HomeMy WebLinkAbout250715a-rev
John F. Barr, President
Jeffrey A. Cline, Vice President
BOARD OF COUNTY COMMISSIONERS
July 15, 2025
OPEN SESSION AGENDA
(REVISED)
9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
APPROVAL OF MINUTES: June 10, 2025
9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
9:20 AM STAFF COMMENTS
9:25 AM 1. GENERAL GEORGE WASHINGTON SCULPTURE PROJECT
Al Martin, Committee Chair; Toby Mendez, World-Renowned Sculptor; Tom Riford,
Committee Member; and other members of the Committee
Convene as the Board of Health
9:35 AM 2. MD MEDICAL ASSISTANCE NON-EMERGENCY TRANSPORTATION
CONTRACT
Earl Stoner, Health Officer, Washington County Health Department
Reconvene as the Board of County Commissioners of Washington County
9:40 AM 3. SOLE SOURCE PROCUREMENT AWARD (PUR-1761) FOR HORIZON
GOODWILL INDUSTRIES YOUTH SHELTER IN WASHINGTON COUNTY,
MARYLAND
Brandi Kentner, Director, Purchasing; Richard Lesh, Grant Manager, Grant
Management
4. SOLE SOURCE PROCUREMENT AWARD (PUR-1760) – FAMILY CENTERED
SUPPORT SERVICES IN WASHINGTON COUNTY, MARYLAND
Brandi Kentner, Director, Purchasing; Richard Lesh, Grant Manager, Grant
Management
5. SOLE SOURCE PROCUREMENT AWARD (PUR-1763) - SCHOOL BASED
MENTAL HEALTH PROGRAM IN WASHINGTON COUNTY, MARYLAND
Brandi Kentner, Director, Purchasing; Richard Lesh, Grant Manager, Grant
Management
Derek Harvey
Randal A. Leatherman
Randall E. Wagner
Page 2 of 3
OPEN Session Agenda
July 15, 2025
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
9:50 AM 6. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-25-0197)
DELL COMPUTERS
Brandi Kentner, Director, Purchasing; Josh O’Neal, Chief Technical Officer,
Information Technology
7. REJECTION OF REQUEST FOR PROPOSAL (PUR-1744) AIRCRAFT RESCUE
AND FIRE FIGHTING (ARFF) BUILDING DEMOLITION; AIRPORT
OPERATIONS AREA (AOA) FENCE/ACCESS GATE REALIGNMENT
Brandi Kentner, Director, Purchasing; Neil Doran, Director, Hagerstown Regional
Airport
9:55 AM 8. BID AWARD (PUR-1738) – LEASE TWO (2) NEW TRANSIT VEHICLES
Carin Bakner, Buyer, Purchasing; Shawn Harbaugh, Director, Transit
9. CONTRACT RENEWAL (PUR-1620) DUMPSTER SERVICES AT
CONOCOCHEAGUE WWTP AND CLEAN COUNTY
Carin Bakner, Buyer, Purchasing; Mark Bradshaw, Director, Environmental
Management
10:05 AM 10. HEAT STRESS POLICY 2025
Chip Rose, Director, Human Resources; Brian Overcash, Training and Safety
Coordinator, Human Resources
10:10 AM 11. SMITHSBURG WWTP ENERGY CONSUMPTION INCENTIVE
Joe Moss, Deputy Director – Engineering, Environmental Management
10:15 AM 12. GOVERNOR’S BUDGET FY24 CAPITAL APPROPRIATIONS GRANT
Maria Kramer, Director, Grant Management; David Hays, Director, Emergency
Services
10:20 AM 13. COST RECOVERY BILLING FOR HAZARDOUS SPILL RESPONSE
Kelcee Mace, Chief Financial Officer
10:25 AM 14. FY25 BUDGET ADJUSTMENT
Kelcee Mace, Chief Financial Officer
10:30 AM 15. AGRICULTURE – FACES OF FARMING PRESENTATION
Kelsey Keadle, Business Specialist – Agriculture, Business and Economic Development
10:35 AM 16. WASHINGTON COUNTY BOARD OF SOCIAL SERVICES – APPOINTMENT
Dawn Marcus, County Clerk
17. TRI-COUNTY COUNCIL FOR WESTERN MARYLAND – APPOINTMENT
Dawn Marcus, County Clerk
Page 3 of 3
OPEN Session Agenda
July 15, 2025
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
10:40 AM 18. WASHINGTON COUNTY HISTORICAL SOCIETY, COMMISSIONER
CONTINGENCY FUNDING REQUEST
Michelle Gordon, County Administrator
10:45 AM CLOSED SESSION – (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals (1). Personnel matters are confidential,
precluding discussion in open session.
• Update regarding fire company volunteer
• Recommended termination of County employee.
To consult with counsel to obtain legal advice on a legal matter (7). Open session discussion would
breach attorney/client privilege.
• Update and legal advice from County Attorney on County-involved legal matter.)
11:30 AM RECONVENE IN OPEN SESSION
ADJOURNMENT
Citizens’ comments regarding the items on this Agenda or any other item of County business may
be directed to: contactcommissioners@washco-md.net.
You may also contact each Commissioner individually at:
John F. Barr, President: jbarr@washco-md.net or (240) 313-2205;
Jeffrey A. Cline, Vice President: jcline@washco-md.net or (240) 313-2208;
Derek Harvey, Commissioner: dharvey@washco-md.net or (240) 313-2206;
Randal A. Leatherman, Commissioner: raleatherman@washco-md.net or (240) 313-2209;
Randall E. Wagner, Commissioner: rwagner@washco-md.net or (240) 313-2207.
Additionally, you may contact Michelle Gordon, County Administrator at
mgordon@washco-md.net or (240) 313-2202.
Open Session Item
SUBJECT: General George Washington Sculpture Project
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Al Martin (committee chair), Toby Mendez (world-renowned sculptor), Tom
Riford (committee member), and members of the committee
RECOMMENDED MOTION: Accept committee report, accept the sculpture design, approve
continuing to move forward with the project, for completion by Washington County 250th
REPORT-IN-BRIEF: The first major milestone for the General George Washington Sculpture
Project has been completed. The two-foot-high clay “maquette” has been created and accepted by the
committee. The process and design explanation will be presented by Toby Mendez, and the
committee will update the commissioners on next steps. The maquette will be formally accepted by
the Washington County Board of County Commissioners, as the project continues to move forward.
DISCUSSION: The BOCC has helped with first approvals for the location and with some early
“seed” funding, to allow the project to move forward (September 2024). There is no full-size statue of
General Washington in Washington County, and the plan is to install this life-size statue in time for
the 250th Anniversary of Washington County, Maryland.
FISCAL IMPACT: The BOCC can choose to continue to assist in funding the project.
CONCURRENCES:
ATTACHMENTS:
Board of County Commissioners of Washington County, Maryland
Open Session Item
NOTE: The Board will need to convene as the Board of Health when considering this request.
From: Michelle Hutchinson, Purchasing-Washington County Health Dept.
SUBJECT: MD Medical Assistance Non-Emergency Transportation Contract
PRESENTATION DATE: July 15th, 2025
PRESENTATION BY: Earl Stoner, Health Officer
RECOMMENDED MOTION: The WCHD Health Department is recommending that the Board of
Health approve the contract with AM-VAN Inc. (dba AAA Transport) in the amount of $1,220,125.00. For the contract period of July 1st, 2025, through June 30th, 2026.
REPORT-IN-BRIEF: Earl Stoner, Health Officer of the Washington County Health Department recommends the approval of the NEMT to the AM-VAN Inc. (dba AAA Transport) for the provision of medical assistance non-emergency transportation services to qualified Washington County residents for non-emergency appointments. This contract is a fixed unit price for each transportation mode.
DISCUSSION:
FISCAL IMPACT: 100% of the funding for this contract is provided through a Maryland Medicaid Program through a grant to the Washington County Health Department. No additional funding is being requested currently.
CONCURRENCES:
ATTACHMENTS: Contract
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Rev. 2/2014 1
STATE OF MARYLAND
MARYLAND DEPARTMENT OF HEALTH
FY26 - F738N-0881
AM-Van, Inc (dba AAA Transport)
1. Scope of Contract.
-01. An amendment of the Medicaid Non-Emergency Medical Transportation (NEMT) Policy # 10.09.19.02B &
a) (I-iii) Duplicate Riders Manuel has prompted a fee schedule change and is attached as Exhibit A.
– the scope of work or solicitation and Exhibit B – the Contractor’s bid or proposal.
Changes.
not significantly change the scope of the Contract (including the Contract price).
2. Term of Contract.
3. Compensation and Method of Payment.
Compensation.
At the current FY26 Fee Schedule as noted as Exhibit A for RFP # WCHD-2022-01 Option Year # 2.
(b) . The Department shall pay the Contractor no later than thirty (30) days after the
Department receives a proper invoice from the Contractor. Charges for late payment of invoices, other than
as prescribed by Title 15, Subtitle 1, State Finance and Procurement Article, Maryland Code, are prohibited.
Tax Identification Number.
Rev. 2/2014 2
Invoicing.
wchd.invoice@maryland.gov. All invoices shall be submitted along with any supporting documentation to
prove the expenses were incurred by the contractor. All invoices shall include the following information:
● Contractor name.
● Remittance address.
● Federal taxpayer identification number.
● Invoice period.
● Invoice date.
● Invoice number
● Goods or services provided; and
● Amount due.
Invoices submitted without the required information and inclusive of the supportive documentation cannot
be processed for payment until the Contractor provides the required information.
Supporting Documentation Requirements
The Washington County Health Department is required to ensure that all expenses disbursed under grant
programs are made within the scope of the Condition of Awards and only appropriate expenses are
reimbursed under the grant. As such, supporting documentation is required to support expenses invoiced
under this contract.
● For reimbursement of salaries and related personnel costs, copies of payroll reports or other proof
of payments/costs must be submitted along with the invoice. Reports must detail the amounts paid
to or on behalf of (salary and fringe costs) individual employees.
● For equipment purchases that are approved under the grant award, originals or copies of receipts
for the equipment must be submitted along with the invoice.
● For any sub-contracted services allowable under the grant award, copies of invoices from the sub-
contractors must be submitted along with the invoice. Sub-contracted services must be pre-
approved by the Contract Monitor. Supportive documentation proving the costs and expenses of
the sub-contractor will also need to be provided.
● For any supplies, utility costs, fuel purchases, or other expenses allowable for reimbursement under
the grant award, copies of receipts or invoices must be submitted along with the invoice.
Onsite Visit/Audit
For service contracts, the Washington County Health Department will perform one or more onsite visits to
ensure that services provided by the contractor are consistent with this contract and any applicable
conditions of award. This site visit may include a financial review to audit the accuracy of invoices and bille
expenses. If a visit is made to ensure that the service is being performed at a specific time, it may be
unannounced.
4. Procurement Officer
all matters relative to this Contract shall be coordinated through the Procurement Officer.
5. Disputes
Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10 Administrative and Civil Remedies. Pending
resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement
Officer.
6. Termination for Convenience
upon prior written notification to the Contractor specifying the extent and the effective date of the termination. The
State will pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of
termination, and all reasonable costs associated with termination of the Contract. However, the Contractor may not
be reimbursed for any anticipatory profits which have not been earned up to the date of termination. Termination
here under, including the determination of the rights and obligations of the parties, shall be governed by the
provisions of COMAR 21.07.01.12(A)(2).
7. Termination for Default
this Contract, the Department may terminate the Contract by giving the Contractor written notice of termination.
Termination under this paragraph does not relieve the Contractor from liability for any damage caused to the State.
Termination hereunder, including the rights and obligations of the parties, shall be governed by the provisions of
Rev. 2/2014 3
8. Termination for non-appropriation
continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of
the beginning of the fiscal year for which funds are not availab
or costs incurred after termination.
9. Non-Discrimination in Employment
and Maryland law, including, but not limited to, the employment provisions of §13-219 of the State Finance and
Procurement Article, Maryland Code and Code of Maryland Regulations 21.07.01.08, and the commercial
nondiscrimination provisions of Title 19, Subtitle 1, State Finance and Procurement Article, Maryland Code.
10. Maryland Law Prevails.
Maryland Uniform Computer Information Transactions Act (Commercial Law Article, Title 22 of the Annotated Code
of Maryland) does not apply to this Contract, or any software license acquired hereunder.
11. Anti-Bribery.
Contractor is a corporation or partnership) any of its officers, directors, partners, or controlling stockholders; nor any
employee of the Contractor who is directly involved in the business’s contracting activities, has been convicted of
bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.
12. Contract Monitor - The contract monitor is Robin Mangold.
Rev. 2/2014 4
Exhibit A
Washington County Medical Assistance Transportation
July 1st, 2025 – June 30th, 2026
Medical Assistance Fee Schedule
st Mile $45.00
$3.00
nd rider trip, and so on for additional riders)
st mile $68.00
$3.00
riders unless original rider exits before completion of
th of a mile:
Rev. 2/2014 5
IN WITNESS THEREOF, the parties have executed this Contract as of the date hereinabove set forth.
CONTRACTOR
AM-Van, Inc. (dba AAA Transport)
MARYLAND DEPARTMENT OF HEALTH
WASHINGTON COUNTY HEALTH DEPARTMENT
Open Session Item
SUBJECT: Sole Source Procurement Award (PUR-1761) for Horizon Goodwill Industries Youth
Shelter Initiative in Washington County, Maryland
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Brandi Naugle, CPPO, Purchasing Director, and Richard Lesh, Grant
Manager, Office of Grant Management
RECOMMENDED MOTION: Motion to approve a Sole Source procurement to Horizon
Goodwill Industries in the amount of $60,528 for enhancements to existing services offered to
homeless youth contingent upon approval of the funding award from the Governor’s Office for
Children and as approved by the Washington County Local Management Board at its meeting on
Friday, March 21, 2025.
REPORT-IN-BRIEF: The purpose of the service to be provided is to fulfill the requirements
contained in a Community Partnership Agreement to be entered into and dated on or about July 1,
2025, by and between the Board of County Commissioners of Washington County, Maryland and
the State of Maryland acting through the Governor’s Office of Crime Prevention, Youth, and
Victim Services which, in turn, is acting through the Washington County Office of Grant
Management (OGM). The contract is for a one-year period commencing on July 1, 2025 and
ending June 30, 202 6, with an option to renew for two (2) additional consecutive one (1) year
periods through fiscal year 2028. It is the intent of the Local Management Board supported by the
contract with the Governor’s Office to support the operations of Horizon Goodwill Industries for
enhancements to existing services offered to youth experiencing homelessness.
DISCUSSION: The OGM wishes to apply Section 1-106.2(a)(1) to the Code of Local Public
Laws of Washington County, Maryland, to the procurement requested. This section states that sole
source procurements are authorized and permissible when: (1) only one source exists that meets
the County’s requirements.
This request requires the approval of four (4) out of the five (5) Commissioners in order to proceed
with a sole source procurement. If approved, the following remaining steps of the process will
occur as outlined by the law: 1) Not more than ten (10) days after the execution and approval of a
contract under this section, the procurement agency shall publish a notice of award in a newspaper
of general circulation in the County, and 2) An appropriate record of the sole source procurement
shall be maintained as required.
FISCAL IMPACT: The total funding allocated is $60,528.
CONCURRENCES: The Local Management Board approves the submission of the proposal and
recommends the acceptance of the award.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ALTERNATIVES: Deny approval for submission of this request
ATTACHMENTS: Scope of Services
AUDIO/VISUAL NEEDS: N/A
Youth Shelter Initiative / Horizon Goodwill Industries
Scope of Work for services provided July 1, 2025, through June 30, 2026
Scope of Work:
The Youth Homeless Shelter will expand shelter capacity for unaccompanied homeless
youth. Horizon Goodwill Industries (HGI) will provide a safe and supportive
environment for youth ages 16 to 24. These accommodations include separate buildings
for male and female participants, 1 family apartment and 1 double room unit for a single
mother requiring shelter for herself and child. These shelter locations are intended to
serve 20 participants. While residing at the shelter, they will be connected to essential
services and employment opportunities. These services and opportunities are designed
to facilitate the youth's transition toward stable housing and financial independence.
The participants of the Youth shelter are provided case management and support
through HGI who connect them with various public supports that include but are not
limited to: SNAP benefits, education assistance and testing, Health services, Mental
health services, childcare, workforce development and paid workforce training for up to
30 days through HGI’s workforce development.
The target population for this program is disconnected youth between the ages of 16 and
24 who are deemed homeless by the definition of the Washington County Homeless
Coalition.
Open Session Item
SUBJECT: Sole Source Procurement Award (PUR-1760) - Family Centered Support Services in
Washington County, Maryland
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Brandi Kentner, CPPO, Director of Purchasing, and Richard Lesh, Grant
Manager, Office of Grant Management
RECOMMENDED MOTION: Move to award a Sole Source procurement to the Washington
County Department of Social Services in the amount of $91,464 for Operating expenses of the
Family Center operated by the Washington County Department of Social Services (WCDSS)
contingent upon contract approval and the subsequent funding award from the Maryland
Governor’s Office for Children (GOC) and was approved by the Washington County Local
Management Board at its meeting on March 21 , 2025.
REPORT-IN-BRIEF: The purpose of the service to be provided is to fulfill the requirements
contained in a Community Partnership Agreement to be entered into and dated on or about July 1,
2025 , by and between the Board of County Commissioners of Washington County, Maryland and
the State of Maryland acting through the Sub-Cabinet Children’s Cabinet Interagency Fund (CCIF)
which, in turn, is acting through the Washington County Office of Grant Management (OGM).
The contract is for a one-year period commencing July 1, 2025, and ending June 30, 2026 , with an
option by the Board to renew for two (2) additional consecutive one (1) year periods through fiscal
year 2028. It is the intent of the Local Management Board supported by the contract with the
Governor’s Office for Children (GOC) to support the operations of the Family Center to provide
Family Centered Support Services which is operated by the Washington County Department of
Social Services.
DISCUSSION: The OGM wishes to apply Section 1-106.2(a)(1) of the Code of Local Public
Laws of Washington County, Maryland, to the procurement requested. This section states that
sole source procurements are authorized and permissible when: (1) Only one source exists that
meets the County’s requirements.
This request requires the approval of four (4) of the five (5) Commissioners in order to proceed
with a sole source procurement. If approved, the following remaining steps of the process will
occur as outlined by the law: 1) Not more than ten (10) days after the execution and approval of
a contract under this section, the procurement agency shall publish notice of the award in a
newspaper of general circulation in the County, and 2) An appropriate record of the sole source
procurement shall be maintained as required.
FISCAL IMPACT: The total funding allocated is $91,464. No county funds are being requested.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
CONCURRENCES: The Local Management Board recommends this award.
ALTERNATIVES: N/A
ATTACHMENTS: Scope of Work
AUDIO/VISUAL TO BE USED: N/A
Family Centered Support Services
Washington County Family Center / Washington County Department of Social Services
Scope of Work for services provided July 1, 2025 thru June 30, 2026
The Washington County Family Center (WCFC) in collaboration with the
Washington County Board of Education and Hagerstown Community College
provides on-site childcare for young children (generally up to age 4) of parents
who are enrolled in classes at the W CFC to complete their high school diploma,
General Equivalency Diploma, or Maryland External Diploma. Programs at the
WCFC include education on parenting and life skills provided through the
National Nurturing Program curriculum, home visiting services, transportation,
and case management services. The WCFC offers childcare within its facility while
parents attend classes. Childcare is a critical service component of the WCFC and
its availability often determines how many program participants can be enrolled
in educational classes and other services.
The WCFC childcare staff who are supported by funds under this Contract shall
receive training as required by the WCFC and the State of Maryland childcare
regulations. Childcare staff shall also implement the Ages and Stages
Questionnaire assessment tool at the required intervals with the parents of each
child served. Children with suspected developmental delays shall be referred for
early intervention services as appropriate.
The target population for this program is parents of young children who do not
have a high school diploma and pregnant or parenting teens at risk for dropping
out of high school. In addition, newborns to four-year-old children shall receive
developmentally appropriate childcare and developmental screenings.
Open Session Item
SUBJECT: Sole Source Procurement Award (PUR-1763) – School Based Mental Health
Program in Washington County, Maryland
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Brandi Kentner, CPPO, Director of Purchasing, and Richard Lesh, Grant
Manager, Office of Grant Management
RECOMMENDED MOTION: Move to award a Sole Source procurement to Brook Lane in the
amount of $283,335 for Operating expenses for the School Based Mental Health Program
contingent upon contract approval and the subsequent funding award from the Maryland
Governor’s Office for Children (GOC) and was approved by the Washington County Local
Management Board at its meeting on March 21, 2025.
REPORT-IN-BRIEF: The purpose of the service to be provided is to fulfill the requirements
contained in a Community Partnership Agreement to be entered into and dated on or about July 1,
2025, by and between the Board of County Commissioners of Washington County, Maryland and
the State of Maryland acting through the Sub-Cabinet Children’s Cabinet Interagency Fund (CCIF)
which, in turn, is acting through the Washington County Office of Grant Management (OGM).
The contract is for a one-year period commencing July 1, 2025 and ending June 30, 2026. It is the
intent of the Local Management Board supported by the contract with the Governor’s Office for
Children (GOC) to support the operations of the School Based Mental Health Program.
DISCUSSION: The OGM wishes to apply Section 1-106.2(a)(1) of the Code of Local Public
Laws of Washington County, Maryland, to the procurement requested. This section states that
sole source procurements are authorized and permissible when: (1) Only one source exists that
meets the County’s requirements.
This request requires the approval of four (4) of the five (5) Commissioners in order to proceed
with a sole source procurement. If approved, the following remaining steps of the process will
occur as outlined by the law: 1) Not more than ten (10) days after the execution and approval of
a contract under this section, the procurement agency shall publish notice of the award in a
newspaper of general circulation in the County, and 2) An appropriate record of the sole source
procurement shall be maintained as required.
FISCAL IMPACT: The total funding allocated is $283,335. No county funds are being
requested.
CONCURRENCES: The Local Management Board recommends this award.
ALTERNATIVES: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ATTACHMENTS: Scope of Work
AUDIO/VISUAL TO BE USED: N/A
Family Centered Support Services
Washington County Family Center / Washington County Department of Social Services
Scope of Work for services provided July 1, 2025, thru June 30, 202 6
The Washington County Family Center (WCFC) in collaboration with the
Washington County Board of Education and Hagerstown Community College
provides on-site childcare for young children (generally up to age 4) of parents
who are enrolled in classes at the WCFC to complete their high school diploma,
General Equivalency Diploma, or Maryland External Diploma. Programs at the
WCFC include education on parenting and life skills provided through the
National Nurturing Program curriculum, home visiting services, transportation,
and case management services. The WCFC offers childcare within its facility while
parents attend classes. Childcare is a critical service component of the WCFC and
its availability often determines how many program participants can be enrolled
in educational classes and other services.
The WCFC childcare staff who are supported by funds under this Contract shall
receive training as required by the WCFC and the State of Maryland childcare
regulations. Childcare staff shall also implement the Ages and Stages
Questionnaire assessment tool at the required intervals with the parents of each
child served. Children with suspected developmental delays shall be referred for
early intervention services as appropriate.
The target population for this program is parents of young children who do not
have a high school diploma and pregnant or parenting teens at risk for dropping
out of high school. In addition, newborns to four-year-old children shall receive
developmentally appropriate childcare and developmental screenings.
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-25-0197) – Dell Computers
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Purchasing Department, and Josh O’Neal,
Chief Technical Officer, Information Technology
RECOMMENDED MOTION: Move to authorize by Resolution, the approval of the purchase
for the replacement of outdated computers for several county departments from Dell Technologies
of Round Rock, TX at the contracted pricing totaling $141,677.72 based on the contract awarded
by Omnia – National Cooperative Purchasing Alliance (NCPA) RFP #01-143.
REPORT-IN-BRIEF: Section 106.3 of the Public Local Laws of Washington County grants
authorization for the County to procure goods or services under contracts entered into by other
government entities. On items over $50,000, a determination to allow or participate in an
intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate
that the participation will provide cost benefits to the county or result in administrative efficiencies
and savings or provide other justification for the arrangement.
The County will benefit from the direct cost savings in the purchase of these computers because
of the economies of scale this contract has leveraged. Additionally, the County will realize savings
through administrative efficiencies as a result of not preparing, soliciting, and evaluating a bid.
Acquisition of the computers by utilizing the Omnia - NCPA contract and eliminating our county’s
bid process would result in administrative and cost savings for the Department of Information
Technologies and Purchasing Department in preparing specifications.
DISCUSSION: N/A
FISCAL IMPACT: Funding is available in the department’s Capital Improvement Plan 600600-
30-11000-COM011 Information Systems Replacement Program.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Dell Technologies quote dated June 25, 2025
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Page 1 of 2
RESOLUTION NO. RS-2025-
(Intergovernmental Cooperative Purchase [INTG-25-0197] Dell Computers)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), § 1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of § 1-106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Information Systems Department seeks to purchase replacements for outdated
computers for several County departments from Dell Technologies of Round Rock, Texas, at the
contracted pricing totaling $141,677.72, based on the contract awarded by Omnia – National
Cooperative Purchasing Alliance (NCPA) RFP #01-143.
Eliminating the County’s bid process will result in administrative and cost savings for the
County. The County will benefit with direct cost savings because of the economies of scale the
aforementioned contract has leveraged. Additionally, the County will realize administrative
efficiencies and savings as a result of not preparing, soliciting, and evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to § 1-106.3 of the Public
Local Laws, that the Information Systems Department is hereby authorized to purchase
replacement computers for several County departments from Dell Technologies of Round Rock,
Texas, at the contracted pricing totaling $141,677.72, based on the contract awarded by Omnia –
National Cooperative Purchasing Alliance (NCPA) RFP #01-143.
Adopted and effective this ____ day of July, 2025.
Page 2 of 2
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_____________________________ BY: ______________________________________
Dawn L. Marcus, County Clerk John F. Barr, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
______________________________ 100 W. Washington Street, Suite 1101
Zachary J. Kieffer Hagerstown, MD 21740
County Attorney
From:Desiree.Young@dell.com
To:Repp, Crista
Cc:Desiree.Young@dell.com
Subject:Your Dell Quote 3000191583973.2
Date:Wednesday, June 25, 2025 3:26:09 PM
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Any claims of being a County official or employee should be disregarded.
Your quote is ready for purchase.
Complete the purchase of your personalized quote through our secure online checkout
before the quote expires on Jul. 25, 2025.
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Place your order
Quote Name: FY26 Replacements
Quote No. 3000191583973.2
Total $141,677.72
Customer # 23991352
Quoted On Jun. 25, 2025
Expires by Jul. 25, 2025
Contract Name OMNIA-National
Cooperative Purchasing
Alliance (NCPA)
Contract Code C000001019611
Customer Agreement # NCPA 01-143
Sales Rep Desiree Cook
Phone 1(800) 4563355,
6179367
Email Desiree.Young@dell.com
Billing To ACCOUNTS PAYABLE
WASHINGTON
COUNTY INFO TECH
100 W WASHINGTON
ST STE 334
HAGERSTOWN, MD
21740-4748
Message from your Sales Rep
Please use the Order button to securely place the order with your preferred payment
method online. You may contact your Dell sales team if you have any questions. Thank
you for shopping with Dell.
Regards,
Desiree Cook
Product Unit
Price Quantity List Price DOL Subtotal
Dell Pro Tower QCT1250 $910.35 15 $2,005.18 54.60% $13,655.25
Dell Pro Max Micro FCM2250 BTX
BASE
$1,652.00 18 $3,806.46 56.60% $29,736.00
Dell Pro 16 (PC16250) BTX Base $975.34 28 $1,990.49 51.00% $27,309.52
Dell Pro Max 16 $1,669.89 7 $3,910.76 57.30% $11,689.23
Dell Pro Rugged, RB14250 BTX $1,664.74 3 $3,699.43 55.00% $4,994.22
Dell Pro Max Tower T2 BTX Base $2,171.74 25 $5,170.82 58.00% $54,293.50
Subtotal: $141,677.72
Shipping: $0.00
Non-Taxable Amount: $141,677.72
Taxable Amount: $0.00
Estimated Tax: $0.00
Total: $141,677.72
Special pricing may be available for qualified customers. Please contact your DFS Sales Representative
for details.
Open Session Item
SUBJECT: Rejection of Request for Proposal (PUR-1744) Aircraft Rescue and Fire Fighting
(ARFF) Building Demolition; Airport Operations Area (AOA) Fence/Access Gate Realignment
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Brandi Kentner, CPPO, Director of Purchasing, Neil Doran, Hagerstown
Regional Airport Director
RECOMMENDED MOTION: Move to take action, in the best interest of the County, and to
request that the bid for the Aircraft Rescue and Fire Fighting (ARFF) Building Demolition; Airport
Operations Area (AOA) Fence/Access Gate Realignment project be rejected . In accordance with
FAA regulations, when there is only one bidder on a project, the FAA requires a cost analysis of
the bid in comparison to the engineer's opinion of probable cost. In this case, with only one bid
being received and the engineer's opinion of probable cost being $1,489,350.00 and the bid coming
in at $2,997,800.00, the bid cannot be considered reasonable, and a favorable determination cannot
be made. We are also requesting approval to re-advertise a revised document.
REPORT-IN-BRIEF: Notice of the Request for Proposal (RFP) was listed on the State of
Maryland’s “eMaryland Marketplace Advantage” (eMMA) website, on the County’s website, on
Euna’s website, the County’s new online bidding site, IonWave, and in the local newspaper.
Twenty-Nine (29) persons/companies registered/downloaded the quote document online, and one
(1) proposal was received for these services.
DISCUSSION: N/A
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Bid Award (PUR-1738) – Lease Two (2) New Transit Vehicles
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Carin Bakner, Buyer - Purchasing Department and Shawn Harbaugh,
Director of the Washington County Transit Department.
RECOMMENDED MOTION: Move to award the bid for Option A to Lease Two (2) New
Latest Production Model Gasoline Engine Transit Vehicles for the JOBS Program from the
responsible, responsive bidder, Hagerstown Ford, of Hagerstown, MD with the lowest bid price of
$39,216.32 per year for a Total Annual Lease Cost Over a 3-Year Period of $122,310.72,
contingent upon approval of the final Lease Agreement by the County Attorney’s Office.
REPORT-IN-BRIEF: The department has leased vehicles for the Job Opportunity Bus Shuttle
(JOBS) program since 2001, using funds provided by the Washington County Department of
Social Services (DSS). The proposed lease for these vehicles includes warranty coverage for three
(3) year/36,000 miles, bumper to bumper, and a Powertrain five (5) year/60,000 mile warranty.
The lease will include a $1.00 (one dollar) buyout at the end of the lease term.
The Invitation to Bid (ITB) was advertised on the State of Maryland’s “eMaryland Marketplace
Advantage” website, the County’s website, in the local newspaper, and on the County’s new
electronic bid site (Euna/Ionwave). Bids were received on May 7, 2025. Twenty-nine (29)
persons/companies registered/ downloaded the bid document online. Three (3) bids were received.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the department’s Account # 5350 55-44 -44020 for the
first payment of the Lease/Agreement.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Matrix Tabulation.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Total Price
Line Description QTY UOM Unit Extended Unit Extended Unit Extended
Option A: Annual Lease
Payment in Advance
for Two (2) New
Transit Vehicles
(Gasoline Engine Option)
Total Annual Lease
Cost over a 3-Year Period
Option B: Annual Lease
Payment in Advance
for Two (2) New
Transit Vehicles
(Diesel Engine Option)
Total Annual Lease
Cost over a 3-Year Period
(3-year lease);
State the Lease Interest Rate
Remarks / Exceptions:
Herlich Fleet Services, Inc.
Estimated Delivery Date: 60 - 120 Days depending on manufacture
No Lease Interest Rate Given
Sonny Merryman, Inc.
Estimated Delivery Date: 4 - 5 Months ARO
Hagerstown Ford
Estimated Delivery Date: 120 days
Sonny Merryman Inc.Hertrich Fleet Services Inc.
2
EA2
EA
No Bid
$54,198.00 $108,396.00 $29,030.00
No BidNo BidNo Bid
1
3
2 No BidEA1
No Bid No Bid
4
5
Hagerstown Ford
$39,216.32 $39,216.32
No Bid
Total Price $108,396.00 Total Price $232,241.00 HARD COPY BID
$174,181.00
No Bid
$58,060.00
$174,181.00No Bid
PUR-1738
Lease Two (2) New Transit Vehicles
No Bid
No Bid
$122,310.72
No Bid
No Bid
No Bid
$122,310.72
No BidEA1
No Bid9.15%No BidNo Bid
Bids Due: May 7, 2025
Open Session Item
SUBJECT: Contract Renewal (PUR-1620) Dumpster Services at Conococheague WwTP and
Clean County
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Carin Bakner, Buyer, Purchasing Department; Mark Bradshaw,
Division Director of Environmental Management
RECOMMENDED MOTION: Move to renew the contract for the Dumpster Services at
Conococheague WwTP and Clean County to BFI Waste Services, LLC dba Republic Services of
Hagerstown, MD based on its letter dated June 20, 2025 requesting a 5.2% increase for FY26,
based on the US Bureau of Labor and Statistics Consumer Price Index.
REPORT-IN-BRIEF: The County accepted bids for the Dumpster Services at Conococheague
WwTP and Clean County on May 31, 2023, and was awarded by the board on June 13, 2023.
The bid was advertised on the State of Maryland’s “eMaryland Marketplace” (eMMA) website
and the County’s website, and in the local newspaper. A total sum bid proposal was requested for
the work, based on the unit pricing and estimated quantities set forth in the Form of a Proposal.
The County guarantees no minimum or maximum number of services. The required on-call
services are for the removal and disposal of waste from the above -referenced locations. Twelve
(12) persons/companies registered and downloaded the bid document online and two (2) bids
were received. The Contract period was for a one-year period which commenced August 1,
2023, with an option by the County to renew for up to two (2) additional consecutive one (1)
year periods, subject to written notice given by the County at least sixty (60) calendar days in
advance of its expiration date. If the Bidder wishes to renew the Contract, he/she must submit a
letter of intent to the County’s Director of Purchasing at least ninety (90) calendar days prior to
the expiration of each contract year. The County reserves the right to accept or reject any request
for renewal and any increase in costs for each specified location that the Bidder may request.
This will be the second and final of two (2) optional one (1) year periods for renewal.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the department’s account 545050 -40-40010 for these
services.
CONCURRENCES: Division Director of Environmental Management
ALTERNATIVES: N/A
ATTACHMENTS: Letter of Intent to renew and CPI.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Heat Stress Policy 2025
PRESENTATION DATE: July 15, 2025.
PRESENTATION BY: Chip Rose, HR Director & Brian Overcash, Training & Safety Coordinator.
RECOMMENDATION: Staff is requesting a motion to adopt an official policy to address risks associated
with Heat Stress.
REPORT-IN-BRIEF: Earlier this year OSHA’s Maryland Department notified all State & County
agencies that we needed to formalize our plans to address the risks associated with Heat Stress as the
summer temperatures are approaching. Attached you’ll find our recommendation for a new policy to
address Heat Stress.
DISCUSSION: The purpose of this Heat Stress Work Policy is to outline the procedures and guidelines
to protect employees from the dangers of heat stress. This policy aims to minimize the risk of heat-related
illnesses by ensuring safe working conditions during periods of elevated air temperatures beyond 88
degrees. The policy applies to all employees who may be exposed to extreme heat conditions while
performing work-related duties, including outdoor and indoor environments where heat exposure can
occur. The policy formalizes preventive measures such as rest schedules, access to water, and Personal
Protection equipment (PPE) that allows for dissipation, whenever possible. The policy also provides
guidance for monitoring heat symptoms, first aid if symptoms are observed, and it defines responsibilities
for both our employees and our supervisors.
We believe this policy will educate both our employees and our supervisors about the risks associate with
Heat Stress and ultimately make it safer for our employees to work during the summer.
FISCAL IMPACT: NA
CONCURRENCES: Michelle Gordon, County Administrator.
ATTACHMENTS: Heat Stress Work Policy.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Heat Stress Work Policy
Purpose
The purpose of this Heat Stress Work Policy is to outline the procedures and guidelines to protect
employees from the dangers of heat stress. This policy aims to minimize the risk of heat-related
illnesses by ensuring safe working conditions during periods of elevated air temperatures beyond 88
degrees Fahrenheit.
Scope
This policy applies to all employees who may be exposed to extreme heat conditions while performing
work-related duties, including outdoor and indoor environments where heat exposure can occur.
1. Heat Stress Awareness
Heat stress occurs when the body’s ability to cool itself is overwhelmed by excessive heat, leading to
conditions such as heat exhaustion, heat stroke, and dehydration. Recognizing the symptoms of heat
stress early is essential in preventing serious health risks.
2. Risk Assessment
A risk assessment must be conducted to evaluate the potential for heat stress based on factors such as:
• Environmental conditions (e.g., temperature, humidity, radiant heat) • Physical activity level of
employees • Duration and frequency of exposure • Protective clothing and equipment used •
Health status of employees (e.g., pre-existing medical conditions)
3. Preventive Measures
To reduce the risk of heat stress, the following preventive measures will be implemented:
3.1 Acclimatization
Employees shall be encouraged by supervisors to gradually increase their exposure to heat over
a period of time, thus allowing their bodies to adapt to higher temperatures.
3.2 Work/Rest Schedules
Subject to the limits of county employees, when working in hot conditions beyond 88 degrees
Fahrenheit air temperature, employees may be asked to follow adjusted work/rest schedules.
Employees, during especially hot conditions, employees shall generally be allowed to take a 10-
minute rest in a shaded or cooler area after 30 or more minutes of strenuous work in the heat.
3.3 Water and Hydration
At all times, County employees shall be provided with access to cool drinking water. As
practicable, regular hydration breaks shall be encouraged with the suggestion that employees
frequently drink small amounts (approximately 8 ounces every 20 minutes).
3.4 Personal Protective Equipment (PPE)
When PPE must be worn, it should be designed to allow as much heat dissipation as possible.
Where feasible, the use of lighter clothing and moisture-wicking materials shall be encouraged to
help manage heat stress.
3.5 Environmental Control
Shade, fans, or other practical cooling solutions, as available, may be provided to employees
working outdoors or in hot indoor environments.
4. Heat Stress Monitoring and Signs
4.1 Monitoring Environmental Conditions
The workplace Safety Officer or Supervisor shall monitor and record temperature and humidity levels
during hot weather conditions (exceeding 88 degrees Fahrenheit air temperature). When the Heat
Index reaches dangerous levels, additional precautions may be implemented.
4.2 Employee Symptoms
Employees should be trained to recognize symptoms of heat stress, which may include:
• Excessive sweating
• Dizziness or fainting
• Rapid heartbeat or breathing
• Nausea or vomiting
• Muscle cramps
• Headache
• Fatigue or weakness
4.3 Reporting Symptoms
Employees experiencing symptoms of heat stress should immediately report to their supervisor and
seek medical attention as necessary. Supervisors will take immediate action to provide first aid,
remove the employee from the hot environment, and seek further medical assistance if needed.
5. First Aid for Heat Stress
In the event of heat-related illness, the following steps should be taken:
5.1 Heat Exhaustion
• Move the affected individual to a cool, shaded area.
• Provide cool fluids (water, sports drinks).
• Loosen tight clothing and apply cool compresses to the body.
• Allow the individual to rest until symptoms subside. If symptoms persist, seek medical attention.
5.2 Heat Stroke
• Call emergency medical services immediately.
• Move the affected individual to a cool, shaded area.
• Begin cooling the person with cold compresses, ice packs, or cool water. Do not give them fluids
if they are unconscious or semi-conscious.
6. Training and Education
All employees will receive training on the symptoms, prevention, and treatment of heat stress, with
emphasis on recognizing early signs and responding appropriately. Supervisors and managers will be
trained to monitor conditions and ensure that preventive measures are followed.
7. Employee Responsibilities
Employees are responsible for:
• Recognizing and reporting signs of heat stress in themselves or coworkers.
• Following the hydration and work/rest schedules.
• Wearing appropriate clothing for hot conditions and using provided PPE.
• Taking breaks and using available cooling stations or shade when needed.
8. Supervisor Responsibilities
Supervisors are responsible for:
• Monitoring work conditions and ensuring compliance with this policy.
• Providing the necessary equipment and resources to reduce heat stress risks.
• Enforcing the hydration and rest break protocols.
• Responding promptly to any reports of heat stress and taking appropriate action.
9. Review and Revision
This policy will be reviewed annually, or more frequently as necessary, to ensure its effectiveness and to
incorporate any changes in regulatory requirements or best practices.
OPEN SESSION ITEM
SUBJECT: Smithsburg WWTP energy consumption incentive
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Joseph W. Moss, P.E. – Deputy Director of Engineering for DEM
RECOMMENDED MOTION: Move to approve the proposed incentive credit for energy consumption at the
Smithsburg WWTP.
REPORT-IN-BRIEF: The Potomac Edison Energy Solutions for Business Programs are meant to help offset
some of the costs of energy-efficient equipment and projects. The incentives come in the form of a one-time
payment after project completion. We pay into the programs every month on our electric bills via the
EmPOWER MD surcharge. With projects like the one in Smithsburg, we get some of that money back because
of the energy-efficiency measures we are taking. As long as energy savings can be quantified, there are rebates
available for a multitude of projects. The project in Smithsburg qualifies for incentive dollars through the
custom program where our one-time check will be paid out at $.28/kWh saved.
DISCUSSION: We have been working with a Potomac Edison representative for customers that have projects
that are designed with efficient equipment and controls such as our Smithsburg WWTP ENR Upgrade. After
reviewing our specs for the type of equipment and controls we are installing, their engineers estimate that we
will use less energy than prior to the upgrade which will result in us getting an incentive, one-time, payment
based on what our usage is after the project is complete and on-line (their engineers estimate our incentive
amount at $25,965.02).
FISCAL IMPACT: Final value of the proposed incentive will be based on actual energy consumption for the
Smithsburg WWTP measured, prior to, verses, after completion, of the Project.
CONCURRENCES: DEM Director
ATTACHMENTS: Program Application for signature.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Energy Solutions for Business offered by Potomac Edison | phone: 1-855-801-5803 | email: EnergySaveMD@clearesult.com
EmPOWER Maryland programs are funded by a charge on your energy bill. EmPOWER programs can help you reduce your energy
consumption and save you money. To learn more about EmPOWER and how you can participate, go to www.energysaveMD.com.
By participating in these energy efficiency and peak demand reduction programs, customers agree to allow their utility to retain ownership of all
Capacity Rights which refers to the demand reduction associated with any energy efficiency and peak demand reduction measure for which
incentives were provided by the Company. Your utility will aggregate these energy efficiency demand reduction attributes into the PJM capacity
market with proceeds being used to offset the program costs.
Version 12 (revised 04/01/2022)
6/22/2025
J
Customer: WASH CO WATER & SEWER / Project Trade Ally: HRI INC
16232 Elliott Pkwy
Williamsport, MD 21795
Subject: Your application for the Energy Solutions for Business Program, EA-0003526529
Dear Jo :
Thank you for your application for an Energy Solutions for Business incentive for your NC CUSTOM PROC EQP
project. Completed applications are reviewed in the order received, and you will be notified if further information is
needed. Please call 1-855-801-5803 if you have any questions about documentation requirements.
A total incentive of $25,965.02 based on an estimated annual energy savings of 84,302.00 kWh has been
preapproved for your project based on your total project cost of $10,444,290.00. Incentives are contingent on the
installation of equipment as described in your application and will be adjusted to reflect changes to the scope of the
project that may occur during implementation. You must notify program representatives in writing if your project
implementation takes longer than the timeline listed below to complete. Potomac Edison reserves the right to decline
payment of incentive funds above for any project without an approved exception request.
Next Steps:
1) Acknowledge the offer letter within 30 days via your application portal and upload a wet-signed copy of the
offer acceptance. Please note that preapproved incentive funds listed above are NOT reserved until this
step is complete.
2) Install Energy Conservation Measures (ECMs) within 90 days of offer acceptance. Please notify program
representatives of any delay to your implementation timeline. If your Prescriptive project is not complete
within 90 days, an approved exception is required.
3) After completing the equipment installation, submit a payment request with all required post-install
documentation via your application portal dashboard within 30 days of project completion
4)By submitting a completed payment request, your project may be subject to post-installation inspection. Please
review program terms and conditions for more details.
We look forward to working with you on this and future energy efficiency projects. Please contact me if you have any
questions.
Sincerely,
Alexandra Afari
Senior Program Manager
cc:
Ron Ritter
CALEB YOST
Disclaimer: FirstEnergy's Maryland utilities provide a Program Ally listing as a courtesy to customers, but does not approve, recommend, endorse or
otherwise promote any Program Ally, vendor, manufacturer, distributor, contractor or any other provider of products and services that could potentially
qualify for FirstEnergy’s Energy Efficiency programs. FirstEnergy’s utilities and CLEAResult provide this list of independent contractors as a
convenience for customers seeking assistance with energy savings related products and services. Participating contractors are independent and are
not affiliated with FirstEnergy, its utilities or CLEAResult. Customers are solely responsible for dealing directly with participating contractors in all
aspects of their interaction including, but not limited to definition of scope of work, costs, contractual terms and conditions, and the level of accuracy
required when estimating energy savings.
WASH CO WATER & SEWER - EA-0003526529 Incentive Offer Letter 6/22/2025
Page 2
EmPOWER Maryland programs are funded by a charge on your energy bill. EmPOWER programs can help you reduce your energy
consumption and save you money. To learn more about EmPOWER and how you can participate, go to www.energysaveMD.com.
By participating in these energy efficiency and peak demand reduction programs, customers agree to allow their utility to retain ownership of all
Capacity Rights which refers to the demand reduction associated with any energy efficiency and peak demand reduction measure for which
incentives were provided by the Company. Your utility will aggregate these energy efficiency demand reduction attributes into the PJM capacity
market with proceeds being used to offset the program costs.
Version 12 (revised 04/01/2022)
Business Program Terms and Conditions
Definitions FIRSTENERGY COMPANIES (“THE COMPANY” OR “COMPANIES”) – The Potomac Edison
Company.
PROGRAM or PROGRAMS – Companies’ programs approved by the Public Service Commission of
Maryland (“PSC”) for implementation under EmPOWER Maryland legislation. This application relates
to the Business programs supporting energy in the Companies’ Commercial and Industrial
customer facilities including, municipal, government and institutional facilities.
PROGRAM MANAGER – The party contracted by the Companies for management of the Programs.
ENERGY-EFFICIENCY MEASURES – Any equipment or action eligible to receive a Program
Incentive payment under the Program.
PARTICIPANT (or PARTICIPANTS or PARTICIPATING CUSTOMERS) – Those non-residential retail
electric service eligible customers of the Companies who participate in this Program.
PROGRAM INCENTIVES – Refers to the monetary incentive, rebate or service that the Program
provides to participating customers pursuant to the Program.
CREDITS – Refers to the energy, capacity or environmental attributes from Alternative Energy
Portfolio Standards (including Energy and Demand Response) associated with measures
for which incentives were provided, or PJM Capacity Credits.
Eligibility Participant or Participants as above and served by Potomac Edison as above.
Residential customers are not eligible for incentives through the Commercial and Industrial Programs.
Incentives are awarded only to Participants, or their assigned agents, for qualifying equipment
(“Energy Measures”) that is installed in the State of Maryland at the location in this
Application, and such Participants are responsible for compliance with the Terms and Conditions set
forth herein.
Compliance The Participant is responsible to comply with all applicable laws, rules and regulations, and to comply
with all federal, state, and local codes.
Publicity With Participant’s written permission, the Companies may publicly recognize participation in the
Programs and disclose information relating to the Participant’s participation in the program,
including such data as: projected project energy savings, the incentive amount, and other similar
information.
Application and
Eligibility Process
The Programs provide for payment of incentives after the installation of energy e
measures and review of documentation for compliance with program requirements by the
Program Manager. In order to be eligible for incentives, a Participant, or an agent
(contractor/vendor) authorized by the Participant, must submit a properly completed pre-installation
application package, including an application and technology worksheets, to the Program Manager
before the equipment is purchased. If eligible, the Participant will receive an approval letter with the
estimated incentive amount and the date by which the equipment must be purchased and installed
for the approval to remain in e ect.
After installation is completed, the Participant must ze and resubmit the completed equipment
application re the “as built” project, along with the invoice, the manufacturer’s equipment
performance sheet, and any other required documentation as may be on the application or
in the program’s initial approval letter. Applications must be out completely, truthfully and
accurately, and include signatures of the Participant and its authorized agents (as appropriate). Final
payment will be based on the “as-built” documentation provided with the project application.
Dates of Program Incentives are available for eligible Energy E Measures for which equipment is purchased and
installed after January 1, 2021.
Dated Proof of Purchase and complete documentation will be required with applications for the
participant to be eligible for incentive payment. The program is subject to revision or termination at
any time by the Company.
WASH CO WATER & SEWER - EA-0003526529 Incentive Offer Letter 6/22/2025
Page 3
EmPOWER Maryland programs are funded by a charge on your energy bill. EmPOWER programs can help you reduce your energy
consumption and save you money. To learn more about EmPOWER and how you can participate, go to www.energysaveMD.com.
By participating in these energy efficiency and peak demand reduction programs, customers agree to allow their utility to retain ownership of all
Capacity Rights which refers to the demand reduction associated with any energy efficiency and peak demand reduction measure for which
incentives were provided by the Company. Your utility will aggregate these energy efficiency demand reduction attributes into the PJM capacity
market with proceeds being used to offset the program costs.
Version 12 (revised 04/01/2022)
Installation Schedule
Requirements
Pre-approved projects will receive approval letters de terms for payment and a commitment
expiration date. If the Participant: (1) has not engaged in installation of the pre-approved project;
and (2) has not applied to the Program Manager for a project extension within 90 days from the
date the Program Manager pre-approves the project, the Program Manager may cancel
Participant’s application without liability.
Acceptable Proof of
Purchase
Acceptable forms of Proof of Purchase include paid invoices or receipts. The documentation must
show item numbers, quantities and descriptions that are of nt detail to verify that the installed
equipment meets e requirements. Additionally, the post-installation documentation must
include manufacturers' cations (“cut sheets”) that list the e ratings of the equipment.
The Program Manager may, at its sole discretion, accept other forms of proof of purchase.
Evaluation,
Measurement and
Verification
The Program Manager may, but is not obligated to, conduct an inspection of the facility to verify
pre- and post-installation conditions or verify documentation prior to incentive payment, at any time
after receipt of applications and up to 5 years after payment of incentives. In addition, the Public
Service Commission of Maryland and the Companies have engaged Evaluation Measurement and
V cation (“EM&V”) contractors to evaluate program performance which may involve additional
visits. The applicant must provide reasonable access to the facility, the equipment, and related
documentation and data. The Companies or their agents may install simple/standard metering
devices on equipment for program data collection, measurement and v cation purposes. The
Companies and their agents are not obligated to pay any incentive awards until it has performed a
satisfactory post-installation v cation, unless it has waived this requirement. If the Program
Manager determines that the equipment was not installed in a manner consistent with the approved
application, or if non-qualifying equipment was installed, it may require changes before making
payment.
If qualifying equipment cannot be located at the Participant’s facility or is not installed in a manner
consistent with the provisions of these Terms and Conditions, the Companies may seek recovery of
the incentives paid.
Assignment The Participant may assign Program Incentives to a third party.
Participating
Customer’s
Certification
Participant that he/she purchased and installed the equipment listed in its application at its
de Maryland location listed therein. Participant agrees that all information is true and that he/she
has conformed to all of the program’s eligibility requirements, terms and conditions.
Incentive Amounts Program incentives will equal either: a) the approved Program Incentive amount re incentives in
e ect at the time of pre-approval, or b) the total equipment cost of the Energy-E Measure
excluding taxes, whichever is less, as determined by the Program Manager. If the project is completed
after the pre-approval has expired, the Program Incentive amount may be subject to change based on
availability of funds and incentive rates in e ect at the time of approval. Please allow ninety (90)
business days for delivery of the Program Incentive. Applications requiring post-installation inspections
and unanticipated high volume of activities may require additional time. If information is missing or
incorrect on the application, processing and delivery of the Program Incentive may also require
additional time.
Taxes Incentives received by the Participant under this Application may be taxable by the federal, state, and
local government. The Participant is responsible for declaring and paying all such taxes. Companies
shall have no liability or obligation for any taxes.
WASH CO WATER & SEWER - EA-0003526529 Incentive Offer Letter 6/22/2025
Page 4
EmPOWER Maryland programs are funded by a charge on your energy bill. EmPOWER programs can help you reduce your energy
consumption and save you money. To learn more about EmPOWER and how you can participate, go to www.energysaveMD.com.
By participating in these energy efficiency and peak demand reduction programs, customers agree to allow their utility to retain ownership of all
Capacity Rights which refers to the demand reduction associated with any energy efficiency and peak demand reduction measure for which
incentives were provided by the Company. Your utility will aggregate these energy efficiency demand reduction attributes into the PJM capacity
market with proceeds being used to offset the program costs.
Version 12 (revised 04/01/2022)
Indemnification and
Limits of Liability
The Participant shall protect, indemnify, and hold harmless the Companies and their parents,
subsidiaries, a ates, agents, contractors, employees, rs, and directors from and against all
liabilities, losses, claims of death or injury or other damages, judgments, penalties, causes of action,
costs and expenses (including, without limitation, attorney’s fees and expenses) incurred by or assessed
against the Companies or their parents, subsidiaries, a ates, agents, contractors, employees, rs
and directors arising out of or relating to the performance of this Application or arising out of or relating to
the installation, use and maintenance of the equipment, designs, practices or methods involved in this
Participant’s project.
In no event shall any party be liable for any punitive, exemplary, special, indirect,
incidental or consequential damages (including, but not limited to, lost pr lost business
opportunities, loss of use or equipment down time, and loss of or corruption to data) arising out of or
relating to this Agreement or Program, regardless of the legal theory under which such damages are
sought.
Warranties The Companies and their parents, subsidiaries, a ates, agents, contractors, employees, rs,
and directors make no express or implied warranties regarding the performance of installed
equipment, the quality of any contractor’s work, or that the equipment will result in any energy or cost
savings.
THE COMPANIES AND THEIR PARENTS, SUBSIDIARIES, AFFILIATES, AGENTS,
CONTRACTORS, EMPLOYEES, OFFICERS, AND DIRECTORS DO NOT ENDORSE, GUARANTEE,
OR WARRANT ANY PARTICULAR MANUFACTURER OR PRODUCT, AND THEY PROVIDE NO
WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF
MERCHANTABILITY OR IMPLIED WARRANTY OF FITNESS FOR ANY PRODUCT OR SERVICES.
THE COMPANIES AND THEIR PARENTS, SUBSIDIARIES, AFFILIATES, AGENTS,
CONTRACTORS, EMPLOYEES, OFFICERS, AND DIRECTORS ARE NOT LIABLE OR
RESPONSIBLE FOR ANY ACT OR OMISSION OF ANY CONTRACTOR (IF ANY). THE
CUSTOMER’S WARRANTIES ARE LIMITED TO ANY WARRANTIES THAT MAY BE PROVIDED BY
CONTRACTORS, VENDORS OR EQUIPMENT MANUFACTURER. NEITHER THE COMPANIES
NOR THEIR PARENTS, SUBSIDIARIES, AFFILIATES, AGENTS, CONTRACTORS, EMPLOYEES,
OFFICERS, AND DIRECTORS ARE RESPONSIBLE FOR ASSURING THAT THE DESIGN,
ENGINEERING AND CONSTRUCTION OF THE FACILITY OR INSTALLATION OF THE
EQUIPMENT IS PROPER OR COMPLIES WITH ANY PARTICULAR LAWS, CODES, OR INDUSTRY
STANDARDS. THE COMPANIES AND THEIR PARENTS, SUBSIDIARIES, AFFILIATES, AGENTS,
CONTRACTORS, EMPLOYEES, OFFICERS, AND DIRECTORS DO NOT MAKE ANY
REPRESENTATIONS OF ANY KIND REGARDING THE RESULTS TO BE ACHIEVED BY THE
ENERGY EFFICIENCY MEASURES OR THE ADEQUACY OR SAFETY OF SUCH MEASURES.
Recycling (Proper
Disposal of Waste)
The Companies and their parents, subsidiaries, a ates, agents, contractors, employees, rs,
and directors are not responsible for the proper disposal or recycling of any waste generated as a
result of this project.
Endorsement
(Product/Vendor)
The Companies and their parents, subsidiaries, a ates, agents, contractors, employees, rs,
and directors do not endorse any particular market provider, manufacturer, product, labor or
system design by o ering this Program.
Termination Incentives are available for energy e measures on a rst-come, rst-served basis subject to
the availability of funds. Program availability, program terms and equipment eligibility may change
without notice at the discretion of the Companies.
Submission of any application does not give rise to any obligation to make any incentive payment by
the Companies and their parents, subsidiaries, a ates, agents, contractors, employees, rs, and
directors.
WASH CO WATER & SEWER - EA-0003526529 Incentive Offer Letter 6/22/2025
Page 5
EmPOWER Maryland programs are funded by a charge on your energy bill. EmPOWER programs can help you reduce your energy
consumption and save you money. To learn more about EmPOWER and how you can participate, go to www.energysaveMD.com.
By participating in these energy efficiency and peak demand reduction programs, customers agree to allow their utility to retain ownership of all
Capacity Rights which refers to the demand reduction associated with any energy efficiency and peak demand reduction measure for which
incentives were provided by the Company. Your utility will aggregate these energy efficiency demand reduction attributes into the PJM capacity
market with proceeds being used to offset the program costs.
Version 12 (revised 04/01/2022)
WASH CO WATER & SEWER - EA-0003526529 Incentive Offer Letter 6/22/2025
Page 6
EmPOWER Maryland programs are funded by a charge on your energy bill. EmPOWER programs can help you reduce your energy
consumption and save you money. To learn more about EmPOWER and how you can participate, go to www.energysaveMD.com.
By participating in these energy efficiency and peak demand reduction programs, customers agree to allow their utility to retain ownership of all
Capacity Rights which refers to the demand reduction associated with any energy efficiency and peak demand reduction measure for which
incentives were provided by the Company. Your utility will aggregate these energy efficiency demand reduction attributes into the PJM capacity
market with proceeds being used to offset the program costs.
Version 12 (revised 04/01/2022)
Offer Acceptance
EA-0003526529 A response to this incentive offer is requested within 30 days of receipt:
We are proceeding with the installation of the ECM(s) as outlined in the initial Project Application and accept the
incentive. Expected installation date: ________________________
Undecided. Please indicate if you would like program representatives to contact you about the project(s): Yes No
We decided not to proceed with the installation of the ECM(s) at this time. Please indicate reason below(optional):
I understand Potomac Edison is entitled to 100% of the energy and capacity benefits associated with this program and
reserves the right to commit these energy efficiency savings into PJM’s energy, capacity and reserve auctions.
Therefore, customers who decide to install energy efficiency measures and offer these energy efficiency savings into the
PJM auction on their own are not eligible to receive incentives from Potomac Edison for those measures.
_________________________________________________________________________________________________
________________________________ ______________________
Customer Name Title
_________________________________ ______________________
Customer Signature Date
Preapproved Incentive Details
#
Energy Conservation Measure Preapproved Incentive
Amount1
1. Custom $23,604.56
2. GNI Adder
Total $2 ,.
1Incentives are contingent on the installation of equipment as described in your application and will be adjusted to reflect changes to the
scope of the project that may occur during implementation.
WASH CO WATER & SEWER - EA-0003526529 Custom Incentive Offer Letter 6/22/2025
Page 7
EmPOWER Maryland programs are funded by a charge on your energy bill. EmPOWER programs can help you reduce your energy consumption and save you money. To learn more about EmPOWER and how you can
participate, go to www.energysaveMD.com.
By participating in these energy efficiency and peak demand reduction programs, customers agree to allow their utility to retain ownership of all Capacity Rights which refers to the demand reduction associated with any
energy efficiency and peak demand reduction measure for which incentives were provided by the Company. Your utility will aggregate these energy efficiency demand reduction attributes into the PJM capacity market with
proceeds being used to offset the program costs.
Version 9 (revised 02/10/2021)
Incentive Payment Request Form for EA-0003526529
To be submitted by the customer or on behalf of the customer by the contractor upon completion of installation. Incentive payment requests must be submitted
within 30 days of the date the equipment is installed and fully operational or the incentive payment request will not be honored. This payment request may
be submitted via upload through your application portal dashboard.
Supporting documentation must be submitted with this Payment Request and may include, but is not limited to, equipment purchase dates, installation dates, proof
that the equipment is operational, manufacturer specifications, warranty information, ECM layout descriptions, metering, data collection, interviews, utility bill data
analysis, and final invoices. Documentation must include sufficient detail to separate the labor and equipment cost from the cost of other services such as repairs
and building code compliance. Potomac Edison reserves the right to request additional supporting documentation necessary to determine measure eligibility and
verify that the expected energy savings will occur.
Preapproved Incentive Details Required Information for each measure installed
Energy Conservation Measure
Preapproved
Incentive Amount Installation Address(s)
Quantity Installed
at Each Address
Installation
Completed
(Month/Day/Year)
1. Custom $23,604.56
2. GNI Adder
Total
Payment Request Checklist:
Use the checklist below to ensure you receive payment in a timely manner:
Provide Incentive Request Form if entity other than utility customer will receive all or a portion of the incentive.
Provide a Letter of Attestation signed/dated by customer, on customer’s company letterhead.
Provide updated project documentation for any changes to the scope of work.
Include supporting documentation such as, but not limited to, equipment purchase dates, installation dates, proof that the equipment is operational,
manufacturer specifications, warranty information, ECM layout descriptions, metering, data collection, interviews, utility bill data analysis, and final
invoices.
Documentation includes sufficient detail to separate the labor and equipment cost from the cost of other services such as repairs and building code
compliance.
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From time to time, CLEAResult Consulting (we, us or Company) may be required by law to
provide to you certain written notices or disclosures. Described below are the terms and
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Until or unless you notify CLEAResult Consulting as described above, you consent to
receive exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by CLEAResult Consulting during the course of your relationship with
CLEAResult Consulting.
Open Session Item
SUBJECT: Governor's Budget FY24 Capital Appropriations Grant
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Maria Kramer, Director, Office of Grant Management and David Hays,
Director of Emergency Services
RECOMMENDED MOTION: Move to approve acceptance of a Capital Appropriations Grant
from the State of Maryland Capital Budget for FY24. The amount of the grant award is
$2,250,000.
REPORT-IN-BRIEF: The Washington County Office of Grant Management, on behalf of The
Emergency Services Department, is seeking approval to accept the grant funds that are allocated
for to the Public Safety Training Center (PSTC).
DISCUSSION: The grant is from the FY24 The State of Maryland Governor’s Budget and is a
Capital Appropriations Grant. This grant amount is $2,250,000 and will be used for the defensive
driving track at the PSTC.
FISCAL IMPACT: Will provide the PSTC with $2,250,000 in funding toward the cost of the
defensive driving track as part of the Tactical Village.
CONCURRENCES: Department of Emergency Service and Budget and Finance
ALTERNATIVES: Deny acceptance of the grant funds.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Cost Recovery Billing for Hazardous Spill Response
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Kelcee Mace, Chief Financial Officer
RECOMMENDED MOTION: Motion to adopt the rate schedule as presented.
REPORT-IN-BRIEF: Staff is requesting to implement a new billing practice to recoup the cost
of responding to a hazardous spill incident.
DISCUSSION: Per Md. Code, §§ 3-1101 et seq. and 3-1201 et seq. of the Courts and Judicial
Proceedings Article, the County can bill a “motor carrier,” as that term is defined in the code,
involved in an incident that requires hazardous spill response to recoup the cost of hazmat
personnel, equipment, and materials. The Division of Emergency Services will submit an
incident report and cost worksheet to the County Attorney’s office for review prior to the Office
of Budget & Finance sending an invoice. The rates were developed by Division of Emergency
Services staff and are consistent with the rates charged by other jurisdictions.
FISCAL IMPACT:
CONCURRENCES: Aaron Weiss, Assistant County Attorney
ALTERNATIVES: N/A
ATTACHMENTS: Hazmat Fee Schedule
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
RESPONSE FEE:
Level I: small leaks or spills that are mitigated with abosrbent materials
Level III: major hazmat incident requiring greater alarms/units to mitigate the incident
Level I $500
Level II $750
Level III $2,000
RESPONSE PERSONNEL:
Team Leader $50 per hour per responder
Hazmat Specialist $40 per hour per responder
Hazmat Tech $35 per hour per responder
Hazmat Ops $30 per hour per responder
RESPONSE VEHICLE:
6x6 UTV $100 per hour per vehcile
Command Pickup $150 per hour per vehcile
Utility Pickup $200 per hour per vehcile
Hazmat Rescue $200 per hour per vehcile
Hazmat Unit $250 per hour per vehcile
Decon Trailer $250 per hour per vehcile
Boat $250 per hour per vehcile
Chemical Trailer $500 per hour per vehcile
MATERIALS/EQUIPMENT USED/DAMAGED:
Materials and equipment used will be charged at current cost to replace. Examples include
WASHINGTON COUNTY HAZMAT
COST RECOVERY FEE SCHEDULE
Open Session Item
SUBJECT: FY25 Budget Adjustment
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Kelcee Mace, Chief Financial Officer
RECOMMENDED MOTION: Motion to approve the FY25 budget adjustment as presented.
REPORT-IN-BRIEF: Staff is requesting approval for a budget adjustment to move funds for
personal protective equipment ordered but not received by June 30 to the Capital Fund.
DISCUSSION: Staff is requesting approval to transfer funds from the General Fund to the
Capital Fund for the purchase of personal protective equipment (PPE) for Division of Emergency
Services staff. DES staff ordered 130 sets of PPE using available funds in the FY25 operating
budget, however, the PPE was not received by fiscal year end on June 30. Transferring the funds
to the Capital Fund will allow the department to complete the purchase in FY26 when the PPE is
received and invoiced.
FISCAL IMPACT: $506,324
CONCURRENCES: Dave Hays, Director, Division of Emergency Services
ALTERNATIVES: N/A
ATTACHMENTS: Budget Adjustment Form
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Agriculture – Faces of Farming Presentation
PRESENTATION DATE: Tuesday, July 15, 2025
PRESENTATION BY: Kelsey Keadle, Business Specialist, Agriculture, Department of Business
and Economic Development
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: Provide the County Commissioners with an update on the 2025 Washington
County Ag Expo & Fair as well as present a Faces of Farming video. “Faces of Farming” is an
agricultural-focused video marketing campaign that will showcase two local Washington County farms
every month, for one year. The “Faces of Farming” marketing videos will be showcased on the
County’s website, as well as Facebook and other social media platforms, and will target a new industry
and highlight a local farmer from that specific agricultural industry. Additionally, the Faces of Farming
marketing campaign will be utilized in Washington County Public Schools as an agricultural education
element focused on kindergarten to Fifth grade students to connect Washington County youth directly
with local farms.
DISCUSSION: Washington County’s agricultural business represents the backbone of the County’s
landscape. With almost 900 operating family farms and $167,907,000 in market value of products sold,
agriculture is the cornerstone of Washington County’s economy. The “Faces of Farming” marketing
campaign will aim to educate residents in Washington County, along with the surrounding States and
Counties, about the economic impact of the Ag industry. Additionally, these videos will be used for
agricultural education to numerous streams around Washington County, such as, 4-H and FFA (Future
Farmers of America) meetings, Ag Expo and Fair, and they will be available on the Washington County
Ag App and website.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: Yes - Faces of Farming Video: Linden Hall Farm
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Washington County Board of Social Services - Appointment
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Dawn Marcus, County Clerk
RECOMMENDATION: Move to appoint Alison Palmer, to serve a first full, three-year term
from July 1, 2025, through June 30, 2028, on the Board of Social Services.
REPORT-IN-BRIEF: The Board of Social Services advises the local director as to the local
application of State policies or procedures and communicates to the residents of the County
information as to the objectives, policies, programs and problems of local services, among other
duties. Membership consists of nine individuals; eight appointed by the County Commissioners
and one County Commissioner liaison (ex-officio).
DISCUSSION: N/A
FISCAL IMPACT: This is not a paid board.
CONCURRENCES: Washington County Board of Social Services
ATTACHMENTS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Tri-County Council for Western Maryland - Appointment
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Dawn Marcus, County Clerk
RECOMMENDATION: Move to appoint Mayor Bill Green as a Washington County
Municipality representative on the Tri-County Council for Western Maryland.
REPORT-IN-BRIEF: Regarding Washington County: Tri-County Council for Western
Maryland (TCC) bylaws provide for two County Commissioner members, the Director of
Economic Development, two municipal representatives or their designees appointed by the
Maryland Municipal League Chapter, and two private citizen members that are not elected
officials or employees of a unit of local government.
DISCUSSION: N/A
FISCAL IMPACT: N/A
CONCURRENCES: Tri-County Council Executive Committee, Elizabeth Stahlman, Director
ATTACHMENTS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Washington County Historical Society, Commissioner Contingency Funding Request
PRESENTATION DATE: July 15, 2025
PRESENTATION BY: Michelle Gordon, County Administrator
RECOMMENDATION: Move to approve the request for Commissioner Contingency funding for the
Washington County Historical Society (WCHS) in the amount of $15,000, for direct expenses associated
with the general operation of the WCHS.
REPORT-IN-BRIEF: Discussion regarding a request for funding of $15,000 to $20,000 from the
Washington County Historical Society for direct expenses associated with the general operations of the
WCHS.
DISCUSSION: Discussion regarding a request for funding of $15,000 to $20,000 from the Washington
County Historical Society for direct expenses associated with the general operations of the WCHS. The
WCHS promotes and preserves the history of Washington County and has been in operations for 114 years.
WCHS operates the Miller House Museum and cares for over 20,000 items and documents in its collection.
WCHS continues the operation of kinship of the Family Heritage Research Center which draws tourists
from across the county and country. The Miller House Museum provides sold out programs, history
themed bus trips, themed exhibitions, and walking tours. Additionally, this funding will provide for needed
facilities improvements to the HVAC and roof repairs at the Miller House.
FISCAL IMPACT: $15,000 to $20,000 from Commissioner Contingency funds.
CONCURRENCES: Kelcee Mace, CFO as to sufficiency of available funding.
ALTERNATIVES: Deny the request for Commissioner Contingency funding.
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form