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Home My WebLink About240917a John F. Barr, President Jeffrey A. Cline, Vice President BOARD OF COUNTY COMMISSIONERS September 17, 2024 OPEN SESSION AGENDA 8:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President John F. Barr APPROVAL OF MINUTES: August 12, 2024 August 27, 2024 8:05 AM FIRST CLOSED SESSION - (To consult with counsel to obtain legal advice on a legal matter. (7) Discussion is protected by attorney/client privilege. To consult with staff, consultants or other individuals about pending or potential litigation (8). Discussion also includes legal advice as to litigation strategy, the discussion of which in open session would be disadvantageous to County in the course of said litigation.  Discussion of ongoing litigation.) 9:00 AM RECONVENE IN OPEN SESSION 9:00 AM COMMISSIONERS’ REPORTS AND COMMENTS 9:15 AM STAFF COMMENTS 9:20 AM CITIZEN PARTICIPATION 9:30 AM PROCLAMATION FOR CITIZENS’ EMERGENCY PREPAREDNESS MONTH Board of County Commissioners to Alan Matheny, Director, Emergency Management 9:40 AM ADEQUATE PUBLIC FACILITIES ORDINANCE (APFO) MITIGATION REQUEST - ELMWOOD FARM, SECTION 5C William Wantz, Attorney 9:50 AM GEORGE WASHINGTON STATUE FOR 250TH ANNIVERSARIES OF THE COUNTY AND THE SIGNING OF THE DECLARATION OF INDEPENDENCE (SUMMER OF 2026) Michelle Gordon, County Administrator; Tom Riford, Committee Member 10:00 AM HAGERSTOWN/EASTERN PANHANDLE METROPOLITAN PLANNING ORGANIZATION (HEPMPO) BUDGET AMENDMENT REQUEST Matt Mullenax, Executive Director, HEPMPO; Jill Baker, Director, Planning and Zoning Wayne K. Keefer Randall E. Wagner Page 2 of 3 OPEN Session Agenda September 17, 2024 Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. 10:05 AM BUDGET ADJUSTMENT – PUBLIC SAFETY TRAINING CENTER CIP R David Hays, Director, Emergency Services 10:10 AM CONTRACT RENEWAL (PUR-1659) – UNIFORMS FOR WASHINGTON COUNTY SHERIFF’S OFFICERS Brandi Naugle, Buyer, Purchasing; Sheriff Brian Albert, Washington County Sheriff’s Office INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-24-0155) – DELL COMPUTERS Brandi Naugle, Buyer, Purchasing; Joshua O’Neal, Chief Technical Officer, Information Technology CONTRACT RENEWAL (PUR-1561) – PERFORMANCE TESTING FOR FIRE HOSE Brandi Naugle, Buyer, Purchasing; Eric Jacobs, Operations Manager, Emergency Services BID AWARD (PUR-1699) – BULK DELIVERY OF ROAD SALT Brandi Naugle, Buyer, Purchasing; Zane Rowe, Deputy Director, Highways Departments 10:20 AM WATER AND SEWER POLICY UPDATE Mark Bradshaw, Director, Environmental Management 10:35 AM DUVINAGE, LLC – DEFAULT OF TERMS OF FINANCIAL INCENTIVE AGREEMENT Linda Spence, Financial Programs Administrator; Business and Economic Development; Jonathan Horowitz, Director, Business and Economic Development 10:45 AM SECOND CLOSED SESSION - (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom the BOCC has jurisdiction, or any other personnel matter that affects one or more specific individuals. Personnel matters are confidential and properly discussed in closed session.  Discussion of efforts to retain certain employees  Discussion of performance of certain employees in County departments and divisions. To consult with counsel to obtain legal advice on a legal matter. (7) Discussion is protected by attorney/client privilege.  County attorney to provide legal advice on rules pertaining to County meetings.  County attorney to provide legal advice on prospective legislative items. Page 3 of 3 OPEN Session Agenda September 17, 2024 Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. To consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State. Open session discussion could have negative effect on business locating in Washington County and County’s ability to attract and retain business.  Discussion of business and economic development incentives. To discuss cybersecurity, if the public body determines that public discussion would constitute a risk to: (i) security assessments or deployments relating to information resources technology; (ii) network security information; or (iii) deployments or implementation of security personnel, critical infrastructure, or security devices. (15) Discussion in open session would constitute a risk to County’s cyber security processes and programs.  Discussion of IT Department and County’s IT system and update on work with consultant.) 12:45 PM RECONVENE IN OPEN SESSION ADJOURNMENT Open Session Item SUBJECT: Proclamation for Citizens’ Emergency Preparedness Month PRESENTATION DATE: September 17, 2024 PRESENTATION BY: Board of County Commissioners to Alan Matheny, Director, Emergency Management REPORT-IN-BRIEF: Proclamation Presentation WHEREAS, emergencies and disasters can strike at any time, often without warning, and can have devastating effects on our communities, and; WHEREAS, it is essential for all citizens to be prepared for emergencies by having a plan, building an emergency kit, and staying informed about potential hazards, and; WHEREAS, the safety and well-being of our community depends on the preparedness and resilience of every individual, family and organization in our community; and; WHEREAS, National Preparedness Month is observed each September to promote family and community disaster planning throughout the year, and; WHEREAS, staff from Emergency Management, Emergency Services, Fire and EMS, and Police Departments recognize the importance of taking proactive steps to enhance our readiness for emergencies and to support our first responders who are on the front lines during disasters. NOW THEREFORE, We the Board of County Commissioners of Washington County, Maryland, do hereby recognize the month of September 2024 as “Citizens’ Emergency Preparedness Month” in Washington County and encourage all citizens to take steps to prepare for emergencies by creating a family emergency plan, assembling an emergency supply kit, and staying informed about the risks in our area. Board of County Commissioners of Washington County, Maryland Agenda Report Form Washington County Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Adequate Public Facilities Ordinance (APFO) Mitigation Request — Elmwood Farm Section 5C PRESENTATION DATE: 09/17/24 PRESENTATION BY: William C. Wantz RECOMMENDED MOTION: Motion to approve APFO mitigation request for Elmwood Farms Section 5C subdivision plat. REPORT -IN -BRIEF: On February 27 of this year, the County Commissioners approved the request of Elmwood Farm to satisfy the school adequacy requirement of the APFO by making an alternate mitigation contribution (AMC) with respect to 22 lots comprising Section 513 of Elmwood Farm. This request seeks a similar approval with respect to 13 lots comprising proposed Section 5C. The APFO permits use of the alternate mitigation contribution with respect to preliminary subdivision plats approved by the Planning Commission prior to July 1, 2005, with the concurrence of the Board of County Commissioners. See: legal analysis, letter of William C. Wantz to the Board of County Commissioners, January 6, 2024. The original Elmwood Farm preliminary plat was approved in February, 2005. See: Planning Commission Minutes February 7, 2005. DISCUSSION: See above. FISCAL IMPACT: n/a CONCURRENCES: n/a ATTACHMENTS: Letter to Board of County Commissioners, January 6, 2024; preliminary plat excerpts depicting Elmwood Farm, Section 5C; County Commissioners' minutes, February 7, 2005 WILLIAM C. WANTZ ATTORNEY AT LAW 123 WEST WASHINGTON STREET HAGERSTOWN, MARYLAND 21740-4709 TELEPHONE (301) 733-7972 January 26, 2024 Board of County Commissioners of Washington County c/o Kirk C. Downey, County Attorney 100 W Washington St, Ste 1101 Hagerstown MD 21740 Re: Elmwood Farm Dear Commissioners: EMAIL WANTZ@MAC.COM I represent John Dallavalle and Jim Fitzgerald, the current successor developers of Elmwood Farm. Following the guidance of Kirk Downey and Jill Baker, I am writing to request that the Board consider at a forthcoming public meeting the request of my clients on behalf of the landowner, Felix's Folly, LLC, to elect Alternate Mitigation Consideration (AMC) with regard to the remaining lots in the last phase of the Elmwood Farm residential development, based upon the provisions in bold below, allowing AMC election with respect to preliminary subdivision plat approved by the Planning Commission prior to July 1, 2005. The preliminary plat for Elmwood Farm was approved in February, 2005. Attorney Downey and Planning Director Baker have advised that the AMC provision in the Adequate Public Facilities Ordinance (APFO) may be applied to this development. ARTICLE V - SCHOOLS 5.1 ADEQUACY All residential new development shall be served by public schools that: (a) Are currently adequate; or (b) Have construction of additional capacity funded and scheduled for completion within the same school attendance area in the current or the next year of the approved Washington Board of County Commissioners of Washington County c/o Kirk C. Downey, County Attorney January 26, 2024 Page 2 County Capital Improvement Program (CIP) following final plat or site plan approval. Adequate is defined in Section 5.4(a) or (b) below. The additional capacity funded and scheduled shall be exclusive of any capacity created pursuant to a developer -funded mitigation program; or (c) Have been identified by the Board of Education (BOE) as part of an approved redistricting plan scheduled to occur in the same school year or the school year following final plat or site plan approval that will render the public schools adequate. 5.1.1 CAPACITY CREATED BY MITIGATION PROGRAM Construction of capacity that is funded and to be created by a mitigation program may not be used in a determination of adequacy for any Developer other than the Developers who are parties to the mitigation program. 5.2 EXEMPTIONS Article V of this Ordinance does not apply to: (a) New development to be developed exclusively for non-residential uses; (b) New development to be developed and managed according to the applicable regulations and guidelines of the Federal Fair Housing Act and the Housing for Older Persons Act; (c) Public or private elementary and secondary schools, and public safety facilities; or (d) Minor Subdivisions. 5.3 DATA ON WHICH ADEQUACY SHALL BE DETERMINED. The BOE shall provide actual enrollment data to the Board of County Commissioners for the last school day of September, December, March and June and the State Rated Capacity for each elementary and secondary school. 5.4 DETERMINATION OF ADEQUACY 5.4.1 The Planning Commission shall determine whether public school facilities are adequate for the proposed new development upon recommendation by the Planning Department after evaluating enrollment information provided by the BOE. The Planning Commission shall determine that a school is adequate if the school has the capacity as follows: Board of County Commissioners of Washington County c/o Kirk C. Downey, County Attorney January 26, 2024 Page 3 (a) Elementary schools are adequate if the school has available capacity to accommodate student enrollment, including approved new development without exceeding 90% of the State Rated Capacity (SRC). (b) Middle schools and high schools are adequate if the school has available capacity to accommodate student enrollment, including approved new development without exceeding the State Rated Capacity. (c) Available capacity for individual schools shall be determined in accordance with Section 5.5, below. (d) Final approval will not be granted for developments in the review process until schools obtain adequate status through the determination made according to the procedures described in Sections 5.5 and 5.8 below. 5.5 MEASURING FOR AVAILABLE CAPACITY (a) Adequacy of every elementary, middle and high school serving the proposed development shall be tentatively measured at the time of preliminary consultation and preliminary plat review, and shall be finally measured and determined as of the date of final plat or site plan submission, or the first date upon which all necessary documentation and materials have been submitted, whichever occurs last, based upon data as published by the BOE. (b) If approval has not been received from the Planning Commission within twelve (12) months of the date of plan submission, the most recent quarterly school enrollment data must be utilized by the Commission for APFO review unless a delay occurs not attributable to the applicant. (c) For determining adequacy, enrollment shall mean the total of the BOE official enrollment figures, background enrollment, pupils generated from the proposed development, and pupils generated from other previously -approved developments, including developments in municipalities. (d) On a biennial schedule, student yield from approved development may be subtracted from the equation to determine adequacy in an amount equal to the number yielded by the dwelling units constructed. (e) Pupil generation rates shall be determined by the Board of County Commissioners with advice from and consultation with the BOE and shall reflect the characteristics of the school attendance area within which the proposed development is located. Board of County Commissioners of Washington County c/o Kirk C. Downey, County Attorney January 26, 2024 Page 4 5.6 OPTIONS FOR MITIGATION OF INADEQUATE SCHOOL CAPACITY (a) If a school is not adequate as defined in Section 5.4.1 but does not exceed 120% of State Rated Capacity, a developer may choose to make an Alternate Mitigation Contribution (AMC) as defined and described in Section 5.8. A developer may not choose to make an Alternate Mitigation Contribution (AMC) if the existing enrollment in any school affected by the new development exceeds 120%. (b) If a school is not adequate as defined in section 5.4.1 and an adjoining school district at the same level is at least twenty (20) percent below State Rated Capacity, then the applicant may request the BOE to determine the viability of redistricting to accommodate the new development. If the BOE determines that redistricting is a viable alternative, and the BOE approves a specific redistricting plan that would result in all the schools serving the proposed development meeting the standards established in Section 5.4.1, then the school shall be considered adequate. (c ) If a school is not adequate as defined in Section 5.4.1 and the developer has not chosen the AMC described in Section 5.6 (a) or the BOE has not approved a specific redistricting plan that would result in the school meeting the standards established in Section 5.4.1, then the final subdivision or site plan approval shall be denied, except as provided for in Section 9.3A of this Ordinance. (d) Any Developer proposal to create improvements to meet adequacy shall be submitted to the Board of Education for recommendations and reviewed under any BOE adopted mitigation policy then in effect and be subject to the standards and review processes of the Interagency Committee on School Construction (IAC) of the Maryland Board of Public Works. (e) Background enrollment growth will be extrapolated over the number of years for which approval is requested. Included in the calculations shall be any additional approved but unplatted major preliminary plan developments in the affected area which might impact the historical growth trend to make it inaccurate or obsolete. (f) The Planning Commission may require phasing or an annual maximum build -out rate to plan for future adequacy. 5.7 RESIDENTIAL BUILDING PERMIT APPROVAL 5.7.1 The Board of County Commissioners shall have the authority to limit the number of building permits in any school attendance area. The decision to limit building permits shall be based on the recommendation of the Planning Commission Defined in §2.3.1.1 as follows: The average annual impact of equated student enrollment changes during the preceding three (3) years in the school attendance areas serving the proposed development as determined in Section Board of County Commissioners of Washington County c/o Kirk C. Downey, County Attorney January 26, 2024 Page 5 5.4 with appropriate adjustments made in the determination by the Board of Education to eliminate student enrollment changes caused solely by school redistricting. Section 9.3A of the APFO, referenced in bold above, provides: 9.3A In its sole discretion, the Board of County Commissioners or its designee may approve a mitigation program that allows a development to proceed in a school district otherwise designated as inadequate for development under the following conditions: (a) The Board of County Commissioners determines that approving this development benefits the community by: (i) encouraging certain types of development that offer advantages to the community, including but not limited to the following: (1) development in designated revitalization areas; (2) renovation of abandoned or under-utilized structures; (3) affordable or workforce housing or community revitalization projects; or (4) developments with preliminary plat approval prior to July 1, 2005. Since the current developer did not have documents confirming the date of preliminary plat approval, an investigation was undertaken, in which the Planning Staff assisted,- finally confirming through archived Planning Commission minutes that the approval occurred in February, 2005, and thus, before July 1 of that year, invoking the relief provided above. This past Wednesday afternoon, January 24, 2024, in a conference call with County Attorney Kirk Downey and Planning Director Jill Baker, it was confirmed by the Planning Director and County Attorney that, in view of the approval by the Planning Commission of the preliminary subdivision plat prior to July 1, 2005, the project is eligible for Alternate Mitigation Contribution (AMC) relief under §5.8 of the APFO, which provides: 5.8 ALTERNATE MITIGATION CONTRIBUTION (AMC) (a) When any school affected by the new development exceeds adequate capacity as defined in Section 5.4.1 but does not exceed 120% of its State Rated Capacity, a developer may choose to make an Alternate Mitigation Contribution as described and calculated below. (b) The formula to calculate the Alternate Mitigation Contribution (AMC) is (ABxC)XDxE=AMC, where "A" is the average cost of a school seat; "B" is the expected lifespan of a school or seat; "C" is the average pupil generation rate attributable to the type of dwelling units proposed as set by resolution and referenced in Section 5.5(e); "D" is the years a Board of County Commissioners of Washington County c/o Kirk C. Downey, County Attorney January 26, 2024 Page 6 student spends in the school system (e.g., 13 years); and " F' is the number of dwelling units, per type (i.e., single family, apartment, and/or town home), proposed in the new development. (c) The formula in Section 5.8(b) above shall be applied for each type of dwelling unit comprising the new development. The sum of all calculations for each type of dwelling unit will be the total AMC due for the proposed development. (d) When the Alternate Mitigation Contribution is required in order to achieve final plat or site plan approval, the County will notify the applicant of the amount due at the time that it is determined the final plat or site plan is complete and ready for an unconditional approval. The AMC shall be paid in full to the County prior to affixation of the signature evidencing the Planning Commission's approval of the site plan or final subdivision plat. (e) The actual factor values to be used in the formula specified in Section 5.8(b) above shall be established by resolution of the Board. The factor values shall be reviewed by the Board at its discretion, but at least by the end of every second year of each term of office. (f) Any sums paid as an AMC are not refundable. We are available to participate in a meeting of the Board of County Commissioners, at your earliest convenience. My clients are available to participate in meetings identified by Mr. Downey currently scheduled for February 13 and 27, 2024. Many thanks for your consideration of this request. Very truly yours, Akr- William C. Wantz WCW/psm 40 m � a 9�k�40 --q =-7zo ia 04 `ebb` � �ti�wmbne ' a _-, / ;- '= / � �� ^\ c „%/'♦ � '�. � � �_cC. e ej �WlLa 8 d�"7Tds • jet__ i� �� - i , � Ws R SF- tNr c La O LO —3 LU C.) 4) Q ui �7/10 ` LU10 CCC loft ID -ma•7 - IDfRa ✓9a6A81R A -SA) zs�m )rniune oa•o� -s.mi �nttii 1 2 3 A 5 6 m.ss �.s+stsrv*s ea•s ` �=s+s•svws 5 1 0 Jam, s�1 ; • � ,,,,,Q,,�a:o. a w CL w !fY+A .•.. .a/n - //a a.v .+..... or,s ..+.r1c++vlszarounwmu.�« 83 WASHINGTON COUNTY PLANNING COMMISSION REGULAR MEETING — FEBRUARY 7, 2005 The Washington County Planning Commission held its regular meeting on Monday, February 7, 2005, In the County Administrative Annex Conference Room. Members present were: Chairman, Don Ardinger; Vice Chairman, R. Ben Clopper, and Members: Bernard Moser, George Anikis, Terry Relber, Linda Parrish, and Ex-Officio, James F. Kercheval. Staff members: Planning Director, Michael Thompson; Senior Planners, Timothy A. Lung and Lisa K. Pietro; and Associate Planners Jill Baker and Misty Wagner -Grillo. CALL TO ORDER The Chairman called the meeting to order at 7:00 p.m. Before proceeding, Mr. ,Thompson stated that the Preliminary Consultation for Seneca Ridge had been withdrawn and would be omitted from the agenda. MINUTES Mr. Anikis made a motion to approve the regular meeting minutes of January 10, 2005, as amended. Seconded by Mr. Clopper. Unanimously approved. NEW BUSINESS - SUBDIVISIONS: Rose Hill Manor Ms. Baker presented for review and approval the preliminary plat for Rose Hill Manor. The property is 69.4 acres and is zoned RS. The developer is proposing 133 single-family units ranging from .23 acres to 2.12 acres. The property will be served by public water and sewer. Storm water management will be a storm water pond. Two.access points will be created off Longmeadow Road. Sidewalks are proposed along the perimeter of the development Paramount Elementary, Northern Middle and North High schools service this area. At this time, Paramount Elementary is over capacity. The development will be tested again at final plat stage for adequacy. Long Meadow Fire Company and Community Rescue Services serve this area. Forest Conservation will be met by retention of 12,48 acres of existing forest, as well as 3 planting areas totaling 3.81 acres. Approval from the City Water and Sewer Department is still pending. There was some discussion regarding water and sewer allocations from the city. Mr. Kercheval stated that allocations for the County are limited at this time. Even with approval from the Planning Commission, there are no guarantees that build out will be at the rate the developer desires. Balances in economic development issues may take some precedence over residential development; however, the Commission will continue to work toward dividing allocations as fairly as possible. Mr. Clopper made the motion to grant preliminary plat approval contingent upon city water and sewer. Seconded by Mr. Reiber. Unanimously approved. Elmwood Farms Ms. Pietro presented for review and approval the preliminary plat for Elmwood Farm. The property is located along the north side of Lappans Road and south of Kendle Road. Zoning Is Agriculture. A concept plan was presented in 2002 on this property. The developer Is proposing 174 single-family lots approximately ➢4 acre In size. Total area of development Is 169 acres with no remaining lands. All lots will be served by public streets with the main entrance to the subdivision being off of Lappans Road. A minor connection will be located on Kendle Road. All lots will be served by city water and county sewer. Forest Conservation Ordinance requirements will be met by planting 24 V2 acres. The trees will be planted primarily along the existing 100 year floodplain area. Total open space is 45 acres. All open space areas will be maintained by the Homeowner's Association. Four storm water management ponds will serve the site. Sidewalks will be installed along one side of new streets. All agency approvals have been received. The provision of sidewalks was a major concern for safety reasons. Fountain Rock Elementary would serve this area and is over capacity at this time. APFO fees were discussed relative to capacity issues. If fees are paid and the county stops development due to capacity issues, the builder will not lose money already paid for APFO fees. Money will not be refunded, however, It will be hold until the capacity issue at that particular school has been resolved. Mr. Moser made a motion to approve the preliminary plat subject to all agency approvals, agreement on the APFO school Issue, revisions on the plat to show the sidewalks on at least one side of the street. In addition, Mr. Ardinger made a motion to accept the forest conservation plan as accepted on the plat Seconded by Mr. Relber. Unanimously approved. Discussion: Mr. Ardinger would like to give approval to all future Forest Conservation Plans by virtue of approval of the plat as presented. If Forest Conservation plan is contested, then approval will be given separately. Open Session Item PUBLIC PACKET SUBJECT: George Washington Statue for 250th Anniversaries of the County and the Signing of the Declaration of Independence (Summer of 2026) PRESENTATION DATE: September 17, 2024 PRESENTATION BY: Michelle Gordon, County Administrator; Tom Riford, Committee Member. RECOMMENDED MOTION : Move to approve the allocation of $25,000 of Hotel Rental Tax (HRT) funds in FY2025 and an additional $25,000 of HRT funds in FY2026 (total $50,000 of HRT funds) toward the design and construction of a commemorat ive George Washington Statue to be unveiled as part of the County’s 250th anniversary celebration, and to direct staff to return with the proposed agreements. REPORT-IN-BRIEF: The Committee responsible for raising funding, design, planning and construction of the Clara Barton Memorial Statue in Hagerstown has approached the County with another concept plan for a commemorative statue of George Washington. The statue will be unveiled as part of the County’s 250th anniversary celebrations. They are seeking approval from the Board for this memorial statue and funding of $50,000 from Hotel Rental Tax funds ($25,000 in FY2025 and $25,000 in FY2026). The total budget for this project is $225,000; and, it is anticipated that the additional funding of $175,000 will be raised via private donations and grants from other entities. If such funding is not raised, the project will not pr oceed. The Committee has already raised $8,000 from other local and state private organizations. Once comp leted, the statue would become property of the Washington County Board of County Commissioners and future repairs and maintenance for the statue would be the responsibility of the BOCC. DISCUSSION: The Committee responsible for raising fund ing, design, planning and construction of the Clara Barton Memorial Statue in Hagerstown ha s approached the County with another concept plan for a commemorative statue of George Washingt on. Washington County was founded on September 6, 1776 and named for then General George Washington. As part of the upcoming 250th anniversary celebrations in 2026, a commemorative statue of our county’s namesake has been recommended. George Washington was the commander of the Contin ental forces during the Revolutionary War, and the first president of the United States. Several locations have been suggested: The West Washington Street entrance plaza in front of the Circuit Courthouse (95 W. Washington St); The West Washington Street plaza in front of the County Administration Building (100 W. Washington St); or, County Park to be determined. Board of County Commissioners of Washington County, Maryland Agenda Report Form The Committee will operate under the auspices of the Community Foundation of Washington County; and all funding and expenditure accounting for the project will be managed by the Community Foundation. The Committee is seeking approval from the Board for this memorial statue and funding of $50,000 from Hotel Rental Tax funds ($25,000 in FY2025 and $25,000 in FY2026). The total budget for this project is $225,000; and, it is anticipated that the additional funding needed of $175,000 will be raised via private donations and grants from other entities. If such funding is not raised, the project will not proceed. The Committee has already raised $8,000 from other local and state private organizations. Once completed, the statue would become property of the Washington County Board of County Commissioners and future repairs and maintenance for the statue would be the responsibility of the BOCC. If approved today, a Site Construction Agreement and an Artwork Donation Agreement (Agreements) will be drafted and delivered to our legal staff for review. Those Agreements will specify the details of the artwork construction, terms of the donation, ownership rights and maintenance of the artwork. Staff will bring those back to the BOCC at a later date to receive formal approval. FISCAL IMPACT: Funding of $50,000 from Hotel Rental Tax funds ($25,000 in FY2025 and $25,000 in FY2026). The total budget for this project is $225,000 and it is anticipated that the additional funding needed of $175,000 will be raised via private donations and grants from other entities. The Committee has already raised $8,000 from other local and state private organizations. If funding for the project is not raised, the project will not proceed. CONCURRENCES: Kelcee Mace, CFO; Andrew Eshleman, Director of Public Works. ALTERNATIVES: N/A ATTACHMENTS: N/A Open Session Item SUBJECT: Hagerstown/Eastern Panhandle Metropolitan Planning Organization (HEPMPO) Budget Amendment Request PRESENTATION DATE: September 17, 2024 PRESENTATION BY: Matt Mullenax, Executive Director, HEPMPO; Jill Baker, Director Department of Planning and Zoning RECOMMENDED MOTION: Move to approve the budget amendment in the amount of $130,000. REPORT-IN-BRIEF: In FY 2024 a federal grant was awarded to the City of Hagerstown to complete a safety action plan in the amount of $200,000. To streamline the completion of this study, the City of Hagerstown has partnered with the HEPMPO to use the MPO’s on call consultant to perform the work. As work is completed the consultant will invoice the MPO and in turn, the MPO will invoice the City of Hagerstown for reimbursement. No County funds will be used for this study. The work was contracted to be completed over two fiscal years (FY 2024 & 2025). Expenditures for work completed in FY 2024 equaled approximately $70,000. Because the amount of expenditure was not known at the time of drafting the FY 2025 budget, funds for this contract were not included in the MPO’s FY 2025 revenue estimate. The request to amend the budget in the amount of $130,000 represents the remaining contract amount that will be spent in FY 2025. The additional funding via federal funding grant to the City of Hagerstown in the amount of $130,000 is requested to be included as revenue in the MPO’s budget with expenditure included in the consulting services line item. DISCUSSION: The Hagerstown/Eastern Panhandle Metropolitan Planning Organization (HEPMPO) was officially established on July 1, 1996 as a re-designation/expansion of the Hagerstown Urbanized Area MPO. The HEPMPO is established to conduct regional transportation planning for a federally designed tri-state planning area. The HEPMPO’s planning process brings together representative from four states (MD, WV, PA, VA), five counties (Washington County, MD; Berkeley and Jefferson Counties, WV; Franklin County, PA; and Frederick County VA) the cities of Hagerstown, MD, Martinsburg, WV, Charles Town, WV and various towns and municipalities in the planning region. The HEPMPO has the responsibility to implement the federal requirements relating to Metropolitan Planning as set forth in the Code of Federal Regulations (CFR). Board of County Commissioners of Washington County, Maryland Agenda Report Form FISCAL IMPACT: There are no Washington County funds included within this request. The fiscal impact would be on the HEPMPO budget should this request not be granted. CONCURRENCES: ALTERNATIVES: ATTACHMENTS: Budget Amendment Form AUDIO/VISUAL NEEDS: None Washington County, Maryland Budget Adjustment Form Budget Amendment Budget Transfer Fiscal Year *2025 Preparer, if applicable Sign Department Head Authorization Sign Division Director / Elected Official Authorization Sign Click here to reorder rows Expenditure / Account Number Fund Number Department Number Project Number Grant Number Activity Code Department and Amount Description Increase (Decrease) +/- 490000 29 29010 Miscellaneous Revenue 130,000 515130 29 29010 Consulting Services 130,000 Add another row Explain Budget Adjustment *In 2023, the City of Hagerstown began the process of developing a safety action plan using funds awarded to them via federal grant in the amount of $200,000. The funds being included in this amendment to the FY2025 budget are carryover funds from Attach Additional Items Upload Files (1 uploaded) Hagerstown Safety Action Plan.pdf 597.36KB Remove (?) 9/4/24, 10:12 AM Resume Submission https://lf-forms.washco-md.net/Forms/form/resume/0/41036?hideHeader=true 1/2 Save as Draft 9/4/24, 10:12 AM Resume Submission https://lf-forms.washco-md.net/Forms/form/resume/0/41036?hideHeader=true 2/2 Open Session Item SUBJECT: Budget Adjustment – Public Safety Training Center CIP PRESENTATION DATE: September 17, 2024 PRESENTATION BY: R. David Hays, Director, Division of Emergency Services RECOMMENDATION: Motion to approve a Budget Transfer in the amount of $685,450.00 from 498710-30-11620 BLD093 (Capital Reserves) to 498600-30-11620 BLD093 (PSTC). REPORT-IN-BRIEF: In 2021, the construction award for the PSTC included the construction of the building and most interior components necessary to bring the PSTC to operational status. Most of the audio/visual components and furniture were withheld from the building contract as part of cost saving and operational strategies. The Board of County Commissioners forward funded $1,000,000.00 of the funding necessary for the purchase of audio/visual components and building furniture. At the time, a capital fundraising plan was developed as an effort to help fund the audio/visual equipment and furniture. An Emergency Management grant totaling 178,822.00 was also secured for the equipment that would be used in the emergency operations center (EOC) located within the PSTC. At such a point where future grants and capital fundraising initiatives would not generate the remainder of the funding, staff would request final funding from the BOCC. DISCUSSION: To date, a total of $314,550 has been pledged, with $229,550 already being collected. The remaining $85,000.00 is scheduled to be collected in FY25/26. FISCAL IMPACT: $685,450.00 (Capital Reserves) CONCURRENCES: R. David Hays, Director, Division of Emergency Services Kelcee Mace, Chief Financial Officer ALTERNATIVES: N/A ATTACHMENTS: Budget Adjustment Form Board of County Commissioners of Washington County, Maryland Agenda Report Form Washington County, Maryland Budget Adjustment Form Form Routing Budget Amendment Budget Transfer Fiscal Year BOCC Approval Date (if known) Next 0000 🠟 0000 🠝 Explain Budget Adjustment Attach Additional Items Open Session Item SUBJECT: Contract Renewal (PUR-1569) - Uniforms for Washington County Sheriff’s Officers PRESENTATION DATE: September 17, 2024 PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Purchasing Department; Sheriff, Brian Albert. RECOMMENDED MOTION: Move to renew the contract for Uniforms for Washington County Sheriff’s Officers with Galls, LLC of Lexington, KY, per the rates included in its letter dated August 12, 2024. Galls, LLC is requesting a 6.9% increase above the current rates due to increased costs from suppliers and changes to market conditions affecting labor, utility, and shipping costs. REPORT-IN-BRIEF: On October 11, 2022, the Board originally awarded a contract for the subject services to Galls, LLC, for the total sum bid amount of $117,485.25 based on estimated quantities (no guaranteed minimum/maximum) of each uniform piece at the un it prices. The contract is for a one-year period that commenced October 1, 2022, with an option by the County to renew the contract for up to five (5) additional consecutive one (1) year periods subject to written notice given by the County at least sixty (60) calendar days before the expiration date of any of the one (1) year period. This is the second of five (5) additional one (1) year renewals. The bid was advertised on the State of Maryland’s (eMMA) “eMaryland Marketplace Advantage” website, on the County’s website , and in the local newspaper. There were fifteen (15) persons/companies that registered/downloaded the bid document online. A total of two (2) bids were received. DISCUSSION: N/A FISCAL IMPACT: Funding is available in the budgets of the various departments: Judicial - 535060-10-11300, Patrol – 535060-10-11310, Process Servers – 535060-10-11305, Detention 535060-10 -11320, Day Reporting Center – 535060-10-113 21, and Central Booking – 535060-10 - 11315. ATTACHMENTS: Renewal request from Galls, LLC dated 8/12/24. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form 08/12/2024 Via electronic mail Washington Co Financial Service Procurement Service 100 West Washington Street, Rm 3200, Hagerstown, MD 21740. Re: Renewal and Price Increase for CONTRACT Name: PUR‐1569 Dear Procurement, Due to increased costs from our suppliers and changes to market conditions affecting labor, utility, and shipping costs, Galls is requesting a price increase of 6.9% on the affected goods and services provided by Galls on the Contract Name: Washington County‐ Sheriff’s Officers Uniforms – Bid PUR‐1569. In addition to the Contract items all other goods purchased by the Agency will be increased at a rate of 6.9%. As evidence of the above and for your records, please find enclosed documentation supporting this request. Also enclosed are updated price schedules for all Contract items and all other items. This request is in accordance with the Contract and if approved will take effect on the renewal date or earliest effective date per the contract terms. If you have any questions, please contact Yves Murhula at Murhula-yves@galls.com address or Phone: 859-800-1054. We appreciate your attention to this important matter. Regards, Yves Murhula Contract Management Specialist Galls, LLC Enclosure: CPI/ PPI/ Mfg. Letters/ Updated Contract Pricelist / Updated Other Items Pricelist Dear Valued Partner, As we navigate through 2024, the landscape of economic challenges continues to evolve, yet the inflationary pressures we have witnessed over the past years persist. At Galls, our commitment to delivering quality products and services to our esteemed customers, like you, remains unwavering. However, the current economic conditions have necessitated some difficult decisions to ensure we continue to meet your needs with the excellence you've come to expect. Understanding the Pressures The inflationary environment, while slowing in recent months, shows little signs of abating. Despite our rigorous efforts to mitigate these effects—through renegotiating with our suppliers and enhancing our operational efficiencies—the reality compels us to adjust our pricing to reflect the escalating costs we are facing. Supplier Costs Our partners and suppliers have been compelled to adjust their pricing structures, often passing on double-digit increases to us. This trend spans across the board, affecting essential items such as uniforms, tactical pants, boots, and duty belts. These adjustments are a direct reflection of the growing costs in manufacturing and procurement, unprecedented in both frequency and magnitude. Transportation Hurdles The lingering aftermath of the pandemic continues to exert pressure on transportation costs, a vital component of our supply chain. In 2023, we observed an 7% increase in shipping costs through providers like FedEx, UPS, and the US Postal Service. Labor and Talent Retention Our dedication to fostering a skilled and motivated workforce to serve our heroes in the front- line, military, and public safety sectors has never been stronger. However, the competitive job market, alongside federal wage adjustments and rising insurance premiums, has necessitated a substantial increase in our labor expenses. Ensuring that we attract and retain the best talent comes at a higher cost, reflecting a 10% increase in wage expenses in 2023. Moving Forward Together We do not take these adjustments lightly, knowing well that any increase in costs affects not just our operations but also the budgets of our partners. We are immensely grateful for your business and continued partnership. Our team at Galls is here to assist you through these changes and ensure that we continue to meet your needs effectively. Thank you for your unwavering trust and partnership. Mike Fadden Chief Executive Officer Galls, LLC January 19, 2024 Galls Inc. 1340 Russell Cave Road Lexington, KY 40505 To Whom It May Concern; This letter is to confirm that as of January 1, 2024 there was a list price increase on all Fechheimer (Flying Cross and Vertx) styles. The price increase was approximately 3.0%. This is in result of increases in materials, trim, labor, and overhead. If there are any questions or additional information that is needed please feel free to contact me. Sincerely, Bureau of Labor Statistics Consumer Price Index for All Urban Consumers (CPI-U) 12-Month Percent Change Series Id: CUUROOOOSAO Not Seasonally Adjusted Series Title: All items in U.S. city average, all urban consumers, not Area: U.S. city average Item: All items Base Period: 1982-84=100 Years: 2014 to 2024 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 2014 1.6 1.1 1.5 2.01 2.1 2.1 2.0 1.7 1.7 1.7 1.3 0.8 1.6 1.7 1.5 2015 -0.1 0.0 -0.1 -0.2 0.0 0.1 0.2 0.2 0.0 0.2 0.5 0.7 0.1 -0.1 0.3 2016 1.4 1.0 0.9 1.11 1.0 1.0 0.8 1.1 1.5 1.6 1.7 2.1 1.3 1.1 1.5 2017 2.5 2.7 2.4 2.21 1.9 1.6 1.7 1.9 2.2 2.0 2.2 2.1 2.1 2.2 2.0 2018 2.1 2.2 2.4 2.51 2.8 2.9 2.9 2.7 2.3 2.5 2.2 1.9 2.4 2.5 2.4 2019 1.6 1.5 1.9 2.01 1.8 1.6 1.8 1.7 1.7 1.8 2.1 2.3 1.8 1.7 1.9 2020 2.5 2.3 1.5 0.31 0.1 0.6 1.0 1.3 1.4 1.2 1.2 1.4 1.2 1.2 1.2 2021 2022 1.4 7.5 1.7 7.9 2.6 8.5 4.2 8.3 5.0 8.6 5.4 9.1 5.4 8.5 5.3 8.3 5A 8.2 6.2 7.7 6.8 7.1 7.0 6.5 4.7 8.0 3.4 8.3 6.0 7.7 2023 6.4 6.0 5.0 4.9 4.0 3.01 3.21 3.7 3.7 3.2 3.1 3.4 4.1 4.9 3.4 2024 3.11 3.21 3.5 3.4 3.3 3.01 1 i 1 1 3.2 Source: Bureau of Labor Statistics Generated on: August 13, 2024 (08:22:50 AM) Customer:08/12/2024 Attn: Rep Name: Acct #: Qty of Orders: Shipping Charge: GQ Item# Mft Model # MFG Name Description 2023 Price 2024 Price Custom FECHHEIMER BROTHERS UNIFORM CO Uniform Dress Blouses 631.93$ 675.53$ tl150 Fl 47780 86 FECHHEIMER BROTHERS UNIFORM CO Class "A-B" Trousers- Patrol, Judicial & Detention- Fl 47780 86 Flying Cross by Fechheimer Item# Fl 47780 86, Justice Hidden Cargo Trousers with 1" French Blue Stripe.89.79$ 95.98$ tl127 Fl 47780W 86 FECHHEIMER BROTHERS UNIFORM CO Women's Trouser, Option 1 - Fl 47780W 86 Flying Cross by Fechheimer Item# Fl 47780W 86, Justice Hidden Cargo Trousers with 1" French Blue Stripe 89.79$ 95.99$ tr677 47280 FECHHEIMER BROTHERS UNIFORM CO Men's Trousers Option 2-Fl 47280 Flying Cross by Fechheimer Item# 47280, Justice Four (4) Pocket Trousers with 1" French Blue Stripe 81.16$ 86.76$ tr678 47280W FECHHEIMER BROTHERS UNIFORM CO Women's Trouser, Option 2-Fl 47280W Flying Cross by Fechheimer Item# Fl 47280W, Justice Four (4) Pocket Trousers 81.16$ 86.76$ sr620 05W84 FECHHEIMER BROTHERS UNIFORM CO Class "A-B" Shirt, Long Sleeve - Mens Patrol, Judicial & Detention - 05W84 Flying Cross by Fechheimer Item# 05W84, Justice Shirts 86.98$ 92.98$ sr729 105W84 FECHHEIMER BROTHERS UNIFORM CO Women's Long Sleeve Shirt - 105W84 Flying Cross by Fechheimer Item# 105W84, Justice Shirts 86.98$ 92.98$ sr728 55R84 FECHHEIMER BROTHERS UNIFORM CO Men's Short Sleeve Shirt - 55R84 Flying Cross by Fechheimer Item# 55R84, Justice Shirts 78.92$ 84.37$ sr619 155R84 FECHHEIMER BROTHERS UNIFORM CO Women's Short Sleeve Shirt - 155R84 Flying Cross by Fechheimer Item# 155R84, Justice Shirts 78.92$ 84.37$ 4229305 Washington County Larry Skinker tr2801 FX77400 FECHHEIMER BROTHERS UNIFORM CO Class "C" Men's Trouser - Detention - Option 1 - FX77400 Flying Cross by Fechheimer Item# FX77400, FX STAT Hidden Cargo Trousers 53.55$ 57.24$ tr2808 FX77400W FECHHEIMER BROTHERS UNIFORM CO Women's Trouser, Option 1 - FX77400W Flying Cross by Fechheimer Item# FX77400W, FX STAT Hidden Cargo Trousers 53.55$ 57.24$ tr2800 FX77300 FECHHEIMER BROTHERS UNIFORM CO Men's Trousers Option 2 - FX77300 Flying Cross by Fechheimer Item# FX77300, FX STAT External Cargo Trousers 53.55$ 57.24$ tr2807 FX77300W FECHHEIMER BROTHERS UNIFORM CO Women's Trousers Option 2 - FX77300W Flying Cross by Fechheimer Item# FX77300W, FX STAT External Cargo Trousers 53.55$ 57.24$ sh4119 Fl FX7020 FECHHEIMER BROTHERS UNIFORM CO Class "C" Detention Long Sleeve Shirts Mens - Fl FX7020 Flying Cross by Fechheimer Item# Fl FX7020, FX STAT 65.11$ 69.61$ sh4122 FX7020W FECHHEIMER BROTHERS UNIFORM CO Women's Long Sleeve Shirt- Fl FX7020W Flying Cross by Fechheimer Item# Fl FX7020W 65.11$ 69.61$ sh4115 Fl FX7000 FECHHEIMER BROTHERS UNIFORM CO Men's Short Sleeve Shirt - Fl FX7000 Flying Cross by Fechheimer Item: Fl FX7000 62.69$ 67.02$ sh4118 FX7000W FECHHEIMER BROTHERS UNIFORM CO Women's Short Sleeve Shirt-Fl FX7000W Flying Cross by Fechheimer Item# Fl FX7000W 62.69$ 67.02$ sh723 Fl VTX8120 FECHHEIMER BROTHERS UNIFORM CO Men's and Women's Class "C" Patrol/Judicial/K-9 Long Sleeve Shirt- Fl VTX8120 Vertx Phantom LT Long Sleeve Shirt, Fl VTX8120 68.21$ 72.92$ sr460 Fl VTX8100 FECHHEIMER BROTHERS UNIFORM CO Men's and Women's Short Sleeve Shirt Fl VTX8100 Vertx Phantom LT Short Sleeve Shirt, Fl VTX8100 64.04$ 68.46$ tr746 VTX8600 FECHHEIMER BROTHERS UNIFORM CO Men's and Women's Phantom OPS Pants - VTX8600 Vertx Phantom OPS Men's Tactical Pants, VTX8600 61.93$ 66.20$ TR1113 VTX1200 FECHHEIMER BROTHERS UNIFORM CO Men's and Women's Fusion Light Weight Pants - VTX1200 Vertx Fusion LT Stretch Tactical Pants, VTX1200 68.67$ 73.41$ sh400 VTX8528 FECHHEIMER BROTHERS UNIFORM CO SRT Recon Combat Shirt - VTX8528 Vertx 87.82$ 93.88$ tj616 VTX1901 FECHHEIMER BROTHERS UNIFORM CO Recon Combat Pants - VTX1901 Vertx 97.86$ 104.62$ tr746 VTX8600 FECHHEIMER BROTHERS UNIFORM CO Phantom Ops Pants -VTX8600 Vertx 61.93$ 66.20$ TR1113 VTX1200 FECHHEIMER BROTHERS UNIFORM CO Fusion Light Weight Pants - VTX1200 Vertx 68.67$ 73.41$ jc433 VTX8800 FECHHEIMER BROTHERS UNIFORM CO Outerwear - Jacket - Patrol/ Judicial / Detention/ SRT - VTX8800 Vertx Integrity Shell Jacket, VTX8800 204.61$ 218.72$ TR2787 VTX8815 FECHHEIMER BROTHERS UNIFORM CO Vertx Integrity Shell Pants - VTX8815 159.14$ 170.12$ js1550 Fl 57100 FECHHEIMER BROTHERS UNIFORM CO Duty Guard HT Pullover- Men's - Fl 57100 Flying Cross by Fechheimer, Fl 57100 115.23$ 123.18$ ja2701 Fl 57100W FECHHEIMER BROTHERS UNIFORM CO Duty Guard HT Pullover - Women's - Fl 57100W 115.23$ 123.18$ JA2617 Fl 57300 FECHHEIMER BROTHERS UNIFORM CO Duty Guard HT+ Pullover Men's - Fl 57300 Flying Cross by Fechheimer,131.48$ 140.55$ Galls item # TBD Fl 57300W FECHHEIMER BROTHERS UNIFORM CO Duty Guard HT+ Pullover Women's - Fl 57300W Flying Cross by Fechheimer,131.48$ 140.55$ ja2050 Fl 56100 FECHHEIMER BROTHERS UNIFORM CO Duty Guard ST Outer Shell Jacket - Fl 56100 Flying Cross by Fechheimer 204.27$ 218.36$ ja820 54100A FECHHEIMER BROTHERS UNIFORM CO Softshell Jacket - Flying Cross by Fechheimer, 54100A 111.07$ 118.73$ sw977 VTX4000P FECHHEIMER BROTHERS UNIFORM CO Men's Cold Black Short Sleeve Polo - Patrol/Judicial/ Detention/SRTVTX4000P Vertx VTX4000P 52.40$ 56.01$ sw863 52600 FECHHEIMER BROTHERS UNIFORM CO Mock Turtleneck - 52600 Flying Cross 27.47$ 29.36$ st162 52100 FECHHEIMER BROTHERS UNIFORM CO Mock Dickie- 52100 Flying Cross 8.87$ 9.48$ st315 790 FECHHEIMER BROTHERS UNIFORM CO Justice V-Neck Sweater- 790 Flying Cross 102.44$ 109.50$ sh4607 305VS8426 FECHHEIMER BROTHERS UNIFORM CO Hybrid Long Sleeve Shirt - Men's - Xl 305VS8426 Flying Cross 64.91$ 69.39$ sh4605 Xl 205VS8426 FECHHEIMER BROTHERS UNIFORM CO Hybrid Long Sleeve Shirt - Women's - Xl 205VS8426 Flying Cross 64.91$ 69.39$ SH4608 Xl 655VS8426 FECHHEIMER BROTHERS UNIFORM CO Hybrid Short Sleeve Shirt - Men's - Xl 655VS8426 Flying Cross 54.58$ 58.35$ sh4606 Xl 255VS8426 FECHHEIMER BROTHERS UNIFORM CO Hybrid Short Sleeve Shirt- Women's - Xl 255VS8426 Flying Cross 54.58$ 58.35$ ua692 45095 Samuel Broome Neckties 7.69$ 8.22$ hw795 s-40 Stratton Straw Hats Navy blue campaign triple brim straw hats as manufactured by the Stratton Company.73.02$ 78.06$ ha976 f-40 Stratton Felt Hats Navy blue campaign style 3X beaver felt hats as manufactured by the Stratton Company.151.35$ 161.80$ ZK561 blk 3 gld ST-3P- BRSBUC-BK Stratton 3 Piece Leather Strap- Black with Brass Buckles - ST-3P-BRSBUC-BK Stratton SKU: ST-3P-BRSBUC-BK 8.63$ 9.23$ ZK561 blk 3 nkl ST-3P-BK Stratton 3 Piece Leather Strap-Black with Silver Buckles - ST-3P-BK Stratton 8.63$ 9.23$ Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-24-0155) – Dell Computers PRESENTATION DATE: September 17, 2024 PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Purchasing Department, and Joshua O’Ne al, Chief Technical Officer, Information Technology RECOMMENDED MOTION: Move to authorize by Resolution, the approval of the purchase for the replacement of outdated computers for several county departments from Dell Technologies of Round Rock, TX at the contracted pricing totaling $184,267 based on the contract awarded by Omnia – National Cooperative Purchasing Alliance (NCPA) RFP #45-22. REPORT-IN-BRIEF: Section 106.3 of the Public Local Laws of Washington County grants authorization for the County to procure goods or services under contracts entered into by other government entities. On items over $50,000, a determination to allow or participate in an intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings or provide other justification for the arrangement. The County will benefit from the direct cost savings in the purchase of these computers because of the economies of scale this contract has leveraged. Additionally, the County will realize savings through administrative efficiencies as a result of not preparing, soliciting, and evaluating a bid. Acquisition of the computers by utilizing the Omnia - NCPA contract and eliminating our county’s bid process would result in administrative and cost savings for the Department of Information Technologies and Purchasing Department in preparing specifications. DISCUSSION: N/A FISCAL IMPACT: Fu nding is available in the department’s Capital Improvement Plan 600600- 30-11000-COM011 Information Systems Replacement Program. CONCURRENCES: N /A ALTERNATIVES: N/A ATTACHMENTS: Dell Technologies quote dated August 29, 2024 AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Page 1 of 2 RESOLUTION NO. RS-2024- (Intergovernmental Cooperative Purchase [INTG-24-0155] Dell Computers) RECITALS The Code of Public Local Laws of Washington County, Maryland (the “Public Local Laws”), § 1-106.3, provides that the Board of County Commissioners of Washington County, Maryland (the “Board”), “may procure goods and services through a contract entered into by another governmental entity in accordance with the terms of the contract, regardless of whether the county was a party to the original contract.” Subsection (c) of § 1-106.3 provides that “A determination to allow or participate in an intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall be by resolution and shall either indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings or provide other justifications for the arrangement.” The Department of Information Technologies is requesting to purchase from Dell Technologies of Round Rock, Texas, computers to replace outdated computers for several county departments at a contract price totaling $184,267, and to utilize another jurisdiction’s contract (RFP #45-22) that was awarded by Omnia – National Cooperative Purchasing Alliance (NCPA). Eliminating the County’s bid process will result in administrative and cost savings for the County. The County will benefit with direct cost savings because of the economy of scale the aforementioned contract has leveraged. Additionally, the County will realize administrative efficiencies and savings as a result of not preparing, soliciting, and evaluating bids. NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to § 1-106.3 of the Public Local Laws, that the Department of Information Technologies is hereby authorized to purchase computers from Dell Technologies for the total contract price of $184,267, and to utilize another jurisdiction’s contract (RFP #45-22) that was awarded by Omnia – National Cooperative Purchasing Alliance (NCPA). Adopted and effective this ____ day of ________, 2024. Page 2 of 2 ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND _____________________________ BY: ______________________________________ Dawn L. Marcus, County Clerk John F. Barr, President Approved as to form and legal sufficiency: Mail to: Office of the County Attorney ______________________________ 100 W. Washington Street, Suite 1101 Zachary J. Kieffer Hagerstown, MD 21740 County Attorney Your quote is ready for purchase. Complete the purchase of your personalized quote through our secure online checkout before the quote expires on Sep. 28, 2024 . You can download a copy of this quote during checkout. Place your order Quote Name:FY25 Computer Replacements Quote No.3000180776678.1 Total $184,267.00 Customer #23991352 Quoted On Aug. 29, 2024 Expires by Sep. 28, 2024 Contract Name OMNIA-National Cooperative Purchasing Alliance (NCPA) Contract Code C000001019611 Customer Agreement # NCPA 01-143 Deal ID 27450371 Sales Rep Francesca Geoly Phone 1(800) 456-3355 Email Francesca.Geoly@dell.com Billing To ACCOUNTS PAYABLE WASHINGTON COUNTY INFO TECH 100 W WASHINGTON ST STE 334 HAGERSTOWN, MD 21740-4748 Message from your Sales Rep Please use the Order button to securely place the order with your preferred payment method online. You may contact your Dell sales team if you have any questions. Thank you for shopping with Dell. Regards, Francesca Geoly Shipping Group Shipping To DAVID ELLIOTT WASHINGTON COUNTY INFO TECH 100 W WASHINGTON ST STE 334 HAGERSTOWN, MD 21740-4748 (240) 313-2276 Shipping Method Standard Delivery Free Cost Product Unit Price Quantity Subtotal OptiPlex Tower (7020)$716.00 102 $73,032.00 Precision 3680 Tower $1,415.00 15 $21,225.00 Precision 3680 Tower $1,618.00 5 $8,090.00 Dell Latitude 3550 $1,075.00 72 $77,400.00 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Mobile Precision 5690 $2,260.00 2 $4,520.00 Subtotal: Shipping: Non-Taxable Amount: Taxable Amount: Estimated Tax: Total: $184,267.00 $0.00 $184,267.00 $0.00 $0.00 $184,267.00 Special pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Shipping Group Details Shipping To DAVID ELLIOTT WASHINGTON COUNTY INFO TECH 100 W WASHINGTON ST STE 334 HAGERSTOWN, MD 21740-4748 (240) 313-2276 Shipping Method Standard Delivery Free Cost Unit Price Quantity Subtotal OptiPlex Tower (7020) Estimated delivery if purchased today: Sep. 06, 2024 Contract # C000001019611 Customer Agreement # NCPA 01-143 $716.00 102 $73,032.00 Description SKU Unit Price Quantity Subtotal OptiPlex Tower 7020 210-BLDJ - 102 - Intel Core i5 processor 14500 vPro (24MB cache, 14 cores, 20 threads, up to 5.0 GHz Turbo, 65W)338-CNCH -102 - Windows 11 Pro, English, Brazilian Portuguese PT-BR, French, Spanish 619-ARSB -102 - Activate Your Microsoft 365 For A 30 Day Trial 658-BCSB - 102 - 16 GB: 1 x 16 GB, DDR5 370-BBPY - 102 - M.2 2230 512GB PCIe NVMe SSD Class 35 400-BQSB - 102 - M2X3.5 Screw for SSD/DDPE 773-BBBC - 102 - NO RAID 817-BBBN - 102 - Intel Integrated Graphics 490-BBFG - 102 - MOD,CHAS,MTE,180W,7020,DAO,RC 329-BJYT - 102 - System Power Cord (Philipine/TH/US)450-AAOJ - 102 - DVD+/-RW Bezel 325-BDSF - 102 - 8x DVD+/-RW 9.5mm Slimline Optical Disk Drive 429-ABFH - 102 - CMS Essentials DVD no Media 658-BBTV - 102 - No Wireless LAN Card 555-BKHY - 102 - No Additional Add In Cards 382-BBHX - 102 - Optional DisplayPort 382-BBKE - 102 - No Keyboard Selected 580-AABG - 102 - No Mouse Selected 570-AAAF - 102 - No Cover Selected 325-BCZQ - 102 - Dell Additional Software 634-CHFP - 102 - ENERGY STAR Qualified 387-BBLW - 102 - SERI Guide (ENG/FR/Multi)340-AGIK -102 - Watch Dog SRV 379-BFMR - 102 - Quick Start Guide, OptiPlex Tower 340-DMRV - 102 - Print on Demand Label 389-BDQH - 102 - Trusted Platform Module (Discrete TPM Enabled)329-BBJL - 102 - Shipping Material 340-CZGF - 102 - Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Shipping Label 389-BBUU - 102 - MOD,LBL,REG,MTE,FSJ,180W,7020 389-FGLV - 102 - No Hard Drive Bracket, Dell OptiPlex 575-BBKX - 102 - Intel® Rapid Storage Technology Driver 658-BFSK - 102 - Intel Core i5 Processor Label 340-CUEW - 102 - Desktop BTS/BTP Shipment 800-BBIP - 102 - Chassis Intrusion Switch 461-AAIX - 102 - Fixed Hardware Configuration 998-GSHG - 102 - No vPro support 631-BBRD - 102 - Internal Speaker 520-AARD - 102 - EPEAT 2018 Registered (Silver)379-BDTO - 102 - Dell Limited Hardware Warranty Plus Service 803-8583 - 102 - Onsite Service After Remote Diagnosis 3 Years 803-8590 - 102 - Unit Price Quantity Subtotal Precision 3680 Tower Estimated delivery if purchased today: Sep. 13, 2024 Contract # C000001019611 Customer Agreement # NCPA 01-143 $1,415.00 15 $21,225.00 Description SKU Unit Price Quantity Subtotal Precision 3680 Tower CTO Base 210-BLLP - 15 - Intel Core i7 14th Gen 14700 (33 MB cache, 20 cores, 28 threads, 2.1 GHz to 5.4 GHz, 65W)338-CNTR -15 - Windows 11 Pro, English, Brazilian Portuguese PT-BR, French, Spanish 619-ARSB -15 - Activate Your Microsoft 365 For A 30 Day Trial 658-BCSB - 15 - Precision 3680 Tower with 500W (80 Plus Platinum) PSU, DAO 321-BKRQ -15 - Standard CPU Air Cooler 412-ABBU - 15 - 32GB: 2 x 16 GB, DDR5, 4400 MT/s, non-ECC 370-BBVZ - 15 - NVIDIA T1000 8GB, 8 GB GDDR6, 4 mDP to DP adapters 490-BKBG - 15 - C1 M.2 SSD Boot + SSD 449-BBXF - 15 - No SATA RAID 780-BBCJ - 15 - 512 GB, M.2 2280, Gen 4 PCIe NVMe, SSD 400-BRCM - 15 - Thermal Pad 3660 412-AAZW - 15 - No Hard Drive 400-AKZR - 15 - No Hard Drive 400-AKZR - 15 - No Hard Drive 400-AKZR - 15 - No Hard Drive 400-AKZR - 15 - No Additional Network Card Selected (Integrated NIC included)555-BBJO -15 - No Optical Drive 429-ABMS - 15 - CMS Software not included 632-BBBJ - 15 - Intel Management Engine with vPro 631-BBTZ - 15 - Keyboard not included 580-AADS - 15 - Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 No Mouse Selected 570-AAAF - 15 - ENERGY STAR Qualified 387-BBLW - 15 - EPEAT 2018 Registered (Gold)379-BDZB - 15 - Dell Precision TPM 340-ACBY - 15 - System Power Cord C13 (US 125V, 15A)450-AHDU - 15 - SERI Guide (ENG/FR/Multi)340-AGIK - 15 - Quick Setup Guide, Precision 3680 340-DMVD - 15 - Shipping Material (DAO)340-CBUU - 15 - Ship material - EPEAT Certification 340-CZQO - 15 - 500W Platinum PSU Label 389-FGRT - 15 - Intel Core i7 vPro Enterprise Processor Label 389-EDDR - 15 - Internal Speaker for Precision 520-AAVW - 15 - No External ODD 429-ABGY - 15 - Dell Additional Software 634-CHFN - 15 - Intel Rapid Storage Technology Driver, Precision 3680T 409-BCYF - 15 - Dell PremierColor 6.2 640-BBSW - 15 - Custom Configuration 817-BBBB - 15 - Dell Limited Hardware Warranty Plus Service 997-2808 - 15 - Onsite/In-Home Service After Remote Diagnosis 3 Years 997-2811 - 15 - Unit Price Quantity Subtotal Precision 3680 Tower Estimated delivery if purchased today: Sep. 27, 2024 Contract # C000001019611 Customer Agreement # NCPA 01-143 $1,618.00 5 $8,090.00 Description SKU Unit Price Quantity Subtotal Precision 3680 Tower CTO Base 210-BLLP - 5 - Intel Core i9 14th Gen 14900 (36 MB cache, 24 cores, 32 threads, 2.0 GHz to 5.8 GHz, 65W)338-CNTS -5 - Windows 11 Pro, English, Spanish, French, Brazilian Portuguese 619-ARSE -5 - Activate Your Microsoft 365 For A 30 Day Trial 658-BCSB - 5 - Precision 3680 Tower with 500W (80 Plus Platinum) PSU, DAO 321-BKRQ -5 - Standard CPU Air Cooler 412-ABBU - 5 - 32GB: 2 x 16 GB, DDR5, 4400 MT/s, non-ECC 370-BBVZ - 5 - NVIDIA T1000 8GB, 8 GB GDDR6, 4 mDP to DP adapters 490-BKBG - 5 - C1 M.2 SSD Boot + SSD 449-BBXF - 5 - No SATA RAID 780-BBCJ - 5 - 1 TB, M.2 2280, Gen 4 PCIe NVMe, SSD 400-BRCG - 5 - Thermal Pad 3660 412-AAZW - 5 - No Hard Drive 400-AKZR - 5 - No Hard Drive 400-AKZR - 5 - No Hard Drive 400-AKZR - 5 - No Hard Drive 400-AKZR - 5 - Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 No Additional Network Card Selected (Integrated NIC included)555-BBJO -5 - No Optical Drive 429-ABMS - 5 - CMS Software not included 632-BBBJ - 5 - Intel Management Engine with vPro 631-BBTZ - 5 - Keyboard not included 580-AADS - 5 - No Mouse Selected 570-AAAF - 5 - ENERGY STAR Qualified 387-BBLW - 5 - EPEAT 2018 Registered (Gold)379-BDZB - 5 - Dell Precision TPM 340-ACBY - 5 - System Power Cord C13 (US 125V, 15A)450-AHDU - 5 - SERI Guide (ENG/FR/Multi)340-AGIK - 5 - Quick Setup Guide, Precision 3680 340-DMVD - 5 - Shipping Material (DAO)340-CBUU - 5 - Ship material - EPEAT Certification 340-CZQO -5 - 500W Platinum PSU Label 389-FGRT - 5 - Intel Core i9 vPro Enterprise Processor Label 389-EDDS - 5 - Internal Speaker for Precision 520-AAVW -5 - No External ODD 429-ABGY - 5 - Dell Additional Software 634-CHFN - 5 - Intel Rapid Storage Technology Driver, Precision 3680T 409-BCYF - 5 - Dell PremierColor 6.2 640-BBSW - 5 - Custom Configuration 817-BBBB - 5 - Dell Limited Hardware Warranty Plus Service 997-2808 - 5 - Onsite/In-Home Service After Remote Diagnosis 3 Years 997-2811 -5 - Unit Price Quantity Subtotal Dell Latitude 3550 Estimated delivery if purchased today: Sep. 10, 2024 Contract # C000001019611 Customer Agreement # NCPA 01-143 $1,075.00 72 $77,400.00 Description SKU Unit Price Quantity Subtotal Dell Latitude 3550, BTX 210-BLRD - 72 - 13th Gen Intel Core i7-1355U (12 MB cache, 10 cores, up to 5.00 GHz Turbo)379-BFBM -72 - Windows 11 Pro, English, Brazilian Portuguese PT-BR, French, Spanish 619-ARSB -72 - Activate Your Microsoft 365 For A 30 Day Trial 658-BCSB - 72 - Intel 13th Generation i7-1355U, Intel Integrated Iris Xe or UHD Graphics 338-CNSD -72 - Intel Rapid Storage Technology Driver 409-BCXQ - 72 - 16 GB: 2 x 8 GB, DDR5, 5600 MT/s (5200 MT/s with 13th Gen Intel Core processors)370-BBTL -72 - 512GB, M.2 2230, QLC PCIe Gen 4 NVMe 400-BRBC - 72 - Page 6 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 15.6" FHD (1920x1080) Touch, AG, IPS, 250 nits, FHD IR Cam, WLAN 391-BHZC -72 - FHD HDR IR Camera, ExpressSign-In, No Intelligent Privacy, TNR, Camera Shutter, Microphone 319-BBKH -72 - English US backlit AI hotkey keyboard with numeric keypad, 99-key 583-BLNH -72 - Wireless Intel AX211 WLAN Driver MOD-SRV, + Bluetooth Wireless Card 555-BKKT -72 - Intel Wi-Fi 6E (6 if 6E unavailable) AX211, 2x2, 802.11ax, Bluetooth Wireless Card 555-BKLT -72 - 3- cell, 54Wh Battery, Express Charge, Express Charge Boost capable 451-BDGP -72 - 65W AC adapter, USB Type-C, EcoDesign 492-BDMN - 72 - Single Pointing Keyboard, No Finger Print Reader, No SIM 346-BKJB - 72 - E4 Power Cord 1M for US 450-AMEI - 72 - Quick Start Guide for 3550 340-DMKL - 72 - SERI Guide (ENG/FR/Multi)340-AGIK - 72 - ENERGY STAR Qualified 387-BBLW - 72 - Fixed Hardware Configuration 998-GWQJ - 72 - Dell Additional Software 658-BFQB - 72 - Min PKG, 65W Typ C Adpt, RPL 340-DPGP - 72 - POD Label, 100% tie to L10 BTS & BTP 389-EFCN - 72 - Latitude 3550 Laptop Bottom Door, Integrated Graphics 321-BKQW - 72 - EPEAT 2018 Registered (Gold)379-BDZB - 72 - Dell Limited Hardware Warranty Extended Year(s)975-3461 - 72 - Dell Limited Hardware Warranty 997-6727 - 72 - ProSupport Plus: Accidental Damage Service, 3 Years 997-6746 - 72 - ProSupport Plus: Keep Your Hard Drive, 3 Years 997-6755 - 72 - ProSupport Plus: Next Business Day Onsite, 1 Year 997-6762 - 72 - ProSupport Plus: Next Business Day Onsite, 2 Year Extended 997-6764 - 72 - ProSupport Plus: 7x24 Technical Support, 3 Years 997-6773 - 72 - Thank you for choosing Dell ProSupport Plus. For tech support, visit www.dell.com/contactdell or call 1-866-516-3115 997-8367 -72 - Unit Price Quantity Subtotal Mobile Precision 5690 Estimated delivery if purchased today: Sep. 06, 2024 Contract # C000001019611 Customer Agreement # NCPA 01-143 $2,260.00 2 $4,520.00 Description SKU Unit Price Quantity Subtotal Dell Mobile Precision Workstation 5690 210-BLLB - 2 - Intel Core Ultra 7 155H vPro Essentials (24 MB cache, 16 cores, 22 threads, up to 4.8 GHz, 45W)379-BFQT -2 - Windows 11 Pro, English, Brazilian Portuguese PT-BR, French, Spanish 619-ARSB -2 - Intel Core Ultra 7 155H Processor with vPro Essentials, 32GB 329-BJZQ - 2 - Intel vPro Essentials Technology Enabled 389-FHBS - 2 - Page 7 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Activate Your Microsoft 365 For A 30 Day Trial 658-BCSB - 2 - 32GB LPDDR5x 7467 MT/s 370-BBTG - 2 - NVIDIA RTX 1000 Ada 6GB GDDR6 490-BJYS - 2 - 16" FHD+ Non-touch, 1920 x 1200, 60Hz, 500 nits, IPS, 100% DCI-P3, Low Blue Light, IR Camera and Mic 391-BHWV -2 - FHD HDR IR Camera, Express Sign-In, TNR, Intelligent Privacy, Camera, Microphone, No Camera Shutter 319-BBKP -2 - 512GB, M.2 2280, Gen4 PCIe NVMe, SSD, Class 40 400-BQYM - 2 - No Additional Hard Drive 401-AAGM - 2 - Intel Connectivity Performance Suite for Evo/vPro 640-BBTB - 2 - US English Backlight Keyboard with fingerprint reader & AI hotkey 583-BKXF -2 - Non Security bottom cover with SD only, Discrete only 354-BBJT -2 - Intel(R) Wi-Fi 7 BE200, 2x2, 802.11be, MU-MIMO, Bluetooth(R) wireless card 555-BKJW -2 - 6-cell 100Whr Lithium battery 451-BDDZ -2 - 165W E5 Type C Power Adapter 492-BDQK - 2 - NO RAID 817-BBBN - 2 - ENERGY STAR Qualified (WW)387-BBRP - 2 - EPEAT 2018 Registered (Gold)379-BDZB - 2 - E5 Power Cord 1M for US 537-BBDK - 2 - SERI Guide (ENG/FR/Multi)340-AGIK - 2 - Intel BE200 WLAN Driver with Bluetooth 555-BKXB - 2 - POD Label 389-EDJB - 2 - Packaging for NVIDIA Graphics + 165W Adapter with US Power Cord 340-DMSG -2 - Fixed Hardware Configuration 998-GWTX - 2 - Intel Core Ultra vPro Essentials Label 340-DMQK - 2 - Dell Additional Software 658-BFPP - 2 - Quick Setup Guide-Mobile Precision 5690 340-DMTX - 2 - Regulatory Label included 389-BEYY - 2 - Dell Limited Hardware Warranty Plus Service 804-9773 - 2 - ProSupport Plus: Accidental Damage Service, 3 Years 804-9830 - 2 - ProSupport Plus: Keep Your Hard Drive, 3 Years 804-9831 - 2 - ProSupport Plus: 7x24 Technical Support, 3 Years 804-9832 - 2 - ProSupport Plus: Next Business Day Onsite, 3 Years 804-9833 - 2 - Thank you for choosing Dell ProSupport Plus. For tech support, visit www.dell.com/contactdell or call 1-866-516-3115 997-8367 -2 - Intel Rapid Storage Technology Driver 409-BCYC - 2 - Subtotal: Shipping: Estimated Tax: Total: $184,267.00 $0.00 $0.00 $184,267.00 Page 8 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Open Session Item SUBJECT: Contract Renewal (PUR-1561) - Performance Testing for Fire Hose PRESENTATION DATE: September 17, 2024 PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Purchasing Department; Eric Jacobs, EFO, Operations Manager – Fire/EMS, Division of Emergency Services RECOMMENDED MOTION: Move to renew the contract for the Performance Testing of Fire Hose with Industrial Inspection & Analysis of Peoria, AZ, per the rates included in its letter dated June 10, 2024 . Industrial Inspection & Analysis is requesting a $0.01/ft increase above the current rates due to increased costs affected by economic changes in our environment. These changes affect, supply, labor, utility, and shipping costs. REPORT-IN-BRIEF: On August 3, 2022, the County issued an Invitation to Bid (ITB) for the subject services. The Invitation to Bid (ITB) was advertised on the State of Maryland’s (eMMA) “eMaryland Marketplace Advantage” website, on the County’s website, and in the local newspaper. Ten (10) persons/companies registered/downloaded the bid document online and One (1) bid was received. The contract period is tentatively to begin October 1, 2022, with an option by the County to renew for up to two (2) additional consecutive one (1) year periods, subject to notice given by the County at least sixty (60) calendar days in advance of each period’s expiration date. If the bidder wishes to renew the contract, he/she must submit a letter of intent to the Director of Purchasing at the location designated herein at least ninety (90) calendar days prior to the expiration of each contract period. The County reserves the right to accept or reject any request for renewal and any increase in unit cost for an inspection/testing. All other terms and conditions shall remain unchanged. This is the second of two (2) additional one (1) year renewals on this contract. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted in the Division of Emergency Services 515270-10-11525 ATTACHMENTS: Renewal request from Industrial Inspection & Analysis dated 6/10/24. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form I e t g 16140 .d s r r •e 8 •,Z 2 hƩps://industrial-ia.com/iia-liŌing-services/ 06/10/2024 Washington County Purchasing Department A n: Director of Purchasing 100 West Washington Street Room 3200 Hagerstown, MD 21740 Subject: Contract PUR-1561 Fire Service Performance Tes ng To Whom it May Concern, IIA Fire Department Tes ng is currently engaged in contract PUR-1561 Fire Service Performance Tes ng with Washington County, MD. This contract will expire on September 30, 2024. The purpose of this le er is to set our intent on con nuing this service another year, through September 30, 2025, with changes outlined below. Due to the economic changes in our environment, we have had to raise our pricing for ground ladder and hose inspec ons to the following: Ground Ladder Tes ng will increase $1.00 per unit and now be priced at $43.00 per ladder. Hose Tes ng will increase $0.01/ and now be priced at $0.32/. All other details of the contract will remain unchanged unless otherwise indicated by Washington County. If selected to fulﬁl your inspec on needs for an addi onal year, we look forward to working with you on an oﬃcial contract prior to the expira on of the current one in place. We appreciate the working rela onship currently held and look forward to hearing from you in hopes of con nuing this rela onship. Sincerely, Nick Szkotak VP of Opera ons Industrial Inspec on and Analysis ncere y, Open Session Item SUBJECT: Bid Award (PUR-1699) – Bulk Delivery of Road Salt PRESENTATION DATE: September 17, 2024 PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Purchasing Department, and Zane Rowe, Deputy Director, Washington County Highway Department. RECOMMENDED MOTION: Move to award the contract for the purchase and delivery of Bulk Road Salt to the responsible, responsive bidder, Cargill, Incorporated – Road-Salt Safety, of North Olmsted, OH who submitted the price of $7 4.86 per ton. REPORT-IN-BRIEF: On August 7, 2024, the County issued an Invitation to Bid (ITB) for Bulk Road Salt. The salt will be purchased on an as-needed basis to be used on county-maintained roads for snow and ice control. The County uses an average of fifteen thousand (15,000) tons of road salt annually. The contract period is to tentatively begin October 1, 2024, and end April 30, 202 5. The above recommendations are for the County’s requirements only; the City of Hagerstown shall make its award independently from the County. The County guarantees neither a minimum/maximum quantity of bulk road salt to be purchased under this contract. The Invitation to Bid was published in the local newspaper, on the County website, on the State of Maryland’s eMMA “eMaryland Marketplace Advantage” website and the County’s new online bidding website through IonWave. Thirty (30) persons/companies registered/downloaded the bid document online. On September 13, 2023, a total of eight (8) bids were received. DISCUSSION: N/A FISCAL IMPACT : Funding in the amount of $791,000 is available in the department’s FY’24 operating budget account 586025-20-20030. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Bid Matrix Tabulation AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Event Number Organization Washington County, MD Event Title BULK DELIVERY OF ROAD SALT Workgroup Purchasing Event Description Event Type ITB Issue Date 8/7/2024 06:00:03 AM (ET) Close Date 9/4/2024 02:00:00 PM (ET) Responding Supplier City State Response Submitted Lines Responded Response Total Cargill, Incorporated- Salt, Road North Olmsted OH 8/30/2024 03:50:26 PM (ET)1 $74.86 DEICING DEPOT LLC DEERFIELD BEACH FL 8/30/2024 12:12:36 PM (ET)1 $78.18 Morton Salt, Inc.Chicago IL 8/30/2024 01:33:23 PM (ET)1 $78.45 Elite Windy City Cleaning LLC Streamwood IL 9/4/2024 12:25:39 PM (ET)1 $79.38 Mid-Atlantic Salt, LLC Gladwyne PA 9/3/2024 01:49:38 PM (ET)1 $85.00 Cypress Services, LLC La Plata MD 9/4/2024 10:32:00 AM (ET)1 $86.76 Eastern Salt Co., Inc.Lowell MA 8/29/2024 09:55:42 AM (ET)1 $87.00 Government MLO Supplies BETHESDA MD 9/3/2024 01:22:46 PM (ET)1 $96.00 PUR-1699 Open Session Item SUBJECT: Water and Sewer Policy Update PRESENTATION DATE: September 17, 2024 PRESENTATION BY: Mark Bradshaw, P.E., Director, Environmental Management RECOMMENDATION: None – Provide update and request direction on future action REPORT-IN-BRIEF: Discuss proposed changes to be made to the Water and Sewer Policies. DISCUSSION: The Department of Water Quality’s Water and Sewer Policies haven’t been updated since they were adopted by the Sanitary District in 1989. The Department of Water Quality has hired a firm to assist us with updating the policies. Most of the edits are minor in nature but there are three major changes we are considering. The first major change regards the ownership of residential grinder pumps. The current policy states that the County owns and maintains all residential grinder pump We wish to revise the policy so the property owner will own and maintain the grinder pump. The City of Hagerstown already has a policy that state all grinder pumps are owned and maintained by the property owner. Below is a table showing the number of grinder pump calls the Department has responded to for the past five (5) years. The other major change deals with allocation. The current policy doesn’t permit unused allocation to be transfer from one property to another. We are proposing to allow developers that have excess allocation at one property to transfer it to another property. Through preliminary investigations we have discovered that Garrett County, Queen Anne’s County, and Calvert County have adopted policies to permit that transfer of allocation. The transfer off allocation wouldn’t relieve the developer from making downstream infrastructures improvements if required. The other major change also deals with allocation. There are numerous properties that have sewer allocation beyond what they currently are using, and we wish to purchase the excess allocation back from the property owner. This recaptured allocation then could be resold to future developers. The Board of County Commissioners of Washington County, Maryland Agenda Report Form benefit to doing this would delay or possibly eliminate expensive upgrades to sewer infrastructure that would be required based on permitted flow instead of actual flows. FISCAL IMPACT: None CONCURRENCES: County Attorney ATTACHMENTS : None Open Session Item SUBJECT: Duvinage, LLC – Default of Terms of Financial Incentive Agreement PRESENTATION DATE: September 17, 2024 PRESENTATION BY: Linda Spence, Financial Programs Administrator and Jonathan Horowitz, Director, Department of Business and Economic Development RECOMMENDED MOTION: Close and finalize the incentive offered to Duvinage, LLC REPORT-IN-BRIEF: Termination of the financial incentive agreement dated April 18, 2013 (and written modification dated August 17, 2016) between the Washington County Board of County Commissioners and Duvinage, LLC. This termination includes the forgiveness and waiver of all obligations and terms stipulated in the original agreement. DISCUSSION: Terminate the financial incentive agreement of April 18, 2013, and written modification dated August 17, 2016) between the Washington County Board of County Commissioners and Duvinage, LLC, causing a waiver of all terms and further action in relation to the financial incentive agreement. FISCAL IMPACT: The County will waive and terminate its right to claw back $11,333.62 under the agreement, comprising $6,666.84 in principal and $4,666.78 in interest. CONCURRENCES: Deputy County Attorney ALTERNATIVES: Deny termination and waiver. ATTACHMENTS: Letter to Duvinage, LLC advising of termination of financial incentive agreement. AUDIO/VISUAL NEEDS: n/a Board of County Commissioners of Washington County, Maryland Agenda Report Form September 17, 2024 Mr. Bob Marusczewski Duvinage, LLC 60 West Oak Ridge Drive Hagerstown, MD 21740 Dear Mr. Marusczewski, We hope this message finds you well. We are writing to inform you that the Washington County Board of County Commissioners has decided to terminate the Finance Incentive Agreement dated April 18, 2013, and its written modification dated August 17, 2016, between our board and Duvinage, LLC. This decision includes the full forgiveness and waiver of all obligations and terms stipulated in the original agreement. Specifically, the County will forgo the right to recover $11,333.62, which comprises $6,666.84 in principal and $4,666.78 in interest. Our goal of this action is to ensure a smooth transition and to provide you with the flexibility needed to move forward without the constraints of the previous agreement. We believe this decision aligns with our commitment to fostering a supportive business environment. Should you have any questions or need further clarification, please do not hesitate to reach out to us. We are here to assist you through this process. We, along with the Department of Business and Economic Development, wish you continued success and growth in your future endeavors. Thank you for your past contributions, and we look forward to seeing the positive impact you will undoubtedly make in the future. Sincerely, BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND By: ____________________________________ John F. Barr, President cc: Linda Spence, Department of Business and Economic Development Jonathan Horowitz, Director, Department of Business and Economic Development