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HomeMy WebLinkAbout970408 April 8, 1997 Hagerstown, Maryland The Regular Meeting of the Board of County Commissioners of Washington County, Maryland, was called to order at 7:30 a.m. by the President, Gregory I. Snook, with the following members present: Vice President John S. Shank, and Commissioner R. Lee Downey. EMERGENCY SERVICES COUNCIL UPDATE Dr. Lawrence Johns, Chairman of the Emergency Services Council, met with the Commissioners to provide an update on the Emergency Services Council meetings and to make recommendations concerning the Fiscal Year 1998 fire and rescue budget. Dr. Johns stated that the Council is recommending that the County increase the present payment to each company by five percent, pay one-half of the fuel and utility costs of the companies, and replace the current Fire & Rescue Coordinator position with an administrative assistant position under the control of the Fire & Rescue Association. Dr. Johns also asked that the Commissioners consider paying for hepatitis shots or booster shots for fire and rescue volunteers. He informed the Commissioners that the Council feels that it will be necessary to hire a consultant to perform a fire needs survey for the County. The Council will be discussing this topic again at its May meeting. The Commissioners stated that they would review the recommendations  presented and thanked Dr. Johns for providing an update on the Councils activities. BUDGET TRANSFERS - WATER & SEWER DEPARTMENT Motion made by Commissioner Shank, seconded by Downey, to approve the Water &  Sewer Departments request to transfer $2,400 from CIP 006-712-71400-489 to replace the programmable logic control board at the Highfield pump station. Unanimously approved. Motion made by Commissioner Downey, seconded by Shank, to approve the following budget transfers for the Water & Sewer Department: $1,400 from CIP 006-712-71400-480 to CIP 006-712-71400-447 for the Nicodemus solids handling dumpster enclosure; $2,050 from CIP 006-712-71400-480 to CIP 006-712-71400-492 for the cost of the Potomac Edison pump station upgrade; $10,000 from CIP 006- 712-71400-422 for the Nicodemus WWTP grit screw and trough; $10,000 from CIP 006-712-71400-400 to CIP 006-712-71400-486 to cover the costs of boring under the State highway to provide public water for the Winebrenner treatment plant; and $10,000 from CIP 006-713-71400-474 to provide modifications to the existing ventilation system at the Water & Sewer Department office. Unanimously approved. BUDGET TRANSFER - SOLID WASTE DEPARTMENT Motion made by Commissioner Shank, seconded by Downey, to approve the transfer of $4,235, as requested by the Solid Waste Department, from Account 25-5-1463- 551-010 to 25-5-1463-682-000 to install new electrical service and to purchase a new pressure washer for the shop area. Unanimously approved. WATER APPROPRIATION PERMIT - FAHRNEY KEEDY HOME Commissioner Snook stated that he received notification from the Department of the Environment that the Fahrney Keedy Home has applied for a water appropriation permit and asked if the Commissioners had comments regarding this application. The Commissioners stated that they have no objections if the appropriation does not affect neighboring wells in the area. COMMISSIONERS REPORTS & COMMENTS Commissioner Snook stated that he received a letter from the family of  Beaner Jones requesting permission to erect a memorial at the Marty Snook Park and Pinesburg Softball Complex in his memory. He asked that the Recreation & Parks Board make a recommendation to the Commissioners on this APRIL 8, 1997 PAGE TWO request. Commissioner Snook stated that he has been receiving calls regarding the decrease in the number of summer play camp sites and asked if it would be possible to have additional play camps sponsored by community organizations. He directed the County Administrator to check into having barriers erected at the end of Lakeside Drive to stop vehicles from driving through a vacant lot. Commissioner Downey reported on the CASA Board meeting. Commissioner Shank reported on the Recreation & Parks Board meeting. APPLICATION FOR FLOOD ASSISTANCE FUNDS Motion made by Commissioner Shank, seconded by Downey, to submit an application to the Department of Housing & Urban Development for funding in the amount of $35,000 for flood assistance for the Town of Hancock, and to include the library project if it is eligible for funding. Unanimously approved. MARCH YOUTH OF THE MONTH - AMY JONELL ENNIS Commissioner Snook presented a Certificate of Merit to Amy Ennis in recognition of her selection as the Youth of the Month for March 1997 by the  Washington County Children's Council. Commissioner Snook listed Amys many activities and accomplishments and commended her for being a superior role model for all our youth. Ms. Ennis thanked the Commissioners for the award and spoke briefly about her plans for the future. MAINTENANCE CONTRACT RENEWALS Motion made by Commissioner Shank, seconded by Downey, to renew the following contracts for one-year periods beginning July 1, 1997: Trash Removal - to renew the contract with Laidlaw Waste Systems for a total annual cost of $25,344; Janitorial Services - to renew the contract with Hagerstown Goodwill Industries, Inc. at the same rates as originally bid in 1995 for specified County buildings; Elevator Maintenance Services - Eastern Elevator Service & Sales Co. for the total annual bid of $13,140 and service rates of $60.50/hour for regular hours and $84.70/hour for overtime; Electrical Maintenance Services - Kube Electric Company, Inc. for the following labor rates for service: Regular Working Hours - Electrician $16.50/hour, Helper $10.50/hour, Evenings, Saturdays, Sundays, Holidays, Emergency - Electrician $25.00/hour, Helper $16.00/hour; Plumbing & Heating Maintenance Service - Beaver Mechanical Contractors at the following labor rates for service: Regular Working Hours - Plumber $23.50, Helper $18.00/hour; Evenings, Saturdays, Emergency - Plumber $32.25/hour, Helper $27.00/hour; Sundays & Holidays, Emergency - Plumber $47.00/hour, Helper $36.00/hour; HVAC & Automatic Temperature Controls - Zeigler Service, to renew at the following rates as originally bid in 1996: Total bid for specific services - $76,200, Regular Labor Rates for Service: Technician $38.00/hour, Helper $30.00/hour, Evenings and Saturdays, emergency - Technician $57.00/hour, Helper $45.00/hour, Sundays and Holidays, emergency - Technician $57.00/hour, Helper $45.00/hour; Locksmith Maintenance Service - to renew the contract at the same rates as originally bid in 1996 with Locks Unlimited, Regular Labor Rates - Locksmith $18.00/hour, Helper $9.00/hour, Evenings and Saturdays - Locksmith $18.00/hour, Helper $9.00/hour, Sundays and holidays - Locksmith $27.00/hour, Helper $13.50/hour; Window & Door Repair/Maintenance Services - to renew the contract with Building Systems, Inc. at the same rates bid in 1995 and renewed in 1996, as follows: Regular Working Hours - Mechanic $28.50/hour, helper - $16.50/hour, Evenings and Saturdays - Mechanic $39.50/hour, Helper $24.25/hour, Sundays and Holidays - Mechanic $50.00/hour, Helper $32.50/hour; and Rental Uniform Service - to renew the contract with Industrial Towel Supply Incorporated at the same unit prices originally bid in 1995 and renewed in 1996 as indicated on the Specifications/Requirements sheet. Unanimously approved. APRIL 8, 1997 PAGE THREE RURAL COMMUNITY SURVEY PROJECT Motion made by Shank, seconded by Downey, to award the contract for the Rural Community Survey Project to Woodward & Clyde Consulting, which submitted the low proposal of $14,623.60, contingent upon the approval by Maryland Historical Trust for the State matching grant program . Unanimously approved. BID AWARD - TRUCK UTILITY BODIES - WATER & SEWER DEPARTMENT Motion made by Commissioner Shank, seconded by Downey, to award the bid for truck utility bodies for the Water & Sewer Department to the following low bidders: Antietam Equipment Company - $6,095 for the 60" truck body; Antietam Equipment Company - $4,990 for the 56" truck body; and Fallsway Spring & Equipment Company - $18,392 for the 84" truck body. Unanimously approved. COMMUNITY ACTION COUNCIL - SUBMISSION OF GRANT APPLICATIONS Glenda Helman, Director of Services, for the Community Action Council (CAC) met with the Commissioners to provide statistics and information on the Emergency Shelter Grant Program and the Emergency & Transitional Housing/Homelessness Prevention Program. Motion made by Commissioner Shank, seconded by Downey, to approve the submission of a grant application in the amount of $50,000 to the Department of Housing & Community Development for funding through the Emergency Shelter Grant program. Unanimously approved. Motion made by Commissioner Shank, seconded by Downey, to approve the submission of a grant application to the Department of Human Resources for funding through the Emergency & Transitional Housing and Services Program in the amount of $121,000 and to Homelessness Prevention Program in the amount of $39,600, as presented. Unanimously approved. LOCAL EMERGENCY PLANNING COMMITTEE - ANNUAL REPORT John Bentley, Co-Chairman of the Local Emergency Planning Committee (LEPC), and Verna Brown, Secretary, met with the Commissioners to present the annual report for the LEPC. Mr. Bentley presented the Commissioners with a video  entitled You Have the Right to Know and a packet of information  highlighting the LEPCs activities in 1996. Mr. Bentley explained that the LEPC was established in the late 1980's to provide emergency planning, emergency notification, Community Right-to-Know, and toxic inventory release reporting. Ms. Brown also reported on the funding process through the State and Federal government. The Commissioners thanked the LEPC for making the presentation and gave their permission to allow the LEPC to include  information on the Countys Internet Web page. BUDGET WORKSHOP - FISCAL YEAR 1997-98 Debra Bastian, Director of Finance, and Kim Edlund, Assistant Director of Finance, met with the Commissioners for a budget workshop session to review revenue alternatives for the Fiscal Year 1997-98 budget. CITIZENS PARTICIPATION Donald Allensworth thanked the Commissioners for not appealing the decision on the senior assisted living rezoning case. He also commented on the State legislative structure.  COUNTY ADMINISTRATORS COMMENTS Rodney Shoop, County Administrator, read a memorandum from the Director of Public Works expressing his appreciation for the excellent team effort of the Water & Sewer Department personnel in repairing the Sharpsburg water system and restoring service in a timely manner. Mr. Shoop and the Commissioners APRIL 8, 1997 PAGE FOUR reviewed the schedule of meetings for April and May. SEWER EASEMENTS - GEORGE M. BUSHEY & SONS Motion made by Commissioner Downey, seconded by Shank, to approve deeds of easement with George M. Bushey & Sons for two parcels needed for the Cavetown sewer project for a total of $350. Unanimously approved. CONVENE IN CLOSED SESSION Motion made by Commissioner Downey, seconded by Shank, to convene in Closed Session at 10:41 a.m. to consult with the County Attorney to obtain legal advice and to consider personnel issues, in accordance with Section 10-508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Shank, to reconvene in Regular Session at 11:04 a.m. Unanimously approved. In Closed Session the Commissioners discussed one (1) legal matter and one (1) personnel matter. RECESS - LUNCHEON AND RIBBON CUTTING - REGIONAL AIRPORT The Commissioners recessed at 11:05 a.m. for lunch at the Washington County Regional Airport and a ribbon-cutting at the new Airport Shell Building. IDEA PROGRAM AWARD - JANET MOATS Rodney Shoop presented a plaque to Janet Moats, Administrative Secretary at the Airport, as the first recipient of the IDEA (Innovative, Dedicated Employee Award) Program Award. Mr. Shoop read the comments submitted by Carolyn Motz, Airport Manager, commending Janet on the extra time she puts into her work on a daily basis. He stated that the award consists of a $500 check and an additional personal day. Ms. Moats thanked the Commissioners for the award. STATE OF THE AIRPORT PRESENTATION  Carolyn Motz introduced the State of the Airport presentation. She provided information on the growth of the Airport since 1991 beginning with the new terminal building and the addition of Hangars G, H, K, and L. Brandon Taksa, Operations Manager, reported on safety improvements which have been made to the Airport property, as well as environmental improvements. He also reported on projects to increase the security at the Airport. Mr. Taksa informed the Commissioners that there has been a 12.3% increase in the total number of passengers and that enplanements and deplanements are on the rise. He presented statistics on passenger counts and air traffic operations. Phil Ridenour, Airport Fire Chief, presented information on the Airport Rescue and Fire Fighting (ARFF) requirements. He stated that members of the Airport staff are working to meet certification requirements, have established safety checks and employee safety training programs, and are working on safety of the facilities. Ms. Motz then presented the marketing plan for economic development and its goals and objectives. BUDGET REQUEST PRESENTATION - AIRPORT Carolyn Motz, Airport Manager, presented the FY l998 budget request for the Regional Airport in the amount of $840,716. ADJOURNMENT Motion made by Commissioner Downey, seconded by Shank, to adjourn at 1:45 p.m. Unanimously approved.