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HomeMy WebLinkAbout26.03.20 - Minutes, Local Management BoardOFFICE OF GRANT MANAGEMENT DIVISION OF BUDGET & FINANCE Washington County Office of Grant Management 100 W. Washington Street, Room 1601 Hagerstown, MD 21740 Local Management Board Meeting Virtual Meeting Minutes March 20, 2026 Members present via zoom: Tiffany Rexrode — Vice Chair, Kelli Tencer, Sheriff Brain Albert Deena Holder, Nedra Wingate -Dix, Sarah Nadeau, Susan Buchanan, Gerry McCamey and Gerald Kendle Alternates present via zoom: Jeremy Jakoby — Chair, Brooke Kerbs, Jared Blakeslee, Linda Yale, Kwema Ledbetter and Damien Myers Staff present via zoom: Carsten Ahrens — Sr. Grant Manager, Richard Lesh - Grant Manager and Julie Mackereth I. Opening — Welcome • Jeremy Jakoby - Chair, called the meeting to order at 9:03 a.m. and welcomed everyone. II. Approval of Minutes — January 16, 2026 A motion was made by Kelli Tencer, seconded by Sheriff Brian Albert to approve the January 16, 2026, Local Management Board minutes as written. motion approved. III. Staff Report — Richard Lesh, Grant Manager • GOC NOFA: Notice has been received from the Governor's Office regarding the funding application. The Notice of Funding Availability (NOFA) has been released, with an allocation of $756,266, consistent with last year's funding amount. The application deadline is April 24, 2026. The CPAR Committee reviewed the allocation and has provided a recommendation to the Full Board. Board vote is required to approve the recommended allocation to proceed with submission of the application. 100 West Washington Street, Suite 1601 1 Hagerstown, MD 21740-4885 P. 240.313.2040 1 Hearing lmpai. 7 1-1 WWW.WASHCO-MD.NET • School Based Health Center (SBHC): The SBHC application documents have been received, Ellen from Meritus is currently preparing the application. The funding allotment was changed this year to include a base amount and an infrastructure funding amount as requested last year by Meritus. The total funding allocation is $317,957. Board vote is required to approve moving forward with the application. • Healthy Families Home Visiting Grant: A meeting was held with the State regarding the Healthy Families home visiting grant. While official documentation has not yet been received, it is expected to be released on April 1st. Staff were informed that this will be a continuation grant for fiscal years 2027 and 2028, maintaining the same funding level. The total award amount is $250,232.50. Board vote is required to approve moving forward with this grant. IV. Finance Report — Richard Lesh, Grant Manager FY26 Expenditure Report: The current expenditure report was shared in the email packet for Board members to review. Expenditures appear to be on track, and invoices are being submitted in a timely manner. V. Local Care Team Report '1.CT ): KTA Advising Group, Kwema Ledbetter and Nedra Wingate -Dix Kwema shared, the first reporting cycle, was completed last month. Feedback from the Governor's Office is pending. Additional Compile meetings have been scheduled to focus on process improvements. Currently, the authorization form signed by families is uploaded manually into Compile. Efforts are underway to enable automatic generation of this form within the system. Similarly, action plans are uploaded manually; future functionality may allow Compile to generate them directly. Some agencies in Washington County attend LCT meetings but are not mandated by the Governor's Office. Attendance tracking for these agencies is currently not supported, and adjustments are being explored. Outreach initially planned for February was delayed but will occur next week. Nedra noted additional updates regarding the Compile system and LCT meetings: The Governor's Office has instituted refresher meetings every few months to review data and discuss potential improvements in data input and reporting. VI. Sub -Committee Report • Community Planning & Review (CPAR): Damien Myers, Sub -Committee Chair, experienced technical difficulties joining the meeting via Zoom. Richard Lesh, Grant Manager, reported on his behalf. • The updated Community Plan will be submitted as part of the application for the Governor's Office FY27 Children's Cabinet Interagency Funding. • Funding allocation recommendations for FY27 Governor's Office for Children grant were discussed at the March 11th meeting. • Bylaws updates are in progress. The legal department provided partial guidance regarding the Open Meetings Act. With a few bylaw adjustments, CPAR meetings will likely remain exempt from the Open Meetings Act. However, the full board and executive committee meetings will still be subject to the Act, requiring public posting of schedules and proper notification. VII. Old Business — Carsten Ahrens, Senior Grant Manager Ca jaciti' Building, Grant Update: A poll was sent to all LMB members to gather feedback on the recent applications. So far, 7 responses have been received. If you are on the LMB and have not received the poll, please reach out so it can be resented. Staff received five applications. To complete the review process, please submit your rankings (5 = highest, 1 = lowest). You may either: Complete the poll as sent or reply via email with your ranked list. Once additional responses are collected, a summary of the results will be shared with the LMB before presenting the final numbers. • Strategic Planning Consultant Update: The bidding period for the strategic planning consultant closed March 19th at 4:00 PM. A total of 8 bids were received. The technical proposals have not yet been distributed to the review committee, but they are expected to be shared either later today or by Monday. Overall, the strong response is encouraging, and having 8 bids provides a solid pool of candidates to evaluate and select from. VIII. New Business - Jeremy Jakoby, LMB Chair, announced that the board will move to vote on the following items. Members were asked to cast their votes accordingly. • Approval to proceed with submitting the Community Plan, with the revision correcting the name to Washington County Mental Health Authority. • Approval to submit the SBHC application for the award amount of $317,957.00. • Approval to submit the Home Visiting application for the award amount of $250,232.50. Jared Blakeslee, abstained from voting. • Approval of FY27 funding allocations for each program and authorization to submit the application for CCIF funding. It was noted that a contract in the amount of $24,000 will be allocated for a needs assessment. This work is planned to take place during FY27 and will inform planning and funding decisions for FY28. Tiffany Rexrode, Damien Myers and Sara Nadeau abstained from voting. Vote Outcome: All members present voted in favor of the items listed above. Members who represented or serve on the board of organizations receiving funding abstained from the vote due to conflicts of interest. IX. Roundtable - Members present shared their updates. X. Adjournment A motion was made by Linda Yale; seconded by Deena Holdesr for adjournment at 9:33 a.m. Next Meeting — May 15, 2026, at 9:00 a.m. Submitted y: Date: I L M er t ei 'or Office Associate Reviewed by: Date: /q 202 Ma Kramer, Director Grant Management Approved by: Date: J y J oby, L Ch