HomeMy WebLinkAbout240702a
John F. Barr, President
Jeffrey A. Cline, Vice President
BOARD OF COUNTY COMMISSIONERS
July 02, 2024
OPEN SESSION AGENDA
9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
APPROVAL OF MINUTES: June 11, 2024
9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
9:15 AM STAFF COMMENTS
9:20 AM CITIZEN PARTICIPATION
9:30 AM YOUTH MERITORIOUS AWARD PRESENTATION
Richard Lesh, Grant Manager, Grant Management and Board of County
Commissioners
9:40 AM REVISIONS TO THE CURRENT BYLAWS FOR THE BUILDING CODE BOARD
OF APPEALS TO ANTICIPATE AUTOMATIC APPEALS FOR “UNSAFE
STRUCTURES” AMENDMENTS
Greg Cartrette, Code Official/Director, Permits and Inspections; Rosalinda Pascual,
Deputy County Attorney
9:45 AM CONTRACT AWARD (PUR-1685) ENGINEERING SERVICES REQUIREMENTS
CONTRACT
Rick Curry, Director, Purchasing; Scott Hobbs, Director, Engineering
CONTRACT RENEWAL (PUR-1696) ORACLE PRODUCTS AND SERVICES
FOR INFORMATION TECHNOLOGY DEPARTMENT
Rick Curry, Director, Purchasing; Joshua O’Neal, Chief Technical Officer,
Information Technology
9:55 AM REJECTION OF REQUEST FOR QUOTE (Q-24-786) VMWARE
INFRASTRUCTURE PRODUCTION SUPPORT AND SUBSCRIPTION
RENEWAL
Brandi Naugle, Buyer, Purchasing; Joshua O’Neal, Chief Technical Officer,
Information Technology
Wayne K. Keefer
Randall E. Wagner
Page 2 of 2
OPEN Session Agenda
July 2, 2024
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
10:00 AM CONTRACT RENEWAL (PUR-1620) DUMPSTER SERVICES AT
CONOCOCHEAGUE WWTP AND CLEAN COUNTY
Brandi Naugle, Buyer, Purchasing; Mark Bradshaw, Director, Environmental
Management
CONTRACT RENEWAL (PUR-1611) JANITORIAL SERVICES FOR
WASHINGTON COUNTY
Brandi Naugle, Buyer, Purchasing; Danny Hixon, Deputy Director, Buildings,
Grounds and Facilities
10:10 AM WASHINGTON COUNTY COMMISSION FOR WOMEN, COMMISSIONER
CONTINGENCY FUNDING REQUEST
Michelle Gordon, County Administrator
10:15 AM CLOSED SESSION - (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals; To consider the investment of public
funds; and To consult with counsel to obtain legal advice on a legal matter)
12:15 PM RECONVENE IN OPEN SESSION
ADJOURNMENT
Open Session Item
SUBJECT: Youth Meritorious Award Presentation
PRESENTATION DATE: July 2, 2024
PRESENTATION BY: Richard Lesh & Board of County Commissioners
RECOMMENDED MOTION: No motion or action is requested or recommended.
REPORT-IN-BRIEF: Throughout the school year the Board of County Commissioners present
“Youth Meritorious Awards” to students attending both public and private schools or those being home
schooled in Washington County. The following individual has been selected based on his scholastic
achievement, leadership qualities, community service performed or other positive contributions to his
community.
This exceptional youth has consistently worked and distinguished himself as model student and
member of our County.
It is my pleasure to present the following youth for recognition today:
Clayton Bartos- Homeschool (Keedysville)
Parent(s) – Angie Bartos
Nominated by Rachel Souders
DISCUSSION: N/A
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Revisions to the current bylaws for the Building Code Board of Appeals to anticipate
automatic appeals for “Unsafe Structures” amendments
PRESENTATION DATE: Tuesday, July 2, 2024
PRESENTATION BY: Greg Cartrette, Code Official, and Rosalinda Pascual, A ssistant County
Attorney
RECOMMENDED MOTION: Motion to approve the proposed revisions to the Building Code
Board of Appeals bylaws
REPORT-IN-BRIEF: The current bylaws for the Building Code Board of Appeals are outdated due
to numerous issues, but m ost importantly, they do not reflect the local amendments to the IEBC that
were approved at the Public Hearing conducted before this Board on June 4 th, 2024. The proposed
changes include an update to the address of the Board of Appeals, updates t o the mission statement
and listed priorities to include a ppeals brought forth by the Code Official as a result of the “Unsafe
Structures” amendment approved on June 4th, and revisions to address inconsistencies in regard to
Officer positions, membership, and mandatory meetings.
DISCUSSION: The Board of County Commissioners has the a uthority to approve amendments to the
bylaws of boards and commissions pursuant to PR-22. As a r esult of the amendments to the IEBC
approved on June 4 th, there is an anticipated increase in appeals that the Board of Appeals will need to
meet and decide upon. The County is accepting applications for the Board of Appeals vacancies; thus
it would be most efficient to have u pdated bylaws ready for the Board of Appeals.
The most substantive change is clarifying that the Board of Appeals’ a uthority to hear appeals includes
those brought forth by the Code Official o n behalf of the property owners whose properties are
deemed unsafe, in accordance with the local a mendments of Section 115 of the IEBC approved on
June 4 th. The revisions also clarify the Code Official’s role with the Board of Appeals and expands the
industries represented by its members.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ATTACHMENTS: Proposed revisions of bylaws with track changes
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
R ESOLUTION N O . RS-2024 -
RESOLUTION APPROVING REVISIONS TO THE CURRENT BYLAWS
FOR THE BUILDING CODE BOARD OF APPEALS
Recitals
By an ordinance titled “An Ordinance to Repeal Certain Provisions of the 1987
BOCA Basic Building Code and to Reenact Said Code With Changes Relating to
Definition of “Code Official” and the Procedure for Appealing Decisions Relating to
Said Code” and recorded December 12, 1989, the Board of County Commissioners of
Washington County, Maryland, (the Board) created the Board of Building Appeals,
which is now known as the Washington County Building Code Board of Appeals (the
Board of Appeals).
The Board adopted the current Building Codes, promulgated by the International
Code Council, with local amendments through multiple ordinances, Most recently, the
International Existing Building Code with local amendments were revised and
approved at a public hearing on June 4th, 2024. The current bylaws of the Board of
Appeals are outdated due to these recent local amendments.
The Board believes it to be in the best interests of the citizens and residents of
Washington County, Maryland, that this resolution and the revised Bylaws be
adopted.
NOW, THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Washington County, Maryland, that all provisions of any previous
resolution concerning the Commission that are inconsistent with this resolution or the
Commission’s Bylaws be, and hereby are, repealed.
AND BE IT FURTHER RESOLVED , that the Bylaws of the Board of Appeals
(Exhibit A) are hereby approved.
Adopted this ____ day of __________________, 2024.
A TTEST : B OARD OF C OUNTY C OMMISSIONERS
OF W ASHINGTON C OUNTY , M ARYLAND
_____________________________ BY:___________________________________
Dawn L. Marcus, Clerk John F. Barr, President
Approved as to form
and legal sufficiency:
______________________________
Rosalinda Pascual
Assistant County Attorney
Mail to:
County Attorney's Office
100 W. Washington Street, Suite 1101
Hagerstown, Maryland 21740
Exhibit A
WASHINGTON COUNTY BUILDING CODE BOARD OF APPEALS
BYLAWS
(in accordance with Policy PR-22, Boards and Commissions)
Article I
Name and Principal Office
The name of the Board is the Washington County Building Code Board of Appeals (the
Board.) The principal office of the Board is located at the Washington County Administrative Annex,
80 West Baltimore Street747 Northern Avenue, Hagerstown, Maryland.
Article II
Mission Statement
The Board shall have the responsibility to hear and decide appeals to orders, decisions, or
determinations made by the Washington County Building Code Official (“Code Official”) relative
to the application and interpretation of the Building Code. In exercising the above-mentioned
responsibilities, the Board may, in conformity with the provisions of law and the Washington County
Building Code (as amended and which includes all building codes enforced by the County’s Code
Official), reverse or affirm, wholly or partly, or may modify the order, requirement, decision, or
determination appealed from, and make such order, requirement, decision, or determination as ought
to be made.
Article III
Priorities
The Board shall:
A. Accept any appeal brought forth by any person or entity having as construction or
renovation project subject to the Building Code aggrieved by an order, decision, or determination of
the Washington County Building Code Official in his/her administration of the Washington County
Building Code (as amended). Such appeal shall be taken by filing a Notice of Appeal with the Board
within seven (7) days of the determination. Also accept any appeal brought forth by the Code Official
pertaining to properties deemed unsafe.
B. Hear an appeal brought forth by the Code Official for properties deemed unsafe or
when an Appellant alleges:
1. that the Building Code, or any rules, or regulations, or procedures adopted
thereunder, has been incorrectly interpreted;
2 that a provision of the Building Code does not fully apply due to the unique
circumstances of the project;
3. that an alternative construction method is equally good or better and fully
satisfies the spirit and intent of the Building Code.
C. Undertake the task of gathering and disseminating information from and about the
Washington County Building Code;
D. Have no authority to waive the requirements of the Building Code;
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By-Laws DRAFT June 426, 202419
E. Render all decisions and findings in writing within thirty (30) days to the appellant
with a duplicate copy to the CodeBuilding Official.
Article IV
Membership
A. Composition. The Board shall be comprised of five (5) individual voting members
appointed by the Board of County Commissioners. (the “Commissioners”) and the Washington
County Building Code Official. The Board shall consist of members who are qualified by experience
and/or training to pass on matters pertaining to building construction and must include a member or
members familiar with the electrical, plumbing, mechanical, and construction trades and/or
architecture or engineering. The individual voting member may not be an employee of the County.
The Washington County Building Code Official will act as an ex-officio non-voting member.
B. Terms. Standing ex officio non -voting members are not term-limited. Terms of the
individual voting members shall be three (3) years, as outlined in Washington County Policy PR-22,
Boards and Commissions. The original term of one (1) member shall be for one (1) year; the original
term of one (1) member shall be for two (2) years; and the original term of the remaining members
shall be for three (3) years. Subsequent terms of all five (5) members shall be for three (3) years.
Members of the Board shall be eligible for reappointment for one (1) consecutive term only, and,
following the second consecutive 3-year term, shall be eligible for reappointment only following an
intervening one (1) year period. A one- or two-year term will not be considered a full term for the
purpose of these term limits.
C. Termination of Membership and Vacancies
1. Membership on the Board may be terminated by voluntary withdrawal or by
removal by the Commissioners. Any member may withdraw from membership by giving
written notice to the Board chair of such intention.
2. The Board may recommend to the Commissioners that the membership of an
individual member be terminated based on one or more of the following criteria:
a. inadequate attendance including excused and unexcused absences;
b. breach of confidentiality;
c. action/behavior that is inappropriate or inconsistent with County
policy; and
3. The Commissioners shall have the authority to remove any member of the
Board at any time when, in its sole and absolute discretion, the best interest of the community
shall be served.
4. Any vacancy occurring in the Board for any reason shall be filled for the
unexpired term by the Commissioners.
Article V
Officers
A. Elected Officers. Members of the Board shall elect from among their members a
chair, vice-chair, and secretary. Notwithstanding any provision of these bylaws, no member may
simultaneously hold more than one office. The officers shall have the duties and powers usually
attendant upon such officers and other duties and powers not inconsistent herewith as may be
provided by the Board and/or the Commissioners.
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By-Laws DRAFT June 426, 202419
B. Terms. The chair and vice-chairofficers shall take office at the close of the Annual
Meeting and shall serve for a term of one (1) year. Officers are eligible for reelection or
reappointment for one (1) additional year. Vacancies occurring during a term of office must be filled
for the unexpired balance of the term of office. When a vacancy in the office of the chair occurs, the
vice-chair shall automatically succeed to the office of chair.
C. Chair. The chair shall:
1. Preside as the chief officer of the Board and shall be present at all meetings
of the Board;
2. Serve as a non-voting ex-officio member of all sub-committees and appoint
the chair of each sub-committee from among the members;
3. Ensure that proper records are maintained;
4. Communicate to the Board such matters and make such suggestions as may
in the chair's opinion tend to promote the achievement of the goals outlined in these bylaws;
and,
5. Perform such other duties as are necessarily incidental to the office.
D. Vice-Chair. The vice-chair shall perform all duties of the chair during his or her
absence.
E. Secretary. The secretary shall maintain minutes of the meetings (if required) and
when necessary provide notice of meetings to members of the Board. The secretary shall keep record
of the proceedings of each meeting, which shall include the vote of each member on each question,
or if absent or failing to vote, indicating such fact; the names and addresses of all witnesses; a
summary of facts on which the decision is based; the decision rendered; and other official actions of
the Board. The position of Secretary shall be assigned by the Building Code Official.
F. Officer Removal, Resignation, and Vacancies
1. The Board may recommend to the Commissioners that a member serving as
an officer be removed from his or her officer position based on one or more of the following
criteria:
a. inadequate attendance including excused and unexcused absences;
b. breach of confidentiality;
c. actions/behavior that in the opinion of the Board is inappropriate or
inconsistent with policy; and
2. The Commissioners shall have the authority to remove any member from an
officer position of the Board at any time when, in its sole and absolute discretion, the best
interest of the community shall be served.
3. In the event of an officer vacancy that is caused by removal, resignation, or
any other reason, the Board shall elect a member to fill the vacancy. The election shall take
place at the next regularly scheduled meeting following the effective date of the vacancy. A
member elected to fill a vacancy shall serve out the remainder of the officer’s term left
vacant. The partial term served shall not be applied to the term limits.
Article VI
Meetings
A. Meetings. Meetings shall be subject to the Open Meetings Act and members of the
public shall be permitted to attend all meetings except as provided by law. General parliamentary
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By-Laws DRAFT June 426, 202419
rules, as set forth in Robert’s Rules of Order, as amended from time to time, shall govern, when not
in conflict with these bylaws.
1. Regular Meetings. The Board will meet whenever it has appeals to decide.
Each member of the Board shall be notified at least one (1) week in advance of any changes
in the time or date of meetings. No member of the Board shall sit in a meeting of or voice on
any matter in which he or she is personally or financially interested.
2. Annual and Quarterly Meetings. The Board will meet at least once a year
with or without any scheduled appeals to select the Officers from amongst its members per
Article V of these Bylaws. Additionally, the Board may meet quarterly, with or without any
scheduled appeals, to discuss any Personnel matters, any revisions to the Building Code,
and/or any other business relevant to the Board and for which cannot be postponed until the
Annual Meeting.
B. Attendance. All members shall be required to attend the Board meetings as
scheduled. Failure to attend these meetings may be at the discretion of the Board and result in the
following:
1. A third missed meeting in any fiscal year may result in a letter to the member
from the chair regarding the attendance policy.
2. Disassociation from the Board as a voting member may occur after the third
unexcused absence of regularly scheduled meetings in any fiscal year.
C. Quorum. Fifty-one percent (51%) of the total membership shall constitute a quorum.
If such a majority is not present at any time, the presiding officer shall adjourn the meeting until a
quorum is present.
D. Sub-committees. Other standing or special sub-committees of the Board may be
formed by the Board as deemed necessary.
Article VII
Fiscal Year and Budget
A. Fiscal Year. The fiscal year of the Board shall begin on the 1st day of July and end
on the last day of June.
B. Budget. No budget will be provided to the Board unless deemed necessary by the
Commissioners.
Article VIII
Amendments to Bylaws
These bylaws may be amended, repealed, modified, or altered, in whole or in part, by the
Commissioners, in their sole and absolute discretion. If such an amendment or change is proposed
by the Board, such proposal must be submitted in writing and approved at a meeting of the Board.
The proposal to amend these bylaws and the text of the proposed amendment must be included in
the notice of the next meeting of the Board. At that time, the Board shall vote on the proposed
amendment. Such proposed amendments shall be recommended to the Commissioners only if the
proposal receives a quorum vote of the Board.
Approved and adopted this ______ day of JuneMarch, 202419
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By-Laws DRAFT June 426, 202419
ATTEST:
______________________________ ___________________________________
DKristawn L. MHarcust, County Clerk Johneffrey FA. BarrCline, President
Board of County Commissioners of
Washington County, Maryland
Approved for form and legal sufficiency:
_______________________________
Rosalinda Pascual
Assistant County Attorney
Open Session Item
SUBJECT: Contract Award (PUR-1685) Engineering Services Requirements Contract
PRESENTATION DATE: July 2, 2024
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing and Scott Hobbs, P.E., Director,
Division of Engineering
RECOMMENDED MOTION: Move to award a primary requirements contract for Engineering
Services for the responsive, responsible proposal with the lowest price proposal amount at the specified
unit costs and estimated hours (no minimum or maximum guaranteed); and as permitted in the Request
for Proposals, a “stand-by list” of consultants
REPORT-IN-BRIEF: The services under this contract consist of providing engineering support by
qualified engineering consultant firms to perform engineering services for projects in the ten-year
Washington County Capital Improvement Plan (CIP) and general operating budget and unanticipated
emergencies. The duration of the contract shall be for a period of two (2) years, with an option by the
County to renew for up to three (3) additional one (1) year periods. Under the terms of the contract,
other political jurisdictions within the County may utilize the services provided as a result of this
contract. This is a requirements contract; therefore, services will be utilized on an as-needed basis at
the respective hourly unit prices for each discipline with no guarantee of a maximum or minimum
number of hours.
Project assignments will be issued in two (2) distinct manners through this contract. Assignments with
a fee of no more than $50,000 will be given to the designated responsive-responsible Consultant with
the lowest price proposal: Brudis & Associates, Inc., (BAI). Assignments with fees anticipated to
exceed $50,000 will have a defined scope of work specified and distributed to the firm with the lowest
cost proposal and all firms on the stand-by list. All firms then will submit a proposal to complete the
work defined. The firm with the lowest cost proposal will then be given the assignment. The County
has limited the stand-by list to a maximum of five (5) firms, one (1) of which is the designated
responsive-responsible Consultant with the lowest overall price proposal. Assignment value will be
determined when the Consultant applies the necessary man-hours and his standard rates to the
individual assignment. The assignment will be given to the Consultant which requires the lowest fee.
In order to determine which proposal offered the overall lowest cost to the County for this
recommended contract award, each proposer submitted hourly rates for various employee
classifications or positions. The lowest cost proposal was determined by applying the quoted rates to
a position matrix that identified an approximate number of hours by position the County expects to
utilize over the next twelve (12) months.
Notice of the RFP was advertised on the County’s web site with access to downloading the RFP, on
the State’s “eMaryland Marketplace” web site, and in the local newspaper. There were one hundred
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Public
twenty-three (123) downloads of the document on-line and twenty-two (22) firms were represented at
the pre-proposal conference. Six (6) firms responded with proposals. After evaluation of
Qualifications & Experience submittals, six (6) firms were considered responsive, and their Price
Proposals were opened and evaluated (see attached Price Proposal Tabulation).
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in various Capital Improvement Plan (CIP) and General
Operating Budget project accounts for the as-required services.
CONCURRENCES: Coordinating Committee
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Open Session Item
SUBJECT: Contract Renewal (PUR-1696) Oracle Products and Services for Information
Technology Department
PRESENTATION DATE: July 2, 2024
PRESENTATION BY: Rick F. Curry, CPPO, Purchasing Director; Josh O’Neal, Chief
Technology Officer, Information Systems
RECOMMENDED MOTION: Move to renew the contract for Oracle Products and Services for
the Information Technology Department with Mythics, LLC of Virginia Beach, VA based on its
quote in the amount of $314,732.76.
REPORT-IN-BRIEF: The service under this contract provides cloud services, which consist of
Planning and Budgeting, Fusion Financials, Fusion Purchasing, Fusion Transactional Business
Intelligence, Fusion Self Service Procurement, Human Capital Management, Payroll, and Fusion
Time and Labor. The cloud-based applications are suites that can help businesses streamline
operations, automate processes, and make data driven decisions. This contract is for two (2) years,
with an option by the County to renew for three (3) additional consecutive one (1) year period
tentatively to commence July 14, 2024. The initial award was awarded under the OMNI Partners,
Public Sector contract R190801 to Mythics, LLC.
DISCUSSION: N/A
FISCAL IMPACT: Funding in the amount of $312,710 is available in the department’s account
5150180-10-11000 for these products and services.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Mythics, Inc. Quote
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Mythics Quote: WC-Fusion-041724
Contract:
Price Valid Thru: July 15, 2024
Line Oracle Cloud Service Service Service Extended
Item Cloud Service Part Number Metric Period Quantity Price
1 Planning and Budgeting Cloud Service B73946 Hosted Named User 12 100 47,716.91
2 Fusion Financials Cloud Service B69711 Hosted Named User 12 25 59,646.13
3 Fusion Purchasing Cloud Service B69717 Hosted Named User 12 10 13,917.43
4 Fusion Transactional Business Intelligence Cloud Service B84576 Hosted Named User 12 200 59,646.13
5 Fusion Self Service Procurement Cloud Service B69721 Hosted Named User 12 200 6,362.25
6 Human Capital Management Base Cloud Service B85800 Hosted Employee 12 1500 77,539.97
7 Payroll Cloud Service for United States B86334 Hosted Employee 12 1150 32,010.09
8 Fusion Time and Labor Cloud Service B75365 Hosted Named User 12 1500 17,893.84
$314,732.76
$0.00
$314,732.76
1.This order is placed pursuant to the terms and conditions of : TCPN Contract R190801
2.Reference Mythics Quote WC-Fusion-041724
3.Reference Mythics Address: 4525 Main St. Suite 1500 Va Beach, VA 23462
4.Payment Terms: Cloud Service Quarterly in Arrears NET 30
Purchasing Instructions:
Please reference Mythics Quote WC-Fusion-041724 and include the following statements in your Purchase Order:
*Applicable State taxes will be added unless an exemption is provided.
Electronic Delivery: By confirming, referencing or placing an order based on this quote, you are agreeing that the software products or cloud services being purchased are for electronic delivery only and there is no transfer of tangible property.
Terms and Conditions
This estimate is an invitation to you to purchase products and/or services from Mythics. Your order is subject to Mythics' acceptance and to applicable Oracle terms and conditions per reference to an
existing agreement/contract or a newly excuted agreement accompanying your order.
The services period for the cloud services commences on the date stated in this ordering document. If no date is specified, then the "Cloud Servcies Start Date" for each cloud service will be the date that
the end user is issued access that enables the end user to activate the end user's cloud services (the "Cloud Services Start Date").
You acknowledge that in reliance on this order, Mythics will issue a non-cancellable order with its supplier for products or services purchased.
Non-Payment will constitute an immediate default of this contract and upon notice from Mythics, End-User shall be prohibited from continued use of software licensed and/or services until payment has
been received in full for outstanding balance.
You agree that Mythics has the right to terminate your services or support with Oracle due to non-payment.
You agree that this order is placed pursuant to the terms and conditions of TCPN Contract R190801
TCPN Contract R190801
Data Center Region: North America
Renewal Term: 15-Jul-2024 to 14-Jul-2025
SaaS Total Renewal Option Year (2024-2025)
*TOTAL PRICE
4525 Main St., Suite 1500
Virginia Beach, VA 23462
Fed Tax ID# 54-1987871
Sales Rep: Anna Keane
Email: akeane@mythics.com
Phone: 757.362.1863
Company Name: Washington County
Cloud Account Admin: Kim Edlund
Email: kedlund@washco.md.net
1.Data Center Region: Notwithstanding the reference to "North America" as the Data Center Region in the table above, Oracle agrees that for the duration of the service period in this ordering document all
environments of the end user's data will reside in data centers located in the continental United States. Oracle may provide technical support for the Cloud Services in this ordering document globally.
2.No Auto-Renewal: Notwithstanding any statement to the contrary in the service specifications, You expressly agree that the cloud services acquired under this order will not auto-renew.
3.Option Years: You must provide Mythics a minimum of 30 days notice prior to the expiration of a service term of the end user's intent to exercise an Option Year and you must execute an order for the new option
period prior to the expiration date of the existing service period. The cloud services listed above may not be renewed at the option year pricing listed above if: (i) Oracle is no longer making such cloud services
generally available to customers, or (ii) You are seeking to cancel or reduce the number of user licenses of the cloud services set forth in this ordering document.
Payment of this order is due in full in accordance with the above referenced terms.
This is a non-cancellable order.
Form: Quote 102723
Open Session Item
SUBJECT: Rejection of Request for Quote (Q-24-786) VMWare Infrastructure Production
Support and Subscription Renewal
PRESENTATION DATE: July 2, 2024
PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Purchasing Department, and Joshua
O’Neal, Chief Technical Officer, Information Technology
RECOMMENDED MOTION: Move to take action, in the best interest of the County and to
request the quotation for the VMWare Infrastructure Production Support and Subscription
Renewal be rejected due to the quotation not providing the most current product information due
to a product buyout and request approval to re -advertise.
REPORT-IN-BRIEF: Notice of the Request for Quotation (RFQ) was listed on the State of
Maryland’s “eMaryland Marketplace Advantage” (eMMA) website, on the County’s website , and
on the new online bidding system through Euna/ION Wave. Forty-Nine (49) persons/companies
registered/downloaded the quote document online and two (2) quotes were received for these
services; both were deemed non-responsive.
DISCUSSION: N/A
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Contract Renewal (PUR-1620) Dumpster Services at Conococheague WwTP and
Clean County
PRESENTATION DATE: July 2, 2024
PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Purchasing Department; Mark
Bradshaw, Division Director of Environmental Management
RECOMMENDED MOTION: Move to renew the contract for the Dumpster Services at
Conococheague WwTP and Clean County to BFI Waste Services, LLC dba Republic Services of
Hagerstown, MD based on its letter dated June 13, 2024 requesting a 4.8% increase for FY’25,
based on the US Bureau of Labor and Statistics Consumer Price Index.
REPORT-IN-BRIEF: The County accepted bids for the Dumpster Services at Conococheague
WwTP and Clean County on May 31, 2023, and was awarded by the board on June 13, 2023.
The bid was advertised on the State of Maryland’s “eMaryland Marketplace” (eMMA) website
and the County’s website, and in the local newspaper. A total sum bid proposal was requested for
the work, based on the unit pricing and estimated quantities set forth in the Form of a Proposal.
The County guarantees no minimum or maximum number of services. The required on-call
services are for the removal and disposal of waste from the above -referenced locations. Twelve
(12) persons/companies registered and downloaded the bid document online and one (1) bid was
received. The Contract period was for a one-year period which commenced August 1, 2023,
with an option by the County to renew for up to two (2) additional consecutive one (1) year
periods, subject to written notice given by the County at least sixty (60) calendar days in advance
of its expiration date. If the Bidder wishes to renew the Contract, he/she must submit a letter of
intent to the County’s Director of Purchasing at least ninety (90) calendar days prior to the
expiration of each contract year. The County reserves the right to accept or reject any request for
renewal and any increase in costs for each specified location that the Bidder may request. This
will be the first of two (2) optional one (1) year periods for renewal.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the department’s account 545050-40-40010 for
these services.
CONCURRENCES: Division Director of Environmental Management
ALTERNATIVES: N/A
ATTACHMENTS: Letter of Intent to renew and CPI.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
�R� REPUBLIC
SERVICES
June 13, 2024
11710 Greencastle Pike. Hagerstown, Maryland 21740
o 301.223.7272 f 301.223.8875 w republicservices.com
Washington County Purchasing Department
Washington County Administration Complex
100 West Washington Street
Third Floor, Room 3200
Hagerstown, MD 21740
RE: Contract Extension and Rate Adjustment effective 8/1/24 for Contract
Dumpster Service at Conococheague WWTP and Clean County (Bid No. PUR-
1620)
Dear Ms. Naugle,
On behalf of Republic Services of Hagerstown team, I would like to thank you for
the opportunity of servicing Washington County Dumpster Service at
Conococheague WWTP and Clean County service's needs. We take pride in the
quality of service that we offer to our valued customers. Our objective is to
provide you with the kind of service that has made us a premier provider of solid
waste services.
In reference to our agreement for providing Dumpster Service at Conococheague
WWTP and Clean County, we respectfully request that all rates for services we
provide be adjusted by 4.8% based on CPI-Water/Sewer/Trash collection
services effective 8/1/24. As you are probably aware, like many businesses we
have incurred numerous cost increases including labor, steel, tires, and fuel over
the last year. We appreciate your consideration of the aforementioned requests.
We appreciate your business and if you have any questions, please feel free to
contact me at your convenience. We are proud of the partnership we share with
the Washington County.
Sincerely,
ohn Neyman
Manager Municipal Services
jneyman@republicservices.com
302-420-5987
Unadjusted percent
change
Relative May Apr.
importance 2023- 2024-
Apr. i May May
Expenditure category 2024 1 2024 2024
Seasonally adjusted percent
change
Feb. Mar. Apr.
2024- 2024- 2024-
Mar.. Apr. May
2024 2024 2024
0.3 0.3 03
Housing at school, excluding board(
0.241
4.1
0.0
Other lodging away from home including hotels and motels
1.257
-1.7
1.7
0.01
-0.3
-
-702
Owners' equivalent rent of residences(im
26.627
5.7
0.4
0.4
0.4
0.4
Owners' equivalent rent of primary residence(m
25.304
5.6
0.4
0.4
0.4
0.4
Tenants' and household insurance(m
OA08
4.31
0.5
OS
-0.1
0.51
Water and sewer and trash collection services(
! 1.089
4.8
-0.1
0.3
0.4
0.1
Water and sewerage maintenance
0.765
5.2
0.0
0.5
0.5
0.2
Garbage and trash eoilecdonuxm
0.324
3.8
-0.3
-0.1
0.2
-0.3
Household operationscM -
I
0.8
-1.2
Domestic services(11(y
0.9
-2 1
Gardening and lawncare services(yKU
Moving, storage, freight expenseU=
0.144
-1.2
0.0
0.7
2.1
0.0
Repair of household ltems(LXV
Medical care services
6.488
3.1
0.3
0.6
0.4
0.3
Professional services
3.574
2.2
0.2
0.0
(11.2
0.3
Physicians' servicesu)
1.BMI
1.41
0.0
0.1
0.1
0.0
Dental services
0.891
5.1
1.0
-0.4
0.3
1.2
Eyeglasses and eye careWW
0.331
3.4
-0.1
0.0
0.9
-0.1
Services by other medical professionals(o
(v
0.552
-0.6
0.0
0.6
-0.8
0.0
Hospital and related servicesW
2327
73
0.3i
1.2
0.6
03
Hospital services(IXIA)
1.995
7.2
0.51
1.OI
0.6
0.5
Inpatient hospital servicesw(j)(o
6.5
0.4
0.6
0.8
0.4
Outpatient hospital services(I)cIM
I
7.9
0.5
1.3
0.4
0.5
Nursing homes and adult day services(1O
I 0.168
5.91
0.4
-0.2
0.4
0.6
Care of invalids and elderly at homeulm
0.164
11.1
-2.5
5.9
0.1
-2.5
Health insurance(lI(D
0.587
-7.7
0.5
1.2
0.3
OS
Transportation services
6.531
10.5
0.2I
1.5
0.9
-0.5
Leased cars and trucks(Lx=
0.525
43
Car and truck rentalW
0.136
-8.8
-0.7
-0.8
-1.61
-1.2
Motor vehicle maintenance and repair(v
1.242
7.2
0.3
1.7'
0.0
0.3
Motor vehicle body workW
0.056I
1.3
-0.9
-0.9
Motor vehicle maintenance and servidngW
0.570
6.1
0.6
0.8
-0.2
0.6
Motor vehicle mpair(v(y
0.5261
9.5
0.0
3.11
0.0
0.0
Motor vehicle insurance
2.9391
203
-03
2.61
1.8
-0.1
Motor vehide feesWW
0.541
3.4
-0.1
0.2
0.9
-0.1
State motor vehicle registration and license feesWW
0.288
1.6
0.0
0.0
0.2
0.0
Parking and other fees(=
0.231
5.9
-0.4
CIA
1.7
-0.4
Parking fees and tolls(y(3
I
7.2
0.2
13I
2.5
-0.2
Footnotes
(1)_Not seasonally adjusted.
(Z)_Indexes on a December 1997=100 base.
M Special Index based on a substantially smaller sample.
(g)_Indexes on a December 2007=100 base.
(2 Indexes on a December 2005=100 base.
(§)_Indexes on a December 1986=100 base.
Q)_Indexes on a December 1993=100 base.
()_Indexes on a December 2009=100 base.
MIndexes on a December 1990=100 base.
(1Q)-Indexes on a December 1983=100 base.
(11)-Indexes on a December 2001=100 base.
(1Z)-Indexes on a December 2019=100 base.
=_Indexes on a December 1982=100 base.
(1g)_Indexes on a December 1996=100 base.
Open Session Item
SUBJECT: Contract Renewal (PUR-1611) Janitorial Services for Washington County
PRESENTATION DATE: July 2, 202 4
PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Purchasing Department; Danny Hixon,
Deputy Director, Buildings, Grounds and Facilities
RECOMMENDED MOTION: Move to renew the Janitorial Services contract under Option
No. 1 to Jasso Maintenance LLC, of Rockville, MD based on its letter dated June 12, 2024
requesting a 7% increase for FY’25.
REPORT-IN-BRIEF: The County accepted bids for the Janitorial Services on April 26 , 2023
and was approved by the board on August 8, 2023. The bid was advertised on the State of
Maryland’s “eMaryland Marketplace” (eMMA) website and the County’s website, and in the
local newspaper. Sixty-Two (62) persons/companies registered and downloaded the bid
document online and twelve (12) bids were received; one bid was deemed non-responsive. The
contract term was for one (1) year with an option by the County to renew for up to four (4)
additional consecutive one (1) year periods, this is the first of four (4) one (1) year renewals.
The County reserves the right to accept or reject any request for renewal by the Bidder and any
increase in monthly costs for each specified building.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted for these services within each using department’s
FY’25 operating budget account under maintenance services.
CONCURRENCES: Public Works Director
ALTERNATIVES: N/A
ATTACHMENTS: Letter of Intent to Renew, dated June 12, 2024.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Dcftf ,.
t ;-
JASSO MAINTENANCE LLC
P.O. BOX 10325
GAITHERSBURG, MARYLAND 20898
PHONE: (301) 252-8807
FAX: (301) 987-1513
EM,41I.-IIA SO1010k-(teGNI IL.COM
To Ms Brandi Naugle
Washington County Purchasing
Washington County Administration Complex
Jasso Maintenance LLC is requesting a renewal of PUR-611 Janitorial Service prior to its
expiration date. In addition we are requesting a (7%) Increase to the current pricing. Your
consideration in this matter is greatly appreciated.
Sincerely
resident
Open Session Item
SUBJECT: Washington County Commission for Women, Commissioner Contingency Funding Request
PRESENTATION DATE: July 2, 2024
PRESENTATION BY: Michelle Gordon, County Administrator
RECOMMENDATION: Move to approve the request for Commissioner Contingency funding for the
Washington County Commission for Women in the amount of $5,000, for direct expenses associated with
the TEDxHagerstownWomen event in 2024.
REPORT-IN-BRIEF: Discussion regarding a request for funding of $5,000 from the Washington County
Commission for Women for direct expenses associated with the TEDxHagerstownWomen event to be held
in the fall of 2024.
DISCUSSION: Discussion regarding a request for funding of $5,000 from the Washington County
Commission for Women (WCCW) for direct expenses associated with the TEDxHagerstownWomen event
to be held in the fall of 2024. The WCCW sponsored this event in 2022 and 2023. The event was held at
the HCC Kepler Theatre and it showcased five (5) Washington County women each year. To date, this
event has online views of the TEDx talks exceeding 8,700.
Part of the mission and purpose of the WCCW is to educate the community on women’s issues, promote
the role of women, advocate on behalf of women and celebrate the accomplishments of women. By
partnering with TEDxHagerstownWomen, WCCW will be able to amplify the accomplishments of County
residents on a global platform. Additionally, the event directs attention to critical problems faced by
women, generates conversation and positively impacts potential changes.
FISCAL IMPACT: $5,000 from Commissioner Contingency funds.
CONCURRENCES: Kelcee Mace, CFO as to sufficiency of available funding.
ALTERNATIVES: Deny the request for Commissioner Contingency funding.
ATTACHMENTS: Request for Funding from Washington County Commission for Women dated April
10, 2024
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
WASHINGTON COUNTY
COMMISSION '
fob ��T10 0
April 10, 2024
Dear Michelle Gordon:
To celebrate the accomplishments of women in Washington County, the Commission for
Women was a proud sponsor of TEDxHagerstownWomen in 2022 and 2023. The event, held at
Hagerstown Community College Kepler Theatre, showcased five Washington County Women
each year. To date, the online views of these talks have exceeded 8,700!
Whereas the mission and purpose of the Commission include educating the community on
women's issues, promoting the role of women, advocating on behalf of women, and celebrating
the accomplishments of women, we feel strongly that partnering with TEDxHagerstownWomen
fulfills the mission by amplifying the accomplishments of county residents on a global platform.
The event directs attention to critical problems confronting women while addressing big ideas
that ignite conversation and positively effect change.
We are requesting $5,000 for account 216100-10-00000. Would the County kindly support our
continued partnership with TEDxHagerstownWomen to ensure that this highly -regarded and
well -attended event will continue for a third consecutive year?
s-
Cc: Commissioner Randy Wagner
100 WEST WASHINGTON STREET HAGERSTOWN. MD 21740 — WCC WMD.COM