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HomeMy WebLinkAbout980526 May 26, 1998 Hagerstown, Maryland The Regular Meeting of the Board of County Commissioners of Washington County, Maryland, was called to order at 8:30 a.m. by the Vice President, John S. Shank, with the following members present: Commissioners R. Lee Downey and James R. Wade. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Shank, followed by the Pledge of Allegiance to the Flag by the full assemblage. INTRODUCTION OF NEW LOCAL MANAGEMENT BOARD EMPLOYEES Kristin Grosh, Coordinator for the Office for Children, Youth, and Families, introduced Marcia Mackley, Project Coordinator, and Clark Catlett, Fiscal Specialist, who are new employees of the Local Management Board (LMB). COMMISSIONERS REPORTS AND COMMENTS Commissioner Downey reported on the Local Management Board meeting. Commissioner Shank stated that he participated in the Sharpsburg Memorial Day parade. APPOINTMENT TO PLANNING COMMISSION Motion made by Commissioner Wade, seconded by Downey, to appoint Commissioner R. Lee Downey to replace Commissioner James Wade to serve as the ex-officio member on the Washington County Planning Commission. Unanimously approved.  COUNTY ADMINISTRATORS COMMENTS Rodney Shoop, County Administrator, informed the Commissioners that the May distribution of the income tax came in $610,000 over projections. The Commissioners discussed vacation schedules and decided to hold a morning meeting on June 2. BUDGET TRANSFERS - PAINTING & REPAIRS TO THREE COUNTY BRIDGES Motion made by Commissioner Downey, seconded by Wade, to approve the following budget transfers: $30,000 from the Monroe Road Bridge project, $40,000 from the Cedar Ridge Road Bridge project, $20,000 from the East Oak Ridge Road Bridge project, and $75,000 from the Charles Mill Road bridge project, to provide the additional $165,000 needed for the painting and repair contracts for the Kemps Mill Road bridge, Millers Church Road bridge, and Beaver Creek Church Road bridge. Unanimously approved. BID AWARD & SOLE SOURCE PROCUREMENT - SOFTWARE FOR DETENTION CENTER Motion made by Commissioner Wade, seconded by Downey, to award the contract  for the purchase of the JAILS software from Keystone Information Systems for the Detention Center at the cost of $145,750 for training and installation, as a sole source procurement under Section 1-106.2(a)(1) of the Code of the Public Local Laws of Washington County. Motion carried with  Commissioners Wade, Downey and Shank voting AYE. Commissioner Snook was  contacted by telephone and also voted AYE. BID AWARD - RENTAL UNIFORM SERVICES - VARIOUS DEPARTMENTS Motion made by Commissioner Wade, seconded by Downey, to award the contract for rental uniform service for the Transportation Department, Building Maintenance, Recreation & Parks, Airport, Water & Sewer Department, Black Rock Golf Course, and Solid Waste Department to Rental Uniform Service which submitted the low total base bid of $45,407.96 for a one-year period with the option to renew for up to two additional consecutive one-year periods. Unanimously approved. REVIEW BIDS FOR AGRICULTURAL EDUCATION CENTER Gary Rohrer, Director of Public Works, met with the Commissioners to review the bids received for construction of the farm museum and administrative office building at the Agricultural Education Center. Mr. Rohrer stated that deduct alternates were included for the wing portions of the museum and the contract could be awarded on either the total bid price or the bid price excluding the alternates. He informed the Commissioners that six bids were received. Excel Construction was the apparent low bidder at $2.538 million for the total bid with no deduct alternates. If the deduct alternates are deleted, Waynesboro Construction Company would be the low bidder at $2.404  million. Mr. Rohrer reviewed the floor plan and architects rendering of the building. He also reviewed the square footage for each of the agencies which will have office space in the building. Commissioner Wade expressed concerns about the square footage allotted for the agricultural technology center included in the facility. MAY 26, 1998 PAGE TWO Debra Bastian, Director of Finance, provided projections on operating costs, construction costs, and debt service costs. She stated that she has apportioned the costs for the museum, the pre-existing facility, and debt service. Ms. Bastian informed the Commissioners that, after subtracting the tentative revenues, the net cost of operating the existing facility is $17,500, office space costs are $93,500, and the museum is estimated to be $89,000. She stated that these costs include debt service. Ms. Bastian noted that financing would have to be secured through a private bond issue because the project exceeds the I.R.S. regulation limiting private and federal use to 10%. The Commissioners asked that Ms. Bastian refine the cost estimates and present them at the meeting next week. Commissioner Shank reminded them that there are matching funds for the museum. Commissioner Wade indicated that the project may have to be scaled back to reduce the construction and operating costs. ADJOURNMENT Motion made by Commissioner Downey, seconded by Wade, to adjourn at 9:48 a.m. Unanimously approved County Administrator County Attorney , Clerk