HomeMy WebLinkAbout25.06.20 - Minutes, Local Management BoardWashington County'
D N A L Y R A M A Y
M R L A N D
OFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET & FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 1601
Hagerstown, MD 21740
Local Management Board Meeting,
Virtual Meeting Minutes
June 20, 2025
Members present via zoom: Tiffany Rexrode — Vice Chair, Melanie Graves, Susan Buchanan,
Gerry Kendle, Sheriff Brian Albert, and Gerry McCarney
Alternates present via zoom: Brooke Kerbs, Kwema Ledbetter, and Damien Myers
Staff present via zoom, Maria Kramer — Director, Carsten Ahrens — Sr. Grant Manager, and
Richard Lesh — Grant Manager,
I. Opening — Welcome
• Jeremy Jakoby - Chair, absent
• Tiffany Rexrode — Vice Chair called the meeting to order at 9:08 a.m., she welcomed
everyone
II. Approval of Minutes — May 16, 2025
A motion was made by Susan Buchanan, seconded by Brooke Kerbs to approve the
May 16, 2025, Local Management Board minutes as written.
motion approved.
III. Staff Report — Richard Lesh, Grant Manager
• LMB Director's Meeting update
o Healthy Families application — Staff is waiting for documents to submit with the
application that is due by June 30th.
o FY26 Community Partnership Agreement — Staff received the CCIF Notice of
Award on June 13th. Our next steps include reviewing the terms of the award and
proceeding with the agreement signing process.
100 West Washington Street, Suite 1601 I Hagerstown, MD 21740-4885 I P: 240.313.2040 I Hearing Impaired: 7-1-1
WWW.WASHCO-MD.NET
IV. Finance Report — Richard Lesh, Grant Manager
• FY25 Expenditure Report — current report was included in the meeting invitation
email packet. The chart shows vendors are on track with their spending.
V. Local Care Team Report (LCT) — KTA Advising Group, Kwema Ledbetter, shared:
The goal for FY25 was to assist 12 families. The team exceeded this goal by
assisting a total of 20 families. Most of the families served involved out -of -home
placements, including several cases with children transitioning from Residential
Treatment Centers (RTCs). In addition to direct services, the team participated in a
cross -training meeting with other LCT agencies, which focused on sharing
resources, information, and best practices to strengthen collaboration and improve
outcomes for families. The LCT website will soon include a Members Only page,
which will feature a comprehensive list of services available in the Washington
County area. This page is currently a work in progress. It will include a list of LCT
partners in Washington County that will help us connect with resources to support
families.
As part of our outreach efforts, the team made three visits to Hagerstown, engaging
with 11 different agencies. During these visits, we distributed brochures and shared
information about available services. We are actively working on a plan to establish
a regular presence in the Washington County area and to connect with additional
agencies in person, strengthening community partnerships and expanding our reach.
By June 30th, a satisfaction survey for FY25 will be sent to individuals and families
who received assistance.
One of the primary goals for FY26 is to increase referrals from other agencies, the
Department of Juvenile Services (DJS), and public schools. Currently, most referrals
are received through Department of Social Services (DSS), Voluntary Placement
Agreement (VPA). A meeting is scheduled in July with Majorie, from the public
school system, to explore opportunities for increased collaboration.
The team is working on several improvements in outreach and communications:
o Updating brochures and creating flyers.
o Tracking and following up on commitments and outcomes.
o Training on the "Compyle Metric Tracking System."
VI. Sub -Committee Report
Community Planning & Review (CPAR) — Damien Myers, Sub -Committee
Chair, was not in attendance at the June 11th meeting. Richard Lesh, Grant
Manager, facilitated the meeting; however, due to an insufficient number of
attendees to meet quorum requirements, the meeting was officially cancelled.
VII. Old Business — Richard Lesh, Grant Manager
FY26 CCIF Funding (CPA Agreement) - Award Notification & Program Updates
o On Friday, June 13th, staff received award notification.
o Award letters were sent out shortly after to the same vendor's as last year.
o The Request for Proposal (RFP) process has been initiated for the new Big Brothers
Big Sisters program. This opportunity will be put out for bid.
Healthy Families grant update — per staff report — submission is due June 30th. There
have been delays from the Governor's office, and as a result, timelines for related
processes are currently behind schedule. Staff are working on the contract so it will be
ready to submit.
Capacity Building Grant update — Carsten Ahrens — Sr. Grant Manager, Horizon
Goodwill is continuing to move forward.
VIII. New Business — Richard Lesh, Grant Manager
• FY26 Meeting Schedule Distribution — Full year schedule will be distributed via
email to all members.
• FY26 Healthy Families Application Submission - vote will be needed to approve the
application upon its completion and readiness for submission.
• FY26 Election of Officers
1. Board Chair — Jeremy Jakoby accepted nomination on May 16th meeting.
2. Board Vice Chair — Tiffany Rexrode accepted nomination.
3. CPAR Chair — Damien Myers agreed to accept the appointment.
There were no other nominations on the floor.
A motion was made by Susan Buchanan and seconded by Sheriff Brian Albert to
close the nominations and accept the nominees as presented, unanimous vote
motion approved.
Tiffany Rexrode abstained from voting and Jeremy Jakoby was not present.
IX. Community Roundtable - Members present shared their updates.
X. Adjournment
A motion was made by Brooke Kerbs ; seconded by Susan Buchanan for
adjournment at 9:40 a. rn.
Next Meeting — September 19, 2025, at 9:00 a.m.
Submitted by:
Mac ereth, eni r Office Associate
Reviewed by:
Date: a
Date:
Maria Kramer, Director Grant Management
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