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HomeMy WebLinkAbout950718July 18, 1995 Hagerstown, Maryland The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 8:30 a.m. by the President, Gregory I. Snook, with the following members present: Vice President John S. Shank, and Commissioners Ronald L. Bowers, R. Lee Downey, and James R. Wade. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook followed by the Pledge of Allegiance to the Flag by the full assemblage. EMPLOY WEIGH CLERK - LANDFILL Motion made by Commissioner Wade, seconded by Bowers, to employ Kelly McCusker as Weigh Clerk at the Sanitary Landfill to fill an existing vacancy. Unanimously approved. EMPLOY WEIGH CLERK/RECYCLING ASSISTANT - LANDFILL Motion made by Commissioner Shank, seconded by Wade, to employ Alan Phillips as Weigh Clerk/Recycling Assistant at the Sanitary Landfill to fill an existing vacancy. Unanimously approved. AUTHORIZATION TO ADVERTISE AUTO BODY SPECIALIST POSITION Motion made by Commissioner Wade, seconded by Shank, to authorize advertising to fill the vacant Auto Body Specialist position at the Roads Department. Unanimously approved. INTRODUCTION OF NEW EMPLOYEE - PLANNING DEPARTMENT Robert Arch, Planning Director, introduced Jennifer Diehl, who was recently hired in the Planning Department as a Planner I. BID AWARD - CONTRACT SERVICES AT TRANSFER STATIONS & ON-SITE AT RESH LANDFILL Motion made by Commissioner Downey, seconded by Shank, to award the bid for contract services at the transfer stations and on-site at Resh landfill to Waste Management of West Virginia, Inc., who submitted the low total base bid of 155,500 and to require the $1,500 annual fee for performance/payment bond. Unanimously approved. BID AWARD - BOILER REPLACEMENT FOR TRANSPORTATION COMMISSION BUILDING Motion made by Commissioner Downey, seconded by Bowers, to award the bid for boiler replacement for the Transportation Commission building to Fridinger-Ritchie Co., Inc. which submitted the low total base bid of $13,975. Unanimously approved. APPOINTMENT OF WATER & SEWER COMMISSION Motion made by Commissioner Shank, seconded by Bowers, to appoint Peggy Bushey, Robert Holsinger, Joseph Robeson, Sam Phillips, and Russell Weaver to the new Water and Sewer Commission with the members to randomly designate the staggered term assignments of one 1 -year term, two 2 -year terms, and two 3 -year terms. Unanimously approved. COMPENSATION - WATER & SEWER COMMISSION Motion made by Commissioner Wade, seconded by Bowers, to establish compensation for the Water & Sewer Commission as $303 per month for the chairperson and $260 per month for each member. Unanimously approved. SEMPLE RUN STORM DRAINAGE IMPROVEMENTS - CIP BUDGET TRANSFER Motion made by Commissioner Shank, seconded by Downey, to approve the transfer of 25,000 from the Interstate Industrial Park Stormwater Management Project in the Capital Improvements Program budget to the Semple Run Storm Drainage project. Unanimously approved. WASHINGTON COUNTY CHRISTIAN WORK CAMP - REQUEST FOR WAIVER OF LANDFILL Motion made by Commissioner Wade, seconded by Bowers, to deny the request made by the Washington County Christian Work Camp for a waiver of landfill fees. Unanimously approved. APPROVAL OF ROAD NAMES - HAGERSTOWN JUNIOR COLLEGE CAMPUS Motion made by Commissioner Shank, seconded by Wade, to approve the following names submitted by Hagerstown Junior College for roads on their campus: Scholar Drive, Academic Boulevard, Kepler Drive, and ARCO Lane. Unanimously approved. JULY 18, 1995 MINUTES, CONT'D. BLACK ROCK GOLF COURSE - FINAL PAYMENT OF LOAN Harold Otis, President of the Washington County Public Golf Corporation Board, presented the Commissioners with a payment of $54,000 as the final payment of the initial loan from the County government for the construction of the clubhouse at Black Rock Golf Course. Mr. Otis provided a brief history and a report on the number of golfers and recent improvements made to the course. He stated that he would like the Commissioners to consider expanding the course by an additional 9 holes in the future since Black Rock is operating at capacity at this time. The Commissioners discussed the possible acquisition of adjoining or nearby land for this purpose. Commissioner Snook congratulated Mr. Otis and his Board for the manner in which they manage the operations at Black Rock Golf Course. CHANGE ORDER - FURNITURE FOR E -POD AND TRANSFER OF CIP FUNDS Lt. Evans, Warden at the Detention Center, requested that the Commissioners approve a Change Order to allow the purchase of furniture for the newly constructed E -Pod. Karen Luther, Purchasing Agent, stated that the low bidder for the furniture was Office Suppliers, Inc. for the total amount of $47,640, and for the movable equipment system, Kardex Systems, Inc. at $11,481.89. She stated that State funds will pay 620, leaving a County share of 380. Debra Bastian, Director of Finance, recommended that the funding be transferred from the CIP Contingency to this project to be reimbursed after the CIP projects are closed for FY 1995. Motion made by Commissioner Downey, seconded by Bowers, to approve a Change Order in the amount of $22,771 to purchase furniture for E -Pod at the Detention Center through the transfer of funds from the CIP Contingency, as recommended by the Director of Finance, and to refund these monies if there is a surplus remaining after the projects are closed out for Fiscal Year 1995. Unanimously approved. BID AWARD - DESIGN OF CONOCOCHEAGUE BRIDGE AND ACCESS ROAD TO NEW LANDFILL Motion made by Commissioner Bowers, seconded by Downey, to accept the Coordinating Committee's recommendation to award the design of the Conococheague Bridge and access road to the new landfill to Associated Engineering Sciences, Inc., who submitted the low bid of $176,332. Unanimously approved. CONSTRUCTION INSPECTION SERVICES FOR HANCOCK LANDFILL CLOSURE Motion made by Commissioner Wade, seconded by Bowers, to accept the Coordinating Committee's recommendation to award construction inspections services for the Hancock landfill closure to EBA Engineers, Inc., who submitted the low bid of 44,475, subject to the bid award for closure of the Hancock landfill which will be opened later today. Unanimously approved. HOMEBUILDERS ASSOCIATION - DEVELOPMENT OF LICENSE Rodney Shoop, County Administrator, informed the Commissioners that the Homebuilders Association is developing a plan to license homebuilders in the County and they will present this to the Commissioners when it is complete. PAYMENTS -IN -LIEU OF PROPERTY TAXES - ENTERPRISE ZONES Motion made by Commissioner Bowers, seconded by Shank, to accept abatements for 1995-96 with equivalent payment -in -taxes as outlined in the total amount of 146,163.21. Unanimously approved. (Copy of approved list attached.) RESOLUTION - FILING & EXECUTION OF DOCUMENTS FOR WATER & SEWER DEPARTMENT Motion made by Commissioner Bowers, seconded by Shank, to adopt a Resolution authorizing Gary Rohrer, Director of Public Works; Debra Bastian, Director of Finance; and Dawn Barnes, Assistant Director of Finance for the Water & Sewer Department, to file and execute routine permits and documents as required by the Department of Environment, Farmers Home Administration and the Environmental Protection Agency. Unanimously approved. (Copy of Resolution attached.) YOUNGSTOUN STORMWATER MANAGEMENT CONTRACT Motion made by Commissioner Downey, seconded by Bowers, to approve the proposed contract for stormwater management at Youngstoun Apartments as presented by the County Attorney. Unanimously approved. AGRICULTURAL LAND PRESERVATION AGREEMENT - DOWNEY HARSHMAN Motion made by Commissioner Shank, seconded by Bowers, to approved the proposed agreement with Downey Harshman for Agricultural Land Preservation Easement, as presented by the County Attorney. Motion carried with Commissioners Shank, Bowers, Wade, and Snook voting "AYE" and Commissioner Downey "ABSTAINING". JULY 18, 1995 MINUTES, CONT'D. JUNIOR FOOTBALL LEAGUE AGREEMENT Commissioner Shank stated that the plans submitted by the Washington County Junior Football League for a facility at Marty Snook Park are not consistent with what was approved by the Commissioners. He indicated that a 1,200 square foot concession stand is being planned and he reviewed the minutes of June 20, 1995, which stated that the League was not to construct a concession stand but to utilize the existing one at the swimming pool. Greg Price, President of the Junior Football League, stated that the Halfway Lion's Club has agreed to construct the concession stand, which also includes a press box and storage space, and bathrooms. Mr. Price indicated that approximately 460 feet of the space in this building is for the bathrooms which must meet ADA requirements. The Commissioners reviewed the plans submitted and discussed the location of the building. After discussion, the Commissioners agreed to support the construction of the concession stand/press box facility as submitted if it is placed on the west side of the field. Mr. Price agreed to this change but stated that they may have some problems with set -back requirements for the lighting and the football field may have to be repositioned to meet the specifications for drainage, goal posts, and bleachers, etc. PRESENTATION OF PLAQUE - COMBINED HEALTH SYSTEMS Stephanie Weingrad presented the Commissioners with a plaque in appreciation for their support of Combined Health Agencies. Ms. Weingrad presented a brief history of CHA and recognized the 23 health-related agencies affiliated with them. Commissioner Snook thanked Ms. Weingrad for the plaque and her information on the services provided. CITIZEN PARTICIPATION There was no one present who wished to participate at this time. COMMISSIONERS' REPORTS & COMMENTS Commissioner Wade informed the Commissioners of a meeting scheduled at Long Meadow Volunteer Fire Company tonight; Commissioner Snook reported on the ground breaking ceremony he and Commissioner Wade attended last week in Frederick for the first phase of the interchange enhancement; Commissioner Bowers provided information on the Boonsboro/Keedysville water system; and Commissioner Downey reported on the Tri -County Council meeting held last week. CONVENE IN CLOSED SESSION Motion made by Commissioner Wade, seconded by Downey, to convene in Closed Session at 10:44 a.m., with regard to personnel matters, to consult with the County Attorney, and to consider businesses relocating in Washington County, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. The Commissioners recessed from 11:27 a.m. to 12:33 p.m. for lunch and to attend the grand opening of the new offices of the Hagerstown/Washington County Convention and Visitors Bureau at the Public Square. RECONVENE IN REGULAR SESSION Motion made by Commissioner Bowers, seconded by Downey, to reconvene in Regular Session at 1:03 p.m. Unanimously approved. In Closed Session the Commissioners consulted with the County Attorney on three 3) matters and considered one (1) new business relocating to Washington County. DESIGNATION OF LOCAL LAW ENFORCEMENT AGENCY Motion made by Commissioner Wade, seconded by Shank, as the governing body of Washington County, to designate the Washington County Sheriff's Department as the Local Law Enforcement Agency in Washington County, to be the primary law enforcement unit in the County charged with enforcing Chapter 142 of the Acts of the General Assembly of 1995. Unanimously approved. RECESS - DEDICATION OF RUBBLE LANDFILL The Commissioners recessed at 1:03 p.m. to attend the dedication and ribbon cutting ceremony for the new rubble landfill. Commissioner Bowers was excused from the Meeting at this time. JULY 18, 1995 MINUTES, CONT'D. MEETING WITH DEPUTY SECRETARY RONALD YOUNG Commissioner Snook welcomed Ronald Young, Deputy Secretary of the Department of Natural Resources (DNR), and Nita Settina, Legislative Liaison, to Washington County. Commissioner Snook discussed the Rails to Trails Project initiated by DNR and some of the concerns the residents of the southern portion of Washington County have regarding the project. Deputy Secretary Young stated that no new monies have been allocated for this project but that Governor Glendening is very supportive of developing partnerships with local governments, so the Commissioners would probably have some input into the project if it moves forward. The Commissioners informed Mr. Young that the State's Program Open Space (POS) funds are very important to the County for development and acquisition of park land. Mr. Young told the Commissioners that DNR is beginning a reorganization to try to get more done with less resources. He also stated that Maryland Department of the Environment will be the regulatory agency and will be given the wetlands and mining programs. The Commissioners also discussed the reforestation program and some of the problems encountered with the legislation. Mr. Young informed the Commissioners that DNR recently purchased the Woodmont lodge and the 3400 acres of land. He indicated that the State will partially lease a portion of the land and lodge back to the club for 3-5 years and then they may consider privatizing the lodge. He stated that there will be a public hearing scheduled for a strategic land plan for the area. The Commissioners discussed possible uses for the property, and Mr. Young agreed to schedule a tour of the property for the Commissioners in the fall of this year. The Commissioners thanked Deputy Secretary Young and Ms. Settina for meeting with them and invited them to the August 6 dedication of the Agricultural Education Center. BID AWARD - HANCOCK LANDFILL CLOSURE Motion made by Commissioner Shank, seconded by Wade, to award the bid for the Hancock Landfill Closure to Charles E. Brake, Co., Inc. who submitted the low bid of $1,126,637.50. Unanimously approved. ADJOURNMENT Motion made by Commissioner Wade, seconded by Shank, to adjourn at 3:10 p.m. Unanimously approved. County Administrator County Attorney Clerk