unanimously approved. PROCLAMATIONS OF "WHITE CANE DAYS", "HCt?F PUYFRS WEEK", A, "NATIONAL DAY OF PRAYER" Motion made by Commissioner Downey, seconded by Dwyer, to make a proclamation supporti- the President's "National Day of Prayer" on Friday, May 14, 1976; to proclaim May 16-2 as "Home Buyer's Week" in Washington County; to proclaim April 3 thru April 10 as "Whi Cane Days" in Washington County, in support of Lion's ciubs sight -oriented projects. Unanimously approved. RECOGNITION OF APPALACHIAN TRAIL Motion made by Commissioner Downey, seconded by Dwyer, to include with the application to the State of Maryland for POS funds for the development of Pen Mar Park, a certifi- cation from the County Commissioners that they recognize the right for the public to use that portion of the Appalachian Trail which passes through said Pen Mark Park Trat and agree to take no action now or in the future which would have the affect of stoppi said use. Unanimously approved. EMERGF,NCY LIGHTING IN COURT HOUGE. Notion made by Commissioner Downey, seconded by Dwyer, to allocate $1,844.17 from the Court House Budget for eight (8) emergency lighting units for. the Court House, and authorizing the County Clerk to proceed with having them installed. Unanimously apprt The Meeting was recessed at 6:00 p.m. and reconvened at 6:30 p.m. at the Tortuga Rostt rant for a Dinner Meeting with the Washington County Industrial Foundation (CHIEY). Commissioner Dwyer presided and the following members were present: President Snook a Commissioners Downey and Hoffman. IRAN TO HAGEA;`TOWN-WASHINGTON COUNTY INDUSTRIAL FOUNDATION (CHIE,) Motion made by Commissioner Hoffman, seconded by Downey, to make available to the Hage town Washington County Industrial Foundation, a loan not to exceed $90,000, for the es tension of water and sewerage lines and the roadway in the Interstate Industrial Park, with this action to be effective only if the present prospect for the purchase of site 43, 42, and a portion of 41 legally obligates itself to purchase said sites, and said loan being further conditioned on the legality of this Board to make said loan to a n profit foundation. Unanimously approved. A.DJOURNt ENT The Meeting was adjourned at 9:15. April 13, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County wan called to order at 9:00 a.m., by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller I COHITi KNI ,TC' l�'I� p! �rtnJc The Commissioners directed the Director of Finance to obtain commitments from several banks to land the County operating funds in the event the anticipated income tax funds from the State are not received in time to meet May 28th obligations. ROAI'S'; PE.PAP'R'PN'P Di DCiT HYVT}$1 Ted Wolford, Bill Wolfe, Glenn Dull, and Jim Young met with the Commissioners to revie the Roads Department. Budget Request for FY 1976-77. The total eetimr.ted expenditures were $3,697,079, as compared to $3,050,398 foe last year. Mr. Young yxplained that tc meet these expenditures, $1,1.A2,b12 would btn required from the County General. Fund, s; r� 124 April 13, 1976 MINUTES, Cont'd. he anticipated only one-hal€ year entitlement from Revenue Sharing in the amount of $800,000. Mr. Wolford also summarized the proposed projects. The Commissioners made no decisions at this time. FEDERAL GOVERNMENT MASONRY COURSES Mr. Wolford informed the Commissioners that the Federal Government was conducting course in Masonry at Harper's Ferry, W. Va., from April 19th through the 30th, and recommended that several of the Roads Department employees be given the opportunity to attend. He said that the only expense to the County would be for travel and time and one-half pay for the courses held on Saturdays. The Commissioners took the matter under advisement. PRESENTATION OF OLD TAX BILL John Frye and Mr. & Mrs. Albert Zahn, appeared before the Commissioners to present them with a Washington County property tax bill from the year 1902, in the amount of $1.49. Mr. Zahn stated that they were pleased to be able to provide this gift to the County so that future citizens and leaders can look back with interest, while at the same time, looking ahead with vision. The Commissioners thanked the Zahr.s for the gift, and turned it over to Harry Snook, County Treasurer, to be displayed in an appropriate place in his office. At this time, the Commissioners recessed the meeting for their monthly press conference in the Conference Room, and reconvened in the Board Room at 10:45 a.m. SOIL BORINGS WORK FOR PECTONVILLE BRIE Glenn Dull, County Engineer, informed the Commissioners that he had proposals from two consultants to do the soil borings work necessary for realignment of the Pectonville Bridge. He stated that the proposal submitted by M.C.A. Engineering Corp., in the amount of $1,630.00, was low, and recommended that the contract be given to that firm. i10TION made by Commissioner Nigh, seconded by Dwyer, to award the contract for soil borings work at the Pectonvilie Bridge to M.C.A. Engineering Corp., at a cost of $1,630.00. Unanimously approved. 14AUOAVSVILLE DRAINAGE PROJECT Mr. Dull informed the Commissioners that the alignment of the storm drainage system, de signed for the Mauganmville area, traversed the Ruritan Club's recently acquired proper to be used for a Little League Park. He suggested that this portion of the system be installed at this time, piping the water under the park for a distance of 160', using 500 x 31" galvanized squash pipe, at an estimated cost of between $4,000 and $4,500, rather than tearing up the ball field after it is constructed. He said that he felt that this cost could eventually be included as part of the County's share of the entire project, and recommended that the work be done at this time. Commissioner. Roffman aske that the cost of concrete versus corrugated pipe be checked before a decision was made, on the type of pipe to be used. MOTION made by Commissioner Nigh, seconded by Hoffman, authorizing the County Engineer to proceed with the aforementioned drainage project, an allocating up to $4,500 from the contingency fund for the pipe and installation of the system, Unanimously approved. BID OPENING FOR W.C.T.C. BUS SHELTERS Bide for the Washington County Commuter System were opened at 11:00 a.m. Firms partici pating in the bidding and their quotations for ten shelters were as follows: Handi- Hut, Inc. - $14,530.00; Columbia Equipment - $15,850.00; Unistrut Division - DEF Indust. $22,000.00; Daylite Window Systems - $12.990.00; Community Bus Shelters - $14,750.00. The bids were given to the Washington County Transportation Commission for review prior to awarding. RLV!E'W OP FIRE & RESCUE COMMUNTCATT ?r; ll;1VTSoRY ROARO RF SPOON;'IPT LITIF. Walter Murray, Chief Dispatcher of Fire & Rescue Communications, met with the Commis- sioners for review of the Commissioners' proposal rf tof the Advisor Board. It was the general understanding that the Advisory board would only act in an advisory capacity and that the Chief Dispatcher was under the direct authority of the County Commissioners and not the Advisory Board. Final decisions were postponed, pend- ing a meeting with the Advisory Board at the Evening Session, this date. WARHINGTON COUNTY INTFHVFNITnN PR(1( FAM Ronald C;:iss, Supervisor of Federal Program Development for the Board of Education, undi whose supervision, the Washington County Intervention t'roject is lmpiementea, appearea before the Commissioners to request their, authuriz.&tion to submit the application for the Federal Share of funding for the final twelve months of the project. Mr. Criss stated that the total project cost was $36,000, with the County's share in the amount of $2,340. The Commissioners took the matter under advisement at this time. (Note: Official action taken during evening session, this date.) The Meeting was recessed at 12:10 p.m. for lunch and a tour of the County Office B'aildii and reconvened in the Board Room at 2:20 p.m., with President Snook presiding and the following members present: Commissioners Downey, Dwyer, and Hoffman. E LI [1 April 13, 1976 MINUTES, Cont'd. ADMINISTRATIVE MATTERS In regard to matters introduced by the County Administrator, the Commissioners directed him to schedule interviews on Monday morning, April 19th, with representatives of the four (4) Consultant Firms being considered to conduct the Personnel Study, and authoriz him to retain the Pool Secretary for his Office, after her present assignment is com- pleted. HEALTH SYSTEMS AGENCY APPOINTMENT Motion made by Commissioner Dwyer, seconded by Downey, to appoint Dr. Max E. Byrkit, President -Elect of the Washington County Medical Association, to the Governing Board of the Health Systems Agency, to replace Commissioner Lee Downey, who relinquished his mem bership on the Board in order to take full advantage of the expertise Dr. Byrkit has to offer. Unanimously approved. ABATEMENT OF REAL ESTATE TAXES Motion made by Commissioner Hoffman, seconded by Dwyer, to abate the real estate taxes of Walter S. Jackson, for the years 1972 through 1976, in the amount of $59.57, on the basis of there being insufficient funds to pay expenses after the tax sale of the prope Unanimously approved. COUNTY COMMUTER BUS FOR SENIOR eTTIZFNS ACTIVITY Motion made by Commissioner Downey, seconded by Dwyer, to provide a County Commuter Bus and Driver between the hours of 7:00 and 11:00 p.m. on May 4th, to transport Senior Citizens to and from their annual dance, which is sponsored by the Suburban iiiwania Club. Unanimously approved. RESOLUTION TO APPLY FOR COMMUNITY DEVELOPMENT BLOCK GRANT Motion made by Commissioner. Downey, seconded by Dwyer, and unanimously resolved, to sub nit an application to the United States Department of Housing and Urban Development for a Community Development Block Grant for the following projects- 1. Hancock Water Trots went Plant, 2. Maugansville Drainage Improvements, and 3. Memorial Recreation Center Swimming Pool; and further, to assure and certify that the County Commissioners' approv, of this application includes all understandings and assurances contained therein. ENGINEERING FEES FOR MEMORIAL RECREATION CENTER SWIMMING POOL, FTC. Don Frush, County Liaison Officer, asked the Commissioners if they would advance approx mately $13,000 for Engineering fees for the Memorial Recreation Center Swimming Pool, a that an application could be filed for additional funds from the Bureau of Outdoor Recr anion. The Commissioners took the request under advisement at this time. Mr. Frush also asked the Commissioners' consideration in providing funds for repairing the pool so that it could remain in operation this year. The Commissioners postponed a decision on this request until all budgetary requests are reviewed. Mr. Frush also submitted a suggested lease agreement to the Commissioners, designating the responsibilities of the County Commissioners and the responsibilities of the Memorial Recreation Center Committ, in the construction, management, and maintenance of the new pool. The Commissioners .asked the County Attorney to prepare a legal document for this agreement. FOid1 TONOLOWAY PARK ACQUIFITION Motion made by Commissioner Hoffman, seconded by Dwyer, authorizing the County Liaison Officer to proceed with the lease agreement, whereby the Washington County Commissioner will accept the State of Maryland's proposal for the management responsibility for Fort Tonoloway State Park, and the subsequent lease of this facility by the County to the Mason-Dixon Boy Scout Council. Unaniarioualy approved. ALLOCATION OF FUNDS FOR CANPORFF Motion made by Commissioner Downey, seconded by Hoffman, to allocate $435.00 for awards and lunch for the visiting dignitaries who will be attending the Shawnee Council of Gir Scouts and Mason-Dixon Council of Boy Scouts Bicentennial Camporee to be held at Fort Frederick State Park, on April. 30 and May 1 and 2, 1976. Unanimously approved. C1STFNN I'ROORLFNS AT DOWEE VT1.1 ;!Gtl�ARF e'I:Ir!'^p Janice McNamee, Director of the Washington County Day Care Center for the Mentally Re- tarded, Inc., along with Chris Moats, Assistant Director, appeared before the Commis- sioners to inform them of extensive leakage due to fissures In the cistern wall at the Downeville Center, and to submit estimated costs to replace the system. Mrs. McNamee are •requested funding from the County for this cost. The Commissioners took the request '1nclBr advisement, and directed the county Clerk to obtain proposals for the initailltiO of a 2,200 gallon cistern, due to the vexiatiu:ie in size of the cistern upon which the original proposals were based. COAM(4iTi'y ! l(?PvFy Or PPlFP i'?'C 'DTI Robin Spaid, of the Governor's Committee to Eliminate: and Prevent Architectural Barrier to the Handicapped, and Pei{gy Shobe, Easter Sear Society, appeared before the Conunis-- sioners to inform them of the planned community survey of buildings for barrier -free architecture. They es:plained that. since ].959, the Governors' Committees and Easter Sea Societies have worked to eliminate and prevent architectural, barriers to the hendiceppe After a film presentation of the barriers encountered by the: handicapped, the Commis- f 126 April 13, 1976 MINUTES, Cont'd. aioners were asked for their support and assistance with the survey that is planned to coincide with National Handicapped Awareness Week, May 16th through May 22nd. The Com- missioners expressed their willingness to support the efforts of the organizations and thanked them for the presentation. At this time, Commissioner Keller Nigh arrived at the Meeting. APPEAL OF PLUMBING BOARD ACTION TN GRANTINC P,I'CF1I. CONTRACTOR'F LTCFNrF Mr. J. L. Newlin appeared before the Commissioners to appeal the decision of the Plumbie Board in granting a Disposal Contractor's License to Wayne Lafferty. Mr. Newlin stated that the way the Plumbing Code was currently written, the Plumbing Board was in violatit by issuing the license since Mr. Lafferty did not have three years experience in instal- ling disposal systems. Jim Rooney, Health Department representative on the Plumbing Board, stated that, on the jobs claimed by Mr. Lafferty as past experience, the Sanitar- ians would not sign off as having knowledge of his working on sewerage disposal systems, Be also said that the Code needs rewritten to provide for a journeyman type license, be- cause under the present law, there is no way to gain experience. Mr. Lafferty stated that: as a Master Plumber, he is qualified to have a Disposal Contractor's License under the State Board of Practical Plumbing, and is subject to inspections by the Plumbing In- spector. He said that since this is covered by the State Code, Septic Systems should be waived in Section 6 of the local code. Robert Trott, Chief Plumbing Inspector for Wash- ington county, stated that the issue being discussed was subject to the provisions of the Washington County Plumbing Code Rules, Regulations & Inspections, Article II - Licensing of Disposal Contractors. He said that this regulation requires that the qual- ifications of a Disposal Contractor are under the jurisdiction of the Health Department, and the alleged violation was that Mr. Lafferty's past experiences were not under the supervision nor accredited by the Health Department. At this time, Mr. Wayne Lafferty voluntarily turned his Disposal Contractor's License in to President Snook until the County Attorney makes a ruling on the appeal. DANCE PERMIT DENIAL Nesvin Shank, property owner on Marsh Pike, appeared before the Commissioners to appeal the denial by the Planning Commission for an entrance permit for access onto Marsh Pike Barry Teach, Planning Director, stated that the permit was denied on the basis that Marsh Pike is a primary road in the County Highway Plan and individual lot access is prohibited. Mr. Teach also said that the Planning Commission had suggested alternate plans within the existing law to Mr. Shank, but there had been no response from him. The Commissioners directed Mr. Shank to work with the Planning Department and the Count Engineer in developing plans within the existing ordinance, for access to his property. APPOINTMENT OF SUPERVISOR OF SOILCnNSFRVATISN DISTRICT Motion made by Commissioner Downey, seconded by Nigh, to appoint Joseph Scott as a Supe visor of the Washington County Soil Conservation District, to fill the vacancy on the Board of Supervisors created by the passing of Harlan Biggs. Unanimously approved. The Meeting was recessed at 6:10 p.m. for dinner and reconvened at 7:15 p.m. DUTIES AND RESPONSIBILITIES SF FIRE & RESCUE COM,MUNTCATTONS ADVIFnRY RnARD Blaine Snyder, acting as spokesperson for members of the Washington County Fire & Rescu Communications Advisory Board, presented their revised proposed guidelines governing th functions of the Eoard. Mr. Snyder stated that the guidelines were the Advisory Board' feelings as to their responsibilities in providing the best in Fire & Rescue Communica- tions and the selection of competent personnel. The Commissioners made no decisions at [this time. WASHINGTON COUNTY INTERVENTION PRnFRAil Motion made by Commissioner Nigh, seconded by Owyer, to approve of the submission of the application for the third year grant from the Maryland Governor's Commission on Law Enforcement and the Administration of Justice for the Washington County Intervention Project hnplemented by the Board of Education, and to approve of the localshare of this project in the amount o₹ $2,340.00 for FY 1976-77, and further to approve payment of the 1975-76 local share in the amount of $2,340.00 to be paid from the contingency fund. Unanimously approved. YAZre's7 UP Kt. ui (: ii i, i'Fitrv; r.; •i Motion made by Commissioner Dwyer, seconded by Down, to approve payment of the medical expenses of Merle Unger from the time he was placed in the custody of the Washington County Sheriff. Unanimously approved. PROPOSALS i0 1'UR(R ASE AUR,^,TER, Ron Charles, County Cbark, informed the Commissioners that he had obtained two estimates for replacement of the check burster that was beyond repair, and the machine available from Moor Rusineno Forms, at a cost of $2,881.00, zncluding nplitter, and maintenance agreement costing $168.00 to $200.00 per year, appeared to be adequate to meet the County's needs. He also Enid that the machine could he installed on a trial basis, and if the County decided to purchase it., we would not be billed until after July 1st. The El I n 1 I El I 1 t April 13, 1976 MINUTES, Cont'd. Commissioners directed Mr. Charles to have the machine put in on a trial basis, and t provide funds for the purchase of a burster in next year's budget. JONNSONGRA.SO CONTROL, PROGRAM Motion made by Commissioner Downey, seconded by Nigh, to appropriate $3,000 for FY 19 77 as the local share of funding of Johnsongrass Control Program in Washington County Unanimously approved. WARRENFr.LTZ LANE RAILROAD CROSSING Motion made by Commissioner Nigh, seconded by Dwyer, to deny the request of the resi- dents of Warrenfeltz Lane to repair the road and the railroad crossing, since the roa is not a part of the County's road system and is not intended to be taken into the system, and therefore they cannot legally take any action towards having the Western Maryland Railway repair the crossing. Unanimously approved. SPECIFICATIONS FOR MAINTENANCE. OF COUNTY OFFICE BUILDING CONTROLF The Commissioners directed the County Clerk to advertise for bids for a three-year co trol for service and maintenance of the heating and air-conditioning controls of the County Office Building. TRAFFIC SAFETY COORDINATOR The County Administrator informed the Commissioners of a three-year program that woul fund the salary and administrative expenses of a Traffic Safety Coordinator, who woul work towards obtaining Federal funds for road improvements. The Commissioners took t information under advisement. ADJOURNMENT Motion made by Commissioner Hoffman, seconded by Downey, to adjourn at 9:20 p.m. Una mously approved. _ April 20, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order by the President, Martin L. Snook, at 9:00 A.M., with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman, and Keller Nigh. IWV0(�ATI ONON The invocation was given by Commissioner Dwyer. FIRE & RtnCUE CONMUNICAPIoNS BUDGET RE( S'! Walter Murray, Chief Dispatcher, appeared before the Commissioners to submit the FY 1976-77 budget request for Fire & Rescue Communications, in the amount of $324,300.00 No decisions were made at this time. HEALTH DEPARTMENT BUDGET RPXdJEST Dr. Paul Joliet, Health Officer, along with members of the Advisory Board and Adminis trative officers, appeared before the Commissioners to submit the FY 1976.77 Health r partment Budget Request in the amount of $746,257. Dr. Joliet explained that the $104,120 increase over last year, was basically for new personnel. No decisions were made at this time. At this time, Vice -President Nigh assumed the Chair. BID OPENING FOR TRAFFIC PAINT Bids for traffic striping paint were opened at 11:00 A.M. Firms participating in the bidding and their quotations were as follows: Hagerstown rain- iasa - 1,600 gal - yellow paint - $3.43 per gallon; 1,000 gal, white pa remit - $3 .7 pu ion; traffic beads - no quote. Prismo Universal - 1,600 gal. yellow paint - $4.47 per gallon; 1,( gal. white paint - T rjer'ggalTon; traffic beads - no quote. D.W. Miller IndustriE 1,600 gal. yellow paint - $3.70 per gal., $5,920; 1,000 gal. white pain.t - 53.50 per gal., $3,500; traffic beads - .1692 I $2,233.44, packaged in 500 bags. Auto Body Supply Company - 1,600 qa. yellow paint - $7.24 per gal.; 1,000 gal. white paint - per gay..; traffic beads - no quote. Potters Industries Inc. - yellow paint - no quc white paint - no quote; traffic beads -P. T por ay. The bids wall be re -- viewed by the Roads Superintendent and the County Attorney prior to being awarded. 128 April 20, 1976 MINUTES, Cont'd. LICENSING PROBLEMS Jack Hawbaker, Director of the Department of Permits and Inspections, appeared before the Commissioners to inform them of the problems arising whenever the Clerk of Court issues Trader's Licenses without first getting zoning clearance, and in many cases, the individual involved may or may not be permitted by law to continue his business. He suggested legislation be introduced whereby the Clerk of Court could not issue a Trader License unless the business location complied with the Zoning Ordinance. The Commis- sioners took this request under consideration, and in the meantime, directed the County Clerk to write a letter to the Clerk of Court, requesting his cooperation in this matte MOBILE HOME IN RR DISTRICT Jack Hawbaker informed the Commissioners that he felt the Circuit Court had erred in re versing the decision of the Zoning Board of Appeals, regarding an appeal from Robert Longnecker to place a mobile home in a Rural Residential Zoning District. He requested that the case be pursued in the Maryland Court of Appeals. The Commissioners took the request under advisement, pending an opinion from the County Attorney. DEPARTMENT OF WATER RESOURCES DECISION RE MARSH RUN PROJECT Glenn Dull, County Engineer, informed the Commissioners that the Water Resources Admin- istration of the Department of Natural Resources would not issue a permit for the entir Marsh Run Waterway construction, as designed, and suggested that this decision be appeal The Commissioners directed Mr. Dull to proceed with the appeal. COUNTRYSIDE DEVELOPMENT STREET CONSTRUCTION The Commissioners directed the County Engineer to inform the Country Club Corp., develop of Countryside Development in Maugansville, that unless the streets in the development are completed by May 31st, the Commissioners will excercise their option to utilize the $100,000 bond given the County to assure their completion, to complete the streets in accordance with the agreement dated September 23, 1975. COUlfl'f EMERGENCY OPERATIONS PLAN Walter Funston, Director of Civil Defense for Washington County; Robert Connolly, State Civil Defense & Emergency Preparedness Agency; John Robinson, D.C.P.A. Region II, Bud Chester, State Civil Defense & Emergency Preparedness Agency; and Bob lingham, State Civil Defense & Emergency Preparedness Agency; appeared before the Commissioners to dis- cuss the update of the Washington County Emergency Operations Plan, to conform with the new State and Federal Laws. The Plan would provide temporary assistance and direction and control, in the event of a Natural Disaster or Nuclear. Attack. Mr. Connolly stated that the revision would be coordinated by the Disaster Planning Group, Maryland Civil Defense and Disaster Preparedness Agency, free of charge, under the auspices of the Federal Disaster Assistance Administration, and after completion, submitted to the Com- missioners in draft form for their approval. He suggested that County Department Heads and Agencies be notified that they will be contacted in the near future, for their input into the composition of the Plan. After the Plan is approved by the Commissioners, a practice exercise to test the Plan will be held. The Commissioners thanked the Civil Defense representatives for their presentation, and informed them that the memo that they requested be sent to County Department Heads and Agencies, would be mailed as soon as possible. The Meeting was recessed at 1215 for lunch, and reconvened at 230 p.m. in Executive Session, for a conciliation meeting with representatives of the Equal Employment Oppor- tunity Council. No formal decisions were made at this time. 341 FILM PRESENTATION At 4:10 p.m., the Meeting convened in the Conference Room for a 3M film presentation .i r�cc: o.-. nharl.� Count. given by Richard ours i,la, RuP4,e, cYl i.n from :o ti O ..CC, lei, Clerk, pointed out the microfilming needs of the County, and stated that the equipments we now have could be better utilized. Mr. Svehla explained the savings of time and space and the security that could be realized through microfilming and recommended better utilization of the County equipment through expansion into more readers, At 5:00 p.m., the Meeting reconvened in the Board Room with President Martin Snook, re- assuming the Chair. GOVERNMENT STUDY COMMITTEE REPORT Earl Smith, Chairman of the Government Study Committee, along with Mike Armel, Committee _ ,_,limit the C"m.mittee'a fl re nr�rf•. Mr. ,7CIRL,C1 , ,l )..+t✓V<xx ciu � •. c_. ._ _. Cc ......: .. ...: .. .. .. .. _ Smith summarized thereportby stating that theCommitteeconcluded that there should be a change in the form of Government in Washington County, and that n Charter. Writing Board should be appointed by the County Commissioners, and that there appointment.e should be made by July 4, 1976. The Commissioners expressed their appreciation to all the Committee members for a job well done. AWARD OF CONTRAC'r FOR PERro!QNEL STUDY_ Motion made by Commissioner Downey, seconded by Hoffman, to accept the proposal of Cresap, McCormick and Paget, to conduct a personnel study and establish a personnel ad- ministration system for the employees of Washington County, at, a cost of $12,500.00, El Ti [ii J I 1` April 20, 1976 MINUTES, Cont'd. reaffirming that the study must address the affirmative action plan under the provisio of Title VII. Unanimously approved. AWARD OF BIDS FOR TRAFFIC STRIPING PAINT Motion made by Commissioner Dwyer, seconded by Downey, to award the bids for traffic striping paint to the following firms, who submitted the low bids: Yellow paint to Hagerstown Paint & Glass @ $3.43 per gallon; white paint to Prismo Universal Corp. @ $2.78 per gallon; traffic beads to Potters Industries, Inc. @ $9.252 per 60 lb. bag. Unanimously approved. LEASE AGREEMENT FOR MIDDLE DEPARTMENT INSPECTIONS AGENCY Motion made by Commissioner Hoffman, seconded by Downey, to lease 100 sq. ft. of offic space to the Middle Department - Electrical Inspections Agency, in the Washington Coun Office Building, at the rate of $6.00 per sq. ft. annually. Unanimously approved. PROJECT COORDINATOR FOR SCHOOL INSPECTIONS Motion made by Commissioner Downey, seconded by Hoffman, to allocate up to $17,500 to the Board of Education, for the salary of a Project Coordinator -Inspector for school construction, with this amount to be paid from the Bond Fund. CARPETING OR NEW HEALTH DEPARTMENT I.DDITION Motion made by Commissioner Downey, seconded by Dwyer, to approve of the purchase of carpeting for the nine rooms in the Health Department Addition, at an approximate cost of $2,143, which was the low bid received, and with this expenditure to be charged to the building grant. Unanimously approved. AWARD OF BID FOR BUS SHELTERS Motion made by Commissioner Dwyer, seconded by Hoffman, to award the contract for ten (10) bus shelters to Daylite Window Systems, who submitted the low bid of $1,299 per unit. Unanimously approved. APPOINTMENT TO MARYLAND HISTORIC TRUST Motion made by Commissioner Hoffman, seconded by Nigh, to appoint Commissioner Lee •s Downey to serve as a representative of the local government on the Washington County Trust Committee of the Maryland Historical Trust. Unanimously approved. The Meeting was recessed at 6:30 p.m. for dinner that was hosted by the Pleasant Valle Ruritan Club at the Brownsville Church of the Brethren, and reconvened at 7:40 p.m. at the Brownsville Church. INTRODUCTION OF COUNTY COMMISSIONERS AND STAFF John Frye, Secretary of the Pleasant Valley Ruritan Club, introduced the County Commis sioners and their staff to the persons attending the Meeting. CALL TO ORDER The Meeting was called to order by the President, Martin L. Snook, with the following members present; Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. PLEASANT VALLEY CI9IZENS ADVISORY COUNCIL RF Uq ESTS Eleanor Hubbard introduced the following persons, who submitted requests to the Commis sioners: A. Ne!vman, Jr. - Requested that the Kaetze.l trash pick-up station be kept open longer hours, and accept larger articles such as IIIatt i.iFae, iiii Ai u clippings, fencing, etc., and suggested a bi-annual pick up of trash by the County. The Commissioners said they would discuss these re- quests with Guy Keadle, Director of County Landfills. Lee Baih, Requested a portable classroom and one (1) additional teacher. for Pleasant Valley School. Also expressed concern over short tenures of principals assigned to the school. The Commissioners directed the Citizens Advisory Council to take these requests to the elected Board of Education, and said they would also express these concerns to the Board of Education via a letter. Blair Hubbard - Requested better police protection - stated that it takes the State Police 45 minutes to respond to a call and sometimes never show up. Suggested batter coordination of State Police and Sheriff's Departmer The Commi�csioners said they would express these: concerns to the law enforcement agencies. Jackie Coulter - Requested improvements and better maintenance of Valley and Hoffmaste Roads, to make them safer for school hue travel. Also pointed out dangerous curve on Chestnut Grove Road and requested this road be stabilized as promised. The Commissioners said that these problems 130 April 20, 1976 MINUTES, Cont'd. would be referred to Mr. Ted Wolford, Roads Department Superinten nt. Herbert W. Newcomer - Problems with residents of southern part of Hoffmaster Road, havi g Harper's Ferry, W. Va. mailing address, and their being able to obtain West Virginia Driver's licenses and tags, while being rest dents of Maryland. The Commissioners said they would check into these matters if the license tag holders were identified. Eleanor Hubbard - Very serious problem regarding a long series of arsons. Apparent nothing being done, because no one has been apprehended. Suggest emergency action in regard to this problem. The Commissioners said they would contact Mr. Kittel, Fire Marshal, and express the e concerns. Mrs. Hubbard also stated that the Citizens Advisory Council were primarily interested in having a significant portion of their tax money spent on their part of the County, since they felt that they were not getting the services for which they paid property taxes. Helen Kaetzel - Requested support of the Bicentennial Program at the Pleasant Valley School on April 30th and May 1st that will be sponsored by the Ladies Auxiliary of the Pleasant Valley Ruritan Club, with proceeds from this event to go for Community Improvements. Robert Oakes - Requested decrease in property taxes because assessable basis has increased 37% since 1972, while taxes have increased 20C in that time. The Commissioners explained that the same inflationary factor that has increased assessments has also affected the cost of services. Pat Gabriel - Requested that Fire & Rescue communications dispatch emergency vehicles that can respond as quickly as possible, and suggested that boundaries be changed, to better facilitate these services. Also expressed concern that patients cannot he transported to Frederick Hospital if requested. The Commissioners stated that boundaries are established by the Fire Chief's and Rescue Chief's Associations, and Fire & Rescue Communications can only dispatch within these boundaries. The Commissioners also said that they would advise the emergency services of the citizen's concerns. John McGolerick - Stated that old Route t67 was one of the worst roads in the Count and also the last one to have the weeds cut. The Commissioners stated that hopefully, the weed problem would be resolved, since new equipment has been purchased. 'President Snook expressed the Board's appreciation for the fine attendance and adjourne the meeting at 9:15 p.m. Clerk April 27, 1976 Hagerstown, Maryland 21740 the Board of County Commissioners of Washington County was The regular meeting of called to order at. 9:00 a.m. by President Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman, and Keller Nigh. TRAd5FRR OF ReVENUE SHARING FUNM3 rnmmic.Aif,nAr'r)nwnpv. seconded by Niqh, to concur with the request of �) aim Young, Director of Finance, and make the following transfers from the Revenue Sharing Account: $100,302.58 to the Roads Account and $40,502.50 to the General Fund. Unanimously approved. REV@:NUESHHARIN!: ENT1T1-rMEET PERIOD N7 The Director of Finance informed the Commissioners that he had received the Planned Use Report for Revenue Sharing Entitlement. Period 7, which Le the last entitlement period, and runs througn July 1., 1976 to Dec. 31, 1.976. He said the amount the county would be receiving was $998,000 in two installments. CFTAENTLOYEF 1N ACCOUNTrsr. PEPARTbFNT lotion made ley CommissionerNigh, seconded by Downey, to concur with the request of the Director of Finance to transfer Debbie Gieh in the Account ing± Department, free CETA to is April 27, 1976 MINUTES, Cont'd. County Payroll on July 1, 1976, or before that time if CETA funds are exhausted, with this position to fill the vacancy created by the resignation of Garnetta Funkhouser. Unanimously approved. CENTRAL PURCHASING SYSTEM The Director of Finance said that Main Lafrentz & Co., County Auditing Firm, had recom- mended that a Central Purchasing System be implemented by the County, and in lieu of a full-time Director, three part-time Directors be named, with these being the County Engineer, the Superintendent of Roads, and the County Clerk, and the establishment of policies and procedures for requisitioning, purchasing and processing vendor invoices. MOTION made by Commissioner Downey, seconded by Nigh, to approve of the purchasing principles and policies recommended by Main Lafrentz & Co., and to implement this system on a four -month trial basis, after which time an evaluation will be made of its effectiveness. Unanimously approved. COUNTY COMMUTER TO TRANSPORT SENIOR CITIZENS TO SPRING CONCERT Motion made by Commissioner Nigh, seconded by Downey, to concur with the recommendatiot of the Transportation Commission, and authorize the use of four (4) County Commuter buses on Sunday, May 4th, to transport Senior Citizens from Hancock, Williamsport, Booneboro, Funkstown, and points in Hagerstown, to North Hagerstown High School, for a Spring Concert, then returning following the program, and to allocate $125.00 for "out of pocket" costs for this service. Unanimously approved. EXTENSION OF TRIAL PERIOD FOR HANCOCK-HAGERSTOWN BUS SERVICE Motion made by Commissioner Downey, seconded by Nigh, to concur with the recommendatiot of the Transportation Commission, to extend the trail period of the Hancock -Hagerstown Bus Service an additional ninety (90) days with the service to operate only on Fridays Unanimously approved. SUPPORT OF SENATE BILL 18 Motion made by Commissioner Downey, seconded by Nigh, to write to Governor Mandel and urge him to sign Senate Bill 18 into law, which would require the State to assume the costs of court -ordered psychiatric examinations, since the State court system makes a determination that the examinations be done. Unanimously approved. APPOINTMENT TO M.M.E.M.S.A.C. Motion made by Commissioner Downey, seconded by Nigh, to concur with the recommendatiot of the Mid -Maryland Emergency Services Advisory Council., and appoint Ms. Carroll Hirse to Council Membership for a term expiring October, 1977. Unanimously approved. HAGERSTOWN JUNIOR COLLEGE BUDOFF REQU&ST Dr. Atlee Kepler, President of the Hagerstown Junior College, and Evan Crossley, Presi- dent of the Board of Trustees, appeared before the Commissioners to submit their FY 1976-77 Budget Request. The amount requested from the County was $1,042,114, which represents 36% of the total $2,863,158 budget. Dr. Kepler pointed out that while State law makes provision for 50% support of current operating expenses to be derived from State funds, the current formula for student support is based on $1,400.00, which is not realistic, since the actual cost per student is $1,750.00, so the additional funds must come from the County or tuition fees. The Commissioners made no decisions on the budget at this time. BID OPENING FOR ROADS DEPARTMENT VEHICLES Bids for three (3) intermediate sized cars were submitted by the following firms, and publicly upenccl slid Luc,l: Daer.er & Sons ..'. a-ito$4 ;SR 32 unit; Ccnt« . Motors - Dodge Coronet, $13,964.10 forthree units;-KirkFord� Torino, $12,893.82 for three units; Middlekauff Motors - (RI 41) Fury, $13,641.00 for three units; Massey Fori Torino, $12,960.00 for three units; Hamilton Pontiac -Cadillac - Lemans, $12,929.07 for three units; Hoffman Chevrolet - Chevelle Malibu, $1.2,946.17 for three units. The bid were given to the Roads Department Officials to review with specifications prior to be ing awarded. BID OPENING FOP CUSTODTAL SERVICES FOR WASHINGTON COTJNI'Y OFFICE RIIILDING Bids for providing custodial services for the Washington County Office Building were submitted by the following firms and publicly opened and read: Cleanco - $1.470 per _ hip of eon 78 ..th; tacua Co $ 97� OOmonth 'The. hi riw 4rM Chip ✓,;.3y..C v..,-.... .., per ::.... .... .....__.. _.... .... . .. . . per ....____.-- __.. _ given to, the County Clerk to review with specifications prior tobeing awarded. 8117 OPENINS FOP i'F_N MAR PARK DEVELOI'M1'NT Bids for development of Per, Mar County Park were submitted by the following firms and publicly opened and read: ROADWAY AND PARKING LOT - Plummer Construction, 522,745; Eagle Construction Co., $l4Dexter-Long, Inc., $51.,791.40; Richard F. Kline, I $18,585.00. F1�1F. RUII,DINC;S- 1 unlit. center 2 re%trooma 1 scen,c overlook 1 avillion) - Davey Construction, Inc. - $71,900; lingie Construction Co., 62,600; Davi ontractors, Inc., $69,195; J. Elwood Rockwell, $54,000; rlummer Construcr.ior_, $75,985 Waynesboro Construction Co., $59,417. The bids were q,iven to the Parks Hoard to reviei with specifications F-rior to ue:nq awarded. AA^ 134 April 27, 1976 MINUTES, Cont'd. REQUEST TO RETAIN CETA EMPLOYEE Jack Hollyday, State's Attorney, appeared before the Commissioners and informed them that he had been advised by the Manpower Office that CETA funding of the part-time sec- retarial position in his office may be discontinued after July 1st, and asked that she be retained on County payroll on the same three day per week basis, at such time as CET funds are exhausted. The Commissioners took the matter under advisement at this time. The Meeting was recessed at 12:00 noon for lunch and reconvened at 2:15 p.m. with Vice - President Nigh assuming the Chair. EX'SESSION OF ROAD WATER AND SEWER LINES IN INDUSTRIAL PARK Motion made by Commissioner Hoffman, seconded by Dwyer, to transfer $85,000 of the previous allocation obligated for the Manbeck Bread Company expansion, to extend the road, water and sewer, in the Interstate Industrial Park to serve lots 41, 42, and 43, that will be purchased by the Georgia-Pacific Corporati,on. Unanimously approved.(Presi dent Snook was not present when this action was token. At this time, President Snook arrived at the Meeting and assumed the Chair. RECOG1JTIO1i OF SERVICES OF FOSTER PARENTS Mr. & Mrs. Ernest McCoy were guests of the County Commissioners to receive public recog' nition of their services as Foster Parents to 69 children since 1948. On the occasion of their retirement, President Snook commended them for their outstanding contribution, and presented them with mementos as an expression of appreciation. STATEMENT RE NEW INDUSTRY IN UNITED STATES Mrs. Elizabeth Jenkins appeared before the Commissioners to inform them that VOLKSWAGEN plans to manufacture VW's in the United States, which will be their first plant in this Country. She said that many states were offering the company incentive to locate in their areas, and suggested that the County Commissioners look into the possibility of (attracting them to Washington County. The Commissioners said they would contact VW officials in regard to this matter, and also have the Economic Development Commission investigate it. They also thanked Mrs. Jenkins for her continued interest in the Wash- ington County Community. MANUFACTURER'S TAX EXEMPTION Motion made by Commissioner Dwyer, seconded by Downey, to accept the recommendation of the Supervisor of Assessments, and grant a Manufacturer's tax exemption to Leckenby Co. for the period of time they were in operation in Washington County, from September, 1974 through July, 1975. Unanimously approved. EXTENSION OF TIME FOR COMPLETION OF STREETS IN COUNTRYSIDE DEVELOPMENT Motion made by Commissioner Nigh, seconded by Downey, to grant a 30 -day extension of time to the Country Club Corporation, developer of the Countryside Development in Maugar Ville, for completion of the streets, driveways, and appurtenant drainage systems in Sections A & B in accordance with the terms of the contract by and between Country Club Corp. and the Washington County Commissioners, dated September 23rd, 1975, with the new completion date now being June 30, 1976, and further, to inform the developer that he ie responsible for daily dust control, otherwise the County will do the work and bill him for it. Unanimously approved. AURM ENT FOR MAUGANSVILLE DRAINAGE FAS3O4ENTS Motion made by Commissioner Downey, seconded by Hoffman, to approve of the agreement between the County Commissioners and the Mauganaville I,itt].e League, Inc. , whereby the LIttI^L ^ e. will nt fe12S eq. ff for stn ctfo of the Ma ne,_, lle drAinageproject. Unanimouslyapproved. RIGRT-OF-WAY AGREEMENTS FOR BROADFORDTNO ROAD RRIDO'f RESTORATION Motion made by Commissioner Dwyer, seconded by Nigh, to approve of the right-of-way agreement, whereby Donald V. & Nancy Carpenter will convey 420 square ft. of land to the County at no fee, for restoration of the Broadfording Road Bridge, and to approve Si the right-of-way agreement whereby Donald E. & Helen V. Fox will convey a temporary con- struction easement of 5,68d sq. ft. to the County, so the Contractor can go on this property during the restoration of the Broadfording Road Bridge. Unanimously approved. I RIGHT-OF-WAY OPTIONS FOR REPAIR SOSSARD MILT, RRIDGF 11 lMotion made by Commisaioner Hoffman, seconded by Downey, to approve of the right-of-way loption with Edna M. Long, whereby she will convey to the County, 1,740 sq. ft. in fee Isimple, and 218 sq. ft. in perpetual easement and 870 sq. ft. in revertible easement, for a sum of $1.40.00, and to approve of the right-of-way option with Hruce N. Hoffman, whereby he will convey 15;240 sq. ft. in fee simple, 2,190 sq. ft. in perpetual easement and 7,840 sq. ft. in revertible easement for the sum of $1,000.00. Unanimously approved ADVERTISE FOR RIDS FOR OAK RIDGE DRIVE AND GOSSARD MIL1, RRIDOF: PRO.TFr r Motion made by Commissioner Hoffman, seconded by Downey, to advertise for bids for the Oak Ridge Drive and Gossard Mill Bridge Projects, and to negotiate with the City of haq-I eretown, regarding relocation of their water line on Oak Ridge Drive durir.q the enterim period required to get State approval of the Oak Ridge Dr.i.ve Project. Unanimeu1 y appro ed. E I f I i ia April 27, 1976 MINUTES, Cont'd. TRAFFIC CONTROL CHANGE AT VALLEY MALL The Commissioners authorized the County Engineer to use $986.00 of the unexpended funds in Traffic Control in the Roads Department Budget, to change the loop detectors and timing of traffic lights and change a piece of the traffic control equipment, to improv the traffic situation at the Valley Mall. POLICY RE ACCEPTING PRIVATE ROADS INTO COUNTY SYSTEM Motion made by Commissioner Dwyer, seconded by Hoffman, to adopt the policy for accep- tance of private roads into the County Roads System, as submitted this date by the County Administrator. (Copy attached.) Unanimously approved. DISABILITY INSURANCE ADVANCEMENTS Motion made by Commissioner Hoffman, seconded by Downey, to approve the policy for the advancement of disability insurance payments to County employees for a maximum of up tc four (4) weeks, as submitted. Unanimously approved. (Copy attached.) RADIO EQUIPMENT FOR COUNTY OFFICE BUILDING AGENCIES Ron Charles, County Clerk, informed the Commissioners that some problems with ra o communications had arisen as a result of the move of County Agencies to the new O fice Building. He said the Plumbing Board, which is currently on the Health Department's radio frequency, would like to be able also to communicate with the Department of Perm! and Inspections, in order to better coordinate the inspections of the two departments. M Mr. Charles also said that the Chief Fire & Rescue Communications dispatcher had adviec him that this would require two additional radios for the Plumbing Board Vehicles, and/ or leasing an additional pair of telephone lines to run between the Health Department and the County Office Building and the Civil Defense Headquarters in the Court House, at a cost of $219.00 per month. He also said that the Department moving to the County Office Building would have to communicate via telephone until a change was made in the system. The County Administrator suggested that the entire communications system be more thoroughly reviewed after the report is received from the Committee recently appointed to study the consolidation of County inspections. The Commissioners made no decisions at this time. REPRODUCTION OF COUNTY SEALS Motion made by Commissioner Hoffman, seconded by Downey, authorizing the County Clark to proceed with having twenty-five each of the Washington County Seal and the County Commissioners' Seal reproduced at a cost of $1,053.30, with the seals to be sold at $10.00 each. Unanimously approved. PROCLAMATION ON FORT FREDERICK BICENTENNIAL CAMPOREE Motion made by Commissioner Hoffman, seconded by Downey, to proclaim April 31, May 1 and 2 as the 1976 official Bicentennial Camporee Days of the Girl Scouts of the Shawne Girl Scout Council and the Boy Scouts, Maxon/Dixon Council, Boy Scouts of America, and most heartily commend those concerned for their outstanding contributions to this memo able occasion. Unanimously approved. AWARD OF BIDS FOR ROADS DEPARTMENT VEHICLES Motion made by Commissioner Downey, seconded by Dwyer, to award the bid for three cars for the Roads Department, to Kirk Ford Sales, Hancock, Md., who submitted the low bid of $32,893.82 for the three units. Unanimously approved. ROADWAY TRUCKS USING, FUNKSTOWN BRIDGE The County Engineer informed the Commissioners that trucks from the Roadway Terminal on Oak Ridge Drive were using the 20 ton load limit bridge over the Antietam Creek at Funketown, in disregard to their agreement that they would use the Sharpsburg Pike rout to their site if the County would repair this section of. Oak Ridge Drive. The Commis- 1 sioners authorized the County Engineer to remind Roadway of their commitment. W.D. BYRON REQUEST FOR TAX EXEMPTION The County Attorney advised the Commissioners that the only known authority for grantin a personal property tax exemption to the W.D. Byron Tannery, would be the enabling leg- islation in Article 81, Section 9(c) of the Annotated Code of Maryland, whereby the County had the authority to establish an exemption for the encouragement and inducement of now industries, but this required an ordinance or resolution to be passed, and to do so would require considerable time and preparation. The Commissioners directed that the W.D. Byron Tannery Officials be notified that they had no authority to grant them a tax exemption at this time. JOIINSONOPASS CONTRO:, COMMITTTt:F Motion made by Commissioner Nigh, seconded by Downey, to appoint the Committee presentl serving as the Washington County Johnsongrass Control Committee, as the Commission re- sponsible for hiring and setting the salary of a supervisor of control and eradication of Johr,songr.sss. Unanimously approved. The Meeting was recossea at 5:30 p.m. for dinner and reconvened at 7:00 p.m. in Court Room #1, with President Snook presi.dinq and the following members present: Commissione Lee Downey, William Dwyer., Burton HMnffman, and Keller Nigh. 16 April 27, 1976 MINUTES, Cont'd. B0AB0 OF EDUCATION BUDGET REQUEST Dr. Claud Kitchens, Superintendent of Schools, along with members of the administrative staff, and elected Board of Education members Marie Byers, Donald Brake and Kenneth Mackley, appeared before the Commissioners to present the Board of Education's FY 1976- 77 Budget Request. Dr. Kitchens, acting as spokesman for the presentation, submitted a budget for County funding in the amount of $17,531,139, which represented a 9.3 increas over last year. After the presentation, the meeting was opened to discussion and ques-- tions from the public in attendance. The Commissioners made no decisions at this time. ;President Snook adjourned the Meeting at 9:15 p.m. Clwk APPROVED POLICY FOR STABILIZING COUNTY ROADS 77' WHEREAS, approximately 15% of the Washington County Road System s'9 does not have an all-weather surface, and WHEREAS, it is the desire of the Board of County Commissioners to establish a procedure whereby public roads in Washington County are appro- priately conditioned for their intended use, Now THEREFORE BE IT RESOLVED, on motion of , seconded by , that the following be adopted as the official policy in Washington County for stabilizing County roads: Step I - Inventory and Classification The County Roads Department, with assistance from the County's Engineering Department, is directed to inventory all unstabilized roads in the County Road System as to their physical characteristics, including number of homes served, length, right-of-way status, estimated cost for stabilization, and level of usage. stop l5 - Development of Priorities' mw- /.ounty nl .. nin Commi ncio .ntm ff .•I th aietn fr 4-...r,,ntyl .i Engineering and Roads Departments, will recommend to the County Planning corn - mission, a priority list for this stabilization program. The Planning Corn - mission -will review the staff recommendations and suggest a priority list to the Board of County Commissioners. Priorities should he based on the following: A. Traffic Count B. Number of Homes Served C. Economic Feasibility end Funds Available (Public end Private Sources) ID. Compatibility with Comprehensive Plan « E. Availability of Rights -of -Way [.1 7 I S -2 - Step III •- Capital Improvements Plan A two (2) year capital improvements plan will be prepared, based upon priorities established and funding available. No project shall be funded or constructed unless it appears in the Capital Improvement Program. Step IV - Construction Minimum standards for the stabilization of County roads will be do- veloped by the County Engineering Department and approved by the Board of County Commissioners. NOTE: The funding of this program will be determined by the Board of County Commissioners as a line item in the County Roads Department Budget. I, n II . . ,I ' 1, 11 l" r[I'n^ p ei' II1111' 'ii" 91'1^a' rpfo 4 PROPOSED POLICY FOR ACCEPTING PRIVATE STREETS INTO THE WASHINGTON COUNTY ROAD s3YSTEM Definition of Private Street - a local roadway serving vehicular traffic which is not a part of the County Road System and which is primarily for to convenience of abutting property owners. Private streets may be improved to meet current County standards and specifications at no expense to the County and accepted into the Co`iinty Road System for maintenance. The right--of-way width shall be that required in current County subdivision regulations. Construction plans shall be approved by the County Engineering Department prior to the beginning of improvements to a private road to meet County standards for acceptance. No exceptions to the policy may be made, except in the case of extreme hardship, with approval of the Board of County Commissioners after consid- *ring recommendation of the County Planning Commission. PROPOSED GROUP INSURANCE DISABILITY 'DVANCEMENT POLICY An employee may request monies in lieu of salary or wages after his sick leave has been exhausted, providing he is covered by the County Disability Insurance Program. Conditions: I. 'The claimant's Department Head and the County Administrator shall determine the eligibility for wage or salary advance- ment. If an affirmative decision is reached, the Finance Officer shall be advised by written notice from the County Administrator to advance payment equal to seventy per cent (70%) of the weekly gross salary or wages, but not to exceed one hundred dollars ($100.00) per week. II. Amount of money advanced to, said employee will be returned to the County upon receipt of disability checks from the Aetna Life & Casualty Company. These checks will be endorsed by the claimant and turned over to the Finance Officer for deposit. III. Duration of advancements will be limited to four (4) weeks unless extended by the Board of County Commissioners. ..�. ,_ _- ,® v U. , ^ ..UU,UUar,, •0i flr��l 13 Ej [1 I May 4, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 9:30 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION Commissioner Dwyer introduced Sister Mary Alvita, Principal of St. Mary's School, who gave the invocation. LANDFILLS BUDGET RDaUEST Guy Keadle, Director of Landfills, along with Jim Young, Director of Finance, submitte. the FY 1976-77 Budget Request for Landfills to the Commissioners, in the amount of $583,733.00. During the budget presentation, Mr. Keadle pointed out that he had re- quested $4,000 for rights -of -way to widen the access road to the City -County Landfill, in the event that the City of Hagerstown will not assume this cost. The Commissioners directed that the access road be surveyed and staked out to a SO' right-of-way until the purchase can be negotiated. They also asked Mr. Keadle to investigate the pc7ssi- bility of designating one day a month, possibly on a Saturday, for collection of•large items that are not ordinarily accepted at the Green Box Pick Up Stations. No official decisions were made on the budget at this time. MEPTAL RETARDATION PROGRAMS BUDGET RFgUTSTS Arthur Gilbert, Director of the Washington County Association for the Mentally Retards Inc., submitted his FY 1976-77 Budget Request in the amount of $25,424, which repre- sented 25% of the total budget for the Mt. Lena Activities Center, and Janice McNamee, Director, of the Day Care Centers, submitted her budget request for FY 1976-77 in the amount of $28,060.53, which represented 25% of the total budget for the Downsville Day Care Center and the Chewsville Adult Pre -Activity Center. Both Mr. Gilbert and Mrs. McNamee stated that the amounts requested were the same as last year and were in- cluded in the Health Department's Budget. The Commissioners made no decisions on the budgets at this time. Mr. Gilbert also informed the Commissioners that he was in the process of applying for a 50-50 matching grant in which no local funds would be in- volved, for making barrier free architectural changes at the Mt. Lena School. BID OPENING FOR COUNTY COMMUTER BUS INSURANCE Bids for County Commuter Bus Insurance were opened at 11:00 a.m. Companies participat ing in the bidding and their quotations ware as follows: Wright -Gardner, Agent, Carrie Continental Insurance Company, National Indemnity Company, and Jefferson Insurance Co. $28,115 annual premium with $1,000 deductible collision coverage; S. 5 S. Assoc., Agen Carrier - Transit Casualty Company - $24,778 annual premium with $500.00 deductible collision coverage; Keller-Stonebraker, Agent, Carrier - Transit Casualty Company - $24,778 annual premium with $500.00 deductible collision coverage; The Layton Company, Agent, Carrier - Transit Casualty Company - $24,779 annual premium with $500.00 deduct, ble collision coverage; Lloyd & Lloyd, Agent, Carrier • Transit Casualty Company - $24,778 annual premium with $500.00 deductible collision coverage. The bids were give to the County Insurance Administrator to review with specifications prior to awarding the bid. AWARD OF BIT) FOR JANITORIAL SEPVICFI Motion made by Commissioner Downey, seconded by Hoffman, to award the bid fcr janitori, services for the County Office Building to Ship Shape Co., who submitted the low bid of $17,517.00 per year, subject to the negotiation of a contractural agreement. Unani. Tn.a1y Annrnvatl. The Meeting was recessed at 12:1L for lunch and reconvened at 1:30 p.m. APPOINTMENT TO WASHINGTON COUNTY HFALTH PRO COMMUNITY SFRVICFS BPAND OF DIRECTORS Motion made by Commissioner Downey, seconded by Nigh, to appoint Robert Edwards to the Board of Directors of the Washington County Health and Community Services Center Board with this board established as a community based non-profit organization to work to- wards receiving federal funds to operate a multi -service center in Southern Washington County. Unanimously approved. APPOINTMFNTS TO PLANNING CCMM7SOIOti Motion made by Commissioner Nigh, seconded by Dwyer, to reappoint wi.Liiam uorsey gut a five-year term on the Washington County Planning Commission, with this appointment expiring on May 25, 1981, and to appoint. Terrance Bachc for a five year term on the Washington County Planning Commission, with this appointment expiring on May 25, 1981, to fill the vacancy created by the expiration of the term of Paul W. Hoffman, and with expressions of sincere appreciation to Mr. tlorfu.an for his services while serving as a member of the Commission. unanimously approved. The Meeting was convened in Executive Sr:;Sion at 2:00 p.m., in regard to personnel matters, and reconvened in requl.ar session at 3:1.5 p.m. 138 May 4, 1976 MINUTES, Cont'd. DISCIPLINARY ACTION FOR COUNTY 94PLOYFF Motion made by Commissioner Downey, seconded by Dwyer, to suspend D. Edward Zombro, Man power Coordinator, for two weeks without pay, beginning May 10th, and to require him to reimburse the County for all expenses claimed that were not covered by valid receipts, as disciplinary action for misrepresentation of expense accounts. Unanimously approved INNOVATIVE APPLICATION FOR BLOCK GRANT Motion made by Commissioner Downey, seconded by Dwyer, to approve of the Innovative Application for a Community Development Block Grant in the amount of $25,000 for a stud to determine the feasibility and method by which schools which are no longer required by the Board of Education and returned to the Commissioners, could be converted into housing for the elderly and government -community services, and to certify that the Coun y Commissioners agree to the assurances as included in the application. Unanimously approved. PT 76 - ARC PROJECTS AND COMMUNITY DEVELOPMENT BLOCK GRANT Annette vanHilst, Housing Coordinator, informed the Commissioners that the Maugansville Drainage Project and the Hancock Water Treatment Plant were deemed not eligible for ARC funding, while the Multi -purpose center for Keedysville was deemed fundable. She said that since these three projects were originally included in the Community Development Block Grant Activities pre -application, and $5,000 for Keedysville was placed in local option, it was requested that the Block Grant Application include Keedysville, with Washington County's activities then being as follows: $85,000 - Memorial Recreation Ca, -=tar i:wvl, ;5,000 - Multi -Purpose Center, Keedysville; $5,000 - Hancock Water Treat- ment Plant; $5,000 - Maugansville Drainage. MOTION made by Commissioner Downey, second ed by Nigh, to approve of placing the Multi -Purpose Center back into the Block Grant activities, and if necessary, remove Hancock and/or Maugansville, and place these amour into local option. Unanimously approved. MEMORIAL RECREATION CENTER POOL Annette vanHilst informed the Commissioners that in order to build the Memorial Recrea- tion Center Swimming Pool replacement, additional space will be required so that rock removal will be kept to a minimum. She stated that lots #3 through 113 of the Board of Education Property at the North Street site would be required, in order to have adequat space to locate the pool, and suggested that these lots be the subject of an agreement MTlowing the Board of County Commissioners to use these lots until such time as the property is transferred back to the County. MOTION made by Commissioner Dwyer, seconds by Downey, to contact the Board of Education and request that lots 13 through #13 of the North Street site, be the subject of an agreement allowing the Board of County Com- missioners to use said lots for the construction of the new Memorial Recreation renter Pool. Unanimously approved. ACCEPTANCE OF BIDS FOR PEN MAR PARK DEVELOPMENT Joe Widmyer, Director of Parks and Recreation, appeared before the Commissioners to in- form them that all the bids received for the development of Pen Mar Park were found to be in order by the County Attorney, and the low bids met specifications. MOTION made by Commissioner Hoffman, seconded by Downey, to award the bid for construction of the five (5) buildings to Rockwell Construction Co., who submitted the low bid of $54,000; award the bid for construction of the roadway and parking lot to Eagle Construction Co. who submitted the low bid of $14,938; to award the bid for the electrical contract to Staley Electric Service, who submitted the low bid of $2,800; with the awarding of all these bids subject to the approval of the Park Development by the Board of Public Works. Unanimously approved. AWARD OF BID FOR COUNTY COMMUTER BUS INSURANCE Motion made by Commissioner Hoffman, seconded by Nigh, to award the bid for insurance coverage for the County Commuter buses to Keller-Stonebraker Insurance Co., who submit; one of the four identical low bids of $24,778.00, on the be.sis that Keller-Stonebraker is a local firm. Unanimously approved. OARRIS SHOP ROAD BRIDGE Ted Wolford, County Roads Superintendent, informed the Commissioners that the estimated cost to make temporary repai.rs to tnc :arria ::hop oad ,,tone oridge was $15,000, with $1,400 of this amount uat.imsLed for design fees. lie said the estimated cost to restore the bridge was $80,000, but no amount had yet been determined for the engineering fans. The Commissioners took the matter under advisement. ADVERTISINGFOR BIDS EON_OVERLAY PROGRAM The Commissioners directed the Roads Superintendent to advertise for bids for the Count Roads Overlay Program for FY 1.976-77, with the bids based on price per ton placed any- where in the County, and with the Commissioners reserving the right to determine the number of miles to be overlayed after the budget is set. for this program. INSPZ(TOR FOR OVF AY PR ;TRAM Motion made by Commissioner. Nigh, seconded by Hoffman, to ,approve of employing an in- spector for the duration of the Overlay Program, at a salary of $850.00 per month: and to hire the name person Who perfor^ied this work 1 ant year, i f he will accept the pos ti. I l 1 I I r I May 4, 1976 MINUTES, Cont'd. Unanimously approved. SHORTAGE OF MANPOWER AT ROADS DEPARTMENT Ted Wolford informed the Commissioners that there will be a shortage of manpower at the Roads Department during the months of May through October, because of the patching and mowing operations. He said the crews are presently working shorthanded, and are not meeting MOSHA requirements for a flagman to be on the job. He said that summer vacatio further reduce his work force that presently consists of 63 hourly employees. The Com- missioners took the matter under advisement. RADIOS FOR ROADS DEPARTMENT VEHICLES Motion made by Commissioner Downey, seconded by Dwyer, authorizing the purchase of thrc radios for the three new cars recently purchased by the Roads Department, with th6 amoe of $910.00 per each unit to be charged to Capital Outlay in the current Roads Departmen Budget. Unanimously approved. TRANSFER OF DEED FOR FORMER LF.ITERSBURG SCHOOL PROPERTY Motion made by Commissioner Dwyer, seconded by Hoffman, authorizing the President mf the Board, to execute the deed transferring the former Leitersburg School Property to the Leitersburg Ruritan Club, for the purpose therein contained, since there has been r_ objections to the transfer of this property. Unanimously approved. TERMINATION OF EMPLOYMENT OF DISPATCHER Motion made by Commissioner Dwyer, seconded by Downey, to terminate the employment of Clara Vance, Fire & Rescue Communications Dispatcher, at such time as her disability insurance expires. Unanimously approved. POSITION ON SENATE BILL 289 (SUNSHINE BILL) The Commissioners directed that the Maryland Association of Counties be informed that they agree to the concept of Senate Bill 289, and will therefore not comply with the Association's Position of opposition to the Bill, and their request that the Counties urge the Governor to veto it. DESIGN OF OFFICIAL WASHINGTON COUNTY FLAG The Commissioners directed the County Administrator to investigate commissioning the design of an official Washington County Flag, and to find out how long it would take tc have it made after it is designed. TRAINING COURSE AT HAGERSTOWN JUNIOR COLLEGE John Longmire, County Administrator, informed the Commissioners that funds are availab) through the U'.S. Civil Service Commission for courses for training management and lowez level supervisory personnel, and these courses will be conducted by the Hagerstown Junior College. He recommended that the County pursue this, in view of the new person system that will soon be established. The Commissioners authorized Mr. Longmire to pursue this program. ADJOURNMENT Motion made by Commissioner Nigh, seconded by Hoffman, to adjourn at 6:10 p.m. Unani- mously approved. Clerk — _- May 11, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order, at 9:00 a.m. by the President, Martin L. Snook, with the following members presents Commissioners Lee Downey, William Dwyer. and Keller Nigh. NATIONAL DAY OF PRAYFP PROCLAMATION The Reverends Bartow G. Harris and Edward H. Heydt met with LLa Cc,iro�icrcte for a formal presentation of the Commissioners' Proclamation supporting the 'resident of the United States' proclaming May 14, 1976, as Nfttional Day of Prayer, 1976, and calling upon all the citizens of Washington County to pray 'hat day for the strength to meet the challenges of the future. INVOCATION The invocation was given by Reverend Edward E. Heydt, Williamsport: United Methodist Church. 140 �s®®esr sssc nn--^- me May 11, 1976 MINUTES, Cont'd. PLANNING COMMISSION BUDGET RFQL T Don Frush, Chairman of the Planning Commission, along with Commission and Staff Members, appeared before the Commissioners to submit the Planning Commission's 1976-77 Budget Request. Mr. Frush, acting as spokesman, presented a budget in the amount of $138,750, which was a reduction over last year's budget, and stated that it could be reduced by a additional $22,000 if the Commission were permitted to seek funds to utilize for salari for the work elements that were approved for the coming year. The Commissioners made n decisions at this time. At lO:CO a.m., the meeting was recessed for the monthly press conference in the Court House Conference Room, and reconvened at 10:45 in the Board Room, with President Snook presiding and Commissioners Lee Downey, Burton Hoffman, and William Dwyer present. REPORT ON HOUSING COORDINATOR'S PROJECTS Annette vanHilst, reported that the Board of Education will be drafting an agreement whereby they will convey lots #3 through 1113 at the North Street site to the County in advanee of conveyance of the entire property, in order to have adequate space to locate the new pool. She also informed the Commissioners that she had been advised that the Mauganeville Drainage Project may possibly be fundable through A.R.C., but the Hancock Treatment Plan had been disapproved because Hancock had not submitted their request to the Farmer's Home Administration. PN0P08AL FOR PUBLIC HOLING AGENCY & SECTION 8 RENT SUBSIDIES The Housing Coordinator appeared before the Commissioners to inquire of their willingne to participate in the area -wide Housing Opportunity Plan as prepared by the Tri-County Council, in accordance with the regulations developed by HUD to provide special alloca- tions under the Section 8 Rent Subsidies Program. She explained that in order for Washington County to participate in the program, a Public Housing Agency must be formed, either by setting up a Public Housing Authority or appointing the Hagerstown Housing Authority as the Public Housing Agency who would then set up guidelines and policies, make applications for allocations of Section 8 Subsidies, do all necessary advertising "ltd direct the Hagerstown Housing Authority in its activities. M. vanHilat asked the �owissioners in which direction to proceed. The Commissioners said that they would review the proposals and make a decision by next Tuesday. BID OPENING FOR COUNTY OFFICE BUILDING MAINTENANCE AND CONTROLS Bids for heating and air conditioning maintenance and controls for the County Office Building were opened at 11:00 a.m. Firms participating in the bidding and their quota- tions were as follows: Controls Systems, Inc., $3,744.00 annually; M.S. Johnston, Inc., $4,200.00 annually; Robert F. Ziegler, Inc., $2,400.00 annually; Johnson Controls, $3,819.00 annually. The bids were given to the County Clerk to review with the consult t, prior to being awarded. Unanimously approved. NASHINGTON COUNTY FREE LIBRARY BUDGET REQUFE,T Charles Lyon acted ae spokesman for members of the Washington County Free Library Board and Staff for presentation of the Library's 1976-77 Budget Request. Mr. Lyon stated that the funds requested from the County in the amount of $306,665 represented a 58 increase over last year. He also submitted a supplemental budget in the amount of $21,1 for two additional librarians and a burglary alarm system. In answer to the Commission s' inquiries, Mr. Lyon stated that the non-professional employees' salaries were in line with the County's; the professional staff was in accordance with the Board of Education; higher professional personnel wage scale was the equivalency of the Hagerstown Junior College. He also said that the only increases in salaries reflected in the budget were regular increments, ur inc;inrasna uur. v 1,,,,Lh f sa 'ri or `: ::y ^vf ^1 -ific ^ - ti The Commissioners made no decisions on the budget atthistime. V y v The .Meeting was recessed at 12:15 for lunch and reconvened at 1:15 p.m., with President Snook presiding and the following members present: Commissioners Lee Downey and Willi& Dywer. EiEBIONATION CF MAINTENANCE MAN Motion made by Commissioner Downey, seconded by Dwyer, to accept the resignation of Sam Judd, Court House Maintenance man, effective June 4, 1976, with regrets and sincere :is m:.r iccn _.. ....4 o.. Count','. Unnnimoue!'' rA,i COURT HOUSE MAINTENANCE AND CONFFRF.NCF. ROOM FURNISHINGS �I The Commissioners directed the County Clerk to seek proposals for maintenance of the Court House and to purchase furnishings for tho County Office Building Conference Room. IMSOLUTION RE I.H.M. TAXEr Motion made by Commissioner Downey, seconded by Dwyer, to pass a resolution to permit IBM, in accordance with Section 498 of Article 81 of the Annotated Code of Maryland, to pay the 1974 and 1975 tangible personal property taxes in en amount based upon the rate of the assessment for the lest preceding year for which such assessment in available. That„ further, the estimated tax hills rendered on the basin of the assessment for the year 1973 shall be subject to the provisions of Section 4'd of Article 81 of the Annota �d 141 May 11, 1976 MINUTES, Cont'd. Code of Maryland, including payment of additional tax, interest, and/or penalties, and the return of refunds as applicable. Unanimously approved. GROUND WATER QUALITY IN WASHINGTON COUNTY Dr. Paul Joliet, Health Officer, and staff and Advisory Board of Health members, appears before the Commissioners to suggest that no new subdivisions be developed unless communi ty water and sewer facilities are provided that development, and to recommend that the County Commissioners initiate immediately, plans to extend community water and sewer to problem areas and amend the Comprehensive Water and Sewer Plan accordingly. Dr. Joliet further stated that health responsibilities had to be met, in accordance with the State Environmental Health Administration's recommended procedures for correcting ground water contamination. Mr. Merle Glasser, State Environmental Health Administration representa- tive, stated that 78,000 people out of the total Washington County population, ware served by public water systems, which was a better average than many other Maryland Counties, but that the remaining water supply was horrendous because of the poor quality of the ground water. Mr. Glasser also stated that he felt Washington County was addres- sing the problem through the Water and Sewerage Plan, but there were four problem areas that were not included in the plan. Alan Musselman, Planning Director, explained that several years ago, the Water and Sewerage Plan reflected all the urgent needs, but it was unrealistic because it could not be funded, and the County was therefore required to change the Plan at the State's request because it could not be funded within three years. Don Frush, Chairman of the Planning Commission, stated that they had to respond to the fact that 80% to 90% of new subdivision activities were outside of public systems to which Dr. Joliet replied that the Health Department would have to disapprove them and make their requirements more restrictive. He urged that all concerned agencies get to- gether and adopt some kind of a positive plan to resolve these difficulties. The Com- missioners took the matter under advisement at this time. PECULATION REGARDING SEPTIC SYSTEM TESTS In answer to the Commissioners' inquiries regarding the Health Department's requirement that a 10' trench be dug for testing for the installation of septic tanks, Dr. Joliet stated that State Law required knowledge of geology to a 10' depth, and the only way to get this knowledge is to dig the trench. He also stated that the law demands that they do whatever is necessary to insure adequacy of a system and the 10' trench requirement only gives minimal information. He said that the Hydrological -Geological Survey that t County had made several years ago, showed that it was necessary to require the 10' trenches. The Commissioners took the information under advisement. REQUEST TO ATTEND SEMINAR Jack Hawbaker, Director of the Department of Permits & Inspections, appeared before the Commissioners to request their approval for Phillip Woodbury to attend a BOCA seminar i Atlanta, Georgia, during the week of June 13th, at a total cost of $485.00, which in- cludes tuition, air fare, lodging, and meals. Mr. Hawbaker said that he felt the con- ference would be of great value, and that there were funds in his present budget to cover this expense. MOTION made by Commissioner Hoffman, seconded by Downey, to approv of Phillip Woodbury attending the BOCA Seminar, and the expenditure of $485.00 to cover these expenses. Unanimously approved. APPEAL OF ISSUANCE, OF DISPOSAL CONTRACTOR'S LICENSE. After due consideration of all the facts pertaining to the issuance of a Disposal Con- tractor's license to Wayne Lafferty, and the appeal of this action to the County Commis sioners, it was generally agreed that Mr. Lafferty would be permitted to keep his licen on a probationary basis, for a period covering the installation of three (3) systems, v th this .,work a„htecF to careful inspection and approval by the Washington County Heal Department. Unanimously approved. ACCEPTANCE OF STREET;; INTO COUNTY ROADS SY;TF1•t Motion made by Cocmissioner Downey, seconded by Hoffman, to concur with the recommenda- tion of the County Engineer, and accept the following streets into the County Roads System, subject to approval of the deeds by the County Attorney, and contingent upon receipt of a normal maintenance bond for a L -year guarantee of workmanship on streets: Woodmoor Development - Lincoln Ave. for a distance of $1,000 ft., from end of existing street to intersection of Clinton Avenue, also including Lincoln Heights; Garden Spot Development, Mauganaville - Garden Spot Drive from Lily Drive to a point 1000' east. ttnanimnnsly approved. SURVEY OF CLFAH SPHINC Oir1rnoH CHOOT ACCE:1; ROAD Motion made by Commissioner Hoffman, seconded by Downey, to approve of the use of the County Survey Crew to stake out the center line and set the grade controls of the access road to the Clear Spring Outdoor School. Unanimously approved. SOT I. DON INGf;TON RT. #?O( RRIM:}' Glenn Dull, County E m-ineer, .i.n:ormed the Commissioners that because of an administrativ oversight, soil borings for the Route #416 Bridge were not funded in the original contra Ife said that the project could be delayed because of this, unless the County would aesum thasc costa and let the State go shoed with the soil. horinge, until such time as this 142 May 11, 1976 MINUTES, Cont'd. part of the project receives funding approval, and in the event that it does not, for the County to be responsible for these costs. MOTION made by Commissioner Downey, seconded by Dwyer, to approve of the expenditure of $5,000 for soil borings work at the Route #416 bridge site. Unanimously approved. COUNTRYSIDE DEVELOPMENT ROAD CONSTRUCTION The County Engineer informed the Commissioners that he had made a field inspection of the road construction in the Countryside Development in Maugansville, and in his opinio , the personnel performing this work were not qualified to do so. He said that before any more time or money is wasted, he would like to notify the developer that he must ge a qualified contractor to do the work. The Commissioners authorized the County Enginee to draft a letter to the Developer of Countryside Estates, for approval by the County Attorney, stating the County's concerns in this matter. FLAG FOOTBALL LEAGUE Ron Harsh, Public Relations Man, and Ralph Stotlemyer, President of the Washington County Flag Football League, appeared before the Commissioners to request the use of some County property that could be developed and maintained by the League as a football field. Mr. Harsh stated that the league is community oriented, and a non-profit organs nation that promotes and stimulates recreational sports in Washington County. The Com- missioners suggested that they look at the new Resh Road Landfill property, along with the Landfill Director and the Director of Parks and Recreation, to see if any of this land would be suitable for a football field. FUNDS FOR SPECIAL DEMONSTRATION PROJECT IN ADULT EDUCATION Paul Pittman, acting Manpower Coordinator, and Tina Klipp, Counselor, appeared before the Commissioners to inform them that $7,875 is available from the Maryland State De- partment of Education to conduct a special demonstration project in adult education en- titled, "Washington County Occupational Storefront", from April 5, 1976 through June 30 1976, and if all requirements are met, Washington County could get $30,000 to continue th* project from June 3G, 1976 through June 30, 1977. MOTION made by Commissioner Downey, seconded by Dwyer, to participate in the special demonstration project in adult education that will be funded by the Maryland State Department of Education, providing that none of the funds will be used to supplement the salaries of the present staff who will be working on this project. Unanimously approved. ADJOURNAW Motion made by Commissioner Dwyer, seconded by Downey, to adjourn at 5:15 pm. Unani- mously approved. Clerk May 11, 1976 Hagerstown, Maryland 21740 The regular evening meeting of the Board of County Commissioners of Washington County was called to order at 7:00 p.m. in the Big Pool Community Building, Big Pool, Md., by President Martin L. Snook, with the following members present: Commissioners Lee Downey and Burton Hoffman. Lloyd weaver, Preaide,,L of - ha ct f15 Civic AapgriF,li welcomed the Commissioners to Big Pool and introducedl. Mrs. EtheBachtell, who gave the Invocation. The Meeting was opened for a general discussion of the following matters: 1. County Commuter Bus Service to Big Pool. 2. Board of Education Budget. 3. Amoun of professional personnel, bus schedules and routes, and different opening hours at Clear Spring High School. 4. Experimental educational programs and the lack of text- books. 5. Property taxes and assessments. 6. Poor condition of Orchard Road and the waste of time and money by tar and chipping County Roads. 7. Work hours and responsi- bilities of County employees. 8. Clear Spri.ig High School Band practicing on Route #40. 9, Federal, Government purchasing river property and their right of eminent domai The Commissioners explained that many of the aforementioned problems were not within their jurisdiction, but tnev would o get cr ..crc to all th° ,nation. The Meeting was adjourned at 9:l5 p.m. +� �1 p Clerk 1' May 18, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman, and Keller Nigh. INVOCATION The invocation was given by ≥everend A. J. Barrett, Pastor of nethel Assembly of God Church of Hagerstown. BUDGET REVIEW Jim Young, County Finance Officer, met with the Commissioners to review budget request and estimated income. Mr. Young said that the budget requests totaled $28,244,00, whi was $1,461,000 over estimated revenues. He also stated that the Mutual Aid Grant for the Patrol Division of the Sheriff's Department would be decreased to $34,895.00 this year because of the amount the City of Hagerstown was spending for law enforcement as compared to the County. He explained that 65% of the amount spent for Patrol was eli- gible under the State formula for reimbursement to the county, and the amount received for last year represented about 25% of the budget. INTRODUCTION OF SPECIAL ASSIGNMENT STUDENT John Longmire, County Administrator, introduced Al Davis to the Commissioners, and ex- plained that Mr. Davis was a graduate of Shippensburg State College, who had a special internship assignment to do a study of Washington County Government, which would be of benefit to the County Commissioners because it would help them understand the relation ship of each department and agency to the Board. Mr. Davis said he hoped to circulate questionnaires and then follow up with personal interviews, with the completion date projected for August 1st. BOARD OF EDUCATION BUDGET REVIEW After due consideration of the Board of Education Budget, MOTION made by Commissioner Nigh, seconded by Dwyer, to allocate $17,002,117 to the Board of Education for FY 1976• 77, with this amount reflecting an increase of $990,000 over the previous year's allow tion, and to approve of the following salary adjustments for the School System personni Unit I Teachers - Proposed increase of $550.00 plus increment reduced by $200.00 to prt vide for an Tcrease of $350.00 plus increment; Unit II_ Administrators and Su ervisore Proposed increase of $550.00 plus increment reduc�by to provide for anin- crease of $350.00 plus increment; Classified Groups A & B - Proposed increase of $500.1 plus increment reduced by $150.00 to provide for an increase of $350.00 plus increment Unanimously approved. SHERIFF'S DEPARTMENT BUDGET REQUEST Sheriff Ford and Administrators Carl Frick and Al Moser, appeared before the Commissioi era to submit the Sheriff's Department Budget request for. FY 3.976-77, for the followins amounts: Judicial Division - $66,230; Detention Division - $216,320; Patrol Division $265,530. Supplemental requests included the following: $5,000 cost of living for Sheriff Ford; reclassification of Detention Center Secretary; $1,000 across the Board increase for sworn deputies; six additional deputies to be assigned to Patrol Division four civilian radio dispatchers to free more Deputies to work in the Detention Center; overtime. pay for deputies assigned to public events detail; pay for deputies attending court while on off -duty status; pay for deputies attending mandatory in-service traini: classes; compensation for personnel for working holidays instead of giving compensator, time; salary increases for the three (3) Administrators who are not on a salary scale. 1 r-1......4 ti ...5 -1 .. t�........hi .-,_ _ ..4.. ..t ♦-4.. ,•1.n. ...1 ,..4 ...i Dcpr_ .,,..w....4• of Transportation Grantthatwas available for the purchase of new vehicles, and the grans for a Police Intern Program through the Governor's Commission on Law Enforcement. The Commissioners made no decisions at this time on the budget request, and took the grant proposals under advisement. The Meeting was recessed at 12:15 p.m. for lunch and reconvened at 2:45 p.m. SENIOR COMPANION PROGRAM Ed Heath, Executive Director of the Tri-County Council and Ray Caragnan appeared before 11 the County Commissioners to inform them that as part of its Older Americans Voluntear P rn,lr.,nn sr"('Y,'o,, 1..., 114-a C1cn.nnn to 4 -ho Ot.i-a of 5, ,1 ,n5 far nnar ,+-i,',, n!' n Senior Companion Program, to be funded for a five (5) year period at a 9071/.102 ratio. Mr. Heath said that the preliminary inquiry had been submitted and the Tri-County R.egit qualified for the grant, but before a formal application could he submitted, a local ( commitment must be made to provide 10% of the funding. Mr. Heath further stated that { the matter would be on the Tri-County Agenda on May 20th, and his presentation was .in- tended to inform the Counties of the program prior to its being introducad at the Tri- County Meeting. In answer to the Commissioners' inquiry, Mr. Heath said that the ProgJ had been endorsed by the Washington County Commission on. the Aging, and a commitment hi been made of staff support and fncil.itios to serve as the focal point for coordinating the program. The. Commissioners expressed their appreciation for the presentation. REVT".W OF RT11r, FOP (•OI;NTY (1FPi"}' BUT,OTNG MAINTF.N'rc f.NP C(1NTF(`1." Bids received and opened at the Meeting of May llth, for maintenance and controls of 44 May 18, 1976 MINUTES, Cont'd. the air-conditioning and heating units at the County Office Building were reviewed by the County Clerk. He stated that the low bid submitted by Robert F. Ziegler, Inc. in the amount of $2,400.00, met specifications. A motion was made by Commissioner Downey to accept the low bid of Robert F. Ziegler, but was withdrawn pending further review o the bids. APPOINT TO ANTIETAM BASIN FACILITIES STUDY TASK FORCE Motion made by Commissioner Nigh, seconded by Downey, to appoint Milton Lawyer to serve as a County appointee on the Antietam Basin Facilities Study Task Force for an indefinill term, to fill the vacancy created by the resignation of Marlet Goodwin. Unanimously approved. BTATS4H IT FROM WASHINGTON COUNTY TEACHERS ASSOCIATION Claude Sasse, President of the Washington County Teacher's Association, appeared before the Commissioners to inform them that he was disappointed that only a $350.00 annual raise was granted to teachers. He said that the Board of Education had indicated that there would be a $550.00 raise, although there was no contract with the teachers for this amount. Mr. Sasse said that the School Board could revise its budget so that it could include the proposed $550.00 pay increases. The Commissioners indicated that they would be open to suggestions from the Board of Education, but made no further de- cisions at this time. 1'IRt ZIE jFdfTICM BUDGET QUEST Dr. hawrence Johns, Chairman of the Washington County Firemen's Association Budget Committee, along with Association Officials and Fire Chiefs from the various companies, appeared before the Commissioners to submit their FY 1976-77 budget request. Their request included contributions of $10,000 for each of the 14 County companies and $5,00 for each of the 6 City companies. The total amount requested was $187,900. Dr. Johns - stated that almost every company in Washington County had doubled their responses (!mitt the past year, and it was growing increasingly difficult to meet their financial needs. -Mo suggested levying a special fire tax, if necessary, to meet these obligations. The Commissioners made no decisions on the budget at this time. PIBCAL 1977 PROPERTY TAX LEVY Motion made by Commissioner Downey, seconded by Dwyer, to establish the FY 1977 prop tax rate at $2.60 for each $100.00 of assessed valuation, and to grant a 2% tax disc to those persons paying their taxes during the month of July, with this levy and dts reflecting no changes over the 1976 Fiscal Year. Unanimously approved. The Meeting was recessed at 5:15 p.m. for dinner and reconvened at 6:30 p.m. EET REVIEW The County Commissioners and the Director. of Finance and County Administrator reviewed Budget Requests. No decisions were made at this time. The Meeting was adjourned at 9:30 p.m. f( f Clerk May 25, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 8:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation was given by President Snook. BUDGET REVI Ev' The Director of Finance reviewed budget requests with the Commissioners. Robert Trott, Chief Plumbing Inspector, was in attendance to submit the Plumbing Board's budget re- quest. No decisions were made at this tme. COSTS TO RESTORE OHIO SHOP HEAR SRI Y;E Ted Wolford, County Roads Superintendent, informed the Commissioners that the Consultan for the design of the Garis Shop Road Lridgc hod submitted his proposal for restoration of. the Gnris Shop Road Bridge, and had estimated the design fees to be $4,000 and rastO ation costs $65,000. The Commissioners took the information under Advisemen'c pending t., it, 7 14; May 25, 1976 MINUTES, Cont'd. further investigation of the availability of outside funding for this project. SALE OF SURPLUS VEHICLES TO CITY OF HAGERSTOWN Motion made by Commissioner Downey, seconded by Dwyer, authorizing the Rads Superinten- dent to sell three (3) surplus Roads vehicles to the City of Hagerstown for a total pric, of $540.00. Unanimously approved. LINW00D ROAD CAVE-IN Ted Wolford informed the Commissioners that the road over the sewer lines on Linwood Road had caved in, and since the roads in this area had been accepted into the County Roads System, it had always been the policy for the Sanitary Commission to assume the costs for repairing the sewer lines, and the County would repair the road. The Commis- sioners directed that the current costs be paid by the County, and the Sanitary Commissir billed for these costs, and in the future, the costs for repairing road damages resultin from sewer lines be charged to the Sanitary Commission. RATE OF PAY FOR ROADS DEPARTMENT SUMMER EMPLOYEES The Commissioners directed that the Roads Department summer employees be paid the mini- mum rate of pay of $2.30 per. hour. CAPITAL IMPROVEMENTS PROGRAH Barry Teach, Executive Director of the Planning Commission, Don Frush, Commission Chair- man and Commission Members, appeared before the County Commissioners to submit the pro- posed County -Municipal. Capital Improvements Program for Fiscal. 1977-1982. Mr. Frush stated that the document was prepared by the Washington County Planning Commission, with the extensive cooperation of all County Agencies, the Director of Finance, and planning and elected officials of the County's nine municipalities. MOTION made by Commissioner Nigh, seconded by Hoffman, to send copies of the proposed Capital Improvements Program to the municipalities, asking them to review the document, considering their priorities and the availability of funds, and to schedule a meeting with the Commissioners to finalize these projects, in order that the Program may be submitted to the State Clearini house and other Agencies for approval. Unanimously approved. ALLOCATION OF PROGRAM OPEN SPACE FUNDS FOR HANCOCK SWIMMING POOL. PROJECT Don Frush, County Liaison Officer, informed the Commissioners that bids for the Hancock Swimming Pool Project were $19,000 in excess of estimates submitted in the application for P.O.S. funding. He recommended that $14,_50.00 previously allocated to the Halfway Park Phase I Project, be transferred to the Hancock Swimming Pool Project, since the Halfway Park will not be ready for development in FY 1976. He further suggested that t1U 25% local share of the $19,006, be allocated from County funds since this pool will be serving all County residents, and the Town of Hancock had exhausted all resources in funding the local share of the original project costs. MOTION made by Commissioner Downey, seconded by Dwyer, to transfer $14,250.00 from the projected development program for the Halfway Park Phase I allocation of $65,250.00 to the Hancock Swimming Pool, Widmyer Park Development. Unanimously approved. HISTORICAL_SITES SURVEY RUDGF'T REDUCTION ..on Frush informed the Commissioners that he had been advised of their proposed reductio: Hof $5,000 of the local share of the contracted agreement for a Historical Sites Survey from the Planning Commission's budget. He said that the National Park Service monies through the Maryland Historical Trust had been allocated for a three year period, and that the County's reduction of their share would 1ii,IL the final y rcontroct to sin months. He pointed out that the importance of the survey was having these structures identified for tax purposes and obtaining funding for maintenance and repairs if they are placed on the National Register. The Commissioners took the information under con- sideration. IDDLE DEPARTMENT CONTRACT Motion made by Commissioner Dwyer, seconded by Nigh, to approve of the contractural. agreement for inspection service and office space lease in the County Office Building, with the Middle Department Inspection Agency, Inc., as submitted this date. Unanimously approved. COMMISSION ON THP 4CINr, Pn,^,I'rTnN RF SF'NTn5 COMPANION PROGRAM Rome Schwagel, Chairman of the Washington County Commission on the Aging, along with Wilbur King, Commission Member, Lewis Stouffer, Admi.nietrator, Joe Sheaf, and Dave Carignan of Tri-County Council, met with the Commissioners in regard to the proposed Senior Companion Program, that war presented by the Tr. -County Council to the Commission era at last week's meeting. Mr. Schwagel, acting as spokesperson, stated that the Board of Directors of the Commission on the Aging, were reviewing the proposed program for the first time, at the same time it was being presented to the Commissioners, and that this approach to implementing a new program was found to he objectionable to the Commission. He said that. he felt that the Agency involved in the proposed program should have ample time to review it and make recommendations to the County Commissioners prior to its bsi presented to them, and that his Board, in its review of the Senior Companion Program, h bjectod to acting as the program sponsor. Mr. Schwagel further stated that the minute 146 May 25, 1976 MINUTES, Cont'd. of their Board Meeting reflected their recommendations for procedures to be followed on all programs involving senior citizens. The Commissioners concurred with the recommend, procedures of the Commission on the Aging, and commended them for the work they were doing. STATEMENT RE REZONING CASE 124 (EENEVCLA FARMS, INC.) Linda Daniels, member of the Advisory Board to the Washington County Planning Commission appeared before the Commissioners to issue the following statement: "I strongly urge the County Commissioners to disapprove of the Martin -Marietta Zoning Appeal (RZ 124 - Beaevola Farms, Inc.) for the following reason: The Washington County Comprehensive Development Plan is presently undergoing a plan revision, Forty (40) issue papers are being drafted and analyzed by the Planning Commission and the Advisory Board. The im- portance of these papers and their workshops has been conveyed to the Commissioners. The extensive preparation and study of these papers is for the sole purpose to achieve a proper and workable plan for the County that will assure a quality life for its peopli To grant a zoning change at this time, in an area as critical as Benevola Church Road, would result in grave repercussions to residents of the immediate area and to the Countj as a whole." REZONING CASE N0. 124 (BENEVCIA FARMS, INc. ) After due consideration of all the matters and facts pertaining to the appeal of Benevo: Farms, Inc., to rezone from Agricultural (A) to Industrial -Mineral (MI), the property located at the South side of Benevola Church Road, consisting of 85 acres, MOTION made by Commissioner Dwyer, seconded by Hoffman, to deny this request, and to accept the findings of fact of the Planning Commission as the findings of fact of this Board and the basis for this decision. Motion carried with Commissioners Downey and Nigh voting "NO" and President Snook voting "AYE". REZONING CASE B0. 135 (MAJGANSVILLE ELEVATOR AND LUMBER CO.) After due consideration of all the matters and facts pertaining to the appeal of the Mauganeville Elevator and Lumber Company, to rezone from Rural Residential (RR) to general Business (BG), the property located at Railroad St. and Pennsylvania in Maugans. Ville, Md., omaiating of appznx. 15 acres,MOTION made by Commissioner Nigh, seconded by Downey, to grant this request, and to accept the findings of fact of the Planning Com- mission as this Board's findings of fact and the basis for this decision. Unanimously approved. M OXIN0 CASE NO._ 137 (JERRY E. NIGH) (Commissioners Burton Hoffman and Keller Nigh disqualified themselves from voting on this case.) After due consideration of all the matters and facts pertaining to the appeal of Jerry E. Nigh and David T. West, III, to rezone from Agriculture (A) to General Business (BG), 41,167 sq. ft. located at the South side of Route 40 East, 3/4 mi. East of I-70 Interchange, MOTION made by Commissioner Downey, to deny this request on the basis that there was a mistake in the original zoning and this parcel should have been zoned Highway Interchange (HI). Motion died for lack of a second. MOTION made by Commissioner Dwyer, seconded by Downey, to deny this request, and to accept the findings of fact of the Planning Commission as this Board's findings of fact and the basis for this decision. Motion carried with President Snook voting "AYE". CLOSING OF COUNTY ROAD FOR BRIDGE REPAIRS Motion made by Commissioner Downey, seconded by Dwyer, authorizing the closing of the Laiterebury-Smithsburg Road on June 2, 1976, for repairs to the Bailey Bridge. Unani- mously approved. vser �,-a�+,raan+ OF CISTypN AT DovNC'ILT.v nAY TARE TENTER The Commissioners authorized the County Clerk to accept the proposal of Newlin & Wiaharc to replace the cistern at the Downsvilie Day Care Center, with a new 1800 gallon cistern at a total cost for materials and labor of $1,050.00. Unanimously approved. PAMXING SPACE AT COUNTY OFFICE: BUILDING FOR HANDICAPPED The Commissioners authorized the County Clerk to designate Parking Space #5 at the Couni Office Building for physically handicapped persons who have business with the building. TAX FF XMFI'ION FOR ROSE HILL CEWECERY A4otion made by Commissioner Hoffman, seconded by Nigh, to grant Rose Hill Cemetery an ic,r,.ua . praparty t crptIcr for FY ti 976-77 on hwpin th.nt they srs a non-orC.fit organization. Unanimously approved. MANUFACTURER' S TAX. EXmfPTI ON Motion made by Commissioner Hoff.nan, seconded by Downey, to grant the John R. Oliver Co. a manufacturer's tax exemption for the components of their construction business that are fabricated at their main office for use at the site of construction, with theme being specifically, (1) hot and cold air ductn, (2) framing walla, and (3) doors. Unanimously approved. I I 140 May 25, 1976 MINUTES, Cont'd. ADDITIONAL RIGHT-OF-WAY FOR LANDFILL ACCESS ROAD Motion made by Commissioner Hoffman, seconded by Dwyer, to allocate up to $5,000 to purchase the additional right-of-way needed for a 50' right-of-way for the access road to the City -County Landfill. Unanimously approved. ALLOCATION OF COUNTY FUNDS FOR HANCOCK SWIMMING POOL Motion made by Commissioner Nigh, seconded by Dwyer, to allocate $4,750.00 from the General Fund to the Town of Hancock for their local share of the over -run of $19,000 f construction of the Hancock Swimming Pool, on the basis that the Town of Hancock fully maintain and manage the pool for the life of said pool and that this facility is made available to all County residents on a first -come, first -serve basis, and bearing in mind that the County has not provided any other water -based recreational facilities in this area of the County. Unanimously approved. EMPLOYMENT OF SUMMER PLUMBING INSPECTOR Motion made by Commissioner Downey, seconded by Dwyer, to employ Richard A. Miller as part-time Plumbing Inspector, during the summer months, at a salary of $35.00 per day. Unanimously approved. Motion made by Commissioner Hoffman, seconded by Dwyer, to approve of inserting an in- formational flier in with the County Tax Bills, reflecting revenues and expenditures for the last audited Fiscal Year (1975), plus a brief description of departmental operations with the understanding that the County Treasurer will assume the responsibility of in- serting these fliers. Unanimously approved. The Meeting was adjourned at 4:45 p.m., at which time the Commissioners and staff and Planning and National Park Officials motored to Dargan, where they boarded a School Hue for a tour of the school bus routes in that area. At the end of the tour, dinner was served by the Ladies Auxiliary of the Dargan Fire Department. Clerk May 25, 1976 A special evening meeting of the Board of County Commissioners in conjunction with the Planning Commission and the National Park Service was called to order at 7:30 p.m. at the Dargan Fire Hall, by President Martin L. Snook, with the following members present: Commissioners Lee Downey, Burton Hoffman, and William Dwyer. Also in attendance were Ted Wolford, Roads Department Superintendent; Glenn Dull, County Engineer; Barry Teach, Executive Director of Planning; Donald Frush, Planning Commission Chairman and members Sidney Salitsky, Barbara Whitcomb and John Herbst; Don 'fedrick and George Donn, Board of Education. Department of Transportation; Dick Stanton, Associate Director of the Natio al Capital Park Servica; John Parsons, Chief, Planning Coordination, National Capital Park Service; Marty Conway, Superintendent, Harpers Ferry Park Service; Tommy Cox, Chief of Maintenance, Harpers Ferry Park; Harry Delashnmtt, Chief Ranger, C & 0 National Historic Park; Dale Sipes, Chief of Maintenance, C & 0 National Historic Park; William R. Failor, Superintendent of C & 0 National Historic Park. President Snook turned the meeting over to Jesse Weaver, who chaired the meeting for discussion of the following matters: 1. National Park Service Policy -for._ its' nq and — _ii �1 ii 11 maintainin Mar era Ferr Road. (Dick Stanton - the United States has fee s mp e t t e �o a rod an the County has prescriptive right as long as it is used and the responsi bility of maintenance.) 2. ad1 and stabilization Of HarpeFar rs FeRoad. (Glenn Dull - a portion of this road was severely damaged by Tropical Storm Agnes; tie County Roads Department and the Park Service had repaired it as much as possible. He said the only alternative was to build another road, but that the estimated cost of $3,000,000 was prohibitive.) 3. The Nat.ional Park Service's Land Acquisition Plans for this area. (Dick Stanton and John Parsons - runt Duncan anDargan Bend Tan�acnuls' on con pret except for two tracts, and no plans for acquisition in Maryland for Harpers Ferry Nat.ior. Park.) 4. Rock climbing from Harpers Ferry Road in the vicinit of the Salt�Doo Tvar (Marty Conway - Permits are ire requred, but 3t ::sfue .cu t to lave Par Rangers in all areas at all times because of lack of funds.) 5. Hours at Dar an Pick-up Station Incur_ venient. (Under consideration by Commissioners.) 6. Snow Removal andMaintenance of EM -master Road, (Ted Woltord - Hopefully, sexvices wi _1 Te steppe or this area.., 7. Arson is namnant in the area. Can additionalprofessional help be obtained? (Marty Snook -request aR been mad ar a�dTiTr.a1 Yi rerove ' Tgator gor 4ia3Tington County.) 8. Rec�j`onr:etime of State ;1olice is 45-40 minutos. Would .like a dal routir p�atrol. (Marty Snook We wit contact. them and express your. concerns9. Rumor rr- qzdi roc chap incc cr xh,ar. i a Co, 1 ind awned "t`.onaer vatio,i" to 1 acre lot . (Don r rush No p and at this limn, hut: some rec-canmenc�at.ions wil be maden the Comprehenside Plan update.) Other it "Ire of general disrk,ssion were the need tor a post office in the area, 148 'te May 25, 1976 MINUTES, Cont'd. Lima Kiln Road Speed Limit, and Chestnut Grove Road Bridge. The Meeting was adjourned at 9:00 p.m. June 1, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Martin L. Snook, with the following' members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. IPVOCATION The invocation was given by Reverend A.W. Garvin, retired pastor of Grace United Metho- dist Church, Hagerstown, Maryland. BUDOET REVIEW Jim Young, Director of Finance, met with the Commissioners for further review of the 1976-77 Budget. He informed them that budget requests still had to be reduced by $351,207 to meet the anticipated revenues in the amount of $26,782,520. No final de- cisions were made at this time, but the Finance Director was requested to revise the Transportation Commission Budget request to show overtime pay as a separate line -item, rather than in the amounts requested for salaries. TRAi PORT.ATION COMNIISSION MANAGm. NT CONTRACT The Commissioners directed that the Transportation Commission be notified that they desire to renegotiate the management agreement between the County Commissioners and the Transportation Commission and ATE Management and Service Company, Inc., prior to the expiration date of April 1, 1977. PI E'NTATION OF RESOLUTION CONCERNING THE BICENTFNNIAL ANNIVERSARY OF WASHINGTON COUNTY Charles Wagaman, Washington County Delegate to the General Assembly, presented the Commissioners with copies of House Resolution No. 234, introduced by the Washington County Delegation, for the purpose of expressing the congratulations of the House of Delegates of Maryland on the occasion of the Bicentennial anniversary of the founding of Washington County, Maryland. DID OPENING - BITUMINOUS CONCRETE OVERLAY PROGRAM Bids for the county's bituminous concrete overlay program were opened at 11:00 a.m. Firms participating in the bidding and their quotations were as follows: Plummer Con- struction - $16.95 per ton in place; Richard F. Kline, $17.05 per ton in place; Union Equipment Corp. - Western Section, $1.6.95 --Southern Section, $20.80 --Eastern Section, $20.10 --Central Section, $18.80; Hancock Corporate limits (to be paid by Town of Hancock $18.75. The bids were given to the Roads eepartment SupCii„LCY,i iii t..ravisw prior to being awarded. AUTBORIZATION TO MOVE Ui'ILITY POLES ON OAK RIDGE DRIVE Motion made by Commissioner Hoffman, seconded by Downey, authorizing the Potomac Edison Power Company to proceed with relocating the utility poles that are inside the recently acquired County right-of-way on Oak Ridge Drive that is needed for reconstruction of the road, with these costs of $23,500 included in the project budget approved by the County Commissioners and which are eligible for 50% reimbursement under the State -Aid Program. Unanimously approved. STDt'ETS YHMTC Cf.UNTV H' f.` !!t'ET4' Motion made byCommiscionor Downey, seconded by Dwyer, to accept the following streets into the County Roads System, based upon the receipt of a 1 -year maintenance bond to guarantee satisfactory workmanship and material and a deed for the roadbed, approved by the County Attorney: Beaverbrook I'eveio2ment - Carroll Road from Seminole Drive 200' east, 1150' west; Semin-oTe D Iverrom ti;e eof existing street to Carroll Road for a distance of 325'. Mountain View Estates - Irma Court from Tom's Road to the end of the street for a distance o ; Marcia' Circle from Route 40A to the end of the street for a distance of 550'. Unanimously approved. INBPECTION .`:ERVICEB FOR ECKSTINEDOAD PROTECT Motion maie by Commissioner Downey, seconded by Nigh, to approve of contracting profes- sional inspection services for the Eckstine goad or.oject, and to allocate up to a maxi - n f1 G' 14 June 1, 1976 MINUTES, Cont'd. .7 77 mum of $3,000 for this inspector for a full-time inspector for the length of the project Unanimously approved. PERPETUAL EASEMENT OPTIONS - COLLEGE. ROAD DRAINAGE SYSTEM Motion made by Commissioner Dwyer, seconded by Downey, to approve of the following per- petual easement options for the College Road storm drainage system, with no fees involve Nancy L. Summer, 350 sq. ft.; John F. and Brenda McIntyre, 250 sq. ft. Unanimously ap- proved. PERPETUAL EASEMENT OPTIONS - BROADFORDING ROAD DRAINAGE SYSTEM Motion made by Commissioner Hoffman, seconded by Nigh, to approve of the following per- petual easement options for the Broadfording Road storm drainage system, with no fees involved: William C. Walters, 1287 sq. ft.; Henry S. & Cora M. Walters, 1840 sq. ft. Unanimously approved. The Meeting was recessed at 11:45 p.m. for lunch and a tour of the Kemp Horn Vocational Center. The regular Meeting was reconvened at 1:30 p.m. at the Kemp Horn Vocational Center with President Snook presiding and the following members present: Commissioners Downey, Dwyer, Hoffman and Nigh. Also present were Board of Education officials and School Boar members. Dr. Claud E. Kitchens, Superintendent of Schools, informed the Commissioners that next year the Board of Education must establish a "Special Education" budget category that will amount to approximately $1,163,000, with $800,000 of this amount reimbursed by the State. He said that they must be in a position to provide special education programs for every child who falls in the categories defined by the State, and failure to do so would result in having to pay the bill in other institutions that would fill their needs He further explained that if parents are not satisfied with the Board's placement of students, they can first appeal to a local -area Committee, and further to a State Com- mittee. Dr. Kitchens also stated that the Marshall Street School will take the place of the present North Street Center, and will serve the younger children who, as they grow older, will come to the Kemp Horn School, with the all-out effort aimed at getting the educable mentally retarded students back into the regular school system. He said he hoped to make Marshall Street a kind of demonstration area where teachers from all the other schools can learn how to deal with children with learning problems. In a general discussion of the new grading system which uses 50% as an automatic grade base, Board of Education Members stated that the system is currently being re-evaluated. ALL-WEATHER TRACKS FOR NORTH AND SOUTH NIGH SCHOOLS The Commissioners informed the Board of Education that the County had allocated 25% of the $140,000 required for the construction of the all-weather tracks at North and South Hagerstown High Schools, but there was still a question on whether the tracks would qualify as a joint -use project and be eligible for Program Open Space funding. BOARD OF EDUCATION BUDGET In a general discussion of the Board of Education Budget request for FY 1976-77, Dr. Kitchens stated that t.ne increase of 1.4 milliOi, over last year, did not reflect the amounts negotiated for teachers' salaries. The question then arose as to whether the County Commissioners can legally set salary scales for school employees. No decisions were made at this time. The Meeting was recessed at the Kemp Horn School at 2:45 p.m. and reconvened in the Cour Commissioners' Board Room at 3:00 p.m. COMMUNITY DRVELOPMSNT BLOCK. CRANT Annette vanHilst, Housing Coordinator, informed the Commissioners that the County's application for Community Development Block Grant funds will be used for the following Oty •,••tt,_ Ynnnn ('sneer - 55.000: 2. Memorial Rec:coation Center Pool --$85,000; 3. Local Option - $1.0,000; has been accepted by the Department of Housing and Urban Development for processing and that the application is available for perusal by all interested parties, at the Housing Coordinator's office. At this tim,_y Vice -President Keller Nigh assumed the Chair with Commissioners Downey, Dwyer, and Hoffman in attendance. PUBLIC HOUSING ACF:Nry 'OP W f7!;TNr.TON rStINTY The Housing Coordinator appeared before the Commissioners to request. direction on pursu ing setting up a Public ❑ousinq Aqency, and who should he designated to administer it She stated that the Agency would he funded through HUD through a five (5) year contract and rent controls would be imposed for one (1) year at a time. The Catnmissionrrs direc the Housing Coordinator to explore the posnihility ,,f the Community Action Council admi, 50 June 1, 1976 MINUTES, Cont'd. istering the program and report back to them at their meeting on June 15th. APPOINTMENT TO ECONOMIC DEVEIOPME'NT COMMISSION Motion made by Commissioner Hoffman, seconded by Downey, to appoint Richard C. Wantz as a member of the Economic Development Commission, for a three-year term, effective June 1, 1976, under the category of "Banking", to fill the vacancy created by the expi tion of the term of Maynard L. Patterson, Jr., and to send sincere expressions of ap- preciation to Mr. Patterson for his dedicated services to the Commission. Unanimously approved. Motion made by Commissioner Downey, seconded by Dwyer, to appoint Barry Teach, Executive Director of the Planning Department, as a member of the Washington County Delegation to the Tri-County Council, to fill the vacancy created by the resignation of Commissioner Rsller Nigh. Unanimously approved. FORT RITCHIE - SITE B SURPLUS PROPERTY Motion made by Commissioner Downey, seconded by Hoffman, to notify GSA that Washington County has no interest in acquiring the surplus Government -owned real property identi- fied as Fort Ritchie - Site B, located on the Sharpsburg Pike, since the County has no need for this property and could not justify the substantial amount of money required to purchase it. Unanimously approved. REQUEST TO RENT LANDFILL PROPERTY The Commissioners generally agreed to inform Mr. Joseph W. McElroy, Sr., that they were not interested in ranting the house located on the County Landfill property on Broad - fording Road. At this time, President Snook assumed the Chair. REINSTATEMENT OF DISPOSAL CONTRACTOR' S LICENSE The Commissioners informed Wayne Lafferty that his Disposal Contractor's License had been reinstated, and that they would abide by the decision of the Health Department at the end of the probationary period previously designated. LEAVE OF ABSENCE FOR ROADS DEPARTMENT EMPLOYEE Notion made by Commissioner Hoffman, seconded by Downey, to grant an official year Leave of Absence to Siram Lucas, Roads Department Employee, in accordance terns set forth in the negotiated union contract, Unanimously approved. one (1) with the FENATE BILL #2 - SUPPLEMENTAL FUNDS FOR POLICE PRO'ECTTON Motion made by Commissioner Nigh, seconded by Downey, to inform the Mayors of Hagersto' and all other interested municipalities, that they do not intend to divide the supple- mental funds received as a result of the passage of Senate Bill #2 among the jurisdic- tions within Washington County, since this money goes into the County General Fund for the benefit of all the citizens of Washington County. Unanimously approved. NOMINEES FOR APPEAL TAX COURT APPOINTMENT The Commissioners directed that the following nominees be submitted to the Governor of Maryland for the appointment of a member of the Appeal Tax Court for a three year term, to rlii the vacancy cre�steu by Lb t+ cnpi ,n " of tho tor—, of °''d'•9ar'd Anderson nn ,7,ily 1: 1976: Robert Nichols, Jack Ebersole andEugeneKershner. OFFICIAL APPOINTMENT OF CIVIL DEFENSE DIRECTOR Motion made by Commissioner Nigh, seconded by Hoffman, to officially appoint Walter Funston as Civil Defense Director for Washington County, effective upon the expiration of his probationary period. Unanimously approved. Motion made by Commissioner Nigh, sscondd by Hoffman, to ncmiruste John A. Schaffer, Administrator of the Washington County Hospital, as a "Provider" on the Statewide Healtt .-di. Co F,. .1.. .+ hni nninV-4. fiv +hw Cr * nnr. ISnrnimnnsl' approved. AWARD OF RID FOR COUNTY OFFICE RIJTT,DINC MAINTENANCE AND CrNTNOLS Motion made by Commissioner Downey, seconded by Nigh, to award the bid for. the County Office Building air-conditioning and heating maintenance and, controls to Robert F. Zeigler Ic,c., who submitted the low bid of $200.00 per month. Moticn carried with Commissioner Dwyer abstaining. EXPENDITIIRFS F"Prfit ROEP ACCOIINT Motion made by Commissioner. Downey, seconded by Hoffman, to approve payment of the fol- lowing expenditures from the School Construction Bond Account: ringfield Middle School at Williamsport •- $4,lih.85 for Building Permit from Town oUW lllemsportt $5,001 for venter Ifso nr3 tap or. North Middle School. - $908.48 to J.B. Ferguson for survey at Waster.n Maryland StaLo };osE1(tai. Hancock Middle School •. Up to $1,000 or a survey. Unanimously approved. — — Li LI I I June 1, 1976 MINUTES, Cont' d. WAIVE PLUMBING FEES FOR BOARD OF EDUCATION Motion made by Commissioner Hoffman, seconded by Nigh, to waive the fees for County Plumbing Permits obtained by the Board of Education. Unanimously approved. APPROVAL OF BOARD OF EDUCATION REVISED FY 1975-76 BUDGET Motion made by Commissioner Downey, seconded by Dwyer, to officially approve of the re- vised PY 1975-76 Board of Education Budget, as submitted to the Commissioners on Januar 8, 1976. Unanimously approved. APPOINTMENT TO C. & 0. CANAL COMMISSION Motion made by Commissioner Hoffman, seconded by Dwyer, to appoint Commissioner Lee Downey to serve as their representative on the C. & 0. Canal Commission for a five-year term, to replace former County Commissioner Rome Schwagel, at the expiration of his ter] in November, 1976. Unanimously approved. ADJOURNMENT The Meeting was adjourned at 5:30 p.m. �— �,�1�G7 • �� Clerk June 1, 1976 Hagerstown, Maryland 21740 The regta1ar Evening Meeting of the Board of County Commissioners of Washington County was called to order at 7:30 p.m. at Lincolnshire School, Halfway, by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. The Meeting was opened for a general discussion of the following: The Resident T: cooper Pro ram for the Halfway Area - The Commissioners said they would consider sponsoring - suoi'. a program providing a special taxing district would be established to fund the local share; Crime Rate in Halfway Area - The Commissioners said they would provide the residents wit alit ca rom iff's Department; Contractors' Insurance for Da . to Halfway Properties - It was pointed out that tr a type o Tenias betwee e hoon.ri'anEh. con rectors' insurance companies; Road Conditions, Traffic Prohl Sna a ProblemsProblam.Sanitsry Commiacian Accounts & Audit, vTI_Assessments,_TriTf ■ar at Bowe veA Cue iV ,rgin a Avenue Intersection Li htin at Downsville Pike a; a e9u aVa n oraactron - T�oimn fi� Yf rt state they wOU� prov e t e residents wicerT e requested information. They also stated that the extension of Halfway Boulevard, the Downsville Pike Overpass, Eckstine. Roar, Reconstruction, and the Halfway Storm Drainage Systems should help in alleviating the traffic and drainage problems. Th- uw-ti.. - ..d.a., zd ..t n.0 fl i /�- Clerk 'June 3, 1976 Hanaratnwn; Marvl and ?174(0 J1 rpeloial Meeting of the Board of County Commissioners of Washington County was called to order at 11t00 a.m. by the President, Martin L. Snook, with the following members presenti Commissioners Lea Downey, William Dwyer, and Fturton Hoffman. ilioc1FT RM'.yi Pr! Jim Young, Director of Finance, reviewed the Roads Department and Landfill Dudq,�t re- quests with the Commissioners and the Superintendents of the Roadu and Landfill Depart- ments. After due consideration of theme and all other budget requeuts, the Commissions finalised the 1976-77 Budget. RUT)FT FOR FTCCA;, YFAR I'(17 Motion made by Commissioner Hoffman, seconded by Dwyer, to officially est.a),li'h toe 152 June 3, 1975 MINUTES, Cont'd. Budget for FY 1976-77 in the amount of $26,626,220.00. Unanimously approved. BAIVC il6RAfIT R UIRLMFNT Motion made by Commissioner Dwyer, seconded by Downey, to waive the Entrance Permit req�'uuixetaent to pave 25' back from the center -line of the road, to Ray Keefer, Wesley Dive, Hagerstown, based upon the recommendation of the Superintendent of the Roads Department. Unanimously approved. AM OF ID FOR OVERLAY PROGRAM Motion made by Commissioner Hoffman, seconded by Downey, to award the bid for the FY 1976-77 Bituminous Concrete Overlay Program to Plummer Construction Co., who submitted the low bid of $16.95 per ton in place. Unanimously approved. The Meeting was adjourned at 1:15 p.m. June 8, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was con- ducted while sxouto free Winchester, Virginia, where the day was spent touring Shockey Bros., Inc., specialists in prestressed concrete bridge decking construction, and the Rubbermaid Office Facilities, to view the capabilities of the open office work station innovation of Action Office, as designed by Herman Miller, Design Resource Services, I The Meeting was called to order the the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman, and Keller Nigh. Alm present were Warren Stultz, County Attorney; Jim Young, Director of Finance; John Longmire, County Administrators Ron Charles, County Clerk; and Kate Short, Executi' Secretary. DATION OAP DISPOSITION OF "FORT RITCHIF - SITF B" Notion made by Commissioner Nigh, seconded by Downey, to support the purposes of Senate Bill 3876, Section 5, in regard to the disposition of those lands situated in Washingto; County, Maryland, and identified as "Fort Ritchie - Site B" a& indicated on county tax maps numbered 67 and 72 and currently under the jurisdiction of the Department of Defen, and administered by the commanding officer at Fort Ritchie, Maryland, containing approx. mately five hundred and forty-niae acres, whereby they are transferred t.o the jurisdic- tion of the Secretary of the Interior, and shall be utilized in acquisition of lands as authorised by this Act, either through exchange upon the basis of equal value, or sold under sealed bid at not less than a fair market value as shall be determined through anoraisal. with all effort aimed towards getting the property back on the tax rolls. Unanimously approved, FUdiD_lP__ ____AW TO? SHFRTFF'S PF.PAlYPMFNT Motion made by Commissioner Downey, seconded by Nigh, to approve of the Police Intern Program and the Traffic Safety Program, as proposed by Sheriff Ford, and to authorize him to proceed with filing applications for funds that are available for these programs with the provision that additional personnel will not be required to operate the equip-- ment included in the Traffic Saaety Program. Unanimously approved. kVrHORITY TO GR YJSAy1:R OF ARFP;Ni'r: The Commissioners generally agreed that Department Heads would have the authority to grant up to a one -week leave of ahrenca without pay to their emptoyeo , witn ionger leaves subject to the approval o₹ the County Commisaioneie. PAYNZIT OF' JOB RF.I,ATF,n C,CURRF PXPFN;-,r Motion made by Commissioner Nigh, seconded by Downey, to approve of Tina Itlipp, Manpower ISmployee, to enter "Experlmsntel Psychology", a four credit course through the Universi' of Baltimore, beginning on June 7, 1976, at a cost of $120.00 tuition fee, plus a $10.01 lab fee and Approximately $20.00 for books, with these costs to be reimbursed to her upon successful completion of the course. Unanimously approved. MILITARY LF.AVE OF AARRNCE 'it was generally agreed to grant Theodore Householder, Roads Department employee, a military leave of absence from June 7 through June 1P., 1976, in eccordanc:' with Cunt'/ Policy. 0 I I 15 June 8, 1976 MINUTES, Cont'd. MEAL ALLOWANCE POLICY Motion made by Commissioner Dwyer, seconded by Downey, to change the County's Travel Re imbsrsement Policy to allow $12.50 per day for meals without limiting the amount for individual meals, with reimbursement made upon submission of receipts. Unanimously approved. SALARY INCREASE FOR COUNTY CLASSIFIED EMPLOYEES Motion made by Commissioner Downey, seconded by Hoffman, to grant County Classified Employees a salary increase of $400.00 plus a $400.00 increment for FY 1976-77, with al requests for reclassifications taken under advisement pending completion of the personnel study. Unanimously approved. SALARY INCREASE FOR DEPARTMENT HEADS Motion made by Commissioner Hoffman, seconded by Dwyer, to give County Department Heads a salary increase of $1,200.00 for FY 1976-77. Unanimously approved. SALARY INCREASE FOR BOARD OF EDUCATION PERSORNEL Motion made by Commissioner Nigh, seconded by Hoffman, to approve of the staff's recom- mendations for cuts in the Board of Education Budget, as submitted this date, to pro- vide for a $400.00 salary increase plus $400.00 increment for teachers for FY 1976-77. Unanimously approved. The Meeting was adjourned at 8:30 p.m. _ _______ Clerk June 15, 1976 fCageratown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 9:30 a.m. by the President, Martin L. Snook, with the following • members present: Commissioners Lee Downey, William Dwyer, and Keller Nigh. INVOCATION The invocation was given by Reverend Terry L. King, Pastor of Faith Chapel, Hagerstown. CREATION OF A PUBLIC ROUSING AGENCY Annette vanHilet, Housing Coordinator, appeared before the Commissioners to inform them that she had contacted the Hagerstown Housing Authority and Community Action Council to ask them to indicate their interest in being designated the Public Housing Agency for Washington County, and submitted a summary of their proposals plus proposals for setting up a separate department or designating the Housing Coordinator as PHA. She also sub- mitted the estimated start-up and administrative costs for. a County PHA and the Housing Coordinator designated PHA. The Commissioners said they would make a decision on the matter within two weeks. RECOMMENDATION ON FORT RITCHIE - SITE B Motion made by Commissioner Downey, seconded by Dwyer, to recommend to notify the Genera Services Administration that, although the County Commissioners support the idea of get- ting Fort Ritchie - Site B on the tax rolls, it is highly recommended that the Universit- ® o.f Maryland be given preference to use this land for an agricultural research station, if the Government decides to give or sell this property to an agency. Unanimously ap- proved. The Meetingwwa�s convened at 10:00 n.:n. in the Court House Conference Room for the month - _ and reconvened in the Board Room'- at iIc0, At this time, Commissioner Durto;: Hoffman arrives ar_tile rn etir RID OPENTNO FOR OAK RIT(OE DRIVE RECONSTRUCTION Bids for the reconstruction of Oak Ridge Drive were submitted by the following firms C. William tietzer, Inc. - $204,337.00; Wolfe Bros., Inc. - $220,427.001 E.F. Goetz & Sons Construction Corp. - $249,882.50; R.F. Kline -- $236,751.60; Plummer Construction Co., Inc. - $236,771.85. The bids will, be reviewed by the Engineering Department and sent to the State for approval prior to being awarded. BID OFP'NTNG FOR COrr6RL MILL R1171VIr Bids for. construction of Gossard Mill 13ri.dne were submitted by tho following firms: W. William Hetzer, Inc. - $I.OR,707.00; %o1fe Uroxu., Inc. - $1.2,657.50; K.P. Goetz & Sons - $97,470.00; Plummer Construction Co., Inc. - $105,714.80. The bids will be reviewed by .1 n 154 June 1.5, 1976 MINUTES, Cont'd. the Engineering Department prior to being awarded. COMEINDATION ON BICENTENNIAL PROGRAMS Charles Lyon, Chairman of the Washington County Bicentennial Committee, appeared before the Commissioners to present and read a Bicentennial Message from the President of the United States, Gerald R. Ford, commending the Bicentennial Community of Washington Count for playing a special part in this great National Celebration. COMPLAINT RE TRAILER PARK REGULATIONS In reference to a letter of complaint regarding the regulations of the North Haven Trailer Park, the County Attorney stated that the complaints are essentially private matters between the tenant and the owners of the Park and not matters over which the County has control. The Commissioners directed the County Attorney to so advise the con cerned parties. SITES FOR NORTH MIDDLE SCHOOL Richard Whisner and Russell Kepler, representatives from the Board of Education, met with the Commissioners to review the sites that were proposed for the location of the new North Middle School. Mr. Whisner stated that the County Coordinating Committee had submitted their report to the Board of Education in December of 1975, and as a result of this report, eight (8) sites were put out for bid. When the bids came back, the Coordin sting Committee again evaluated each site and reported that the combined Antietam Dis- tributing Co. and Petre Sites, the Coffman Lumber Site and the Western Maryland Site should be consiaered. Ir o y '_ __..�cions;"' Incii.ry as to why the land offers by Carl Rosenberry was not considered, Mr. Whisner stated that his offer was received after sealed bids had been received. Mr. Whisner also explained that when the Board ofi! Education's Capital Improvements Program was sent to the State in 1974, they had indicat ed that the Coffman Site would be appropriate only for the purpose of applying for planning money, and that no formal action had been taken on this site, since all school sites were subject to final approval by the Board of County Commissioners. He further stated that at this time, the combined Antietam Distributing Co. and Petre Sites had been approved by the Board of Education and the School Building Commission for purchase for the North Street Middle School, with this action subject to final approval by the County Commissioners. The Commissioners made no decisions at this time. The Meeting was recessed at 11:45 a.m. for lunch and a tour of the aforementioned school sites, and reconvened at 2:30 p.m. with Vice -President Nigh presiding and the following members present: Commissioners Downey, Dwyer, and Hoffman. COMPLAINT RE COUNTY REAL PATE TAXES AND TAX APPEAL SY^,TEM Mark S. Myers, resident of Hamilton Boulevard, Hagerstown, appeared before the Commis- sioners to issue a formal complaint on the property tax assessing system, to challenge the ethics of the assessors anil to question the qualifications of the judges of the Washington County Appeal Tax Court. He said that he felt, the residents of the city were "getting ripped off" and the County residents "getting off easy." Robert Ludwig, Supervisor of Assessments, explained to Mr. Myers that all assessing was done in accor- dance with criteria set down by the State, and that the State regularly examines Wash- ington County's assessment ratio to see if they are all consistent. The Commissioners advised Mr. Myers thathe should contact the Director of the State Department of Assess' ments and Taxation in regard to his concern, since the County had no authority to be involved or to intervene in these matters. They also explained that the judges of the Appeal Tax Court were appointed by the Governor from nominations submitted by the Count Commissioners. MEMORIAL RECREATION CENTER SWIMMYNC. POOL Don Frush, County Liaison Officer; Joe Widmyer., Director of Parks and Recreation; Annet vanHilst, Housing Coordinator; Christella Keyes and Dottie Bell, Memorial Recreation Center Committee, appeared before the County Commissioners to review proposed plans for the now North Street Swimming Pool. Mr. Frush, acting as spokesperson, said that befog applications are made for Bureau of Outdoor Recreation monies t.o match the HUD block grant of $85,000, definite plans must be made on the type of pool, ownership, maintenan and management, and estimated costs. At this time, Joe Widmyer informed the Commission era that the Chairman of the Board of Parke and Recreation, Mr. Russell Keener, had ex- pressei4 the opinion that rneii buy i :°cc,Gnated tSip rpRonnnibility of operating and managing the North Street Pool.. MOTION made. by Commissioner Downey, seconded by Dwyer, designating the Washington County Department of Parka and Recreation ae the lead agency responsible for submitting proposals to the Commissioners for plans for the Nort Street Pool, working in conjunction with a committee comprised of the following persons Annette vanHilet, Don Frush, and representatives from the City of Hagerstown, the Count Planning Department, and the Memorial Recreation Center Committee. It was further re- solved to allocate up to $325,000 of available funds for this project. Unanimously app.rovad. ALLOCAIYON or 005 US H; PCN CitAPTMG f'N i,AT1rA7 Motion made by Commicsioner Hoffman, seconded by Downey, to allocate $8,700.00 from un- comtnitted POS funds for grading on the railroad at Little Pool.. Ilnanimouoiy approved. I LI 155 El Ti ii June 15, 1976 MINUTES, Cont'd. ADDITIONAL SUMMER EMPLOYEES FOR ROADS DFPAPTIFNT Motion made by Commissioner Dwyer, seconded by Hoffman, authorizing the Superintendent of the Roads Department to hire five (5) additional summer employees at the County Roads' Department because of the need for manpower for mowing, with three of the employees to be assigned to the Hancock area and two to the Smithsburg area. Unanimously approved. REgUEST FOR COUNTY -OWNED PARCEL OF LAND IN MAUGANSVILLE William P. Young, Jr., Attorney for the Hagerstown Trust Company, appeared before the Commissioners to ask their consideration of conveying to the bank and to Mr. and Mrs. Warren Martin, a parcel of land located on Maugans Avenue in Maugansville that was con -1 veyed to the County in fee simple in 1943. He stated that both the bank and Mr. Martin' propose to divide the property so as to insure that both property owners have access to Maugans Avenue. The Commissioners took the request under advisement, pending an invests gation by the County Engineer as to the County's requirement for this property for a drainage easement or any other needs. MAINTENANCE OF COUNTY RADIO EgUIPMENT The County Clerk informed the Commissioners that, because of the volume of radio equip- ment the County owns, no one appeared interested in a contractual maintenance agreement, and therefore, it seemed more feasible for the County to set up its own shop. He said the estimated cost for a County shop would be $23,670.00 to equip, including an on -the - road van, plus S17,500 and 15% fringe benefits for the salaries of two employees. The Commissioners generally agreed to have a consultant write the specifications for bidding the maintenance of the equipment and then compare these costs with a County -owned shop, prior to making any decisions in this matter. SHERIFF'S DEPARTMENT SECURITY FOR BICENTENNIAL ACTIVITIES Motion made by Commissioner Nigh, seconded by Downey, to approve of overtime pay for Deputies for security at official Bicentennial Activities sponsored by the Washington County Bicentennial Committee, with the amount of security provided to be at the discre- tion of the Sheriff. Unanimously approved. PLUMPING BOARD REQUEST FOR RADIO EQUIPMENT The County Clerk informed the Commissioners that the Plumbing Board had reiterated thei request for additional radio equipment at an estimated cost of $1,442.00. The Commis- sioners directed that the Plumbing Inspector come before the Board to justify this need. PICK-UP TRUCKS FOR ROADS DEPARTMENT The Commissioners authorized the County Clerk to advertise for two new 1976 pick-up trucks for the Roads Department, rather than 1977 models because of the 5% to 6% price ,__,..a_ in ±r i" ,, y '-h'r trucks that were approved in next year's budget. RECONSIDERATION OF BUDGET ALLOCATION FOR HISTORIC SITES SURVEY After reconsideration of the amount allocat'sd in 1976-77 Budget for the Historical Site Survey, the Commissioners agreed to increase this amount from $5,000 to 810,000 in orde to complete the three-year contract. AWARD OF CONTRACT FOR CO.SSARD MILL ORIDGE AND APPROVAL OF RIGHT-OF-WAY OPTIONS Motion made by Commissioner Downey, seconded by Nigh, to award the contract for conetru tion of GoGsard Mill Bridge to E.F. Goetz & Sons, Constructio;, Corp., who submitted the low bid of $97,470.00, and to approve of the following right-of-way options for the approach road to the bridge: $1,000 to Bruce N. Hoffman, 15,240 sq. ft. conveyed in fee simple, $21,190 sq. ft. in perpetual easement and 7,840 5Y. ft. in c•c:t'ible ease- ments $140.00 to Edna M. Long, 1,740 sq. ft. conveyed in fee simple, 218 sq. ft. in per- petual easement and 870 sq. ft. in revertible easement. Unanimously approved. BOND FUND EXPFNrdT1rREL Motion made by Commissioner Downey, seconded by Hoffman, to approve of the following expenditures out of the School Bond Fund: $945.00 for sewer lines and $500.00 connec- tion fee for the Special Education School on Marshall Street; $1,797.50 for test borings' for the Hancock Middle School. Unanimously approved. i GENERAL REVENUE SHARING PLANNF;D IUT? REPORT Motion made by Commissioner .larrman, seconded uy Dom-, ny, t. acme;c of the r_.A.,Arnl Revenue Sharing Planned Use .eport for the seventh entitlement period, July 1, 1976 through December 31, 1976, in the amount of $998,880, as submitted by James R. Young, Director of Finance, this date. Unanimously approved. TAX OTFFUF:F:N'T1A1. FOP •' IT? OE HncT'PSTnWN PESTDFNT:' Varner L. Paddock, Mayor of Hagerstown, and Council. Members, appeared before the Commis sioners to discuss the various areas in which they eli.edged that Hagerstown Residontsa were being charged almost $1,000,000 in County Taxed for only a total of 25% of the services they were paying for. Mayor Paddack, acting at; spokesperson, stated that he felt the City should receive additional monies from the County on the same 75% - 25% ra i.e., Revenue Sharing, oi.etilled Spirits, Tobacco, Hecordi.nq Fees, Interest on Monies Accrued, and Local Income Taxes. tie said that the above could he accomplished by lower 156 June 15, 1976 MINUTES, Cont'd. ing the city residents' tax rate by 20 cents and increasing the county residents' rate by 5 cents. The Mayor also reiterated his contention that the supplemental grant for police protection that resulted from the passage of Senate Bill t2, should be divided among the jurisdictions within Washington County in the same proportion that the remai der of the police funds are apportioned. He further pointed to the building of the access road at the airport industrial park, stating that the County had never reimburs the City for these costs as previously agreed. The Commissioners took the aforementio items under advisement, and said that the tax differential proposal would be studied, with some consideration given .;!thin the next year or two. The Meeting was adjourned at 6:45 p.m. June 22, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was cal to order at 10:00 a.m. by the Vice -President, Keller Nigh, with the following members present: Commissioners Lee Downey, William Dwyer, and Burton Hoffman. INVOCATION The invocation was given by Reverend Sterling W. Edwards, The Fishermen's Net, Maryland. MARYLAND COMMISSION ON THE AGING Rome Schwagel, Chairman of the Board of the Washington County Commission on the Aging, introduced Dr. Matthew Taybeck, State Director of the Office on the Aging; Louise Scott and Ted Diner of the State Office; Wilbur King and Lewis Stouffer of the iocal Commissii Hoard; Joel Shoaf, Tri-County representative; and Delegate Donald Munson and Senator John P. Corderman. Dr. Taybeck gave a presentation showing the growth in the aging pop- ulation, and explaining the goals established by their Agency to encourage independent living, i.e., (1) ?.ncome security, (2) minimizing institutionalization, (3) assure dignified level of living for institutionalized elderly, (4) make cost-effective and cost -beneficial investments in services. In closing, Dr. Taybeck recommended that Wash- ington County continue to provide their support to the local Commission, and that they move forward towards a special multi -purpose facility for the elderly. The Cormnissionei exprese:ed their appreciation for the presentation, and stated that they were aware of, and attempting to, address the problems of the aging in Washington County. ST'ATEW,Wf FROM LOCAL 2677 REPRESFNTATIVFB Tom Kelleher, AFSCME-AFL-CIO, representative for Local 2£77, along with Carl Manning, Local President and Ralph Brunner, Executive Local Member, appeared before the Commis- sioners to make a statement in regard to their unsuccessful attempts to reconcile their differences through the County Administrator in regard to establishing a rigid method wlioLC9u va,:it roaie ., ..... 1^ iz nizact of hio ntin ri'jhtn »nd the prn- y era -p ,.,y� cg.._.._.... -- - - cedures for earning, computing, requesting and procuring their vacations. Mr. Kelleher stated that the problems had apparently now been resolved, as a result of today's meet- ing before the County Commissioners whereby the direct line of communications had been reopened, and further, as a result of a meeting with Sam Cook, Labor Attorney for the County, at which time the problem with vacations for County Roads Workers had been tentatively resolved and there was now no need to proceed to arbitration. In closing, Mr. Kelleher stated that he hoped that, in the future, there will be no problems in communicating the Union's position to the County Commissioners, in order that they are, fully aware of what the Union is about and the needs of its members. ,e,ano,nn M! av nl:r PrTrii vvrwr II Warren .Stultz, County Attorney, informed the C_ontmiasionere that an offer or ib,000 had been made as settlement for destruction of the Gossard Mill Bridge. The Commissioners rejected the offer and directed the Attorney to proceed with the matter before the Court PAYMENT or MEDICAL IILUI OR M}PLF' ¶2C:FN Thw County Attorney informed the Commissioners that the District Court had ruled that, in Washington County, the Sheriff's Department is the only agency charged with the custody of apprehended suspects, and had ordered the County to pay the $3,757 in medical bills owed the Washington County ;foapital Association for cars and treatment of accused police slayer, Merlo W. Unger, Jr., .last December. He explained that although the suspe.t was taker. directly to the Washington County Hospital, the Court. ruled that. Unger wan in "constructive custody" of the Sheriff's r�epartment. Mr. Stult.z asked the Commiseionars if they wanted to appeal thin decision. In answcsr to this inquiry, n MOTION was made by Commissioner Dwyr, .,cc:onded by Downey, and unanimounl y resolved, to pay the judgement Lii I u 151 P., I I I June 22, 1976 MINUTES, Cont'd. of the costs of Unger's medical expenses in the amount of $3,757.00 and not appeal the Court's decision. At this time, President Martin L. Snook arrived at the meeting and assumed the Chair. BID OPENING FOR PICK-UP TRUCK FOR LANDFILL One bid for a 1/2 ton pick-up truck for the Landfill was opened at 11:00 a.m. The firm participating in the bidding was Massey Ford, Inc., who submitted a bid of $3,371.95. MOTION made by Commissioner Hoffman, seconded by Dwyer, to accept the bid submitted by Massey Ford, Inc. Unanimously approved. APPROVAL OF 1976-77 BUDGFIS Motion made by Commissfoner Hoffman. seconded by Nich, to approve of the revised General Fund Budget in the amount of $26,849,710, the Highway Fund Budget in the amount of $4,008,657, and the Revenue Sharing Budget in the amount of $1,000,000. Unanimously approved. FUNDS FOR EXPANSION OF CHILD DEVELOPMENT PROGRAM Relative to the request from Community Action Council for $3,500.00 in local funds for expansion of the Child Development Program, the Commissioners postponed a decision, pending further review of the proposed program. HOURLY RATE OF PAY FOR PART -TWEE EMPLOYEFS The Commissioners made no changes in the current $2.60 rate paid to part-time employees, with this matter to be reconsidered when the personnel study is completed. TRANSFER OF REVENUE SHARING FUNDS Motion made by Commissioner Downey, seconded by Dwyer, to approve of the transfer of funds from the Revenue Sharing Account to the Highway Fund in the amount of $187,228.84 and to the General Fund in the amount of $98,182.42. Unanimously approved. PAYMENT OF ARREARS IN RETIREMENT PLAN Motion made by Commissioner Hoffman, seconded by Nigh, to approve of the payment of the arrears in the County Retirement Plan in the amount of $43,600.00, with this amount to be charged to the 1975-76 Contingency Fund. Unanimously approved. USE OF COUNTY COMPUTER Harold Kinzer, Data Processing Supervisor, informed the Commissioners that he had re- ceived a request from Shockey Bros., Inc., Winchester, Virginia, to permit Univac to put several applications on the County's computer, until their equipment is installed. He said they had offered to pay $21.00 an hour for this service, and planned using the computer one night a week for the next few months. MOTION made by Commissioner Nigh, seconded by Dwyer, to approve of the aforementioned urge of the County's Computer. System, at a charge of $21.00 per hour. Unanimously approved. AUTHORIZATION TOPURCHASF. TYPF4IRITER Motion made by Commissioner Dwyer, seconded by Poffman, authorizing the purchase of a manual typewriter for the Data Processing Department, in the amount of $275.00, with this cost to be charged to surplus funds in the current Data Processing Budget. Unani- mously approved. BUY BACK POLICY ON RETIREMENT PLAN notion "flan uy CU-;U.11nUiV,AuL `uwytx, burn. I-1 Li)' ul'w I,wy, .,d.. C ff.cLivc . my .S Ji an.,... year, employees presently in the Washington County Employees' Retirement Plan, may pur- chase the back service for which they worked for the County, but were not covered by the Retirement Plan. Unanimously approved. ARPC IRT41ty" i TD TO t E LTu ^O.M2dITTP'] r Motion made by Commissioner Dwyer, seconded by Downey, to appoint Jack Stober as a "Provider" on the Governing Body of the Health Systems Agency, to replace Dr. E. W. Ditto, Jr., who had indicated that he did not wish to continue serving, and to appoint Commissioner William Dwyer as a "Consumer" on the Statewide Health Coordinating Council. Unanimously approved. Ac ursl'rloN OF FITT FOP NORTi4 Mlnnr.F COr+not, Motion made by Commissioner Hoffman, to approve of the Antietam Distributing Co. site as the location for the new North Middle School. Motion died for lack of a second. The Meeting was recessed at. 12%00 noon for lunch and wee reconvened at 2:30 p.m. in the Court House Conference Room, to view the Bicentennial film that was produced jointly by the County Commissioners, the Hagerstown Area Chamber of Commerce, and the Washington County Bicentennial Committee. The Meeting reconvened in the County Commissioners' Boar Room at 3:30 p.m., with President Snook presiding and the following rnen%bers present: Commissioners Downey, Dwyer, and Hoffman. 158 June 22, 1976 MINUTES, Cont'd. PROCLAMATION RE RIM FOR FUN CLUB 600 MILE RELAY Motion made by Commissioner Hoffman, seconded by Downey, to issue a Proclamation lendin full support and encouragement in the Hagerstown Run For Fun Club's 600 -male relay from Hagerstown, Maryland, to Montreal, Canada, during the third week of July, 1976. Unani- mously approved. REVISIONS AND CORRECTIONS ON BLOCK GRANT APPLICATION Annette vanHilst, Housing Coordinator, appeared before the Commissioners to request the approval of the revisions and corrections in the application for a Community Developmen Block Grant. She stated that the revisions and changes did not change the original ap- plication materially, and explained them as follows: Change of applicant's name on the cover sheet, activity descriptions and budget changes to reflect these activities, in- rl;ins o of application to ARC for Southern Washington County Health Center, and correc- tions to Housing Assistance Plan. In answer to the Commissioners' inquiries, Ms. vanHi explained that the Community Development Block Grant is supposed to be used for improvi. blighted neighborhoods, and therefore, a "Housing Assistance Plan" must be a part of th application. The Commissioners took the revisions under advisement at this time, pendi: further review of the Housing Assistance Plan. DRAINAGE AND CONSTRUCTION EASEMENTS IN GREENVALE VILLAGE Notion made by Commissioner Downey, seconded by Dwyer, to approve of the following ease ment agreements for the Greenvale Village Drainage System, with no fees involved: Elga Soper - 800 sq. ft. perpetual drainage easement, 775 sq. ft. temporary construction easement; Mrs. Frances N. Cabaniss - 675 sq. ft. perpetual drainage easement; Edward E. Morris s Barbara L. Norris - 675 sq. ft. perpetual drainage easement, 695 sq. ft. tempo ary construction easement; Charles D. Steelman & Katherine M. Steelman - 800 sq. ft. perpetual drainage easement, 825 sq. ft. temporary construction easement. Unanimously approved. AOREE?IENT FOR UTILITIES INSTALLATION ON ECKSTINE ROAD Motion made by Commissioner Downey, seconded by Dwyer, to approve of the agreement with Thomas H. Shank, proposed by the County Engineer, in regard to the installation of utilities on the Eckatine Read Reconstruction Project, and in accordance with the curre Cour:ty Policy whereby cutting of County Roads for the installation of utilities is prohibited for a period of one year following their reconstruction. Unanimously approv At this time, Vice -President Keller Nigh arrived at the Meeting. DESIGN OF APPROACH ROAD TO PECTONVILLF BRIDGE Glenn Dull, County Engineer, informed the Commissioners that in order to save construc- tion money on the Pectonville Bridge and to get a permit from the Department of Water Resources, the design of the approach road would have to be changed, and this would amp t to $665.00 for engineering costs. The Commissioners witheld a decision on allocating this money, until agreements are negotiated for the rights -of -way needed for the project WALKIE-TALKIES FOR SURVEY CREW The Commissioners authorized the expenditure of $144.00 for two walkie-talkies for the Engineering Department Survey Crew, with this amount to be charged to the current Engine r- ing Department Budget. DISAPPROVAL OF CHANNELIZATION OF MARSH RUN The County Engineer informed the Commissioners that the State of Maryland Department of Natural Resources had reafr:irsrmi ti,eic .. igi"al decision nOt to oppro.°c of the proposed channelization of the West Branch of Marsh Run in connection with the Spring Valley Drainage Project. He said that the County could now appeal to the Board of Review of the Department of Natural Resources, and recommended that this step be taken. MOTION made by Commissioner Nigh, seconded by Downey, authorizing the County Engineer to procee with filing an appoal to the Department of Natural Resources, Board of Review, on the decision of the Water Resources Administration to disapprove the proposed channelization of the West Branch of Marsh Run. Unanimously approved. ROAD, SRIDGE & DRAINAGE ?RU-FJF(I'S FOR 1976-Z7 The County Engineer submitted an update of road, bridge, and drainage projects for the pm^ieei Haz' al✓i::cd _c tc to _o±1"'+ rho hide YhA1^ weYH re- ceived. At this time, Vice -President Nth assumed the Chair. RADIO EQUI!'MENT FOR PLUMBING BOARD Notion made by Commissioner Nigh, seconded by Dwyer, authorizing the expenditure of approximately $1,450.00 for a base etation with directional antenna installed, for the Plwubing Board, with this amount to be charged to surplus i-i the current Plumbing Board Budget. Unanimously approved. PARKING AND TRAFFTC ('',NTPY)T FOP PTCI'NTFNNTAT. WAGrN TRAIN Motion made by Commissioner Nigh, ceconded by Dwyt:r, to concur with the recommendation of Sheriff Ford to permit the blocking of traffic at Route 40 at Leaver Creek Road, if n I El 159 LI LI June 22, 1976 MSNUTdS, Cont'd. inclement weather prevails or traffic becomes too heavy, and to allow parking of spec- tators and participants in the Bicentennial Wagon Train on the east side of Beaver Creep Road, which is presently posted for "No Parking Any Time". Unanimously approved. ABATEMENT OF TAXES Motion made by Commissioner Dwyer, seconded by Downey, to concur with the certification of the Treasurer of Washington County that he has made every reasonable effort to collet the following accounts, and being uncollectable, to abate the personal property taxes: Paul R. Cover, T/A Quality Printers - $129.46, and John R. Reeder, T/A .3.R. Painting - $13.55. Unanimously approved. APPROVAL OF REVISED APPLICATION FOR BLOCK GRANT Motion made by Commissioner Dwyer, seconded by Downey, to approve of the revisions and changes in the application for a Community Development Block Grant, as submitted by the Housing Coordinator, this date. Unanimously approved. ADJOURNMENT The Meeting was adjourned at 5:15 p.m. June 29, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was calla to order by the President, Martin L. Snook, at 10:00 a.m., with the following members present: Commissioners Downey, Dwyer, and Hoffman. INVOCATION The invocation was given by Beverly Sparks. Secretary to Fire & Rescue Communications. TRANSPORTATION FOR ELDERLY & HANDICAPPED Norman Hall, Director of Transportation Development for the State's Mass Transit Admin- istration, along with other State Officials, appeared before the Commissioners to de- scribe a program that provides money to buy vans or cars for transportation of the elderly and handicapped. Also present at the meeting were members of the County Trans- portation Commission and Commission on the Aging. Mr. Hall explained that any private, non-profit organization can apply for money under the Program that will provide 90% of the funding to buy the vehicles. He said that to qualify for the funds, the organi- zation has to be in a County with a Transportation Development Program that outlines present and future needs. After the presentation, the Commissioners directed County Planning Officials to meet with Mr. Hall to discuss the Program in more detail. At this time, Vice -President Nigh arrived at the Meeting. R�UFFT FOR PART-TIME HELP ree-....vr d before the r'nmml,+ainnere to re- JOO WJ.Qmy!'rr, Director (.,i raZi`.a n;lu n•�..a.:U..i.,;, ..x.r�..-•,._ .. the _._ quest their consideration of providing his office with part-time clerical help on a one day a week basis whenever his Secretary returns from sick leave. He said that this help would lighten the work load of the office, and they would be able to function more effectively. The Commissioners took the request under advisement. COMMITTEE FOR NOi N : TRET•"P 0WTMMING POOL The Director of Parka and Recreation informed the Commissioners that a Committee had been establidhed to coordinate plans for the proposed North Street Swimming Pool, and that they had recommended the following: When the North Street School is turned back to the County, move the Day Care Center to the School, and use the present Day Care fcA bcth L.n uses n nnl nnl-mmx �lat construct a six (6) lane, 5,000 sq. ft. pool. He said that he felt the pro;,ect should now be turned over to the Plan- ning Department for detailed planning and architectural designs. The Commissioners ad- vised Mr. Widmyer that the Pool was a recreational function, and should therefore stay under the 7u_i.ediction of the Department of Parke and Recreation. They also told him to designate responsibilities and assign them to the Pool's Coordinating Committee. RID OPE!.ING FLOP PICK-UPTRUCffl Bids for two (2) Pick -Up Trucks for the Road© Department and one Cl) for the Plumbing Board, were opened at 11:00 a.m. Firms participating in the bidding were Hoffman Chevr( let, who submitted a bid os $13,361.68 for three. 1977 models, and Massey Ford, who sub- mitted a bid of $12,508.43 for three 1.576 models. It we pointed out by the County C)erk that the np,ec.tficet.ionu called for "three (3) 1976 models". The bids were given 160 June 29, 1976 MINUTES, Cont'd. to the Superintendent of the Roads Department to review with specifications, prior to being awarded. (Bid awarded during afternoon session.) REQUEST FOR PART-TIME WATCHMEN AT ROADS DEPARTMENT Ted Wolford, Superintendent of the Roads Department, requested authorization to hire two part-time watchmen for the Northern Avenue Facility, with each working sixteen hour per week. He said the salaries would total $124.00 a week, and would alleviate the nee for the present watchmen to work excessive overtime. The Commissioners took the reques under advisement. APPROVAL TO PURCHASE CAPITAL ITEMS The Commissioners approved of the purchase of four (4) Traffic Counters for the Roads Department, and to advertise for bids for a back -hoe, after the specifications are pre- pared and a pre -bid conference is held, with these items having been previously approve in the Roads Department Budget. INSPECTION OF OVERLAY PROJECTS Mr. Molford informed the Commissioners that Gary Rohrer, the present Inspector of the Overlay Program, would be leaving on July 5th, and that Dennis Truax had been hired to fill this position at the rate of $750.00 per month, beginning June 28th, for the dura- tion of the program. REPorIr ON ROAL 3 PROJECTS Mr. Wolford informed the Commissioners that 12.98 miles of overlay, 7.46 miles of sta- bilization, and 82 miles of patching had been completed to date, with all projects scheduled for completion by September 1st. CONSULTANT INSPECTION SERVICES Notion made by Commissioner Downey, seconded by Nigh, to accept the recommendations of the County Coordinating Committee, and award the contracts for consultant inspection services for Gossard Mill Bridge to MCA Engineering Corp., which will provide the servi of Roland dela Cruz at a rate of $16.95 per hour, and West Oak Ridge Drive to Oliver- Cump & Assoc., Inc., which will provide the services of Jay C. Kline at a rate of $3,2.( per hour. Unanimously approved. kDVERT7SE FOR POSITION IN ACCOUNTING, DEPARTMENT The Cogunissioners directed that the position in the Accounting Department that will be Vacant due to the transfer of Rachel Finniff to the Sheriff's Department, is to be ad- vertised publicly in the Court House, so that all County Employees are aware of the opening, and to transfer Kay Shoaf, Court House Floater, from the County Administrator' Office to the Accounting Department, until the vacancy is filled. DOUBTABLE PERSONAL PROPEFTY TAX PROVISION Motion made by Commissioner Hoffman, seconded by Dwyer, to establish a line item in the current budget to provide for doubtable personal property taxes, for the years 1969 through the current year, in the amount of $220,000.00. Unanimously approved. IEM PERSONAL PROPERTYTAXES Jim Young, Director of Finance, informed the Commissioners that IBM had paid the County a total of $303,586.85 for personal property taxes for the years 1973 through 1975. He said that, of this amount, $110,000 paid in 1973 had to be held in an escrow account, since these taxes are in dispute, and recommended that the remaining $193,427.30 for 1974 and 1975 be placed into the General Fund and a liability line item be set up in case these taxes are disputed. MOTION made by Commissioner Hoffman, seconded by Downey, to concur with the aforementioned recommendation made by the Director of Finance. Unani� mously approved The Meeting was recessed at 12:15 p.m. for lunch and a tour of various drainage problem areas of the County, and reconvened at 3:00 p.m. WORK COMPLFTION IN COUNTRYSIDE DEVELOPMENT Motion made by Commissioner Nigh, seconded by Dwyer, to grant a three (3) week extension on the roadwork to be completed in the Countryside Development, Mauganaville, with all work to le under the rupervtslon and dc.ncto the aatiasaction or trio county rnginecr, with this being the final extension of the time limit; and if the work is not accomplieh� within. that time, the County will make a claim under the $100,000 bond. Unanimously approved. CLEAN O T DRAINAOF SWALE The Commissioners authorized the County Engineer to clean out the drainage swele in i'ront of the Sister Property on Englewood Road, Halfway, Md. AWARD OF RIU FOR rrCK-ur ICED Motion made by Commissioner Dwyer, seconded by Hoffman, to award the bid for three (3) Pick -Up Trucks to Massey Ford, who submitted the low bid of $1.2,508.43. Unanimously approved. LI I 161 LI LI LI I LI June 29, 1976 MINUTES, Cont'd. SHERIFF'S DEPUTIES OFF DUTY SERVICE There was a general discussion of the recently enacted legislation concerning Washingtol County Deputy Sheriffs off -duty service, which would allow a deputy Sheriff to perform certain off -duty services, subject to the approval of the Sheriff, and providing for the payment of a certain fee for those services. The Commissioners directed the County Clerk to work with the Sheriff and the Director of Finance in establishing an hourly rate that would compensate for the use of County equipment, insurance, etc. COURT HOUSE MAINTENANCE CONTRACT The Commissioners directed the County Clerk to advertise for bids for maintenance of the Washington County Court House. REMOVAL OF STREET LIGHTS ON DOWNSVII.LE PIKE AND OAK RIDGE DRIVE Motion made by Commissioner Nigh, seconded by Downey, to concur with the recommendation, of the Potomac Edison Company, to remove four of the street lights on the Downsville Pike, leaving the one on Oak Ridge Drive, and to erect one light at the intersection of, Halfway Boulevard and the Downsville Pike and one on the new Oak Ridge Drive and Downs-', ville Pike intersection. Unanimously approved. LIBRARY REQUEST FOR ADDITIONAL FUNDS Charles Lyon, President of the Board of Directors of the Washington County Free Library, along with Board Members and Administrative Staff, appeared before the Commissioners to request an additional $11,825 to give the 35 full-time library staff members the same salary increases that were awarded to other County employees. Mr. Lyon explained that the five per -cent increase granted by the County this year, would not provide for the salary increases, since this cost was not included in their budget request. The Commissioners took the request under advisement and said they would give the library an answer within 30 days. REGIONAL HOUSING OPPORTUNITY PLAN Tom Holder, Regional Planner for Tri-County Council, appeared before the Commissioner's to advise them of HUD's Regional Housing Opportunities Plan for those counties who have a Public Housing Agency. He said that Western Maryland will receive funding for 135 housing units for the three counties, which would give public housing agencies and de- velopers of new or rehabilitated housing a better opportunity to receive Section $ funds. Mr. Holder said that their goal. was to have 887 units funded in the next three years. He further explained that to be eligible for the grant, fifty per -cent of the jurisdictions in the three counties, representing 75 per -cent of the population, must agree to take part before the federal money becomes available. Annette vanHilst, Hous-I ing Coordinator, stated that all jurisdictions within Washington County, excluding Hag- erstown, had expressed an interest in participating, with the exception of Williamsport and Funkstown. Dick Schaub, City Planner, stated that the Mayor of Hagerstown had some reservations about the methodology of the Housing Plan, and was not in a position to maize a decision at this time. The Commissioners expressed their appreciation for the presentation and took the information under advisement. PUBLIC HOUSING AGENCY The Housing Coordinator appeared before the Commissioners and strongly recommended that they write to the Governor recommending that in the next State Bond Issue, the Maryland Home Financing Agency be funded for its full $10,000,000 allocation which was for Fisoa Year 1975-76, so the program can he going some time in Fiscal Year 1976-77. Motion made by Commissioner Downey, seconded by Hoffman, to permit the Hagerstown Trust Co. Bank, at their new Branch on Maugans Avenue, to use the County -owned parcel of land contiguous to their property, for entrance purposes only, with no permanent structures to be installed without the consent of the County Commissioners. Unanimously approved. ALLOCATION OF LOCAL SHARK OF CHILD DFVELOPMF.NT PROGRAM Motion made by Commissioner Downey, seconded by Nigh, to authorize the allocation of $3,500.00 from the Contingency Fund, to ba used as matching funds to generate a project of over $70,000 for the Washington County Child Development Services. Unanimously approved. SCHEDULE PUBLIC Hi•:AHING The Commissioners generally agreed to schedule a Public Hearing for Rezoning Cases 138, 140, and 141, on Tuesday, July 27th at 700 p.m. in Court Room 11. EXTERMINATION OF RATI'. The County Administrator discussed with the Commissioners, the Health Department's re- quest for the County to exterminate the rats in the Marsh Pike Area, and the proposal from Orkin Exterminators to perform this work. The Corimissloners took the matter under advisement. NOMINATION OF It'IhGF;: TO gry4 NATVriI. lil1(00 1011115 Motion made by Commssioner Dwyer, seconded by Hoffman, to nominate the following stone 162 June 29, 1976 MINUTES, Cont'd. arch bridges to the National Historic Register: Wilson Bridge over Conococheague Creek located on Independence Road; Antietam Iron Works Bridge over Antietam Creek, located on Harpers Ferry Road; Rose's Mill Bridge over Antietam Creek, located on Garis Shop Road. Unanimously approved. AATO1JAP19EW Notion made by Commissioner Hoffman, seconded by Nigh, to adjourn at 6:00 p.m. Unani- mously approved. Clerk July 6, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the rollowing *ambers present: Commissioners Lee Downey, William Dwyer, Burton Hoffman, and Keller Nigh. INVOC11TI JN The invocation was given by Reverend Larry Stevens, Grace Brethren Church, Hagerstown. VALLEY DRIVE DRA?NAGE PROBLEMS Mrs. Sandra Shultz, resident of valley Drive, appeared before the Commissioners to in- form them of the severe drainage problems they are experiencing. She said that each year, for a period of from four to eight months, their property is flooded and all attempts to correct the situation have been futile. Mrs. Shultz said that the Soil Conservation District had recommended corrective measures, but the costs were prohibi- tive, and asked the Commissioners to provide some assistance with correcting the proble. The County Engineer stated that the Shultz property was located in the low spot of a two square mile drainage area, where there is also a great deal of subsurface water. He said that a plan had been drawn up at one time to correct the surface drainage, but that this property is off of County right-of-way and the problem therefore became the responsibility of the property owner. The Commissioners said they would look at the area in question, but made no further commitments at this time. AiARDOf BID FOR OAK RIDGE DRIVE RECONSTRUCTION a4otion made by Commissioner Downey, seconded by Dwyer, to award the contract for recon- struction of Oak Ridge Drive to C. William Hetzer, Inc., who submitted the low bid of $204,437, based upon the assurance of the County Engineer that State Aid Funds have been allocated, for this project, in the amount of $85,000, and his having been given verbal approval by John Bushby, District Engineer of the State Highway Administration, that the contract can be awarded and the agreement with the State formalized later. Unanimously approved. COUNTY PARTICIPATION IN ROAD IMPROVEMENTS The Commissioners direct_eo. trie county Eno inerr. Lo contact a "c ro orty O ..,ho hrA J P_,.p_-..1 offered to participate in the costs of improving Stouffer Avenue, Mauganaville and Rox- bury Road, and to get estimated costs and see if rights -of -way are available so the County can proceed with getting, these projects underway. AGREEMENTS WITH CITY OF HA"EPSTOWN PF FDr.rWnn[) nPiVI AND OAK P1001 DRIVE The Commissioners directed the County Engineer to draw up o preliminary agreement with the City of Hagerstown for the Commissioners' consideration regarding the completion of Edgewood Drive to the Dual Highway, and also to proceed with obtaining the proposed agreement from the City of Hagerstown regarding moving the water line of Oak Ridge Driv Tina Klipp and lEd Zombro appeared before the Commissioners to aisk their permission to move the Occupational Store Front. Center operations from the Jonathan Street site to the former Armed Forces Recruiting Station on Franklin Street at a rental fee of $450.0 per month. Ms. Klipp said that they had outgrown the present facilities and the County Insurance Inspector had informed them that the area was inadequate for their activities The Comminaionere asked that three other sites be investigated, i.e., click's shoe Stor the basement of the County Office Building, and the Washington Street School, and repor back on their findings at. next week's meeting. PURL IC HFARING ON PCCA5illl DIN0CUDE 1HANGFS The Commissioners Airacted Jack Hawbaker, Supervisor of Permits & Inspections, to schedule the Public Hearing on the proposed amendments to the 1575 BOCA Uasic Cuild.i.nq Dl El El El 1 July 6, 1976 MINUTES, Cont'd. E.I. I Code for Washington County, immediately following the Commissioners' Public Hearing on Zoning Amendments on July 27th. REVIEW OF REECOMMFNDATIONS ON CONSII.InATING Clt'NTYINSPECTIONS The Commissioners directed Jack Hawbaker to schedule a meeting of the Inspection Con- solidation Advisory Committee, and a representative of the Soil Conservation District, with the Commissioners, to review the Committee's recommendations on the consolidation of County inspection services. At this time, Vice -President Keller Nigh assumed the Chair. STATEMENT RE MOBILE HOME PARK REQUIREMENTS Earl Ambrose, owner and operator of the Deer Lodge Mobile Home Park, appeared before the Commissioners to issue a formal complaint about a County Building Inspector advisir his tenants to make plumbing changes. Jack Hawbaker informed Mr. Ambrose that the Hui] ing Inspectors do not inspect plumbing, but that. a Use and Occupancy Permit issued by his Department is contingent upon a dwelling passing all inspections. Mr. Ambrose also expressed his concern over the stringent State laws governing trailer parks and E.P.A. regulations and restrictions on wells. He asked the Commissioners' assistance in pro- tecting the operators of Mobile Home Parks. The Meeting was recessed for lunch at 11:50 a.m. and reconvened at 1:03 p.m., with Vice President Nigh presiding and the following members present: Commissioners Downey, Dwye and Hoffman. COMPREHENSIVE PLAN GOALS AND OBJECTIVES Members of the Planning Commission, Advisory Board, and Staff appeared before the Com- missioners to ask for direction in the revision of the County's Comprehensive Plan. Prior to the discussion Don Frush, Chairman of the Planning Commission, expressed his appreciation to the Commissioners for their Certificate of Commendation that was pre- sented to him in Baltimore on June 13th. Barry Teach, Executive Director of the Planni Department, informed the Commissioners that the Comprehensive Plan Elements were: i. Land Use, 2. Community Facilities & Services, 3. Parks & Open Space, 4. Tranepoi tation, 5. Housing, 6. Water & Sewerage, and 7. Solid Waste. He said that the goall and objectives had to be spelled out before they could go any further with the Plan Re' vision, and the County Commissioners would have to make these decisions. Bill Wolford Chairman of the Planning Advisory Committee, stated that they felt that the issues on the update that were presented for public reaction were too cumbersome, and for this reason, they desired this meeting with the County Commissioners to discuss the process and to look at the goals and objectives which they thought were the most important ele- ments of the plan. Charles Morrison, former Planning Commission Member, stated that ho hoped the County Commissioners would reaffirm Planning as one of the basic functions o7 County Government and give the Planning Commission the freedom to explore all options that are available or might be available to Washington County, and for the Planners, t1 Planning Commission, the Advisory Board, and the County Commissioners to all work to- gether to come up with a workable Comprehensive Plan that can be promoted. Don Frush stated that they have an extended date of August. 31st to complete the Plan Update and The Commissioners would have to decide on the preservation of agricultural land, growtl management and goals and objectives. The Planning Officials were directed to draft a proposal on the Plan Update, keeping the public informed by the Public Hearing Process and come back with their proposal for the Commissioners' consideration. I POST iOry C, F)O1 FkirrS' IIVEP PCTAC R!VEr Don Frush, Chairman of the Planning Commission, asked the Commissioners' approval of ;.d+ng _ letter of rnnrprn from the Planning Commission, expressing the views and attitudes of the people in Southern Washington County, concerning the proposed foot bridge over the Potomac River at Harper's Ferry from the West Virginia side to the Mar land side. He said legislation Is now being formed to go to a Federal Agency to study the environmental impact and to be structured for funding. The Commissioners asked that their concerns be put in writing for their consideration. FEE FOR SHERIFF'S OFPIPT1Fc FXTPA DUTY AScTONMFNTS The Commissioners directed the County Clerk to get the Sheriff's opinion on a proposed rate oY $t.25 per hour, � -. Deputy ruing finis vv ,.. :,,. four hours per assiynreitt,�for Sheriff'& Deputies whc work extradutyassignments. QRANTSMANSHIP CENSti1TANlS The Commissioners directed the County Administrator to check with other Maryland Count who have had experiences with grantsmanship consultants, and report back on his findin at next week's meeting. APPOINTMENT TO FIRE R PF'.cUf CCMMIINIfPTION' POVI'fPY Rno.PP Motion made by Commissioner Hoffman, seconded by Dwyer, to concur with the recominendat of the Washington County Volunteer Firemen's Association and appoint Donald Wood, Chie of the Volunteer Fire Company of Halfway, to nerve as a member of the Washington Count Fire k Rescue Communicatior,ei Advisory Board, to replace Charles Shindle, who is not a 164 July 6, 1976 MINUTES, Cont'd. Chief Officer of his Company. Unanimously approved. ADVERTISE FOR DIRECTOR OF PERSONNEL POSITION Motion made by Commissioner Downey, seconded by Dwyer, to advertise in the local news- papers for a period of one week, the position of Personnel Officer for Washington Count as presented and amended this date. Unanimously approved. CHARTER WRITING COMMITTEE Motion made by Commissioner Hoffman, seconded by Dwyer, to establish a Charter Writing Committee. consisting of five (5) members, charged with the responsibility of writing a Charter for Washington County, with the rive members to be apwiiiL, �..1)ccc.`. 0.y the County Commissioners at next week's meeting. Unaimously approved. WASHINGTON COUNTY FLAG DESIGN Motion made by Commissioner Dwyer, seconded by Downey, to publicize a contest for the design of a Washington County Flag, with the judging either by a Committee and/or a consaisaioned designer to be determined later. Unanimously approved. STATE REGULATIONS RE SAFE WATER SUPPLY Dr. Paul Joliet, Health Officer, and James Rooney, Sanitarian with the Health Departmen along with members of the Advisory Board of Health and County Planning Officials, met with the Commissioners to discuss the State Department of Health's recommendations and regulations concerning water supply and sewerage systems in the development of land in Washington County, and the existing water contamination problems. In response to the recommendation that the County's Water & Sewerage Plan address the long-range problems, Vice -President Nigh pointed out that it was at the State's request that the Plan was revised only to address what is feasible in the foreseeable future. Jim Rconey explain that as an immediate step, the State recommended that only subdivisions proposing com- munity water are to be approved, or where community facilities are deemed not feasible, test wells are to be installed and hydro -geological studies required to assure the de- velopment of safe and sufficient water supply and a safe method of sewage disposal. He said that with the problem of existing wells, each situation is to be evaluated indi- vidually, and replacement wells, disinfecting devices and community water systems shall be ordered as each case requires, with these decisions to be made by local Health authorities. In the ensuing discussion, Mike McGauhey, Administrator of the joint City County Facilities Plan, stated the urgent need for the State to be more aggressive in getting a "208" Study completed to locate the sources of the contaminations Maury Werth stated that he felt that medical procedures should not be called upon to correct engine ing problems. He said that engineering technology should be able to deal with getting water systems that work and cleaning up the wells now in existence; Don Frush, Chairman of the Planning Commission, voiced his concern over the administration of the new State regulations, and the mechanics that would be required for agency processing of subdivi- sion applications. It was the concensus of opinion of the County Commissioners that al agencies affected by the aforegoirg State regulations, should make a concerted effort towards their implementation in the most practical manner at the earliest possible date ADJOURNMENT Motion made by Commissioner Downey, seconded by Hoffman, to adjourn at 5.30 p.m. Unani- mously approved. 47 , Clerk July 13, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was call to order by the Vice -President, Keller Nigh, at 10:00 a.m,, with the following members preseaut: Commlzsionere Lee Uvwe,vy, W1 i.1 u., .. yc , _r,,_? O•urtnn. :-treffm, n. INVOCATION The invocation was given by Reverend W. M. Claybon. At 10:10 a.m., the meeting was recessed for the monthly press conference in the Court House Conference Room and reconvened at 10:45 a.m. in the Board Room. SUPPORT OF DIS(IM INARY ACTION Pill Wolfe, acting Superintendent of the Roads Department, appeared before the Commis- sioners to inform them that the Roads Superintendent has taken disciplinary action agait Ralph Bowen for abusing sick leave benefits. He said that Mr. Wolford had given Mr. Bowen a five day suspension without pay, and would I.iko to knob' tiee Ccmminsioners' feel ings or, this action and also if they would support him if he diemiscoed the employee. LI t I [1 it July 13, 1976 MINUTES, Cont'd. MOTION made by Commissioner Hoffman, seconded by Dwyer, to support any disciplinary action taken by the Roads Department Superintendent, with final dismissal subject to the approval of the Board of County Commissioners. Unanimously approved. PALL DIAMONDS AT LANDFILL Guy Xeadle, Director. of Landfills, appeared before the Commissioners to inform them that the Soil Conservation Service was requiring a lot of additional work in preparing an area of the new Resh Road Landfill site for use by the Hub -City Softball League for ball diamonds. He said the County had assumed the obligation of grading the sites, but the additional requirements would cost a lot of money. The Commissioners directed the County Administrator to refer the matter to the County Engineer to determine if there is an alternate to the Soil Conservation Service's requirements, and to prepare cost estimates on the work involved, and to report back to them in two weeks on their findin GRAND JURY REPORT The Commissioners reviewed the report submitted by the Grand Jury, in session for the March term, 1976, and as a result of their investigation of the escape of Merle Unger and Robert Miller from the Washington County Detention Center on May 14, 1976, their recommendations on improvements to the Detention Center and the provision of tighter security were included in the report. They directed that the Grand Jury be advised via letter that the recommendations under the County's jurisdiction would be handled in the following manner: 1. The County would assume the cost of an inspection of the electrical system of the Detention Center to determine the need for new wiring and better lighting of tiers. 2. The Personnel Study recently conducted would be reviewed) by the Commissioners to determine the need for salary adjustments, and the need for additional personnel would be discussed with the Sheriff. This action being taken, al- though the Grand Jury Report indicated that the escape was caused entirely by the failu of certain members of the Sheriff's Department to comply with departmental orders and carelessness and negligence on their parts, and not because of the lack of personnel. 3. Funds for a metal detector have been provided in the Sheriff's Budget. 4. Appoint ment of a Committee to study the feasibility of eliminating the Patrol Section of the Sheriff's Department, and having all law enforcement duties in the unincorporated areas of the County performed by the Maryland State Police would be taken under advisement pending the Commissioners' review of the Survey of Police Services of Washington County Maryland, that was conducted by the Field Operations Division of the International Association of Chiefs of Police in 1972. STORE FRONT MOVE Tina Clipp and Ed Zombro met with the Commissioners for further discussion of a now location for the Occupational Storefront Operations. They stated that the three (3) additional locations suggested by the Commissioners at last week's meeting, i.e., Glick Shoe Store, County Office Building basement, and Washington St:r.eet. School Building, war not satisfactory due either to the prohibitive rental fees, or because they did not comply with their commitment to have an easily accessible, non -institutional envi.ronmen with a store -front concept. The CETA Official reiterated their previous recommendation that the former Armed Forces Recruiting Office on East Franklin Street, Hagerstown, be rented at a fee of $450.00 per month, which includes renovations and heat. MOTION made by Commissioner Downey, seconded by Dwyer, to approve of the former Armed Services Re- cruiting Office location for the Store -front operations. Motion carried with Commis- sioner Hoffman voting "NO" and Commissioner Nigh voting "AYE". REIMBURSEMENT OF FEF FOR JOB PftATFO COURSE Motion made by Commissioner Downey, seconded by Dwyer, to dpprove of Judy Hutson, Man- power Program Vocational Evaluator, taxing a jon-.reiated cuu,.ee i„ Coineeling the Hagerstown Junior College, and to reimburse the tuition fee of S58.00 upon suceesful completion of the course. Unanimously approved. REPORT ON STATUS OF (OU'NTPI'SIOE DFVF{ OPYF!IT Glenn Dull, County Engineer, informed the Commissioners that there was no way the De- veloper of Countryside Estates, Maugansville, could complete the streets and drainage system within the allotted time, and suggested that when the time runs out, the County move in its own contractor and complete the job and bill the Developer for this work. The Commissioners asked the County Engineer to scheJule a meeting with Mr. Arnold Land„ Developer of Countryside Estates and his Attorney, and a representative from his bondir ..- . company, wi4,;r Lire ouunieniuu.-ae aL .. .� w� . i.y w. . In.nn --... for farther Ale- - cussion of tho matter. ACCfPTfNCF OF ROAD INTO CCi'!ITY (,YSTFP" Motion made by ComunisuionerHoffman, seconded by Downey, to concur with the recommenduf of the County Engineer, and accept Oakmont Drive off of Oak Ridge Drive for a distance of 700' into the County Roads System, based upon the usual conditions of acceptance. Unanimously approved. COST TO CHANGE DI Ir!i FOR APr,P(O1I! POAfI Ti' Pf rTO"VIt I F r'FI OGf Motion made byCummi.saioner tloffman, seconded by Dwyer, to allocate $h75,00 for changit tho design of the approach road to the i'ectonviLle Bridge, so that negotiations with 166 July 13, 1976 MINUTES, Ccnt'd. property owners for rights of way can be finalized. Unanimously approved. AUTHORIZATION TO CLOSE OAK RIDE DRIVE Motion made by Commissioner Dwyer, seconded by Downey, authorizing the County Engineer, in his discretion, to close Oak Ridge Drive except for local traffic, during certain phases of the road construction, so the Contractor will not be delayed with the project Unanimously approved. FISCAL 1977 PROJECT PACKAGE FOR TRI-COUNTY COUNCIL Motion made by Commissioner Hoffman, seconded by Downey, to approve of the projects and their priorities as submitted by Barry Teach, Point of Contact Officer, for Washington C.ntmi-v'a F4neal 1977 Project Package to be submitted to Tri-County Council for ARC funding, with the addition of the Boonaboro Storm Drainage Project at a total estimated cost of $500,000, and a request for $400,000 ARC funding. Unanimously approved. FUNDS FOR HANCOCK "201" STUDY Motion made by Commissioner Downey, seconded by Dwyer, to pay the Town of Hancock, $6,550.00, which represents the local share of funding for Step 1 of a "201" Facilities Study, based upon the Commissioners' commitment of December 23, 1975, whereby they agreed to fund the local share of the Hancock Study on the same basis as their partici- pation in the Antietam Basin Study. Unanimously approved. GRANTSMANSHIP SERVICES The County Administrator introduced the matter of hiring a consultant for grantsmanship services. He said that inquiries to other counties uTin; thee co. -zee indicated that few had benefited from them primarily because they were relatively new services, The Commissioners directed the County Administrator to confer with Barry Teach, Planning Administrator, on the services that are offered through the State Clearinghouse with TAPIRS. APPOINTMENT TO MARYLAND WATER AUTHORITY Motion made by Commissioner Downey, seconded by Dwyer, to appoint Commissioner Keller High to replace former County Commissioner Rome Schwagel, as a member of the Maryland Water Authority. Unaimously approved. REAPPOINTMENT TO C & 0 CANAL HISTORIC PARK COMMISSION Notion made by Commissioner Dwyer, seconded by Downey, to reappoint John Frye for a five-year term to the C & 0 Canal Historic Park Commission, effective upon the expira- tion of his present term in November, 1976. Unanimously approved. REAPPOINTMENT TO HISTORIC DISTRICT COMMISSION Notion made by Commissioner Dwyer, seconded by Hoffman, to reappoint to the Historic District Commission, Edward Koogle, for the remainder of a three-year term, which will expire in April, 1979. Unanimously approved. PROPOSAL FOR A FOOT BRIDGE ACROSS THE POTOMAC RIVER Motion made by Commissioner Dwyer, seconded by Downey, to inform Senators Beall and Mathias and Congressman Byron, and various federal and state officials, of the potentia impact of the construction of a foot bridge across the Potomac River from Harper's Farr to southern Washington County would have on southern Washington County, and urge that a complete impact study be conducted prior to any further consideration being given to this project; and for no action to be taken which would draw more people to this area o tCounty until existing problems are resolved. Unanimously approved. /PAYMENTS IN LIEU OF TAXES FROM PETHEI_ CORPORATION Motion made by Commissioner Hoffman, seconded by Dwyer, to enter into an agreement with the Bethel Corporation whereby Bethel. Gardens will make payments in lieu of real estate taxes on the following basis: Each payment shall be made annually and shall be 1.0% of the annual shelter_ r1W t income of Bethel Gardens. Said shelter rent income shall be actual. rent 1 mcTfThTTITties costs. Each payment shall be divided between the Cit of Hagerstown and Washington County in direct proposition to the real estate tax rate levied by these taxing bodies in each corresponding year of payment. Unanimously approved. , tn''n', 1.-riT The County Administrator introduced the following personnel. mnttora: Kay Sheaf had been selected by the Accounting Department to replace Rachel Finiff1 the position of "floating secretary" wan being advertised; a secretary had been selected to replace Joanna Papa in tha Plumbing Department. The Commissioners reiterated their directive that all positions are to be advertised in the newspaper prior to their being filled. AGREEMENT FOR UAGFRST(4N TRUST COMPANY TO HSF COUNTY LANG Motion made by Commissioner Dwyer, seconded by Dow::ey, to approve of the agreement pro- posed by the County Attorney, whereby the Hagerstown Trust Company will be permitted to use a certain .03 acre parcel of land owned by the hoard of County Commissioners situat. ad along the south side of Mauqans Avenue, Meuganavilie, in accordance with the terns LI 11 July 13, 1976 MINUTES, Cont'd. and conditions of the agreement. Unanimously approved. 208 PLANNING Vice -President Nigh informed his fellow Commissioners of the meeting that was held re- cently relative to 208 Planning. He said that the Consultant conducting the 201 Facilities Study, Roy F. Weston, Inc., would be willing to provide technical assistance in preparing the County's position in regard to the County's having a part in the planned 208 Study that, as of this date, is to be done for Washington County by the State Department of Natural Resources. He said the cost for this assistance would be approximately $1,000. Commissioner Nigh pointed out that the County desires a major role in the 208 Planning effort due to the eventual impact this planning will have on land use, development controls, water quality standards and other criteria which direct ly affect the economic well being of Washington County. MOTION made by Commissioner Downey, seconded by Dwyer, to allocate up to 51,000 from the Contingency Fund, for Roy F. Westion, Inc. to provide technical assistance to the County regarding its position on 208 Planning. Unanimously approved. 201 FACILITIES STUDY Vice -President Nigh informed his fellow Commissioners that the towns of Keedysville, Sharpsburg, and Boonsboro had agreed to be included in the 201 Facilities Study, but that the State Department of Health would not approve of the expansion of the present scope of work and the Department of Natural Resources supported this position. He said to amend the present plan to include these additional areas, it would have to be resub- itted to the State, thereby delaying completion of the study. No decisions were made on the matter at this time. OVERLAY OF BLUE RIDGE ROAD Motion made by Commissioner Downey, seconded by Dwyer, to overlay Blue Ridge Road and take it into the County Roads System, with the provision that the property owners livin on this road pay $2,500.00 towards the cost of the improvements. Potion carried with Coaseissioner Hoffman voting "NO". ADJOURNMENT Potion made by Commissioner Dwyer, seconded by Downey, to adjourn at 5230 p.m. Unani- mously approved. V/ _ _,._.� Clerk July 20, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order by the Vice -President, Keller Nigh, at 10:00 a.m., with the following members present: Commissioners Lee Downey, William Dwyer, and Burton Hoffman. £J11G_;:_Ai wflu' The invocation was given by Dr. Burnett, Aroadfording Christian College. RESOIUTION RE RE RYDER TRUCK LINES, INC. INDUSTRIAL REVENUE BONDS Lee Potterfield, E.D.C. Director, along with representatives of Ryder Truck Lines, Inc. and their Bond Counsel appeared before the Commissioners on matters in connection with the issuance and sale of industrial revenue bonds in an amount up to but not exceeding $1,100,000, the proceeds of which will be used to expand Ryder Truck Lines, Tne.'a present facilities in the Interstate Industrial Park. Mr. Potterfield explained that the bond will be sold on the full fai,ch and credit of Ryder Truck Lines, Inc., but a resolution would be required by the County Commissioners authorizing the County Commis- sioners of riasni.ngton C:aunty cu ieeuuu i.i,r 'uv,&u. ROTIGN i;.wuo f.y C.u„�.isoi �r II f� o:, seconded by Dwyer, to pass a resolution (copy attached) authorizing the CountyCommis- sioners of Washington County to issue an industrial revenue bond in an amount up to but not exceeding $1,000,000, the proceeds of which will be used to acquire, construct, im- prove and equip additions to industrial buildings to be purchased or .leased by Ryder Truck Lines, Inc., a Florida corporation, all pursuant to the provisions of Article 41, Section 266-A througn 266-I of the Annotated Code of Maryland (1971 Replacement Volume and 1973 Cumulative Supplement), and determining various other matters in connection with the issuance and sale of said bond. Unanimously approved. COUNTRYSIDE ESTATES ROAD (a)MPLE'rION Arnold Land, President of Country Club Corporation, along with the Secretary -Treasurer of the Company, and their attornev, William Wantz, appeared before the Commiersicners in 168 July 20, 1976 MINUTES, Cont'd. the ultimatum that the roadways and drainage system in the Countryside Development, Mauganeville, had to be completed by July 21st, or Land's performance bond would be called. Mr. Land explained that the work had not progressed according to schedule be- cause of bad weather and machinery breakdowns. Glenn Dull, County Engineer, stated that the work being done had to be constantly supervised to make sure it was done propel ly, and that his department could not lend this type of assistance to a developer. He recommended that professional contractors be hired to complete the job. Mr. Land ex- plained that a paving contractor had been hired for the blacktopping, and asked the Commissioners' indulgence for a little while longer. The Commissioners directed Arnold Land to negotiate with a professional contractor for completion of all the road and drainage work in Countryside Estates, and come back next week with the proposal for their consideration for extension of the completion date of the project. The Commis- sioners further authorized the County Engineer to have complete authority over the sequence and quality of the work performed on the subject project. DRAINAGE SWALE ON ENGLEW0OD ROAD The County Engineer informed the Commissioners that in the course of cleaning out a drainage swale on Englewood Road, a Columbia Gas line had been uncovered in the ditch line, a few inches beneath the original swale grade. He stated that since this pre- sented a serious hazard, he recommended adding about forty feet of pipe to bridge the gas line and then continue with the open ditch swale the rest of the way. He estimated the cost of the pipe at approximately $100.00. The Commissioners took the matter under advisement until they could inspect the site. BID OPENING FOR COURT HOUSE CUSTODIAL SERVICES Bids for Custodial Services for the Washington County Court House and Annex were opened at 11:00 a.m. Firms participating in the bidding and their quotations were as follows: Jem Janitorial Services, $1,500 per month; Ship -Shape Maintenance Co., $1,816 per month; T. & S. Services Assoc., $1,686.37 per month; Abacus Corp., $2,241 per month. The bids were given to the County Clerk and County Attorney to review, after which time the Commissioners will make a determination on whether the custodial work will be contractec and to whom the bid will be awarded. HOLIDAY PAY FOR ROADS DEPARTMENT SUMMER EMPLOYEES Notion made by Commissioner Dwyer, seconded by Hoffman, to pay Roads Department Summer employees for holidays occurring during their tenure of employment. Unanimously approv4 The Meeting was recessed at 11:15 a.rn. for lunch and a boat tour of the slack water areas of the Potomac River, with Planning and Zoning Officials, Department of the Interior Park Service Representatives, and Jim Durkay of the Army Corps of Engineers to observe boat dock violations on the river. The Meeting was reconvened at 2:20 p.m. in the County Commissioners' Board Room with Commissioner Downey presiding and Commissioners Dwyer and Hoffman present. AGREEMENT TO EXPAND COMMUNITY HOME CARE PROGRAM Motion made by Commissioner Dwyer, seconded by Hoffman, to approve of entering into an agreement with the Department of Human Resources to provide for an expanded Community Home Care Program to be administered with Federal and State Funds amounting to $34,512, with the understanding that Washington County would not be required to fund any part of the Program. Unanimously approved. AMENDMENT TO OPEN SPACE PROJECT PACKAGE Motion made by Commissioner Hoffman, seconded by Dwyer, to amend the 1976-77 Project Package to be submitted to the State for Program Open Space Funding to include re£urbiel ing the tennis court at the Chewsviile Day Care Center, with the local share of $2,000 charged to the County Contingency Fund, and the POS funds transferred from the Halfway Park appropriation, and to 1n1"e e additional local share of $1,444 for the all- weather tracks for North and South High Schools to be charged to the contingency fund, and the overrun of S5,000 for POS funding to be transferred from the Halfway Park appropriation. Unanimously approved. SPEC!FTCA9tONC TOR ,IlERIFfi'S DEPARTMENT VEHICLES The Commissioners approved of the specifications submitted by the County Administrator for, the two (2) vehicles for the Sheriff's Department that were approved in the current budget, and one (1) vehicle for the Smithshurg Resident Deputy, with the cost of this vehicle to be reimbursed to the County. They also directed that all dealerships in the County be notified of the invitation to b1B on the vehicles. APPOINTMENT OF ALTERNATE TO MARYLAND WATER AUTHORITY Motion made by Commissioner Dwyer, seconded by Hoffman, to appoint. Commissioner Lee Downey as an alternate to Vice -President Keller Nigh, on the Maryland Water. Authority. Unanimously approved. LI [l ri L."] Li CHARGE FOR LXTHA DUTY WORK OF SHERIFF'S DIU'IITIliS The Commissioners agreed to Sheriff Fore's proposal to .bergs a fee of $7.50 per hour, for a four (4) hour minimum tour of duty, for ,xtrr. duty s,.rV:ros by Sheriff's Deputies 9 July 20, 1976 MINUTES, Cont'd. with $6.00 of this amount to be paid to the employees. At this time, Vice -President Nigh assumed the Chair. DESIGN OF WASHINGTON COUNTY FLAG The Commissioners mutually agreed to gratefully accept the offer of Howard E. Mendelson to coordinate their efforts to solicit entries and select the design for an official Washington County Flag. R>rQUEST FOR FUNDS FOR QUARRANTINE KENNELS The Commissioners took the request of the 5.P.C.A. for $3,500 to construct six (6) quarrantine kennels to accommodate animals referred to them by the Health Department as a result of having bitten someone under advisement, until such time as they inspect the facilities currently on the S.P.C.A. premises and investigate alternate methods of housing these animals. At 3tOO p.m., the Meeting was recessed and the Commissioners convened in the Court Hous Conference Room for a Public Hearing on the appeal of Diane S. and Robert L. Elder to the County Commissioners on the Planning Commission's approval of the John R. Oliver subdivision, Orchard Estates, on the Leitersburg-Smithsburg Road. Vice -President Keller Nigh presided with Commissioners Downey, Dwyer, and Hoffman present. [I: I Robert E. Kuczynski, Attorney, appeared on behalf of sixty-three (63) persons who were aggrieved by the Planning Commission's decision. In his opening statements, Mr. Kuczynski requested that the record show his objection to representatives of the Planni and Engineering Departments being called as witnesses at this Hearing, stating that it was out of order for a fair hearing in accordance with Section 109 of the Subdivision Ordinance. The Commissioners replied that these persons were not witnesses, only Count employees interested in the matters being presented at the Hearing. Mr. Kuczynski then requested that this Hearing be considered an official Public Hearing with only repre- sentatives of the John R. Oliver Co. and its Counsel permitted to offer testimony if they so desired. MOTION made by Commissioner Hoffman, seconded by Downey, to consider this Hearing as an official Public Hearing in accordance with the provisions contained in Section 109 of the Subdivision Ordinance. Unanimously approved. Mr. Kuczynski requested that the Commissioners review the transcript of the hearing before the Planning Commission on the Orchard Estates application prior to their making a decision on the appeal they were hearing today. John Urner, Counsel for the John R. Oliver Co., was in agreement with this request. In proceeding with the appeal, Mr. Kuczynski submitted the following: 1. The Planning Commission abused its discretion in the distance permitted between driveways. 2. No way adequate right-of-way could be obtained to make the roadway safe for additional traffic. 3. No reference to drainage conditions in the Planning Commission reports. 4. No Department of Water Resources Permit. 5. No letter of intent that there would be no further development in this Subdivision, other than the four lots approved. 6. The legality of the vote was questioned, i.e., 2 to 1 in favor of approval, with two members present abstaining. In closing, Mr. Kuczynski stated that he felt the Planning Commission's approval of Orchar Estates Subdivision was a mistake, that they abused their discretionary powers, and asked the County Commissioners to reverse that decision. John Urner, Counsel for the John P. Oliver Co., Developers of Orchard Estates, submitte the following: 1. There is adequate right-of-way available for the subject road to mast Cnnnty anonificationa since the John R. Oliver Co. owns the land on both sides of the road. 2. Water resources permits were required for the approval of the platt by the Health Department, and this approval was obtained along with approval from all othe County Agencies. 3. Future development of the area would be subject to Subdivision regulations, since the present approval was restricted to the development of four lots. 4. According to the Planning Commission By -Laws, the vote that was taken was legal, an authority on this will be submitted to the County Attorney. In closing, Mr. Urner ad- vised the Commissioners that they must decide if the Planning Commission made sufficien grievous errors, or used misjudgement in their approving the Orchard Estates Subdivisio the Commissioners could not reverse the Planning Commission's decision and that they could not base their decision on technicalities since the Planning Commission members were their appointed e::pert•.: charqed with this responsibility in accordance with the provisions of the Ordinance. He asked the County Commissioners to addirm the Planning Commission's decision. The Public Hearing was opened for comments from persons attending. There being none, the Hearing was closed. A general discussion of the subject matter was held between the County Commissioners and Planning and Engineering Department officials. No decisio were made at this time. The regular meeting was rcconvened in the County Commissioners Board Room at 4:20 p.m. with Vice -President. Nigh presiding and Commissioners Downey, Dwyer., and Hoffman present COUNT'( COD5SJNICATIONS 1.0 U12 T'HENT MAINT .NANCI. Tom Wr ght, owner of Wright 'a Padio and Communications ('ontrols, along with Melvin Mill Communications Technician, a)poared before the Commi:u;i.oncr5i to inform them that., as th 170 July 20, 1976 MINUTES, Cont'd. result of a discussion with the County Clerk and the Chief Dispatcher, they would like to provide tl.e Commissioners with some information regarding the maintenance of the County's communications equipment. Mr. Wright stated that it was important to consider the fact that proper communications decreases operating costs 20% and maintenance of th4 equipment was a prime factor in assuring peak performance o€ the equipment. Mr. Wright then said that his firm had the most complete facilities on the east coast and could provide a quality maintenance program for the County's equipment. In closing, Mr. Wright stated that they would be willing to negotiate a contract since they did not bid their services. The Commissioners expressed their appreciation for the information. PLANNING CO*.?4ISSION GOALS AND OBJECTIVES Members of the Planning Commission, staff and Advisory Board met with the Commissioners to review the proposed Commission's Goals and Objectives for the update of the County's Comprehensive Plan. After a general discussion of the proposal, a MOTION was made by Commissioner Downey, seconded by Dwyer and unanimously adopted to support the following Goals and Objectives of the Planning Commission in the update of the County's Compre- hensive Plan: X. Improve both the "quality of life" and the "standard of living" in Washington County. II. Promote and develop our human.resources. III. Conserve our natural, cultural and architectural resources. IV. Assure that growth and development benefit the general economy, the taxpayer, and Washington County. V. Develop plan policy by which to guide growth and development which is both economically and ecologi- cally sound. VI. Provide for housing needs in quality living environments. VII. Con• serve the viability and quality of our most productive agricultural lands. VIII. En- courage and support such commercial, industrial and agrinomic activities to provide for a health, diversified and sound economy. IX. Preserve the scenic beauty and cultural heritage of Washington County. X. Recognize that land is limited and must be used wisely. XI. Improve upon and expand the facilities needed for growth and development where planned. Promote a development pattern which can be served effectively and with- out excessive cost by roads, water and sewerage systems, storm water management, solid waste disposal, police and fire protection, schools, other facilities and energy systems The Meeting was recessed at 6:00 p.m. and reconvened at 7:00 p.m. with Vice -President Nigh presiding and Commissioners Downey, Dwyer and Hoffman present. Also present were the County Attorney, the County Administrator, the Chairman of the Planning Commission, end representatives from the Press. The tape from the Planning Commission's special meeting held on July 12, 1976, at which time approval was given to the John R. Oliver Co., Inc., Orchard Estates Subdivision, was played and listened to by all persons pre- sent. The Commissioners took no action on the appeal of the Planning Commission's action at this time. ADJOURNNENT Motion made by Commissioner Downey, seconded by Hoffman, to adjourn at 9:00 p.m. Unani- mously approved. Clerk July 22, 1976 Hagerstown, Maryland 21740 A special Meeting of the Board of County Commissioners of Washington County was called to order at 10:30 a.m. by the Vice -President, Keller Nigh, with the following members present: Commissioners Lee Downey, William Dwyer, and Burton Hoffman. RESIGNATION OF CLERK TO THE COUNTY COhNISSIONERS Motion made by Commissioner Downey, seconded by Hoffman, to accept the resignation of Ronald L. Charles, Clerk to the County Commissioners, effective July 30, 1976, with regrets and sincere wishes for success in future endeavors. Unanimously approved. At 11:00 a.m., the meeting was convened in executive session on matters pertaining to narwnnnal nn,i reconvened in regular session at 11:45 a.m. APPOINTNRUNI OF ALT ING LLLk Ti TIll COUNTY COMMISSIONERS Motion made. by Commissioner Dwyer, seconded by Hoffman, to appoint ;Cathryn F. Short as acting Clerk to the Board of County Commissioners, effective July 30, 1976, at an annua. salary of $14,200.00. Unanimously approved. The Meeting was adjourned at 12:00 neon. Clerk El LI I if JulyL„?,jl, 1976 MINUTES, Cont'd. El RESOLUTION A Resolution of the Board of County Commissioners of Washington County authorizing the County Commissioners of Washington County (the "County") to issue an industrial revenue bond in an amount up to but not exceeding $1,100,000, the proceeds of which will be used to acquire, construct, improve and equip additions to industrial buildings to be purchased or leased by Ryder Truck Lines, Inc., a Florida corporation (the "Company"), all pursuant to the provisions of Article 41, Section 266-A through 266-I of the Annotated Code of Maryland (1971 Replacement Volume and 1973 Cumulative Supple- ment); and determining various other matters in connection with the issuance and sale of said bond. EJ I WHEREAS, Article 41, Sections 266--A-through 266-I of the Annotated Code of Maryland (1971 Replacement Volume and 1973 Cumulative Supplement) (the "Act") makes legislative findings, inter alia, that conditions of unemployment exist in many areas of t►Fe State of Maryland (the "State"); that the development of new commercial, industrial and manufacturing plants are essential to relieve this unemployment and to establish a balanced economy within the State; and that the present and prospective health, happiness, safety and right to gainful employment, and general welfare of the citizens of each of the counties and municipalities of the State will be promoted by the establishment of industrial buildings; and WHEREAS, the Act authorizes the municipalities and counties of the State to issue negotiable revenue bonds for the purpose of providing funds to pay all or any part of the cost of the acquisition, construction, addition to, extension or permanent improvement of an industrial building and to lease or sell the same to an industrial concern for such purposes as shall effectuate the purposes of the Act; and WHEREAS, Washington County encompasses an area in which an imbalance between agriculture, commerce and industry exists and where such imbalance in such employment sources has made it necessary for the. County, in order to enhance the general welfare and economy of the public, to provide oppor- tunities for permanent industrial and commercial employment; and -2 - WHEREAS, the Company, pursuant to a "Letter of Intent" dated July 13, 1976 intends to make the necessary arrangements with the County to purchase or lease from the County land and additions to industrial buildings, located on Industry Drive in Airport Industrial Park, Washington County, Maryland, which shall be acquired by the County out of the proceeds of the industrial revenue bond issue and which will be of the character and accomplish the purposes provided by the Act (the "Project"); and - WHEREAS, it has been determined by the County that the aforementioned undertaking will improve the economic con-• di.tion of Washington County, will assist in relieving conditions of unemployment and help to establish a balanced economy in Washington County, and the County desires to borrow money to accomplish the aforesaid financing by issuing its negotiable revenue bond or bonds in the principal amount of up to but not exceeding $1,100,000 (hereinafter referred to as "the Bond"); and WHEREAS, the County has found and dbtermined that the construction and operation of the Project as proposed will promote the general welfare of Washington County and of all its citizens; and EREAS, the Company has not commenced the acquisition, construction, improvement or equipment of or additions to the Project as of the date of this resolution; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Washington County, pursuant to and in accordance with the terms and provisions of the Act, as follows: Acting pursuant to the Act, it is hereby found, determined and resolved as follows: (1) Washington County encompasses an area where there is not nor has there been a sound and proper balance between agriculture, commerce and industry, resulting in insufficient employment and making it necessary for the general welfare and economy of the public to provide opportunities for permanent indus- trial and commercial employment. (2) The issuance of the Bond by the County pursuant to the Act for the sale and exclusive pur- pc c cf finn..c_ng the ncquicitinn Anti construction of the Project, an industrial building within the meaning of the Act, and the purchase or lease of the Project by the Company (a bonafide borrower, as evidenced by a Letter of Intent from the Company to the County dated July 13, 1976) will facilitate and expedite the acquisi- tion and construction of the Project. -3- (3) The acquisition and construction of the Project by the County and the financing thereof, as provided in this resolution, will promote the declared legislative purposes of the Act, and thus will (i) sus- tain jobs and employment opportunities and aid in main- taining employment, thus relieving conditions of unem- ployment in the State and in Washington County; (ii) encourage the increase of industry and a balanced economy in the State and in Washington County; (iii) assist in the retention of existing industry in the State and in Washington County; (iv) promote econou is development; and (v) promote the health, welfare and safety of the residents of Washington County and of the State. (4) That it is desirable and in the public's interest for the County to (i) issue the Bond in an amount up to but not exceeding $1,100,000, the par- ticular amount, maturities, redemption terms and other terms and provisions to be determined by_a further resolution of the County, (ii) acquire, construct, improve and equip the Project, (iii) lease or sell the Project to the Company pursuant to an agreement by and between the County and the Company whereby the Company will be obligated, inter alia, to make payments to the County in amounts and at t mi es so that such payments will be adequate to pay the principal or redemption price of and interest on the Bond and to make other payments pursuant to said agreement, and (iv) secure the Bond in such manner as the County shall deem appropriate. (5) The Board of County Commissioners is hereby authorized to negotiate the sale of the Bond having a maturity not exceeding twenty five years, in an amount not exceeding $1,100,000, the estimated cost of the Project, at interest rate not exceeding rates available for comparable tax-exempt issues r.t the date of issue to any bank or insurance company (hereinafter referred to as the "Purchaser"), except in the event any governmental authority at any time during the term of the loan determines that the interest payable thereon shall not be tax-free t.o the Purchaser then. the interest rate payable shall be adjusted to reflect the taxable status of the Bond to become effective on the date of loss of tax --exempt status and for the remaining period of the term of the loan. (6) The Company is hereby authorized to advance such funds as may be necessary to accomplish such pur- poses and, to the extent permitted by law, the County agrees to reimburse the Company therefor out of the proceeds of the Bond. -4- (7) The Purchaser is hereby authorized to submit to the County a formal proposal for the purchase of the Bond. (8) Counsel to the County is hereby authorized to work with counsel to the Bank and the Company and others to prepare, for submission to the county, all documents necessary to effect the authorization, issuance and sale of the Bond. -- (9) The President of the Board of County Commissioners is hereby authorized and directed to distribute copies of this resolution to the Company and to do such further things or perform such acts as may be necessary or con- venient to implement the provisions of this resolution. (10) Be it further resolved that this resolution shall take effect from the date of its passage. PASSED AND ADOPTED July 7 1976 STATE OF MARYLAND ) SS: COUNTY OF WASHINGTON) I, the undersigned Secretary o.f the Board of County Commissioners, Washington County, Maryland, DO HEREBY CERTIFY: That I have compared the annexed extract of the minutes of the meeting of the Board of County Commissioners of Washington County, including the resolutions contained therein, held on the A_ 1 day of July, 1976, with the original thereof on file in my office, and that the same is a true and correct copy of the proceedings of the Board and of such resolutions set forth therein and of the whole of said original insofar as the same relates to the subject matters therein referred to. I FURTHER CERTIFY that all members of said Board had due notice of said meeting. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of said Board this day of July, 1976. aoretar (SEAL st , To From Subject Date Memo Distribution List Below Norleen 0. Bailhe Ryder Truck Lines, Inc. Tax -Exempt Financing in Hagerstown, Maryland July 6, 1976 Enclosed for your review and comments are draft Letter of Intent and a Bond Resolution which Ryder Truck Inc. proposes to submit to the Board of County Commission Washington County in order to obtain tax-exempt financing the within described project. We plan to submit, in final form, both the Lett Intent and the Bond Resolution to the meeting of the Coun Commissioners to be held on Tuesday, July 13th. Therefox would appreciate receipt of your comments by Friday, July N. 0. B. NOB/11 Enclosures Distribution: C. s � � James T. Dimond John Mangu, Jr. William H. Ovard J. Lee Potterfield Warren W. Stultz, Esquire John J. Terry Robert W. Whitfield, Jr., Esquire Draft of July 6, 1976 Letter of Intent 4 Board of County Commissioners Washington County Court House Annex Hagerstown, Maryland 21740 Re: Ryder Truck Lines, Inc. Gentlemen: Ryder Truck Lines, Inc. ("Ryder") presently owns property located on Industry Drive in Airport Industrial Park, Washington County, Maryland on which there exist office buildings and dock and service facilities. Ryder intends to expand this facility if financing for the acquisition of additional land and construction of the proposed expansion can be obtained through the issuance of Industrial Revenue Bonds by Washington County. A description of the proposed project and the estimated cost of said project is set forth in attached Exhibit A. Very truly yours, EXHIBIT A Ryder Truck Lines, Inc. Expansion of Hagerstown Facility Location: Industry Drive Airport Industrial Park Hagerstown, Maryland Site: 13.03 acres (more or less) Expanded Facility: Construction of: (1) a 74'6" by 120' motor freight dock addition, (2) an, approximately, 72' by 120' garage addition for fueling and inspecting motor vehicle equip- ment, (3) a 120' by 100' trailer repair shop addition, and paving and surfacing improvements to said site. Estimated Coat: up to $1,100,000 including land, construction, fixtures, plant equipment and financing costs. == Imo— u'UI !2 STATE OF MARYLAND WASHINGTON COUNTY, to -wit: 1, Vaughn J, Baker, Clerk of the Circuit Court for Washington County, do hereby certify that _ Kathryn F. Short __ has been appointed to the office of Aotinq Clerk to the Board of County Commissioners and the oath of office as prescribed has been administered, In testimony whereof, I have hereunto subscribed my name and affixed the Seal of the Circuit Court for Washington County this day of t 1976 _ 9C -ON . ` .... VOu&hn .1 ar, t,rk Circuit Court July 27, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the Vice -President, Keller Nigh, with the following members presents Commissioners Lee Downey, William Dwyer and Burton Hoffman. invocation was given by Reverend R. Benjamin Jones, Covenant United Presbyterian *flette vanHilat, Housing Coordinator, appeared before the Commissioners to inform them that Washington County's application for a Community Development Block Grant in the sum of $100,000 was approved by the Department of Housing and Urban Development. MOTION laa+ee by Commissioner Dwyer, seconded by Downey, to approve of the acceptance of the Community Development Block Grant, which will enable the County to provide recreational facilities in the northwest portion of Hagerstown by using Block Grant Funds and Pro - rased Open Space Funds to rebuild the Memorial Recreation Center Pool, and enable planning work to start on the provision of a Health Care and Community Facility for the @itiaens of south-eastern Washington County, with the remainder of the funds for Local Option and administrative expenses. Unanimously approved. j.Arnold Land, President of Country Club Corporation, along with the Secretary-Treasur or of the Corporation and Lhaii Attornay, perrd Mc fcrc fh_ Co i ea.in ___ in _naa tb their request at last week's meeting. Mr. Land stated that he had contracted with Plummer Construction Company to complete the road grading in the Countryside Development and he had estimated that the work would be completed by next Tuesday, after which time the paving contractor would complete the road surfacing within one week. The County tingineer stated that he did not agree with the projected time schedule, because of the FVioq ame being maadl r.d unot!cfctory __^nditinna uti11 existing. He said that full- time inspection was essential if -the and product was to meet County requirements. The Country Club representatives agreed to pay the cost of a full-time County inspector to assure the work being satisfactory. The Commissioners accepted this proposal anti di- rected the County Engineer to wort. with Mr. Land in scouring an inspector for the pro- ject, and asked that they be kept informed of the progress of the work. Notion made by Commissioner Downey, seconded by Dwyer, to approve of closing Woburn Road for about one (1) week during the hours the Contractor is working on the road repairs, subject to the Contractor paying the coat of advertising the road closing. Unanimously The County Engineer informed the Commissioners that the Hagerstown Trust Company was not in agreement with the proposed reconstruction plans f,ar the alley between ti -sir building and the Court House. He said, at this timethe, estimated cost for the project was. $4,000, with the bank willing to pay for 1/3 of the construction cost and 1/3 for moving the utility pole. The Commi.esi,onere directed the County Engineer to request the bank to submit their proposed engineering plans, along with cost csti.mates, to them for consider at:ion. VALLEY DNIVG DRAINAGE 1'ROBLUAS The County Engineer explained they storm drainage ayo.tem proposed in the County's Master 1 Li L1] L] July 27, 1976 MINUTES, Cont'd. Storm Drainage Plan after the planned community in the Hagerstown Junior Cpllege area is underway. He said that this system would correct the drainage problems currently existing on Valley Drive and Turner's Lane, and pointed out how a section of the system could be installed to fulfill immediate needs and could be tied into the master system at a later date. The Commissioners directed the County Engineer to estimate the coat of the interim storm drainage system to take care of the Valley Drive - Turner's Lane drainage problems, and to put this project on the list of active projects to be con- sidered for funding in next year's budget. DRAINAGE EASEMENT IN MAUGANSVILLE The County Engineer informed the Commissioners that one of the conditions of approval of the Countryside Development in Maugansville was for a drainage swale to be dug and a 12" water line installed to tie into the main system at the corner of Mountain View Drive and Stouffer Avenue. He said that a 50' paper right-of-way, dedicated to the County, had inadvertently been sold to a property owner and that this area was now needed for construction of the drainage swale. He further explained that the property owner was willing to dedicate a 20' perpetual drainage easement to the County in sxchant for the 50' paper right-of-way. MOTION made by Commissioner Dwyer, seconded by Hoffman to relinquish any rights and claims the County may have to the 50' paper right-of-way in exchange for a 20' wide perpetual drainage easement on Stouffer Avenue in Maugans- ville. Unanimously approved. The Meeting was recessed at 11:00 a.m. for a tour to view drainage problems in the Half, way area and lunch. The Meeting reconvened at 12:30 p.m. in the Hancock Library with the Mayor and Council Members of Hancock. The Meeting wad called to order by Vice -President Keller Nigh, with the following mambo, present: Commissioners Lee Downey, William Dwyer, and Burton Hoffman. Also in attended were Mayor Bruce Clipp and Councilmen Albert Creek, Paul Myers, Arthur Burke and Chests, Brannon. HANCOCK LANDFILL Mayor Clipp introduced the matter of the Hancock Landfill. He said that the Town would like to see it kept open later in the evening and suggested opening it at a later hour. Guy Keadle, Director of Landfills for Washington County, stated that it had to be kept open on the same basis as the County Landfill because of the Union Contract and to accommodate commercial. haulers. When it was suggested by the Hancock Officials that the attendants at the Landfill may be able to work split shifts, they were informed that State and Federal safety regulations (MOSFIA & OSHA) required that two attendants be present at. all times. A general discussion of the operating costs and equipment re- quired for the Landfill resulted in the suggestion that it be given to the Town to oper+ with their own personnel, and the equipment sold to the Town with this ctiust to be amor- tized over a three-year period, with the provision that the County would subsidize a nnrtion of the ooeratina and machinery costs. Mayor Clipp stated that one of the con- ditions of the agreement for operating the Landfill was for the County to provide green boxes at the site. Mr. Keadle said they had to be removed because of vandalism and said that vandals were also destroying or removing the signs and setting fire to the Landfill. As an interim measure to resolve some of the problems, it was suggested and generally agreed upon that the gate to the Landfill would be moved farther back the lane if an agreement could be negotiated with the property owner; Union Officials would be contacted regarding changing the hours so the Lanorili could remain open lacer in the evening; commercial haulers would be contacted in regard to their feelings on the time change. SUPPLEMENTAL i'0LICL GHAN'f Mayor Clipp asked the Commissioners if they would consider distributing a portion of the supplemental grant the County receive& for Police Protection to provide for a now police cruiser for the Town of Hancock. He was advised that it is the County's conten- tion that these funds should be retained by the County, with the proceeds used for ex- penditures that are of benefit to all residents, since they will offset, in part, an increase in property taxes to meet the ever-increasing costs of providing police pro- tection. The Hancock Meeting was recessed at 2:00 p.m. and the Commissioners reconvened in the Board Room in the Court House at 3:00 p.m., with Vice -President Nigh presiding and the following members present: Commissioners Downey, Dwyer, and Hoffman. ti IT I'HOM LIRKAkY FOHSUI'PLL-1iia'I'AI, HIM)S Jim Young, Director of Cinance, appeared before the Commissioners in regard to the request from the Washington County Free Library for supplemental County funding in the amount of 5.11,87.5.00 to provide salary Increases for Library Personnel. Mr. Young in- formed the Commissioner,; that. the Library's projected surplus of $19,000 would he offs& if the City of Uagerstown did not fund the requested $35,861.00. Mr. Young also in- formed the Commissioners that the informatics requested from they Washington County 174 July 27, 1976 MINUTES, Cont'd. Museum, relative to their need for a new roof, had not been received at this time. The Commissioners made no decisions on the aforegoing financial matters. HALFWAY DRAINAGE PROJECTS Notion made by Commissioner Dwyer, seconded by Downey, authorizing the County Engineer to advertise for bids for the Englewood Drive and Virginia Avenue Storm Drainage System Project. Unanimously approved. MOTION made by Commissioner Hoffman, seconded by Downey, authorizing the County Engineer to negotiate agreements for rights -of -way re- quired for the Gay Street and Coffman Avenue Storm Drainage System, and after all rights -of -way are secured, to advertise for bids for the project. Unanimously approved NOTICE TO PROPERTY OWNERS RE IMPROVEMENTS TO BLUE RIDGE ROAD Motion made by Commissioner Downey, seconded by Dwyer, to notify all property owners on Blue Ridge Road, including those residing on the cul-de-sac, that the County will take this road into the County Roads System and improve it at an estimated cost of $5,000, providing the County receives $2,500.00 from the residents by September 15, 1976, after which time the authority of this motion becomes null and void. Motion carried with Commissioner Hoffman voting "NO". CHARGE FOR COPIES OF OFFICIAL DOCUMENTS Motion made by Commissioner Hoffman, seconded by Dwyer, to charge a fee of $1.00 for copies o€ official County documents, including the minutes of the County Commissioners". Meetings, to all persons with the exception of County Agencies. Unanimously approved. DECISION RE ORCHARD ESTATES SUBDIVISION APPEAL After due consideration of all the matters and facts pertaining to the appeal of the Planning Commission's approval of the John R. Oliver Orchard Estates Subdivision, and publicly listening to the tape of the proceedings of the meeting at which the approval was granted, a MOTION was made by Commissioner Dwyer, seconded by Downey, and unanimous ly approved with Commissioners Hoffman and Nigh voting "AYE", to affirm the Planning Commission's decision. The Commissioners also informed Doug Bachtell, representative of the John R. Oliver Co., who was present at the meeting, that the matter of this approval could be appealed to the Circuit Court and he should make all affected parties aware of this. WITH STATE HIGHWAY ADMINISTRATION FOR FUNDING on made by Commissioner Hoffman, seconded by Dwyer, authorizing Vice -President Xallor Nigh to sign the agreements with the Maryland DepaiLrr,ent of Trarsrort«tion, State Highway Administration for the Paving Marking Demonstration Program Federal Funds and the Rail Highway Crossing Installation of Protective Devices Federal Funds, and the agreement for the utilization of the aforementioned funds. Unanimously approved. DENIAL OF REQUEST FOR REIMBURSEMENT FOR RESETTING PROPERTY CORNER Motion made by Commissioner Downey, seconded by Dwyer, to deny the request of a Sevolt Road property owner, for the County to reimburse her 1/3 of the cost for reset- ting of property corner that was alledgedly knocked out in 1970 when the County 5taeiii a Usia +.oad. v....'�lm�.♦avl �, *r,r,rr,ved. PERMISSION FOR USE OF COUNTY CAP The Commissioners granted permission for a Foreman at the Roads Department to use a County Car for transportation to and from his home in Funkstown because of the number of times he is required to check complaints after normal working hours, and for the further u_e of rhiu car to be at the discretion of the Roads Department Superintendent. ADVERTISE FOR BIDS FOR WIRING OF TIIF. DETENTION CENTER Ron Charles, County Clerk, informed the Commissioners that the Middle Department Electrical. Inspection Agency had inspected the electrical 4iring at the Detention Center and recommended that this work be given immediate attention as the conditions pose a threat to safety, life, property, and security. MOTION made by Commissioner Downey, seconded by Dwyer, authorizing the County Clerk to prepare specifications with the assistance of the Middle Department, and advertise for bids for upgrading the elec- trical wiring and service at the Detention Center, in accordance with the National Electric Code. Unanimously approved. C.E.T.A. POSITIONS Ed Zomhro, Manpower Coordinator, and his ase.ieLant, Paul Pittman, met with the Commis- sioners to discuss the probability of the discontinuance of Title VI funds for public service positions. Mr. Zomhro stated that they had received sufficient supplemental funding under Title IT to combine both programs and carry the positions through January 30, 1977. lie said that acme of the positions are complimentary to existing services, while othera are very crucial, and suggested that the Commissioners start planning a phase down of the program. The Commissioners directed Mr. Zombro to not fill any terminations, and to work with the County Administrator in determining which positions are complimentary as opposed to crucial, and to report back within two weeks, and monthly thereafter, so a phase down of the Title VI CETA Pouitions could begin by November 1, 19/6. The Commissioners also approved of Mr. Zombro's request to write a special admin,tutrnt:ion procedure for r B 1 �l II July 27, 1976 MINUTES, Cont'd. their consideration, whereby CETA employees could be released from their present jobs to try for placement in a permanent job. PLANNING POSITION FOR PARKS DEPARTMENT Motion made by Commissioner Downey, seconded by Dwyer, authorizing the Parks Department towork with the Manpower Coordinator in employing a Planner for the duration of the Title VI CETA Program. Unanimously approved. INSPECTION CONSOLIDATION RECOMMENDATIONS Jack Byers, Chairperson and Jack Hawbaker, Bob Johnson, Dominic Perini, and Ralph Pryol members of the Inspection Consolidation Advisory Committee, met with the Commissioners to review their recommendations for the consolidation of county inspection services. After a general discussion of the recommendations, it was determined that a meeting would be scheduled to discuss an administrative process, and to get input from all persons who would be affected by these inspections, i.e., Planning Commission, Soil Conservation, Engineering Dept., Dept. of Permits & Inspection, Plumbing Dept., and building contractors and engineering firms. AGREEMENT RE WATER LINE ON OAK RIDGE DRIVE Motion made by Commissioner Hoffman, seconded by Downey, to approve of the agreement submitted by the City of Hagerstown between the City and the Board of County Commis- sioners of Washington County for relocating a 10 -inch water line on W. Oak Ridge Drive in order for the County to secure the available financial assistance and construct the proposed road in accordance with State Highway Administration standards, and further tc authorize the Vice -President of the Board of County Commissioners to execute this agree ment. Unanimously approved. SECRETARY FOR PLUMBING DEPARTMENT The Commissioners accepted the recommendation of Bob Trott, Chief Plumbing Inspector, to hire Mary Jane Papa as a Clerk Typist I, starting salary of $5,100.00, on a 90 -day probationary basis. They also authorized that the Secretary employed until the permana position was filled would be compensated at the part-time rate of $2.60 per hour. REQUEST FOR LEAVE OF ABSENCE Motion made by Commissioner Downey, seconded by Dwyer, to deny the request of Bob Trott Chief Plumbing Inspector, for a two-week leave of absence without pay, and to grant h.ii a one -week leave of absence without pay for the period of August 2nd through August 6t1 Unanimously approved. EXPRESSION OF INTEREST IN MARYLAND HOME FINANCING PROGRAM Motion made by Commissioner Dwyer, seconded by Hoffman, authorizing Vice -President Nigi to sign a letter to Governor Mandel, expressing the Board of County Commissioners' interest in the Maryland Home Financing Program, and encouraging the Governor to autho ize the marketing of the Bond Issue of 10 Million Dollars for Fiscal 1975-76, as approved by the General Assembly, in order that the program may once again provide funding which enables moderate and low income families to acquire adequate and healthf homes. Unanimously approved. WASH1NtirON COUNTY .NTI:RVENTION PIW.IECr Vice -President Nigh introduced a letter from Kenneth D. Hines, Chief, Monitoring and Evaluation of the Governor's Commission on Law Enforcement Intervention Project, in which it was stated that the need still exists for a "Continuation Statement" indicat- ing Washington County's plans for the intervention L'roject upon uAp1LaLll,11 of fvJoral funding, since the original statement had been issued by Dr. Claud Kitchens, Superin- tendent of Schools, in compliance with the Commissioners' approval. MOTION made by Commissioner Dwyer, seconded by Hoffman, authorizing Vice -President Keller Nigh to sig the following continuation statement. indicating Washington County's plans for the Wash ington County Intervention Project, Grant *5052 -JD -5: "Washington County feels the program is valuable to the persons served, and looks favorably upon its continuation after the third year funding, but continuation will he dependent upon a final review of the program's effectiveness and the availability of local funds from next year's revenues." Unanimously approved. Motion made by Commissioner Dwyer, seconded by Downey, to concur with the approval of the Board of Education for the proposed North M-ddle School to be constructed on the Western Maryland Site, along with the utilization of the Berter and Groh properties, contingent upon the approval of the State Board of Public Works on transferring the eurplis Western Maryland Land to the County at no cost. Motion carried with Comn.issio Hoffman voting "NO" and Vice -President Nigh voting "AVE". Commissioner Hoffman reques ad that his "NO" vote be qualified as follows: Any action at this time by the Board o County Commiasi.oncrn is premature since Bond Money may have to be used to acquire property for the North Middle School Site, and the School Building Commission has not had the opportunity to make reconunendationn to the County Comninsioncrs on this matter 1 176 July 27, 1976 MINUTES, Cont'd. Alk)UURNMFNT The Meeting was adjourned at 6:15 p.m. August 3, 1976 Hagerstown, Maryland 21740 Acting Clark The regular meeting of the Board of County Commissioners of Washington County was calie to order at 10:00 a.m. by the Vice -President, Keller Nigh, with the following members present: Commissioners Lee Downey, William Dwyer, and Burton Hoffman. IHY All ON The invocation was given by Reverend Peter C. Fulghum, Director of Episcopal Missions for Washington County. IMPROVEMENTS TO ALLEY BETWEEN COURT HOUSE ANO BANK Representatives of the Hagerstown Trust Company Bank met with the County Engineer and the County Commissioners to review the proposed plans for reconstruction of the alley between the Court House and the Bank. After due consideration of the plans and persona ly inspecting the alley, a MOTION was made by Commissioner Downey, seconded by Hoffman and unanimously passed to approve of the plans as revised this date, and to agree to participate in the project under the following conditions: 1. The County will pay for all construction costs involved in removal and replacement of the sidewalks and curbs on the Court House side of the alley from the existing power pole to West Wash- ington Street. 2. The action project management, administration, and supervision will have to be the responsibility of others. 3. The coordination of design approval and financial participation by the City will have to be the responsibility of others. 4. Before any work is started, the County will require a cost breakdown of those items of work we have agreed to pay. Unanimously approved. COUNTRYSIDE DEVELOPMENT INSPECTION SERVICES I4spresentatives of Country Club Corporation met with tha Commissioners to inform them that a full-time Inspector was now on the job and the work was progressing at Country- side Development in Mauganeville. The County Engineer said that the Inspector had boon hired at the rate of $13.50 per hour, and the developers would be invoiced for this cost. He also stated that he saw no reason why all the work would not be complete before the expiration date of the Bond. MELP�ERSHiF�IN RECANT -OF -WAY ASSOCIATION The County Engineer informed the Commissioners that Dean Lowry, County Right -of -Way Ageny, had been asked to serve as Secretary of the Potomac Chapter of the American Right -of --Way Association, and this would require his being absent front his work nine (9) days a year, plus transportation to the Metropolitan area. Mr. Dull stated that he felt this was an excessive amount of time away from County duties and recommended that the County pay him his salary for five (5) days away from the job and five trips in the County car. In response to the Commissioners' inquiry, Mr. Dull said that Mr. Lowry could still fulfill the responsibilities of his job wiLli the County while ,.c_vin.; as Secretary to the Association. The Commissioners took the matter under advisement at this time. C1iILD SUPPORT ENFORCEMENT EPP PAM Francis Connolly, Director of the Department of Social Services, and Jack Hollyday, State's Attorney for Washington County, appeared before the Commissioners to inform them of the recently enacted law creating a new division of Child Support Enforcement throug the State Department of Human Resources. He said that the Program could be administers through the Department of Social Services, if the Commissioners so delegated the author ity, but this would require a decision by the State's Attorney on whether he would represent the Department in cases tisac. yu L. Cc,,urt. 1r. Cc::: c'_'_., further- •vnlninwd that, as an incentive for local jurisdictions to administer. the Program, the County would receive 25% of the collections for, the first 12 month period, and 104 thereafter, and that federal funds (HEW) would provide 75% of salaries to support these services. 11a recotmended that it be administered on a local basis, rather than area -wide by the State, in order to improve the program and get better services. Mr. Hollyday advised the Comtnissionere that he would need a.full-time assistant to provide legal represents•- tiun for pennons approved by the Divisfi`on of Cliild Support. Enforcement, which would have to be authorized by the Legis]aturp. The Commissioners took the matter under con- sideration, pending further review of the program by the State's Attorney, Mr. Connolly and the County Administrator, asking them to report back to theta on Auyuest 24th. t I I I 177 I L] I Li Li August 3, 1976 MINUTES, Cont'd. ADVERTISE ROAD CLOSING FOR PRIDGE REPAIPS Motion made by Commissioner Downey, seconded by Hoffman, authorizing the closing of Burnside Bridge Road for a period of 10 to 12 days, and Hoffmaater Road for a period of three days for replacement of the decking on two bridges, and directing that these closings be advertised so as to give citizens ample time to become aware of the roads being closed, and further directing that the work be strictly inspected to insure that the bridge repairs are made in accordance with standard specifications. Unanimously approved. WORK AT BICENTENNIAL INFORMATION CENTER Charles Lyon, Chairman of the Washington County Bicentennial Committee, appeared before the Commissioners to inform them that the County Roads Department had put in the foot- ing at the information Center at the Sheraton Motor Inn, and had billed the Committee for this work, although he had assumed it would be done gratis. The Commissioners directed the Roads Superintendent to absorb these costs in his budget. TAX CREDITS AND EXEMPTIONS FOR CIVIC ORGANIZATIONS Robert Ludwig, Supervisor of Assessments, and Harry Snook, County Treasurer, appeared before the Commissioners in regard to the re6ritten legislation concerning exemptions and tax credits for real and personal property of Ruritan Clubs, and the decision handed down by the Supervisor for Exempt Real Property concerning Granges. Also pre- sent at the meeting were representatives from chapters from both organizations. Mr. Ludwig explained that Ruritan Clubs are eligible for a credit, and it is mandatory that it be given to them, but Granges do not qualify for a credit nor an exemption. Mr. Ludwig further explained that, to get a tax credit, Ruritan Clubs would have to apply on a yearly basis, and that the County Treasurer had agreed to administer this program, but that the Granges would have to appeal directly to the County Commissioners for a credit or exemption. The County Attorney stated that he did not think that the County Commissioners had the authority to grant a tax break, and suggested that the Grange members get legal representation to determine if this could be done. MOTION made by Commissioner Hoffman, seconded by Dwyer, to grant a tax credit to Ruritan Clubs, in accordance with Se'ction 9 r<d) (a), of the Annotated Code of Maryland, and approving of the Treasurer for Washington County administering the program, directing that he prepay the necessary forms for application, for their approval. Unanimously approved. The Meeting was recessed at 12:00 Noon for lunch and a tour of Barnes, Poffenberger, Wheeler, Manor Church, and Reichard Roads in regard to road improvements and drainage problems. The afternoon session was reconvened in the Board Room with Vice -President Nigh presidi COMPREHENSIVE PLANNING MANAGEMENT 500 ANNUAL WORK PROGRAM Barry Teach, Executive Director of the Planning Department, and Don Frush, Chairman of the Planning Commission, appeared before the Commissioners to submit a summary of work activities of the Department proposed for funding under the CPM Program for 1977, along with a tabulation of the work hours and estimated costs of staff services that totaled a 701 Budget in the amount of $45,180.00. Also submitted was a tabulation of planning activities not proposed for CPM Funding. MOTION made by Commissioner Dwyer, seconded by Downey, to approve of the work activities proposed, and authorizing Keller Nigh, Vice -President of the Board of County Commissioners, to sign the application of the State for 701 funding in the amount of $30,120.00 for those activities proposed under the CPM Program. Unanimously approved. TRI-COUNTY COUNCIL. PROJECT PACKAGE Motion made by Commissioner Hoffman, seconded by Dwyer, to amend Section 302 (Research & Demonstration) of the County's Project Package to Tri.--County Council to include fund- ing for a study of schools that are no longer used for education being renovated to be used for housing. Unanimously approved. IMPROVEMENTS TO AIR CONDITIONING SYSTEM AT COUNTY OFFICC RUIIDING Motion made by Commissioner Downey, seconded by Hoffman, authorizing Robert F. 'Zeigler, Inc.., Maintenance Contractor for the air-conditioning and heating controls at the Count Office Building, to proceed with the followi::g work: Descaling of the cooling tower ..,d .....,,a+o.- Wy tpm At a cost of $668.00; installation of a condenser water treatment system, complete with an automatic feed program with all required accessoriesJ) and proper chemicals for ono complete season's operation at•, a cost of $2,846.00; chemic treatment of the chilled water loop at a cost of $485.00. Unanimously approved. WASHINGTON COUNTY FMCPGINCY DOE PMl! DNS Pt AN Motion made by Commissioner Downey, seconded by Dwyer, to conduct a familiarization exercise of the Washington County Emergency Operations Plan, on September 9, 1976, at the Civil Defense Emergency Operations Center located in the Court House, in order to provide all departments' concurrence in the viability of the revised plan. Unanimously approved. PACK UP CIRCIgATINI: rliMp rnf+ PIP !("rPIT!Wlfflr. !'';IT AT MjR!TY C! 1:1 UUl.lP1:!t!r. Motion made by Commissioner Dw"or, seconded by Downey, ,iuthor:zinq the County Administr, 178 August 3, 1976 MINUTES, Cont'd. tor to negotiate for the purchase and installation of a back-up circulating pump for the air-conditioning system at the County Office Building, at a price not to exceed $3,000. Unanimously approved. ADVERTISE FOR BIDS FOR LANDFILL CLOVER AND WOOD Motion made by Commissioner Dywer, seconded by. Hoffman, to advertise for bids for 10 acres of clover at the new Resh Landfill site, and for 2 acres of standing woodland at the City -County Landfill Site. Unanimously approved. At this time, Commissioner Lee Downey assumed the Chair. SOUTHEASTERN WASHINGTON COUNTY HEALTH AND COMMUNITY SERVICES GRANT John H. Lloyd, Jr., President of the Southeastern Washington County Health and Communit Services Corporation, and Riaph Brandt, Project Director, appeared before the Commis- sioners to inform them that the new corporation has been formed and is presently filing Articles of Incorporation, but until approval is received, the County Commissioners would have to continue to serve as the grantee for the grant being offered from ARC for $21,650 for the purpose of developing a primary health care plan. MOTION made by Com- missioner Hoffman, seconded by Dwyer, to approve and accept the Southeastern Washington County Health and Community Services Grant of ARC money, subject to the approval of the Board of Trustees of the Southeastern Washington County Health and Community Services Corporation. Unanimously approved. RESOLUTION RE GRANT FOR CONSTRUCTION OF ASSEMBLY RUILDING AT H.J.C. Notion made by Commissioner Dwyer, seconded by Hoffman, to pass a resolution to petitio the State Board for Community Colleges for a grant of $96,672.00 from the available fun of the General Public Junior or Community College Construction Loan Acts, for the purpo of assisting the financing of the construction of the Assembly Building at the Hagerst.o Junior College. Unanimously approved. AMENDMENTS TO JUNE 10, 1975 MINUTES REGARDING BUDGET APPROVAL (Motion made by Commissioner Dwyer, seconded by Hoffman, to amend the minutes of the meeting of the County Commissioners held on June 10, 1975, to reflect official approval of the FY 1975-76 General Fund Budget, with revisions, in the amount of $25,284,784.00 and the Highway Fund Budget, with revisions, in the amount of $3,583,513.16. Unanimous- ly approved. FREEDOM TRAIN VISIT TO HAGERSTOWN Varner L. Paddack, Mayor of Hagerstown, appeared before the Commissioners to inform them that the Freedom Train would be in Hagerstown on September 21 through September 23, and adked the Commissioners' endorsement and continued assistance with this venture, Motion made by Commissioner Nigh, seconded by Hoffman, to endorse the Freedom Train's Hagerstow visit, and to give full support to the City of Hagerstown's sponsorship by offering the assistance of the County Tourism Director, and sharing in the expenses in an amount to be determined at a later date. Unanimously approved. FALL CONFERENCE OF MARYLAND Mayor Paddack informed the Commissioners that the Maryland Municipal League would be holding their Fail. Convention in Hagerstown on October 6 through October loth, and re- quested the County's endorsement ans support in this venture by offering the assistance of the County Tourism Director and provide means of transportation for the family tours that are planned. MOTION made by Commissioner Nigh, seconded by Dwyer, to endorse and l l . fc of th- Mn .l and A UF,F1t7rL L. J1C \.111 lli [day is%v wi, o ap.vi,ovru,...i. k+ of t..v- auai .. v..... r...... �. ..• ... •.. .... r's-...••.. iMunicipal League. Unanimously, approved. At this time, Vic, --President Ni Igi assumed the Chair. ACCEPTANCE OF ROADS INTO TUE COUNTY ROAD.; SYSTEM Motion made by Commissioner Downey, seconded by Dwyer, to accept into the County Roads System, that portion of old Md. Route 632 from its intersection with relocated Md. Route 632 to its Intersection with West Oak Ridge Drive, and that section of Old Md. Route 632 from its intersection with (1) above to the end of paving near the Concordia Lutheran Church. Unanimously approved. (PART-TIME WATCHMEN FOR ROADS DEPARTMENT Motion made by Commissioner Dwyer, seconded by Hoffman, authorizing the Roads Department Superintendent to employ two part-time watchmen for. the Northern Avenue Operations of the Roads Department, based upon the verification of the Superintendent that these posi- tione would alleviate the need for the present personnel to work excessive overtime and (would therefore constitute a monetary savings to the County while at the same time, pro Ividing more security. Included in the motion was the directive that these positions be advertised in accordance with present. County Policy, or the terms of the, Negotiated Agreement, whichever is applicable in this case. Unanimously approved. RUDG_FT ALLOCATIGN F'OR WFSHINf,T_ON COUNTY _FEA_c_nrSlf,'f_rxrru' icc Motion made by Commissioner Downey, seconded by Hntfman, to allocate n;- to $1,000 from the Contingency Fund for expenses involved in the promotion of ,a Washington County Flag I [I El 1` 1 August 3, 1976 MINUTES, Cont'd. Contest, including advertising costs, if these services are not donated. Unanimously approved. APPROVAL OF EXPENDITURES FROM THE BOND FUND Motion made by Commissioner Downey, seconded by Hoffman, to concur with the recommenda- tions of the School Building Commission and approve of the following expenditures from the Bond Fund: $1,200 to complete a topographical survey required at the Clear Spring Middle School to layout the playfields, and $16,022 for the installation of a single meter electric system at the Boonaboro Middle School in the event that the I.A.C. will not bear this cost. Unanimously approved. CONSULTATION SERVICES ON 208 PROGRAM Motion made by Commissioner Downey, seconded by Dwyer, to allocate up to $1,000 for Roy F. Wester, Inc. to provide consultation services relative to a 208 Program, and author- izing 'teller Nigh, Vice -President, to sign the agreement authorizing these services. Unanimously approved. AUTHORIZATION FOR ACTING CLERK TO ENDORSE AND SIGN CHECKS Motion made by Commissioner Dwyer, seconded by Hoffman, authorizing Kathryn F. Short, Acting Clerk and Martin L. Snook, President of the Board of County Commissioners, to endorse and sign all checks and drafts of Washington County drawn on any funds deposited to its credit with a bank or trust company. Unanimously approved. CONVENEMENT IN EXECUTIVE SESSION Motion made by Commissioner Hoffman, seconded by Downey, to convene in Executive Session at 5:05 p.m. on matters relating to personnel. Unanimously approved. No decisions were made at this time. The Meeting was reconvened in Regular Session at 5:15 p.m. APPROVAL OF SUPPLEMENTAL AGREEMENT WITH ROADS DEPARTMENT UNION Motion made by Commissioner Dwyer. seconded by Hoffman, to approve of the supplemental agreement between the Washington County Commissioners and the Roads Department Union, Local 2677, AFSCME, AFL-CIO, in regard to vacation adjustments, Section 9.1 - Eligibilit and Allowance. Unanimously approved. ADJOURNMENT Motion made by Commissioner Dwyer, seconded by Hoffman, to adjourn at 5:30 p.m. Unani- mously approved. , Acting Clark August. 10, 1976 Hage_stown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was caiiea to order. at 9:uu a.m. by the President, Martin L. anoox, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation was given by Commissioner Nigh. RGSOLtJTION TO INCLIIHE 1iOONSBORO AIiEUYSVII.LE ANI) SHARPSBURG IN 201 FACIUTIGS PLAN Mike McGauhey, Facilities Plan Administrator, along with Harold Nunamaker, appeared before the Commissioners to submit for their consideration and disposition, a resolu- tion for inclusion of Boonaboro, Keedysville, and Sharpsburq into the current 201 L LCD iiau ivt LISt AuLiaLaiu £flit i,. iii:. CSLhflhSJSJ J5SL LCv 'J L Lii.L. .i,o a,o.. ♦az assured that they will assist with the amending of the present Plan, and that this amendment will not slow it down. He also said that it looked favorable towards no additional funding being required and that the present budget should be adequate to finance the additional work. MOTION made by Commissioner Nigh, seconded by Dwyer, to pass a resolutl.on to include Boon:boro, Kee_dysville, and Sharpsbu.rg into the current 201 Facilities Plan, based upon a previous decision that these towns would be included if they were willing. Unanimously approved. FY 1977 - 1980 IAC11,11IIiS cur s"1'WIC[IUN GRANT 1'IIUJ1[1'T Hr. McGauhey submitted a status report on the State of Maryland's FY 1977 Water and Sewer Conetrir,tion Grants Projects for Washington County, to the Commissioners for tt.ei review. fie said that, eligible projects costa totaled $7,00,000. He also stated that 180 August 10, 1976 MINUTES, Cont'd. the State Department of Health had advised Washington County to submit all of their projects, and file applications for funding, because, in the event the Dickerson Project was not funded this year, approximately an additional $96,000,000 would be available to be assigned on a first come -first served basis. Mr. McGauhey pointed out that priority list ranking for these adidtional projects would have to be requested at la public hearing, and asked the Commissioners' direction in this effort. The Commis- sioners indicated their support of the projects and said their comments would be sub- mitted in writing prior to the public hearing. The Meeting was recessed at 10:00 a.m. for the monthly press conference in the Court House Conference Room and reconvened at 11:00 a.m. in the Board Room. BID OPENING - ROADS DEPARTMENT EQUIPMENT Bids for rock salt for ice control, two (2) traffic counters, and one (1) backhoe-loader for the Roads Department were opened at 11:00 a.m. Firms participating in the bidding and their quotations were as follows: ROCK SALT - International, Salt Co., $21.64 per ton delivered to Hagerstown; $22.05 per ton elivered to Licking Creek; $21.59 per ton delivered to Keedysville; $21.54 per ton delivered to Greensburg. Morton Salt Co., $21.64 per ton delivered to Hagerstown; $23.04 per ton delivered to Greensburg; $21.64 'per ton delivered to Licking Creek; $22.24 per ton delivered to Keedysville. TWO TRAFFIC COUNTERS - James Martin Sales Co. submitted the only bid of $1,898. ONE BACKHOE-LOADER Vernon E. Stupp Co., $27,975.00; Pow.ten Equipment, $30,400.00; Stouffer Bras., 33,9 5.0 Security Ford Tractor, $27,336.00. The bids were given to Roads Department officials to review with the specifications prior to being awarded. DAMAGED SEPTIC SYSTEM Glenn Dull, County Engineer, informed the Commissioners that during the construction of the storm drainage system from Beverly Drive to Howell Road, a septic system was damaged and the contractor claims that his men denied causing this damage. He said the property owner had agreed to pay all fees, and the contractor agreed to do the excavating, back - fill and landscaping if the County would assume the cost of furnishing and laying the pipe. The County Attorney determined that it was the contractor's responsibility for the aforementioned damages, and whould be resolved through his insurance company. FIRE $ RESCUE STAFFING PROBLEMS Walter Murray, Chief, Fire & Rescue Communications, appeared before the Commissioners to inform them that if has become increasingly difficult to reschedule his personnel so they can get time off in lieu of County Holidays. He said at the present time, there were 93 days due, and 77 more would be accumulated by the end of the year. Chief Murray suggested that rather than hiring another dispatcher, it would be more economical to pay his personnel for holidays worked. The Commissioners took the matter under advisement pending completion of the Personnel Study. AWARD OF BIDS FOR ROADS DEPARTMENT EQUIPMENT Motion made by Commissioner Dwyer, seconded by Nigh, to accept the recommendations of the Roads Department Officials, and award the bids for the equipment to the following firms, who submitted the low bids: ICE CONTROL ROCK SALT to International Salt Co., who submitted bids of $21.64 per ton delivered to Hagerstown; $22.05 per ton delivered to Licking Creek; $21.59 per ton delivered to Keed'�sville; $21.54 per ton delivered to Greensburg. TWO TRAFFIC COUNTERS to James Martin Sales Co., who submitted the only bid of $1,898.00; BACKHOE-LOADER to Security Ford Tractor, who submitted a bid of $27,336.00 Unanimously approved. .E ACCOUNT FOR BOAMD OF EDUC Jim Young, County Finance Officer, and Pete Plummer and Wayne Stouffer from the Board of Education Finance Division, appeared before the Commissioners in regard to a loan from the Bond Fund to the Board of Education in the amount of $127,962.00 for the con- struction of a garage and paint shop. Mr. Young explained that this money was to have been reimbursed to the County by the Board, on an annual basis, from funds allocated by the State for Transportation. He said that $45,338.58 has been remitted to the Board, but it was doubtful if they would receive any more of the Transportation funds since the State has changed its funding formula. Mr. Young recommended that instead of carrying the balance of this loan in the amount of $82,623.42 as an obligation of the Board of Education and a receivable of the County, a "doubtable accounts" receivable could be set up for the balance of the loan, and in the event the State goes back to its former rune- ing method, this loan would be repaid. MOTION made by Commissioner Nigh, seconded by Hoffman, to accept the $45,338.58 from the Board of Education, which reprcr,enta the amount they received from State Transportation Funds, and authorizing the County F.inancra Officer to set up a Doubtable Accounts Receivable for the balance of the loan. Unani- mously approved. CREATION OF A PUBLIC IK1t1SING AGENCY Annette vanflilst, housing Coordinator, appeared before the Commissioners to give a slide presentation on Section 8 Housing Assistance and to submit a proposed resolution to create a Public Housing Agency within Washington Country for thr• implementation of the Section 8 Housing Assistance Program. Ms. vanliil:a expl.uinecl ::hat the resolution I I I i i 181 August 10, 1976 MINUTES, Cont'd. would designate the County Commissioners to be the Public Housing Agency and would dele gate the implementation of the Section 8 Housing Assistance Program to the Housing Coordinator. The Commissioners took the matter under advisement at this time. STATEMENT RE EDUCATIONAL FACILITIES FOR MENTALLY RETARDED Mrs. Eunice Fouche appeared before the Commissioners to express her continuing concerns over the Washington County Educational System, and more specifically the lack of facili ties and programs to deal with exceptional children. She asked the Commissioners to give due consideration to these problems and us whatever influence they may have in getting them corrected. REZONING CASES 138, 140, 141, 142 AND TEXT AMENDMENT ILZ-I43 After due consideration of all the matters and facts pertaining to the Rezoning Cases presented at the County Commissioners' Public Hearing held or. July 27, 1976, at 700 p.m. in Court Room i1 of the Washington County Court House, the following official action was taken: RZ-138 - Motion made by Commissioner Nigh, seconded by Dwyer, to deny the request of Porn Butler, Realtor, Inc., to rezone from the non -conforming use under Rural Residentia (RR) to Business, Local District (BL), the property located at the North Side of Cave - town Pike (MD -64), 525' East of White Hall Road, on the basis that there has been no substantial change in the character of the neighborhood, nor was there a mistake in the original zoning of the tract, and that the findings of fact of the Planning Commission be the findings of fact of this Board. Motion carried with Commissioner Hoffman voting "NO". RZ-140 - Motion made by Commissioner Dwyer, seconded by Downey, to approve of the re- quest of Gloria A. & Robert W. Nichols to rezone from Residential, Urban (RU) to Busi- nees,ceneral (BG), the property located at 1101 Jefferson Boulevard, Hagerstown, Md., consisting of 19,650 sq. ft., on the basis that a mistake was made in the original zoning in classifying this parcel "RU", and that the findings of fact of the Planning Commission be the findings of fact of this Board. Unanimously approved. RZ-141 - Motion made by Commissioner Hoffman, seconded by Downey, to approve of the re- quest of Mr. Dale E. Martin to rezone from Residential, Rural (RR) to Business, General (BG), the northern side of Maugans Avenue and along a portion of Main Street, South Weaver Avenue and Greenfield Avenue, on the basis that a mistake was made in the origi- nal zoning in classifying this parcel RR, and that the findings of fact of the Planning Commission be the findings of fact of this Board. Unanimously approved. RZ-142 - Motion made by Commissioner Nigh, seconded by Dwyer, to approve of the request oofAngstrohm Precision, Inc., to rezone from Highway Interchange (HI) to Industrial, Restricted (IR), the property located East of Interstate #81, one (1) mile South East of Maugansville, on the basis that a mistake was made in the original zoning in clas- sifying this parcel HI, and that the findings of fact of the Planning Commission be the findings of fact of this Board. Unanimously approved. RZ-143 Text Amendment - Motion made by Commissioner Hoffman, seconded by Dwyer, to approve of the request. of Advertising, Inc. to amend Section 22.24(a) of the Zoning Ordinance to revise the maximum area for advertising signs to 1000', on the basis that the State Highway Administration currently permits signs up to a maximum of 1000 dq. ft along a State road, and therefore this limitation should be used as a standard for the County. Motion carried with Commissioner. Downey voting "NO". II The Meeting was convened at 3:30 p.m. in Executive Session to interview applicants for the position of Personnel Director. No decisions were made at this time. The Meeting reconvened in Regular Session at 5:00 p.m. NEW POSITION - "FLOATING SECRETARY" Motion made by Commissioner Nigh, seconded by Hoffman to approve of hiring Dorothy Shinham as a "Floating" Secretary for the County, classified as Secretary I, starting salary of $5,400.00 annually. Unanimously approved. PAYMENT OF INVOICE FOR ELI IAUII.ITAT INC RUSES Motion made by Commissioner Dwyer, seconded by Downey, to pay $2,705.01 to Mass Transit Administration (MTA) in Baltimore an settlement for rehabilitating the buses the County had leaved from them. Unanimously approved. ADAOURNFILNT Motion made by Commissioner. Hoffman, seconded by Nigh, to adjourn at: 5:45 p.m. Unani- mously approved. Actin4 Clerk 182 August 17, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey and William Dwyer. REVIEW OF BIDS FOR BACK -HOE LOADER Ted Wolford and Bill Wolfe, Washington County Roads Department Officials, along with representatives of the firms who submitted bids for a Back -Hoe Loader, met with the Commissioners to review the low bid submitted by Security Ford Tractor in the amount of $27,336.00. Further decisions in this matter were postponed until it could be determin whether the 750 or the 7500 model machine was in production at the time the bids were submitted. COUNTY'S SHARE OF ALLEY RECONSTRUCTION Motion made by Commissioner Downey, seconded by Dwyer, to allocate $950.00 for new curbing from the power pole to Washington Street and new 8" concrete paving, which represents the County's responsibility for reconstruction of the alley between the Court House and the Hagerstown Trust Co. Bank. Unanimously approved. OFFICER IN RIGHT OF WAY AGENTS ASSOCIATION Motion made by Comm ss oner Downey, seconded by Dwyer, to grant Dean Lowry, County Right -of -Way Agent, permission to be absent five (5) days per year from his job with the Engineering Department to attend and use a County car for transportation to meeting affiliated with his position as Secretary of the Potomac Chapter of the American Right - of -Way Agents Association, with any additional time off or expenses to be assumed by Mr Lowry. Unanimously approved. CLEARING OF DRAINAGE PIPE UNDER RAILROAD Mot on made by Comm ssioner Downey, seconded by Dwyer, directing the County Engineer to seek authority and proceed with clearing our the drainage pipe under the Penn Centra Railroad in Maugansville. Unanimously approved. RESOLUTION CREATING A PUBLIC HOUSING AGENCY. Motion made by Commissioner Downey. seconded by Dwyer, to pass a resolution whereby the Board of County Commissioners of Washington County shall designate themselves to be a Public Housing Agency and delegate the Administration and implementation of the Section 8 Housing Assistance Program within Washington County to the Housing Coordinator. Unanimously approved. DEPUTIES FOR WILLIAMSPORT BICENTENNIAL PARADF Motion made by Commissia Downey, seconded by Dwyer, to assume the cost of providing six (6) Deputies at the overtime pay rate of $5.00 per hour, for security and crowd control at the Williamsport Bicentennial Parade on August 28, 1976, since this is a Bicentennial Event. Unanimously approved. AWARD OF BID FOR COURT HOUSE JANITORIAL. SERVICES Motion made by commissioner Dwyer, seconded by Downey, to award the bid for janitorial services for the Washington County Court House to J.E.M. Janitorial. Services, who sub- mitted the low bid of $18,000 per year, and to enter into a contractual agreement with J.E.M. whereby they will commence work as soon as possible for a sixty-day probationary period, with the remainder of a one-year contract contingent upon satisfactory perfor- mance during the probationary period. Unanimously approved. ABATEMENT OF TAXES {I Motion made by conuuis,i—ei— wyer, ccoded by Dnwnny. rn abate the personal property taxes of Dee -Kay, Inc. for the taxable year 1974-75 it, the amount of $25.2`, and to abate the personal property taxes of Shertle Galleries, Inc. for the taxable years 1973-74 and 1974-75 in the amounts of $222.50 and $195.50, consecutively, based on the certifications of the Treasurer of Washington County that every reasonable effort has been made to collect these accounts and they have been deemed uncollectable. Unanimous ly approved. NOMINATION OF MARYLAND HISTORIC TRUST Motion made byby C�ommise cn�-er Dwyer, seconded by Downey, to nominate Dennis E. Frye to serve on the Washington County Trust Committee of the Maryland Historic Trust. Unani- mously appavvod. ALLOCATION OF FUNDS FOR MUSFUM ROOF Motion made by Commiseionee Downey, seconded by Dwyer, to allocate up to $15,000 from the contingency fund, to provide for the replacement of up to one-third of the roof at the Washington County Museum of Fine Arts. Unanimously approved. ADJOURNMENT Motion made by Commissioner [payer., seconded by Downey, to adjourn at 12:00 noon. Unani mously approved. Acting Clark August 24, 1976 Hagerstown, Maryland 21740 Li LI I LI I The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the Chairman, Commissioner Lee Downey, with the following members present: Commissioners William Dwyer and Burton Hoffman. INVOCATION The invocation was given by the County Administrator, John Longmire. CHILD SUPPORT ENFORCEMENT PROGRAM John Hollyday, States Attorney and Francis Connolly, Director of the Department of Social Services appeared before the Commissioners to review and discuss the recently enacted H. B. 1478, which created a new Division of Child Support Enforcement within the Social Services Administration of the Department of Human Resources, and it's impact on Local Government. Mr. Hollyday explained that his office would require an additional Assistant States Attorney, which would have to be authorized by the legislature, and an additional clerk to handle the work involved in legal representation when court action is required. It was further explained that 75% of the costs of this enforcement would be provided by the Federal Government, and that the County would also be entitled to "incentive payments" from the Federal Government equaling 25% of amounts collected which are attributable to support owed for the first year of a support order, and 10% of amounts attributable to subsequent months. MOTION made by Commissioner Dwyer, seconded by Hoffman to approve of requesting the State Department of Human Resources to delegate the administrative responsibility of the New Division of Child Support Enforcement to the Washington County Department of Social Services, contingent upon the Approval of the Department, and the State's Attorney entering into a cooperative reimbursement agreement with the Department of Human Resources, and further contingent upon the County's obtaining legislative authority for one (1) additional Assistant State's Attorney. Unanimously approved. PROCLAMATION OF WOMEN'S WEEK Motion made by Commissioner Hoffman, seconded by Dwyer to proclaim October 18 - 23. 1976, "Women's Week" in Washington County, in conjunction with the Women's Fair II which will take place Saturday, October 23rd at the Hagerstown Junior College. Unanimously approved. CLEARING HOUSE REVIEW OF "201" FACILITIES PLAN Don Frush, Point -of -Contact Officer for Clearinghouse Review, Informed the Commissioners that the "201" Facilities Plan had been submitted to him for comments from interested parties. He stated that if these comments included objections expressed in the newspapers by several of the Towns, it could well result in a delay of the project and effect the funding process. He explained that if there are any disagreements, the Secretary of State Planning would review them to see if there is justification, and if so, would not forward the project to the appropriate funding agencies until the differences are resolved via Public Hearings. The Commissioners directed that all objections were to be included in the Point -of -Contract Officer's comments to the State Clearinghouse since these matters would have to be dealt with and resolved, and tnat the Towns should be advised of this and requested to submit their comments at the earliest possible date. PLANNING COMMISSION'S COMMENTS RE "201'' FACILITIES PLAN Dore Frush, Planning Corenission Chairman, and Barry Teach, Executive Director, submitted the Planning Commission's comments on the "201" Facilities Plan to the Commissioners for their review. The Commissioners direcL,i that the Planning Commission schedule a meeting with the Antietam Basin Task Force and other interested parties, to review these comments and resubmit them to them, along with any recommendations resulting from that meeting. COUNTRYSIDE DEVELOPMENT Arnold Land, President of Country Club Corporation, developer's of Country Side Estates, Maugansville, Md. apoeared before the Commissioners to request the withdrawal of the Inspector assigned to his job, since the remaining road and drainage work is being done by professional contractors. The Commissioners reconfirmed their original decision that the Inspector would stay on the job until all work is completed i.LCARI uG 1r nrn.,nrr Illflr ,IPIflEf1 RAILROAD Glenn Dull, County Engineer, informed the Commissioners that his office had been advised that it will be necessary to submit a request and a set of plans to the Penn -Central Railraod, in order to obtain permission to clean out the drainage pipe on the railroad property in Maugansville. The Commissioners directed Mr. Dull to proceed with obtaining permission to do this work. PROPOSAL FOR MICROWAVE SYSTEM Walter Murray, Chief of Fire & Rescue Communications, appeared before the Commissioners to submit a proposal for the purchase and installation of a microwave system. He said that replacement of tha telephone lines leased by F. & R.C. and the Sheriff's Department with a short -haul 952 MHz - 960 MHz, point to point, fixed radio system owned and operated by the Washington County government would entail a one time cost thus eliminating monthly service on a large scale. The Commissioners directed Mr. Murray to proceed with the preparation of specifications 2nd advertising for bids for tare microtrnve System Proposal submitted this date, with the specifications calling for an outright purchase bid and/or a leased purchase agreement. Mr. Murray also aointed out that the County may get recoverable funds from L.E.A.A. for the portion of the System that will be used by the Sheriff's Department. HPPOINTEMNT OF ADVISORY MEMBER 10 PLUMBING BOARD Motion made by Commissioner Hoffman, seconded by Dwyer to appoint William A. Malott, as en advisory /8y nA Ubb , IWO �I MINUTES, Cont'd. Member to the Washington County Plumbing Board, representing the Disposal Contractors. Unanimously approved. CHANGES TO BOCA BASIC BUILDING CODE Motion made by Commissioner Dwyer, seconded by Hoffman to approve of the amendments to the Boca Basic Building Code of 1975 presented at the Public Hearing on July 27, 1976 and attached to these Minutes under the title of "Washington County Building Code", with the exception of the addition of the word "forms" to follow after "footing" in Section 111.1, Par. 1, and to adopt said Boca Basic Building Code of 1975 as so amended as the Building Code of Washington County. Unanimously approved. MEMORIAL RECREATION CENTER POOL Joe Widmyer, Director of Parks and Recreation, Richard Grumbacher, a member of the Memorial Recreation Center Committee and Al Allenback, Director of Community Action Council apprared before the Conmissione to submit the plans decided upon by the Memorial Recreation Center Committee for construction of a new swimming pool. Mr. Widmyer said that the proposed plans would require use of the facilities currently used for the Community Action Day Care Center, to be used as storage and locker rooms, and would cost an estimated $240,000. Mr. Allenback said that Community Action Council approved of movintl the Day Care Center (Child Development Center) operations to the present North Street School site, at such time as this facility is returned to the County, but it was hoped that the second floor of the present Day Care site could be utilized as a crisis -housing facility. Mr. Widmyer stated that the first floor and basement of the building would aptly serve the needs of the pool complex. Mr. Grumbacher said that he was sure that the United Fund and the citizens of the Community would continue in their support of the operations of the pool. MOTION made by Commissioner Dwyer authorizing the Department of Parks and Recreation to proceed with having the Coordinating Committee recommend a Consultant for drawing up the plans for the North Street Swimming Pool as presented this date, including the present Day Care Center Area for the Locker Rooms, with the provision that the present Day Care Center Operations can be moved second. After further review of this matter, it was determined that a formal decision would be post- poned until next week after further investigation of community participation in the project and the proposed date for the return of the North Street School to the County. ADJOURNMENT Notion made by Commissioner Dwyer, seconded by Hoffman to adjourn at 5:00 p.m. Unanamiously approved. .Acting Clerk I. AUGUST 31, 1976 HAGERSTOWN, MARYLAND 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller High. INVOCATION The invocation was given by Reverend Donald P. Flick. Pastor of the Homewood Retirement Center. APPOINTMENT OF ACTING COUNTY ADMINISTRATOR Motion made by Commissioner Nigh, seconded by Hoffman, to appoint Barry Teach as acting County Administrator, effective upon the resignation of John Longmire on September 15, 1976. Unanimously approved. Il PRESENTATION OF DRAFT OF PERSONNEL STUDY Ch.rin HondrIck. J' Buttimcr :d iobcrt Si' Manage t Consultants with CFes, LC0rindtk Paget, Inc.. appeared before the CountyCommissioners to present their draft of the study to establish �I a personnel administration system for Washington County employees. Included in the presentation were a report of the study, explaining the objectives, scope, approach, results, and a plan of action, a personnel manage,rent manual, and an employee handbook of rules and regulations. At 11:00 a.m., the presentation was temporarily delayed for a bid opening. BID OPENING FOR SHERIFF'S DEPARTMENT VEHICLES_ One (1) bid for three vehicles, two (2) for the Sheriff's Department and one (1) for the Smithsburg Resident Deputy was opened at 11:00 a.m. The firm participating In the bidding was Massey Ford, who submitted a unit price of $4,771.00 for a total price of $14,313.00 No decisions were made at thic time nendinn r review of ti -P hiii with the motif Icatinnc by Sheriff. n.,rartmr.•1t DffIc1 is Li 197 August 31, 1976 MINUTES, Cont'd. PRESENTATION OF DRAFT OF PERSONNEL STUD CONT'D. Following the presentation of the personnel study draft, several items of concern were discussed by the Commissioners and the Department Heads in attendance at the meeting. It was concluded that comments from all Department Heads would be solicited in writing, to be returned by September 17th, and the study again reviewed by the Commissioners and the Consultants on September 28th. The Meeting was recessed at 12:00 noon for lunch and reconvened at 2:00 p.m. CLEAR SPRING STORM DRAINAGE SYSTEM George Boyd, Mayor, and Town of Clear Spring Officials, along with the Engineering Con- sultant for the Tom's Run Drainage Project, met with the Commissioners to discuss a proposal whereby the County would act as the applicant for funding for the drainage system. Mr. James Pasike, County Supervisor for Farmer's Home Administration, explains that F.H.A. determines eligibility for grants and loans based upon a formula whereby the applicant is expected to fund, through indebtedness, an amount equal to 1% of the median family income, paid yearly over a forty year period. Mayor Boyd stated that the Town of Clear Spring was not able to incur this indebtedness and expressed no objection to the County's taking over the project. It was further determined that the County could provide 1% of the median income of the Clear Spring Residents from the current drainage bond fund, and the bond indebtedness would qualify it for grants. The Commis- sioners took the matter under advisement until Clear Spring Officials can provide them with updated figures on the median income of their residents, information is obtained regarding the amount those residents are currently paying towards amortizing the drain- age bond indebtedness, and a check is made in regard to the environmental impact of the project, which may determine its eligibility for an A.R.C. Grant. VACANT POSITIONS IN SHERIFF'S DEPARTMENT Sheriff Ford and Aldean Moser, Patrol Administrator, appeared before the Commissioners to inform them that three vacancies currently exist in the Sheriff's Department; two (2) in Detention and one (1) in Patrol. The Sheriff stated that he would like to fill these vacancies with C.E.T.A. employees that are currently established in his Depart- ment, and asked the Commissioners if they would then fund the three positions vacated by the C.E.T.A. employees. The Sheriff also advised the Commissioners of additional funds that will be forthcoming from the State for holding State prisoners in the Deten- tion Center. He said this should average about $3,000 per month from now on and would be a means of providing funds for the salaries of the three additional positions re- quested. The Commissioners took the request for additional funds under advisement at this time. MEMORIAL RECREATION CENTER POOL Joe Widmyer, Director of Parks and Recreation; Christella Keyes, Secretary of the Memorial Recreation Center Committee and Al Allenback, Director of Community Action Counc?_l, met with the Commissioners for a further review of the proposed plane for the new North Street Swimming Pool, and to define the areas of responsibility in regards to the maintenance and management of the pool. MOTION made by Commissioner Dwyer, seconded by Downey, authorizing the Pool Committee to submit the plans as proposed this date, utilizing the present Day Care Center as part of the pool complex, to the County Coordinating Committee for their recomr,rendation for a consultant to design a 39' x 83' swimming pool, at a cost not to exceed $240,000. Unanimously approved. MOTION made II by Commissioner Downey, seconded by Dwyer, to declare the intent of the Board of County Commissioners to enter into a joint_ -use agreement with the Memorial Recreation Center Co m' ;tee whor,ahy, the Cnmmif_tee would be the Administrative agency responsible for the jl maintenance and management of the new North Street Swimming Pool, contingent upon the execution of all legal documents by all parties involved. Unanimously approved. ADMINIS'PRATIVE AMENDMENT TO WATER ANI) SEWERAGI: PLAN Motion made by Commissioner Nigh, seconded by Dwyer, to declare the intent o€ the Board of County Commissioners of Washington County to amend the 1975 Washington County Water and Sewerage Plan to change the W-3, S-7 classification of the Hagerstown/Washington County Industrial Foundation, Inc., (Parcel 148) to W-3, S-3, so that the sewer clas•- sification will compliment the W-3 water classification, with this action based on the fact that the W-3, S-5 classification d.iscrapancy in the 1976 amendments was occasioned by a draftino error. Motion carried with Commissioners Downey and Hoffman voting "AYE" and President Snook abstaining. RLICIIAIID ROAD RI (l1 OF WAY AGRLI MFNT Motion made by Commissioner Nigh, seconded bl Dwyer, to approve of the right-of-way agreement with John T. Staub for a 5022 sq. ft. perpetual drainage easement for the Reichard Road Drainage Project, with no money ;,rvelved for this r.ight-of-way. Unani- mously approved. DIAINAGI; I'RO()Lert AT (Al f, ULCId )) STRI:).r:1 U li u:,l.(n+WN Glenn Dull, County r?nr•inoer, informed the Com-nism.ioncrs that nose time ago, the County had installed to sto m drains that-. drain into a pipe i.nn.ido a property near the corner of Gay Arid Decker St.roe) e, IHal.fway. Ilr-: tie id this pip;, had apparently loon installed 198 August 31, 1976 MINUTES, Cont'd, without a legal agreement with the property owner, and they now wanted the County to extend the pipe further down and also to compensate them for this easement. The Corn sioners postponed a decision on the matter, pending their personal observance of the area involved. COLONIAL PARK DRAINAGE SYSTEM EASEMENT The County Engineer informed the Commissioners that, as a part of the Colonial Park Drainage System, a verbal agreement had been obtained from the property owner located at 38 Harvard Road to install a drain pipe and grate in his yard in exchange for land- scaping at a cost of $727.00. Mr. Dull said that after the County had fulfilled this obligation, the property owner asked that his driveway also be paved, and when refused, was now demanding that the drain pipe and grate be removed from his property. The Com- missioners concurred with Mr. Dull's recommendation to offer the property owner $100.00 for a perpetual easement on his property for the aforementioned drain. TRANSFER OF FUNDS IN TRANSPORTATION COMMISSION BUDGET Notion made by Commissioner Downey, seconded by Dwyer, to approve of the transfer of funds in the Transportation Commission Budget from "Body Repair Tools" to "Capital Out- lay" for purchasing a calculator at a cost of $149.99, less a trade-in of $10.00 - $20.1 for their old adding machine that is presently inoperative. Unanimously approved. RIGHT OF WAY AGREEMENT TO MOVE UTILITY POLES Notion made by Commissioner Nigh, seconded by Downey, to approve of the right-of-way agreement granting the Potomac Edison Company a right-of-way to move their utility poles along the south side of the road, west off Resh Road, to the County's Landfill. Unani- mously approved. APPROVAL OF CERTAIN -TEED REQUISITIONS Motion made by Commissioner Hoffman, seconded by Nigh, to approve of requisition Number i, in the amount of $38,027.08, dated August 27, 1976, to the Maryland National Bank froze Certain -Teed Corporation, subject to a check of the inventory by the County Clerk and/or Finance Officer. Unanimously approved. A?IT TO HOUSING AUTHORITY AGREEMENT Notion made by Commissioner Dwyer, seconded by Downey, to approve of an amendment to the Cooperation Agreement between the Hagerstown Housing Authority and Washington County, whereby Section 2 of the agreement shall be amended by deleting the figure "500" thereir land substituting in lieu thereof the figure "1,450". Unanimously approved. IR6�UEST FROM S.P.C.A. ro BORROW FUNDS In answer to the request from the S.P.C.A. to borrow $2,500.00 from the County to build quarrantine kennels, the Commissioners directed the County Administrator to offer the Agency an advance of their June 1977 contract payment, in lieu of making such a loan. DEED OF EASEMENT FOR HIGH ROCK ROAD Notion made by Commissioner Hoffman, seconded by Downey, to accept a Deed of Easement from Grover. C. Crilley, representing Forest Rock Corportation, in order to straighten, grade, improve and maintain as a part of the Washington County Roads System, the roadwal designated as High Rock Road. Unanimously approved. LETTERS OF PERMIT TO USE COUNTY LAND Motion made by Commissioner Downey, seconded by Dwyer, to approve of the letters to the A,_ ._. 4 A t h t o a iaayax:7i.uwu i:ui. %Juayaalj% and __Acs. ...—_ t.aL....Aa, :y ......... .... .., d, r.G. � of certain .03 acre parcel ofland Aowned by the County, situated along the south side of Maugans Avenue, Mauganaville, Maryland. Unanimously approved. SHERIFF'S RE UQ EST FOR ADDITIONAL PEIRSONNEI. The Commissioners directed that a letter he sent to Sheriff Francis R. Ford, advising him of the following: The Board of County Commissioners of Washington County have no objections to your proposal to transfer C.E.T.A. employees to the three (3) vacant Depul Sheriff positions currently existing in your Department. However, funds will not be allocated in the FY 1976-77 Budget to provide for salarise for new positions in the Sheriff's Department to replace those presently filled by C.E.T.A. personnel, nor can -•J,...a _1 ..l 4... x.' ...7 .4. ,.L.4. a4,.. in th.. of �h.. C L T n Cram �� . ...... �. �:i ....... �, .. ..... ..-�.. .. .. -... ....... a _. _ __. __.. is extended beyond theproposedJanuary 31., 1977 deadline, and •• a definite decision ^ on this legislation should be forthcoming within a month or so, all consideration will be given to filling vacant approved positions within the Sheriff's Department with C.E.T.A, Manpower. REQUEST FOR TUITION RL1MSURSLMLNT Motion made by Commissioner Downey, seconded by Dwyer, to approve of the request of James 1.. Wilhide, Job Developer, Manpower Office, to take the Pasic Interviewing and Counseling course offered by the Hagerstown Junior College, at: a total ccet for the course of approximately $100.00, with this amount to be reimbursed with C.E.T.A. fundi, based upon Mr. W:ilhide's sucressful completion of the course. Unanimously- approved. LI 20'7 I Li C� The following changes to the WashingtM 0o+mty Building code (DCX A Basic Building code/1975, Sixth E7dition) were adcPted by the board of Washington. County cit issicners on August 24, 1976 at 3:35 P.M. Article 1 Section 100.1 Title. Add "Glashirr;tct Cmmty" for (name of jurisdiction) Se ti n 100.2 Scope: Add ' ashingtm Ommty" for (name of juriedlcticn) Section 105.1 OontinuattimZ of E cisting Use: Acid "Date of AdrpJon" fCW (date of adoption of this Code) . Section 107.1 Bciilding Official Md 'Washington Oauxtty" for (Hectic of jurisdiction) . Section 107.5 Qualiffcati,ona of euiidinq Official: Ametad paregcgtc to read: "qualificaticns of the Banding Official are to be datartdned by the Board of C ou my O=issiasmrs of Wamhing t OOuntY, t+feryland." Section 110.0 Modificatiana: Add ne+ wteection 110.3. Section 110.3 Farm xa,ildfga: Bui1diaags as fame iirlu3thg tan. faci)ities for hanging farm ani a3.s, for fame equilroent, and for farm atotage, but not ixlwling residential buildings, shall be a eapt frm the prcvisims of the Code. Section 111.1 Preliminary L' spec-tiQtr Md the fOlla-eLM to the aand of this subsection: "the applicant and/or builder must notify the repast wet of Permits and I gectiuns and mque5t an inspection folla+ring each of the phases of ctxsstr'ac:tian listed below: 1. Footing forms prior to pcAwing. 2. sndatiw, including parging, wetexprcafing end drain tile. 3. Flatting prior to cioae-:ue. 4. Final inspection prior to use and oc *i y. Its applicant and/or builder shall not proceed with the O"tri ti t of the next phase unless n i.fice.ticx has been given a' the Inspection has been ampleted and approved. Inspection requests must be rede at least tra®nty- fc.ct l74) IvAirs in advance. P.equoists shall in given to the Gepaxt> 1t of Permits and Inaoectionr Office. In the event the pow -&S" are ont ready nor inspectiaa, the Wilding Oftic al may iirWosa an inspect -ton fee of five (5) dollars for each adiiticnal call for the Free inspection. " Page 2 Section 115.0 Omations of Pexmita: Add new subsection 115.6. Section 115.6 Witholding of Permits: Wtsanever the Building Official ahabl find that any contractor or owner is in violation of the provisions of this Cade or of the rules and regulations of any other departnmt or agency of Washington County in connection with the erection, maintenance, or repair of buildings, struct res, lands or equipment thereon or therein, he may refuse to grant any further permits to such owner or contractor until all violations have been corrected. Section 118.3 Nor Coist action aryl Alterations: Amend this paragrap1 to read: "7he fee for a building permit shall be based on the valuation of the stsuc₹ure as follows: $5.00 for the first one thousand ($1,000.00) do?.lars of estimated value and $2.00 for each additional one tkusaad ($1,000.00) dollars or fraction thereof." Section 118.4 roving of Buildings: Add "$1.00" in speaa marked («tea`) . Section 118.5 Demolition: Amend paragraph to read: "The fee for a permit for the darclition of a building or structure shall be $3.00." Section 118.9 Mobile FiatrJr: "The fee for a permit for a mobile home shall be $20.00." Section 122.3 Violation Penalties: Add "Miedweanaxc" for (specify offense); Add "Two lusdred fifty ($250.00) dollars for (zt): t) : Add "csn.Q (1) year" for (number of days). Section 123.2 Unlawful Continuance. Add "$50.00" for (amount): Add "$250.00" for (amount). Section 126.3 Ocmpennsati0n of Board of Survey: Add "$25.00" for (amount) . Section 127.0 Board of Appeals: Amend to read: "Board of Building Appeals . " Section 127.2 Oawtruction of Board of Appeals: Amend to rend: "Construction of Board of Building Appeals." Sec ion 127.2.1 Ma'nbership of Board: Amend to read: "74ne Board of Building Appeals shall be the Board of County C nis drones of Washington County or five (5) persona designated by a.aid Crnsmty O si.oxaers." 127.2.3 127.2.4 127.2.5 127.3 : Belete in their entirety. Page 3 �� II Section 127.5.3 Determining Vote: ni1 to read: "Failure to secure three (3) shall be deemed a oonfixmaticax of the decision of the Building Official." Article 2 Section 200.1 Scope: Add "Washingtal Oxuity" for (tune of jurisdictii Section 200.3 Application of Other Laws: Add "Washingtu& Oamty" for (mof jurisdiction). Article 3 Section 300.1 Scope: Add "Skaah3.ngtce Osutty" -for (name of Article 19 Sects m 190O.5 Conflicting Ia's: Add Countyfor (esam of jurisdicti,cri) . ��'• oaf �� ":J.Y •. 'r i '�`�'Ii 'ti'1 •� 1 '�7 � it AeceL#ed for odd "a t. 2% M7.6 rt 10 3 M iieterdod in tcis rdInattcey Heaolutione foAw#ah oo, Lifer N ; Md { r 1 �• lbe. following thanga 40 the fiea 1z gtpr:.Qu ty 'Buildipg. Qode (B0CJC Basic euidinij:4bde/1975,'Sixth &1opted by the Noard.of WaahintL ., o6iatty.Omm ssioners an August 24. 1976 at 35 P44 Article 1. Sect yrn 100 1 Ti .1e hid Oaa►ty' for (name of 9urisdict a .. Secticn 100 2. Seope ,;. Add wishingi dora►ty"for ' (t1m0e of jurisdiction) 4.' Sectifr►' 105 1 "Qont nustivan�of•.existin USe'r0ate of Adoptaan" for (date of adapt1 n of this Code) ct 'art 107.1 :riff .ayt t ' 'Add " rgtpn po►mty ' for (ne Of., �rc luYaGa1J : rpa�C09 Sec 1cx 1075 icatiCmS o off da+`r read "Qua}iffcat3 z s` of the. Bu 14th ' Offic a1at4F tab. dermth1 by,t Board of Coucity c mz s avers of FlashIngtat QaittXf viand Secttan.l]Q 0 Nbrlificatlana ;Sectalm 110;3 Fatii'Biildtge-.Btiil3irlgavi fax'CI those facilitie! •far• i4xlg farm anUnals. foot faib equipupntt" anrt idC. fad storatge. , .'• but r1Ut 131C111Q 77�Rl�c t yy tcx IbR-� 1' y�� - f of±heO e. :r. .n_C�rx SecUzxi 111 1 Preliminary IhspectimoAdd the foU 'iing;to the end 4f th43 suhe Ction "the applicant a4cV z buil4ar• must 0. 4fX t2l¢ bYlSextt. Permiti115[)ectia[L4 and requeat h� rtspeQG GfL fotladerf each of -t e and of mnstiuct lasted be]sar1 l foot rq fornre prier' to porimth 2,, 'PAQId + 1i1 pnga wateaprOpffng and drain the f Y 3• : pre i4.flg pt'ioz 17p'"c10 *'in s ♦-. I ot proceed wit2+'the garmtsvcticat of :the next pilabe unless notificatiat hhi been gibe+ the tns�etlai has and base ate' 4°(o` ed rm�epoetie► remqueats enet bl uede at least t>,p4dtY" ' 1iti (24) Irouts in .&rare fiegLitli_t&i1 be'gL eo eo.+dw o rament oz ACnRkt$ 4nd 1n5pscde off i,Cs.wf !n. t]mil avant the cr.Idjs." tine ixtfeedY toe t ;nt ectiam, the eyibiing bl to l mesYhSCUS +o ss of five (5) (lpU4'► fCf.' • any* a i.T�1*1'cell for the �� 3LySCwafk.rr• a jI ' s I �a page 3 t i s t` at . l: r ; a ., v r ..S. 4 - x} t, � '?` i r. C . � I�. • sry.; _ . i' _ .�.; r + . b + L f.r:i ry t Ir f .,.r : •: a Tr.,r 3r •rs ccshoi irr i> ' n vne.k 71nat t a! s.aae�}S . • r 1 � ry tJns� (3� oQaom aoEes thn{ ba d'Qit of tjw d.Cialait '' "II the euildEO a!!#i�sia. ,, r', r r . ; w fit. ,.�,� i+' , 4 t� r, t II { s. Sect12OQr.L. II Sect. 100 3Itlwstu kid.' t xi O it ' O* of j1 adICt3s { Sactd * 300.L : soap..'lld�'i �to4eon coLjf x a j am 1°x .l..x ! J�+ 4Sr �� �:. - t .l .�Pef 5'S P f•SCts ., i *� yr >, I SeehSgt' 79CQ SY t7 L �' f� . w.p - (p a �.. "eat •.�F . .'.11c T' ri ' ; 1 i Pt 1M, % a I Y � sr `R y�l �Tf{ r �f'�I 1.7[v�G�'r,f _ f'. a• H!s �����r ✓ e. i.-'�st`wt••� d�{/! sf �4... _ j. r .r' e• 1 ' ° '7 ,h [ ,f.* +r6' t Y Firhn ' � Y,�yY! } :� �i l rivV / � S �,1"•"'• . � ,� +f(• . / icy' � Rr, •�� � ir'Ai•� a �:, n A?i lam'' • I+ .. C 4 J r SJ L`!'� I rr fly s:�} Yt l► . +,laf4�y . � ' ' W L " , "i` a 4 _ M .• ! _. 4 it / f !7, y r { ' 3K t i,. '` y,` An` �, � rfr L-.:( �>}x. s' fw }try _' '- I r. �r� � e .�yJ•.2't;• I F !`�''a++*� S�a Ys�y�s�•1('�tM��'�'�'° Ys 1 v r� 1 :. t ' sq r I y 'S ,r 7`• T. ;1 teS w +.N . F"� s Y 17{•a K 1+Y 1 441 iµMt .1i ��te 11 4 d" S bt` "lO r r r A" Iygr Ytin 4 s iC Y I .4 • � P s •r: r; �. • r .` . I.9u C I I August 31, 1976 MINUTES, Cont'd. ADJUSTMENT OF SALARY OF ROADS DEPARTMENT CARETAKER Motion made by Commissioner Hoffman, seconded by Dwyer, to approve of a $10.00 per week salary increase for Mr. Albert L. Shives, Caretaker at the Roads Department Western Section, due to an oversight in granting him an increase last July. Unanimously approve LEAVE OF ABSENCE FOR ROADS DEPARTMENT EMPLOYEE Motion made by Commissioner Hoffman, seconded by Downey, to grant a two -month leave of absence due to illness to Mr. Boyd A. Gearhart, Roads Department employee. Unanimously approved. AGREEMENT RE JANITORIAL SERVICES The Commissioners directed that a formal legal agreement be prepared by the County Attorney whereby the County would deduct $500.00 from the monthly contract payment to J.E.M. Janitorial Services, for any losses of Court House property that is attributable to their negligence. APPOINTMENT OF ADVISORY MEMBER TO PLUMBING BOARD Motion made by Commissioner Dwyer, seconded by Nigh, to appoint Merle Seacrist to serve in an advisory capacity to the Washington County Plumbing Board, representing on -site Utility Contractors. Unanimously approved. BILL FOR SHARPSBURG TRASH HAULING Motion made by Commissioner Nigh, seconded by Downey, to reimburse the Town of Sharpebu $1,218.90, which represents the difference of hauling junk to the City/County Landfill as opposed to the former Dargan dump, in accordance with the agreement with the prede- cessor Board of County Commissioners on 8/20/74, with this reimbursement representing the final payment to the Town in honor of the former agreement. Unanimously approved. PROCLAMATION OF HUNTING AND FISHING DAY Motion made by Commission Hoffman, seconded by Downey, to proclaim Saturday, September 25,1976 as Hunting and Fishing Day in Washington County, and urge all citizens to jam.: with sportsmen -conservationists in a rededication to the wise use of our natural re- sources and their proper management for the benefit of future generations. Unanimously approved. ADJOURNMENT Motion made by Commissioner Downey, seconded by Hoffman, to adjourn at 6:15 p.m. Unaai moody approved. Acting Cl=� September 7, 1976 Hagerstown, Maryland 21.740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation was given by Commissioner Dwyer. RECESS FOR PRESS CONFERENCE The Meeting was recessed at 1.01.0 a.m. for the monthly press conference in the Conferen• Room and reconvened in the Board Room at 10:45 a.m. PA.Y IN LIEU OF HOLIDAYS Walter Murray, Chief of Fire and Rescue Communications, appeared before the Commissions, regarding the excessive amount of tin« Clue x4x.atc.:cr.c h. r„ro ,l arseri due to working f _- on County holidays in lieu of having the time off and stated that the recently conducts. personnel study addressed this type of compensation favorably. He also said that funds were available in his budget to cover the additional salaries due to a budgeted positiol that would not be filled. MOTION made by Commissioner Nigh, seconded by Downey, author izing the payment of an extra day's pay to Fire and Rescue Cornmunicationc Di,spatchars in lieu of time off on holidays, with thin policy to become effective this data, and due to the twenty-four hour a day, seven days a week operations of the Department. Una. mously approved. TAX ABATEMLLNTS R4otion made by Commissioner Hoffman, seconded by Dwyer to abate the pernonal property 200 September 7, 1976 MINUTES, Cont'd. taxes for Jane's Beauty Shop for the taxable year 1974-75 in the amount of $27.88 and th personal property taxes of Collin's Carpet House for the taxable year 1974-75 in the amount of $11.25, based upon the verification of the County Treasurer that these taxes are uncollectable. Unanimously approved. REQUEST FOR TUITION REIMBURSEMENT Motion made by Commissioner Dwyer, seconded by Downey, to approve of the request of Tina Rlipp to enter a University of Baltimore class entitled "Techniques of Counseling" to be taught at the Hagerstown Junior College, with the approximate cost of $130.00 to be I. reimbursed to her from CETA funding, upon successful completion of the course. Unani- mously approved. RESIGNATION OF CIVIL DEFENSE DIRECTOR Motion made by Commissioner Hoffman, seconded by Dwyer, to accept the resignation of Walter Funston, Washington County Director of Civil Defense and Emergency Preparedneeo, effective September 10, 1976, with regrets and sincere appreciation for his services to Washington County. Unanimously approved. RESIGNATION OF COUNTY ADMINISTRATOR Motion made by Commissioner Hoffman, seconded by Nigh, to accept the resignation of John Longmire, County Administrator, effective September 15, 1976, with regrets and sincere appreciation for his services to Washington County. Unanimously approved.. WATO 4AN FOR IiANCOCK LANDFILL The Commissioners concurred with the request of Guy Keadle, Director of Landfills, to hire a part-time watchman on a temporary basis for the Hancock Landfill, as a deterrenct to the fires and vandalism occuring at this site, and further, directed the County Ad- ministrator to contact Hancock Officials in regard to their feelings on the Town of Hancock taking over this Landfill, COMPLAINT AGAINST S,a,C.A. Mrs.. Judy Hawks appeared before the Commissioners to issue a complaint against the S.P.C A. for the manner in which they disposed of her dogs. She said that she had made restitu- tion to her neighbor for chickens her dogs had alledgedly killed, but the S.P.C.A. label d the dogs as "killer dogs" and picked them up and disposed of them within hours. The Commissioners said they would check with the S.P.C.A. in regard to this matter and advis Mrs. Hawks of their findings. �4ri {T 0 R CIVIL DEFENSE RESCUE MEMBER "(llt rd�sj former mfr oor the Civil Defense Rescue Agency, appeared before the Cos-* onrerd fb issue a final statement regarding alledged unfair regulations of the Ageacy. itaid that seven members had resigned because of these regulations, and when five tried o. et back in, were blackballed and refused membership. He said that their grievances 1 the year.* had been dismissed by both the Boards of County Commissioners and the ��t91 Defensei bisectors and he would now like an opportunity to correct these inequities the organization. The Commissioners took the information under advisement. TncK IORCF th A. Moten, President of the Washington County Branch NAP, aiui,. with Task Force dent, Arthur Morris, and members Wendell Greene, Bill Cook and Dottie Scuffins, red before the Commissioners to discuss the complaint filed with the Maryland Ccm� -. -lytioinwt the County Government in regard to unfair hiring t` ices. Mr. Motes also expressed his concern over the tact that the 1 nnel study did not include an Affirmative Action Plan. The Commissioners advised ®Legation that the draft of the study was available to all Department Heads for Al, comments and/or recommendations, to be returned by September lith, and extended ;fie same privilege to the NAACP. Mr. Moten atated that if there was evidence of pro- ms being made by the County towards correcting any hiring practice inequities, they �.d be able to withdraw their legal complaint. f PfilNTMENT'S TO MENTAL_ HFALTH ADVI1:flRY_f(1MMITTFi an made by Ci�ama�s�o�.er Dwyer, seconded by Downey, to reappoint the following persons 4er 0 rn the Mental Health Advisory Committee: John Davies -• Community 6 4„-..... t u..,.t_•. rT„n- er, Dr, Ira fetterhoff - Brook Lane, Charles M. xouzer - a'.a, nitl ., ••.-_-- pMb sly approved. IIPNMFNT on made by Commissioner Hoffman, seconded by Downey, to adjourn at 4:20 p.m. 17nani- 1 r4ouly approved. Acting Clerk September 14, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer and Burton Hoffman. INVOCATION The invocation was given by Reverend H.S. Churchey, retired. REPORT FPO' PEPMITS ANO INSPECTIONS OFPPPTMFMT Jack Hawbaker, Director of the Department of Permits & Inspections, appeared before the Commissioners to report on the following activities of the Department: BOAT DOCKS ON THE POTOMAC RIVER - Washington County has the responsibility of enforcing zoning laws on both sides of the river up to the mean low water mark on the West Virginia side and along with the regulations imposed by the State, is a means of controlling boating activities on the river. Mr. Hawbaker stated that he felt the County's regulations were being complied with, but that the boat problems could be better controlled if the) were under the complete jurisdiction of the State. STATUS OF BUILDING IN THE COUNTY - Commercial and Institutional building has decreased since 1T47 but feel that the statistics represent the Valley Mall building and reflect its completion; home improve. ments increased from .9 million to 1.3 million; single family and mobile home units have decreased while modular homes have shown an increase. BOARD OF ZONING APPEALS - 500 cases have been heard in three years at an average of six per hear nnggi.e., 57% for variances, 24% for special exceptions, 16% for non -conforming and 3% for administ.rt tive errors. Of the cases heard, 75% of the appeals were granted. REVIEW OF RECOMMENDATIONS OF INSPECTIONS CONSOLIDATION AOVISOPY COMMITTEE After reviewing the recommendations of the Inspection Consolidation Advisory Committee as submitted on July 27, 1976, the Commissioners directed the Acting County Administra- tor and the Director of the Department of Permits and Inspections to go over the Com- mittee's recommendations with them and come back to the Commissioners with a final proposal. CONSOLIDATED STATE -COUNTY TELEPHONE SYSTEM Daton Eddy, Telecommunications Coordinator for the State of Maryland, Robert Aaron and Ed Spurrier, local C. & P. Telephone Company representatives, appeared before the Com- missioners to submit a proposal whereby the County's four major telephone systems coup be combined and the whole system then included in a statewide telephone system called MARCOM. Mr. Aaron presented a cost analysis of the present systems as compared to the January 20, 1977 proposed message unit service and a joint telephone communications system with the State of Maryland. The analysis revealed that a total monthly savings of approximately $3,837.00 would he realized by going to the MARCOM system, while im- proving services at the same time. The Commissioners took the information under adviei went. The Meeting was recessed at 12:00 noon and reconvened at 3:00 p.m. with President Mart Snook presiding and the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman, and Keller Nigh. C.E.T.A, PERSONNEL FOR SIWRIFFS DFPAPTMFNT Sheriff Francis R. Ford appeared before the Commissioners to inform them of the critic, manpower shortage in his Department due to resignations from regular County positions. He said that if he moved trained C.E.T.A. Manpower into these positions, he would need three or four more deputies to staff the County Detention Center. Sheriff Ford pointer out that the County would be receiving approximately $3,000 per month in additional f ndo for hoL.:;i.^.g et.tc inmates at the Deter.tinn C,antPr- MnTTON made by Commissioner Nigh, seconded by Downey, authorizing Sheriff Ford to fill the four (4) vacancies currently existing in his Department with C.E.T.A. personnel, with the understanding that these vacancies have occurred as a result of four resignations from the regular work force, and moving of trained C.E.T.A. Manpower into these positions of full-time employment. Unanimously approved. PFTAIN EMPLOYEE FOYADUtT1OMA( 1HIPTV PAYS The Commissioners agreed to retain Ronald Egoff as a County employee until. October 15, 1976, to complete the painting of the County Court House. II APPOI"ITMFNT OF OFFICiAI MEMP[P1 'IF TPPFFIC AftV110Pv COMf1TTFF Motion made by CommissionerDwyer, seconded by Downey, to appoint the following person as the official members of the Washington County Traffic Advisory Committee, in concur renco with the recommendations of the T.A.C. Nominating Committee, P..A. Poole, Chair- man, Captain C.A. Tucker, Lieutenant Glenn Bowman, Chief Clinton Mower, Robert H. Nichols, William B. Shrader, M.K. Hoover, Goorqc Donn, Ray Keefer, J. Theodore Wolford Mayor. Varner Paddack, Glenn L. Dull., Harry Ridenour, Sheriff Francis Ford, and Commis- sioner William J. Dwyer. Unanimously approved. APPOIMTMf NT TO I'FAN TI' SY'TFMprf"ICY Motion made by Conanissi.oner Downey, seconded by Hoffman, to appoint Tom Parks, Registe (of Wills, as an elected official member, of the Western Maryland Health Systems Agency II 202 September 14, 1976 MINUTES, Cont'd. Governing Body. Unanimously approved. RESIGNATION FROM HEALTH SYSTEMS AGENCY Motion made by Commissioner Downey, seconded by Hoffman, to accept the resignation of Reverend Richard C. Masters from the Governing Body of the Health Systems Agency of Western Maryland, with regrets and expressions of gratitude for the services he provide while serving on the Agency. Unanimously approved. COORDINATING COMMITTEES RECOMMENDATIONS PE JAIL '„IRIND Motion made by Commissioner Nigh, seconded by Dwyer, to accept the recommendation of the County Coordinating Committee and select Lusby & Co., Consulting Engineers, to provide preliminary design steps to establish a detailed scope of work to upgrade the electrical system at the Detention Center, and to allocate approximately $4,000 for this preliminar work. Unanimously approved. UP -DATE ON CLEAR SPRING DRAINAGE PROJECT Barry Teach, Acting County Administrator, informed the Commissioners that the Board of Education, in conjunction with the Consultant for the Clear Spring Storm Drainage Syste were preparing an economic impact statement regarding storm drainage from the new Clear Spring Schools. He also said that Clear Spring residents were currently paying $2.05 per household in property taxes to amortize the present $1,000,000 drainage bond issue, which would fall short of the 1% of the median income required to qualify for a F.H.A. Grant. Mr. Teach said that the Economic Impact Statement should be compiled within 7 to 10 days and recommended that the Commissioners postpone any decisions on the storm drain ge matter until this statement can be reviewed. COST OF MOVING UTILITY LINES AT RESH LANDFILL Motion made by Commissioner Hoffman, seconded by Dwyer, to allocate up to $3,000 to pay for the cost of relocating a portion of the power line which serves the Washington Count Landfill, located north of Huyetts off of Resh Road. Unanimously approved. REIMBURSEMENT OF TRAVEL EXPENSES Motion made by Commissioner Hoffman, seconded by Downey, to request Ed Zombro, Manpower Coordinator, to reimburse to the County, all advance travel expenses that cannot be sub- stantiated by receipts, including monies reimbursed to him for non -completion of educa- tional courses, with these funds to be returned within 30 days, in the amount determined by the Director of Finance. Unanimously approved. MEMO RE ACTING -COUNTY ADMINISTRATOR The Commissioners directed that a memo be sent to all Department Heads informing them that Barry Teach has assumed the position of Acting County Administrator, requesting their full cooperation and support, and advising them that all business requiring the attention of the County Commissioners is to be channeled through Mr. Teach. XPRESSION OF APPRECIATION The Commissioners expressed their appreciation to John Longmire, former County Administr - tor, for his services to Washington County, and wished him well in future endeavors. ADJOURNMENT Motion made by Commissioner Hoffman, seconded by Downey, to adjourn at 4:40 p.m. Unani- mously approved. Acting Clerk September 21, 1976 Hagerstown, Maryland 21740 The regular meeting of toe l'.; cf _aunty C.,.. ir.:.:.cnur_ ,of W. b nntnn County was calle to order at 10:00 a.m. by the Prenident, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation wan given by Reverend Howard N. Johnson, Asbury Methodist Church, Hag. MARYLAND wiPAkINIINT OF L(:ONONIC ANU CO.M0NITY L)LV0I'NLNT Joseph Anastoni, Secretary of the Maryland Department. of Economic and Conununity Develop meet, along with Joan Sewell, Office of Local Region Development, and Tom Sequel] a, Executive Assistant to the Secretary, appeared before the Commissioners as pert of thei tour of all the counties in connection with the Department'r. goals and priorities over the next couple of years. Mr. Anostasi, acting as ,pokeepernoei, t;tated that theirs wa.3 September 21, 1976 MINUTES, Cont'd. a service agency, and they could only be as helpful or provide the technical assistance that was requested. Be informed the Commissioners that the State had not discontinued the Housing Financing Program, but that it had remained dormant for fourteen months because the Board of Public Works saw fit not to sell the bonds to fund it. He said that he had a commitment from the Governor that 10 Million Dollars would go back into the program, and urged the counties to lend their support in getting this budget in- creased. Mr. Anastasi said that his office was also working with the Maryland Associa- tion of Counties in proposing legislation for a "room tax" to generate funds for State and local tourism programs, rather than using general funds for this purpose, and urged the counties' support of this legislation. He also told the Commissioners that he woul check if grants were available for writing a charter. BIDS FOR ENGLEWOOD ROAD STORM DRAINAGE SYSTEM B ds to construct a storm drainage system on Englewood Road were opened at 11:00 a.m. Firms participating in the bidding were Bester-Long & Co., who submitted a bid of $14,190.00 and Plummer Construction Co., who submitted a bid of $15,685.00. The bids were given to the County Engineer and County Attorney to review with specifications pri to being awarded. At this time, Vice -President Keller Nigh assumed the Chair. ROADS IN OAK RIDGE TOWNE DEVELOPMENT Glenn Dull, County Engineer, informed the Commissioners that two streets in the Oak Ridge Towne Development had been completed to County specifications for the past two years, and the developer was now requesting them to be taken into the County Roads System, and to waive the one-year maintenance bond requirement. Mr. Dull recommended that Hickory Lane, from the end of the previously completed section to Rock Oak Drive, and Rock Oak Drive from Hickory Lane to West Oak Ridge Drive be accepted, subject to approval of the deeds by the County Attorney. The Commissioners took the matter under advisement, pending their viewing these streets during the lunch recess. RIGHT-OF-WAY NEGOTIATIONS FOR PUBLIC WORKS PROJECTS Mr. Dull informed the Commissioners that six engineering projects were ready for appli- cations for funding through the Public Works Bill. He said that one of the provisions that could jeopardize eligibility was that right-of-ways had not been obtained for the projects, and recommended that right-of-ways be obtained for Mt. Aetna Road reconstruc- tion and for the Pectonville Road Bridge project. He also requested authority to nego- tiate for right-of-way for a 50' strip of land on the south-west corner of Md. Route 61 to change the location of the intersection. MOTION made by Commissioner Hoffman, sec- onded by Downey, authorizing the County Engineer to negotiate for rights -of -way for the aforementioned projects. Barry Teach, Acting County Administrator, advised the Commis- sioners that the County Government should be the applicant for all Public Works County projects, with the various agencies acting as point -of -contact. The Commissioners di- rected Mr. Teach to so notify all Department Heads. REQUEST TO TRAFFIC ADVISORY COMMITTEti Motion made by Commissioner Downey, seconded by Dwyer, requesting the Traffic Advisory Committee to determine the feasibility of removing two trees located along the curb lir of the property on the South-west corner of Virginia Avenue and Englewood Road, in orde to improve the si.te distance South from this intersection. Unanimously approved. The Meeting was recessed at 12:00 noon for a luncheon meeting with the Sanitary Commis- sion at the Sheraton Motor Inn and was reconvened in the Board Room at 2:30 P.M., with ViVC'-zea dent Nigh presidj ng. REVIEW OF PROPOSED PERSONNEL PLAN The proposed Personnel Management Plan, prepared by Cresap, McCormick and Paget, Inc., along with comments and recommendations submitted by Department Heads and the NAACP were reviewed by the Commissioners. The Acting Cou:,ty Administrator stated that all the continents had been submitted to the consultants who would be meeting with the Commie sioners next week. The Commissioners asked the County Attorney to review the plan pric to that meeting. At this time, President Snook assumed the Chair. REPAIRS TO CIIEWSVILLL DAY CAkii CI:NTEI+ R(X)F Motion made by Commissioner Nigh, seconded by Dwyer, authorizing the expenditure of up to $300.00 from the Contingency Fund, to repair the roof at the Cheweville Day Care Center. Unanimously approved. LOAN TO S.P.C.A. Motion made by Commissioner Downey, seconded by Hoffman, to lend the S.P.C.A. $1.,250.(.0 for two years, at. no .interest rate, for materials for the construction of quarrantino kennels by the Career Studies Center. Motion carried with Commissioner Dwyer voting "AYE" and Commissioner Nigh voting "NO". 206 September 21, 1976 MINUTES, Cont'd. PURCHASE OF RADIO FOR NEW AERIAL APPARATUS Motion made by Commissioner. Downey, seconded by Nigh, to allocate up to $1,800.00 from the Contingency Fund to purchase a radio for the Halfway Fire Department's new aerial apparatus, since this piece of equipment will be of service on a county -wide basis. Unanimously approved. APPOINTMENTS TO DEPARTMENT OF SOCIAL SERVICES BOARD Motion made by Commissioner Dwyer, seconded by Downey, to concur with the recommenda- tions of the Board of the Washington County Department of Social Services, and reappoin Mrs. Keith Meyers for another three-year term, and appoint Mrs. Kenneth Harp and Revere Richard Ley for three year terms, ending 6/30/79, as members of the Social Services Board. Unanimously approved. LEAVE OF ABSENCE FOR LANDFILL EMPLOYEE Motion made by Commissioner Downey, seconded by Dwyer, to concur with the recommendatio of the Director of Landfills, and grant a one-year leave of absence to Robert Unger, Landfill Department employee. Unanimously approved. CQIYdUTATION OF LOCAL INMATES' SENTENCES Mutton made by Commissioner Dwyer, seconded by Downey, to concur with Governor Mandel's commutation of the remaining parts of the sentences of the following inmates presently serving time in the Washington County Detention Center, with the understanding that Owe Delawder and Michael Carmack have detainers against them from other states and will be held under those detainers when released of charges in this jurisdiction: David E. Carroll, Larry L. Carter, Michael L. Carmack, Owen W. Delawder, Richard W. Stottlemyer, Donald E. Shoemaker, Jack W. Poffenberger, David W. Bowers, Ronald E. Heinbaugh, and Larry Lee Carter. Unanimously approved. APPOINTMENT OF CHARTER BOARD Motion made by Commissioner Hoffman, seconded by Downey, to concur with the (recommended nominees of the individual County Commissioners and appoint a Charter Board consisting of the following members: Patricia Cushwa, David Harris, Lem Kirk, Paul Waggoner and Richard Whisner;) and to request the Board to meet with the County Commissioners on October S, 1976 for an organizational meeting and to become advised of the provisions of the law under which they are governed. Unanimously approved. The Meeting was convened in Executive Session on personnel matters at 4:35 p.m., and reconvened in Regular Session at 5:15 p.m. AU14IORITY TO APPROVE CAPITAL EXPENDITURES of on made by Commissioner Nigh, seconded by Hoffman, to rescind the previous motion whereby all budgeted Capital expenditures are subject to the approval of the Board of County Commissioners, and directing Barry Teach, Acting County Administrator, to notify all Department Heads that budgeted capital items nay be purchased, subject to his approval, and further granting the Acting County Administrator the authority to approve of non -budgeted expenditures of up to $500.00. Unanimously approved. SALARY OF ACTING COUNTY ADMINISTRATOR Notion made by Commissioner Dwyer, seconded by Nigh, to pay Barry Teach, Acting County Administrator, an annual salary of $22,500.00, effective September 16, 1976. Unanimous ly approved. ADJOURNMENT Motion made by Commissioner Hoffman, seconded by Nigh, to adjourn at 5:55 p.m. Unani- mously approved. *FOLLOWING NOMINEES RECOMMENDED BY THE INDIVIDUAL COUNTY COMMISSIONERS, AND APPOINT A CHARTER BOARD CONSISTING OF THOSE PERSONS: MARTIN L. SNOOK - PATRICIA CUSHWA; LEE DOWNEY - RICHARD WHISNER; WILLIAM DWYER - LEM KIRK; BURTON HOFF'MAN - PAUL WAGGONER; KELLER NIGH - DAVID HARRIS; Acting Cler September 28, 1976 ' 1W Hagerstown, Maryland 21740 Tht, regular meeting of the Board of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin I,. Snook, with the following members present: Commissioners Lee Downey, William Dwwer, Burton Hoffman, and Keller Nigh. Vinttrors at the Meeting included Ms. Grace Weekly. Traininc; Assistant, and students from the Mt. Lena Activities Center. n 4O September 28, 1976 MINUTES, Cont' d. INVOCATION The invocation was given by Reverend Edwin G. Retor, Grace United Methodist Church. FORGET-ME-NOT MONTH PROCLAMATION Motion made by Commissioner Downey, seconded by Nigh, to proclaim the month of October 1976, as Disabled American Veterans Forget -Me -Not Month in Washington County, and urge the support of all citizens, interested groups and organizations for that day. Unani- mously approved. ADVERTISE FOR COUNTY COMMUTER BUS DRIVER The Commissioners directed the Acting County Administrator to advertise for a bus driv position for the County Commuter System, since the part-time employee eligible for thi position has resigned. UNICEF PROCLAMATION Motion made by Commissioner Nigh, seconded by Downey, to proclaim Sunday, October 31st 1976, as "UNICEF DAY" in Washington County, Maryland, and urge every citizen, old and young alike, to rededicate themselves to the work of the Children's Fund, to participa in Halloween activities and to welcome properly identified Trick or Treaters at the do those whose orange and black containers carry the official printed UNICEF message, and who are accompanied by a responsible adult or teenager, Unanimously approved. ACCEPTANCE OF STREETS IN CREST VALLEY SUBDIVISION Motion made by Commissioner Downey, seconded by Nigh, to accept the recommendation of the County Engineer and accept the following streets in the Crest Valley Subdivision i the County Roads System, based upon the Developer providing the County with a deed to the roadbeds and a one-year maintenance bond in the amount of $4,000: Bailey Road fro Mt. Aetna Road to O'Toole Drive for a distance of 1,372' and Martin Circle from O'Tool Drive to the cul-de-sac at the end of the street for a distance of 645'. Unanimously approved. ACCEPTANCE OF STREETS IN BEAVER CREEK ESTATES Motion made by Commissioner Downey, seconded by Nigh, to accept the recommendation of the County Engineer and accept the following streets in the Beaver Creek Estates Sub- divieion into the County Roads System, based upon the Developer providing the County with a deed to the roadbeds and a one-year maintenance bond in the amount of $6,000: Pacer Avenue from Maryland Route 66 to Trotter Drive for a distance of 395'; Trotter Drive from the cul-de-sac at one end to the cul-de-sac at the other end, for a distano of 2,145'; Horseshoe Lane from Maryland Route 66 to the cul-de-sac at the and of the street for a distance of 383'. Unanimously approved. ACCEPTANCE OF STREETS IN OAK RIDGE TOWNE DEVELOPMENT Motion made by Commissioner Dwyer, seconded by Hoffman, to accept the recommendation o the County Engineer and accept the following streets in the Oak Ridge Towne Developmen into the County Roads System, based upon the Developer providing the County with a des to the roadbeds, and to waive the one-year maintenance bond requirement since these streets have been completed for two years: Hickory Lane from the e,td of the previousl completed section to Rock Oak Drive, and Rock Oak Drive from Hickory Lane to Oak Ridge Drive. Unanimously approved. VIRGINIA AVENUE - INGLEi1'00D ROAD DRAINACIL PROJECT Glenn Dull, County Engineer, informed the Commissioners that aince the bids for the Virginia Avenue -Englewood Road Drainage Project were in excess of the money budgeted, he would like to review the whole project in an effort to reduce the scope of the work The Commissioners concurred with this suggestion. COUNTRYSIDE ESTATES DRAINAGE PROBLEMS The County Engineer informed the Commissioners that he had met with property owners in the Countryside Estates Subdivision, to try to determine the drainage problems they we experiencing. He said the developer had now been informed of all the work remaining t be done before these streets would meet final inspection and be taken into the County System. The Commissioners decided to inspect the problem areas during the noon recess SID OPENING FOR ELEVATOR HA!NIENANCL Bids for the maintenance of two (2) elevators in the Washington County Court House and a�--.•- i•- . a litwo l�) elevators in the ',V U11Cy Vxl. il: c: c,uiii,.l.;y �woiv vu u .`- ll.�. O :•:�:. ..=..-.- pating in the bidding and their quotations were as follows: Otis Elevator Co., $554.6 per month; Westinghouse, $495.00 per month; General Elevator, $440.00 per month. The bids will be reviewed by the Acting County Administrator prior to being awarded. LOCAL PLAN FOR 1111 PROGRAM OF CHILD SUPPORT COLLI:C:'ION Francis Connolly, Director of the Department of Social Services, appeared before the Commissioners to advise them that as a condition to the receipt rf raeeral funds under Title IV --D of the Social Security Act, the Department of Social Services would have to submit a local plan for the program of child support collection, and agree to administ the program in accordance with the provisions of this local plan, the State plan, the Act, and all app,icf,ble Federal regulations and other official issuances of the Depart 1114,1, 'r•nr September 28, 1976 MINUTES, Cont'd. wont. He said that since the Washington County State's Attorney's Office had elected not to enter into a cooperative reimbursement agreement with the State Department of Human Resources for representing the Department when court action is required, the Department of Human Resources would provide an Assistant Attorney General for legal representation, MOTION made by Commissioner Hoffman, seconded by Downey, to approve of the local plan for the program of child support collection to be administered by the Washington County Department of Social Services with legal representation provided by the State Department of Human Resources. Unanimously approved. REQUEST FOR DETENTION CENTER PERSONNEL Sheriff Francis R. Ford and Carl Frick, Administrator of the Detention Center, appeared before the Commissioners in regard to the four (4) vacant positions in the Detention Center Personnel. He said as a result of moving four (4) CETA employees into full-time patrol positions, and his inability to acquire qualified CETA employees who could meet the minimum standards established by the Maryland State Training Commission, because of the tentative expiration date of the CETA Program on January 31st, 1977, he was request ig the Commissioners to fund these positions because of the critical manpower shortage at the Detention Center. The Commissioners took the request under advisement at this time informing the Sheriff that they would decide upon the matter before today's meeting was adjourned. APPROVAL FOR S.P.C.A. TO SELL DOG TAGS Motion made by Commissioner Downey, seconded by Dwyer, to approve of the request of the S.P.C.A. to sell dog tags at the shelter with the provision that the Society and not individual employees be responsible and accountable for the sale of the tags, and furth , authorizing Harry Snook, County Treasurer, to issue dog tags to the S.P.C.A. Unanimous ly approved. RESOLUTION OF CONDOLENCES ON 1NE PASSING OF CHESTER FRANKLIN DELPIIEY Motion made by Commissioner Dwyer, seconded by Nigh, to pass a resolution of condolence on the passing of Cheater Franklin Delphey on September 27, 1976, who served as a Wash- ington County Commissioner from 1950 to 1958, and to transmit a copy of this resolution to the family of the deceased along with expressions of sincerest sympathy. Unanimousl approved. APPOINTMENTS TO MID -MARYLAND EMERGENCY MEDICAL SERVICES ADVISORY COUNCIL Motion made by Commissioner Downey, seconded by Dwyer, to concur with the recommendatie of the Mid -Maryland Emergency Medical Services Advisory Council and reappoint the fol- lowing people to serve on the Council as respresentatives of Washington County until October of 1979: Mr. Raymond Beard, Mr. W. E. Dando and Mr. John Rupprecht; and to appoint Mr. Thomas Bikle to the Council for a term to expire in October of 1979. Unani mously approved. PUBLIC HEARING ON STREET LIGHTING TAXING DISTRICT Motion made by Commissioner Nigh, seconded by Dwyer, to notify all property owners with the 100 and 400 blocks of Locust Court, Antietam Homes Development near Funkstown, that the County will authorize the Potomac Edison Company to extend the contract for payment of energy costs of the street lights in the 100 and 400 blocks of Locust Court, Antiet Moines Development, for thirty (30) days past the October 1st, 1976, expiration date of the contract, and in compliance with the petition received from the property owners, will conduct a public hearing within that thirty (30) days on the creation of a Street Light Taxing District for this locale. Motion carried with Commissioner Downey voting "AYE" and Commissioner Hoffman voting "NO". NORTH STREET POOL LEASE AGREEMENT Motion made by Commissioner Dwyer, seconded by Downey, to approve of the Lease -Use Agreement between the Board of County Commissioners and the Memorial Recreation Committ governing the maintenance, operation, and continued public use, following the construc- tion of the new North Street Pool, as submitted and revised by the County Attorney this date. Unanimously approved. REVIEW OF PERSONNEL STUDY A review and analysis of the Personnel Study draft submitted by Cresap, McCormick & Paget, Consultants, was conducted by the Acting County Administrator. No final deci- At this time_ __ ROADS DEPARTMENT HOLIDAY Ted Wolfurd, Roads Superintendent, informed the Commissioners that the Union Contract provides for Roads Department Employees to have a holiday on the first day of hunting ,eacon in lieu of November 11th, Veteran's Day, but. due to a technicality, the date was specified as November 15th of each year, while this year's hunting season opens on November 8th. The Commissioners agreed to waive the technicality and grant the Roads Department Employees a holiday on November 8th. Rfi&S1, T<) ADVLRTISI'. INKA1IUN P.T ROADS DEPARTMENT The Roads Superintendent informed the Commissioners that. a truck driver in the Eastern 4- September 28, 1976 MINUTES, Cont'd. Section was retiring on October 1st, and he was going to advertise this position. He also requested authorization to advertise for an additional position for the Eastern Section. The Commissioners postponed a decision on this matter until it can be deter- mined if the Roads Department Negotiated Contract would permit transfers to vacant posi- tions, rather than advertising them. HELL'S DELIGHT ROAD BRIDGE The Roads Superintendent informed the Commissioners that the bridge on Hell's Delight Road was in need of immediate repair and recommended replacing the present structure with a multi -plate 12 gauge steel pipe. He estimated the cost of the project at $10,00( to $12,000, after a cost comparison is made of concrete vs. steel pipe. Unanimously approved. APPOINTMENT TO COUNTY RETIREMENT C%1MITTEE Motion made by Commissioner Downey, seconded by Nigh, to appoint Barry Teach, Acting County Administrator as a member of the County Retirement Committee. Unanimously approved. AUTHORIZATION OF OVERTIME FOR SHERIFF'S DEPUTIES Motion made by Commissioner Downey, seconded by Nigh, directing the Acting County Ad- ministrator to inquire of Sheriff Ford, if a guarantee of funding through July 1, 1977 of salaries for four (4) Deputies to be hired under the CETA Program, would enable him to fill those vacant positions with qualified employees, and provide them with adequate training, and until this matter can be resolved, to authorize the payment of overtime for two weeks for Deputies to work additional time in the Detention Center. Unanimousl} approved. REAPPOINTMENT TO ADVISORY BOARD OF HEALTH Motion made by Commissioner Dwyer, seconded by Downey, to reappoint John A. Schaffer as a member of the Washington County Advisory Board of Health. Unanimously approved. At 530 p.m., the Meeting was convened in Executive Session on matters relating to personnel. No decisions were made at this time. The Meeting was reconvened in regular session at 5:50 p.m. PROMOTION TO POSITION OF OFFICE MANP.CER Motion made by Commissioner Nigh, seconded by Downey, to accept therecommendation of Ted Wolford, Roads Superintendent, and promote Mary Ann Seacrist to the position of Office Manager for the Roads Department, effective September 27, 1976, at an annual .salary of $9,000. Motion carried with Commissioner Hoffman voting "NO" and Commissionel Snook and Dwyer voting "AYE". ADJOURNMENT Motion made by Commissioner. Nigh, seconded by Hoffman, to adjourn at 5:55 p.m. Unani- mously approved. Acting Clerk October 5, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Cowney, Burton Hoffman, and Keller Nigh. INVOCATION The invocation was given by Coutnissicner Lee Downey at the request of Reverend Eugene A. Gardner, Zion Lutheran Church, wiliiansport, who we unable Lu be y Meeting. ..;. G.'JN`.„,'LIUA; ivrr ut- COUNTY IN51'1A:11UN5 Jack Hawbaker, Director of the Department of Permits & Inspection, appeared before the Commissioners to review the recommendations of the Inspections Conrolidatiern Advisory committee. itft x our. cu,rniuc,.ai.;.G,l .-.f ull th-: fctu, n MgTT(1N wrn mRda by Commissioner Downey, seconded by Nigh, and unanimously passed to approve of Item No's. 1., 3, 4, and 5, as submitted, and to disapprove of item No. 2; and in reference to Item No. 5, to provide for on-the-job training for a period of ninety days for building inspectors to perform single lot residential ,:itc trading inspections, driveway inspections, and utility cut inspections simultaneously, on :r trial basis to determine the savings in travel and personnel time. Included in the motion was a directive to the Plumbing Bear. 614 October 5, 1976 MINUTES, Cont'd. to lend their full cooperation towards the implementation of Item No. 1, whereby proper trained personnel who have satisfactorily acquired the disciplines of the several in- spection functions would combine inspection services for mobile homes -- structural, electrical, and plumbing, where approved utilities are existing. COUNTY COMMUTER SERVICE FOR MUMMERS PARADE AND SMITiISBURG 11IG11 SCHOOL HOMECOMING Motion made by Commissioner Hoffman, seconded by Nigh, to provide special County Commut bus service at no charge to the Alsatia Club on the occasion of the annual Mummer's Parade on October 30th and to the Smithsburg High School on the occasion of their Home- coming Festivities on October 9th. Unanimously approved. i DRAINAGE PROBLEM AT GAY G DECKER STREETS. HALFWAY Motion made by Commissioner Nigh, seconded by Hoffman, not to make any improvements towards correcting the drainage problem existing at the intersection of Gay & Decker Streets, Halfway, since it is the feeling of this Board that the County did not contrib to this situation and therefore assumes no responsibility to correct it. Unanimously approved. At this time, Commissioner William Dwyer arrived at the Meeting. MARYLAND HISTORICAL TRUST RE STONE BRIDGES John Pierce, State Historian Officer and Nancy Miller, Deputy Officer, appeared before the Commissioners to advise them of their interest in working with them on the preserve tion and restoration of the County's stone bridges. Mr. Pierce recommended that all of the bridges be nominated for listing on the National Register of Historic Places so they would become eligible for possible future restoration funding. He said that sub- stantially greater funding would be available over the next five years. Mr. Pierce poi ad out that Washington County is presently using a "Survey Grant" to identify its historic sites, and assured the Commissioners that the grant would continue as long as the surve was being conducted. He stated that the object of the survey was to identify what the real historic resources are and urged that it be continued, in order to preserve what characterizes the past of the County. The Meeting was recessed at 12:00 Noon and reconvened at 12:30 p.m. at the Williamsport Senior High School for the regular quarterly luncheon meeting with the Board of Educa- tion. Mrs. Marie Byers, President of the Board of Education presided. SCHOOL BUS TRANSPORTATION George E. Donn, Supervisor of Transportation, presented a status report on the Trans- portation Department. He stated that 180 buses transport over 18,000 students approxi- mately 11,000 miles daily, at a cost of $75.00 to $80.00 annually for regular pupils and over $600.00 for Special Education Pupils, which was one of the lowest costs in Maryland. Also included in the report were the school schedule changes that were made to effect better transportation service and to meet State requirements to stagger schoo hours. Dr. Kitchens requested the Commissioners' support in their efforts to resolve the problems with the State in regard to their formula for funding the school transpor- tation program, since it appeared that the present formula would not bring value to the project. CONSTRUCTION PROGRAM Richard Whisner, Deputy Superintendent of Schools, presented a report on the School Building and Capital Improvement Program on projects planned and constructed from 1970 through 1976. Mr. Whisper stated that another problem had been encountered regarding the new North Middle School, in that the State had allocated only $1,750,000 in con- yn c`.c: funds for tho nripet. He also informed the Commissioners that five of the old schools will be closed this year, i.e., Boonsboro, Smithsburg, Washington ana Williamsport Middle Schools and the North Street Special Education Center. BUS REPLACEMENT PROGRAM AND WAREHOUSING PROBLEM Dr. Kitchens stated that he hoped that both the Board of Education and the County Com- missioners recognized and planned accordingly, to meet the State's requirement to repla a large amount of the school buses within ten years and also the pressing need for central warehousing. Dr. Kitchens said that a central warehouse would enable the Board of Education to take advantage of large purchasing when prices are at their lowest arou January, and to store furniture and equipment from buildings returned to the County for sdi str+h„tinn later. He said combining all the warehouse functions would make for a more efficient operation, and much improved working cono.tiona and envirorunent iu,. Y.i.5 warehouse personnel. Proposals were submitted for conversion of. the Washington Street School for warehouse use, construction of a now pre -•fabricated metal structure on the Career Studies Center site, and purchase of the Dorbee property contiguous to the Board of Education property on Commonwealth Avenue. No decisions were made at this time. The Meeting was adjourned at 2:30 p.m. PUBLIC HEARING ON PARTICIPATION IN MARY LAM) TRANSPORTATION IRIS)) C;S01 The County Commissioners reconvened at 3:00 p.m. in the Board Room with President Snook I a s, October 5, 1976 MINUTES, Cont'd. presiding and the following members present: Commissioners Downey, Dwyer, Hoffman, and Nigh, to hold a Public Hearing on their intention to participate to the extent of $1,000,000 in the forthcoming Maryland Department of Transportation -County Transporta- tion Bond Issue. There being no representation of the public present, the Hearing was adjourned and the Commissioners reconvened in Regular Session at 3:30 p.m. TRANSPORTATION GRANT AGREEMENT Motion made by Commissioner Downey, seconded by Dwyer, to approve of the grant agreemen with the Maryland Department of Transportation for financial aid to the extent of $100,000 for operating expenses of the County Commuter bus transportation system for Fiscal Year 1977. Unanimously approved. TRAINING PROGRAM FOR PUBLIC SERVICE EMPLOYEES The Acting County Administrator, Barry Teach, was directed to determine how many County employees should be involved in the State Department of Personnel's Training Program for Public Service Employees that will be held at the Hagerstown Junior College, prior to reaffirming the County's interest in participating. AWARD OP BID FOR ELEVATOR MAINTENANCE Motion made by Commissioner Hoffman, seconded by Dwyer, to accept the low bid of Genera Elevator Company, in the amount of $440.00 per month for a three (3) year period, for maintenance of the two (2) elevators in the Court House and two (2) elevators in the County Office Building, conditional upon the addition of the following clause added to the last paragraph of the agreement: . . . not associated with the performance of the service outlined above. Unanimously approved. PAYMENT OF OVERTIME IN LIEU OF HOLIDAYS FOR DISPATCHERS Motion made by Commissioner Downey. seconded by Hoffman, to concur with the recommenda- tionof Fire & Rescue Chief, Walter Murray, and pay the dispatchers doubletime for working on holidays, in lieu of the holiday, including those persons whose assigned relief day falls on the holiday, in lieu of taking another day off. Unanimously approv MEETING WITH CHARTER BOARD The Charter Board Members, Patricia Cushwa, David Harris, Lem Kirk, Paul Waggoner, and Richard Whiener, met with the Commissioners to review the law under which their Board was governed. President Snook advised the members that the general public, via potitio could name other candidates within sixty days of their appointment for membership, whic would require that the membership be established by going to referendum, after which time the Board would have one year to write the Charter. He suggested that the present 9oard members hold an organizational meeting and elect their officers, so they can pro- ceed with their charge, in the event no other candidates are named. Mr. McKnight, Government Reference Librarian of the Washington County Free Library, informed the Charter Board that hie department was set up to meet the practical day-to-day informati needs of elected officials and employees of Washington County, and that they would be able to provide valuable materials concerning Charter Home Rule, Earl Smith, Chairman of the Government Study Committee, upon whose recommendations the Charter Board was established, offered their assistance and the provision of all the information they had gathered. Verson Davis, Chairman of the Home Rule Lobbying Committee, commended the Board of County Commissioners on Its choice of membership to the Charter Board, and stated that they would continue to keep lobbying for the cause and the issues that will be in the Charter that will go before the people. Mrs. Eunice Douche stated that she felt that the outlying areas of the County should be represented on the Board, and claii there was discrimination in appointing the majority from the Hagerstown area. At this time, the Charter Board retired to the Conference Room for an organizational meeting and to appoint its officers. They reported back to the Commissioners later in the day. PRESENTATION D1 COUNTY AUDIT Glenn Bachtell, County Auditor with the firm of Main, Lafrentz & Co., appeared before the Commissioners to present the Washington County 1975-76 Audit Report. Mr. Bachtell stated that the 2.3 Million surplus was due in part to revenues exceeding estimates by nearly $600,000 and spending of $02,000 less than was budgeted. (Complete audit on fili The Commissioners thanked Mr. Bachtell for the presentation and commended the firm on having the audit completed by Cctobar 1st. t)Fi'ICEitS OS CIiARTI:R 130ARD At this time, the members of the Charter Board returned to the Meeting and advised the Conunissiontrs that Rir.hnrd Whiner had been appointed Chairman and Patricia Cushwa Iappointed Secretary, The Commissioners expressed their appreciation to the Board for ltheir willingness to serve in this capacity, and offered to lend their full cooperation Sill CIIICAI IONS POI; I1I :ING 'fiM'il iti.:A,'o! ROAII I:l I'AlIt5 Motion made by Commissioner Nigh, seconded by Downey, directing the Roads Superintendent and the County Fngineor to prepare specifications for bidding on a tine and materials basis for repairs to Timberl.one Road in Creenherry Hi.11a that has he�otnn depre:anod as .a result of the sewer innt,Ilation. Unanimously approval. 214 October 5, 1976 MINUTES, Cont'd. PAYMENT OF EXPENUITUIUES FROM THE BOND FUND Motion made by Commissioner Downey, seconded by Dwyer, to concur with the recommendatio s of the School Building Commission and pay the following expenditures from the bond fund North Middle School - Architectural fees - Nes, Campbell & Partners for the period from uns to August 3, 1976 - $1,334.10; Architectural fees - Nes, Campbell & Partners for work done in placing the proposed building on other sites under considera- tion - $666.40; ATEC Associates of Maryland, Inc. for taking four (4) test borings at the Western Maryland Hospital site in order that site submission forms could be sub- mitted to the State - $435.00; Hydrological study done by Mr. Richard Kerslake of the flood plain on Hamilton Run between Pennsylvania Avenue and the Washington County Roads Department - $677.50. Smithsbur Middle School - Chapman & Associates for seven (7) sets of bid plans and specs ications t at were required for competitive bidding on the building. Unanimously approved. APPOINTMENT TO TRI-COUNTY COUNCIL Motion made by Commissioner Hoffman, seconded by Dwyer, to appoint Kathryn F. Short to the Tri-County Council, to fill the vacancy created by the resignation of John Longmire Unanimously approved. The Meeting was recessed at 6:20 p.m. and was reconvened at 7:00 p.m. for a dinner meeting with the Leitersburg Ruritan Club at St. Paul's Lutheran Church in Leitersburg. The regular Evening Meeting of the Board of County Commissioners was called to order at 8:00 p.m. with President Martin L. Snook presiding and the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. President Snook informed those in attendance of the luncheon meeting held this date with the Board of Education, and the information they had been given in regard to schoo bus transportation and school construction plans. He stated that Washingtson County had received more than its fair share of school construction funds from the State. GENERAL DISCUSSION The meeting was opened for a general discussion. The Commissioners provided the follow ing information on inquiries from the persons in attendance: 1. Replacement of the Bailey Bridge on the Leitersburg-Smithsburg Road with a permanent structure was not currently scheduled. 2. Mowing and snow plowing services should be improved since the Roads Department is under new management and new equipment has been purchased. 3. The Roads Department would check the drainage problems on the Leitersburg-State Line Road in the Mill Village area. 4. The new legislation concerning exemptions and tax credit for ruritan clubs given the County Commissioners the authority to grant these credits, but granges do not qualify under any existing law for a tax credit. Additional informs Gion on this matter may be obtained from the State Supervisor. for Exempt Real Property. 5. The Washington County Planning Commission is trying to find a realistic approach to keeping agricultural land in production while not tying it up so the farmer can sell some of his land if he needs or wants to. 6. Purchase of athletic and band equipment j#t for new schools in subject to policies established by the State Interagency Committee for School Construction, and is not purchased with County Bond Funds. Funds for these items are usually raised by the schools' athletic and band organizations. Additional information may he obtained form the Board of Education. The Meeting was adjourned at x:00 p.m. Acting Clark �w—- October. 12, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 9!30 a.m. by the President, Martin L. Snook, with the following members past,L: vvi�ui�i +a or Lcc , ,•,1 t l 1 �m ov',er, !'urtor Ffm*n NnA V.j 1rr Nigh. REVIEW OF PROPOSED PERSONNEL STUDY Charles Hendricks and James Buttimer, consultants with Crasap, Paget and McCormick, Inc met with the Commissioners for further revj.ew of the proposed Personnel Adminie�.ration System for Washington County. After consideration of tt:e recommendations submitted by Department Heads, the Commissioners instructed the corFeu.ltants to make some changes to the study. RETIRELENT POLICY' Motion made by Comm!.ssioneV- Do�rney, seconded by Hoffman, to adopt a retirement policy 4 October 12, 1976 MINUTES, Cont'd. for Washington County, whereby retirement will be compulsory at the age of 70, with this policy to apply only to full-time employees, and to effect persons presently employed who will be 70 years of age or older on July 1, 1978. Motion carried with Commissioner Dwyer voting "NO" and Commissioner Nigh voting "AYE'. The Meeting was adjourned at 1250 p.m. The afternoon was spent touring County roads projects and inspecting damages resulting from the recent rain storms. At 7:00 p.m., the Commissioners conducted a Public Hearing in Court Room #1 on the establishment of a Special Taxing District for street lights in the Antietam Homes De- velopment near Funkstown. , Acting Cl. October 19, 1976 Hagerstown, Maryland 21740 The regular meeting of the Boars or County Commissioners of Washington County was caller to order by the President, Martin L. Snook, at 10:00 a.m., with the following members present: Commissioners Lee Downey, William Dwyer and Keller Nigh. The Meeting was convened in the Conference Room for the monthly press conference and reconvened in the Board Room at 11:00 a.m. LANDFILL SCALE EMPLOYEE Motion made by Commissioner Dwyer, seconded by Downey, to approve of the recommendation of the Director of Landfills and employ Rich Allen Keefer as a scales person at the County Landfill, at an annual. salary of $7,100.00. Unanimously approved. LANDFILL MATTERS The Commissioners approved of raising the annual salaries of the caretakers at the Greensburg, Kaatael and Dargan Pick-up Stations to $3,000, at such time as this amount is approved for recipients of Social Security Benefits, and in view of the fact that $3,000 was budgeted for these salaries in anticipation of Social Security limits being raised. The Commissioners also approved of selling the wood at the Landfill for $100.D since the only bid of $21.00 was rejected because it was too low. PAYMENT OF OVERTIME FOR ELECTION BOARD PART-TIME HELP Barry Teach, Acting County Administrator, informed the Commissioners that the Chairman of the (bard of Election Supervisors was requesting the payment of time and one-half for overtime worked by the part-time personnel. The matter was taken under advisement at this time, with a decision rendered at the afternoon session, this date. UNITED WAY REQUEST FOR ADDI7IONAL FUNDS Jesse Kagle, Executive Director of the United Way, along with John McCardell, President John Bodanski, Vice -President and Odell Leiter, General. Campaign Chairman, appeared swan the Ccmmi csi onerc tc ucnt thn_ �n i do ...d._+ the Cc. nt ' c 1976_77 contribution to the UnitedFundfrom $42,000^to-$49,846. nMr, Kagle explained the basis for this request, and pointed out that the 542,000 had represented no increase over the previous year. The Commissioners took the request under advisement at this time, with a decision rendered at the afternoon session, this date. UAQ RTERLY FINANCIAL REPORT Jim Young, Director of Finance, appeared before the Commissioners to submit a financial report for the first quarter of the 1976-77 fiscal year. The report included data on revenuer, investments, bonded debt and expenditures, and reflected en increase of 5% in revenue collections over the same period last year. Mr. Young also submitted a de - 1 1 ed aenerAl fnyrt nn.rAt i na hi+Aaat that refI nr•te,i ravrenri i tnrs�e of 17. 1% ". n rNvanno collections over the same period last year. Mr. Young also submitted a detailed genera fund operating budget that reflected expenditures of 17.1% of the total budget, and pro, vided comments on those areas of the budget where expenditures appeared to be greater than 25% for the first quarter. He also reported ttat on 1/1/75, there were 365 full- time county employees, 46 part-time, and 5 CETA; on 9/30/75, 362 full-time, 38 part-tiri and 26 CETA) on 9/30/76, 329 full-time, 80 part-time, and 31 CETA. He said he would provide additional information on the reason for the increase in part -tine employees, and also comparative payroll costs. SHERIFFS REQUEST F09 PtRSONNEL Sheriff Francis R. Ford appeared before the Cor.m.issioners to inform them that ne was unable to find qualified CETA personnel. to fill the four vacancies that would occur in the Detention D.ivir.ion of his Department, if his present CET % employees were advanced 216 October 19, 1976 MINUTES, Cont'd. to vacant full-time positions. He said that within 30 days, one of hia regular employe would be qualified to be elevated to one of the vacnat Deputy positions, but three woul remain vacant. He asked the Commissioners to increase his budget to enable him to hire the additional personnel on County payroll. He also asked the Commissioners to conside paying Sheriffs Department personnel for working on holidays in lieu of taking another day off, because of his manpower shortage, and according to the same policy established for Fire & Rescue Communications Dispatchers. MOTION made by Commissioner Downey, sec- onded by Nigh, to approve of two additional County funded positions for the Detention Division of the Sheriff's Department, to fill vacancies created by advancing CETA per- sonnel into regular positions, and to increase the Sheriff's Department budget for the current fiscal year to reflect these additional salaries. Unanimously approved. The Commissioners took the request for hiliday pay in lieu of a day off under advisement at this time, with a decision rendered during the afternoon session, this date. RECOGNITION OF LEARNING OISAIIILITIES Motion made by Commissioner Dwyer, seconded by Downey, to designate the week of October 18th, 1976, for recognition of Learning Disabilities in Washington County, and asking all who are responsible for the education and welfare of the learining disabled to join in our efforts to afford them the highest level in educational advantages. Unanimously approved. The Meeting was recessed at 12:00 noon for lunch and was reconvened at 2:00 p.m. with Vioe-President Nigh presiding and Commissioners Downey and Dwyer present. %90EST FROM WASHINGTON COUNTY TEACHERS AssociAtiun Notion made by Commissioner Downey, seconded by Dwyer, to deny the request of the Wash- ington County Teacher's Association for an additional $150.00 salary increase for the current fiscal year on the basis that in 1975, the Washington County teachers received salary increases amounting to substantially more than those given to other employees whose salaries are funded by the County, and in an effort to arrive at a more equitable decision for FT 1976-77, an annual increase of $400.00, plus regular increment, was considered to be fair treatment for all. Unanimously approved. APPOINTMENTS TO "208" PLANNING GROUPS Barry Teach, Acting County Administrator, reminded the Commissioners of the appointments to be made to the two "208" Planning Groups, i.e., the Public Advisory Council and the Government Policy Group. The Commissioners directed Mr. Teach to contact the towns for nominees to the Government Policy Group and to contact various agencies and organiza- tions representing industry, agriculture, soil conservation, etc., for nominees to the Public Advisory Council. MANUFACTURERS TAX EXEMPTIONS Motion made by Commissioner Dwyer, seconded by Downey, to grant manufacturer's tax ex- emptions to Beaver Inc., 801 Pope Ave., Hagerstown, Md. and to C & C Solarthemics, Inc., Smithsburg, Md., based upon the opinion of Robert A. Ludwig, Supervisor of Aasessmentn for Washington County, that these firms qualify for exemption of taxes on their inven- tories. Unanimously approved. DESTRUCTION OF PROPERTY IN DISTRICT COURT FACILITY Motion made by Commissioner Dwyer, seconded by Downey, directing the Acting County Administrator to refer the matter of the destruction of District Court property by a col victed inmate, to the States Attorney for his appropriate action. Unanimously approved Uttu UP DN SyiLLE SCiiOOi. TO CLUE Motion made by Commissioner Dwyer, seconded by Downey, to deed the former Downsville School property to the Downsville Puritan Club, directing the County Attorney to pre- pare the deed to include the provision that the County will retain the right to use the building as a polling place. Unanimously approved. SURETY BOND FOR MINERAL EXTRACTIONS Motion made by Commissioner Dwyer, seconded by Downey, to accept the recommendation of tho County Attorney, and establish a bond in the amount of $3,500 to insure adequate fencing and restoration of the topography of the lsnd after the mineral extraction operation, on the property of. Tom Davis located on the west side of Route 063, South of', Huyette. unar:i.muualy app z�..ve3. In reference to the approved plat for a mobile home park or. the same site for which tha'I $3,500 surety bond was accepted for mineral extractions, the Commissioners directed the' Acting County Administrator to advise the Planning Commission to notify Mr. Tom Davis, that if there was any changes to the topography of the land in the plans submitted for a mobile home park, ho would have to submit a replatt or a new site plan to the Plannin� Commission for approval. PROCLAMATION OF HUNGER SUNDAY Motion made by Commissioner Downey, seconded by Dwyer, to proclaim Sunday, October 26, 1976 as "HUNGER SUNDAY" and in taking this action, encourage as many citizens as possi- n I 1 October 19, 1976 MINUTES, Cont'd. ble to take part in the six area CROP "Walks for the Hungry". Unanimously approved. RESIGNATION AS LIAISON OFFICER The Commissioners took no action on the resignations submitted by Don Frush fru,Ta Liaiec Officer to the Department. of Parks and Recreation and membership on the Erosion and Sediment Control Task Force. COMPREHENSIVE PLAN UPDATE AND PLANNING WORK ELEMENTS Don Frush, Chairman of the Planning Commission, and Alan Musselman and Jim Witherspoon, County Planner, appeared before the Commissioners to give a film and graph status repo= on the update of the Comprehensive County Plan, the work elements involved, its devel- opment, implementation, administration, and citizen's input. Mr. Frush stated that he felt that the critical areas element of the plan would be completed to meet the State'e time schedule. In the discussion following the presentation regarding Park Planning, the Commissioners decided that a planner would be employed through CETA for Park planni and assigned to the Department of Parks and Recreation. "201" FACILITIES PLAN Mike McGauhey, Administrator of the "201" Facilities Plan Study, along with Jim Eckel and Harry Potts, Task Force members, appeared before the Commissioners to request that the review of the Plan that was scheduled this date, be delayed temporarily, since the project has been stalemated by the State. Mr. McGauhey said that the State Agencies would be getting back with them and hopefully, the project could get underway again. The Commissioners concurred with this request. RESOLUTION AUTHORIZING PARTICIPATION IN STATE BOND ISSUE Motion made by Commissioner Downey, seconded by Dwyer, to pass a solution to partici• pate in the Fiscal Year 1977 issue of the Department of Transportation - County Trans- portation Bo ds - First Issue, to the extent of $1,000,000.00, anc4 hereby direct the President ani Clerk of said Board, Martin L. Snook and Kathryn F. Short respectively, and James R. Young, Director of Finance of the County, to execute the agreement datid July 1, 1976 between the Department of Transportation of Maryland and this Board of County Commissioners. Unanimously approved. ABATEMENT OF TAXES Motion made by Commissioner Dwyer, seconded by Downey, to abate the personal property taxes on the following accounts, based on the certification of the County Treasurer that they are uncollectable: Peggy Ridenour T/A Rubee Coiffures, Account No. 722948, taxable years 1973-74, 1974-75, 1975-76; James E. Shain, Account No. 775400, taxable year 1973-74; Jerry & Patricia Charles, T/A Jerry's Sunoco Service, Account No. 133061, taxable year 1974-75. Unanimously approved. ADDITIONAL ALLOCATION TO UNITED FUND M tion made by Commissioner Dwyer, seconded by Downey, t.o allocate $3,000.00 to the United Fund, in addition to the $42,000 allocated in the current fiscal year. Unani- mously approved. OVERTIME PAY FOR ELECTION BOARD PERSONNEL Motion made by Commissioner Dwyer, seconded by Downey, to pay part—time employees of the Election Board ,Liiub, time and one-half for all hours worked over 8 hours a day or forty hours a week, for the period September 27, 1976 through October 19, 1976, wit all overtim:: compensation after that time to be paid only if the overtime assignments County Cn._...:ccic--, sccord".,c�with ____ Itchy ttau YLi� approval by .e .,...... ,.r ....,..,,.....�.._.,...._.. =� - -- the rprent County policy. Unanimously approved. PAYMENT OF WAGES IN LIEU OF HOLIDAYS FOR DEPUTIES Motion made by Commissioner Downey, seconded by Dwyer, to approve of paying the Sherif Department personnel an additional day's wages for working on holidays in lieu of havi another day off, in accordance with the same policy established for Fire & Rescue Communications Dispatchers. Motion carried with President Snook voting "AYE". AGREEMENT RE TROPICAL STORM ELOISF Motion made by Commissioner Dwyer, seconded by Downey, to enter into &n agreement with `.o _ .,� ,.._.. xd ±nirtr�t!o in —I., th,.t the Ceiinty may utilize any federal fund which may be available for construction of certain projects that were damaged as a result of Tropical Storm Eloise. Unanimously approved. The Meeting was recessed at 5:45 p.m. for dinner wi.t]-. the Chewaville Lion's Club at th Chewaville United Methodist Church. The regular evening meeting was convened at 7:30 p.m. at the Herman A. Lewis Comwur,ity Building in Chewevil.le, with President Snook presiding and the following members press Commissioners Lee Downey & W.illiam Dwyer. The meeting was opened for a general discus- sion of the following matters: The Department of Assessments & Taxation's jurisdictio over all local taxing with the exception of the tax rate which is established by the County: the loss at which the County Commuter System operates requir;•ng a substantial 1$b October 19, 1976 MINUTES, Cont'd. subsidy by the County, and persons urged to use the service, the State's Transportation Study that is currently being conducted in Washington County and their extensive black- top program in the County this year; the financial report that was submitted by the Director of Finance at this morning's meeting, and the need for surplus funds to be used as operating capital in order to meet expenses during the last quarter of each fiscal year; the commendable work of the Board of Education and Supervisors and the school system has charge of one-fourth of the County's population every day. Each of the Commissioners present explained their responsibilities on the various committees and agencies of which they are members, i.e., Landfills, Transportation, Parks, School Building Commission, Economic Development, Fire & Rescue Communications, Tri-County Council, etc. In answer to inquiries from those in attendance, the Commissioners agreed to have additional 25 M.P.H. speed limit signs installed on Robinwood Drive, from the Hagerstow-i Junior College to the Cavetown Pike, and to request the State Roads Department to check or. a road problem on the main highway through Chewsville. The Meeting was adjourned at 8:15 p.m. Acting Clerk 6 ,a a � r ilk VIAnICIVAT10M! I11 STS IFJ� & RTATICO KOD IBM i e Mu"a 5. the board of Coun%y Ccamiooiosers of Washington Ceanty. Maryland, hereinafter knorn as the board, at its regularly, edssdaled meting on March 23, 1076 voted unanimously to partial - pate in the Tiseal Year 1077 issue of the Depertawnt of Transpor- tetiou - Cooty Transportation toads - Pirat Issue to the extent of 01,000,000.00, and MbbbcAi, subsequent to said data. it was detarsinad that said vote should be evidenced by a *solution duly passed around - tog to the provisions of section llr) of articl* 25 of the mnno tetedCode of Maryland, and wNsmab, pursuant to the provisions of said Section Sfr), notion of a public hearing containing a fair sw ry of the board'* intention to participate in said bond Same to the extant of said 11,000,000.00 was duly published in a nswepaper of general circu- lation in Washington County coos a weak for three successive w*�ke prior, to *aid hearing, and W,,oAznA& pursuant to said notice, a public hearing was duly hold on Tuesday, October S, 1976, there having born no objections to said participation reds at said hearing, and W'L*IA4. because sera than ton days have elapsed since said public testing, the acid board is now in a position to adopt a resolution evidencing its intention to participate in said Sand issue, I: T'akkrOxr, this 6esolution vitnesseth that, having I I J1 dstak-eined that the County has a need for funds in the asount of said participation after expersae to construct or improve the rood and bridge Cysts u of the County, with appurtenant drainage, .1 ■n.) having duly complied with the requircoonta of faction 3Cr) of }II ArfSol* 75 of the Annota sad Code of HAcyland, upon sotior of Coasluionor to* Downey , socondod by Coneiestonor ili11lae I n.7•*r and unaniaoualy passed, the ,k,. cd of County Coswis-- siunsrs of Washington County, Meryl md, hereby ncOOLvan to parilcipato In tins riscai. Year 1977 Issue of the Departnont of 7ranaportatlon -. County Trnusportation nand,' - Pl,et lame to the I I I I estent of 41,000,000.00 and hereby directs the Prasidsnt and Clerk of Said board, Martin L. Snook and Kathryn P. Short respectively, land Jawes R. Young, Director of Plnanee of the County, to execute t e agrsewsnt dated July 1, 1976 between the nepartmsnt of Trans- portation of Maryland and this board of County Cosa.tssionars, a copy of which is attached to this Resolution, and such other agreement or agreement@ with the Department of Transportation of Maryland, or other party or parties, as may be necessary to eftactuata said participation. ADO► I) and SPCRC IVE this 19th day of October, 1976. BOARD OP COUNTY COMMI3RIOMSRB APPMOVCD AS TO FOVA TNIt IP.,j FEW - T j i 4, S;JONIy�• CW.MI' tuN:;c; FOR VA. 4M6TON COUNTY, NO IT October 26, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation was given by Reverend Roland C. Hobbs, Haven Lutheran Church, Hagerstown POLICIES AND PROCEDURES FOR PURCIASING Motion made by Commissioner Dwyer, seconded by Hoffman, to approve of the policies and procedures for a centralized purchasing system as submitted by the Acting County Ad- ministrator, Barry Teach, with amendments made this date, with this system scheduled to go into effect December 1, 1976. Unanimously approved. FLEET INSURANCE POLICY The Acting County Administrator informed the Commissioners that the present carrier of the County's Fleet Insurance, Erie Co., has said that the premium would be approximatel double this year, because of the claims experienced. He asked direction on whether he should exercise the option to renew this policy, or to rebid the coverage. MOTION made by Commissioner Nigh, seconded by Hoffman, to renew the present Fleet Insurance Policy, and to advertise for bids for this coverage, so that comparisons can be made of all costs to determine which approach would be the most economically feasible. Unanimously approved. SPECIFICATIONS FOR CLIMATE CONTROLS FOR DATA PROCESSING The Commissioners directed the Acting County Administrator to get an estimate from a mechanical engineer on the cost of preparing specifications for controlling the climate in the former Accounting Office that is currently used for Data Processing. USE OF OFFICIAL CAR POLICY Motion made by Commissioner Nigh, seconded by Hoffman, to adopt the "Use of Official County Car" Policy as recommended this date by the Acting County Administrator, a copy of which has been attached and become a part of the minutes of this meeting. Unanimous ly approved. CETA ADMINISTRATION BUDGET Motion made by Commissioner Nigh, seconded by Dwyer. to approve of the CETA Administra- tion Budget for the period October 1, 1976 through September 30, 1977, as submitted this date by Ed Zombro, Manpower Coordinator, and for a total amount of $67,815,00 to be funded 100% by the Federal Government. Unanimously approved. At this time, the meeting was recessed for a luncheon meeting with the County Flag Contest coordinators and judges to review the flag designs submitted by the five (5) finalists. The !Seating was reconvened at 2:00 p.m. in the Board Room. ANNOUNCEMENT OF COON Y FLAG DESIGN WINNER Motion made by Commissioner Hoffman, seconded by Dwyer, to select the design submitted by Becky S. Horst, Route 06, Hagerstown, as the winner of the County Flag Design Contes Unanimously approved. AMENOBD WASHINGTON COUNTY HIGHWAY PLAN Don Frush, Chairman of the Planning Commission and Bob Garver, Planner, appeared before the Commissioners to review the proposed amendments to the Washington County Highway Plan. The Commissioners postponed a decision on this matter, pending an update of the Highway Map, showing the areas affected by the proposed amendments, listing the advant- ages and/or disadvantages, and also designating proposed and planned development within those areas. Unanimously approved. REVIEW OF PERSONNEL tiANAGEMENT PLAN Motion made by Commissioner Nigh, seconded by Dwyer, to amend the grievance procedure in the recommended Employee Handbook of Rules and Regulations, page 45, as follows: a.1r Pram T. TT. F. ITT as recommended and in Step IV, remove all reference to a "pane and insert "County Commissioners". Unanimously approved. STATE CLIEARINGHUIISL REVIEW OF FACILITIES PLAN The County Commissioners discussed the recent withdrawal by the City of Hagerstown, of the "201"Facilities Plan from the State Clearinghouse A-95 review process. It was de- termined that letters would be sent to the State Clearinghouse, and to the Mayor of Hagerstown, expressing the Commissioners' concerns that this project was withdrawn with out the consultation and coordination which should hive occurred with the County, and flfl requesting that the County he consulted on all developments with respect t.o these matte I! in the future. The Meeting was convennd in Executive Session at 4:30 p.m. on matters relating to 188 October 26, 1976 MINUTES, Cont'd. personnel and reconvened in regular session at 5:00 p.m. ADOPTION OF PERSONNEL MANAGEMENT PLAN Motion made by Commissioner Nigh, seconded by Dwyer, to adopt the Personnel Management Policy as amended this date, with the exception of recommended reclassifications, and for this policy to become effective January 1, 1977. Unanimously approved. RE(92EST FROM CIVIC ORGANIZATION FOR TAX EXEMPTION In reference to the request of the District 15 Civic Organization, Inc. for an exemp- tion from County taxation, the County Attorney informed the Commissioners that under the provisions of Article 81, Sec. 9C(4) of the Annotated Code of Maryland, 1976 Supple went, the Commissioners had the authority to exempt from County taxation only, upon the adoption of a resolution or ordinance, real property owned by nonprofit community or civic associations or corporations which is used exclusively for community, civic, educational, recreational purposes, or for the conservation or preservation of wildlife The Commissioners took the matter under advisement, pending an investigation by the Acting County Administrator on the number of organizations in the County that would fall into these categories. REJECT OFFER OF FORT TONOLOWAY STATE PARK PROPERTY Motion made by Commissioner Downey, seconded by Dwyer, to concur with the recommendatiol of the Washington County Park Board and reject the offer of the State Department of Natural Resources to lease the Fort Tonoloway State Park property to the County, with expressions of sincere appreciation for the offer, and on the basis that it would not be feasible to add another project to the currently planned County Parks System. Unani mously approved. OVERTIME FOR ELECTION BOARD OFFICE EMPLOYEES Motion made by Commissioner Downey, seconded by Nigh, to approve of the payment of overtime for the period November let through November 6th, 1976 to the part-time employees of the Election Board, on the basis of time and one-half for over 8 hours per day or forty hours per week. Unanimously approved. HEALTH SYSTEMS AGENCY LIABILITY INSURANCE ISSUE Commissioner Nigh informed the Board that at the last meeting of the Governing Body of the Health Systems Agency, they decided that since the Agency did not have professional liability insurance, they would not take any action on hiring new employees unless the Counties would agree to have their attorney defend their committee members in any liti- gation that may result from their actions regarding the hiring of personnel. The Com- missioners took the matter under advisement pending further clarification of the issue. CLEAR SPRING FACILITIES PLAN Notion made by Commissioner Nigh, seconded by Dwyer, to grant the request of the Town of Clear Spring for the County to pay the local share of Step I an9 Step II of a facili ties plan, at an amount not to exceed $1,875.00. Unanimously approved. BOND EXPENDITURES Motion made by Commissioner Downey, seconded by Nigh, to concur with the recommendation of the School Building Commission and pay the following expenses from the school bond account: $65,000 for purchase of the Rester site adjacent to the present North Hagr,rs- town Higl School property; $8,000 for the installation of sewer lines at the new Hancoc Elementary School. Unanimously approved. RESOLUTIONS OF APPRECIATION+ Motion made by Commissioner Hoffman, seconded by Downey, to pass resolutions on the retirement of Dr. A. Maynard Bacon and Dr. Richard A. Young, from their practices of general Pediatrics on October 29, 1976, with expressions of sincere appreciation for their splendid contributions to the health and welfare of the Washington rount,cormnuni ty. Unanimously approved. The Meeting was recessod at 5:50 p.m. And was reconvened in Court Room N1 at 7:00 p.m. for a Public Hearing on an amendment to the Building Code and Rezoning Cases R7,-139, 144, 145, 146, 147 and 148. At 10:00 p.m., the meeting was reconvenes in the rmoard Room to hear complaints from residents of the Country Side Development in Maugansville The Commissioners agreed to check the problems presented by the complaintants. The Meeting was adjourned at 11:00 p.m. Acting Clerk J El Li C November 9, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order by the President, Martin L. Snook, at 10:00 a.m. with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation was given by Reverend Paul Doherty, St. Paul's United Methodist Church. PRESS CONFERENCE At 10:15 a.m., the Commissioners convened in the Court House Conference Room for the monthly press conference, at which time Becky S. Horst was presented a plaque and a $100.00 Savings Bond for first place award in the Washington County Flag Design Contest The Meeting was reconvened in the Board Room at 10:45 p.m. MANUFACTURERS TAX EXEMPTION Moticn made by Commissioner Hoffman, seconded by Dwyer, to grant a manufacturer's tax exemption to Alphin Aircraft, Inc., 2613 Pennsylvania Avenue, Hagerstown; based on the opinion of the Supervisor of Assessments that the operation of the plant qualifies them for this exemption. Unanimously approved. TAX CREDITS FOR NON PROFIT CIVIC ORGANIZATIONS The Commissioners directed the County Attorney to prepare a resolution for their con- sideration, whereby under certain circumstances, they would be permitted to grant tax credits to non-profit civic organizations. ANTIETAM HOMES STREET LIGHT TAXING DISTRICT Motion made by Commissioner Hoffman, seconded by Dwyer, to establish a special taxing district for the street lights in the Antietam Homes Development, Funkstown, with property owners billed for the full cost of the electricity to the County plus an addi' tional sum equal to 15% of the said cost for overhead expenses incurred in administer- ing the District, with property owners to be billed in advance as of January 1, 1977 for the eight months of said costs; and on July 1, 1977 and on each July let thereaftek the annual advance billing for the upcoming year will be included on the property tax bill. Included in the motion was the directive that all affected property owners, banks, lending institutions, etc. be advised of this action. Unanimously approved. PAYMENT OF OVERTIME TO ELECTION BOARD REGISTRARS Motion made by Commissioner Dwyer, seconded by Downey, to approve of the payment of overtime to the Election Board Registrars, on the basis of time and one-half for over eight hours a day or forty hours a week, and with the provision that overtime assign- ments have had pervious approval by tha Board of County Commissioners. Unanimously approved. COST OF CITY ELECTIONS The Commissioners directed Barry Teach, Acting County Administrator, to analyze the cost to the County to hold City of Hagerstown Elections, and to contact the City in regard to their assuming a greater obligation towards defraying these costs. BID OPENING •- TIMBERLANE AND GREENOERRY ROAI) RECONSTRUCTION Bids for reconstruction of a portion of Tamberlane and Greenberry Road were opened at 11:00 a.m. Firms participating in the bidding were Beater -Long, C. William Hetzer, and Plummer Construction. Due to variances in the costs for different phases of the L.. ...i ..il ..c.-. the bide r1. ed h.. the County Engineer. MT. AETNA ROAD RIGH1 OF WAY OPTIONS Glenn Dull, County Engineer, informed the Commissioners that in order to be eligible for Board of Public Works 100% Federal funding for reconstruction of a portion of Mt. Aetna Road, the County had to obtain the right-of-ways before the application was filet MOTION made by Commissioner Hoffman, seconded by Downey, to approve of the right-of- way option agreements or the Mt. Aetna Road Reconstruction Project, as submitted this date by the County Engineer in the amount of $17,040.00. Motion carried with Commis- sioner Dwyer abstaining. RIGHT OF WAY NEGOTIATIONS FOR MAUGAPISVILLE STuRM DRAINAGE PRCUECT The County Engineer informed the Cons onere thattheir intent was to apply for Public Works funding for the Mauganavi.11e Storm Drainage Project, estimated to cost $213,000.00, negotiations for right--of-way agreements should be started. MOTION made by Commissioner Hoffman, seconded by Downey, authorizing the County Engineer to start negotiations for, right-of-way options for the Maugansville Storm Drainage Project. Unanimously approved. SPRING VALLEY WOODED ESTATES STORM DRAINAGE PRWL CT The County Engineer informed the commTiTners that the Board of Appeals had overruled the decision of the Marylard Water Resources Administration, regarding the issuance of a permit to lower and w+den Marsh Run in connection with the Sjrinq Val1uy Wooded November 9, 1976 MINUTES, Cont'd. Estates Storm Drainage Project and that the permit should be received in the very near future. He said that construction costs would be approximately $60,000, but no fees would'be involved for acquisition of right-of-way. MOTION made by Commissioner Hoffman seconded by Downey, authorizing the County Engineer to finalize right-of-way agreements for the Spring Valley Wooded Estates Storm Drainage Project, at no cost to the County. Unanimously approved. APPLICATION FOR PUBLIC WORKS FUNDING FOR ROBINWOOD DRIVE PROJECT ton made by Commissionerffj secon ebb yer, authorizing the County Engineer to submit an application for Federal Public Works funding for reconstruction of Robin - wood Drive from U.S. Rt. 40 northeast 1300'. Unanimously approved. STABILIZATION OF STOUFFER AVENUE Motion made by Commissioner Hoffman, seconded by Dwyer, to stabilize Stouffer Ave., in Mauganeville, with this work to be performed by the Washington County Roads Department, at a cost not to exceed $3,000, contingent upon the signing of an agreement whereby Mr. Alvey S. Baer, Maugansville, Md. and the County will equally share the cost of the work Onanimously approved. LIA{ONEON MEETING WITH HISTORIC DISTRICT COMMISSION The Meeting was recessed at 12:00 noon and reconvened at 12:15 at the Tortuga Restauran for a Luncheon meeting with the Washington County Historic District Commission, Samuel Pruett, Chairman of the Commission, presided. Following a visual persentation by Elean Lakin, budget and ordinance expense position by Edward Koogle and Douglas Bast, and a summation by Mr. Pruett, the meeting was opened to a general discussion of the Commis- sion's planned program. They stated that in order to proceed with public meetings and a public hearing on the proposed Historic District Ordinance, they would need an addi- tional appropriation of up to $310.00 to their current budget. The Commissioners took the matter under advisement at this time, with a decision rendered at the afternoon session of the meeting held this date. The Meeting was reconvened in the Board Room at 2:15 with President Snook presiding and Commissioners Downey, Dwyer and Hoffman present. AMENDMENTS TO WASHINGTON COUNTY HIGHWAY PLAN . Don Frush, Chairman of the Planning Commission, along with Alan Musselman and Robert Garver, Planning Officials, appeared before the Commissioners to review the revised Washington County Highway Map as it would appear if the Planning Commission's recommend tions were adopted, including their proposals for new roadways as development proceeded in the New Community Area contiguous to the Hagerstown Junior College. Also included with the recommendations were reclassifications of present roads and deletions of other . Mr. Frush pointed out that one major problem was the traffic situation in the Harpers Ferry area, and suggested that the County Commissioners appoint a Committee to meet wit Richard Stanton of the National Park Service in an effort to resolve it. Glenn Dull, County Engineer, stated that the County has topo maps and grade studies and alignments for a road across Elie Ridge, and suggested that this proposed road be put on the map, in order to apply for State and Federal, funding in the event the Harpers Ferry -Sandy Hook Road had to be replaced. MOTION made by Commissioner Dwyer, seconded by Hoffman, directing Don Frush, Barry Teach and Glenn Dull to make recommendations for appointment to a Committee to work with the National Park Service in resolving the traffic problems in the Harpers Ferry area. Unanimously approved. At this time, Commissioner Downey assumed the Chair. ACCESS ROAD TO DOUNS WOODS PARK FROM OAK RIDGE DRIVE The County Engineer informed the Commissioners that in order for the telephone company to install lines along the proposed access road from Oak Ridge Drive to Doub'e Woods Park, the lines had to be placed underground and the County would be responsible for trenching and backfilling. He said these costs could not be included in the present contract under State aid. The Commissioners agreed to postpone the telephone line in- stallation at this time, and include these costs in the access road plans that will be submitted for Program Open Space funding. STATE LEGISLATION There was a general discussion of proposals for State legislations that will be submitt to the Washington County Delegation at the luncheon meeting on November 29th. The pro- posals included those that were submitted by the Planning Department, County Engineer, Fire & Rescue Communications, 1,ransportation Commission and Housing Coordinator. The Meeting was convened in Executive Session at 4:00 p.m. on personneland legal matte and reconvened in regular session at 4:15 p.m. with President Snook presLding. NEW EMPLOYEE - ROADS DEPARTMENT Motion, made by Commisnioner Hoffman, seconded by Dwyer, to emply Lisa. Shirk as a Clerk Typist I, starting salary of $5,074.00, effcrctive November 1.5, 1976. Unanimously approved. .t November 9, 1976 MINUTES, Cont'd. NEW EMPLOYEE - TRANSPORTATION COMMISSION Motion made by Commissioner Dwyer, seconded by Downey, to employ Lillian Key as a bus driver for the County Commuter System, at a starting salary of $4.00 per hour. Unani- mously approved. ROADS DEPARTMENT UNION CONTRACT Motion made by Commissioner Downey, seconded by Hoffman, to notify the Roads Department Union Representatives that, based upon the conclusion of the County's Labor Consultant, the County Commissioners do not have the legal authority to dismiss an employee on the basis of not paying union dues. Unanimously approved. RESOLUTION RE CONSTRUCTION OF H.J.C. ASSEMBLY BUILDING Motion made by Commissioner Downey, seconded by Hoffman, to pass a resolution to petitic the State Board for Community Colleges for a grant of forty-two thousand, six hundred and seventy-eight dollars ($42,678) for construction of the assembly building at the Hagerstown Junior College, and if the State Board of Public Works approves the grant, the County Commissioners of Washington County shall provide all the remaining funds necessary to complete the project. Unanimously approved. ACCEPTANCE OF PERPETUAL DRAINAGE EASEMENT IN HIGHFIELD Motion made by Commissioner Downey, seconded by Hoffman, to acquire an easement at no cost to the County on the Vernon Taylor Property, Highfield, Maryland, so as to allow for clearing and maintenance of the drainage swale by the County Roads Department. Unal mously approved. STAND-BY PUMPING EQUIPMENT FOR COUNTY OFFICE BUILDING Motion made by Commissioner Hoffman, seconded by Downey, to accept the recommendation o; the mechanical engineer for the County Office Building, and purchase one (1) each stand- by pump for the chilled water circuit, condenser water circuit, and the heating system of the County Office Building, along with the necessary hardward to install them in the event of a breakdown of the existing pumps, and to install a night set back control circuit, which will shut down the existing chiller, pumps, and air handling units in the summer and reduce the operation of the heating system in the winter, and to allooatl approximately $3,200 for this equipment. Unanimously approved. COUNTRYSIDE DEVELOPMENT Motion made by Commissioner Dwyer, seconded by Downey, directing the County Engineer anI the Soil Conservation Service to compile a list of the Sediment and Erosion Control vio. lotions in the Countryside Development, Maugansville, and to notify the owners of the Development to correct these conditions within a reasonable period of time. Unanimoutl: approved. "701" CONTRACT Motion made by Commissioner Downey, seconded by Dwyer, to approve of the "701" Contract with the State of Maryland, for completion of the Plan Update and the designation of areas of critical concern in accordance with State requirements, and to request the Ste to extend the contract date to June 30, 1977. Unanimously approved. PLANNER FOR PARKS DEPARTMENT The Commissioners directed the Acting County Administrator to inquire with the Planning Commission as to the possibility of having a planning staff member assigned to the De- partment of Parks and Recreation for the preparation of a Phase I Development Plan for �Ithe Halfway Park. DESIGN !NcorrT!ON CERVICES FOR MFMOPTAM RFCpfAT1f1N CENTER rnrn Motion made by Commissioner Downey, seconded by Hoffman, to accept the recommendation o the County Coordinating Committee and award the contract for providing design and inspe tion services for the Memorial Recreation Center Pool to Baker, Wi.bberley, Coble and Associates, at a fee not to exceed $36,500, with the following conditions: a. Fee for performing soil boring and testing not tc exceed $1,500. h. Inspection fee not to exceed $10,500. Unanimously approved. PLANNED PROGRAM OF HISTORIC DISTRICT COMMISSION Motion made by Commissioner Dwyer, seconded by Downey, to approve of the planned progra of the Historic District Commission, whereby they will prccaed with public meetings and tl FJYU114 i,ra��::yan th p.«Op 'ri"t ric nietrict ordinA' and tr, Allnrst.e sn addi- tional appropriation of up to $3] 0.00 to their current budget to defray the expenses of the program, with the stipulation that, when the Ordinance is adopted, the County Commi sioners will only consider applications for rezoning to HP Districts from persons who own. the property i.nvolved. Unanimously approved. The Meeting was recessed at 6:00 p.m. for dinner with the members of the Wilson Ruritan Club, and was reconvened at 8:00 p.m. in regular Evening Session at the Club Building, with President Snook presiding and the following members present: Commissioners Downey Dwyer and Hoffman. President Snook asked each of the Commissioners to explain the various :crnmittees and 192 November 9, 1976 MINUTES, Cont'd. agencies to which they were affiliated. After explaining the functions of the State Department of Assessments and Taxation, he opened the meeting for general discussion. PLUMBING CODE REQUIREMENTS Earl Ambrose, owner of Deer Lodge Trailer Court, demonstrated the ease with which a slip seal gasket could be hooked up from the outside of a mobile home to the septic system and questioned the Plumbing Code requirement that this hook-up had to be made by a licensed plumber. He suggested that the mobile home owner be permitted to make the hook-up which would then be subject to inspection. The Commissioners agreed to investi- gate the matter. FIRE PROTECTION FOR WILSONS COMMUNITY Area residents expressed their concern over fire protection and requested that the weeds be cut from around fire hydrants and that they be marked in some way to make them more visible. They also said that the Maugansville Fire Department could better serve the area if there was an access off of 1-81 to Route 40. MISCELLANEOUS MATTERS OF CONCERN The following matters of concern were discussed: Renovation of existing schools instea! of building new ones, and also better maintenance of schools now in use. Specifically cited was the poor condition of the Conococheague Elementary School; the use of a standard design when building new schools; it was questioned whether old school buses being used by churches, etc., should maintain the same motor vehicle status as when being used by the schools, i.e., flashing lights, etc.; also questioned was the State's requirement that all school buses had to be replaced every ten years; it was suggested that persons be permitted to hunt on the new County Landfill property, until such time as it is needed for the landfill; the practice of farming out to the edge of County Roads, hindering site distance, and loss of road shoulder. The Commissioners stated that they would check into the aforementioned matters over which they had jurisdiction. The Meeting was adjourned at 9:15 p.m. November 16, 1976 Hagerstown, Maryland 21740 Acting The regular meeting of the Board of County Commissioners of Washington County was called to order by the President at, 10:00 a.m., with the following members present: Commissioners lire Downey, William Dwyer, and Keller Nigh. INVOCATION The invocation was given by Reverend Joseph Quesenberry. AMENDMENT OF BOCA BASIC BUILDING CODE AND THE ONE AND TWO FAMILY BUILDING CODE Motion made by Commissioner Nigh, seconded by Dwyer, to repeal Section 609.4 of the 1O(A Ramic Building Code for Washington County and add the following: Section 609.43 Emergency escape: Every sleeping room below the fourth (4th) story shall have at least one (1) operable window or exterior door approved for emergency egress or rescue. The units must be operable from the inside opening without the use of separate toe?.s. Wher windows are provided as a means of egress or rescue they shall have a sill height not more than forty-four (44) inches above the floor. All egress or rescue windows from sleeping rooms must have a minimum net clear opening of five (5) square feet. The mini rum net clear opening height dimension shall be twenty-two (22) inches. The minimum net clear opening width dimension shall be twenty (20) inches; to repeal Section R-211 of the One and Two Family Dwelling Code for Washington County and add the following: Exits Section R-211: Not less than one exit conforming to this Chapter shall be pro- vided from each dwelling unit. Every sleeping room shall have at least one operable window or exterior door approved for emergency egress or rescue. The units must be operable from the inside to a full clear opening without the. Ube of separate tools. Where windows are provided as a means of egress or rescue they shall have a sill height of not more than 44 inches above the floor. All egress or rescue windows from sleeping rooms must have a minimum net clear opening of 5 sq. ft. The minimum net clear opening height dimension shall be 22 inches. The minimum net clear opening width dimension shall be 20 inches. Unanimously approved. TEXT AMENDMENTS TO THE ZONING ORDINANCC After due consideration of all the matters and facts and the recommendation:s submitted by the Planning Commission regarding the proposed Text Amendments to the Washington County Zoning Ordinance that were presented at the Public Hn.3rinq held on October 26, [_I I I 193 November 16, 1976 MINUTES, Cont'd. 1976 in Court Room #1 of the Washington County Court House, the following decisions were rendered: Case No. RZ-146 - Building Het Recnt aptioii. - Hotion made by Commissioner seconded by Downey, to accept the -recommendation of the Planning Commission and delete the words "or observation" from Section 23.4 (a). Unanimously approved: Case No. RZ-147 - Off Street Parkin Areas - Motion made by Commissioner Nigh seconded by Dwyer, to accept the recommen at on of the Planning Commission and delete Section 22.12 (c) 1 and add the following Section 22.12 (c) 1: All off street parking areas excepting those in the IR anr7 Tr. nigo-ri,fa "hich are _.ca with an impermeable surface and which have an area of 10,000 sq. ft. and greater shall have landscaped areas which constitute a minimum of 51 of the total impervious area of the parking lot. The landscaped areas shall be unpaved, permeable, linear strips or variable shaped is- lands in the interior of the parking area which shall be planted with ground cover of shrubs, trees or grasses. Where determined by the County Engineer to be adequate for a given project, a crushed stone, gravel or aggregate surface may be used in lieu of impermeable surface paving. Unanimously approved; Case No. RZ-148 - Standards for Off Street Parkin S aces - Motion mad* by Commissioner N g , seconds Thy Downey, to refer this propose amen nt back to the Planning Commission for further study and clarifi- cation of the proposed standards. Unanimously approved. At this time, Commissioner Burton Hoffman arrived at the Meeting. RZ-139 After due consideration of the rezoning Case No. RZ-139, the matter was taken under advisement at this time, with a decision rendered at the afternoon session of the meet- ing held this date. I BID OPENING - LAW ENFORCEMENT LIABILITY INSURANCE One bid for Law Enforcement Liability Insurance was opened at 11:00 a.m. The firm participating in the bidding was Wright -Gardner Insurance Co., who submitted a bid of $10,469.96. A decision was witheld pending review of the bid with specifications, along with the proposal submitted by the National Sheriff's Association for this coverai APPOINTMENT TO M.A,Co. LEGISLATIY, COMMITTEE Motion made by Commissioner Nigh, seconded by Dwyer, to reappoint Commissioner Burton Hoffman, to serve on the Maryland Association of Counties Legislative Committee, with President Snook serving as alternate. Unanimously approved. APPOINTMENT TO HEALTH SYSTEMS AGENCY Motion made by Commissioner Nigh, seconded by Dwyer, to appoint Dr. Francisco G. Japzon to serve on the Governing Board of the Health Systems Agency, to fill the vacancy created by the resignation of Dr. Harold H. Gist, and to extend sincere expressions of appreciation to Dr. Gist for his services to the Agency. Unanimously approved RESOLUTION RE ADMINISTRATION OF HEALTH AGENCY FUNDS Motion made by Commissioner Downey, seconded by Dwyer , to enter into an agreement with the Southeastern Washington County Health and Community Services Corporation, whereby the Corporation is authorized to administrate all funding for this project. Unanimous- ly approved. ENGINEERING REPORT ON DETENTION CENTER ELECTRICAL SYSTEM Barry Teach, Acting County Administrator, reviewed the Engineering Report of the Wash- innttnn Tletcentinn renter E1ectrcal 5yetemnfte_a5 di .._c1_. cf the matter, it was decided that a decision would bepostponed -after other avenues of approai to solving the problems at the Detention Center were investigated. It was also decided that a tour of a vacant building adjacent to the present Center would be arranged, alan, with a discussion of possible funding sources with State Officials, to determine the feasibility of purchasing it as the site for a new Center. MANUFACTURER'S TAX EXEMPTION Motion made by Commissioner Hoffman, seconded by Nigh, to concur with the recommendatio of the Supervisor of Assessments, and grant a manufacturer's tax exemption to f.J. Fennel., Inc., 324 E. Antietam St., Hagerutown, Md. Unanimously approved. PRESENTATION OF HJSTONY OF THE COUNTY Betty Bupp, Director of Tourism, presented the first copies of the history of Washingto County entitled, "It Happened in Washington County" to the County Commissioners. She explained thatthis was one of eaevera books commemorating the Heritage portion of the Bicentennial, written by Reuben I,. Mussy, and published by the County Bicentennial Committee. The Convnissioners expressed their appreciation for the copies. AWARD OF RID FOR TIMRERLANE AT CIEEINRRERttY ROAD SEWER REPAIRS Motion made by Commissioner Nigh, seconded by Hoffman, to sewer repairs on 'f1mberlane at Greonberry Road, Kslfway, t Bitted the low ratimatod cost on a time and material basi s award the bid for road and o C. William is tzar, who sub - of $1.2,406. Unanimously approved. 194 November 16, 1976 MINUTES, Cont'd. APPROVAL OF GRANT APPLICATION FOR MILES SYSTEM Motion made by Commissioner Downey, seconded by Nigh, to approve of the application to the Maryland Governor's Commission on Law Enforcement and the Administration of Justice for State and Federal funds, in the amount of $4,109.22 and an additional local share of $285.00, for the rental and installation for a one-year period of one (1) Miles Terminal (Maryland Inter -Agency Law Enforcement System), to be located at the Patrol Division of the Washington County Sheriff's Department. Motion carried with Commission r Dwyer voting "AYE" and Commissioner Hoffman voting "NO". E,'.(PEMDITURES OF SINERIFFS DEPARTMENT Sheriff Ford appeared before the Commissioners in response to their inquiries regarding the over expenditure of $3,000 above the $6,000 allocated in his budget for maintenance and repairs. The Sheriff stated that overall his budget was within the limit set by the Commissioners and the expenditures were needed to assure jail security and to pro- vide an area for deputy roll call since the jail itself was overcrowded. The Commis- sioners admonished the over spending, stating that all agencies were expected to stay within the amounts budgeted for specific items unless they authorized the transfer of funds in line items or allocated additional fund■ to the budget. RZ-139 After due consideration of all the matters and facts pertaining to the request of Tammany Manor Civic Association to rezone Tammany Manor between U.S. 11 and 1-81, from Highway Interchange (HI) to Residential Rural (RR), Motion made by Commissioner Dwyer, to rezone the subject area. After further consideration of the findings of fact of the Planning Commission, Commissioner Dwyer withdrew his motion, and the matter was taken under advisement. LAW ENFORCEMENT LIABILITY INSURANCE BID Charles Owens, Director of Insurance and County Employee Benefits, informed the Com- missioners that the one bid submitted by Wright -Gardner Insurance Co. for Law Enforce- ment Personnel Liability Insurance in the amount of $10,469.00 did not meet specifica- tions in that it did not guarantee coverage of Fire Police and Crossing Guards, whereas the proposal submitted by the National Sheriff's Association for the liability insuranc in the amount of $5,962.50 would provide that coverage. MOTION made by Commissioner Downey, seconded by Nigh, to award the contract for the Law Enforcement Liability Insur ance to the National Sheriff's Association for an annual premium of $5,962.50. Unani- mously approved. EXECUTIVE SESSIO At 3:30 p.m., the meeting was convened in Executive Session to interview applicants for the position of Civil Defense Director. No decisions were made at this time. Also considered during this session was a legal matter involving a rental agreement for the Mental. Health Facilities made by the Washington County Advisory Board of Health. Di- rection was given by the Commissioners on how to proceed with this matter. The Meeting wns reconvened in Regular Session at 5x00 p.m. REQUEST FOR COUNTY COMMUTER SERVICE Motion made by Commissioner Nigh, seconded by Meffman, to deny the request of Mrs. Fay Shaeffer for the County to provide gratis County Commuter Bus Service for Juvenile Services Vocational Program Field Trips, on the basis that this service has been abuse in the past by various agencies, and because the costs are prohibitive. Unanimously a nnrncr,>:7 . CHANGE OF POLICY REGARDING THE PROVISION OF POLICE PROTECTION Motion made by Commissioner Hoffman, seconded by Downey, to change the County's policy regarding providing grati.s police protection at public gatherings for all agencies funded wholly or in part by the County, to provide for charging a standard rate of $7.50 per man hour for a minimum four: (4) hour tour of duty to anyone desiring these services, with the Deputy to receive $6.00 per hour of this amount, and with this policy to become eiiective January 1, 1977, with all previous poliotes and/or agreemen on this matter therefore becoming null and void at that time. Unanimously approved. RZ-139 After due consideratior. of all the matters and facts pertaining to the request ox Tammany Manor Civic Association to rezone Tammany Manor, between U.B. 11 and I-91 from Highway interchange (HI) to Residential Rural (RR), Motion made by Commissioner Hoffma to deny this request for rezoning, based not necessarily on the merttc of the case, bu due to the fact that the property owner of the major portion of this tract did not, re- quest this chr_nge. Motion died for lack of a second. Motion made by Commissioner Dwyer, seconded by Downey, to grant the request of Tammany Manor Civic Association to rezone Tammany Manor between U.S. 11 and I-8]. from Highway interchange (III) to Residential Pural (RR) on the basis that there was a mistake in th original zoning of the area, and to adopt the findings of fact met forth by the Planni Commission as the findings of fact of this Roard. Motion carried with Commissioner Hoffman voting "NO", Commissioner Nigh. voting "AYE" and President Snook abotain!ng. i 1 it November 16, 1976 MINUTES, Cont'd. RZ-144 After due consideration of all the matters and facts pertaining to the request of the Keedysville Corporation to rezone Mt. Hebron Road from Dogstreet Road to the corporate limits of Keedysville from Agriculture (A) to Historic Preservation (HP), MOTION made by Commissioner Downey, seconded by Hoffman, to grant this request for the Mt. Hebron Church site and Cemetery only, on the basis that there was a mistake in the original zoning of these sites, and to adopt the findings of fact set forth by the Planning Com- mission as the findings of fact of this Board. Unanimously approved. RZ-145 After due consideration of all the matters and facts pertaining to the request of Gotthard G. Sekula and Ursula J. Sekula to rezone the property at 30 East Longmeadow Road, Hagerstown, Maryland, consisting of 0.47 acres from Residential, Suburban (R6) tc Business, Local (BL), MOTION made by Commissioner Nigh, seconded by Downey, to deny thi request on the basis that there has been no change in the character of the neighborhood nor a mistake in the original zoning, and to adopt the findings of fact set forth by the Planning Coiranission as the findings of fact of this Board. Unanimously approved. SECTION 312 LOAN PROGRAM Motion made by Commissioner Nigh, seconded by Downey, to declare the interest of the Board of County Commissioners of Washington County in making use of the Section 312 loan program to aid the County in reaching the goals outlined in its Housing Assistance Plan, as approved by H.U.D. for FY 1976-77. Unanimously approved. REQUEST FOR TAX REFUND Motion made by Commissioner Nigh, seconded by Downey, to deny the request of Lynwood R. Moser for a refund of County property taxes which were paid in 1974 and 1975, on the basis that his 100% service connected disability was not certified until March, 1976 and the provision oe the State Law which declares him eligible for a tax credit at suck time as the disability is certified. Unanimously approved. LETTER TO PLUMBING BOARD The Commissioners directed the Acting County Administrator to answer the letter from the Chief Inspector of the Washington County Plumbing Board concerning the consolidatic of inspection services for mobile homes, informing him that the Chairman of the Plumbir Board was a member of the Inspection Consolidation Advisory Committee which recommended this consolidation, and therefore the Plumbing Board should have been aware of the anti and directing the Plumbing Board to implement the inspections on a shared basis with tt Department of Permits and inspection, as soon as possible, beginning with proper train] of inspectors. AGREEMENT WITH HANCOCK RESCUE SQUAD Motion made by Commission Downey, seconded by Dwyer, to approve of the lease agreement with the Hancock Rescue Squad, Inc., whereby the County Commissioners agrees to lease One Cl) 1976 Model 3/4 Ton, Four -Wheel Drive; Light Duty Rescue Vehicle, with Rescue Equipment, to the Hancock Rescue Squad, Inc. Unanimously approved. OVERTIME FOR ELECTION BOARD EMPLOYEES DURING CITY E.LECr!ONS The Commissioners directed that a letter be sent to the Mayor of the City of Hagerstowr informing him that the City would be responsible for the payment of overtime incurred by the regular and part-time employees of the Election Board offices during 'c he City of Hagerstown's Primary and General Elections. GOSSARD MILL BRIDGE ThCommissioners agreed to let the Gosssard Mill Bridge open during the winter months hand to allocate up to $2,000 for gravel to be put on it at regular intervals, based upon the recommendation of the County Engineer that the bridge 'rill be safe for use unt the next construction season when it will be completed. RESIGNATION COUNTY LIAISON OFFICER Motion made by Commissioner Hoffman, seconded by Nigh, to accept the resignation of Donald R. Frush as County Liaison Officer with the Department of Parks and Recreation, with regrets and sincere expressions of appreciation for is services to Washington County. Unanimously approved. RESIGNATION FROM EROSION AND SEDIMENT CONTROL TASK FORCE Motion made by Commissioner Downey, seconded by Dwyer, to accept the resignation of Donald R. Frush from the position of Washington County Representative and Chairman of the Erosion and Sediment Control Task Force, with regrets and sincere expressions of appreciation for his services to Washington County. Unanimously approved. ADJOUkNMENT IThe Meeti.ng was adjourned at 6:45 p.m. Acting Clerl 196 November 23, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation was given by Reverend Vernon Miles, Calvary Temple, Williamsport, Md. STATEMENT RE OLD SCHOOL PROPERTY Buddy Morris appeared before the Commissioners to issue a statement in support of turn- ing the Washington Street School property, when it is no longer needed for educational purposes, over to the community for use as a civic center or gymnasium. The Commis- sioners asked Mr. Morris to submit his recommendations in writing, for their consider- ation along with all others, at such time as this building is turned back to the County by the Board of Education. APPOINTMENT OF COUNTY ADMINISTRATOR Motion made by Commissioner Nigh, seconded by Downey, to appoint Barry A. Teach as County Administzator, effective this date. Unanimously approved. APPOINTMENT OF COUNTY CLERK Notion made by Commissioner Dwyer, seconded by Hoffman, to appoint Kathryn F. Short as County Clerk, effective this date. Unanimously approved. APPOINTMENT TO COFFMAN HOME FOR THE AGING BOARD Motion made by Commissioner Hoffman, seconded by Downey, to concur with the selection of the Board of Trustees of the Coffman Home for the Aging, and appoint Mr. John Howard to serve as a member of the Board, to fill the unexpired term of Mr. Chester Delphey, which expires in 1978. Unanimously approved. APPOINTMENT TO COf-t4UNITY ACTION COUNCIL BOARD OF DIRECTORS E'. Motion made by Commissioner Hoffman, seconded by Nigh, to reappoint Commissioner Willis: Dwyer to serve on the Board of Directors of the Community Action Council for the 1977/ 78 program year. Unanimously approved. APPOINTMENT TO C.E.T.A. PLANNING COUNCIL Motion made by Commissioner Nigh, seconded by Downey, to appoint Ronald Harsh, Youth Coordinator for the Community Action Council, to represent youth concerns on the Wash- ' ington County CETA Planning Council, to fill the vacancy created by the resignation of Rufus Holfelt, for a term from December 1, 1976 to September 30, 1977. Unanimously approved. APPOINTMENT OF ALTERNATE TO MACO LEGISLATIVE COMMITTEE Notion made by commissioner Nigh, seconded by Downey, to appoint President Martin L. Snook as alternate to Commissioner Burton Hoffman on the Maryland Association of L. Counties Legislative Committee. Unanimously approved. ITTEE RE HARPERS FERRY AREA TRAFFIC_PROBLEMS Motion made by Commissioner Hoffman, seconded by Downey, to establish a Committee to work with Richard Stanton, of the National Park Service, to study methods whereby the traffic problems in the Harpers Ferry area may be resolved, with this Committee com- prised of the following membership: Glenn Dull, County Engineer; John Frye, C & 0 Canal Commission; County Commissioner Lee Downey; Donald R. Frush; one member each to ho AwaianAhed by the Planning Staff, the Pleasant Valley and Antietam-Daraan Ruritan Clibu, and the Potomac Valley Fire Co.; and to request each of these agencies to submit the name of a member and an alternate by the first of January. Unanimously approved. APPOINTMENT TO STATE MANPOWER SERVICES COUNCIL. Motion made by Commissioner Downey, seconded by Nigh, to designate President Martin L. Snook for appointm€nt by the Governor to represent the prime sponsor jurisdiction of Washington County on the State Manpower Services Council. Unanimously approved. NEW COMMUNITY TASK FORCE Motion made by Commissioner Nigh, seconded by Downey, to concur with the recommendation of the Planning Commission to establish a permanent College Green Task Force to guide and coordinate the growth and development of the College Green new community in an advisory capacity to the Hagerstown and Washington County Planning Commissions, and with the Task Force functioning with two distinct groups, 1.s., a Citizen's Group generally consisting of nearby residents and citizen organizations, new community resi- dents, City and County residents appointed on an at -large basis, representatives of City and County Boards and. Commissions, community -wide special interest grouon, and City and County Planners; a Technical Group generally consisting of property owners and their representatives (engineering, planning, architectural, legal) and public agency representatives, and with the County Commissioners reserving the right to make further recommesndatios>s for Tank Force Membership. Unanimously approved. I 11! 1 s tit I I November 23, 1976 MINUTES, Cont'd. RESOLUTION FOR ENLARGEMENT OF SUBDISTRICT #5 Motion made by Commissioner Nigh, seconded by Hoffman, to approve of the Resolution adopted by the Washington County Sanitary Commission to extend the limits of Subdistric No. 5 (Greenlawn Cemetery, Inc.), to encompass the following area: being two parcels of land, the one parcel bordering along the east side of Interstate 81 and the second one bordering along the north side of relocated Md. Routes 63 and 68, all as is more particularly set forth on Fox & Associates Drawing No. C-445. Motion carried with Commissioners Dwyer and Downey voting "AYE" and President Snook "ABSTAINING". COMMUNITY ADULT REHABILITATION CENTERS William Lamb, State Department of Corrections Official, apperared before the Commission era to explain that Senate Bill 418 provides for the establishment of Community Adult Rehabilitation Centers for short -sentence prisoners residing in the county where the center is located. He said State funding was available for construction and capital expenditures on a 75% - 25% basis, after the need was established by the County and certified by the State, and could be operated locally by either the Sheriff's Departmen or a new Department of Corrections. The Commissioners thanked Mr. Lamb for the present tion and extended an invitation for him to join them in their tour of the vacant build- ing on North Prospect Street that is being considered for conversion for use as a jail, or for the community correction style facility sponsored by the State. After touring the building, the Commissioners met with the Washington County Farm Bureau at a lunched at the Venice Restaurant. Discussions at the meeting included the proposed legislation to exempt silos from County property tax, milk barns remaining under the jurisdiction of the Health Department and not the Plumbing Code, and praise of. the County's support of the Johnsongrass Control Program. The meeting was reconvened in the County Commissioners' Board Room at 2:15 p.m. in Executive Session to interview an applicant for the position of Director of Civil Defen No decisions were made at this time. The meeting convened in regular session at 2:30 p.m. COMPREHENSIVE PLAN REVIEW FORMAT Don Frush, Planning Commission Chairman, and Alan Musselman, Planning Director, appeare before the Commissioners in regard to the update of the Comprehensive Plan, as required by law. Mr. Frush stated that the purpose of this meeting was to keep the County Com- missioners aware of what the Planning Staff is doing wo they will have a clear under- atandinq of the Planning process and the format used in the Plan's preparation, and to have every opportunity to provide input to the final document that the Commission will present at their Public Hearing. Mr. Musselman explained the format that was being use for the development of the Plan. It was decided that the survey conducted by the Plan- ning Commission on the Areas of Critical Concern should be reviewed by the County Com- missioners and another meeting scheduled in the very near, future with the Commission to discuss this phase of the Plan. HALFWAY PARK PLANNING Don Frush appeared before the Commissioners to present a schematic of the proposed Half way Park. He said that the schematic was prepared by the Planning Staff, and that othe preliminary plans had been prepared by the County Engineer, the Sanitary Commission, Soil Conservation Service, and the Parks Board. Mr. Frush stated that the Planning Staff did not have the time to complete the project and suggested it oe nandied as an extra duty assignment for County personnel on an overtime basis. Barry Teach, County Administrator, explained that the work done to date on the park, had to be coordinated and contract drawings prepared. The Commissioners took the matter under advisement at this time. AME.NOMENTS TO WASHINGTON COUNTY HIGHWAY PLAN Motion made by Commissioner Nigh, seconded by Dwyer, to adopt the Planning Commission's recommendations for amendment of the Washington County Highway Plan, with the following exceptions: 1. Reclassification of Brownsville Road. 2. Reclassification of Mount Lock Hill Road. 3. Deletion of Elk Ridge Road. Unanimously approved. MOTION made b Commissioner Nigh, seconded by Hoffman, to adopt the new community design concept as recommended by the Planning Commission, on the basis that this is just a reservation o n nirnnlni-inn ,,4vnt.P.m and does not tie down alignments, and with the revision of changi the location of the proposed secondary roadway through the Board of Education property, to the far west property line. Unanimously approved. HOLIDAY PAY FOR BUS DRIVERS Motion made by Commissioner Nigh, seconded by Dwyer, to pay County Commuter Bus Driver for the Christmas and New Year's holidays an additional eight (8) hours pay at a strai time rate for these days, for a total of forty-eight (48) hours for the weeks of Decem 20 and 27, since time and a half for the eight (8) hours over forty (40) would not be appropriate since the drivers will actually only work a total of forty (40)hours each week. Unanimously approved, TEMPORARY WORK 1!0URCHANGC AT PCN MAR f /SPY. Motion made by Commissioner Niqh, seconded by nwyor, to concur with the request of the November 23, 1976 MINUTES, Cont'd. the Director of Parks and Recreation, and approve of a ten (10) hour day, four (4) day week work schedule for the Pen Mar Park Crew, on a temporary basis only, until work necessary to have the park in a condition ready for opening is completed, based upon thu unusual circumstances of the matter, i.e., travel time to the park location, and the neo to load and unload equipment daily. Unanimously approved. TERMINATION OF LANDFILL EMPLOYEE Motion made by Commissioner Downey, seconded by Dwyer, to terminate the employment of Rich Allen Keefer, Scales Operator at the County Landfill, based upon the recommendatio; of his supervisor, Mr. Guy Keadle. Unanimously approved. PURCHASE OF C.B. RADIOS The Commissioners authorized the purchase of eleven (11) Citizens Band Radios for the malt spreader trucks at the Roads Department at an estimated cost of $700.00, provided these funds are available in the Roads Department Budget. RESIGNATION FROM PLANNING COMMISSION Motion made by Commissioner Downey, seconded by Dwyer, to accept the resignation of William E. Dorsey from the Washington County Planning Commission, with regrets and sin- cere expressions of appreciation for his five years of service. Unanimously approved. PURCHASE OF BOARD OF EDUCATION WAREHOUSE Motion made by Commissioner Nigh, seconded by Hcffman, to approve of the purchase of the former Dorbee Building on Commonwealth Avenue for a warehouse for the Board of Education, and to allocate up to $59,000 from the School Construction Bond Fund as the County's share of the cost. Motion carried with Commissioner Dwyer voting "AYE" and Commissioner Downey "ABSTAINING". M tion made by Commissioner Downey, seconded by Dwyer, to concur with the recommendatio; of the School Building Commission, and pay the following expenditures from the School Construction Bond Fund: Purchase of Groh Property - $75,000; Test Borings at Bester Site - $500.00; Topo maps on Western Maryland Hospital Site - $1,300.00; Architects fee: for design of Phase III of Clear Spring Outdoor School - up to $500.00. Unanimously approved. O16Rlil STREET POOL AGREEMENT Notion made by Commissioner Nigh, seconded by Dwyer, to approve of the lease agreement, executed this date, whereby the Memorial Recreation Center, Inc., shall operate and maintain the new swimming pool to be constructed on the present North Street Pool site. unanimously approved. APPOINTMENT OF DIRECTOR OF CIVIL DEFENSE Motion made by Commissioner Nigh, seconded by Hoffman, to appoint Robert F. Liichow as lllirector of Civil Defense and Emergency Preparedness for Washington County, contingent upon this appointment being confirmed by the Governor of the State of Maryland. Unani- mously approved. RESOLUTION OF CONDOLENCES notion made ny i ommissioner Huffman, etci.:vciuru Ly Dw ;ay, to pans a resolution of con- tDlavcas on the passing of Stanley E. Hauver, former WMayor of the Town of Smithsburg, Maryland, who died on November 20, 1976, so that future generations may know and apprec: ate his devoted services and the respect and esteem in wnlcn this public-spirited citizen was held. Unanimously approved. DEED OF DOWNSVILLE SCHOOL PROPERTY TO PURITAN CLUB Motion made by Commissioner Downey, seconded by Hoffman, to deed the former Downoville School property to the Downsville Ruritan Club, Inc., subject to the provisions for reverter as contained in the deed. Unanimously approved. ADJOURNNT The Meeting was adjourned at 6:40 p.m. �_.• Clerk I I [l I 419 I I November 30, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION ' The invocation was given by Ted Wolford, Superintendent of the Roads Department. At 10:10 a.m., the Commissioners convened in the Court House Conference Room for a meeting held by the State Department of Transportation, with Secretary Harry Hughes presiding. Also present at the meeting were members of the Washington County Delegation and City and County Highway and Planning Officials. Secretary Hughes presented an update of the Department's plans and programs, stating that the emphasis was being placed on fiscal responsibility by planning a realistic program, utilizing all federal funds that are available and establishing the following priority factors: 1. Preservation and mainte- nance of what currently exists. 2. Safety. 3. Maximum use of federal funds. 4. Economic benefit. Bernard Evans, Administrator of the State Highway Administration, explained the status of the National Freeway, stating that a special effort was being made to accelerate this project. John Bushby, District Engineer, stated that $5,364,000 in Special Projects has been programmed for Washington County for FY 1977-78. Commis- elOner Vice -President AeiieL Niyh, aui„T,ii.ta.'. for the record, a resolution passec by the (Board of County Commissioners requesting and urging the Maryland Department of Transpor- tation to provide assistance, financially or otherwise, to bring the Mt. Aetna Road Bridge replacement to reality. The meeting was recessed at 12:15 p.m. for lunch and a tour of areas with drainage and road problems and was reconvened at 3:00 p.m. COMMUNICATIONS CONSOLIDATI Sheriff Francis R. Ford and Hagerstown Police Chief Clinton Mowen appeared before the Commissioners to inform them that the Governor's Commission on Law Enforcement and the Administration of Justice had tentatively appropriated funds to provide for the consoli- dation of the communications systems of the Hagerstown Police Department and the Wash- ington County Sheriff's Department. Chief Mowen explained that the consolidation of communications and records was recommended in the survey of police services in Washing- ton County that was conducted by the Field Operations Division of the International Association of Chiefs of Police in 1972. He also stated that the system the City planne to install in their new building would handle the consolidation and would use prevent City and County personnel. He said that ::he City and County would have to agree to char the local share of the project costs of 64%. The Commissioners agreed to the concept of the proposal, contingent upon the approval of the City of Hagerstown. APPOINTMENTS TO HEALTH SYSTEMS AGENCY GOVERNING BODY Motion made by Commissioner Hoffman, seconded by Dwyer, to appoint Mrs. Emma Price and Mr. Brooks Hart to the Governing Body of the Health Systems Agency, to fill the vacancie created by the resignation., of Kenneth Moten and William Mills. Unanimously approved. APPOINTMENTS TO PHASE II (208) WATER QUALITY PLANNING GROUPS Motion made by Commissioner. Dwyer, seconded by Hoffman, to appoint the following persona to the Public Advisory Council: League of Women Voters - Margaret Comstock, Charles Morrison, Alternate; Farm Bureau - Frank Downey and J. Keith Meyers; Homebuilders Associ ation - Russell Keener and Jack Byers, Carl Rosenberry, Alternate; Soil Conservation District - Joseph Scott, Douglas Valentine, Alternate; Forestry Board - Boyd J. Michael, ion Eintlll, TCl:iu:.Ll:a.L i.npuL iiciii.i.i, Daportnc t - Davc Barnhart Governmental P -ling Group: One (1) designee from the City of Hagerstown; Hancock - HUWar3MUr R, Pi1mer Hess, Alternate; Clear. Spring - Christ Hawbaker; Sharpsburg - Edwin Palmer, Anna L. Jamison, Alternate; Smithsburg - Joe Slick; Funkstown - Paul Stockslager, Harvey Kershne Alternate; Keedysvil.le - Lawrence Mitchell; Williamsport - Patricia Cushwa, Warren Seymo Alternate; Boonshoro - Delbert Huffer, Stu Mullendore, Alternate; County Commissioners - Kellet Nigh, Lee Downey, Alternate. Unanimously approved. Motion made by Commissioner Hoffman, seconded by Downey, t.o grant the request of the Community Action Council to use the second floor of the present Child Development Facili an a C I-10 iivunmntr, .,.. ..onc-ycar leas _ _acmnn♦- hi_ naia: And Contnuent upon no County funds being required. 1nanimously approved._ AMENDMENT TO A.R.C. PROJECT PACKAE Motion made by Commissioner Nigh, seconded by Dwyer, to amend the A.R.C. Project Package for '_"Y 1Q76-77 rn inrinde improvements to High. Street in Sherpa burg. Unanimously approvi BRUSH CNIPPFRS FOR ROADS DEPARTMENT Motion made by Commissioner Hoffman, seconded by Downey, to approve of the purchase of four (4) Brush Chippers by the Roads Department, and to allocate up to an additional $24,000 from Revenue Sharing Funds to the Roads Department Budget for this equipment, directing that. Specifications be prepared and advertised for bids. Unanimously approved 220 November 30, 1976 MINUTES, Cont'd. PURCHASE OF NEW MOBILE RADIO EQUIPMENT Motion made by Commissioner Downey, seconded by Nigh, to allocate an additional $6,000 to $7,000 from Revenue Sharing Funds to the Fire & Rescue Communications Budget for the purchase of five (5) mobile radios for the new apparatus purchased by Boonsboro, City o Hagerstown, Community Rescue and Hancock Fire Company, directed that specifications be prepared and advertised for bids, and any replaced equipment to be returned to the Coun Unanimously approved. LIAISON OFFICER FOR PROGRAM OPEN SPACE Notion made by Commissioner Dwyer, seconded by Downey, appointing Joe Widmyer as Liaiso.� with the County Commissioners and the Department of Parks and Recreation on all project pertaining to Program Open Space. Unanimously approved. TITLE II ANTI RECESSIONARY FUNDS The Commissioners directed the County Administrator to work with the Director of Financ in preparing a suggested budget of expenditures from Title II Antirecessionary Funds. BMK ACCOUNT FOR 'TITLE II ANTI RECESSIONARY FUNDS Notion made by Commissioner Hoffman, seconded by Dwyer, to open an account with the Hag erstown Trust Company for the deposit and withdrawal of Title II Antirecessionary Funds, and to make an initial deposit in the amount of $132,459.00; and further authorizing th President, Martin L. Snook and the Clerk, Kathryn F. Short, jointly, to sign transactio on this account. Unanimously approved. EXPENSES OF CHARTER WRITING BOARD The Commissioners directed the County Administrator to inform the Charter Writing Board that they recognized the necessity of the expenses that will be incurred in the prepara- tion of the charter, advising them to proceed in a prudent manner, and direct these bill to the County Commissioners' Office for payment. STY BOND FOR COUNTY ADMINISTRATOR Motion made by Commissioner Downey, seconded by Hoffman, to approve of a Surety Bond in the amount of $25,000.00 for Barry Teach, County Administrator. Unanimously approved. OPTION AGREEMENTS FOR MAUGANSVILLE STORM DRAINAGE PROJECT Motion made by Commissioner Hoffman, seconded by Downey, to approve of the following option agreements for the Maugansville Storm Drainage Project: Maugansville Little League, Inc. - 7,425 sq. ft., perpetual easement N/A; Dale E. Martin - 3,472 sq. ft., perpetual easement --$520.00, and 432 sq. ft., revertible easement; Bonita Apartments, Inc. -• 11,744 sq. ft., perpetual easement --$1,760.00, and 1,440 sq. ft., revertible easement; Paradise Homes Corp. - 9,032 sq. ft., perpetual easement --$900.00; Caleb I. Martin - 17,112 sq. ft., perpetual easement --$1,950.00; Harry E. Miller - 11,394 sq. ft. perpetual easement --$1,250.00; Arthur S. Cosner - 12,976 sq. ft., perpetual easement -- $1,300.00; Maugansville Ruritan Club, Inc, - 28,054 sq. ft., perpetual easement --$1,000. Robert E. Holsinger - 352 sq. ft., perpetual easement --$100.00; Roy M. Showalter - 5,86( sq. ft., perpetual easement --$880.00; Ronald L. Denlinger - 1,690 sq. ft., perpetual easement --$260.00; Charles D. Dagenhart - 1,504 sq. ft., perpetual easement --$225.00, and 416 sq. ft., revertible easement; William E. Holtzman - 8,606 sq. ft., perpetual easement --$1,300.00, and 1,374 sq. ft., revertible easement; Paul D. Slye - 1,980 sq. fl: perpetual easement --$400.00; Roger P. Varner - 175 sq. ft., perpetual easement --$100.00. Unanimously approved. 0; CONTRACT FOR SECTION 8 HOUSING FUNDS Motion made by Commissioner Nigh, seconded by Dow.aey, to approve of the tive (b) year contract with the Community Development Administration, authorizing the Board of County Commissioners to administer the section 8 Housing Program, and allocating $176,460 for t�Y 1976 to subsidize 100 housing units. Motion carried with Commissioner Dwyer voting "AYE" and Commissioner Hoffman voting "NO". DRAINAGE PROBLEM ON MT. L.ENA ROAD .after an on -site inspection of the property of E.N, Guild, Smitheburg, Md. , a MOTION wa made by Commissioner Nigh, seconded by Hoffman, to notify the property owner that, in their opinion, the drainage situation in that area is a result, of a natural occurrence and not of any previous action on the part of the County, and therefore the County will assume no responsibility to alter tnc situation. unanimously approved. ADATEMEKT OF TAXES Motion made by Commissioner Hoffman, seconded by Dwyer, to concur with the recommendati . of the County Treasurer, and abate the personal, property taxes of A & D Protection Syst. , Inc. or the taxable year 1974-75, in the amount of $10.99. Unanimously approved. DETENTION CENTER. REPAIRS In reference to the over expended budget for repairs at: the Detention Center, the Ccm-- missioners directed that Sheriff Ford he requested to submit for approval, changes with- in other line items to bring the repair line (70-441-000) unto balance, within the total Detontion Center budget. I I E. I n` November 30, 1976 MINUTES, Cont'd. PUBLIC SCHOOL CONSTRUCTION AND CAPITAL IMPROVEMENTS PROGRAM Dr. Claud E. Kitchens, Superintendent of Schools and Delbert Summerville, Director of School Plant Planning, met with the Commissioners to review Washington County's Public School Construction and Capital Improvements Program for FY 1978-83. In answer to the Commissioners' inquiry, Dr. Kitchens stated that the addition to the Smithsburg High School was deleted from the Program, because present State criteria specifies that there will be no funding for additions to facilities if other adjustments can be made. He sal that with construction of the new Smithsburg Middle School, more than ample space will be provided without adding to the existing school. MOTION made by Commissioner Dwyer, seconded by Downey, to approve of the Public School Construction and Capital Improvemen! Program for FY 1978-83, as submitted and approved by the Board of Education. Motion carried with Commissioner Nigh voting "AYE" and Commissioner Hoffman voting "NO". RESCIND MOTION RE TERMINATION OF EMPLOYMENT Motion made by Commissioner Dwyer, seconded by Hoffman, to rescind the motion in the minutes of November 23, 1976, regarding terminating the employment of Rich Allen Keefer Landfill Scales Employee, and concur with the recommendation of Mr. Keadle to give him another chance, with termination to be automatic if job performance is not satisfactory Unanimously approved. ADJOURNMENT Motion made by Commissioner Dwyer, seconded by Downey to adjourn at 6:10 p.m. Unanimous ly approved. 11.1e' Clerk December 7, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was calls to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman and Keller Nigh. INVOCATION The invocation was given by Reverend Daniel Taylor, First. Baptist Church, Hagerstown. CLEARINGHOUSE REVIEW POINT OF CONTACT Don Frush, Chairman of the Planning Commission and Point -of -Contact Officer for Cleans house Review, appeared before the Commissioners to submit his resignation as Point -of - Contact Officer. He also said that he had resigned his position of Acting Executive Director of the Planning Commission and had been granted a leave of absence until Jan- uary 25, 1977, as Chairman of the Planning Commission. Mr. Frush said that the Commis- sion had appointed Alan Mussel.man to serve as Acting Executive Director during his absence. He also pointed out the urgency of appointing a Point -of -Contact as soon as possible, explaining the importance of the County's control over all plans, programs an `nt1ci, R that grs+ 9ihmi- ,l to the At-atP for mnnrovAl for fundina. MOTION made by Com- missioner Nigh, seconded by Downey, to accept Donald Frush's resignation as Point -of - Contact for Clearinghouse A-95 Review Process, and to concur with his resignation as Acting Executive Director of Planning, and his leave of absence until January 25, 1977 as Chairman of the Planning Commission, with expressions of sincere appreciation for hi former time and efforts expended on behalf of the County and best wishes for success in future endeavors. Unanimously approved. STATUS OF ROAD BRIDGE AND DRAINAGE: PItOJIRRT:i Glenn Dull, County Engineer, appeared before the Commissioners to submit a report on the status of active road, bridge and drainage projects, including a number of small drainage aroiects that will be constructed next Spring, During the course of the dis- cussion, Mr. Dull pointed out the three very dangerous spots on Antietam Drive, snd the possibility of getting federal funds to improve this road. He requested front $1,000 to $1,500 for surveys and photogametry of the area, so the road alignment could be established and deaigna and cost estimates prepared for applicaticn to the Federal Gov- ernment for funding. The Commissioners took the matter under advisement, pending their review of the Transportation Study with the County Engineer. U OPENING - FLIIIr INSURANCE One bid for the County Fleet Insurance Coverage was opened at 11:00 a.m. The firm participating in the bidding was Irwin Hoffman Insurance Agency, who t:ubmitted a hid of $20,569.00 annual premium. MOTION made by Commissioner Nigh, seconded by Dwyer., to accept the one bid submitted by Irwin Hoffman Insurance Agency, for thn County Fleet Insurance Coverage, for an annual premium of $20,568.00. Unanimously approved. December 7, 1976 MINUTES, Cont'd. PLANS OF WASHINGTON COUNTY TOURISM Betty Bupp, Director of Tourism, appeared before the Commissioners to advise them of the forthcoming plans for 1977, which included the use of the mobile Information Center units in conjunction with the plan initiated by the tri-county unit of Tourism, and to staff and distribute information on a regular basis during the tourist season, use of the new County flag on Tourism letterheads and revamping methods to use established Bicentennial information centers for Tourism use in 1977. Ms. Rupp asked the Commis- sioners to consider approval of a grant for funds to carry out special Tourism related projects, the use of the County flag for publications and printing, approval of printed matter, and permission to serve on several national and international committees in an advisory capacity. Tentative approval was given to the requests and the Board expresse their appreciation to Ms. Bupp for a job well done. The Meeting was recessed at 11:45 a.m. and was reconvened at 12:15 p.m. at the Smiths - burg High School for the quarterly luncheon meeting with the Board of Education. MEETING WITH BOARD OF EDUCATION Jerry Hammond, Principal of the Smithsburg High School, welcomed the Board of Education members and County Commissioners to the school. Marie Byers, President of the Board of Education, presided at the Meeting. Topics of discussion included: the Board's ware- housing situation with Dr. Kitchens stating that the contract was signed for purchase of the Dorbee Property at a cost of $325,000, with the purchase contingent upon approva by City Agencies; the Western Maryland Hospital site for the new North Middle School, with Mrs. Byers stating that the City has agreed to the conveyance of the Rester proper to the Board of Education conditional upon their retaining utility easements and right- of-way for realignment of Northern Avenue. Dr. Kitchens also said that the State Inter agency Committee had tentatively approved of the Northern Avenue Site for a future Middle School, provided that neither the cost of fencing or screening along the propert lines of the Western Maryland Center nor any costs attributable to recovering land in the flood plain shall be paid by the Public School Construction Program. The luncheon meeting was adjourned and the Commissioners and Board Members toured the new Smithaburg Middle School. The regular meeting of the County Commissioners was reconvened in the Court House Board Room at 2:55 p.m., with President Snook presiding and all members present. REZONING REQUEST Warren Schroeder, owner and developer of the Washington Shopping Center, Pennsylvania Avenue, appeared before the Commissioners to ask them to set up a special hearing, out side of the regularly scheduled rezoning hearings, to hear his request for rezoning of a 3.6 acre tract. Mr. Schroeder said that this tract was a portion of a 49.5 acre tract that was presently before the Circuit Courts in rezoning appeals. He explained that it was a matter of urgency to have the 3.6 acres rezoned as soon as possible and not delayed until the Court decided upon the entire tract. The Commissioners advised Mr. Schroeder that the matter was not within the scope of their authority and suggeste that he file another appeal with the Board of Zoning Appeals. ACCEPTANCE OF STREETS IN LONUONTOWNE DEVELOPMENT Motion made by Commissioner Downey, seconded by Hoffman, to accept the recommendation of the County Engineer, and a4cGYLh fcllc: ng strvetc ;,, the T,ondontowne Subdivisio into the County Roads System: 1. Abbey Lane from Landis Road to a point plus or minu 1900 feet north, and 2. Queen Ann's Court from Abbey Lane to Bentley Court north. These streets acceptud :flil,.ject to the fcllceing conditions: 1. A fee simple deed for the street right-of-way shall be presented to the County, and 2. A certified cheer in the amount of $17,000 shall be provided to insure the ultimate completion of allaffec streets. The work to be included under the performance surety shall be as follows: 1. Placement of bituminous paving on Abbey Lane and Queen Ann's Court. 2. Completio of stabilized shoulder, and, 3. Completion of required seeding and mulching operation In the event that all work is not completed no later than May 1, 1977, the County re- serves the right to utilize the performance surety to complete the work to County standards and specifications. Unanimously approved. COMMUNITY DEVELOPMENT BLOCK GkAN1PRE-APPLICATION C__._.,._ion,,. Hoffman, aecnnded by Dwver, to approve of the projects by Motion made by �..,,.�,..o........-� ....--.---.-.. priority as recommended by the Community Development Advisory Committee and the public at the two (2) public hearings, for the Community Development Block Grant Pre-applicat to be submitted to H.U.D. for funding, and further to retain a seven (7) member. Adviso Board consisting of the following persons: Annette G. vanHi.lst, Housing Coordinator to replace John Longmire; Chairman of the Planning Commission to replace Donald R. ?rush; Barry Teach, County Administrator; Harold Nunamaker, Sanitary Commission: Richard Schaub, Director, City Planning Commission; Mrs. Rita Spigler, Citizen; M. Robert McKee, Citizen. Unanimously approved. A�PPOINTHENf TO E1IERGEN(:Y HLUICAL SERVICES AUV1SORY COUNCII. tiOn made y Commissioner Dwyer, seconded by Nigh, to appcint Robert Liichow, Civil. 'befensy Director, as a member of the Emergency tindical Services Advisory Council, to '1t),22 4�.t1 December 7, 1976 MINUTES, Cont'd. fill the vacancy created by the resignation of Walter Funston. Unanimously approved. APPOINTMENTS AND REAPPOINTMENTS TO MANPOWER PLANNING COUNCIL Motion made by Commissioner Nigh, seconded by Downey, to accept the recommendation of Ed Zombro, Manpower Coordinator, and appoint the following new members to the Washingto; County Manpower Planning Council, for terms to expire Sept. 30, 1977: John Koehler, Business, and Barry Teach, County Administrator; and to reappoint the following members for terms to expire Sept. 30, 1977: Keller Nigh, Co -Chairman; D. Edward Zombro II, Co - Chairman; Lee Potterfield, Business; Jack B. Fergerson, Education; Herbert Ewbank, Education, Leonard Jones, Employment; Al A. Allenback, Community Based Organization; Tom Kelleher, Labor; William L. Mason, Client Community; Wendell Greene, Client Communi, ty; Mike Kaufman, Veterans; Richard Barron, Technical Advisor; Al Pinter, Technical Advisor; Pete Thomas, Technical Advisor. Unanimously approved. SECTION 8 PROGRAM BUDGET Motion made by Commissioner Nigh, seconded by Dwyer, to approve of the proposed budget for Section 8 Administrative Start Up, with the exception of the Xerox Copier at a cost'. of $695.00, and to approve of the two positions and allowing them to be advertised, with the actual hiring to be contingent upon at least 10% of the approved 100 units under lease. Motion carried with Commissioner Downey voting "AYE" and Commissioner Hoffman voting "NO". GRANT AGREEMENT TO CONTINUE TECHNICAL ASSISTANCE IN HOUSING III Motion made by Commissioner Dwyer, seconded by Downey, to approve of the grant agreement between the Maryland Department of Economic and Community Development and Washington County whereby the Department will continue a program of technical assistance in low and moderate income housing for Washington, Allegany, and Garrett Counties, and will implement a grant in the amount of $27,795.00 to Washington County to meet the goals of this contract. Motion carried with Commissioner Nigh voting "AYE" and Commissioner Hoffman voting "NO". At 4t45 p.m. the Meeting was convened in Executive Session on matters relating to personnel. The following official action was taken and recorded by reference into the minutes of the regular meeting held this date: SAL Y ADJUSTMENT FOR MANPOWER OFFICE EMPLOYEE Motion made by Commissioner Nigh, seconded. by Downey, to grant a $400.00 annual salary increase to Linda Bosch, retroactive to April 1, 1976, based on the entry level of the salary for the position she assumed at that time, and due to an administrative error. Unanimously approved. RECLASSIFICATION OF COUNTY EMPLOYEES Motion made by Commissioner Nigh, seconded by Downey, to approve of the reclassifica- tions of County employees, as recommended by the Personnel Consultants, and including the following additions: Shirley Burkett to Accounting Clerk II - Grade 4 @ $8,480; Debbie Gish to Accounting Clerk I - Grade 3 @ $6,404; Shirley Deau to Secretary II - Grade 4 @ $6,645; Linda McAllister to Administrative Secretary - Grade 5 @ $9,000; with all reclassifications to become effective July 1, 1977. Included in the motion was reclassification of Keith Godwin to Grade 4, Step E at $8,000, effective December 6, 1977. Unanimously approved. AfrnORNMF.NT Motion made by Conunissioner. Hoffman, seconded by Downey, to adjourn at 5:330 p.m. U,,.,ill mously approved. I i Clerk December 14, 1976 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Leo Downey, William Llwyet and Burton Hoffman. I HVOCAT I O N The invocation was given by James Resh, Union Rescue Mission. ACKNOWLI:DGEHi1T Uf Gli}.STS IN Arrl:NSANI'.I. President Snook acknowledged and welcomed Mrs. Crawford, teacher, eriC st(identa from the 'Careers and You" class at North Hagerstown High School. 224 December 14, 1976 MINUTES, Cont'd. ANTIETAM DRIVE RELOCATION Glenn Dull, County Engineer, appeared before the Commissioners to show them his propose realignment of Antietam Drive, which would eliminate three dangerous conditions, i.e., Rt. $64 and Antietam Drive intersection, Papermill Road and Antietam Drive intersection and the double track railroad crossing, He also showed them the approximate alignment of the inner -beltway and how relocated Antietam Drive would tie into this plan. Mr. Dull requested authority to use approximately $1,000 currently budgeted for "Consultant Ser'Vices" to get photogrammetry and contour maps of the area, so he could refine variou alignments and make preliminary studies and design to submit to various agencies for funding. MOTION made by Commissioner Hoffman, seconded by Downey, to allocate approxi- mately $1,000 from the current Engineering Department budget, for the aforementioned request. Unanimously approved. ENGINEERING WORK AT LANDFILL The County Engineer stated that the engineering work being performed by a consultant at the new Resh Landfill was presently at a standstill, since some of the property bounder iss remain unresolved. The County Attorney stated that he would expedite this matter, and the County Engineer, Landfill Director and Commissioner Dwyer would meet with the Consultant in an effort to avoid any further delays in getting this project completed. ANTI .RECESSIONARY FUNDS BUDGET Barry Teach, County Administrator, submitted a proposed budget of expenditures from the Anti -recession Fiscal Assistance Title II funds. MOTION made by Commissioner Downey, seconded by Dwyer, to defer action on No. 2 - Fire Alarm - 50 Two-way mobile radio units @ $80 0.'000., and to take under advisement, No.T- - Detention Center Rewar a and Locks @ $80,000 pending recommendations from an Advisory Committee that will established at next week's meeting, and to approve of the following budgetary items: Washington County Fre Library, Personnal @ $9,825; Park Planner @ $10,149; Park C Recreation Equipment @ $6,025; Two deputies for the Detention Center @ $18,000; Fring benefits @ $4,500 for new personnel, with this approval contingent upon verification of the eligibility of these expenditures. Unanimously approved. TAXI Motion made by Commissioner Hoffman, seconded by Downey, to concur with the recommenda- tion of the County Treasurer, and abate the personal property taxes of Jalen Amusement Co., Inc. for the taxable year 1973-74, in the amount of $135.58 plus interest, on the basis that this company is out of business and the taxes are uncollectabie. Unanimous- ly approved. PONT OF CONTACT FOR A-95 CLEARINGHOUSE REVIEW Notion made by Commissioner Hoffman, seconded by Dwyer, to appoint Barry Teach, County Administrator, as Point of Contact for A-95 Clearinghouse Review. Unanimously approved SILO TAX EXEMPTION Motion made by Commissioner Downey, seconded by Dwyer, to request the Washington County Elegation to the General Assembly, that, if legislation is introduced to exempt silos from property taxes in Washington County, to phase these taxes out over a three-year period. Unanimously approved. BID OPENING - MICROWAVE SYSTEM Bids for a 952-96OZ Microwave System tor Fire G Rescue Communications were opened at 11:00 a.m. Firms participating in the bidding and their quotations were as follows: Motorola Communications & Electronics - Bid #1, $32,684, Alternate $769 per month; i1'flL492, A.ternateper month. General Electric - Bid #1, $40,166.50, -->--- " a'3�5' I n .Ron t t Ca. 1 i on_ Alternate $817.22 per month; Bin at, a2c,5vo.Si,, „�Lr,.,,:,�._. per _ Electronics - Bid #1, $32,070, Alternate $710 to $765 per month; Bid #2, $23,52, — ternate a525 to 6560 tier month. The bids will be reviewed with the specifications by Chief Walter Murray, prior to being awarded. APPROVAL OF BOND FOR COUNTY TR.:ASURER Motion made by Commissioner Hoffman, seconded by Downey, to approve of the County Treasurer's Bond with the State of Maryland in the amount of $150,000. Unanimously approved. At th.ie time_, Commissioner Keller Nigh arrived at the Meeting` HGLIDAY '31:K SGUCIYJLt FUR COUNTY t,>AI'LOY'i1;S Motion made by Commissioner Dwyer, seconded by Nigh, to observe the following holiday work schedule for County Employees for 1976: One-half day holidays on December 23rd and December 30th; full day holidays on December 24th and December 31st. Motion carrie with Commissioner Hoffman voting "P.YE" and Commissioner Downey voting "NO". COMMUNITY DEVELOPMENT AOJLT REII,0.UILI'IATION CLNTP.1t CONCEPT The Commissioners dir.ectdd the County Administrator to notify the State Department of Corrections that, based upon the information that has been made available to them, there is no justification of the need for a Community Adult Rehabilitation Center in Washington County at `h:is time. r, t1' December 14, 1.976 MINUTES, Cont'd. The Meeting was recessed at 11:45 a.m. for lunch and a tour of Gilardi Road and other problem areas in the County, and was reconvened at 1:45 p.m. with Presidnet Snool pre- siding and all members present. t4DTOR VEHICLE FUEL TAX ON DIESEL FUEL Motion made by Commissioner Downey, seconded by Hoffman to appeal the decision of the Comptroller of the Treasury, Gasoline Tax Division, regarding the imposition of Motor Vehicle Fuel Tax on Diesel fuel used in roads equipment of Washington County, because the graders in question were not designed nor licensed to be operated on a public high• way, and are operated on public highway only incidentally to their function as mainten- ance and constructor. vehicle.,. Un..nin.usly nprro e'.. LEAVE OF ABSENCE FOR ROADS DEPARTMENT EMPLOYEE Motion made by Commissioner Hoffman, seconded by Nigh, to grant a medical leave of absence through January 28, 1977, to William E. Haden, Roads Department employee. Unar mously approved. BOYD ROAD DRAINAGE PROBLFM Motion made by Commissioner Nigh, seconded by Hoffman, to purchase Lot $1 of the Boyd Subdivision on Boyd Road at a price not to exceed $5,000, to be used to the best advent age in resolving the drainage problems in this area. Unanimously approved. REs�UEST TO REPLACE PERSONNEL Ted Wolford, Roads Department Superintendent, requested authorization to advertise the two vacant positions in the Roads Department that will be vacant due to the advancement of two employees to Equipment Operator II. The Commissioners took the request under advisement, pending receiving additional information on the specific assignments of all Roads Department Employees. FLOOD DISASTER LEGISLATION Motion made by Commissioner Hoffman, seconded by Downey, to endorse the proposed legis- lation of Senator Charles McC. Mathias, which would provide relief for disaster victims Unanimously approved. At 2:45 p.m., the Meeting was convened in the Conference Room fora film presentation on refuse transfer station operations and equipment. This presentation was given by R Scott Noble, Peabody Solid Wastes Management Division, Galion, Ohio and Clyde R. Sbuey Sanitation Division, Stephenson Equipment Co., Harrisburg, Penna. The Meeting was reconvened in the Board Room at 3:45 p.m. in Executive Session on matte relating to personnel. The following official action was taken and recorded by refer • into the minutes of the regular meeting held this date: Motion made by Commissioner • Downey, seconded by Dwyer, to establish the salary of the temporary employee to be hired by the Sheriff's Department during the pregnancy leave of Judy Anders, at $3.11 per hour, which is the rate for Clerk Typist II, Step A, Grade 3, and to encourage the hiring of minorities by the Sheriff's Department; to convert Keith Godwin, Transportati Coeaeission, from an hourly to a salaried basis, with a classification of Customer Serv! Representative, Grade 4, Step F, annual salary $8,480, and based upon satisfactory per• formance, to move to Step G, annual salary $8,988, in July, 1977. Unanimously approves ADJOURNMENT Motion made by Commissioner Hoffman, seconded by Nigh, to adjourn at 4:30 p.m. Unani- m(usly approved. j / Clerk December 21, 1976 Hagerstown, Maryland 21740 The regular meeting or the Board of County Commissioners of Washington County was Ol1C4 LU duct <a i. ivF4V n.m. uy L- �i:cai :u. -,t, i•id� i iLLL. �.-.J ;:, W:.LL.`.� :::i ....... members .;y prevent: Commissioners Lee Downey, WilliamDwyer and Hoffman. INVOCATV)N The invocation was given by Father Robert Frank, St. Anna's Catholic Church. BICENTENNIAL CULMIITTUL IUUGLT Charles Lyon, Chairman of the Washington County Bicentennial Committee, appeared before the Commissioners to request permission to retain the part --time secretary for an addi- tional two months after the budget expires on December 31st, to f.ini.sh the clerical work of the Committee, and also to handle tho sale of the commemorative coi.ne. Mr. 226 December 21, 1976 MINUTRS, Cont'd. Lyon suggested that any coins remaining after the first of March be destroyed, in order to assure the value of those that were sold. The Commissioners took the requests under advisement at this time, with a decision rendered later in today's meeting. HAUUFACTURER'S TAX EXEMPTION Robert Ludwig, Supervisor of Assessments, appeared before the Commissioners with a re- quest from the Antietam Equipment Company for a manufacturer's tax exemption on their inventory. He explained that the situation was unique, but cited a similar instance in which the predecessor Board of County Commissioners had granted the exemption. He said that based upon that prior decision, he would recommend that Antietam Equipment Company be granted an exemption. The County Attorney stated that the law under which such exemptions are granted (Article 81, Section 9)c) of the Annotated Code of Maryland) is broad enough to cover this situation. The Commissioners took the matter under advise- ment, pending their viewing of the operations of the Company. AWARD OF BID FOR MICROWAVE SYSTEM Motion made by Commissioner Dwyer, seconded by Downey, to concur with the recommendatio of the Chief of Fire & Rescue Communications, and award the bid for a microwave system to Motorola, who submitted the low bid of $19,492.00. Unanimously approved. OIMTMENIOF TASK FORCE TO STUDY DETENTION CENTER IMPROVEMENTS Notion made by Commissioner Downey, seconded by Hoffman, to establish a Task Force to study the feasibility of repairing or replacing the Washington County Detention Center, to recommend sources of funding, and to investigate community acceptance of the project with these recommendations to be submitted to the County Commissioners by March 1, 1977 and for the Task Force to consist of the following membership: Judge Irvin Rutledge, �eheriff Francis R. Fuld, Lie:otanont Clyde Tucker, James Witherspoon, Mayor Paul Boswell and Commissioner Lee Downey. Unanimously approved. GYM kl Motion made by Commissioner Downey, seconded by Hoffman, to take no action regarding complaints about the condition of Gilardi Road, since this road has recently been re- constructed in accordance with engineering principles. Unanimously approved. DU.RTT HOUSE JANITORIAL SERVICES "Rte Commissioners took the County Administrator's recommendation to terminate the press t Court House Janitorial Services Contract under advisement, pending a review of the pro- visions of the contract by the County Attorney. 1 RAN$FER OF FUNDS IN CIVIL DEFENSE BUDGET Notion made by Commissioner Downey, seconded by Dwyer, to approve of the following transfer of line item funds in the Civil Defense Budget: $250.00 from Clothing, $100.0 from Public Transportation, and $700.00 from Salaries, regular, to Contracted Maintenan e end Repairs; $200.00 from Automobile Allowance, $50.00 from Scheduled Property (Insur- ance), and $800.00 from Salaries, regular, to Gasoline; $250.00 from Utilities, and $250,00 from Salaries, regular, to Electricity; $50.00 from Per Diem Allowance to Water and Sewer. Unanimously approved. CHEWSVILLE SCHOOL HEATING PROBI.E'IS Notion made by Commissioner Hoffman, seconded by Dwyer, authorizing Beaver Mechanical Rnginesre to make an analysis of the problems with the heating system at the Cheweville School and submit an estimate of the cost of the work required. Unanimously approved. BID OPENING - BRUSH CHIPPERS Bids for four (4) brush chippers for the Roads Department were opened at 11:00 a.m. The firms participating in the bidding and their quotations were as follows: John C. Louis Co. -- $21,288.00; Chesapeake Supply & Equipment - $23,400.00; McClung -Logan & Co. - $26,098.007 Christhelf & Son - $24,264.007 Karl Kemmer.ling - $22,615.00. The bids wore to be reviewed by the Roads Department Superintendent prior to being awarded. ADVERTISE ROADS DEPARTMENT POSITIONS Motion made by Commissioner Downey, seconded by Dwyer, authorizing the Roads Department Superintendent to advertise the two vacant Maintenance Man I positions, in accordance with the terms of LiAe „",y Ltatod cc,..t-..Ct. anurovod. APPROVAL OP AI'POINTMLNTS TO COMMISSION ON TIIE AGING BOARD Motion made by Commissioner Hoffman, seconded by Dwyer, to approve of the following appointments or reappointments to the Board of Directors of the Commission on the Aging Ur. Wilfred Tumbssch, Mr. home Schwagel, Mr. Albert Aller,back, Rev. Edward Whetstone, and Mrs. Lois Fidtack. Unanimously approved. TERMINATION OF COURT 1M151' .LINITORIAL SERVICES Motion made by Commissioner Downey, seconded by Hoffman. to terminate the contract with J.E.M. Janitorial Service, effective February 1, 1917, and to advertise` for bids for Court House janitorial service. Ur,aniraously approved. December 21, 1976 MINUTES, Cont'd. BICENTENNIAL CUbAIITTL'E RE UEST Motion made by Commissioner Hoffman, seconded by Downey, to concur with the request of the Bicentennial Committee to retain the services of the part-time secretary for an additional two months, and directing the Committee to return all the unsold Bicentennie Coins to the County Commissioners on March 1, 1977. Unanimously approved. TRANSFER OF REVENUE SHARING FUNDS TO RESPECTIVE ACCOUNTS Motion made by Commissioner Downey, seconded by Dwyer, to concur with the recommenda- tion of Jim Young, Director of Finance, to transfer the following funds from the Revenu Sharing Account: $351,022.05 to Highway Fund and $35,602.34 to General Fund. Unani- mously approved. EXPENDITURES FROM BOND ACCOUNT Motion made by Commissioner Downey, seconded by Hoffman to concur with the recommenda- tion of the School Building Commission and pay the following expenditures from the Scho Bond Account: $3,136.00 for improvements to the access road at Smithsburg High School and $3,850.00 for fire stops at the canopies at Smithsburg High School, if the Inter - Agency Committee will not approve this for State funding. Unanimously approved. AWARD OF BID FOR BRUSH CHIPPERS Motion made by Commissioner Dwyer, seconded by Downey, to accept the recommendation of the County Roads Superintendent and award the bid for four (4) brush chippers to John C. Louis Co., who submitted the low bid of $21,299.00. Unanimously approved. ADJOURNMENT Motion made by Commissioner Hoffman, seconded by Downey, to adjourn at 12:00 noon. Unanimously approved. �C_� Cle7rk January 4, 1977 Hagerstown, Maryland 21740 The regular meeting of the Board of County Commissioners of Washington County was called to order at 10:00 a.m. by the President, Martin L. Snook, with the following members present: Commissioners Lee Downey, William Dwyer, Burton Hoffman, and Keller Nigh. INVOCATION The invocation was given by Reverend Terry King, Faith Chapel. 201 FACILITIES PLAN REPORT Mike McGauhey, Administrator of the 201 Facilities Plan, appeared before the Commis- sioners to give a chronological report of events since the Plan had been submitted for Clearinghouse Review, although ultimately withdrawn. Included in the report was data on the meetings with Funkstown officials in an attempt to reach an agreement on the new service area and needed plant improvements for Funkatown to continue to operate their. vwn Blanc, Ni, No Gaui:ey stated that new State Health requirements would cost Fukstown an additional $200,000 to modify their plant. He explained that changes in state criteria had caused delays in completion of the Plan, resulting in an estimated $40,000 in additional costs. He stated that the Plan was changed to satisfy all the State agencies' complaints, and was currently at the printers, after which time it would be submitted to the County Commissioners for adoption and then on to the State Department of Health and Mental Hygiene and the Environmental Protection Agency for their approval In response to inquiries from the Commissioners, Mr. McGauhey answered as follows: After a compromise was made with the State, the Conococheague Service Area was retained in the Plan, although the dates were deleted; Step II of the Facilities Plan should be completed in 1977, which would open the door for construction of the Fountainhead Area o ::araya oya n., 1�7�. Ccrra;i.o�o:;�s0 good job he is doing. BID OPENING _ FIV ) MOBILI. RADIOS One bid was received for five ('5) mobile radios and was opened at 11:00 a.m. The firm participating in the bidding was Motorola, Inc., who submitted a bid of $6,573.00. A decision was witheld pending review of the bid with the specifications by the Chief of Fire and Rescue Communications, SIGNINb OFBLANK M1DFA CON'S Motion made by Commissioner Hoffman, seconded by Dwyer, authorizing Martin L. Snook, President of the Board of County Commissioners, to sign a supply of Wanhi.ngton County Industrial Revenue Bonds fqr Certain --Teed Products Corp. Series 1971, Series 1973, in