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HomeMy WebLinkAbout970902 September 2, 1997 Hagerstown, Maryland The Regular Meeting of the Board of County Commissioners of Washington County, Maryland, was called to order at 8:30 a.m. by the President, Gregory I. Snook, with the following members present: Vice President John S. Shank, and Commissioners Ronald L. Bowers, R. Lee Downey, and James R. Wade. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. PROCLAMATION - DISABLED AMERICAN VETERANS - FORGET-ME-NOT MONTH Commissioner Snook presented a proclamation to Carl Brumage proclaiming the month of September 1997 as Disabled American Veterans Forget-Me-Not Month in Washington County and encouraging all citizens to join in their support of those who gave of themselves to protect and preserve our way of life.  COMMISSIONERS REPORTS AND COMMENTS Commissioner Downey reported that the Maryland Association of Counties has formed a task force to research zoning issues. Commissioner Snook stated that he has had complaints about the location of the speakers at the Junior Football League field at Marty Snook Park and asked that the Recreation and Parks Department try to rectify the problem.  COUNTY ADMINISTRATORS COMMENTS Rodney Shoop, County Administrator, reminded the Commissioners that the Air Show will be held at the Washington County Regional Airport on September 6 and 7 and provided information on the scheduled exhibits and activities. Commissioner Snook asked that information be provided to the Commissioners regarding the tourism-related impacts of the Air Show and the 135th Commemorative Reenactment of the Battle of Antietam. FOLLOW-UP TO PRESENTATION MADE BY KCI TECHNOLOGIES, INC. Gary Rohrer, Director of Public Works, and Robert Arch, Director of Planning and Community Development, met with the Commissioners to obtain any additional comments or thoughts they may have on the presentation made by KCI Technologies, Inc. on the road alignment for the Hopewell Road area and Newgate Industrial Park. Mr. Rohrer reviewed the three road alignments that KCI suggested for the Newgate Industrial Park. He stated that the staff is comfortable with the recommendation made by KCI. Mr. Arch stated that they are still waiting for comments from the public and neighboring property owners regarding the study. The Commissioners discussed the proposed alignments and the schedule for possible construction of the main and internal roadways. Mr. Arch indicated that the State government chooses the projects for funding by the Metropolitan Planning Organization (MPO) and urged the Commissioners to approach the members of the Washington County Delegation to the General Assembly to ask for their support for funding for this project. Mr. Rohrer indicated that staff will try to develop a plan to equitably assess developers for construction of the internal roadways. Commissioner Bowers suggested formulating a road access fee to assess developers for connecting to the main roadway. The staff agreed to research this and give three to five options which could be included in the Adequate Public Facilities Ordinance. UPDATE ON 135TH COMMEMORATIVE REENACTMENT OF THE BATTLE OF ANTIETAM Dennis Frye, Executive Director of the Association for the Preservation of Civil War Sites (APCWS), and Robert Arch met with the Commissioners to provide an update on the 135th Commemorative Reenactment of the Battle of Antietam which will take place September 12-14. Mr. Frye displayed a site map showing the layout of the area and the location of the activities as well as vendor and camping areas. He outlined the traffic control measures and road closures SEPTEMBER 2, 1997 PAGE TWO which are planned for the event. Commissioner Downey suggested that the Committee consider notifying the property owners in the adjoining development of the times scheduled for the reenactment of the battles. The Commissioners thanked them for the update. ECONOMIC DEVELOPMENT COMMISSION - REVIEW OF ORDINANCE Beth Evans, Assistant County Attorney, reviewed the revisions made to the Ordinance establishing an Economic Development Commission, which was heard at public hearing on August 19, 1997. The Commissioners asked Ms. Evans to check with MEDCO and the PenMar Development Corporation to obtain information on the provisions in their bylaws pertaining to financial disclosure and conflicts of interest. CONTRACT AWARD/RENEWALS - FUELS AND MOTOR/INDUSTRIAL OILS Motion made by Commissioner Shank, seconded by Bowers, to approve the  following contracts: #2 Heating Oil - to piggyback the Board of Educations bids for #2 Heating Fuel and award the contract to Southern States for tank wagon loads at the per gallon delivered price of $.6240 and to award the contract to Petroleum Trades for transport loads in the amount at the per gallon delivered price of $.5689; Gasoline (Transport Loads) to renew the contract for gasoline, transport load, with Petroleum Traders Corporation as originally awarded by the Board on October 29, 1996, with an option to renew for an additional one (1) year period; Gasoline (Tank Wagon Loads) and Diesel Fuel/Kerosene (Tankwagon and Transport Loads) - to renew the contract for gasoline, tankwagon load, with A.C.&T. Co., Inc. as originally awarded on October 29, 1996, with an option to renew for an additional one (1) year period; Motor & Industrial Oils - to renew the contract for motor and industrial oils with Ewing Oil Company as originally awarded on October 29, 1996, with an option to renew for an additional one (1) year period. Unanimously approved. BID AWARD - ROOF REPLACEMENT - DETENTION CENTER Motion made by Commissioner Wade, seconded by Shank, to award the contract for roof replacement at the Washington County Detention Center to Hite Associates which submitted the low total lump sum bid of $73,400, with a unit price of $.70 per board foot for as-needed insulation replacement. Unanimously approved. CITIZENS PARTICIPATION James F. Noland requested that the County do additional work to the drainage system in front of his property on Londontowne Drive. The Commissioners indicated that they would have the appropriate County staff look into his request.  COUNTY ADMINISTRATORS COMMENTS (CONTINUED) Mr. Shoop asked the Commissioners to inform him on any agenda topics they wish to have discussed at the joint meeting with the Greater Hagerstown Committee. He informed the Commissioners that Housing Authority member Ray Kelley does not wish to be reappointed when his term expires and recommended to the Commissioners that they not fill this vacancy until a decision is made regarding the proposed consolidation with the Hagerstown Housing Authority. Mr. Shoop stated that the attorney for the Gaming Commission has filed a writ of execution against an entity affiliated with Todd Amusements for the monies owed in fines. MAINTENANCE WORKERS - MARTIN LUTHER KING CENTER Alan Davis, Director of Human Resources, explained that the ownership of Martin Luther King Building will soon be transferred to another entity and SEPTEMBER 2, 1997 PAGE THREE this will result in the layoff of two part-time County maintenance workers. He requested that the $15,000 remaining in this salary line item in the fiscal year 1998 budget be transferred to the Western Maryland Child Care Resource Center with the understanding that these two individuals will continue in a part-time capacity. Motion made by Commissioner Wade, seconded by Bowers, to approve the recommendation to transfer the $15,000 remaining in the designated salary line item for fiscal year 1998 from the Martin Luther King Center budget to the Western Maryland Child Care Resource Center to fund the positions of two part- time maintenance workers. Unanimously approved. BUS OPERATORS - COUNTY COMMUTER Motion made by Commissioner Wade, seconded by Downey, to approve advertising to fill the existing vacancies of two full-time bus operators at the County Commuter at the rate of $9.09 per hour. Unanimously approved. Commissioner Wade requested that the Transportation Department evaluate the bus routes for ridership. MAINTENANCE EQUIPMENT OPERATOR III POSITIONS - ROADS DEPARTMENT Motion made by Commissioner Wade, seconded by Bowers, to authorize posting internally for two Maintenance Equipment Operator III positions at the Roads Department which were budgeted but are currently vacant. Unanimously approved. COMPENSATION AND CLASSIFICATION POLICY (PR-18) Motion made by Commissioner Downey, seconded by Bowers to approve the Compensation and Classification Program Policy PR-18 as presented on August  26, 1997, establishing guidelines for administration of Washington Countys compensation and classification system. Unanimously approved. RECESS - LUNCH The Commissioners recessed for lunch at 11:25 a.m. AFTERNOON SESSION The Afternoon Session was called to order at 1:00 p.m. by the President, Gregory I. Snook, with the following members present: Vice President John Shank, and Commissioners Ronald L. Bowers, R. Lee Downey, and James R. Wade. CONVENE IN CLOSED SESSION Motion made by Commissioner Bowers, seconded by Wade, to convene in at 1:01 p.m. to consider personnel matters, to consult with counsel to obtain legal advice, and to consider matters that concern proposals for businesses or industrial organizations to locate, expand, or remain in the State, in accordance with Section 10-508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. Commissioner Bowers was excused from the Meeting at 2:00 p.m. RECONVENE IN OPEN SESSION Motion made by Commissioner Shank, seconded by Wade, to reconvene in open session at 4:23 p.m. Unanimously approved. In the Commissioners considered six (6) personnel issues, consulted with legal counsel to obtain legal advice on two (2) issues, and considered three (3) issues related to the location, expansion or retention of businesses or industrial organizations. SEPTEMBER 2, 1997 PAGE FOUR PERSONNEL AND EMPLOYMENT DECISIONS Motion made by Commissioner Wade, seconded by Downey, to approve the following personnel actions: Collection/Distribution Operator Trainee - to promote Michael Vance to the position of Collection/Distribution Operator Trainee at the Water & Sewer Department to fill an existing vacancy at the rate of $9.39 per hour; Assistant Section Supervisor - Roads Department - to hire Ricky Derr as an Assistant Section Supervisor, Grade 10, at the Roads Department to fill an existing vacancy; Family Services Coordinator - to hire James Manuel as Family Services Coordinator, a grant-funded position through the Local Management Board, at the rate of $27,700; and to authorize the advertising of a vacant Office Associate III position . Unanimously approved. LETTER OF INTENT - HAGERSTOWN HOUSING AUTHORITY Motion made by Commissioner Shank, seconded by Wade, to send a letter to the Hagerstown Housing Authority Board of Directors expressing the intent of the County Commissioners to enter into an agreement to consolidate the Washington County Housing Authority with the Hagerstown Housing Authority. Unanimously approved. ADJOURNMENT Motion made by Commissioner Wade, seconded by Downey, to adjourn at 4:24 p.m. Unanimously approved. County Administrator County Attorney , Clerk