HomeMy WebLinkAbout01.20.1987
January 20, 1987
Hagerstown, Maryland 21740
The Regular Meeting of the Board of County Commissioners of Washington County was
called to order at 9:00 a.m. by the President, Ronald L. Bowers with the following
members present: Vice President Richard E. Roulette and Commissioners R. Lee
Downey, Linda C. Irvin and Martin L. Snook.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was delivered by Commissioner Snook followed by the Pledge of
Allegiance to the Flag by the full Assemblage.
STATUS REPORTS
Roads Department - J. T. Wolford, Roads Superintendent, presented a status
report for his department. He stated that the overlay projects for the County
totalled 23.75 miles, the total stabilization completed was .80 miles and
total resurfacing was l7.44 miles. He also reported on special programs such
as painting, patching, projects scheduled to be done, and repair and
replacement equipment list.
Regional Airport - Leigh Sprowls, Airport Manager, presented the status
report for the Regional Airport. Mr. Sprowls' 68 item report included the
Airport master Plan, resurfacing of runways, acquisition of property,
equipment replacement and on-going programs.
Engineering Department - Glenn Dull, County Engineer, presented the status
report for the Engineering Department. Included in the report were
schedules for bridge repair and replacement projects, drainage projects
and construction updates for road construction and for the golf course at
Ditto Farms.
LIQUIDATED DAMAGES & SURETY REQUIRED
Glenn Dull, County Engineer, appeared before the Commissioners to further discuss
liquidated damages and certain surety required for work within County rights-of-
way. After discussing the fees required by other local jurisdictions the
Commissioners requested that Mr. Dull speak to the Hagerstown City Engineer to work
out a policy in which these requirements are consistent for both the City and the
County.
REVIEW OF MANAGEMENT LETTER
James Young, Director of Finance, appeared before the Commissioners to inform them
of corrective measures being taken as a result of the Fiscal Year l986 Audit Report
Management Letter. Items included: 1) safe keeping of collateral, 2) fixed asset
accounting - there are no records maintained at this time but this should be taken
care of when the new accounting system takes effect, in approximately six months,
3) Airport lease agreements will now be kept in a central location at the
Purchasing Department, 4) a separate accounting system for the self-insurance
accounts (group insurance and worker's compensation) was recommended. Mr. Young
and Alan Davis, Insurance Administrator, do not feel that this is needed, 5) The
recommendation to keep purchase orders in numerical sequence has been taken care
of, 6) regarding the recommendation to keep cash receipts in numerical order, Mr.
Young felt that this was a mix-up, since cash receipts are kept in numerical
sequence but several departments have cash receipt machines which would account for
sequence seeming to be out of order, 7) stale checks - Mr. Young will review this
and make a recommendation to the Commissioners, 8) contributed capital for Airport
funds will be separated between general funds and federal grants.
APPROVAL OF MINUTES - DECEMBER 23, l986
Motion made by Commissioner Downey, seconded by Roulette to approve of the Minutes
of the Meeting of December l2, l986 as submitted. Unanimously approved.
STREET NAME - TANDY DRIVE
Motion made by Commissioner Roulette, seconded by Snook to name the cul-de-sac
where the Tandy Building is located, Tandy Drive. Unanimously approved.
RESOLUTIONS - HOUSING & COMMUNITY DEVELOPMENT BANK ACCOUNTS
Motion made by Commissioner Roulette, seconded by Snook to authorize Ronald L.
Bowers, President; Joni L. Bittner, Clerk; Barry A. Teach, Administrator; and James
R. Young, Director of Finance, to sign checks drawn on the Washington County
Maryland Housing Rehabilitation Account, the Washington County Rehab Escrow Account
and Money Market Accounts 62282-6 and 62283-4 with Hagerstown Trust being the
depository for said funds and the Washington County Rehabilitation Account with
First Federal of Maryland being the depository for said funds. Unanimously
approved.
JANUARY 20, 1987
MINUTES, CONT'D.
ACCEPTANCE OF ROADS
Motion made by Commissioner Snook, seconded by Roulette to conditionally accept the
deed and maintenance bond for Cherry Tree Drive and Canterbury Drive, in Section A,
Block 6 of the Rolling Hills Subdivision, with the developer being responsible for
maintenance of the streets for a period of two years. Unanimously approved.
BID OPENING - COMMUNICATIONS EQUIPMENT
The one bid received for communications equipment was publicly opened and read
aloud. The bid was as follows: Motorola - Mobile radio, $648 per unit, total
price of ll units - $7,128; local control control station - $895 per unit, total
price for 2 units - $l790; remote control control station - $4,780 per unit, total
price for 2 units - $9,560; desk top handset type remote controllers - $340 per
unit, total price for 4 units - $l360; supervisory type desk top remote controller
price for one unit - $l0l0. The bid will be reviewed by appropriate officials
prior to a decision being rendered.
BID OPENING - EXTERIOR LIGHTING OF COURT HOUSE
Bids for the exterior floodlighting of the Court House were publicly opened and
read aloud. Firms participating in the bidding and their proposals were as
follows: Bronka Construction Company - $l3,000; Semco Electric - $l0,500;
Ellsworth Electric - $7,250; and Funk Electrical Services - $l3,328. The bids will
be reviewed by appropriate officials prior to a decision being rendered.
UTILITY STUDY COMMITTEE - BOONSBORO
Commissioner R. Lee Downey was selected as the Commissioners' representative to the
Utility Study Committee being formed for the Boonsboro area, other members will be
appointed from the Washington County Sanitary Commission and the Planning
Commission, the City of Hagerstown Water Department and the Town of Boonsboro.
REVOLVING LOAN FUND COMMITTEE
President Ronald L. Bowers was selected as the Commissioners' representative to
serve on the Tri-County Councils Revolving Loan Fund Committee.
FUNDING - REVOLVING LOAN FUND
Motion made by Commissioner Roulette, seconded by Irvin to designate $20,000 from
the sale of land to the Tandy Corporation to provide the necessary funds for County
participation in the Revolving Loan Fund Program sponsored by Tri-County Council.
Unanimously approved.
SEWER STUDY COMMISSION
Motion made by Commissioner Downey, seconded by Roulette to appoint Commissioners
Richard E. Roulette, Linda C. Irvin and Martin L. Snook to serve on the Study
Committee for site location for a new sewage treatment plant. Unanimously
approved.
BUDGET INSTRUCTIONS
The Commissioners decided to calcuate fuel oil and unleaded gasoline at the rate of
eighty cents per gallon for budget purposes for FY '87-88.
SHERIFF'S DEPARTMENT - OVERTIME BUDGET
Sheriff Charles Mades, along with Captain Carroll Keller, Lt. Ronald Norford, and
Lt. Wayne McCallister appeared before the Commissioners to present their request
for supplemental overtime funds for the remainder of Fiscal Year l987. The Sheriff
requested $55,000 for supplemental overtime funding from the Commissioners. The
Commissioners took this matter under advisement at this time.
HAGERSTOWN JUNIOR COLLEGE ATHLETIC/RECREATION CENTER
Brent Feight, architect for the HJC Athletic/Recreation Center, along with HJC
administrators and
Board of Trustee members, appeared before the Commissioners to present
the four schemes being considered for the facility. HJC representatives are
recommending Scheme #3 which would include a facility with three teaching stations,
3,000 person seating capacity, and a 1/10 mile track. This facility would cost
approximately $5 million and additional funding may have to be sought from the
State.
CONVENE IN EXECUTIVE SESSION
Motion made by Commissioner Roulette, seconded by Irvin to convene in Executive
Session at l:35 p.m. in regard to personnel and property matters in accordance with
Section l0.508 of the State Government Article of the Annotated Code of Maryland.
Unanimously approved.
JANUARY 20, 1987
MINUTES, CONT'D.
RECONVENE IN REGULAR SESSION
Motion made by Commissioner Snook, seconded by Downey to reconvene in Regular
Session at 3:25 p.m. Unanimously approved.
TERMINATION OF EMPLOYMENT
Motion made by Commissioner Snook, seconded by Irvin to terminate the employment of
Jeffrey Miles, Substitute Bus Driver, for the County Commuter. Unanimously
approved.
RECESS
The Meeting was recessed at 3:35 p.m. and reconvened at 7:00 p.m. at Hagerstown
City Hall.
EVENING SESSION
The Evening Session was convened in Hagerstown City Hall by President Ronald L.
Bowers with Vice President Richard E. Roulette and Commissioners R. Lee Downey,
Linda C. Irvin and Martin L. Snook present. Also present were Mayor Steven Sager
and Councilmembers Steven K. Spalding, Robert Schleigh, Florence Murdoch and
Roderick J. Wagner.
PUBLIC UTILITY GROWTH & EXPANSION
Robert Holsinger, Chairman of the Washington County Sanitary Commission, and Lynn
Palmer, Assistant Director of the Sanitary Commission, were present to give the
Commission's recommendation for the general location of the proposed sewage
treatment facility. Mr. Palmer stated that the Williamsport Plant is nearing its
capacity for treatment and plans should be made to construct a new treatment plant
within the next five years if future development is to occur. Rick Thomas, City
Water Pollution Control Administrator, gave a brief report regarding the City's
sewage treatment plant and what steps have been taken regarding pretreatment of
sewage.
EASTERN BOULEVARD
Glenn Dull, County Engineer, and Merle Saville, City Engineer, gave a status report
on the construction of Eastern Boulevard, Phase III.
NORTHERN AVENUE
Glenn Dull also presented an update on the Northern Avenue improvements. He stated
that the drainage system cannot be installed until the weather permits, after which
time remaining work, including installation of a traffic signal will be completed
within 30-45 calendar days.
STATUS REPORT - GOLF COURSE
Mr. Dull gave a report on the status of the golf course at Ditto Farms. The
grading on l2 or l3 holes has been finished, 4-5 ponds have been started and major
grading on the front 9 has been done. The only area behind schedule at this time
is pond construction.
BOONSBORO UTILITY STUDY COMMITTEE
The Commissioners informed the City that the Town of Boonsboro has requested that a
committee be formed to study the needs of their utility system as outlined in the
Town Growth Area Study and to update this system in order to promote industrial and
commerical development in that area with representatives being appointed from the
Town, the Washington County Sanitary Commission, the County Commissioners and
Planning Commission, and the City of Hagerstown. The City asked David Kinash of
the City Water Department to serve in this capacity.
DOWNTOWN IMPROVEMENT ACTIVITIES
Mayor Sager outlined recent downtown improvement activities which included new
street lights on North and South Potomac Streets and replacement lights on East and
West Washington Streets and facade renovation is also underway.
PAYMENT IN LIEU OF SERVICES
Barry Teach, County Administrator, explained the payment in lieu of services l986
calculations to City officials and stated that the payment to the City of
Hagerstown is estimated at $334,344 for FY l986-l987 with the exact amount to be
determined based upon audited expenditures for the fiscal year.
ADJOURNMENT
Motion made by Richard E. Roulette, seconded by Martin L. Snook to adjourn at 8:50
p.m. Unanimously approved.
County Attorney
, Clerk