HomeMy WebLinkAbout241126a
John F. Barr, President
Jeffrey A. Cline, Vice President
BOARD OF COUNTY COMMISSIONERS
November 26, 2024
OPEN SESSION AGENDA
9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
APPROVAL OF MINUTES: November 5, 2024
9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
9:15 AM STAFF COMMENTS
9:20 AM CITIZEN PARTICIPATION
9:30 AM REPORT ON WASHINGTON COUNTY DISABILITIES ADVISORY
COMMITTEE
Dave Barnhart, Chair, Disabilities Advisory Committee
9:40 AM 34TH ANNUAL ANTIETAM NATIONAL BATTLEFIELD MEMORIAL
ILLUMINATION
Andrew Banasik, Superintendent, Antietam National Battlefield; Georgene Charles,
Founder & General Chairman, 34th Annual Antietam National Battlefield Memorial
Illumination; Tom Riford, Antietam National Battlefield Committee
9:55 AM COMMUNITY GRANT
Mark Bradshaw, Director, Environmental Management
10:05 AM RESOLUTION TO APPROVE THE ACCEPTANCE OF THE STATE OF
MARYLAND’S MEDAFF CONDITIONAL LOAN - LIFETIME BRANDS, INC.
Linda Spence, Financial Programs Administrator, Business and Economic
Development; Jonathan Horowitz, Director, Business and Economic Development;
Rosalinda Pascual, Deputy County Attorney
10:10 AM SOLE SOURCE AWARD (PUR-1718) – SELF-CONTAINED BREATHING
APPARATUS (SCBA)
Brandi Naugle, Director, Purchasing; Eric Jacobs, Assistant Director – Field
Operations, Emergency Services
10:15 AM BID AWARD (PUR-1713) SHARPSBURG WATER SERVICE UPGRADES
Brandi Naugle, Director, Purchasing; Joseph Moss, Deputy Director – Engineering
Services, Environmental Management
Wayne K. Keefer
Randall E. Wagner
Page 2 of 2
OPEN Session Agenda
November 26, 2024
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
10:20 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-24-0173)
PURCHASE FOR THREE (3) PORTABLE BLEACHER SYSTEMS FOR THE
AGRICULTURAL EDUCATION CENTER
Brandi Naugle, Director, Purchasing; Thomas Gozora, Facility Administrator,
Washington County Agricultural Education Center
10:25 AM AGRICULTURE – FACES OF FARMING PRESENTATION
Kelsey Keadle, Business Specialist – Agriculture, Business and Economic Development
10:30 AM AGRICULTURE – WASHINGTON COUNTY AG EXPO & FAIR UPDATE
Kelsey Keadle, Business Specialist – Agriculture, Business and Economic Development
10:35 AM RETENTION OF GOVERNMENT RELATIONS CONSULTANT AND LOBBYIST
Zachary J. Kieffer, County Attorney
10:40 AM CLOSED SESSION - (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individual. (1) These topics include the discussion
of confidential personnel matters.
Appointments to County Recreation and Parks Advisory Board
To conduct collective bargaining negotiations or consider matters that relate to the negotiations. Open
session discussion would disadvantage County bargaining position.
Update to Commissioners on negotiations with IAFF.)
11:20 AM RECONVENE IN OPEN SESSION
ADJOURNMENT
Open Session Item
SUBJECT: Report on Washington County Disabilities Advisory Committee
PRESENTATION DATE: November 26, 2024
PRESENTATION BY: Dave Barnhart Chair, Disabilities Advisory Committee
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: To provide an update on the activities of the Washington County Disabilities
Advisory Committee. This report will share with the Commissioners the efforts taken by the committee
to improve disabilities awareness in the community. The committee seeks feedback from the
Commissioners regarding current direction and any additional ideas or suggestions they may have.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ATTACHMENTS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: 34th Annual Antietam National Battlefield Memorial Illumination
PRESENTATION DATE: November 26, 2024
PRESENTATION BY: Andrew Banasik, Superintendent, Antietam National Battlefield; Georgene
Charles, Founder & General Chairman, 34th Annual Antietam National Battlefield Memorial
Illumination; Tom Riford, Antietam National Battlefield Committee
RECOMMENDED MOTION: None. Informational purposes only
REPORT-IN-BRIEF: See below
DISCUSSION: To provide an update to the Board of County Commissioners regarding the 34th
Annual Antietam National Battlefield Memorial Illumination scheduled for December 7, 2024.
FISCAL IMPACT: None
CONCURRENCES: None
ATTACHMENTS: Video
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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MLA R Y L A N D
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SUBJECT: Community Grant
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
PRESENTATION DATE: November 26, 2024
PRESENTATION BY: Mark Bradshaw P. E., Division Director of Environmental Management
RECOMMENDATION: Approve accepting FY24 Community Grant and the attached budget
amendment form.
REPORT -IN -BRIEF: The Department of Water Quality applied for and received a FY24 Community
Grant to replace our existing Supervisory Control and Data Acquisition (SCADA) system.
DISCUSSION: The Department of Water Quality applied for and was award a $200,000 grant to
replace our existing SCADA system at our wastewater pump stations and treatment plants. The
grant will pay for 80% of the cost to replace the existing SCADA system with the maximum amount
being $200,000.
The estimated project cost is $250,000; therefore, the grant will cover $200,000 and the County will
be responsible for $50,000. Funds are available in the current CIP budget.
FISCAL IMPACT: By accepting the grant, Water Quality doesn't have to fund the project in its
entirety.
CONCURRE NCES: NA
ALTERNATIVES: Use Water Quality fiords instead of accepting grant.
ATTACHMENTS: Budget Amendment form
AUDIOIVISUAL NEEDS: NA
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Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Resolution to approve the acceptance of the State of Maryland's MEDAAF conditional
loan – Lifetime Brands Inc.
PRESENTATION DATE: November 26th, 2024
PRESENTATION BY: Linda Spence, Financial Programs Administrator , Department of Business
and Economic Development; Jonathan Horowitz, Director, Department of Business and Economic
Development; Rosalinda Pascual, Deputy County Attorney
RECOMMENDED MOTION: Approve the Resolution for acceptance of the State of Maryland’s
$1,400,000 Maryland Economic Assistance Authority Fund (MEDAAF), also referred to as the
Advantage Maryland loan.
REPORT-IN-BRIEF: The State of Maryland Department of Commerce (Department), under the
Maryland Economic Development Assistance Authority Fund, has agreed to conditionally loan
Lifetime Brands Inc., or an entity acceptable to the Department (the “Company”) to the amount of
$1,400,000 from the Maryland Economic Development Assistance Authority Fund (MEDAAF) (the
“MEDAAF Loan”).
DISCUSSION: The Department of Business and Economic Development is seeking BOCC
approval of a resolution to accept the State of Maryland's MEDAAF conditional loan funding
and flow that funding to the Company. The MEDAAF Loan proceeds will be used by the
Company to lease an approximate 1,027,468 square foot “under development” facility at the
former Rhoton Farm site located at 12658 Greencastle Pike (Rt. 63), Hagerstown, Washington
County, Maryland (the “Project Site”) where the Company will operate a distribution center.
Total costs associated with the Project are estimated to be at least $59,000,000 for
construction of the facility, tenant improvements, and machinery and equipment (the “Project
Costs”). We further understand the Company will create approximately 236 new permanent full-
time “Direct” and/or “Outsourced” employees at the Project Site by December 31, 2028. There is no
financial liability to the County.
FISCAL IMPACT: No County funding will be expended.
CONCURRENCES: n/a
ALTERNATIVES: Decline to endorse the MEDAAF resolution.
AUDIO/VISUAL NEEDS: n/a
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Sole Source Award (PUR-1718) - Self-Contained Breathing Apparatus (SCBA)
PRESENTATION DATE: November 26, 2024
PRESENTATION BY: Brandi Naug le, CPPO, Director, Purchasing , Er ic Jacobs, EFO, Assistant
Director – Fire/EMS, Division of Emer gency Services.
RECOMMENDATION: Motion to authorize a Sole Source procurement of firefighter SCBA from
Witmer Public Safety, Inc. of Coatesville, PA for the total sum in the amount of $90,801 based on its
quotes d ated July 22, 2024, a nd July 23, 2024.
REPORT-IN-BRIEF: DES wishes to apply Section 1-1 06.2(a)(2) of the Code of Public Laws of
Washington County, Maryland, to procure the request. This section states that a sole source
procurement is authorized and permissible when: The compatibility of equipment, accessories,
or replacement parts is the paramount consideration.
This request requires the approval of four of the five Commissioners in order to proceed with a
sole source procurement. If approv ed, the following steps of the process will occur as outlined by the
law: 1 ) Not more th an ten (10) days after the execution and approval of a contr act under this
section, the procurement agen cy shall p ublish notice of the award in a newspaper of general
circulation in the County, and 2) An appropriate record of the sole sour ce procurement shall be
maintained as required.
DISCUSSION: On January 25, 2022, $1.6 million from the American Rescue Plan (ARPA) was
allocated for purchasing SCBA equipment for volunteer fire and EMS companies in Washington
County. This initiative was aimed to standardize SCBA equipment across the county, enhance
firefighter tracking, and improve safety.
In October 2024, all fire/rescue companies received new portable radios with enhanced technology that
included radios integrating with SCBA identifiers. In September 2021, Hancock Fire and Hancock
Rescue Squad acquired MSA SCBA but did not receive software updates for radio compatibility. This
procurement will ensure that all fire and rescue personnel are on compatible platforms.
FISCAL IMPACT: Funding is available in the amou nt of $92,910 from the allocated ARPA
funds, specifically set aside for the purchase of replacement SCBA.
CONCURRENCES: Washington County Vol. Fire an d Rescue Asso ciation and Emergency
Services Advisory Co uncil
ALTERNATIVES: N/A
ATTACHMENTS: Witmer Quote 185101 dated 7/22/24 and Witmer Quote QUO185339 dated
7/23/24.
101 Independence Way
Coatesville, PA 19320
www.wpsginc.com
jshipley@thefirestore.com
(610) 857-8070
Quote
Quote#QUO185101
Date 07/22/2024
Exp. Date 11/29/2024
1 of 1
Bill To:Ship To:
Hancock Fire Company
3 Fulton St
Hancock, MD 21750-1422
United States
Hancock Fire Company
3 Fulton St
Hancock, MD 21750-1422
United States
Lunars
ID Name Terms Sales Rep
10727 Hancock Fire Company Net 30 John Shipley
#Item Name Description Quantity Unit Price Amount
1 MSA-10214747 MSA Lunar System with Battery, Battery Charger,
and Swivel Disconnect.
19 2,995.00 56,905.00
2 MSA-10214752 MSA Lunar Multi Bay Charger 1 599.00 599.00
*Charges (6) Lunar Batteries*.
3 MSA-10214756 MSA Lunar Battery, Spare 6 229.00 1,374.00
ACCEPTANCE OF QUOTATION Subtotal:58,878.00
The above prices,specifications, and conditions are satisfactory and are hereby accepted.Discount:0.00
Freight charges are estimated at the time of quote. Applicable freight costs will apply at time of shipment.Tax Total:0.00
Quotation is valid until Nov 29,2024 Freight:0.00
Signature: _____________________________ Date: ___________________________________Total:58,878.00
101 Independence Way
Coatesville, PA 19320
www.wpsginc.com
jshipley@thefirestore.com
(610) 857-8070
Quote
Quote#QUO185339
Date 07/23/2024
Exp. Date 11/29/2024
1 of 1
Bill To:Ship To:
Hancock Rescue Squad Inc
6 E Main St
Hancock, MD 21750-1506
United States
Hancock Rescue Squad Inc
6 E Main St
Hancock, MD 21750-1506
United States
Lunars
ID Name Terms Sales Rep Shipping Method
11239 Hancock Rescue Squad
Inc
Net 30 John Shipley Sales Rep Delivery
#Item Name Description Quantity Unit Price Amount
1 MSA-10214747 MSA Lunar System with Battery, Battery Charger,
and Swivel Disconnect.
10 2,995.00 29,950.00
2 MSA-10214752 MSA Lunar Multi Bay Charger 1 599.00 599.00
*Charges (6) Lunar Batteries*.
3 MSA-10214756 MSA Lunar Battery, Spare 6 229.00 1,374.00
ACCEPTANCE OF QUOTATION Subtotal:31,923.00
The above prices,specifications, and conditions are satisfactory and are hereby accepted.Discount:0.00
Freight charges are estimated at the time of quote. Applicable freight costs will apply at time of shipment.Tax Total:0.00
Quotation is valid until Nov 29,2024 Freight:0.00
Signature: _____________________________ Date: ___________________________________Total:31,923.00
Open Session Item
SUBJECT: Bid Award (PUR-1713) Sharpsburg Water Service Upgrades
PRESENTATION DATE: November 26, 2024
PRESENTATION BY: Brandi Naug le, CPPO, Director, Purchasing; Joseph Moss, P.E.
Division of Environmental Management, Deputy Director, Engineering Services.
RECOMMENDED MOTION: Move to award the procurement of furnishing and delivering of
the water system upgraded parts listed on the Bids Form of Proposal to Main and Core of
Martinsburg, WV for a Total Sum Bid Price of $257,103.96.
REPORT-IN-BRIEF: The Invitation to Bid (ITB) was advertised on the State of Maryland’s
“eMaryland Marketplace Advantage” website, the County’s website, in the local newspaper; and
on the County’s new electronic bid site (Enuna/Ionwave). Seven companies were represented at
the pre-bid/teleconference. Twenty-two (22) persons/companies registered/downloaded the bid
document online.
The Purchasing Department received a request from DWQ regarding the procurement of water
service parts. This procurement is to purchase the needed parts to upgrade the water system and
have the County workforce perform the work.
FISCAL IMPACT: Funds in the a mount of $999,913.52 are available in the Capital
Improvement Account (CIP) EQP068 for the costs of the procurement.
CONCURRENCES: Mark Bradshaw, Division Director of Environmental Management
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1713
SHARPSBURG WATER SERVICE UPGRADE
Description Total Qty.Unit Price
1 BA94-223WNL 3/4” ABV PJ(CTS) XMTR
PART #3707BA94223WNL or County approved equal Ea.416 $56.83 $23,641.28
2 Y502P 5/8” X 3/4” YOKE W/PRONGS
PART #4607Y502P or County approved equal Ea.416 $15.52 $6,456.32
3 HHCA94-323DNL 5/8” X 3/4” X 3/4” ANG DUAL CHK MTR NUT X PJ CTS WITH DRAIN
(NO LEAD)Ea.416 $113.10 $47,049.60
4 EC-23-NL 5/8” X 3/4” EXPANSION CON (NO LEAD)
PART #3907EC23NL or County approved equal Ea.416 $25.11 $10,445.76
5 GT118 RUBBER GASKET 5/8” X 3/4”
PART #3907GT118 or County approved equal Ea.832 $0.42 $349.44
6 INSERT-51 SS INSERT 3/4” CTS PE .681 ID
PART #3907I51 or County approved equal Ea.2000 $1.81 $3,620.00
7 C44-33NL 3/4" CPLG PJ CTS (NO LEAD)
PART #3907C4433NL or County approved equal Ea.832 $22.88 $19,036.16
8 24” X 30” MS PLASTIC METER TILE MS2430B 00242003 0024-30 CARSON/MIDSTATES Ea.416 $83.96 $34,927.36
9 EXT-1 EXTENSION RING 18" X 24"
PART #59ER1 or County approved equal Ea.416 $103.75 $43,160.00
10 AYM 74M32ARG FRAME AND COVER W /REC & HOLE
PART #7574M32ARG or County approved equal Ea.416 $90.27 $37,552.32
11 (NO LEAD)Ea.20 $113.10 $2,262.00
12 INSERT-51 SS INSERT 3/4” CTS PE .681 ID
PART #3907I51 or County approved equal Ea.20 $1.81 $36.20
Core and Main
Martinsburg, WV
FOR SERVICE SIZE: 5/8" X 3/4"
FOR SERVICE SIZE: 5/8" X 3/4" WITH ONLY VAULT & VALVE REPLACEMENT
Total Price
Bids Opened: October 30, 2024
PUR-1713
SHARPSBURG WATER SERVICE UPGRADE
Core and Main
Martinsburg, WV
Item Description Unit of Total Qty.Unit Price Total Price
13 24” X 30” MS PLASTIC METER TILE MS2430B 00242003 0024-30 CARSON/MIDSTATES Ea.20 $83.96 $1,679.20
14 EXT-1 EXTENSION RING 18" X 24"Ea.20 $103.75 $2,075.00
15 PART #7574M32ARG or County approved equal Ea.20 $90.27 $1,805.40
16 BA94-323WNL 3/4” ABV PJ(CTS)X MTR F/YOKES (NO LEAD)Ea.16 $108.85 $1,741.60
17 Y503P 3/4” IRON YOKE W/3 PRONGS
PART #4607Y503P or County approved equal Ea.16 $17.79 $284.64
18
HHCA94-323DNL 5/8” X 3/4” X 3/4” ANG DUAL CHK MTR NUT X PJ CTS WITH DRAIN
(NO LEAD)Ea.16 $113.10 $1,809.60
19 Ea.16 $25.11 $401.76
20 GT118 RUBBER GASKET 5/8” X 3/4”
PART #3907GT118 or County approved equal Ea.32 $0.42 $13.44
21 PART #3907I51 or County approved equal Ea.96 $1.81 $173.76
22 C44-33NL 3/4" NO LEAD CPLG PJ CTS
PART #3907C4433NL or County approved equal Ea.32 $22.88 $732.16
23 24” X 30” MS PLASTIC METER TILE MS2430B 00242003 0024-30 CARSON/MIDSTATES Ea.16 $83.96 $1,343.36
24 EXT-1 EXTENSION RING 18" X 24"
PART #59ER1 or County approved equal Ea.16 $103.75 $1,660.00
25 AYM 74M32ARG FRAME AND COVER W /REC & HOLE
PART #7574M32ARG or County approved equal Ea.16 $90.27 $1,444.32
FOR SERVICE SIZE: FULL 3/4"
FOR SERVICE SIZE: 5/8" X 3/4" WITH ONLY VAULT & VALVE REPLACEMENT
Bids Opened: October 30, 2024
PUR-1713
SHARPSBURG WATER SERVICE UPGRADE
Core and Main
Martinsburg, WV
Description Total Qty.Unit Price Total Price
26 (NO LEAD)Ea.1 $113.10 $113.10
27 INSERT-51 SS INSERT 3/4” CTS PE .681 ID
PART #3907I51 or County approved equal Ea.1 $1.81 $1.81
28 24” X 30” MS PLASTIC METER TILE MS2430B 00242003 0024-30 CARSON/MIDSTATES Ea.1 $83.96 $83.96
29 EXT-1 EXTENSION RING 18" X 24"
PART #59ER1 or County approved equal Ea.1 $103.75 $103.75
30 AYM 74M32ARG FRAME AND COVER W /REC & HOLE
PART #7574M32ARG or County approved equal Ea.1 $90.27 $90.27
31 PART #3710BA94444WNL or County approved equal Ea.5 $137.97 $689.85
32 Y504P IRON YOKE BAR W/1PRONG F/ 1" METER
PART #4610Y504P or County approved equal Ea.5 $27.41 $137.05
33 HHCA94-444DNL 1" ANG DUAL CHK METER YOKE X PJ CTS (CART) (NO LEAD)Ea.5 $184.62 $923.10
34 Ea.5 $44.04 $220.20
35 Ea.10 $1.86 $18.60
36 Ea.30 $2.03 $60.90
37 C44-44NL 1" CPLG PJCTS (NO LEAD)
PART #3910C4444NL or County approved equal Ea.10 $27.64 $276.40
38 24” X 30” MS PLASTIC METER TILE MS2430B 00242003 0024-30 CARSON/MIDSTATES Ea.5 $83.96 $419.80
FOR SERVICE SIZE: FULL 3/4" SERVICE WITH ONLY VAULT & VALVE REPLACEMENT
FOR WATER SERVICE SIZE: 1"
Bids Opened: October 30, 2024
PUR-1713
SHARPSBURG WATER SERVICE UPGRADE
Core and Main
Martinsburg, WV
Description Total Qty.Unit Price Total Price
39 EXT-1 EXTENSION RING 18" X 24"
PART #59ER1 or County approved equal Ea.5 $103.75 $518.75
40 AYM 74M32ARG FRAME AND COVER W /REC & HOLE
PART #7574M32ARG or County approved equal Ea.5 $90.27 $451.35
41
VBHH76-12BHC-11-66NL 1-1/2” COPPER SETTER (INCLUDES VALVE & CHECK)
(NO LEAD)Ea.3 $1,511.13 $4,533.39
42 C84-66NL 1-1/2" CPLG MIPXPJCTS (NO LEAD)
PART #3915C8466NL or County approved equal Ea.6 $64.36 $386.16
43 C44-66-NL 1-1/2” PJCTS CPLG (NO LEAD)
PART #3915C4466NL or County approved equal Ea.6 $92.48 $554.88
44 PART #3915I54 or County approved equal Ea.18 $3.35 $60.30
45 GT140 1-1/2” DROP-IN RBR GASKET
PART #4415GT140 or County approved equal Ea.6 $3.12 $18.72
46 5/8” X 4-1/2” ZINC COATED HEX BOLT Ea.3 $3.25 $9.75
47 36” X 36” MS PLASTIC METER TILE MS3636CB / MID STATES PLASTICS 00362003 0036-36 Ea.3 $294.42 $883.26
48 PART #4536MONT or County approved equal Ea.3 $469.52 $1,408.56
49 MONITOR COVER RING 6" HIGH Ea.3 $185.37 $556.11
50 36” X 36” MS PLASTIC METER TILE MS3636CB / MID STATES PLASTICS 00362003 0036-36 Ea.3 $294.42 $883.26
FOR WATER SERVICE SIZE: 1-1/2"
FOR WATER SERVICE SIZE: 1"
Bids Opened: October 30, 2024
PUR-1713
SHARPSBURG WATER SERVICE UPGRADE
Core and Main
Martinsburg, WV
Remarks / Exceptions:
following items are as follows: BA94-223WNL-20-22 weeks, BA94-323WNL-20-22 weeks, C44-33NL-21-23 weeks, Y502P-19-21 weeks, VBHH76-12BHC-11-66NL-
23-25 weeks, HHCA94-323DNL-21-23 weeks, HHCA94-444DNL-21-23 weeks.
TOTAL SUM BID PRICE
(Bid Items 1 through 50 above)$257,103.96
*Corrected Calculations based on Unit Pricing
Bids Opened: October 30, 2024
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INGT-24-0173) Purchase for Three (3)
Portable Bleacher Systems for the Agricultural Education Center
PRESENTATION DATE: November 26, 2024
PRESENTATION BY: Brandi Naugle, CPPO, Director, Purchasing; Thomas Gozora,
Facility Administrator, Washington Cou nty Agricultural Education Center
RECOMMENDED MOTION: Move to authorize by Resolution, for the Agricultural Education
Center to purchase three (3) Portable Bleacher Systems from Game Time, c/o Cunningham
Recreation of Charlotte, NC for the total sum of $54,08 9.14 a nd to utilize another jurisdiction’s
contract (#2017001134) that was awarded by US Communities/Omnia Partners to Game Time.
REPORT-IN-BRIEF: The Code of Public Laws of Washington County, Maryland (the Public
Local Laws) §1-106.3 provides that the Board of County Commissioners may procure goods and
services through a contract entered into by another governmental entity, in accordance with the
terms of the contract, regardless of whether the County was a party to the original contract. The
County of Mecklenburg in association with Omnia Partners took the lead in soliciting the resulting
contract. If the Board of County Commissioners determines that participation by Washington
County would result in cost benefits or administrative efficiencies, it could approve the purchase
of these bleachers in accordance with the Public Local Laws referenced above by resolving that
participation would result in cost benefits or in administrative efficiencies.
The County will benefit from direct cost savings in the purchase of these bleacher systems because
of the economies of scale this buying group leveraged. I am confident that any bid received as a
result of an independent County solicitation would exceed the spending savings that the Omnia
Partners contract provides through this contract. Additionally, the County will realize savings
through administrative efficiencies as a result of not preparing, soliciting, and evaluating a bid.
This savings/cost avoidance would, I believe, be significant.
DISCUSSION: N/A
FISCAL I MPACT: Funds in the a mount of $70,000 are a vailable in the C apital I mprovement
Account (CIP) REC056 for the costs of t he procurement.
CONCURRENCES: N/A
ALTERNATIVES:
1. Process a f ormal bid and the C ounty could possibly incur a hi gher cost for the p urchase, or
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
2. Do not award the purchase of bleachers .
ATTACHMENTS: Game Time, c/o Cunningham Recreation quote #172645-01-04 dated
11/14/2024.
AUDIO/VISUAL NEEDS: N/A
Page 1 of 2
RESOLUTION NO. RS-2024-
(Intergovernmental Cooperative Purchase [INTG-24-0173] Purchase for Three [3]
Portable Bleacher Systems for the Agricultural Education Center)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), § 1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of § 1-106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Agricultural Education Center is requesting to purchase three (3) Portable Bleach
Systems from Game Time, c/o Cunningham Recreation of Charlotte, North Carolina, for the total
sum of $54,089.14, and to utilize another jurisdiction’s contract (#2017001134) that was awarded
by US Communities/Omnia Partners to Game Time.
Eliminating the County’s bid process will result in administrative and cost savings for the
County. The County will benefit with direct cost savings because of the economies of scale the
aforementioned contract has leveraged. Additionally, the County will realize administrative
efficiencies and savings as a result of not preparing, soliciting, and evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to § 1-106.3 of the Public
Local Laws, that the Agricultural Education Center is hereby authorized to purchase three (3)
Portable Bleach Systems from Game Time, c/o Cunningham Recreation of Charlotte, North
Carolina, for the total sum of $54,089.14, and to utilize another jurisdiction’s contract
(#2017001134) that was awarded by US Communities/Omnia Partners to Game Time.
Adopted and effective this ____ day of ________, 2024.
Page 2 of 2
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_____________________________ BY: ______________________________________
Dawn L. Marcus, County Clerk John F. Barr, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
______________________________ 100 W. Washington Street, Suite 1101
Zachary J. Kieffer Hagerstown, MD 21740
County Attorney
Washington County Agricultural Education Center
Attn: Tom Gozora
7313 Sharpsburg Pike
Boonsboro, MD 21713
United States
Phone: 240-313-2838
Fax:301-437-4661
tgozora@washco-md.net
Ship to Zip 21713
Qty Part #Description List $ % Disc. Selling $ Ext. Selling $
3 NG-0524TPDLX_VP National Recreation - 5 row x 24' non-elev trans bleacher-
Features:
-Galvanized steel understructure
-(with transport wheel brackets and additional transport bracing)
-2 X 10 anodized aluminum seat plank
-Double mill finish aluminum foot plank
-1 x 6 mill riser rows 2-4, (2) 1 x 6 top row risers
-(1) 48 inch vertical aisle with mid aisle handrail
-2 X 6 Treated lumber groundsills
-Vertical picket guardrail system
$14,770.00 6.00 $13,883.80 $41,651.40
3 UN-TKL National Recreation - Transport kit L-
Features:
-(1) Tongue assembly
-(2) Wheel assemblies and (1) jack assembly
$1,107.00 6.00 $1,040.58 $3,121.74
1 INSTALL MISC - Installation of the above $6,982.00 $6,982.00
Contract: OMNIA #2017001134 Sub Total $51,755.14
Freight $2,334.00
Total $54,089.14
Comments
* Site must be clear, level, free of obstructions, and accessible. Site should permit installation equipment access. Purchaser shall be
responsible for unknown conditions such as buried utilities, tree stumps, bedrock or any concealed materials or conditions that may
result in additional costs.
* Taxes, if applicable, to be applied at the time of invoice. Please provide a copy of your tax exempt certificate to avoid the addition of
taxes.
* A deposit may be required at the time of order
GameTime c/o Cunningham Recreation
PO Box 240981
Charlotte, NC 28224
800.438.2780
704.525.7356 FAX
11/14/2024
Quote #
172645-01-04
Bleachers for Agricultural Education Center- revised 11/01/2024
Page 1 of 3
GAMETIME - TERMS & CONDITIONS:
PRICING: Due to fluctuating economic conditions, pricing is valid for 30 days and is subject to change. Please request
updated pricing if your quote is older than 30 days before making a purchase.
TERMS OF SALE: For equipment & material purchases, Net 30 days from date of invoice for governmental agencies and those with
approved credit. All others, full payment for equipment, taxes and freight up front. Balance for services & materials due upon completion or
as otherwise negotiated upon credit application review. Pre-payment may be required for equipment orders totaling less than $5,000.
Payment by VISA, MasterCard, or AMEX is accepted (If you elect to pay by credit card, GameTime charges a 2.50% processing fee that
is assessed on the amount of your payment. This fee is shown as a separate line item and included in the total amount charged to
your credit card. You have the option to pay by check, ACH or Wire without any additional fees.). Checks should be made payable to
Playcore Wisconsin, Inc. dba GameTime unless otherwise directed. Any order exceeding $300,000 will require progress payments
during the course of completion.
CREDIT APPLICATION: Required for all non-governmental agencies and those entities who have not purchased from GameTime within the
previous twelve calendar months.
FINANCE CHARGE: A 1.5% monthly finance charge (or maximum permitted by law) will be added to all invoices over 30 days past due.
CASH WITH ORDER DISCOUNT: Orders for GameTime equipment paid in full at time of order via check or electronic funds transfer (EFT)
are eligible for a 3% cash-with-order (CWO) discount. Consult local sales representative for CWO terms.
ORDERS: All orders shall be in writing by purchase order, signed quotation or similar documentation. Purchase orders must be made out to
Playcore Wisconsin, Inc. dba GameTime.
FREIGHT CHARGES: Shipments shall be F.O.B. destination. Freight charges prepaid and added separately.
SHIPMENT: Standard Lead time is 6-8 weeks (some items may take longer) after receipt and acceptance of purchase order, credit
application, color selections and approved drawings or submittals.
PACKAGING: All goods shall be packaged in accordance with acceptable commercial practices and marked to preclude confusion during
unloading and handling.
RECEIPT OF GOODS: Customer shall coordinate, receive, unload, inspect and provide written acceptance of shipment. Any damage to
packaging or equipment must be noted when signing delivery ticket. If damages are noted, receiver must submit a claim to Cunningham
Recreation within 15 Days. Receiver is also responsible for taking inventory of the shipment and reporting any concealed damage or
discrepancy in quantities received within 60 days of receipt.
RETURNS: Returns are only available on shipments delivered within the last 60 days. A 25% (min.) restocking fee will be deducted from
any credit due. Customer is responsible for all packaging & shipping charges. Credit is based on condition of items upon return. All returns
must be in unused and merchantable condition. GameTime reserves the right to deduct costs associated with restoring returned goods to
merchantable condition. Uprights & custom products cannot be returned.
TAXES: Sales tax is shown as a separate line item when included. A copy of your tax exemption certificate must be submitted at time of
order or taxes will be added to your invoice.
INSTALLATION CONDITIONS:
ACCESS: The site must be clear, level, and provide unrestricted access for trucks and machinery. Any site that is inaccessible may incur
additional charges.
STORAGE: The customer is responsible for providing a secure area for off-loading and storing equipment during installation. Once
equipment is delivered to the site, the owner assumes responsibility for any theft or vandalism unless alternative arrangements are made
and documented in the quotation.
FOOTER EXCAVATION: Installation pricing is based on footer excavation through earth/soil only, prior to the installation of drains, subbase,
or surfacing. The customer is responsible for any unforeseen conditions such as buried utilities (public or private), tree stumps, rocks, or any
other concealed materials or conditions that may result in additional labor or material costs.
UTILITIES: The installer will contact 811 to locate all public utilities before layout and excavation of footer holes. The owner is responsible
for identifying any private utilities. Cunningham Recreation and the installer are not liable for any damage to unmarked private utilities.
ADDITIONAL COSTS: Pricing is based on a single mobilization for installation unless otherwise stated. The price includes only the items
specified in this quotation. Additional site work or specialized equipment needs may result in price adjustments.
SITE CONDITIONS: The site must have a slope of less than 1.5%. Any excavation or grading required to achieve an acceptable slope is
the responsibility of others unless otherwise noted. All demolition and site preparation must be completed before the installation crew is
mobilized.
GENERAL INSTALLATION NOTES: Installation will be performed according to the manufacturer's specifications by a GameTime-certified
installer. A one-year warranty on all labor is provided from the date of completion. Product warranty and service claims may not include
labor.
GameTime c/o Cunningham Recreation
PO Box 240981
Charlotte, NC 28224
800.438.2780
704.525.7356 FAX
11/14/2024
Quote #
172645-01-04
Bleachers for Agricultural Education Center- revised 11/01/2024
Page 2 of 3
ACCEPTANCE OF QUOTATION:
Acceptance of this proposal indicates your agreement to the terms and conditions stated herein.
Accepted By (printed): _________________________________ Title: ________________________________
Telephone: __________________________________________ Fax: ________________________________
P.O. Number:_________________________________________ Date: _______________________________
Purchase Amount: $54,089.14
SALES TAX EXEMPTION CERTIFICATE #:___________________________
(PLEASE PROVIDE A COPY OF CERTIFICATE)
___________________________________________________________________________________________
Salesperson's Signature Customer Signature
BILLING INFORMATION:
Bill to: ______________________________________________________
Contact: ____________________________________________________
Address: ____________________________________________________
Address: ____________________________________________________
City, State: __________________________________ Zip: _____________
Tel: __________________________ Fax: __________________________
E-mail: ______________________________________________________
SHIPPING INFORMATION:
Ship to: _____________________________________________________
Contact: ____________________________________________________
Address: ____________________________________________________
Address: ____________________________________________________
City, State: __________________________________ Zip: _____________
Tel: __________________________ Fax: __________________________
E-mail: ______________________________________________________
GameTime c/o Cunningham Recreation
PO Box 240981
Charlotte, NC 28224
800.438.2780
704.525.7356 FAX
11/14/2024
Quote #
172645-01-04
Bleachers for Agricultural Education Center- revised 11/01/2024
Page 3 of 3
Open Session Item
SUBJECT: Agriculture – Faces of Farming Presentation
PRESENTATION DATE: Tuesday, November 26, 2024
PRESENTATION BY: Kelsey Keadle, Business Specialist, Agriculture
Department of Business and Economic Development
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: “Faces of Farming” is an agricultural-focused video marketing campaign that
will showcase two local Washington County farms every month, for one year. The “Faces of Farming”
marketing videos will be showcased on the County’s website, as well as Facebook and other social
media platforms, and will target a new industry and highlight a local farmer from that specific
agricultural industry. Additionally, the Faces of Farming marketing campaign will be utilized in
Washington County Public Schools as an agricultural education element focused on kindergarten to
Fifth grade students to connect Washington County youth directly with local farms.
DISCUSSION: Washington County’s agricultural business represents the backbone of the County’s
landscape. With almost 900 operating family farms and $167,907,000 in market value of products sold,
agriculture is the cornerstone of Washington County’s economy. The “Faces of Farming” marketing
campaign will aim to educate residents in Washington County, along with the surrounding States and
Counties, about the economic impact of the Ag industry. Additionally, these videos will be used for
agricultural education to numerous streams around Washington County, such as, 4-H and FFA (Future
Farmers of America) meetings, Ag Expo and Fair, and they will be available on the Washington County
Ag App and website.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: Yes - Faces of Farming Videos: Bragunier Orchard of Clear Spring, MD
and The Vineyards of Mapleville Manor of Boonsboro, MD.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Agriculture – Washington County Ag Expo & Fair Update
PRESENTATION DATE: Tuesday, November 26, 2024
PRESENTATION BY: Kelsey Keadle, Business Specialist, Agriculture
Department of Business and Economic Development
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: Provide the County Commissioners with an update on the 2024 Washington
County Ag Expo & Fair.
DISCUSSION: Provide the County Commissioners with an update on the 2024 Washington County
Ag Expo & Fair.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: Yes – Washington County Ag Expo & Fair recap video.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Retention of Government Relations Consultant and Lobbyist
PRESENTATION DATE: November 26, 2024
PRESENTATION BY: Zachary J. Kieffer, County Attorney
RECOMMENDED MOTION: Move to retain Bruce C. Bereano as the County’s government relations
consultant and lobbyist for the 2025 Session of the Maryland General Assembly upon the terms set forth
in the proposed Engagement Letter dated October 18, 2024.
REPORT-IN-BRIEF: To consider the retention of government relations consulting and lobbying services.
DISCUSSION: Bruce C. Bereano has served the Board of County Commissioners as its government
relations consultant and lobbyist for eight (8) years. Mr. Bereano has offered to again serve in this role for
the 2025 General Assembly session for a fixed engagement fee or $10,000.00 plus $100.00 for the lobbying
registration fee. The term of his representation would be the calendar year 2025.
Mr. Bereano’s services include monitoring legislation; arranging and attending meetings with legislative
and executive branch officials; providing counsel and advice concerning political and legislative
matters; and delivering other customary government relations and lobbying services. Mr. Bereano’s
retention as the County’s government relations consultant and lobbyist would provide the County with an
ongoing presence and voice in Annapolis, as Mr. Bereano regularly attends delegation meetings, bill
hearings, and other political events.
FISCAL IMPACT: $10,100 from Commissioner’s Contingency
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Engagement Letter from Bruce Bereano
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
October 18, 2024
The Honorable John Barr
President
Washington County Commissioners
100 West Washington Street, Room 226
Hagerstown, Maryland 21740
Dear President Barr:
In preparation for the upcoming 2025 Session of the Maryland General Assembly
which convenes January 8, 2025, and for calendar year 2025, I write to propose to the
Washington County Commissioners to represent and serve the Commissioners as their
government relations consultant and lobbyist in Annapolis during the upcoming 2025
session of the General Assembly and before the Executive Branch of State Government.
The term of my representation would be the calendar year of 2025.
I have appreciated and enjoyed representing the County for the past 8 years and I
would be happy and willing to continue to act in such a capacity for the proposed same fee
of $10,000 plus reimbursement for the $100.00 lobbying registration fee.
The scope and nature of the government relations and lobbying services I would
provide the Washington County Commissioners would include the following:
1. Making available the depth and breadth of my relationships and network, and
experience developed over the past 53 years in government and politics in
Maryland;
2. Provide government and political strategic advice and counsel concerning
relationships with government elected and appointed officials;
3. Arrange and attend meetings for the County Commissioners with key legislative
and executive branch officials;
4. Advise and inform the County Commissioners of particular events and functions
which are good networking opportunities and ways to increase the presence and
involvement in relationship development for the County;
5. Focus my efforts and attention on areas of interest and agenda of the County with
the legislature and executive branches of government as requested;
6. Meet and work with Washington County Commissioners as and when requested
concerning issues, problems and assistance I can render with State government
officials, agencies;
7. Register as a lobbyist for the Washington County Commissioners as required by law
and comply with all legal requirements;
8. Customary and usual professional lobbying and government relations activities and
efforts on behalf of the Washington County Commissioners;
9. Assist in advocating and representing Washington County on legislation as
indicated;
10. Keep the Washington County Commissioners fully informed of my activities and
efforts on their behalf and maintain current and clear communications in this regard;
11. Assist in securing meetings with key government appointed and elected officials
and attend any and all such meetings which are arranged;
12. Provide any other and further services and functions as requested and desired by the
County Commissioners relative to my role and function;
13. Attend all Washington County Delegation meetings during the legislative session
and work in harmony and coordination with the Washington County legislative
Delegation and be of assistance;
14. Work closely with the Washington County Commissioners on their legislative
agenda and priorities for the 2025 legislative session;
It is also understood and agreed that you hereby certify and declare that Bruce C.
Bereano hereby is authorized to act as a lobbyist and government relations representative
on behalf of the Washington County Commissioners for the time period of November 1,
2024 through October 31, 2025 as to matters between them.
I would very much appreciate the opportunity to work with the Washington County
Commissioners, and you can be assured of my fullest professional and dedicated services.
Please feel free to discuss this matter further with me or let me know any questions
you or the other Commissioners may have. I of course am willing and available to meet
with the County Commissioners to further discuss and decide this matter. If this
arrangement is agreeable and acceptable, please sign and return to me one of the enclosed
copies for my files. Thanking you in advance for your consideration and time, I am
Sincerely,
Bruce C. Bereano
Intending to be legally bound, the parties have duly executed this Agreement below:
Washington County Commissioners
By:
The Honorable John Barr
President
Washington County Commissioners
100 West Washington Street, Room 226
Hagerstown, Maryland 21740
Date:
Bruce C. Bereano
191 Duke of Gloucester Street
Annapolis, Maryland 21401
Date: October 18, 2024