HomeMy WebLinkAbout250415a John F.Barr,President r� WashngtoicountyDerek Harvey
Jeffrey A. Cline, Vice President � �
Randall E. Wagner
' r
100 West Washington Street, Suite 1101 1 Hagerstown,MD 21740-4735 P: 240.313.2200 F: 240.313.2201
WWW.WASHCO-MD.NET
W.WASHCO-MD.NET
BOARD OF COUNTY COMMISSIONERS
April 15, 2025
OPEN SESSION AGENDA
PRIOR TO THE START OF THE MEETING, THE BOARD OF COUNTY COMMISSIONERS
IS ATTENDING AND PRESENTING A PROCLAMATION AT THE 2025 CHILD WELFARE
WORKSHOP AT THE MARYLAND THEA TRE, 21 SOUTH POTOMAC STREET,
HAGERSTOWN, MARYLAND 21740 AT 8:15 A.M.
9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER,President John F. Barr
9:00 A.M. CITIZEN PARTICIPATION- (Citizen participation is scheduled for a minimum of 30
minutes and each citizens'comment will be limited to 3 minutes. This time limit will
be strictly enforced by the President. Please see the County's website at WASHCO-
MD.NETfor complete Meeting Conduct andMeeting Sequence Rules.)
9:30 AM RECESS
10:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER,President John F. Barr
APPROVAL OF MINUTES:March 25, 2025
10:05 AM COMMISSIONERS' REPORTS AND COMMENTS
10:15 AM STAFF COMMENTS
10:20 AM 1. ADEQUATE PUBLIC FACILITIES ORDINANCE (APFO) MITIGATION
REQUEST-ELMWOOD FARMS SECTION 5D
William C. Wantz, Attorney
10:30 AM 2. SWOPE ROAD PROPERTY ACQUISITION
Scott Hobbs, Director, Engineering
10:35 AM 3. CONSTRUCTION BID AWARD PAVEMENT MAINTENANCE &
REHABILITATION PROGRAM FY25 CHIP SEAL APPLICATIONS, CONTRACT
NO. MS-PMP-314-28
Scott Hobbs, Director, Engineering
Apr"H n 20 2
10:40 AM 4. CONSTRUCTION BID AWARD - PROFESSIONAL BOULEVARD PHASE
III/IV
Scott Hobbs, Director, Engineering
10:45 AM 5. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-25-0187)
PAVEMENT CONDITION SURVEY
Brandi Kentner, Director, Purchasing; Scott Hobbs, Director Engineering
6. BID AWARD (PUR-1728) CELLULAR REMOTE MONITORING FOR
PUMPING STATIONS
Brandi Kentner, Director, Purchasing; Mark Bradshaw, Director, Environmental
Management
7. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-25-0186)FIRE
TRAINING TOWER
Brandi Kentner, Director, Purchasing; Kevin Lewis, Director Training and Quality
Assurance Quality Control, Emergency Services
11:00 AM 8. BID AWARD (PUR-1732) GRINDER PUMPS FOR THE DEPARTMENT OF
WATER QUALITY(DWQ)
Carin Bakner, Buyer, Purchasing; Joe Moss, Deputy Director Engineering,
Environmental Management
11:05 AM 9. UPDATE GENERAL AGREEMENT WITH NATIONAL PARK SERVICE
Jaime Dick, Deputy Director-Parks &Recreation, Public Works
11:10 AM 10. JAIL BASED MEDICATION ASSISTED TREATMENT (MAT) PROGRAM-
APPROVAL TO SUBMIT APPLICATION AND ACCEPT FUNDING AS
AWARDED
Carsten Ahrens, Senior Grant Manager, Grant Management; Meaghan Willis,
Program Director, Day Reporting Center
11:15 AM 11. PUBLIC SAFETY TELECOMMUNICATORS WEEK PROCLAMATION
Board of County Commissioners to Alan Matheny, Director, Emergency Management
11:20 AM CLOSED SESSION — (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals. (1). Confidential personnel matters to
be discussed.
• Appointment to Agricultural Education Center Advisory Board
• Presentation of Hiring Recommendation for Division of Solid Waste
• Discussion of discipline of County employee.
................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners,240.313.2200
Voice/TDD,to make arrangements no later than ten(10)working days prior to the meeting.
Apr"H n 20 2
To consult with counsel to obtain legal advice on a legal matter (7). Providing legal advice to Board
is covered by attorney client privilege.
• Discussion related to negotiation of amendment to contract and legal advice
pertaining to amendment. Open session discussion of this item would weaken
County bargaining position.
• Discussion of potential litigation and settlement discussion with counsel.
Consult with staff, consultants or other individuals about pending litigation.
• Discussion of settlement of County-involved litigation.)
12:50 PM RECONVENE IN OPEN SESSION
ADJOURNMENT
Citizens'comments regarding the items on this Agenda or any other item of County business may
be directed to the contactcommissioners(i1 vashco-mci net.
You may also contact each Commissioner individually at:
John F. Barr, President: ibari i washco-md,net or (240) 313-2205;
Jeffrey A. Cline, Vice President: icline(iI washco-mcL net or (240) 313-2208;
Derek Harvey, Commissioner: dharvey dwashco-mcL net or (240) 313-2206;
Randall E. Wagner, Commissioner: rwagnei i washco-md,net or (240) 313-2207.
Additionally,you may contact Michelle Gordon, County Administrator at
mgordon dwashco-mcLnet or (240) 313-2202.
................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners,240.313.2200
Voice/TDD,to make arrangements no later than ten(10)working days prior to the meeting.
Board of County Commissioners of Washington County,Maryland
Co
unty
Washington ount
� Agenda Report Form
Open Session Item
SUBJECT: Adequate Public Facilities Ordinance (APFO) Mitigation Request—Elmwood Farm
Section 5D
PRESENTATION DATE: April 15,2025
PRESENTATION BY: William C. Wantz
RECOMMENDED MOTION: Motion to approve APFO mitigation request for Elmwood Farms
Section 5D subdivision plat.
REPORT-IN-BRIEF: On February 27, 2024, the County Commissioners approved the request of
Elmwood Farm to satisfy the school adequacy requirement of the APFO by making an alternate
mitigation contribution (AMC) with respect to 22 lots comprising Section 5B of Elmwood Farm.
On September 17, 2024, the County Commissioners approved the request of Elmwood Farm to satisfy
the school adequacy requirement of the APFO by making an alternate mitigation contribution (AMC)
with respect to 13 lots comprising Section 5C of Elmwood Farm.
This request seeks a similar approval with respect to the remaining 19 lots comprising Section 5D.
The APFO permits use of the alternate mitigation contribution with respect to preliminary subdivision
plats approved by the Planning Commission prior to July 1, 2005,with the concurrence of the Board
of County Commissioners. See: legal analysis, letter of William C. Wantz to the Board of County
Commissioners, January 6, 2024. The original Elmwood Farm preliminary plat was approved in
February, 2005, See: Planning Conmiission Minutes February 7, 2005.
This request is identical to the two requests previously approved by the Board of County
Commissioners and is applicable to the remaining lots in Section 5D. There are 19 lots in Section 5D,
or 12 new lots replacing the previously platted configuration of Section 5.
DISCUSSION: See above.
FISCAL IMPACT: n/a
CONCURRENCES: n/a
ATTACHMENTS: Letter to Board of County Commissioners, January 26, 2024; preliminary plat
excerpts depicting Elmwood Farm, Section 5C; County Commissioners' minutes, February 7, 2005
WILLIAM C. WANTZ
ATTORNEY AT LAW
123 WEST WASHINGTON STREET
HAGERSTOWN, MARYLAND 21740-4709
TELEE11ONE EMAIL
(301)733.7972 WANTZ@MMAC.COM
January 26, 2024
Board of County Commissioners of
Washington County
do Kirk C. Downey, County Attorney
100 W Washington St, Ste 1101
Hagerstown MD 21740
Re: Elmwood Farm
Dear Commissioners:
I represent John Dallavalle and Jim Fitzgerald, the current successor
developers of Elmwood Farm.
Following the guidance of Kirk Downey and Jill Baker, I am writing to
request that the Board consider at a forthcoming public meeting the request of my
clients on behalf of the landowner, Felix's Folly, LLC, to elect Alternate Mitigation
Consideration (AMC) with regard to the remaining lots in the last phase of the
Elmwood Farm residential development, based upon the provisions in bold below,
allowing AMC election with respect to preliminary subdivision plat approved by the
Planning Commission prior to July 1, 2005. The preliminary plat for Elmwood
Farm was approved in February, 2005. Attorney Downey and Planning Director
Baker have advised that the AMC Provision in the Adequate Public Facilities
Ordinance (APFO) may be applied to this development.
ARTICLE V - SCHOOLS
5.1 ADEQUACY
All residential new development shall be served by public schools that:
(a) Are currently adequate; or
(b) Have construction of additional capacity funded and scheduled for completion within
the same school attendance area in the current or the next year of the approved Washington
Board of County Commissioners of
Washington County
do Kirk C. Downey, County Attorney
January 26, 2024
Page 2
County Capital Improvement Program (CIP) following final plat or site plan approval. Adequate
is defined in Section 5.4(a) or (b) below. The additional capacity funded and scheduled shall be
exclusive of any capacity created pursuant to a developer-funded mitigation program; or
(c) Have been identified by the Board of Education (BOE) as part of an approved
redistricting plan scheduled to occur in the same school year or the school year following final
plat or site plan approval that will render the public schools adequate.
5.1.1 CAPACITY CREATED BY MITIGATION PROGRAM
Construction of capacity that is funded and to be created by a mitigation program may not be
used in a determination of adequacy for any Developer other than the Developers who are parties
to the mitigation program.
5.2 EXEMPTIONS
Article V of this Ordinance does not apply to:
(a)New development to be developed exclusively for non-residential uses;
(b) New development to be developed and managed according to the applicable
regulations and guidelines of Federal Fair Housing Act and the Housing for Older Persons
Act;
(c) Public or private elementary and secondary schools, and public safety
facilities; or
(d) Minor Subdivisions.
5.3 DATA ON WHICH ADEQUACY SHALL BE DETERMINED.
The BOE shall provide actual enrollment data to the Board of County Commissioners for the last
school day of September, December, March and June and the State Rated Capacity for each
elementary and secondary school.
5.4 DETERMINATION OF ADEQUACY
5.4.1 The Planning Commission shall determine whether public school facilities are adequate for
the proposed new development upon recommendation by the Planning Department after
evaluating enrollment information provided by the BOE. The Planning Commission shall
determine that a school is adequate if the school has the capacity as follows:
Board of County Commissioners of
Washington County
do Kirk C. Downey, County Attorney
January 26, 2024
Page 3
(a) Elementary schools are adequate if the school has available capacity to acconvnodate
student enrollment, including approved new development without exceeding 90% of the State
Rated Capacity (SRC).
(b) Middle schools and high schools are adequate if the school has available capacity to
accommodate student enrollment, including approved new development without exceeding the
State Rated Capacity.
(c) Available capacity for individual schools shall be determined in accordance with
Section 5.5, below.
(d) Final approval will not be granted for developments in the review process until
schools obtain adequate status through the determination made according to the procedures
described in Sections 5.5 and 5.8 below.
5.5 MEASURING FOR AVAILABLE CAPACITY
(a) Adequacy of every elementary, middle and high school serving the proposed
development shall be tentatively measured at the time of preliminary consultation and
preliminary plat review, and shall be finally measured and determined as of the date of final plat
or site plan submission, or the first date upon which all necessary documentation and materials
have been submitted, whichever occurs last, based upon data as published by the BOE.
(b) If approval has not been received from the Planning Commission within twelve (12)
months of the date of plan submission, the most recent quarterly school enrollment data must be
utilized by the Commission for APFO review unless a delay occurs not attributable to the
applicant.
(c) For determining adequacy, enrollment shall mean the total of the BOE official
enrollment figures, background enrollment, pupils generated from the proposed development,
and pupils generated from other previously-approved developments, including developments in
municipalities.
(d) On a biennial schedule, student yield from approved development may be subtracted
from the equation to determine adequacy in an amount equal to the number yielded by the
dwelling units constructed.
(e) Pupil generation rates shall be determined by the Board of County Commissioners
with advice from and consultation with the BOE and shall reflect the characteristics of the school
attendance area within which the proposed development is located.
Board of County Commissioners of
Washington County
c/o Kirk C. Downey, County Attorney
January 26, 2024
Page 4
5.6 OPTIONS FOR MITIGATION OF INADEQUATE SCHOOL CAPACITY
(a) If a school is not adequate as defined in Section 5.4.1 but does not exceed 120% of
State Rated Capacity, a developer may choose to make an Alternate Mitigation Contribution
(AMC) as defined and described in Section 5.8. A developer may not choose to make an
Alternate Mitigation Contribution (AMC) if the existing enrollment in any school affected by the
new development exceeds 120%.
(b) If a school is not adequate as defined in section 5.4.1 and an adjoining school district
at the same level is at least twenty (20) percent below State Rated Capacity, then the applicant
may request the BOE to determine the viability of redistricting to accommodate the new
development. If the BOE determines that redistricting is a viable alternative, and the BOE
approves a specific redistricting plan that would result in all the schools serving the proposed
development meeting the standards established in Section 5.4,1, then the school shall be
considered adequate.
(c ) If a school is not adequate as defined in Section 5.4.1 and the developer has not
chosen the AMC described in Section 5.6 (a) or the BOE has not approved a specific
redistricting plan that would result in the school meeting the standards established in
Section 5.4.1, then the final subdivision or site plan approval shall be denied, except as
provided for in Section 9.3A of this Ordinance.
(d) Any Developer proposal to create improvements to meet adequacy shall be submitted
to the Board of Education for recommendations and reviewed under any BOE adopted mitigation
policy then in effect and be subject to the standards and review processes of the Interagency
Committee on School Construction (IAC) of the Maryland Board of Public Works.
(e) Background enrollment growth will be extrapolated over the number of years for
which approval is requested. Included in the calculations shall be any additional approved but
unplatted major preliminary plan developments in the affected area which might impact the
historical growth trend to make it inaccurate or obsolete.
(f) The Planning Commission may require phasing or an annual maximum build-out rate
to plan for future adequacy.
5.7 RESIDENTIAL BUILDING PERMIT APPROVAL
5.7.1 The Board of County Commissioners shall have the authority to limit the number of
building permits in any school attendance area. The decision to limit building permits shall be
based on the recoimnendation of the Planning Commission Defined in §2.3.1.1 as follows:
The average annual impact of equated student enrollment changes during the preceding three (3)
years in the school attendance areas serving the proposed development as determined in Section
Board of County Commissioners of
Washington County
c/o Kirk C. Downey, County Attorney
January 26, 2024
Page 5
5.4 with appropriate adjustments made in the determination by the Board of Education to
eliminate student enrollment changes caused solely by school redistricting.
Section 9,3A of the APFO, referenced in bold above, provides:
9.3A In its sole discretion, the Board of County Commissioners or its designee may approve a
mitigation program that allows a development to proceed in a school district otherwise
designated as inadequate for development under the following conditions:
(a) The Board of County Commissioners determines that approving this development
benefits the community by:
(i) encouraging certain types of development that offer advantages to the
community, including but not limited to the following:
(1) development in designated revitalization areas;
(2)renovation of abandoned or under-utilized structures;
(3) affordable or workforce housing or community
revitalization projects; or
(4) developments with preliminary plat approval prior to July 1, 2005.
Since the current developer did not have documents confirming the date of preliminary plat
approval, an investigation was undertaken, in which the Planning Staff assisted,-finally
confirming through archived Planning Commission minutes that the approval occurred in
February, 2005, and thus, before July 1 of that year, invoking the relief provided above.
This past Wednesday afternoon, January 24, 2024, in a conference call with County Attorney
Kirk Downey and Planning Director Jill Baker, it was confirmed by the Planning Director and
County Attorney that, in view of the approval by the Planning Commission of the preliminary
subdivision plat prior to July 1, 2005, the project is eligible for Alternate Mitigation Contribution
(AMC) relief under §5,8 of the APFO, which provides:
5.8 ALTERNATE MITIGATION CONTRIBUTION (AMC)
(a) When any school affected by the new development exceeds adequate capacity as
defined in Section 5.4.1 but does not exceed 120% of its State Rated Capacity, a developer may
choose to make an Alternate Mitigation Contribution as described and calculated below,
(b) The formula to calculate the Alternate Mitigation Contribution (AMC) is
(A/BxC)xDxE=AMC, where "A" is the average cost of a school seat; "B" is the expected
lifespan of a school or seat; "C" is the average pupil generation rate attributable to the type of
dwelling units proposed as set by resolution and referenced in Section 5.5(e); "D" is the years a
Board of County Commissioners of
Washington County
c/o Kirk C. Downey, County Attorney
January 26, 2024
Page 6
student spends in the school system (e.g., 13 years); and"E" is the number of dwelling units, per
type (i.e., single family, apartment, and/or town home), proposed in the new development.
(c) The formula in Section 5.8(b) above shall be applied for each type of dwelling unit
comprising the new development. The sum of all calculations for each type of dwelling unit will
be the total AMC due for the proposed development.
(d) When the Alternate Mitigation Contribution is required in order to achieve final plat
or site plan approval, the County will notify the applicant of the amount due at the time that it is
determined the final plat or site plan is complete and ready for an unconditional approval. The
AMC shall be paid in full to the County prior to affixation of the signature evidencing the
Planning Commission's approval of the site plan or final subdivision plat.
(e) The actual factor values to be used in the formula specified in Section 5.8(b) above
shall be established by resolution of the Board. The factor values shall be reviewed by the Board
at its discretion, but at least by the end of every second year of each term of office.
(f) Any sums paid as an AMC are not refundable.
We are available to participate in a meeting of the Board of County Commissioners, at
your earliest convenience. My clients are available to participate in meetings identified by
Mr. Downey currently scheduled for February 13 and 27, 2024.
Many thanks for your consideration of this request.
Very truly yours,
William C. Wantz
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53
WASHINGTON COUNTY PLANNING COMMISSION
REGULAR MEETING—FEBRUARY 7,2005
The Washington County Planning Commission hold its regular meeting an Monday, February 7, 2005, In the
County Administrative Annex Conference Room.
Members present were; Chairman, Don Ardinger; Vice Chairman, R. Ben Clapper, and Members: Bernard
Moser, George Anikis, Terry Relber, Linda Parrish, and Ex•Ofticlo, James F. Kercheval, Staff members:
Planning Director, Michael Thompson; Senior Planners, Timothy A. Lung and Lisa K. Pietro; and Associate
Planners Jill Baker and Misty Wagner-Grillo.
CALL TO ORDER
The Chairman called the meeting to order at 7:00 p.m,
Before proceeding, Mr. Thompson stated that the Preliminary Consultation for Seneca Ridge had been
withdrawn and would be omitted from the agenda,
MINUTES
Mr.Anikis made a motion to approve the regular meeting minutes of January 10,2005,as amended', Seconded
by Mr.Clapper. Unanimously approved,.
NEW BUSINESS
SUDDIVtS5C31vIS„.
Rose Hill ManorManor
Ms. Baker presented for review and'approval the preliminary plat for Rose Hill Manor. The property Is 59.4
acres and is zoned RS. The developer Is proposing 133 single-family units ranging from .23 acres to 2,12
acres. The property will be served by public water and sewer. Storm water management will be a storm water
pond. Two access points will be created off Longmeadow Road. Sidewalks are proposed along the perimeter
of the development, Paramount Elementary,Northern Middle and North HIgh schools service this area. At this
time, Paramount Elementary is over capacity,. The development will be tested again at final plat stage tar
adequacy, Long Meadow Fire Company and Community Rescue Services serve this area. Forest.
Conservation will be met by retention of 12,48 acres of existing forest,as well as 3 planting areas totaling 3,St
acres, Approval from the City Water and Sewer Department Is still pending. There was some discussion
regarding water and sower allocations from the city, Mr. Kercheval stated that allocations for the County are
limited at this time. Even wish approval from the Planning Commission, there are no,guarantees that build out
will be at the rate the developer desires. Balances In economic development issues may take some precedence
over residential development; however, the Commission will continue to work toward dividing allocations as
fairly as possible.
Mr,. Clapper made the motion to giant preliminary plat approval contingent upon city water and sewer.
Seconded by Mr.Retber. Unanimously approved,
Elmwood Farm
Ms. Pietro presented for review and approval the preliminary plat for Elmwood Farm, The property Is located
along the north side of Lappans Road and south of Kandla Road. Zoning Is Agriculture, A concept plan was
presented In 2002 on this property„ The developer is proposing 174 single-family lots approximately i' acre In
size. Total area of development Is 169 acres with no remaining lands. All lots will be served by public streets
with the main entrance to the subdivision being off of Lappans Road, A minor connection will be located on
Kendie Road. All lots will be served by city water and county sewer. Forest Conservation Ordinance
requirements will be met by planting 24 1/2 acres. The trees will be planted primarily along the existing 100 year
floodplain area„ Total open space is 45 acres. All open space areas will be maintained by the Homeowner's
Association, Four storm water management ponds will serve the site. Sidewalks will be Installed along one side
of new streets. Ali agency approvals have been received. The provision of sidewalks was a major concern for
safely reasons.
Fountain Rock Elementary would serve this area and Is over capacity at this time. APFO fees were discussed
relative to capacity issues. If fees are paid and the county stops development due to capacity Issues, the
builder will not lose money already paid for APFO lees. Money will not be refunded however,it will be hold until
the capacity Issue at that particular school has been resolved.
Mr. Moser made a motion to approve the preliminary plat subject to all agency approvals, agreement on the
APFO school Issue, revisions on the plat to show the sidewalks on at least one side of the street. In addition,
Mr.Ardinger made a motion to accept the forest conservation plan as accepted on the plat. Seconded by Mr,
Reiber, Unanimously approved,
Discussion: Mr. Ardinger would like to give approval to all future Forest Conservation Plans by virtue of
approval of the plat as presented. If Forest Conservation plan Is contested, then approval will be given
separately.
84
Hunter's er's Green Business Park
H
Pietro presented for review and approval the preliminary/final plat for Lots 3 and 4 of Hunter's Green
Business Park. The site Is located In the northwest comer of Halfway Boulevard and Blake Road. The property
Is zoned Hi-1. The developer is creating two lots for commercial development. Lot 3 is 7.2 acres and Lot 4 is
9.13 acres. Both lots will be served by City water and County sewer. Access to Lot 4 is by Halfway Boulevard,
access to Lot 3 is by Blake Road. Existing floodplain follows the boundary between the two lots and will be the
site for the 2,2 acre forest conservation and afforestation easement as required for these two lots. All agency
approvals have been received. Any future development will require site plan approval by the Commission. The
extension of Hopewell Road was discussed. A source of funding is being explored at this time In order to begin
this extension as soon as possible to provide for future development.
Mr. Moser made the motion to approve the preliminary/final plat. Seconded by Mr. Anikis. Unanimously
approved.
-SITE PLANS
Williamsport Storage Bins
Ms.Pietro presented for review and approval the site plan for Williamsport Storage Bins. The site is located on
the southeast side of Robinwood Drive. This property is zoned ST. The developer is proposing to create mini
warehouse buildings approximately 42,000 sq.ft.€n size. Total acreage of the site is 4.6 acres. One access will
be created to connect to Robinwood Drive. No public water or sower is required on the site. Three parking
spaces are required and will be provided. Signs will be building mounted, Lighting will be building mounted.
There will be two employees responsible for this site on an as needed basis. They will be based at the main
office storage site. Hours of operation will 9:00 AM to 5:00 PM daily. This is a gated site with each customer
having a coded access card for entrance to the site at any time. White ash, Leyland Cyprus, while pines and
spiral lindens will provide the necessary landscaping for this site. Forest conservation requirements will be
payment in lieu of. All agency approvals have been received. There will be no dumpstars on the site.
Mr. Clopper made a motion to grant site plan approval and approval of payment of lieu of in the amount of
$5 750.36 with additional screening along the eastern property line as approved by Staff. Seconded by Linda
Parrish. Unanimously approved.
St.Andrew's Presbyterian Church
Ms.Wagner-Grillo presented for review and approval a site plan for St.Andrew's Presbyterian Church. The site
Is located on Donelson Drive in Williamsport. The site is 5.14 acres. The property Is zoned RR. They are
proposing to construct a 1,400 sq.foot add€t€on to the existing 7,850 sq.foot church. The proposed addition is
for classrooms and offices. Parking required Is 56 spaces,58 spaces and 9 handicapped spaces are provided.
The hours of operation are Monday through Friday 8:30 AM to 12:30 PM, Sunday 8:30 AM to 12:00 PM,and
occasional evening activities. No additional employees or signs are proposed for this addition. Lighting will be
building mounted. City water and county sewer service this site. Solid waste will be placed in trash cans and
removed by a private hauler. One delivery per week is expected. Landscaping along the outside of the parking
lot will be dogwoods and oak trees. This site is exempt from storm water management and also forest
conservation since less than 40,000 square feet of area will be disturbed. All agency approvals have been
received.
Mr. Anikis made a motion to approve the site plan as presented. Seconded by Mr. Clopper. Unanimously
approved.
-PRELIMINARY CONSULTATIONS
Hotel Complex et Valley World
Mr.Lung stated that a preliminary consultation was held on Thursday,December 9,2004,to discuss a concept
plan for a Hotel Complex at Valley World, The property is located west of the Valley Mall,east of 1.81,south of
Halfway Boulevard. Two new hotels are proposed,a Springhill Suites and a Courtyard hotel(both are Marriott
facilities). Each hotel would be located on Its own lot. The site was previously used for an outdoor RV storage
lot end there Is an existing commercial building to be removed. Access to the site is off of the Valley Mail
parking lot In the vicinity of the Toys'R Us building. At the time of the preliminary consultation,the plans were
very vague; however,significant changes and details have been added to the plan since that time. Concerns
regarding access,parking,setbacks and traffic circulation around the buildings have boon addressed. Mr.Lung
also stated that the owner has had several meetings with Mr. Joe Kroboth, Director of Emergency Services,
concerning his issues. Fire hydrant placement will be addressed in the actual site plan process. Storm water
management will be handled by the existing pond. Traffic flow pattams around the Mail were discussed by
Commission members. Mr.Lung stated that the County Engineer would be reviewing the impact that the motels
would have on the proposed improvements to the Halfway Boulevard area. Randy Cohen, owner/developer,
stated that he has been working with the Staff to resolve any issues.
No action was required.
OTHER BUSINESS
Westfields Subdivision
Mr. Thompson presented a review and update of the Westf€gilds Subd€vision, The owners are working closely
with the County to address all concerns pertinent to this project. Ms. Pietro introduced Jed Beall from Davis,
Renn&Associates and Jeremy Holder from Ausherman Development. Mr.Jim MacGiilivray,Vice President of
84
Ausherman Development Corporation, stated that after a meeting with the Washington County Board of
Education,the school lot has been moved to a site agreeable with the County. A few lots have been lost In
Section III due to the change,but have been moved to still allow the same amount of single family lots. Properly
lines will be finalized and fencing will be erected around the cemetery sometime in the spring. Mr.Thompson
also stated that the developer and the County have been working together to prepare a plat for the school site in
order to obtain funding to move forward with construction in a timely manner. This site is served by county
sewer. The Commission also discussed with the applicant the agreement with Thompson Gas to provide
propane service to the development. Thompson Gas is installing the system but the system will be Inspected by
other agencies. Thompson Gas will own the distribution center and the tanks. There is a contract with
Thompson Gas to provide service to the Westflelds community with a provision that residents may obtain
service elsewhere should Thompson Gas fall to provide service for any reason. This contract also Includes a
pricing agreement. Each individual customer has the right to challenge Thompson Gas's pricing structure at any
time. Thompson Gas has agreed to match the lowest competitor's price.
No action was required.
Rosewood Village,Phase III
Mr.Thompson presented an update on Rosewood Village, Phase 111. Mr. Shaool has requested the Planning
Commission to approve the Phase III plans that have been submitted.Completion of APFO agreements have
not been finalized and executed for Phases li-A,11-8 and III end there is a Forest Conservation item still pending
for Phase I. Mr. Shaool slated that they would like to sign and the APFO fee agreements for all phases at the
same time, Mr.Shaool also stated that the fees would be approximately$4 million, WASHCO Developments
Is anticipating the sale of several lots from Phase 11.8 within the next 60 days. During a previous discussion by
the Commission regarding the preliminary plat and site plan for Phase II-B, It was stated that the Commission
would like to have an agreement signed before Phase III would be considered for approval.If changes needed
to be made to the agreement after Phase III was submitted, it would be done at that point. Mr. Shaool stated
that the amount of fees is in dispute due to the discount for the commercial area located In Phase ll-B,however
the amount per unit is acceptable.
Mr.Moser made a motion that the Planning Commission does not consider Phase Ill until the APFO agreement
has been resolved on the previous sections along with Phase Ill.Seconded by Mr Anikis. Motion carried by Ms.
Parrish, Mr. Anikis and Mr. Moser voting "Aye and by Mr. Clopper and Mr. Relber voting No and Mr.
Kercheval abstaining.
Policy Issues
Mr.Thompson presented a request received by the Staff to grant an extension for a preliminary consultation that
was hold on January 22,2004 for the Powers/Smithsburg Development Subdivision. The property is located at
Huyetts Crossing. The Consultant anticipates re-submittal of the plans for preliminary plat approval by this
summer and to begin construction this summer es well. There are no major changes to the concept plan.
Mr. Clopper made a motion to grant a six month extension on the preliminary consultation for the
Powors/Smphsburg Development Subdivision. Seconded by Mr.Anlkls. Unanimously approved.
Mr. Thompson presented a request received by the Staff from a resident of the South Pointe development.
Sidewalks were constructed on the east side of South Pointe Drive by the developer, Mr. Crompton, as
approved by the Planning Commission. The resident has requested that the sidewalk be removed. The
Planning Commission has denied this request.
UPCOMING EVENTS
1. Regular Planning Commission meeting,Monday,March 7,2005 at 7:00 PM
2. Planning Commission Workshop,Monday,February 21,2005,1.00 to 4:00 PM,Administrative Annex
ADJOURNMENT
Mollon made by Mr.Moser,seconded by Mr.Clopper,to ar /at 9' P imousiy approved.
Don .Ardinger
Chairman
QWWashington County
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DEPARTMENT F PLANNING & ZONING
PLANNING I ZONING l LANE) PRESERVATION I FOREST CONSERVATION GIS
Memorandum
Staff Rebuttal and Recommendation to Elmwood Section SD Adequate Public
Facilities Ordinance School Mitigation
April 15, 2025
Counsel for thie developers of Elmwood Section 5D have submitted to the Board of County
Commissioners a letter asking to approve the use of the Alternate Mitigation Contribution in.
accordance with Section 9A(a)(i)(4). Staff contend that the developer does not qualify under
the referenced section to simply use the Alternate Mitigation Contribution as their method of
addressing adequacy.
Fountain Rock Elementary School is currently over 120% of State Rated Capacity. With the
addition of 9 students from this section of the development, capacity will increase to 128.1%.
In accordance with the APIF 7, they are required to provide a mitigation plan to the
Commissioners that adequately addresses the impacts the development will create.
The developer no longer meets the criteria of having a preliminary plat that was approved
before July 1, 2005. Preliminary plat PP-04-0106 was approved for the development of 174 hots.
To date, Sections 1 through SC have created a total of 175 lots that have been platted and
recorded. (The extra lot came from a replat that split. Lot 103 into 2 lots (103 & 104). Section D
is a request for an additional 19 lots above the 174 lots approved by the 2004 plat and has since
been approved and recorded,These additionail lots triggered the need for a new preliminary
plat. The new plat now stands separate from the 2004 plat this eliminating their eligibility to
use the above-mentioned section,
Staff argue that thie developer must provide a mitigation plan to the Commissioners that
adequately address the significant capacity issues at the school. Given that the previous
sections of this development have continued to exacerbate the capacity issues at this school,
we do not support the use of the Alternate Mitigation Contribution. We believe that additional
efforts should be made to appropriately and proportionally mitigate the impacts of this
development.
Respectfully,
, ._ 4S a�
Jl1l Baker, AICP
Director, Department of Planning and Zoning
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ashington County Board of County Commissioners of Washington County,Maryland
Agenda Report Form
Open Session Item
SUBJECT: Swope Road Property Acquisition
PRESENTATION DATE: April 15,2025
PRESENTATION BY: Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to approve the option agreements for partial property acquisition
and conveyance of existing right-of-way including fee simple and easements for 21410 Swope Road; and
approve an ordinance approving said purchase; and to authorize the execution of the necessary
documentation to finalize the acquisition.
REPORT-IN-BRIEF: An option agreement has been executed for the above stated property. Fee simple
and easement acquisitions are shown in the table below.
Property Address/ID Zoned Fee Area Easement Area Compensation
21410 Swope Road EC 240 Square Feet 1,663 Square Feet $600.00
DISCUSSION: This is for a culvert replacement project on Swope Road in Boonsboro.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map, Ordinance
AUDIO/VISUAL NEEDS: Aerial Map
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ORDINANCE NO. ORD-2025-
AN ORDINANCE TO APPROVE THE PURCHASE OF REAL PROPERTY
(Swope Road Improvements)
RECITALS
1. The Board of County Commissioners of Washington County, Maryland (the
"County") believes that it is in the best interest of the citizens of Washington County to acquire
certain real property identified on the attached Exhibit A (the "Property") to be used for public
purposes.
2. The County approved the acquisition of the Property on April 15,2025.
3. A public hearing was not required by Section 1-301(b)(2),of the Code of the Public
Local Laws of Washington County,Maryland, as the funds utilized to purchase the Property are
not to be expended from the General Fund of the County.
4. The acquisition of the Property is necessary for improvements to Swope Road in
Washington County,Maryland.
THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington
County, Maryland that the acquisition of the Property be approved and that the President of the
Board and the County Clerk be and are hereby authorized and directed to execute and attest,
respectively, all such documents for and on behalf of the County relating to the acquisition of the
Property.
ADOPTED this day of , 2025.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY,MARYLAND
BY:
Dawn L. Marcus, Clerk John F. Barr,President
Approved as to legal sufficiency:
Mail to:
Office of the County Attorney
Victor Scarpelli 100 W. Washington Street, Suite 1101
Assistant County Attorney Hagerstown, MD 21740
EXHIBIT A--DESCRIPTION OF PROPERTY
Election District No. 16- Swope Road
BEGINNING for the outline hereof at a point in the margin of the existing 30-foot Right-
of-Way for Swope Road, said point being 15.00 feet left of and perpendicular to Center Line of
Right-of-Way Station 0+64.28 as graphically depicted on a plat prepared by the Division of
Engineering for Washington County, Maryland, titled "SWOPE ROAD FOR CULVERT 16/07,"
dated March 5, 2025, and intended to be recorded among the Land Records of Washington
County, Maryland, in the Washington County Lands and Right-of-Way Plat Book as Right-of-
Way Plat No. 100-10-626; thence running with the northern Right-of-Way of Swope Road on a
bearing to agree with a recent survey performed by Division of Engineering for Washington
County, Maryland, for the following three courses, the first being a curve to the right having a
radius of 70, a length of 26.57, a tangent of 13.53 feet and a chord of:
1. North 54 degrees 09 minutes 42 seconds West 26.57 feet, thence
2. North 43 degrees 13 minutes 19 seconds West 5.24 feet,thence by a non-tangent curve
to the left having a radius of 236.00 feet, a length of 13.59 feet, a tangent of 6.79 feet
and a chord of
3. North 55 degrees 52 minutes 42 seconds East 13.58 feet to a point in the existing eastern
Right-of-Way Greenbriar Road, said point being 19.76 feet left of and perpendicular
to station 22+56.87 as graphically depicted on the aforementioned Right-of-Way plat;
running across the land of the grantor by a new line of Right-of-Way
4. South 27 degrees 12 minutes 41 seconds East 30.35 feet to the place of beginning
containing 240 square feet, or 0.00551 acres of land, more or less.
BEING a portion of the tract of land that was conveyed unto the Grantor herein by Robert
G.Hurley and Elizabeth Stacy Hurley,by a deed dated March 24, 1988, and recorded among the
Land Records of Washington County, Maryland, in Liber 871,folio 372.
TOGETHER with the right to use the area designated Temporary Easement to be Used
Only during the Period of Construction, encompassing 1,663 square feet or 0.03818 acre of land,
more or less; the outline of which is graphically depicted on the said Right-of-Way Plat No. 100-
10-626. The purpose of the Temporary Easements shall be to provide working space for
temporary traffic,grading and access upon the Grantor's property during the performance of the
impending Washington County Contract No. BR-SR-231-14. The Temporary Easement shall
revert to the Grantor by operation of law upon the completion and acceptance of the Project by
the County.
SUBJECT to all easements,rights of way, covenants, conditions, and restrictions of record
applicable thereto.
V V A Tashington County Board of County Commissioners of Washington County,Maryland
Agenda Report Form
Open Session Item
SUBJECT: Construction Bid Award
Pavement Maintenance & Rehabilitation Program FY'25
Chip Seal Applications, Contract No. MS-PMP-314-28
PRESENTATION DATE: April 15, 2025
PRESENTATION BY: Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to award the bid for the Pavement Maintenance &
Rehabilitation Program FY'25 Chip Seal Applications contract to the lowest responsive,
responsible bidder, Russell Standard Corp. of Fayetteville, PA for the amount of$1,362,145.30
which includes the option to extend the contract for a period of up to two, one-year extensions.
REPORT-IN-BRIEF: The project was advertised in The Herald Mail, on the County's website,
and on the State of Maryland's website, e-Maryland Marketplace Advantage. Two (2) bids were
received on Wednesday, February 26, 2025 as listed below and further detailed on the attached
bid tabulation.
Contractor: Total Bid:
Russell Standard Corp. $1,362,145.30
American Paving Fabrics $1,558,572.07
The bids have been evaluated, and the low bid is in order. The engineer's estimate is $1,400,000.
DISCUSSION: The pavement maintenance & rehabilitation program for chip seal applications
involves pavement preservation and repair. Applications include providing double chip seal
surface treatments (emulsion, aggregate), patching, and permanent pavement markings. The
project includes approximately 22 miles of treatment applications.
The contract follows standard State Highway Administration provisions for monthly liquid
asphalt price adjustments. The project is an 80-consecutive-calendar-day contract with an
anticipated notice to proceed in July and a completion date in September. The bid documents
include liquidated damages in the amount of$500.00 per calendar day for work beyond the
completion date and an option to extend the contract additional years.
Motorists may experience some minor delays as a result of lane closures but there are no major
road closures associated with this work. Road work signs will be posted throughout the duration
of work. The road list is attached and will be posted on the County's website for reference.
2IPage AGENDA REPORT FORM
FISCAL IMPACT: This is a budgeted Capital Improvement Plan(CIP) project (RD1024).
Total expenses are estimated at$1,487,145.30; including $1,362,145.30 for proposed bid award,
and $125,000 for other expenses such as inspection, testing, and construction contingency.
CONCURRENCES: N/A
ALTERNATIVES: This is the most cost effective and practical alternative.
Roads are substandard and need repairs to extend service life.
ATTACHMENTS: Bid Tabulation, Road List, Aerial Map
AUDIOVISUAL TO BE USED: Aerial Map
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Washington County , Board of County Commissioners of Washington County,Maryland
- Agenda Report Form
Open Session Item
SUBJECT: Construction Bid Award—Professional Boulevard Phase IIUIV
PRESENTATION DATE: April 15, 2025
PRESENTATION BY: Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to award the Professional Boulevard Phase III/IV contract to the
lowest responsive, responsible bidder, C. William Hetzer of Hagerstown, Maryland in the amount of
$2,184,611.00 for the extension of Professional Boulevard from Yale Drive to Rosewood Village.
REPORT-IN-BRIEF: The project was advertised in the Herald Mail, on the County's website, and on
the State of Maryland's website, "e-Maryland Marketplace Advantage(eMMA)." Seven (7) bids were
received and opened on Wednesday,April 2, 2025, as listed below and further detailed on the attached
Bid Tabulation.
Contractor: Bid Tabulation:
C. William Hetzer $2,184,611.00
Wastler& Sons,Inc. $ 2,430,922.00
Huntzberry Brothers, Inc. $2,445,975.00
C.J. Miller,LLC. $2,799,000.00
F.O. Day Company $2,893,671.00
Excavating Associates, Inc. $3,105,903.00
Concrete General, Inc. $4,276,899.00
The bids have been evaluated, and the low bid is in order. The engineer's estimate for this work is
$2,400,000.
DISCUSSION: The Professional Boulevard Phase III/IV project involves grading, stormwater
management, and paving from the Yale Drive roundabout to Rosewood Village near Isaac Court that
connects with existing Professional Boulevard at Robinwood Drive. Professional Boulevard benefits
include reducing congestion and emergency response times as well as enhancing transportation networks.
The project is a 325 consecutive calendar day contract with an anticipated notice to proceed in May 2025,
and completion date in Spring 2026. Bid documents include liquidated damages in the amount of
$500.00 per calendar day for work beyond the completion date.
FISCAL IMPACT: This is a budgeted Capital Improvement Plan(CIP)Project(RDI064, RDI071).
Total expenses are estimated at$2,3 84,611 including$2,184,611 for the proposed bid award, and
$200,000 for inspection, testing, and construction contingency.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map, Bid Tabulation
AUDIO/VISUAL TO BE USED: Aerial Map
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Board of County Commissioners of Washington County,Maryland
"�""�° Agenda Report Form
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-25-0187) Pavement Condition
Survey
PRESENTATION DATE: April 15, 2025
PRESENTATION BY: Brandi Kentner, CPPO, Director of Purchasing; Scott Hobbs, Director
of Engineering
RECOMMENDED MOTION: Move to authorize by Resolution for the Division of
Engineering to purchase pavement scanning services from StreetScan USA, INC. of Wakefield
MA at the contracted unit prices totaling $207,770 based on the contract awarded by Pierce
County, Washington, SC-110361 Pavement Scanning Services.
REPORT-IN-BRIEF: The Division of Engineering is requesting to purchase pavement scanning
services (pavement condition survey/management/software) to support the County's pavement
maintenance program. The pavement maintenance program involves pavement preservation,
repair, and rehabilitation. Obtaining road survey information is a valuable part of the program in
determining pavement condition, life cycle costs, and priorities for the approximately 900 miles
of road on inventory.
DISCUSSION: The Code of the Public Laws of Washington County, Maryland §1-106.3
provides that the Board of County Commissioners may procure goods and services through a
contract entered into by another governmental entity,in accordance with the terms of the contract,
regardless of whether the County was a party to the original contract. Pierce County took the lead
in soliciting the resulting agreement. If the Board of County Commissioners determines that
participation by Washington County would result in cost benefits or administrative efficiencies, it
could approve the purchase of this security equipment in accordance with the Code referenced
above by resolving that participation would result in cost benefits or in administrative efficiencies.
The County will benefit from direct cost savings in the purchase of these services because of the
economies of scale this contract has leveraged. Acquisition of these services by utilizing the Pierce
County, Washington, contract and eliminating our county's bid process would result in
administrative efficiencies and cost savings for the Washington County Engineering Department
and Purchasing Department. I am confident that any bid received as a result of an independent
County solicitation would exceed the spending savings that Pierce County, Washington, contract
provides through this agreement.
FISCAL IMPACT: The project will utilize available funds from the Pavement Maintenance &
Rehabilitation Program budget (RDI024) in the Capital Improvement Plan (CIP).
RESOLUTION NO. RS-2025-
(Intergovernmental Cooperative Purchase [INTG-25-0187]Pavement Condition Survey)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the "Public Local
Laws"), § 1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the "Board"), "may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract."
Subsection (c) of § 1-106.3 provides that "A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection(b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement."
The Division of Engineering seeks to purchase pavement scanning services from
StreetScan USA, INC., of Wakefield, Massachusetts, at contract unit prices totaling $207,770,
based on the contract awarded by Pierce County, Washington (SC-110361 Pavement Scanning
Services).
Eliminating the County's bid process will result in administrative and cost savings for the
County. The County will benefit with direct cost savings because of the economies of scale the
aforementioned contract has leveraged. Additionally, the County will realize administrative
efficiencies and savings as a result of not preparing, soliciting, and evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to§ 1-106.3 of the Public
Local Laws,that the Division of Engineering is hereby authorized to purchase pavement scanning
services from StreetScan USA, INC., of Wakefield, Massachusetts, at contract unit prices totaling
$207,770, based on the contract awarded by Pierce County, Washington (SC-110361 Pavement
Scanning Services).
Adopted and effective this day of April, 2025.
Page 1 of 2
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
BY:
Dawn L. Marcus, County Clerk John F. Barr, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
100 W. Washington Street, Suite 1101
Zachary J. Kieffer Hagerstown, MD 21740
County Attorney
Page 2 of 2
a in tonCounty
Board of County Commissioners of Washington County,Maryland
Agenda Report Form
Open Session Item
SUBJECT: Bid Award (PUR-1728) Cellular Remote Monitoring for Pumping Stations
PRESENTATION DATE: April 15, 2025
PRESENTATION BY: Brandi Kentner, CPPO, Purchasing Director; Mark Bradshaw, Division
Director of Environmental Management.
RECOMMENDED MOTION: Move to award the procurement of a cellular remote monitoring
and control system, for the Washington County Department of Water Quality to STH, Inc (Shafer,
Troxell & Howe, Inc.) of Frederick, MD for a Total Sum Bid Price of $210,740. This award is
contingent upon receiving approval from the EPA.
REPORT-IN-BRIEF: The contractor shall furnish a cellular remote monitoring and control
system. All equipment is to be factory assembled, wired, and tested prior to shipment. Water
Quality personnel will then install the SCADA units at each of the pump stations.
The Invitation to Bid (ITB) was advertised on the State of Maryland's "eMaryland Marketplace
Advantage" website, the County's website, in the local newspaper; and on the County's new
electronic bid site (Enuna/Ionwave). Twenty-three (23) persons/companies registered/downloaded
the bid document online and one (1) bid was received.
FISCAL IMPACT: The County has a Congressional award that will pay for 80% of the
equipment cost up to $200K. Bid amount $210,740.00 * 80% = $168,592.00 EPA Grant, the
remaining $42,148.00 will be County funds from CIP project COM032 SCADA Updates.
Since we didn't reach the maximum amount of the grant award, EPA will permit the labor
installation costs, associated with the SCADA installation, to be included as part of the grant
award. By allowing the County to include direct labor cost, we'll be able to receive the maximum
grant award of$200K.
CONCURRENCES: Mark Bradshaw, Division Director of Environmental Management
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
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iton County Board of County Commissioners of Washington County,Maryland
"�""�° Agenda Report Form
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-25-0186) Fire Training Tower
PRESENTATION DATE: April 15, 2025
PRESENTATION BY: Brandi Kentner, CPPO, Director of Purchasing; Kevin Lewis, Director of
Training and Quality Assurance/Quality Control, Division of Emergency Services
RECOMMENDED MOTION: Move to authorize by Resolution for the Division of Emergency Services
to purchase a fire training tower from WHP Trainingtowers of Grandview, MO based on its proposal dated
April 1, 2025, for a total proposal price of $1,608,582.75 and to utilize another jurisdiction's contract
(#011822-JHK) that was awarded by Sourcewell to WHP Trainingtowers.
REPORT-IN-BRIEF: The Division of Emergency Services is requesting to purchase a fire training tower
to support the County's fire, police,and emergency services training program at the Public Safety Training
Center (18350 Public Safety Place).
DISCUSSION: The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-
106.3 provides that the Board of County Commissioners may procure goods and services through a contract
entered into by another governmental entity, in accordance with the terms of the contract, regardless of
whether the County was a party to the original contract. Sourcewell took the lead in soliciting the resulting
agreement. If the Board of County Commissioners determines that participation by Washington County
would result in cost benefits or administrative efficiencies, it could approve the purchase of the tower in
accordance with the Public Local Laws referenced above by resolving that participation would result in
cost benefits or in administrative efficiencies.
The County will benefit from direct cost savings in the purchase of the tower because of the economies of
scale this buying group leveraged. I am confident that any bid received as a result of an independent County
solicitation would exceed the spending savings that the Sourcewell contract provides through this
agreement. Additionally, the County will realize savings through administrative efficiencies as a result of
not preparing, soliciting, and evaluating a bid. This savings/cost avoidance would, I believe,be significant.
FISCAL IMPACT: The project will utilize available funds from the Burn Building - PSTC Training
Center budget (BLD 107) in the Capital Improvement Plan (CIP).
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Proposal, Drawings, Resolution
AUDIO/VISUAL TO BE USED: N/A
RESOLUTION NO. RS-2025-
(Intergovernmental Cooperative Purchase [INTG-25-0186]Fire Training Tower)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the "Public Local
Laws"), § 1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the "Board"), "may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract."
Subsection (c) of § 1-106.3 provides that "A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection(b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement."
The Division of Emergency Services seeks to purchase a fire training tower from WHP
Trainingtowers of Grandview, Missouri, based on its proposal dated April 1, 2025, for a total
proposed price of$1,608,582.75, and to utilize another jurisdiction's contract (#011822-JHK) that
was awarded by Sourcewell to WHP Trainingtowers.
Eliminating the County's bid process will result in administrative and cost savings for the
County. The County will benefit with direct cost savings because of the economies of scale the
aforementioned contract has leveraged. Additionally, the County will realize administrative
efficiencies and savings as a result of not preparing, soliciting, and evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board,pursuant to§ 1-106.3 of the Public
Local Laws, that the Division of Emergency Services is hereby authorized to purchase a fire
training tower from WHP Trainingtowers of Grandview, Missouri, based on its proposal dated
April 1, 2025, for a total proposed price of $1,608,582.75, and to utilize another jurisdiction's
contract(#011822-JHK) that was awarded by Sourcewell to WHP Trainingtowers.
Adopted and effective this day of April, 2025.
Page 1 of 2
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
BY:
Dawn L. Marcus, County Clerk John F. Barr, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
100 W. Washington Street, Suite 1101
Zachary J. Kieffer Hagerstown, MD 21740
County Attorney
Page 2 of 2
RETHINK HOW YOU TRAIN
April 1st, 2025 Ref Number: 2025R39 (via email)
Brennan Garrett, Senior Architectural Project Manager
Washington County
747 Northern Avenue
Hagerstown, MD 21742
240-313-2474
bgarrett('ciwashco-md.net
Re: Sourcewell WHP Fire Training Tower Proposal for Washington County Public Safety
Training Facility
Dear Mr. Garrett,
We are pleased to provide you with the following Sourcewell Proposal for a CUSTOM 5th ALARM
FOUR-STORY WHP training simulator utilizing WHP contract number 011822-JHK and the
Washington County number 18599.
The simulator would consist of a structure that would approximate the following:
1. Section A will be a Four-Story Tower approximately 21 -11" W x 21'-11"L x 44'-0" H (to
top of parapet).
a. Three (3) interior floors (2nd, 3rd 4th)
b. One (1)flat roof with parapet roof guard system
c. Four(4) 3'-0" chain gates, two (2)openings on front and rear of the Tower
d. Four(4)rappelling anchors on the roof
e. One (1)rappel railing
f. One (1)2'-6" x 3'-0" Bilco roof hatch with 10' ladder leading to it
g. One (1) four-story interior stair with intermediate landings
h. One (1)five-story exterior stair with intermediate landings to the roof of the Tower
with doors to the second, third, and fourth floor of the Tower
i. Two (2)4'x7' cantilevered balconies on fourth floor—double-swing gates for railing
at one location
j. One (1) inset balcony with a burn room door—double-swing gates for railing
k. Four(4)3'x 7' plate steel doors and hardware
519 Duck Road,Grandview,MO 64030 1 P:800.351.2525 1 www.TrainingTowers.com I InfocTrainingTowers.com
1. One (1) 6'x7' plate steel double door and hardware
m. One (1) 3' x 7' plate steel burn room door
n. One (1) forcible entry plate steel door on first floor of Tower
o. One (1)tactical forcible entry door(Catalyst Door) from tower to Residential on
second floor
p. One (1) 30,000 cfm wireless smoke distribution system with eight (8) controllable
runs to Tower floors, Residential, and attic
q. One (1) four-story standpipe system with FD Siamese connection and dry sprinkler
heads on 2nd floor of Tower
r. Three (3) 3' x 4' window openings with latching shutters
s. One (1) 3' x 4' burn window opening with latching shutter
t. One (1) Third floor Class A bum room protected per drawings with a Padgenite
InterlockTM liner system
u. One (1)temperature monitoring system
2. Section B will be a Two-Story Residential/Industrial section approximately 21 -11" W x
35'-0" Lx 24'-0"H.
a. One (1) gable roof, 5/12 and 9/12 un-equal pitch with perimeter welded guardrail
b. Two (2) 8'-0" chain gates, one (1) on each 18'6"-0" face of the Residential/industrial
gabled roof
c. Two (2) chop outs on gabled roof, one (1) 48"x 48" chop out and one (1) 48"x 96"
chop out
d. One (1) attic space provided between the gabled roof and the second floor
e. One (1)parapet roof with two (2) chain gate openings and 3' x 3' access to the attic
f. One (1) 3'x 3' framed window opening with latching shutter at exterior gabled end
of the attic
g. Six (6) 3'x 4' framed window openings with latching shutters
h. One (1) 3' x 4' framed burn room window opening with latching shutter
i. One (1) 6'x 4' double window with latching shutters
j. One (1) 6'x 7' exterior plate steel door and hardware
k. Eight (8) 3'x 7' exterior plate steel door and hardware
1. One (1)4' x 7'cantilevered balcony
m. Five (5) 3'x 7' burn room plate steel doors and hardware
n. One (1) Second floor corridor and Class B bum room protected per drawings with a
Padgenite InterlockTM liner system
o. One (1)KFT Fire Trainers gas simulator with flashover
p. One (1) Interior"L" shaped stair
q. Twelve (12) flat wall maze panels
r. Two (2)door maze panels
3. Section C will be a One-Story Annex approximately 21 -11" W x 14'-6" L x 10'-0" H.
a. One (1)working bar grate roof with flat 3-line perimeter railing
b. One (1) 3'x 4' framed burn room window opening with latching shutter
c. One (1) 3'x 7' exterior burn room plate steel door and hardware
519 Duck Road,Grandview,MO 64030 1 P:800.351.2525 1 www.TrainingTowers.com I Info@TrainingTowers.com
Page 2 of 4
d. One (1) Class B burn room shall be protected with a Padgenite InterlockTM liner
system
e. One (1)KFT Fire Trainer gas simulator
f. One (1) exterior two-story stair
MSRP Sourcewell
Materials: $906,743.00 $816,068.70
Freight: $64,959.00 $61,711.05
Labor: $332,060.00 $315,457.00
Slab on Decking: $64,909.00 $64,909.00
Class B Props: $350,438.00 $350,438.00
Total: $1,719,108.00 $1,608,582.75
Foundation design is included in the above cost.
Adequate gas and power are supplied by the owner to the building and they will be distributed through the
building as necessary by WHP and KFT.
Schedule: We would require 4 weeks to prepare conceptual drawings after award of the contract or
purchase order and 18-20 weeks for delivery after receipt of approved drawings. If the foundation is in
place the erection would be complete approximately 13-15 weeks after delivery of building. Some
optional items such as brick exteriors will require more time to complete erection.
Design Criteria: Pricing is based on the following structural design criteria per IBC 2021:
1. Live Loads- (a)Roof: 100 psf (b) Floor: 100 psf (c) Attic: 100 psf
2. Wind Loads- (a) Speed: 115 mph (b)Exposure: C
3. Seismic Loads- (a) Coefficient Ss [max]: 55 (b) Coefficient Si [max]: 13
4. Soil Capacity- Minimum 1500 lbs/sq.ft.
*Requirements exceeding these loads may result in additional costs_
Terms & Conditions: The parties (WHP Training Towers and Customer as indicated on this Proposal)
agree that supply chain issues, beyond our control, may impact both the timing of performance of the
Work and costs of the Work. Performance will be excused, and the parties will not be liable for any
failure to perform under this Agreement, when we are unable, despite reasonable and diligent efforts to do
so, to obtain raw materials or equipment or supplies on commercially reasonable terms. The price for the
Work in this Proposal is based on current materials or supply prices, but the market for the materials and
equipment is currently considered to be volatile, and sudden price increases could occur which arise from
tariffs or otherwise. As such, should there be an increase in the prices of specified materials that are
purchased after execution of contract for use in this Project,the Customer agrees to pay that cost increase
to WHP Training Towers.
519 Duck Road,Grandview,MO 64030 P:800.351.2525 www.TrainingTowers.com I Info@TrainingTowers.com
Page 3 of 4
Exclusions: We exclude from our proposal: Prevailing wage rates, bonds,taxes,permits, special
insurance requirements if any, field painting of exterior handrails and stairs, mechanical, electrical, fire
protection systems, outdoor gas fired simulators, winter conditions, foundations, slab on grade, anchor
bolts, site work, excavation, engineering layout and general condition items and any other miscellaneous
fees. Prevailing wage rates, if any will be applied to the labor cost to erect the simulator.
Terms: For materials a deposit of 25%on the building package is due on receipt of order (signing of
contract). Balance of payment on materials due on delivery to site.No retention on materials. Labor will
be billed monthly. Invoices not in dispute over 30 days will be assessed 1 '/2 %per month on balances in
excess of 30 days. Financing is available through lease purchase programs.
We hope you find the proposal acceptable. If we can provide you with further information,please feel
free to call.
Sincerely, ,/
�/ 4t7/ Approval
Print Name
Signature
Capt. Rob Van Bibber (Ret.)
WHP TrainingtowersTM Date..
Tax Exempt
Number
519 Duck Road,Grandview,MO 64030 ( P:800.351.2525 1 www.TrainingTowers.com I Info@iTrainingTowers.com
Page 4 of 4
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J '; ashi a ton County Board of County Commissioners of Washington County,Maryland
Agenda Report Form
Open Session Item
SUBJECT: Bid Award (PUR-1732) Grinder Pumps for the Department of Water Quality
(DWQ)
PRESENTATION DATE: April 15, 2025
PRESENTATION BY: Carin Bakner, Buyer, Purchasing Department; Joe Moss, P.E., Deputy
Director of Engineering, Environmental Management
RECOMMENDED MOTION: Move to award the procurement of sixty (60) Liberty
grinder pumps and fifty-two (52) Liberty control panels to the responsive, responsible
bidder, BT Plumbing Supply, Inc. of Finksburg, MD, for a Total Sum Bid Price of
$123,436.00.
REPORT-IN-BRIEF: The Invitation to Bid (ITB) was advertised on the State of
Maryland's "eMaryland Marketplace Advantage" website, the County's website, in the local
newspaper, and on the County's new electronic bid site (Euna/Ionwave). Forty-eight (48)
persons/companies registered/downloaded the bid document online, and on April 2, 2025, the
county accepted bids; fourteen (14) bids were received.
Background: The Purchasing Department received a request from DWQ regarding
the procurement of grinder pumps. This procurement is to replenish the inventory on these
pumps to satisfy contractors requests for installation. Previously, the County installed E-One
grinder pumps to serve the residents of Washington County. E-One no longer offers rebuild
kits for our model of pump, thus requiring us to replace the aging E-One pumps. Liberty
manufactures a retrofit system that can be installed into the existing E-One tank without any
modification. Whether it is a residential, commercial, or industrial application, Liberty provides a
wide applicability of retrofit pump packages.
FISCAL IMPACT: Funds are budgeted in the amount of$148,859.27 in Water Quality's Capital
Improvement Project (CIP) account 525000-32-42010-EQP055-EQPT-000000, Replacement
of
Grinder Pumps.
CONCURRENCES: Mark Bradshaw, Division Director of Environmental Management
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
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Board of County Commissioners of Washington County,Maryland
Washington 'O ty Agenda Report Form
Open Session Item
SUBJECT: Update General Agreement with National Park Service
PRESENTATION DATE: April 15, 2025
PRESENTATION BY: Jaime Dick, Deputy Public Works Director- Parks & Recreation
RECOMMENDED MOTION: Approve execution of the Agreement as presented
REPORT-IN-BRIEF: The National Park Service is updating the General Agreement with
Washington County with regards to the Appalachian National Scenic Trail which transverses
through Pen Mar Park.
DISCUSSION: Washington County Parks & Recreation Department is the lead agency and primary
point of contact for matters pertaining to the establishment, protection, and maintenance of the
Appalachian Trail in Pen Mar Park.
FISCAL IMPACT : N/A
CONCURRENCES: Public Works Director, Washington County Attorney's Office
ATTACHMENTS: General Agreement
Docusign Envelope ID:DED7423B-583C-4F02-A325-AC38A2D22E7B
Agreement Number 2490-23-001
GENERAL AGREEMENT
For the Appalachian National Scenic Trail within the State of Maryland
This General Agreement is hereby entered into by and between the U.S.Department of the Interior,
National Park Service, Appalachian National Scenic Trail NPS Office; The State of Maryland;
Washington County, Maryland;The Appalachian Trail Conservancy; and The Potomac Appalachian
Trail Club.
ARTICLE I—Backareund And Obiectives
The purpose of this General Agreement is to clarify the cooperative management structure of the
Appalachian Trail among the cooperating partners.
The Appalachian National Scenic Trail(hereafter referred to as A.T.) is a continuous footpath of 2,189
miles from Katandin in Maine to Springer Mountain in Georgia that traverses the wild, scenic,
wooded,pastoral, and culturally significant lands of the Appalachian Mountains. The Appalachian
Trail was completed in 1937 and was designated a National Scenic Trail with the passage of the
National Trails System Act in 1968. By law,overall responsibility for administration of the A.T.rests
with the Secretary of the Interior and is carried out through the National Park Service's Appalachian
National Scenic Trail(hereafter referred to as APPA).
In 1981,the National Park Service completed a Comprehensive Plan for the A.T.that established the
framework for a cooperative management system,a unique partnership arrangement between public
and private groups. The Comprehensive Plan is supplemented by local management plans and
foundation documents which provide more specific policy and program direction for each section of
the A.T., and also by Memorandums of Understanding and General Agreements that provide a clear
understanding of the roles and responsibilities of each partner in the cooperative management system.
In 2015,APPA and its Partners completed the Foundation Document, which identifies the Trail's
nature,purpose, significance, fundamental resources, and values. Along with the Comprehensive Plan,
the Foundation Document provides a comprehensive framework for managing the Trail in the context
of the cooperative management structure. At the local level, various agreements on Trail management
needs divide the responsibilities between volunteer organizations and governmental agencies.
Together,these documents describe and formalize a system of cooperative management designed to
strengthen the traditional volunteer-based system of Appalachian Trail stewardship.
This General Agreement serves to more specifically describe the understandings,working
relationships,and delegated responsibilities among the aforementioned cooperating partners for
protection and management of the A.T. within the State of Maryland.
This General Agreement supersedes all past A.T.agreements and understandings entered into by the
cooperating partners to this General Agreement. This General Agreement shall also provide guidance
for the development of local management plans in accordance with the most current A.T.
Comprehensive Plan.
The Partners agree to perform the functions specified below.
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The Partners to this General Agreement are:
1. US Department of the Interior,National Park Service, Appalachian National Scenic Trail
(APPA)
2. The Appalachian Trail Conservancy(ATC)
3. The Potomac Appalachian Trail Club(PA'1'C)
4. Maryland Department of Natural Resources(MDNR)
5. Maryland Department of Transportation(MDOT)
6. Maryland State Police(MSP)
7. Washington County(MD) Board of Commissioners(County)
ARTICLE II- h�o�r i
54 U.S.C. § 100101 et seq.—General Authority to Take Actions That Promote and
Regulate Units of the National Park System -- The NPS Organic Act directs the Secretary
of the Interior to promote and regulate National Park System lands by such means and
measures as to conform to the fundamental purpose of such lands,namely conservation of the
scenery and natural and historic objects and wildlife therein,and to provide for the enjoyment
of these resources in a manner and by such means as will leave them unimpaired for the
enjoyment of future generations.
54 U.S.C. § 102301—Acceptance of Volunteer Services--The Secretary of the Interior is
authorized to recruit,train, and accept the services of individuals without compensation as
volunteers for or in the aid of interpretive functions, or other visitor services or activities in and
related to areas of the National Park System. Such volunteers may not be used for hazardous
duty or law enforcement work or in policymaking processes or to displace any employee. A
special exception allows the acceptance of the services of individuals that the Secretary
determines"are skilled in performing hazardous activities."
16 U.S.C. § 1241—The National Trails System Act--The Secretary of the Interior is
authorized to develop and manage a system of national trails, including the Appalachian Trail.
Further,the Congress recognizes the valuable contributions of volunteers to the Trails, and
encourages volunteer involvement in the planning,development,maintenance,and
management of the Trails,where appropriate.
ARTICLE III—ResnonsibiHties and Unders a i s of the Partner:
A. For the term of this Agreement all Partners agree:
1. To promote public awareness and appropriate use of the A.T. and to assist, where
appropriate and feasible, in the development of public information and visitor education
programs intended to enhance public use and enjoyment of the A.T.
2. To review annually the terms of this agreement,review each Partner's contributions to A.T.
management, and to review as necessary any and all other matters pertaining to the A.T.
within the State of Maryland that may be of concern to any Partner in this agreement. This
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Agreement Number 2490-23-001
review will take place at a meeting of the Maryland Appalachian Trail Management
Committee.
3. That appropriate Partners will meet together to develop annual work plans and plan the
implementation of all necessary actions to protect the A.T.
4. That APPA and ATC will serve as members of the Maryland Appalachian Trail
Management Committee.
5. To promptly inform and consult with appropriate Partners regarding all proposals for
change that may impact the A.T.
6. To inform all other relevant Partners as soon as possible of any major emergency or
controversial event occurring on A.T. lands or lands adjacent to the Trail.
7. To the extent feasible follow emergency management protocols consistent with the policies
of the land-owning agency.
8. To inform other Partners of activities that are violations of laws or regulations or incursions
onto lands protected for the benefit of the A.T.
9. To enter into data sharing agreements as deemed necessary and appropriate between the
Partners.
10.To inform appropriate state,county, and local authorities, officials,commissioners, and/or
agencies, private utilities,and other Partners as appropriate about the location and
management of the A.T. corridor and of the roles of the respective management Partners
including, where appropriate,the role and planning function of the Maryland Appalachian
Trail Management Committee.
B. APPA agrees:
1. To provide overall administration,coordination, and oversight of the Appalachian National
Scenic Trail as directed by Congress, with emphasis on ensuring Trail-wide consistency of
management operations, development and maintenance standards, and conformance with
applicable laws, regulations,and policies.
2. To continue to be responsible for all matters pertaining to the Appalachian National Scenic
Trail that are not delegated to other Partners.
3. That on Appalachian National Scenic Trail administered lands,these non-delegated
responsibilities include,but are not limited to:enforcement of applicable portions of
Federal statutory law and the Code of Federal Regulations; authorizing or undertaking all
research and resource management planning; authorizing special use permits for such
activities as research, filming, agricultural activities, and events; natural and cultural
resource management;Federally-owned structures management; and compliance with the
National Environmental Policy Act and Section 106 of the National Historic Preservation
Act.
Page 3 of 20
1,
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Agreement Number 2490-23-001
4. To provide review and comment on the Local Management Plans developed by the
Partners.
5. To provide, subject to the availability of funds, funding and technical assistance for routine
maintenance and capital improvements to A.T. contributing facility assets as identified in
APPA's FMSS portfolio such as roads, parking areas,trails, shelters, footbridges,vistas,
and other maintenance of the A.T. and associated facilities.
6. To provide, subject to the availability of funds, support for programs to engage youth and
underserved audiences to build and sustain relationships with communities near the A.T.;
encourage sustainable tourism and healthful activities by Maryland residents; and to
improve environmental stewardship.
7. To serve as the primary point of contact for all notification provisions of this agreement.
8. The primary contacts are:
Superintendent Ed W.Clark Chief Ranger Kurt Speers
Appalachian National Scenic Trail Appalachian National Scenic Trail
P.O. Box 50 P.O.Box 50
(Deliveries to: 252 McDowell St.) (Deliveries to: 252 McDowell St.)
Harpers Ferry, WV 25425 Harpers Ferry,WV 25425
304-535-6279 304-535-6270
C. For the Term of this Agreement,the Maryland Department of Natural Resources
agrees:
l. To delegate maintenance, development, operations, and corridor monitoring responsibilities
of A.T.contributing facilities for the Maryland section of the Appalachian Trail to the
ATC.
2. To review,comment, and approve of Local Management Plans and Annual Work Plans to
refine and implement Federal, State, and ATC policies and procedures.
3. To apply and enforce the laws and regulations as provided in Maryland Annotated Code,
Natural Resources Article and Code of Maryland Regulations, Title 08.07.06 on all state
lands designated part of the Appalachian Trail and adjacent lands.
4. To assist the PATC with hazardous tree identification and coordinate the hazardous tree
mitigation and removal program on MDNR lands.
5. The Maryland Department of Natural Resources shall be responsible for the conduct and
coordination of law enforcement,fire control,and search and rescue activities on such lands
in accordance with applicable policies and procedures established by the State of Maryland
and shall in the event that it is determined that the incident occurred on non-state lands,turn
the incident over the appropriate jurisdictional authorities.
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Agreement Number 2490-23-001
6. To support, subject to the availability of funds, cooperative programs intended to identify
and provide additional protection to natural, scenic, and cultural resources of significance to
the A.T.
7. To coordinate with the PATC and the ATC in providing Appalachian Trail public education
programs by assisting as a liaison with State and local tourism agencies, chambers of
commerce,the media, and other groups.
8. To the extent feasible acid subject to the availability of funds,to mark the exterior
boundaries of all State-owned Appalachian Trail lands, seeking to implement MDNR
Exterior Corridor Boundary Survey standards.
9. To serve as the lead state agency and primary point of contact, in accordance with the
Maryland Annotated Code,Natural Resources Article and Code of Maryland Regulations,
Title 08.07.06, for matters pertaining to the establishment,protection, and maintenance of
the Appalachian,Trail in Maryland. The Maryland Department of Natural Resources will
serve as liaison between the ATC and other state agencies on any matters not covered by
this agreement.
10.To the extent possible,to reduce or mitigate third-party interests in or activities on lands
administered by the Maryland Department of Natural Resources within the A.T.corridor
including, but not limited to, utility rights-of-way, mineral, oil,and gas rights, and
development not in keeping with the concept of a primitive footpath.
11.To the extent feasible and where of common interest to both Partners,to provide assistance
for private land conservation efforts initiated or supported by ATC's land trust program for
lands outside the NPS acquired lands.
12.To delegate responsibility for the maintenance and upkeep of any MDNR owned shelters
and structures to the PATC.
13.The primary contacts are:
Paul Peditto
Assistant Secretary, Land Resources
Maryland Department of Natural Resources
580 Taylor Ave.
Annapolis, MD 21401
410-260-8108
Jeremy Hulse
Park Manager
South Mountain Recreation Area
21843 National Pike
Boonsboro, MD 21713
301-791-4767
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Agreement Number 2490-23-001
D. For the Term of this Agreement,The Maryland Department of Transportation
agrees:
1 To inform the National Park Service,the Maryland Department of Natural Resources,the
ATC,and the PA IC as early as practical in the planning phase of any anticipated highway
construction or maintenance plans or activities that may impact the physical corridor of the
A.T.or adjacent lands.
2. To provide safe, accessible, and practical highway crossings for A.T.hikers wherever
Maryland State or Interstate highways are crossed by the A.T.
3. To consult with the Maryland Department of Natural Resources,the ATC,the PATC, and
APPA before undertaking any activities(other than snow removal,routine maintenance,or
emergency maintenance) that may materially impact upon the use of any highway
crossings,pull-offs,parking areas,or road shoulders by A.T.hikers. To the extent feasible,
assist all other relevant Partners with the task of notifying and informing hikers of any
emergencies or other safety considerations that A.T. hikers should be aware of regarding
State and Interstate highways.
4. To identify on Maryland Department of Transportation maps all points where the A.T.
intersects State and Interstate highways within the State of Maryland and to provide
accurate, updated information on the Appalachian Trail in Maryland Department of
Transportation-operated visitor information facilities and publications.
5. To the extent feasible,to consult with the Maryland Department of Natural Resources,
APPA,ATC, and the PATC in designing,procuring, installing,and maintaining appropriate
signs, both safety and informational,to protect A.T. hikers and informing the motoring
public of A.T. highways crossings, parking areas,areas where parking is prohibited,and
other highway-associated A.T. facilities on State and Interstate highways.
6. To provide,to the extent feasible,technical assistance to the other Partners for routine
maintenance and capital improvements to A.T. contributing facility assets as identified in
APPA's FMSS portfolio such as parking areas, footbridges, vistas, and other management
needs associated with the development,administration, and maintenance of the A.T. and
associated facilities on or adjacent to State and Interstate highways.
7. The primary contact is:
Linda Puffenbarger
District Engineer
Maryland State Highway Administration
1251 Vocke Rd.
LaVale, MD 21502
410-729-8444
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Docusign Envelope ID:DED7423B-583C-4F02-A325-AC38A2D22E78
Agreement Number 2490-23-001
E. For the Term of this Agreement,The Maryland State Police agrees:
1. To provide law enforcement and police services, including investigation and prosecution of
any criminal acts occurring on Appalachian Trail lands in the State of Maryland that are
outside the jurisdiction,responsibility,or capability of any other Federal, State, or local law
enforcement agency.
2. To provide search-and-rescue services, emergency evacuation and recovery services, and
coo
rdination for all search-and-rescue pp on operations Appalachian Trail lands in the State of
p
Maryland that are outside the jurisdiction, responsibility, or capability of any other State,
County, or local agency.
3. To provide emergency management, including the management of natural or man-caused
disasters and/or threats thereof, including hostage or any other emergency situations in
which no other State,County,or local jurisdiction has the mandate or capability to handle.
4. To serve as the initial lead agency for the management of all emergencies occurring on the
Appalachian Trail in Maryland outside of other established units of the National Park
System or the Maryland State Park System, and to coordinate these police services on
Appalachian Trail lands administered by the State of Maryland.
5. The primary contacts are:
Lieutenant Brian Kloos
Barrack Commander
Barrack O-Hagerstown
18345 Colonel Henry Douglas Drive
Hagerstown, MD 21740
301-766-3800
Lieutenant Stephen Johnson
Barrack Commander
Barrack B -Frederick
110 Airport Drive East
Frederick, MD 21701
301-600-4151
F. For the Term of this Agreement,Washington County(MD)agrees:
1. To delegate maintenance, development, operations,and corridor monitoring responsibilities
for the Appalachian Trail contributing facilities through Pen Mar County Park to the ATC.
2. To cooperate with the PATC and the ATC in preparing and updating the PATC's Local
Management Plan and Annual Work Plans to refine and implement Federal, State, County,
and ATC policies and procedures.
3. To inform appropriate State,County, and local authorities, officials, commissions, and/or
agencies, private utilities, and other appropriate Partners about the location of and
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development prohibitions on Appalachian Trail lands and of the role and planning function
of the Maryland Appalachian Trail Management Committee.
4. To coordinate with the ATC and the PATC in providing public education programs about
the Appalachian Trail by assisting as a liaison with State and local tourism agencies,
chambers of commerce, the media,and other groups.
5. To designate the Washington County Department of Recreation and Parks as the lead
agency for the county and primary point of contact for matters pertaining to the
establishment, protection, and maintenance of the Appalachian Trail in Pen Mar Park. The
Washington County Department of Public Works will serve as a liaison between the ATC
and other county agencies on any matters not covered in this agreement.
6. The primary contact is:
Daniel Hixon
Deputy Director
Washington County Department Public Works, Division of Parks&Facilities
1307 Potomac Street
Hagerstown, MD 21740
240-313-2700
G. For the Term of this Agreement,The Appalachian Trail Conservancy agrees:
1. To accept the delegations of management responsibility from APPA; the Maryland
Department of Natural Resources; and Washington County for ensuring that the A.T. is
operated satisfactorily, according to the ATC Constitution and Bylaws and Board-adopted
policies and Trail standards along with Maryland Department of Natural Resources
regulations, policies, and procedures.
2. To continue to accept maintenance, operations,and corridor monitoring responsibilities for
federal and MDNR lands managed by the NPS as part of the A.T.within the State of
Maryland as delegated by the NPS.
3. To sub-delegate responsibility for operations, development, maintenance, and monitoring of
the A.T. in the State of Maryland to the PATC.
4. To serve in an advisory role to the PATC and as necessary to provide backup support to the
PATC in carrying out its day-to-day operational responsibilities.
5. To provide technical assistance to the PATC in preparing, updating,or revising the PATC's
Local Management Plan.
6. To review all updates and revisions of the PATC's Local Management Plan to ensure
conformance with ATC policies.
7. To assist the PATC with the implementation of the operational aspects of the PATC's Local
Management Plan.
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8. To provide, as appropriate and subject to the availability of funding,ridge runners to assist
the land-managing agencies in contacting and providing public educational materials to
visitors on the Appalachian Trail.
9. To the extent feasible and subject to the availability of funds,to provide technical and
financial assistance to the PATC in the annual planning,reporting,and support of
operations and maintenance of the A.T., for public education and information, and for
monitoring and operating State-administered or NPS-acquired A.T. lands in the State of
Maryland.
10.To coordinate efforts to conserve additional lands and resources adjacent to lands acquired
by the National Park Service and the Maryland Department of Natural Resources.
11.The primary contacts are:
Sandra Marra Rachel Lettre
President&CEO Regional Director
Appalachian Trail Conservancy Appalachian Trail Conservancy
799 Washington St. 4 E 1' Street
Harpers Ferry, WV 25425 Boiling Springs, PA 17007
304-535-6331 828-413-8023
H. For the Term of this Agreement,The Potomac Appalachian Trail Club agrees:
1. To continue its long-standing role as the Trail organization assigned responsibility by the
ATC for the Appalachian Trail in Maryland.
2. To accept delegated day-to-day operational responsibilities and privileges associated with
planning, reporting,maintaining,operating, developing, and monitoring the A.T. in
Maryland, in cooperation with agency partners.
3. To plan, operate, develop,monitor,report on; and maintain all facility assets that directly
contribute to the Appalachian Trail within the State of Maryland,subject to the approval of
APPA,the Maryland Department of Natural Resources,and Washington County within
their respective jurisdictions,and in accordance with ATC standards.
4. To recruit,train, and organize volunteer members/workers. Further,to ensure that all
volunteers adhere to all applicable Federal and State rules and regulations, including that all
volunteers are properly registered as NPS volunteers with the APPA Volunteer Service
Agreement.
5. To develop and present Trail educational programs.
6. To organize and facilitate a Maryland Appalachian Trail Management Committee(in
cooperation with the Maryland Department of Natural Resources, Washington County,
APPA,ATC, and the Mountain Club of Maryland),which shall meet regularly to discuss
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and recommend appropriate measures to further the protection, maintenance, and
management of the Appalachian Trail and foster coordination and cooperation among the
Partners to this agreement.
7. To update and revise the PATC's Local Management Plan in consultation with the
Maryland Department of Natural Resources and APPA.
8. To prepare an Annual Work Plan for the entire Appalachian Trail within the State of
Maryland,working in close consultation with the Maryland Department of Natural
Resources, Washington County, APPA, and ATC to establish objectives to be achieved
during the work year and to identify the means to be employed to reach them.
9. To provide, as appropriate and subject to the availability of funding,ridge runners and/or
Trail patrol volunteers to assist the land-managing agencies in contacting and providing
public educational materials to visitors on the Appalachian Trail.
10.To be trained in hazardous tree identification and mitigation from a certified arborist or
equivalent professional. Serve as the lead on hazardous tree identification near developed
areas on the MD section of the A.T. and assist MDDNR with hazardous tree removal.
11. The primary contact is:
Jim Fetig
President
Potomac Appalachian Trail Club
118 Park St.
Vienna, VA 22180
703-242-0693
I. For the Term of this Agreement,The Land Managing Partners agree:
1. That the legislated authority of each land managing agency to manage,regulate,operate,
develop, use, control, and protect all lands under its jurisdiction shall continue to be the
controlling authority, subject to normal agency and judicial appeal and review processes.
2. To provide, to the extent feasible and subject to the availability of funds,technical and
financial assistance for all facility maintenance and capital improvements to A.T.
contributing assets such as parking areas, shelters,trails, footbridges, and other
management needs associated with the development, administration, and maintenance of
the A.T. and related resources.
3. To review with the ATC and the PATC as necessary,the A.T.'s location on State and
Federal lands to assure that it represents the optimal location,considering scenic qualities,
the physical requirements of a well-designed and sustainable footpath, and past and current
surrounding land uses.
a. Any proposed relocation of the A.T. corridor or footpath will be reviewed by the
appropriate Partners according to established relocation procedures.
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b. The Partners will follow applicable Trail relocation procedures included in the
PATC's Local Management Plan.
c. Any proposed Trail relocations on State lands are subject to final approval by the
Maryland Department of Natural Resources.
4. To establish and maintain an A.T.corridor on publicly owned lands surrounding the A.T.
footpath to preserve and enhance the A.T. experience across all such lands. The A.T.
corridor will be at least 1,000 feet wide, except in locations limited by land-ownership
considerations, consisting of a Primary Zone on Federal lands, a Primary Zone and a Visual
Consultation Zone on State lands, and a County Consultation Zone on County lands.
a. The Primary Zone shall include all Maryland Department of Natural Resources and
National Park Service lands within the boundaries of the Appalachian Trail Corridor
as identified on National Park Service segment maps 399-408.
b. Within the Primary Zone on Federal lands administered by the National Park
Service:
i. The A.T.will be the primary feature for which the lands are managed.
ii. Construction of non-Trail related structures and new roads will generally be
prohibited. Further,no new Trail-related structures will be considered
without consultation with the appropriate Partners to ensure consistency with
established management practices. Forest management practices shall be
limited to practices directly beneficial to the Trail,as determined by the
Local Management Plan.
iii. The use, protection, and enhancement of the Trail will take precedence over
all other management priorities.
c. Within the Primary Zone on lands administered by the Maryland Department of
Natural Resources:
I. The A.T.and South Mountain Battlefield will be the primary features for
which the lands are managed.
ii. Construction of new non-Trail related, and non-Battlefield related structures
and roads will be generally prohibited. Further,no new Trail-related or
Battlefield-related structures or roads will be considered without
consultation with the appropriate Partners to ensure consistency with
established management practices. Forest management practices shall be
limited to practices directly beneficial to the Trail and/or Battlefield as
determined by the Local Management Plan. This prohibition shall not apply
to crossings of Interstate or State highways.
d. A Visual Consultation Zone shall begin at the perimeter of the 1,000-foot Primary
Zone and includes such additional lands as can be seen during the `leaf-off' seasons.
i. The extent of the Visual Consultation Zone will be determined by
cooperatively identifying and field mapping significant scenic resources
during the local management planning process.
ii. Within the Visual Consultation Zone, all Partners shall identify, discuss, and
coordinate, on a case-by-case basis, proposed uses within the Zone,and on
such additional lands as may be appropriate.
iii. Appropriate uses and mitigation measures for high visibility/audibility
projects proposed within the Visual Consultation Zone will be addressed by
the appropriate Partners.
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Agreement Number 2490-23-001
e. The County Consultation Zone shall include all County park lands that can be seen
from the footpath of the Appalachian Trail during the `leaf-off seasons.
i. The Appalachian Trail will be considered as one of the key features for
which the lands are managed.
ii. Construction of non-Trail-related structures or roads will require
consultation among all Partners prior to construction. Forest management
practices shall be limited to those practices which are directly beneficial to
the Trail, as determined by the Local Management Plan.
iii. The use, protection, and enhancement of the Trail will be considered equally
among management priorities.
5. To cooperate in identifying and mapping the Primary and Consultation Zones,to coordinate
actions and/or responses to actions within these Zones, and to provide,where feasible,
additional protection to sensitive resources identified within or adjacent to the A.T.
corridor.
a. Within the A.T. corridor on all lands:
i. All actions and/or responses to actions, incidents,or proposals will be
coordinated between the appropriate Partners.
ii. The appropriate Partners will seek to locate and identify critical habitats,
species of special concern, historical or archaeological resources, scenic
resources, or other special or sensitive resources requiring protection.
iii. The appropriate Partners will seek to provide additional protection to
important resources.
6. To continue to work on possible exchanges of land and interests in land or other means to
facilitate efficient management of lands along the Appalachian Trail in Maryland.
ARTICLE IV—Term of Agreement:
Unless earlier terminated following the terms of this General Agreement, this General Agreement will
be effective for five years from the date of the final signature.
ARTICLE V—Term`naatl n and s ratwn:
A. Termination:
1. Any Partner may terminate this Agreement for any reason by giving 60 days written
notice. No party shall be liable to the other for any costs or claims in the event of
termination. Termination will be effective at the end of the 60-day period.
2. If any Partner fails to observe the terms and conditions of this Agreement,the other
Partner(es) may terminate this Agreement for default without any legal process
whatsoever by giving 60 days written notice of termination,the termination will be
effective at the end of the 60-day period.
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Docusign Envelope ID:DED74238.583C-4F02-A325-AC38A2D22E7B
Agreement Number 2490-23-001
3. The National Park Service may terminate this Agreement for the convenience of the
Government, at any time, when ills determined to be in the best interest of the public
to do so. The effected Partners shall be notified within 60 working days following
termination.
ARTICLE VI- Key O eia s
The personnel specified below are considered essential to the successful coordination and
communication between the Partners for the work to be performed pursuant to this Agreement. By
written notice to all the other Partners,a Partner may designate an alternate to act in place of the
designated Key Official or designate a new Key Official. All Partners should be notified of the change
of a key official by any of the signatory Partners. Should a Partner's representative become
unavailable for any reason that Partner shall promptly notify the other Partners of a replacement.
For the National Park Service:
Ed W. Clark
Superintendent
Appalachian NST
P.O. Box 50
Harpers Ferry,WV 25425
304-535-6279
ed_w_clark@nps.gov
For the Appalachian Trail Conservancy:
Sandra Marra
President&CEO
799 Washington St.
Harpers Ferry, WV 25425
304-535-6331
smarra@appalachiantrail.org
For the Potomac Appalachian Trail Club:
Jim Fetig
President
118 Park St.
Vienna, VA 22180
703-242-0693
president@patc.net
For the Maryland Department of Natural Resources:
Jeremy Hulse
Park Manager
South Mountain Recreation Area
Page 13 of 20
Docusign Envelope ID:DED74236-563C-4F02-A325-AC38A2D22E7B
Agreement Number 2490-23-001
21843 National Pike
Boonsboro, MD 21713
301-791-4767
Jeremy.hulse@maryland.gov
For the Maryland Department of Transportation:
Linda Puffenbarger
District Engineer
Maryland State Highway Administration
1251 Vocke Rd.
LaVale, MD 21502
410-729-8444
lzerbee@mdot.maryland.gov
For the Maryland State Police:
Lieutenant Brian Kloos
Barrack Commander
Barrack O-Hagerstown
18345 Colonel Henry Douglas Drive
Hagerstown, MD 21740
301-766-3800
Brian.kloos@maryland.gov
For the Washington County(MD) Division of Parks&Facilities:
Daniel Hixon
Deputy Director
Washington County Department Public Works, Division of Parks& Facilities
1307 Potomac Street
Hagerstown, MD 21740
240-313-2700
dhixon@washco-md.net
ARTICLE VIIVll—Llabilitv and tnsuirancc;
Non-NPS partners shall indemnify, defend and hold harmless the United States of America and its
agents and employees from and against any and all liabilities, obligations, losses, damages,judgments,
claims, actions, suits, penalties, fines, costs and expenses(including reasonable attorneys' fees and
experts' fees)of any kind and nature whatsoever arising out of the acts or omissions of any
cooperating partners, its employees, agents or contractors(including any contractor's subcontractors),
including injury to persons(including injury resulting in death)and damage to property. All
cooperating partners shall promptly pay the United States of America the full value of all damages to
the lands or other property of the United States of America caused by the cooperating partners, its
employees, agents, representatives, or contractors(including any contractor's subcontractors). All
cooperating partners will cooperate with the NPS in the investigation and defense of any claims that
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Agreement Number 2490-23-001
may be filed with the NPS arising out of the activities of any cooperating partners, its employees,
agents,representatives, or contractors(including any contractor's subcontractors).
ARTICLE VIII—Accountin2 andBe
A. The non-Federal Partners will maintain accounting books and records under a system of
accounts and financial controls that is consistent with Generally Accepted Accounting
Principles of the United States("GAAP").
B. Right of Inspection and Audit. The non-Federal entity shall permit the Department of the
Interior or its designee, including the NPS Comptroller and Office of the Inspector General,to
verify and audit any financial:audit or records from the books,correspondence, memoranda and
other records of the non-Federal entity's relating to this Agreement or any other agreement
executed in connection herewith,during the term of this Agreement and for such time
thereafter as may be necessary to accomplish such verification.The non-Federal entity agrees
to take appropriate corrective action based on these audit findings.
ARTICLE IX-PROPERTY UTILIZATION
Ire I : As used herein,"I ut llectual Property"means with respect to a Partner, all
trademarks, service marks and corporate and brand identification and indicia,including without
limitation word marks, logos and other picture marks, video and audio recordings, phrases,
composite marks, institutional images, look and feel, images of such Partner's employees,taglines,
and web content, in each case, to the extent owned by such Partner,whether or not such property is
trademarked or registered.
1. No Partner to this Agreement shall use any Intellectual Property(as herein described) of
any other Partner for any purpose(including,without limitation,for collateral
marketing, outreach, advertising, or as trade names or internet domain names)without
the prior written consent of such other Partner,which consent may be withheld in such
other Partner's sole discretion. All uses by one Partner of the other Partner's
Intellectual Property shall be in accordance with any requirements and/or quality
control standards(including, without limitation copyright and trademark notices)on
which the consenting Partner may condition such consent or may promulgate from time
to time by notice to the other Partner. A Partner retains all rights with respect to its
Intellectual Property that are not specifically granted to the other Partner. Each Partner
may, in its sole discretion,withdraw its consent to any use of its Intellectual Property by
any other Partner on five(5)business days' notice to such other Partner. Each Partner
retains the right to concurrently use,and license others to use, its Intellectual Property
anywhere in connection with any purpose,.
2. Each Partner agrees that it shall not acquire and shall not claim rights in or title to any
Intellectual Property of the other Partner.
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Docusign Envelope ID:DED7423B-583C-4F02-A325-AC38A2D22E7B
Agreement Number 2490-23-001
ARTICLE X—GeneralProvisions
:
A. om;- - ri : All activities pursuant to or in association with this Agreement shall
be conducted without discrimination on grounds of race, color,sexual orientation,national
origin,disabilities,religion, age,or sex, as well as in compliance with the requirements of
any applicable federal laws, regulations, or policies prohibiting such discrimination.
B. ' A) r" : Pursuant to 31 U.S.C. § 1341,nothing contained in this Agreement
shall be construed to obligate NPS,the Department,or the United States of America to any
current or future expenditure of funds in advance of the availability of appropriations from
Congress and their administrative allocation for the purposes of this Agreement, nor does
this Agreement obligate NPS,the Department, or the United States of America to spend
funds on any particular project or purpose, even if funds are available.
C. Lnb r orCoJgr s : Pursuant to 41 U.S.C. § 22,no Member of Congress shall be
admitted to any share or part of any contract or agreement made, entered into, or adopted by
or on behalf of the United States,or to any benefit to arise thereupon.
D. Qru 1Wr 4 Vii': The?`1,:,n-Federal entity certifies that comprehensive actions will
be taken to ensure the workplace is drug-free.
E. " fir l Parlq lot to Benldit:This Agreement does not grant rights or benefits of any
nature to any third Partner.
F. Ajjtl3Indint l fled No Partner may assign any of its rights or obligations under
this Agreement without the prior written consent of the other Partners.This Agreement
shall be binding upon and inure to the benefit of the Partners hereto and their respective
successors and permitted assigns.The Partners waive the defense of lack of consideration.
G Nnchisivm,:This Agreement in no way restricts the Partners from entering into similar
agreements,or participating in similar activities or arrangements,with other public or
private agencies, organizations, or individuals.
H. n liam *e wit t A licable Lj This Agreement and performance hereunder is subject
to all applicable laws, regulations, and government policies, whether now in force or
hereafter enacted or promulgated. Nothing in this Agreement shall be construed as(i) in
any way impairing the authority of the NPS to supervise, regulate,and administer its
property under applicable laws,regulations, and management plans or policies as they may
be modified from time-to-time or(ii)inconsistent with or contrary to the purpose or intent
of any Act of Congress.
I DiscLurncrs of Qvernrneiit ., orsement;:The Non-Federal Partners will not publicize or
circulate materials(such as advertisements, solicitations,brochures, press releases,
speeches, pictures, movies,articles, manuscripts,or other publications), suggesting,
expressly or implicitly, that the that the United States of America,the Department,NPS, or
any government employee endorses any business,brands, goods or services.
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Docusign Envelope ID:DED74238-583C-4F02-A325-AC38A2D22E7B
Agreement Number 2490-23-001
J Public Releaseof Information:The Non-Federal Partners must obtain prior written
approval through the NPS Key Official(or his or her designate) for any public information
releases(including advertisements, solicitations,brochures, and press releases)that refer to
the Department of the Interior, any bureau, park unit, or employee(by name or title),or to
this Agreement.The specific text, layout,photographs, etc., of the proposed release must be
submitted with the request for approval.The NPS will make a good-faith effort to
expeditiously respond to such requests.
K. Merger:This Agreement, including any attachments hereto, and/or documents incorporated
by reference herein, contains the sole and entire agreement of the Partners with regard to
the subject matter of this Agreement.
L. Modification: This Agreement may be extended,renewed, or amended only when agreed to
in writing by the NPS and the Cooperating Partners.
M. Waiver: Failure to enforce any provision of this Agreement by any Partner shall not
constitute waiver of that provision. Waivers must be express and evidenced in writing.
N. Counters arts,: This Agreement may be executed in counterparts, each of which shall be
deemed an original(including copies sent to a Partner by facsimile transmission)as against
the Partner signing such counterpart, but which together shall constitute one and the same
instrument.
O. Agency: The Non-Federal Partners are not agents or representatives of the United States,
the DOI,or the NPS, nor will they represent themselves as such to third Partners.
P. Surv : Any and all provisions that,by themselves or their nature,are reasonably
expected to be performed after the expiration or earlier termination of this Agreement shall
survive and be enforceable after the expiration or earlier termination of this Agreement.
Any and all liabilities, actual or contingent,that have arisen during the term of this
Agreement and in connection with this Agreement shall survive expiration or termination of
this Agreement.
Q, Partial Invalidity: If any provision of this Agreement or the application thereof to any
Partner or circumstance shall,to any extent, be held invalid or unenforceable, the remainder
of this Agreement or the application of such provision to the Partners or circumstances
other than those to which it is held invalid or unenforceable shall not be affected thereby,
and each provision of this Agreement shall be valid and be enforced to the fullest extent
permitted by law.
R. pjns and -1 actin s: The captions, headings,article numbers, and paragraph numbers
and letters appearing in this Agreement are inserted only as a matter of convenience and in
no way shall be construed as defining or limiting the scope or intent of the provisions of
this Agreement nor in any way affecting this Agreement.
S. Res N si ilit o arses: Each Partner shall be responsible for its own expenses
incurred under this Agreement, unless a subsequent funding agreement between all or some
of the Partners(contract, grant, or cooperative agreement, for example)provides otherwise.
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Agreement Number 2490-23-001
ARTICLE XI—C onfict Resolution
The resolution of disputes or disagreements which may arise between the Partners will be handled in
the following fashion:
A. Negotiations will be held at the local(field) level between affected Partners. The Partners
intend to exhaust all practical means of conflict resolution at the local level before resorting to
any further appeals process. Failing satisfactory resolution by negotiations at the local(field)
level.
B. The Maryland Appalachian Trail Management Committee will be consulted as a means of
achieving conflict resolution.
C. The issue may ultimately be handled through established agency chain-of-command and/or
judicial review and appeals procedures.
ARTICLE XII—1Exetusiinns
This Agreement does not change: any jurisdictional relationships between the National Park Service or
any other Federal agency and the State of Maryland; any established relationships between Maryland
state agencies or political sub-divisions; any existing agreements,relationships, or jurisdictions
between any state agencies and any other units of the National Park Service system or any other
agencies of the Federal Government.
This Agreement does not limit any Federal or state agency in respect to the exercise of its legislated
mandates, prerogatives, privileges, management options,or authorities.
This Agreement is not intended to and does not create any contractual rights or obligations with respect
to the signatory agencies or any other Partners.
ARTICLE XIII—Signatures
IN WITNESS HEREOF,the Partners hereto have signed their names and executed this Agreement.
FOR The State of Maryland:
Wes Moore Date
Governor
State of Maryland
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Docusign Envelope ID:DED7423B-583C-4F02-A325-AC3BA2D22E7B
Agreement Number 2490-23-001
FOR National Park Service,Interior Region 1:
Digitally signed by CINDA
CINDA WALDBUESSER wALDBiuEsslea
Date:2024.08.2915:16:26-0400'
Cinda Waldbuesser Date
Deputy Regional Director
Interior Region 1
FOR Appalachian National Scenic Trail:
EDWARDD' C LA R K Digitally signed Date:2024.07 31 b 10:01v 17—y EDWARD CLARK
0400'
Ed W,Clark Date
Superintendent
Appalachian National Scenic Trail
FOR The Maryland Department of Natural Resources:
s1J ed by
12/17/2024
Josh Kurtz Date
Secretary
Maryland Department of Natural Resources
land Department of Transportation:
P d• .._ _ Date
S'eor.
Maryland a rent of Transpor ion
FOR The Mary an tate Poll we:
Colonel Roland L Butler, Jr. ate
Superintendent
Maryland State Police
If
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Docusign Envelope ID:DED7423B-583C-4F02-A325-AC3BA2D22E7B
Agreement Number 2490-23-001
FOR The Washington County,(MD)Division of Parks&Facilities:
John F.Barr Date
President
Board of Washington County Commissioners
FOR The Appalachian Trail Conservancy:
Sandra Marra Date
Executive Director
The Appalachian Trail Conservancy
FOR The Potomac Appalachian Trail Club:
............_.._� _ ._ .
Jim Fetig Date
President
The Potomac Appalachian Trail Club
Page 20 of 20
Ti A T Board of County Commissioners of Washington County,Maryland
Y'Y � � "" Agenda Report Form
Open Session Item
SUBJECT: Jail Based Medication Assisted Treatment (MAT) Program —Approval to Submit
Application and Accept Funding as Awarded
PRESENTATION DATE: April 15, 2025
PRESENTATION BY: Carsten Ahrens, Senior Grant Manager, Office of Grant Management,
and Meaghan Willis, Program Director, Day Reporting Center
RECOMMENDED MOTION: Move to approve submission of application and accept funding
as awarded for the Jail Based Medication Assisted Treatment Program.
REPORT-IN-BRIEF: The Washington County Day Reporting Center (WCDRC) is requesting
approval to submit an application to the Governor's Office for Crime Prevention, for $270,000
and accept any awarded funding.
DISCUSSION: The Washington County Sheriff's Office, Day Reporting Center is an
alternative to incarceration in Washington County, Maryland. The Day Reporting Center (DRC)
serves individuals sentenced to the Washington County Detention Center/Day Reporting Center
through appropriate diversion, deflection, service provision, and recidivism reduction resources.
Funding will be used for parenting groups, family counseling, behavioral health group treatment,
financial coaching, drug/alcohol testing and electronic monitoring, contractual case manager,
printing of collateral materials for participants and the community, housing and transportation,
and general participant needs.
The Office of Grant Management has reviewed the grant funding guidelines and grant
application. This grant has a one-year performance period, to begin on July 1, 2025 and end on
June 30, 2026.
FISCAL IMPACT: Will provide $270,000 to supplement the cost of operation of the Day
Reporting Center.
CONCURRENCES: Maria Kramer, Director, Office of Grant Management
ALTERNATIVES: Deny approval for application.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
aS in tonCounty
Board of County Commissioners of Washington County,Maryland
Agenda Report Form
Open Session Item
SUBJECT: Public Safety Telecommunicators Week Proclamation
PRESENTATION DATE: April 15, 2025
PRESENTATION BY: Board of County Commissioners to Alan Matheny, Director, Emergency
Management
REPORT-IN-BRIEF: Proclamation Presentation
WHEREAS, emergencies that require police, fire or emergency medical services can occur at any
time. When an emergency occurs the prompt response of police officers, firefighters and paramedics
is critical to the protection of life and preservation of property; and
WHEREAS,the safety of our police officers,firefighters and paramedics is dependent upon the quality
and accuracy of information obtained from citizens who contact our emergency communications
center; and
WHEREAS, Public Safety Telecommunicators are the first and most critical contact our citizens have
with emergency services and Public Safety Telecommunicators are the single vital link for our police
officers,firefighters and paramedics by monitoring their activities by radio, providing them information
and ensuring their safety; and
WHEREAS, Public Safety Telecommunicators of Washington County have contributed substantially
to the apprehension of criminals, suppression of fires and treatment of patients and have exhibited
compassion, understanding and professionalism during the performance of their job in the past year.
NOW THEREFORE, we, the Board of County Commissioners of Washington County, Maryland,
hereby recognize April 13-19, 2025 as Public Safety Telecommunicators Week in honor of the men
and women whose diligence and professionalism keep our County and citizens safe.