HomeMy WebLinkAbout240604aJohn F. Barr, President
Jeffrey A. Cline, Vice President
BOARD OF COUNTY COMMISSIONERS
June 4, 2024
OPEN SESSION AGENDA
9:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, Vice President Jeffrey A. Cline
APPROVAL OF MINUTES: May 14, 2024
May 15, 2024
9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
9:15 AM STAFF COMMENTS
9:20 AM CITIZEN PARTICIPATION
9:30 AM PUBLIC HEARING TO AMEND THE 2018 INTERNATIONAL EXISTING
BUILDING CODE (IEBC) AND THE 2021 IEBC AND THEIR ACCOMPANYING
ADOPTIVE ORDINANCES TO INCLUDE LOCAL AMENDMENTS
REGARDING UNSAFE/DILAPIDATED STRUCTURES
Greg Cartrette, Director/Code Official, Permits and Inspections; Rosalinda Pascual,
Assistant County Attorney; Darren Pevarnik, Deputy Code Official, Permits and
Inspections
9:45 AM FY24 BUDGET ADJUSTMENT TO THE WASHINGTON COUNTY BOARD OF
EDUCATION’S GENERAL FUND BUDGET
Jeffrey Proulx, Chief Operating Officer, Washington County Public Schools; Eric
Sisler, Executive Director of Finance, Washington County Public Schools
9:50 AM CONTRACT AWARD (PUR-1676) – STOP LOSS INSURANCE COVERAGE
Brandi Naugle, Buyer, Purchasing; Chip Rose, Director, Human Resources; and a
representative from the County’s consultant, CBIZ Benefits & Insurance Services, Inc.
9:55 AM QUOTATION AWARD (Q-24-784) POLICE VEHICLE EQUIPMENT FOR THE
WASHINGTON COUNTY SHERIFF’S OFFICE
Rick Curry, Director, Purchasing; Alan Matheny, Logistics and Commercial Vehicle
Enforcement, Washington County Sheriff’s Office
10:00 AM STATE SURPLUS PROPERTY- RICE ROAD
Todd Moser, Real Property Administrator, Engineering
Derek Harvey
Wayne K. Keefer
Randall E. Wagner
Page 2 of 2
OPEN Session Agenda
June 4, 2024
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
10:05 AM DEPARTMENT OF VETERANS AFFAIRS FIRE DEPARTMENT MUTUAL
FIREFIGHTING ASSISTANCE AGREEMENT
R. David Hays, Director, Emergency Services
10:15 AM EMPLOYEE APPRECIATION DAY
Chip Rose, Director, Human Resources
10:20 AM AGRICULTURE- JUNE IS NATIONAL DAIRY MONTH
Danielle Weaver, Director, Public Relations and Marketing; Jonthan Byrd, Public
Relations Coordinator, Public Relations and Marketing
10:25 AM CLOSED SESSION - (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals; and To consult with counsel to obtain
legal advice on a legal matter)
11:00 AM RECONVENE IN OPEN SESSION
ADJOURNMENT
Open Session Item
SUBJECT: Public Hearing to Amend the 2018 International Existing Building Code (IEBC),
and the 2021 IEBC and their accompanying adoptive ordinances, to include local amendments
regarding unsafe/dilapidated structures.
PRESENTATION DATE: Tuesday, June 4, 2024
PRESENTATION BY: Greg Cartrette Director/ Code Official, Rosalinda Pascual Assistant
County Attorney and Darren Pevarnik, Deputy Code Official
RECOMMENDATION: To hold a public hearing for the proposed amendments of Sections
115 and 116 of the 2018 International Existing Building Code (IEBC), adopted under ORD-
2019-26, and the 2021 IEBC, adopted under ORD-2024-07.
REPORT-IN-BRIEF: These proposed amendments seek to modify Section 115 (titled Unsafe
Buildings and Equipment in the 2018 Code and Unsafe Structures and Equipment in the 2021
Code) and Section 116 (titled Emergency Measures under both the 2018 and 2021 Codes) of the
IEBC, in order to provide procedural safeguards as it relates to existing buildings deemed unsafe
or imminently dangerous, as well as clarify the Code Official’s authority to address the
unsafe/dilapidated structures in the County and municipalities covered by the County’s Permits
and Inspections Division.
The 2021 IEBC comes in effect on July 1st, 2024 along with local amendments, as adopted under
ORD-2024-07. The attached proposed ordinance includes additional local amendments to
address Section 115 and 116 of the IEBC.
The procedures outlined in the proposed amendment to Section 115 (Unsafe Structures and
Equipment) provides efficiency and oversight when the Code Official finds a property meets the
already existing definition of “unsafe structure”. These proposed amendments allow for the
automatic scheduling of a hearing with the Building Code Board of Appeals, a Notice issued by
the Code Official upon the owner of an unsafe property detailing needed corrective action and
procedural rights and responsibilities, and an Order issued by the Board of Appeals along with
rights and remedies for the Owner as well as the Code Official and County.
The proposed amendment to Section 116 (Emergency Measures) outlines the Code Official’s
authority to order emergency work, including and up to removal or demolition of a structure
imposing imminent danger to members of the public. These amendments also clarify the
responsibilities of municipalities and the County as it pertains to ordering the emergency work
and bearing the burden of cost recovery from the property owner, depending on such property’s
jurisdiction.
While the 2018 IEBC and its local amendments, adopted under ORD-2019-26, are only in effect
until July 1, 2024, the additional proposed ordinance, which is identical in its amendments to
Section 115 and 116, would allow the Code Official to enact these procedures immediately.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
DISCUSSION: The proposed amendments have been drafted for the Board’s consideration,
public notice and implementation. These proposed amendments consider the aftermath of the
building collapse in Hancock by providing clarification of the Code Official’s authority to handle
the unsafe/dilapidated structure and give procedural safeguards to the owner of the structure.
FISCAL IMPACT: Consider the cost on County or municipalities for ordering work to secure
or correct unsafe structures or to negate imminent danger, up to and including possible removal
or demolition; proposed amendments allow for cost recovery from property owners.
CONCURRENCES: County Attorney
ALTERNATIVES: Reject both proposed amendments; Approve only one of the proposed
amendments while rejecting the other.
ATTACHMENTS: (Proposed) An Ordinance to Amend the 2021 International Existing
Building Code (ORD-2024-07) as Promulgated by the International Code Council, With Local
Amendments for Washington County, Maryland
Ordinance No. ORD-2024-07
(Proposed) An Ordinance to Amend the 2018 International Existing Building code (ORD-2019-
26) as Promulgated by the International Code Council, with Local Amendments for Washington
County, Maryland
Ordinance No. ORD-2019-26
ORDINANCE NO. ORD-2024-
AN ORDINANCE TO AMEND THE 2021 INTERNATIONAL EXISTING BUILDING
CODE (ORD-2024-07) AS PROMULGATED BY THE INTERNATIONAL CODE
COUNCIL, WITH LOCAL AMENDMENTS FOR WASHINGTON COUNTY,
MARYLAND
RECITALS
The Board of County Commissioners of Washington County, Maryland, adopted
by Ordinance No. ORD-2024-07, the 2021 International Existing Building Code, with local
amendments for Washington County, Maryland, on February 27, 2024, effective July 1,
2024.
It has been recommended that the Board of County Commissioners of Washington
County, Maryland (the “Board”) adopt an amendment to the 2021 International Existing
Building Code, which provides and establishes procedural safeguards as it relates to
existing buildings deemed unsafe or imminently dangerous.
A public hearing was held on June 4, 2024, following due notice and advertisement
of the text of the proposed amendments to the 2021 International Existing Building Code, as
promulgated by the International Code Council, with local amendments for Washington
County (ORD-2-24-07).
Public comment was received, reviewed, and considered concerning the adoption
of the amendments to the 2021 International Existing Building Code, as promulgated by the
International Code Council, with local amendments for Washington County (ORD-2024-
07).
NOW, THEREFORE, BE IT ORDAINED AND ENACTED that the 2021
International Existing Building Code (ORD-2024-07), as promulgated by the International
Code Council, with local amendments for Washington County, the contents of which are
incorporated herein by reference, is amended with the following insertions, amendments
and additions:
Section 115.1.1 added
Section 115.1.2 added
Section 115.3 amended
Section 115.6 added
Section 115.7 added
Section 115.8 added
Section 115.9 added
Section 115.10 added
Section 115.11 added
Section 116.2 amended
Section 116.5.1 added
~~~~~~~~~~~~~~~
CHAPTER 1 – ADMINISTRATION, is amended as follows:
SECTION 115, UNSAFE BUILDING AND EQUIPMENT, is amended as follows:
Section 115.1.1 Jurisdiction is added to read as follows:
115.1.1 For the purpose of Section 115, municipality is defined as a municipality
within Washington County and which the County has agreed, in writing, to enforce the
building code on said municipality’s behalf.
Section 115.1.2 Issuance of Complaint is added to read as follows:
115.1.2 Whenever a complaint is filed with the code official by any county or
municipality employee or the public at large, charging that any existing structure is
unsafe, or whenever it appears to the code official (on his own motion) that any
existing structure is unsafe, the code official or their designee shall conduct a
preliminary investigation with respect to the condition of the existing structure as
outlined in Section 115.1.
Section 115.3 Notice of Complaint is amended to read as follows:
115.3 In the event the existing structure is found to be unsafe, the code official
shall serve a written notice of complaint upon the owner and all parties in interest in
the existing structure. The complaint shall disclose the basis for such charges and shall
include the time and place for a hearing, which shall be held before the Building Code
Board of Appeals, also known as the Board of Appeals. The hearing shall not be
conducted less than ten (10) days nor more than thirty (30) days after the date of
service of the complaint. The owner and parties in interest shall be given the right to
file an answer to the complaint at any time not later than three (3) days prior to the
hearing, and to appear in person or otherwise and give testimony at the hearing at the
time and place set forth in the complaint.
Any complaint issued by the code official under this local amendment shall:
(1) Include a description of the real property that is the subject of the complaint
sufficient to identify the property;
(2) Include a statement of conditions that are believed to make the existing
structure unsafe;
(3) Include a notice of the required corrective action, pursuant to Section 115.5,
such as repairs or improvements needed to abate the unsafe condition or the
demolition of the unsafe structure within a stipulated time.
(4) Include a notice that a hearing will be held before the Board of Appeals;
(5) Inform the owner of the right to answer the complaint at any time not later
than three (3) days prior to the hearing;
(6) Inform the owner of the right to give testimony at the hearing and the right to
be represented at the hearing by any other party, including an attorney;
(7) Include a statement stating that if the conditions with respect to the existing
structure are not remediated so as to make the existing structure safe, the Board
of Appeals shall render a decision, which may order remedial action
includingrequire the repair, alteration or improvement, or the demolition or
removal of the existing structure.
Section 115.6 Conduct of Hearing is added to read as follows:
115.6 Any hearing held pursuant to the provisions of Section 115 shall be
conducted using the following procedure:
(1) All hearings shall be conducted in an open session before the Board of Appeals
at the time and place set forth in the complaint. The code official shall provide a
summary of the conditions that are believed to make the existing structure
unsafe. The owner, any party in interest, or a representative of the owner or
any party in interest, which may be an attorney, shall be permitted to respond.
(2) Any hearing shall be recorded and copies thereof made available to the owner
or any party in interest at no charge upon request.
(3) Hearings shall not be subject to the rules of evidence, but the Board of Appeals
may mandate that only relevant information be presented.
(4) The Board of Appeals shall make a final determination of the action required of
the owner, if any, that is necessary in order to make the existing structure safe.
The Board of Appeals may decide upon any such matter at the hearing or may
take the matter under consideration to be decided upon at a later date. The
Board of Appeals shall serve upon the owner a written order stating the final
determination of the Board of Appeals as to the appropriate remedy, pursuant
to Section 115.7, with respect to the existing structure, and the findings of fact
in support of such determination.
Section 115.7 Remedies Where Existing Structures are Unsafe is added to read
as follows:
115.7 (1a) If the repair, alteration or improvement of the existing structure can
be made at a reasonable cost in relation to the value of the existing structure, the
owner shall be required within the time specified in such order, to repair, alter or
improve such existing structure to render it safe or, if the owner is unwilling or unable
to make such repairs, alterations, or improvements, the owner must cause to vacate,
close, and board up the existing structure.
(2b) If the repair, alteration or improvement of the existing structure cannot be
made at a reasonable cost in relation to the value of the existing structure, the owner
then shall be required, within the time specified in the order, to remove or demolish
such existing structure.
Section 115.8 Issuance of Orders is added to read as follows:
115.8 Any order issued by the Building Code Board of Appeals pursuant to
Section 115 shall:
(1) Include a final determination as to whether the existing structure is unsafe,
including, where an existing structure is found to be unsafe, a recitation of the
findings of fact that support such a determination;
(2) Fix a time period during which the owner must take the remedial action
necessary to correct the conditions that cause the existing structure to be
unsafe, or the time period during which the owner must demolish or remove
the existing structure;
(3) Include a statement informing the owner of the right to appeal the
determination of the Board of Appeals by filing a petition in the Circuit Court
for Washington County, Maryland for an injunction restraining the code official
from carrying out the provisions of the order; and
(4) Notify the owner that, in the event the action required by the order is not
taken within the prescribed period of time set forth therein, the Ccounty or, if
the property is located within a municipality’s jurisdiction as described in
Section 115.1.1, the relevant a municipality that the county enforces the
building code on behalf of, willmay undertake such remedial action, and, in
the event that the county or municipality does so, any costs of the county or
municipality, including legal costs, that are not offset by the sale of salvage or
valuable materials, shall become a lien against the real property upon which
the existing structure was situated that shall be collectible in the same manner
as county or municipality’s taxes, including foreclosure and the sale of the
property at a tax sale.
Section 115.9 Rights of Persons Affected by Orders is added to read as follows:
115.9 Any person affected by an order issued by the Board of Appeals under
Section 115 may, within 30 days after the posting or service of the order, petition the
Circuit Court for Washington County, Maryland for an injunction restraining the code
official from carrying out the provisions of the order. The remedies set forth in this
section shall be exclusive remedies and no person affected by an order of the Board of
Appeals shall be entitled to recover any damages for such action taken pursuant to any
order or because of compliance by the code official, or any other employee or
contractor of the county or local jurisdiction, with any order of the Board of Appeals.
Section 115.10 Authority of County or Local Jurisdiction is added to read as
follows:
115.10 (1) If the owner fails to timely comply with an order of the Board of
Appeals to complete remedial action, up to and including removale or demolitionsh
of the existing structure, the code official, or an official willmay cause the existing
structure to be deemed safe by ordering necessary remedial action, up to and
including removaled or demolition of the existing structure subject to the ordershed.
(2) If the existing structure subject to the order is located within the jurisdiction
of a municipality, as defined in Section 115.1.1, an official of the municipality, in
conjunction with the County code official, will cause the necessary remedial action to
be completed, up to and including removal or demolition.
(3) In the event that the county or local jurisdiction employs a third-party
contractor to demolish or remove perform the remedial action, up to and including
removal or demolition, on the existing structuredwelling, the Ccounty or local
jurisdictionmunicipality shall competitively bid the work in conformity with the
Ccounty or local jurisdiction’s procurement and purchasing policy.
(4) In the event that the County or municipality exercises its authority under
this Section, any costs of the County or municipality, including legal costs, that are not
offset by the sale of salvage or valuable materials, shall become a lien against the real
property upon which the existing structure was situated that shall be collectible in the
same manner as County or municipality’s taxes, including foreclosure and the sale of
the property at a tax sale.
Section 115.11 Unlawful to Remove or Deface Notice; Trespassing is added to
read as follows:
115.11 It shall be unlawful for any person to remove or deface any complaint,
order, or notice placed upon any existing structure pursuant to the provisions of this
local amendment and subject to penalties under Section 113.4 of this code.
SECTION 116, EMERGENCY MEASURES, is amended as follows:
Section 116.2 Temporary Safeguards is amended to read as follows:
116.2 Notwithstanding other provisions of this code, whenever, in the opinion of
the code official, there is imminent danger due to an unsafe condition, the code official
shall order the necessary work to be done, including the boarding up of openings, to
render such structure temporarily safe whether or not the legal procedure herein
described has been instituted; and shall cause such other action, up to and including
demolition or removal of the structure, to be taken as the code official deems necessary
to meet such emergency. If the building subject to Section 116 is located within a
municipality, as defined in Section 115.1.1, then the official for said municipality, in
conjunction with the county’s code official, shall order the necessary work as provided
in this Section.
Section 116.5.1 Jurisdiction of Emergency Repairs is added to read as follows:
116.5.1 If the location of the emergency work performed is a municipality within
the jurisdiction of Washington County and which the county is obligated to enforce this
code on that municipality’s behalfas defined in Section 115.1.1, the Countysaid
municipality shall be the jurisdiction that incurs such cost, as well as, and the burden
and right to recover said costs, pursuant to Section 116.5, except as otherwise agreed to
by the municipality and the County.
Adopted this 4th day of June, 2024.
Effective the 1st day of July, 2024.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY,
MARYLAND
___________________________________ _______________________________________
Dawn L. Marcus, Clerk John F. Barr, President
Approved as to form and
legal sufficiency:
___________________________________ Mail to:
Rosalinda Pascual Office of the County Attorney
Assistant County Attorney 100 W. Washington Street, Ste 1101
Hagerstown, MD 21740
ORDINANCE NO. ORD-2024-07
AN ORDINANCE TO ADOPT AND ENACT THE 2021 INTERNATIONAL EXISTING
BUILDING CODE, AS PROMULGATED BY THE INTERNATIONAL CODE COUNCIL,
WITH LOCAL AMENDMENTS FOR WASHINGTON COUNTY, MARYLAND
RECITALS
It has been recommended that the Board of County Commissioners of Washington County,
Maryland (the "Board") adopt the 2021 International Existing Building Code, which provides and
establishes the use of alternative approaches to achieve compliance with minimum requirements to
safeguard the public health, safety, and welfare insofar as they are affected by the repair, alteration,
change of occupancy, addition to, and relocation of existing buildings.
A public hearing was held on February 27, 2024, following due notice and advertisement
of the text of the 2021 International Existing Building Code, as promulgated by the International
Code Council, with local amendments for Washington County.
Public comment was received, reviewed, and considered concerning the adoption of the
2021 International Existing Building Code, as promulgated by the International Code Council, with
local amendments for Washington County.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED that the 2018 International
Existing Building Code, as promulgated by the International Code Council, with local amendments,
adopted by the Board of County Commissioners of Washington County, Maryland, on December
3, 2019, effective March I, 2020 (ORD-2019-26), and all other ordinances or parts of ordinances
in conflict herewith are hereby repealed; and
NOW, THEREFORE, BE IT ORDAINED AND ENACTED that the 2021 International
Existing Building Code, as promulgated by the International Code Council, with local amendments
for Washington County, the contents of which are incorporated herein by reference, is enacted with
the following insertions, amendments and additions:
1 OF 4
Section 101.1 amended
Section 101.1.1 added
Section 101.1.2 added
Section 101.1.3 added
Section 101.1.4 added
Section 101.1.5 added
Section 101.1.6 added
Section 101.1.7 added
Section 101.1.8 added
Section 103.1 amended
Section 108.2 amended
Section 108.4.1 added
Section 113.4 amended
Section 113.4.1 added
CHAPTER 1— ADMINISTRATION, is amended as follows:
SECTION 101, GENERAL, is amended as follows;
Section 101.1 Title is amended to read as follows:
101.1 These regulations shall be known as the Existing Building Code of Washington
County, Maryland, hereinafter referred to as "this code."
Sections 101.1.1 through 101.1.8 are added to read as follows:
101.1.1 International Residential Code. Any reference to the International Residential
Code shall mean the International Residential Code, 2021 Edition, as promulgated by the
International Code Council, as may be amended or restated from time to time, with local
amendments for Washington County, Maryland, as adopted on February 27, 2024, effective July
1, 2024, by the Board of County Commissioners of Washington County, Maryland, as part of the
Maryland Building Performance Standards.
101.1.2 ICC Electrical Code. For the applicable electrical requirements, refer to the
NFPA70: National Electrical Code, 2020 Edition, as may be amended or restated from time to
time, with local amendments for Washington County, Maryland adopted by the Board of County
Commissioners of Washington County, Maryland on February 27, 2024, effective July 1, 2024,
and the 2006 ICC Electrical Code — Administrative Provisions, First Printing, as may be amended
or restated from time to time, with local amendments for Washington County, Maryland, adopted
on December 18, 2007, effective March 1, 2008, amended on December 3, 2019, effective March
1, 2020, and amended on February 27, 2024, effective July 1, 2024.
101.1.3 International Fire Code. Any reference to the International Fire Code shall mean
the Maryland State Fire Prevention Code (COMAR 29.06.01), as may be amended or restated from
time to time.
101.1.4 International Plumbing Code. Any reference to the International Plumbing
Code shall mean the International Plumbing Code, 2021 Edition, as promulgated by the
International Code Council, as may be amended or restated from time to time, with local
amendments for Washington County, Maryland, adopted by the Board of County Commissioners
of Washington County, Maryland on February 27, 2024, effective July 1, 2024.
101.1.5 International Building Code. Any reference to the International Building Code
shall mean the International Building Code, 2021 Edition, as promulgated by the International
2 OF 4
Code Council, as may be amended or restated from time to time, with local amendments for
Washington County, Maryland, adopted on February 27, 2024, effective July 1, 2024, by the Board
of County Commissioners of Washington County, Maryland, as part of the Maryland Building
Performance Standards.
101.1.6 International Fuel Gas Code. Any reference to the International Fuel Gas Code
shall mean the International Fuel Gas Code, 2021 Edition, as promulgated by the International
Code Council, as may be amended or restated from time to time, with local amendments for
Washington County, Maryland, adopted by the Board of County Commissioners of Washington
County, Maryland on February 27, 2024, effective July 1, 2024.
101.1.7 International Energy Conservation Code. Any reference to the International
Energy Conservation Code shall mean the International Energy Conservation Code, 2021 Edition,
as promulgated by the International Code Council, as may be amended or restated from time to
time, with local amendments for Washington County, Maryland adopted on February 27, 2024,
effective July 1, 2024, by the Board of County Commissioners of Washington County, Maryland,
as part of the Maryland Building Performance Standards.
101.1.8 International Mechanical Code. Any reference to International Mechanical
Code in this code shall mean the International Mechanical Code, 2021 Edition, as promulgated by
the International Code Council, as may be amended or restated from time to time, with local
amendments for Washington County, adopted by the Board of County Commissioners of
Washington County, Maryland, on February 27, 2024, effective July 1, 2024.
SECTION 103, DEPARTMENT OF BUILDING SAFETY, is amended as follows.,
Section 103.1 is amended to read as follows:
103.1 Creation of enforcement agency. The Director of Permits & Inspections shall be
known as the Code Official and the Chief Plans Examiner of the Division of Permits & Inspections
shall be known as the Deputy Code Official and is hereby authorized and directed to administer
and enforce all provisions of this code. The Code Official and Deputy Code Official shall be
referred to singularly or collectively as the Code Official.
SECTION 108. FEES, is amended as follows:
Section 108.2 is amended and shall read as follows:
108.2 Schedule of permit fees. The fees for work performed under this code shall be paid
in accordance with the schedule as established by the Board of County Commissioners of
Washington County, Maryland, as may be amended from time to time.
SECTION 113, VIOLATIONS, is amended as follows:
Section 113.4 Violation penalties, is amended and shall read as follows:
113.4 Criminal Penalties. Any person, firm, corporation, or entity that violates a
provision of this code or fails to comply with any of the requirements thereof or that erects,
constructs, alters, or repairs work in violation of the approved construction documents or directive
of the Code Official, or of a permit or certificate issued under the provisions of this code, shall be
guilty of a misdemeanor, punishable by a fine of not less than Two Hundred Fifty Dollars ($250.00)
3OF4
or more than One Thousand Dollars ($1,000.00), or by imprisonment not exceeding one (1) year,
or both fine and imprisonment. Each day that a violation continues after due notice has been served
shall be deemed a separate offense.
Section 113.4.1 is added and shall read as follows:
113.4.1 Civil Penalties. Any person, firm, corporation, or entity that violates a
provision of this code or fails to comply with any of the requirements thereof or that erects,
constructs, alters, or repairs work in violation of the approved construction documents or directive
of the Code Official, or of a permit or certificate issued under the provisions of this code, shall be
guilty of a civil offense which shall be prosecuted in accordance with Md. Code, Local Government
Article, § 6-102, et seq. The penalty for a civil offense shall be established by resolution by the
Board of County Commissioners of Washington County, Maryland. Each day that a violation
continues after due notice has been served shall be deemed a separate offense.
Adopted this 27th day of February, 2024.
Effective the 1St day of July, 2024.
ATTEST:
ut,c, arcus 4f<Dawn L, , Cl
Approved as to form and
legal sufficiency:
/i"
Zach, y J. ICiefi'er
Interim County Attorney
4 OF 4
ISSIONERS
, MARYLAND
n F. Barr, President
Mail to:
Office of the County Attorney
100 W. Washington Street, Suite 1101
Hagerstown, MD 21740
ORDINANCE NO. ORD-2024-
AN ORDINANCE TO AMEND THE 2018 INTERNATIONAL EXISTING BUILDING
CODE (ORD-2019-26) AS PROMULGATED BY THE INTERNATIONAL CODE
COUNCIL, WITH LOCAL AMENDMENTS FOR WASHINGTON COUNTY,
MARYLAND
RECITALS
The Board of County Commissioners of Washington County, Maryland, adopted
by Ordinance No. ORD-2019-26, the 2018 International Existing Building Code, with local
amendments for Washington County, Maryland, on December 3, 2019, effective March 1,
2020.
It has been recommended that the Board of County Commissioners of Washington
County, Maryland (the “Board”) adopt an amendment to the 2018 International Existing
Building Code, which provides and establishes procedural safeguards as it relates to
existing buildings deemed unsafe or imminently dangerous.
A public hearing was held on June 4, 2024, following due notice and advertisement
of the text of the proposed amendments to the 2018 International Existing Building Code, as
promulgated by the International Code Council, with local amendments for Washington
County (ORD-2019-26).
Public comment was received, reviewed, and considered concerning the adoption
of the amendments of the 2018 International Existing Building Code, as promulgated by the
International Code Council, with local amendments for Washington County (ORD-2019-
26).
NOW, THEREFORE, BE IT ORDAINED AND ENACTED that the 2018
International Existing Building Code (ORD-2019-26), as promulgated by the International
Code Council, with local amendments for Washington County, the contents of which are
incorporated herein by reference, is amended with the following insertions, amendments
and additions:
Section 115.1.1 added
Section 115.1.2 added
Section 115.3 amended
Section 115.6 added
Section 115.7 added
Section 115.8 added
Section 115.9 added
Section 115.10 added
Section 115.11 added
Section 116.2 amended
Section 116.5.1 added
~~~~~~~~~~~~~~~
CHAPTER 1 – ADMINISTRATION, is amended as follows:
SECTION 115, UNSAFE BUILDING AND EQUIPMENT, is amended as follows:
Section 115.1.1 Jurisdiction is added to read as follows:
115.1.1 For the purpose of Section 115, municipality is defined as a municipality
within Washington County and which the County has agreed, in writing, to enforce the
building code on said municipality’s behalf.
Section 115.1.2 Issuance of Complaint is added to read as follows:
115.1.2 Whenever a complaint is filed with the code official by any county or
municipality employee or the public at large, charging that any existing structure is
unsafe, or whenever it appears to the code official (on his own motion) that any
existing structure is unsafe, the code official or their designee shall conduct a
preliminary investigation with respect to the condition of the existing structure as
outlined in Section 115.1.
Section 115.3 Notice of Complaint is amended to read as follows:
115.3 In the event the existing structure is found to be unsafe, the code official
shall serve a written notice of complaint upon the owner and all parties in interest in
the existing structure. The complaint shall disclose the basis for such charges and shall
include the time and place for a hearing, which shall be held before the Building Code
Board of Appeals, also known as the Board of Appeals. The hearing shall not be
conducted less than ten (10) days nor more than thirty (30) days after the date of
service of the complaint. The owner and parties in interest shall be given the right to
file an answer to the complaint at any time not later than three (3) days prior to the
hearing, and to appear in person or otherwise and give testimony at the hearing at the
time and place set forth in the complaint.
Any complaint issued by the code official under this local amendment shall:
(1) Include a description of the real property that is the subject of the complaint
sufficient to identify the property;
(2) Include a statement of conditions that are believed to make the existing
structure unsafe;
(3) Include a notice of the required corrective action, pursuant to Section 115.5,
such as repairs or improvements needed to abate the unsafe condition or the
demolition of the unsafe structure within a stipulated time.
(4) Include a notice that a hearing will be held before the Board of Appeals;
(5) Inform the owner of the right to answer the complaint at any time not later
than three (3) days prior to the hearing;
(6) Inform the owner of the right to give testimony at the hearing and the right to
be represented at the hearing by any other party, including an attorney;
(7) Include a statement stating that if the conditions with respect to the existing
structure are not remediated so as to make the existing structure safe, the Board
of Appeals shall render a decision, which may order remedial action
includingrequire the repair, alteration or improvement, or the demolition or
removal of the existing structure.
Section 115.6 Conduct of Hearing is added to read as follows:
115.6 Any hearing held pursuant to the provisions of Section 115 shall be
conducted using the following procedure:
(1) All hearings shall be conducted in an open session before the Board of Appeals
at the time and place set forth in the complaint. The code official shall provide a
summary of the conditions that are believed to make the existing structure
unsafe. The owner, any party in interest, or a representative of the owner or
any party in interest, which may be an attorney, shall be permitted to respond.
(2) Any hearing shall be recorded and copies thereof made available to the owner
or any party in interest at no charge upon request.
(3) Hearings shall not be subject to the rules of evidence, but the Board of Appeals
may mandate that only relevant information be presented.
(4) The Board of Appeals shall make a final determination of the action required of
the owner, if any, that is necessary in order to make the existing structure safe.
The Board of Appeals may decide upon any such matter at the hearing or may
take the matter under consideration to be decided upon at a later date. The
Board of Appeals shall serve upon the owner a written order stating the final
determination of the Board of Appeals as to the appropriate remedy, pursuant
to Section 115.7, with respect to the existing structure, and the findings of fact
in support of such determination.
Section 115.7 Remedies Where Existing Structures are Unsafe is added to read
as follows:
115.7 (1a) If the repair, alteration or improvement of the existing structure can
be made at a reasonable cost in relation to the value of the existing structure, the
owner shall be required within the time specified in such order, to repair, alter or
improve such existing structure to render it safe or, if the owner is unwilling or unable
to make such repairs, alterations, or improvements, the owner must cause to vacate,
close, and board up the existing structure.
(2b) If the repair, alteration or improvement of the existing structure cannot be
made at a reasonable cost in relation to the value of the existing structure, the owner
then shall be required, within the time specified in the order, to remove or demolish
such existing structure.
Section 115.8 Issuance of Orders is added to read as follows:
115.8 Any order issued by the Building Code Board of Appeals pursuant to
Section 115 shall:
(1) Include a final determination as to whether the existing structure is unsafe,
including, where an existing structure is found to be unsafe, a recitation of the
findings of fact that support such a determination;
(2) Fix a time period during which the owner must take the remedial action
necessary to correct the conditions that cause the existing structure to be
unsafe, or the time period during which the owner must demolish or remove
the existing structure;
(3) Include a statement informing the owner of the right to appeal the
determination of the Board of Appeals by filing a petition in the Circuit Court
for Washington County, Maryland for an injunction restraining the code official
from carrying out the provisions of the order; and
(4) Notify the owner that, in the event the action required by the order is not
taken within the prescribed period of time set forth therein, the Ccounty or, if
the property is located within a municipality’s jurisdiction as described in
Section 115.1.1, the relevant a municipality that the county enforces the
building code on behalf of, willmay undertake such remedial action, and, in
the event that the county or municipality does so, any costs of the county or
municipality, including legal costs, that are not offset by the sale of salvage or
valuable materials, shall become a lien against the real property upon which
the existing structure was situated that shall be collectible in the same manner
as county or municipality’s taxes, including foreclosure and the sale of the
property at a tax sale.
Section 115.9 Rights of Persons Affected by Orders is added to read as follows:
115.9 Any person affected by an order issued by the Board of Appeals under
Section 115 may, within 30 days after the posting or service of the order, petition the
Circuit Court for Washington County, Maryland for an injunction restraining the code
official from carrying out the provisions of the order. The remedies set forth in this
section shall be exclusive remedies and no person affected by an order of the Board of
Appeals shall be entitled to recover any damages for such action taken pursuant to any
order or because of compliance by the code official, or any other employee or
contractor of the county or local jurisdiction, with any order of the Board of Appeals.
Section 115.10 Authority of County or Local Jurisdiction is added to read as
follows:
115.10 (1) If the owner fails to timely comply with an order of the Board of
Appeals to complete remedial action, up to and including removale or demolitionsh
of the existing structure, the code official, or an official willmay cause the existing
structure to be deemed safe by ordering necessary remedial action, up to and
including removaled or demolition of the existing structure subject to the ordershed.
(2) If the existing structure subject to the order is located within the jurisdiction
of a municipality, as defined in Section 115.1.1, an official of the municipality, in
conjunction with the County code official, will cause the necessary remedial action to
be completed, up to and including removal or demolition.
(3) In the event that the county or local jurisdiction employs a third-party
contractor to demolish or remove perform the remedial action, up to and including
removal or demolition, on the existing structuredwelling, the Ccounty or local
jurisdictionmunicipality shall competitively bid the work in conformity with the
Ccounty or local jurisdiction’s procurement and purchasing policy.
(4) In the event that the County or municipality exercises its authority under
this Section, any costs of the County or municipality, including legal costs, that are not
offset by the sale of salvage or valuable materials, shall become a lien against the real
property upon which the existing structure was situated that shall be collectible in the
same manner as County or municipality’s taxes, including foreclosure and the sale of
the property at a tax sale.
Section 115.11 Unlawful to Remove or Deface Notice; Trespassing is added to
read as follows:
115.11 It shall be unlawful for any person to remove or deface any complaint,
order, or notice placed upon any existing structure pursuant to the provisions of this
local amendment and subject to penalties under Section 113.4 of this code.
SECTION 116, EMERGENCY MEASURES, is amended as follows:
Section 116.2 Temporary Safeguards is amended to read as follows:
116.2 Notwithstanding other provisions of this code, whenever, in the opinion of
the code official, there is imminent danger due to an unsafe condition, the code official
shall order the necessary work to be done, including the boarding up of openings, to
render such structure temporarily safe whether or not the legal procedure herein
described has been instituted; and shall cause such other action, up to and including
demolition or removal of the structure, to be taken as the code official deems necessary
to meet such emergency. If the building subject to Section 116 is located within a
municipality, as defined in Section 115.1.1, then the official for said municipality, in
conjunction with the county’s code official, shall order the necessary work as provided
in this Section.
Section 116.5.1 Jurisdiction of Emergency Repairs is added to read as follows:
116.5.1 If the location of the emergency work performed is a municipality within
the jurisdiction of Washington County and which the county is obligated to enforce this
code on that municipality’s behalfas defined in Section 115.1.1, the Countysaid
municipality shall be the jurisdiction that incurs such cost, as well as, and the burden
and right to recover said costs, pursuant to Section 116.5, except as otherwise agreed to
by the municipality and the County.
Adopted and effective this 4th day of June, 2024.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY,
MARYLAND
___________________________________ _______________________________________
Dawn L. Marcus, Clerk John F. Barr, President
Approved as to form and
legal sufficiency:
___________________________________ Mail to:
Rosalinda Pascual Office of the County Attorney
Assistant County Attorney 100 W. Washington Street, Ste 1101
Hagerstown, MD 21740
ORDINANCE NO. ORD-2019-26
AN ORDINANCE TO ADOPT AND ENACT THE 2018 INTERNATIONAL EXISTING
BUILDING CODE, AS PROMULGATED BY THE INTERNATIONAL CODE COUNCIL,
WITH LOCAL AMENDMENTS FOR WASHINGTON COUNTY, MARYLAND
RECITALS
It has been recommended that the Board of County Commissioners of Washington County,
Maryland (the "Board") adopt the 2018 International Existing Building Code, which provides and
establishes the use of alternative approaches to achieve compliance with minimum requirements to
safeguard the public health, safety, and welfare insofar as they are affected by the repair, alteration,
change of occupancy, addition to, and relocation of existing buildings.
A public hearing was held on December 3, 2019, following due notice and advertisement
of the text of the 2018 International Existing Building Code, as promulgated by the International
Code Council, with local amendments for Washington County.
Public comment was received, reviewed, and considered concerning the adoption of the
2018 International Existing Building Code, as promulgated by the International Code Council, with
local amendments for Washington County.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED that the 2015 International
Existing Building Code, as promulgated by the International Code Council, with local amendments,
adopted by the Board of County Commissioners of Washington County, Maryland, on December
15, 2015, effective March 1, 2016 (ORD-2015-28), and all other ordinances or parts of ordinances
in conflict herewith are hereby repealed; and
NOW, THEREFORE, BE IT ORDAINED AND ENACTED that the 2018 International
Existing Building Code, as promulgated by the International Code Council, with local amendments
for Washington County, the contents of which are incorporated herein by reference, is enacted with
the following insertions, amendments and additions:
1 OF 4
Section 101.1 amended
Section 101.1.1 added
Section 101.1.2 added
Section 101.1.3 added
Section 101.1.4 added
Section 101.1.5 added
Section 101.1.6 added
Section 101.1.7 added
Section 101.1.8 added
Section 103.1 amended
Section 108.2 amended
Section 108.4.1 added
Section 113.4 amended
Section 113.4.1 added
CHAPTER 1— ADMINISTRATION, is amended as follows:
SECTION 101, GENERAL, is amended as follows:
Section 101.1 Title is amended to read as follows:
101.1 These regulations shall be known as the Existing Building Code of Washington
County, Maryland, hereinafter referred to as "this code."
Sections 101.1.1 through 101.1.8 are added to read as follows:
101.1.1 International Residential Code. Any reference to the International Residential
Code shall mean the International Residential Code, 2018 Edition, as promulgated by the
International Code Council, as may be amended or restated from time to time, with local
amendments for Washington County, Maryland, as adopted on December 3, 2019, effective March
1, 2020, by the Board of County Commissioners of Washington County, Maryland, as part of the
Maryland Building Performance Standards.
101.1.2 ICC Electrical Code. For the applicable electrical requirements, refer to the
NFPA70: National Electrical Code, 2017 Edition, as may be amended or restated from time to
time, with local amendments for Washington County, Maryland adopted by the Board of County
Commissioners of Washington County, Maryland on December 3, 2019, effective March 1, 2020,
and the 2006 ICC Electrical Code - Administrative Provisions, First Printing, as may be amended
or restated from time to time, with local amendments for Washington County, Maryland, adopted
on December 18, 2007, effective March 1, 2008, and amended on December 3, 2019, effective
March 1, 2020.
101.1.3 International Fire Code. Any reference to the International Fire Code shall mean
the Maryland State Fire Prevention Code (COMAR 29.06.01), as may be amended or restated from
time to time.
101.1.4 International Plumbing Code. Any reference to the International Plumbing
Code shall mean the International Plumbing Code, 2018 Edition, as promulgated by the
International Code Council, as may be amended or restated from time to time, with local
amendments for Washington County, Maryland, adopted by the Board of County Commissioners
of Washington County, Maryland on December 3, 2019, effective March 1, 2020.
101.1.5 International Building Code. Any reference to the International Building Code
shall mean the International Building Code, 2018 Edition, as promulgated by the International
2 OF 4
Code Council, as may be amended or restated from time to time, with local amendments for
Washington County, Maryland, adopted on December 3, 2019, effective March 1, 2020, by the
Board of County Commissioners of Washington County, Maryland, as part of the Maryland
Building Performance Standards.
101.1.6 International Fuel Gas Code. Any reference to the International Fuel Gas Code
shall mean the International Fuel Gas Code, 2018 Edition, as promulgated by the International
Code Council, as may be amended or restated from time to time, with local amendments for
Washington County, Maryland, adopted by the Board of County Commissioners of Washington
County, Maryland on December 3, 2019, effective March 1, 2020.
101.1.7 International Energy Conservation Code. Any reference to the International
Energy Conservation Code shall mean the International Energy Conservation Code, 2018 Edition,
as promulgated by the International Code Council, as may be amended or restated from time to
time, with local amendments for Washington County, Maryland adopted on December 3, 2019,
effective March 1, 2020, by the Board of County Commissioners of Washington County, Maryland,
as part of the Maryland Building Performance Standards.
101.1.8 International Mechanical Code. Any reference to International Mechanical
Code in this code shall mean the International Mechanical Code, 2018 Edition, as promulgated by
the International Code Council, as may be amended or restated from time to time, with local
amendments for Washington County, adopted by the Board of County Commissioners of
Washington County, Maryland, on December 3, 2019, effective March 1, 2020.
SECTION 103, DEPARTMENT OF BUILDING SAFETY, is amended as follows:
Section 103.1 is amended to read as follows:
103.1 Creation of enforcement agency. The Director of the Division of Construction
shall be known as the Code Official and the Chief Plans Examiner of the Division of Construction
shall be known as the Deputy Code Official and is hereby authorized and directed to administer
and enforce all provisions of this code. The Code Official and Deputy Code Official shall be
referred to singularly or collectively as the Code Official.
SECTION 108, FEES, is amended as follows:
Section 108.2 is amended and shall read as follows:
108.2 Schedule of permit fees. The fees for work performed under this code shall be paid
in accordance with the schedule as established by the Board of County Commissioners of
Washington County, Maryland, as may be amended from time to time.
SECTION 113, VIOLATIONS, is amended as follows:
Section 113.4 Violation penalties, is amended and shall read as follows:
113.4 Criminal Penalties. Any person, firm, corporation, or entity that violates a
provision of this code or fails to comply with any of the requirements thereof or that erects,
constructs, alters, or repairs work in violation of the approved construction documents or directive
of the Code Official, or of a permit or certificate issued under the provisions of this code, shall be
guilty of a misdemeanor, punishable by a fine of not less than Two Hundred Fifty Dollars ($250.00)
3 OF 4
or more than One Thousand Dollars ($1,000.00), or by imprisonment not exceeding one (1) year,
or both fine and imprisonment. Each day that a violation continues after due notice has been served
shall be deemed a separate offense.
Section 113.4.1 is added and shall read as follows:
113.4.1 Civil Penalties. Any person, firm, corporation, or entity that violates a
provision of this code or fails to comply with any of the requirements thereof or that erects,
constructs, alters, or repairs work in violation of the approved construction documents or directive
of the Code Official, or of a permit or certificate issued under the provisions of this code, shall be
guilty of a civil offense which shall be prosecuted in accordance with Md. Code, Local Government
Article, § 6-102, et seq. The penalty for a civil offense shall be established by resolution by the
Board of County Commissioners of Washington County, Maryland. Each day that a violation
continues after due notice has been served shall be deemed a separate offense.
Adopted this 3 day of 44 2019.
Effective the / day off- e C4 , 20 TO.
ATTEST:
Krista L. Hart, Clerk
. rice)6
Approved as to form and
legal sufficiency:
B. Andrew Brigh
Assistant County Attorney
BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
Mail to:
Office of the County Attorney
100 W. Washington Street, Suite 1101
Hagerstown, MD 21740
\\washco-md.net\CountyAttomey\Documents\Permits\Intemational Existing Building Code - Adoption of 2018 IEBC\ORD\Ordinance to adopt 2018 IEBC - draft (vlg).doc
4 OF 4
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: FY24 Budget Adjustments to the Washington County Board of Education’s
General Fund Budget
PRESENTATION DATE: June 4, 2024
PRESENTATION BY: Mr. Jeffrey Proulx, Chief Operating Officer, WCPS
Mr. Eric Sisler, Executive Director of Finance, WCPS
RECOMMENDED MOTION: Move to approve the requested adjustments to
the Board of Education’s FY2024 General Fund Budget.
REPORT-IN-BRIEF: The Annotated Code of Maryland requires local school systems to
periodically re-forecast their financial needs and make necessary changes to their budgets. To that
end, the Washington County Board of Education approved the attached list of changes to its
FY2024 General Fund Budget at its May 21, 2024, meeting.
DISCUSSION: The changes that the Board of Education approved on May 21, 2024, cross major
categories. Therefore, these requested adjustments must also be approved by the Board of County
Commissioners. The Board of Education has asked its Finance staff to review the requested budget
changes with the Commissioners and answer any questions that they may have.
FISCAL IMPACT: None. These proposed modifications merely adjust various categories of the
budget to reflect updated information on revenue and spending trends.
CONCURRENCES: The Board of Education’s Finance Committee reviewed the proposed
adjustments at their meeting on May 16, 2024, and recommended them for approval by the full
Board. The Board of Education approved these changes at their May 21, 2024, meeting.
ALTERNATIVES: None
ATTACHMENTS:
• FY2024 general fund budget adjustments
AUDIO/VISUAL NEEDS: None
Category Value The primary reason for variance is:
Revenue $325,000 Interest income and non-resident student revenue
Instructional Salaries $211,140 Needed to swap teacher positions to Title I Grant and bring Elementary AP positions from Title I
Student Health Services 492,000 Nursing vacancies - employees and contracted personnel
Capital Outlay 1,567,391 Redeployed to Maintenance
Fixed Charges 40,740 Savings in health insurance and other fringe benefits due to vacancies
Total Expense
Reductions/Additional Revenue $2,636,271
Mid-Level Administration $244,960 Needed to swap teacher positions to Title I Grant and bring Elementary AP positions from Title I
Instructional Textbooks and
Supplies $320,000 Textbook expense associated with HCC Dual Credit Courses
Other Instructional Costs $177,325 higher Dual Enrollment costs with HCC
Student Transportation
Services 284,195 Inflationary costs associated with parts and vehicle repairs
Maintenance of Plant 1,549,791 Redeployed from Capital Outlay due to nature of work
Food Services 60,000 Needed for adjustments to student accounts
Total Expense
Increases/Reduced Revenue $2,636,271
Net Effect on Fund Balance $0
Washington County Public Schools
Requested FY2024 Budget Adjustments
5/16/2024 May FY24 Category Transfers
Open Session Item
SUBJECT: Contract Award (PUR-1676) – Stop Loss Insurance Coverage
PRESENTATION DATE: June 4, 2024
PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Chip Rose Director of Human Resources,
and a representative from the County’s consultant, CBIZ Benefits & Insurance Services, Inc.
RECOMMENDED MOTION: Motion to award a contract for Stop Loss Insurance to the
responsive, responsible proposer, Highmark of Pittsburgh, PA who submitted a total annual
premium for Option 1 of $1,303,450.40 with specific stop loss @ $175,000 per claimant.
REPORT-IN-BRIEF: Stop-loss policies are insurance that protects the plan from significant claim costs
associated with individual members (specific) or for the entire group (aggregate). Currently, the Board of
County Commissioners of Washington County, Maryland has a stop-loss policy with Highmark that limits
the medical and prescription drug plan costs to a maximum of $175,000 per member per year.
The Request for Proposal (RFP) was advertised on the State’s “eMaryland Marketplace
Advantage” (eMMA) website, on the County’s website, and in the local newspaper. Direct notice
of the solicitation was e-mailed to twenty-four (24) potential providers of the insurance.
Proposals were received before the deadline on April 26, 2024 , from five (5) companies that are
providers of Stop Loss Insurance.
DISCUSSION: N/A
FISCAL IMPACT: Funds are available in the FY’25 health insurance budget.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: The attached Summary will be reviewed and discussed by the County’s
consultant.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PROJECTION/STRATEGY MEETING
2
Board f n y
June 4, 2024
t r l
p s s d
s
d :
Z e s
CBIZ, INC. | PROPRIETARY AND CONFIDENTIAL PAGE 2
P
Board of County Commissioners of Washington County, Maryland
Effective Date: July 1, 2024
Bid Due Date: April 26, 2024
All bids were requested net of commissions.
Overview
The Board of County Commissioners of Washington County, Maryland
provides health insurance via Aetna/Aetna’s care management programs and
prescription drug coverage with CVS Caremark. Stop Loss coverage is
with HM (Highmark) Insurance and is bid on an annual basis.
CBIZ, INC. | PROPRIETARY AND CONFIDENTIAL PAGE 3
B
Board of County Commissioners of Washington County, Maryland provides
and prescription drug coverage to active employees, agencies, COBRA
and pre-Medicare retirees on a self-insured basis.
Medical Vendor: Aetna effective 7/1/2016
Drug Vendor: CVS/Caremark effective 7/1/2019
Stop Loss policies are insurance that protects the plan from significant claim
associated with individual members (specific) or for the entire group (aggregate)
Currently, Board of County Commissioners of Washington County, Maryland has a
specific Stop Loss policy with HM Insurance that limits the medical and prescription
drug plan costs to a maximum of $175,000 per member per year.
Stop Loss Vendor: HM Insurance effective 7/1/21
Stop Loss policies do not automatically renew at the same rate.
CBIZ, INC. | PROPRIETARY AND CONFIDENTIAL PAGE 4
Reinsurance Marketing Results
Rating Quoted Declined Comments
HM Insurance (incumbent)A Y See Spreadsheet
A+Y See Spreadsheet
A X
Berkley A X Formal Declination
A++X Formal Declination
A X Formal Declination
A X
Ethos - Nationwide Life A X Formal Declination
X
HCC A++Y See Spreadsheet
A+X Formal Declination
A X Formal Declination
A-Y See Spreadsheet
A+X Formal Declination
- Standard Life A X Formal Declination
A+X Formal Declination
A+X Formal Declination
A+X Formal Declination
A X Formal Declination
A X
UME A X Formal Declination
A Y See Spreadsheet
A X
Wellpoint A+X Formal Declination
Reinsurance
r 4 e e
CBIZ, INC. | PROPRIETARY AND CONFIDENTIAL PAGE 5
5
BBidd Analysis
Specific Stop Loss Current Renewal Option 1 Option 2 Option 3 Option 4
HM Insurance HM Insurance HCC Optum Aetna Ullico
A A A++ A- A+ A-
Aetna Aetna Aetna Aetna Aetna Aetna
Aetna Aetna Aetna Aetna Aetna Aetna
Aetna Aetna Aetna Aetna Aetna Aetna
CVS Caremark CVS Caremark CVS Caremark CVS Caremark CVS Caremark CVS Caremark
Paid (48/12) Paid (60/12)24/12 24/12 Paid (60/12) 24/12
$175,000 $175,000 $175,000 $175,000 $175,000 $175,000
Yes Yes Yes Yes Yes Yes
55% 55% 81% 55% 50% 55%
Med/Rx Med/Rx Med/Rx Med/Rx Med/Rx Med/Rx
Specific Policy Year Maximum Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited
Specific Lifetime Max Unlimited Unlimited Unlimited Unlimited Unlimited Unlimited
Lives
Single Premium 331
206
81
293
911
14.69% 26.90% 12.31% 18.88% -5.60%
Firm 6.7 Illustrative Illustrative Firm 6.5 Firm 5.31
want additional
firm
Want additional
firm
Quote excludes
Gene Therapy
coverage.
Non preferred Aetna annual fee $ 4,600.00 $ 5,300.00 $ 5,300.00 $ 5,300.00 None $ 5,300.00
Total Reinsurance Expense
Annual Fixed Premium $1,136,447.08 $1,303,450.40 $1,441,634.60 $1,276,455.20 $1,345,510.56 $1,073,795.96
14.70% 26.85% 12.32% 18.40% -5.51%
$167,003.32 $305,187.52 $140,008.12 $209,063.48 ($62,651.12)
recommendation
CBIZ, INC. | PROPRIETARY AND CONFIDENTIAL PAGE 6
Renew with HM (incumbent)
Maintain the $175,000 Specific Stop Loss level
(per member).
Retain the “No New Laser” provision.
Retain Rate Cap at 55%.
HM offers consistency and partnership.
•Lower bid from Optum is not firm
(they want additional claim info)
RRecommendationn
7 4 e e
Open Session Item
SUBJECT: Quotation Award (Q-24-784) Police Vehicle Equipment for the Washington County
Sheriff’s Office
PRESENTATION DATE: June 4, 2024
PRESENTATION BY: Rick F. Curry, CPPO, Director of Purchasing; Alan Matheny, Logistics
and Commercial Vehicle Enforcement, Sheriff’s Office.
RECOMMENDED MOTION: Move to award the Quotation for the Police Vehicle Equipment
to the responsible, responsive bidder, Dana Safety Supply, Inc. of Lorton, VA who submitted the
responsive Total Lump Sum of $77,725.11 for Items 1 through 20 as shown on the bid tabulation
sheets.
REPORT-IN-BRIEF: The equipment will be installed in and on vehicles that were approved by
the Board in January 2024.
DISCUSSION: The Code of the Public Local Laws states that a contract over $50,000 for the
purchase or other expenditure shall be awarded by the Board to the lowest responsible bidder who
submits a responsive bid. Request for Quotations are processed for purchases of commodities and
services not exceeding $50,000 and are normally awarded at the departmental level in concurrence
with the Purchasing Department. Due to the recommendation of award the cost for the
cameras/installation exceeded $50,000, the Quotation is before the Board for an award. It was
anticipated that these services would not exceed $50,000.
It was anticipated these services would be quoted below the $50,000 threshold which would not
have required using the Invitation to Bid (ITB) advertisement process. As such, the Request for
Quotation process was followed and not the formal bid process. As noted previously, a significant
number of vendors reviewed the document; as such we do not believe publicly advertising the
project in the newspaper or through the State’s web site would have yielded any difference in the
final outcome. Given the value of the quotations, the Board of County Commissioners’ approval
is necessary to award the purchase of the equipment.
FISCAL IMPACT: Funds in the amount of $830,699 are available in the department’s account
30-11310-VEH006 for this purchase.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Quote Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Q-24-784
Police Vehicle Equipment
1
Item Description Unit of
Measure Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price
1 17" 2020 PI UV-SPECIFIC CONSOLE
Product # CC-20-UVLP-17 Each 19 $327.10 $6,214.90 *$342.97 $6,516.43 *$337.88 $6,419.72
2 WIRE HARNESS COVER
Product # AC-UV20-HC Each 19 $0.00 $0.00 $135.43 $2,573.17 *$133.42 $2,534.98 *
3 3" RADIO FACE PLATE
Product # FP-MXTL2500 Each 19 $0.00 $0.00 $31.55 $599.45 *$30.88 $586.72
4 4" SOUND OFF 500 SIREN FACE PLATE
Product # FP-SO500-R Each 19 $0.00 $0.00 $31.55 $599.45 *$30.88 $586.72
5 2" FACE PLATE W/2 DC OUTLETS, 1 DUAL USB
Product # FP-USB-2DC Each 19 $53.82 $1,022.58 $56.43 $1,072.17 $51.88 $985.72
6 1" BLANK FILLER PLATE
Product # FP-BLNK1 Each 19 $0.00 $0.00 $8.15 $154.85 *$8.03 $152.57
7 4" INTERNAL DUAL BEVERAGE HOLDER
Product # AC-INBHG Each 19 $38.27 $727.13 *$40.13 $762.47 *$39.53 $751.07
8 3" SHALLOW STORAGE TRAY
Product # FP-TICK-2 Each 19 $31.69 $602.11 *$34.98 $664.62 $32.73 $621.87
9 SWIVELING PRINTER ARM REST W/5X8 PAD
Product # AC-PENPRTR-58-CC Each 19 $269.01 $5,111.19 *$310.37 $5,897.03 *$305.76 $5,809.44
10 SLIDE ARM DOCKING STATION CONSOLE TOP
Product # CM-DH-SLDK-LED Each 19 $383.32 $7,283.08 *$401.91 $7,636.29 *$395.95 $7,523.05
10-8 Emergency Services
New Holland, PA
Blue Tech, LLC
Pittsville, MD
Dana Safety Supply, Inc.
Lorton, VA
Quotes Opened: 5/15/2024
Q-24-784
Police Vehicle Equipment
2
Item Description Unit of
Measure Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price
10-8 Emergency Services
New Holland, PA
Blue Tech, LLC
Pittsville, MD
Dana Safety Supply, Inc.
Lorton, VA
11
US-SIZE SPACE MAKER PARTITION
BENT FRAME DESIGN Each 19 $730.16 $13,873.04 *$765.57 $14,545.83 *$754.22 $14,330.18
12 2020 PI UV SPACE-MAKER PARTITION MOUNT Each 19 $0.00 $0.00 $250.17 $4,753.23 *$246.46 $4,682.74
13 2020 PI UV SPACE-MAKER KICK PANEL W/Notch
Product # KP-20-BFUV-SS-N 3-PC.Each 19 $144.72 $2,749.68 *$159.72 $3,034.68 $149.48 $2,840.12 *
14 SINGLE WEAPON MOUNT W/GUN LOCK
BRACKETS Each 15 $149.50 $2,242.50 $156.75 $2,351.25 $154.42 $2,316.30
15 RIFLE W/OPTICS BRACKET
Product # GM-B-OP-SC5-BKT Each 15 $0.00 $0.00 $73.99 $1,109.85 *$72.89 $1,093.35
16 UNIVERSAL GUN LOCK
Product # GL-SC-6 Each 15 $150.10 $2,251.50 *$157.30 $2,359.50 $155.04 $2,325.60
17 MAGNETIC MIC
Product # AC-MAG-MIC Each 19 $40.07 $761.33 *$42.01 $798.19 *$41.38 $786.22
18 2020 PI UTILITY TILT-UP CARGO Mt W/GAS
SHOCKS Each 19 $568.10 $10,793.90 $595.65 $11,317.35 $586.82 $11,149.58
Quotes Opened: 5/15/2024
Q-24-784
Police Vehicle Equipment
3
Item Description Unit of
Measure Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price
10-8 Emergency Services
New Holland, PA
Blue Tech, LLC
Pittsville, MD
Dana Safety Supply, Inc.
Lorton, VA
19 FORD 2020 PI UTILITY ELECTRONICS TRAY
Product # AC-20-UV-TRAY Each 19 $190.76 $3,624.44 $200.01 $3,800.19 *$197.04 $3,743.76
20 2020 PI UTILITY REAR PARTITION W/FX &
LOCKING COMP Each 19 $526.24 $9,998.56 $580.80 $11,035.20 $446.60 $8,485.40
***
*Corrected calculations based on unit pricing
10-8 Emergency Services - Non-Responsive, did not use the Revised Form of Proposal.
Shipping Charges $2,546.53
Blue Tech, LLC - No Delivery/Service calendar days listed.
Dana Safety Supply, Inc. - Delivery/Service can be performed no later than 30-45 calendar days from receipt of order.
$81,581.20 $77,725.11TOTAL LUMP SUM (Items 1-20)$67,255.94
Remarks/Exceptions
Quotes Opened: 5/15/2024
Q-24-784
Police Vehicle Equipment
4
Item Description Unit of
Measure Qty Unit Price Total Price Unit Price Total Price
1 17" 2020 PI UV-SPECIFIC CONSOLE
Product # CC-20-UVLP-17 Each 19 $337.00 $6,403.00 $373.00 $7,087.00
2 WIRE HARNESS COVER
Product # AC-UV20-HC Each 19 $133.00 $2,527.00 $9.00 $171.00
3 3" RADIO FACE PLATE
Product # FP-MXTL2500 Each 19 $0.00 $0.00 $9.00 $171.00
4 4" SOUND OFF 500 SIREN FACE PLATE
Product # FP-SO500-R Each 19 $0.00 $0.00 $9.00 $171.00
5 2" FACE PLATE W/2 DC OUTLETS, 1 DUAL USB
Product # FP-USB-2DC Each 19 $52.00 $988.00 $64.00 $1,216.00
6 1" BLANK FILLER PLATE
Product # FP-BLNK1 Each 19 $0.00 $0.00 $9.00 $171.00
7 4" INTERNAL DUAL BEVERAGE HOLDER
Product # AC-INBHG Each 19 $39.00 $741.00 $52.00 $988.00
8 3" SHALLOW STORAGE TRAY
Product # FP-TICK-2 Each 19 $33.00 $627.00 $46.00 $874.00
9 SWIVELING PRINTER ARM REST W/5X8 PAD
Product # AC-PENPRTR-58-CC Each 19 $305.00 $5,795.00 $245.00 $4,655.00
10 SLIDE ARM DOCKING STATION CONSOLE TOP
Product # CM-DH-SLDK-LED Each 19 $395.00 $7,505.00 $436.00 $8,284.00
Frontline Mobile Tech, LLC.
Jessup, MD
McLoughlin & Eardley Group,
dba Sirennet
Tigard, Oregon
Quotes Opened: 5/15/2024
Q-24-784
Police Vehicle Equipment
5
Item Description Unit of
Measure Qty Unit Price Total Price Unit Price Total Price
Frontline Mobile Tech, LLC.
Jessup, MD
McLoughlin & Eardley Group,
dba Sirennet
Tigard, Oregon
11
US-SIZE SPACE MAKER PARTITION
BENT FRAME DESIGN Each 19 $752.00 $14,288.00 $823.00 $15,637.00
12 2020 PI UV SPACE-MAKER PARTITION MOUNT Each 19 $246.00 $4,674.00 $275.00 $5,225.00
13 2020 PI UV SPACE-MAKER KICK PANEL W/Notch
Product # KP-20-BFUV-SS-N 3-PC.Each 19 $169.00 $3,211.00 $170.00 $3,230.00
14 SINGLE WEAPON MOUNT W/GUN LOCK
BRACKETS Each 15 $154.00 $2,310.00 $175.00 $2,625.00
15 RIFLE W/OPTICS BRACKET
Product # GM-B-OP-SC5-BKT Each 15 $73.00 $1,095.00 $9.00 $135.00
16 UNIVERSAL GUN LOCK
Product # GL-SC-6 Each 15 $155.00 $2,325.00 $176.00 $2,640.00
17 MAGNETIC MIC
Product # AC-MAG-MIC Each 19 $41.00 $779.00 $42.00 $798.00
18 2020 PI UTILITY TILT-UP CARGO Mt W/GAS
SHOCKS Each 19 $585.00 $11,115.00 $633.00 $12,027.00
Quotes Opened: 5/15/2024
Q-24-784
Police Vehicle Equipment
6
Item Description Unit of
Measure Qty Unit Price Total Price Unit Price Total Price
Frontline Mobile Tech, LLC.
Jessup, MD
McLoughlin & Eardley Group,
dba Sirennet
Tigard, Oregon
19 FORD 2020 PI UTILITY ELECTRONICS TRAY
Product # AC-20-UV-TRAY Each 19 $196.00 $3,724.00 $222.00 $4,218.00
20 2020 PI UTILITY REAR PARTITION W/FX &
LOCKING COMP Each 19 $542.00 $10,298.00 $613.00 $11,647.00
TOTAL LUMP SUM (Items 1-20)
*Corrected calculations based on unit pricing
Delivery/Service can be performed no later than 60 calendar days from receipt of order.
Delivery/Service can be performed no later than 84 calendar days from receipt of order.
$81,970.00$78,405.00
Remarks/Exceptions
Frontline Mobile Tech, LLC. - Non-Responsive, did not use the Revised Form of Proposal.
McLoughlin & Eardley Group, Inc. dba Sirennet - Non-Responsive, did not use the Revised Form of Proposal.
Quotes Opened: 5/15/2024
Washington County
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: State Surplus Property - Rice Road
PRESENTATION DATE: June 4, 2024
PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering
RECOMMENDED MOTION: Arrive at a consensus to decline acquisition of state surplus property.
REPORT -IN -BRIEF: The State of Maryland has declared a property in Washinton County to be
surplus property. The property consisting of 0.875 acres located along the south side of I-68 at the east
side of MD Route 628 (Rice Road) in Hancock.
DISCUSSION: The adjoining property owner has requested to purchase the surplus property and the
State intends to convey the property to the adjoining property owner by sealed bid. In accordance with
Maryland Department of Transportation Policy and Procedures, the State has offered the County first
right of refusal. The County would be required to pay market value (determined by the State) for the
property. County staff has reviewed the property and determined the property would serve no immediate
or future use to the County.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: State Clearance Package, Aerial map
AUDIO/VISUAL NEEDS: Aerial Map
1110 Or
MARYLAND DEPARTMENT
OF TRANSPORTATION
May 10, 2024
SENT BY ELECTRONIC MAIL
Mr. Todd Moser
Real Property Administrator, Engineering Division
Washington County Government
80 West Baltimore Street
Hagerstown MD 21740
Dear Mr. Moser
Wes Moore
Governor
Aruna Miller
Lieutenant Governor
Paul J. Wiedefeld
Secretary
The State Highway Administration (SHA) proposes the sale of MC# 23-2865 identified as the
former Robert Mark Hoffman, Et Ux property, Item No. 72117 and further described in the
attached Salient Fact Sheet with Property Plat, Tax and Location Maps.
In accordance with Maryland Department of Transportation Policy and Procedures, before
proceeding with any other sales activity, we will allow you a period of 60 days to review the
attached information, request additional information and to notify us of your interest, in writing,
concerning the property as offered. This review period shall expire on Wednesday, July 10,
2024 without further notice. Please be aware that in most cases an interest in the property would
require the purchase of the property based on an appraised value or, in a few cases, a cost plus
interest basis. Additionally, we are not interested in a conveyance on any exchange basis.
Should you have an interest in acquiring the subject property, please contact this office, in
writing, on or before the expiration of the review period. Any other extension for your
consideration of this property must be requested, in writing, within the review period and shall
be subject to specific written approval from this office.
If you have no interest in the property, please notify the following individual at your earliest
convenience. In either case, we request you provide all responses to:
Mr. Jordan Smith
Clearance and Disposition Coordinator
Office of Real Estate and Economic Development
Maryland Department of Transportation The Secretary's Office
7201 Corporate Center Drive, MS 470
Hanover MD 21076
Phone: 410-865-1234
email: jsmith38@mdot.maryland.gov
7201 Corporate Center Drive, Hanover, Maryland 21076 I 410.865.1000 I Maryland Relay TTY 410.859.7227 I mdot.maryland.gov
Mr. Todd Moser
Page Two
If you require any assistance or need additional information, please do not hesitate to contact me
at 410-865-1234 or via email at jsmith38@mdot.maryland.gov.
Sincerely,
Attachments
• Salient Fact Sheet
• Plat No. 48518
• Location and Tax Maps
• Aerial
cc: Ms. Victoria Johnson, Real Property Specialist, Property Assest Management Division,
MDOT State Highway Administration
Ms. Mashel Wakil, Team Leader, Office of Real Estate and Economic Development,
MDOT The Secretary's office
Salient Fact Sheet
Conveyance of Real Property
Maryland Department of Transportation State Highway Administration
Office of Real Estate
Date of Preparation:
November 14, 2023 Refer to MC #: 23-2865
Property Name: Robert Mark Hoffman, Et Ux
Property Item/Reference No.: 72117 Internal Clearance: March 26, 2023
Modal Plat No: 48518
Location:
Plat Date: September 26, 1983
Located along the south side of I-68 at the east side of MD Route 628
(Rice Rd) in Hancock, Washington County.
SDAT Property Tax Information:
County:
Washington
[Tax Map #: 12
[Parcel: 174
Grid:
19
I Block: I N/A
I Account # 105007739
Type of Transaction:
Acreage:
Improved:
Description of Improvements: N/A
Consideration: TBD
Federal Approval: N/A
Disposition
Containing a total of 38,099 square feet or 0.875 acres of land,
plus or minus
No
Additional Notes/Info: SHA acquired the subject property in 1983 for the US Route 48
project. SHA proposes to convey this property to the adjoining owners through a sealed bid process.
The following information is provided subject to Appraisal and is in no way warranted:
Assumed Zoning: Residential
Utilities Available: No utilities are available
Estimated Market Value: TBD
Prepared by:
Victoria Johnson
Real Property Specialist, Office of Real Estate
Maryland Department of Transportation State Highway Administration
707 N. Calvert Street
Baltimore, MD 21202
Phone: 410-545-0336
email: vjohnson5 a mdot.maryland.gov
Rev. 02/08/2018
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Open Session Item
SUBJECT: Department of Veterans Affairs Fire Department Mutual Firefighting Assistance
Agreement
PRESENTATION DATE: June 4, 2024
PRESENTATION BY: Division of Emergency Services, Director R. David Hays
RECOMMENDATION: Motion to enter into a mutual aid agreement (MOU) with the Veterans
Affairs Medical Center Fire Department for the purposes of rendering assistance during times of
request with needed firefighter, EMS, Haz-Mat or technical rescue staffing and/or equipment.
REPORT-IN-BRIEF: By executing an agreement under this MOU, it will allow for the
dispatch and response of apparatus and/or staffing from either jurisdiction as mutual aid. Specific
situations would include, but are not limited to, incidents where units and/or staffing from one agency
is needed to support the efforts of the requesting agency.
DISCUSSION: This MOU is beneficial to both jurisdictions due to the close proximity
to one another, enabling the ability to render expedient assistance during large or complex incidents.
FISCAL IMPACT: None
CONCURRENCES: Zachary Keiffer, County Attorney
ALTERNATIVES: N/A
ATTACHMENTS: MOU
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
April 4, 2024 VHA DIRECTIVE 7718
APPENDIX A
DEPARTMENT OF VETERANS AFFAIRS MUTUAL FIREFIGHTING
ASSISTANCE AGREEMENT
Board of county Commissioners of Washington County, Maryland AND VA
Medical Center, Martinsburg, West Virginia
1. PREAMBLE
a. Municipalities and other governmental or political subdivisions have a legal duty to
extinguish fires within their boundaries, rendering rescue, aid, and assistance in
carrying out such duties. The United States Government has no legal obligation to
compensate or reimburse such entities for firefighting and related services rendered in
connection with a fire at a Government installation located within a political entity's
limits.
b. Regardless, Title 42 United States Code (U.S.C.) 1856a(a) allows the United
States to expend federal funds for such firefighting services where the Federal
Government enters into a Mutual Firefighting Aid Agreement (MFAA) with local fire
organizations while such Agreements are in effect. Given that Board of County
Commissioners of Washington County, Maryland and the Federal Government at
Martinsburg, WV VA Medical Center each maintains fire suppression equipment and
personnel in their respective jurisdictions and areas and wish to augment the fire
protection available in their various establishments, districts, agencies and
municipalities in the event of large fires or conflagrations, both the parties here concur
that it is beneficial and desirable for each to render assistance to the other in
accordance with the terms of this MFAA.
2. MUTUAL FIREFIGHTING ASSISTANCE AGREEMENT TERMS AND CONDITIONS
a. This MFAA authorizes a senior officer (Fire Chief, Fire Suppression Officer) of a
fire department or fire suppression unit belonging to either party to this agreement, or
the senior officer of any such fire department actually present at any fire to request
firefighting assistance from the other party under the terms of this agreement. The
senior officer on duty of the fire department receiving the request must immediately take
the following actions:
(1) Determine what apparatus and personnel are available for dispatch.
(2) Determine the exact mission to be assigned based on the requesting party's
described need and according to the detailed plans and procedures of operation
developed by the parties to implement this agreement.
(3) Dispatch such apparatus and personnel as the senior fire suppression official or
Fire Chief deems available and appropriate along with mission instructions and
guidance according to this MFAA.
A-1
April 4, 2024
VHA DIRECTIVE 1185
APPENDIX A
b. Providing help under this MFAA is mandatory. Regardless, the party receiving the
request for assistance should immediately inform the requesting service if, for any
reason, assistance cannot be rendered.
c. Each party to this agreement waives all claims against the other party for
compensation for any loss, damage, personal injury, or death occurring in consequence
of the performance of this agreement, pursuant to 42 U.S.C. 1856a(a). However, the
waiver does not preclude fire organizations from filing claims for firefighting costs and
losses pursuant to 15 U.S.C. 2210; beneficiaries from filing claims for the death of
firefighters and other public safety officers pursuant to 42 U.S.C.3796; and individuals,
other than the parties and their employees to this agreement, from filing claims against
the United States pursuant to 28 U.S.C. 1346(b) and 2671-2680. The liability, if any, of
the United States for injury or loss of property, or personal injury or death must be
governed exclusively by the provisions of the Federal Tort Claims Act as noted above.
d. All services performed under this agreement must be rendered without
reimbursement of either party or parties.
e. The Fire Chief of the fire department or Fire Suppression Officer of the requesting
service must assume full charge of the operations, but if that Fire Chief specifically
requests a senior officer of a fire department furnishing assistance to assume
command, the Fire Chief will not, by relinquishing command, be relieved of
responsibility for the operation, provided, that the apparatus, personnel and equipment
of the agency rendering assistance will be under the immediate supervision of and will
be the immediate responsibility of the senior officer of the fire department rendering
assistance. Services performed by Federal employees under this agreement are
performed in the line of duty for the United States. Services performed by other
persons must not constitute such individual an officer or employee of the United States
(42 U.S.C. 1856c).
f. The Chief Fire Officers and personnel of the fire departments of both parties to this
agreement will, on a reciprocal basis, frequently visit each other's activities for guided
familiarization tours consistent with local security requirements and, as feasible, jointly
conduct pre -fire planning inspections and drills.
g. The Fire Chiefs of the fire departments of the parties to this agreement are
authorized and directed to meet and draft any detailed plans and procedures of
operation necessary to implement this agreement. Such plans and procedures of
operations will become effective when the parties memorialize their concurrence by
signing such agreements. This may be done via a Memorandum of Agreement (MOA).
h. Amendments. Amendments to this MFAA must be bilaterally executed in writing,
signed by authorized representatives of both agencies. No oral or unilateral
amendments will be effective. Only terminations done in accordance with the terms of
this agreement may be done unilaterally.
A-2
Date VHA DIRECTIVE 1185
APPENDIX A
i. Disputes. Should disagreement arise as to the interpretation of the provisions of
this agreement that cannot be resolved between the parties, each partnering entity will
reduce the areas of disagreement to writing and present it to the authorized
representative of the other entity for resolution. If resolution cannot be reached at this
level, the disagreement will be raised to the next level in accordance with parties'
internal procedures for final resolution.
j. Termination. This Agreement may be terminated with ten (10) days' written
notice sent to the authorized representative of the non -terminating party.
This MFAA will become effective upon the date both parties sign hereof and must
remain in full force and effect until cancelled or terminated according to the terms
herein.
IN WITNESS HERETO, the undersigned have executed this MFAA as follows:
For Board of county Commissioners of Washington County, Maryland
John F. Barr, President DATE
Eric Gray VA Fire Department
rtv, . `n_15/A
Chief, Chief, VA Fire Department
Kenneth W. Allensworth, FACHE,
Medicalter Director/CEO
Director, Martinsburg VAMC
DATE
DATE
A-3
Open Session Item
SUBJECT: Employee Appreciation Day.
PRESENTATION DATE: June 4, 2024.
PRESENTATION BY: Chip Rose, Director, Human Resources.
RECOMMENDATION: Partner with the Flying Boxcars to host an Employee Appreciation Day.
REPORT-IN-BRIEF: Staff is requesting permission to purchase tickets for full-time employees (and
up to three immediate family members) for one of the home games in June.
DISCUSSION: If Washington County buys a minimum of 250 tickets for the same game (same date),
the Boxcars will discount the tickets to $8 /ticket. They’ve offered to provide us with a dedicated portal
so our employees can select their own seats up to a week in advance. We would like to offer this
opportunity to every full-time employee, but we also don’t want to buy so many tickets that any will go
to waste. Weekend games are the most popular so we thought we would aim for mid-week games to
increase our chances of ticket availability. We propose to use funds from the Commissioner’s
Contingency budget. The Boxcars play at home 6/11(Tues) – 6/15(Sat) and again 6/25 (Tues) – 6/29
(Sat). We’re recommending starting with 6/12/24 (Wednesday night @ 6:30pm). We can discuss
contingency plans.
FISCAL IMPACT: Each full-time employee could request up to four tickets (self + three members of
their immediate family).
250 tickets = $2,000; 500 tickets = $4,000; 1,000 tickets = $8,000; 4,000 tickets = $32,000.
CONCURRENCES: Michelle Gordon, County Administrator. Chip Rose, HR Director.
ALTERNATIVES: N/A
ATTACHMENTS: Flying Boxcars Season Schedule.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Agriculture – June is National Dairy Month
PRESENTATION DATE: Tuesday, June 4, 2024
PRESENTATION BY: Danielle Weaver, Director, Public Relations and Marketing and Jonathan
Byrd, Public Relations Coordinator, Public Relations and Marketing
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: National Dairy Month is celebrated every June. As one of Maryland’s largest
agricultural commodities, milk and dairy products account for over $20 million in Washington
County farm receipts (2022 data from USDA Census of Agriculture). National Dairy month
celebrates the value of milk and dairy products as part of a well-balanced diet for every American as
well as the importance of milk production to the agricultural industry. All Washington County
residents are encouraged to support our 94 county dairy farms and farmers whose labor brings us
milk, ice cream, yogurt, cheese and many other nutritious foods. Especially Ice Cream!
DISCUSSION: Washington County is excited to launch the fourth annual Washington County
Ice Cream Trail. The Ice Cream Trail includes eleven locally owned and operated
businesses. By participating in the Ice Cream Trail, you are supporting local businesses and local
dairy farms. By supporting small businesses and agriculture, you’re also supporting the
growth and economy of Washington County. As of June 4, 2024, the Ice Cream Trail map will
be available in all eleven local participating ice cream establishments and can be
downloaded from the Washington County website. Once you have visited the eleven Ice Cream
Trail establishments and your map has been stamped by each location, submit the map to the
Washington County Public Relations and Marketing Department at https://www.washco-md.net/
icecreamtrail or by mail. All participants who complete the trail and submit the
completed map will receive a Ice Cream Trail t-shirt.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Ice Cream Trail Map print out.
AUDIO/VISUAL NEEDS: Yes - Short video will be played as part of the presentation.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, MD has some of
the best local ice cream spots in the
state! Beat the heat with a tasty treat
from any of the businesses located on
the Ice Cream Trail map!
11 East Main St.Hancock, MD
100 East Main St.Sharpsburg, MD
16230 Long Delite LaneWilliamsport, MD
POTOMAC STREETCREAMERY
9 Potomac StreetBoonsboro, MD
16904 Virginia Ave.Williamsport, MD
SCOOP-A-LICIOUS& MORE
24949 Lake Wastler Dr.Cascade, MD
21614B National PikeBoonsboro, MD
COW’S CONES
13803 Maugansville Rd.Maugansville, MD
14911 National PikeClear Spring, MD
SWEETSIES’EATS & TREATS
14325 Misty Meadow Rd.Smithsburg, MD
1033 Virginia Ave.Hagerstown, MD
THEBIG DIPPER
Thank you for participating in Washington County’s Ice Cream Trail! Journey to locally-owned ice cream shops across the County to receive a stamp on your Ice Cream Trail map. Once you have completed the trail, complete the online form that includes a photo of your completed map at www.washco-md.net or mail in your map to with your contact information (fillable area located at the bottom of page) to: Public Relations - 100 West Washington Street, Suite 2600, Hagerstown, MD 21740.
BACK BY POPULAR DEMAND this year, the first 400 submitted completed maps will get a free t-shirt! You must submit your completed form by September 21, 2024 to be eligible. Scan the QR Code at the bottom for more information.
Participating 2024 Ice Cream Trail Shops
Buddy Lou’s - 11 East Main Street, Hancock, MD 21750 - Hours: Mon 11AM-8PM, Tues & Wed 11AM-6PM, Thurs 11AM-8PM, Fri & Sat 11AM-8:30PM
Sun 10AM-8:30PM
Cow’s Cones - 21614B National Pike, Boonsboro, MD 21713 - Hours: Monday - Sunday, 12PM - 9PM
Deliteful Dairy - 16230 Long Delite Lane, Williamsport, MD 21795 - Hours: Mon-Fri 10AM-6PM, Sat 9AM-6PM
Maugansville Creamery - 13803 Maugansville Rd., Maugansville, MD 21750 - Hours: Mon-Fri 4PM-9PM, Sat-Sun 2PM-9PM
Misty Meadow Farm Creamery - 14325 Misty Meadow Road, Smithsburg, MD 21783 - Hours: please call 301-842-2112 for hours
Mountain Top Ice Cream Shop - 24949 Lake Wastler Drive, Cascade, MD 21719 - Hours: Fri 4PM-8PM, Sat-Sun 2PM-8PM
Nutter’s Ice Cream - 100 East Main Street, Sharpsburg, MD 21782 CASH ONLY - Hours: Daily 2PM-8PM
Potomac Street Creamery - 9 Potomac Street, Boonsboro, MD 21713 - Hours: Sun-Sat 12PM-9PM
Scoop-A-Licious & More - 16904 Virginia Ave., Williamsport, MD 21795 - Hours: Mon-Fri 3PM-9PM Sat-Sun 1PM-9PM
Sweetsies’ Eats & Treats - 14911 National Pike, Clear Spring, MD 21722 - Hours: Sun-Sat 11AM-10PM
The Big Dipper - 1033 Virginia Ave., Hagerstown, MD 21740 - Hours: Sun-Thurs 12PM-10:30PM, Fri-Sat 12PM-11PM
MAIL IN ONLY: Needed info (print neatly please):
Name:
Address:
T-Shirt Size
E-mail:
Favorite Ice Cream Trail Shop
Phone Number:
Scan the QR to send in your completed map and for more
information about the Washington County Ice Cream Trail. Thank
you for supporting local small businesses in Washington County and
participating this year!