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HomeMy WebLinkAbout250826aJohn F. Barr, President Jeffrey A. Cline, Vice President BOARD OF COUNTY COMMISSIONERS August 26, 2025 OPEN SESSION AGENDA 9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President John F. Barr APPROVAL OF MINUTES: July 15, 2025 9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS 9:20 AM STAFF COMMENTS 9:30 AM 1.PUBLIC HEARING – REQUESTS BY ORGANIZATIONS TO BE ADDED TO THE LIST OF NONPROFIT ORGANIZATIONS TO WHICH THE BOARD OF COUNTY COMMISSIONERS MAY CONTRIBUTE FUNDS, PURSUANT TO SECTION 1-108 OF THE CODE OF THE PUBLIC LOCAL LAWS OF WASHINGTON COUNTY, MARYLAND (THE “1-108 LIST) Zachary J. Kieffer, County Attorney 10:00 AM 2. PUBLIC HEARING: APPLICATION FOR ZONING TEXT AMENDMENT RZ- 25-005, ACCESSORY DWELLING UNITS Travis Allen, Senior Planner, Planning and Zoning 10:30 AM 3. FORGET-ME-NOT MONTHS (SEPTEMBER, OCTOBER, NOVEMBER 2025) PROCLAMATION Board of County Commissioners to Dennis Reeder and James Arnold, Disabled American Veterans Organization Convene as the Board of Health 10:35 AM 4. SOR IV (STATE OPIOID RESPONSE) ADOLESCENT CLUBHOUSE Earl Stoner, Health Officer, Washington County Health Department Reconvene as the Board of County Commissioners of Washington County 10:40 AM 5. ADOPTION OF THE 2040 COMPREHENSIVE PLAN FOR WASHINGTON COUNTY Jill Baker, Director, Planning and Zoning Derek Harvey Randal A. Leatherman Randall E. Wagner Page 2 of 5 OPEN Session Agenda August 26, 2025 Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. 11:00 AM 6. AMENDMENTS TO THE ADEQUATE PUBLIC FACILITIES ORDINANCE (APFO) AND THE BUILDING EXCISE TAX ORDINANCE (BETO) CONTINUED FROM JUNE 3, 2025 Jill Baker, Director, Planning and Zoning 11:20 AM 7. ADEQUATE PUBLIC FACILITIES ORDINANCE (APFO) MITIGATION PROPOSAL – ELMWOOD FARM SECTION 5D Jill Baker, Director, Planning and Zoning; William C. Wantz, Attorney, representing developers of Elmwood Farm Section 5D 11:40 AM 8. SOLE SOURCE AWARD (PUR-1767) – VESTA 9-1-1 HARDWARE REFRESH UPGRADE FOR THE DEPARTMENT OF EMERGENCY COMMUNICATIONS Brandi Kentner, Director, Purchasing; Alan Matheny, Director, Emergency Management and Communications 9. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-25-0202) AUTOMATED SPEED ENFORCEMENT SYSTEM – WASHINGTON COUNTY SHERIFF’S OFFICE Brandi Kentner, Director, Purchasing; Colonel Pete Lazich, Washington County Sheriff’s Office 10. CONTRACT AWARD (PUR-1640) EIGHT (8) PORTABLE LAW ENFORCEMENT RADIOS AND ACCESSORIES FOR THE WASHINGTON COUNTY SHERIFF’S DEPARTMENT Brandi Kentner, Director, Purchasing; Major Todd Kerns, Patrol Commander, Washington County Sheriff’s Office; Tom Weber, Deputy Director, Wireless Communications 11. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-25-203) – PURCHASE OF FOUR (4) NEW 2025 TRAIL KING TRAILERS FOR THE WASHINGTON COUNTY HIGHWAYS DEPARTMENT Brandi Kentner, Director, Purchasing; Zane Rowe, Deputy Director, Highways Department 12. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-25-0204) LINE STRIPING OF COUNTY ROADS Brandi Kentner, Director, Purchasing; Zane Rowe, Deputy Director, Highways Department; Doug Levine, Traffic Supervisor, Highways Department 11:50 AM 13. CONTRACT AWARD (PUR-1751) – EAST SIDE TERMINAL EXPANSION/REHABILITATION AT THE HAGERSTOWN REGIONAL AIRPORT Andrew Eshleman, Director, Public Works; Neil Doran, Director, Hagerstown Regional Airport Page 3 of 5 OPEN Session Agenda August 26, 2025 Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. 11:55 AM 14. POTOMAC EDISON EASEMENT REQUEST Todd Moser, Real Property Administrator, Engineering; Andrew Eshleman, Director, Public Works 12:00 PM 15. FY26 SENIOR CITIZEN ACTIVITIES CENTER OPERATING FUND GRANT – APPROVAL TO ACCEPT AWARDED FUNDING Richard Lesh, Grant Manager, Grant Management; Sandy Wood, COO, Washington County Commission on Aging 16. 2025 EMERGENCY MANAGEMENT PERFORMANCE GRANT – APPROVAL TO RATIFY THE SUBMISSION OF THE GRANT APPLICATION AND ACCEPT AWARDED FUNDING Cody Swope, Emergency Management Specialist, Emergency Management; Richard Lesh, Grant Manager, Grant Management 17. STATE HOMELAND SECURITY GRANT PROGRAM – APPROVAL TO RATIFY THE SUBMISSION OF THE GRANT APPLICATION AND ACCEPT AWARDED FUNDING Cody Swope, Emergency Management Specialist, Emergency Management; Richard Lesh, Grant Manager, Grant Management 12:10 PM 18. USTA GRANT FUNDING TO RESURFACE WCPS TENNIS COURTS Timothy Alexander, Assistant Parks Supervisor, Public Works – Parks & Facilities; Maria Kramer, Director, Grant Management 12:15 PM 19. MOU BETWEEN THE TOWN OF SMITHSBURG AND THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY Greg Cartrette, Director/Code Official, Permits and Inspections; Rosalinda Pascual, Deputy County Attorney 12:20 PM 20. PARTNERSHIP AGREEMENT: PARAMEDIC PROGRAM R. David Hays, Director, Emergency Services; Kevin Lewis, Deputy Director, Emergency Services; Dr. James Klauber, President, Hagerstown Community College; Teresa Shank, Dean of Workforce Solutions, Hagerstown, Community College 12:25 PM 21. EMS STAFFING TRANSITION DISCUSSION, VOLUNTEER FIRE COMPANY OF HALFWAY Chip Rose, Director, Human Resources; R. David Hays, Director, Emergency Services 12:30 PM 22. AMENDMENT TO COUNTY REAL TAX CREDIT ORDINANCE FOR FALLEN HEROES Aaron Weiss, Assistant County Attorney Page 4 of 5 OPEN Session Agenda August 26, 2025 Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. 12:35 PM 12:40 PM 12:50 PM 23.SHERIFF’S OFFICE: TOWN OF FUNKSTOWN COMMUNITY DEPUTY AGREEMENT AND WCPS SCHOOL RESOURCE OFFICER MOU Zachary Kieffer, County Attorney 24.INTERFAITH SERVICE COALITION, MARTHA’S HOUSE, COMMISSIONER CONTINGENCY FUNDING REQUEST Michelle Gordon, County Administrator 25.HAGERSTOWN REGIONAL AIRPORT ADVISORY COMMISSION – APPOINTMENT Dawn Marcus, County Clerk 26.WASHINGTON COUNTY BOARD OF SOCIAL SERVICES – APPOINTMENT Dawn Marcus, County Clerk 12:55 PM CLOSED SESSION – (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals (1). Personnel matters are confidential, precluding discussion in open session. •Discussion related to reclassification of position in Sheriff’s Office •Hiring Recommendation for open County position •Hiring Recommendation for open County position •Discussion of discipline of County employee •Discussion of discipline of County employee •Discussion of reclassification or repurpose of County position To consider the acquisition of real property for a public purpose (3). •Open session discussion would disadvantage and weaken County bargaining position. To consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State. Open session discussion would deter business from active engagement in discussion (4). •Discussion of retention of national chain To consult with counsel to obtain legal advice on a legal matter (7). Open session discussion would breach attorney/client privilege. •Status update and legal advice from County Attorney on County-involved legal matter •Legal advice from outside council pertaining to settlement of litigation. To consult with staff about pending litigation (8). Open session discussion would divulge confidential litigation strategies and case theories and settlement discussions. •Discussion of upcoming arbitration hearing. Page 5 of 5 OPEN Session Agenda August 26, 2025 Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. To discuss public security. Public Body has determined open session discussion would constitute risk to public safety. (10) •Discussion of security of County facilities) 3:10 PM RECONVENE IN OPEN SESSION RECESS EVENING MEETING WITH THE TOWN OF KEEDYSVILLE Location: 100 West Washington Street, Hagerstown, Maryland 21740 6:00 PM INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President John F. Barr 6:05 PM TOWN OF KEEDYSVILLE LEADERS’ REPORTS AND COMMENTS 6:20 PM COMMISSIONERS’ AND COUNTY ADMINISTRATOR’S REPORTS AND COMMENTS 6:30 PM ADJOURNMENT Citizens’ comments regarding the items on this Agenda or any other item of County business may be directed to: contactcommissioners@washco-md.net. You may also contact each Commissioner individually at: John F. Barr, President: jbarr@washco-md.net or (240) 313-2205; Jeffrey A. Cline, Vice President: jcline@washco-md.net or (240) 313-2208; Derek Harvey, Commissioner: dharvey@washco-md.net or (240) 313-2206; Randal A. Leatherman, Commissioner: raleatherman@washco-md.net or (240) 313-2209; Randall E. Wagner, Commissioner: rwagner@washco-md.net or (240) 313-2207. Additionally, you may contact Michelle Gordon, County Administrator at mgordon@washco-md.net or (240) 313-2202. Open Session Item SUBJECT: PUBLIC HEARING – Requests by organizations to be added to the list of nonprofit organizations to which the Board of County Commissioners may contribute funds, pursuant to § 1-108 of the Code of the Public Local Laws of Washington County, Maryland (the “1-108 List”). PRESENTATION DATE: Tuesday, August 26, 2025; 9:30 a.m. PRESENTATION BY: Zachary J. Kieffer, County Attorney RECOMMENDED MOTION: None. The Board may approve inclusion of one or more organizations to the 1-108 list or may take the matter under advisement for action at a later date. REPORT-IN-BRIEF: The following organizations have submitted letters of request to be added to the 1-108 List: Shield for All Seasons, Inc. Senior Services Network, Inc. Mt. Aetna Volunteer Fire Department Mediation First, Inc. Legal Aid Bureau, Inc. dba Maryland Legal Aid Good News Hagerstown, Inc. Global Vision Christian School Broadfording First Hose Fire Company of Boonsboro Fierce Cheer Sponsors, Inc. Congregation B’nai Abraham Cibus Mission Boonsboro Town Alliance DISCUSSION: The inclusion of a nonprofit organization on the § 1-108 list does not mean that the organization will receive funding from the Board. Funding determinations are made through the Community Organization Funding Committee process and the County’s budgetary process. FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Letters of Request and Supplemental Information AUDIO/VISUAL NEEDS: None. Board of County Commissioners of Washington County, Maryland Agenda Report Form Hagerstown, August l, 2025 Bon rd of County Commissioners Wnshlngton County, Mnrylnnd 100 West Washington Street Hagerstown, MD 21740 Subject: Request fo1· Jnchtslon on List of Orgnulzntlons Ellglble for Funding-Pursunnt to Section 1-108(1,)Dear Commissioners, On behnlf of Shield for All Seasons, I respectfully submit this formal request to be included on the list of organizations eligible for funding by the Board of County Conunissioners of Washington County, Maryland, pursurmt to Section l-l08(b} of the Code of the Public Local Laws of Washington County. Sl,ie/dfor All Seasons is n Fnilh -based orgnnizalion, a community based organization whose mission is to impact lives oflhe most vulnerable people with a focus on children nnd youth, boys and girls. The founder and president of Shield for All Seasons is a migrant who a1Tived in the United Slates (US) in 1998. Born in a country hit by years of instability where poverty continues to separate and destroy families, leaving many children orphans with little hope for a better tomo1Tow, she was separated from her family nnd friends at the age of 19 to seek better opportunities and a safer enviromnent in the US. Adjusting to the American culture and environment was difficult and required guidance and suppo11. The challenges she encountered and the ways she learned to overcome them have nurtured in her n strong desire to give back to the migrant conununily mid their children, particularly ns they seek support on how to navigate the American culture and their new environment. The sense of responsibility and nccouutnbility to bring about positive change to many lives inspired her to create the organization Sl,ieldfor All Seasons. With more than 20 years ofprofessionnl experience in development and hum11nit11ri1111 setting, she hns considerable experience in managin g grants with strong finaneinl management nnd qunlity assurance skills thnt support data driven decision-making. She also brings a strong background in performance monitoring and compliance with donor regulations and in providing II solid operational platform that ensures effective management, oversight and accountability with a focus on achieving project results. S!,;e/dforAII Seasons has a dynamic board of directors, most of whom nre migrants with stories to tell and who have successfully climbed ladders of achievement in their professional careers. The board is com posed of3 Directors: President, Secretnry, and Trensmer. Shltld for All Smons, lfle. 11.lO Kllpiltlck Court, Hagmlown, MO 21740 Tfl, 202-$9'�134 Em1U: m1b1yu 12691111ll,tom Shield for All Sensons 's main goal is to promote evidence-based, durnble solulions and policy change and implementation lhat will ensure lasting change for nil communilics at scale. Collabornlion and partnership nre core values for Shield/or all Seasons. We encournge effective pnrlicipalion of beneficiaries from the slnrtup of the project for them to own the projccl, parlnke effectively in their own develoJ>mcnt nnd be agents oflhcir own change nnd trnnsformation. Shield for All Seasons's recent nclivilics have focused on providing meals, hygiene supporl, and conuuunity oulreach for individuals experiencing homelessness in Washington nnd Frederick Counties, using private funding and in-kind donalions. Please find enclosed the following documenls in support of our request: •A copy of our IRS determiualion teller confirming our 50 I (c)(3) tax-exempt stotus•A current Cerlificotc of Good Standing from the Maryland State Department of Assessmentsnncl Taxation We understand that inclusion on the eligibility list does not guarontee fonding, and that funding decisions will be made sepnrntely through the Community Organization Funding process nnd lhe County's overall budgetary deliberations. We appreciate your consideration of this request. Please feel free to contact me at 202-504-0134 or mabayasl2@gmail.com should you need any additional infonnalion. Thank you for your continued supporl nnd commitmenl to serving the people of Washington County. Sincerely, Sandrine Mabaya Shield For All Seasons 17343 Kilpalrick courl Hagerstown, MD 21740 www.shieldforallscaso11s.org Q ' fl_,_)· ·,n(l� .. !�·:.»•Y Shltld IOt' All Smont, In�. 17.10 Kllpalrlck Court, Hagmlown, MD 21740 Tfl 202,594-0134 Email: mabayn 12ffgmall.com STATE OF MARYLAND EXECUTIVE DEPARTME:NT WES MOOR.a 00\'1!Rl/<IR /l.HUNA MU,L,IJ;J< LT. GOVERNOR OFP!CS OF THI BBCRITARY OF 81'AT& 81'AT&HOU8& AN1'APOLIS, MARYIAIID �1101 (41U) IJ71•J�1I TOLL FREE 888-871•0013 ••AX (4 IU) !171•31!/U Tnn: 1100-1��-21�11 OFFICE OF THE SEC RETARY OF STATE CER TIFICATE OF REGIS TR ATION CHARITABLE ORG ANIZATION SUSANC. LEE S5CR6TJ\RY OF STA TB WHEREAS The Maryland Solicitations Act (Business Regulation Article, Title 6 of the Annotated Code of Maryland) requires certain parties to register in this state; WHEREAS has submitted an application and the proper forms for registration; and WHEREAS said application has been reviewed and found to be complete and acceptable for registration under Title 6 of the Business Regulation Article of the laws of Ma1yland, NOW THEREF ORE BE IT ORDERED that: Shield For All Seasons, Inc. 101 Whiskey Creek Circle Frederick, Ma1yland 21702 is hereby registered with the Secreta1y of State of Maryland as a Charitable Organization. Registration Number: 52986 IN TESTIMONYWHEREOF I have hereunto set my hand and caused to be affixed the Seal of the Secretary of State at Annapolis, Maryland on January 30, 2025 Susan C. Lee Secretary of State Dashboard I Online Services I Pay Registration Fees I CIS Help I Entity Search I Entiiy FAQs I tionresklent Property l>ll'ller Search I UCC Surcll I UCC FAQs I Profile Enlfty lnfo1matlon Entity ln(Olm!tion Entity Na�: Shie?d (0< All Seasons Entity Type: Nonsto<k C0<p01ation Series llC: N/A Formation Date: 02/18/2020 VA QuaSli<ation Date: 02/18/2020 lndustiyCode: O • <ieneral Jurisdiction: VA Registtation Fe e Doe Date: Not Re(luired Entity ID: R1807337 Entity Statut Active Reason for Status: Active and In Good Standing Status Date: 12/02/2024 Period of Duration: Perpetual Alv'iual Report Doe D�te: N/A Charter fee: SS0.00 Prr:ar.{ Po)cy Coo!act Us (f) (� �HIELD FOR ALL SEASONS, IN9. AKA SHIELD FOR ALL SEASONS: F25643701 General Information Department ID Number. F25643701 Business Name: SHIELD FOR ALL SEASONS, INC. Al<A SHIELD FOR ALL SEASONS Principal Office: 0 101 WHISKEY CREEK CIRCLE FREDERICK MO 21702 Resident Agent: 0 SANDRINE MABAYA 17343 KILPATRICK COURT HAGERSTOWN MD 21740 Status: INCORPORATED Good Standing: THIS BUSINESS IS IN GOOD STANDING Business Type: FOREIGN CORPORATION Business Code: 03 ORDINARY BUSINESS-STOCK Date of Formation/ Registration: 01/07/2025 0 State of Formation: VA Stock Status: STOCK Paul Brown Executive Director Senior services Network To Whom it may concern, Please accept this letter as a request for Senior services Network to be included on the list of organizations eligible for funding by the Board of Commissioners of Washington /County, Maryland pursuant to Section 1-108(b) of the Code of the Public local Laws of Washington County, Maryland. Accompanying this letter Is a copy of the IRS determination letter granting Senior Services Network a tax• exempt status as a 501©(3) organization. We have maintained a "good standing" status with the Maryland State /department of Assessment and Taxation. Thank you for your time and consideration with this matter. Sincerely, Paul Brown Executive Director Senior Services Network SENIOR SERVICES NETWORK INC: D25165572 A Notice X Effective Friday, Nov. 1st, 2024, the Maryland State Department of Assessments and Taxation will no longer accept Electronic Checks (ACH) payments for online services. Please utilize a credit card, debit card, or PayPal for payment. Fully vet any unsolicited requests for payment for services such as those listed below. 1.Solicitors not affiliated with SDAT are instructing newly registered businesses to send additional payment in order to obtain a Certificate of Status. Any 3rd party solicitation from a company attempting to represent the 'Maryland Secretary of State' or SDAT via mail or email should be fully vetted before submitting additional payment . 2.Solicitors not affiliated with SDAT are sending instructions to businesses entitled 'Annual Report Notice', in which they are asked to send $400 to file an Annual Report through a third party service called "Business Services". This notice is not affiliated with SDAT. You may report the letter to the Maryland Secretary of State, the Federal Trade Commission (FTC) at www.ftccomplaintassistant.gov, or the United States Postal Inspection Service at www.uspis.gov or 1-877-876-2455. Starting January 1, 2024, many companies will be required to report information to the U.S. government about who ultimately owns and controls them. For more information, please go to the FINCEN website. Thank you. Department ID Number. D2S16SS72 Business Name: SENIOR SERVICES NEN/ORK INC Principal Office: 0 13916WEAVERAVE MAUGANSVILLE MD 21767 ResidentAgent: 0 PAUL BROWN 13916WEAVERAVE MAUGANSVILLE MD 21767 Status: INCORPORATED Good Standing: THIS BUSINESS IS IN GOOD STANDING Business Type: CORPORATION Business Code: 04 ORDINARY BUSINESS· NON-STOCK Date of Fonnation/ Registration: 06/28/2024 State of Fonnation: MD Stock Status: NONSTOCK April 14, 2025 Board of County Commissioners Washington County, Maryland 100 West Washington Street Hagerstown, MD 21740 Dear Commissioners, On behalf of the Mt. Aetna Volunteer Fire Department, I respectfully submit this letter to formally request that our organization be added to Washington County's "Recognized Non­ Profit List," as authorized under Section 1-108 of the Code of Public Local Laws. Mt. Aetna Volunteer Fire Department is a 50l(c)(3) nonprofit organization dedicated to providing critical fire suppression, emergency medical response, and public safety education to the residents and visitors of our community. As a fully volunteer-led depar tment, we operate with a deep commitment to public service and community engagement, often going above and beyond to support safety Initiatives and emergency preparedness in our region. Recognition under Section 1-108 will strengthen our ability to serve the public by enhancing access to eligible county services, funding opportunities, and collaborative initiatives. This designation also affirms the vital role we play in the public safety infrastructure of Washington County. We greatly appreciate your consideration of this request and your continued support of volunteer emergency services In Washington County. Should you require any additional information or documentation, we would be happy to provide it at your convenience. Sincerely, Robert Spence Treasurer Mt. Aetna Volunteer Fire Department 240-406-3574 STATE OF MARYLAND Department of Assessments and Taxation I, DANIEL K. PHILLIPS OF THE STATE DEPARTMENT OF ASSESSMENTS AND TAXATlON OF THE STATE OF MARYLAND, DO HEREBY CERTIFY THAT THE DEPARTMENT, BYLAWS OF THE STATE, IS THE CUSTODIAN OF THE RECORDS OF THIS STATE RELATING TO THE FORFEITURE OR SUSPENSION OF CORPORATIONS, OR THE RIGHTS OF CORPORATIONS TO TRANSACT BUSINESS IN THIS STATE, AND THAT I AM THE PROPER OFFICER TO EXECUTE THIS CERTIFICATE. I FURTHER CERTIFY THAT MT. AETNA VOLUNTEER FffiE DEPARTMENT, INC. (D00653428), IN CORPORA TED AUGUST 18, 1971, IS A CORPORATION DULY IN CORPORA TED AND EXISTING UNDER AND BY VIRTUE OF THE LA \VS OF MARYLAND AND THE CORPORA TlON HAS FILED ALL ANNUAL REPORTS REQUIRED, HAS NO OUTSTANDING LATE FILING PENALTIES ON THOSE REPORTS, AND HAS A RESIDENT AGENT, THEREFORE, THE CORPORATION IS AT THE TfME OF THIS CERTJFICATE IN GOOD STANDING WITH THIS DEPARTMENT AND DULY AUTHORIZED TO EXERCISE ALL THE POWERS RECITED IN ITS CHARTER OR CERTIFICATE OF INCORPORATION, AND TO TRANSACT BUSINESS IN MARYLAND. IN WITNESS WHEREOF, I HA VE HEREUNTO SUBSCRI BED MY SIGNATURE AND AFFIXED THE SEAL OF THE STATE DEPARTMENT OF ASSESSMENTS AND TAXATION OF MARYLAND AT BALTIMORE ON THIS MAY 12, 2025. t0/1fAl:-Daniel K. Phillips Director 700 East Prati Street, 2nd Fl,� Ste 2700, Balti111ore, Maryland 21202 Telephone Baltimore Metro (410) 767-1344 I Outside Baltimore Metro (BBB) 246-5941 MRS (Maryland Relay Service) (BOO) 735-2258 TT/Voice Online Certificate Aulhentkallon Code: 9yQgub51NkarrcEsLshflg To verify lhe Aulhcnlicolion Code, vlsil hl!p://dnt.mnrylond.gov/verify MT. AETNA VOLUNTEER FIRE DEPARTMENT, INC.: D00653428 A Notice X Effective Friday, Nov. 1st, 2024, the Maryland State Department of Assessments and Taxation will no longer accept Electronic Checks (ACH) payments for online services. Please utilize a credit card, debit card, or PayPal for payment. Fully vet any unsolicited requests for payment for services such as those listed below. 1.Solicitors not affiliated with SDAT are instructing newly registered businesses to send additional payment in order to obtain a Certificate of Status. Any 3rd party solicitation from a company attempting to represent the 'Maryland Secretary of State' or SDAT via mail or email should be fully vetted before submitting additional payment. 2.Solicitors not affiliated with SDAT are sending instructions to businesses entitled 'Annual Report Notice', in which they are asked to send $400 to file an Annual Report through a third party service called "Business Services". This notice is not affiliated with SDAT. You may report the letter to the Maryland Secretary of State, the Federal Trade Commission (FTC) at www.ftccomplaintassistant.gov, or the United States Postal Inspection Service at www.uspis.gov or 1-877-876-2455. Starting January 1, 2024, many companies will be required to report information to the U.S. government about who ultimately owns and controls them. For more information, please go to the FINCEN website. Thank you. Department ID Number. Business Name: Prtncipal Office: 0 ResidentAgent: 0 Status: Good Standing: Business Type: Business Code: Date of Formation/ Registration: State of Formation: Stock Status: D00653428 MT. AETNA VOLUNTEER FIRE DEPARTMENT, INC. 10305 CRYSTALL FALLS DRIVE HAGERSTOWN MD 21742 JERRALD BANFE 10305 CRYSTAL FALLS DRIVE HAGERSTOWN MD21742 THIS BUSINESS IS IN GOOD STANDING CORPORATION 04 ORDINARY BUSINESS-NON-STOCK MD NONSTOCK REVIVED 08/18/1971 Mediation First, INC Tereance Moore 82 W Washington Street Sulte309 Hagerstown MD, 21740 December 11, 2024 Office of the County Attorney 100 West Washington Street, Suite 1101Hagerstown, Maryland 21740 Dear Ms. Jacobson, I am writing to formally request that Mediation First be added to the Recognized Non-Profit list of organizations eligible fo1· funding by the Board of County Commissioners of Washington County, Ma1yland, pursuant to Section 1 -108(b) of the Code of Public Local Laws of Washington County, Ma1yland. Mediation First is a 501( c)(3) non-profit organization that provides accessible and Impartial mediation seivlces to the community. Our work has had a meaningful Impact, particularly in supporting the Day Repo1ting Center and facilitating conflict resolution initiatives that contlibute to a safer and more cohesive community. Over the past 5 years of our existence, Mediation First has demonstrated its alignment with the County's goals and values. We have received funding from the County for the se1vices we provide to the Day Reporting Center, and we have also secured funding from the Gaming Commission, both as a standalone organization and as a subsidia1y se1ving Washington County under Community Mediation Maryland: Mediation First Also, as an organization recognized and funded in part by the Maryland Judiclary's Mediation and Conflict Resolution Office to serve our courts, prisons, schools, and community. These collaborations underscore our commitment to he Ing a tt·usted partner in advancing community well-being. In suppott of this request, I have enclosed the following documents: 1.A copy of Mediation Fil"st's IRS determination Jetter confirming our 501( c)(3) statt1s. 2.Ce1tificate of "Good Standing" MD State Depa1tment of Assessments and Taxation. 3.Brochures and a copy of our FY25 application Mediation First is committed to continuing its vital work In Washington County and would greatly benefit from being eligible for future Community Organization Funding, We are confident that om· inclusion on the Recognized Non-Profit list will allow us to furthe•· our Impact and strengthen our ability to se1ve the residents of Washington County. Please do not hesitat e to reach out if any additional Information or documentation is required. I am happy to provide any further materials needed to support this request. Thank you for your time, attention, and suppo1t. I look forward to your response and the opportunity to strengthen Mediation First's partnership with Washington County. Tereance Moore Founder & CEO, Mediation First Email: t.r.moore@mediationlst.01·g Phone: 240-291-8587 1�1gt- Board of Director's FV26-26 Name Position career Tereance Moore Chair Executive Director Ursula Glllo,y Vice Chair Human Resource Director (Kaiser) Treasurer Finance Karen Boyer Secreta,y First United Bank Ma,y Jane Bowyer Community Relations Marketing/ Account Exec. (CNB Bank) Education Lead Education Legat/ Courts Llason Legat/ Courts Staff Name Position Tereance Moore Center Director Anastasia Broadus Program Director Della Trlcket Re Ent,y Support Nakisha Tyler Comm Amerlcorp ArlellJordan Therapist Therapist Melissa Noel Business owner Business I Bridget Moser Healthcare SME Maryland Department of Health Stacy Turner Treasurer Account Executive (FJsew) �eff Molenda LegatSME Lawyer/volunteer Nltzalls Rlve1a EngUsh LeamerSME FCPC Language Teacher /Spanish 4 All Term Length M 3 3 3 3 3 Time of Service 6 4 3 2 3 STATE OF MARYLAND Department of Assessments and Taxation I, DANIEL K. PHILLIPS OF THE STATE DEPARTMENT OF ASSESSMBl'ITS AND TAXATION OP THE STATE OF MARYLAND, DO HEREBY CERTIFY THAT THE DEPARTMENT, BY LAWS OF THB STATE, JS THE CUSTODIAN OF THE RECORDS OF THIS ST ATE RELATING TO THE FORFEITURE OR SUSPENSION OF CORPORATIONS, OR THE RIGHTS OF CORPORATIONS TO TRANSACT BUSINESS IN THIS STATE, AND THAT I AM THE PROPER OFFICER TO EXECUTE THIS CERTIFICATE. I FURTHER CERTIFY THAT MBDIATION FIRST, INC. (Dl9824150), INCORPORATED JULY 22, 2019, IS A CORPORATION DULY INCORPORATED AND EXISTING UNDER AND BY VIRTUE OF THE LAWS OF MARYLAND AND THE CORPORATION HAS FILED ALL ANNUAL REPORTS REQUIRED, HAS NO OlITSTANDING LATE FILING PENALTIES ON THOSE REPORTS, AND HAS A RESIDEl'IT AGENT. THEREFORE, THE CORPORATION IS AT THE TIME OP THIS CERTIFICATE IN GOOD STANDING WITH THIS DEPARTMENT AND DULY AUTHORIZED TO EXERCISE ALL THE POWERS RECITBDJN ITS CHARTER OR CERTIFICATE OF INCORPORATION, AND TO TRANSACI' BUSINESS lN MARYLAND. IN WITNESS WHEREOF, I HAVE HEREUNTO SUBSCRIBED MY SIGNATURE AND AFFIXED TRBSEAL OF THE STATE DEPARTMENT OF ASSESSMENTS AND TAXA'□ON OF MARYLAND AT BALTIMORE ON THIS DECEMBER 11, 2024. ;{}/4/,/f-Daniel K. Phillips Director 700 Bast Pratt Street, 2nd Fir, Ste 2700, Baltimore, Maryland 21202 Telepl,011e Baltimore Metro (410) 767-1344 I Outside Baltimore Metro (888) 246-5941 MRS (Maryland Relay Service) (800) 735-2258 TT/Voice Online CcrtificateA11thcnticatio11 Code: YFOm6nsHIUuJeVeumlikSO To verify the Authenlkation Code, visit http://dat.mnrylnnd.gov/verify MEDIATION FIRST, INC.: D19824150 A Notice X Effective Friday, Nov. 1st, 2024, the Maryland State Department of Assessments and Taxation will no longer accept Electronic Checks (ACH) payments for online services. Please utilize a credit card, debit card, or PayPal for payment. Fully vet any unsolicited requests for payment for services such as those listed below. 1.Solicitors not affiliated with SDAT are instructing newly registered businesses to send additional payment in order to obtain a Certificate of Status. Any 3rd party solicitation from a company attempting to represent the 'Maryland Secretary of State' or SDAT via mail or email should be fully vetted before submitting additional payment. 2.Solicitors not affiliated with SDAT are sending instructions to businesses entitled 'Annual Report Notice', in which they are asked to send $400 to file an Annual Report through a third party service called "Business Services". This notice is not affiliated with SDAT. You may report the letter to the Maryland Secretary of State, the Federal Trade Commission (FTC) at www.ftccomplaintassistant.gov, or the United States Postal Inspection Service at www.uspis.gov or 1-877-876-2455. Starting January 1, 2024, many companies will be required to report information to the U.S. government about who ultimately owns and controls them. For more information, please go to the FINCEN website. Thank you. Department ID Number. D19824150 Business Name: MEDIATION FIRST, INC. Principal Office: 0 18206 HURRICANE COURT HAGERSTOWN MD 21740 Resident Agent: 0 TEREANCE MOORE CONSULTING, LLC 18206 HURRICANE COURT HAGERSTOWN MD 21740 Status: INCORPORATED Good Standing: THIS BUSINESS IS IN GOOD STANDING Business Type: CORPORATION Business Code: 04 ORDINARY BUSINESS-NON-STOCK Date of Formation/ Registration: 07/22/2019 State of Formation: MD Stock Status: NONSTOCK May 28, 2025 Kimberly Jacobson, Legal Assistant Washington County Administration Complex 100 West Washington Street, Suite 1 101 Hagerstown, MD 21740 RE: 1-108 List Application Dear Ms. Jacobson, DIGNITY, EQUITY & JUSTICE FOR ALL On behalf of Matyland Legal Aid, I am writing to request that our organization be included on the 1-108 List of Recognized Nonprofits which serve Washington County residents. Ma1yland Legal Aid is a statewide, nonprofit civil legal services organization that seeks to preserve dignity, equity and justice for Matylanders experiencing poverty. Matyland Legal Aid pursues this vision tlu-ough the provision of free civil legal services to people who cannot afford an attorney. Our legal staff provide assistance to clients ranging from brief advice to representation in a court or an administrative hearing on a range of civil legal matters, including maintaining public benefits, upholding renters' rights in eviction matters, expunging eligible charges from one's criminal record, and other legal areas. As a result of our advocacy, our clients experience the removal of barriers to employment and housing opportunities that increase stability for themselves, their families and their communities. Ma1yland Legal Aid serves Washington County tlu-ough its Midwestern Ma1yland Office, where we address a broad spectrum of civil legal issues including eviction prevention, foreclosure defense, family law, consumer law, and public benefits advocacy. Through our Tenant Right to Counsel Project, we have provided legal assistance ranging from legal counseling to representation in court to 118 Washington County residents in the first quarter of 2025 alone. We believe our experience complements the mission and vision of the nonprofit partners cunently recognized by Washington County. Enclosed, please find our Certificate of Good Standing from the State of Maryland and our IRS 50l(c)(3) determination letter to support our request. Please feel free to contact me directly if you need any additional information or have questions. Thank you for your consideration. Sincerely, v�e,,ki, .J� Vicki Schultz, Esq. Executive Director Baltimore City 500 Eest Lexington Street, Bpltimore. MD 21202 www.mdleb.org I 410.951.77771866.635.2948 =!!..LSC ���-::-:---United A II-_,,_,.,...,,_ Way � ... I I STATE OF MARYLAND Department of Assessments and Taxation I, DANIELK. PHILLIPS OF THE STATE DEPARTMENT OF ASSESSMENTS AND TAXATION OF THE STATE OF MARYLAND, DO HEREBY CERTIFY THAT THE DEPARTMENT, BY LAWS OF THE STATE, IS THE CUSTODIAN OF THE RECORDS OF THIS STATE RELATING TO THE FORFEITURE OR SUSPENSION OF CORPORATIONS, OR THE RIGHTS OF CORPORATIONS TO TRANSACT BUSINESS JN TRIS STATE, AND THAT TAM THE PROPER OFFICER TO EXECUTE THIS CERTIFTCA TE. T FURTHER CERTIFY THAT LEGAL AID BUREAU, INC. (D00139329), INCORPORATED JANUARY 05, 1929, JS A CORPORA TlON DULY INCORPORATED AND EXISTING UNDER AND BY VIRTUE OF THE LAWS OF MARYLAND AND THE CORPORATION HAS FILED ALL ANNUAL REPORTS REQUfRED, HAS NO OUTSTANDING LATE FTLTNG PENAL TIES ON THOSE REPORTS, AND HAS A RESIDENT AGENT. THEREFORE, THE CORPORATION IS AT THE TIME OF THIS CERTIFICATE IN GOOD ST ANDING WITH THIS DEPARTMENT AND DULY AUTHORIZED TO EXERCISE ALL THE POWERS RECITED TN JTS CHARTER OR CERTIFTCA TE OF INCORPORATION, AND TO TRANSACT BUSJNESS IN MARYLAND. IN WITNESS WHEREOF, I HAVE HEREUNTO SUBSCRIBED MY SIGNATURE AND AFFIXED THE SEAL OF THE STATE DEPARTMENT OF ASSESSMENTS AND TAXATION OF MARYLAND AT BALTIMORE ON THIS APRIL 01, 2025. ff//Af;- Daniel K. Phillips Director 700 East Pratt Street, 2nd Fir, Ste 2700, Baltimore, Maryla11d 21202 Telephone Baltimore Metro (410) 767-1344/ Outside Baltimore Metro {888) 246-5941 MRS (Maryland Relay Service) (800) 735-2258 TT/Voice Online Certificate Authentication Code: 5KYmVDYmK0KFlwXa6_oOZA To verify the Authentication Code, visit http://dat.maryland.gov/verify LEGAL AID BUREAU , INC.: D00139329 Department ID Number. Business Name: Principal Office: 0 ResidentAgent: 0 Status: Good Standing: Business Type: Business Code: D00139329 LEGAL AID BUREAU, INC. 500 EAST LEXINGTON STREET BALTIMORE MD 21202 VICTORIA H. SCHULTZ 500 EAST LEXINGTON STREET BALTIMORE MD 21202 REVVED THIS BUSINESS IS IN GOOD STANDING CORPORATION 04 ORDINARY BUSINESS - NON-STOCK Date offormation/ Registration: 01/05/1929 State of Formation: MD Stock Status: NONSTOCK Close Status: NO Maryland Saves: vO Jacobson, Kimberly D. From: Sent: To: Subject: M Boward <bowardsantiques@gmail.com> Monday, May 26, 2025 8:49 PM countyattorneyoffice; Jacobson, Kimberly D. Request for Inclusion on Named Non-Profit List ij Some people who received this message.don't often get e�all frq;;.. bo�ard���ti���s@g��n:c�m,.Learn �h� th;s is ·1·moo:rtan�. :._· _. . ', . ' '. ' ' .. . • . .. -, . "-. -.. \ : ' .... ' -. ' . ·-. . . "'. ' '• . ' ... " . " ....... "•, , ..... ' ...... '., Dear County Attorney's Office, I hope this message finds you well. I am writing on behalf of Good News Hagerstown Inc. (EIN: 93-3238443), a registered 501(c)(3) nonprofit organization serving residents of Washington County. We would like to formally request inclusion on the Washington County Board of County Commissioners' Recognized Non-Profit List (Section 1-108 of the Code of Public Local Laws). Our organization provides vital services to improve the quality of life for residents of Washington County, including emergency assistance, community beautification, and support for tow-income children and families. Being added to the 1-108 list would enable us to access county grants, enhancing our ability to support local community needs effectively. Please advise us on the next steps, including any documentation or forms required, to complete this process. Thank you very much for your attention and assistance. Warm regards, Shawn Boward Vice President & Secretary Good News Hagerstown Inc. 5 Public Square, Suite 301 PMB#A5 Hagerstown, MD 21740 Phone: 240-310-4487 Email: goodnewshagerstown@gmail.com Website: https://goodnewshagerstown.org 1 SUPPORT GOOD NEWS HAGERSTOWN BECOME A CORPORATE SPONSOR OR COMMUNITY PARTNER ORGA NIZATION OVERVIEW Good News Hagerstown is dedicated to serving low­ income children and families in Washington County, providing food assistance, youth development programs, and resources to meet basic needs. YOUTH FOOD NEW HYGIENE SNEAKERS PRODUCTS CONTACT US TODAY TO LEARN MORE! Shaw n/Michael Boward 240-310-4487 ww w.goodnewshagerstown.org goodnewshagerstown@gmail.com .. I I I I I I HELP LOCAL FAMILIES &KIDS e Anti-bullying Food insecur,ity Providing free namebrand sneakers, hoodies, hygiene products e Beautifying + teaching gardening and bee pollination in low-income neighbothoods Michael/Shawn Boward 240-310-4487 WVl.w.goodnewshager stown.org goodne wshagerstowr@gmail.com 5 Public Square, Suite 301 PMB#AS Hagerstown, MD 21740 +- GOOD NEWS HAGERSTOWN INC.: D24317224 A Notice X Effective Friday, Nov. 1st, 2024, the Maryland State Department of Assessments and Taxation will no longer accept Electronic Checks (ACH) payments for online services. Please utilize a credit card, debit card, or PayPal for payment. Fully vet any unsolicited requests for payment for services such as those listed below. 1.Solicitors not affiliated with SDAT are instructing newly registered businesses to send additional payment in order to obtain a Certificate of Status. Any 3rd party solicitation from a company attempting to represent the 'Maryland Secretary of State' or SDAT via mail or email should be fully vetted before submitting additional payment. 2.Solicitors not affiliated with SDAT are sending instructions to businesses entitled 'Annual Report Notice', in which they are asked to send $400 to file an Annual Report through a third party service called "Business Services". This notice is not affiliated with SDAT. You may report the letter to the Maryland Secretary of State, the Federal Trade Commission (FTC) at www.ftccomplaintassistant.gov, or the United States Postal Inspection Service at www.uspis.gov or 1-877-876-2455. Starting January 1, 2024, many companies will be required to report information to the U.S. government about who ultimately owns and controls them. For more information, please go to the FINCEN website. Thank you. Department ID Number. Business Name: Principal Office: 0 ResidentAgent: 0 Status: Good Standing: Business Type: Business Code: Date of Formation/ Registration: State of Formation: Stock Status: D24317224 GOOD NEWS HAGERSTOWN INC. 11224 SCARLET OAK DRIVE HAGERSTOWN MD 21740 UNITED STATES CORPORATION AGENTS, INC. 6959 GOLDEN RING RD ROSEDALE MD 21237 THIS BUSINESS IS IN GOOD STANDING CORPORATION 04 ORDINARY BUSINESS-NON-STOCK MD NONSTOCK INCORPORATED 08/30/2023 25 November 2024 Washirigton County Attorney's Office Kimberly Jacobson 100 W. Washington Street Suite 1101 Hagerstown, MD 21740 kjacobson@washco-md.net Dear Ms. Jacobson, I am writing on behalf of Global Vision Christian School Broadfording, located in Washington County, MD, a private Christian school operated by Broadfording Bible Brethren Church, an approved 501 (c)3 charitable organization. Global Vision Christian School Broadfording is seeking local and national grants in order to provide assistance in educating students from Washington County, surrounding local counties, as well as international students. Thank you for your consideration of this request. You will find attached proof of 501 (c)3 status as well as a brochure which provides more information about the school and it's mission. Thank you again, �ison Community Outreach Coordinator Developing Global Leaders I Engaging the Culture I Touching the World 13535 Broadfording Church Road, Hagerstown, MD 21740 I www.gvcsbroadfording.com I (301 ) 797 -8886 flTATE 01" MAIIYLAND STATE DEPARTMENT OF ASSESSMENTS AND TAXATION A 76996 SO I Wll:aT 1'1111:ITON 9Tllll:ll:T BAL TIMOIIE, MARYLAND 21 %01 YOU ARE ADVISED THAT THE AHTlCLES OF Am:NO)lliNT or, CIIURCII OF THE BRETHHEN OF BROAIJFOIWINC, WASHINGTON COUNTY, MA HYLAND changing its name to: THE BROADFORDING BIBLE BRETHREN CHURCH OF WASHINGTON COUNTY, MARYLAND HAVE BEEN RECEIVED AND APPROVED BY THE STATE DEPARTMENT OF ASSESSMENTS AND TAXATION THIS 20th DAY OF _.;,;.s;..'' lcc't;..;· <'.;;.111;;..h .;..0 t'"· ,.....,;l..;.9.;..7 '.;..8 ,i.....;;a .. t...;;..8 ;..;: 3_0 __ a_. m-'·------------AND WILL BE RECORDED. STATE OEPARTt,tt;:NT OF /, ASSESSMENTS AND TAXATION OF MARYLAND BY: -£:� GLOBAL VISION CHRISTIAN SCHOOL BROADFORDING: T00534297 Status: owner: Location: Expiration Date: ACTIVE THE BROADFORDING BIBLE BRETHREN CHURCH 0 R. WILLIAM WYAND 13523 BROADFORDING CHURCH ROAD HAGERSTOWN MD21740 GLOBAL VISION CHRISTIAN SCHOOL BROADFORD 13535 BROADFORDING CHURCH RD HAGERSTOWN MD 21740 08/26/2027 April 14, 2025 Board of County Commissioners Washington County, Maryland 100 West Washington Street Hagerstown, MD 21740 Dear Commissioners, On behalf of the First Hose Company of Boonsboro, I respectfully submit this request to be added to Washington County's "Recognized Non-Profit List," in accordance with Sec tion 1-108 of the Code of Public Local Laws. Founded in 1829, the First Hose Company of Boonsboro is a proud 501(c)(3) nonprofit organization committed to delivering professional, volunteer-based fire suppression and emergency response services to the Town of Boonsboro and surrounding communities. Our department plays a vital role in ensuring public safety through emergency response, community education, and collaboration with neighboring fire and rescue agencies. Inclusion on the Recognized Non-Profit List will affirm our longstanding contributions to Washington County and support our ability to access resources, funding, and partnerships that enhance our mission. As a recognized nonprofit, we will continue to uphold the highest standards of service and stewardship in meeting the needs of our community. Enclosed with this letter are supporting documents Including our IRS nonprofit determination letter. We appreciate your consideration of this request and your ongoing support of volunteer fire companies throughout the county. Please feel free to contact us If further Information or documentation Is needed. Sincerely, George A. Meyer President First Hose Company of Boonsboro 301-432-2348 STATE OF MARYLAND Department of Assessments and Taxation f, DANIBL K. PHfLLfPS OF THB STATB DEPARTMENT OF ASSESSMENTS AND TAXATION OF THE STATE OF MARYLAND, DO HEREBY CERTIFY THAT THE DEPARTMENT, BY LAWS OF THE STATE, IS THE CUSTODrAN OF THE RECORDS OF THIS STATE RELATTNG TO THE FORFEITURE OR SUSPENSION OF CORPORATIONS, OR THE RIGHTS OF CORPOR ATIONS TO TRANSACT BUSTNESS TN THIS STATE, AND THAT I AM THE PROPER OFFICER TO EXECUTE THIS CERTfFICATE. I FURTHER CERTIFY THAT THE FIRST HOSE COMPANY OF BOONSBORO, WASHINGTON COUNTY, STATE OF MARYLAND (D00302455), INCORPORATED MARCH 21, 1899, IS A CORPORATION DULY rNCORPORA TED AND EXISTTNG UNDER AND BY VIRTUE OF THE LA \VS OF MARYLAND AND THB CORPORATION HAS FILED ALL ANNUAL REPORTS REQIDRED, HAS NO OUTSTANDING LATE FILING PENALTIES ON THOSE REPORTS, AND HAS A RESIDENT AGENT. THEREFORE, THE CORPORATION IS AT THE TIME OF THIS CERTIFICATE TN GOOD STANDING WITH THIS DEPARTMENT AND DULY AUTHORIZED TO EXERCISE ALL THE POWERS RECITED rN ITS CHARTBR OR CERT1FJCATE OF INCORPORATION, AND TO TRANSACT BUSrNESS IN MARYLAND. 1N WITNESS WHEREOF, I HA YE HEREUNTO SUBSCRIBED MY SIGN ATURE AND AFFIXED THE SEAL OF THE STATE DEPARTMENT OF ASSESSMENTS AND TAXATION OF MARYLAND AT BALTIMORE ON THIS MAY 12, 2025. b#f-Daniel I<. Phillips Director 700 East Pratt Street, 2nd Fl,� Ste 2700, Baltimore, Maryland 21202 Telephone Baltimore Metro (410) 767-1344 I Outside Baltimore Metro (BBB) 246-5941 MRS (Mmy/and Relay Service) (BOO) 735-2258 IT/Voice Online Certlficnte Au1he111ic11tio11 Code: kQOAWzVphU07TFLWQRMZzQ To verify the Au1hentlc11tio11 Code, visit http://d11t.111111yln11d.gov/verify THE FIRST HOSE COMPANY OF BOONSBORO, WASHINGTON COUNTY, STATE OF MARYLAND: D00302455 A Notice X Effective Friday, Nov. 1st, 2024, the Maryland State Department of Assessments and Taxation will no longer accept Electronic Checks {ACH) payments for online services. Please utilize a credit card, debit card, or PayPal for payment. Fully vet any unsolicited requests for payment for services such as those listed below. 1.Solicitors not affiliated with SDAT are instructing newly registered businesses to send additional payment in order to obtain a Certificate of Status. Any 3rd party solicitation from a company attempting to represent the 'Maryland Secretary of State' or SDAT via mail or email should be fully vetted before submitting additional payment. 2.Solicitors not affiliated with SDAT are sending instructions to businesses entitled 'Annual Report Notice', in which they are asked to send $400 to file an Annual Report through a third party service called "Business Services". This notice is not affiliated with SDAT. You may report the letter to the Maryland Secretary of State, the Federal Trade Commission (FTC) at www.ftccomplaintassistant.gov, or the United States Postal Inspection Service at www.uspis.gov or 1-877-876-2455. Starting January 1, 2024, many companies will be required to report information to the U.S. government about who ultimately owns and controls them. For more information, please go to the FINCEN website. Thank you. Department ID Number. Business Name: Principal Office: 0 Resident Agent: 0 Status: Good Standing: Business Type: Business Code: Date of Formation/ Registration: State of Formation: D00302455 THE FIRST HOSE COMPANY OF BOONSBORO, WASHINGTON COUNTY, STATE OF MARYLAND N/A BOONSBORO, MD 00000 DONALD SHUKUE SST PAUL ST BOONSBORO MD 21713 THIS BUSINESS IS IN GOOD STANDING CORPORATION 04 ORDINARY BUSINESS-NON-STOCK MD INCORPORATED 03/21/1899 April 4, 2025. 100 West Washington Street Suite 11-01 Hagerstown, MD 21740 Dear Ms. Jacobson: 21532 -G Natlonal Plke Boonsboro, MD 21713 www.fiercecheer.org Please find the submitted packet for FIERCE CHEER SPONSORS, INC. We respectfully request that we be added to the 1-108 list. Wear� a local organl:zatlon in Washington County that offers competitive cheerleading for residents of Washington County. We will be starting our 14th season starting in August 2025. I have included the documents that are required according to the website. Please feel free to contact us if you need additional information. Sincerely, �:,:�"'�:�� M4{.R;c,-T""'""' 4/4n5, 9:40 PM Register Your Business Online I Maryland.gov FIERCE CHEER SPONSORS, INC: F19217934 Department ID Number. Fl9217934 Business Name: FIERCE CHEER SPONSORS, INC Prlncfpatornce: 0 21532 G. NATIONAL PIKE BOONSBORO MD 21713 ResldentAgent: 0 PEGGVLEE RPVER 1G53G SAOILLASVILLE RD SABILLASVILLEMD 21780 Status: INCORPOMTED Good Standing: THIS BUSINESS IS IN GOOD STANDING Business Type: FOREIGN CORPORATION Business Code: 03 ORDINARY BUSINESS· STOCK Date offormatlon/ Registration: 11/01/2018 State of Formation: PA Stock Status: STOCK Close Status: N/1\ l1Ups://egov.maryland.gov/BuslnessExpress/EntllySearch/Buslness 1/1 Jacobson, Kimberly D. From: Sent: To: Subject: Attachments: Laurie Baturin <lauriebaturin@gmail.com> Monday, July 28, 2025 2:02 PM Jacobson, Kimberly D. Congreagation B'nai Abraham 5013cStatusletter2024.pdf; CertificateOfStatus.pdf ii i You don't often get email from lauriebaturin@gmaiLcom. Leam why tpisis import�nt.vyARN1N9'f1Jhis'�e;s�lie!>ri.�1hated{rq01.Jrekffrn�l.�0Jrc,;,J)(�f!$e(JS�-�tf)»eri)Jt1g111�nfand 0•¢�41ii>h wnen opening �ltf!C:hn'Jentlli 9lic1<rng Unks, or.respQndlngtothis email. • ,. • .' •• • •, • ,. •• • •• :;�yplai�:·it�ei�lf\{3�Jn�t�ffjti�rl}ri*pJciie;�h6a1liedlsrit�rbiJ.f C Good Afternoon Ms Jacobson, My name is Laurie Baturin and I am representing Congregation B'nai Abraham located at 53 E. Baltimore Street, Hagerstown MD 21740. I have attached our Maryland Dept of Assessments and Taxation letter in good standing and our IRS Section 501(c)(3) letter, With this being submitted I am asking that Congregation B'nai Abrah am please be added to Washington County's 1-108, Recognized Non-Profit List making us eligible for grant(s) from the Community Organization Funding Program. Congregation B'nai Abraham has maintained a presence in Washington County since 1759 under the leadership of Levi Cohen, a resident of Washington County and Fire Fighter. 14 of our/ members fought in the Civil War, 7 for the Confederacy and 7 for the North. We incorporated in 1875 as Synagogue of Sons of Abraham and in 1892 purchased the property we now occupy, 53 E Baltimore Street. Our long standing presence in our County and through Tikkun Olam (Tlkkun olam is a concept In Judaism, which refers to various forms of action intended to repair and improve the world.) have spanned over many Washington County generations. Including but not limited to, more recently the Potter's Bowl (Community Free Clinic), Thanksgiv ing Baskets/meals (Bester Community of Hope), Holiday Gift Wrapping (United Way) and Food Drives (Local Food Bank). Our members serve on Boards and Committees throughout Washington County and Maryland from Washington County Hospice to the Go vernor appointed Washington County Citizens Review Board and more. Our presence at 59 E Baltimore Street means we always have eyes on our community. We maintain a working relationship with the Hagerstown Police Department. Our students perform a yearly clean-up and maintenance of the Thomas Kennedy Statue and Memorial Park. There is much more information available at our website: https:Ubnajabraham.net/ Please feel free to reach out to me anytime either via email or at 301 919 1126. 1 I look forward to hearing back from you once Congregation B'nai Abraham has been added to the Recognized Non-Profit List. We do understand that being on the list is not a guarantee of grant funding. Thank you, Laurie Beth Baturin Congregation B'nai Abraham, Second Vice President 2 CONGREGATION B'NAI ABRAHAM OF HAGERSTOWN, MD: Dl 7392390 A Notice X Scheduled Maintenance Business Entity Search and any Filings that require Entity Search, including Annual Reports, Amendments, and Certificate of Status purchases are unavailable on Tuesday, July 29th from 9PM to 11PM EST. New Business Registrations are available. Department ID Number. Business Name: Principal Office: 0 Resident Agent: 0 Status: Good Standing: Business Type: Business Code: Date of Formation/ Registration: State of Formation: Stock Status: Close Status: 017392390 CONGREGATION B'NAI ABRAHAM OF HAGERSTOWN, MD 53 EAST BALTIMORE STREET HAGERSTOWN MD 21740 LEWISC. METZNER 322 EAST IRVINAVENUE HAGERSTOWN MD 21742 THIS BUSINESS IS IN GOOD STANDING CORPORATION 16 RELIGIOUS ESTABLISHMENT MD NONSTOCK NO ACTNE 12/30/1895 From: Denise Cintron, Executive Director Cibus Mission 406 Jonathan St, Hagerstown, MD 21740 Date: July 301\ 2025 REQUEST FOR INCLUSION ON THE 1-108 RECOGNIZED NON-PROFIT LIST Board of County Commissioners Washington County 100 West Washington St, Hagerstown, MD 21740 Dear Board of County Commissioners: I am writing on behalf of Cibus Mission, a nonprofit organization dedicated to providing sustenance, youth programs, and community support services. We respectfully request to be added to the Board of County Commissioners' "Recognized Non-Profit List" under Section 1-108 of the Code of Public Local Laws. Our organization is committed to serving the local community and would like to be considered eligible for participation in the Community Organization Funding Program. Inclusion on the 1-108 list would allow us to further our mission and expand our reach to those most in need. Please let us know if any additional documentation is required to complete this request. In our email you will also find attached our 501(c)(3) IRS Determination letter and our MD Letter of Good Standing. Thank you for your time and consideration. Sincerely, ������ vl CR-t&~ Denise Cintron Executive Director, Cibus Mission 240-513-0759 info@cibusmission.org C!!l) https://cibusmission.org CIBUS MISSION: D23938574 Department ID Number. Business Name: Principal Office: 0 ResidentAgent: 0 Status: Good Standing: Business Type: Business Code: D23938574 CIBUS MISSION 406 JONATHAN ST HAGERSTOWN MD 21740 DENISE CINTRON 406 JONATHAN ST HAGERSTOWN MD 21740 INCORPORATED THIS BUSINESS IS IN GOOD STANDING CORPORATION 16 RELIGIOUS ESTABLISHMENT Date of Formation/ Registration: 04/05/2023 State of Formation: Stock Status: Close Status: MD NONSTOCK NO 00 BOONSBORO TOWN ALLIANCE Washington County Board of Commissioners 100 West Washington Street Hagerstown, Maryland 21740 Dear Washington County Board of Commissioners, On behalf of the Boonsboro Town Alliance, would like to request to be included on the list of organizations eligible for funding by the Board of County Commissioners, pursuant to Section 1-108(b) of the Code of the Public Local Laws of Washington County, Maryland. The goal of the BTA is to preserve and elevate Boonsboro's chat·m by fostering connections among residents, community organizations, and businesses through town-wide events and activities. Additionally, we aim to attract visitors to experience all the town has to offer. Our Board of Directors includes representatives from local charitable organizations, churches, business leaders, property owners and community members. Our board is comprised of the following members: Ron Humbel. Chairperson Dana Healy, Vice Chairperson Nate Kraft, Secretary Maria Oyster, Treasurer Natoma Vargason, Liaison for the Boonsboro EDC We ai·e very excited to launch this new initiative for our community and look forward to the support of the Washington County Board of Commissions. Respectfully submitted, � Ron Humbel, Chairperson PO Box 12 Boonsboro, Maryland 21713 BOONSBORO TOWN ALLIANCE MEMBERSHIP BOONSBORO TOWN ALLIANCE Our goal is to preserve and elevate Bo onsboro's charm by fostering connections among residents, community organizations and businesses through town-wide events and activities, Additionally, we aim to attract visitors to experience all the town has to offer. BUSINESS NAME/ORGANIZATION I Date: ,-- Full Name E-Mall : Address : Best Time To Meet : D Morning D Afternoon [-I Evenings Annual Membership Dues: $180 For Nonprofit Org anizations: $120 Benefits include: •Exclusive invitation to Networking Events hosted by the Boonsboro EDC •Free Listing in the Boonsboro Town Alliance Brochure •Inclusion of events on BTA so cial media platforms • Acknowledge1nent of your support To join, please return the form and payment to Town Hall. Make checks payable to: Boonsboro Town Alliance at PO Box 12, Boonsboro, MD 21713. VOLUNTEER /SPECIAL INTERESTS Please check all that apply. D D D D D D D �Maryland DEPARTMENT OF ASSESSMENTS AND TAXATION Wes Moore I Governor Aruna MIiier I Lt. Governor Michael Higgs I Director Marcus Alzona I Deputy Director BOONSBORO TOWN ALLIANCE 21 N MAIN STREET BOONSBORO MD 21713 Date: 03/16/2023 'rHIS LETTER IS TO CONFIRM ACCEPTANC8 OF THB FOLLOWING FILING 1 . ENTITY NAME : BOONSBORO TOWN ALLIANCE, INC, DEPARTMENT lD D23776115 TYPE OF REQUEST : ARTICLES OF INCORPORATION DATE FILED 12-28-2022 TIME FILED 10:55 AM RECORDING FEE $100.00 ORG, & CAP FEE $20,00 NON-PROFIT FEE $50,00 FILING NUMBER I 1000362013964129 CUSTOMER ID 0003929050 WORK ORDER NUMBER 0005145625 PLEASE VERIFY THE INFORMATION CONTAINED IN THIS LETTER, NO'fIFY THIS DEPARTMENT IN VIRITING IF ANY INFORMATION IS INCORRECT, INCLUDE THE CUSTOMER ID AND THE WORK ORDER NUMBER ON ANY INQUIRIES. APRIL 15 THE FOLLOWING YEAR, AND BACH YEAR THERE· AFTER, AN ENTITY SHALL SUBMIT A REPORT ON PERSONAL PROPERTY TO THE DEPARTMENT IN ORDER TO MAINTAIN ITS EXISTENCE, EVEN IF IT DOES NOT OWN ANY PERSONAL PROPERTY, A PERSONAL PROPERTY RETURN FORM CAN Bil FOUND ON THE SDAT WEBSITE, Charter Division Baltimore Metro Area (410) 767-1350 Outside Metro Area (888) 246-5941 301 West Preston Street-Room 801-Ba/tlmore, Maryland21201-239S Te/ep/rone (4/0/767-4950/To/lfree in Mary/a11d/888)246-5941 MRS (Mary/a11d Relay Service) (800)735-2258 1T/Volce Webs/re: wwiv.tlt1t,111ary/011d,gov 0013241792 CACCPT STATE OF MARYLAND Department of Assessments and Taxation 1, DANIEL K. PHILLIPS OF THE ST A TE DEP ART!VIENT OF ASSESSJvlENTS AND TAXATION OF THE STATE OF MARYLAND, DO HEREBY CERTIFY THAT THE DEPARTMENT, BY LAWS OF THE STA TE, rs THE CUSTODIAN OF THE RECORDS OF THIS STATE RELATING TO THE FORFEITURE OR SUSPENSION OF CORPORATIONS, OR THE RIGHTS OF CORPORATIONS TO TRANSACT BUSINESS IN THIS STATE, AND THAT I AM THE PROPER OFFICER TO EXECUTE THIS CERTfFICATE. f FURTHER CERTfFY THAT CIBUS MISSION (D23938574), INCORPORATED APRJL 05, 2023, IS A CORPORATION DULY INCORPORATED AND EXISTING UNDER AND BY VIRTUE OF THE LAWS OF MARYLAND AND THE CORPORATION HAS FILED ALL ANNUAL REPORTS REQUIRED, HAS NO OUTSTANDING LATE FfLTNG PENAL TLES ON THOSE REPORTS, AND HAS A RESTDENT AGENT. THEREFORE, THE CORPORATION IS AT THE TJME OF THIS CERTIFICATE lN GOOD ST ANDING WITH THIS DEPARTMENT AND DULY AUTHORIZED TO EXERCISE ALL THE POWERS RECITED TN ITS CHARTER OR CERTfFJCATE OF TNCORPORA TION, AND TO TRANSACT BUSINESS IN MARYLAND. IN WITNESS WHEREOF, I HAVE HEREUNTO SUBSCRIBED MY SIGNATURE AND AFFIXED THE SEAL OF THE STATE DEPARTMENT OF ASSESSMENTS AND TAXATION OF MARYLAND AT BALTIMORE ON nus MAY 12, 2024. ff4fA!;-Daniel K. Phillips Director •;ll'hli���·:11;1iil,\'.I -�_'$}t ·s 700 East Pratt Street, 2nd Fir, Ste 2700, Baltimore, Maryland 21202Telephone Baltimore Metro (410) 767-1344 I Outside Baltimore Metro (BBB) 246-5941MRS (Maryland Relay Service) (BOO) 735-2258 TT/VoiceOnline Certificate Authentication Code: pc-OtRaMJEOexcmCA9mA2Q To ver ify the Authentication Code, visit http://dat.maryland.gov/verify BOONSBORO TOWN ALLIANCE, INC.: D23776115 A Notice X Effective Friday, Nov. 1st, 2024, the Maryland State Department of Assessments and Taxation will no longer accept Electronic Checks (ACH) payments for online services. Please utilize a credit card, debit card, or PayPal for payment. Fully vet any unsolicited requests for payment for services such as those listed below. 1.Solicitors not affiliated with SDAT are instructing newly registered businesses to send additional payment in order to obtain a Certificate of Status. Any 3rd party solicitation from a company attempting to represent the 'Maryland Secretary of State' or SDAT via mail or email should be fully vetted before submitting additional payment. 2.Solicitors not affiliated with SDAT are sending instructions to businesses entitled 'Annual Report Notice', in which they are asked to send $400 to file an Annual Report through a third party service called "Business Services". This notice is not affiliated with SDAT. You may report the letter to the Maryland Secretary of State, the Federal Trade Commission (FTC) at www.ftccomplaintassistant.gov, or the United States Postal Inspection Service at www.uspis.gov or 1-877-876-2455. Starting January 1, 2024, many companies will be required to report information to the U.S. government about who ultimately owns and controls them. For more information, please go to the FINCEN website. Thank you. Department ID Number. D23776115 Business Name: BOONSBORO TOWN ALLIANCE, INC. Principal Office: 0 21 N. MAIN STREET BOONSBORO MD 21713 ResidentAgent: 0 NATOMA VARGASON 5512 MOSE CIRCLE SHARPSBURG MD 21782 Status: INCORPORATED Good Standing: THIS BUSINESS IS IN GOOD STANDING Business Type: CORPORATION Business Code: 04 ORDINARY BUSINESS- NON-STOCK Date of Fonmation/ Registration: 12/28/2022 State of Fonmation: MD Stock Status: NONSTOCK *Figures from 2023, according to a study commissioned by Maryland Legal Services Corporation Your Support Makes a Difference! OUR IMPACT IN 2024 2024 WAS A PIVOTAL YEAR Maryland Legal Aid launched a bold, new strategic vision to guide our century-old organization forward. Our FY25–FY29 Strategic Plan positions us as a force for justice, advancing legal advocacy, and confronting systemic inequities. The new logo we unveiled signifies that we stand for dignity and justice and that our clients can turn to us for hope and help. We were fearless advocates, challenging Baltimore City’s tax sale system for unconstitutionally stripping homeowners of equity, aiming to preserve generational wealth and strengthen our neighborhoods. Our Tenant Right to Counsel Project closed nearly 5,000 cases and expanded its reach across Maryland. Thanks to you, we relentlessly pursued equity and justice for our clients. OUR IMPACT FOR CLIENTS BENEFITS FOR OUR STATE 18,277 cases closed 2,452 people benefitted from criminal record expungements 2,240 people avoided or delayed eviction 41,167 people benefitted from Maryland Legal Aid’s services 325 people benefitted from financial relief from debt related actions 259 people secured protection from domestic violence 617% RETURN ON INVESTMENT Every $1 invested in Maryland Legal Aid delivers $6.17 in financial benefits for Maryland* $197,636,000 TOTAL NET VALUE of community benefits resulting from the legal services provided by Maryland Legal Aid* Maryland Legal Aid advocates with and for Marylanders experiencing poverty to achieve equity and social justice through free civil legal services, community collaboration, and systems change. We help individuals, families, and communities struggling with their most basic needs—housing, income safety, and security. Our advocacy is driven by a commitment to the rule of law, our belief in equal justice for all, and our determination to break down barriers and improve systems to create a more equitable, thriving Maryland. MAIN INTAKE NUMBER 1-888-465-2468 www.mdlab.org THE PEOPLE BEHIND THE NUMBERS DONATE ONLINE Visit www.mdlab.org to make a one-time gift or set up monthly donations. MAIL A CHECK Maryland Legal Aid Development Unit 500 E. Lexington Street Baltimore, MD 21202 GIVE FROM YOUR DONOR ADVISED FUND. Request your fund manager to designate Legal Aid Bureau Inc. as the beneficiary. TIN: 52-0591621 ““Maryland Legal Aid went beyond what I expected, and if it were not for their efforts, I could have very well been trying to survive this past winter homeless. Maryland Legal Aid shielded me from every effort to force an eviction and I truly believe they helped save me. I would not have been able to fight this alone.” – Mr. K., Baltimore City “Maryland Legal Aid took the time to understand what we were going through and truly cared about us. Every time we met, I felt welcome and that their priority was to protect my son Jasper and me. I am lucky. I feel Maryland Legal Aid saved my life. Not everyone in my situation gets out, and now I have somewhere to point other people where to go to get help.” – Ms. C., Prince George’s County “My husband wanted full custody. He wanted me to pay alimony, me to pay child support, everything. My daughter was two, and I didn’t have money for a lawyer. Thanks to them, I got full rights of my daughter. Maryland Legal Aid made me feel confident and like everything was going to be okay.“ – Ms. A., Cecil/Harford County WHO WE SERVE Median client household income $14,400 Age 16% 65+1% Asian 3% Multiracial 3% Other 4% Hispanic 11% Unknown/ Declined 20% White 58% Black 69% 27-64 8% 18-267% 0-17 Race Gender 65% Female 35% Male JOIN THE FIGHT! FIGHTING FOR JUSTICE FOR ALL MARYLANDERS ” Date: August 14, 2025 To: Kimberly Jacobson, Legal Assistant RE: Maryland Legal Aid 1-108 List Application – 8/26/25 Public Hearing On behalf of Maryland Legal Aid, below is some information to share with the Washington County Commissioners prior to the August 26, 2025, public hearing. Our Staff Attorney, Cassandra “Cassie” Erler, will attend the hearing prepared to provide a brief introduction to Maryland Legal Aid’s work statewide, and in Washington County in particular. Who We Are Maryland Legal Aid is a nonprofit civil legal services organization dedicated to preserving dignity, equity, and justice for Marylanders living in poverty. We provide free civil legal help to those who cannot afford an attorney, supported by grants, contracts, and community partnerships. Local Impact From our Midwestern Maryland office in Frederick, Maryland Legal Aid serves Washington, Carroll and Frederick counties with 9 attorneys and 3 paralegals. This legal staff is part of our 300-member statewide team. Between August 2024 and July 2025, we served 547 unique clients in Washington County with 70% receiving more than brief advice, including full court representation. Our work spanned housing issues, landlord tenant matters, family law, consumer issues, and criminal record expungements. We provided services for 25 veterans and 71 seniors. Why It Matters Our advocacy breaks down barriers to housing and employment, keeps families together, and ensures survivors of domestic violence have the legal protection they need. We fight for access to wrongfully denied public benefits and resolve consumer law issues that stand in the way of our clients’ stability and success. One Washington County Client’s Story – Eviction Avoided When Ms. H lost her job and faced eviction from subsidized housing, our attorney discovered a lease clause that protected her from eviction during financial hardship. After our attorney’s negotiations with the landlord and housing authority on behalf of our client, the case was dismissed. Ms. H kept her home—and a fighting chance to get back on her feet. We would be honored to partner with Washington County to protect residents’ rights and strengthen our community. RESOLUTION NO. RS-2025- (Nonprofit Organizations Listed Under Section 1-108 of the Code of the Public Local Laws of Washington County, Maryland) RECITALS Pursuant to Section 1-108(a), Code of the Public Local Laws of Washington County, Maryland (“Public Local Laws”), the Board of County Commissioners may contribute annually to the care, operation, maintenance, or capital expense of certain nonprofit organizations in Washington County if the amount is included in the regular annual budget of Washington County for that fiscal year. Pursuant to Section 1-108(c) of the Public Local Laws, the County Commissioners may add to the list of such organizations (the “List”) upon application by a qualifying organization and after a public hearing on the request has been held. On due notice, a public hearing was held on August 26, 2025. The Board of County Commissioners has found that the organizations listed below qualify to be added to the List: Shield for All Seasons, Inc. Senior Services Network, Inc. Mt. Aetna Volunteer Fire Department Mediation First, Inc. Legal Aid Bureau, Inc. dba Maryland Legal Aid Good News Hagerstown, Inc. Global Vision Christian School Broadfording First Hose Company of Boonsboro Fierce Cheer Sponsors, Inc. Congregation B’nai Abraham Cibus Mission Boonsboro Town Alliance Inclusion on the List does not guarantee that the qualifying organizations will be funded by the Board of County Commissioners. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND, that the following organizations are added to the List pursuant to Section 1-108 of the Public Local Laws: Adopted and effective this ____ day of ________________, 2025. ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND ______________________________ BY: ________________________________________ Dawn L. Marcus, Clerk John F. Barr, President Approved as to form and legal sufficiency: _______________________________ Zachary J. Kieffer County Attorney Mail to: Office of the County Attorney 100 W. Washington Street, Suite 1101 Hagerstown, MD 21740 Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: PUBLIC HEARING: Application for Zoning Text Amendment RZ-25-005, Accessory Dwelling Units PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Travis Allen, Senior Planner, Department of Planning and Zoning RECOMMENDED MOTION: No motion is needed at this time. The purpose of this public hearing is to take public comment on the rezoning application. REPORT-IN-BRIEF: Application is being made to amend several sections of the Zoning Ordinance to permit the creation of a new housing type in the County, Accessory Dwelling Units (ADU). DISCUSSION: The purpose of this text amendment is to permit, by right, the creation of one ADU per lot, tract or parcel in conjunction with the principal use on a given property. Within specified conditions designed to limit their impact on neighborhood character, ADUs would be allowed in rural zoning districts (A(R), EC, P, RV, RB) as well as urban zoning districts (RT, RS, RU, RM, BL, BG, HI). This item was presented to the Washington County Planning Commission at a Public Information Meeting held during their regular meeting on April 7, 2025. It was then brought back for recommendation at the May 5, 2025 meeting, where the members recommended approval of the proposed amendments, with the caveat that the size limit of ADUs be increased to a maximum size of 1,500 square feet. Staff had originally proposed a 1,000 square foot limit. FISCAL IMPACT: N/A CONCURRENCES: Washington County Planning Commission ALTERNATIVES: N/A ATTACHMENTS: Staff Report and Analysis Proposed Text Amendments Planning Commission Recommendation Planning Commission Minutes AUDIO/VISUAL NEEDS: none FOR PLANNING COMMISSION USE ONLY WASHINGTON COUNTY PLANNING COMMISSION ORDINANCE TEXT AMENDMENT APPLICATION □Property Owner □Contract Purchaser Applicant □Attorney □Consultant □Other: Address Primary Contact Phone Number Address E-mail Address □ Adequate Public Facilities Ordinance □ Water and Sewer Plan □ Forest Conservation Ordinance □ Zoning Ordinance □ Subdivision Ordinance □ Other □ Solid Waste Plan Section No. Please provide the proposed text on a separate sheet of paper as follows: strike-through should be used for deletions [deletions], unchanged wording in regular type, and new wording should be underlined [new wording]. Applicant’s Signature Subscribed and sworn before me this day of , 20 . My commission expires on Notary Public FOR PLANNING COMMISSION USE ONLY Rezoning No. Date Filed: □ □ Fee Worksheet □ □ Changes □ 1 ZONING ORDINANCE FOR WASHINGTON COUNTY, MARYLAND TABLE OF CONTENTS ARTICLE 1. PURPOSE ..................................................................................................... 1 Section 1.0 General ...................................................................................................................... 1 ARTICLE 2. APPLICATION .............................................................................................. 2 Section 2.0 Effective date; Application within County and County Towns .................................... 2 Section 2.1 Interpretation .............................................................................................................. 2 Section 2.2 More Restrictive Provisions to Govern ....................................................................... 2 ARTICLE 3. DISTRICTS ESTABLISHED; ZONING MAPS, DISTRICT BOUNDARIES; LAND USE REGULATIONS (RURAL AREA USES) ................................................................... 3 Section 3.0 Districts Established ................................................................................................... 3 Section 3.1 Official Zoning Maps .................................................................................................. 4 Section 3.2 Rules for Interpretation of District Boundaries ........................................................... 4 Section 3.3 Land Use Regulations ............................................................................................... 5 ARTICLE 4 GENERAL PROVISIONS ............................................................................. 13 Section 4.1 Ordinance Deemed Minimum Regulations; Uniformity ............................................ 13 Section 4.2 Compliance with Ordinance ..................................................................................... 13 Section 4.3 Nonconforming Uses ............................................................................................... 13 Section 4.4 Agricultural Uses Permitted Generally ..................................................................... 15 Section 4.5 Buildable Lots .......................................................................................................... 15 Section 4.6 Use of Same Yard Space for More Than One Building Prohibited .......................... 15 Section 4.7 Major Road Plans .................................................................................................... 15 Section 4.8 Essential Utility Equipment ...................................................................................... 16 Section 4.9 Distance Requirements ............................................................................................ 16 Section 4.10 Accessory Structures and Uses ............................................................................. 16 Section 4.11 Site Plan Requirements ......................................................................................... 17 Section 4.12 Performance Standards ......................................................................................... 20 Section 4.13 Distance Requirements .......................................................................................... 22 Section 4.14 Mineral Extraction .................................................................................................. 22 Section 4.15 Family Day Care .................................................................................................... 22 Section 4.16 Landscape Plan Standards .................................................................................... 23 Section 4.17 Play Lots ................................................................................................................ 23 Section 4.18 Nursery Schools and Child Care Centers .............................................................. 25 Section 4.19 Hazardous Waste and/or Controlled Hazardous Substance Incineration .............. 25 Section 4.20 Collection and Storage of Recyclable Material ...................................................... 25 Section 4.21 Sensitive Areas ...................................................................................................... 26 Section 4.22 Commercial Communication Towers ..................................................................... 28 Section 4.23 Certified Adult Residential Environment Homes ................................................... 31 Section 4.24 Small Wind Energy Systems................................................................................. 31 Section 4.25 Solar Collection Systems ...................................................................................... 34 Section 4.26 Solar Energy Generating Systems ......................................................................... 36 Section 4.27 Accessory Dwelling Units …………………………………………………………….. 37 Formatted: TOC 1, Line spacing: single, Tab stops: 5.98", Left,Leader: … + Not at 5.83" P-Permitted SE-Special Exception A-Accessory N-Not Permitted 2 A(R)-Agriculture (Rural) EC-Environmental Conservation P-Preservation RV-Rural Village RB-Rural Business IM-Industrial Mineral Section 3.3 Land Use Regulations Table No. 3.3(1)6 7 TABLE OF LAND USE REGULATIONS (RURAL AREA USES) LAND USES A(R) EC P R RB IM Intensity of Use A. Accessory Guest house in an accessory building SE SE SE SE N N N/A Private stables as defined in Article 28A shall be subject to the requirements set forth in Article 4 Section 4.13 A A A A A N N/A Swimming pools, tennis and other similar courts and other recreational facilities, when accessory to a residence A A A A A N N/A Uses and structures customarily accessory and incidental to any principal permitted use or special exception, including business signs pertaining to “use on the premises” (provided, that such signs are located as regulated in Section 22.2.), and a single-family dwelling unit in the same building with a principal use A A A A A A N/A Accessory Dwelling Units shall be subject to the requirements set forth in Article 4.27 and Article 22 Division I. A A A A A N N/A 3 ARTICLE 4 GENERAL PROVISIONS Section 4.10 Accessory Structures and Uses27 (a) Generally. Except as otherwise restricted by this Ordinance, customary accessory structures and uses shall be permitted in any district in connection with the principal permitted use within such district. (b) Use limitations. In addition to the other requirements of this Ordinance, an accessory use shall not be permitted unless it strictly complies with the following: 1. No accessory structure shall be used for living quarters, the storage of contractors' equipment, the storage of animals, or the conducting of any business unless otherwise provided in this Ordinance. 2. No accessory use or structure shall be established on any lot prior to substantial completion of the construction of the principal structure. 3. No accessory use or structure, except fences, shall be located within any recorded easement area. 4. Any detached accessory structure shall be separated from other principal and accessory structures in compliance with the Washington County Building Code. 5. In all districts wherein single-family and two-family dwellings are permitted, accessory structures shall not be located closer to public or private road right-of-way or rear lot line than the side yard requirements for a single-family or two- family dwelling in that district, except as provided in Section 23.5(b). 5.(c) Accessory Dwelling Units. Permitted in accordance with Section 4.27.I 23 Revision 15, Section 4.8 amended 9/19/06 (RZ-06-007/ORD-06-09) 24 Revision 18, Section 4.8 amended 10/11/16 (RZ-13-003/ORD-2016-18) 25 Revision 15, Section 4.9 amended 9/19/06 (RZ-06-007/ORD-06-09) 26 Revision 18, Section 4.9 amended 10/11/16 (RZ-13-003/ORD-2016-18) 27 Revision 16, Section 4.10 amended 8/4/09 (RZ-09-001/ORD-09-08) Formatted 4 Section 4.27 Accessory Dwelling Units a. Generally. Except as otherwise restricted by this Ordinance, an accessory dwelling unit (ADU), as defined in Article 28A, shall be permitted by right in connection with a principal permitted use within A(R), EC, P, RV, RT, RS, RU, RM, RB, BL, BG HI zoning district. b. Use limitations. In addition to the other requirements of this Ordinance, an accessory use shall not be permitted unless it strictly complies with the following: 1. ADUs may be constructed: within an existing or proposed single-family detached dwelling; within an addition to the principal dwelling unit; or be located in a detached accessory unit or structure. 2. Only one ADU may be created per lot. i. One detached ADU is permitted on a lot containing a two-family (duplex) dwelling. An attached ADU is not permitted on a duplex lot. ii. Neither attached or detached ADUs are permitted on lots containing semi-detached, townhouse or multi-family dwellings. iii. In commercial zoning districts, only one attached ADU is permitted per lot. 3. In accordance with Article 22 Division I, one parking space must be provided for the ADU in addition to any required on-site parking spaces for the principal dwelling. Lawful on-street parking may be utilized to meet this requirement. i. This requirement is waived for any lot within ½ mile of a transit stop. 4. The maximum footprint of an Accessory Dwelling Unit, in combination with other structures on the site, is limited by the total lot coverage limit in the underlying zone and the maximum gross floor area of the unit; and i. An accessory dwelling unit may be no more than 75 percent of the gross floor area (GFA) of the primary dwelling unit or 1000 square feet of GFA, whichever is less. ADUs greater than 1500 square feet are strictly prohibited. ii. If the basement or attic is used for the attached ADU, the gross floor area for the attached ADU may equal the square footage area of the basement or attic. 5. Unless modified by the use standards for an Accessory Dwelling Unit, an Accessory Dwelling Unit must comply with the setback, height, and building lot coverage standards of an accessory structure in the underlying zone. 6. An ADU shall not be considered a dwelling unit for purposes of residential density calculations. Formatted: Not Expanded by / Condensed by 5 7. The principal and accessory dwelling units shall remain in common ownership and shall not be subdivided from each other. 8. ADUs are intended to serve ongoing housing needs of county residents. The use of ADUs for short term rentals, as defined in Article 28A, is not permitted. 9. Travel trailers are not permitted for use as an ADU. ARTICLE 7A "RT" RESIDENTIAL, TRANSITION DISTRICT75 Section 7A.3 Accessory Uses77 (a) Accessory buildings and uses customarily incidental to any principal permitted use or authorized special exception use. (b) Incidental home or farm occupations. (c) Guest house in an accessory building. (d) Swimming pools, tennis, and other similar courts when accessory to a residence. (e) Private stables as defined in Article 28A shall be subject to the requirements set forth in Article 4, Section 4.13. (e)(f) Accessory Dwelling Units shall be subject to the requirements set forth in Article 4.27 and Article 22 Division I. ARTICLE 8 "RS" RESIDENTIAL, SUBURBAN DISTRICT79 Section 8.3 Accessory Uses83 (a) Accessory buildings or uses customarily incidental to any principal permitted use or authorized conditional use. (b) Swimming pools, tennis and other similar courts when accessory to a residence. (b)(c) Accessory Dwelling Units shall be subject to the requirements set forth in Article 4.27 and Article 22 Division I. ARTICLE 9 "RU" RESIDENTIAL, URBAN DISTRICT85 Section 9.3 Accessory Uses (a) Accessory buildings and uses customarily incidental to any principal permitted use or authorized special exception use. Formatted: Indent: Left: 0.96", Hanging: 0.5", No bullets or numbering Formatted Formatted: Not Expanded by / Condensed by Formatted: Indent: Left: 1" 6 (b) Incidental home occupations. (c) Swimming pools, tennis, and other similar courts when accessory to a residence. (c)(d) Accessory Dwelling Units shall be subject to the requirements set forth in Article 4.27 and Article 22 Division I. ARTICLE 10 "RM" RESIDENTIAL, MULTI-FAMILY DISTRICT91 Section 10.3 Accessory Uses Accessory buildings and uses customarily incidental to any principal use or authorized special exception use. Accessory Dwelling Units shall be subject to the requirements set forth in Article 4.27 and Article 22 Division I. ARTICLE 11 "BL" BUSINESS, LOCAL DISTRICT97 Section 11.2 Accessory Uses. (a) Uses and structures customarily accessory and incidental to any permitted principal use or authorized conditional use, including a single-family dwelling unit in the same building with a principal use. (a)(b) Accessory Dwelling Units shall be subject to the requirements set forth in Article 4.27 and Article 22 Division I. ARTICLE 12 "BG" BUSINESS, GENERAL DISTRICT99 Section 12.3 Accessory Uses (a) Uses and structures customarily accessory and incidental to any principal permitted use or authorized conditional use, including business signs pertaining to "use on the premises" (provided, that such signs are located as regulated in Section 22.23), and a single-family dwelling unit in the same building with a principal use. (a)(b) Accessory Dwelling Units shall be subject to the requirements set forth in Article 4.27 and Article 22 Division I. ARTICLE 19 "HI" HIGHWAY INTERCHANGE DISTRICT124 Section 19.4 Accessory Uses Uses and structures customarily accessory and incidental to any Principal Permitted or Special Exception Use. Formatted: Not Expanded by / Condensed by Formatted: Justified, Indent: Left: 0.96", Hanging: 0.5", Right: 0", Space Before: 0 pt, No bullets or numbering, Tab stops: Not at 1.45" + 1.45" Formatted: Justified, Indent: Left: 1" Formatted: Justified, Indent: Left: 1" Formatted: Justified, Indent: Left: 1" 7 Accessory Dwelling Units shall be subject to the requirements set forth in Article 4.27 and Article 22 Division I. ARTICLE 19C - “SPECIAL ECONOMIC DEVELOPMENT DISTRICT”129 Section 19C.4. Accessory Uses Uses and structures customarily incidental and subordinate to any Principal Permitted or Special Exception Use. Accessory Dwelling Units shall be subject to the requirements set forth in Article 4.27 and Article 22 Division I. ARTICLE 22 SPECIAL PROVISIONS DIVISION I OFF-STREET PARKING AND LOADING AREA REQUIREMENTS146 Section 22.12 Off-Street Parking Requirements (a) Customer/Visitor Parking 1. Minimum Spaces Required. Parking for employees, customers and/or visitors shall be provided in accordance with the following table. All fractions of spaces shall be rounded up to the next whole integer. If a specific use is not listed, the Zoning Administrator shall have the right to determine the required off-street parking requirements, based on the most similar use(s) listed. Land Use Parking Required Residential, Accessory Dwelling Unit 1 parking space per lot for the ADU in addition to any required on-site parking spaces for the principal dwelling. Exceptions to this requirement are specified in Article 4.27. Residential, Single & Two-Family 2 spaces per dwelling unit excluding garage space Residential, Multi-Family 2 spaces per dwelling unit excluding garage space; plus overflow/visitor parking outlined in 22.12(b).4147 352 ARTICLE 28A - DEFINITIONS211 Section 28A.0 Purpose For the purpose of this Ordinance, certain terms or words used herein shall be interpreted as follows: The word “person” includes a firm, association, organization, partnership, trust, company, or corporation as well as an individual. The present tense includes the singular. The word “shall” is mandatory; the word “may” is permissive. The words “used for” shall include “arranged for”, “designed for”, “intended for”, “maintained for”, “constructed for”, or “occupied for.” The word “lot” includes the words “plot” or “parcel.” Words or terms not specifically defined below shall have the definition provided in a standard dictionary. Accessory Dwelling Unit: A second subordinate dwelling unit that is located on the same lot, tract or parcel as the principal dwelling. The ADU shall provide complete, independent living facilities for one or more persons including sleeping, eating, cooking, and sanitation facilities. Accessory Use or Structure: A Use or Structure on the same premises with, and of a nature customarily incidental and subordinate to, the principal use or structure. Dwelling: A building containing one or more dwelling units. The term "dwelling" or any combination thereof shall not be deemed to include hotel, rooming house, motel, clubhouse, hospital, or other accommodations used for more or less transient occupancy. A. Dwelling, Detached: A dwelling that is not attached to any other dwelling by any means. B. Dwelling, Group (“Condominium”): A building, or group of buildings consisting only of dwelling units that occupy a single parcel of land in one ownership and have any yard or service area in common. C. Dwelling, Multiple-Family (“Apartment”): A building containing three or more dwelling units. D. Dwelling, Semi-Detached: One of two buildings arranged or designed as dwelling units, located on abutting lots, separated from each other by a party wall, without openings, extending from the cellar floor to the highest point of the roof along the dividing lot line, and separated from any other building or structures by space on all sides. E. Dwelling, One-Family: A building containing not more than one dwelling unit and not occupied by more than one family and is not attached to any other dwellings by any other means. 352 F. Dwelling, Town House: A one family dwelling in a series of three or more attached dwelling units, each with its own access points, located side by side, and separated from one another by continuous vertical party walls without openings from basement floor to roof. G. Dwelling, Two-Family (“Duplex”): A building located on one zoning lot containing not more than two dwelling units, arranged one above the other or side by side, and not occupied by more than two families. A building containing two (2) dwelling units only, neither of which is an accessory dwelling unit, and each of which is separated from each other by a party wall, without openings, extending from the cellar floor to the highest point of the roof. Dwelling Unit: One or more rooms in a residential building or in a mixed building, which are arranged, designed, used or intended for use by one or more persons living together and maintaining a common household, and which include lawful cooking space and lawful sanitary facilities reserved for the occupants therefor. A single unit providing complete independent living facilities for one or more persons, including permanent provisions for living, sleeping, eating, cooking, and sanitation. 1 | P a g e RZ-25-0025 April 7, 2025 WASHINGTON COUNTY ZONING ORDINANCE STAFF REPORT AND ANALYSIS ARTICLES 3, 4, 7A, 8, 9, 10, 11, 12, 19, 19C, 22, 28A Proposal: Application is being made to amend several sections of the Zoning Ordinance to permit the creation of a new housing type in the County, Accessory Dwelling Units (ADU). Staff Report Summary: The purpose of this text amendment is to permit, by right, the creation of one ADU per lot, tract or parcel in conjunction with the principal use on a given property. Within specified conditions designed to limit their impact on neighborhood character, ADUs would be allowed in rural zoning districts (A(R), EC, P, RV, RB) as well as urban zoning districts (RT, RS, RU, RM, BL, BG, HI). Analysis: The proposed amendment seeks to provide a legal pathway to the creation of a new housing type, Accessory Dwelling Units, to address the need for more affordable housing in the County. According to Census data included in our ongoing Comprehensive Plan update, nearly 30% of owners and 50% of renters devoted more than 30% of their monthly household income to housing costs in Washington County in 2020. The 30% figure is a standard measure in demographic data research for determining the affordability of housing to households in a given jurisdiction. Accessory Dwelling Unit is a broad term that refers to a smaller, self-contained residential dwelling that is located on the same parcel as a primary, larger residential dwelling, typically a single-family home. The term ADU is often interchangeably used with other common names, such as in-law/mother-in-law suites, granny flats, secondary dwelling units, casitas and carriage units. ADUs can be created in a variety of ways (see image below). An ADU can be an internal portion of the primary dwelling that is converted into a separate, smaller unit, such as a basement unit, a sheltered garage or an attic. ADUs can also be created through the rehabilitation of an existing/construction of a new external structure that could be detached or attached to the primary dwelling. Formatted: Strikethrough Staff Report & Analysis RZ-25-002 – Accessory Dwelling Units 2 | P a g e ADU Examples To create this new housing type, while also protecting neighborhood character the proposed amendments include the following conditions:  Owners would be limited to one ADU per lot, tract or parcel in conjunction with the principal permitted use.  Neither attached or detached ADUs would be permitted on lots containing semi-detached, townhouse or multi-family dwellings.  In commercial zoning districts, only one attached ADU would be permitted per lot.  To ensure that ADUs are subordinate to the principal dwelling on the property, they are proposed to be limited in size to no more than 75 percent of the gross floor area (GFA) of the primary dwelling unit or 1000 square feet of GFA, whichever is less. ADUs greater than 1000 square feet would be prohibited.  ADUs must meet the underlying requirements of the zoning district in which they are located, including setback, height, and building lot coverage standards.  The principal and accessory dwelling units would be required to remain in common ownership and not be subdivided from each other.  ADUs are intended to serve ongoing housing needs of county residents. The use of ADUs for short term rentals would not be permitted.  Travel trailers would not be permitted for use as an ADU.  Additional considerations are detailed in the proposed zoning amendments. Primarily, the amendments seek to enable ADUs to be created where single-family housing is permitted by zoning. Additionally, however, the amendments also seek to enable the ability to create one attached ADU in select commercial zoning districts. This would permit the creation of mixed-use buildings where housing and commercial space occupy different floors or portions of the same building, promoting more efficient land use patterns. This effort is part of a multi- pronged strategy to promote more mixed-use opportunities in ongoing our ongoing Comprehensive Plan update. Staff Report & Analysis RZ-25-002 – Accessory Dwelling Units 3 | P a g e Staff Recommendation: To craft the language in the proposed text amendments, we have done extensive research of best practices of ADUs in Maryland and around the Ccountry. We have also convened a working group in the Department of Planning and Zoning which has conducted wide-ranging discussions on the topic. These meetings have included the solicitation of input from the Department of Permits and Inspections to understand the building code implications of creating this new housing type. Without a legal pathway in place to pursue this housing type, it leaves open the possibility that property owners will create these units without proper permits, thereby constructing additional dwelling units that do not meet the building code and are a risk to public health and safety. Interest in ADUs is presently very high – at a local level among residents, community leaders and housing professionals; in State government, and throughout the rest of the Country country as well. Many states and local jurisdictions have already passed legislation authorizing ADUs, including several in Maryland. To that end, there is legislation pending at the State level which may require local jurisdictions to authorize ADUs in most places where single-family housing is allowed. Our proposed amendments address the proposed language that we’ve seen to a substantial degree. Accordingly, staff recommends approval of this text amendment with the conditions proposed in the report and application materials. Respectfully submitted, Travis Allen Senior Planner Formatted: Strikethrough WASHINGTON COUNTY PLANNING COMMISSION REGULAR MEETING May 5, 2025 The Washington County Planning Commission held its regular monthly meeting on Monday, May 5, 2025 at 6:00 p.m. at the Washington County Administrative Complex, 100 W. Washington Street, Room 2000, Hagerstown, MD. CALL TO ORDER AND ROLL CALL The Vice-Chairman called meeting to order at 6:00 p.m. Planning Commission members present were: Jeff Semler, Vice-Chairman, Denny Reeder, Jay Miller, Terrie Shank, and Ex-officio County Commissioner Randy Wagner. Staff members present were: Washington County Department of Planning & Zoning: Jill Baker, Director; Jennifer Kinzer, Deputy Director; Travis Allen, Senior Planner; Kyla Shingleton, Comprehensive Planner; and Debra Eckard, Office Manager. OLDJJJJSINESS HaJfway Houses and Group Homes Text Amendment [RZ-25-002] Ms. Shingleton presented a proposed text amendment regarding halfway houses and group homes. She reminded members that during the last meeting, there was a discussion regarding the inclusion of foster homes and women's shelters in this text amendment. The proposed definition of a group home will state specifically that minor foster homes are not included and the proposed definition of halfway houses will state specifically that women's shelters are not included. This is because women's shelters and foster care homes are organized by different agencies and have no zoning associated with them per Maryland state law. Both foster care homes and women's shelters are pre-empted by the State law. Ms. Baker noted that a public input meeting was held on April 7th . Staff has made the proposed changes and is now seeking a recommendation to take to the Board of County Commissioners for a public hearing. Ms. Shingleton presented the proposed definition language as follows: Group Home -"a residence that provides for the care, supervision, and protection of persons with mental or developmental disabilities on a 24/7 hour/day basis and does not include assisted living facilities, comprehensive care facilities or minor foster care homes". Halfway Houses -"also includes temporary residences for formerly institutionalized individuals that is designed to facilitate the readjustment to private lives but does not include women's shelters." Motion and Vote: Mr. Miller made a motion to support the proposed language as presented and to recommend approval to the Board of County Commissioners. The motion was seconded by Ms. Shank and unanimously approved with Commissioner Wagner abstaining from the vote. /\ccessory Dwelling Units Text Amendment [RZ-25-005] Mr. Allen presented a proposed text amendment to amend several sections of the Zoning Ordinance to allow a new housing type -accessory dwelling units (ADUs). Accessory dwelling units would be permitted in both the rural and urban areas of the County. Ms. Baker noted that during the public input meeting, staff proposed a limitation of 75% of the gross floor area of the principal structure or a maximum of 1,000 sq. ft., whichever is less. Members discussed a larger maximum square footage limitation. Staff expressed concern with the larger square footage limitation, especially in the commercial areas. These limitations would also serve to provide smaller and more affordable housing options. The units are proposed to be exempt from excise tax. Discussion and Comments: Members discussed various size limitations ranging from 1,000 sq. ft. to 1500 sq. ft. Staff highly encouraged members to put a maximum square footage limitation on ADUs to ensure these units remain affordable. Ms. Baker explained that the amendment would not prevent homeowners from creating a two-family or duplex unit; however, they would be required to pay excise tax. Mr. Allen noted that the two-family or duplex unit could be subdivided in the future; however, the ADU cannot be subdivided from the principal dwelling unit. Ms. Baker stated the proposed changes to the text amendment as follows: An accessory dwelling unit is defined as a new dwelling unit that must be subordinate to the existing home, cannot be sold separately I 11 in the future, and is a maximum size of75% of the existing home or 1,500 sq. feet, whichever is less. ADUs would be exempt from excise tax. Motion and Vote: Ms. Shank made a motion to recommend approval of the text amendment including changes as stated above to the Board of County Commissioners. The motion was seconded by Mr. Miller and unanimously approved with Commissioner Wagner abstaining from the vote. NEW BUSINESS MINUTES Motion and Vote: Ms. Shank made a motion to approve the minutes of the April 7, 2025 Planning Commission public input meeting and regular meeting as presented. The motion was seconded by Mr. Miller and unanimously approved. OTHER BUSINESS forest Conservation Ordinam;e.Annual Report Mr. Allen presented a summary of the FY 2024 Forest Conservation Ordinance Annual Report. The State requires specific data that must be reported each year. He noted that development review for the forest conservation program decreased slightly in 2024 as compared to 2023. There were no new forest banks created during FY 2024 and 3.82 acres were debited from existing forest banks during the same period. Mr. Allen stated there was no levying of non-compliance and/or violation fees during this reporting period. J>!:ojlllSe!lQulJ;!atient Substance Abu,;;e_G_en:ter Text Amendment Ms. Baker explained there was a recent Board of Zoning Appeals case that dealt with the location of a medical clinic in a somewhat residential area. As part of the hearing, the question was raised as to whether there would be the dispensing of addiction treatment drugs. The decision by the BZA stipulated that there would not be the dispensing of addiction treatment drugs. The BZA requested that their concerns be forwarded to the Planning Commission to potentially address the issue in the Zoning Ordinance as a specialized use. Currently, the Zoning Ordinance treats these types of facilities as a medical clinic. Ms. Shingleton introduced potential changes to the Ordinance regarding the outpatient substance abuse centers. She reviewed the definition of an outpatient substance abuse center. These facilities are Federally licensed and certified by the Substance Abuse Mental Health Administration and Behavorial Health Administration of Maryland. The certification and licensing are for daily operations; there is no applicable zoning regulations. Outpatient Substance Abuse Centers would be permitted in the Rural Business and Special Economic Development districts, special exception uses in the residential zoning districts and would not be permitted in any other zoning district in the County. Discussion and Comments: Ms. Baker explained that a special exception is a permitted use, that by zoning standards, is not permitted if there is something unique about the location that is different than any other parcel in the same zoning district. She further explained that a special exception cannot be denied on the basis of public testimony that the use is not wanted in the neighborhood. Consensus: The Outpatient Substance Abuse Centers would be a special exception use in all residential zoning districts, a permitted use in the RB, SED, ORI and ORT zoning districts, and would not be permitted in the BL, BG, HI, JR, Pl, IG, PB, and AP zoning districts. J>ro.po_s_edJ3aclcyard Fowl T!l.K1Ameo_dment Ms. Shingleton introduced a proposed text amendment regarding backyard fowl in a low intensity operation that includes raising or providing care for 24 or less fowl; no roosters would be permitted. Limitations would include the following: the first½ acre or less a maximum of six hens would be allowed; an additional six hens would be permitted for each½ acre up to a total of 24 hens. More than 24 hens will be considered a high-intensity operation and must meet all standards and regulations set forth by the Animal Husbandry Ordinance. Structures for a low-intensity operation must be set back a minimum of 25 feet from any neighboring dwelling, school, church or institution for human care and at no time shall a structure be located closer than 10 feet from any side or rear property lines. Structures shall not be permitted in front yards, drainage swales or mapped floodplain (sensitive) areas. There will be no selling of products for commercial uses. Free range hens will not be permitted; all structures and roaming areas must be fenced. Structures must be 112/ properly co nstructed, maintained and cleaned on a regular basis to prevent odors and waste from building up. Feed must be stored in contained areas and must be cleaned regularly to prevent scavengers, insects and parasites that may harm humans. Manure may be composted and added to gardens or yards if done so without creating malicious smells or other hazards. Waste that is not composted must be collected in a sealed dry container and must be stored at a minimum of 1 O feet from all side and rear yard property lines. A Waste Management Plan and Nutrient Management Plan will be required when housing more than 24 fowl. Outdoor slaughtering or butchering is prohibited. A zoning permit will be required for any structures housing chickens. Staff will finalize the proposed text amendment and bring it back to the Commission at a future date. Update _otPrniects Initialized Ms. Kinzer provided a written report for land development plan review projects initialized during the month of March including four minor preliminary/final plats. Director's Report Solar Energy G.enerating Systems [S£.CtS] Ms. Baker briefly discussed new solar energy generating systems legislation that was recently adopted by the State of Maryland. She noted that any SEGS that is one megawatt or greater, will be permitted without County approvals in accordance with State law. Black Rock PUO. Ms. Baker explained that she will be sending Commission members a copy of the 84-page Circuit Court opinion for the Black Rock PUD. This case has been remanded back to the Planning Commission for review. She briefly reviewed the history of the Black Rock PUD clustering plan whereby the Planning Commission determined that the clustering plan was a minor change which would not have to go through the public hearing process. The Black Rock HOA appealed the decision to the Board of Zoning Appeals that upheld the Planning Commission's decision. The HOA then appealed that decision to the Circuit Court where it was remanded back to the Board of Zoning Appeals. In the meantime, the Circuit Court decision was appealed to the Maryland Court of Appeals. Late last year, the court case was voluntarily dismissed; therefore, the Circuit Court's decision remains in force. In April, the case was again looked at by the Board of Zoning Appeals, at which time it was remanded back to the Planning Commission. Four questions were posed by the Black Rock HOA that need to be addressed: 1.Has the Black Rock PUD expired? 2.Is the Black Rock PUD valid or invalid? 3.Was there a violation of the Zoning Ordinance dealing with the wait period in between applications for rezonings? 4.Is the Black Rock third proposal to the approved PUD a minor change? Ms. Baker strongly encourages members to read the documents in order to be able to respond to the questions above. She noted that the Court's opinion [on question #2] is that the PUD should have been invalidated because it did not follow all of the criteria in terms of procedures of steps outlined in the County's Zoning Ordinance. Compreb.ensive Plan Update Ms. Baker announced that the Board of County Commissioners will hold a public hearing on Tuesday, June 3'' at 6 pm at the Public Safety Training Center. Staff will be available beginning at 5:30 pm to answer questions. UPCOMING MEETINGS 1.June 2, 2025, 6:00 p.m. -Washington County Planning Commission regular meeting ADJOURNMENT Mr. Reeder made a motion to adjourn the meeting at 7:30 p.m. The motion was seconded by Ms. Shank and so ordered by the Vice-Chairman. ? Respectfu\ly ?Ubmitted, Open Session Item SUBJECT: Forget-Me-Not Months (September, October, November 2025) Proclamation PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Board of County Commissioner to Dennis Reeder and James Arnold, Disabled American Veterans Organization RECOMMENDED MOTION: N/A REPORT-IN-BRIEF: Proclamation Presentation WHEREAS, the Disabled American Veterans Organization offers free services to disabled veterans and their families in filing claims for government benefits as well as the resolution of problems regarding employment, health care and counseling, and WHEREAS, the Disabled American Veterans Organization strives to respond to emergency needs arising in the family of any disabled veteran, and WHEREAS, the community wishes to express a deep and continuing sense of gratitude to those disabled veterans who gave so much to protect and preserve our way of life, and WHEREAS, the Disabled American Veterans Organization has chosen September, October, and November 2025 for its annual Forget-Me-Not Drive in Washington County and pledges that all contributions will be utilized for disabled veterans and their families in our community. NOW THEREFORE, We the Board of County Commissioner of Washington County, Maryland, hereby recognize September, October, and November 2025 as “Forget-Me-Not” Months and encourage all citizens to join in and support those who have given so freely to protect and defend the rights and freedom of us all. Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Adoption of the 2040 Comprehensive Plan for Washington County PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Jill Baker, AICP, Director, Department of Planning and Zoning RECOMMENDED MOTION: Move to approve/approve with changes the adoption of the 2040 Comprehensive Plan. REPORT-IN-BRIEF: The update of the 2002 Comprehensive Plan was begun in 2019 with a significant amount of data collections, a series of stakeholder meetings, and planning commission workshops. This information was reviewed and analyzed to create a working document from Staff to the Planning Commission. Several workshop meetings were held between Staff and the Planning Commission to review the draft plan and make changes as needed. The Planning Commission held a public hearing on January 13, 2025 to present the final draft of the Plan and received public comment. After consideration of the comments received, the Planning Commission made some adjustments and recommended the final draft as presented to the Board of County Commissioners for adoption. The Board held a public hearing on June 13, 2025 on the Planning Commission recommended document. The Board has now considered all the information received during the public comment period which ended at the close of the public hearing. DISCUSSION: This comprehensive plan is a long-term, strategic document that will guide the development, growth, and preservation of our area and our resources over the coming years, ensuring that our needs and priorities are balanced in a way that reflects the values and aspirations of our residents. The Plan is broken down into 15 Elements/Chapters that provide analysis, guidance and recommendations for various factors that influence future growth and its impacts. Examples of chapter topics include housing, transportation, economic development, infrastructure, land and historic preservation efforts and environmental resources. FISCAL IMPACT: Many grants and/or loan programs require projects to be consistent with locally adopted Comprehensive Plans. Having an outdated plan could jeopardize our competitiveness in obtaining such financial assistance. CONCURRENCES: Planning Commission Board of County Commissioners of Washington County, Maryland Agenda Report Form ALTERNATIVES: Do not adopt the Plan ATTACHMENTS: Narrative of suggested changes Planning Commission recommendation Resolution of Adoption AUDIO/VISUAL NEEDS: n/a BoCC Suggested Changes after Public Hearing P a g e | 1 Proposed Changes by the Board of County Commissioners to Comprehensive Plan Based on Testimony Taken at the Public Hearing held on June 3, 2025 Based upon public testimony, Commissioners have deliberated and found that some changes should be made to the Plan. Outlined below are the suggested changes: 1. Concerns were raised about the impact of reducing the Urban Growth Area (UGA). The testimony received noted that it would be shortsighted to reduce the UGA because of current water supply issues. It should be expected that improvements will be made to the infrastructure that would support development. Others noted that by downzoning some properties it could reduce property value and possibly create issues with equity loans. Suggested changes: Leave the UGA boundary as it stands currently with the same land use policy areas that currently exist with the following exceptions: a. Expand the UGA to include land owned by Bostetter that consists of two parcels delineated as Parcel 41 on Tax Map 36 and Parcel 454 on Tax Map 37. These parcels are currently split by the UGA and these changes would include whole parcels. b. Retract Parcel 142 on Tax Map 56 from the UGA at the request of the landowner Clyde Ebersole. c. Areas currently labeled as Industrial Flex policy areas would be delineated as a Business/Commercial Mix policy area in areas where the UGA was recommended to be retracted but are now suggested to remain part of the UGA. 2. Amend some Land Use Policy Areas. As a result of changes to the UGA and in response to individual requests, some changes to Land Use Policy areas are proposed. Suggested changes: a. Apply the Industrial land use policy area to the Bostetter properties that are being expanded into the UGA. b. Apply the Agriculture Rural policy area to the Ebersole property that is being removed from the UGA. c. Change the land use policy area of land located at the southwest corner of Lappans Road and Sharpsburg Pike, owned by 2008 Lappans LLC and delineated as parcel 34 on Tax Map 62 from Agricultural and Environmental Conservation to Rural Village. d. Do not support the request made to change the land use policy area of land located at the southwest of Halfway Blvd and Downsville Pike, owned by Downsville Pike Land LLC, and consisting of three parcels delineated as Parcels 408, 329, & 210 on Tax Map 57 BoCC Suggested Changes after Public Hearing P a g e | 2 from Medium Density Residential to Commercial. Leave as Medium Density Residential. e. Include Industrial Flex language into the summary of the Industrial land use policy area. The following text is proposed to be added to the Industrial Policy Area description to address concerns mentioned by the Bowman Group at the public hearing. Industrial land uses are located primarily along the western side of the UGA due to its proximity to Interstate 81. As noted in the Transportation Element, freight movement has increased dramatically on I-81 and is projected to increase over the life of this Plan. Most of the designated industrial parks are included in these policy areas and expected uses will primarily focus on manufacturing, processing, and freight movement land uses. There is also some expectation of industrial flex type uses that, similar to the Business Commercial District, would allow for light industrial, employment parks, and commercial uses that support employment centers and the general public. Zoning districts that will be associated with these areas include PI, IR, IG, HI and ORI. (Page 14-23 of the hearing document) f. Change the property located at the southwest corner of US 40 and Beaver Creek Road, delineated as Parcel 52 on Tax Map 58, from low density residential and commercial to high density residential. 3. Concerns were raised about lowering the density of the Agriculture Policy Area. The public hearing document recommended lowering the residential density within the Agriculture Policy Area from 1 dwelling unit per 5 acres to 1 dwelling unit per 10 acres. Property owners stated concerns that the downzoning would impact equity loans and potentially lower property values. Suggested Change: Leave the proposed residential density in the Agriculture land use policy area at 1 dwelling unit per 5 acres rather than the proposed 1 dwelling unit per 10 acres. RESOLUTION NO. RS-2025-___ Adoption of the 2040 Comprehensive Plan for Washington County, Maryland RECITALS In accordance with Section 3-101 of the Annotated Code of Maryland (Code) Land Use Article, a local jurisdiction is empowered and required to enact, adopt, amend and execute a Comprehensive Plan (Plan). The Washington County Planning Commission (Planning Commission) embarked on an extensive public outreach program in 2019 to seek information and feedback on land use issues within the County in order to update the County Plan. The outreach efforts included focus groups, stakeholder meetings, workshops and public meetings. Insights and comments made as part of these outreach efforts were reviewed, deliberated, and, where appropriate, included in a draft Plan. In accordance with the Section 3-203(c) of the Land Use Article of the Code, copies of the draft Plan were provided to all adjoining planning jurisdictions and all State and local jurisdictions that have responsibility for financing or constructing public improvements necessary to implement the Plan. After due notice was published, the Planning Commission held a public hearing on January 13, 2025 to receive public comment on the draft Comprehensive Plan. Upon consideration of input from the public and governmental agencies, the Planning Commission unanimously voted to recommend the draft Plan to the Board of County Commissioners (Board) for adoption on March 3, 2025. After due notice was published, the Board held a public hearing on June 13, 2025 on the draft Comprehensive Plan recommended by the Planning Commission, for the purpose of taking public testimony on the document. The Board has considered all information presented at the public hearing and the recommendation of the Planning Commission. NOW, THEREFORE, be it resolved that the Board of County Commissioners of Washington County, Maryland do hereby adopt the 2040 Comprehensive Plan for Washington County thereby replacing the 2002 Comprehensive Plan. Adopted this 15th day of July, 2025 Effective the first day of August, 2025 ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND BY: Dawn L. Marcus, County Clerk John F. Barr, President Approved as to form and legal sufficiency: Zachary J. Kieffer, County Attorney SUBJECT: Amendments to the Adequate Public Facilities Ordinance (APFO) and the Building Excise Tax Ordinance (BETO) continued from June 3, 2025 PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Jill Baker, AICP, Director, Department of Planning and Zoning RECOMMENDATION: Motion to approve, deny, or approve with changes the proposed amendments. REPORT-IN-BRIEF: A public hearing was held for these proposed amendments on May 6, 2025. There was a subsequent meeting held on June 3, 2025 to discuss the comments and testimony provided at the public hearing. The proposed amendments for these ordinances are being contemplated due to a lack of consistency, efficiency and coordination between local jurisdictions specifically regarding school mitigation efforts. The focus on school mitigation is due to significant capital costs associated with maintenance and repair of existing schools and construction of new schools that historically have been funded predominately by the Board of County Commissioners. Because the two ordinances are currently linked together regarding school mitigation, it becomes confusing as to what fees are due because of APFO requirements and what are due because of BETO requirements. These amendments seek to break that link between the two documents and let them stand on their own in adherence to their individual purpose. DISCUSSION: The purpose of the APFO is to ensure that public facilities and services needed to support new development shall be available concurrently with the impacts of such development. The intent being that development may proceed at a reasonable rate while providing time for the County to budget and plan for the capital costs that will be associated with the impacts of development. APFO’s can only be adopted and enforced by the elected body of individual jurisdictions. For example, the County adopted APFO does not apply to lands within incorporated municipalities. The BETO was adopted in 2015 as a mechanism to generate revenue from new building construction throughout the County to help offset impacts on local infrastructure. The BETO applies to all lands in the County including within municipalities. FISCAL IMPACT: Increasing the excise tax while repealing APFO AMC should result in similar, but possibly higher, revenues for impacts of development on local infrastructure. CONCURRENCES: n/a Board of County Commissioners of Washington County, Maryland Agenda Report Form ALTERNATIVES: Leave Ordinances as they are or discuss some other modifications not presented by Staff. ATTACHMENTS: Amended APFO in track changes Amended BETO in track changes. ADEQUATE PUBLIC FACILITIES ORDINANCE Adopted this 16th day of October, 1990. This Ordinance is effective as of December 1, 1990. Revision 1 - August 13, 1991 Revision 2 - August 31, 1993 Revision 3 - August 29, 1995 Revision 4 - November 26, 2002 Revision 5 – December 16, 2003 (Effective January 1, 2004) Revision 6 – May 25, 2004 Revision 7 – November 1, 2005 Revision 8 – June 18, 2013 Revision 9 – October 22, 2013 Revision 10 - 2025 2 ADEQUATE PUBLIC FACILITIES ORDINANCE ARTICLE I - PURPOSE 1.1 SHORT TITLE This Ordinance shall be known and may be cited as the Adequate Public Facilities Ordinance of Washington County, Maryland. 1.2 PURPOSE It is the purpose of the Board of County Commissioners of Washington County that public facilities and services needed to support new development shall be available concurrently with the impacts of such new developments. In meeting this purpose, public facility and service availability shall be deemed sufficient if the public facilities and services for new development are phased, or the new development is phased, so that the public facilities and those related services which are deemed necessary by the loc al government to operate the facilities necessitated by that new development, are available concurrently with the impacts of the new development. ARTICLE II - DEFINITIONS 2.1 GENERAL (a) For the purpose of this Ordinance, the following terms, phrases, words and their derivations shall have the meanings given herein. Words in the present tense include the future, the singular number includes the plural, and the plural includes the singular. The word “shall” is mandatory and the word “may” is permissive. The words “used for” shall include “arranged for,” “designed for,” “intended for”, “maintained for,” “constructed for”, or “occupied for”. The word “individual” shall mean natural person, joint venture, joint stock company, partnership, limited partnership, limited liability partnership, limited liability limited partnership, association, club, company, corporation, limited liability company, real estate investment trust, business trust or similar legal entity or the manager, lessee, agent, servant, officer or employee of any of them. The word “land” shall include water surface and land under water. The t erm “Ordinance” shall refer to this Ordinance and all subsequent additions or amendments thereto. 3 (b) A Developer shall not avoid the intent of this Ordinance by submitting piecemeal applications for preliminary plats or site plans. However, a Developer may seek approval of only a portion of the subdivision or development, provided that the impact from all previously approved preliminaries or site plans from that development shall be considered during the adequate public facilities review of each subsequent portion of the development. 2.2 ADEQUATE PUBLIC FACILITIES For the purpose of this Ordinance, the term “Adequate Public Facilities” shall be defined as those facilities relating to roads, sewerage disposal systems, schools, water supply and distribution systems, and interim fire protection systems meeting established minimum standards. 2.3 DEFINITIONS 2.3.01 Affordable (aka Workforce) Housing In accordance with the Housing and Community Development Article of the Maryland Annotated Code §4-1801, affordable housing means residential dwelling units where housing costs (rent or mortgage payments) do not exceed 30% of a household's income and being affordable to households earning 60% or less of the area median income. 2.3.1 Agricultural Purposes A parcel of land that has been determined by the Maryland Department of Assessments and Taxation as having an “Agricultural Use Assessment” or a parcel of land that is primarily involved in a bona fide and continuing agricultural activity, such as, the raising of farm products for use or sale, including animal or poultry husbandry, and the growing of crops such as grain, vegetables, fruit, grass for pasture or sod, trees, shrubs, flowers and similar products of the soil. 2.3.1.1 Background Enrollment Growth The average annual impact of equated student enrollment changes during the preceding three (3) years in the school attendance areas serving the proposed development as determined in Section 5.4 with appropriate adjustments made in the 4 determination by the Board of Education to eliminate student enrollment changes caused solely by school redistricting. 2.3.2 Board of County Commissioners (Board) The legislative body of Washington County, Maryland. 2.3.3 Board of Education (BOE) The elected Board of Education of Washington County. 2.3.4 Comprehensive Plan The Comprehensive Plan of the County. 2.3.5 County Washington County, Maryland. 2.3.6 County Engineer The duly designated Chief Engineer of Washington County, Maryland. 2.3.7 County Health Department The Washington County Health Department. 2.3.8 Developer Any individual commencing proceedings under this Ordinance to effectaffect a subdivision or development of land for himself or for another. 2.3.9 Extraordinary Hardship Extraordinary hardship is a condition that exists when strict compliance with this Ordinance would result in an unusually and extraordinarily severe financial economic impact on the owner or Developer. 5 2.3.10 Immediate Family Member Immediate family member shall mean father, mother, step-father, step-mother, son, daughter, brother, sister, stepson, stepdaughter, grandchild. 2.3.11 Improvements Improvements shall mean storm sewers, sanitary sewers, water supply lines, roads, curbs, gutters, gas lines, electricity lines, water lines, septic tanks, wells, walks, and other accessory works and appurtenances, dwellings, farm buildings, and other principal or accessory structures. 2.3.12 Lot A parcel of real property marked by the Developer as a numbered, lettered or otherwise identified tract to be utilized as a unit of land intended for building development or a lot or parcel described by metes and bounds, the description of which has been recorded among the land records of Washington County. 2.3.12.1 Minor subdivision A minor subdivision is the division of a lot, tract or parcel into seven (7) or fewer lots for the immediate or future transfer of property ownership. 2.3.13 New Development New development consists of new subdivisions and site plans for new construction received for approval by the Washington County Planning Commission after the effective date of this Ordinance as set forth in Article XII. New development also consists of construction activity requiring a building and/or zoning permit but does not consist of construction activity for agricultural purposes provided that, after said development, the parcel does not lose the “Agricultural Use Assessment” classification as determined by the Department of Assessments and Taxation.10 2.3.14 Original Tract of Land. A parcel of real estate unsubdivided as of the date of adoption of this Ordinance. 2.3.15 Planning Commission (Commission). The Washington County Planning Commission. 6 2.3.16 Plat A map, plan, chart or drawing indicating the subdivision or resubdivision of land filed or intended to be filed for the record. 2.3.16.1 Remaining Lands The residual portion or tract of land which remains after lots or parcels have been subdivided from the original tract of land.11 2.3.17 Residential Development The term “residential development” as used in this Ordinance means any lot, building or portion thereof used exclusively for dwelling units, including concomitant uses, and other uses of a residential nature for the individuals residing in said dwelling units. 2.3.18 Right-of-Way A land area designated, dedicated, or reserved for use as a highway, street, alley, interior walk, or for a drainage channel, or other public use. 10 Section 2.3.13 amended 8/31/93 11 Section 2.3.16.1 added 8/31/93 7 2.3.19 Road A public right-of-way, intended for vehicular traffic, including freeways, expressways, arterials, parkways, thoroughfares, collector streets, local streets, cul- de-sacs, marginal access streets, avenues, boulevards, lanes and other public ways, and as now or hereafter or otherwise designated. 2.3.20 Simplified Plat The term “simplified plat” as used in this Ordinance is a map, plan, chart or drawing indicating the proposed subdivision or resubdivision of land filed or intended to be filed with the Planning Commission and where the intent of the subdivider is neither to develop the land nor to divide land containing existing development. 2.3.21 Site Plan A drawing that shows all of the existing conditions of a specified area (the site) and all of the improvements and changes proposed to be made on the site. A site plan is the drawing required by the Zoning Ordinance for all new development and certain additions and must contain all applicable information as specified in the Zoning Ordinance. 2.3.21.1 State Rated Capacity As used in this Ordinance, State Rated Capacity shall refer to the capacity of each school as determined by the state of Maryland. Portable classrooms shall not be used in computing the school capacity for the purposes of this Ordinance. 2.3.22 Subdivision Ordinance The Washington County, Maryland Subdivision Ordinance, and all subsequent additions or amendments thereto. 8 2.3.23 Zoning Ordinance The Zoning Ordinance of Washington County, Maryland, and all subsequent additions or amendments thereto. 9 ARTICLE V - SCHOOLS 5.1 ADEQUACY All residential newnew residential development shall be served by public schools that: (a) Are currently adequate; or (b) Have construction of additional capacity funded and scheduled for completion within the same school attendance area in the current or the next year of the approved Washington County Capital Improvement Program (CIP) following final plat or site plan approval. Adequate is defined in Section 5.4.1(a) or (b) below. The additional capacity funded and scheduled shall be exclusive of any capacity created pursuant to a developer-funded mitigation program; or (c) Have been identified by the Board of Education (BOE) as part of an approved redistricting plan scheduled to occur in the same school year or the school year following final plat or site plan approval that will render the public schools adequate. 5.1.1 CAPACITY CREATED BY MITIGATION PROGRAM Construction of capacity that is funded and to be created by a mitigation program may not be used in a determination of adequacy for any Developer other than the Developers who are parties to the mitigation program. 5.2 EXEMPTIONS Article V of this Ordinance does not apply to: (a) New development to be developed exclusively for non-residential uses; 33 Article V repealed and reenacted 12/16/03 34 Article V amended 11/1/05. 35 Article V amended 10/22/13 (APF-13-002) 10 (b) New development to be developed and managed according to the applicable regulations and guidelines of the Federal Fair Housing Act and the Housing for Older Persons Act; (c) Public or private elementary and secondary schools, and public safety facilities; or (c) Minor Subdivisions.38 5.3 DATA ON WHICH ADEQUACY SHALL BE DETERMINED. The BOE shall provide actual enrollment data to the Board of County Commissioners for the last school day of September, December, March and June and the State Rated Capacity for each elementary and secondary school. 5.4 DETERMINATION OF ADEQUACY 5.4.1 The Planning Commission shall determine whether public school facilities are adequate for the proposed new development upon recommendation by the Planning Department after evaluating enrollment information provided by the BOE. The Planning Commission shall determine that a school is adequate if the school has the capacity as follows: (a) Elementary schools are adequate if the school has available capacity to accommodate student enrollment, including approved new development without exceeding 90% of the State Rated Capacity (SRC). (b)(a) Elementary, Mmiddle schools and high schools are adequate if the school has available capacity to accommodate student enrollment, including approved new development without exceeding the State Rated Capacity (SRC). (c)(b) Available capacity for individual schools shall be determined in accordance with Section 5.5, below. 38 See Section 2.3.12.1 Minor Subdivision. A minor subdivision is the division of a lot, tract or parcel into seven (7) or fewer lots for the immediate or future transfer of property ownership. 11 (d)(c) Final approval will not be granted for developments in the review process until schools obtain adequate status through the determination made according to the procedures described in Sections 5.5 and 5.85.6 below. 5.5 MEASURING FOR AVAILABLE CAPACITY (a) Adequacy of every elementary, middle and high school serving the proposed development shall be tentatively measured at the time of preliminary consultation and preliminary plat review, and shall be finally measured and determined as of the date of final plat or site plan submission, or the first date upon which all necessary documentation and materials have been submitted, whichever occurs last, based upon data as published by the BOE. (b) If approval has not been received from the Planning Commission within twelve (12) months of the date of plan submission, the most recent quarterly school enrollment data must be utilized by the Commission for APFO review unless a delay occurs not attributable to the applicant. (c) For determining adequacy, enrollment shall mean the total of the BOE official enrollment figures, background enrollment, pupils generated from the proposed development, and pupils generated from other previously- approved developments, including developments in municipalities. (d) On a biennial schedule, student yield from approved development may be subtracted from the equation to determine adequacy in an amount equal to the number yielded by the dwelling units constructed. (e) Pupil generation rates shall be determined by the Board of County Commissioners with advice from and consultation with the BOE and shall reflect the characteristics of the school attendance area within which the proposed development is located. 5.6 OPTIONS FOR MITIGATION OF INADEQUATE SCHOOL CAPACITY (a) If a school is not adequate as defined in Section 5.4.1 but does not exceed 120% of State Rated Capacity,: a developer may choose to make an Alternate Mitigation Contribution (AMC) as defined and described in Section 5.8. A developer may not choose to make an Alternate Mitigation Contribution (AMC) if the existing enrollment in any school affected by the new development exceeds 120%. 12 i. The Developer and/or Home Builder shall be subject to an annual permit limitation of not more than 25 dwelling unit permits per calendar year. Permits for multi-family apartment and condo units shall be limited to a permit for one structure to contain up to 35 dwelling units per calendar year. Notes shall be placed on record plats referring to the restrictions delineated in this section. Permit allocations are assigned based on the master plan development not by phases or other subsets. Permit allocations may not be transferred to other developments. Permit applications that cannot be permitted due to the annual limitation shall be deferred to the subsequent year, subject to the same review and mitigation requirements. Unused allocations of permits may not be carried over into a new calendar year. Emergency or Public Benefit Projects: Development proposals that directly address public health, safety or welfare as delineated in Section 9.3A, may be exempt from the permit limitation or permitted outside of the annual cap as determined and approved by the Board. ii. If a school is not adequate as defined in section 5.4.1 and an adjoining school district at the same level is at least twenty (20%) percent below State Rated Capacity, then the Developer may request the BOE to determine the viability of redistricting to accommodate the new development. If the BOE determines that redistricting is a viable alternative, and the BOE approves a specific redistricting plan that would result in all the schools serving the proposed development meeting the standards established in Section 5.4.1, then the school shall be considered adequate. (a) (b) If a school is not adequate as defined in section 5.4.1 and an adjoining school district at the same level is at least twenty (20) percent below State Rated Capacity, then the applicant may request the BOE to determine the viability of redistricting to accommodate the new development. If the BOE determines that redistricting is a viable alternative, and the BOE approves a specific redistricting plan that would result in all the schools serving the proposed development meeting the standards established in Section 5.4.1, then the school shall be considered adequate. (b) If a school is not adequate as defined in Section 5.4.1 and the development proposal exceeds 120% of the SRC, the Developer shall be required to mitigate the impact of the proposed development by providing one or more of the following mitigation measures to 13 receive final plat approval. The Board of County Commissioners, at their sole discretion, may approve a mitigation proposal under this section. Failure to obtain an approved mitigation plan within two (2) years from the date of final plan submittal shall result in denial of the final plat and/or site plan. i. Facility Improvements. A Developer may propose construction of capital facility improvements to the inadequate school(s) affected by the development when it has been determined that said contribution(s) will provide impactful relief of overcapacity issues in a school within a five-year period starting from the date of final plat approval. Temporary or portable classrooms shall not be included as part of any mitigation plan under this subsection. If approved as a mitigation plan, the Developer will be required to sign a Memorandum of Agreement with the County affirming their responsibility and commitment to complete the construction project. The Board may, at their sole discretion, require a bond to be posted to ensure that the project will be completed. Any Developer proposal to create improvements to meet adequacy shall be submitted to the Department of Planning and Zoning to review with the BOE for guidance and recommendations on the proposed improvements. Plans shall be reviewed for consistency with any BOE adopted mitigation policy then in effect and the most current Education Facilities Master Plan. Mitigation plans along with staff recommendations will be forwarded to the Board for discussion and deliberation by the Department of Planning and Zoning. ii. Redistricting. If a school is not adequate as defined in section 5.4.1 and an adjoining school district at the same level is at least twenty (20%) percent below State Rated Capacity, then the Developer may request the BOE to determine the viability of redistricting to accommodate the new development. If the BOE determines that redistricting is a viable alternative, and the BOE approves a specific redistricting plan that would result in all the schools serving the proposed development meeting the standards established in Section 5.4.1, then the school shall be considered adequate. iii. Financial contributions. Monetary contributions to a public facility improvement fund earmarked for public school construction may be proposed when it has been determined that said contribution(s) will provide impactful relief of overcapacity issues in a school within a five-year period starting from the 14 date of final plat approval. Use of this mitigation option will require the Developer to provide a detailed analysis of the monetary contribution being proposed. The analysis shall include: 1. A monetary figure based on the proposed cost per dwelling unit. 2. A narrative explaining the rationale and/or formulas that resulted in the cost per dwelling unit. 3. A narrative explaining how the monetary contribution will provide impactful relief in the affected school district(s) within five years of final plat approval. Financial contributions must be paid prior to final plat approval. Any sums paid as part of the mitigation plan are not refundable. iv. Other mitigation strategies. The Developer may propose an alternative method of mitigation that must provide impactful relief for overcapacity issues in a school within a five-year period starting from the date of final plat approval. Use of this mitigation option must be accompanied by a detailed narrative and/or financial analysis that support their desire to use an alternative mitigation plan. (c) If a school is not adequate as defined in Section 5.4.1 and the developer has not chosen the AMC described in Section 5.6 (a) or the BOE has not approved a specific redistricting plan that would result in the school meeting the standards established in Section 5.4.1, then the final subdivision or site plan approval shall be denied, except as provided for in Section 9.3A of this Ordinance. (d) Any Developer proposal to create improvements to meet adequacy shall be submitted to the Board of Education for recommendations and reviewed under any BOE adopted mitigation policy then in effect and be subject to the standards and review processes of the Interagency Committee on School Construction (IAC) of the Maryland Board of Public Works. 15 (e) Background enrollment growth40 will be extrapolated over the number of years for which approval is requested. Included in the calculations shall be any additional approved but unplatted major preliminary plan developments in the affected area which might impact the historical growth trend to make it inaccurate or obsolete. (f) The Planning Commission may require phasing or an annual maximum buildout rate to plan for future adequacy. 5.7 RESIDENTIAL BUILDING PERMIT APPROVAL 5.7.1 The Board of County Commissioners shall have the authority to limit the number of building permits in any school attendance area. The decision to limit building permits shall be based on the recommendation of the Planning Commission upon receipt of a recommendation from the BOE taking into consideration of the adequacy of the school attendance area and enrollment capacity in immediately adjacent school attendance areas. 5.7.2 The Board of County Commissioners shall have the authority to cap the number of residential building lots approved for development on an annual basis. 5.8 ALTERNATE MITIGATION CONTRIBUTION (AMC) (a) When any school affected by the new development exceeds adequate capacity as defined in Section 5.4.1 but does not exceed 120% of its State Rated Capacity, a developer may choose to make an Alternate Mitigation Contribution as described and calculated below. (b) The formula to calculate the Alternate Mitigation Contribution (AMC) is (A/B×C)×D×E=AMC, where “A” is the average cost of a school seat; “B” is the expected lifespan of a school or seat; “C” is the average pupil generation rate attributable to the type of dwelling units proposed as set by resolution and referenced in Section 5.5(e); “D” is the years a student spends in the school system (e.g., 13 years); and “E” is the number of dwelling units, per type (i.e., single family, apartment, and/or town home), proposed in the new development. 40 Defined in §2.3.1.1 as follows: The average annual impact of equated student enrollment changes during the preceding three (3) years in the school attendance areas serving the proposed development as determined in Section 5.4 with appropriate adjustments made in the determination by the Board of Education to eliminate student enrollment changes caused solely by school redistricting. 16 (c) The formula in Section 5.8(b) above shall be applied for each type of dwelling unit comprising the new development. The sum of all calculations for each type of dwelling unit will be the total AMC due for the proposed development. (d) When the Alternate Mitigation Contribution is required in order to achieve final plat or site plan approval, the County will notify the applicant of the amount due at the time that it is determined the final plat or site plan is complete and ready for an unconditional approval. The AMC shall be paid in full to the County prior to affixation of the signature evidencing the Planning Commission’s approval of the site plan or final subdivision plat. (e) The actual factor values to be used in the formula specified in Section 5.8(b) above shall be established by resolution of the Board. The factor values shall be reviewed by the Board at its discretion, but at least by the end of every second year of each term of office. (f) Any sums paid as an AMC are not refundable. ARTICLE IX - EXCEPTIONS, AGENCY PARTICIPATION 9.3 A In its sole discretion, the Board of County Commissioners or its designee may approve a mitigation program that allows a development to proceed in a school district otherwise designated as inadequate for development under the following conditions: (a) The Board of County Commissioners determines that approving this development benefits the community by: (i) encouraging certain types of development that offer advantages to the community, including but not limited to the following: (1) development in designated revitalization areas; (2) renovation of abandoned or under-utilized structures; (3) affordable or workforce housing as defined in 2.3.01 or community revitalization projects; or (4) developments with preliminary plat approval prior to July 1, 2005. BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND Adopted June 17, 2003 Effective July 1, 2003 Revision 1 (Amended)-Adopted June 22, 2004 Effective as of July 1, 2004. Revision 2 - Adopted and effective October 12, 2004 Revision 3 - adopted July 12, 2005 Effective as of July 12, 2005. Revision 4 - adopted May 2, 2006. Effective as of May 2, 2006, except as otherwise provided herein. Revision 5 - Repealed and reenacted, with amendments, on June 17, 2008 Effective July 1, 2008 Revision 6 - Repealed and reenacted, with amendments, on June 23, 2009 Effective June 26, 2009 Revision 7 (Amended)-Adopted March 1, 2011 Effective March 1, 2011 Revision 8 (Amended) - Adopted September 13, 2011 Effective September 13, 2011 Revision 9 (Amended) - Adopted August 28, 2012 Effective August 28, 2012 Revision 10 (Amended) - Adopted March 26, 2013 Effective March 26, 2013 Revision 11 (Amended) - Adopted August 4, 2015 Effective August 4, 2015 BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND Revision 12 (Amended)-Adopted September 10, 2019 Effective September 10, 2019 Revision 13 (Amended) - Adopted June 28, 2022 Effective June 28, 2022 Revision 14 (Amended) – Adopted Effective BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 1 1. Establishment of tax. 1.01 In accordance with Section 2-701 of the Code of the Public Local Laws of Washington County, as amended from time to time, there is a building excise tax on all building construction in Washington County. 2. Definitions. 2.01 The words and phrases used in this Ordinance shall have their usual meaning, unless otherwise defined in this section. 2.02 Addition construction means construction that requires a building permit and that increases the gross square footage of an existing nonresidential nonretail structure or nonresidential retail structure, or the habitable gross square footage of an existing residential structure. 2.03 Applicant means the individual, partnership, corporation, limited liability company, or other legal entity whose signature or name appears on the building permit application. 2.04 Basement means that portion of a building that is partly or completely below grade and has a ceiling height of at least seven feet. 2.05 Board or Board of County Commissioners or County Commissioners means the Board of County Commissioners for Washington County, Maryland. 2.06 Building means any permanent structure used or intended for supporting or sheltering any use or occupancy. Building does not include an accessory structure or a temporary structure, as defined in the Washington County building code. 2.07 Common area means the interior or exterior circulation paths, rooms, spaces or elements that are not for public use and are made available for the shared use of two or more people in a multifamily residential structure, including lobbies and laundry facilities. 2.08 Construction means construction or alteration of a building or part of a building that requires a building permit. 2.09 Director of Finance means the Director of Budget and Finance for Washington County or the Director's designee. BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 2 2.10 Director of Plan Review and PermittingPermits and Inspections means the Director of the Division of Plan Review and PermittingPermits and Inspections for Washington County or the Director's designee. 2.11 Farm construction means construction intended to be actively used for farm use but does not include residential construction thereon. 2.12 Farm or agricultural use means the raising of farm products for use or sale, including animal or poultry husbandry, animal husbandry facilities, aquaculture, and the growing of crops such as grain, vegetables, fruit, grass for pasture or sod, trees, shrubs, flowers, and similar products of the soil. 2.13 Gross square footage means the entire interior area of a structure, finished or unfinished. 2.14 Habitable gross square footage means the entire interior area of living space in a residential structure, finished or unfinished, including but not limited to bathrooms, toilet rooms, closets, halls, basements, and storage or utility spaces, but not including porches, garages, unfinished attics, and crawl spaces. Habitable gross square footage does not include the common areas of multifamily residential structures having three or more dwelling units. 2.15 Mixed-use structure means a structure or part of a structure, but not a separated occupancy, having any combination of residential use, nonresidential nonretail use, or nonresidential retail use. 2.16 Nonresidential means the use of a structure for purposes other than living or permanent habitation. 2.17 Nonresidential nonretail means the use of a structure for assembly, business, factory, storage, utility, education, institutional, transient accommodations or habitation, or hazardous uses. 2.18 Nonresidential retail means the use of a structure open to the public for the display and sale of merchandise, and involves stocks of goods, wares, or merchandise incidental to such purposes, including but not limited to restaurants, stores, members- only discount stores, and other commercial sales enterprises not solely engaged in the wholesale distribution of merchandise. 2.19 Principal use means the foremost purpose for the use, its raison d'etre. A principal use may be accompanied by one or more accessory uses that are incidental to or supportive of the principal use. The ratio of the gross square footage of the structure BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 3 devoted to any principal and accessory uses is not a factor in determining the principal use of the structure. 2.20 Redevelopment area means the "Hagerstown Redevelopment Area," consisting of all that land zoned Downtown Mixed-Use District or within a Hagerstown Conversion District overlay zone as set forth in the Hagerstown Zoning Ordinance as of June 26, 2009, and those areas in other municipal corporations as may be designated by the Board of County Commissioners by resolution upon request. 2.21 Residential means the use of a structure for living or permanent habitation, or a structure having one (1) or more dwelling units, including but not limited to boarding houses, but not including institutional uses or transient accommodations such as hotels, country inns, bed and breakfast inns, and the like, which shall be considered nonresidential nonretail uses. 2.22 Separated occupancy means a discrete part of a structure having a principal use that is distinct from other uses in the same structure, including but not limited to a store in a mall or an office in a multi-unit office building. 2.23 Structure means a building or part of a building. 3. Residential Construction. 3.01 Base building excise tax. The base amount of the building excise tax for residential construction is $12.00 per square foot of habitable gross square footage. 3.02 Addition construction. The amount of the building excise tax for residential addition construction is one-half of the amount per square foot set forth in §3.01. 3.023.03 Credits from previous Adequate Public Facilities Ordinance (APFO) regulations. Residential units that have paid an Alternate Mitigation Contribution (AMC) in accordance with preceding APFO requirements to gain final plat approvals shall receive credit for the first $1.00 per square foot of building excise tax. The Department of Planning and Zoning shall provide a report to the Department of Permits and Inspections delineating units that may receive this credit. 3.033.04 Calculation of amount. The amount of building excise tax to be paid by an applicant shall be determined by the Director of Plan Review and PermittingPermits and Inspections. 4. Nonresidential Construction BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 4 4.01 Nonresidential nonretail construction. The building excise tax for nonresidential nonretail construction is $1 1.50 per square foot of the gross square footage. 4.02 Nonresidential retail construction. The building excise tax for nonresidential retail construction is $1 1.50 per square foot of the first 15,000 square feet of gross square footage and $3 per square foot of any gross square footage over 15,000 square feet. 4.03 Addition construction. The amount of the tax due under this section shall be determined according to the increase in the gross square footage of the structure at the same rate per square foot set forth in §§4.01 and 4.02, as the circumstance may require. 4.04 Mixed-use structures. The building excise tax for mixed-use construction is the tax imposed under this Ordinance for the principal use of the structure as determined by the Director of Plan Review and PermittingPermits and Inspections. 4.05 Separated occupancies. The building excise tax for separated occupancy construction is the tax imposed under this Ordinance for the principal use of the separated occupancy. 5. Payment of tax. 5.01 Building excise tax paid before issuance of building permit. An applicant for a building permit shall pay the building excise tax before the building permit for the respective structure is issued. 5.02 Refunds. The Director of Finance shall refund to the applicant the building excise tax paid if the building permit is cancelled or expires so long as work has not commenced. If, upon appeal by an applicant pursuant to §10.03 who has paid the building excise tax, the County Administrator determines that the Director of Plan Review and PermittingPermits and Inspections has erred in calculating the building excise tax, the Director of Finance shall refund to the applicant the difference between the amount of building excise tax paid by the applicant and the correct amount as determined by the County Administrator. 6. Exemptions. 6.01 Farm construction. Farm construction is not subject to the building excise tax so long as the construction continues to be actively used for farm use. Should the BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 5 construction be used for some purpose other than active farm use, then the building excise tax shall be remitted to the Director of Finance at the then existing amount of the building excise tax. 6.02 Government construction. No building excise tax shall be imposed on construction by the Board of County Commissioners, any municipality, the Washington County Board of Education, Hagerstown Community College, the State of Maryland, or the federal government. 6.03 Replacement construction.* No building excise tax shall be imposed on construction that replaces an existing structure as long as there is no: (a) Increase in the habitable gross square footage of a residential structure; (b) Change in the use of a structure from a nonresidential nonretail use to a nonresidential retail use; or (c) Increase in the gross square footage of a nonresidential structure. 6.04 Residential accessory structures. No building excise tax shall be imposed on residential accessory structures that are not habitable. 6.05 Schools. No building excise tax shall be imposed on construction of public or private elementary or secondary schools or higher education institutions issued a certificate of approval by the Maryland Higher Education Commission pursuant to Md. Code Ann., Educ. §11-202. 6.06 Redevelopment area. No building excise tax shall be imposed on construction in a redevelopment area as defined in §2.20 of this Ordinance. 6.07 Enterprise zones. No building excise tax shall be imposed upon non- residential construction within enterprise zones in the County. 6.08 Religious corporations. No building excise tax shall be imposed upon structures: (a) Owned by corporations organized and operated exclusively for religious purposes within the meaning of 26 U.S.C. 501, and (b) Used primarily for religious purposes. • * The building excise tax on any increase in habitable gross square footage or gross square footage created by the construction shall be computed in accordance with §§ 3, 4, and 7 of this Ordinance. BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 6 6.09 Fire, Rescue, or Ambulance Companies. No building excise tax shall be imposed upon structures: (a) Owned by corporations authorized to provide fire protection or firefighting service, rescue, or ambulance service as described in Section 10-401 of the Code of Public Local Laws for Washington County, Maryland; and used primarily for the delivery of fire, rescue, or ambulance service. 6.10 Residential construction occurring within the Hancock and Cascade Elementary School attendance districts shall be exempt from excise tax for a period of ten (10) years from the effective date of this amendment (Revision 14). This exemption also applies to construction of residential additions outlined in 3.03. 7. Change in use. 7.01 General. Upon receipt of a building permit application for a change in use that requires a zoning certification, the building excise tax shall be imposed based on the use applied for in the building permit application, subject to any credit allowed by §7.07. 7.02 Conversion from nonresidential to residential. When an existing structure is subject to construction pursuant to a building permit that converts its use from a non-residential use to residential use, the building excise tax is 70% of the amount set forth in§ 3.01 on all existing gross square footage. Any addition construction will be taxed at the amount set forth in §3.02. Conversion construction under this §7.02 is not entitled to the credit set forth in §7.05. 7.03 Conversion from residential to non-residential nonretail. When an existing structure is subject to construction pursuant to a building permit that converts its use from residential use to nonresidential nonretail use, the building excise tax is as set forth in §4.01 on all existing habitable gross square footage. Any addition construction will be taxed at the amount set forth in §4.03. 7.04 Conversion from residential to non-residential retail. When an existing structure is subject to construction pursuant to a building permit that converts its use from residential use to nonresidential retail use, the building excise tax is as set forth in §4.02 on all existing gross square footage. Any addition construction will be taxed at the amount set forth in §4.03. 7.05 Credit. A credit shall be granted for any building excise tax due under this BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 7 §7 for any excise tax previously paid upon prior construction of the structure since July 12, 2005. No refund shall be granted if the credit for any building excise tax previously paid exceeds the building excise tax imposed under this §7. 8. Special excise tax fund. 8.01 Establishment of fund. The Director of Finance shall establish a special non-lapsing fund to be known as the special excise tax fund. All revenues from the building excise tax shall be deposited in the special excise tax fund. Interest earned by money in the special excise tax fund shall accrue to the special excise tax fund. 8.02 Use of special excise tax fund – non-residential construction. Revenues deposited in the special fund that are generated by the building excise tax imposed on nonresidential construction may only be used for: (a) Primary, secondary, or higher education capital expenditures; (b) Public safety capital expenditures; (c) Public infrastructure projects; and (d) Debt reduction related to capital improvements expenditures. 8.03 Use of special excise tax fund - residential construction. The revenues from the building excise tax imposed on residential construction may only be used as follows: (a) 70% for schools; (b) 2325% for roads; (c) 2% for public libraries; and (d)(c) 5% for general county government capital improvement expenditures except roads.parks and recreational facilities, public safety, water and sewer infrastructure, and agricultural land preservation. 8.04 The revenues from the building excise tax imposed on residential construction used for public libraries, water and sewer infrastructure, and parks and recreationgeneral county government improvement expenditures may only be used for the capital costs of public works, improvements, and facilities. 8.05 The revenues from the building excise tax imposed on residential BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 8 construction used for schools may only be used for the capital costs required to accommodate new construction or development in the County. 8.06 At the end of a fiscal year, any unspent or unencumbered balance in the special fund shall remain in the fund, available for use in future fiscal years for purposes specified in this subsection and does not revert to the general fund of Washington County. 8.07 Capital costs include the costs of land acquisition for public works, improvements, facilities, and schools. 9. Municipalities. 9.01 Building excise tax applicable. This building excise tax shall apply to all construction in Washington County, including construction within the boundaries of a municipal corporation. 9.02 Collection of tax by a municipal corporation without an adequate public facilities ordinance. This § 9.02 applies to a municipal corporation within Washington County that has not adopted an adequate public facilities ordinance with school adequacy tests substantially similar to or more stringent than the adequate public facilities ordinance adopted by the County Commissioners. (a) All municipal corporations located within Washington County described in§ 9.02 of this paragraph shall assist the County Commissioners in the collection of the building excise tax within the municipal corporation by: (i) Collecting the tax prior to the issuance of a building permit and remitting the tax monthly to the Director of Finance, but in no case more than 30 days after the end of the month during which it was collected, and shall deliver therewith a full and accurate accounting of the collections in a format specified by the County; or (ii) Requiring the tax to be paid to the Director of Finance prior to the issuance of a building permit. (b) The failure of a municipality to comply with the requirements of §9.02(a)(i) shall disqualify that municipality from retaining any funds for administrative costs provided for in §9.0403 of this Ordinance for the period of non-compliance. BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 9 9.03 Collection of tax by a municipal corporation with an adequate public facilities ordinance. This§ 9.03 applies to a municipal corporation within Washington County that has adopted an adequate public facilities ordinance with school adequacy tests substantially similar to or more stringent than the adequate public facilities ordinance adopted by the County Commissioners. (a)(c) For residential construction, the municipal corporation: (i) Shall assist the County Commissioners in the collection of that portion of the building excise tax that is dedicated to schools and public librariesgeneral county government capital expenditures as provided under §8.03 of this Ordinance, by collecting and remitting that amount of the tax to the County Director of Finance; and (ii) May retain the remaining portion of the building excise tax. (b)(d) For non-residential construction, the municipal corporation: (i) Shall assist the County Commissioners in the collection of 7275% of the building excise tax on non-residential construction as provided under § 8.02 of this Ordinance, by collecting and remitting that amount of the tax to the County Director of Finance; and (ii) May retain the remaining portion of the building excise tax. (c)(e) The municipal corporation is not required to retain any portion of the building excise tax as provided under §9.0302. (d)(f) Any portion of the building excise tax not retained by a municipal corporation under §§9.03(a)(ii) or 9.03(b)(ii)9.02(c).(ii) or 9.02(d)(ii) shall be remitted to the County Director of Finance monthly, but in no case more than 30 days after the end of the month during which it was collected, and shall deliver therewith a full and accurate accounting of the collections in a format specified by the County. The failure of a municipality to comply with the requirements of §9.03(d)9.02(f) shall disqualify that municipality from retaining any funds for administrative costs provided for in §9.04 03 of this Ordinance for the period of non-compliance. (e)(g) The director of finance of a municipal corporation retaining any revenue from the building excise tax under §§9.03(a)(ii) or 9.03(b)(ii)9.02(c)(ii) or 9.02(d)(ii) shall deposit the revenues into a non- BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 10 lapsing special fund. (f)(h) The revenues from the municipal corporation's special fund indicated in §9.03(e)9.02(g) may only be used for the capital costs of public works, capital improvements, and facilities required to accommodate new construction for development of: (i) Roads; (ii) New construction or development of parks and recreational facilities; (iii) New construction or development of water and sewer infrastructure; and (iv) New construction or development of public safety facilities. (g)(i) At the end of a fiscal year, any unspent or unencumbered balance in the municipal corporation's special fund shall remain in the fund, available for use in future fiscal years for purposes specified in §9.03(£)9.02(h) of this section, and does not revert to the general fund of the municipal corporation. 9.049.03 Administrative fees for collection. (a) A municipal corporation that collects and remits the excise tax to the County Commissioners may deduct from the revenues collected a fee of two percent (2%) of the revenues remitted to the County Commissioners under this section, not including any portion retained pursuant to §9.0302, for administrative costs. (b) If the municipal corporation can demonstrate to the satisfaction of the Board of County Commissioners that the direct administrative costs of collecting the building excise tax exceed the two percent (2%) rate authorized in the §9.0403(a), the Board, in its sole discretion, after receiving the recommendation of the Director of Finance, may authorize the municipal corporation to withhold all or any portion of the direct administrative costs claimed for collecting the building excise tax remitted to the County Commissioners or may direct that the municipal corporation be reimbursed with the costs. BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 11 10. Appeals 10.01 Administrative appeals. An applicant aggrieved by a decision regarding the calculation of the amount of building excise tax, the granting or denial of an exemption, or otherwise interpreting or applying this building excise tax, may appeal the decision to the County Administrator within 30 days of the date of the written decision of the Director of Plan Review and PermittingPermits and Inspections, provided that either: (a) Processing of the building permit is delayed pending the decision (b) of the County Administrator; or (c) The applicant pays the building excise tax prior to filing the appeal. 10.02 Burden of proof. The burden of proof shall be on the appellant to demonstrate that the decision of the Director of Plan Review and PermittingPermits and Inspections is erroneous. 10.03 Procedures. Appeals must be filed in writing with the County Administrator, with a copy of the appeal to the Office of the County Attorney, stating the grounds of the appeal. Appeals from any decision of the Director of Plan Review and PermittingPermits and Inspections under this Ordinance shall be de nova. The County Administrator shall hold such hearings as are necessary and may request additional information from the Appellant. The decision of the County Administrator shall be in writing and shall be rendered within a reasonable time. 10.04 Judicial review. (a) Any party aggrieved by a decision of the County Administrator may file for judicial review of the decision in accordance with Maryland Rules 7- 201, et seq., provided that such appeal is filed within thirty (30) days of the date of the written decision of the County Administrator. This and all subsequent appeals shall be on the record of the decision of the County Administrator and may not be heard de nova. (b) The decision of the Circuit Court may be appealed to the Court of Special Appeals or, upon certiorari, to the Court of Appeals in accordance with the Maryland Rules. (c) The County Commissioners may file a responsive pleading and be a party to or file for judicial review in the Circuit Court or take an appeal to the BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 12 (d) Court of Special Appeals or, upon certiorari, to the Court of Appeals, of any decision made under this Ordinance. 10.05 Reports to the Board of County Commissioners. The County Administrator shall immediately report to the Board of County Commissioners on appeals from decisions of the Director of Plan Review and PermittingPermits and Inspections including the issues raised, the decision, the decision on any further appeal, and any changes made to County policies and procedures as a result of the appeal. 11. Enforcement. 11.01 Misdemeanor. It is unlawful for any person or entity to enlarge, alter or change any use of property or to erect, construct, enlarge, alter, repair, move, improve, make, put together, or convert any building in the County, or attempt to do so, or cause the same to be done, without first paying any building excise tax imposed by this Ordinance. Any person or entity who shall so violate this Ordinance shall be guilty of a misdemeanor, and upon conviction thereof, shall be fined up to five hundred dollars ($500.00) or imprisoned for up to thirty (30) days, or be both fined and imprisoned. Each day that the violation continues shall be deemed a separate offense. 11.02 Action to enforce. In the event the building excise tax is not paid as required, the Office of the County Attorney or its designee may institute an action to recover the building excise tax and enjoin the use of the property until the building excise tax is paid. The person who fails so to pay shall be responsible for the costs of such suit, including reasonable attorney's fees. 11.03 Lien and enforcement same as County real property taxes. If not paid as required by this Ordinance, the building excise tax shall automatically constitute a lien against the property being developed and shall be levied, collected, and enforced in the same manner as are County real property taxes, and shall have the same priority and bear the same interest and penalties as County real property taxes for lien purposes. 12. Annual reports. 12.01 Reports by the municipal corporations. (a) On or before September 30 of each year, each municipal corporation that retains revenues under §9.03 of this Ordinance shall report annually to the Board of County Commissioners: BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 13 (i) The amount of revenues the municipal corporation received and the number of single-family and multifamily residential units that generated these revenues; (ii) The amount of revenues remitted to the Board of County Commissioners and the amount retained by the municipal corporation; and (iii) A detailed accounting of how the revenues that were retained by the municipal corporation were distributed among the acceptable uses specified in§ 9.03(£) of this Ordinance and the specific projects for which the revenues were used. (b) The report prepared by each municipal corporation shall be based on the fiscal year ending on June 30 of the year the report is submitted. 12.02 Reports by the Director of Finance. The Director of Finance shall prepare and submit an annual report on or before November 30 of each year to the Board of County Commissioners that shall include the following information for the prior fiscal year: (a) The total amount of building excise taxes collected; (b) The amount of funds appropriated from the special excise tax fund; (c) The amount of funds expended from the special excise tax fund; (d) The amount of funds from County sources appropriated for each of the categories set forth in § 8 of this Ordinance; and (e) The funds remaining in the special excise tax fund. 12.03 Reports by the Board of County Commissioners. On or before December 31 of each year, the Board of County Commissioners shall: (a) Report to the members of the Washington County legislative delegation: (i) The amount of revenues by school district that the Board of County Commissioners received from nonresidential building types, residential units, and the number and types of units that generated these revenues; and BUILDING EXCISE TAX ORDINANCE FOR WASHINGTON COUNTY, MARYLAND 14 (ii) The manner in which the revenues were distributed among the acceptable uses specified in § 8 of this Ordinance and the specific projects for which the revenues were used. (b) Submit to members of the Washington County legislative delegation the report prepared by each municipal corporation under § 12.01 of this Ordinance. (c) The reports prepared by the Board of County Commissioners shall be based on the fiscal year ending on June 30 of the year the reports are submitted. 13. Agricultural land preservation 13.01 Each fiscal year, the Board of County Commissioners shall encumber at least $1,000,000 of local funds for agricultural land preservation. Open Session Item SUBJECT: Adequate Public Facilities Ordinance (APFO) mitigation proposal – Elmwood Farm Section 5D PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Jill Baker, Director, Department of Planning and Zoning, William C. Wantz, Esq., representing developers of Elmwood Farm Section 5D RECOMMENDED MOTION: To approve/approve with conditions an APFO school mitigation plan for Section 5D of the Elmwood Farms subdivision. REPORT-IN-BRIEF: On April 15, 2025, the developers of Elmwood Farm Section D came before the Board with an APFO school mitigation plan as required by the ordinance. The developer proposed that they would like to continue to use the current Alternate Mitigation Contribution (AMC) method to mitigate school impacts. The subdivision contains single family homes that would have an AMC contribution of $3,345.30 per lot ($63,560.70). The Board found the proposal insufficient and advised that the developer work with Staff to come up with a new plan. The developer is now submitting a mitigation plan to provide a monetary contribution of $5,000.00 per lot ($95,000). DISCUSSION: A subdivision plat has been submitted to the county consisting of 19 lots known as Elmwood Section 5D. As part of the review process the subdivision was tested for school capacity in accordance with the APFO. This subdivision is located within the Fountain Rock Elementary, Springfield Middle and Williamsport High school districts. Results of the test concluded that the middle and high school districts have the capacity available to absorb new students produced from this development. However, the elementary school district does not. With the addition of 9 elementary students from this section of development, capacity will increase to 128.1%. In accordance with the APFO, the developer is required to provide, and have approved, a mitigation plan to the Commissioners that adequately addresses the impacts the development will create before the plat can be approved. FISCAL IMPACT: The request to increase the AMC contribution to $5,000 per lot will assist the Board in accumulating revenue that will help pay for the construction of new schools. An analysis of county costs to build a new school vs. a proposal by the developers on a per student basis is provided below. Board of County Commissioners of Washington County, Maryland Agenda Report Form Proposed Capacity 688 students Cost per student Total Cost $51,141,000 $74,332.85 State Grant/Other Contributions $32,524,000 $47,273.26 County portion $18,617,000 $27,059.59 Elmwood APFO Proposal $5,000 per lot $95,000 Total Proposed Lots 19 Students produced (elem only)9 Mitigation per student Total APFO Mitigation $95,000 $10,555.56 Estimated Excise Tax $27,930 $3,103.33 (ave. 2,100 sq. ft. SF) $122,930 $13,658.89 50.5% of per student cost Current CIP Funding for Downsville Pike Elementary School Total School Mitigation (APFO + Excise Tax) CONCURRENCES: n/a ALTERNATIVES: Deny the request ATTACHMENTS: Developer mitigation proposal AUDIO/VISUAL NEEDS: Plat of Elmwood Farms subdivision Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Sole Source Award (PUR-1767) – Vesta 9-1-1 Hardware Refresh Upgrade for the Department of Communication PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Brandi Kentner, CPPO, Director of Purchasing, Alan Matheny, Director of Emergency Management and Communication RECOMMENDATION: Move to award a contract for the purchase and installation of Vesta 9-1-1 Hardware Refresh Upgrade, all related hardware and software to Carousel Industries of Newport News, VA, for the Total Proposal Value of $2,306,963.76, which includes annual maintenance and support for five years at $70,760 per year. The award is also contingent upon the County Attorney’s approval of the final Service Agreement between the County and the recommended vendor. REPORT-IN-BRIEF: The hardware upgrade to the system will pinpoint callers’ location faster, with greater accuracy, which could ultimately save more lives and improve decision-making and response. Call Takers and First Responders will have greater location accuracy and the means to meet the challenges of mobile calls to 9-1-1. The upgrade will enhance the system, which will allow video 9-1-1 and text video, and share video through 9-1-1. The new text and video capabilities can be important in a crisis. The Hardware Refresh Upgrade will involve the 9-1-1 Primary Center (Elliott Parkway), Back Up Center (West Washington Street), and Maryland State Police Barrack O. The vendor will be responsible for providing a minimum of eight (8) hours of training on each of the modules. There are liquidated damages in the amount up to five hundred ($500) per consecutive calendar day, up to a predetermined amount, for each critical delivery that has not been provided, until satisfactory performance is accomplished. The Department of Emergency Communications wishes to apply Section 1-106.2(a)(2) of the Code of Public Laws of Washington County, Maryland, to procure the request. This section states that a sole source procurement is authorized and permissible when: The compatibility of equipment, accessories, or replacement parts is the paramount consideration. This request requires the approval of four of the five Commissioners in order to proceed with a sole- source procurement. If approved, the following steps of the process will occur as outlined by the law: 1) Not more than ten (10) days after the execution and approval of a contract under this section, the procurement agency shall publish notice of the award in a newspaper of general circulation in the County, and 2) An appropriate record of the sole source procurement shall be maintained as required. DISCUSSION: N/A FISCAL IMPACT: Funds are available in the amount of $2,306,963.76 in account GRT105. The Numbers Board provided the funding for this project; no County funds are being requested. ATTACHMENTS: Carousel Quote dated June 22, 2025 Term 12/31/2025 through 12/31/2030 Contract Details https://www.doit.state.md.us/itmc/mcDetails.aspx?mcID=5&smc=21 Multi-Site Summary Design assumes a Virtual Migration including OS Upgrades in place. Reuse IP Schema FortiGate 60F Remote Access Firewalls w/5YRs Fortiguard, Patch Management, and Unified Threat Management Subscription 5 Years of HP Extended Warranties for the Servers and Workstations 5 Years VESTA Software Support, Managed Services (M&R, Anti-Virus and Patch Management) Washington Host A Fifteen (15) VESTA 9-1-1 Positions-ProDesk Mini with 24" FP Monitors, SAM, Speaker Kit, IRR, and Genovation Keypads Enhanced Data Window Subscription for Five (5) Years-RapidSOS Integration Five (5) VESTA 9-1-1 CommandPOST Positions with SAM, IRR, and Genovation Keypads One (1) Automated Abandon Callback-CFS Server One (1) ActivityView Display Workstation One (1) 55" Display Monitors Rated 24x7 Operation One (1) Remote Intelligence Gateway One (1) VESTA Analytics Server One (1) Administration Workstation Two (2) Mediant 508 Gateways (FXO) One (1) Mediant 1000K Gateways (ISDN) Three (3) Cisco 9200 VESTA 24 Port Core POE Switches with Redundant Power Three (3) Network Expansion Modules 1 Gb Two (2) Cisco GBIC SFPs Two (2) FortiGate 60F FW for EIM/SMS Transition Recommend Critical Spares Washington Host B Fourteen (14) VESTA 9-1-1 Positions-ProDesk Mini with 24" FP Monitors SAM, Speaker Kit, IRR, and Genovation Keypads One (1) ActivityView Display Workstation One (1) 55" Display Monitors Rated 24x7 Operation One (1) Administration Workstation One (1) Remote Intelligence Gateway Two (2) Mediant 508 Gateways (FXO) One (1) Mediant 1000K Gateways (ISDN) Three (3) Cisco 9200 VESTA 24 Port Core POE Switches with Redundant Power Three (3) Network Expansion Modules 1 Gb Two (2) Cisco GBIC SFPs Two (2) FortiGate 60F FW for EIM/SMS Transition Recommend Critical Spares MSP Two (2) VESTA 9-1-1 Positions-ProDesk Mini with 24" FP Monitors SAM, Speaker Kit, IRR, and Genovation Keypads Two (2) Cisco 9200 VESTA 24 Port Core Switches with Redundant Power Two (2) Network Expansion Modules 1 Gb Two (2) Cisco GBIC SFPs Proposal For:Washington County, MD Design Assumptions- Provides a Multi-Site Geo-Diverse VESTA 9-1-1 Upgrade Redundant MDS and DDS DL380G11 servers in a virtualized design with 9-1-1 Assist for 60 users, Command POSTs, VESTA EIM/SMS module, VESTA Analytics, ActivityView, ECaTs, and Enhanced Data Module for RapidSOS Pricing is valid for 90 days Washington-Host A $1,649,503.25 Washington- Host B $566,293.97 Washington-MSP Remote $82,186.38 Freight $8,980.16 Total Solution:$2,306,963.76 By: _____________________________ Title: ___________________________________ Date: ____________ Customer is responsible for any electrical service, environmental conditions and cable work needed to support the quoted Products, unless otherwise specified on the Quote. Any changes to the above Products and /or Scope of Work will require the written authorization of both Carousel and the Customer. Pricing does not include taxes and freight charges, and as applicable, these costs will be added to the invoice. the conversion of the Quote into a Carousel Service Order, and the return of the Service Order number to the Customer. components are covered by a Carousel direct warranty. Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-25-0202) Automated Speed Enforcement System - Washington County Sheriff’s Department PRESENTATION DATE: August 26, 202 5 PRESENTATION BY: Brandi Kentner, CPPO, Director, Purchasing Department, and Colonel, Pete Lazich, Washington County Sheriff’s Department RECOMMENDED MOTION: Move to authorize by Resolution, the approval for the Washington County Sheriff’s Office to enter into a contract to lease Automated Speed Enforcement System, at a cost of $3,499 per month (per unit), speed enforcement system cameras from Altumint, of Lanham, MD and to utilize another jurisdiction’s contract (RFP No. Purch 2024-049) that was awarded by Calvert County Department of Finance & Budget Purchasing Office and contingent upon approval of the final agreement by the County Attorney’s Office. REPORT-IN-BRIEF: The Board initially awarded an Automated Speed Enforcement System contract to Brekford Traffic Safety, Inc. on September 25, 2017. The prior contract award to Brekford Traffic Safety, Inc., currently dba Altumint, was in the amount of $2,800 per month (per unit). The County is one of many jurisdictions to use automated speed enforcement to reduce traffic crashes, pedestrian accidents and save lives. The Contractor will furnish cameras on an as needed basis. The County’s intention is to contract with a qualified contractor to lease an Automated Speed Enforcement System (cameras) that are installed in various locations in the County. During the period of the contract, the contractor shall provide all service(s) and material(s) described in the contract (invoicing for violations, telephone customer service, monthly, quarterly and annual reports). The contract is for one (1) year commencing after approval and execution of the contract documents, with an option for four (4) one (1) year periods. The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-106.3 provides that the Board of County Commissioners may procure goods and services through a contract entered into by another governmental entity, in accordance with the terms of the contract, regardless of whether the County was a party to the original contract. Calvert County took the lead in soliciting the resulting agreement. If the Board of County Commissioners determines that participation by Washington County would result in cost benefits or administrative efficiencies, it could approve the purchase of this truck in accordance with the Public Local Laws referenced above by resolving that participation would result in cost benefits or in administrative efficiencies. The County will benefit with direct cost savings in the purchase of this equipment because of the economies of scale this buying group leveraged. I am confident that any bid received as a result of an independent County solicitation would exceed the spend savings that the Calvert County Board of County Commissioners of Washington County, Maryland Agenda Report Form contract provides through this agreement. Additionally, the County will realize savings through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. This savings/cost avoidance would, I believe, be significant. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted in the Department operating account 592065-10-11310 in the amount of $674,300 for this purchase. CONCURRENCES: Division Director ALTERNATIVES: 1. Process a formal bid and the County could possibly incur a higher cost for the purchase, or 2. Do not award the purchase of the sewer cleaner truck. ATTACHMENTS: Altumint, Inc. Rider Addendum AUDIO/VISUAL NEEDS: N/A Page 1 of 2 RESOLUTION NO. RS-2025- (Intergovernmental Cooperative Purchase [INTG-25-0202] Automated Speed Enforcement System – Washington County Sheriff’s Department) RECITALS The Code of Public Local Laws of Washington County, Maryland (the “Public Local Laws”), § 1-106.3, provides that the Board of County Commissioners of Washington County, Maryland (the “Board”), “may procure goods and services through a contract entered into by another governmental entity in accordance with the terms of the contract, regardless of whether the county was a party to the original contract.” Subsection (c) of § 1-106.3 provides that “A determination to allow or participate in an intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall be by resolution and shall either indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings or provide other justifications for the arrangement.” The Washington County Sheriff’s Office seeks to enter into a contract to lease Automated Speed Enforcement System, at a cost of $3,499 per month (per unit), speed enforcement system cameras from Altumint of Lanham, Maryland, and to utilize another jurisdiction’s contract (RFP No. Purch 2024-049) that was awarded b Calvert County Department of Finance & Budget Purchasing Office and contingent upon a approval of the final agreement by the County Attorney’s Office. Eliminating the County’s bid process will result in administrative and cost savings for the County. The County will benefit with direct cost savings because of the economies of scale the aforementioned contract has leveraged. Additionally, the County will realize administrative efficiencies and savings as a result of not preparing, soliciting, and evaluating bids. NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to § 1-106.3 of the Public Local Laws, that the Washington County Sheriff’s Office is hereby authorized to enter into a contract to lease Automated Speed Enforcement System, at a cost of $3,499 per month (per unit), speed enforcement system cameras from Altumint of Lanham, Maryland, and to utilize another jurisdiction’s contract (RFP No. Purch 2024-049) that was awarded b Calvert County Department of Finance & Budget Purchasing Office and contingent upon a approval of the final agreement by the County Attorney’s Office. Page 2 of 2 Adopted and effective this ____ day of August, 2025. ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND _____________________________ BY: ______________________________________ Dawn L. Marcus, County Clerk John F. Barr, President Approved as to form and legal sufficiency: Mail to: Office of the County Attorney ______________________________ 100 W. Washington Street, Suite 1101 Zachary J. Kieffer Hagerstown, MD 21740 County Attorney 1 COOPERATIVE AGREEMENT RIDER ADDENDUM TO CONTRACT NO. 2024-049 AUTOMATED SPEED ENFORCEMENT SYSTEM This COOPERATIVE AGREEMENT RIDER ADDENDUM TO CONTRACT NO. 2024- 049 AUTOMATED SPEED ENFORCEMENT SYSTEM (“Rider”) is effective as of the ___ day of ________, 2025 (the “Rider Effective Date”), by and between Washington County (for purposes of this Rider, “Client”), a Maryland County with offices at 100 West Washington St, Hagerstown, MD 21740 and Altumint, Inc. (“Altumint”), a Maryland corporation, with offices at 4600 Forbes Boulevard, Suite 203, Lanham, MD 20706. WHEREAS, effective June 28, 2024, Altumint and the Board of County Commissioners of Calvert County, Maryland (“Calvert County”) entered into Contract No. 2024-049 Automated Speed Enforcement System (“Agreement”) which: (1) allows Altumint to provide an automated speed enforcement system, imaging and administrative services, and related products and services to Calvert County using Altumint’s proprietary systems (as more specifically described in the Agreement and this Rider, the “Services”) and (2) allows any authorized governmental agency or public or quasi-public agency, through the use of the Cooperative Purchases Clause of the Agreement, to agree to the terms and conditions of the Agreement to the extent that they can be reasonably applied to such agency; and WHEREAS, Client (as identified above in this Rider) is an authorized governmental agency or public or quasi-public agency as set forth in the Cooperative Purchases Clause of the Agreement; and WHEREAS, Client (as identified above in this Rider) desires to purchase certain products and services from Altumint pursuant to the Agreement as described in this Rider. NOW, THEREFORE, in consideration of the promises and of the mutual covenants, representations and warranties set forth herein, and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the parties, intending to be legally bound, agree as follows: 1. Products and Services. Client (as identified above in this Rider) shall purchase from Altumint the products and services set forth in Exhibit A to this Rider (for purposes of this Rider, the “Purchased Services”) for the fees that are also set forth in Exhibit A to this Rider. The Purchased Services shall be provided pursuant to the terms and conditions of the Agreement as further specified in this Rider. More specifically, Altumint shall honor all the obligations, responsibilities, and liabilities of “Contractor” under the Agreement, as described in this Rider, and Client (as identified above in this Rider) will honor all the obligations, responsibilities, and liabilities of “Board of County Commissioners of Calvert County, Maryland” and/or “Calvert County” and/or “County” under the Agreement, as described in this Rider. 2. Additional Assurances. In addition to those covenants, representations, and warranties assumed by Client under the Agreement by executing this Rider, 2 Client (as identified above in this Rider) hereby represents and warrants that it is an authorized governmental agency or public or quasi-public agency public entity as specified in the Cooperative Purchases Clause of the Agreement and that the terms and conditions of the Agreement can be reasonably applied to Client (as identified above), except as the terms and conditions expressly set forth in this Rider contradict any terms and conditions in the Agreement. 3. Full Force and Effect. Including the provisions of this Rider, the Agreement remains in full force and effect. 4. Cessation of Calvert County/Altumint Relationship. If, for whatever reason, the relationship between Calvert County and Altumint ceases, such cessation shall have no effect on the relationship between Client (as identified above in this Rider) and Altumint. In those circumstances, each party shall continue to honor their respective obligations pursuant to the Agreement and this Rider. 5. Definitions; Counterparts; Electronic Signatures. Each capitalized term used in this Rider that is not defined shall have the same meaning assigned to it in the Agreement. This Rider may be executed in counterparts (including by electronic transmission), each of which shall be deemed an original, and all such counterparts shall constitute a single instrument. IN WITNESS WHEREOF, the parties have caused this Rider to be executed as of the Rider Effective Date. Altumint, Inc. By: _____________________________ Name: _______________________ Title: ________________________ Washington County By: _____________________________ Name: ________________________ Title: _________________________ 3 Exhibit A PHOTO ENFORCEMENT SERVICES AGREEMENT WASHINGTON COUNTY, MARYLAND AND ALTUMINT, INC 1. Service Location: School zone speed enforcement zones as directed by CLIENT and mutually agreed to by Altumint. 2. Fee due to ALTUMINT: For the provisioning, deployment, operation, maintenance & service of each Speed Detection System, along with our full suite of back-office processing services such as postage, printing, payment processing, certified mailing, court docket preparation, registration holds, customer service agents, reporting, etc. CLIENT shall pay ALTUMINT Fees as follows: WITH LEASE FEES ITEM # DESCRIPTION UNIT OF MEASURE UNIT PRICE QUANTITY TOTAL Lease Fee per Month/ per $3,499 TBD TBD ADDITIONAL FEES CHARGED TO THE CLIENT ASSOCIATED WITH PROCESSING CITATIONS, IF ANY ITEM#DESCRIPTION UNIT OF MEASURE UNIT PRICE lookups pooled/camera/ month or 1500 lookups for 6 ADDITIONAL FEES CHARGED TO THE CITIZEN ASSOCIATED WITH PROCESSING CITATIONS, IF ANY ITEM#DESCRIPTION UNIT OF MEASURE UNIT PRICE customer service $4.95 Altumint may submit with its price proposal any history of objective data supporting the historical results of pricing structure offered. Open Session Item SUBJECT: Contract Award (PUR-1640) Eight (8) portable law enforcement radios and accessories – for the Washington County Sheriff's Department PRESENTATION DATE: August 26, 202 5 PRESENTATION BY: Brandi Kentner, CPPO, Director, Purchasing Department, Major Todd Kerns, Patrol Commander, and Tom Weber, Deputy Director, Wireless Communications. RECOMMENDED MOTION: Motion to authorize the Washington County Sheriff Department to utilize the Communications Systems and Service Sole Source contract PUR-1640 with Motorola for the purchase of eight (8) portable law enforcement radios and accessories from Motorola Solutions, Inc. of Linthicum, MD for a total sum amount of $86,994,88 based on the proposal received. REPORT-IN-BRIEF: Eight (8) new positions were approved by the Board of County Commissioners of Washington County for the Sheriff’s Department. The new deputies will utilize these radios for everyday communication. DISCUSSION: N/A FISCAL IMPACT: Funding is available in the department's operating budget (600400-10 -11310) for this purchase. CONCURRENCES: Division Director ALTERNATIVES: 1. Process a formal bid, and the County could possibly incur a higher cost for the purchase, or 2. Do not award the purchase of the equipment. ATTACHMENTS: Motorola Quote #3202717 , dated 7/13/25 AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form  Billing Address: WASHINGTON COUNTY  100 W WASHINGTON ST RM 238  HAGERSTOWN, MD 21740  US      Shipping Address: WASHINGTON COUNTY  35 W WASHINGTON ST STE 104  HAGERSTOWN, MD 21740  US     Quote Date:07/13/2025 Expiration Date:09/11/2025 Quote Created By: Daniel Leary Sr. Account Executive Daniel.Leary@ motorolasolutions.com (360)-801-6677 End Customer: WASHINGTON COUNTY  Tom Weber  tweber@washco-md.net  301-331-6705         Contract:  38716 - WASHINGTON COUNTY, MD   Summary: Any sales transaction resulting from Motorola's quote is based on and subject to the applicable Motorola Standard Terms and Conditions, notwithstanding terms and conditions on purchase orders or other Customer ordering documents. Motorola Standard Terms and Conditions are found at www.motorolasolutions.com/product-terms.  Line #   Item Number   APC   Description   Qty   Term   List Price   Ext. List Price   Sale Price   Ext. Sale Price       APX™ NEXT    APX NEXT MULTI          1   H55TGT9PW8AN   0437   PORTABLE RADIO APX NEXT; ALL-BAND MODEL 4.5   8    $8,818.00   $70,544.00   $5,731.70   $45,853.60    1a   Q387CB   0437   ADD: MULTICAST VOTING SCAN   8    Included   Included   Included   Included    1b   QA09017AA   0437   ADD: LTE WITH ACTIVE SERVICE AT&T US   8    $0.00   $0.00   $0.00   $0.00    1c   QA09030AB   0437   ADD: MOTOROLA APX HOSTED RADIOCENTRAL   8    $0.00   $0.00   $0.00   $0.00    1d   BD00001AA   0437   ADD: CORE BUNDLE   8    $3,323.00   $26,584.00   $2,159.95   $17,279.60    1e   BD00040AB   0437   PROVISIONING NON- FEDERAL BUNDLE   8    $220.00   $1,760.00   $143.00   $1,144.00    1f   Q806CH   0437   ADD: ASTRO DIGITAL CAI OPERATION   8    Included   Included   Included   Included    1g   QA09001AM   0437   ADD: WIFI CAPABILITY   8    Included   Included   Included   Included      QUOTE-3202717WashCo Sheriff Qty 8 APX NEXTPortable Radios     Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists betweenMotorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.  Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800     Page 1    Line #   Item Number   APC   Description   Qty   Term   List Price   Ext. List Price   Sale Price   Ext. Sale Price    1h   Q498BN   0437   SOFTWARE LICENSE ENH: ASTRO 25 OTAR W/ MULTIKEY   8    Included   Included   Included   Included    1i   H797DW   0437   SOFTWARE LICENSE ENH: DVP-XL ENCRYPTION AND ADP   8    Included   Included   Included   Included    1j   QA09028AA   0437   ADD: VIQI VC RADIO OPERATION   8    Included   Included   Included   Included    1k   H38DA   0437   ADD: SMARTZONE OPERATION   8    Included   Included   Included   Included    1l   Q15AU   0437   ADD: AES/DES-XL/DES- OFB ENCRYPTION AND ADP   8    Included   Included   Included   Included    1m   QA03399AK   0437   ADD: ENHANCED DATA   8    Included   Included   Included   Included    1n   QA01767BL   0437   ADD: P25 LINK LAYER AUTHENTICATION   8    Included   Included   Included   Included    1o   BD00010AB   0437   ADD: SECURITY BUNDLE   8    $1,227.00   $9,816.00   $797.55   $6,380.40    1p   H499KC   0437   ENH: SUBMERSIBLE (DELTA T)   8    Included   Included   Included   Included    1q   QA00580BA   0437   ADD: TDMA OPERATION   8    Included   Included   Included   Included    1r   QA09113AA   0437   ADD: BASELINE RELEASE SW   8    $0.00   $0.00   $0.00   $0.00    1s   G996AP   0437   ADD: PROGRAMMING OVER P25 (OTAP)   8    Included   Included   Included   Included    1t   QA07680AA   0437   ADD: MULTI SYSTEM OTAR   8    Included   Included   Included   Included    1u   Q53BF   0437   ADD: FRONT PANEL PROGRAMMING & CLONING   8    Included   Included   Included   Included    1v   Q361CD   0437   ADD: P25 9600 BAUD TRUNKING   8    Included   Included   Included   Included    2   PSV03S02463A   0700   APX DMS PROVISIONING PD1   1    $0.00   $0.00   $0.00   $0.00    3   PSV01S02944A   0712   PROVISIONING SUPPORT   1    $0.00   $0.00   $0.00   $0.00    4   NNTN9216A   0453   PORTABLE RADIO BATTERY IMPRES 2 LI- ION IP68 4400T   8    $248.05   $1,984.40   $191.00   $1,528.00      QUOTE-3202717WashCo Sheriff Qty 8 APX NEXTPortable Radios     Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists betweenMotorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.  Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800     Page 2    Line #   Item Number   APC   Description   Qty   Term   List Price   Ext. List Price   Sale Price   Ext. Sale Price    5   SSV01S01407A   0712   SMARTPROGRAMMING   8   1 YEAR   $144.00   $1,152.00   $144.00   $1,152.00    6   LSV01S03446A   0723   APX NEXT DMS ESSENTIAL   8   5 YEARS   $384.60   $3,076.80   $384.60   $3,076.80    7   SSV01S01406A   0712   APX NEXT SMARTCONNECT SUBSCRIPTION   8   1 YEAR   $144.00   $1,152.00   $144.00   $1,152.00    8   LSV01S03082A   0724   RADIOCENTRAL PROGRAMMING   8   3 YEARS   $96.12   $768.96   $96.12   $768.96    9   PMMN4135B   0372   PORTABLE RSM XVP850, IP68, WITH KNOB   8    $543.13   $4,345.04   $418.21   $3,345.68    10   PMPN4604A   0785   CHARGER, DESKTOP SINGLE UNIT IMPRES 2 FAST, US/NA   8    $221.64   $1,773.12   $170.66   $1,365.28    11   PMPN4639B   0785   CHARGER, VEHICLE IMPRES 2 12VDC HARDWIRE NA/AU/NZ   8    $641.00   $5,128.00   $493.57   $3,948.56   Grand Total  $86,994.88(USD)     Notes: ●   The Pricing Summary is a breakdown of costs and does not reflect the frequency at which you will be invoiced.          Motorola's quote (Quote Number: ________________ Dated: ____________ ) is based on and subject to the terms andconditions of the valid and executed written contract between Customer and Motorola (the "UnderlyingAgreement") that authorizes Customer to purchase equipment and/or services or license software (collectively"Products"). If no Underlying Agreement exists between Motorola and Customer, then the following Motorola'sStandard Terms of use and Purchase Terms and Conditions govern the purchase of the Products which is foundat http://www.motorolasolutions.com/product-terms. The Parties hereby enter into this Agreement as of the Effective Date.  Motorola Solutions, Inc.   Customer   By: ______________________________   By: ______________________________   Name: ___________________________    Name: ____________________________   Title: ____________________________   Title: ____________________________   Date: ____________________________   Date: ____________________________        QUOTE-3202717WashCo Sheriff Qty 8 APX NEXTPortable Radios     Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists betweenMotorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.  Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800     Page 3     ●      Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and ServicesTax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will beadded to invoices.      QUOTE-3202717WashCo Sheriff Qty 8 APX NEXTPortable Radios     Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists betweenMotorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.  Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 ~ #: 36-1115800     Page 4   APX NEXT RADIO SOLUTIONS Overview  APX NEXT is Motorola Solutions’ next-generation P25 platform purpose-built for first responders to access and act on information while maintaining focus in critical situations. Across all aspects of the radio experience—deployment, operation, maintenance, and evolution—APX NEXT brings critical advancements to usability and performance. Equipped with broadband, LTE, Wi-Fi, Bluetooth 5.0, and GPS capabilities, APX NEXT extends future-ready performance, applications, and full interoperability to the field and control room to transform accurate data into smarter action.  Key benefits of the APX NEXT include the following: •SmartTouch Experience – Easier operation centered around a redefined 3.6” impact resistant touch display and shallow menu hierarchy. This cleaner and more intuitive visual layout increases the usability of the APX NEXT radio and helps users find the information they need without pause or distraction. •Ruggedized, Ergonomic Design – Increased personnel safety and efficiency with an improved T-Grip ergonomic design, full-color top display, and tactile knobs for efficient use in emergency situations. Patented touch technology enables for reliable gloved use, while also making the screen immune to false actuations from water, snow, ice, or debris. The APX Next device meets the same MIL standards for ruggedization achieved by Motorola Solutions’ APX platform radios. •Easy Fleet Management – Easier and quicker radio provisioning, remote software updates, and streamlined management reduce downtime and support control center staff. Motorola Solutions’ Device Management Services (DMS) maximize the effectiveness of APX NEXT, reducing maintenance risk, workload, and total cost of ownership. DMS brings RadioCentral (RC) programming to APX NEXT, as well, supporting faster provisioning and deployment to get devices in the hands of responders and out into the field. •Secure Communications – Hardened End-to-End security allows only authorized units in the system to listen to transmissions. Real-time security provides seamless protection from the device and data in transit to the cloud and the LMR system Evolving with Applications Services   APX NEXT Application Services enhance device capabilities and improve user experience. These applications are subscription-based offerings for easier optimization and scaling to meet evolving needs.      QUOTE-3202717WashCo Sheriff Qty 8 APXNEXT Portable Radios     Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists betweenMotorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.  Page 5   Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-25-0203) – Purchase of Four (4) New 2025 Trail King Trailers for the Washington County Highway Department PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Brandi Kentner, C PPO, D irector of Purchasing, and Zane Rowe, Deputy Director of Public Works - Highway RECOMMENDED MOTION: Move to authorize, by Resolution, for the Washington County Highway Department to purchase four (4) New 2025 Trail King 40-ton Trailers TK40RB from Cleveland Brothers of Bridgeport, WV, for the amount of $277,202, and to utilize another jurisdiction’s contract (092922-TKI) that was awarded by Sourcewell to Trail King. REPORT-IN-BRIEF: The Code of the Public Laws of Washington County, Maryland §1-106.3 provides that the Board of County Commissioners may procure goods and services through a contract entered into by another governmental entity, in accordance with the terms of the contract, regardless of whether the County was a party to the original contract. If the Board of County Commissioners determines that participation by Washington County would result in cost benefits or administrative efficiencies, it could approve the purchase of this equipment in accordance with the Code referenced above by resolving that participation would result in cost benefits or in administrative efficiencies. The County will benefit from direct cost savings in the purchase of this equipment because of the economies of scale this contract has leveraged. Acquisition of this equipment by utilizing the Sourcewell contract and eliminating our county’s bid process would result in administrative efficiencies and cost savings for the Highway Department and Purchasing Department. I am confident that any bid received as a result of an independent County solicitation would exceed the spend savings that Sourcewell’s contract provides through this agreement. DISCUSSION: These four (4) 2025, 40-ton trailers will be replacing five (5) 2007 25-ton Trail King trailers. The trailers meet/exceed the County's Vehicle and Equipment Types and Usage Guidelines for replacement, as well as addressing safety concerns with loading our current trailers with our pavers and rollers. The trailers being replaced will be sold on GovDeals. FISCAL IMPACT: Funds are available in the Capital budget EQP042 under the Vehicle and Equipment Replacement Program. CONCURRENCES: Division Director Board of County Commissioners of Washington County, Maryland Agenda Report Form ALTERNATIVES: N/A ATTACHMENTS: Cleveland Brother Quote dated 7/10/25 AUDIO/VISUAL NEEDS: N/A Page 1 of 2 RESOLUTION NO. RS-2025- (Intergovernmental Cooperative Purchase [INTG-25-0203] Purchase of Four [4] New 2025 Trail King Trailers for the Washington County Highway Department) RECITALS The Code of Public Local Laws of Washington County, Maryland (the “Public Local Laws”), § 1-106.3, provides that the Board of County Commissioners of Washington County, Maryland (the “Board”), “may procure goods and services through a contract entered into by another governmental entity in accordance with the terms of the contract, regardless of whether the county was a party to the original contract.” Subsection (c) of § 1-106.3 provides that “A determination to allow or participate in an intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall be by resolution and shall either indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings or provide other justifications for the arrangement.” The Highway Department seeks to purchase four (4) new 2025 Trail King 40-ton Trailers TK40RB from Cleveland Brothers of Bridgeport, West Virginia, for the amount of $277,202, and to utilize another jurisdiction’s contract (092922-TKI) that was awarded by Sourcewell to Trail King. Eliminating the County’s bid process will result in administrative and cost savings for the County. The County will benefit with direct cost savings because of the economies of scale the aforementioned contract has leveraged. Additionally, the County will realize administrative efficiencies and savings as a result of not preparing, soliciting, and evaluating bids. NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to § 1-106.3 of the Public Local Laws, that the Highway Department is hereby authorized to purchase four (4) new 2025 Trail King 40-ton Trailers TK40RB from Cleveland Brothers of Bridgeport, West Virginia, for the amount of $277,202, and to utilize another jurisdiction’s contract (092922-TKI) that was awarded by Sourcewell to Trail King. Adopted and effective this ____ day of August, 2025. Page 2 of 2 ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND _____________________________ BY: ______________________________________ Dawn L. Marcus, County Clerk John F. Barr, President Approved as to form and legal sufficiency: Mail to: Office of the County Attorney ______________________________ 100 W. Washington Street, Suite 1101 Zachary J. Kieffer Hagerstown, MD 21740 County Attorney CONSTRUCTION EQUIPMENT QUOTATION/OFFER TO SELL AND SECURITY AGREEMENT TO: MARYLAND WASHINGTON COUNTY ROADS DEPARTMENT DATE: July 10, 2025 601 NORTHERN AVE HAGERSTOWN, MD 21742 ATTENTION: Zane Rowe THE FOREGOING QUOTATION IS EFFECTIVE FOR 30 DAYS. STANDARD TERMS: SUBJECT TO CREDIT APPROVAL: NET 10 DAYS. UCC-1 FINANCING STATEMENT WILL BE FILED AND A $400.00 DOCUMENTATION FEE WILL BE CHARGED IF NOT PAID IN FULL ON OR BEFORE 15 DAYS FROM DELIVERY DATE UNLESS OTHERWISE NOTED ON THE SALES CONTRACT. BY: Creed G Pletcher QN: S000231994 DELIVERY: LEAD TIME: To be determined at the time of order ATTENTION: THE TERMS AND CONDITIONS ON THE FACE AND REVERSE SIDE OF THIS QUOTATION/OFFER TO SELL -- INCLUDING DISCLAIMERS OF WARRANTIES (INCLUDING MERCHANTABILITY), DISCLAIMERS OF TORT LIABILITY (INCLUDING NEGLIGENCE AND STRICT LIABILITY), LIMITATION OF REMEDIES AND EXCLUSIONS OF AND ANY ATTACHMENTS INCORPORATED HEREIN CONSTITUTE THE TERMS, CONDITIONS AND COVENANTS OF THIS QUOTATION/OFFER TO SELL. ONE (1) NEW 2025 TRAILKING TK40RB TRAILER S/N N/A 102" overall width 8" Mill Channel Outer Rail S7225 New CAT Yellow with black decals Bed travels rearward and tilts to achieve 7 deg load angle Zinc-rich Primer 1 3/8" Apitong (raised) Red & white conspicuity markings 5 Pair bent D-rings Registration holder H9700 Spring Suspension TK40RB Rollback Trailer; 40,000 lbs capacity (2) 22,500 lb. capacity axles 7' Drop Tongue, pintle eye with adjustable coupler; 16.5" - 32" Hitch Height (Loaded) 49" Axle spacing Safety chains with hooks Air brakes 4S2M (12 1/4 x 7 1/2) Lockable tool box (N/A with SCU) 6.75 x 17.5 8-hole machined (SP) aluminum wheel (per wheel) ILO Std 6.75 x 17.5 8-hole steel disc wheel 13HP Honda SCU installed in tool box area No Spare Wheel 25k Dual Landing legs includes 2-speed and an idler Continental 215/75R17.5 HTL2 - 18 ply 28' Deck Length No Spare Tire 4" Safety headboard Mudflaps 35.5" Loaded deck height Combination midturn signal/center marker light Floor plate on approach plate and fold under Grote LED Lights 17" hydraulic fold-down approach plate and underride protection (10" ground clearance) 7 Pole round electrical plug (standard with air brakes) 4" Full width I-beam crossmembers 16" OC bed One pair oval quad flash amber strobes with switch (2 pair oval stop/turn/tail, 1 pair amber strobe furthest inboard, and (3) penny ID lights at the rear) 16" Manufactured I-Beam Mainframe Grote sealed electrical harness system Selling Price: $69,300.50 ONE (1) NEW 2025 TRAILKING TK40RB TRAILER S/N N/A 102" overall width 8" Mill Channel Outer Rail S7225 New CAT Yellow with black decals Bed travels rearward and tilts to achieve 7 deg load angle Zinc-rich Primer 1 3/8" Apitong (raised) Red & white conspicuity markings 5 Pair bent D-rings Registration holder H9700 Spring Suspension TK40RB Rollback Trailer; 40,000 lbs capacity (2) 22,500 lb. capacity axles 7' Drop Tongue, pintle eye with adjustable coupler; 16.5" - 32" Hitch Height (Loaded) 49" Axle spacing Safety chains with hooks Air brakes 4S2M (12 1/4 x 7 1/2) Lockable tool box (N/A with SCU) 6.75 x 17.5 8-hole machined (SP) aluminum wheel (per CONSTRUCTION EQUIPMENT QUOTATION/OFFER TO SELL AND SECURITY AGREEMENT TO: MARYLAND WASHINGTON COUNTY ROADS DEPARTMENT DATE: July 10, 2025 601 NORTHERN AVE HAGERSTOWN, MD 21742 ATTENTION: Zane Rowe THE FOREGOING QUOTATION IS EFFECTIVE FOR 30 DAYS. STANDARD TERMS: SUBJECT TO CREDIT APPROVAL: NET 10 DAYS. UCC-1 FINANCING STATEMENT WILL BE FILED AND A $400.00 DOCUMENTATION FEE WILL BE CHARGED IF NOT PAID IN FULL ON OR BEFORE 15 DAYS FROM DELIVERY DATE UNLESS OTHERWISE NOTED ON THE SALES CONTRACT. BY: Creed G Pletcher QN: S000231994 DELIVERY: LEAD TIME: To be determined at the time of order ATTENTION: THE TERMS AND CONDITIONS ON THE FACE AND REVERSE SIDE OF THIS QUOTATION/OFFER TO SELL -- INCLUDING DISCLAIMERS OF WARRANTIES (INCLUDING MERCHANTABILITY), DISCLAIMERS OF TORT LIABILITY (INCLUDING NEGLIGENCE AND STRICT LIABILITY), LIMITATION OF REMEDIES AND EXCLUSIONS OF AND ANY ATTACHMENTS INCORPORATED HEREIN CONSTITUTE THE TERMS, CONDITIONS AND COVENANTS OF THIS QUOTATION/OFFER TO SELL. wheel) ILO Std 6.75 x 17.5 8-hole steel disc wheel 13HP Honda SCU installed in tool box area No Spare Wheel 25k Dual Landing legs includes 2-speed and an idler Continental 215/75R17.5 HTL2 - 18 ply 28' Deck Length No Spare Tire 4" Safety headboard Mudflaps 35.5" Loaded deck height Combination midturn signal/center marker light Floor plate on approach plate and fold under Grote LED Lights 17" hydraulic fold-down approach plate and underride protection (10" ground clearance) 7 Pole round electrical plug (standard with air brakes) 4" Full width I-beam crossmembers 16" OC bed One pair oval quad flash amber strobes with switch (2 pair oval stop/turn/tail, 1 pair amber strobe furthest inboard, and (3) penny ID lights at the rear) 16" Manufactured I-Beam Mainframe Grote sealed electrical harness system Selling Price: $69,300.50 ONE (1) NEW 2025 TRAILKING TK40RB TRAILER S/N N/A 102" overall width 8" Mill Channel Outer Rail S7225 New CAT Yellow with black decals Bed travels rearward and tilts to achieve 7 deg load angle Zinc-rich Primer 1 3/8" Apitong (raised) Red & white conspicuity markings 5 Pair bent D-rings Registration holder H9700 Spring Suspension TK40RB Rollback Trailer; 40,000 lbs capacity (2) 22,500 lb. capacity axles 7' Drop Tongue, pintle eye with adjustable coupler; 16.5" - 32" Hitch Height (Loaded) 49" Axle spacing Safety chains with hooks Air brakes 4S2M (12 1/4 x 7 1/2) Lockable tool box (N/A with SCU) 6.75 x 17.5 8-hole machined (SP) aluminum wheel (per wheel) ILO Std 6.75 x 17.5 8-hole steel disc wheel 13HP Honda SCU installed in tool box area No Spare Wheel 25k Dual Landing legs includes 2-speed and an idler Continental 215/75R17.5 HTL2 - 18 ply 28' Deck Length No Spare Tire 4" Safety headboard Mudflaps 35.5" Loaded deck height Combination midturn signal/center marker light Floor plate on approach plate and fold under Grote LED Lights 17" hydraulic fold-down approach plate and underride protection (10" ground clearance) 7 Pole round electrical plug (standard with air brakes) 4" Full width I-beam crossmembers 16" OC bed One pair oval quad flash amber strobes with switch (2 pair oval stop/turn/tail, 1 pair amber strobe furthest inboard, and (3) penny ID lights at the rear) 16" Manufactured I-Beam Mainframe Grote sealed electrical harness system CONSTRUCTION EQUIPMENT QUOTATION/OFFER TO SELL AND SECURITY AGREEMENT TO: MARYLAND WASHINGTON COUNTY ROADS DEPARTMENT DATE: July 10, 2025 601 NORTHERN AVE HAGERSTOWN, MD 21742 ATTENTION: Zane Rowe THE FOREGOING QUOTATION IS EFFECTIVE FOR 30 DAYS. STANDARD TERMS: SUBJECT TO CREDIT APPROVAL: NET 10 DAYS. UCC-1 FINANCING STATEMENT WILL BE FILED AND A $400.00 DOCUMENTATION FEE WILL BE CHARGED IF NOT PAID IN FULL ON OR BEFORE 15 DAYS FROM DELIVERY DATE UNLESS OTHERWISE NOTED ON THE SALES CONTRACT. BY: Creed G Pletcher QN: S000231994 DELIVERY: LEAD TIME: To be determined at the time of order ATTENTION: THE TERMS AND CONDITIONS ON THE FACE AND REVERSE SIDE OF THIS QUOTATION/OFFER TO SELL -- INCLUDING DISCLAIMERS OF WARRANTIES (INCLUDING MERCHANTABILITY), DISCLAIMERS OF TORT LIABILITY (INCLUDING NEGLIGENCE AND STRICT LIABILITY), LIMITATION OF REMEDIES AND EXCLUSIONS OF AND ANY ATTACHMENTS INCORPORATED HEREIN CONSTITUTE THE TERMS, CONDITIONS AND COVENANTS OF THIS QUOTATION/OFFER TO SELL. Selling Price: $69,300.50 ONE (1) NEW 2025 TRAILKING TK40RB TRAILER S/N N/A 102" overall width 8" Mill Channel Outer Rail S7225 New CAT Yellow with black decals Bed travels rearward and tilts to achieve 7 deg load angle Zinc-rich Primer 1 3/8" Apitong (raised) Red & white conspicuity markings 5 Pair bent D-rings Registration holder H9700 Spring Suspension TK40RB Rollback Trailer; 40,000 lbs capacity (2) 22,500 lb. capacity axles 7' Drop Tongue, pintle eye with adjustable coupler; 16.5" - 32" Hitch Height (Loaded) 49" Axle spacing Safety chains with hooks Air brakes 4S2M (12 1/4 x 7 1/2) Lockable tool box (N/A with SCU) 6.75 x 17.5 8-hole machined (SP) aluminum wheel (per wheel) ILO Std 6.75 x 17.5 8-hole steel disc wheel 13HP Honda SCU installed in tool box area No Spare Wheel 25k Dual Landing legs includes 2-speed and an idler Continental 215/75R17.5 HTL2 - 18 ply 28' Deck Length No Spare Tire 4" Safety headboard Mudflaps 35.5" Loaded deck height Combination midturn signal/center marker light Floor plate on approach plate and fold under Grote LED Lights 17" hydraulic fold-down approach plate and underride protection (10" ground clearance) 7 Pole round electrical plug (standard with air brakes) 4" Full width I-beam crossmembers 16" OC bed One pair oval quad flash amber strobes with switch (2 pair oval stop/turn/tail, 1 pair amber strobe furthest inboard, and (3) penny ID lights at the rear) 16" Manufactured I-Beam Mainframe Grote sealed electrical harness system Selling Price: $69,300.50 Equipment Summary: TRAILKING LIST PRICE $76,530.00 LESS SOURCEWELL DISCOUNT (15%) $11,475.50 FREIGHT $2,000.00 PREP $ 750.00 DELIVERY $1,500.00 CONSTRUCTION EQUIPMENT QUOTATION/OFFER TO SELL AND SECURITY AGREEMENT TO: MARYLAND WASHINGTON COUNTY ROADS DEPARTMENT DATE: July 10, 2025 601 NORTHERN AVE HAGERSTOWN, MD 21742 ATTENTION: Zane Rowe THE FOREGOING QUOTATION IS EFFECTIVE FOR 30 DAYS. STANDARD TERMS: SUBJECT TO CREDIT APPROVAL: NET 10 DAYS. UCC-1 FINANCING STATEMENT WILL BE FILED AND A $400.00 DOCUMENTATION FEE WILL BE CHARGED IF NOT PAID IN FULL ON OR BEFORE 15 DAYS FROM DELIVERY DATE UNLESS OTHERWISE NOTED ON THE SALES CONTRACT. BY: Creed G Pletcher QN: S000231994 DELIVERY: LEAD TIME: To be determined at the time of order ATTENTION: THE TERMS AND CONDITIONS ON THE FACE AND REVERSE SIDE OF THIS QUOTATION/OFFER TO SELL -- INCLUDING DISCLAIMERS OF WARRANTIES (INCLUDING MERCHANTABILITY), DISCLAIMERS OF TORT LIABILITY (INCLUDING NEGLIGENCE AND STRICT LIABILITY), LIMITATION OF REMEDIES AND EXCLUSIONS OF AND ANY ATTACHMENTS INCORPORATED HEREIN CONSTITUTE THE TERMS, CONDITIONS AND COVENANTS OF THIS QUOTATION/OFFER TO SELL. Finance Summary: Selling Price $277,202.00 AVAILABLE UNDER THE SOURCEWELL AGREEMENT 092922-TKI MARYLAND SOURCEWELL MEMBERSHIP 157786 CONSTRUCTION EQUIPMENT TERMS AND CONDITIONS CE Division Terms.dot Rev. 7/11/25 MANUFACTURER'S WARRANTY The New Equipment or New Parts quoted herein (“New Products”) MAY be subject to certain express warranties of that MANUFACTURER. Any MANUFACTURER'S New Product is subject to a warranty if any, SOLELY BY THE MANUFACTURER. CUSTOMER, BY ACCEPTING THIS QUOTATION/OFFER TO SELL, ACKNOWLEDGES THAT CUSTOMER HAS READ, UNDERSTANDS AND ACCEPTS MANUFACTURER'S WARRANTY (WARRANTIES) APPLICABLE TO THE MANUFACTURER'S NEW PRODUCTS. USED PRODUCTS If equipment or parts other than New Products (“Used Products”), are being quoted herein, such Used Products are sold on an AS-IS basis, without any warranty whatsoever, except as may be expressly stated on the face hereof. CLEVELAND BROTHERS’ WARRANTIES Cleveland Brothers gives, in respect to the New Products of Cleveland Brothers (i.e., exchange components or assemblies rebuilt by Cleveland Brothers) sold, and work performed, under the terms of this Quotation/Offer to Sell “Work” -- SUBJECT TO CUSTOMER'S ADHERENCE TO CUSTOMER'S RESPONSIBILITIES, AS PROVIDED IN THE PARAGRAPH SO TITLED BELOW -- the following express warranties: 1) Cleveland Brothers warrants the labor involved in any Work to be free from workmanship deficiency that will cause the Product to be defective as follows: a. Flat rate or quoted fixed price Work is warranted for one hundred eighty (180) days from the date such Work is completed; b. Time and material hourly Work is warranted for ninety (90) days from the date such Work is completed; and c. Special terms expressly stated on the face hereof; 2) Cleveland Brothers warrants any New Products of Cleveland Brothers that are used in any Work -- for one hundred eighty (180) days from the date such Work is completed -- to be free from defects in materials and workmanship; 3) If any Work fails to conform to these warranties, Cleveland Brothers will, at a location of Cleveland Brothers’ choice and during Cleveland Brothers’ normal working hours, replace any defective parts or correct any deficiencies in workmanship if such defects in parts or deficiencies in workmanship are verified by the inspection of an authorized Cleveland Brothers employee. Such replacement of parts or correction of deficiencies in workmanship will be initiated as soon, after verification, as manpower and necessary parts and equipment are available to Cleveland Brothers. DISCLAIMER OF OTHER WARRANTIES THE WARRANTIES CLEVELAND BROTHERS GIVES IN THE IMMEDIATELY PRECEDING PARAGRAPH ARE EXCLUSIVE. CLEVELAND BROTHERS DISCLAIMS ALL OTHER WARRANTIES, EXPRESS, IMPLIED OR STATUTORY AND SPECIFICALLY DISCLAIMS ANY WARRANTIES OF MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. SAFETY AND HEALTH STANDARDS Use of the Products ordered herein may require Customer to comply with various federal, state or local laws, rules, regulations, or safety codes including, but not limited to, the Occupational Safety and Health Act ("OSHA"), current regulations and standards applicable under OSHA ("OSHA Standards") and the Federal Coal Mine Health and Safety Act of 1969 ("Coal Mine Act"). CUSTOMER HEREBY ASSUMES THE ENTIRE RESPONSIBILITY FOR THE INSTALLATION OF SAFETY GUARDS AND DEVICES AS FEDERAL, STATE OR LOCAL LAWS, RULES, REGULATIONS OR SAFETY CODES (INCLUDING OSHA, THE OSHA STANDARDS AND THE COAL MINE ACT) MAY DICTATE, NOTWITHSTANDING THAT CLEVELAND BROTHERS MAY NOT PROVIDE SUCH GUARDS OR DEVICES WITH THE PRODUCTS ORDERED HEREIN. CUSTOMER HEREBY RELEASES CLEVELAND BROTHERS AND CLEVELAND BROTHERS’ OFFICERS, AGENTS AND EMPLOYEES FROM ANY AND ALL CLAIMS ARISING FROM ANY USE OF THE PRODUCTS ORDERED HEREIN IN VIOLATION OF THE DICTATES OF ANY FEDERAL, STATE OR LOCAL LAWS, RULES, REGULATIONS OR SAFETY CODES (INCLUDING OSHA, THE OSHA STANDARDS AND THE COAL MINE ACT). DISCLAIMER OF TORT LIABILITY Customer specifically understands and agrees that Cleveland Brothers, and Cleveland Brothers’ officers, agents and employees, shall not be liable in tort -- whether based on strict liability, or any other theory of tort liability -- for any action or failure to act in respect to the manufacture of the Products quoted herein, or for any action or failure to act in respect to the workmanship involved in Products used in any Work. IT IS THE PARTIES' INTENT AND THE INTENT OF THIS PROVISION TO ABSOLVE AND PROTECT CLEVELAND BROTHERS AND CLEVELAND BROTHERS’ OFFICERS, AGENTS AND EMPLOYEES FROM ANY AND ALL TORT LIABILITY. EXCLUSIVE REMEDY AND EXCLUSION OF CONSEQUENTIAL DAMAGES Customer specifically understands and agrees that Customer's sole and exclusive remedy for breach of warranty, defective Work, tortious conduct or any other cause of action against CLEVELAND BROTHERS or CLEVELAND BROTHERS’ officers, agents or employees, if any, shall be as provided in the express warranties contained in the paragraph above titled "CLEVELAND BROTHERS’ Warranties." CUSTOMER SPECIFICALLY UNDERSTANDS AND AGREES THAT NO OTHER REMEDY (INCLUDING BUT NOT LIMITED TO CLAIMS FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES, FOR ANY CAUSE WHATSOEVER, OR INJURY TO PERSONS (INCLUDING DEATH RESULTING THEREFROM) OR PROPERTY OR ANY OTHER CONSEQUENTIAL, ECONOMIC OR INCIDENTAL LOSS) SHALL BE AVAILABLE. CUSTOMER'S RESPONSIBILITIES 1) Customer will at all times operate and maintain the Products in accordance with the instructions outlined in the Maintenance and Operation Instruction Book furnished at time of purchase. 2) Any damage to the Products that results from Customer's continued use of the Products after a defect has been recognized by Customer is Customer's sole responsibility and Cleveland Brothers has no responsibility to repair or correct any damage that results from Customer's continued use of the Products after a defect has been recognized by Customer. 3) Customer shall be liable to Cleveland Brothers for all expenses incurred by Cleveland Brothers if servicemen are called to the job by the Customer and Customer refuses to permit the requested work to be performed. 4) Customer shall make payment for all Products and/or all Work in accordance with the credit and payment policies of Cleveland Brothers that are in effect at the time the Products are sold or the Work is performed. 5) Customer grants Cleveland Brothers the right to operate Customer’s equipment for purposes of testing or inspecting the Product at Cleveland Brothers’ location or at Customer's location. OTHER TERMS AND CONDITIONS 1) OFFER AND ACCEPTANCE: This Quotation/Offer to Sell is not an acceptance of the terms and conditions of any prior or subsequent offer or order of Customer and any such terms and conditions are expressly rejected. This Quotation/Offer to Sell is an offer by Cleveland Brothers to Customer. Customer, by accepting this Quotation/Offer to Sell, accepts Cleveland Brothers’ offer contained herein and such acceptance of this offer is expressly limited to its terms. Any subsequent submission of an order or similar document to Cleveland Brothers covering the Products or Work quoted herein also constitutes an unqualified acceptance of this offer notwithstanding terms and conditions in said order or other document to the contrary. Under no circumstances shall any terms and conditions of Customer's business forms that are inconsistent with the terms and conditions of this Quotation/Offer to Sell become part hereof. Upon acceptance, this Quotation/Offer to Sell shall become the final written expression of agreement between Cleveland Brothers and Customer, constituting the entire contract between Customer and Cleveland Brothers and superseding all previous communications, either verbal or written. This Quotation/Offer to Sell may be modified only by a writing signed by a corporate officer of Cleveland Brothers. Reference herein to any order or other communication is only for the purpose of identifying the Products or Work ordered. Notwithstanding the foregoing, Cleveland Brothers reserves the right to correct minor errors and omissions committed by Cleveland Brothers’ employee while completing this Quotation/Offer to Sell. This right to correct includes, but is not limited to, sales tax, freight, insurance, filing fees, spelling, serial numbers, legal name, payment dates, etc. Such errors will be unilaterally corrected by Cleveland Brothers. 2) PRICE: The price of the Products and Work quoted herein, as stated above, is subject to change without notice. The actual sales price of the Products and Work shall be Cleveland Brothers’ price in effect at the date of acceptance. If transportation charges are not included in the price of the Products and Work, as quoted above, the same shall be paid by Customer upon delivery. Transportation charges shall include all switching, spotting, drayage, demurrage and other transportation charges or taxes incurred at destination. Customer shall pay, in addition to the sales price applicable at the time of delivery, all excise, privilege, occupational, sales, use, personal property and other taxes, whenever due, and in the event the same are paid by Cleveland Brothers, Customer will reimburse Cleveland Brothers for the cost thereof forthwith upon demand by Cleveland Brothers. 3) CUSTOMER'S CREDIT: This Quotation/Offer to Sell contemplates a security interest in the Product, is subject to Cleveland Brothers’ approval of Customer's credit on the actual delivery date, and Cleveland Brothers reserves the right to restrict the contract resulting from the acceptance hereof to a cash sale or to specify all credit terms and the security to be given for the extension of credit. Customer shall sign such security documents and financing statements as required by Cleveland Brothers. If Customer fails to make payments in accordance with the terms of the contract resulting from this Quotation/Offer to Sell, Cleveland Brothers may at its election defer any further shipments under such contract or terminate this Quotation/Offer to Sell and the contract resulting from the acceptance hereof and in any such case Customer waives all claims against Cleveland Brothers. 4) LATE PAYMENT AND/OR NONPAYMENT BY CUSTOMER: In the event that the invoice applicable to the Products and/or Work described herein is not paid by Customer by said invoice's due date, Customer shall pay a late/service charge of up to 3% of the total invoice amount for each month that said invoice remains unpaid. In the event of nonpayment by Customer, the cost incurred by CLEVELAND BROTHERS in collecting the indebtedness, including attorneys' fees and expenses, with interest at the maximum rate allowed by law from date of expenditure, shall be added to the principal amount of the indebtedness owed to CLEVELAND BROTHERS. The remedies provided by this paragraph are not exclusive and CLEVELAND BROTHERS may elect other remedies at law or in equity. 5) RISK OF LOSS AND TITLE: All risk of loss or damage to the Products shall pass to Customer upon delivery by Cleveland Brothers to a carrier for shipment. Title to the Products shall pass to Customer upon receipt by Cleveland Brothers of payment in full. 6) LAWS GOVERNING -- EXCLUSIVE VENUE -- STATUTE OF LIMITATIONS -- AND SEVERABILITY: This Quotation/Offer to Sell shall be governed by and construed under the laws of the Commonwealth of Pennsylvania notwithstanding delivery by Cleveland Brothers in a state other than Pennsylvania. Any suit by Cleveland Brothers may be brought in the United States District Court for the Western District of Pennsylvania at Pittsburgh or the Court of Common Pleas of Allegheny County, Pennsylvania. The Customer hereby knowingly and for due consideration agrees to the jurisdiction of the United States District Court for the Western District of Pennsylvania at Pittsburgh or the Court of Common Pleas of Allegheny County, Pennsylvania and waives all rights to contest the jurisdiction of these Courts. Any suit by Customer for breach of contract, for any alleged tortious conduct or any claim whatsoever brought in law or equity must be filed within one year from the date the cause of action accrued or be forever barred. Any such suit by Customer must be brought in the United States District Court for the Western District of Pennsylvania at Pittsburgh or the Court of Common Pleas of Allegheny County, Pennsylvania. If any provision of this Quotation/Offer to Sell shall for any reason be held invalid or unenforceable, such invalidity or unenforceability shall not affect any other provision hereof, but this Quotation/Offer to Sell shall be construed as if such invalid or unenforceable provision had never been contained herein. 7) SECURITY INTEREST: Without waiving any rights to elect to proceed under applicable lien laws, the Customer grants a security interest in the Products furnished hereunder until the agreed price has been fully paid in United States currency; and in the event of a default in payment, Cleveland Brothers shall have all rights of repossession and other rights available to a secured party under the applicable laws. Customer will pay all costs of filing any financing, continuation or termination statement with respect to the purchase money security interest created hereby, and Cleveland Brothers is hereby irrevocably appointed Customer’s attorney in fact to do all acts and things which Cleveland Brothers may deem necessary to perfect and continue the perfection of its purchase money security interest in the Product. 8) PRODUCT LINK: In the event equipment is equipped with Product Link, Customer agrees to allow this data to be accessed by Caterpillar and/or its dealers. Customer understands data concerning equipment, its condition, and its operation is being transmitted by Product Link to Caterpillar Inc., its affiliates (Caterpillar), and/or its dealers to enhance service and to improve upon Caterpillar products and services. The information transmitted may include: machine serial number, machine location, and operational data, including but not limited to: service meter hours, fault codes, emissions data, fuel usage, software and hardware version numbers, and installed attachments. Caterpillar Inc. recognizes and respects customer privacy. Caterpillar will not sell or rent collected information to any other third party and will exercise reasonable efforts to keep the information secure. 9) TRADES: Customer warrants and represents to Cleveland Brothers that it has good title to any equipment to be traded in and that at the time of transfer to Cleveland Brothers it shall have full authority and right to trade-in any such equipment. Customer further warrants and represents that any equipment to be traded in is free and clear of any liens, encumbrances, and security interests and/or that it has received authorization from any secured party to dispose of the equipment free of any security interest. Customer hereby agrees to defend, indemnify and hold Cleveland Brothers harmless from any damage, loss, cost, or expense, including reasonable attorneys’ fees, caused by, arising from, or related to any claims of anyone with respect to either the title, liens, encumbrances or security interest on or in any equipment being traded in. These warranties and representations shall survive in perpetuity. Customer: __________________________________________________________________________ By: Date: ________________________ Title: __________________________________________________________________________ Manager’s Signature: __________________________________________________________________ Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-25-0204) Line Striping of County Roads PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Brandi Kentner, CPPO, Director, Purchasing Department; Zane Rowe, Deputy Director, Public Works Highway; Doug Levine, Traffic Supervisor, Highway Department. RECOMMENDED MOTION: To authorize by Resolution, for the Highway Department to utilize the Howard County, Maryland line striping contract 4400004812 / PA-096-2023 with Alpha Space Control, LLC. of Chambersburg, PA for line striping of 1,635,514 linear feet at $.107 a linear foot on various roads within the County in the amount of $175,000. REPORT-IN-BRIEF: The Code of Public Laws of Washington County, Maryland (the Public Local Laws) 1-106.3 provides that the Board of County Commissioners may procure goods and services through a contract entered into by another governmental entity, in accordance with the terms of the contract, regardless of whether the County was a part to the original contract. Howard County Maryland solicited the resulting agreement. If the Board of County Commissioners determines that participation by Washington County would result in cost benefits or administrative efficiencies, it could approve the purchase of this service in accordance with the Public Local Laws referenced above by resolving that participation would result in cost benefits or in administrative efficiencies. The County will benefit from the direct cost savings in the purchase of this service because of the economies of scale this contract has leveraged. Additionally, the County will realize savings through administrative efficiencies as a result of not preparing, soliciting, and evaluating a bid. Acquisition of this service by utilizing the Howard County Maryland contract and eliminating our County’s bid process would result in administrative and cost savings for the Highway Department in preparing specifications and the Purchasing Department. DISCUSSION: N/A FISCAL IMPACT: Funding is available in the department’s account 515000-20-20050 for these services. CONCURRENCES: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form ALTERNATIVES: N/A ATTACHMENTS: Resolution No. RS-2025 (Intergovernmental Cooperative Purchase [INTG- 25-0204] Line Striping Contract) and Alpha Space Control - Quote 2389 dated 7/21/25 AUDIO/VISUAL NEEDS: N/A Page 1 of 2 RESOLUTION NO. RS-2025- (Intergovernmental Cooperative Purchase [INTG-25-0204] Line Striping of County Roads RECITALS The Code of Public Local Laws of Washington County, Maryland (the “Public Local Laws”), § 1-106.3, provides that the Board of County Commissioners of Washington County, Maryland (the “Board”), “may procure goods and services through a contract entered into by another governmental entity in accordance with the terms of the contract, regardless of whether the county was a party to the original contract.” Subsection (c) of § 1-106.3 provides that “A determination to allow or participate in an intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall be by resolution and shall either indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings or provide other justifications for the arrangement.” The Highway Department seeks to utilize the Howard County, Maryland line striping contract (4400004812 / PA-096-2023) with Alpha Space Control, LLC, of Chambersburg, Pennsylvania, for line striping of 1,635,514 linear feet at $.107 per linear foot on various roads within the County for the total cost of $175,000.00. Eliminating the County’s bid process will result in administrative and cost savings for the County. The County will benefit with direct cost savings because of the economies of scale the aforementioned contract has leveraged. Additionally, the County will realize administrative efficiencies and savings as a result of not preparing, soliciting, and evaluating bids. NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to § 1-106.3 of the Public Local Laws, that the Highway Department is hereby authorized to utilize the Howard County, Maryland line striping contract (4400004812 / PA-096-2023) with Alpha Space Control, LLC, of Chambersburg, Pennsylvania, for line striping of 1,635,514 linear feet at $.107 per linear foot on various roads within the County for the total cost of $175,000.00. Adopted and effective this ____ day of August, 2025. Page 2 of 2 ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND _____________________________ BY: ______________________________________ Dawn L. Marcus, County Clerk John F. Barr, President Approved as to form and legal sufficiency: Mail to: Office of the County Attorney ______________________________ 100 W. Washington Street, Suite 1101 Zachary J. Kieffer Hagerstown, MD 21740 County Attorney ESTIMATE Date:07/21/2025 Alpha Space Control, LLC 1580 Gabler Road Chambersburg, PA 17201 P: (717) 263 - 0182 www.alphaspacecontrol.com Estimate #:2389 Terms:Net 30 Sales Rep:Brad Garner Estimator:Rich Pryor Phone: Email: 1 of 1 Customer Name/Address Project Information Customer Name:WASHINGTON COUNTY MD Project:PROJ1835 2025 TRAFFIC MARKINGS Address:601 NORTHERN AVENUE Address:601 NORTHERN AVENUE City/State:HAGERSTOWN, MD 21740 City/State:HAGERSTOWN, MD 21740 Contact:Contact: Quantity Unit Description Unit Price Amount 1,435,514 Linear Ft Road striping MD 5" single yellow waterborne $0.107 $153,600.00 200,000 Linear Ft Road striping MD 5" single white waterborne $0.107 $21,400.00 WAGE SCALE: No Subtotal $175,000.00 TAX TOTAL $0.00 Total $175,000.00 IF THE ABOVE ESTIMATE IS AGREED TO, PLEASE SIGN, DATE AND RETURN THE ORIGINAL COPY.  RETAIN DUPLICATE COPY FOR YOUR FILES. WE RESERVE THE RIGHT TO WITHDRAW THIS ESTIMATE IF NOT ACCEPTED WITHIN 30 DAYS. _____________________________________________________________ Customer Signature: _________________________________________ Date: Open Session Item SUBJECT: Contract Award (PUR-1751) – East Side Terminal Expansion/Rehabilitation at the Hagerstown Regional Airport PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Andrew Eshleman, Director of Public Works, and Neil Doran, Airport Director RECOMMENDED MOTIONS: Motion 1: Move to award the contract for East Side Terminal Building Expansion/Rehabilitation Base Bid and Add Alternate #1 to Callas Contractors, LLC of Hagerstown, MD, for the total price of $3,287,000.00 and to execute Contract Change Order #1 in the amount of -$102,930 removing the value of furnishings from the base bid project cost so they may be rebid under a separate contract. Motion 2: Move to empower the BOCC President to execute a proposal from ADCI, Inc. to provide Construction Phase Services in the amount of $652,207. REPORT-IN-BRIEF: The County accepted bids on June 27, 2025. The Invitation to Bid (ITB) was advertised on the State of Maryland’s (eMMA) “eMaryland Marketplace Advantage” website, on the County’s website, in the local newspaper, and on the County’s new online bidding site, Ionwave. Seventy- Six (76) persons/companies registered/downloaded the bid document online. Four (4) bids were received. DISCUSSION: The Terminal Building Expansion/Rehabilitation project includes a base bid for the addition of 4,800 sf of new floor area, add alternate #1 for the selective demolition and renovation of 1,200 sf of existing airline service support space, and add alternate #2 for the replacement of fixed seating in the existing passenger hold room. Due to a Federal Aviation Administration (FAA) grant reimbursement eligibility determination concerning the furnishings related to the specifications and bid prices received in add alternate #2; add alternate #2 is not recommended for award and furnishings included in the base bid represented by Contract Change Order #1 are removed from the contract and will be readvertised together in a new stand-alone bid. . The FAA and Maryland Aviation Administration (MAA) have provided grant concurrence for the recommended award. The furnishing costs are included in the grant funding being received for this project and it is anticipated that the FAA/MAA will provide concurrence for the repackaged furniture bid at a later date Board of County Commissioners of Washington County, Maryland Agenda Report Form The request includes a construction phase services fee proposal approval for ADCI, Inc. The $652,207 fee was determined to be reasonable by the Airport and within the limits established by a recently completed Independent Fee Estimate (IFE). The airport is in receipt of related grant awards from the FAA and Maryland Aviation Administration (MAA). The FAA and MAA have reviewed and concurred with the proposed awards to Callas Contractors, LLC and to ADCI, Inc. ADCI, Inc. serves as the Airport’s contracted On-Call Consultant/Engineer of Record and was previously selected under solicitation PUR-1714. FISCAL IMPACT: Funding for this project is budgeted within the Airport’s “BLD115” Budget. 515000-35-45010-BLD115-CNST-000000. Refer to the attached Cost Summary Table. The anticipated total project funding source breakdown is as follows. FAA $ 4,346,211 (95% of FAA eligible expenses, 84.20% of total project cost) Maryland Aviation Admin (State Match) $ 472,016 (9.14% - Concurrence Received) Local Share $ 343,607 (6.66%) Total $5,161,834.00 Maximum funding sources available under BLD115: FAA: $5,250,000 State: $506,250 (2.5% of FAA Grant + 75% or $375,000 max of non-FAA eligible grant items) Local: $2,253,000 CONCURRENCES: Brandi Naugle, CPPO, Director of Purchasing; Michelle Gordon, County Administrator, Kelcee Mace, Chief Financial Officer ALTERNATIVES: N/A ATTACHMENTS: Bid Tabulation, Cost Summary Table, Calculation of Federal Grant Chart, ADCI Task Order No. 6 Contract Change Order #1. AUDIO/VISUAL NEEDS: N/A BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND CONTRACT CHANGE ORDER Hagerstown Regional Airport (HGR)CHANGE ORDER NO.:ONE (1) Expand/Rehabilitate Terminal Building East PUR-1751 3-24-0019-72-2025 Callas Contracting, LLC See ATTACHMENT 1. 1 Terminal Building Expansion LS 1 $2,924,000.00 $2,821,071.00 2 Interior Renovations LS 1 $363,000.00 $363,000.00 ORIGINAL CONTRACT AMOUNT NET CHANGE IN CONTRACT AMOUNT TOTAL REVISED CONTRACT AMOUNT TOTAL PERCENT CHANGE FROM ORIGINAL CONTRACT AMOUNT CURRENT CONTRACT TIME NET CHANGE IN CONTRACT TIME TOTAL REVISED CONTRACT TIME ACCEPTED BY: CONTRACTOR: Callas Contracting, LLC Signature: Written Name: OWNER: Board of County Commissioners of Washington County, Maryland Signature: Written Name: ENGINEER/CONSTRUCTION MANAGER: Airport Design Consultants, Inc. (ADCI) Signature: Written Name:Ronald N. Morris, P.E., C.M. FEDERAL AVIATION ADMINISTRATION (FAA) Signature: Written Name: ADD ALTERNATE #1 BASE BID Total: $363,000.00 $2,924,000.00 $2,924,000.00 ITEM NUMBER SPEC. NUMBER REASON FOR CHANGE: ITEM DESCRIPTION UNIT August 12, 2025 CONTRACT: CONTRACTOR: DATE:CONTRACT NO.: FAA ATP NO.: DIFFERENCE CHANGE SUBTOTAL AS-BID SUBTOTAL CHANGE UNIT COST $363,000.00 - - -$102,929.00$2,821,071.00 $363,000.00 365 $3,184,071.00 -$102,929.00 QUANTITY $363,000.00 AS-BID UNIT PRICE $2,821,071.00 - Subtotal A: Subtotal B: Date APPROVAL: IT IS HEREBY ACKNOWLEDGED THAT ALL WORK AUTHORIZED UNDER THIS CHANGE DIRECTIVE SHALL BE EXECUTED UNDER THE APPLICABLE CONDITIONS OF THE CONTRACT DOCUMENTS AND IS SUBJECT TO FUNDING APPROVAL BY THE FEDERAL AVIATION ADMINISTRATION (FAA) AND/OR MARYLAND AVIATION ADMINISTRATION (MAA). -$102,929.00$3,184,071.00 365 0 $3,287,000.00 -3.13% Date Date Date $3,287,000.00 2025.08.12 CO1 - HGR Terminal Expansion East CHANGE ORDER NO. ONE (1) ATTACHMENT 1 Airport: Hagerstown Regional Airport (HGR) Project: Expand/Rehabilitate Terminal Building East (PUR-1751) FAA ATP No. 3-24-0019-72-2025 Date: August 12, 2025 Page 1 of 2 A. JUSTIFICATION FOR THE CONSTRUCTION CHANGE ORDER: 1. Adjustment to Base Bid – Fixed Seating Removal from Project The purpose of this change is to adjust the Base-Bid amount due to the removal of the fixed seating portion of the project. The Base-Bid will be adjusted by the amount as agreed to by the Contractor and Construction Manager (CM). The fixed seating proposed in the terminal expansion will be combined and rebid with Add Alternate No. #2, that was included in the contract documents but not awarded for the replacement of the fixed seating in the existing airport hold room. B. COST REASONABLENESS: 1. Adjustment to Base Bid – Fixed Seating Removal from Project Based on our independent evaluation of the cost for the proposed removal of the fixed seating portion of the project, the negative change in contract price of $102,930.00 provided is deemed reasonable when compared to the bid prices received for the fixed seating with Add Alternate #2. C. CONSEQUENCES OF CHANGE ORDER: 1. Contract Time Adjustment It was discussed and agreed that the contract time required for the installation of the fixed seating would be concurrent with other major contract items and considered incidental to the overall contract time; therefore, no adjustments are required. 2. Engineering Agreement Modifications Contract Time has not been extended. Therefore, no additional CA or CM Services are required. D. CONFORMANCE TO AIP STANDARDS AND REGULATIONS: 1. Procurement Standards and Requirements. The purpose of this change is for compliance with 2 CFR § 200.320(f) based on a determination made by the FAA that the bid for these items did not meet the intent of this requirement for open competition. E. SUPPORTING DOCUMENTATION 1. Adjustment to Base Bid – Fixed Seating Removal from Project The basis for this Change Order is derived from plan changes, prepared by the Architect / Engineer, and attached to this Change Order. See attached correspondence for agreement of the deduction to be made to the base bid contract for the removal of the fixed seating from the contract. F. SKETCHES/DIAGRAMS/DRAWINGS 2. Adjustment to Base Bid – Fixed Seating Removal from Project The following plans have been revised as a result of this Change: A1.3 ENLARGED FLOOR PLAN AT NEW WORK CHANGE ORDER NO. ONE (1) ATTACHMENT 1 Airport: Hagerstown Regional Airport (HGR) Project: Expand/Rehabilitate Terminal Building East (PUR-1751) FAA ATP No. 3-24-0019-72-2025 Date: August 12, 2025 Page 2 of 2 A4.2 BUILDING SECTION A4.3 BUILDING SECTION G. CONSTRUCTION SAFETY PHASING PLAN (CSPP) REVISIONS: All requirements of the approved CSPP and Contractors Safety Plan Compliance Document (SPCD) remain unchanged. Open Session Item SUBJECT: FY26 Senior Citizen Activities Center Operating Fund Grant– Approval Accept Awarded Funding PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Richard Lesh, Grant Manager, Office of Grant Management and Sandy Wood, COO, Washington County Commission on Aging RECOMMENDED MOTION: Move to approve the acceptance of funding awarded under the Senior Citizens Activities Center Operating Fund Grant program from the Maryland Department of Aging in the amount of $28,601.00. REPORT-IN-BRIEF: The Washington County Office of Grant Management is seeking approval on behalf of the Washington County Commission on Aging to accept funding in the amount of $28,601.00 which will be utilized to offset the cost of salaries for the Senior Center staff. DISCUSSION: The Maryland Department of Aging requires applications to only be submitted by local governments; therefore, the County is the grant applicant and will enter into a sub- recipient agreement with the Washington County Commission on Aging to implement the grant funded projects. The awarded funds will be received and disbursed through the County’s Budget and Finance office and the Office of Grant Management will ensure all required fiscal and programmatic reports are submitted in an accurate and timely manner. The grant performance period is from July 1, 2025 through June 30, 2026 and matching funds are not required. FISCAL IMPACT: Recurring expenses will be the sole responsibility of the Washington County Commission on Aging. CONCURRENCES: Maria Kramer, Director, Office of Grant Management ALTERNATIVES: Deny acceptance of awarded funds ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: 2025 Emergency Management Performance Grant – Approval to ratify the Submission of the Grant Application and Accept Awarded Funding PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Cody Swope, Emergency Management Specialist, and Richard Lesh, Grant Manager, Office of Grant Management RECOMMENDED MOTION: We are requesting ratification of the submission of our application for the Emergency Management Performance Grant Program to the Maryland Department of Emergency Management (MDEM) agency and approval to accept the funding as awarded by the agency. REPORT-IN-BRIEF: Due to the delayed release of the Notice of Funding Opportunity from the State Emergency Management Agency and the constricted application submission deadline, we proceeded to sign and submit the grant application on the deadline (8/6/2025). We are requesting ratification of the submission of the Emergency Management Performance Grant to the MDEM Agency and approval to accept the funding as awarded by the agency. DISCUSSION: The purpose of the Emergency Management Performance Grant (EMPG) Program is to provide federal funds to states to assist state, local, tribal, and territorial emergency management agencies in obtaining the resources required to support the National Preparedness Goals associated with the areas and core capabilities. The MDEM is expected to award the County $93,022.39, which will fund the Emergency Management Planner's salary and other related equipment for emergency management. The Office of Grant Management has reviewed the grant guidelines. The performance period for this federal grant is October 1, 2025, through September 30, 2027. $80,000 of the grant funding requested will reimburse wages and benefits and $13,022.39 for operating expenses making the total funding requested: $93,022.39. There is a 100% match required for this grant, which will be accomplished by using the Director of Emergency Management salary as in-kind services. FISCAL IMPACT: Provides $93,022.39 for Emergency Management-related expenses, which may otherwise be charged to the Emergency Management budget. CONCURRENCES: Maria Kramer, Director, Office of Grant Management ALTERNATIVES: Deny approval for submission of this request and place the EM Planner salary within the Emergency Management budget. ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A Open Session Item SUBJECT: State Homeland Security Grant Program– Approval to ratify the submission of the Grant Application and Accept Awarded Funding PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Cody Swope, Emergency Management Specialist and Richard Lesh, Grant Manager, Office of Grant Management RECOMMENDED MOTION: We are requesting ratification of the submission of our application for the State Homeland Security Grant to the Maryland Emergency Management Agency and approval to accept the funding as awarded by the agency. REPORT-IN-BRIEF: Due to the delayed release of the Notice of Funding Opportunity from the State Emergency Management Agency and the constricted application submission deadline, we proceeded to sign and submit the grant application on the deadline (8/6/2025). We are requesting ratification of the submission of the State Homeland Security Grant to the Maryland Emergency Management Agency and approval to accept the funding as awarded by the agency. DISCUSSION: The State Homeland Security Grant program (SHSP) is administered by the Federal Emergency Management Agency and passes through the State Emergency Management Agency to be distributed to local jurisdictions. The program is intended to enhance and maintain current Homeland Security initiatives as they pertain to prevention, preparedness, response, recovery, and mitigation. $40,000.00 of the grant funding requested will pay partial salaries for Emergency Management Staff, $54,028.91 will be budgeted for operational costs which include training, equipment, public outreach and response capabilities, and $59,675.00 for capital expenses making the total funding requested: $153,703.91. The Office of Grant Management has reviewed the grant guidelines. The performance period for this federal grant is October 1, 2025 through August 31, 2028. There is no matching fund requirement associated with this grant. FISCAL IMPACT: Provides $153,703.91 for Emergency Management related expenses which may otherwise be charged to the Emergency Management budget. CONCURRENCES: Maria Kramer, Director, Office of Grant Management ALTERNATIVES: Deny approval for submission of this request ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: USTA grant funding to resurface WCPS tennis courts PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Timothy Alexander, Assistant Parks Supervisor: Maria Kramer, Director, Office of Grant Management RECOMMENDED MOTION: Move to approve the grant application for and acceptance of capital funding from the USTA (United States Tennis Association) for tennis court rehabilitation and resurfacing up to $625,000. REPORT-IN-BRIEF: Washington County Parks & Recreation Department respectfully requests the BOCC approves the application for and receipt of funds for the USTA (United States Tennis Association) grant to rehabilitate and resurface tennis courts at WCPS school sites. DISCUSSION: This project aims to restore the safety, functionality, and aesthetic appeal of these courts to support both athletic programming and community recreational use. The project would include “blended” court lines for both youth and adult play. The scope of this project includes tennis courts at North High, South High, Clear Spring Middle/High, Boonsboro High, Smithsburg High, Williamsport High, and Hancock Middle/High Schools. The County has a joint use agreement with WCPS for these sites. The project is anticipated to be completed over the course of the next year, with minimal disruption to school activities. All work will be done through coordination with WCPS as well as school administration(s). FISCAL IMPACT: The grant Requires a 50% funding match of $625,000. Funds are available in the Parks CIP fund 30-11900 LDI046 Hard Court Resurfacing Account. CONCURRENCES: Andrew Eshleman, Director, Public Works; Jamie Dick, Director, Public Works, Deputy Director Parks and Recreation ; ALTERNATIVES: Deny approval for application. ATTACHMENTS: N /A AUDIO/VISUAL NEEDS:N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: MOU between the Town of Smithsburg and the Board of County Commissioners of Washington County PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Greg Cartrette, Director of Permits and Inspections/Code Official & Rosalinda Pascual, Deputy County Attorney RECOMMENDED MOTION: Move for an approval to accept the MOU between the Town of Smithsburg and BOCC. REPORT-IN-BRIEF: The Town of Smithsburg has requested that Washington County Division of Permits & Inspections take over the building permits, collection of fees and building inspections inside the town limits of Smithsburg. DISCUSSION: Currently, the Division of Permits & Inspections handles only the trade permits and inspections inside the town limits of Smithsburg and the Town of Smithsburg handles the building permits, collection of fees and building inspections. The Town of Smithsburg has requested that Washington County Division of Permits & Inspections start issuing building permits, collecting all fees to include excise tax and conducting all building inspections inside the town limits of Smithsburg with an effective date of September 1, 2025. FISCAL IMPACT: Currently, we receive no revenue from building permits issued within the Town limits of Smithsburg. By us now issuing the permits, collecting the fees and conducting the building inspections, we would receive 75% of the revenue collected on all building permits inside of Smithsburg. CONCURRENCES: County Administrator ALTERNATIVES: Reject the MOU and they continue to provide their own service. ATTACHMENTS: MOU AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Partnership Agreement: Paramedic Program PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Division of Emergency Services, Director R. David Hays Division of Emergency Services, Kevin Lewis, Deputy Director Hagerstown Community College, James Klauber, President Hagerstown Community College, Teresa Shank, Dean of Workforce Solutions RECOMMENDATION: Motion to enter a Partnership Agreement with Hagerstown Community College for the Paramedic Program, collaboratively administered between the Division of Emergency Services (DES) and Hagerstown Community College (HCC). REPORT-IN-BRIEF: The purpose of this Agreement is to establish the terms, obligations, and responsibilities of and between HCC and BOCC to provide collective oversight and training for the Paramedic Program. This Partnership Agreement is required by CoAEMSP and is beneficial to both agencies, as both agencies share common roles and responsibilities in the paramedic program’s management and function. The Partnership Agreement’s content and program structure remain consistent with the previous MOU. DISCUSSION: The Paramedic Program is hosted at the Public Safety Training Center (PSTC), with daily administration and oversight by the DES. By executing this Partnership Agreement, it better aligns organizational structures and responsibilities relative to DES and HCC. FISCAL IMPACT: Implements a 70 (county)/30 (HCC) revenue split for enrollment admissions. There are no additional changes to previous budgetary alignments. CONCURRENCES: Zachary Keiffer, County Attorney ALTERNATIVES: N/A ATTACHMENTS: Partnership Agreement Partnership Agreement Between Hagerstown Community College and Board of County Commissioners of Washington County, Maryland This Partnership Agreement (the “Agreement”) is for the creation of a training partnership for the Paramedic education program known as the Hagerstown Community College– Washington County Division of Emergency Services Training Program hereinafter referred to as “Paramedic Program”, between Hagerstown Community College hereinafter referred to as “HCC”, and the Board of County Commissioners of Washington County, Maryland hereinafter referred to as “BOCC” for the use, implementation and administration on behalf of the BOCC, by the Washington County Division of Emergency Services (“WCDES”), entered into this _____ day of ______ 2025. This Agreement shall supersede all previous agreements. WHEREAS, the HCC is accredited by the Middle States Commission on Higher Education to offer a non-credit paramedic program with an articulation agreement leading to an Associate of Applied Science degree in paramedicine; and WHEREAS, BOCC is a body corporate and politic of the State of Maryland and the authority having jurisdiction over all matters involving fire, rescue and emergency medical services in Washington County, Maryland; and WHEREAS, WCDES is a public agency created by and under the direction and supervision of BOCC for the purpose of administering the BOCC’s affairs regarding fire, rescue and emergency medical services and associated activities in Washington County, Maryland, with expertise in providing emergency medical services training; and WHEREAS, HCC desires to partner with the WCDES to provide collective oversight and training for the Paramedic Program; and WHEREAS, the WCDES is willing to provide training for the Paramedic Program. NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows: I. REASON FOR AGREEMENT: The purpose of this Agreement is to establish the terms, obligations, and responsibilities of and between HCC and BOCC to provide collective oversight and training for the Paramedic Program. WCDES will provide the training in accordance with the Standards and Guidelines for the Accreditation of Educational Programs in the Emergency Medical Services Professions (“Standards”) of the Commission on Accreditation of Allied Health Education Programs (“CAAHEP”) that includes didactic, laboratory, hospital, and field internship learning experiences, thereby preparing competent entry-level Paramedics in the cognitive (knowledge), psychomotor (skills), and affective (behavior) learning domains. 1. HCC and WCDES agree that meetings between the Program Director, Program Managers, and appropriate faculty members will be held at least monthly to ensure the curriculum effectiveness of the program as well as the fulfillment of the other responsibilities designated in Standard III.B.1.a. Meetings may be held more frequently and may be through email or telephone conversations. An Organizational Chart of the Paramedic Program is attached hereto as APPENDIX A. 2. This Agreement is intended solely for the mutual benefit of the parties hereto, and there is no intention, express or implied, to create any rights or interests for any party or person other than HCC and BOCC; without limiting the generality of the foregoing, no rights are intended to be created for any patient, student, parent or guardian of any student, spouse, next of kin, employer or prospective employer of any student. 3. Neither party is an agent, employee, or servant of the other. HCC and BOCC acknowledge and agree that students participating in the didactic, laboratory, hospital, and field internship training of the Paramedic Program are not employees of HCC and BOCC because of such participation, and that neither party assumes any responsibilities to the student participants that may be imposed upon an employer under any law, regulation, or ordinance. Student participants while participating in didactic, laboratory, hospital and field internship training shall in no way hold themselves out as employees of HCC and/or BOCC. 4. No provision of this Agreement shall prevent any patient from requesting not to be a teaching patient or prevent any member of HCC or BOCC from designating any patient as a non-teaching patient. 5. The parties agree that during the student’s enrollment in the Paramedic Program the faculty and staff shall be responsible for evaluation of the student’s performance in accordance with established academic and clinical guidelines. A student whose performance does not meet these established guidelines may be subject to academic probation or, if deemed necessary by the Program Director and Dean, dismissed from the Paramedic Program. A student has the right to due process and may appeal such dismissal as provided for the student program manual, HCC student handbook a portion of which is attached hereto as APPENDIX F and APPENDIX H, as applicable, and/or other official publication(s) of HCC. 6. If either party receives notice of a potential loss of accreditation, that party shall be required to notify the other party in writing within (5) five business days. HCC and BOCC shall within a reasonable period notify any students attending the program of such loss or impending loss. 7. Both parties shall review this Agreement each year. Modification in the Agreement may be made by mutual consent at any time, so long as such modification is in writing and is signed by both parties. Either party may terminate this Agreement provided that (6) six months’ notice is given in writing. In the event of termination of this Agreement, it is understood that all students in good standing will have the option of completing the Paramedic Program under the conditions then in effect. 8. Unless either party gives written notice for the termination of the Agreement, then this Agreement shall be automatically renewed each year for subsequent periods of one year. II. DIVISION OF DUTIES 1. RESPONSIBILITIES OF HCC a. HCC will maintain clinical affiliation agreements. WCDES will notify HCC of any new affiliates so that an agreement can be reached prior to student rotations. b. Provision of Student Support Services - HCC shall provide student supportive services, including the following: 1. Student Disability Services 2. Tutoring Services at the Learning Support Center (LSC) 3. Access to HCC Library and Library Services 4. Each student will receive a unique student e-mail, access to Microsoft 365, and student identification badges 5. Participation in the technology loan program 6. Student Mental Health Resources 7. Scholarship and Grant funding 8. All other student services as outlined in the Hagerstown Community College Student Handbook c. HCC’s Workforce Solutions/Continuing Education (“WSCE”) staff will maintain regular office hours at the Washington County Public Safety Training Center d. HCC will provide access to a clinical coordinator to maintain all clinical affiliation agreements and aid in the oversight of student clinical requirements, placements, and successful completion. e. HCC agrees to pay annual accreditation fees each year as the Higher Education accreditation sponsor for CAAHEP for the Emergency Medical Services Profession. f. HCC will maintain Maryland Higher Education Commission (MHEC) approval for non-credit courses. All students registered for these courses will have a non-credit transcript showing their completion of courses/programs. g. HCC will register all participants as non-credit students in accordance with the eligibility and admission requirements set forth in APPENDIX B. h. HCC will provide Paramedic Program instructors, managers, and directors with access and technical support to the learning management system D2L, or similar system, as outlined on APPENDIX E. i. HCC will award (41) forty-one credits to any student completing the Paramedic Program after successfully passing the National Registry Exam and earning (15) fifteen additional general education credits of the (19-23) nineteen to twenty-three general education credits required to earn an AAS degree. These credits must be earned at HCC. j. HCC will complete classroom observations and instructor evaluations k. Provide access to student scholarships including but not limited to the MHEC’s Maryland Promise Scholarship, Workforce Development Sequence Scholarships, and additional funding through the HCC Foundation and future grants. l. HCC will provide the following equipment which may be removed from campus and relocated to the Public Safety Training Center (“PSTC”) located at 18350 Public Safety Pl, Hagerstown, MD 21740 1. One ALS manikin, asset number 11052, valued at $7,255.18; 2. One Trauma Hal manikin, asset number 10529, valued at $17,411.24; and 3. Additional soft supplies are available from current HCC stock. 4. Any repairs or replacements to the manikins shall be at the sole cost and expense of WCDES. 5. No assets provided by HCC shall be destroyed, donated, or sold without the express written permission of HCC. 2. RESPONSIBILITIES OF BOCC a. WCDES leadership will work with HCC to provide qualified instructors for all program courses. b. Selection to the Paramedic Program shall be based on criteria set forth in the outlined in APPENDEX B - STUDENT ELIGIBILITY REQUIREMENTS, Paramedic Program Student Manual, and/or other official publications. Each student must consent to the exchange of educational information in accordance with the Family Educational Rights and Privacy Act of 1974, as amended. Although WCDES shall obtain all required consents, HCC shall have the right to rely on such consents and to obtain copies of such consents upon request. c. WCDES will ensure students are aware of the minimum requirements to participate in the Paramedic Program and attend practicum rotation and will support HCC in monitoring the requirements. d. WCDES shall work with HCC to maintain and update Paramedic Program manuals and other official communications. e. WCDES is responsible for maintaining a program budget and supplying adequate educational and program materials. f. WCDES will share all program information with HCC in a timely manner, including attendance records, module grades, testing pass rates, student issues, and any Program Advisory Committee approved changes to curriculum or practicum requirements. g. All instructors, including guest lecturers, must sign an HCC compensation waiver and abide by relevant college policies. h. WCDES will assist the HCC clinical coordinator in the placement of students in relevant training experiences and provide access to the clinical scheduling platform. i. WCDES shall be responsible for the compensation of all program staff, including the Program Director, Medical Director, and Program Faculty, excluding the clinical coordinator. j. WCDES will provide adequate paramedic program instructional space at the Washington County Public Safety Training Center located at 18350 Public Safety Pl, Hagerstown, MD 21740. If the location of the training is changed, WCDES will notify HCC of this change. k. WCDES will provide all necessary classroom and laboratory materials. l. WCDES will maintain all instructional materials and technology, excluding D2L Learning Management System, or similar system. m. WCDES will provide HCC with the course schedule for each cohort, a minimum of 3 months in advance. III. REVENUE SHARE 1. As the accredited body, HCC will be responsible for program standards, student grievance procedures, student support services and marketing and promotion of the program. WCDES is responsible for the delivery of the program including instruction, training facility and materials. Therefore, a revenue share of 30/70 of gross revenue between HCC and BOCC is agreed upon. 2. HCC and BOCC agree to a cost and revenue share to support the Paramedic Program as outlined in APPENDEX C – Revenue Share IV. INSURANCE 1. HCC will maintain and/or cause its persons to maintain public third-party general liability and professional liability insurance providing bodily injury and property damage limits not less than one million dollars ($1,000,000) per occurrence/per claim and two million dollars ($2,000,000) in the aggregate. Certificates of insurance will be provided upon request to show evidence of contractual liability coverage. V. INDEMNIFICATION 1. HCC and BOCC acknowledge and agree that neither party shall be responsible for any loss, injury, or other damage to the person or property of any student or faculty member participating in the didactic, laboratory, hospital, or field internship training at any facility of HCC and BOCC unless such loss, injury, or damage results from negligence or willful conduct of that party, its agents, officers, or employees, as permitted or otherwise limited by applicable law, regulation or rule. VI. STUDENTS’ EDUCATION/MEDICAL/PSYCHOLOGICAL RECORDS/CONSENTS 1. HCC understands that while performing services under this Agreement, its employees may be privy to certain information of a confidential nature including, but not limited to, information regarding students that is protected from disclosure under applicable provisions of the State Government Article to the Annotated Code of Maryland. HCC represents and warrants that its employees shall not make any disclosures of any information gained during the performance of services under this agreement without first obtaining authorization from the student. If WCDES requires student grade, attendance, or completion information, students must provide the college with a signed waiver. VII. CONTROLLING LAW 1. This Agreement is governed by the laws of the State of Maryland. VIII. SEVERABILITY 1. Should any portion of this Agreement be found illegal, the remainder shall remain in full force and effect and shall remain binding. IX. NOTICES/CONTRACT MONITOR 1. Communications for the purposes of billing, payment, performance and submission of any other documentation or notice required by this Agreement shall be between the Contract Monitors who are as follows: If to Hagerstown Community College: If to Board of County Commissioners of Washington County, Maryland: 11400 Robinwood Dr. 16232 Elliott Parkway Hagerstown, MD 21742 Williamsport, MD 21795 Attn: Theresa Shank, Dean Attn: R. David Hays, Director Division of Emergency Services X. ENTIRE AGREEMENT 1. This Agreement and exhibits incorporated herein contain the entire understanding between the parties with respect to the Paramedic Program sponsored by the parties and merge within it all prior and/or contemporaneous negotiations, understandings, agreements, and representations, whether oral or written. This Agreement supersedes all prior and/or contemporaneous representations, negotiations, promises, covenants, or discussions, if any, between the parties related to a Paramedic Program sponsored by the Parties. HAGERSTOWN COMMUNITY COLLEGE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND ____________________________________ ______________________________________ James S. Klauber Date John F. Barr Date President President INDEX OF APPENDICES I. APPENDIX A - Programmatic Organization Chart II. APPENDIX B – Student Eligibility and Admission Requirements III. APPENDIX C - Revenue Share Agreement IV. APPENDIX D - Emergency Action Plan – Continuation of Learning V. APPENDIX E - Student Record Keeping VI. APPENDIX F - Student Grievance Procedures VII. APPENDIX G - Student Graduation Requirements VIII. APPENDIX H - Student Incident Reporting APPENDIX A Programmatic Organization Chart Partnership Hagerstown Community College – BOCC/WCDES Paramedic Program APPENDIX B Student Eligibility and Admission Requirements Hagerstown Community College – BOCC/WCDES XI. PARAMEDIC PROGRAM STUDENT ELIGIBILITY and ADMISSION REQUIREMENTS 1. Students must be at least (18) eighteen years of age prior to starting clinical/practicum experience. 2. Have a high school diploma or GED. 3. Be certified as an EMT (National Registry verification required) prior to the first the program's hospital/field activities. 4. Each student is required to complete health requirements as set forth in the Student Manual and/or other official publication(s) before commencement in the program's hospital/field activities. Each student shall be required to provide proof of required Immunizations as outlined in the Student Manual and/or other official publication (s) and must be able to perform his/her activities in the program in such a manner as to not pose a direct threat to the health or safety of others. 5. Complete entrance exam administered by the training program. 6. Submit to a background check and drug screen as required for clinical sites. 7. Must be currently enrolled or show successful completion of college level Human Anatomy and Physiology within the last 5 years 8. Attend a personal interview with Program Directors, Program Managers, and the Lead instructor. This committee will have the final approval for admission to the program. Final approval will be based collectively on results of testing, satisfying requirements, and the decision of this committee’s evaluation of the candidate. 9. All students must meet the technical standards for this program as outlined in program handbook and other official publications. APPENDIX C Revenue Share Agreement Hagerstown Community College – BOCC/WCDES 1. Tuition is estimated to be $7,000 per student with a minimum cohort of (10) ten students and maximum of (16) sixteen. 2. All students are eligible to apply for scholarships as HCC students. 3. WCDES may enroll up to (11) eleven students. These students must be Washington County employees, volunteer corporation employees or volunteers. HCC may recruit up to (5) five students for the program 4. The tuition and fees for the program shall be in accordance with HCC and BOCC policy. 5. The students shall pay all tuition fees to Hagerstown Community College as well as be responsible for their books, uniforms, meals, and housing while enrolled in the program. 6. As the accredited body, HCC will be responsible for program standards, student grievance procedures, student support services and marketing and promotion of the program. WCDES is responsible for the delivery of the program including instruction, training facilities and materials therefore HCC and BOCC agree to a 30/70 revenue share of gross revenue. APPENDIX D Emergency Action Plan – Continuation of Learning Hagerstown Community College – BOCC/WCDES To be supplied by WCDES on a situational basis. APPENDIX E Student Record Keeping Hagerstown Community College – BOCC/WCDES WCDES will provide access to clinical scheduling software. HCC will provide access to learning management systems. HCC and WCDES will work to maintain student records electronically, storing information, including but not limited to, academic performance, personal details, financial aid data, and disciplinary actions in a secure database ensuring privacy by following FERPA, which limits who can access this information without student consent. A record is maintained on each student. The record carries the student’s full name, date of birth, date of enrollment, withdrawal/graduation, courses taken, final grades received, rank in class and test results. All documents will be maintained in Perceptive Content. WCDES will maintain paper files for students for no less than 5 years. At the end of the 5-year term, WCDES will turn over paper files to HCC to maintain for an additional 5 years before destruction. APPENDIX F Student Grievance Procedures Hagerstown Community College – BOCC/WCDES General Grievance Policy: The purpose of the General Grievance Policy for Students is to provide a formal method of recourse to students who feel that a particular action or series of actions on the part of a Hagerstown Community College employee has violated accepted or stated institutional practices and standards. Student concerns appropriate to this policy include concerns regarding ethical or professional behavior, arbitrary application of college policies, and perceived violations of accepted rights of students. Students may file a formal written grievance by completing an online form, available on the HCC website. General Grievance Policy and Procedures for Students: Introduction: The purpose of the General Grievance Policy for Students is to provide a formal method of recourse to students who feel that a particular action or series of actions on the part of a Hagerstown Community College employee has violated accepted or stated institutional practices and standards. Student concerns appropriate to this policy include concerns regarding the ethical and professional behavior of employees, arbitrary application of current College policies by employees, and perceived violations of accepted rights of students such as the right to free expression and the right to assemble. If a student wishes to have another person present at any step of the process, they may request the presence of a nonlegal advisor. If a student alleges discrimination or harassment of an employee, they may file a Discrimination/Harassment Complaint Form at https://www.hagerstowncc. edu/current-facultystaff-hr. If a student has another complaint of misconduct against an employee at the College, they may contact the Executive Director of Human Resources at HR@hagerstowncc.edu who will ensure the complaint is heard and proper follow-up occurs. Students may also complete the Grievance Form online under the Current Students tab. Student complaints related to faculty/instructor teaching, course content, or student status in competitive academic programs, are not addressed via the General Grievance Policy/Procedure. For such complaints, the students should first share their concern with their faculty/instructor. If not satisfied, the student should share their concern with the respective academic division director (for credit courses) or program coordinator (for non-credit courses). If still not satisfied, the student may share their concern with the VPAASS (for credit programs) or Dean of WSCE (for non-credit programs). When applicable, students may use the Student Grade Appeal Process. Student Grade Appeal Process: This process outlines procedures a student shall follow to challenge the final grade assigned by the person responsible for the academic endeavor, hereafter referred to as the instructor. Confidentiality must be maintained throughout the process. To successfully appeal a final course grade, a student must offer convincing written arguments that good cause exists for mandating a change of grade. If a student fails to appeal a final grade within seven (7) calendar days from the date the grade is posted to the student’s record, the student forfeits the right to appeal. Each of the following reasons, if supported by sufficient written evidence, shall constitute “good cause” for a grade appeal: A. A. Assignment of a grade that is malicious or discriminatory. This is applicable if, in determining the grade, the instructor clearly did not apply the same standards used for grading other members of the class whose work and behavior were like those of the appealing student. B. Assignment of a grade that is arbitrary or capricious. This is applicable if the instructor apparently had no discernible rationale for arriving at the grade given. C. Assignment of a grade that has resulted from innocent human error. The instructor reported an incorrect grade as the consequence of a mistake in computation, recording, or in some other mechanical aspect of the grading process. None of the following shall constitute “good cause” for the purpose of appealing a grade. A. Disagreement with the course requirements established by the instructor B. Disagreement with the grading standards established by the instructor. C. Disagreement with the judgment of the instructor in applying grading standards as long as they have made a reasonable effort in good faith to be fair and consistent in exercising that judgment. Good faith on the instructor’s part shall be assumed unless the student can offer convincing arguments to the contrary. D. The student’s desire or “need” for a particular grade. While this sort of reason may seem compelling to the individual on a personal level, it shall not be considered “good cause” for purposes of appeal and shall not be regarded as relevant in consideration of the student’s appeal. Examples of the student’s need to have a higher grade include but are not limited to, the need to graduate, transfer course credits, gain employment or promotion, or qualify for a more advanced course. The following steps constitute the established administrative procedures for appealing a final grade. Individuals involved in the process will vary depending on if the grade appeal is regarding a credit or non-credit course. If the appeal concerns a final grade given by a division director/program manager, an administrative substitute (determined by the VPAASS) will be selected to act in their place throughout the process. All paperwork and documentation of Steps 1 through 3 will be kept in the office of the division director (credit courses) or program manager (non-credit courses). If the appeal is filed against the VPAASS/Dean of WSCE, an administrator substitute will be selected by the College President to act in their place. Step 1—Initial Appeal The student must submit a written appeal of the final grade to the course instructor; the “cause” of the appeal needs to be clearly stated. A student email may serve as a written appeal if the student clearly states in their email that the intent of the email is to initiate a grade appeal; only Hagerstown Community College student email addresses can be used for grade appeals initiated through email. This must be done within seven (7) calendar days from the date the grade is posted to the student’s record. Step 2—Conference The instructor/student conference will occur as soon as possible. This conference may take place remotely over the phone, online, or in person. The occurrence and outcome of the meeting will be documented by the instructor who assigned the grade; a copy of the documentation will go to both parties. 49 Step 3—Secondary Appeal If the initial appeal cannot be resolved, the student has seven (7) calendar days after the student/instructor conference to appeal, in writing, to the division director (credit course) or program manager (non-credit courses); the “cause” of the appeal must be clearly stated and match the “cause” in the initial appeal. After reviewing the written materials, the division director (credit)/ program manager (non-credit) will schedule a conference with the student within fourteen (14) calendar days; this conference can take place in person, online or over the phone. When appropriate and possible, the instructor may participate in this meeting. If the secondary appeal is not resolved, the student has seven (7) calendar days from the date of the conference to appeal the grade, in writing, to the VPAASS (credit) or Dean of WSCE (non-credit). Step 4—Final Appeal At this stage, the VPAASS/Dean of WSCE will review all written materials submitted by the student/division director/program manager regarding the grade appeal and may conduct further inquiries. The student can request a meeting with the VPAASS/Dean of WSCE in their written Appeal, but a meeting is not required. A decision shall be made within twenty-one (21) calendar days after the written appeal is submitted. The decision of the VPAASS/ Dean of WSCE shall be final. Registration and Refund Appeals: Students may need to file a registration appeal when extraordinary circumstances have prevented them from dropping their classes by the established deadline. The process varies for credit and non- credit courses. Non-credit Courses: Students may receive a refund for a non-credit course before the class begins; after this date, no refund is available. Should a student be unable to complete the courses due to a personal extenuating circumstance, they may submit a written Registration Appeal Form – Non-Credit Course to the Dean of Students for review. The Dean of Students will consult with the student, the Instructor/Program Manager and Dean of WSCE as it is needed to make a final decision for a refund. Non-credit course refund appeals are expected to be received within two weeks after the non-credit class of a student’s appealed grade/class. It is not customary for appeals to be granted after that time, especially if a scholarship is received. Students will receive a response in writing from the Dean of Students regarding the outcome of your appeal. Appeals will be reviewed monthly and should be submitted prior to the 15th of each month for consideration for that month. Refund appeals for College for Kids courses are reviewed through a separate process monitored by CFK staff. See CFK guidelines for details. https://www.hagerstowncc.edu/docs/student-handbook (P. 48 – 50) For additional information, please refer to Paramedic Program Manual APPENDIX G Student Graduation Requirements Hagerstown Community College – BOCC/WCDES Students participating in the Paramedic Program must maintain 80% or greater attendance in each of the program courses. Students participating in the Paramedic Program must maintain a minimum average of 70% or higher in each of the program courses. Terminal Competencies The following are terminal competencies required for successful program completion and authorization to take the NREMT Paramedic Exam: • The student must complete all lab, clinical, and field requirements outlined in this manual and the Course Syllabus. • The student must successfully complete the requirements for and pass each Module as well as the Midterm and Final Examinations. • The student must pass AHA Advanced Cardiac Life Support • The student must pass AHA Pediatric Advanced Life Support • The student must pass NAEMT Prehospital Trauma Life Support APPENDIX H Student Incident Reporting Hagerstown Community College – BOCC/WCDES Waiver of Liability: Participation in College sponsored off-campus activities and certain on-campus activities is voluntary. Students participating in activities in which there is a potential risk of physical injury are expected to sign an HCC waiver of liability. While the college takes precautions to minimize potential hazards, it is each student’s responsibility to take whatever safety measures are necessary to protect themselves. https://www.hagerstowncc.edu/docs/student-handbook (P. 23) Should a student receive an injury while performing clinical or laboratory activities related to training, they should complete the college’s incident reporting form as provided in the Paramedic Student Handbook. • Insurance claims will be processed through your health insurance first. Please provide the health care provider at check in. • HCC has a secondary policy through Bob McCloskey Insurance, which will process any remaining balance. o The attached BMI Benefits Claim Form (found page 5) must be completed and submitted to your clinical supervisor or faculty contact within 48 hours of the incident. The clinical supervisor or faculty contact will submit to Dawn Reed to submit electronically. o See page 3 for BMI insurance policy number and billing information (in the form of a card). Please provide to the health care provider as the secondary policy at check in. o This policy does not have a deductible. Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: EMS Staffing Transition Discussion, Volunteer Fire Company of Halfway PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Chip Rose-Director, Human Resources, and David Hays-Director, Division of Emergency Services (DES) RECOMMENDATION: Staff is seeking approval to hire three (3) of the twelve (12) approved positions as lieutenants for the EMS employee transition of the Volunteer Fire Company of Halfway (VFCH), and, to include transitioning the current PT EMS employees into county employment under the terms and conditions of the Staffing MOU. REPORT-IN-BRIEF: The three (3) lieutenants would be included as a part of the 12 positions that were authorized to hire in the June 3rd Open Session presentation to the BOCC. During discussion and planning for the EMS employee transition for the VFCH, DES leadership had expressed an intent and need for EMS supervision of the newly hired county employees who would be stationed within the VFCH station. DISCUSSION: Under the regional staffing model, DES has placed an on-duty station officer, 24/7, at the stations that have 3 or more staff assigned (except for Hancock Rescue Squad). The Hancock Fire station is in proximity of the ambulance station and daily supervision is currently handled through the DES officer on duty at the Hancock Fire Station. There is no DES supervisor in the nearby vicinity to provide daily supervision to the DES employees stationed at Halfway. FISCAL IMPACT: No additional impact, as these positions were included in the funding presented for the employee transition on June 3rd, 2025. CONCURRENCES: Michelle Gordon, County Administrator and David Hays, Director, Division of Emergency Services ALTERNATIVES: N/A ATTACHMENTS: Transition Staffing Spreadsheet and Staffing MOU Board of County Commissioners of Washington County, Maryland Agenda Report Form Positions Numbers for Halfway FT- Position Number Job Title - EMT 1908 Emergency Medical Technician (Single Role) FT 1909 Emergency Medical Technician (Single Role) FT 1910 Emergency Medical Technician (Single Role) FT 1911 Emergency Medical Technician (Single Role) FT 1912 Emergency Medical Technician (Single Role) FT 1913 Emergency Medical Technician (Single Role) FT FT- Position Number Job Title - Paramedic 1914 Paramedic (Single Role) FT 1915 Paramedic (Single Role) FT 1916 Paramedic (Single Role) FT FT- Position Number Job Title - Paramedic LT 1 Paramedic or Paramedic LT 2 Paramedic or Paramedic LT 3 Paramedic or Paramedic LT Position Number Part-time employees TBD TBD TBD Employee Roster for Halfway- 6/30/2025 First Name Last Name Job title Status Notes Duncan Ludwig EMT Full-time Hannah Hoffman EMT Full-time Eduard Hernandez EMT Part-time Gabriella Mitlacher EMT Full-time EMT - Currently FMLA @ Halfway Lorrie Goodrich EMT Full-time Stephanie Lee EMT Full-time Brandon Bolyard Paramedic Full-time Stephen Knoyer Paramedic Part-time James Grissom Paramedic Part-time Allison Keyser Paramedic Part-time Board of County Commissioners of Washington County, Maryland Agenda Report Form Halfway Staffing Plan - 8/15/2025 FT- Position Number Employee Notes Job Title 1908 Hoffman Intent received 6/30 Emergency Medical Technician (Single Role) FT 1909 Lee Intent received 6/30 Emergency Medical Technician (Single Role) FT 1910 Goodrich Intent received 6/30 Emergency Medical Technician (Single Role) FT 1911 Mitlacher Intent received 6/30 EMT - Currently FMLA @ Halfway 1912 Greenlee DES sourcing, start date TBD Emergency Medical Technician (Single Role) FT 1913 Alexus Lentz DES sourcing, start date 8/18/25 Emergency Medical Technician (Single Role) FT FT- Position Number Employee Notes Job Title 1914 Carson Snyder DES sourcing, start date 8/18/25 Paramedic (Single Role) FT 1915 Bolyard Intent received 6/30 Applied for fulltime - Paramedic 1916 Kurtis Meunier DES sourcing, start date 8/18/25 Paramedic (Single Role) FT FT- Position Number Employee Notes Job Title 1 Vacant TBD Paramedic or Paramedic LT 2 Vacant TBD Paramedic or Paramedic LT 3 Vacant TBD Paramedic or Paramedic LT Position Number Employee Notes Part-time employees TBD Stephen Knoyer Intent received 6/30 Applied for fulltime TBD Duncan Ludwig Intent received 6/30 Applied for fulltime TBD Brandon Bolyard Intent received 6/30 Applied for fulltime - Paramedic TBD James Grissom Intent received 6/30 Applied for fulltime TBD Allison Keyser Intent received 6/30 Applied for fulltime TBD Eduard Hernandez Intent received 6/30 NO show for assessment Open Session Item SUBJECT: Amendment to County Real Tax Credit Ordinance for Fallen Heroes PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Aaron Weiss, Assistant County Attorney RECOMMENDED MOTION: Motion to adopt the amended Washington County Property Tax Credit Ordinance for Fallen Heroes REPORT-IN-BRIEF: Staff has proposed amendments to the County’s Tax Credit Ordinance for Fallen Heroes in light of the General Assembly’s enactment of Senate Bill 502. DISCUSSION: Effective June 1, 2025, Senate Bill 502 of the 2025 Maryland General Assembly’s Regular Session, the scope of Section 9-210 of the Property Tax Article has been expanded. Notably, the new statute allows a local government to expand the scope of eligibility for property tax credits to include correctional and judicial officers. FISCAL IMPACT: Expanding scope of citizens eligible to receive a 100% credit against their County real property taxes. This change is not expected to cause a significant reduction in County property tax income. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Proposed Draft of Washington County Real Property Tax Credit Ordinance for Fallen Heroes AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form ORDINANCE NO. _________________ WASHINGTON COUNTY REAL PROPERTY TAX CREDIT ORDINANCE FOR FALLEN HEROES RECITALS By virtue of the authority contained in Section 9-210, Tax-Property Article, Annotated Code of Maryland, on July 21, 2009, the Board of County Commissioners of Washington County, Maryland previously enacted an ordinance titled, “Washington County Real Tax Credit Ordinance for Fallen Heroes.” (the “Ordinance”). Recently, during the 2025 legislative session, the Maryland General Assembly amended Section 9-210 of the Tax-Property Article. The new amendment expressly authorizes a local government to grant a property tax credit against the local real property tax to the surviving spouse or cohabitant of a public safety or judicial officer killed in the line of duty. The Board of County Commissioners of Washington County, Maryland desires to amend the Ordinance to grant a credit to the surviving spouse of a judicial officer killed while in active service as authorized by Section 9-210, Tax-Property Article, Annotated Code of Maryland. NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington County, Maryland, that the ordinance entitled “Washington County Real Tax Credit Ordinance for Fallen Heroes" be and is hereby amended. Approved the __ day of ___, 2025. Effective the day of ___, 2025. ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND ____________________________ ________________________________________ Dawn L. Marcus, Clerk John F. Barr, President Approved as to legal sufficiency: Aaron R. Weiss Assistant County Attorney Mail to: County Attorney’s Office 100 W. Washington Street, Suite 1101 Hagerstown, MD 21740 WASHINGTON COUNTY REAL PROPERTY TAX CREDIT ORDINANCE FOR FALLEN HEROES Approved ____, 2025 Effective ____, 2025 WASHINGTON COUNTY REAL PROPERTY TAX CREDIT ORDINANCE FOR FALLEN HEROES Section 1. Tax credit authorized. The County Treasurer shall allow a Tax Credit against the County real property tax imposed on a dwelling owned by the Surviving Spouse of a fallen Judicial Officer, as further described and defined in this Ordinance. Section 2. Definitions. In this ordinance, the following words have the meanings indicated: “Cohabitant” means an individual who, for a period of at least 180 days in the year before the death of a fallen Public Safety Officer or Judicial Officer: (i) Had a relationship of mutual interdependence with the fallen public safety officer or judicial officer; and (ii) Resided with the fallen public safety officer or judicial officer in the dwelling. “Dwelling” means real property located within the county borders of Washington County, that is the legal residence of a surviving spouse and occupied by not more than two families. “Dwelling” includes the lot or curtilage and structures necessary to use the real property as a residence. “Fallen Public Safety Officer or Judicial Officer” means an individual who dies: (i) as a result of, during the performance of a duty, or in the course of employment as a Public Safety Officer or a Judicial Officer; (ii) while in the active service as a Judicial Officer or Public Safety Officer or while in the active service of a fire, rescue, or emergency medical service; (iii) unless the death was the result of the individual’s own willful misconduct or abuse of alcohol or drugs. “Judicial Officer” means an individual who, at the time death, was employed by the Maryland State Judiciary to serve as either a District Court Judge, Circuit Court Judge, or Family Law Magistrate in Washington County, Maryland. “Ordinance” means this Washington County Real Property Tax Credit Ordinance for Fallen Heroes. “Public Safety Officer” means an individual who, at the time of death, was employed by the Washington County Board of County Commissioners within: the Washington County Sheriff’s Office, or Division of Emergency Services. “Surviving spouse” means a surviving spouse, who has not remarried, of a fallen Public Safety Officer or Judicial Officer. Treasurer means the Treasurer of Washington County, Maryland or the Treasurer’s designee. Section 3. Eligibility for tax credit. A surviving spouse of a fallen Judicial Officer or Public Safety Officer shall be entitled to a credit against the County real property tax imposed on a Dwelling owned by the Surviving Spouse under the following circumstances: (a) if the Dwelling was owned by the Fallen Judicial Officer or Public Safety Officer at the time of the Fallen Judicial Officer’s or Public Safety Officer’s death; (b) if the Fallen Judicial Officer Public Safety Officer or the Surviving Spouse was domiciled in the State of Maryland as of the date of the Fallen Judicial Officer’s or Public Safety Officer’s death and the Dwelling was acquired by the Surviving Spouse within two (2) years of the Fallen Judicial Officer’s Public Safety Officer’s death; or (c) if the Dwelling was acquired after the Surviving Spouse qualified for a credit for a former Dwelling under item (a) or (b) of this Section 3, to the extent of the previous credit. Section 4. Amount of the tax credit. The amount of credit shall be 100% of the Washington County real property tax. Section 5. Duration of the tax credit. The credit shall remain available to a surviving spouse until the surviving spouse remarries. Section 6. Application of the tax credit. The credit may be applied only in taxable years beginning after June 30, 2022. There shall be no refunds for taxes paid for taxable years beginning prior to June 20, 2022. Section 7. Administration of tax credit. (a) A Surviving Spouse must apply in writing to the County Treasurer each year prior to June 30 in order to receive a credit for the upcoming taxable year. The County Treasurer may require such proof of eligibility for the credit as the Treasurer deems requisite. (b) The Board of County Commissioners may adopt regulations to administer this ordinance. Section 8. Recapture of the tax credit. (a) A person who submits a false or fraudulent application to the County Treasurer, withholds information to obtain a tax credit, or provides any false or fraudulent information to obtain a tax credit under this ordinance must repay the County all amounts credited for any and all years that improper information was provided and all accrued interest and penalties that would apply to those amounts as overdue taxes. A person who violates this subsection is liable for all court costs and expenses of the County in any civil action brought by the County against the violator. The County may collect any repayable tax credit, and otherwise enforce this ordinance, by any appropriate legal action. The repayment shall be due and owing to the County upon notice from the Treasurer to the taxpayer that the credit must be repaid. (b) Interest shall accrue on any repayable credit at the rate established for overdue property taxes, beginning thirty (30) days after the notice from the Treasurer. (c) Any repayable credit not repaid shall be a lien on real property owned by the taxpayer in the same manner as unpaid real property taxes under state and county law. Open Session Item SUBJECT: Sheriff’s Office: Town of Funkstown Community Deputy Agreement and WCPS School Resource Officer MOU PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Zachary Kieffer, County Attorney RECOMMENDED MOTION: (1) Move to approve the Community Deputy Agreement between the Town of Funkstown, Washington County Sheriff’s Office and Board of County Commissioners and (2) Move to approve the School Resource Officer MOU between Board of Education, Sheriff’s Office and Board of County Commissioners. REPORT-IN-BRIEF: (1) Community Deputy Agreement governs terms and conditions under which the Sheriff’s Office provides a Community Deputy to the Town of Funkstown. (2) School Resource Officer MOU governs the terms and conditions under which the Sheriff’s Office renders special law enforcement services for public schools within the jurisdiction of the Sheriff’s Office. DISCUSSION: (1) The Community Deputy Agreement allows for the provision of law enforcement services within the town by the Sheriff’s Office. The Agreement supplies one deputy to the Town for a minimum of 16 hours per week. The Agreement is for a 1-year term with subsequent automatic renewals of 1 year. Similar agreements are in place with the towns of Williamsport, Clear Spring, Keedysville, and Sharpsburg. (2) The School Resource Officer MOU provides for the assignment of full time School Resource Officers to the Board of Education and placement at the Board of Ed, Boonsboro, Clear Spring, Smithsburg and Williamsport school complexes. FISCAL IMPACT: (1) $50,662.00 contribution from the Town to the cost of employing and equipping deputy. (2) Board of Education will make quarterly payments equal to 25% of the yearly cost of each SRO’s salary and benefits. Total FY26 Budget amount of $873,710.01 for SROs at 4 school complexes and 1 supervisor. CONCURRENCES: (1) Sheriff and Town of Funkstown (2) Board of Education and Sheriff. ALTERNATIVES: N/A ATTACHMENTS: Draft of (1) Community Deputy Agreement and (2) SRO MOU AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Interfaith Service Coalition, Martha’s House, Commissioner Contingency Funding Request PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Michelle Gordon, County Administrator RECOMMENDATION: Move to approve the request for one time use of Commissioner Contingency funding for the Interfaith Service Coalition in an amount not to exceed $39,000, for one-time expenses associated with the foundation repairs to Martha’s House in Hancock, MD. REPORT-IN-BRIEF: Discussion regarding a request for funding from the Interfaith Service Coalition in an amount not to exceed $39,000, for one-time expenses associated with the foundation repairs to Martha’s House in Hancock, MD. ISC has provided staff with all requested documents and a building and zoning permit (HK2025-0013) was issued to their selected contractor on 6/9/2025. Staff recommends that funds be disbursed on a reimbursement basis and will require ISC to submit proof of work completed from the contractor prior to payment. DISCUSSION: At the Board of County Commissioner (BOCC) meeting held on February 25, 2025, the BOCC directed staff to work with Interfaith Service Coalition (ISC) regarding their request for funding in an amount not to exceed $39,000, for one-time expenses associated with the foundation repairs to Martha’s House in Hancock, MD. Martha’s House is located at 49 W. Main Street, Hancock, MD. Interfaith Service Coalition is working with officials to have Martha’s House designated as the County’s only warming / cooling station in Hancock. In anticipation of this designation, ISC has added solar panels and a gas generator to the property. A pulldown staircase was ordered earlier this year which will be installed on the side of the building leading up to the generator. During this designation process, it was discovered that there was a separation in the floor / foundation in the basement or ground floor of Martha’s House. ISC has consulted with a structural engineer to perform the repairs which are currently underway. The south wall of the building is sinking due to washout and loose soil below the existing footing. Funding is needed to underpin the south wall to stabilize the foundation and install new footings on stable soil. ISC has provided staff with all requested documents and a building and zoning permit (HK2025-0013) was issued to their selected contractor on 6/9/2025. Staff recommends that funds be disbursed on a reimbursement basis and will require ISC to submit proof of work completed from the contractor prior to payment. FISCAL IMPACT: $39,000 from Commissioner Contingency funds. Staff recommends that funds be disbursed on a reimbursement basis. Board of County Commissioners of Washington County, Maryland Agenda Report Form PUBLIC PACKET CONCURRENCES: Kelcee Mace, CFO as to sufficiency of available funding. ALTERNATIVES: Fund the request with $39,000 from CIP Reserves instead of Commissioner Contingency Funds. Deny the request for funding. ATTACHMENTS: None AUDIO/VISUAL NEEDS: None Open Session Item SUBJECT: Hagerstown Regional Airport Advisory Commission - Appointment PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Dawn Marcus, County Clerk RECOMMENDATION: Move to appoint Aaron Vittini to serve a partial term through October 31, 2026, on the Airport Advisory Commission. REPORT-IN-BRIEF: The Airport Advisory Commission consists of seven voting members that serve three-year terms. The County Commissioners also may appoint others to serve as non-voting, ex-officio members for various terms and differing purposes. DISCUSSION: N/A FISCAL IMPACT: This is not a paid board. CONCURRENCES: Airport Advisory Commission; Neil Dorin, Director ATTACHMENTS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Washington County Board of Social Services - Appointment PRESENTATION DATE: August 26, 2025 PRESENTATION BY: Dawn Marcus, County Clerk RECOMMENDATION: Move to appoint Carrie Johnson, to serve a partial term through June 30, 2028, on the Board of Social Services. Move to appoint Lt. Andrew Lewis, to serve a partial term through June 30, 2026, on the Board of Social Services. REPORT-IN-BRIEF: The Board of Social Services advises the local director as to the local application of State policies or procedures and communicates to the residents of the County information as to the objectives, policies, programs and problems of local services, among other duties. Membership consists of nine individuals; eight appointed by the County Commissioners and one County Commissioner liaison (ex-officio). DISCUSSION: N/A FISCAL IMPACT: This is not a paid board. CONCURRENCES: Washington County Board of Social Services ATTACHMENTS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form