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HomeMy WebLinkAbout25.10.15 - Minutes, Gaming CommissionWashington County OFFICE OF GRANT MANAGEMENT DIVISION OF BUDGET & FINANCE Washington County Gaming Commission Meeting Washington County Administration Building 100 W. Washington Street, Room 1601 Hagerstown, MD 21740 Minutes of Gaming Commission Meeting in person and via zoom October 15, 2025 Members Present: Matt Schnebly -Chair, Selena Wilkes, Marilee Kerns and Dawn Wintermoyer Members Absent: Paul Crampton, Jr. and Michael Stanford Staff present: Maria Kramer -OGM Director, Carsten Ahrens -Sr. Grant Manager, and Julie Mackereth I. Opening -Welcome Matt Schnebly -Chair called the meeting to order at 11 :02 a.m. He welcomed everyone. II. Citizens Participation None scheduled Ill. Minutes Approval: July 9, 2025 A motion was made by Marilee Kerns; seconded by Selena Wilkes to approve July 9, 2025, minutes as written. motion approved IV. Financial Report Director Kramer reviewed the FY2026 Gaming Fund financial report and noted there is a .69% decrease in funding compared to this same time last year. V. Director's Comments Director Kramer shared expressions of gratitude to the Gaming Commissioners on behalf of the organizations awarded funding in FY25. She read aloud general thank- 100 West Washington Street, Suite 1600 I Hagerstown, MD 21740-4885 IP: 240.313.2040 I Hearing Impaired: 7-1-1 WWW.WASHCO-MD.NET you messages and distributed individually addressed letters of appreciation to the Commissioners who were present at the meeting. VI. Old Business None VII. New Business Election of Officers: Nomination for Chairperson-Marilee Kerns nominated Matt Schnebly. There were no other nominations. Matt accepted the nomination. Nomination for Vice Chairperson -Matt Schnebly nominated Marilee Kerns. There were no other nominations. Marilee accepted the nomination. By unanimous vote, the Commissioners elected Matt Schnebly as Chairperson of the Gaming Commission for the 2025-2026 term. Matt abstained from voting. By unanimous vote, the Commissioners elected Marlee Kerns as Vice Chairperson of the Gaming Commission for the 2025-2026 term. Marlee abstained from voting. Meeting Dates 2026: Funding Cycle Application Review and Approval -Thursday, February 12th Application Distribution and Instructions -Thursday, May 14th Funding Hearing -Tuesday, June 9th Funding Allocation Workshop -Tuesday, June 30th Follow-Up on Election of Officers and 2026 Meeting Dates Although the election of officers and proposed 2026 meeting dates were discussed at the October 15th meeting, on October 17th, Maria (OGM Director) sent an email to all Gaming Commissioners requesting a vote on the nominees for Gaming Chair and Vice Chair, as well as the proposed 2026 funding hearing and funding workshop dates. The Commissioners voted yes to the nominations, and as of now, the proposed hearing and workshop date work for everyone. Scoring Rubric -Carsten Ahrens, Sr. Grant Manager Carsten introduced a scoring rubric aligned with the page request section of the gaming application. The rubric was presented to the Commissioners for their consideration in using it during the review process to help ensure more objective and consistent funding. U pdatc of Grant Report Procedures -Carsten shared an update regarding the grant report process. The procedure has been revised to ensure greater consistency: Grant reports are no longer part of the application process. Organizations that are awarded funding must submit their grant report by June 30th of the following year. If any portion of the funding allocation remains unspent, the unspent funds must be returned to the Office of Grant Management {OGM) to be included with the next funding cycle allocations. Organizations that received funding in the previous year must submit their completed grant report before applying for allocations in the current fiscal year. VIII. Commissioner's Comments -The Commissioners were receptive to the rubric scoring matrix. One suggestion raised was to consider lowering the current $100,000 cap per application. This will be discussed further at the application review meeting on February 12th. XI. Adjournment A motion to adjourn was mo.de. by Matt Schnebly; seconded by Selena Wilkes. The motion carried. The meeting was adjourned at 12:01 p.m. Respectfully submitted, Julie Mackeretb Senior Office Associate, OGM Reviewed by: ---~ Maria Kramer, Director ~~<pmOn-