HomeMy WebLinkAbout25.11.21 - Minutes, Local Management BoardOFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET & FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 1601
Hagerstown, MD 21740
Local Management Board Meeting
Virtual Meeting Minutes
November 21, 2025
Members present via zoom: Tiffany Rexrode — Vice Chair, Kelli Tencer, Sheriff Brian Albert,
Gina Cirincione, Sarah Nadeau, Susan Buchanan, Gerald Kendle, Nedra Wingate -Dix,
Commissioner Jeff Cline and Delegate Matthew Schindler
Alternates present via zoom: Jeremy Jakoby — Chair, Brooke Kerbs, Jared Blakeslee,
Kwema Ledbetter, Danielle Staley, Damien Myers, and Jamie Mayo
Staff present via zoom, Maria Kramer — Director, Carsten Ahrens — Sr. Grant Manager,
Richard Lesh — Grant Manager, and Julie Mackereth.
I. Opening — Welcome
• Jeremy Jakoby - Chair, called the meeting to order at 9:03 a.m. and welcomed everyone.
II. Approval of Minutes — September 19, 2025
A motion was made by Gerald Kendle, seconded by Sarah Nadeau to approve the
September 19, 2025, Local Management Board minutes as written.
motion approved.
III. Staff Report — Richard Lesh, Grant Manager
• GOC Director's Meeting update
The meeting was held on November 18th and covered some important topics.
Fiscal Mapping and Data Verification:
o The meeting focused on verifying fiscal mapping data. The data will be from the LMB's
budget. Noting this data will not be verified until the LMB's have fiscal mapping
personnel in place.
100 West Washington Street, Suite 1601 1 Hagerstown, MD 21740-4885 1 P: 240.313.2040 1 Hearing Impaired: 7-1-1
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Alignment with Strategic Plan:
o There was a discussion on how the LMBs will align their strategies with the Children's
Cabinet strategic plan. Staff are awaiting PowerPoint presentation from the GOC that
will give some guidance of their strategic plans
Possible Expanded Role for LCTCs:
o There's consideration of expanding the role of the LCTCs, potentially adding a youth
voluntary placement option. This could provide more flexible, youth -centered solutions
for treatment and services.
Concerns about Resources:
o The biggest concern raised was the lack of resources. Without adequate resources, it's
difficult to implement additional services or ensure quality outcomes.
ENOUGH Capacity Building Award Letters:
Staff have been advised that the award letters will be going out soon.
Delegate Matthew Schindler:
Richard officially welcomed Matthew Schindler. Our new Western Maryland Delegate.
Staff are looking forward to Delegate Schinder's participation in the meetings.
IV. Finance Report — Richard Lesh, Grant Manager
• FY25 Year End Fiscal Report:
The FY25 year-end report has been completed, and all necessary reports have been
submitted. The GOC reconciliation invoice has also been submitted, with $37,574.63
being returned to the GOC.
• FY26 Expenditure Report:
The FY26 CPA was fully executed. The vendor contracts have been signed, and the Ql
(first quarter) invoices have been paid. Additionally, the expenditure report was sent out
to all members, reflecting the funds that have been spent so far.
Out of School Time Update:
The program is currently in the RFP (Request for Proposals) process. A vendor has been
selected and will be presented to the BOCC for approval at the November 25th meeting.
V. Local Care Team Report LCT): KTA Advising Group, Kwema Ledbetter
Kwema presented a PowerPoint covering the mission of the LCT: To provide a
collaborative, supportive space where a family can access the resources needed to explore,
identify, and address the complex needs of their child.
LCT Core Team - consists of 12 members. Their focus is on supporting families,
particularly those who have requested assistance for their youth.
LCT Partners — organizations that LCT families have previously interacted with.
LCT Potential Partners — community services, such as food banks and homeless shelter.
The team holds 2 to 3 meetings per month and there's an ongoing effort to increase
referrals from more community organizations. Currently there are 7 families from
Washington County, and the progress of these families is being tracked on COMPYLE.
The LCT will continue to promote their services and raise awareness that assistance is
available for those in need of support.
Contact information can be found on the LCT website: wctict.org
VI. Sub -Committee Report
• Community Planning & Review (CPAR): Damien Myers, Sub -Committee Chair
Discussion included updates to the bylaws and ongoing strategic planning meetings
focused on determining what is best for Washington County, as well as reviewing
successful practices from other counties. Richard has covered most of this information and
will provide an update under Old Business.
VII. Old Business — Richard Lesh, Grant Manager
By-laws review: The By -Laws state that the LMB meetings fall under the Opening
Meetings Act (OMA), which requires public access to the meetings and may have
implications for how the meetings are conducted, such as providing public notice,
maintaining transparency, and adhering to other OMA guidelines.
The County Attorney confirmed that the LMB meetings are indeed subject to OMA. The
committee will need to review the related policies and procedures to comply with the OMA
requirements. The CPAR committee will continue the revision process at their December
18th meeting. The committee will be working with the County Attorney's office looking at
how to adapt their meeting structure, documentation and public participation to meet the
OMA standards. The committee will discuss how to adjust the bylaws to meet the new
requirements set by the State of Maryland and review them to ensure that the strategic plan
aligns with the priorities of the Governor's Office.
Richard will send out a copy of the state manual for the committee's review and discussion.
VIII. New Business: None to discuss.
IX. Community Roundtable - Members present shared their updates.
New to the meeting: Jamie Mayo — alternate for Hagerstown Housing Authority
Billie Jo Weaver, the LCT intern observed the meeting.
X. Adjournment
A motion was made by Susan Buchanan; seconded by Sheriff Brian Albert for adjournment
at 9:43 a.m.
Next Meeting — January 16, 2026, at 9:00 a.m.
Submitted by:
' i L Date: i (u
e ckere 'or Office Associate
Reviewed by:
Date:
Maria Kamer, Director Grant Management
Approved by: Digitally signed by Jeremy E Jakoby
DN: cn=Jeremy E. Jakoby, o=Washington
JeremyE. Jakoby County Public Schools, ou=Student Services,
email=jakobjer@wcPs.k12.md.us, c=US Date:
Date:2026.
Jeremy Jakoby, LMB Chair