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HomeMy WebLinkAbout250318a John F.Barr,President Washington County Derek Harvey Jeffrey A. Cline, Vice President Randall E. Wagner 100 West Washington Street, Suite 1101 1 Hagerstown,MD 21740-4735 P: 240.313.2200 F: 240.313.2201 WWW.WASHCO-MD.NET W.WASHCO-MD.NET BOARD OF COUNTY COMMISSIONERS March 18, 2025 OPEN SESSION AGENDA 8:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER,President John F. Barr 8:00 A.M. CITIZEN PARTICIPATION - (Citizens'participation is scheduled for a minimum of 30 minutes and each citizens' comment will be limited to 3 minutes. This time limit will be strictly enforced by the President. In the event a speaker begins his or her comments prior to the end of the thirty (30) minute citizen participation period, he or she will be permitted to their fully allotted three (3) minutes. To participate in this segment of the meeting, citizens are required to sign up with their name and address by 8:00 a.m. Citizens will be called to speak in the order in which they signed up. There shall be no donating or pooling of time to allow any one person to speak longer than 3 minutes. This portion of the meeting will not be broadcast.) 8:30 AM RECESS 9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER,President John F. Barr APPROVAL OF MINUTES: February 25, 2025 9:05 AM COMMISSIONERS' REPORTS AND COMMENTS 9:20 AM 1. CONTRACT RENEWAL (PUR-1596) LABORATORY SERVICES FOR WATER/ WASTEWATER TESTING FOR THE DEPARTMENT OF WATER QUALITY Brandi Kentner, Purchasing, Director; Becky Orndorff, Laboratory Director, Water Quality 2. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-25-0179) POLICE VEHICLE EQUIPMENT FOR THE WASHINGTON COUNTY SHERIFF'S OFFICE Brandi Kentner, Director, Purchasing; Sheriff Brian Albert, Washington County Sheriff's Office; Gerald Martz, Fleet Services Manager, Washington County Sheriff's Office 9:30 AM 3. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-25-0180) POLICE VEHICLE EQUIPMENT FOR THE WASHINGTON COUNTY SHERIFF'S OFFICE Brandi Kentner, Director, Purchasing; Sheriff Brian Albert, Washington County Sheriff's Office; Gerald Martz, Fleet Services Manager, Washington County Sheriff's Office 4. SOLE SOURCE AWARD (PUR-1733)—REVOLVEAIR FILL STATION Brandi Kentner, Director, Purchasing; Eric Jacobs, Assistant Director Field Operations, Emergency Services 9:40 AM 5. PUBLIC HEARING-MODIFICATION OF 9-1-1 FEE Zachary Kieffer, County Attorney;Kelcee Mace, Chief Financial Officer 9:55 AM 6. PUBLIC HEARING- CROSS CONNECTION CONTROL ORDINANCE/PLAN Davina Yutzy, Deputy Director, Water Quality; Mark Bradshaw, Director, Environmental Management 10:10 AM 7. INSPECTION/REPAIR OF SHARPSBURG WATER SYSTEM AQUASTORE GLASS COATED, BOLTED STEEL STORAGE TANK Davina Yutzy, Deputy Director, Water Quality; Mark Bradshaw, Director, Environmental Management 10:20 AM 8. FY26 SOLID WASTE BUDGET David A. Mason, Director, Solid Waste 10:30 AM 9. SCHOFIELD CONSERVATION RESERVE ENHANCEMENT PROGRAM (CREP)EASEMENT PROPOSAL Chris Boggs, Rural Preservation Administrator, Planning and Zoning 10:35 AM 10. FABRICATED EXTRUSION COMPANY, LLC - DEFAULT OF TERMS OF FINANCIAL INCENTIVE AGREEMENT Linda Spence, Financial Programs Administrator, Business and Economic Development;Jonathan Horowitz, Director, Business and Economic Development 10:40 AM 11. FY26 SCHOOL BASED HEALTH CENTER GRANT — APPROVAL TO SUBMIT APPLICATION AND ACCEPT AWARDED FUNDING Richard Lesh, Grant Manager, Grant Management 10:45 AM 12. OFFICE OF PROBLEM-SOLVING COURTS DISCRETIONARY GRANT APPLICATION SUBMITTAL Jennifer Bricker, Treatment Court Coordinator, Circuit Court for Washington County; Richard Lesh, Grant Manager, Grant Management ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Individuals requiring special accommodations are requested to contact the Office of the County Commissioners,240.313.2200 Voice/TDD,to make arrangements no later than ten(10)working days prior to the meeting. r6, 0 10:50 AM 13. SUPPLEMENTAL EASEMENT FOR POTOMAC EDISON Todd Moser, Real Property Manager, Engineering 10:55 AM 14. FY25 BUDGET ADJUSTMENT Kelcee Mace, Chief Financial Officer 11:00 AM STAFF COMMENTS 11:05 AM CLOSED SESSION — (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals. (1). Confidential personnel matters to be discussed. • Discuss discipline of employee. • Consideration of appointments to (1) Washington County Public Golf Corporation Board and(2)Adult Public Guardianship Review Board • Discussion of compensation and employment of certain staff within County government. • Discussion of appointment by BOCC to Salary Study Commission. Provision of legal advice also contemplated for this item.) 12:00 PM RECONVENE IN OPEN SESSION RECESS EVENING MEETING AT THE TOWN OF FUNKSTOWN Location: 30 EAST BALTIMORE STREET, FUNKSTOWN, MARYLAND 6:00 PM INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, Vice President Jeffrey A. Cline 6:05 PM TOWN OF FUNKSTOWN LEADERS' REPORTS AND COMMENTS 6:20 PM COMMISSIONERS' AND COUNTY ADMINISTRATOR'S REPORTS AND COMMENTS 6:30 PM CITIZENS PARTICIPATION- (Citizens'participation is scheduled for a minimum of 30 minutes and each citizens' comment will be limited to 3 minutes. This time limit will be strictly enforced by the President. In the event a speaker begins his or her comments prior to the end of the thirty (30) minute citizen participation period, he or she will be permitted to their fully allotted three (3) minutes. To participate in this ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Individuals requiring special accommodations are requested to contact the Office of the County Commissioners,240.313.2200 Voice/TDD,to make arrangements no later than ten(10)working days prior to the meeting. segment of the meeting, citizens are required to sign up with their name and address by 6:00 p.m. Citizens will be called to speak in the order in which they signed up. There shall be no donating or pooling of time to allow any one person to speak longer than 3 minutes. This portion of the meeting will not be broadcast.) 7:00 PM ADJOURNMENT Citizens'comments regarding the items on this Agenda or any other item of County business may be directed to the County Commissioners at contactcommissioners i1 vashco-m(L net. You may also contact each Commissioner individually at: John F. Barr, President: ibari i washco-md,net or (240) 313-2205; Jeffrey A. Cline, Vice President: icline(iI washco-mcL net or (240) 313-2208; Derek Harvey, Commissioner: dharvey dwashco-mcL net or (240) 313-2206; Randall E. Wagner, Commissioner: rwagnei i washco-md,net or (240) 313-2207. Additionally,you may contact Michelle Gordon, County Administrator at mgordon dwashco-mcLnet or (240) 313-2202. ................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................ Individuals requiring special accommodations are requested to contact the Office of the County Commissioners,240.313.2200 Voice/TDD,to make arrangements no later than ten(10)working days prior to the meeting. ,,WashingtonCounty Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: Contract Renewal (PUR-1596) Laboratory Services for Water/Wastewater Testing for the Department of Water Quality PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Brandi Kentner, CPPO, Purchasing Director, Becky Orndorff, Laboratory Director,Water Quality Operations RECOMMENDED MOTION: Move to renew the contract for the Laboratory Services for Water/Wastewater Testing for the Department of Water Quality with ALS Group USA, dba ALS Environmental, of Middletown, PA, per the rate included in its letter dated February 6, 2025. ALS is requesting a Consumer Price Index (CPI) increase of 3% to the current pricing structure for this renewal time period. REPORT-IN-BRIEF: On March 28, 2023, the Board of County Commissioners of Washington County originally awarded a contract for the subject services to ALS, based on a total bid sum of $82,142 for items 1 through 59. This contract was for a period of one (1)year, with an option by the County to renew for up to two (2) additional consecutive one (1) year periods, which began May 1, 2023. This is the second of two additional one-year renewal periods. The quantities stated in the bid document are estimated annual quantities. This is a requirements contract, utilized on an as-needed basis with no guarantee of minimum or maximum number of units of services. The scope of services to be provided by the contractor includes pick-up, preservation and transport of samples (which could be water, wastewater, and/or solids) from the Department of Water Quality's Laboratory twice per week. All analyses are to be completed and reported within fourteen (14) consecutive calendar days after the contractor receives the sample. DISCUSSION: N/A FISCAL IMPACT: Funding for these services is available in the Department of Water Quality's operating budget 515000-40-40030. CONCURRENCES: Division Director of Environmental Management ALTERNATIVES: N/A ATTACHMENTS: ALS Group USA, Corp., letter dated February 6, 2025 AUDIO/VISUAL NEEDS: N/A ALS Group USA,Corp. 301 Fulling Mill Road Middletown, PA 17057 T+1717 944 5541 F+1717 944 1430 February 6, 2025 Washington County Purchasing Department Washington County Administration Building 100 West Washington Street, Suite 320 Hagerstown, MD 21 740-4748 IATTENTON: Brandii. Nauge RE: Letter of Intent for PUR 1 596 Dear Brandi, ALS Environmental would like to renew the Contract PUR-1 596 - Laboratory Services for Water/Wastewater Testing for the second consecutive one year period beginning May 1 , 2025 through April 30, 2026. ALS is also requesting a CPI increase of 3% to the current price structure in place for this time period. See attached. ft you have any questions or need additional information, you may contact me at 7175773515 or Shiloh.Summy@alsglobal.com. Yours sincerely, Mr. Shiloh Summy Laboratory Director Attachment I�u� Niiv Soh'iivitawun . II�u� Nuv II'���:oi�ryw www.alsglobal.com a In ton County Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-25-0179) Police Vehicle Equipment for the Washington County Sheriff's Office PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Brandi Kentner, CPPO, Director of Purchasing; Brian Albert, Washington County Sheriff, Gerald Martz, Fleet Services Manager RECOMMENDED MOTION: Move to authorize by Resolution for the Washington County Sheriffs Department to purchase Police Vehicle Equipment for the upfitting of sixteen (16) 2025 Ford Police Inceptors, to the responsible, responsive bidder, SoundOff Signal, of Hudsonville, MI at the total price of$95,511.36 and to utilize another jurisdictions contract (#001B4600400) that was awarded by State of Maryland Department of General Services. REPORT-IN-BRIEF: The emergency lighting and controls equipment will be installed in and on vehicles that were approved by the Board on August 13, 2024. DISCUSSION: The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-106.3 provides that the Board of County Commissioners may procure goods and services through a contract entered into by another governmental entity, in accordance with the terms of the contract, regardless of whether the County was a party to the original contract. The State of Maryland Department of General Services took the lead in soliciting the resulting agreement. If the Board of County Commissioners determines that participation by Washington County would result in cost benefits or administrative efficiencies, it could approve the purchase of this equipment in accordance with the Public Local Laws referenced above by resolving that participation would result in cost benefits or in administrative efficiencies. The County will benefit from direct cost savings in the purchase of this equipment because of the economies of scale this buying group leveraged. I am confident that any bid received as a result of an independent County solicitation would exceed the spending savings that the State of Maryland Department of General Services contract provides through this agreement. Additionally, the County will realize savings through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. This savings/cost avoidance would, I believe, be significant. FISCAL IMPACT: Fund is available in the department's Capital Budget account 600300-30- 11310-VEH006 for this purchase. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: SoundOff Signal quote dated 2/5/25 AUDIO/VISUAL NEEDS: N/A M 4- O 00 00 O N N O O O N ct 00 to lD O 00 N N d 00 L.0 l0 01 M N O I� O) to N N M LD 00 N N M LD Ln O) L.0 00 O) LT 0... .. . . Lt) ri N Ln c-1 N O Ln Ln O M O N N O) e-i M N M Ln 00 00 . . . . . LT CO ri r-1 N Ln O) M M d ct N N N lD " N l0 C} N o Co Co CO M Co ri Co N N -i Co N N rl rm 0 +, d 00 00 O LD lD O O O 00 N o zt l0 LD N ch L.0 to LA O) M N o 00 O) M l0 l0 O N N M o0 N 00 COO) O Ln ri N Ln O 00 Ln N N 0 -1 O N N O) Ln r- a4 y4 NMrpr V O) 00 ri r1 1p N O) -1 ri rl N L.0 N N l0 O ri Co N N N W l0 Co CO Co ei ri r-I c-I ri r-I ri r-I CO tr v v v} v v� OOOOOOOCOOOOOOOOOOOOOO O O O o O O O O o o O O O O O O O O O O O O O O O O O O O O O O o 0 0 a 0 0 0 0 0 0 N 0, d' O Co 00 Ln O O .4 r-I N Co Co U) N 00 Co ri N 00 00 N Ln 00 Co Ln 00 00 LD 00 00 N N CO Ln Ln l0 Ln N c-I N 00 00 V LD N O) N Co ri t N N ri Co r-I N Co ai e-I ri a J in• tn• t/? to tn• in• tn• t/'>• th t/ tn• t/� i/} t/} ih t/F v>• .N.':. ,. tn• U} tn• ri ri rl ci N N N N N N N r I ri rl N: N N N' N r-I rl +T+ E a o 0 L L CO U)0 L Z E L O L a) Y D O bA E y Q o. o. C O • V m m CO CO .-L COCO o d 0 O v V DC O CO a m 0 0 co m .� ca c° LL Ln U a W w a a LL_ W a U a a F Fw I— 0 L- m Z3 O o C ° CC U) LflLflL L0 Lin 3 o m Ln m m CO ° O 0000ct L Q L N '� N UL L J L L L U CO > + L L +1 > > Q) Q O C° 3 a w -�'a 3 v) m o n o - v) in '!) o o Ln Ln Z U E o N — 00 CO o L L N 0 '. V q0 L L L L i L c� W a w E o ° Lv ai o - - - ° G ._ C O D c 00 Ln Lz ri d Cl Ln Ln Ln i0 d ct d O m M z O o U) O M y 0 3 C Z Ln >, = N O rM-I � l0 Ln Ln m O > m i — m Q m CL O r-I O : p Ln Ln Ln ON ei m O = < N N d' O ri > > L >` 4J o o Ln Y o Y O N N m O oC Y Y J H N N p J w w C 4J Ld V m Q Q O z O d N < m co m 00 N > N = V O O O QJ to J z = v-I Ln N N Ln U V N to (D CO 0) + S +' w a Vr Ur Ur Ur N a a - V M a a N N O N N a a a a s a� a, barn a, c`Oz � zzzz1P222 � z � � u � � � JJ � � O Q > o. LU w w w w w w w w a LU LU a 0 w w 0 w w a w w RESOLUTION NO. RS-2025- (Intergovernmental Cooperative Purchase [INTG-25-0179]Police Vehicle Equipment for the Washington County Sheriff's Office) RECITALS The Code of Public Local Laws of Washington County, Maryland (the "Public Local Laws"), § 1-106.3, provides that the Board of County Commissioners of Washington County, Maryland (the "Board"), "may procure goods and services through a contract entered into by another governmental entity in accordance with the terms of the contract, regardless of whether the county was a party to the original contract." Subsection (c) of § 1-106.3 provides that "A determination to allow or participate in an intergovernmental cooperative purchasing arrangement under subsection(b) of this section shall be by resolution and shall either indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings or provide other justifications for the arrangement." The Washington County Sheriff's Office seeks to purchase Police Vehicle Equipment for the upfitting of sixteen (16) 2025 Ford Police Interceptors, to the responsible, responsive bidder SoundOff Signal of Hudsonville, Michigan, at the total price of$95,511.36, and to utilize another jurisdictions' contract (#001B4600400) that was awarded by the State of Maryland Department of General Services. Eliminating the County's bid process will result in administrative and cost savings for the County. The County will benefit with direct cost savings because of the economies of scale the aforementioned contract has leveraged. Additionally, the County will realize administrative efficiencies and savings as a result of not preparing, soliciting, and evaluating bids. NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to§ 1-106.3 of the Public Local Laws, that the Department of Emergency Services is hereby authorized to purchase Police Vehicle Equipment for the upfitting of sixteen (16) 2025 Ford Police Interceptors, to the responsible, responsive bidder SoundOff Signal of Hudsonville, Michigan, at the total price of $95,511.36, and to utilize another jurisdictions' contract (#001B4600400) that was awarded by the State of Maryland Department of General Services. Adopted and effective this day of March,2025. Page 1 of 2 ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND BY: Dawn L. Marcus, County Clerk John F. Barr, President Approved as to form and legal sufficiency: Mail to: Office of the County Attorney 100 W. Washington Street, Suite 1101 Zachary J. Kieffer Hagerstown,MD 21740 County Attorney Page 2 of 2 a In toll County Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-25-0180) Police Vehicle Equipment for the Washington County Sheriff's Office PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Brandi Kentner, CPPO, Director of Purchasing; Brian Albert, Washington County Sheriff, Gerald Martz, Fleet Services Manager RECOMMENDED MOTION: Move to authorize by Resolution for the Washington County Sheriffs Department to purchase Police Vehicle Equipment for the upfitting of sixteen (16) 2025 Ford Police Inceptors, to the responsible, responsive bidder, Troy Products, of Montebello, CA at the total price of$57,696 and to utilize another jurisdictions contract (#001B4600402) that was awarded by State of Maryland Department of General Services. REPORT-IN-BRIEF: This interior upfitting is for the consoles and safety barriers; it will be installed in and on vehicles that were approved by the Board on August 13, 2024. DISCUSSION: The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-106.3 provides that the Board of County Commissioners may procure goods and services through a contract entered into by another governmental entity, in accordance with the terms of the contract, regardless of whether the County was a party to the original contract. The State of Maryland Department of General Services took the lead in soliciting the resulting agreement. If the Board of County Commissioners determines that participation by Washington County would result in cost benefits or administrative efficiencies, it could approve the purchase of this equipment in accordance with the Public Local Laws referenced above by resolving that participation would result in cost benefits or in administrative efficiencies. The County will benefit from direct cost savings in the purchase of this equipment because of the economies of scale this buying group leveraged. I am confident that any bid received as a result of an independent County solicitation would exceed the spending savings that the State of Maryland Department of General Services contract provides through this agreement. Additionally, the County will realize savings through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. This savings/cost avoidance would, I believe, be significant. FISCAL IMPACT: Fund is available in the department's Capital Budget account 600300-30- 11310-VEH006 for this purchase. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Troy Products quote dated 2/5/25 AUDIO/VISUAL NEEDS: N/A O N O N >~ W O= O O 0 000000000 N N O O 00 O to O o0 O O - 00 O 0 r•I N d MN 00 0 r-I =O m d m m N CO N 00 � -1 0 I—a oi O O 0 000000000 �, N N O O 00 O t0 O 00 O O d y o O 00 0 d' O ri N- d' M I 00 0 r1 O N d N M m IT 00 NN N N Cn M N M N 00 V) If) ri d f0 ih •(/} ih tt- t'- iI- if? if} Vf AA. to. if} tO- 'V? Q V- i/} (/) i!) V) t )- i/? i/? to)- i!? t/} O O O 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 N N o o c» Ifi ri � m o O m V LO 41 tf1 Lfl cf ,l0 d' d' 00 0) M- ri to) (/) t/? to) t/) '1!)- i/? to) if? to)- if)- to), -Vf) if} t)- ^V'} v-I ri i-I v-I v-I v- v-I ri. a-1 „a-1 v-I v-I s-I v-I s-I v-I„ E 0 U 7w i *' O O O N o tC G C O t0 4-O vi o U Etj s Y H O 0) 4. 0 �•+ E O CO t0 -' OH 'w F a ° c ) r� D m p aj c U :,., 0) m a .. ° y �-'- o '�� x 00 or te' CO o w et 0) U Iv O O ) H 0 0 0 O o > CO IJ v ate-+ O OO +� o + a" 0 CO CO Z i , C CCl ? U N _ IJ O. N' N O I_p v ti v L) V) Q o C F- U s O 0 o ;aj, "o 'ann cc G° c cu a Cl); ,�;, 0 0cn c o co D Lnn U r1 m CL 0 . Ii CI) CO W O cc a � } v O O Y o _2 dl OA N ysN ° Uo Cp Z J a O ti N 0 v U O U cV m 0 UQU tr nJ 2 Ln U F p ri W U f N p �-I L7 N W C7 y A G) M N 0{- CO z m Y z = N N > N Ew u > X C Q 0 N W Z U W a p > O i O 2 N m I GJ w tw c0 dJ I- c Q 17 > m U < I1 < 1�- LL U- < < < U Y Y ►- U < RESOLUTION NO. RS-2025- (Intergovernmental Cooperative Purchase [INTG-25-0180]Police Vehicle Equipment for the Washington County Sheriff's Office) RECITALS The Code of Public Local Laws of Washington County, Maryland (the "Public Local Laws"), § 1-106.3, provides that the Board of County Commissioners of Washington County, Maryland (the "Board"), "may procure goods and services through a contract entered into by another governmental entity in accordance with the terms of the contract, regardless of whether the county was a party to the original contract." Subsection (c) of § 1-106.3 provides that "A determination to allow or participate in an intergovernmental cooperative purchasing arrangement under subsection(b) of this section shall be by resolution and shall either indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings or provide other justifications for the arrangement." The Washington County Sheriff's Office seeks to purchase Police Vehicle Equipment for the upfitting of sixteen (16) 2025 Ford Police Interceptors, to the responsible, responsive bidder Troy Products, of Montebello, California, at the total price of $57,696, and to utilize another jurisdictions' contract (#001B4600402) that was awarded by State of Maryland Department of General Services. Eliminating the County's bid process will result in administrative and cost savings for the County. The County will benefit with direct cost savings because of the economies of scale the aforementioned contract has leveraged. Additionally, the County will realize administrative efficiencies and savings as a result of not preparing, soliciting, and evaluating bids. NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to§ 1-106.3 of the Public Local Laws, that the Department of Emergency Services is hereby authorized to purchase Police Vehicle Equipment for the upfitting of sixteen (16) 2025 Ford Police Interceptors, to the responsible, responsive bidder Troy Products, of Montebello, California, at the total price of $57,696, and to utilize another jurisdictions' contract (#001B4600402) that was awarded by State of Maryland Department of General Services. Adopted and effective this day of March,2025. Page 1 of 2 ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND BY: Dawn L. Marcus, County Clerk John F. Barr, President Approved as to form and legal sufficiency: Mail to: Office of the County Attorney 100 W. Washington Street, Suite 1101 Zachary J. Kieffer Hagerstown,MD 21740 County Attorney Page 2 of 2 Board of County Commissioners of Washington County,Maryland a 1 t0 County I Agenda Report Form r Open Session Item SUBJECT: Sole Source Award (PUR-1733)—Revolveair Fill Station PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Brandi Kentner, CPPO, Director of Purchasing — Eric Jacobs, Assistant Director, Division of Emergency Services RECOMMENDATION: Motion to authorize a Sole Source procurement of a Revolveair Fill Station for firefighter SCBA from Municipal Emergency Services, Inc. (NMS) of Charlotte, NC for the total sum in the amount of$52,332 based on its proposal dated January 14, 2025. REPORT-IN-BRIEF: DES wishes to apply Section 1-106.2(a)(2) of the Code of Public Laws of Washington County,Maryland,to procure the request. This section state that a sole source procurement is authorized and permissible when: The compatibility of equipment, accessories, or replacement parts is the paramount consideration. This request requires the approval of four of the five Commissioners in order to proceed with a sole source procurement. If approved, the following steps of the process will occur as outlined by the law: 1) Not more than ten (10) days after the execution and approval of a contract under this section, the procurement agency shall publish notice of the award in a newspaper of general circulation in the County, and 2) An appropriate record of the sole source procurement shall be maintained as required. DISCUSSION: This initiative by the Division of Emergency Services represents a significant improvement in fire and rescue service efficiency. By strategically placing RevolveAir fill stations at county fire stations, departments will experience reduced response times and enhanced operational readiness. Currently, the reliance on a single Air Unit at FS 25 for filling Self-Contained Breathing Apparatus (SCBA) cylinders requires travel across the county, leading to increased fuel consumption, wear and tear on equipment, and potential delays. The implementation of RevolveAir fill stations will: • Decrease travel distance and time for firefighters needing to refill SCBA cylinders. • Extend the lifespan of the Air Unit(Heavy Apparatus) by reducing unnecessary travel. • Enhance firefighter safety and efficiency. • Improve overall service delivery by ensuring air supply availability at multiple locations. This proactive approach demonstrates a commitment to firefighter safety and resource optimization, ultimately benefiting both emergency responders and the community they serve. RevolveAir fill station provides maximum safety and performance. The fill station simultaneously charges two breathing air cylinders within the protective chamber while two cylinders are being exchanged on the outside of the chamber. The unit comes complete with safety interlocks, safety gauges, charge and bleed valves, and a pressure regulator for automatic cylinder charging. FISCAL IMPACT: Funds are budgeted in the Division's Capital Improvement Project(CIP) account 11430-30-600400-CIP-VEH009 CONCURRENCES: David Hays, Division Director- DES ALTERNATIVES: N/A ATTACHMENTS: IVIES' Quote QT1893677 dated January 14, 2025 Quote Quote# QT1893677 IVI Date 01/14/2025 Expires 03/31/2025 (877)637-3473 Sales Rep Dunn,William Shipping Method FedEx Ground Customer WASHINGTON COUNTY DES (MD) Customer# C242423 BillTo Ship To Eric Jacobs Eric Jacobs WASHINGTON COUNTY(MD) DES WASHINGTON COUNTY(MD) DES 16232 ELLIOTT PKWY 16232 ELLIOTT PKWY WILLIAMSPORT MD 21795-4083 WILLIAMSPORT MD 21795-4083 United States United States loll ooi ai i i iii oil aio of iii iiiiiiiioi II of iai of a i i i i i ii iii ii i ii i iii i i i i/ / ii/,,,/ o of /oil o a/ o/ i/o/ /iii/ i io�i�������������/iaiJ//o/�o/iloai�i��������/alifJa�i����iiiii/o/io�iiiJiidli�������������������������������������/iiii,i�%�����/�fi�Jio/iJ/Jiiio�����ioloaii� ai��������% RSF-2322A001 Revolveair, StationaryWAutoCascade,4 bank auto 1 $21,438.00 $21,438.00 cascade with separate storage,CGA Adapter List price is$21,438.00. 8BA711 7000 ASME 7500 with Valves and Fittings 4 $5,477.75 $21,911.00 L-Forged end AB-Spun End Color Mapp Yellow List price is$5,477.75. RSS-06A44100A Verticle Stand Alone 4,4 Bank Auto Cascade,4 1 $3,783.00 $3,783.00 Storage Cylinder HP Hoses, 10 Feet List price is$3,783.00. Compressor Install Site survey, install,operate, leak test,train&perform air 1 $2,450.00 $2,450.00 sample with written report. Subtotal $49,582.00 Pricing is per Sourcewell Contract#011824. RevolveAir- NET MSRP. Shipping Cost $2,750.00 Tax Total $0.00 Total $52,332.00 This Quotation is subject to any applicable sales tax and shipping and handling charges that may apply.Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current information. All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. Custom orders are not returnable.Effective tax rate will be applicable at the time of invoice. 11 III III111111IIIIII11111111III Page 1 of 1 QT1893677 a In toll County Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: PUBLIC HEARING—Modification of 9-1-1 Fee PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Zachary Kieffer, County Attorney; Kelcee Mace, Chief Financial Officer RECOMMENDED MOTION: [Note: The Commissioners may move to adopt the proposed fee schedule for FY2025, as presented or as modified, at any point after the closure of the public hearing.] REPORT-IN-BRIEF: The Board of County Commissioners will conduct a public hearing to permit any member of the public to appear and testify concerning the proposed modification of the 9-1-1 Fee. DISCUSSION: Per Md. Code, Public Safety Article, § 1-31 1(c)(1), a county may impose a 9-1-1 fee of up to $0.75 to be added to all current bills rendered for switched local exchange access service or CMRS or other 9-1-1 accessible service in the county. If revenues attributable to the county's 9-1- 1 fee do not provide the revenues necessary to cover a county's operations costs for the 9-1-1 system, § 1-311(c)(2) allows a county to impose a 9-1-1 fee higher than $0.75 to cover the county's projected operations costs for the 9-1-1 system. The proposed modification is to increase the fee from $1.25 per month per bill to $1.75 per month per bill. This fee was last increased July 1, 2024. For FY24, 9-1-1 revenue totaled $1.6M, while operational cost of the 9-1-1 system was $5.6M, leaving a shortfall of$4M. For FY25, the budgeted 9-1-1 revenue is $2.3M, while budgeted costs are $7.1M. In the proposed FY26 budget, 9-1-1 revenues, including the fee increase, are $3.2M, while proposed costs are $7.1M. FISCAL IMPACT: Proposed fee change will generate approximately $900,000 in additional revenue. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A aS In ton County Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: Cross Connection Control Ordinance/Plan PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Davina Yutzy, Deputy Director, Water Quality/Mark Bradshaw, P.E., Director, Division of Environmental Management RECOMMENDED MOTION: Adopt Cross Connection Control Ordinance/Plan REPORT-IN-BRIEF: The Cross Connection Control Ordinance is a MDE mandated requirement that regulates cross connections with the public water system, i.e., connections or arrangements of piping or appurtenances through which water of questionable quality,wastes or other contaminants can enter the public water system. DISCUSSION: N/A FISCAL IMPACT: Funds are available in current budget to support the plan and proposed fee for commercial accounts will support the plan moving forward. CONCURRENCES: County Attorney ALTERNATIVES: N/A ATTACHMENTS: Draft Ordinance and Plan AUDIO/VISUAL NEEDS: N/A ORDINANCE NO. ORD-2025- AN ORDINANCE TO ADOPT THE WASHINGTON COUNTY CROSS CONNECTION CONTROL PLAN The Cross Connection Control Ordinance is a Maryland Department of the Environment ("MDE") mandated requirement that regulates cross connections with the public water system, i.e., connections or arrangements of piping or appurtenances through which water of questionable quality, wastes, or other contaminants can enter the public water system. NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington County, Maryland, as follows: 1. Washington County adopts by reference the "Washington County Cross Connection Control Plan", in conformance with the MDE Cross Connection Regulations under Code of Maryland Regulations Section 26.04.01.32, as may be updated and amended from time to time and which is incorporated herein by reference. Compliance with the manual and the cross-connection program contained therein is hereby required. 2. That it shall be the duty of the County to cause surveys to be made of all properties served by the public water system where cross connections with the public water supply is deemed possible. The frequency of surveys and resurveys based on potential health hazards involved shall be as established by the County as approved by the Division. 3. That the representative of the County shall have the right to enter at any reasonable time any property served by a connection to the public water system of the County for the purpose of surveying the piping system or systems thereof for cross connections. On request, the owner, lessees, or occupants of any property so served shall furnish to the survey agency any pertinent information regarding the piping system or systems on such property. The refusal of such information or refusal of access, when requested, shall be deemed evidence of the presence of cross connection. 4. That the County is hereby authorized and directed to discontinue water service after reasonable notice to any property wherein any connection in violation of this ordinance exists and to take such other precautionary measures deemed necessary 1 of 3 to eliminate any danger of contamination of the public water system. Water service to such property shall not be restored until the cross connection(s) has been eliminated in compliance with the provisions of this ordinance. 5. That all testable backflow prevention assemblies shall be tested initially upon installation,repair or relocation to be sure that the assembly is working properly. Subsequent testing of assemblies shall be performed on an annual basis as required by the County and in accordance with Division requirements. Only individuals that are approved and certified by the State of Maryland shall be qualified to perform such testing. That individual(s) shall certify the results of his/her testing. 6. That the potable water supply made available on the properties served by the public water supply be protected from possible contamination as specified by this ordinance and by the state and County plumbing code. Any water outlet which could be used for potable or domestic purposes, and which is not supplied by the potable system must be labeled in a conspicuous manner such as: WATER UNSAFE FOR DRINKING 7. That this ordinance does not supersede the state plumbing code, and County plumbing ordinance most recently adopted by the County, but is supplementary to them. 8. That any person or customer found guilty of violating any of the provisions of this ordinance or any written order of the County in pursuance thereof, shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine for each violation as established by the Board and published each year. An established fee will be applied for each disconnect and reconnect of water service required due to any violations of this ordinance. Each day upon which a violation of the provisions of this act shall occur shall be deemed a separate and additional violation for the purposes of this ordinance. 2 of 3 Adopted this day of , 2025. Effective the day of , 2025. ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND Dawn L. Marcus John F. Barr, President County Clerk Approved as to form and legal sufficiency: Zachary J. Kieffer County Attorney After recording mail to: Office of the County Attorney 100 W. Washington Street, Suite 1101 Hagerstown,Maryland 21740 3 of 3 Prepared for: Washington County 100 West Washington Street Hagerstown, MD, 21740 r' W ng C nay CROSS CONNECTION CONTROL PLAN For Washington County Highfield,Mount Aetna, Elk Ridge,Sandy Hook and Sharpsburg Water Systems Washington County Approved: (insert date) Prepared by: IN°°H ID I Y C ..HFF eVPYFF! AI—HCJ 21'r Y 5700 Crooks Rd., Suite 100 Troy, MI 48098 Phone: 248.250.5000 lo "FABLE FFfF° N TENF 1. INTRODUCTION .................................................................................................................1 1.1. Purpose...............................................................................................................................1 1.2. Legality................................................................................................................................1 1.3. Local Ordinance ..................................................................................................................1 2. AUTHORITY/ADMINISTRATOR............................................................................................2 2.1. Inspector/Designated Agent...............................................................................................2 3. INSPECTIONS .....................................................................................................................4 3.1. Inspection ...........................................................................................................................4 3.2. Responsibility of the Owner................................................................................................4 3.3. Service Line Protection Inspection......................................................................................5 3.4. Internal Plumbing System Inspection.................................................................................5 3.5. Inspection/Survey Forms....................................................................................................6 3.6. Inspection Procedures (for Internal Inspections Only).......................................................6 3.7. Request for Internal Cross-connection Control Information..............................................6 6 3.8. Record Keeping and Data Management Software.............................................................7 3.9. Inspection Frequencies.......................................................................................................7 4. BACKFLOW PREVENTION ASSEMBLIES AND DEVICES...........................................................8 4.1. Responsibility......................................................................................................................8 4.2. Approved Backflow Prevention Assemblies and Devices...................................................8 4.3. Service Line Backflow Prevention Assembly Protection.....................................................8 4.4. Lawn Irrigation Systems......................................................................................................9 4.5. Testing of Backflow Prevention Assemblies.......................................................................9 4.6. Service Line Protection for Residential Properties...........................................................10 4.7. Application of Backflow Preventers..................................................................................10 5. NEW SERVICE INSPECTION ...............................................................................................12 5.1. Procedures........................................................................................................................12 5.2. Inspections........................................................................................................................12 5.3. Compliance.......................................................................................................................12 5.4. Non-Compliance...............................................................................................................12 6. PIPING IDENTIFICATION ...................................................................................................13 6.1. Requirements....................................................................................................................13 7. EMERGENCY RESPONSE PLAN...........................................................................................14 7.1. Emergency Response Plan Procedures.............................................................................14 7.2. Emergency Scenarios........................................................................................................14 \y� llihngton County Date I hydrocorpinc.corn lo 7.3. Sample Emergency Response Plan ...........................................................................15 8. EDUCATION AND AWARENESS .........................................................................................17 APPENDIX A- LOCAL ORDINANCE................................................................................................. i APPENDIX B- FIELD FORMS.........................................................................................................iii APPENDIX C-ASSEMBLY AND DEVICE LEGEND..............................................................................v APPENDIX E- DEFINITIONS..........................................................................................................vi APPENDIX F—INSTALLATION SCHEMATICS................................................................................viii \y� llihngt n ':: unt'y Date I hydrocorpinc.com lo w iii iim,,,r Tiii iii ,1w: w Purpose The purpose of this document is to outline the Washington County's Cross Connection Control (CCC) policies for all commercial, institutional, industrial, and miscellaneous facilities having service connections to the Washington County public water supply and are summarized as follows: • Protect the public water supply from contaminants and pollutants that could cause backflow through the service connection(s) • Promote eliminating actual and potential cross connections between the public water supply and non-potable water systems, plumbing fixtures, and sources or systems containing substances of unknown or questionable quality. • Promote eliminating actual and/or potential cross connections between the facility's water supply and non-potable water systems, plumbing fixtures, and sources or systems containing substances of unknown or questionable quality. • Provide guidance for maintaining a continuing program for protection from the potential of the service line and interior cross-connections within the facility. :1w2. Legality In accordance with the requirements of the Maryland Department of the Environment (MDE), Washington County proclaims this program as a continuing effort to maintain pure, clean, safe potable water. By reference to the State of Maryland Department of Environment,Code of Maryland Regulations (COMAR), Title 26 (26.04.01.32 Cross Connection Control Programs), "we hereby establish the Washington County Cross Connection Control Program." This program was adopted by the hereby above described governing body on (ENTER DATE) :13. Lo a Oirdnance Legal authority to carry out and enforce the Washington County Cross-connection Control Program is provided in the Washington County code of ordinances, Article X, Part X. A copy of said ordinance can be found in Appendix A of this plan. ashirg't n '': urty 1, lo 2. AUTHO RDTY/AD II III III DLSTRATO III Washington County shall be the Administrator of the Cross-connection Control (CCC) Program. This Cross-connection Control Program shall include, but not be limited to: • Local Ordinance (See Appendix A) • Applicable Rules and Regulations • Inspection Process and Requirements • Approved Backflow Prevention Devices and Assemblies • Testing Requirements of Backflow Prevention Assemblies • Data Management • Reporting • Public Education and Awareness Li. Ilins toir/D sii nat d Agent The Washington County or Designated Agent (Authority/Agent) conducting inspections on behalf of Washington County must be designated/approved by Washington County. The Authority/Agent must meet both 1) an experience component and 2) a certification/training component. Acceptable components are as follows: Experience -Acceptable experience may include one-(1) or more of the following: • Be employed by a Utility, Water Purveyor, Building Department, or body of jurisdiction and must meet the qualifications and training requirements as dictated by the Authority conducting inspections/surveys on behalf of Washington County • Have held a similar position (CCC Inspector)with a previous municipality • One-year full-time experience in conducting cross-connection control inspections in commercial, institutional, and industrial facilities xNash ur g't n '::o unt lo Certification/Training-Acceptable experience may include one-(1) or more of the following: • Meet American Society of Sanitary Engineer Standards(ASSE)5120 and completed their Cross Connection Inspector Course (40 hours) • Possess a certificate of completion from one of the following: - American Society of Sanitary Engineers (ASSE) Certified Cross-connection Control Surveyor - University of Southern California (USC) Cross-connection Control Specialist Course (40 hours) - University of Florida TREEO Center (UFTREEO) Cross-connection Control Program Manager Course (40 hours) • Other approved cross-connection courses for surveying, as approved by the Authority for conducting inspections/surveys on behalf of the "city name." Submission requirements for approvals must include the following: - Course outline - Date of Attendance - Outline of test questions - Categories and grading criteria - Certificate of satisfactory completion � Ilihngt n ':: un lo 3w INSPECTIONS 3w:L Inspection Authorized Inspectors, having proper identification, shall be permitted to enter the building/premises at any reasonable time for inspection for the presence or absence of cross- connections, testing, repair, and maintenance of any part of the plumbing system or any cross- connection control device connected to the water system.The County shall deny or discontinue, after reasonable notice to the occupants, water service to any building/premises for refusal or failure to arrange a cross-connection inspection. The County shall deny or discontinue water service if there is reason to believe the building/premises pose a potential danger to the public or occupants. 3.2. R sI onsiibiilliity of the Owneir 1. The Owner shall be responsible for the elimination or protection of all cross-connections on his premises. 2. The Owner, after having been informed by a letter from the County, shall at the owner's expense, install, maintain, and test, or have tested, any and all backflow preventers on the owner's premises. 3. All properties will be required to install a backflow prevention device immediately downstream of the water meter. The device and the installation will be at their expense, and must be completed within five years from the date of enactment of this policy. 4. On new installations: The owner shall submit a County Cross-Connection Permit application with associated fees and an approved backflow device test report(s) from a certified backflow device tester. Residential properties are currently not included in cross connection control enforcement fees. 5. For premises existing prior to the start of this program and/or permit renewals: The owner of high hazard properties shall submit to the County every two years a County cross-connection permit application with associated fees and an approved backflow device test report(s)from a certified backflow device tester. Residential properties shall submit to the County every ten years a county cross-connection permit application with an approved backflow device test report(s)from a certified backflow device tester. 6. The Owner shall correct any malfunction of the backflow preventer which is revealed by periodic testing. 7. The Owner shall inform the County of any proposed or modified cross-connections and also any existing cross connections of which the owner is aware, but has not been found by the County. 8. The Owner shall not install a bypass around any backflow preventer unless there is a backflow preventer of the same type on the bypass. Owners who cannot shut down operation for testing of the device(s) must supply additional devices necessary to allow testing to take place. 9. The Owner shall install backflow preventers in a manner approved by the County. 10. The Owner shall install only backflow preventers approved by the County. 11. In the event the Owner installs plumbing to provide potable water for domestic purposes which is on the County's side of the backflow preventer,such plumbing must have its own backflow preventer installed. ash t g't n '': u r lo 12. The Owner shall be responsible for the payment of all fees for permits, annual or semi- annual device testing, retesting in the case that the device fails to operate correctly, and second re-inspections for non-compliance with the County's requirements. 3.3. SeMce Line protection I nspecton a) On new installations, after the start of this program, the County will provide on- site evaluation and/or inspection of plans in order to determine the type of backflow preventer, if any,that will be required,will issue permit,and perform inspection. In any case,a minimum of a dual check valve will be required in any new construction. New service line connections should be assessed before introducing the new service to determine what method of backflow protection is required. b) For premises existing prior to the start of this program, the County will perform evaluations and inspections of plans and/or premises and inform the owner by letter of any corrective action deemed necessary, the method of achieving the correction, and the time allowed for the correction to be made. Ordinarily, ninety (90) days will be allowed, however, this time period may be shortened depending upon the degree of hazard involved and the history of the device(s) in question. c) The County will not allow any cross-connection to remain unless it is protected by an approved backflow preventer for which a permit has been issued and which will be regularly tested to insure satisfactory operation. d) The County shall inform the Owner by letter, of any failure to comply, by the time of the first re-inspection. The County will allow an additional fifteen (15) days for the correction. In the event the Owner fails to comply with the necessary correction by the time of the second re- inspection,the County will inform the Owner by letter,that the water service to the Owner's premises will be terminated within a period not to exceed five (5) days. The County may charge a fee if the owner's water service is turned off. This fee must be paid before the water is turned on. In the event that the Owner informs the County of extenuating circumstances as to why the correction has not been made, a time extension may be granted by the County but in no case will exceed an additional thirty (30) days. e) If the County determines at any time that a serious threat to the public health exists, the water service will be terminated immediately. f) The County shall have on file, a list of Private Contractors who are certified backflow device testers.All charges for these tests will be paid by the Owner of the building or property. g) The County will begin initial premise inspections to determine of existing or potential hazards. Focus will be on high hazard industries and commercial properties. 3w w Ilint irir�all plumbing System I nspecton Internal plumbing systems may require inspection at the discretion of the Superintendent. The facilities' internal water use practices shall be reviewed to determine whether there are actual or potential cross-connections to the plumbing system through which contaminants or pollutants could backflow into the public water supply or the facility's internal plumbing system. \AaHrg'ton o ; .un" l ur. lo 3.5. IlinsI tiion/Suuiry y IFoirims An Inspection/Survey Form shall be used in every inspection, as required, and will be filed in a location as identified in Section 3.8, along with other pertinent information accumulated. This form will be used to record both existing backflow prevention devices discovered and any requirements for additional backflow prevention devices at the time of the inspection. 36. I nspecton procedures (fair Ilint irnall I nspectons nlly) Cross-connection control inspections shall be completed as follows: a) Identify the building to be inspected and schedule the inspection. b) Meet on-site with facility contact/owner. c) Explain the Cross-connection Control Program to the facility contact/owner before the inspection. d) Inspect/Evaluate the status of service line protection — complete all inspection forms as required (See line item "e" below). e) Inspect the building downstream of the service line if required and complete the Inspection Form(s) as applicable/required with the following information: f) Visually review all exposed piping and water outlets/uses downstream of the service connection g) Document all existing backflow prevention assemblies, devices, and methods (including make, model#, size, and serial #if applicable)that are currently protecting cross-connections on the Existing Devices and Assemblies Form h) Describe the point of use or equipment supplied for each backflow prevention assembly, device, or method on the Existing Devices and Assemblies Form i) Use the CCC Requirements Form to provide specific requirements for corrective action j) Fill out an Inspection Form to document general findings; provide a "Compliance Status" and any follow-up action to be taken. If no action is required (i.e., Compliant), provide a date of the next inspection due, if applicable. If the facility requires corrective action (i.e., Non- Compliant), give a due date to complete corrective action(s) as designated on CCC Requirements Form k) Date all forms with the date of the in-field inspection I) In addition to the field forms, a piping diagram or schematic of the plumbing system may be requested or required. 3w'7 Request st fair Ilint irna Cirossconnecton ContiroControl Information The County has the right to request specific cross-connection control information, including but not limited to service line protection methods, assembly test records, CCC Program information, piping drawings, etc. � Ilmiiirmg t n ':: unty 6 lo w38. IRecoird IKeepng and Data Manageiment Soft acre All data obtained from the Inspection Forms, Existing Devices Forms, and Requirements Forms will be input into a data management system and held for no less than ten-(10)years to facilitate the CCC Program.This information will include: • Address and location • Owner name and contact information • Required re-inspection frequency • Degree of hazard classification • List of assemblies • Location of assemblies • Make, model, and size of assemblies • Testing and maintenance of assemblies • Description of other cross-connections within the facility - Air gaps - Non-testable devices Additionally, all written backflow incident reports, and annual cross-connection control program activities reports shall be maintained for no less than ten—(10)years. w39. Inspection Frequencies Inspection frequencies will be determined based on the County's water usage classifications. Properties with a C2 designation will be categorized as High Hazard and inspected annually. Properties with a Cl designation will be classified as Low Hazard and inspected once every five years. However,any property identified as having a connection posing a health hazard will require annual inspections, regardless of its water usage classification. ashirg't n ':: unty '7 lo 4. BACKFLOW 111 111 E'VEI"flON ASSEMBUESAND E III E 4,:1,, R sI onsiibiilliity With respect to backflow prevention devices/assemblies or methods, Washington County shall require the following: a) The Owner shall install and maintain assemblies, devices, and methods to protect all existing cross-connections. w42. Appiroved Backflow prevention Asseimblies and D vii s a) Washington County accepts backflow prevention devices, assemblies, and methods (downstream of service line protection) as recognized by the Maryland Building Code. b) ASSE recognized backflow prevention devices, assemblies, and methods intended to protect the public water supply at the point of the service connection must be used. c) New installation of Reduced Pressure Backflow Prevention Assemblies intended for service line protection must conform to AWWA Standards C510 and C511 and the ASME Standards. 43. Seirvke Une Backflow prevention Asseimby protection Concerning backflow prevention assemblies installed at the service line, the County will require the following: a) Service line protection shall be required at all commercial properties. b) Where service line protection is required, the owner shall receive formal written notification detailing the requirement and instructions about the need for protection from thermal expansion (see Containment Notification located in Appendix C). c) Service connections to fire protection systems shall be required in accordance with the AWWA M-14 Manual, current Edition.The continued use of UL-listed alarm check valves shall be accepted on any existing connection deemed a low hazard by the County/Agent. Residential properties with an internal fire protection system must have backflow prevention that conforms to these standards. d) If an existing fire protection system requires a higher degree of protection than that which is currently installed and additional or new backflow prevention devices are required that may affect the hydraulics of the system, the owner shall receive formal written notification detailing the requirement and the owner's responsibility to hire a registered professional engineer or a certified fire-protection system contractor to ensure there will not be an adverse effect on the operation of the system. e) The installation of a Reduced Pressure Backflow Prevention Assembly as service line protection shall be required at all commercial,industrial,and governmental facilities also served by reclaimed water or where secondary water systems exist. f) The installation of residential Dual Checks or Double Checks shall be required as service line protection at all residential homes also served by reclaimed water or where an auxiliary water system exists. g) Backflow prevention assemblies, devices, or methods installed as service line protection shall be installed downstream of the water meter and before the plumbing system's first branch line. h) New Installation of Reduced Pressure Backflow Prevention Assemblies and Double Check Valve Assemblies must conform to AWWA Standards C510 and C511. ashirg't n ':: unty lo i) The installation of Reduced Pressure Backflow Prevention Assemblies, Pressure Vacuum Breaker Assemblies, and Atmospheric Vacuum Breakers below grade or in an underground pit shall be prohibited. j) The installation of Double Check Valve Assemblies and residential Dual Checks below grade or in an underground pit shall be accepted under the following conditions: • If the test cocks are plugged • If adequate drainage is provided to maintain an ordinarily dry location k) Assemblies located at the service line shall be tested upon installation,upon repair, upon responding to a reported backflow incident, and annually. I) The County strongly recommends that all new retrofit installations of reduced pressure principal devices and double check valve backflow preventers include the installation of strainers located immediately upstream of the backflow device. The installation of strainers will preclude the fouling of backflow devices due to both foreseen and unforeseen circumstances occurring to the water supply system such as water main repairs, water main breaks, fires, periodic cleaning and flushing of mains, etc. These occurrences may "stir up" debris within the water main that will cause fouling of backflow devices installed without the benefit of strainer 4.4. Lawn Irrigation Systems Lawn irrigation systems supplied from a dedicated service line shall be equipped with a Reduced Pressure Backflow Prevention Assembly downstream of the water meter and before the first irrigation branch line. Lawn irrigation systems installed so that the supply originates downstream of the potable service line connection to a building shall be equipped with a Reduced Pressure Backflow Prevention Assembly or a Pressure Vacuum Breaker at the origination of the system. These assemblies must be installed in accordance with the Maryland (MD) Plumbing Code (current IPC version), Section 608, and the manufacturers' installation requirements. 45. "resting of Backflow prevention Asseimblies a) All backflow prevention assemblies located at the service line and downstream shall be tested upon installation, upon repair, upon responding to a reported backflow incident, and on an annual basis. Assemblies must be tested in accordance with applicable standards referenced within the MD Plumbing Code,Section 608,and ASSE 5000 Series. b) Equipment used to field test assemblies must be certified and calibrated for accuracy annually. c) Assembly test form(s) to record test results will be maintained by the Owner and submitted to the County as required. d) The Owner shall have all assemblies tested by a Licensed Plumber having completed the 40-hour ASSE Backflow Prevention Assembly Tester Training and Certification Course.All testers must also complete a recertification exam at an interval not to exceed once every two years. See reference "Maryland Business Occupations and Professions Section 12-306". e) Washington County shall reserve the right to direct and administer testing and maintenance of any backflow prevention assemblies installed as service line protection. All costs associated with testing and any necessary repairs of these assemblies shall be the owner's responsibility. If the County assumes the responsibility for backflow assembly maintenance, all costs for testing, repairs, and installations will be charged back to the owner as deemed appropriate by the Superintendent. f) Failure to test assemblies and submit appropriate test forms located at the service line may result in termination of water service. N sIlihngt n :C: un" "um p;e 9 lo 46. Service Line (protection foir Residential) (properties Effective the date of the acceptance of this Cross-Connection Control Program of Washington County residential buildings will be required to install a residential dual check device immediately downstream of the water meter. Installation of this residential dual check device on a retrofit basis on existing service lines will be instituted at a time and at a potential cost to the homeowner as deemed necessary by the County. The owner must be aware that installation of a residential dual check valve results in a potential closed plumbing system within his residence. As such, provisions may have to be made by the owner to provide for thermal expansion within his closed loop system, i.e., the installation of thermal expansion devices and/or pressure relief valves. w'7 Application of Backflow IPreventers The following table outlines acceptable backflow protection for certain types of cross-connection conditions that may be encountered. The table will be used as a guideline in determining adequate cross-connection control measures, not as an absolute requirement; see Appendix G for sample installation schematics. Backflow Preventer Type Degree of Hazard Application Applicable Standard Backflow prevention assemblies: Double Check Valve Low hazard Backpressure or ASSE 1015,AWWA C510, Assembly(DCV) backsiphonage CSA B64.5, CSA B64.5.1 Double Check Detector Low hazard Backpressure or ASSE 1048 Assembly(DCDA) backsiphonage Pressure Vacuum Breaker High or low hazard Backsiphonage ASSE 1020, CSA B64.1.2 Assembly (PVB) Reduced Pressure Principle High or low hazard Backpressure or ASSE 1013,AWWA C5411, Backflow Prevention backsiphonage CSA B64.4, CSA B64.4.1 Assembly (RPBP) Reduced Pressure Detector High or low hazard Backsiphonage ASSE 1047 Assembly(RPDA) Spill-resistant Vacuum High or low hazard Backsiphonage ASSE 1056 Breaker Assembly(SVB) Backflow prevention devices: Antiphon-type Fill Valve High hazard Backsiphonage ASSE 1002, CSA B125.3 (FV) Atmospheric Vacuum High hazard Backsiphonage ASSE 1001, CSA B64.1.1 Breaker(AVB) Backflow Preventer for Low hazard Backpressure or ASSE 1022 Carbonated Beverage backsiphonage Equipment (VMBP) Backflow Preventer with Low hazard Backpressure or ASSE 1012, CSA B64.3 Intermediate Atmospheric backsiphonage Vent (VDCV) N Ilmiirg't n ':: unty ':1 lo Dual Check(DC) Low hazard Backpressure or ASSE 1024, CSA B64.6 backsiphonage Hose Connection Backflow High or low hazard Low head ASSE 1052,ASME A112.21.3, Preventer(HCBP) backpressure or CSA B64.2.1.1 backsiphonage Hose Bibb Vacuum Breaker High or low hazard Low head ASSE 1011,ASME A112.21.3, (HBVB) backpressure or CSA B64.2, CSA B64.2.1 backsiphonage Anti-frost Hoe Bibb High or low hazard Low head ASSE 1011,ASME A112.21.3, Vacuum Breaker backpressure or CSA B64.2, CSA B64.2.1 backsiphonage Lab Faucet Vacuum High or low hazard Backsiphonage ASSE 1035, CSA B64.7 Breaker(LFVB) Backflow Preventer Type Degree of Hazard Application Applicable Standard Backflow prevention devices: Vacuum Breaker Wall High or low hazard Low head ASSE 1019,ASME A112.21.3, Hydrants (HBIVB) backpressure or CSA B64.2.2 backsiphonage Other means or methods: Air Gap (AG) High or low hazard Backsiphonage ASME A112.1.2 Air Gap Fittings for use High or low hazard Backsiphonage ASME A112.1.3 with Plumbing Fixtures, Appliances, and Appurtenances Barometric Loop High or low hazard Backsiphonage MI Plumbing Code Sec. 608.13.4 N sIlihngt n ':: un" age 11, lo w NEW 'lll III E INSPECTION 5,1, procedures All plumbing plans and permits for a proposed building shall be reviewed by the County, Plumbing Inspector, Building Inspector, and building contractor(s). The County's Cross- connection Control Plan and Backflow Prevention requirements will be reviewed with the responsible party. w52w Inspectons The County/Designated Agent conducting the cross-connection control inspection shall inspect the building for compliance with the Cross-connection Control Program. 53 Coimpliance Upon completion of the cross-connection control inspection and determination that the building complies and has met any required actions of this plan, a certificate of occupancy and water service may be initiated as applicable. ,4, NonCoimpliance If the building does not comply with the Cross-connection Control Program, the County shall enforce this plan as required. The water service and the certificate of occupancy will not be initiated until compliance is achieved and approved. N IlH r g't nCounty 12 lo 6w II'IIIIII'IIIII III E'II "'r1III°°III "'VIII II 6 :1 Requirements • When two or more piping systems are used for water in a building, extreme care should be taken not to interconnect the systems. There may be a potable water system and systems carrying lesser quality water, such as fire protection or re-use. To help prevent the possibility of two systems being interconnected, pipes must be identified adequately. Legends and color coding should be based on the American Standards Association "Scheme for Identification of Piping Systems" (ANSI Z535.1-199) or an identification plan accepted by the Authority and prominently posted throughout the facility. • Color-coding and/or labeling should not be used solely to identify the contents of pipes but should be used supplementary to the use of legends. Potable water lines must be painted and/or labeled, and the words "Potable Water" must be put on the pipe at appropriate intervals. Pipes carrying water for fire protection must be painted or labeled. Piping systems having other materials or non-potable water must also be identified with the appropriate legends and color coding. Flow arrows should be included to indicate the direction of flow. • Buildings that do not comply with the identification of piping system requirements on the effective date of this plan must be painted or labeled per this section. Identification must be completed as soon as reasonably possible. • When the piping system layout creates an unusual or extreme situation in a limited area of inaccessibility,Washington County may permit permanently attached durable sign(s),or such piping segments may require substitute techniques to achieve identification. The use of substitute techniques shall not deviate from ANSI Z535.1-199 standards and must be approved by the County. • All openings from which secondary water may be obtained shall have at all times a sign prominently posted within two (2)feet of the opening bearing the following warning:WATER UNSAFE FOR DRINKING. Such sign shall be at least eight (8) inches by ten (10) inches in size, prominently lettered in contrasting colors, with no letters less than one (1) inch in height. Signs are to be furnished and maintained by the owner of the secondary supply and must be of material and design acceptable to the County. N sIlHurg't nCounty �) lo '7 SPONSE PLAN 7.1. Emergency Response ons plain procedures Washington County shall develop and maintain an Emergency Response Plan (ERP) document to appropriately respond to a backflow event. The written ERP shall be readily available to designated personnel. Investigative actions to address an actual or potential backflow event are intended to: a) Protect the distribution system from the spread of a contaminant detected in the water supply b) Quickly restore the quality of water in the distribution system if a contaminant has entered the system through backflow c) Prevent any further contamination of the distribution system The facilities investigation should include these steps: 1) Locate the source of contamination 2) Isolate the source to protect the water distribution system from further contamination 3) Determine the extent of the spread of contamination through the distribution system and provide timely, appropriate notification to the public and its regulatory agencies as applicable 4) Take corrective action to clean the contamination from the distribution system 5) Restore water service '7w2. Emergency Scenairos Common scenarios causing unintended backflow forcing execution of Emergency Response may include the following: a) Main water supply pipe break b) Internal facility water pipe break c) Internal facility—unprotected cross-connection allowing contaminant to flow into the potable water distribution system d) Report of illness due to water supply contamination e) Report of discolored water ashfig'tnoun" am .i.4".0 lo '73W Saimp EmergencyResponse Ran BACKFLOW INCIDENT REPORT FORM Many backflow incidents occur that are not reported. This is usually because they are of short duration, are not detected,the customer needs to be made aware they should be reported,or it may not be known to whom the incident should be reported. If you have any knowledge regarding incidents, please complete the form below and return it to the Municipal Engineer at the above address. Reporting Agency: Report Date: Reported By: Position: Mail Address: City: Province: Postal Code: Telephone: Date of Incident: Time of Occurrence: General Location (Street, etc.): 1. Backflow Originated From: Name of Premise: Street Address: City: Contact Person: Telephone: Type of Business: 2. Description of Contaminant(s): (Attach Chemical Analysis if available) 3. Distribution of Contaminant(s): Contained within customer's property: Yes: No: Number of persons affected: 4. Effect of Contamination: Illness reported: Physical irritation reported: 5. Cross-connection Source of Contaminant: (boiler, chemical pump, irrigation system, etc.) \AaHrg'ton o ; .un" lo Backflow Incident Report Form Page 2 6. Cause of Backflow: (main break,fire flow, etc.) 7. Corrective Measures Taken to Restore Water Quality: (main flushing, disinfection, etc.) 8. Corrective Action Ordered to Eliminate or Protect from Cross-connection: (type of backflow preventer, location, etc.) 9. Previous Cross-connection Survey of Premise: Date: By: 10. Type(s) of Backflow Preventer Isolating Property: RP: RPDA: DCVA: DCDA: PVB: SVBA: AVB: Air Gap: None: Other Type: 11. Date of Latest Test of Device: 12. Notification of Health Department: Date: Time: Person Notified: Attach sheets containing any additional information, sketches, etc., to the back of this form. N II°uingt n ; unt �:�M?'�u,e 16 lo 8. EDUCA,,,viii iii AND AWARENESS The cross-connection control program staff must have a good understanding of the program. Washington County shall ensure their cross-connection control staff receives proper in-the-field training and classroom education focusing on terminology, backflow prevention devices/assemblies, regulations, and hydraulic concepts. In addition, cross-connection control staff will be encouraged to receive continuing education to be made aware of new backflow prevention devices/assemblies, regulation changes (i.e., plumbing code updates), new water use devices that pose cross-connection concerns, etc. Furthermore, attempts to educate the public about cross-connections can be made by distributing pamphlets on common residential cross-connections, visiting schools, providing onsite education of facility management and maintenance staff during routine inspections, speaking at condominium association meetings, website information, newsletter article(s), or posting newspaper announcements. Cross-connection staff shall also be available upon request to provide backflow prevention education to pertinent community officials and the Washington County employees. N Ilmii r g't n ':: unty 17 lo APPEN DOXIII III III III E Washington County Cross Connection Control Ordinance (Ordinance/Policy#XXX) An ordinance regulating cross connections with the public water system, i.e., connections or arrangements of piping or appurtenances through which water of questionable quality, wastes or other contaminants can enter the public water system. Be it ordained by the Board of County Commissioners of Washington County, State of Maryland: Section 1. Washington County adopts by reference the "Washington County Cross Connection Control Plan", in conformance with the Maryland Department of the Environment Cross Connection Regulations under Code of Maryland Regulations Section 26.04.01.32, as may be updated and amended from time to time and which is incorporated herein by reference. Compliance with the manual and the cross-connection program contained therein is hereby required. Section 2. That it shall be the duty of the County to cause surveys to be made of all properties served by the public water system where cross connections with the public water supply is deemed possible.The frequency of surveys and resurveys based on potential health hazards involved shall be as established by the County and as approved by the Maryland Department of the Environment. Section 3. That the representative of the County shall have the right to enter at any reasonable time any property served by a connection to the public water system of County for the purpose of surveying the piping system or systems thereof for cross connections.On request,the owner, lessees, or occupants of any property so served shall furnish to the survey agency any pertinent information regarding the piping system or systems on such property. The refusal of such information or refusal of access,when requested, shall be deemed evidence of the presence of cross connection. Section 4. That the County is hereby authorized and directed to discontinue water service after reasonable notice to any property wherein any connection in violation of this ordinance exists and to take such other precautionary measures deemed necessary to eliminate any danger of contamination of the public water system. Water service to such property shall not be restored until the cross connection(s) has been eliminated in compliance with the provisions of this ordinance. Section 5. That all testable backflow prevention assemblies shall be tested initially upon installation, repair or relocation to be sure that the assembly is working properly. Subsequent testing of assemblies shall be performed on an annual basis as required by the County and in accordance with Division requirements. Only individuals that are approved and State of Maryland certified shall be qualified to perform such testing.That individual(s) shall certify the results of his/her testing. ashirg't n ':: un lo Section 6. That the potable water supply made available on the properties served by the public water supply be protected from possible contamination as specified by this ordinance and by the state and County plumbing code. Any water outlet which could be used for potable or domestic purposes and which is not supplied by the potable system must be labeled in a conspicuous manner as: WATER UNSAFE FOR DRINKING Section 7. That this ordinance does not supersede the state plumbing code and County plumbing ordinance No. ", but is supplementary to them. Section 8. That any person or customer found guilty of violating any of the provisions of this ordinance or any written order of the County in pursuance thereof, shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine for each violation as established by the BOCC and published each year. An established fee will be applied for each disconnect and reconnect of water service required due to any violations of this ordinance. Each day upon which a violation of the provisions of this act shall occur shall be deemed a separate and additional violation for the purpose of this ordinance. N Ilihngt n ':: un lo III III EVEX VE FD V.EV.JEIII III II Ficy Come wy Address ark � un�u'tlr� iVR°tl1I Ingw4,iuµriur C ra> '� 'r r„� y �'bu egwrr rne,,,nts IFcidy ''hi On Oni9p lrur Frrrgµui yr„µYn flvvrer„, Hi h Hazard I0I L,ml In p NexiIhw NM ' orilaii"Mw Ili' Pr tl°ibkr Suu pi p l ,wall H1 r>l.lu lim Wa,"r hr up Ilr u;uuirGuwrrrWar Nury Wr r�1 rur ©l µ°rs eh d FP i^ ie 1y AM tsolation Hazards:: F ciliy Cr rruuruinenr hrvspaw t u": Name (fur l µr "�rrinu a xrrlrn �°n> a rnu rnua �\AaHHngton County o ISamp'e nspecari Farm 111DU P°-uq Type an"hwn an rm nd l lial PT r 0 0 0 13 0 0 0 0 0 0 0 0 0 0 I 0 0 0 0 0 0 0 0 0 0 11 0 0 lo APPEND APPENDX ASSEMBLY AND DEVCE LEGEND Backflow Preventer Legend A.S.S.E Testable Legend Acronym Standard Device 1001 Atmospheric Type Vacuum Breakers AVB No 1002 Anti-siphon Fill Valves (Ballcocks) ASBC No 1011 Hose Connection Vacuum Breaker HBVB No 1012 Backflow Preventer w/Intermediate Atmospheric Vent VDCV No 1013 Reduced Pressure Backflow Prevention Assembly RPBP Yes 1015 Double Check Valve Backflow Prevention Assembly DCV Yes 1019 Vacuum Breaker Wall Hydrants HBIVB No 1020 Pressure Vacuum Breaker Assembly PVB Yes 1022 Backflow Preventer for Carbonated Beverage Machine VMBP No 1024 Dual Check Valve Type Backflow Preventers DC No 1024 Residential Dual Check RDC Yes/No 1035 Laboratory Faucet Backflow Preventer LFVB No 1037 Pressurized Flushing Devices (Flushometers) PFD No 1047 RP Detector Backflow Prevention Assembly RPDA Yes 1048 Double Check Detector Backflow Prevention Assembly DDCV Yes 1052 Hose Connection Backflow Preventer HCBP No 1055 Chemical Dispensing Systems AG No 1056 Spill Resistant Vacuum Breaker Assembly SVB Yes 1057 Freeze Resistant Yard Hydrant W/Backflow No A112.1.2 Air Gap AG No Single Check Valve SCV No N Ilmiirg't n ':: unty lo III III 'IIIII V E'III°°IIIIIIII"'VIII II Air Gap:The unobstructed vertical distance through the free atmosphere between the lowest opening from any pipe or faucet conveying water or waste to a tank, plumbing fixture, receptor, or other assembly and the flood-level rim of the receptacle. These vertical, physical separations must be at least twice the diameter of the water supply outlet and at no time less than 1 inch. Approved: Accepted by the authority responsible as meeting an applicable specification stated or cited in this plan or as suitable for the proposed use. Auxiliary Water System:Any water system on or available to the premises other than the purveyor's approved public water supply. Backflow: The undesirable reversal of flow in a potable water distribution system due to a cross- connection. Backflow Preventer:An assembly, device or method designed to prevent backflow. Backflow Prevention Assembly:A mechanical backflow preventer used to prevent backward flow of contaminants or pollutants into a potable water distribution system. An assembly has a resilient seated,full-flow shut-off valve before and after the backflow preventer making it testable in line. Backflow Prevention Device: A mechanical backflow preventer without shut-off valves. Typically these devices are not testable in the field. Backpressure:A pressure higher than the supply pressure caused by a pump, elevated tank, boiler,or any other means that may cause backflow. Backsiphonage: Backflow caused by negative or reduced pressure in the supply piping. Contaminant: Any foreign substance (liquid, solid, or gas) that degrades the quality of water and creates a health hazard. Cross-connection:A connection or potential connection between any part of a potable water system and any other environment containing other substances in a manner that, under any circumstances, would allow such substances to enter the potable water system. Other substances may be gases, liquids,or solids,such as chemicals,waste products,steam,water from other sources(potable or non- potable), or any matter that may change the color or add an odor to the water. Department: Washington County Water Quality Department Owner: Person or entity receiving service from the public water distribution system. Pollutant:Any foreign substance (liquid, solid,or gas)that degrades the quality of water to constitute a non-health hazard or impair the usefulness of the water. N IlHiirg't n :": un lo Potable Water: Water safe for human consumption as described by the public health official having jurisdiction. Non-Potable Water: Water unsafe for human consumption or questionable quality. Reclaimed Water: Water that, as a result of the treatment of wastewater, is suitable for direct beneficial use or a controlled use that would not otherwise occur and is not safe for human consumption. Service Line Protection: Installation of an approved backflow prevention device,assembly,or method at the point of service to confine potential contamination caused by a cross-connection within the facility where it arises; also referred to as containment. Superintendent: The Field Operations Superintendent, or his delegated representative invested with the authority and responsibility for the implementation of a cross-connection control program. N Ilmiirg't n ':: un "um ; ^Vii lo APPEN IIIX III°° .......... III NSTALLATON SCH EMA"flCS Drawings contained in this section are only "typical" installations for reference purposes. All new installations must be installed per code and manufacturer specifications. N IlHiirg't n ':: un "um ; ^viii g PI w � � u a t '" mx LL's cu z a;ery 6 vy ", wu it qG nov Imo ' J o LtJ IA LLJ Vl)U 'nC T eW CJ y" uW 04A SID Ld :', ej IJ K C � ^"�. LL 1 C U ..., V 'r NJ l� rr/ np r ra K" w R ICL o .. ................................. ¢ �� r.:'� �. r z ur , a. cr ' ICY"LL w wOfi P C.S 4y ll m;y h' UJ7,' Ld•A f4, r .. d7 Ifyll W O...0 h Ii4fY 0.'7 LtJ M r5. a ry la7'.. a rL4 4 � W o iF ' U i ! H y $ p u� VI L � �.4UJ 11) ,1A —c ILJ '0 0 W ...a MFf 0 _j 0........... -'..'7! z cue r ICI F„1„wMa ,I.. „y 4Ca. W W w-g Jn ' L. Ll i a sa r 4.."i J W J pad lAa .— r•7 Uu w aca U o z4 U nIm Y nil Q, � J. L Cc: 4l. t.0 I I Z ,.Y Mt•.fY � „�,,, w� tY �J Y � M aI] 5:7 U9 w.r UI LL Wi ( (III 1 w 5 . x a iq r u-a IL I. IZy K I ii ZCj nr"k M.W J w W a may. L) _. u~n- 1 C) tau . u.a C1 f1. GL Cti 21. C� w, Cf I.11 W� y-" o ice L° ma H- email— LEt w 0 8,2 r Gr 8 0 1ILj : LJ ._ :addLJ , tat * a � � yr *a; W rw s„", "�I m �a Cab L t4' ty, a In toll County Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: Inspection/repair of Sharpsburg Water System Aquastore glass coated, bolted steel storage tank PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Davina Yutzy, Deputy Director, Water Quality/Mark Bradshaw, P.E., Director, Division of Environmental Management RECOMMENDED MOTION: Approval of Proposal to Mid Atlantic Storage Systems, Inc in the amount of$57,149.00 REPORT-IN-BRIEF: The warranty for the Aquastore tank requires inspection and repair on a 5- year rotation with the Sharpsburg tank due in 2025. Mid-Atlantic Storage Systems, Inc is the sole approved provider for our region. Inspection and repair are vital in maintaining the 101,000 gallon tank in optimum condition for storing and providing safe drinking water to the Sharpsburg water system. DISCUSSION: N/A FISCAL IMPACT: Funds are available in current budget. CONCURRENCES: ALTERNATIVES: N/A ATTACHMENTS: Proposal for work AUDIO/VISUAL NEEDS: N/A 0 Systems, Inca QUALITY ERECTORS OF QWIE5TORE" ,& trx tor+ "TANK SYSTEMS PROPOSAL #X-3976, February 26, 2025 Mr. John Kline Washington County 100 W. Washington Street Hagerstown, MD 21740 PH.: 240-313-2682 Email: JKline(a)-washco-md.net This PROPOSAL is offered to Washington County, hereafter called the BUYER, by Mid Atlantic Storage Systems, Inc., (MASSI)the SELLER, for the following improvements/repairs to be made to the existing Aquastore glass-coated, bolted-steel storage tank as manufactured by CST Storage, Inc. of Dekalb, IL. TANK OWNER: Washington County; Hagerstown, MD REFERENCE: Model 2528 SSWT (25'dia. x 28'tall— 101,000 gallons) —MIP#8063938 "Sharpsburg" and installed by Mid Atlantic Storage Systems around 2006. SCOPE OF WORK- INTERIOR Option # 1 -MASSI proposes to recondition/recaulk ALL of the horizontal and vertical interior tank seams and bottom manway on the existing Aquastore glass-coated, bolted-steel water storage tank. MASSI also proposes to inspect the interior of the tank and repair any other misc. minor glass chips, etc. in the tank coating using the std. tank sealer to prevent potential corrosion, etc. at no additional cost. The sealant is used to ensure that the tank is "liquid tight", as well as to protect the panel sheet edges from corrosion. Overtime, the sealant degrades and needs to be reapplied. An interior recondition is typically required sooner than an exterior recondition. Unlike an exterior recondition, an interior recondition requires the tank to remain out of service for approx. 7-10 days in order for the sealant to properly cure. Option #2 - MASSI proposes to provide and install new sacrificial anode bars on the inside floor of the existing Aquastore glass-coated, bolted-steel water storage tank. The exact number of anode bars is determined by the conductivity of the stored water and the size of the tank. A tank of this size normally takes (2) anode bars. The sacrificial anode bars are part of a new NSF approved cathodic protection system, which may not have been available at the time that the above referenced tank was originally installed. The anode bars assist with protecting the tank interior wetted surfaces from excessive corrosion. SCOPE OF WORK- EXTERIOR Option # 3- MASSI proposes to complete an exterior"chemical wash" of the roof and tank sidewalls with a mild chemical solution in order to remove as much of the existing streaking as possible and restore the exterior appearance. Option #4— MASSI proposes to recondition /recaulk ALL of the horizontal and vertical exterior tank seams, bottom manway, and roof assembly on the existing Aquastore glass-coated, bolted-steel water storage tank. The sealant is used to protect the panel sheet edges from corrosion. Over time, the sealant degrades and needs to be reapplied in order to protect the sheet edges. MASSI also proposes to inspect the exterior of the tank and repair any misc. minor glass chips, etc. in the tank coating using the standard tank sealer to prevent potential corrosion, etc. at no additional cost. 1551 ROBNSON ROADAS I GT C ., OH 43160-9201 • 740-335-2019 • FAX 740-335-0584 www.midatlanticstorage.com Option #5- MASSI proposes to provide and install approximately 7,100 new exterior protective bolt caps with sealer to cover the exterior tank fasteners (i.e. nuts and washers) of the existing Aquastore glass-coated, bolted-steel water storage tank. The bolt caps assist with protecting the exterior nut and washer from corrosion, and also provides a more aesthetically pleasing exterior tank appearance. Option #6— MASSI proposes to provide a dome roof"tune-up"to include chemical wash, sealant application around the existing gusset covers, inspection and tightening of all batten strips, IF NEEDED, the addition of(fall protection) 5,000 lb. anchor point and stainless cable from the top platform to the tank apex so a climber to be properly tied off per OSHA standards, and IF NEEDED, placement of anti-slip tape on the walk path. ITEMS SPECIFICALLY NOT INCLUDED IN THIS PROPOSAL AND/OR BY OTHERS 1) The BUYER is responsible for providing free, clear and easy access to the tank site for our trucks. 2) The BUYER shall provide sufficient space adjacent to and around the tank site for Seller's access and equipment. 3) The BUYER is responsible for providing a well-drained, level and prepared tank site to include access roads; site clearing, grading; leveling; drainage; erosion control, brush removal. 4) The BUYER is responsible for completely draining and removing excessive silt from the tank interiors. Tanks will need to remain out of service for the duration of recondition process. 5) Final grading, seeding, mulching, fencing, or other site restoration work. 6) The BUYER is responsible for any pipe or appurtenance relocation, and price does NOT include any tank or roof penetration nozzles/boots or relocation of platforms, electrical, etc. 7) Special permits/Special licenses from federal/state/local agencies and/or related inspection fees, confined space permits, etc... LABOR& EQUIPMENT FOR TANK MODIFICATIONS 1) Open-shop, non-prevailing wage labor, materials, &tools will be provided by Mid Atlantic Storage Systems, Inc. 2) All LABOR offered in this PROPOSAL will be performed by SELLER, an authorized dealer of CST formally known as Engineered Storage Products Co and A.O. Smith. using our FACTORY CERTIFIED &TRAINED crews regularly engaged in the installation of AQUASTORE®tank systems. COMPLETION Varies depending upon weather, crew availability, etc.... INSURANCE SELLER has $2 MM Comprehensive General Liability coverage. BONDS This PROPOSAL does not include the supply of, or associated cost of a performance and payment bond. If bonds are required please increase the total PRICE of this PROPOSAL by 1.5%. TAX Sales or Use Tax is NOT included for this project. (Taxes extra if required.) Please provide Tax Exemption Certificate. MAIN OFFICE e 1551 ROBINSON ROAD e WASHINGTON C.H., OH 43160-9201 e 740-335-2019 e FAX 740-335-0584 PRICE The total PRICE for Labor, Materials, and Equipment offered herein is: Option 1 -s 19,434 Option 4 -s 19,434 Option 2—$ 1,218 ($609/ea.) Option 5 -$ 4,812 Option 3—5 2,636 Option 6 -5 9,615 Note: The customer may pick and choose ALL or a combination of the above. TERMS The PRICE is to be remitted net 30 days on monthly invoices submitted for materials delivered to the jobsite and work performed during that month. NOTE: a 1.25% monthly (15% annual) service charge will be accessed on past due accounts. Price retainage is not acceptable. VALIDITY The PRICE is valid for your written acceptance no later than April 6th 2025. Beyond these times SELLER reserves the right to revise pricing as necessary. RESCHEDULING FEE A$2,500 Rescheduling Fee will be applied to any tank recondition project that is cancelled by the tank owner within 7 days of an agreed upon start date. However, this fee will be waived if Mid Atlantic is able to reschedule the rehab crew to another project with no delay in their work schedule. The above referenced tank is approximately 19 years old. We appreciate the opportunity to provide you with this PROPOSAL and look forward to your favorable acceptance. Sincerely, ie,a# 4rô% Ryan Lynch Inside Service Manager BUYER ACCEPTANCE The undersigned accepts this PROPOSAL and all its terms and conditions as a binding contract subject only to the approval of the credit of the BUYER by the SELLER which shall not be unreasonably withheld. COMPANY: BY: TITLE: SIGNATURE: DATE: MAIN OFFICE e 1551 ROBINSON ROAD e WASHINGTON C.H., OH 43160-9201 e 740-335-2019 e FAX 740-335-0584 a In ton County Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: FY26 Solid Waste Budget PRESENTATION DATE: March 18, 2025 PRESENTATION BY: David A. Mason, Director of Solid Waste RECOMMENDED MOTION(S): For informational purposes REPORT-IN-BRIEF: The Washington County landfill strives to protect the environment and public health by providing safe, reliable, efficient and cost-effective solid waste disposal and recycling services for our customers. DISCUSSION: The Solid Waste budget increased over FY25 by $263,260 or 2.46%. The increase is the result of the proposed step, potential salary scale adjustment, monitoring costs and recycling programs . There is a requested increase in permit and tipping fees in FY26. There has not been a fee increase since 2018 and costs for various services have increased significantly. The General Fund contribution to Solid Waste will remain the same as FY25. FISCAL IMPACT: $10,955,760 CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: FY26 Solid Waste Budget AUDIO/VISUAL TO BE USED: N/A Washington County, Maryland Solid Waste Fund Operating Budget Detailed Summary Fiscal Year 2026 FY 2026 FY 2026 Category by Function Requested Adjustment Proposed $Change % Change Budget FY 2025 Budget Budget 13-2 Landfill Fees: Permit Fees 965,060 0 965,060 67,810 1 7.56% 897,250 Licensing Fee-Comm Haulers 1,100 0 1,100 0 0.00% 1,100 Tipping Fees-40 West 9,321,630 0 9,321,630 201,450 2 2.21% 9,120,180 Mulch/Compost Taxable 28,500 0 28,500 (6,000) (17.39%) 34,500 Mulch/Compost Non Taxable 300 0 300 0 0.00% 300 10,316,590 0 10,316,590 263,260 2.62% 10,053,330 1 Permit Fees: -Increase due to average increase in permit fees of 7%. 2 Tipping............'n Fees' -Projected increase in waste stream based on current trends. 13-2 Other Revenues: Interest, Penalties& Fees 2,000 0 2,000 0 0.00% 2,000 Miscellaneous 100,000 0 100,000 0 0.00% 100,000 General Fund Appropriation 487,170 0 487,170 0 3 0.00% 487,170 Recycling Fees 50,000 0 50,000 0 0.00% 50,000 Fund Balance Reserve 0 0 0 0 0.00% 0 639,170 0 639,170 0 0.00% 639,170 3 Appropriation: GF A ro riation' -Used to fund closed sites that are not generating revenue. Total Revenues 10,955,760 0 10,955,760 263,260 2.46% 10,692,500 13-10 General Operations 2,415,510 0 2,415,510 299,480 14.15% 2,116,030 13-20 Forty West Landfill 6,240,690 0 6,240,690 (51,120) (0.81%) 6,291,810 13-31 Composting 193,320 0 193,320 (24,390) (11.20%) 217,710 13-33 Resh Landfill 205,500 0 205,500 1,260 0.62% 204,240 13-35 Rubble Landfill 195,350 0 195,350 20,500 11.72% 174,850 13-37 Old City/County Landfill 317,010 0 317,010 30,960 10.82% 286,050 13-39 Hancock 12,400 0 12,400 2,500 25.25% 9,900 13-41 Transfer Stations 729,390 0 729,390 49,790 7.33% 679,600 13-44 Recycling Operations 646,590 0 646,590 (65,720) (9.23%) 712,310 Total Expenses 10,955,760 0 10,955,760 263,260 4 2.46% 10,692,500 4 Landfill Expenses: -Increase due to COLA, Step and Salary Scale Adjustment. Category Summary: Salaries and Benefits 3,433,760 0 3,433,760 204,230 6.32% 3,229,530 Operating 7,516,000 0 7,516,000 85,030 1.14% 7,430,970 Capital Outlay 6,000 0 6,000 (26,000) (81.25%) 32,000 10,955,760 0 10,955,760 263,260 2.46% 10,692,500 13-1 M oc o 0O 0O o N 01 M O O O op O N V') M 0O ~ N � CC O O N 0O c O N O v'� M v'� N 0O VO N v') I N O O1 G4 N... O " N O ,_, P1 w N It �- ~ N 0 0 0 0 0 O� O ~ y o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O t.' CC � ,.,/ O N ordD � o � E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 to ^o O G N p Ste, O OO O O v 0 0 0 0 0 0 0 0 0O O ca UrJD � w P 5 bA w O O a O 'O NU U "w i-i i-i N N O M v 0 0 0 't 0O O O N O O N N N N N 0O O1 O1 O1 O1 O1 O1 O1 O1 13-2 o a O O o II o M 0 O N O U r M - O II •- " 'd II a bq .CC. 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O cd O N Y cd 69 m A y p 3 II 0 - O O 3 0 11rfl c a w 3 3 vN t �" U r3 O o �c N o O O o w a o O O o o i 0 - Q O N 000 0 ono 0 0 on u o r0,, •� O �"� OQC cC - N M O O U N O 4y N O F� pa w s9 1 ° 0 3 s9 v o 75 s9 s9 s9 s9 s9 s9 a P� U o s9 N N 00 � O O ON : 00 I H rfl 0 v o�n � U Pr � v'i O M � O_ O_ N N 13-4 © ] 2 \ \ E � § a \ � ] 7 \ \ § \ e § 5 % § u u u § \ f t ©k / / N§ j J / p / » CA / / / c C / \ ® H \ \ } E o \ / \ \ \ \ \ 13-5 New Fee or Increase Fee Proposed New or Increase Fee Form Fiscal Year 2026 Department/Division Name Solid Waste Department Number 21010 Account Number Varies Account Description Solid Waste Revenues Total Proposed Fee Fee Projected Account Brief Description of Fee or Service Fee Change Justification FY2024 FY2025 Change in FY2026 Revenue Rates have not increased since 2018. Costs 421000 Regular $ 130.00 $ 130.00 $ 135.00 $ 5.00 $ 13,000.00 for Various services provided have increase significantly since 2018. See attached Summary. Rates have not increased since 2018. Costs 421000 Senior $ 95.00 $ 95.00 $ 98.00 $ 3.00 $ 12,900.00 for Various services provided have increase significantly since 2018. See attached Summary. Rates have not increased since 2018. Costs 421000 Disabled Veterans $ 95.00 $ 95.00 $ 98.00 $ 3.00 $ 360.00 for Various services provided have increase significantly since 2018. See attached Summary. Rates have not increased since 2018. Costs 421000 2nd Permit,Same Residence $ 65.00 $ 65.00 $ 67.50 $ 2.50 $ 187.50 for Various services provided have increase significantly since 2018. See attached Summary. Rates have not increased since 2018. Costs 421000 Regular,Half Price $ 65.00 $ 65.00 $ 67.50 $ 2.50 $ 275.00 for Various services provided have increase significantly since 2018. See attached Summary. Rates have not increased since 2018. Costs 421000 Senior,Half Price $ 47.50 $ 47.50 $ 49.00 $ 1.50 $ 120.00 for Various services provided have increase significantly since 2018. See attached Summary. Rates have not increased since 2018. Costs 421000 Veterans,Half Price $ 47.50 $ 47.50 $ 49.00 $ 1.50 $ 252.50 for Various services provided have increase significantly since 2018. See attached Summary. Rates have not increased since 2018. Costs 421000 Yard Waste Permit $ 25.00 $ 25.00 $ 50.00 $ 25.00 $ 19,375.00 for Various services provided have increase significantly since 2018. See attached Summary. Rates have not increased since 2018. Costs 421000 Yard Waste Permit-Add-On $ 20.00 $ 20.00 $ 25.00 $ 5.00 $ 8,500.00 for Various services provided have increase significantly since 2018. See attached Summary. Rates have not increased since 2018. Costs 421000 Recycling Permits $ 36.00 $ 36.00 $ 40.00 $ 4.00 $ 8,400.00 for Various services provided have increase significantly since 2018. See attached Summary. 13-6 New Fee or Increase Fee Proposed New or Increase Fee Form Fiscal Year 2026 Department/Division Name Solid Waste Department Number 21010 Account Number Varies Account Description Solid Waste Revenues Total Proposed Fee Fee Projected Account Brief Description of Fee or Service Fee Change Justification FY2024 FY2025 Change in FY2026 Revenue 421035 Mattress Recycling Bulk Rate(per ton) $ 120.00 $ 120.00 $ 200.00 $ 80.00 $ 8,000.00 Cost for Mattress Recycling has increased to $865/ton. Rates have not increased since 2018. Costs 421035 Rubble/Building Debris(per ton) $ 75.00 $ 75.00 $ 78.00 $ 3.00 $ 108,000.00 for Various services provided have increase significantly since 2018. See attached Summary. 421035 Tires,Small(per ton) $ 162.00 $ 162.00 $ 250.00 $ 88.00 $ 6,160.00 The current rate for Scrap Tire Recycling is $250/ton. Total New or increased Fees $ 185,530.00 13-7 Change Since 2018 (Last Rate Change) FY18 FY26 % Change Notes Leachate Leachate Hauling $ 0.0130 $ 0.0188 44.62% Leachate Treatment $ 0.0460 $ 0.0590 28.26% Monitoring Monitoring $ 63,326.00 $ 155,000.00 144.77% Transfer Stations Transfer Stations $ 251,325.00 $ 665,602.03 164.84% Recycling Drop-Off Cardboard $ 18,900.00 $ 45,689.28 141.74% Drop-Off $ 51,250.00 $ 132,078.45 157.71% Processing ($/Ton) $ 0 $ 107.52 1075100.00% Tires Tires $ 100.00 $ 250.00 150.00% 350% Since 2016 Electronics CRT $ 0.18 $ 0.42 133.33% Non CRT $ 0 $ 0.21 2000.00% $0.00/lbs in 2021 Wages and Benefits $ 2,230,330.00 $ 3,496,451.90 56.77% 3 Positions added 13-8 O O d\ M In In M eC eC oo cn O\ O C t C O O N p p '-I - 0O N o0 CC CC O O U C pp m 1C i 1C O O O N O O Q N O' N NN-- N \O r C> C> CL �. 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CSC w U �J N O C a bA O bA Ir p Ste, "O O O O O OIr 0 O U E U o W U U Fi ccz Ur 0 I 0 0 0 0 0 cs 13-17 Travel Expense Travel Request Cost Estimate Form Fiscal Year 2026 Department/Division Name Solid Waste Department Number 21010 Account Number 505230 Account Description Travel Expenses Position Title Date(s)of Description/Reason for Travel Dept (Do not use employee Destination Cost Breakdown Travel Request Request names) September County Engineers Association of Transportation County Vehicle $0.00 Deputy Director Ocean City,MD 2025 Maryland Fall Conference: Network with other MD Lodging 2 Nights $375.00 Counties,Contractors and Meals $75/person/day $0.00 Consultants;attend seminars involving new technologies, Other Tolls $4.00 processes,funding sources,and Other $0.00 construction methods. Total Cost for Travel $379.00 Position Title (Do not use employee Destination Date(s)of Description/Reason for Travel Cost Breakdown Dept Travel Request Request names) County Engineers Association of Transportation County Vehicle $0.00 Deputy Director TBD May 2025 Maryland Spring Conference: Network with other MD Lodging 2 Nights $375.00 Counties,Contractors and Consultants;attend seminars Meals $75/person/day $0.00 involving new technologies, Other Tolls $4.00 processes,funding sources,and construction methods. Other $0.00 Total Cost for Travel $379.00 ITotal Travel Request for Department $760.00 *Complete one section for each conference/training being attended. If there is more than one person attending the same training,please include them all in the same section. 13-18 Lease and Installment-Copy Machines Lease Payment-Copy Machine Cost Estimate Form Fiscal Year 2026 Department/Division Name Solid Waste General Operations Department Number 21010 Account Number 535055 Account Description Lease Payments Machine CopyPakBlack&White Item (monthly Color Overage Total Explanation Rental Overage maintenance) Machine Rental=$115.58/month CopyPak=$33.75/month Black&White Overages-19,500 Ricoh Copier 1,387 405 88 2,120 4,000 copies/$.0045 per copy Color Overages-53,000 copies/$.04 per copy Total Copier Lease $4,000 13-19 N O O N_ N 0 O N N N c O N M O N FTy 00 N N N 0M0 N O O N M v1 O O O N 0Q0 IO ,N� --i N 00 ( M O U O M O O O O N N O O O M h O N W DD N M 00 00 --i DD N bA d O O N O O O O O O O O 0 O O O O O 0 O 0 LOi " LOi NN O N O N O p 0 0 0 0 0 0 00 OO OO 00 O O N oo M oc oo 4 N b DD DD N 00 N 00 N M N O N 0 an o c c c c c c O c O N 0 0 0 0 O 0 O O °0 O N O In O �O�. 00 00 O O O O O O N N v1 O N N N O N h p AO O O 0 0 0 0 ©.©N • O N O C O N M O M M N N O rj N O O 0 0 0 0 0 N O O v1 O O �O O qq o O 0 0 0 O o o O O 0 0 0 0 0 o o o o N N '" QC O 0 0 0 0 0 0 0 O 0 o N o o QC O 0 N N ,� �O �O O� �O M N N �, : y, �' +.' 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GJ H pct v �ccz 'C cz riD U O rTI per., U N U N 0 -) .0 ur U _ O 00 0 � � P Q P P P; � � / ° � o N �o o O O O O OO o O o 3 N o v - - o - C an ^o N y o 0 0 OO OO 0 OO 0 •- : O O O N � riD U c r N U O riD cz ri� P. bUD U ° cC o U w O U w c7 0 0 0 0 0 0 0 0 0 0 O O O O 13-23 E V a O O -a ,-, O p N U cC v 7--i O I I '6.., off--In w w N ccz U U O CC O GJ Y "� 0 O Y Q U cd U cd U bA O y..i U O = p O v'i "a ° U O bA cC bA cC Y N o U o F� cC oo c`i m m U v U c"i a) ct Q O (1i N o C O¢ QCOO OO O O O OO v- N N N � VO C bA "O Q QC OO O O O O O O O vi O N O a N N N 0 Nyr U by U U O U U U H H O a U U U — N N N N N O Cl 13-24 E V a _ II7C p o r U O U U � cC 0 C m N O O U ccz 69 O vi O -a rii w 0 0 O 7C S' �A - U y o a .. 3 0 3 o a czriD O 0 QC 1d � Y O O U p C U p N m W s9 (� W s9 s9 w � o N c o¢ 0 0 0 0 o N o QC 0 0 CC N M — N \O v- M — 00 — N CF- � N CC � GJ O O 00 00 O O O O O �+ vi O — \O Vl M �--i 00 O� �--i N bq riD Q-I E o r � W 0 •U H 0 O U N N O c 0 O 0 cC '� '� ccz sUa O H w w c5 C5 o P o i 0 0 0 0 0 0 0 0 0 N 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N 13-25 N C E O E V a 1) U N Hill W cC U cUC O O CC " N a U �I N O - N N vUi ,� v '• P. 0 - 0 O o - P Q C7 u cd rfl riD � .o N � � o .� Vl O O y O c Vl Vl Vl Vl Vl Vl �,; 13-26 Other Personnel Requests Other Personnel Request Cost Estimate Form Fiscal Year 2026 Department/Division Name Solid Waste Department Department Number 21020 Account Number 500155 Account Description Personnel Requests Employment Category Full-Time Wages Explanation and Justification of Request In the year 2000 (approximately),the County implemented a stipend program for the Auto Service Technicians, Welder and Auto Body Technician. It was implemented in a attempt to help attract and retain qualified personnel.The standard was set using the Automotive Service Excellence (ASE) standards, which is a credential for automotive technicians that highlights their repair and maintenance skills.Technicians can earn their certifications by gaining relevant experience and passing exams.The certifications are valid for five years and then the technician has to retest to ensure certified professionals are current in this rapidly changing industry. Since the inception of the program, the rate per each certification has been 20 cents. In FY25 the Highway department got the approval to increase stipend from 20 cents per certification to 35 cents per certification. The Solid waste department currently has two Auto Service Technicians who would be eligible, but currently only one employee receives the stipend, but at the old rate. To keep equity throughout the county, we are requesting to increase the stipend for these positions at Solid waste to 35 cents per hour per certification. Wages& Benefits- Increase(Decrease) in Request Annual Salary(*) $6,170.00 FICA $472.01 Worker's Compensation $13.57 Total Wages and Benefits $6,660.00 ITotal Personnel Request $6,660.00 13-27 Software Request Cost Estimate Form Fiscal Year 2026 Department/Division Name Solid Waste-Forty West Landfill Department Number 21020 Account Number 515180 Account Description Software FY26 New Vendor FY25 Vendor Name Department Cost Product Description Number Board Approval Request Y/N This software will allow the mechanics to Carter Machinery Company, 26291 2,750 2,750 N perform diagnostics on Caterpillar(CAT) Inc. equipment. Includes automatic updates and supporting Katjon,LLC dba Fluid Secure 24792 1,400 1,400 N program allowing the department to have the latest version. Includes automatic updates and supporting program allowing the department to have Paradigm Scale Software 21841 3,500 16,788 N the latest version. Telephone technical support allows us to call to obtain advice on resolving an issue. Automatic updates for AutoCAD and supporting program allowing the department Zones IT Solutions Inc. 29444 1,200 1,200 N to have the latest version. Telephone technical support allows us to call to obtain advice on resolving an issue. ITotaL Software $8,850 $22,140 13-28 Lease and Installment Lease Purchase or Installment Cost Estimate Form Fiscal Year 2026 Department/Division Name Solid Waste Department Number 21020 Account Number 535055 Account Description Lease Payments New or Number of Total Financed Straight Final Year Annual Payment Item Existing Quantity Years Price(total of all Explanation Purchase Price of Lease for FY2026 Lease Financed lease payments) Bobcat Skid Steer Existing 1 73,989 5 2026 16,382 81,910 Continuation of lease signed in FY21. Vermeer Tub Grinder Existing 1 625,282 5 2027 119,620 598,100 Continuation of lease signed in FY22. 624P John Deer Loader Existing 1 242,500 5 2029 57,948 289,739 Continuation of lease signed in FY24. CAT D7 Bulldozer Existing 1 882,268 5 2029 229,300 1,146,500 Continuation of lease signed in FY24. CAT 735 Articulated Dump Continuation of lease signed in Truck Existing 1 761,074 5 2029 185,640 928,200 FY24. CAT 345 Excavator Continuation of lease signed in Existing 1 530,708 2 2026 283,787 567,574 (Rebuild) FY24. Tractor New 1 90,000 1 2026 90,000 90,000 Tractor was damaged in an accident in 2023. Water Truck New 1 222,500 5 2030 52,800 264,000 Current water truck is 22 years old and in need of replacement. Road Grader New 1 390,000 5 2030 85,000 425,000 Current grader is 24 years old and in need of replacement. ITotal Lease Purchase/Installment $ 1,120,480 13-29 Other Capital Outlay(≥$1 and<$10,000) Controllable Assets Fiscal Year 2026 Department/Division Name Solid Waste Department Number 21020 Account Number 599999 Account Description Controllable Assets(≥$1 and<$10,000 per item) Priority Total Cost N Number Descriptions Qty Unit Cost Dept. or Explain Reason for Request * Request R Need to add another salt spreader to the fleet which will give us two. 1 Salt Spreader 1 6,000 6,000 N We need one for 40 West and one for the transfer stations. ITotal Controllable Assets $6,000 *Requests in accounts 599999-600800 need to be prioritized in order of need(highest to lowest)as a whole,with 1 being the highest priority.If there are requests in two or more accounts,there can only be a priority 1,priority 2,priority 3,etc.among all the accounts combined.A priority number can not be repeated throughout the The County maintains assets that are considered capital assets in nature but are classified as controllable assets,due to the fact that they fall under the capitalization limits,i.e.,the cost of each item is >$1 and<$10,000(Transit or Golf Course<$5,000). Examples of controllable items are,but not limited to,chairs,desks,printers, equipment,machinery,weapons,computers.Controllable assets purchases are not a recurring expenditure and are to be purchased in accordance with the approved items by the County Commissioners.Emergency purchases may be supplanted if warranted. 13-30 0� M CC CC 00 U\ 00 QM M N O E ^ ^ O o N ,--� O 00 N 1O l) N CC M N N y ~ N M M O QC O u v'i M N N N bA "� y �••' O O O O O O O O N ce .� O O 0OO0 R O ON OO O N tom^• ^ ^ N ^ l'. 0 0 0 00 0 O 4 O O N O ,--i .� bA 00 �� M M M ,-, O O O O 0 0 0 O 0 0 0 chi N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0' an -� N 05 O m N N N M N N N N N M - c ) U U � U HE o m E P O U riD o o 3 3 o w x O w 3 a -11111111 � � O N N m � N N O O �•' 4�S..O O O y 0 0 0 0 0 0 0 0 ce - V l l CL QQQQQQQQ 9 N N C 13-31 N E V a U cC N U .^' Y' 00 . ,-i .fir ' 7=r . 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"a j, N "� O 69 cC vi cC r.a �p t." GJ U 7Ur O b�A Ste. N CC " GJ U z N U . N •� O P..O 0 U cz bA OA 0 U - O - a +' U S" ... •- - 0 cC U cC cC pUp U o N C . bA "� N CC � GJ p O� GC U � O U U U U U U N U O O O O 4�S 0 0 Q0 Q0 13-46 aS in ton County Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: Schofield Conservation Reserve Enhancement Program (CREP) Easement proposal PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Chris Boggs,Rural Preservation Administrator, Dept. of Planning &Zoning RECOMMENDED MOTION: Move to approve the Paula Z. Schofield CREP easement project,paid for 100%by the State, in the amount of$63,932.22 for 32.63 easement acres,to adopt an ordinance approving the purchase of the easement, and to authorize the execution of the necessary documentation to finalize the easement purchase. REPORT-IN-BRIEF: The Schofield property is located at 20230 Trovinger Mill Road,Hagerstown, and will protect 10 acres of woodland, 6 acres of cropland and 16 acres of pastureland, and serve to buffer roughly 1,300 linear feet of Antietam Creek. The property also contains a historic house on the Maryland Inventory of Historic Places. Seven(7) development rights will be extinguished with this easement. Washington County has been funded to purchase CREP easements on over 1,900 acres of land since 2010. The Schofield easement will serve to both protect Maryland waterways, as well as preserve the agricultural,historic, cultural and natural characteristics of the land. DISCUSSION: For FY 2025,the State of Maryland is awarding CREP grants to eligible properties on a project by project basis. Following County approval,the application will be submitted for State funding approval. FISCAL IMPACT: CREP funds are 100% State dollars. In addition to the easement funds,the County receives up to 3%of the easement value for administrative costs,a mandatory 1.5%for compliance costs and funds to cover all legal costs and surveys. CONCURRENCES: DNR staff approves and supports our program. A final money allocation will be approved by the State Board of Public Works. ALTERNATIVES: If Washington County rejects these State funds for CREP,the funds will be allocated to other counties in Maryland. ATTACHMENTS: Aerial Map, Location Map, Detail Map, Ordinance AUDIO/VISUAL NEEDS: Aerial Map i r � ✓a%`Ir i % 1 fjj LU l d �� r '✓",«el 99/ p yN w 'M tll� ll%ll �/!�� l �/! I I' �l l� ✓V ��� % �/� r j � ��'m� r I II I rr// ga it rw x f %� r/ I III'• i��� / . �,y ul�„ �,'�:i. !r"i iumuuuuuuuuuiiiiVuuuuuuuuuuuu TH1tMAN AVENUEr LU 32.63+/- 20230 Trovinger Moll Rd Hagerstown, D 2174 Roads SchafeWd Property .. w,.Nw�, Nr' nirowtu1 pro" wtarFr..,rvw�u rKrx yi....V iylV l'M�w �;��N(utly� ur.ili uvio �l� rv�viu Jiw N�n7i `w,uu' y 4 �eww, BOULEVARD u 9� � mrvry�^,wuuc iiati i� , vw1 ✓ Streams t�qi Lakes and Ponds P.99 2as,00 Ac P.'166 P.16E " P.863 P.10s, P.100 r° P.171 P.176 r � 1 P.101 a4, P10 0. 13103 PO P.119 P764 P.117 120 631O. P.851 / P.119 1130.01}A. `3 cjE e°h. S1NM 'K 2571 MR P7.131 Schofield - 32.63+/- ���.. 3� H, P774 131/ 20230 Trovinger Mill Rd ;sa Hagerstown, MD 21742 8 ...."............. ...............................P.77a f � - 77 13.320 t Roads Schofoelld Property Streams a �' a' a a 137 3 Ag D stricts (t� -m 1 N P 1685 a ,� PO�9 Preserved Landsr a � t, P HiPI Rural ViHa es n" P. 18 P.777 303 ORDINANCE NO. ORD-2025- AN ORDINANCE TO APPROVE THE PURCHASE OF A CONSERVATION EASEMENT UNDER THE MARYLAND CONSERVATION RESERVE ENHANCEMENT PROGRAM (CREP) (Re: Schofield CREP Easement) RECITALS 1. The Maryland Conservation Reserve Enhancement Program ("CREP") is a federal-State natural resources conservation program that addresses state and nationally significant agricultural related environmental concerns related to agriculture. 2. CREP provides financial incentives to program participants to voluntarily remove cropland and marginal pastureland from agricultural production in order to improve, protect, and enhance water quality in the Chesapeake Bay watershed and replacing it with the best management practices including establishment of riparian buffers, grass plantings, forbs, shrubs and trees, stabilization of highly erodible soils, habitat restoration for plant and animal species, and restoration of wetlands. 3. Protection is provided through the acquisition of easements and fee estates from willing landowners currently holding a fifteen (15) year CREP contract and the supporting activities of CREP Sponsors and local governments. 4. For FY2025, the State of Maryland ("State") is awarding CREP grants to eligible Counties (the "CREP Funds"). 5. Paula Z. Schofield (the "Property Owner") is the owner of real property consisting of 32.63 acres, more or less, (the "Property") in Washington County, Maryland. The Property is more particularly described on Exhibit A attached hereto. 6. The County has agreed to pay the approximate sum of SIXTY-THREE THOUSAND NINE HUNDRED THIRTY-TWO DOLLARS AND TWENTY-TWO CENTS ($63,932.22), which is a portion of the CREP, to the Property Owner for a Deed of Conservation Easement on the Property (the "Schofield CREP Easement"). THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington County, Maryland that the purchase of the Schofield CREP Easement is approved and that the President of the Board and the County Clerk be and are hereby authorized and directed to execute and attest, respectively, all such documents for and on behalf of the County relating to the purchase of the Schofield CREP Easement. ADOPTED this day of March, 2025. ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND BY: Dawn L. Marcus John F. Barr, President County Clerk Approved as to legal sufficiency: Mail to: Office of the County Attorney Victor Scarpelli 100 W. Washington Street, Suite 1101 Assistant County Attorney Hagerstown, MD 21740 EXHIBIT A--DESCRIPTION OF EASEMENT AREA ALL that tract or parcel of land, together with the improvements thereon, and all the rights, ways, privileges and appurtenances thereunto belonging on in anywise appertaining, situate along the West side of Trovinger Mill Road and along the North side of the right of way of the Western Maryland Railroad Company, in Election District No. 18, Washington County, Maryland, and being more particularly described as follows: BEGINNING at a post standing in the North marginal line of the right of way of the Western Maryland Railroad Company at its intersection with the 9th line of the Deed from Charles R. Sanbower and Wife to Samuel A. Mayes dated March 27, 1942, among the Land Records of Washington County, Maryland, and running thence with the remainder of said line North 31 degrees 30 minutes East 1500 feet, more or less, to a post near the South margin of the Antietam Creek at the end of said line; thence continuing with the lines of said Deed North 45 degrees West 383 feet into the center of said Creek; thence up said Creek South 65 degrees East 200 feet to a point;thence South 42 degrees 30 minutes East 315.0 feet to a point;thence South 52 degrees East 500 feet to a point; thence South 41 degrees 15 minutes East 415 feet to a point; thence leaving the Creek and running South 6 degrees West 50 feet to a point; thence East 85 feet into the center of the Trovinger Mill Road; thence along said road South 32 degrees 15 minutes West 230 feet to a point; thence South 38 degrees 30 minutes West 619 feet to a point; thence South 28 degrees 30 minutes West 484 feet,more or less, to the North margin of the right of way of the Western Maryland Railroad Company;thence leaving the road and running along the said railroad right of way North 65 degrees 15 minutes West 505 feet, more or less, to a point; thence by a curve to the right having a radius of 2831.93 feet, more or less, for a distance of 550 feet, more or less, to the point of beginning; containing 36.6 acres of land, more or less, and being the remaining portion of the Samuel A. Mayes farm lying North of said railroad and West of the Trovinger Mill. SAVING AND EXCEPTING THEREFROM all that lot or parcel of land situate on the Northwest side of Trovinger Mill Road, in Election District No. 18, Washington County, Maryland, and being more particularly described in accordance with a subdivision by Associated Engineering Sciences, Inc., as follows: BEGINNING at a railroad spike set in the center of Trovinger Mill Road, said spike being North 26 degrees 57 minutes 39 seconds East 317.74 feet from the center of the Western Maryland Railroad tracks with lines of division made and along the lands of Charles R. Mayes (Liber 525, Folio 522) North 64 degrees 42 minutes 13 seconds West 672.37 feet to an iron pin set; thence along a fence North 25 degrees 01 minute 05 seconds East 215.77 feet to an iron pin set; thence along a fence South 64 degrees 42 minutes 13 seconds East 683.89 feet to a railroad spike set in the center of said road; thence along the center of said Road South 28 degrees 30 minutes 00 seconds West 216.11 feet to the point of beginning; containing 3.36 acres of land,more or less. Said parcel of land being further shown and described as Lot No. 1 on the Plat Subdivision for Charles R. Mayes attached to and made a part of the Deed from Charles R. Mayes and Mabel C. Mayes, his wife, to Charles R. Mayes, Jr., and Glenda F. Mayes, his wife, dated July 11, 1986, and recorded in Liber 822, Folio 765 among the aforesaid Land Records. THE street address of the herein described property is currently known and designated as 20230 Trovinger Mill Road, Hagerstown, Maryland, and is further identified as tax account no. 18-013223. BEING all of the same property which was conveyed from Charles R. Mayes and Mabel C. Mayes, his wife, to Charles R. Mayes, Jr., and Glenda F. Mayes, his wife, by Deed with attached Plat dated July 11, 1986, and recorded in Liber 822, Folio 765 among the Land Records of Washington County, Maryland. Michael J. Koll died on February 10, 2011; title thereafter vested in Paula Z. Schofield as surviving tenant by the entirety. a In toll County Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: Fabricated Extrusion Company, LLC — Default of Terms of Financial Incentive Agreement PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Linda Spence, Financial Programs Administrator and Jonathan Horowitz, Director of the Department of Business and Economic Development RECOMMENDED MOTION: Close and finalize the incentive offered to Fabricated Extrusion Company, LLC REPORT-IN-BRIEF: Termination of the financial incentive agreement dated July 17, 2018,between the Washington County Board of County Commissioners and Fabricated Extrusion Company, LLC. This termination includes the forgiveness and waiver of all obligations and terms stipulated in the original agreement. DISCUSSION: Terminate the financial incentive agreement of July 17, 2018, between the Washington County Board of County Commissioners and Fabricated Extrusion Company, LLC, causing a waiver of all terms and further action in relation to the financial incentive agreement. FISCAL IMPACT: The County will waive and terminate its right to reclaim $5,000 under the agreement. CONCURRENCES: Rosalinda Pasquel, Assistant County Attorney ALTERNATIVES: Deny termination and waiver. ATTACHMENTS: Letter to Fabricated Extrusion LLC advising of termination of financial incentive agreement. AUDIO/VISUAL NEEDS: n/a Washington orun r BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY MARYLAND March 18, 2025 Ms. Sarah A. Greenville Fabricated Extrusion Company, LLC 1455 Oakmont Drive Hagerstown, MD 21740 Dear Ms. Greenville: We hope this message finds you well. We are writing to inform you that the Washington County Board of County Commissioners has decided to terminate the Finance Incentive Agreement dated July 17, 2018, between our board and Fabricated Extrusion Company, LLC. This decision includes the full forgiveness and waiver of all obligations and terms stipulated in the original agreement. Specifically, the County will forgo the right to recover $5,000 in principle. Our goal of this action is to ensure a smooth transition and to provide you with the flexibility needed to move forward without the constraints of the previous agreement. We believe this decision aligns with our commitment to fostering a supportive business environment. Should you have any questions or need further clarification, please do not hesitate to reach out to us. We are here to assist you through this process. We, along with the Department of Business and Economic Development, wish you continued success and growth in your future endeavors. Thank you for your past contributions, and we look forward to seeing the positive impact you will undoubtedly make in the future. Sincerely, BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND BY: John F. Barr, President 100 West Washington Street, Suite 1101 I Hagerstown, MD 21740 I P:240.313.2200 1 F:240.313.220111 I TDD: 711 uuiiiuiii�muullllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll�lllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll I I I I I I I I uiiuuuumiiiiiuuuuuuuuuuuu����uuuuu Illlllllllllllllllllllllflllllllllllllllllllllllllllll�llllll�������������:ouuuu IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII��������������������������������u��� UIIII�IIIIIIIIIIIIIIIIIIIIIIIII�III IIII IIIIIIIIIIIIIIIIIIIIIlIl```` IIII IIII IIII ��yy WWW WAS C --MDA ET a In ton County Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: FY26 School Based Health Center Grant—Approval to Submit Application and Accept Awarded Funding PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Richard Lesh, Grant Manager, Office of Grant Management RECOMMENDED MOTION: Move to approve the submission of the grant application for the FY26 School Based Health Center Grant Program to the Maryland State Department of Health in the amount of$278,235 and accept awarded funding. REPORT-IN-BRIEF: The Washington County Office of Grant Management, on behalf of and at the direction of the Local Management Board is seeking approval to submit an application to the Maryland State Department of Health requesting funding for School Based Health Centers in Washington County. DISCUSSION: There are two School Based Health Centers in Washington County which are located at South Hagerstown High School and Western Heights Middle School. The Centers provide exams, prescriptions, nutritional assessments, orders lab work and assists in the management of chronic conditions such as asthma and diabetes. Meritus Health is the clinical provider contracted to provide these services. Funding in the amount of$12,524 is included in the award for County administrative support. FISCAL IMPACT: Provides $12,524 for County administrative expenses. CONCURRENCES: The Local Management Board approves the submission of the proposal and recommends the acceptance of this award. ALTERNATIVES: Deny approval for submission of this request ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A a In ton County Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: Office of Problem-Solving Courts Discretionary Grant Application Submittal PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Jennifer Bricker Treatment Court Coordinator, Circuit Court for Washington County and Richard Lesh, Grant Manager, Office of Grant Management RECOMMENDED MOTION: Move to approve the submittal of the FY26 Office of Problem- Solving Court's Discretionary grant application requesting $314,038.62 and accept funding as awarded. REPORT-IN-BRIEF: The Office of Problem-Solving Courts Discretionary Grant is to assist with the operational expenses and ancillary services of the Drug Treatment Court. These grant funds will be used to operate the treatment court, which will provide supervision and access to services for court involved, substance dependent participants. The program will reduce substance use and criminal behavior while increasing positive community involvement and overall individual and family functioning. These grant funds will allow better access to justice and treatment services by assisting with transportation, providing frequent drug and alcohol monitoring, case management support services, educational and vocational access, and numerous other services. DISCUSSION: The Office of Grant Management has reviewed the grant application. Matching funds are not required for this program. If any anticipated grant funds are not awarded, the Circuit Court Drug Treatment Court would request that the Circuit Court budget cover the cost for wages and benefits for the Coordinator and Case Manager positions. Other program services such as transportation assistance and training would be eliminated unless other local or state grant funds could be secured. Drug testing would be limited to the number of tests allowed by individual participant's insurances. FISCAL IMPACT: Provides $314,038.62 for the Drug Treatment Court Program CONCURRENCES: Maria Kramer, Director, Office of Grant Management ALTERNATIVES: Deny approval for submission of this request ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A Q Washington County Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: Supplemental Easement for Potomac Edison PRESENTATION DATE: March 18,2025 PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering RECOMMENDED MOTION: Approve the execution of the requested supplemental easement. REPORT-IN-BRIEF: Potomac Edison has requested a supplemental easement to allow fiber optic cable to be installed to improve and increase the reliability of electrical service to the community. DISCUSSION: Potomac Edison currently has an easement encumbering county property located at 10653 Bower Avenue(Marty Snook Park) in Williamsport. The existing easement dated April 27, 1965, does not give authorization for underground conduit allowing fiber optic cable. The supplemental easement will allow the installation of the fiber optic cable to include construction and installation. FISCAL IMPACT: N/A CONCURRENCES: Public Works Office ALTERNATIVES: N/A ATTACHMENTS: Aerial Map, Proposed Supplemental Easement, Existing Easement AUDIO/VISUAL NEEDS: Aerial Map LL N ;,z !J1 �$p u w zoo ° Do ,u,u�, V g per, u a g F wj5 o y p U-.^•q _ WUrcrc SiiL arc ° ¢: S�d U) W o � W z y�wu y p, m a a z W y W W j O O zI W N S W O 0 0 O U) N tto O U U R u U U W O W W W J 7 U R LL f(i Z Z Z O O O a a a ON p p Np ® � p O o z 0 W 11 W W J 44 WI I� Ali C7 11, 4J 4 A �I I z W 14k IY H < F- C) O cr Of Z 0 W F- wO 00 �1, U � z N I J U, r ,rJ H > Z -a LU r NaJ s�i attl.nt•.n 43ll0'w 15vt FILE NO: SUPPLEMENTAL EASEMENT KNOW ALL MEN BY THESE PRESENTS, Board of County Commissioners of Washington County, Maryland, a Body Corporate and Politic of the State of Maryland with a mailing address of Washington County Courthouse, Hagerstown, MD 21740, hereinafter referred to as"GRANTOR",claiming title by virtue of Instruments recorded on Deed Book 740, Page 999 as recorded in Washington County,State of Maryland& for and in consideration of the sum of One Dollar($1.00)and other valuable considerations received to my full satisfaction of The Potomac Edison Company, a Maryland Company, having its principal place of business at 76 S. Main Street,Akron, Ohio 44308, and collectively hereinafter referred to as "GRANTEE", does hereby grant unto Grantee, its successors and assigns, a supplemental easement ("Supplemental Easement")and right of way,together with the additional rights and privileges hereinafter set forth and the right of reasonable ingress-egress upon,over, under and across the following described premises: Situated in the County of Washington, State of Maryland; being situated along the East side of Bower Avenue and along the North side of Interstate 70, and containing 3.18 acres, known as Permanent Parcel Number 2226030277 RECITALS WHEREAS, Grantee has easements on the Grantor's premises by Instruments 04/27/1965,and recorded 04/29/1965, in Volume 422, Pages 556,Washington County Records, State of Maryland(the"Easement"); and WHEREAS, Grantor agrees to modify the right of way to permit the installation of underground facilities together with the right to excavate bore pits within the easement area. NOW,THEREFORE,for valuable consideration paid,the Grantor hereto, intending to be legally bound, agrees as follows: 1. Except as hereby specifically supplemented herein, existing Easement and all its terms,covenants, and conditions remain in full force and effect. 2. In the event of a discrepancy between this Supplemental Easement and the recorded Easement,the provisions of this Supplemental Easement shall control. 3. Capitalized terms used herein and not otherwise defined bear the meanings ascribed to them in the Easement. [SIGNATURE PAGE FOLLOWS] Acknowledged, as of the day of , 2025. GRANTOR: Board of County Commissioners of Washington County, Maryland, a Body Corporate and Politic of the State of Maryland Print Name: Its: Authorized Signer STATE OF COUNTY OF On this, the day of , 2025, before me, a Notary Public, the undersigned, personally appeared, known to me (or satisfactorily proven) to be the person(s) whose name(s) is/are subscribed to the within instrument, and acknowledged that he/she/they executed the same for the purposes therein contained. IN WITNESS WHEREOF, I hereunto set my hand and official seal. SEAL Notary Public My Commission Expires: MAULED TO GRANTEE MAY 14 556 RIGHT OF WAY AGREEMENT roan 20.7 10 For Maryland,Pennsylvania and Virginia Only I/we, the undersigned, in consideration of One Dollar ($1.00), and other valuable consideration,.hereby grant unto 7 'C /QiO GlG Or'1 ..J Company, pole, ac and N assigns,a eight of way for the purpose of con9[ructing,operating sad maintaining ax electric tine,including all necessary poles,anchors, N wires annd,fi:turea,over and aloof the property which 1/we own or in which t/we have any interest,situated m C. /'T/a i'S' #Z. Township of�ll�Sfl r.el d c.✓ Count A /Y/4 nA,p ` District Y, State of ,s i"cJ and Required by we/us from_ together with right of ingress to and egress from said 0) eight of way at all times over the lands ofr l N `g - gran Gorr, said pole hne to be located F+' �^E /y. ..;—rT�t"rr'rry o.o tl•^ ri A D ST' .So'Y e aJ c..r„i e tx� re , n,,,,r'S +r s't 2'"f l JOr 6 L'GCCJ Ci2 o4VG /-1NO -/ /cc' Ls." f' Yors/n)L5 ' 7o a p 2o v.m2r r., or +o and to permit the attachment of wires of any Company or persons;and to trim and keep trimmed any trees alongside of said line suf. ,R' ciently for the safe and proper operation nod maintenance thereof,said sum being in full payment therefor. m The Company will relocate poles when necessary to conform to future building operations of the undersigned:and will pay for all o damages to fences,crops,and livestock caused by the operation,maintenance,rebuilding and removal of said fine,if notice in writing is given within thirty days after such damages are suffered,otherwise it is understood that such damages are waived. /J yWitness the following signatures and seals this day of_ 4,P" ''" in the year i YG`r, WITNESS. `��� d✓y'•,r'e y d.•./f-�l� (SEAL) In 4/ (SEAL) ca o n (SEAL) N O H State of— ,e r9/i7/ti o 0 ao County of /iJ sH iAJ c%:occt to-intl. C fin N I hereby certify that on this '27 day or z Y ze/ c-- A.D.,to 6, before me,a P Y appeared C. (/N ,'r e t-1 Notary Public in and for the State and County aforesaid, ersoaetl �L� +� �" ANc9 v/t? _A_____£ , IC'A[CNPc N/S w// p rri f rq known tome to be the persou(s)whose name(s)"signed to the written instrument hereto annexed,bearing dnlq`ik e_6'1"'R o O day of /'e Pte''4 ,19!.rand this day acknowledged before me in my said CodnS,y titnt he`'•y S' G" d W executed the same for the purposes therein contained. n "-" — -, Z a: Given under my hand and seal this 7 7'r/s day of ` c" 19_ 'S� r t J i .5' '03 cil My Commis ion Expires _� y !/ �u �LJ tom~ Notary Publics " to state of ti �a County of fn-wit: f'U I hereby certify that on this day of A D,19 before me,a W U Notary Public in and for the State and County aforesaid,personally appeared QI C known to me to be the person(s)whose name(s)i se signed to the written instrument hereto annexed,bearing date the o day of ,79_,and this day acknowledged before me in my said County that he d � executed the some for the purposes therein contained. v Given under my hand and seal this day of— `10 '.. My Commission Expires Notary Public a a 0 0 in m O U U Z O U Z ' � 511ItO1 Board of County Commissioners of Washington County,Maryland Agenda Report Form Open Session Item SUBJECT: FY25 Budget Adjustment PRESENTATION DATE: March 18, 2025 PRESENTATION BY: Kelcee Mace, Chief Financial Officer RECOMMENDED MOTION: A motion to approve a budget transfer in the amount of $120,765 from Capital Reserves to CIP Project Budget COM018 —Public Safety CAD System. REPORT-IN-BRIEF: A budget adjustment is being requested to transfer funds for the replacement of the current computer aided dispatch system. DISCUSSION: Staff is requesting the transfer of funds from the capital reserve to be used for a comprehensive assessment of the Emergency Communication Center and the current computer aided dispatch (CAD) system. The Washington County Emergency Communications Centers current computer aided dispatch(CAD) system is a legacy software system that has been in place since the late 1980's,when CAD was first introduced in Washington County. Throughout the years,the current vendor, county IT and the Emergency Communications Center staff have continuously worked to update and maintain the current CAD system. Recently,the Emergency Communications Center staff have seen a noticeable uptick in the CAD systems downtime, slowed performance issues, and it has required increased efforts to maintain its functionality. In recognizing and with concerns about the operational and functionality issues, county staff are recommending that an independent analysis of the functionality and readiness of the CAD system be undertaken. This analysis will also include the Emergency Communications Centers equipment, and required staffing. FISCAL IMPACT: $120,765 of CIP Reserves CONCURRENCES: Alan Matheny, Director of Emergency Management and Communications, Dave Hays, Director of Emergency Services, Brian Albert, Sheriff Washington County. ALTERNATIVES: N/A ATTACHMENTS: Budget Adjustment Form AUDIO/VISUAL NEEDS: N/A Lfl Lfl , a a U -5 + 41 U vi N L a O U N N N c -S c Ui ,. on m ai n C 44O v C C •. U 7 Q c E °tE 'L a u w ( < U ., a p u Q p m C o U - c ai U � ai > U ts, L Q o o C1 E O w fl > o O a N a) ' ''.: R z vi Q a0 7 nLfl N aJ CC o m N O Ca) '.. aJ � aJ a) '.. O L Q -0 O E o co a: N u s z v 4' y u O O ' U > a U v o x O R a c c a R ~0. do un } a Q Li `n cn R U ° v a a, ii m a a°i a v L c CD E a a M ° z y E O E r N Q /-1 N u L of U Q2 0 c p r ai ern O LL ¢ t N U R = O o n w R N C v Z m m C O E ° -a - O O �i ++ to U) a) C N0 LL � C) � E a) ° �' a, �/� R VI •y ° Q 7 a+ rn z m m a L n a Q CD O 2 R O 4J i = 0 7 7 O m Q N t Z N- rn '., c 'a N >- C t fl_ 0 L i+ ° x ° O •y U W U C > Q < ) .