HomeMy WebLinkAbout240924a
John F. Barr, President
Jeffrey A. Cline, Vice President
BOARD OF COUNTY COMMISSIONERS
September 24, 2024
OPEN SESSION AGENDA
9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
APPROVAL OF MINUTES: September 10, 2024
9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
9:15 AM STAFF COMMENTS
9:20 AM CITIZEN PARTICIPATION
9:30 AM MERITUS HEALTH – COMMUNITY HEALTH INITIATIVES
Dr. Maulik Joshi, President and CEO of Meritus Health; Beth Fields Dowdell,
Director, Community Health and Outpatient Care Management, Meritus Health
Convene as the Board of Health
9:40 AM LEAD SERVICES – POTOMAC CASE MANAGEMENT SERVICES, INC./PCS
Earl Stoner, Health Officer, Washington County Health Department; Victoria Sterling,
BHS Director, Washington County Health Department
Reconvene as the Board of County Commissioners of Washington County
9:45 AM TRANSIT ROUTING/DISPATCHING HARDWARE/SOFTWARE (HARFORD
COUNTY RFP 23-180) PROCUREMENT
Rick Curry, Director, Purchasing; Andrew Eshleman, Director, Public Works
INTERGOVERNMENTAL COOPERATIVE PURCHASE/INSTALLATION OF IT
DATA CABLING (INTG-24-0156)
Rick Curry, Director, Purchasing; Andrew Eshleman, Director, Public Works
9:50 AM CHILD SUPPORT ENFORCEMENT COOPERATIVE AGREEMENT –
APPROVAL TO SUBMIT APPLICATION AND ACCEPT AWARDED FUNDING
Lieutenant James Grimm, Washington County Sheriff’s Office; Richard Lesh, Grant
Manager, Grant Management
9:55 AM FY24 BUDGET ADJUSTMENT
Kelcee Mace, Chief Financial Officer
Derek Harvey
Wayne K. Keefer
Randall E. Wagner
Page 2 of 2
OPEN Session Agenda
September 24, 2024
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
10:00 AM AGRICULTURE – FACES OF FARMING PRESENTATION
Kelsey Keadle, Business Specialist-Agriculture, Business and Economic Development
10:05 AM CLOSED SESSION – (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individual. (1) These topics include the discussion
of confidential personnel matters.
• Discussion of advertisement of open position.
• Discussion of transitional hiring for soon to be open position.
To consult with counsel to obtain legal advice on a legal matter. Discussion protected by attorney-
client privilege.
• County attorney to update Board on a legal matter. Discussion may also necessitate
advice on strategy and negotiations of pending legal matter, which would prejudice
the Board in litigation if the discussion were to occur in open session.)
10:40 AM RECONVENE IN OPEN SESSION
10:40 AM SECOND STAFF COMMENTS
RECESS
EVENING MEETING AT THE TOWN OF SHARPSBURG
Location: 106 E. MAIN STREET, SHARPSBURG, MARYLAND
6:00 PM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
6:05 PM TOWN OF SHARPSBURG LEADERS’ REPORTS AND COMMENTS
6:20 PM COMMISSIONERS’ AND COUNTY ADMINISTRATOR’S REPORTS AND
COMMENTS
6:30 PM CITIZENS PARTICIPATION
7:00 PM ADJOURNMENT
Open Session Item
SUBJECT: Meritus Health - Community Health Initiatives
PRESENTATION DATE: September 24, 2024
PRESENTATION BY: Maulik Joshi, Dr.P.H., President and CEO and Beth Fields Dowdell, CRNP,
Director, Community Health and Outpatient Care Management, Meritus Health
RECOMMENDED MOTION: For information
REPORT-IN-BRIEF: As an independent, not for profit health system, Meritus Health is an anchor
organization for the community. Annually, Meritus Health contributes over $60 million in community
benefit and was recognized for being in the top 1.5% of 2,400 not for profit hospitals nationally in
terms of their benefit to the community. Meritus provides a variety of community health programs
including, but not limited to, providing free transportation to people for medical appointments,
providing free food, calling lonely residents through the Care Caller program, and a mobile clinic,
among other programs to be highlighted. Of the over $60 million in community benefit, over $10
million is for free care for those who needed it.
DISCUSSION:
FISCAL IMPACT:
CONCURRENCES:
ATTACHMENTS: Slides attached.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Meritus Health:
Expert Care,
Close to Home
Dedicated to Improving the
Health of our Community
1
About Meritus
●Meritus Health is the largest healthcare
provider in Western Maryland, serving
over 200,000 residents in the tri-state
region of Western Maryland, Southern
Pennsylvania, and the Eastern Panhandle
of West Virginia.
●As a nonprofit, community hospital and
health system, we support our neighbors
by ensuring they have access to high-
quality healthcare.
●Every year, Meritus proudly supports
charity care and invests into our
community.
2
Annual Community Benefit Report
3
Meritus Health contributed more than $65M in benefits to the community in FY2023.
Areas of Focus Financial
Support
Mission Driven Health Care
Services
$49,463,755
Charity Care $12,269,867
Community Health Services $2,060,258
Health Professions Education $877,639
Financial Contributions $431,090
Research $161,850
Community Benefit & Building
Operations
$32,765
Meritus Health was recognized by the
Lown Institute for being in the
Top 1.5%of the most generous
nonprofit hospitals in the country
when it comes to providing charity
care and community investment.
Mission Driven Community Benefit Efforts
Care to Share
Over $100,000 in food
donated annually
4
Complementary
Rides
350 rides per week
Care Caller Program
142,000 minutes of calls annually
340 participants
95% say they are less lonely
Mobile Clinic
1,135 visits annuallyCharity Care
provided annually
$10M
Mental Health Urgent
Care Walk-In Clinic
1,000+ annual walk-ins
Crisis Center
300+ annual admits
Open Session Item
NOTE: The Board will need to convene as the Board of Health when considering this request.
From: Michelle Hutchinson, Purchasing-Washington County Health Dept.
SUBJECT: LEAD Services – Potomac Case Management Services, Inc./PCS
PRESENTATION DATE: September 24th, 2024
PRESENTATION BY: Earl Stoner, Health Officer & Victoria Sterling, BHS Director
RECOMMENDED MOTION: The health department is recommending that the Board of Health
approval the contract to Potomac Case Management Services, Inc./Potomac Community Services of
Washington County in the amount of $205,560.00 for funding legislated for the LEAD – Let Everyone
Advance with Dignity Grant, awarded September 5th, 2024, from the Governor’s Office of Crime
Control and Prevention. Contract period of July 1 st, 2024, through June 30th, 2025.
REPORT-IN-BRIEF: Washington Co. faces significant challenges with individuals who
are of high utilizers of the behavioral health system and are frequently involved in the criminal justice
system. These individuals often struggle with complex issues such as substance use disorder, mental
health disorders, homelessness, and socioeconomic disparities. Traditional approaches to address these
challenges have been insufficient, resulting in high rates of recidivism, increased strain on law
enforcement and emergency services, and limited access to appropriate care and support. The LEAD
program recognizes the need for a coordinated, community-based approach to addressing these
challenges. By partnering with law enforcement, behavioral health providers and community
organizations, LEAD aims to create a seamless system of care that meets the diverse needs of
individuals involved in the criminal justice system.
In response to these challenges, the Let Everyone Advance with Dignity (LEAD) program seeks to
provide an alternative approach to addressing substance use disorders and reducing criminal justice
involvement among individuals. By offering intensive case management, peer support services and
linked to comprehensive care. LEAD’s goal is to break the cycle of incarceration and connect
individuals with the support they need to achieve stability and recovery.
DISCUSSION:
FISCAL IMPACT: 100% of the funding for this contract is provided through a Maryland
Department of Health Behavioral Health Administration. No additional funding is being
requested.
CONCURRENCES:
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ATTACHMENTS: Copy of the contract
STATE OF MARYLAND
MARYLAND DEPARTMENT OF HEALTH
FY25 F178N-0881
Potomac Case Management Services, Inc./Potomac Community Services
THIS CONTRACT (the "Contract"), is made as of the 10th day of September , 20 24 by and between
the STATE OF MARYLAND, acting through the MARYLAND DEPARTMENT OF HEALTH, Washington County Health Department
("Department"), and
Potomac Case Management Services, Inc./Potomac Community Services
("Contractor") whose principal office in Maryland is
324 E. Antietam St. Hagerstown, MD 21740
and whose principal business address is
Same
The parties agree as follows:
Scope of Contract.
(a) The Contractor shall provide the following goods or services:
Project Summary of Let Everyone Advance with Dignity (LEAD) Program is a pioneering initiative designed to address the needs of
individuals who find themselves in the intersection of high utilization of the behavioral health system and involvement with the
criminal justice system. Since inception in 2020, LEAD has been committed to providing comprehensive resources and support to
the vulnerable population within Washington County, Maryland.
Program Objectives are to divert individuals away from the criminal justice system by offering them access to community -based
behavioral health services, substance treatment, housing assistance and other resources. By providing alternatives to being
incarcerated.
Potomac Case Management Services, Inc./Potomac Community Services will provide case management for the Let Everyone
Advance with Dignity (LEAD) Program. This contract will include funds for salary and fringe for the case manager and supervisor.
In addition. PCS will also provide the electronic health record, Shared Villages for the monitoring and data collection. Additional
costs covered under this contract include transportation, rent. IT costs. clients activities and staff training. PCS LEAD staff will
attend the Operational Work Group meetings and the supervisor will attend the monthly administrative meetings. PCS will also
provide support with data collection for monthly reporting.
Potomac Case Management Services. Inc./Potomac Community Services agrees to the Grants General Conditions in the grant
award # COAP-2022-0009 of the project title LEAD - Let Everyone Advance with Dignity as provided in this contract.
The scope of work or solicitation dated N/A is attached and incorporated by reference as Exhibit A . The
Contractor's bid or proposal dated N/A is attached and incorporated by references as Exhibit N/A . If there
Is any conflict between this Contract and any exhibits incorporated by reference, the terms of this contract shall govern. If there
is any conflict among the Exhibits, the following order of precedence shall determine the prevailing provision:
Exhibit A - the scope of work or solicitation and Exhibit B - the Contractor's bid or proposal.
(b) Changes. This Contract may be amended only with the written consent of both parties. Amendments may not
significantly change the scope of the Contract (including the Contract price).
2. Term of Contract. The term of this Contract shall be for the period of
July 1st , 20 24 through June 30th 20 25
3. Compensation and Method of Payment.
Rev. 2/2014
(a) Compensation. The total compensation for services to be rendered by the Contractor shall not exceed
$205,560.00.
(b) Method of Payment. The Department shall pay the Contractor no later than thirty (30) days after services are
rendered and the Department receives a proper invoice from the Contractor. Charges for late payment of
invoices, other than as prescribed by Title 15, Subtitle 1, State Finance and Procurement Article, Maryland Code,
are prohibited.
(c) Tax identification Number. The Contractor's Federal Tax Identification Number is
52-2118801 The Contractor's Social Security Number is
(Individual Contractor Only). Contractor's Federal Tax Identification Number (or
Social Security Number - Individual Contractor Only) shall appear on all invoices submitted by the Contractor to
the Department for payment.
(d) Invoicing. All invoices for services shall be signed by the Contractor and submitted to
wchd.invoice@maryland.gov. All invoices shall be submitted along with any supporting documentation to prove
the expenses were incurred by the contractor. All invoices shall include the following information:
• Contractor name.
• Remittance address.
• Federal taxpayer identification number.
• Invoice period.
• Invoice date.
• Invoice number.
• Goods or services provided; and
• Amount due.
Invoices submitted without the required information and inclusive of the supportive documentation cannot be
processed for payment until the Contractor provides the required information.
Supporting Documentation Requirements
The Washington County Health Department is required to ensure that all expenses disbursed under grant
programs are made within the scope of the Condition of Awards and only appropriate expenses are reimbursed
under the grant. As such, supporting documentation is required to support expenses invoiced under this
contract.
• For reimbursement of salaries and related personnel costs, copies of payroll reports or other proof of
payments/costs must be submitted along with the invoice. Reports must detail amounts paid to or on
behalf of (salary and fringe costs) individual employees.
• For equipment purchases that are approved under the grant award, originals or copies of receipts for the
equipment must be submitted along with the invoice.
• For any sub -contracted services allowable under the grant award, copies of invoices from the
sub -contractors must be submitted along with the invoice. Sub -contracted services must be
pre -approved by the Contract Monitor. Supportive documentation proving the costs and expenses of
the sub -contractor will also need to be provided.
• For any supplies, utility costs, fuel purchases, or other expenses allowable for reimbursement under the
grant award, copies of receipts or invoices must be submitted along with the invoice.
Onsite Visit/Audit
For service contracts, the Washington County Health Department, will perform one or more onsite visits to
ensure that services provided by the contractor are consistent with this contract and any applicable conditions
of award. This site visit may include a financial review to audit the accuracy of invoices and billed expenses. If a
visit is made to ensure that a service is being performed at a specific time, it may be unannounced.
4. Procurement Officer. The Department designates Michelle Hutchinson
to serve as Procurement Officer for this Contract. All contact between the Department and the Contractor regarding a
matters relative to this Contract shall be coordinated through the Procurement Officer.
Rev. 2/2014
S. Disputes. Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15,
Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10 Administrative and Civil Remedies. Pending
resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement Officer.
Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause upon
prior written notification to the Contractor specifying the extent and the effective date of the termination. The State will
pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of termination, and
all reasonable costs associated with termination of the Contract. However, the Contractor may not be reimbursed for
any anticipatory profits which have not been earned up to the date of termination. Termination hereunder, including the
determination of the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.12(A)(2).
7. Termination for Default. If the Contractor does not fulfill obligations under this Contract or violates any provision of this
Contract, the Department may terminate the Contract by giving the Contractor written notice of termination. Termination
under this paragraph does not relieve the Contractor from liability for any damages caused to the State. Termination
hereunder, including the rights and obligations of the parties, shall be governed by the provisions of COMAR 21.07.01.11B.
8. Termination for Non Appropriation. If funds are not appropriated or otherwise made available to support continuation in
any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of the beginning of the
fiscal year for which funds are not available. The Contractor may not recover anticipatory profits or costs incurred after
termination.
9. Non -Discrimination in Employment. The Contractor shall comply with the nondiscrimination provisions of federal and
Maryland law, including, but not limited to, the employment provisions of §13-219 of the State Finance and Procurement
Article, Maryland Code and Code of Maryland Regulations 21.07.01.08, and the commercial nondiscrimination provisions
of Title 19. Subtitle 1, State Finance and Procurement Article, Maryland Code.
10. Maryland Law Prevails. The laws of Maryland shall govern the interpretation and enforcement of this Contract. The
Maryland Uniform Computer Information Transactions Act (Commercial Law Article, Title 22 of the Annotated Code of
Maryland) does not apply to this Contract or any software license acquired hereunder.
11. Anti -Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the Contractor; nor (if the
Contractor is a corporation or partnership) any of its officers, directors, partners, or controlling stockholders; nor any
employee of the Contractor who is directly involved in the business's contracting activities, has been convicted of
bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.
12. Contract Monitor- Contract Monitor is Victoria Sterling.
Rev. 2/2014
I[I��ll��li�lill<l�r����llilll[I[f�lllllll�liill�l��llllllil IliVll�llll[��INllillllll�
Governor's Office of Crime Prevention and Policy ca,varw„ee. 49478
Regional Mordlm Adams, Jacqueline
Notification of Project Commencement FacalSpocWW Farrare, Genevra
Grant Award Number: COAP-2022-0009
Sub -recipient: Washington County Health Department
Project Title: LEAD - Let Everyone Advance with Dignity
Implementing Agency: Washington County Health Department
Award Period: 07/01 /2024 - 06/30/2025 CFDA: 16.838
Federal Grant #:
The verification section of this form must be completed. Additionally, this form must be signed by the project
director and submitted through the Grants Management System within thirty (30) calendar days after receiving your
grant award packet.
No Requests for Funds will be processed until this Notification of Project Commencement has been signed and
received.
Authorized Official: Stoner, Earl E
Health Officer
Earl.Stoner@rnaryland.gov
Washington County Health Department
1302 Pennsylvania Avenue
Hagerstown, MD 21742-3108
240-313-3260
FAX: 240-313-3301
Project Director: Sterling, Victoria
Director of Behavioral Health Services
victoria.sterling@maryland.gov
Washington County Health Department
925 N. Burhans Blvd
Hagerstown, MD 21742-3173
240-313-3383
FAX: 240-313-3316
Fiscal Officer: Stoner, Shawn Grants Administrator
shawn.stoner@maryland.gov
Washington County Health Department
1302 Pennsylvania Avenue
Hagerstown, MD 21742-3108
240-313-3294 FAX: 240-313-3316
Award Information Verification - Please initial appropriate selection(s): COAP-2022-0009
Signed: __ '
Project
Printed Name:
All information on this form Is correct and project will commence on time. Project Director signs
below.
The contact information for all the staff on this form is not correct. You must submit a Grant
Modification that provides a justification and indicates all changes/revisions.
The project will not commence within forty-five (45) days of the beginning of the award period
0741,442024. You must submit a Grant Modification. Grant Modification must provide justification and
in to II changes.
Date:
is Preferred, Fiscal Contact or Authorized Ohmic''* Fi Project Directoris unavailable)
( _ () 3 Phone: 0W O 3i �
I�Iluilll�lllllil��llll�l�[�II�II�I�l� 11lIU��I1 11N��� GOCCPRegb,etlAWor Adams, Jacqueline
ooccP Frscd speclobt; Farrare, Genevra
Governor's Office of Crime Prevention and Policy
Grant Award - General Conditions
Grant Award Number: COAP-2022-0009 Sub-Reclpient: Washington County Health Department
Award Period: 07/01/2024 - 06rM2025 Implementing Agency: Washington County Health Department
Project Title: LEAD - Let Everyone Advance with Dignity
General and Special Conditions (Post Award Instructions)
General Conditions and Special Conditions in this subaward package are the Maryland Governor's Office of Crime
Prevention and Policy's (Office) Post Award instructions and procedures for managing and monitoring grants,
irrelevant of the funding source. This subaward is subject to the General Conditions
(https://www.goccp.maryland.gov/grants/general-condifons.php) posted on the website, and additional Special
Conditions as accepted by the Applicant Agency's (Subrecipient) Authorized Official, Project Director, and Fiscal
Officer. Also, refer to General Condition #21 below.
See additional guidance posted on the Office website such as the specific Grant Program Notice of Funding
Availability (NOFA) and the GMS Application Instructions https://goccp.maryland.govtwp-content/uploads/gms-
application-instructions, pdf
2 Statutes and Requirements of State and Federal Funds
This subaward is subject to applicable State of Maryland (COMAR) and Federal Regulations (2 CFR) and
requirements for the relative funding source. For updates to the Code of Federal Regulations (CFR) visit
https://www.ecfr.gov/. The Office retains the right to add Special Conditions, if and when needed, during the
subaward period of performance. Refer to the grant award letter in the electronic Grants Management System
(GMS).
3 Federal Financial Guide
In addition to the post -award conditions, the subrecipient agrees to comply with the financial and administrative
requirements set forth in the current edition of the Department of Justice, Office of Justice Programs (OJP) Financial
Guide where applicable, and to abide by any other terms and conditions imposed by the Office. The DOJ financial
guide may be accessed at the following web URL: httpsJ/www.ojp.govtfunding/financialguidedoyoverview.
4 Award Period of Performance
Approved by the Office of the submitted application, the subaward that it has generated is for the time period stated
in the subaward package and constitutes no commitment for funding prior to the time period nor the continuation of
funding beyond that time period. The subaward may be terminated by one or both parties with written notice. If the
subaward is terminated before the end of the funding period, an accounting of the current quarterly and year-to-date
expenses must be provided within 60 calendar days. Also, refer to the General Condition #32 below.
5 Subaward Acceptance Document
To fully execute the grant with the Office, the subrecipient must upload signed documents to the GMS. Late
submission will be accepted on a case -by -case basis and may result in an increased risk/mondoring level of the
subaward, a delay in the project activity and related reimbursement, de -obligation of funds and/or termination of the
subaward. Acceptance of this subaward constitutes a commitment
The Grant Award and Acceptance Form containing the original signature of the Executive Director of the Office must
be signed by the Authorized Official (electronic signature is acceptable) noted on the submitted application. This
signed document must be uploaded within 21 CALENDAR DAYS of receipt of the award package. The Authorized
Official on the submitted application is the County Executive Duly Authorized Official of the local unit of Government,
Mayor, Commissioner, Town Administrator (if confirmed). President (if confirmed), or if agencies are permitted to
apply directly, the head of the agency receiving the subaward.
GOCCP ReglwW A wo w Adams. Jacqueline
GOCCP %cal Speciaw Farrare, Genevre
Governor's Office of Crime Prevention and Policy
Grant Award - General Conditions
Grant Award Number. COAP-2022-0009 Sub-Reciplent: Washington County Health Department
Award Period: 07101/2024 - 06Mt2025 Implementing Agency: Washington County Health Department
Project Thle: LEAD - Let Everyone Advance with Dignity
6 Special Conditions
It is important that the subrecipient review all Special Conditions attached to this subaward. The Authorized Official
must initial each Special Condition page at the bottom right-hand comer. The initialed Special Condition pages must
be uploaded to the GMS within 21 CALENDAR DAYS of receipt of the award package.
Notification of Project Commencement Form
The Notice of Project Commencement Form/Delay Form must be initialed in the Award Information Verification
Section, AND signed at the bottom preferably by the Project Director. Alternatively, if the Project Director is
unavailable, the Fiscal Contact or Authorized Official may sign. The signed document must be uploaded within 30
CALENDAR DAYS of the receipt of the award package. The subrecipient's progress report modules will not be
accessible until the signed Award Acceptance, initialed Special Condition and Project Commencement documents
are submitted in the GMS. NOTE: If the project will not commence within 45 calendar days of the start date of the
period of performance, subrecipients may submit a Grant Adjustment Notice (GAN) within the GMS for review and
approval. Any delay to the start date of this project does not warrant, or necessarily allow, an extension to the end
date.
8 Subrecipient Organizational Capacity Questionnaire (SOCQ)
This questionnaire (https://goccp.maryland.gov/subrecipient-organizational-capacity-questionnaire/) is used as an
assessment tool post award for the purpose of determining the appropriate subrecipient monitoring and technical
assistance level. Effective SFY 25, this completed questionnaire must be available in the GMS. The Applicant
agency must upload all supporting documents to the GMS before the award is accepted by the Authorized Official.
See Section L. of the GMS Application Instructions: https://goccp.maryland.gov/wp-content/uploads/gms-application-
instructions.pdf
9 Online Reporting and Post -Award Technical Assistance
All subrecipients are required to view the Office's GMS Training Videos, which can be accessed at:
https:/Igoccp.maryland.gov/grants/gms-help-videos/. These videos provide step-by-step guidance on the application,
submission of modifications (GAN), and progress reports within the period of performance. Subrecjpients who require
technical assistance relative to the online GMS during business hours may contact the Office IT Staff at
support@goccp.freshdesk.com.
10 Post -award Required Documentation and Grant Adjustment Notification (GAN)
Post -award, finalized contracts must be uploaded into the GMS, and approved by the Office before any
reimbursement for the related expense is requested.
Conference and training logistics must be provided when information becomes available for review and approval by
the Office. Provide the dates, times, and locations of each conference or training 30 days in advance. Please submit
a Grant Adjustment Notice (GAN) in the GMS to include the logistics, as well as an adjustment of costs, fees, and
rates in the justification. Also, see other post -award guidance available in the GMS Application Instructions:
https://goccp.maryland.gov/wp-r,ontenVuploads/gms-application-instructions.pdf.
11 Subaward Budget Notice and New Personnel
The approved Budget Notice is included in subaward packets. This Budget Notice may have been modified from the
project budget submitted in the original application and represents approved expenses for the project. Any delays in
hiring must be reported to the Program Manager for the applicable funding source in writing within 30 calendar days
of receipt of the subaward package. if project personnel are not hired within 45 calendar days, project personnel
allocations may be de -obligated at the discretion of the Office. Also, refer to the General Condition #12 below.
GOCCP Regk" Monftec Adams, Jacqueline
GOCCP Mcai Speciakst Farrare, Genevra
Governor's Office of Crime Prevention and Policy
Grant Award - General Conditions
Grant Award Number. COAP-2022-0009 Sub -Recipient: Washington County Health Department
Award Period: 07/01/2024 - 06/30/2025 implementing Agency: Washington County Health Department
Project Tito: LEAD - Let Everyone Advance with Dignity
12 Personnel Costs
Support of Salaries, Wages, and Fringe Benefits: Charges made to awards for salaries, wages, and fringe benefits
must be based on records that accurately reflect the work performed and comply with the established policies and
practices of the organization. 2 CFR §200.430 (Compensation - personnel services) and 2 CFR §200.431
(Compensation - fringe benefits).
The use of percentages is not allowable to claim personnel costs. Records to support claimed costs in this category
need to include timesheets or time and effort reports that record actual time charged to allowable grant program
activities and signed by a supervisor. When necessary and as an alternative, payroll records may reflect certified
after the fact work distribution of an employee's actual work activities within the current financial reporting period. The
certification statement must reflect the dates and number of hours charged to the award and the specific activities
that were completed. The certification statement must be dated and signed by the supervisor, and the grant number
must also be included in the statement.
13 Consultant Rates
The requirements related to consultant rates apply to all Office awards whether funded by State or federal funds. The
maximum allowable compensation rate for consultant services is $81.25 per hour or $650 per day. Rates above this
threshold will be considered on a case -by -case basis and require prior approval. Additional information and the
required procedures for requesting prior approval are found at https://goccp.maryland.gov/preauth-for-consuftant-
fees/. Please note that charges at a rate above the established maximum rate that are incurred prior to the issuance
of a GOCPP written approval will be disallowed.
14 Procurement
If the subrecipient does not have written procurement guidelines, the subrecipient must refer to the State of Maryland
Procurement Policy and Procedures, which includes the consideration of Minority Business Enterprises (MBE). An
overview of Maryland Procurement may be accessed here: https://procurement.maryland.gov/ and the manual can
be found here: https://procurement.maryland.gov/maryland-procurement-manual-l-introduction-and-general-
overview/.
15 Issuance of Request for Proposals, Bids, Procurement Process
When issuing requests for proposals, bid solicitations, or other procurement requests, all subrecipients must clearly
state that the cost of the potential purchase is being funded in part, or in its entirety, with government grant funds. For
example, "The Governor's Office of Crime Prevention and Policy funded this project under subaward number BJAG-
2009-9000."
16 Property Inventory Report Form
The submission of the Property inventory Report Form (PIRF) is a requirement for each financial reimbursement
request that includes equipment with acquisition costs of $5,000 or more per unit, that is approved under this
subaward. The form is included in the Project Director's award package. Body Armor subawards (BARM and BPVP)
are additionally referred to their Special Conditions for the required PIRF, all other conditions remain the same.
17 Supplanting
Supplanting is the use of grant funds to replace state or local funds which were previously appropriated/budgeted for,
or otherwise would have been spent on, the specific purpose(s) for which this subaward has been awarded. Any line
item paid for with Office grant funds must be used to supplement the organization's existing budget, and may not
replace any funds that were already included in the entity's existing or projected budget.
I�II�illl llll [Hill ll llllll lllll till/ lllll 111[gl lllfl lll� llll[ III �11 COccP A000ruw Monrwr Adams, Jacqueline
GOCCP Ft" spe"Ist Farrare, Genevra
Govemor's Office of Crime Prevention and Policy
Grant Award - General Conditions
Grant Award Number: COAP-2022-0009 Sub -Recipient: Washington County Health Department
Award Period: 07/01/2024 - 06130=25 Implementing Agency: Washington County Health Department
Project Title: LEAD - Let Everyone Advance with Oignity
18 Budgeted Match Above Standard Requirements
The subrecipient's acceptance of this subaward constitutes a commitment that the budgeted match (if applicable), as
stated on the Award Acceptance Form, may be above the standard requirements and will remain so throughout the
life of the award. The subrecipient agrees that the required match (if applicable) will be allotted and relative
expenditures reported, for each quarterly reporting period in which they are expended. It is further agreed that the
full amount of the budgeted match (if applicable and over match if submitted) will be reported regardless of any
subsequent adjustments to the grant funds budgeted and/or any financial modifications to this subaward. Any
requested change to this match (if applicable) must be submitted electronically in the GMS through a GAN request
and is subject to prior approval by the Office,
19 Expended Grant Funds During Award Period
All grant funds related to the subaward project, as well as any required match funds (if and where applicable) must
be encumbered, obligated (requisitions, purchase orders, or contracts, which are negotiated purchases) or expended
(payment of an invoice) by the end of the subaward period or any pre -authorized extension thereof. Failure to
expend encumbered funds within 30 calendar days following the End Date of the award period may jeopardize
reimbursement and/or result in the de -obligation of funds. In that event, remaining obligations will be the sole
responsibility of the subrecipient.
MINIMUM 11111111111111101111011111111111 GOCCPRegbr W Mondw Adams, Jacqueline
GOCCP Fwmi sperm Farrare. Genevra
Govemors Office of Crime Prevention and Policy
Grant Award - General Conditions
Grant Award Number. COAP-2022-0009 Sub-Reclplent: Washington County Health Department
Award Period: 07/01/2024 - 06/30/2025 Implementing Agency: Washington County Health Department
Project Title: LEAD - Let Everyone Advance with Dignity
20 Modifications to Subaward and Grant Adjustment Notices (GAN) Submission
Depending on the modifications requested, the subrecipient may need to submit a general and/or a budget GAN;
however only one GAN of each type may be active in the GMS at a time. Subrecipient must act as soon as possible
to submit a GAN electronically in the GMS to minimize after -the -fact modification requests, which will be reviewed on
a case -by -case basis for extenuating circumstances only, as determined by Office staff.
GANs must be completed by one of the following authorized personnel: authorized official, project director, fiscal
officer, or pre -approved alternative authorized signatory. GANs submitted by anyone else In the GMS will be
returned to the subrecipient.
There are two types of GANs as follows:
1. General GAN - A General GAN must be submitted to make any type of non -budgetary change to a grant to
include, but not limited to, project scope, changes to the performance period, and designated roles identified in the
FACE SHEET of the GMS.
Transfer or addition of professional/consultant services must be included in this GAN. Other key personnel/staff
changes should be emailed to the grant manager. All documentation submitted to the Office is subject to the Public
Information Act (PIA). Alterations to the goals, activities and/or outcomes as applicable must be outlined in this GAN.
Subrecipients must also submit an associated Budget GAN separately if significant budget changes are required to
accomplish tasks.
2. Budget GAN - A Budget GAN must be submitted to make any changes to budget line items within the budget to
include, but not limited to, reallocating funding, adding budget line items, de -obligating funds, and requesting
additional funding. Justification must be sufficient and must include a detailed description of each line item
requesting a change, both the reasoning for the savings/unused line items and the need/justification for each
increased or new item requested.
GAN Approval Timeline: The subrecipient should submit a GAN electronically in the GMS as soon as possible.
Requests for changes or modifications must be submitted at least 30 calendar days prior to the end of the award
period, allowing the Office sufficient time to review and approve the GAN. This approval will be communicated via an
automated email (goccpgms.daemon@maryland.gov) from the GMS. The activity may not take place until the
Authorized Official and/or the Project Director receives documented approval from the Office. These changes may
not be requested via telephone, fax, or email.
Administrative GAN Exceptions: Exceptions for GAN requests within 30 days of the end of the award period will be
considered on a case -by -case basis, for extenuating circumstances, as determined by Office staff only. A request for
an exception and consideration of an Office administrative GAN must be emailed to the Program Manager with
sufficient justification. Sufficient justification must include a detailed description of each line item requesting a
change, both the reasoning for the savings/unused line items and the needfjustification for each increased or new
item requested. The subrecipient must submit revised progress, performance measures, and financial reports.
oil 111111111 Iflll GOCCPReg" MaMa Adams, Jacqueline
GOCCP Fiscal SpftWWs Farrare, Genevra
Governor's Office of Crime Prevention and Policy
Grant Award • General Conditions
Grant Award Number: COAP•2022-0009 Sub -Recipient: Washington County Health Department
Award Period: 07/0112024 - 06/30/2025 Implementing Agency: Washington County Health Department
Project Title: LEAD - Let Everyone Advance with Dignity
21 Authorized Official/Altemate Authorized Official
The Authorized Official must possess the authority to enter into a legal agreement on behalf of the entity and bind it
to the award terms and conditions. The Authorized Official on the submitted application is the County Executive,
Duly Authorized Official of the local unit of Government, Mayor, Commissioner, Town Administrator (if confirmed),
President (if confirmed), or if agencies are permitted to apply directly, the head of the agency receiving the subaward.
If there is a change of the person in the Authorized Official position (https://goccp_maryland.gov/grants/changing-
authorized-official/), a letter, on letterhead, must be submitted to the Office via email at
support@goccp.freshdesk.com and contain all of the following:
1, Authorized official's contact information: All of the contact information listed on the new user page (name, title,
organization, address, phone, email, etc.) for the new authorized official.
2, Statement of authority: The new authorized official must state that they are the authorized official for the
organization and provide their job title and the date on which they assumed the role of authorized official.
3. Signature of the new authorized official.
The Alternate Authorized Signatory is not the same as the Authorized Official. The Alternate Authorized Signatory is
a person permitted to sign on behalf of the Authorized Official (county executive, mayor, town administrator,
president); Authorized Point of Contact (head of any sub -unit of government, agency, division, department, or
bureau); Project Director and/or Fiscal Officer. To authorize an alternate signatory, the person granting authorization
for another party to sign on their behalf must follow the three steps documented above. The purpose of the request
must be acknowledged in the letter (e.g. sign all award documents at all times, change of personnel, in case of
illness, vacation, leave of absence, etc.). If authorization is to sign all award documents at all times please attach a
copy, if applicable, of an Executive Order, or the vote from Council minute meetings.
Subrecipients may use the same directions above to make additional updates to the Alternative Authorized Signatory
to include, but not limited to, removal of personnel no longer authorized to make grant changes on behalf of the
organization.
22 Issuance of Statements, Press Releases, or Other Documents - GOCPP role
When issuing public statements, press releases, or other documents relating to this project or when conferences,
seminars, workshops, or forums are held in reference to this project, the subrecipient agrees that the source of
funding of this project and the role of the Office must and will be clearly acknowledged. The subrecipient will ensure
that all publications resulting from this project will have the following language on the publication: "The Governor's
Office of Crime Prevention and Policy funded this project under subaward number BJAG-2009-9000 (subaward
number). All points of view in this document are those of the author and do not necessarily represent the official
position of any State or Federal agency."
23 Reproduction and Sharing of Subaward and Project Materials
The Office has the right to reproduce, with attribution, and share any and all materials and documents generated as a
result of this subaward and project.
24 Privacy and Confidentiality of Client Records
The subrecipient must comply with federal regulations and state laws concerning the privacy and confidentiality of
client records, including statistical information gathered for research purposes.
iiiiiiiiiiiiii IIII III IN 111111111111101111111111
Governor's Office of Crime Prevention and Policy
Grant Award - General Conditions
GoccP Reg*W Menrox Adams, Jacqueline
GoccP FFspl sv*CmW: Farrare, Genevra
Grant Award Number: COAP-2022-0009 Sub -Recipient: Washington County Health Department
Award Period: 07/01/2024 - 06/30/2025 Implementing Agency: Washington County Health Department
Project Title: LEAD - Let Everyone Advance with Dignity
25 Use of GOCPP Forms
All required Office forms must be generated electronically in the GMS. Only application and/or reports that are
submitted electronically in the GMS will be reviewed and considered.
26 Online Submission of Quarterly Report Forms in line with Project Scope
The subrecipient must implement the project in accordance with the approved narrative and budget set -forth in the
subaward.
All Quarterly Report Forms (Progress Reports, Performance Measurements, Financial Reports) must be submitted in
the GMS. In accordance with the policy the Office may freeze the release of funds until a subrecipient is current in
the filing of all programmatic and financial reports, and reports have been approved by the Office.
PROGRAM REPORTS: Progress Reports and Performance Measurements must be submitted via the GMS on a
quarterly basis. Additionally, federal required reports, as applicable to include the Performance Measurement Tool
(PMT), are due no later than 15 calendar days after the end of each quarter. This due date is prior to the submission
of relative quarterly financial reports. Financial reports submitted with Programmatic reports cannot be processed for
payment until programmatic reports are in 'Submitted" status online. Where the start date of any subaward may
vary, the quarterly time frames are constant. Those time frames and the relative due dates are:
07/01 - 09/30: reports due 10/15
10/01 - 12/31: reports due 01/15
01/01 - 03/31: reports due 04/15
04/01 - 06/30, reports due 07/15
In addition the Office may require an Annual Progress Report which would be documented in the Special Conditions.
This Information will be used to monitor and assess the program to determine if it is meeting the stated goals and
objectives, supports the State Crime Control and Prevention Strategy Plan and complies with federal requirements.
Failure to submit these reports in the prescribed time may prevent the disbursement of funds and/or result in
termination of the subaward.
FINANCIAL REPORTS: The Financial Report form must be electronically submitted within 30 calendar days after the
end of each quarter. The Award Acceptance, Project Commencement, Progress and Performance Measurement
Reports must be submitted prior to processing the quarterly financial report. If the above noted documents and
program reports have not been submitted within the required time frame, financial reports may be denied and
returned. Where the start date of any subaward may vary, the quarterly time frames are constant. Those time frames
and the relative due dates are:
07/01 - 09/30: reports due 10130
10/01 - 12/31: reports due 01/30
01/01 - 03131: reports due 04/30
04/01 - 06/30: reports due 07/30
There are two excepbions to the above timeline. The first, is if a subaward does not end at the end of a quarter. The
second is for nonprofit agencies that qualify for and have been granted monthly reimbursement for a particular
subaward. In these instances, the financial report is due on the 30th of the following month. For the quarter/month
ending on 6/30, GOCPP respectfully requests subrecipients to submit their final financial reports along with their
programmatic reports as soon as possible after 6/30 in an effort to ensure final payments for the fiscal year are
processed promptly and efficiently for the state fiscal year end closeout.
1111111111 IN 11111111111111111111111111111111111111011111111111111ll GOCCPReplanaf MoNtw Adams, Jacqueline
GOCCP FWDW Speck ha. Farrare, Genevra
Govemor's Office of Crime Prevention and Policy
Grant Award - General Conditions
Grant Award Number: COAP-2022-0009 Sub-Reciplent: Washington County Health Department
Award Period: 07/01/2024 - 06130/2025 Implementing Agency: Washington County Health Department
Project Title: LEAD - Let Everyone Advance with Dignity
27 Submission of Revised Financial Report
The Financial Reports must be submitted no later than 30 calendar days from the end of the reporting period. If the
Initial 30 calendar day submission is not the actual final report for the reporting period, the subrecipient must email
the Fiscal Specialist and copy the Program Manager stating that the report is not final at the same time that the
financial report is submitted electronically, which is no later than 30 calendar days from the end date of the reporting
period. Submission of a "FinalRevised" report must be emailed to the Office staff described above and uploaded
into the Grants Management System (GMS) for this particular subaward no later than 60 calendar days after the end
of the reporting period. Revisions are a manual process that require the subrecipient to make corrections on a copy
of the previously electronically submitted 30 day report, with the words "FinaURevised" labeled across the top.
Additionally, the "Final/Revised" submission document must include the dated signatures from the authorized agency
representative, The corrections must be actual expenditures, not the variance. At the end of the subaward period, the
Office reserves the right to complete an administrative closeout and de -obligate remaining funds on any subaward
that does not comply with this requirement.
28 Failure to Submit Reports Within Allotted Time Frames
Failure to submit any report within the allotted time frame(s) noted in the above conditions, or any pre -authorized
extension thereof, may result in the delay or prevention of payment, and/or the de -obligation of funds. If late reporting
occurs, the expenditure or obligation may become the responsibility of the subrecipient.
29 Holding Funds
in accordance with policy, the Office will hold the release of funds until a subrecipient is current in the filing of all
reports, submission of documentation, and have resolved any remaining issues.
30 Monitoring Expenditures
In order to verify the appropriateness of all grant fund related expenditures, the Office staff will monitor the use of
grant funds as reported by subrecipients. Back-up documentation must be maintained on -site, be available upon
request, correlate with the mandatory quarterly and/or monthly reporting, and be maintained as necessary to provide
that obligations under this subaward and other such standards as they apply are being met. The Office, fund source
agencies, State Legislative Auditors, or any State or Federal authorized representatives must have access to any
documents, papers, or other records of recipients which are pertinent to the award, in order to make audits,
examinations, excerpts, and transcripts. Also, refer to the General Condition #31 below.
31 Records Retention
Retain all financial records, supporting documents, statistical records, and all other records pertinent to the award for
a period of 5 years from the date of submission of the final programmatic and financial reports. Retention is required
for purposes of examination and audit. Records may be retained in an electronic format. Also, refer to the General
Condition #30 above.
IillUlll■III�IU{RII����II���I�Ui�IIUI1II�il�Illl�ll�l�l1� ooccPRqg�ona+: Adams, Jacqueline
DOCCPFbtslSpoci": Farrare. Genevre
Governor's Office of Crime Prevention and Policy
Grant Award - General Conditions
Grant Award Number. COAP-2022-0009 Sub -Recipient: Washington County Health Department
Award Period: 07/01/2024 - 06/30/2025 Implementing Agency: Washington County Health Department
Project Title: LEAD - Let Everyone Advance with Dignity
32 Termination of Subaward
The performance of work under this award may be terminated by the Office in accordance with this clause in whole,
or in part, whenever the Office determines that such termination is in the best interest of the State. If the subrecipient
fails to fulfill obligations under this award properly and on time, or otherwise violates any provisions of the subaward,
the Office may terminate the award by written notice to the subrecipient. The notice shall specify the acts or
omissions relied upon as cause for termination. All finished or unfinished supplies and services provided by the
subrecipient shall become Office property. The Office will pay all reasonable costs associated with this program that
the subrecipient has incurred prior to the date of termination, and all reasonable costs associated with the termination
of the subaward. When an award is terminated or partially terminated, the awarding agency or pass -through entity
and the recipient or subrecipient remain responsible for compliance with the requirements in 2 C.F.R. § 200.343
(Closeout) and 2 C.F.R. § 200.344 (Post -closeout adjustments and continuing responsibilities).
33 Civil Rights Discrimination
The subrecipient affirms that it shall not discriminate in any manner against any employee, applicant for employment,
or clients of services, because of race, color, religion, creed, age, sex, marital status, national origin, ancestry, sexual
orientation, pregnancy, physical or cognitive disability, or limited English proficiency, so as reasonably to preclude the
performance of such employment and/or services provided. The subrecipient also agrees to include a provision like
that contained in the preceding sentence for any underlying sub -contract, except a sub -contract for standard
commercial supplies or raw material. The subrecipient must have a non-discrimination poster, publicly displayed,
acknowledging that the entity does not discriminate and provides an avenue for employees, program beneficiaries,
and any relative vendors to submit formal complaints. Formal complaints may be submitted online at Maryland
Commission on Civil Rights: https://mccr.maryland.gov/: (410)767-8600; U.S. Department of Justice, Office of
Justice Programs, Office for Civil Rights: https://www.ojp.gov/program/civil-rights/filing-civil-rights-complaint; (202)
307-0690, United States Equal Employment Opportunity Commission: https://www.eeoc.gov/;(800) 669-4000.
Additionally, a complaint may be reported utilizing the form located on our website at
https://goccp.maryland.gov/grants/civil-rights-compliance/.
Also, refer to the non-discrimination and General Condition #34 below.
Subrecipients will comply (and will require any subrecipients or contractors to comply) with any applicable statutorily -
imposed nondiscrimination requirements, which may include § Title VI of the Civil Rights Act of 1964, as amended,
42 U.S.C. § 2000d; Omnibus Crime Control and Safe Streets Act of 1968, as amended, 34 U.S.C. §§ 10228(c) &
10221(a); Section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794; Title IX of the Education
Amendments of 1972, as amended, 20 U.S.C. § 1681; Title It of the Americans with Disabilities Act of 1990, as
amended, 42 U.S.C. § 12132; Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102; Juvenile Justice and
Delinquency Prevention Act of 1974, as amended, 34 U.S.C. § 11182(b); Victims of Crime Act of 1984, as amended,
34 U.S.C. § 20110(e); Violence Against Women Act of 1994, as amended, 34 U.S.C. § 12291(b)(13); and
Partnerships with Faith -Based and Other Neighborhood Organizations, (28 CFR Part 38).
For regulations pertaining to civil rights, visit
https://www.ojp.gov/sites/g/files/xyckuh241/files/media/document/standardassurances.pdf
I�YII�YII�IIIIII'�IIIYIYnINII�IIINIGIWIIIGovernor's Office of Crime Prevention and Policy
Grant Award - General Conditions
COMP R""W WNW Adams, Jacqueline
GoccP Fls a sped*M: Farrare, Genevra
Grant Award Number.. COAP-2022-0009 Sub-Reclplent: Washington County Health Department
Award Period: 07/01/2024 - 06t30/2025 Implementing Agency: Washington County Health Department
Project Title: LEAD - Let Everyone Advance with Dignity
34 Civil Rights Federal Reporting Requirements
Recipients as well as subrecipients of Federal Financial Assistance through the Office of Justice Programs are
subject to various Federal Civil Rights Laws such as those related to discrimination on the basis of race, color,
national origin, sex, religion or disability.
The U.S. Department of Justice, Office of Justice Programs (OJP), Office for Civil Rights (OCR) developed the Equal
Employment Opportunity Reporting tool to help recipients receiving funding (Safe Streets Act which authorizes
VAWA, VOCA or JJDPA) comply with the Equal Employment Opportunity Plan (ESOP). The EEOP Reporting Tool
is accessed online at https:/iojp.gov/abouttocr/eeop.htm
New users will need to register for an account. Prior to registering for a new account and/or completing the report,
please know the source of grant and from which year the award has been funded. Grant number can be found in the
award package (for example: VOCA-17-XXXX would indicate VOCA 2017 funding),
Once registered, the EEOP Utilization Report tool will give step-by-step guidance for preparing and submitting
applicant agency's EEO Utilization Report and/or certification form.
Upon submission/completion of the report, forward the confirmation email to the Program manager and include a cc:
dlcivilrightscompliance_goccp@maryland.gov In the forwarded email, include in the subject line: Civil Rights/ESOP
reporting and the subaward number so the Office can update the organization's information.
35 Proof of Applicable Audit Regulations - On Site
All subrecipients must have proper documentation to present to the Office upon request, to prove compliance with
the Audit Regulations that apply. Local and State governments must have proof that they had an annual audit and
submitted said audit to the State Legislature in September of the year of their subaward. Non -Profit Organizations
must follow guidance located on the Maryland Secretary of State's website under the Charitable Division, located
here: https://sos.maryland.gov/Charity/Pages/instructions.aspx. Noncompliance with a request for proof can result in
forfeiture of grant funds.
36 Single Audit Requirement
If the subrecipient spends $750,000 or more per fiscal year in federal funds, a Single Audit is required in accordance
with 2 CFR §200.514. Provide a copy of the Single Audit Report and audited financial statements so that we may
issue a management decision letter for audit findings pertaining to the Federal award provided to the subrecipient
from the pass -through entity as required by §200.521. Also see SOCO required documentation as noted in the GMS
Application Instructions. https:/Igoccp.maryland.gov/certification-of-applicable-financial-reporting-requirements-form.
37 Reporting Fraud, Waste and Abuse
The subrecipient must promptly report any credible evidence of fraud, waste, abuse, or other misconduct related to
the use of grant funds to the Program Manager of the applicable funding source. Also, refer to
https:/twww.ola.state.md.us/fraud/ola-fraud-hotline
38 Food and Conference Costs
The Office will not approve any food and/or beverage costs associated with meetings, training, conferences, and/or
other events with federal funds. All conference costs will be thoroughly examined for compliance with the federal
requirements. This restriction does not impact direct payment of per diem amounts to individuals in a travel status
under the organization's travel policy.
ooccP R"io" M b, Adams, Jacqueline
GOCCP FlacM soot Farrare, Genevra
Governor's Office of Crime Prevention and Policy
Grant Award - General Conditions
Grant Award Number: COAP-2022-0009 Sub -Recipient: Washington County Health Department
Award Period: 07/01/2024 - M10/2025 Implementing Agency: Washington County Health Department
Project Title: LEAD - Let Everyone Advance with Dignity
39 SAM.gov and Unique Entity ID (UEI) Requirements
Throughout the entire period of this grant, the subrecipient must maintain a current registration at the federal System
for Award Management website, SAM.gov, and the valid Unique Entity ID (UEI) that is associated with the SAM.gov
registration. If the SAM.gov registration expires during the life of the grant, the subrecipient will not be able to draw
down grant funds until the SAM.gov registration and the UEI have been reactivated,
A UEI is a universal identifier of entities that receive federal funds. The UEI facilitates the verification of an entity's
good standing and the tracking of federal funds received by the entity. Information about the SAM.gov and its
registration procedures can be found at www.SAM.gov.
40 Computer Equipment/Program/Network Procurement
No award funds may be used to maintain or establish a computer network unless such network prohibits the viewing,
downloading, and exchanging of pornography, and nothing limits the use of funds necessary for any Federal, State,
tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecution, or
adjudication activities.
41 No distracted Driving While Performing Program Duties
Subrecipients are to adopt and enforce policies banning employees from text messaging while driving any vehicle
during the course of performing work funded by this grant, and to establish workplace safety policies and conduct
education, awareness, and other outreach to decrease crashes caused by distracted drivers.
42 Services to those with Limited English Proficiency
The Subrecipients are obligated to provide services to Limited English Proficient (LEP) individuals. Refer to the
DOJ's Guidance Document. This regulation may be accessed at: https:lhvww.lep.gov/.
State Government Article, Subtitle 11- Equal Access to Public Services for Individuals with Limited English
Proficiency, §§10-1101-10-1105, Annotated Code of Maryland.
43 Drug -Free Workplace Requirements
Subrecipients are subject to the applicable requirements regarding the state and federal drug free workplace
requirements. The state's policy can be found here: State of Maryland Substance Abuse Policy
(https://dbm.maryland.gov/employees/Documents/Policies/Substance%20Abuse%2OPolicy%202023.pdO. The
Federal Government -wide Requirements for Drug -Free Workplace (Grants) is codified at 28 C.F.R. Part 83
(https:/twww.gpo. govtfdsys/pkg/CFR-2010-title28-vol2/pdf/CFR-2010-tife28-vol2-part83. pcif).
44 Office Name Change Effective 1.18.2024
Any reference to the Governor's Office of Crime Prevention, Youth and Victim Services (GOCPYVS or GOCCP)
should now be referenced as the Governor's Office of Crime Prevention and Policy (GOCPP/Office) per Executive
Order 01.01.2024.05. This change does not invalidate previous, current, or future agreements or documents
referencing the agency as GOCPYVS. Specific concerns for the Executive Director must be emailed to
GOCPPgrants.Admin@maryland.gov.
IIII����I �IIIIIIII�IIII �I��I�)IIII)III�I�I�ll�lllt�l�l�ll�illlil F�Ris, Adams, Jacqueltne Genevra
Governor's Office of Crime Prevention and Policy
Grant Award - Special Conditions
Grant Award Number: COAP-2022-0p09 Sub-Reciplent: Washington County Health Department
Award Period: 07/01/2024 - 06/30/2025 Implementing Agency: Washington County Health Department
Project Title: LEAD - Let Everyone Advance vnlh Dignity
General Conditions
This grant award is subject to the General Conditions (POST AWARD INSTRUCTIONS) found on the GOCPP
website (http://www.gocep.maryland.gov/grants/general-conditions.php). The aforementioned General
Conditions/Post Award Instructions are REQUIRED to be reviewed, should be printed for your reference and are
subject to change without written notice.
In addition, the Tips and Guidance page is provided as a resource on the GOCPP website
(http:/Igocep.maryland.gov/grants/tips-and-guidance/) to address frequently asked questions.
2 SAM.gov and Unique Entity ID (UEI) Requirements
Throughout the entire period of this grant, the subrecipient must maintain a current registration at the federal System
for Award Management website, SAM.gov, and the valid Unique Entity ID (UEI) that is associated with the SAM.gov
registration. If the SAM.gov registration expires during the life of the grant, the subrecipient will not be able to draw
down grant funds until the SAM.gov registration and the UEI have been reactivated.
A UEI is a universal identifier of entities that receive federal funds. The UEl facilitates the verification of an entity's
good standing and the tracking of federal funds received by the entity. Information about the SAM.gov and its
registration procedures can be found at www.SAM.gov.
Due to a previous audit finding, receipts and/or back-up documentation reflecting actual expenditures must be
submitted with each quarterly Financial Report form. Reimbursements to sub -recipients will not exceed actual costs.
4 SAM.gov and Unique Entity ID (UEI) Requirements
Throughout the entire period of this grant, the subrecipient must maintain a current registration at the federal System
for Award Management website, SAM.gov, and the valid Unique Entity ID (UEI) that is associated with the SAM.gov
registration. If the SAM.gov registration expires during the life of the grant, the subrecipient will not be able to draw
down grant funds until the SAM.gov registration and the UEI have been reactivated.
A UEI is a universal identifier of entities that receive federal funds. The UEI facilitates the verification of an entity's
good standing and the tracking of federal funds received by the entity. Information about the SAM.gov and its
registration procedures can be found at www.SAM.gov.
5 GOCPP support must be noted in any press releases, brochures, printed materials, and/or RFPs related to this
subaward.
"The Governor's Office of Crime Prevention and Policy (GOCPP) funded this project under subaward number CACS-
2009-9000 (your subaward number). All points of view in this document are those of the author and do not
necessarily represent the official position of any State or Federal agency."
6 Final quarterly programmatic reports indicating progress towards the attainment of each program/project objective
must be submitted no later than 15 calendar days from the End Date of the sub -award. Financial reports will not be
processed unless Programmatic Reports are in "submitted" status in the GMS.
The FINAL Financial Report must be submitted no later than 30 calendar days from the End Date of this sub -award.
If the initial 30 calendar day submission is not your actual FINAL report, send an email to the Fiscal Specialist so that
the GMS can be noted.
Submission of a "Not Final" report will require a "Final/Revised" report to be submitted no later than 60 calendar days
after the End Date of the sub -award. Revised reports may only be submitted if an initial 30 calendar day report was
submitted as required. ALL Final financials must be submitted within the 60 days or GOCPP reserves the right to
complete an administrative closeout on this grant award and de -obligate all remaining funds.
Revisions are a manual process that requires hand written corrections on a copy of the previously submitted 30 day
report, with the word "FINAL" written in red ink. The corrections must be actual expenditures, not the variance. New
signatures and current dates are required in blue ink. The revised report can be mailed, emailed, or delivered.
7 In addition to GOCPYVS quarterly reports (financial and programmatic), the sub -recipient must report specific
information, as mandated by the Federal Funding Accountability and Transparency Act (FFATA), directly to the
Bureau of Justice Assistance (BJA) via their performance measurement tool (PMT).
The Bureau of Justice Assistance's reporting requirements MUST be completed NO LATER than FIFTEEN
CALENDAR DAYS after the end of each quarter (via www.bjaperformancetools.org).
Login procedures are either provided with your award packet or will be made available via email. The BJA PMT
helpline number is: 1-888-252-6867.
Failure to comply may result in the de -obligation of funds and/or risk future funding.
8 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use
of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general
provisions" in the Consolidated Appropriations Act, 2022, are set out at
https://www.ojp.gov/funding/Explore/FY22AppropriationsRestricfons.htm, and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or
might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may
not proceed without the express prior written approval of OJP.
9 The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2022 award from OJP.2022 award from OJP.
The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award
supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before
December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number
(regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that
are obligated on or after the acceptance date of this FY 2022 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and
subawards ("subgrants"), see the OJP website at https://oip.gov/funding/Part200UniformRequirements.htm.
Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee")
at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report
(SF425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee")
at any tier) must provide access, include performance measurement information, in addition to the financial records,
supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.
In the event that an award -related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification,
10 The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an
actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores,
maintains, disseminates, discloses, or disposes of Personally Identifiable Information (Pli) (2 CFR 200.1) within the
scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB
Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of
PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of
an imminent breach.
11 Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier — develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.
12 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding
written notice to program beneficiaries and prospective program beneficiaries.
Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the
basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious
practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient
("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements
that pertain to recipients and subrecipients that are faith -based or religious organizations,
The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at
https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part
38, under a-CFR "current" data.
13 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an
equal employment opportunity program.
14 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
15 The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against
an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal
grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific
danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.
16 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where
applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial
Guide").
17 Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed, Reg.
51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce
policies banning employees from text messaging while driving any vehicle during the course of performing work
funded by this award, and to establish workplace safety policies and conduct education, awareness, and other
outreach to decrease crashes caused by distracted drivers.
18 Employment eligibility verification for hiring under the award
1. The recipient (and any subrecipient at any tier) must --
A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in
whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of
the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).
B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under
this award of both—
(1) this award requirement for verification of employment eligibility, and
(2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States,
to hire (or recruit for employment) certain aliens.
C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award
requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).
D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain
records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with
Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings.
2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.
3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for
the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.
4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically
includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be
involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.
B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the
recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an
appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper
E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm
employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part)
with award funds.
C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United
States, and the Commonwealth of the Northern Mariana Islands.
D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or
any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.
E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient
at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).
Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website
(https://www.e-verify.gov/) or email E-Verify at E-Verity@dhs.gov. E-Verify employer agents can email E-Verify at
EVerifyEmployerAgent@dhs.gov.
Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.
19 Restrictions and certifications regarding non -disclosure agreements and related matters
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal
confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the
reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of
a federal department or agency authorized to receive such information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency governing the non
disclosure of classified information.
1. In accepting this award, the recipient --
a. represents that it neither requires nor has required internal confidentiality agreements or statements from
employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict)
employees or contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste,
fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide
prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this
award to make subawards ("subgrants"), procurement contracts, or both --
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract)
either requires or has required internal confidentiality agreements or statements from employees or contractors that
currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from
reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that
prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above,
it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written
notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if
expressly authorized to do so by that agency.
20 All subawards ("subgrants") must have specific federal authorization.
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants
administrative requirements — OJP considers a "subaward" (and therefore does not consider a procurement
contract).
The details of the requirement for authorization of any subaward are posted on the OJP web site at
https://ojp,gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have
specific federal authorization), and are incorporated by reference here.
21 Requirements related to System for Award Management and Universal Identifier Requirements
The recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently accessible at https:/twww.sam.gov/. This includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipients (first
tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient)
the unique entity identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web
site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and
Universal Identifier Requirements), and are incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
22 Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any
subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be
barred by law.)
Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any
subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing,
extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an
exception that applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or
might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed
without the express prior written approval of OJP.
23 Specific post -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of
federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not
consider a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract
under an OJP award are posted on the OJP web site at
https://ojp.govtfunding/Explore/NoncompeftiveProcurement.htm (Award condition: Specific post -award approval
required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are
incorporated by reference here.
24 Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements
(including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons,
whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition)
as "employees" of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on
the OJP web site at https://ojp.gov/funding/ExplorelProhibitedConduct-Trafficking.htm (Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference here.
25 The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the
False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery,
gratuity, or similar misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the
OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm
(select "Submit Report Online"): (2) mail directed to: U.S. Department of Justice, Office of the Inspector General,
Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3)
by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).
Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.
26 Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP
policies and procedures regarding the protection of human research subjects, including obtainment of Institutional
Review Board approval, if appropriate, and subject informed consent.
27 Confidentiality of data The recipient (and any subrecipient at any tier) must comply with all confidentiality
requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data
or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in
accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22,23.
28 The recipient acknowledges that OJP reserves a royalty -free, non-exclusive, and irrevocable license to reproduce,
publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative
works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier);
and (2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal
support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first
produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise
use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR)
provision 52.227-14 (Rights in Data - General).
It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to ensure that the
provisions of this condition are included in any subaward (at any tier) under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient,
contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall
promptly bring such refusal to the attention of the OJP program manager for the award and not proceed with the
agreement in question without further authorization from the OJP program office.
29 The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the
Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor,
subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the
False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery,
gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this
award should be reported to the OIG by —(I) online submission accessible via the OIG webpage at
https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S.
Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950
Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations
Division (Attu: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ OIG
website at https://oig.jusbce.gov/hotline.
30 The recipient understands and agrees that the GOCPP may withhold award funds, or may impose other related
requirements, if the recipient does not satisfactorily and promptly address outstanding issues from audits required by
GOCPP, or other outstanding issues that arise in connection with audits and Single Audit Management Decisions.
31 If the recipient currently has other active awards (federal or state), or if the recipient receives any other award during
the period of performance for this award, the recipient promptly must determine whether funds from any of those
other awards have been, are being, or are to be used(in whole or in part) for one or more of the identifical cost items
for which funds are provided under this awards. If so, the recipient must promptly notify GOCPP in writing of the
potential duplication, and, if so requested by the awarding agency, must seek a budget -modification or change -of -
project -scope Grant Award Notification (GAN) to eliminate any inappropriate duplication of funding.
32 Post -award, finalized contracts must be uploaded into the GMS, and before any reimbursement for the related
expense is requested. See Contractual Services guidance available in GOCPP's GMS Application Instructions.
https://goccp. maryland.gov/wp-content/uploads/gms-application-instructions.pdf
Govemor's Office of Crime Prevention and Policy
Budget Notice
Grant Award Number:
Sub -recipient:
Project Title:
Implementing Agency:
Award Period:
R"IonM µ«nor Adams. Jacqueline
ri3c-m sped" Farrare, Genevra
COAP-2022-0009
Washington County Health Department
LEAD - Let Everyone Advance with Dignity
Washington County Health Department
07/01 /2024 - 06/30/2025
C FDA: 16.838
Federal Grant #:
Funding Summary Grant Funds 100.0 % $350,000.00
Cash Match 0.0 % $0.00
In -Kind Match 0.0 % $0.00
Total Project Funds $350,000.00
Personnel
Description of Position Salary Type Funding Total Budget
COORD. SP. PRGRMS III, HS
COORD. SP. PRGRMS III, HS
Fringe
Grant Funds
$17,216.00
Salary
Grant funds
$17,746.00
Peer Support Specialist 1
Fringe
Grant Funds
$3,075.00
Peer Support Specialist I
Salary
Grant Funds
$39.469.00
Peer Support Specialist III (1)
Fringe
Grant Funds
$6.675.00
Peer Support Specialist 111 (1)
Salary
Grant Funds
$6.764.00
Peer Support Specialist III (2)
Salary
Grant Funds
$7.009.00
Peer Support Specialist III (3)
Salary
Grant Funds
$4,432.00
Travel
Contractual Services
Personnel Total: $102,286.00
Funding Quantity Unit Cost Total Budget
Grant Funds_ 2981 $0.67 $200.00
Travel Total: $200.00
Description Funding Quantity Unit Cost
Potomac Community Services Grant Funds 0 $0.00
Contractual Services Total:
Total Budget
$205,560.00
$205,560.00
Other
Description Funding Quantity Unit Cost Total Budget
Indirect Costs
Grant Funds
0
$31.818.00
$31.818.00
office Suppllies
Grant Funds
0
$1,000.00
$1,000.00
Other Supplies
Grant Funds
0
$6,260.00
$6,260.00
Printing
Grant Funds
0
$1.676.001
$1.676.00
Training
Grant Funds
0
$1,200.001
$1,200.00
Other Total: $41,954.00
Budget Notice
Grant Award Number:
Sub -recipient:
Project Title:
Implementing Agency:
Award Period:
R994rW M*nKw Adams, Jacqueline
Fyul Sped"' Farrare, Genevra
COAP-2022-0009
Washington County Health Department
LEAD - Let Everyone Advance with Dignity
Washington County Health Department
07/01 /2024 - 06/30/2025
Funding Summary Grant Funds 100.0 % $350,000.00
Cash Match 0.0 % $0.00
In -Kind Match 0.0 % $0.00
Total Project Funds $350,000.00
CFDA: 16,838
Federal Grant #:
Approved: 40N Effective Date: 9/5/2024
Govemor'e Office of Crime Pr"witton and Policy Audwdred RepresontaBn
iII�IEllsl�lllfl�lllll�lll IlillllllllEllaIIIII�IIII�IQIIOtillll�ll
Governors Office of Crime Prevention and Policy Con" NtntW
Programmatic Reporting FiacdSpecWly.
Submitted Date:
11111111111119111111111111111
49478
Adams, JacquOine
Grant Award Number: COAP-2022-0009
Sub -recipient: Washington County Health Department
Project Title: LEAD - Let Everyone Advance with Dignity
Implementing Agency: Washington County Health Department
Award Period: 07/01 /2024 - 06/30/2025 CFDA: 16.838
Federal Grant #:
The information collected on this form helps us measure the progress you are making in achieving your project's goals and
objectives. It also helps us determine what, if any, technical assistance you may need in implementing your project.
F=I1Lei 11 F.1 11 _1=
Eluarnter the calendar day the Bureau of Justice Assistance (BJA) Performance Measurement Tool
ter
PMT) was completed. Note: The reporting must be completed within days after the end of the directly in the BJA PMT system at https:/Napmt.ojp.gov/,
4 lNumber of individuals diverted from arrest or criminal summons into the program.
5 umber of individuals receiving social referrals to the program.
6 IN
umber of individuals who have not been in contact in last 30 days
7 Eumber of individuals in active communication with program staff in last 30 days
8 lNumber of individuals discharged from program
9 umber of individuals arrested for a new crime.
10 umber of individuals arrested for a violation of supervision
11 lNumber of individuals admitted to the emergency room
12 umber of individuals who experienced an overdose
13 Number of individuals connected to permanent housing
14 umber of individuals receiving MAT
15 umber of individuals enrolled in ongoing behavioral health care
lm�
0
0
0
0
0
0
0
0
0
0
16 umber of individuals connected with primary care physician
i
17 umber of individuals connected with medical insurance
18 umber of individuals connected with employment, training or education
19 umber of individuals screened for and eligible who are receiving benefits
24 umber of individuals identified as victims of crime
I id • • I rM a - • • t ILP = • ! - CJ
0
0
0
iscribe any barriers/challenges to implementing or completing any of the objectives. Include any corrective
Lions taken or planned to overcome the noted barriers (include timeline If applicable). Are there any obstacles
barriers that could prevent you from expending all grant funds? Please include any requests for technical
sistance. if needed.
4 lease fist any success and/or best practices developed through this program funded by the Governor's Office of
rime Prevention and Policy (GOCPP).
5 escribe, in general, the level of cooperation and collaboration between partner agencies affiliated with this
�roject.
6 Mf no funds or minimal funds (less than 25%) were expended during this quarter, provide an explanation as to why
nd when you anticipate requesting funds. Your detailed explanation should address each budget category.
rovide a brief narrative assessment of the project's effectiveness thus far. This should include qualitiative ar
jantitative evidence, including performance metrics (outputs and outcomes) and impacts, as identified in the
,oiect aoDlication to hiahlioht factors considered to have facilitated or impaired the project's effectiveness.
8 lease explain the activities that have been planned for the upcoming quarter, include dates and a brief summary
f each activity.
9 lease provide a detailed narrative describing how the quarterly performance measures report numbers are
Ilected and what method or system is currently used to track them.
4my required to be completed in the Final Quarter of your Froject: uo you nave any noteworthy
10 ccomplishments, success stories, or program results that was completed during this project? List out all
ccomplishments, successes, and/or best practices developed through this grant -funded project. Have all
Mended activities been completed for this project? Please note any delays in project completions.
11 tease share noteworthy accomplishments, success stories, or program results from this reporting period that you
j
Would like to showcase in GOCPP's newsletter. 1
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Signed: cso C, Date:
Project Director - Tig"
1Ci01T8 y (P%iect Director is preferred. Fiscal Contact or Av tmzed'lOfficial if Project Director is unavadabie)
Printed Name: I.(Aj `• 3k-knr-Phone:dgo 313 33U
Certified Assurances
THE APPLICANT HEREBY ASSURES AND CERTIFIES THE FOLLOWING:
1. That Federal funds made available under this formula grant
will not be used to supplant State or local funds, but will be used
to increase the amounts of such funds that would, In the absence
of Federal Funds, be made available for program activities.
2. That matching funds required to pay the non -Federal portion
of the cost of each project, for which grant funds are made
available, shall be in addition to funds that would otherwise be
made available for program activities by the recipient of the grant
funds and shall be provided as required in the Grant Award
document.
3. That following the first year covered by a Grant Award and
each year thereafter, a performance evaluation and assessment
report will be submitted to the Govemor's Office of Crime Control
& Prevention.
4. That fund accounting, auditing, monitoring, evaluation
procedures and such records as the Governor's Office of Crime
Control & Prevention shall prescribe to and shall be provided to
assure fiscal control, proper management and efficient
disbursement of funds received.
5. That the Grantee shall maintain such data and information and
submit such reports in such form, at such times, and containing
such information as the Govemor's Office of Crime Control &
Prevention may reasonably require to administer the program,
6. Sub -recipients will comply (and will require any sub -grantees
or contractors to comply) with any applicable statutorily -imposed
nondiscrimination requirements, which may include the Omnibus
Crime Control and Safe Streets Act of 1968 (42 U.S.C. ° 3789d):
the Victims of Crime Act (42 U.S.C. ° 10604 (e)); the Juvenile
Justice and Delinquency Prevention Act of 2002 (42 U.S.C. °
5672(b)); the Civil Rights Act of 1064 (42 U.S.C. ° 2000(d)); the
Rehabilitation Act of 1973 (29 U.S.C. ° 704); the Americans with
Disabilities Act of 1990 (42 U.S.C. ° 12131-34); the Education
Amendments of 1972 (20 U.S.C. ° 1681, 1683, 1685-86); the
Age Discrimination Act of 1975 (42 U.S.C. ° 6101-07); and the
Department of Justice (DOJ's) Equal Treatment Regulations (28
C.F.R. pt. 38).
7. That in the event a Federal or state court or administrative
agency makes a finding of discrimination after a due process
hearing on the grounds of race, color, religion, national origin,
sex, or disability against the Grantee, a copy of the finding will be
forwarded to the Govemor's Office of Crime Control &
Prevention.
8. Sul-reciplents that are governmental or for -profit entities, that
have fifty or more employees and that receive a single award of
$500,000 or more under the Safe Streets Act or other
Department of Justice (DOJ) program statutes are required to
submit their Equal Employment Opportunity Plan (EEOP) to the
federal Office of Civil Rights (OCR). The sub -recipients are not
required to submit a copy to the Govemor's Office of Crime
Control & Prevention (GOCCP), but must have a copy available
on site for monitoring purposes. Those sub -recipients that are
subject to the OCR's EEOP Certification Form may access this
form at: http:ttwww.ojp.usdoj.gov/about/ocr/aeop,htm.
9. That the Grantee will comply with all provisions set forth In the
Govemor's Office of Crime Control & Prevention's General
http:/twww.gowp.maryland.gov/grantstgeneral-condifions.php
and Special Conditions.
10. That the Grantee will comply with the provisions of 28 CFR
applicable to grants and cooperative agreement.
11. Sub -recipients are obligated to provide services to Limited
English Proficient (LEP) individuals. Refer to the DOJ's
Guidance Document. To access this document see U.S.
Department of Justice, Guidance to Federal Financial Assistance
Recipients Regarding Tide Vi Prohibition Against National Origin
Discrimination Affecting Limited English Proficient Persons (67
Federal Regulation 41465 (2002)). This regulation may be
accessed at: http:/hvww.archives.gov/eeoAawsrtitle-vi htmi
CERTIFICATION: I certify that this program will comply with the provisions set forth by the State of Maryland and the
Oovernoe-a OTFI le of Critne,6or*a1 and Prevention.
r, Earl E - Health Officer
Name and Title
Certificaftin RegaMing Lobbying 1111111 IN III III III IN 11111111 IN milli 111
U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSIBILITY MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants
should also review the instructions for certification included in the regulations before completing this form. Signature of this form
provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67,
"Government -wide Debarment and Suspension (Non -procurement) and Government -wide Requirements for Drug -Free Workplace
(Grants)." The certifications shall be treated as a material representation of fad upon which reliance will be placed when the
Department of Justice determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING
As required by Section 1352, Title 31 of the U.S. Code, and implemented
at 28 CFR Part 69, for persons entering into a grant or cooperative
agreement over $100,000, as defined at 28 CFR Part 69. the applicant
certifies that-.
(a) No Federal appropriated funds have been paid or will be paid, by or
on behalf of the undersigned, to any person for Influencing or attempting
to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal grant
or cooperative agreement
(b) If any funds other than Federal appropriated funds have been paid or
will be pail to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the
undersigned shall complete and submit Standard Form - LLL,
"Disclosure of Lobbying ActivRles " In accordance with its instructions;
(c) The undersigned shalt require that the language of this certification be
included in the award documents for all subawards at all tiers (Including
subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all sub -recipients shall certify and disclose
accordingly.
2, DEBARMENT, SUSPENSION, AND OTHER
RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR Part 67, for prospective participants In primary
covered transactions, as defined at 28 CFR Part 67, Section 67.510 —
A. The applicant certifies that It and its principals:
(a) Are not presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from covered transactions by
any Federal department or agency;
(b) Have not within a three-year period preceding this application been
convicted of or had a chile judgment rendered against them for
commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State or
local) transaction or contract under a public transaction; violation of
Federal or Stale antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destnxdion of records, making false
statements, or receiving stolen property;
(c) Are not presently indicted or otherwise criminally or civilly charged by
a Government entity (Federal, State, or local) with commission of any of
the offenses enumerated in paragraph, (1) (b) of this certification; and
(d) Have not within a three-year period preceding this application had
one or more public transactions (Federal. State, or local) terminate for
cause or default; and
B. Where the applicant is unable to certify to any of the statements in
this certification, he or she shall attach an explanation to this application.
3. DRUG -FREE WORKPLACE
(GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented
at 28 CFR Part 87, Subpart F, for grantees, as defined at 28 CFR Part
67, Sections 67.615 and 67,620 —
A. The applicant certifies that it will or will continue to provkfe a dWfree
workplace by:
(a) Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession, or use of a controlled
substance is prohibited in the grantee's workplace and specifying the
actions that will be taken against employees for violation of such
prohibition;
(b) Establishing an on -going drug -free awareness program to inform
employees about —
(1) The dangers of drug abuse in the workplace;
(2) The grantee's poltcy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
(4) The penalties that may be Imposed upon employees for drug abuse
violations occurring in the workplace;
OJP FORM 406116 (3-91) REPLACES OJP FORMS 4061112, AMD 40W14 WHICH ARE OBSOLETE.
(c) Making it a requirement that each employee to be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (a);
(d) Notifying the employee In the statement required by paragraph (a)
that, as a condition of employment under the grant, the employee will —
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of
a criminal drug statute occurring In the workplace no later than Care
calendar days after such conviction;
(e) Notifying the agency, in writing, within 10 calendar days after having
received notice under subparagraph (d)(2) from an employee or
otherwise receiving actual notice of such conviction. Employers of
convicted employees must provide notice, including position title,
to: Director, Grants and Contracts Service, U.S. Department of
Education, 400 Maryland Avenue, S.W. (Room 312A, GSA Regional
Office Building No. 3), Washington DC 202024571. Notice shall include
the Identification numbers) of each affected grenL
(0 Taking one of the following actions, within 30 calendar days of
receiving notice under subparagraph (d)(2), with respect to any
employee who is so convicted --
(1) Taking appropriate personnel action against such an employee, up to
and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement, or other appropriate
agency;
(g) Making a good faith effort to continue to maintain a drug -free
workplace through impiementalion of paragraphs (a), (b), (c), (d), (e)
and (Q.
B. The grantee may insert In the space provided below the sites) for the
performance of work done in connection with the specific grant.
Place of Performance (street address, city, county, state, zip code)
Check _ if there are workplaces on file that are not identified here.
Section 67, 630 of the regulations provides that a grantee that is a State
may elect to make one certification In each Federal fiscal year. A copy of
which should be Included with each application for Department of
Justice funding. States and State agendas may elect to use OJP Form
4061/7.
Check _ if the State has elected to complete OJP Form 4061f7.
DRUG -FREE WORKPLACE
(GRANTEES WHO ARE INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented
at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part
67. Sections 67.615 and 67,620 —
As a condition of the grant, I certify that I will not engage in the
unlawful manufacture, distribution, dispensing, possession, or use of a
controlled substance in conducting any activity with the grant; and
B. If convicted of a criminal drug offense resulting from a violation
occurring during the conduct of any grant activity, I will report the
conviction, in writing, within 10 calendar days of the conviction, to:
Department of Justice, Office of Justice Programs, ATTN: Control Desk,
633 Indiana Avenue, N.W., Washington, D.C. 20531.
As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with
the above certifications.
Applicant: Washington County Health Department
Address: 1302 Pennsylvania Avenue
Hagerstown, MD 21742 3108
Project Title: LEAD - Let Everyone Advance with Dignity
Federal ID Number: 52-1842599
Authorized Representative: StonerrEarl E - HeWtbOfficer
Signature:
Sl4naUft of A f rized Official
4�_
OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 406/1/2, AMD 406/14 WHICH ARE OBSOLETE.
IN WITNESS THEREOF, the parties have executed this Contract as of the date hereinabove set forth.
CONTRACTOR
Potomac Community Services, Inc.
(Seal)
Dawn Johns, Executive Director
(Printed Name and Title)
Date
Attachment: Exhibit A - Scope of Work
By:
STATE OF MARYLAND
MARYLAND DEPARTMENT OF HEALTH
WASHINGTON COUNTY HEALTH DEPARTMENT
Earl Stoner, Health Officer
(Printed Name and Title)
Date
Rev. 2/2014
Open Session Item
SUBJECT: Transit Routing/Dispatching Hardware/Software (Harford County RFP 23-180)
Procurement
PRESENTATION DATE: September 24, 2024
PRESENTATION BY: Rick F. Curry, CPPO, Purchasing Director; Andrew Eshleman, Public
Works Director
RECOMMENDED MOTION: Move to authorize the procurement for the routing, dispatching,
scheduling hardware and software for County Transit in the amount of $74,555.15 from Ecolane
of Wayne, PA and in the amount of $198,424.89 from Passio Technologies of Atlanta, GA based
on their proposals.
REPORT-IN-BRIEF: Washington County participated in a joint purchasing venture RFP 23-180
Intelligent Transportation Systems administered by Harford County that also included Frederick
County, Charles County, St Mary’s County, and Worcester Commission on Aging for procuring
Routing Hardware and Software. The procurement process received concurrence from the
Maryland Transit Administration and is therefore eligible for an 80% Federal and 10% State cost
share reimbursement.
Washington County Transit (WCT) participated in the request for proposal (RFP) process and
review committee and concurs that the two vendors met the criteria and can provide this needed
service for Washington County Transit.
The services will continue to allow WCT to have an electronic scheduling and notification system.
The Ecolane software supports the demand response operation (aka Paratransit) including vehicle
scheduling software and automated voice response system for rider trip reminders. Passio software
and hardware supports the fixed route bus operation and includes software, GPS tracking, data
reporting, automated voice announcements, audio interrupt systems, driver mobile data terminals,
stop request modules and messaging.
The maintenance support includes licensing for staff access (users), cellular connectivity for data
exchange, and Help Desk support for back-end software processes. Ongoing annual maintenance
for Ecolane over the service period is $21,479 while Passio is $27,825. The contract service period
can extend up to 5 years.
DISCUSSION: Washington County Transit has relied on electronic routing and scheduling since
2018 and these services are necessary for continuity of operations and service.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
FISCAL IMPACT: Funds in the amount of $300,000 are available in the department’s Capital
Improvement account EQP049 and anticipated a 80% federal, 10% state, and 10% local cost share.
The County’s local cost share will be 10% or $27,298.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Ecolane and Passio Quotes
AUDIO/VISUAL NEEDS: N/A
�� Ecolane
Ecolane is the industry -leading
provider of intelligent web -based
transit scheduling software.
Combining a powerful and intuitive
demand -response platform,
Ecolane software enables transit
providers increased productivity,
streamline efficiency, and
outstanding client satisfaction. 0"07t
M
info@)ecolanexom
Year 1 Subtotal $51,340.00
Discount ($14,792.00)
Ecolane
940 West Valley Road
Wayne, PA 19087
United States
T: 844-326-5263
Quote #155 v5
Date 2024/09/04
Expires 2024/09/30
Contact Bo Foster
Prepared for Washington County Transit
Connor Shank
1000 W Washington St
Hagerstown, MD 21740
United States
T: (240) 313-2750
E: cshank@washco-md.net
EVOLUTION - Traditional
Year 1 Fees
Item Qty Price Total
EVOLUTION and MDT Software Licenses
Core Ecolane Software, Includes licenses for core system, driver MDTs, and map data for 5
contiguous counties. Priced per vehicle with unlimited users
43% Item Discount ($14,792.00)
8 $4,300.00 $34,400.00
$19,608.00†
Onsite Training
Training, and Go-live days. 8-hour work days
7 $1,100.00 $7,700.00†
Remote setup and installation
Includes implementation project management, remote server setup, and remote training. 8-
hour work days
3 $1,100.00 $3,300.00†
Travel
For On-site services. Per trip.
2 $2,970.00 $5,940.00†
Ongoing Annual Fees
Item Qty Price Total
EVOLUTION and MDT Software Contract Annual Maintenance 8 $860.00 $6,880.00†
* Recurring fees billed Ongoing Annual Fees with 0 upfront payment(s).
ACCEPT QUOTE
Quote
Ecolane - Quote # 155 v5 2 / 4
Ongoing Annual Fees
Subtotal $6,880.00
Year 1 Subtotal $56,495.00
Discount ($18,487.85)
Ongoing Annual Fees
Subtotal $14,599.00
† Non-taxable item
Please contact us if you have any questions.
Value Adds
Year 1 Fees
Item Qty Price Total
INTERACTIVE
Use an Interactive Voice Response system to automatically call your riders to remind them
of their trip and let them cancel, without ever having to bother your call center. Requires
third-party licensing and setup costs for one call flow. Additional charges required to cover
monthly IVR call costs with committment estimates based on trip volume.
43% Item Discount ($18,487.85)
1 $42,995.00 $42,995.00
$24,507.15†
INTERACTIVE Monthly IVR Costs, Annualized Year 1
Customer responsible for overages set at $0.044/min, allotted 4,000 minutes/month, which
is based upon 700 trips performed weekly.
1 $6,000.00 $6,000.00†
INTERACTIVE Setup costs and licenses
Includes 1 call flow (night before or day-of service arrival notifications) and web-based call
flow reports
1 $7,500.00 $7,500.00†
Ongoing Annual Fees
Item Qty Price Total
INTERACTIVE Contract Annual Maintenance 1 $8,599.00 $8,599.00†
INTERACTIVE Monthly IVR Costs, Annualized
Customer responsible for overages set at $0.044/min, allotted 4,000 minutes/month, which
is based upon 700 trips performed weekly.
1 $6,000.00 $6,000.00†
* Recurring fees billed Ongoing Annual Fees with 0 upfront payment(s).
Summary
Quote
Ecolane - Quote # 155 v5 3 / 4
Year 1 Subtotal $107,835.00
Discount ($33,279.85)
Total Licenses and
Professional Services
for Year 1
$74,555.15 USD
Annual Recurring
Total After Year 1 $21,479.00 USD
Cost Breakdown
Category Year 1 Fees Ongoing Annual Fees
Value Added Items $48,995.00 $8,599.00
Recurring Items —$6,000.00
Non-Recurring Items $7,500.00 —
Core Licenses $34,400.00 $6,880.00
Professional Services $16,940.00 —
Discount ($33,279.85)—
Total $74,555.15 USD $21,479.00 USD
Quote Attachments
Master_Agreement_-_Ecolane.pdf (230 KB)
The Year One Cost includes initial licensing, Year One maintenance, and professional services; annual maintenance is paid in years 2-5.
Payment Terms: 75% is due upon (a) contract execution and (b) server spin-up, 20% is due at training completion, and 5% is due at system
acceptance. The annual payment is due one year from contract execution.
Additional Terms:
Implementation/Training Assumes eight hours per day on-site, excluding weekends and holidays.
All prices are in US dollars. All applicable sales/use taxes are additional, and payment of such is the sole responsibility of the prime contractor.
Prime contractors may purchase tablets and airtime through a cellular provider. Depending on the carrier, tablet prices range from $0 to $499. Please
coordinate your cellular data and tablet provider with Ecolane before ordering hardware.
Upgrade and webinar training is included for Value Ad module upgrades; additional on-site or new employee training is invoiced using Training Day
rates as applicable.
* Data plan does not include web browsing, etc. A 2GB data plan is sufficient for Ecolane Touchscreen MDT Software and Navigation usage. Unless
otherwise noted, the agency is responsible for the data plan and any overages.
** All licensing costs include annual hosting - support & licensing fees due one year from contract execution set at 20% of MSRP.
ACCEPT QUOTE
Quote
Ecolane - Quote # 155 v5 4 / 4
Washington County
Communications & Outreach Mgr
Connor Shank
cshank@washco-md.net
Quote #: 2481 v6
Passio Cover Letter
Please review this quote from Passio Technologies to Washington County
Quote #: 2481 v6
Quote total: $198,424.89 USD
Thank you,
The Passio Team
6100 Lake Forrest Dr
Atlanta 30328
678-825-3456
marketing@passiotech.com
www.passiotech.com
Quote
Passio Technologies - Quote # 2481 v6 2 / 9
Passio Technologies
6100 Lake Forrest Dr
Atlanta, GA 30328
United States
T: 678-825-3456
F: 866-633-9504
Quote #2481 v6
Date Sep 4, 2024
Expires Dec 31, 2024
Contact Keven Izen
Prepared for Washington County
Connor Shank
MD
United States
E: cshank@washco-md.net
Passio Technologies CORE Quote for Washington County MD
Passio GO. CAD/AVL GPS Tracking
One-Time Fees
Category Item Qty Price Total
Setup Passio GO CAD/AVL GPS Setup
Setup Passio GO solution for customer account. One fee per system.
35% Item Discount ($922.95)
1 $2,637.00 $2,637.00
$1,714.05†
Code: GOga
Base Price $2,637.00 $2,637.00
License Passio GO GPS CAD/AVL Software License
Per unit one time software license. Includes lifetime updates. For Installed,
Portable, and API Configuration.
21 $108.00 $2,268.00
Code: GOgpsavl
Base Price $108.00 $2,268.00
Hardware VLU
Vehicle Logic Unit for GPS Tracking.
21 $350.00 $7,350.00
Code: VLU
Hardware VLU Roof Mount Antenna
Antenna: Roof Mount Antenna SMA/SMC, TriBand (Higher Accuracy Gain), 9'
21 $220.00 $4,620.00
Code: 1210025VLU
ACCEPT QUOTE
Quote
Passio Technologies - Quote # 2481 v6 3 / 9
One-Time Subtotal $21,684.00
Discount ($922.95)
Annual Subtotal $11,844.00
Hardware Power Management Module
Power protection and surge management module.
21 $229.00 $4,809.00
Code: PWRMGT
Category Item Qty Price Total
Annual Fees
Category Item Qty Price Total
Recurring Passio GO GPS/AVL Recurring Annual
Per unit annual recurring fee. Configuration updates, reporting, and data
storage.
21 $564.00 $11,844.00†
Code: 40RX21PGO
* Recurring fees billed annually with 0 upfront payment(s).
Automated Voice Announcements
One-Time Fees
Category Item Qty Price Total
Setup AVA: Automated Voice Announcement Standard Setup
Automated Voice Announcement solution setup
35% Item Discount ($2,310.35)
1 $6,601.00 $6,601.00
$4,290.65†
Code: 1213009AVA
License AVA: Automated Voice Announcement Software License
Per unit one time software license. Includes lifetime updates.
21 $726.00 $15,246.00†
Code: AVAlicense
Hardware AVA: Audio Interrupt System
Includes audio interrupt hardware, ancillary equipment, and wiring for
connection to existing PA or Head Unit system with installed speakers. If
additional audio equipment is required, Passio can provide this option as an
upgrade to the customer.
21 $522.00 $10,962.00
Code: 1219045AVA
Hardware MDT - Fixed Mount Mobile Data Terminal
Rugged Android MDT, Multi Connections, Stationary Mount.
21 $912.00 $19,152.00
Code: 1210003MDT
Quote
Passio Technologies - Quote # 2481 v6 4 / 9
One-Time Subtotal $51,961.00
Discount ($2,310.35)
Annual Subtotal $7,140.00
One-Time Subtotal $42,293.00
Discount ($3,145.45)
RAM Mount: RAM-B-Std-Fixed-Bundle (RAMMDTF)
Category Item Qty Price Total
Annual Fees
Category Item Qty Price Total
Recurring AVA: Automated Voice Announcement Recurring Annually
Per unit annual recurring fee. Configuration updates, reporting, and data
storage.
21 $340.00 $7,140.00†
Code: AVAannual
* Recurring fees billed annually with 0 upfront payment(s).
Automated Voice Announcements - Stop Request
One-Time Fees
Category Item Qty Price Total
Setup/License Stop Request Integration Module
Setup Stop Request indicator to be triggered by on board tape or pull cord
system. Includes notification on driver Mobile Data Terminal (Passio
provided MDT solution) and Stop Requested message on Passio provided
internal message sign solution (SmartSense).
35% Item Discount ($3,145.45)
1 $8,987.00 $8,987.00
$5,841.55
Passio (Code: SRSET)
Setup/License Stop Request License Fee
Per vehicle license fee for Stop Request Module.
21 $654.00 $13,734.00
Passio (Code: SRLIC)
HDW&INST Stop Request Hardware
Per vehicle wiring, relay hardware, installation, and testing.
21 $932.00 $19,572.00
Passio (Code: SRHDW)
Annual Fees
Quote
Passio Technologies - Quote # 2481 v6 5 / 9
Annual Subtotal $4,662.00
One-Time Subtotal $45,748.04
Discount ($876.40)
Category Item Qty Price Total
Recurring Stop Request Annual Support and Maintenance
Annual per vehicle fee for support, maintenance, and upgrades for stop
request module.
21 $222.00 $4,662.00
Passio (Code: SRANN)
* Recurring fees billed annually with 0 upfront payment(s).
SmartSense. Interior, Passenger Facing LED Signs
One-Time Fees
Category Item Qty Price Total
Setup/License SmartSense LED Setup
Setup of SmartSense for new TranSign interior passenger information sign.
35% Item Discount ($876.40)
1 $2,504.00 $2,504.00
$1,627.60†
Code: LEDset
Setup/License SmartSense LED Software License
Per vehicle software license fee for passenger information sign and/or
destination sign management.
21 $395.00 $8,295.00†
Code: LEDsl
Hardware Passenger Information SmartSense LED Sign
Amber Interior LED Sign 3.5" x 32.25" x 2.25"
8x96 pixels
21 $1,664.24 $34,949.04
TranSign LLC (Code: 1210007SSNS)
Required SmartSense Accessories:
15' Data Link Custom Cable (LD-CP)
Wiring harness, mounts, hardware (SSHDW)
Annual Fees
Category Item Qty Price Total
Recurring SmartSense LED Software Recurring Annually
Per unit annual recurring fee for SmartSense LED management, includes
Passenger Information Sign and Destination Signs.
21 $199.00 $4,179.00†
Quote
Passio Technologies - Quote # 2481 v6 6 / 9
Annual Subtotal $4,179.00
One-Time Subtotal $2,354.00
One-Time Subtotal $38,640.00
† Non-taxable item
Code: LEDsoftRA
Category Item Qty Price Total
* Recurring fees billed annually with 0 upfront payment(s).
Spare Devices
One-Time Fees
Category Item Qty Price Total
Hardware MDT - Fixed Mount Mobile Data Terminal
Rugged Android MDT, Multi Connections, Stationary Mount.
2 $827.00 $1,654.00
Code: 1210003MDT
RAM Mount: Replacement MDT - No Mount (RMDT)
Hardware VLU
Vehicle Logic Unit for GPS Tracking.
2 $350.00 $700.00
Code: VLU
Installation
One-Time Fees
Category Item Qty Price Total
Installation Installation - Single Door Vehicles
Hardware installation and connectivity testing. On site charges, travel, and
initial costs.
21 $1,840.00 $38,640.00
Passio (Code: Install)
Component Install:
MDT (Mobile Data Terminal) (MDTINST)
VLU (Vehicle Logic Unit) (VLUINST)
AVA Interrupt (AVAINST)
LED Interior Sign - SmartSense (LEDINST)
Roof Mount Antenna (RMANINST)
Stop Request (STOPREQ)
Summary
Quote
Passio Technologies - Quote # 2481 v6 7 / 9
Please contact us if you have any questions.One-Time Subtotal $202,680.04
Discount ($7,255.15)
Shipping $3,000.00
Total One-Time $198,424.89 USD
Total Annually $27,825.00 USD
Cost Breakdown
Category One-Time Fees Annual Fees
Setup $9,238.00 —
License $17,514.00 —
Hardware $84,196.04 —
Recurring —$27,825.00
Setup/License $33,520.00 —
HDW&INST $19,572.00 —
Installation $38,640.00 —
Discount ($7,255.15)—
Shipping $3,000.00 —
Total $198,424.89 USD $27,825.00 USD
Standard Terms and Conditions
Installation
All installation quotes are estimates based on customer provided vehicle information. Limited vehicle availability or
undocumented vehicle configuration information may result in increased installation costs and/or trip charges.
Sales & Use Tax
Customers are responsible for all applicable sales tax. If you are sales tax exempt or use taxes are accrued, please provide
that documentation at the time of order acceptance.
Term of Agreement
Standard term is 36 months for optimal pricing. Customers have the option to select 60 month term to lock in pricing for an
extended period. Lesser term periods are subject to higher recurring fees. After term agreement is completed customer
has the option to transition to a new term agreement or month to month arrangement, any price adjustments will be
communicated, in writing, at that time. Month to month customers may cancel at any time by providing a minimum of 30
days' written notification.
Deposit
New customers are required to pay a deposit equal to 50% of the one time costs prior to shipment of any equipment or
ACCEPT QUOTE
Quote
Passio Technologies - Quote # 2481 v6 8 / 9
account setup.
Quote
Passio Technologies - Quote # 2481 v6 9 / 9
---
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase/Installation of IT Data Cabling (INTG-24-
0156)
PRESENTATION DATE: September 24, 2024
PRESENTATION BY: Rick Curry, CPPO, Purchasing Director and Andrew Eshleman, Public
Works Director
RECOMMENDED MOTION: Move to authorize by Resolution, Public Works to have IT data
cabling removed and installed on the second floor of the County Administrative Building by High
Performance Cabling Corporation of Hagerstown, MD and to use the Washington County Public
Schools Contract 21006 Bid 2020-09 Unit Price Contract for Cabling Installation, Parts, and
Equipment for the total estimated sum amount listed below.
Item Description Quoted Amount
Data Cable Demolition $10,000
Data Cable Installation $47,800
Total Est. $57,800
REPORT-IN-BRIEF: Section §1-106.3 of the Public Local Laws of Washington County grants
authorization for the County to procure goods or services under contracts entered into by other
government entities. On items over $50,000 a determination to allow or participate in an
intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate
that the participation will provide cost benefits to the county or result in administrative efficiencies
and savings.
The County will benefit with the direct cost savings in the purchase of the equipment because of
economies of scale these contracts have leveraged. I am confident that any bid received as a result
of an independent County solicitation would exceed the spend savings that the WCPS contract
provides through this agreement. Acquisition of the services by utilizing the WCPS contract and
eliminating our county’s bid process would result in an administrative and cost savings for the
Division in preparing specifications and the Purchasing Department facilitating the bid process.
DISCUSSION: The Human Resources and Information Technology Departments need additional
office space for staff and services provided. Public Works staff has been directed to facility office
renovations and relocations on the second floor of the County Administration Building at 100 West
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington Street. A major work component is relocating the IT network switch and data rack as
well as recabling the offices to the new location. There is value in utilizing the WCPS contract for
this work. The work has been broken down into phases with estimates provided for the cost.
While not specifically associated with the office renovations and motion, a cost estimate of
$28,900 is provided to complete all 2nd floor cable replacement which will upgrade everything to
Cat 6 cable. Staff recommends and seeks concurrence to complete this work as a future phase of
work.
FISCAL IMPACT: Funds in the amount of $100,000 were budgeted within the Capital
Improvement Plan BLD078 Systemic Improvements – Buildings account for the 2nd Floor
Renovations.
CONCURRENCES: County Administrator
ALTERNATIVES:
1. Process a formal bid and the County could possibly incur a higher cost for the equipment, or
2. Do not award the purchase and create an alternate plan.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
HIGH PERFORMANCE CABLING CORPORATION
18708 Crestwood Drive – Hagerstown, Md. 21742
Telephone: 301.739.8989 Fax: 301.797.4545
tnelling@hpcabling.com
July 25, 2024
Project:
100 West Wash St
Data cabling of Second Floor
This will be a phased project – below is the approximate breakdown of the
Phases
Phase 1 Area - Data cabling as shown on drawing - $47,800.00
Note: The phases in this project may need to be adjusted due to working
Spaces being occupied – Example – Phase #1 flipped with Phase # 2
Tim Nelling
Vice President
H P Cabling, Inc.
HIGH PERFORMANCE CABLING CORPORATION
18708 Crestwood Drive – Hagerstown, Md. 21742
Telephone: 301.739.8989 Fax: 301.797.4545
tnelling@hpcabling.com
July 25, 2024
Project:
100 West Wash St
Data cabling of Second Floor
This will be a phased project – below is the approximate breakdown of the
Phases
Phase# 1 Area – Demo of Existing cables to make room for new cabling in
Phase 1 area as show on drawing - $10,000.00
Note: The phases in this project may need to be adjusted due to working
Spaces being occupied – Example – Phase #1 flipped with Phase # 2
Tim Nelling
Vice President
H P Cabling, Inc.
HIGH PERFORMANCE CABLING CORPORATION
18708 Crestwood Drive – Hagerstown, Md. 21742
Telephone: 301.739.8989 Fax: 301.797.4545
tnelling@hpcabling.com
July 25, 2024
Project:
100 West Wash St
Data cabling of Second Floor
This will be a phased project – below is the approximate breakdown of the
Phases
Phase # 2area Demo of existing cables in Phase # 2 area as shown on drawing
$5,000.00
Phase # 2 – Data cabling as shown on drawing - $23,900.00
Total of Both - $28,900.00
Note: The phases in this project may need to be adjusted due to working
Spaces being occupied – Example – Phase #1 flipped with Phase # 2
Tim Nelling
Vice President
H P Cabling, Inc.
Page 1 of 2
RESOLUTION NO. RS-2024-
(Intergovernmental Cooperative Purchase [INTG-24-0156] and Installation of IT Data
Cabling)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), § 1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of § 1-106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Public Works Department is requesting to have Information Technology (IT) data
cabling removed and installed on the second floor of the County Administrative Building by High
Performance Cabling Corporation of Hagerstown, Maryland, and to utilize the Washington
County Public Schools Contract 21006 Bid 2020-09 Unit Price Contract for cabling installation,
parts, and equipment for the total estimated sum of $57,800.
Eliminating the County’s bid process will result in administrative and cost savings for the
County. The County will benefit with direct cost savings because of the economy of scale the
aforementioned contract has leveraged. Additionally, the County will realize administrative
efficiencies and savings as a result of not preparing, soliciting, and evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to § 1-106.3 of the Code
of Public Local Laws, that the Public Works Department is hereby authorized to purchase IT data
cabling to be installed on the second floor of the County Administrative Building by High
Performance Cabling Corporation of Hagerstown, Maryland, and to use the Washington County
Public Schools Contract 21006 Bid 2020-09 Unit Price Contract for cabling installation, parts, and
equipment for the total estimated sum of $57,800.
Adopted and effective this ____ day of ________, 2024.
Page 2 of 2
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_____________________________ BY: ______________________________________
Dawn L. Marcus, County Clerk John F. Barr, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
______________________________ 100 W. Washington Street, Suite 1101
Zachary J. Kieffer Hagerstown, MD 21740
County Attorney
Open Session Item
SUBJECT: Child Support Enforcement Cooperative Agreement- Approval to Submit
Application and Accept Awarded Funding.
PRESENTATION DATE: September 24, 2024
PRESENTATION BY: Lieutenant James Grimm, Washington County Sheriff’s Office and
Richard Lesh, Grant Manager, Office of Grant Management.
RECOMMENDED MOTION: Move to approve the submission of the application for the
Child Support Administration Cooperative Reimbursement Agreement to the Maryland
Department of Human Services requesting a total of $600,437.00 for FY25 and accept funding as
awarded by the Agency.
REPORT-IN-BRIEF: The Washington County Sheriff’s Office is requesting approval to
submit an application to renew the Cooperative Agreement between the Department of Human
Services Child Support Administration and the Board of County Commissioners to reimburse
costs of child support enforcement services provided by the Washington County Sheriff’s Office.
The application is requesting a total amount of $600,437, which will reimburse the salaries and
fringe benefits for assigned Deputies and Sheriff’s office civilian staff to serve child support
warrants, summons and provide assistance to the local Department of Social Services as needed.
DISCUSSION: The Office of Grant Management has reviewed the application and program
guidelines. The performance period of the cooperative agreement is for one year, starting
October 1, 2024 and ending September 30, 2025. There is no match requirement associated with
the agreement.
FISCAL IMPACT: Provides $600,437 to partially reimburse the expenses incurred by the
Washington County Sheriff’s Office associated with child support enforcement.
CONCURRENCES: Kelcee Mace, CFO
ALTERNATIVES: Deny approval for submission of this request
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: FY24 Budget Adjustment
PRESENTATION DATE: September 24, 2024
PRESENTATION BY: Kelcee Mace, Chief Financial Officer
RECOMMENDED MOTION: A motion to approve a budget transfer in the amount of
$140,010 from General Fund department 11525 – Fire Ops to CIP Project Budget VEH009 –
Emergency Services Vehicle and Equipment Replacement.
REPORT-IN-BRIEF: A budget adjustment is being requested to move funds for unpurchased
equipment from General Fund operating budget to the capital budget.
DISCUSSION: Staff is requesting moving funds budgeted for equipment for the reserve
engines to be transferred to the CIP budget to allow equipment to be purchased in FY25.
Delivery of the reserve engines is currently expected to be in October or November 2024.
FISCAL IMPACT: $0 net
CONCURRENCES: Dave Hays, Director of Emergency Services
ALTERNATIVES: N/A
ATTACHMENTS: Budget Adjustment Form
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, Maryland
Budget Adjustment Form
Form Routing
Budget Amendment
Budget Transfer
Fiscal Year 2024
BOCC Approval Date (if known)09/24/2024
Deputy Director - Finance
Open Session Item
SUBJECT: Agriculture – Faces of Farming Presentation
PRESENTATION DATE: Tuesday, September 24, 2024
PRESENTATION BY: Kelsey Keadle, Business Specialist, Agriculture
Department of Business and Economic Development
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: “Faces of Farming” is an agricultural-focused video marketing campaign that
will showcase two local Washington County farms every month, for one year. The “Faces of Farming”
marketing videos will be showcased on the County’s website, as well as Facebook and other social
media platforms, and will target a new industry and highlight a local farmer from that specific
agricultural industry. Additionally, the Faces of Farming marketing campaign will be utilized in
Washington County Public Schools as an agricultural education element focused on kindergarten to
Fifth grade students to connect Washington County youth directly with local farms.
DISCUSSION: Washington County’s agricultural business represents the backbone of the County’s
landscape. With almost 900 operating family farms and $167,907,000 in market value of products sold,
agriculture is the cornerstone of Washington County’s economy. The “Faces of Farming” marketing
campaign will aim to educate residents in Washington County, along with the surrounding States and
Counties, about the economic impact of the Ag industry. Additionally, these videos will be used for
agricultural education to numerous streams around Washington County, such as, 4-H and FFA (Future
Farmers of America) meetings, Ag Expo and Fair, and they will be available on the Washington County
Ag App and website.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: Yes - Faces of Farming Videos: Hixon Farm of Hancock, MD and Valley
Meadow Farms of Hancock, MD.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form