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HomeMy WebLinkAbout240604aJohn F. Barr, President Jeffrey A. Cline, Vice President BOARD OF COUNTY COMMISSIONERS June 4, 2024 OPEN SESSION AGENDA 9:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE CALL TO ORDER, Vice President Jeffrey A. Cline APPROVAL OF MINUTES: May 14, 2024 May 15, 2024 9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS 9:15 AM STAFF COMMENTS 9:20 AM CITIZEN PARTICIPATION 9:30 AM PUBLIC HEARING TO AMEND THE 2018 INTERNATIONAL EXISTING BUILDING CODE (IEBC) AND THE 2021 IEBC AND THEIR ACCOMPANYING ADOPTIVE ORDINANCES TO INCLUDE LOCAL AMENDMENTS REGARDING UNSAFE/DILAPIDATED STRUCTURES Greg Cartrette, Director/Code Official, Permits and Inspections; Rosalinda Pascual, Assistant County Attorney; Darren Pevarnik, Deputy Code Official, Permits and Inspections 9:45 AM FY24 BUDGET ADJUSTMENT TO THE WASHINGTON COUNTY BOARD OF EDUCATION’S GENERAL FUND BUDGET Jeffrey Proulx, Chief Operating Officer, Washington County Public Schools; Eric Sisler, Executive Director of Finance, Washington County Public Schools 9:50 AM CONTRACT AWARD (PUR-1676) – STOP LOSS INSURANCE COVERAGE Brandi Naugle, Buyer, Purchasing; Chip Rose, Director, Human Resources; and a representative from the County’s consultant, CBIZ Benefits & Insurance Services, Inc. 9:55 AM QUOTATION AWARD (Q-24-784) POLICE VEHICLE EQUIPMENT FOR THE WASHINGTON COUNTY SHERIFF’S OFFICE Rick Curry, Director, Purchasing; Alan Matheny, Logistics and Commercial Vehicle Enforcement, Washington County Sheriff’s Office 10:00 AM STATE SURPLUS PROPERTY- RICE ROAD Todd Moser, Real Property Administrator, Engineering Derek Harvey Wayne K. Keefer Randall E. Wagner Page 2 of 2 OPEN Session Agenda June 4, 2024 Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. 10:05 AM DEPARTMENT OF VETERANS AFFAIRS FIRE DEPARTMENT MUTUAL FIREFIGHTING ASSISTANCE AGREEMENT R. David Hays, Director, Emergency Services 10:15 AM EMPLOYEE APPRECIATION DAY Chip Rose, Director, Human Resources 10:20 AM AGRICULTURE- JUNE IS NATIONAL DAIRY MONTH Danielle Weaver, Director, Public Relations and Marketing; Jonthan Byrd, Public Relations Coordinator, Public Relations and Marketing 10:25 AM CLOSED SESSION - (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; and To consult with counsel to obtain legal advice on a legal matter) 11:00 AM RECONVENE IN OPEN SESSION ADJOURNMENT Open Session Item SUBJECT: Public Hearing to Amend the 2018 International Existing Building Code (IEBC), and the 2021 IEBC and their accompanying adoptive ordinances, to include local amendments regarding unsafe/dilapidated structures. PRESENTATION DATE: Tuesday, June 4, 2024 PRESENTATION BY: Greg Cartrette Director/ Code Official, Rosalinda Pascual Assistant County Attorney and Darren Pevarnik, Deputy Code Official RECOMMENDATION: To hold a public hearing for the proposed amendments of Sections 115 and 116 of the 2018 International Existing Building Code (IEBC), adopted under ORD- 2019-26, and the 2021 IEBC, adopted under ORD-2024-07. REPORT-IN-BRIEF: These proposed amendments seek to modify Section 115 (titled Unsafe Buildings and Equipment in the 2018 Code and Unsafe Structures and Equipment in the 2021 Code) and Section 116 (titled Emergency Measures under both the 2018 and 2021 Codes) of the IEBC, in order to provide procedural safeguards as it relates to existing buildings deemed unsafe or imminently dangerous, as well as clarify the Code Official’s authority to address the unsafe/dilapidated structures in the County and municipalities covered by the County’s Permits and Inspections Division. The 2021 IEBC comes in effect on July 1st, 2024 along with local amendments, as adopted under ORD-2024-07. The attached proposed ordinance includes additional local amendments to address Section 115 and 116 of the IEBC. The procedures outlined in the proposed amendment to Section 115 (Unsafe Structures and Equipment) provides efficiency and oversight when the Code Official finds a property meets the already existing definition of “unsafe structure”. These proposed amendments allow for the automatic scheduling of a hearing with the Building Code Board of Appeals, a Notice issued by the Code Official upon the owner of an unsafe property detailing needed corrective action and procedural rights and responsibilities, and an Order issued by the Board of Appeals along with rights and remedies for the Owner as well as the Code Official and County. The proposed amendment to Section 116 (Emergency Measures) outlines the Code Official’s authority to order emergency work, including and up to removal or demolition of a structure imposing imminent danger to members of the public. These amendments also clarify the responsibilities of municipalities and the County as it pertains to ordering the emergency work and bearing the burden of cost recovery from the property owner, depending on such property’s jurisdiction. While the 2018 IEBC and its local amendments, adopted under ORD-2019-26, are only in effect until July 1, 2024, the additional proposed ordinance, which is identical in its amendments to Section 115 and 116, would allow the Code Official to enact these procedures immediately. Board of County Commissioners of Washington County, Maryland Agenda Report Form DISCUSSION: The proposed amendments have been drafted for the Board’s consideration, public notice and implementation. These proposed amendments consider the aftermath of the building collapse in Hancock by providing clarification of the Code Official’s authority to handle the unsafe/dilapidated structure and give procedural safeguards to the owner of the structure. FISCAL IMPACT: Consider the cost on County or municipalities for ordering work to secure or correct unsafe structures or to negate imminent danger, up to and including possible removal or demolition; proposed amendments allow for cost recovery from property owners. CONCURRENCES: County Attorney ALTERNATIVES: Reject both proposed amendments; Approve only one of the proposed amendments while rejecting the other. ATTACHMENTS: (Proposed) An Ordinance to Amend the 2021 International Existing Building Code (ORD-2024-07) as Promulgated by the International Code Council, With Local Amendments for Washington County, Maryland Ordinance No. ORD-2024-07 (Proposed) An Ordinance to Amend the 2018 International Existing Building code (ORD-2019- 26) as Promulgated by the International Code Council, with Local Amendments for Washington County, Maryland Ordinance No. ORD-2019-26 ORDINANCE NO. ORD-2024- AN ORDINANCE TO AMEND THE 2021 INTERNATIONAL EXISTING BUILDING CODE (ORD-2024-07) AS PROMULGATED BY THE INTERNATIONAL CODE COUNCIL, WITH LOCAL AMENDMENTS FOR WASHINGTON COUNTY, MARYLAND RECITALS The Board of County Commissioners of Washington County, Maryland, adopted by Ordinance No. ORD-2024-07, the 2021 International Existing Building Code, with local amendments for Washington County, Maryland, on February 27, 2024, effective July 1, 2024. It has been recommended that the Board of County Commissioners of Washington County, Maryland (the “Board”) adopt an amendment to the 2021 International Existing Building Code, which provides and establishes procedural safeguards as it relates to existing buildings deemed unsafe or imminently dangerous. A public hearing was held on June 4, 2024, following due notice and advertisement of the text of the proposed amendments to the 2021 International Existing Building Code, as promulgated by the International Code Council, with local amendments for Washington County (ORD-2-24-07). Public comment was received, reviewed, and considered concerning the adoption of the amendments to the 2021 International Existing Building Code, as promulgated by the International Code Council, with local amendments for Washington County (ORD-2024- 07). NOW, THEREFORE, BE IT ORDAINED AND ENACTED that the 2021 International Existing Building Code (ORD-2024-07), as promulgated by the International Code Council, with local amendments for Washington County, the contents of which are incorporated herein by reference, is amended with the following insertions, amendments and additions: Section 115.1.1 added Section 115.1.2 added Section 115.3 amended Section 115.6 added Section 115.7 added Section 115.8 added Section 115.9 added Section 115.10 added Section 115.11 added Section 116.2 amended Section 116.5.1 added ~~~~~~~~~~~~~~~ CHAPTER 1 – ADMINISTRATION, is amended as follows: SECTION 115, UNSAFE BUILDING AND EQUIPMENT, is amended as follows: Section 115.1.1 Jurisdiction is added to read as follows: 115.1.1 For the purpose of Section 115, municipality is defined as a municipality within Washington County and which the County has agreed, in writing, to enforce the building code on said municipality’s behalf. Section 115.1.2 Issuance of Complaint is added to read as follows: 115.1.2 Whenever a complaint is filed with the code official by any county or municipality employee or the public at large, charging that any existing structure is unsafe, or whenever it appears to the code official (on his own motion) that any existing structure is unsafe, the code official or their designee shall conduct a preliminary investigation with respect to the condition of the existing structure as outlined in Section 115.1. Section 115.3 Notice of Complaint is amended to read as follows: 115.3 In the event the existing structure is found to be unsafe, the code official shall serve a written notice of complaint upon the owner and all parties in interest in the existing structure. The complaint shall disclose the basis for such charges and shall include the time and place for a hearing, which shall be held before the Building Code Board of Appeals, also known as the Board of Appeals. The hearing shall not be conducted less than ten (10) days nor more than thirty (30) days after the date of service of the complaint. The owner and parties in interest shall be given the right to file an answer to the complaint at any time not later than three (3) days prior to the hearing, and to appear in person or otherwise and give testimony at the hearing at the time and place set forth in the complaint. Any complaint issued by the code official under this local amendment shall: (1) Include a description of the real property that is the subject of the complaint sufficient to identify the property; (2) Include a statement of conditions that are believed to make the existing structure unsafe; (3) Include a notice of the required corrective action, pursuant to Section 115.5, such as repairs or improvements needed to abate the unsafe condition or the demolition of the unsafe structure within a stipulated time. (4) Include a notice that a hearing will be held before the Board of Appeals; (5) Inform the owner of the right to answer the complaint at any time not later than three (3) days prior to the hearing; (6) Inform the owner of the right to give testimony at the hearing and the right to be represented at the hearing by any other party, including an attorney; (7) Include a statement stating that if the conditions with respect to the existing structure are not remediated so as to make the existing structure safe, the Board of Appeals shall render a decision, which may order remedial action includingrequire the repair, alteration or improvement, or the demolition or removal of the existing structure. Section 115.6 Conduct of Hearing is added to read as follows: 115.6 Any hearing held pursuant to the provisions of Section 115 shall be conducted using the following procedure: (1) All hearings shall be conducted in an open session before the Board of Appeals at the time and place set forth in the complaint. The code official shall provide a summary of the conditions that are believed to make the existing structure unsafe. The owner, any party in interest, or a representative of the owner or any party in interest, which may be an attorney, shall be permitted to respond. (2) Any hearing shall be recorded and copies thereof made available to the owner or any party in interest at no charge upon request. (3) Hearings shall not be subject to the rules of evidence, but the Board of Appeals may mandate that only relevant information be presented. (4) The Board of Appeals shall make a final determination of the action required of the owner, if any, that is necessary in order to make the existing structure safe. The Board of Appeals may decide upon any such matter at the hearing or may take the matter under consideration to be decided upon at a later date. The Board of Appeals shall serve upon the owner a written order stating the final determination of the Board of Appeals as to the appropriate remedy, pursuant to Section 115.7, with respect to the existing structure, and the findings of fact in support of such determination. Section 115.7 Remedies Where Existing Structures are Unsafe is added to read as follows: 115.7 (1a) If the repair, alteration or improvement of the existing structure can be made at a reasonable cost in relation to the value of the existing structure, the owner shall be required within the time specified in such order, to repair, alter or improve such existing structure to render it safe or, if the owner is unwilling or unable to make such repairs, alterations, or improvements, the owner must cause to vacate, close, and board up the existing structure. (2b) If the repair, alteration or improvement of the existing structure cannot be made at a reasonable cost in relation to the value of the existing structure, the owner then shall be required, within the time specified in the order, to remove or demolish such existing structure. Section 115.8 Issuance of Orders is added to read as follows: 115.8 Any order issued by the Building Code Board of Appeals pursuant to Section 115 shall: (1) Include a final determination as to whether the existing structure is unsafe, including, where an existing structure is found to be unsafe, a recitation of the findings of fact that support such a determination; (2) Fix a time period during which the owner must take the remedial action necessary to correct the conditions that cause the existing structure to be unsafe, or the time period during which the owner must demolish or remove the existing structure; (3) Include a statement informing the owner of the right to appeal the determination of the Board of Appeals by filing a petition in the Circuit Court for Washington County, Maryland for an injunction restraining the code official from carrying out the provisions of the order; and (4) Notify the owner that, in the event the action required by the order is not taken within the prescribed period of time set forth therein, the Ccounty or, if the property is located within a municipality’s jurisdiction as described in Section 115.1.1, the relevant a municipality that the county enforces the building code on behalf of, willmay undertake such remedial action, and, in the event that the county or municipality does so, any costs of the county or municipality, including legal costs, that are not offset by the sale of salvage or valuable materials, shall become a lien against the real property upon which the existing structure was situated that shall be collectible in the same manner as county or municipality’s taxes, including foreclosure and the sale of the property at a tax sale. Section 115.9 Rights of Persons Affected by Orders is added to read as follows: 115.9 Any person affected by an order issued by the Board of Appeals under Section 115 may, within 30 days after the posting or service of the order, petition the Circuit Court for Washington County, Maryland for an injunction restraining the code official from carrying out the provisions of the order. The remedies set forth in this section shall be exclusive remedies and no person affected by an order of the Board of Appeals shall be entitled to recover any damages for such action taken pursuant to any order or because of compliance by the code official, or any other employee or contractor of the county or local jurisdiction, with any order of the Board of Appeals. Section 115.10 Authority of County or Local Jurisdiction is added to read as follows: 115.10 (1) If the owner fails to timely comply with an order of the Board of Appeals to complete remedial action, up to and including removale or demolitionsh of the existing structure, the code official, or an official willmay cause the existing structure to be deemed safe by ordering necessary remedial action, up to and including removaled or demolition of the existing structure subject to the ordershed. (2) If the existing structure subject to the order is located within the jurisdiction of a municipality, as defined in Section 115.1.1, an official of the municipality, in conjunction with the County code official, will cause the necessary remedial action to be completed, up to and including removal or demolition. (3) In the event that the county or local jurisdiction employs a third-party contractor to demolish or remove perform the remedial action, up to and including removal or demolition, on the existing structuredwelling, the Ccounty or local jurisdictionmunicipality shall competitively bid the work in conformity with the Ccounty or local jurisdiction’s procurement and purchasing policy. (4) In the event that the County or municipality exercises its authority under this Section, any costs of the County or municipality, including legal costs, that are not offset by the sale of salvage or valuable materials, shall become a lien against the real property upon which the existing structure was situated that shall be collectible in the same manner as County or municipality’s taxes, including foreclosure and the sale of the property at a tax sale. Section 115.11 Unlawful to Remove or Deface Notice; Trespassing is added to read as follows: 115.11 It shall be unlawful for any person to remove or deface any complaint, order, or notice placed upon any existing structure pursuant to the provisions of this local amendment and subject to penalties under Section 113.4 of this code. SECTION 116, EMERGENCY MEASURES, is amended as follows: Section 116.2 Temporary Safeguards is amended to read as follows: 116.2 Notwithstanding other provisions of this code, whenever, in the opinion of the code official, there is imminent danger due to an unsafe condition, the code official shall order the necessary work to be done, including the boarding up of openings, to render such structure temporarily safe whether or not the legal procedure herein described has been instituted; and shall cause such other action, up to and including demolition or removal of the structure, to be taken as the code official deems necessary to meet such emergency. If the building subject to Section 116 is located within a municipality, as defined in Section 115.1.1, then the official for said municipality, in conjunction with the county’s code official, shall order the necessary work as provided in this Section. Section 116.5.1 Jurisdiction of Emergency Repairs is added to read as follows: 116.5.1 If the location of the emergency work performed is a municipality within the jurisdiction of Washington County and which the county is obligated to enforce this code on that municipality’s behalfas defined in Section 115.1.1, the Countysaid municipality shall be the jurisdiction that incurs such cost, as well as, and the burden and right to recover said costs, pursuant to Section 116.5, except as otherwise agreed to by the municipality and the County. Adopted this 4th day of June, 2024. Effective the 1st day of July, 2024. ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND ___________________________________ _______________________________________ Dawn L. Marcus, Clerk John F. Barr, President Approved as to form and legal sufficiency: ___________________________________ Mail to: Rosalinda Pascual Office of the County Attorney Assistant County Attorney 100 W. Washington Street, Ste 1101 Hagerstown, MD 21740 ORDINANCE NO. ORD-2024- AN ORDINANCE TO AMEND THE 2018 INTERNATIONAL EXISTING BUILDING CODE (ORD-2019-26) AS PROMULGATED BY THE INTERNATIONAL CODE COUNCIL, WITH LOCAL AMENDMENTS FOR WASHINGTON COUNTY, MARYLAND RECITALS The Board of County Commissioners of Washington County, Maryland, adopted by Ordinance No. ORD-2019-26, the 2018 International Existing Building Code, with local amendments for Washington County, Maryland, on December 3, 2019, effective March 1, 2020. It has been recommended that the Board of County Commissioners of Washington County, Maryland (the “Board”) adopt an amendment to the 2018 International Existing Building Code, which provides and establishes procedural safeguards as it relates to existing buildings deemed unsafe or imminently dangerous. A public hearing was held on June 4, 2024, following due notice and advertisement of the text of the proposed amendments to the 2018 International Existing Building Code, as promulgated by the International Code Council, with local amendments for Washington County (ORD-2019-26). Public comment was received, reviewed, and considered concerning the adoption of the amendments of the 2018 International Existing Building Code, as promulgated by the International Code Council, with local amendments for Washington County (ORD-2019- 26). NOW, THEREFORE, BE IT ORDAINED AND ENACTED that the 2018 International Existing Building Code (ORD-2019-26), as promulgated by the International Code Council, with local amendments for Washington County, the contents of which are incorporated herein by reference, is amended with the following insertions, amendments and additions: Section 115.1.1 added Section 115.1.2 added Section 115.3 amended Section 115.6 added Section 115.7 added Section 115.8 added Section 115.9 added Section 115.10 added Section 115.11 added Section 116.2 amended Section 116.5.1 added ~~~~~~~~~~~~~~~ CHAPTER 1 – ADMINISTRATION, is amended as follows: SECTION 115, UNSAFE BUILDING AND EQUIPMENT, is amended as follows: Section 115.1.1 Jurisdiction is added to read as follows: 115.1.1 For the purpose of Section 115, municipality is defined as a municipality within Washington County and which the County has agreed, in writing, to enforce the building code on said municipality’s behalf. Section 115.1.2 Issuance of Complaint is added to read as follows: 115.1.2 Whenever a complaint is filed with the code official by any county or municipality employee or the public at large, charging that any existing structure is unsafe, or whenever it appears to the code official (on his own motion) that any existing structure is unsafe, the code official or their designee shall conduct a preliminary investigation with respect to the condition of the existing structure as outlined in Section 115.1. Section 115.3 Notice of Complaint is amended to read as follows: 115.3 In the event the existing structure is found to be unsafe, the code official shall serve a written notice of complaint upon the owner and all parties in interest in the existing structure. The complaint shall disclose the basis for such charges and shall include the time and place for a hearing, which shall be held before the Building Code Board of Appeals, also known as the Board of Appeals. The hearing shall not be conducted less than ten (10) days nor more than thirty (30) days after the date of service of the complaint. The owner and parties in interest shall be given the right to file an answer to the complaint at any time not later than three (3) days prior to the hearing, and to appear in person or otherwise and give testimony at the hearing at the time and place set forth in the complaint. Any complaint issued by the code official under this local amendment shall: (1) Include a description of the real property that is the subject of the complaint sufficient to identify the property; (2) Include a statement of conditions that are believed to make the existing structure unsafe; (3) Include a notice of the required corrective action, pursuant to Section 115.5, such as repairs or improvements needed to abate the unsafe condition or the demolition of the unsafe structure within a stipulated time. (4) Include a notice that a hearing will be held before the Board of Appeals; (5) Inform the owner of the right to answer the complaint at any time not later than three (3) days prior to the hearing; (6) Inform the owner of the right to give testimony at the hearing and the right to be represented at the hearing by any other party, including an attorney; (7) Include a statement stating that if the conditions with respect to the existing structure are not remediated so as to make the existing structure safe, the Board of Appeals shall render a decision, which may order remedial action includingrequire the repair, alteration or improvement, or the demolition or removal of the existing structure. Section 115.6 Conduct of Hearing is added to read as follows: 115.6 Any hearing held pursuant to the provisions of Section 115 shall be conducted using the following procedure: (1) All hearings shall be conducted in an open session before the Board of Appeals at the time and place set forth in the complaint. The code official shall provide a summary of the conditions that are believed to make the existing structure unsafe. The owner, any party in interest, or a representative of the owner or any party in interest, which may be an attorney, shall be permitted to respond. (2) Any hearing shall be recorded and copies thereof made available to the owner or any party in interest at no charge upon request. (3) Hearings shall not be subject to the rules of evidence, but the Board of Appeals may mandate that only relevant information be presented. (4) The Board of Appeals shall make a final determination of the action required of the owner, if any, that is necessary in order to make the existing structure safe. The Board of Appeals may decide upon any such matter at the hearing or may take the matter under consideration to be decided upon at a later date. The Board of Appeals shall serve upon the owner a written order stating the final determination of the Board of Appeals as to the appropriate remedy, pursuant to Section 115.7, with respect to the existing structure, and the findings of fact in support of such determination. Section 115.7 Remedies Where Existing Structures are Unsafe is added to read as follows: 115.7 (1a) If the repair, alteration or improvement of the existing structure can be made at a reasonable cost in relation to the value of the existing structure, the owner shall be required within the time specified in such order, to repair, alter or improve such existing structure to render it safe or, if the owner is unwilling or unable to make such repairs, alterations, or improvements, the owner must cause to vacate, close, and board up the existing structure. (2b) If the repair, alteration or improvement of the existing structure cannot be made at a reasonable cost in relation to the value of the existing structure, the owner then shall be required, within the time specified in the order, to remove or demolish such existing structure. Section 115.8 Issuance of Orders is added to read as follows: 115.8 Any order issued by the Building Code Board of Appeals pursuant to Section 115 shall: (1) Include a final determination as to whether the existing structure is unsafe, including, where an existing structure is found to be unsafe, a recitation of the findings of fact that support such a determination; (2) Fix a time period during which the owner must take the remedial action necessary to correct the conditions that cause the existing structure to be unsafe, or the time period during which the owner must demolish or remove the existing structure; (3) Include a statement informing the owner of the right to appeal the determination of the Board of Appeals by filing a petition in the Circuit Court for Washington County, Maryland for an injunction restraining the code official from carrying out the provisions of the order; and (4) Notify the owner that, in the event the action required by the order is not taken within the prescribed period of time set forth therein, the Ccounty or, if the property is located within a municipality’s jurisdiction as described in Section 115.1.1, the relevant a municipality that the county enforces the building code on behalf of, willmay undertake such remedial action, and, in the event that the county or municipality does so, any costs of the county or municipality, including legal costs, that are not offset by the sale of salvage or valuable materials, shall become a lien against the real property upon which the existing structure was situated that shall be collectible in the same manner as county or municipality’s taxes, including foreclosure and the sale of the property at a tax sale. Section 115.9 Rights of Persons Affected by Orders is added to read as follows: 115.9 Any person affected by an order issued by the Board of Appeals under Section 115 may, within 30 days after the posting or service of the order, petition the Circuit Court for Washington County, Maryland for an injunction restraining the code official from carrying out the provisions of the order. The remedies set forth in this section shall be exclusive remedies and no person affected by an order of the Board of Appeals shall be entitled to recover any damages for such action taken pursuant to any order or because of compliance by the code official, or any other employee or contractor of the county or local jurisdiction, with any order of the Board of Appeals. Section 115.10 Authority of County or Local Jurisdiction is added to read as follows: 115.10 (1) If the owner fails to timely comply with an order of the Board of Appeals to complete remedial action, up to and including removale or demolitionsh of the existing structure, the code official, or an official willmay cause the existing structure to be deemed safe by ordering necessary remedial action, up to and including removaled or demolition of the existing structure subject to the ordershed. (2) If the existing structure subject to the order is located within the jurisdiction of a municipality, as defined in Section 115.1.1, an official of the municipality, in conjunction with the County code official, will cause the necessary remedial action to be completed, up to and including removal or demolition. (3) In the event that the county or local jurisdiction employs a third-party contractor to demolish or remove perform the remedial action, up to and including removal or demolition, on the existing structuredwelling, the Ccounty or local jurisdictionmunicipality shall competitively bid the work in conformity with the Ccounty or local jurisdiction’s procurement and purchasing policy. (4) In the event that the County or municipality exercises its authority under this Section, any costs of the County or municipality, including legal costs, that are not offset by the sale of salvage or valuable materials, shall become a lien against the real property upon which the existing structure was situated that shall be collectible in the same manner as County or municipality’s taxes, including foreclosure and the sale of the property at a tax sale. Section 115.11 Unlawful to Remove or Deface Notice; Trespassing is added to read as follows: 115.11 It shall be unlawful for any person to remove or deface any complaint, order, or notice placed upon any existing structure pursuant to the provisions of this local amendment and subject to penalties under Section 113.4 of this code. SECTION 116, EMERGENCY MEASURES, is amended as follows: Section 116.2 Temporary Safeguards is amended to read as follows: 116.2 Notwithstanding other provisions of this code, whenever, in the opinion of the code official, there is imminent danger due to an unsafe condition, the code official shall order the necessary work to be done, including the boarding up of openings, to render such structure temporarily safe whether or not the legal procedure herein described has been instituted; and shall cause such other action, up to and including demolition or removal of the structure, to be taken as the code official deems necessary to meet such emergency. If the building subject to Section 116 is located within a municipality, as defined in Section 115.1.1, then the official for said municipality, in conjunction with the county’s code official, shall order the necessary work as provided in this Section. Section 116.5.1 Jurisdiction of Emergency Repairs is added to read as follows: 116.5.1 If the location of the emergency work performed is a municipality within the jurisdiction of Washington County and which the county is obligated to enforce this code on that municipality’s behalfas defined in Section 115.1.1, the Countysaid municipality shall be the jurisdiction that incurs such cost, as well as, and the burden and right to recover said costs, pursuant to Section 116.5, except as otherwise agreed to by the municipality and the County. Adopted and effective this 4th day of June, 2024. ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND ___________________________________ _______________________________________ Dawn L. Marcus, Clerk John F. Barr, President Approved as to form and legal sufficiency: ___________________________________ Mail to: Rosalinda Pascual Office of the County Attorney Assistant County Attorney 100 W. Washington Street, Ste 1101 Hagerstown, MD 21740 Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: FY24 Budget Adjustments to the Washington County Board of Education’s General Fund Budget PRESENTATION DATE: June 4, 2024 PRESENTATION BY: Mr. Jeffrey Proulx, Chief Operating Officer, WCPS Mr. Eric Sisler, Executive Director of Finance, WCPS RECOMMENDED MOTION: Move to approve the requested adjustments to the Board of Education’s FY2024 General Fund Budget. REPORT-IN-BRIEF: The Annotated Code of Maryland requires local school systems to periodically re-forecast their financial needs and make necessary changes to their budgets. To that end, the Washington County Board of Education approved the attached list of changes to its FY2024 General Fund Budget at its May 21, 2024, meeting. DISCUSSION: The changes that the Board of Education approved on May 21, 2024, cross major categories. Therefore, these requested adjustments must also be approved by the Board of County Commissioners. The Board of Education has asked its Finance staff to review the requested budget changes with the Commissioners and answer any questions that they may have. FISCAL IMPACT: None. These proposed modifications merely adjust various categories of the budget to reflect updated information on revenue and spending trends. CONCURRENCES: The Board of Education’s Finance Committee reviewed the proposed adjustments at their meeting on May 16, 2024, and recommended them for approval by the full Board. The Board of Education approved these changes at their May 21, 2024, meeting. ALTERNATIVES: None ATTACHMENTS: • FY2024 general fund budget adjustments AUDIO/VISUAL NEEDS: None Category Value The primary reason for variance is: Revenue $325,000 Interest income and non-resident student revenue Instructional Salaries $211,140 Needed to swap teacher positions to Title I Grant and bring Elementary AP positions from Title I Student Health Services 492,000 Nursing vacancies - employees and contracted personnel Capital Outlay 1,567,391 Redeployed to Maintenance Fixed Charges 40,740 Savings in health insurance and other fringe benefits due to vacancies Total Expense Reductions/Additional Revenue $2,636,271 Mid-Level Administration $244,960 Needed to swap teacher positions to Title I Grant and bring Elementary AP positions from Title I Instructional Textbooks and Supplies $320,000 Textbook expense associated with HCC Dual Credit Courses Other Instructional Costs $177,325 higher Dual Enrollment costs with HCC Student Transportation Services 284,195 Inflationary costs associated with parts and vehicle repairs Maintenance of Plant 1,549,791 Redeployed from Capital Outlay due to nature of work Food Services 60,000 Needed for adjustments to student accounts Total Expense Increases/Reduced Revenue $2,636,271 Net Effect on Fund Balance $0 Washington County Public Schools Requested FY2024 Budget Adjustments 5/16/2024 May FY24 Category Transfers Open Session Item SUBJECT: Contract Award (PUR-1676) – Stop Loss Insurance Coverage PRESENTATION DATE: June 4, 2024 PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Chip Rose Director of Human Resources, and a representative from the County’s consultant, CBIZ Benefits & Insurance Services, Inc. RECOMMENDED MOTION: Motion to award a contract for Stop Loss Insurance to the responsive, responsible proposer, Highmark of Pittsburgh, PA who submitted a total annual premium for Option 1 of $1,303,450.40 with specific stop loss @ $175,000 per claimant. REPORT-IN-BRIEF: Stop-loss policies are insurance that protects the plan from significant claim costs associated with individual members (specific) or for the entire group (aggregate). Currently, the Board of County Commissioners of Washington County, Maryland has a stop-loss policy with Highmark that limits the medical and prescription drug plan costs to a maximum of $175,000 per member per year. The Request for Proposal (RFP) was advertised on the State’s “eMaryland Marketplace Advantage” (eMMA) website, on the County’s website, and in the local newspaper. Direct notice of the solicitation was e-mailed to twenty-four (24) potential providers of the insurance. Proposals were received before the deadline on April 26, 2024 , from five (5) companies that are providers of Stop Loss Insurance. DISCUSSION: N/A FISCAL IMPACT: Funds are available in the FY’25 health insurance budget. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: The attached Summary will be reviewed and discussed by the County’s consultant. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form PROJECTION/STRATEGY MEETING 2 Board f n y June 4, 2024 t r l p s s d s d : Z e s CBIZ, INC. | PROPRIETARY AND CONFIDENTIAL PAGE 2 P Board of County Commissioners of Washington County, Maryland Effective Date: July 1, 2024 Bid Due Date: April 26, 2024 All bids were requested net of commissions. Overview The Board of County Commissioners of Washington County, Maryland provides health insurance via Aetna/Aetna’s care management programs and prescription drug coverage with CVS Caremark. Stop Loss coverage is with HM (Highmark) Insurance and is bid on an annual basis. CBIZ, INC. | PROPRIETARY AND CONFIDENTIAL PAGE 3 B Board of County Commissioners of Washington County, Maryland provides and prescription drug coverage to active employees, agencies, COBRA and pre-Medicare retirees on a self-insured basis. Medical Vendor: Aetna effective 7/1/2016 Drug Vendor: CVS/Caremark effective 7/1/2019 Stop Loss policies are insurance that protects the plan from significant claim associated with individual members (specific) or for the entire group (aggregate) Currently, Board of County Commissioners of Washington County, Maryland has a specific Stop Loss policy with HM Insurance that limits the medical and prescription drug plan costs to a maximum of $175,000 per member per year. Stop Loss Vendor: HM Insurance effective 7/1/21 Stop Loss policies do not automatically renew at the same rate. CBIZ, INC. | PROPRIETARY AND CONFIDENTIAL PAGE 4 Reinsurance Marketing Results Rating Quoted Declined Comments HM Insurance (incumbent)A Y See Spreadsheet A+Y See Spreadsheet A X Berkley A X Formal Declination A++X Formal Declination A X Formal Declination A X Ethos - Nationwide Life A X Formal Declination X HCC A++Y See Spreadsheet A+X Formal Declination A X Formal Declination A-Y See Spreadsheet A+X Formal Declination - Standard Life A X Formal Declination A+X Formal Declination A+X Formal Declination A+X Formal Declination A X Formal Declination A X UME A X Formal Declination A Y See Spreadsheet A X Wellpoint A+X Formal Declination Reinsurance r 4 e e CBIZ, INC. | PROPRIETARY AND CONFIDENTIAL PAGE 5 5 BBidd Analysis Specific Stop Loss Current Renewal Option 1 Option 2 Option 3 Option 4 HM Insurance HM Insurance HCC Optum Aetna Ullico A A A++ A- A+ A- Aetna Aetna Aetna Aetna Aetna Aetna Aetna Aetna Aetna Aetna Aetna Aetna Aetna Aetna Aetna Aetna Aetna Aetna CVS Caremark CVS Caremark CVS Caremark CVS Caremark CVS Caremark CVS Caremark Paid (48/12) Paid (60/12)24/12 24/12 Paid (60/12) 24/12 $175,000 $175,000 $175,000 $175,000 $175,000 $175,000 Yes Yes Yes Yes Yes Yes 55% 55% 81% 55% 50% 55% Med/Rx Med/Rx Med/Rx Med/Rx Med/Rx Med/Rx Specific Policy Year Maximum Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Specific Lifetime Max Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited Lives Single Premium 331 206 81 293 911 14.69% 26.90% 12.31% 18.88% -5.60% Firm 6.7 Illustrative Illustrative Firm 6.5 Firm 5.31 want additional firm Want additional firm Quote excludes Gene Therapy coverage. Non preferred Aetna annual fee $ 4,600.00 $ 5,300.00 $ 5,300.00 $ 5,300.00 None $ 5,300.00 Total Reinsurance Expense Annual Fixed Premium $1,136,447.08 $1,303,450.40 $1,441,634.60 $1,276,455.20 $1,345,510.56 $1,073,795.96 14.70% 26.85% 12.32% 18.40% -5.51% $167,003.32 $305,187.52 $140,008.12 $209,063.48 ($62,651.12) recommendation CBIZ, INC. | PROPRIETARY AND CONFIDENTIAL PAGE 6 Renew with HM (incumbent) ƒMaintain the $175,000 Specific Stop Loss level (per member). ƒRetain the “No New Laser” provision. ƒRetain Rate Cap at 55%. ƒHM offers consistency and partnership. •Lower bid from Optum is not firm (they want additional claim info) RRecommendationn 7 4 e e Open Session Item SUBJECT: Quotation Award (Q-24-784) Police Vehicle Equipment for the Washington County Sheriff’s Office PRESENTATION DATE: June 4, 2024 PRESENTATION BY: Rick F. Curry, CPPO, Director of Purchasing; Alan Matheny, Logistics and Commercial Vehicle Enforcement, Sheriff’s Office. RECOMMENDED MOTION: Move to award the Quotation for the Police Vehicle Equipment to the responsible, responsive bidder, Dana Safety Supply, Inc. of Lorton, VA who submitted the responsive Total Lump Sum of $77,725.11 for Items 1 through 20 as shown on the bid tabulation sheets. REPORT-IN-BRIEF: The equipment will be installed in and on vehicles that were approved by the Board in January 2024. DISCUSSION: The Code of the Public Local Laws states that a contract over $50,000 for the purchase or other expenditure shall be awarded by the Board to the lowest responsible bidder who submits a responsive bid. Request for Quotations are processed for purchases of commodities and services not exceeding $50,000 and are normally awarded at the departmental level in concurrence with the Purchasing Department. Due to the recommendation of award the cost for the cameras/installation exceeded $50,000, the Quotation is before the Board for an award. It was anticipated that these services would not exceed $50,000. It was anticipated these services would be quoted below the $50,000 threshold which would not have required using the Invitation to Bid (ITB) advertisement process. As such, the Request for Quotation process was followed and not the formal bid process. As noted previously, a significant number of vendors reviewed the document; as such we do not believe publicly advertising the project in the newspaper or through the State’s web site would have yielded any difference in the final outcome. Given the value of the quotations, the Board of County Commissioners’ approval is necessary to award the purchase of the equipment. FISCAL IMPACT: Funds in the amount of $830,699 are available in the department’s account 30-11310-VEH006 for this purchase. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Quote Tabulation Matrix AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Q-24-784 Police Vehicle Equipment 1 Item Description Unit of Measure Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 17" 2020 PI UV-SPECIFIC CONSOLE Product # CC-20-UVLP-17 Each 19 $327.10 $6,214.90 *$342.97 $6,516.43 *$337.88 $6,419.72 2 WIRE HARNESS COVER Product # AC-UV20-HC Each 19 $0.00 $0.00 $135.43 $2,573.17 *$133.42 $2,534.98 * 3 3" RADIO FACE PLATE Product # FP-MXTL2500 Each 19 $0.00 $0.00 $31.55 $599.45 *$30.88 $586.72 4 4" SOUND OFF 500 SIREN FACE PLATE Product # FP-SO500-R Each 19 $0.00 $0.00 $31.55 $599.45 *$30.88 $586.72 5 2" FACE PLATE W/2 DC OUTLETS, 1 DUAL USB Product # FP-USB-2DC Each 19 $53.82 $1,022.58 $56.43 $1,072.17 $51.88 $985.72 6 1" BLANK FILLER PLATE Product # FP-BLNK1 Each 19 $0.00 $0.00 $8.15 $154.85 *$8.03 $152.57 7 4" INTERNAL DUAL BEVERAGE HOLDER Product # AC-INBHG Each 19 $38.27 $727.13 *$40.13 $762.47 *$39.53 $751.07 8 3" SHALLOW STORAGE TRAY Product # FP-TICK-2 Each 19 $31.69 $602.11 *$34.98 $664.62 $32.73 $621.87 9 SWIVELING PRINTER ARM REST W/5X8 PAD Product # AC-PENPRTR-58-CC Each 19 $269.01 $5,111.19 *$310.37 $5,897.03 *$305.76 $5,809.44 10 SLIDE ARM DOCKING STATION CONSOLE TOP Product # CM-DH-SLDK-LED Each 19 $383.32 $7,283.08 *$401.91 $7,636.29 *$395.95 $7,523.05 10-8 Emergency Services New Holland, PA Blue Tech, LLC Pittsville, MD Dana Safety Supply, Inc. Lorton, VA Quotes Opened: 5/15/2024 Q-24-784 Police Vehicle Equipment 2 Item Description Unit of Measure Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price 10-8 Emergency Services New Holland, PA Blue Tech, LLC Pittsville, MD Dana Safety Supply, Inc. Lorton, VA 11 US-SIZE SPACE MAKER PARTITION BENT FRAME DESIGN Each 19 $730.16 $13,873.04 *$765.57 $14,545.83 *$754.22 $14,330.18 12 2020 PI UV SPACE-MAKER PARTITION MOUNT Each 19 $0.00 $0.00 $250.17 $4,753.23 *$246.46 $4,682.74 13 2020 PI UV SPACE-MAKER KICK PANEL W/Notch Product # KP-20-BFUV-SS-N 3-PC.Each 19 $144.72 $2,749.68 *$159.72 $3,034.68 $149.48 $2,840.12 * 14 SINGLE WEAPON MOUNT W/GUN LOCK BRACKETS Each 15 $149.50 $2,242.50 $156.75 $2,351.25 $154.42 $2,316.30 15 RIFLE W/OPTICS BRACKET Product # GM-B-OP-SC5-BKT Each 15 $0.00 $0.00 $73.99 $1,109.85 *$72.89 $1,093.35 16 UNIVERSAL GUN LOCK Product # GL-SC-6 Each 15 $150.10 $2,251.50 *$157.30 $2,359.50 $155.04 $2,325.60 17 MAGNETIC MIC Product # AC-MAG-MIC Each 19 $40.07 $761.33 *$42.01 $798.19 *$41.38 $786.22 18 2020 PI UTILITY TILT-UP CARGO Mt W/GAS SHOCKS Each 19 $568.10 $10,793.90 $595.65 $11,317.35 $586.82 $11,149.58 Quotes Opened: 5/15/2024 Q-24-784 Police Vehicle Equipment 3 Item Description Unit of Measure Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price 10-8 Emergency Services New Holland, PA Blue Tech, LLC Pittsville, MD Dana Safety Supply, Inc. Lorton, VA 19 FORD 2020 PI UTILITY ELECTRONICS TRAY Product # AC-20-UV-TRAY Each 19 $190.76 $3,624.44 $200.01 $3,800.19 *$197.04 $3,743.76 20 2020 PI UTILITY REAR PARTITION W/FX & LOCKING COMP Each 19 $526.24 $9,998.56 $580.80 $11,035.20 $446.60 $8,485.40 *** *Corrected calculations based on unit pricing 10-8 Emergency Services - Non-Responsive, did not use the Revised Form of Proposal. Shipping Charges $2,546.53 Blue Tech, LLC - No Delivery/Service calendar days listed. Dana Safety Supply, Inc. - Delivery/Service can be performed no later than 30-45 calendar days from receipt of order. $81,581.20 $77,725.11TOTAL LUMP SUM (Items 1-20)$67,255.94 Remarks/Exceptions Quotes Opened: 5/15/2024 Q-24-784 Police Vehicle Equipment 4 Item Description Unit of Measure Qty Unit Price Total Price Unit Price Total Price 1 17" 2020 PI UV-SPECIFIC CONSOLE Product # CC-20-UVLP-17 Each 19 $337.00 $6,403.00 $373.00 $7,087.00 2 WIRE HARNESS COVER Product # AC-UV20-HC Each 19 $133.00 $2,527.00 $9.00 $171.00 3 3" RADIO FACE PLATE Product # FP-MXTL2500 Each 19 $0.00 $0.00 $9.00 $171.00 4 4" SOUND OFF 500 SIREN FACE PLATE Product # FP-SO500-R Each 19 $0.00 $0.00 $9.00 $171.00 5 2" FACE PLATE W/2 DC OUTLETS, 1 DUAL USB Product # FP-USB-2DC Each 19 $52.00 $988.00 $64.00 $1,216.00 6 1" BLANK FILLER PLATE Product # FP-BLNK1 Each 19 $0.00 $0.00 $9.00 $171.00 7 4" INTERNAL DUAL BEVERAGE HOLDER Product # AC-INBHG Each 19 $39.00 $741.00 $52.00 $988.00 8 3" SHALLOW STORAGE TRAY Product # FP-TICK-2 Each 19 $33.00 $627.00 $46.00 $874.00 9 SWIVELING PRINTER ARM REST W/5X8 PAD Product # AC-PENPRTR-58-CC Each 19 $305.00 $5,795.00 $245.00 $4,655.00 10 SLIDE ARM DOCKING STATION CONSOLE TOP Product # CM-DH-SLDK-LED Each 19 $395.00 $7,505.00 $436.00 $8,284.00 Frontline Mobile Tech, LLC. Jessup, MD McLoughlin & Eardley Group, dba Sirennet Tigard, Oregon Quotes Opened: 5/15/2024 Q-24-784 Police Vehicle Equipment 5 Item Description Unit of Measure Qty Unit Price Total Price Unit Price Total Price Frontline Mobile Tech, LLC. Jessup, MD McLoughlin & Eardley Group, dba Sirennet Tigard, Oregon 11 US-SIZE SPACE MAKER PARTITION BENT FRAME DESIGN Each 19 $752.00 $14,288.00 $823.00 $15,637.00 12 2020 PI UV SPACE-MAKER PARTITION MOUNT Each 19 $246.00 $4,674.00 $275.00 $5,225.00 13 2020 PI UV SPACE-MAKER KICK PANEL W/Notch Product # KP-20-BFUV-SS-N 3-PC.Each 19 $169.00 $3,211.00 $170.00 $3,230.00 14 SINGLE WEAPON MOUNT W/GUN LOCK BRACKETS Each 15 $154.00 $2,310.00 $175.00 $2,625.00 15 RIFLE W/OPTICS BRACKET Product # GM-B-OP-SC5-BKT Each 15 $73.00 $1,095.00 $9.00 $135.00 16 UNIVERSAL GUN LOCK Product # GL-SC-6 Each 15 $155.00 $2,325.00 $176.00 $2,640.00 17 MAGNETIC MIC Product # AC-MAG-MIC Each 19 $41.00 $779.00 $42.00 $798.00 18 2020 PI UTILITY TILT-UP CARGO Mt W/GAS SHOCKS Each 19 $585.00 $11,115.00 $633.00 $12,027.00 Quotes Opened: 5/15/2024 Q-24-784 Police Vehicle Equipment 6 Item Description Unit of Measure Qty Unit Price Total Price Unit Price Total Price Frontline Mobile Tech, LLC. Jessup, MD McLoughlin & Eardley Group, dba Sirennet Tigard, Oregon 19 FORD 2020 PI UTILITY ELECTRONICS TRAY Product # AC-20-UV-TRAY Each 19 $196.00 $3,724.00 $222.00 $4,218.00 20 2020 PI UTILITY REAR PARTITION W/FX & LOCKING COMP Each 19 $542.00 $10,298.00 $613.00 $11,647.00 TOTAL LUMP SUM (Items 1-20) *Corrected calculations based on unit pricing Delivery/Service can be performed no later than 60 calendar days from receipt of order. Delivery/Service can be performed no later than 84 calendar days from receipt of order. $81,970.00$78,405.00 Remarks/Exceptions Frontline Mobile Tech, LLC. - Non-Responsive, did not use the Revised Form of Proposal. McLoughlin & Eardley Group, Inc. dba Sirennet - Non-Responsive, did not use the Revised Form of Proposal. Quotes Opened: 5/15/2024 Open Session Item SUBJECT: Department of Veterans Affairs Fire Department Mutual Firefighting Assistance Agreement PRESENTATION DATE: June 4, 2024 PRESENTATION BY: Division of Emergency Services, Director R. David Hays RECOMMENDATION: Motion to enter into a mutual aid agreement (MOU) with the Veterans Affairs Medical Center Fire Department for the purposes of rendering assistance during times of request with needed firefighter, EMS, Haz-Mat or technical rescue staffing and/or equipment. REPORT-IN-BRIEF: By executing an agreement under this MOU, it will allow for the dispatch and response of apparatus and/or staffing from either jurisdiction as mutual aid. Specific situations would include, but are not limited to, incidents where units and/or staffing from one agency is needed to support the efforts of the requesting agency. DISCUSSION: This MOU is beneficial to both jurisdictions due to the close proximity to one another, enabling the ability to render expedient assistance during large or complex incidents. FISCAL IMPACT: None CONCURRENCES: Zachary Keiffer, County Attorney ALTERNATIVES: N/A ATTACHMENTS: MOU Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Employee Appreciation Day. PRESENTATION DATE: June 4, 2024. PRESENTATION BY: Chip Rose, Director, Human Resources. RECOMMENDATION: Partner with the Flying Boxcars to host an Employee Appreciation Day. REPORT-IN-BRIEF: Staff is requesting permission to purchase tickets for full-time employees (and up to three immediate family members) for one of the home games in June. DISCUSSION: If Washington County buys a minimum of 250 tickets for the same game (same date), the Boxcars will discount the tickets to $8 /ticket. They’ve offered to provide us with a dedicated portal so our employees can select their own seats up to a week in advance. We would like to offer this opportunity to every full-time employee, but we also don’t want to buy so many tickets that any will go to waste. Weekend games are the most popular so we thought we would aim for mid-week games to increase our chances of ticket availability. We propose to use funds from the Commissioner’s Contingency budget. The Boxcars play at home 6/11(Tues) – 6/15(Sat) and again 6/25 (Tues) – 6/29 (Sat). We’re recommending starting with 6/12/24 (Wednesday night @ 6:30pm). We can discuss contingency plans. FISCAL IMPACT: Each full-time employee could request up to four tickets (self + three members of their immediate family). 250 tickets = $2,000; 500 tickets = $4,000; 1,000 tickets = $8,000; 4,000 tickets = $32,000. CONCURRENCES: Michelle Gordon, County Administrator. Chip Rose, HR Director. ALTERNATIVES: N/A ATTACHMENTS: Flying Boxcars Season Schedule. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Agriculture – June is National Dairy Month PRESENTATION DATE: Tuesday, June 4, 2024 PRESENTATION BY: Danielle Weaver, Director, Public Relations and Marketing and Jonathan Byrd, Public Relations Coordinator, Public Relations and Marketing RECOMMENDED MOTION: N/A REPORT-IN-BRIEF: National Dairy Month is celebrated every June. As one of Maryland’s largest agricultural commodities, milk and dairy products account for over $20 million in Washington County farm receipts (2022 data from USDA Census of Agriculture). National Dairy month celebrates the value of milk and dairy products as part of a well-balanced diet for every American as well as the importance of milk production to the agricultural industry. All Washington County residents are encouraged to support our 94 county dairy farms and farmers whose labor brings us milk, ice cream, yogurt, cheese and many other nutritious foods. Especially Ice Cream! DISCUSSION: Washington County is excited to launch the fourth annual Washington County Ice Cream Trail. The Ice Cream Trail includes eleven locally owned and operated businesses. By participating in the Ice Cream Trail, you are supporting local businesses and local dairy farms. By supporting small businesses and agriculture, you’re also supporting the growth and economy of Washington County. As of June 4, 2024, the Ice Cream Trail map will be available in all eleven local participating ice cream establishments and can be downloaded from the Washington County website. Once you have visited the eleven Ice Cream Trail establishments and your map has been stamped by each location, submit the map to the Washington County Public Relations and Marketing Department at https://www.washco-md.net/ icecreamtrail or by mail. All participants who complete the trail and submit the completed map will receive a Ice Cream Trail t-shirt. FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Ice Cream Trail Map print out. AUDIO/VISUAL NEEDS: Yes - Short video will be played as part of the presentation. Board of County Commissioners of Washington County, Maryland Agenda Report Form Washington County, MD has some of the best local ice cream spots in the state! Beat the heat with a tasty treat from any of the businesses located on the Ice Cream Trail map! 11 East Main St.Hancock, MD 100 East Main St.Sharpsburg, MD 16230 Long Delite LaneWilliamsport, MD POTOMAC STREETCREAMERY 9 Potomac StreetBoonsboro, MD 16904 Virginia Ave.Williamsport, MD SCOOP-A-LICIOUS& MORE 24949 Lake Wastler Dr.Cascade, MD 21614B National PikeBoonsboro, MD COW’S CONES 13803 Maugansville Rd.Maugansville, MD 14911 National PikeClear Spring, MD SWEETSIES’EATS & TREATS 14325 Misty Meadow Rd.Smithsburg, MD 1033 Virginia Ave.Hagerstown, MD THEBIG DIPPER Thank you for participating in Washington County’s Ice Cream Trail! Journey to locally-owned ice cream shops across the County to receive a stamp on your Ice Cream Trail map. Once you have completed the trail, complete the online form that includes a photo of your completed map at www.washco-md.net or mail in your map to with your contact information (fillable area located at the bottom of page) to: Public Relations - 100 West Washington Street, Suite 2600, Hagerstown, MD 21740. BACK BY POPULAR DEMAND this year, the first 400 submitted completed maps will get a free t-shirt! You must submit your completed form by September 21, 2024 to be eligible. Scan the QR Code at the bottom for more information. Participating 2024 Ice Cream Trail Shops Buddy Lou’s - 11 East Main Street, Hancock, MD 21750 - Hours: Mon 11AM-8PM, Tues & Wed 11AM-6PM, Thurs 11AM-8PM, Fri & Sat 11AM-8:30PM Sun 10AM-8:30PM Cow’s Cones - 21614B National Pike, Boonsboro, MD 21713 - Hours: Monday - Sunday, 12PM - 9PM Deliteful Dairy - 16230 Long Delite Lane, Williamsport, MD 21795 - Hours: Mon-Fri 10AM-6PM, Sat 9AM-6PM Maugansville Creamery - 13803 Maugansville Rd., Maugansville, MD 21750 - Hours: Mon-Fri 4PM-9PM, Sat-Sun 2PM-9PM Misty Meadow Farm Creamery - 14325 Misty Meadow Road, Smithsburg, MD 21783 - Hours: please call 301-842-2112 for hours Mountain Top Ice Cream Shop - 24949 Lake Wastler Drive, Cascade, MD 21719 - Hours: Fri 4PM-8PM, Sat-Sun 2PM-8PM Nutter’s Ice Cream - 100 East Main Street, Sharpsburg, MD 21782 CASH ONLY - Hours: Daily 2PM-8PM Potomac Street Creamery - 9 Potomac Street, Boonsboro, MD 21713 - Hours: Sun-Sat 12PM-9PM Scoop-A-Licious & More - 16904 Virginia Ave., Williamsport, MD 21795 - Hours: Mon-Fri 3PM-9PM Sat-Sun 1PM-9PM Sweetsies’ Eats & Treats - 14911 National Pike, Clear Spring, MD 21722 - Hours: Sun-Sat 11AM-10PM The Big Dipper - 1033 Virginia Ave., Hagerstown, MD 21740 - Hours: Sun-Thurs 12PM-10:30PM, Fri-Sat 12PM-11PM MAIL IN ONLY: Needed info (print neatly please): Name: Address: T-Shirt Size E-mail: Favorite Ice Cream Trail Shop Phone Number: Scan the QR to send in your completed map and for more information about the Washington County Ice Cream Trail. Thank you for supporting local small businesses in Washington County and participating this year!