HomeMy WebLinkAbout240618aJohn F. Barr, President
Jeffrey A. Cline, Vice President
BOARD OF COUNTY COMMISSIONERS
June 18, 2024
OPEN SESSION AGENDA
9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
APPROVAL OF MINUTES: June 4, 2024
9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
9:15 AM STAFF COMMENTS
9:20 AM CITIZEN PARTICIPATION
9:30 AM PUBLIC HEARING – AGRICULTURAL PRESERVATION EASEMENT
RANKINGS FY2025
Chris Boggs, Rural Preservation Administrator, Planning and Zoning
9:45 AM PRICE IPP CHILD LOT
Chris Boggs, Rural Preservation Administrator, Planning and Zoning
9:55 AM JUNETEENTH PROCLAMATION
Board of County Commissioners to Terence Ngwa, Chair, Washington County
Diversity and Inclusion Committee
10:05 AM FY25 HEALTHY FAMILIES HOME VISITING GRANT – APPROVAL TO
SUBMIT APPLICATION AND ACCEPT AWARDED FUNDING
Richard Lesh, Grant Manager, Grant Management
10:10 AM GOVERNOR’S OFFICE FOR CHILDREN FY25 AWARD – ADDITIONAL
FUNDING
Nicole Phillips, Senior Grant Manager, Grant Management
10:15 AM COMMUNITY LEGACY GRANT APPLICATION – REQUEST FOR APPROVAL
Jennifer Kinzer, Deputy Director, Planning and Zoning; Nicole Phillips, Senior Grant
Manager, Grant Management
10:20 AM 2024-2025 PROPERTY AND CASUALTY INSURANCE RENEWAL
Tracy McCammon, Risk Management Coordinator, Human Resources; Patrick Buck,
CBIZ Insurance Services
Derek Harvey
Wayne K. Keefer
Randall E. Wagner
Page 2 of 3
OPEN Session Agenda
June 18, 2024
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
10:30 AM CONSTRUCTION BID AWARD – HALFWAY BOULEVARD EXTENDED
Scott Hobbs, Director, Engineering
10:35 AM BID AWARD (PUR-1671) ELEVATOR MAINTENANCE SERVICES AT
COUNTY FACILITIES
Brandi Naugle, Buyer, Purchasing; Danny Hixon, Deputy Director, Buildings,
Grounds and Facilities
CONTRACT AWARD (PUR-1679) ACCOUNTING AND REVIEW SERVICES
Brandi Naugle, Buyer, Purchasing; Darryl Brown, Accounting Supervisor, Budget and
Finance
CONTRACT AWARD (PUR-1674) HAGERSTOWN REGIONAL AIRPORT
TAXIWAY C OFA REHABILITATION PROJECT
Brandi Naugle, Buyer, Purchasing; Andrew Eshleman, Director, Public Works
10:45 AM HAGERSTOWN REGIONAL AIRPORT TAXIWAY C OFA AND RUNWAY 02-20
–APPROVAL FOR PURCHASE ORDERS AND TO SUBMIT RELATED
APPLICATIONS
Andrew Eshleman, Director, Public Works
10:55 AM MARTY SNOOK PARK MYTHICAL WOODS SMALL PAVILION BUDGET
ADJUSTMENT
Andrew Eshleman, Director, Public Works
11:00 AM SOLE SOURCE PROCUREMENT AWARD (PUR-1684) - ACCELA SAAS
SUBSCRIPTION AND MIGRATION SERVICES
Rick Curry, Director, Purchasing; Joshua O’Neal, Chief Technical Officer,
Information Technology
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-24-0144) – FIRE
APPARATUS TOOLS AND ACCESSORIES FOR DIVISION OF EMERGENCY
SERVICES
Rick Curry, Director, Purchasing; Eric Jacobs, Operations Manager, Emergency
Services
CIRCUIT COURT COURTSMART SYSTEM REFRESH MEMORANDUM OF
UNDERSTANDING (PUR-1694)
Rick Curry, Director, Purchasing; Zachary Kieffer, County Attorney on behalf of
Kristen Grossnickle, Circuit Court Administrator
Convene as the Board of Health
11:10 AM MARYLAND OPTIMAL ADOLESCENT HEALTH PROGRAM/TRUE YOU
(MOAHP)
Earl Stoner, Health Officer, Washington County Health Department
Page 3 of 3
OPEN Session Agenda
June 18, 2024
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
11:15 AM MARYLAND MEDICAL ASSISTANCE NON-EMERGENCY
TRANSPORTATION CONTRACT
Earl Stoner, Health Officer, Washington County Health Department
Reconvene as the Board of County Commissioners of Washington County
11:20 AM CLOSED SESSION - (To consider a matter that concerns the proposal for a business
or industrial organization to locate, expand, or remain in the State; To consider the investment of
public funds; and To consult with counsel to obtain legal advice on a legal matter; and To discuss the
appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation,
or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction;
or any other personnel matter that affects one or more specific individuals)
12:00 PM RECONVENE IN OPEN SESSION
ADJOURNMENT
Open Session Item
SUBJECT: PUBLIC HEARING - Agricultural Preservation Easement Rankings FY 2025
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Chris Boggs, Rural Preservation Administrator, Dept. of Planning & Zoning
RECOMMENDED MOTION: Move to approve a Priority Ranking of MALPF easement
applications and to forward the top 16 applications to MALPF.
REPORT-IN-BRIEF: The purchase of permanent land preservation easements through the
Maryland Agricultural Land Preservation Program (MALPP) is the largest part of Washington
County’s rural preservation strategy. All applications are supposed to be ranked by the local
Agricultural Advisory Board (AAB) using the adopted Priority Ranking formula which assigns points
for characteristics such as quality of soils, proximity to other preserved lands, agricultural status,
economic viability, and relationship to other land use areas in the County.
DISCUSSION: Following review and consideration of public comment from this public hearing,
Commissioners are requested to approve the top 16 applications to be forwarded to the MALPF
Board based on the ranking formula. Easements are purchased in order from the priority list until
funds are exhausted.
Maryland law requires MALPF and the County to maintain confidentiality of financial information
and rankings for our easement applicants until the end of an annual easement acquisition cycle.
Therefore, only the County Commissioners have the spreadsheet of rankings by the Ag Board. The
public copy lists only the names of applicants.
FISCAL IMPACT: No impact to County General Fund. The County will have an opportunity to
contribute locally collected Agricultural Transfer Taxes and Real Estate Transfer Taxes in the Fall
2024. Local and State funds are combined (60% State and 40% County) to fund the matching portion
of the program.
CONCURRENCES: The Agricultural Land Preservation Advisory Board has approved the
rankings of these applications and the limit of 16 applications being forwarded to MALPF.
ALTERNATIVES: Change ranking and/or number of applicants submitted.
ATTACHMENTS: Priority Ranking List (hard copies to BOCC only), Ranking Checklist
AUDIO/VISUAL NEEDS: PDF County Map of Applicants
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
FY2025 MALPF APPLICANT LIST
LANDOWNER NAME FILE NO.
Baker AD-18-031
Ball AD-23-004
Barnes AD-13-001
Berry AD-24-012
Black AD-24-001
Blanks AD-24-024
Bryce AD-24-004
Davis AD-24-022
Deater AD-24-013
DeBaugh AD-91-008
Dill AD-06-007
Divel AD-24-009
Divelbiss AD-24-023
Eby AD-18-005
Edgemont Orchards Partnership AD-24-014
Eklund AD-19-007
Fuscsick AD-23-008
Gruber AD-24-011
Hendershot AD-90-037
Horst AD-24-008
Horst AD-23-007
Kefauver AD-24-003
Lappans LLC AD-18-025
Martin AD-24-010
Michael AD-23-009
Miller AD-19-004
Newcomer AD-91-015
Palmer AD-02-001
Printz LLC AD-18-020
Rhoderick AD-17-001
Rowe AD-24-005
Shank AD-24-015
Shank AD-98-006
Sheffler AD-24-016
Stenger AD-22-004
Strite AD-90-019
Talton AD-24-002
Thomas AD-07-007
Wagner-Miller AD-22-007
Winders AD-90-079
Worthington AD-24-006
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Open Session Item
SUBJECT: Price IPP Child Lot
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Chris Boggs, Rural Preservation Administrator, Dept. of Planning & Zoning
RECOMMENDED MOTION: Move to approve the proposed child lot on the Dale and Wendy Price
Installment Purchase Program (IPP) easement property and draft a release to be signed by all interested parties
and recorded among the Land Records of Washington County, Maryland.
REPORT-IN-BRIEF: The Price property is located at 17314 Bakersville Road in Boonsboro and was part of
the first round of County IPP easements. It is part of a 252.56-acre conservation easement over two parcels of
agricultural land that was preserved in 2006. The Deed of Easement on this property contains a clause that
allows for up to three (3) lots to be subdivided off the parcel for the purpose of being a primary dwelling for the
owners or their children. The clause further states that the parcel may not be larger than two (2) acres in size.
No lot request has been made since the selling of the easement.
Dale Price has proposed to invoke his child lot right with this request. The proposed child lot parcel is shown
on the attached aerial map. It is approximately 1.32 acres in size and is the first lot request on the parcel since
the purchase of the easement. Therefore, this request meets all criteria for approval.
This release will not only require Commissioner approval, but will also have to go through the normal County
subdivision process. The release will be signed and recorded on or about the time of the recordation of the
subdivision plat.
DISCUSSION: The IPP Ordinance was adopted in 2005, with the first easements being purchased in 2006. It
is solely a County program and has used County Real Estate Transfer Tax dollars to procure conservation
easements, paying the sellers over the course of ten (10) yearly installments. This mechanism has allowed those
transfer tax dollars to be spread out over a longer period of time, but also allowed for a large batch of easements
to be purchased all at once. The program’s first round of easements were finished being paid in 2017 and we
are currently about two-thirds of the way through the second round of easements in the IPP program.
FISCAL IMPACT: The County paid $1,006,960.00 for the Price easement in 2006 for 252.56 easement acres,
or $3,980.71 per acre. The Deed of Easement requires that the landowner refund the County, per capita, for the
acres being released from the easement for the child’s lot. Therefore, the Price’s must reimburse the County in
the amount of $5,254.53
CONCURRENCES: The Washington County Agricultural Land Preservation Advisory Board approved this
proposal at its regular meeting held on May 14, 2024 with a unanimous 5-0 vote.
ALTERNATIVES: Deny the child lot request or table it for another time.
ATTACHMENTS: Aerial Map, Zoomed Aerial Map
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Created By: Department of Planning and Zoning GIS
S:\Policy\AgPres\Ag_CommissionersMapsJB.aprx
WARNING!: This map was created for illustration purposes only. It should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictions and disclaimers.
BAKERSVILLEROAD
Child Lot
1.32 Ac
Price- 181.94 +/-
17314 Bakersville Road
Boonsboro, MD 21713
Roads
Price Property ¹
Price - Detail Map
Created By: Department of Planning and Zoning GIS
S:\Policy\AgPres\Ag_CommissionersMapsJB.aprx
WARNING!: This map was created for illustration purposes only. It should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictions and disclaimers.
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P.180
P.119
P.323
P.283
P.330
P.426
P.101
P.336
P.205
P.271
P.166
P.81
P.188
P.300
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P.309
P.20
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P.174
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P/O P.400
P.373
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27A
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72.09 Ac
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PARCEL A
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OUTLOT
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1
23
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PARCEL 2
PARCEL A
181.94 Ac
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118.06 Ac
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7
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REM 5
Child Lot
1.32 Ac
Fairplay
FAIRPLAYROAD
BAKERSVILLEROAD
HOUSERROAD
TOMMYTOWNROAD
SPRECHER
ROAD
Price - Location Map
Price- 181.94 +/-
17314 Bakersville Road
Boonsboro, MD 21713
Roads
Price Property
Streams
Ag Districts
Preserved Lands
Rural Villages ¹
Open Session Item
SUBJECT: JUNETEENTH PROCLAMATION
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Board of County Commissioners to Terence Ngwa, Chairman, of Washington
County Diversity and Inclusion Committee
REPORT-IN-BRIEF: Proclamation Presentation
WHEREAS, on January 1, 1863, President Abraham Lincoln issued the Emancipation Proclamation,
setting in motion the end of slavery in the United States, and;
WHEREAS, it was not until June 19, 1865, that it was announced to those still enslaved in Texas:
“The people are informed that, in accordance with a proclamation from the Executive of the United
States, all slaves are free”, and;
WHEREAS, celebration of the end of slavery, which became known as Juneteenth, is the oldest known
public celebration of the end of slavery in the United States; and
WHEREAS, Juneteenth commemorates African American freedom and celebrates the successes
gained through education and greater opportunity, and;
WHEREAS, on a larger scale, celebration of Juneteenth reminds each of us of the precious promises
of freedom, equality, and opportunity which are at the core of the American Dream.
NOW THEREFORE, we the Board of County Commissioners of Washington County, Maryland,
hereby do hereby proclaim, Wednesday, June 19, 2024 as “JUNETEENTH” and urge all citizens to
become aware of the significance of this celebration in American history and in the heritage of our
Nation, State, and County.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: FY25 Healthy Families Home Visiting Grant – Approval to Submit Application
and Accept Awarded Funding
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Richard Lesh, Grant Manager, Office of Grant Management
RECOMMENDED MOTION: Move to approve the submission of the grant application to the
Maryland State Department of Education in the amount of $277,993.00 and to accept funding as
awarded.
REPORT-IN-BRIEF: The Washington County Office of Grant Management, on behalf of the
Local Management Board, is seeking approval to submit a Fiscal Year 2025 Healthy Families
Home Visiting grant application to the Maryland State Department of Education.
DISCUSSION: The Healthy Families Home Visiting Program is a comprehensive program
modeled after a nationally renowned initiative Healthy Families America. The goals of the
program are to prevent child maltreatment through early intervention, promote healthy growth,
development, and strengthening of the parent-child relationship. This funding is valid from July
1, 2024 until June 30, 2025. Funding in the amount of $6,606 is included in the award for County
administrative support. No County funds are involved in this award.
FISCAL IMPACT: Provides $6,606 for County administrative expenses.
CONCURRENCES: Rachel Souders, Director, Office of Grant Management
ALTERNATIVES: Deny acceptance of awarded funds
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Governor’s Office for Children FY25 Award – Additional Funding
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Nicole Phillips, Senior Grant Manager, Office of Grant Management
RECOMMENDED MOTION: Move to approve the acceptance of $27,975 in supplemental
funding awarded to the FY25 Community Partnership Agreement from the Governor’s Office for
Children.
REPORT-IN-BRIEF: The Governor’s Office for Children (GOC) has awarded the Washington
County Local Management Board a total of $838,241 for its FY25 programs and County
administrative expenses. This total is $27,975 higher than the amount initially approved by the
Board of County Commissioners on March 5, 2024.
DISCUSSION: The Washington County Office of Grant Management, on behalf of and at the
direction of the Local Management Board (LMB), submitted a Community Partnership
Agreement Proposal to the GOC for fiscal year 2025 in response to their Notice of Funding
Availability.
The LMB will receive a total of $838,241 from the GOC. The funding will be allocated among
the seven approved programs and County administrative expenses to oversee the programs.
FISCAL IMPACT: The grant will provide up to $121,400 to the Office of Grant Management
for the administrative costs of the Local Management Board.
CONCURRENCES: Rachel Souders, Director, Office of Grant Management
ALTERNATIVES: Deny acceptance of awarded funds.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Community Legacy Grant Application – Request for Approval
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Jennifer Kinzer, Deputy Director, Department of Planning & Zoning, and Nicole
Phillips, Senior Grant Manager, Office of Grant Management
RECOMMENDED MOTION: Move to approve submission of the grant application for adaptive reuse
of Fort Ritchie Building 521 to the Maryland Department of Housing & Community Development
(DHCD) in the amount of $286,737, and subsequently accept awarded funding and enter into a
subrecipient agreement with Cascade Properties, LLC.
REPORT-IN-BRIEF: The Department of Planning & Zoning is requesting permission to submit a grant
application to and accept funding awarded from the DHCD’s Community Legacy grant program on behalf
of Cascade Properties, LLC requesting $286,737 to assist with the costs of rehabilitating Building 521 to
facilitate future development of the former Fort Ritchie property.
DISCUSSION: As part of the continuing efforts in the Fort Ritchie Redevelopment Project, Cascade
Properties, LLC intends to rehabilitate Building 521 and convert it into a Nature Center, which will
provide an educational resource for the wildlife and plants that are native to this region along the
Appalachian Trail. The Nature Center will provide exhibits and information on the local fauna, animal
population, and related information about the environment. It will be open to school groups as well as
host camps, classes, and information sessions.
If funding is awarded, the County will enter into a subrecipient agreement with Cascade Properties, LLC
in order to subgrant the funds and outline each party’s roles and responsibilities related to the project.
FISCAL IMPACT: Grant funds would provide up to $286,737 for the building rehabilitation. The grant
does not require any matching fund contribution from the County and any remaining balance on the
project will be the responsibility of Cascade Properties, LLC.
CONCURRENCES: Rachel Souders, Director, Office of Grant Management
ALTERNATIVES: Reject involvement with the project.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: 2024-2025 Property and Casualty Insurance Renewal
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Tracy McCammon, Risk Management Coordinator and Patrick Buck, CBIZ
Insurance Services
RECOMMENDED MOTION: Move to renew the property and liability policies with Travelers
Insurance Company and the airport liability policy with AIG.
REPORT-IN-BRIEF: Renewal quotes from insurance carriers are reflected on the attached premium
comparison. The total renewal is a 6% increase in premium over last year’s actuals.
DISCUSSION: As you can see from the attached premium comparison, our biggest increase is in
the auto liability and physical damage lines of coverage. This is due to total exposure increasing by
7% and a very significant increase in physical damage claims. To give you a breakdown of the direct
loss ratio for just APD, here is how the APD has performed by loss year:
- 2023: 152.7%
- 2022: 68.1%
- 2021: 104.4%
- 2020: 57.5%
- 2019: 152.7%
As a result of these increases, Travelers has increased our deductible for passenger vehicles to $2,500
and for passenger buses to $5,000.
However, there is some good news on cyber liability. Travelers has advised that if we can get through
another policy cycle with no claims, they would consider removing the ransomware sublimit and
potentially increase our coverage limit.
FISCAL IMPACT: Though there is a 6% increase in premiums we are within the 8% that was
budgeted for the fiscal year.
CONCURRENCES: Chip Rose, Director of Human Resources and Michelle Gordon, County
Administrator
ALTERNATIVES: Complete market bid which would cause a lapse in insurance coverage
ATTACHMENTS: Premium comparison
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Line of Coverage FY2023 FY2024 $Change
%
Travelers
Pkg – Auto Liability (Incl. Buses) $470,058 $548,412 $78,354 16.7%
Pkg - Auto PD (Incl. Buses) $103,582 $123,537 $19,955 19.3%
Pkg - Property $250,837 $288,825 $37,988 15.1%
Pkg - Inland Marine $16,052 $18,469 $2,417 15.1%
Pkg - Boiler & Machinery $19,830 $20,637 $807 4.1%
Pkg – GL, Liquor, Products, EBL $152,125 $154,360 $2,235 1.5%
Pkg – Law (Incl. Dispatch E&O) $278,714 $218,693 ($60,021) -21.5%
Pkg - Excess Liability $90,009 $101,078 $11,069 12.3%
Pkg – Management Liability $31,790 $30,856 ($934) -2.9%
Pkg – Employment Practice Liability
(EPL) $73,687 $72,593 ($1,094) -1.5%
Pkg - Professional Liability (PSTC) $4,328 $4,495 $167 3.9%
Pkg – Crime $4,939 $5,061 $122 2.5%
Pkg - CyberFirst $60,041 $61,181 $1,140 1.9%
$92,205 5.9%
Airport Liability $19,000 $21,198 $2,198 11.6%
Drone IM & Liability $2,062 $2,000 ($62) -3.0%
$2,136 10.1%
Open Session Item
SUBJECT: Construction Bid Award – Halfway Boulevard Extended
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to conditionally award the bid including the add alternates for the
Halfway Boulevard Extended contract to the lowest responsive, responsible bidder, C. William Hetzer,
Inc. of Hagerstown, in the amount of $10,131,747.30. Conditional award is based on receiving
concurrence in award from SHA/FHWA.
REPORT-IN-BRIEF: The project was advertised in the Herald Mail, on the County’s website, and on
the State of Maryland’s website, e-Maryland Marketplace Advantage. Five (5) bids were received on
Friday, June 7, 2024, as listed below.
Contractor: Total Bid:
C. William Hetzer, Inc.$10,131,747.30
Pleasants Construction, Inc.$10,644,755.50
Kibler Construction Company, Inc.$11,451,057.20
Kinsley Construction, Inc.$11,494,775.00
Concrete General, Inc.$14,933,882.50
The bids were evaluated, and the low bid is in order. The County budgeted $10,823,000 for the work.
DISCUSSION: The project will extend Halfway Boulevard west towards Greencastle Pike (MD 63)
approximately 3,200 linear feet from the intersection with New Gate Boulevard. The work involves
construction of a four-lane roadway (two lanes in each direction), and the installation of a traffic signal
at the intersection with Greencastle Pike (MD 63). Other work involves installing a large precast
concrete culvert over a tributary to the Conococheague Creek, a water line along the frontage of the
Hitachi Rail property, and realigning the access road to the County pump station. This is a 400
consecutive calendar day contract, and the project is scheduled to begin this summer. The bid
documents include liquidated damages in the amount of $500.00 per calendar day for work beyond the
completion date.
FISCAL IMPACT: This is a budgeted Capital Improvement Plan (CIP) project (RDI069). Total
expenses in the construction phase of the project are estimated at $10,481,747.30 including
$10,131,747.30 for the proposed bid award, $250,000 for inspection/testing, and $100,000 for
construction contingency. Hitachi Rail will cover the water line expenses (add alternates). This is an
Appalachian Regional Commission (ARC) federal aid project, and the County is receiving a $3,800,000
grant for the project.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation, Aerial Map
AUDIO/VISUAL TO BE USED: Aerial Map
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
WASHINGTON COUNTY DIVISION OF ENGINEERINGBID TABULATION WC Commissioners Annex BuildingHALFWAY BOULEVARD EXTENDED 747 Northern AvenueCounty Contract No. RD-HB-273-10 Hagerstown, MD 21742State Contract No. WA067ZM1
FAP No. APL-3(804)E Length of Contract: 400 Calendar Days
Bids Received: Friday, June 7, 2024
Item No.Item Unit Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
1001 Clearing and Grubbing LS 1 $73,610.00 $73,610.00 $50,000.00 $50,000.00 $227,000.00 $227,000.00 $59,000.00 $59,000.00 $100,000.00 $100,000.00
1002 Type B Engineers Office LS 1 $50,180.00 $50,180.00 $65,000.00 $65,000.00 $96,000.00 $96,000.00 $74,400.00 $74,400.00 $60,000.00 $60,000.00
1003 Maintenance of Traffic LS 1 $82,370.00 $82,370.00 $44,000.00 $44,000.00 $65,000.00 $65,000.00 $88,100.00 $88,100.00 $80,000.00 $80,000.00
1004 Temporary Traffic Signs SF 120 $19.75 $2,370.00 $40.00 $4,800.00 $23.00 $2,760.00 $41.90 $5,028.00 $42.00 $5,040.00
1005 Drums for Maintenance of Traffic EA 30 $75.00 $2,250.00 $60.00 $1,800.00 $72.00 $2,160.00 $105.00 $3,150.00 $90.00 $2,700.00
1006 Type III Barricade for Maintenance of Traffic EA 4 $410.00 $1,640.00 $250.00 $1,000.00 $178.00 $712.00 $307.00 $1,228.00 $300.00 $1,200.00
1007 Temporary Orange Construction Fence LF 400 $4.60 $1,840.00 $7.00 $2,800.00 $3.00 $1,200.00 $2.40 $960.00 $7.40 $2,960.00
1008 Crusher Run Aggregate CR-6 for MOT TON 10 $27.00 $270.00 $40.00 $400.00 $144.00 $1,440.00 $57.50 $575.00 $99.00 $990.00
1009 Hot Mix Asphalt for MOT TON 50 $69.00 $3,450.00 $162.00 $8,100.00 $208.00 $10,400.00 $321.00 $16,050.00 $150.00 $7,500.00
1010 Construction Stakeout LS 1 $12,230.00 $12,230.00 $70,000.00 $70,000.00 $150,000.00 $150,000.00 $67,600.00 $67,600.00 $180,000.00 $180,000.00
1011 Mobilization LS 1 $681,480.00 $681,480.00 $813,911.00 $813,911.00 $616,000.00 $616,000.00 $659,000.00 $659,000.00 $1,870,000.00 $1,870,000.00
1012 Type B Critical Path Method (CPM) Schedule LS 1 $13,420.00 $13,420.00 $9,000.00 $9,000.00 $13,000.00 $13,000.00 $2,460.00 $2,460.00 $3,000.00 $3,000.00
1013 As-Built Drawings LS 1 $1,150.00 $1,150.00 $10,000.00 $10,000.00 $10,500.00 $10,500.00 $13,000.00 $13,000.00 $2,000.00 $2,000.00
2001 Class 1 Excavation CY 61475 $13.50 $829,912.50 $9.30 $571,717.50 $7.40 $454,915.00 $25.00 $1,536,875.00 $39.70 $2,440,557.50
2002 Common Borrow CY 12500 $9.90 $123,750.00 $13.00 $162,500.00 $22.75 $284,375.00 $19.00 $237,500.00 $1.00 $12,500.00
2003 Class 1-A Excavation CY 5000 $16.50 $82,500.00 $8.00 $40,000.00 $31.00 $155,000.00 $45.80 $229,000.00 $39.70 $198,500.00
2004 Test Pit Excavation CY 50 $110.00 $5,500.00 $230.00 $11,500.00 $210.00 $10,500.00 $149.00 $7,450.00 $200.00 $10,000.00
2005 Existing Pavement Removal CY 250 $6.60 $1,650.00 $55.00 $13,750.00 $56.00 $14,000.00 $36.60 $9,150.00 $68.00 $17,000.00
2006 Full Depth Saw Cuts LF 1100 $0.75 $825.00 $4.00 $4,400.00 $3.50 $3,850.00 $3.25 $3,575.00 $3.00 $3,300.00
2007 Geosynthetic Stabilized Subgrade using Graded Aggregate Base CY 3000 $48.50 $145,500.00 $42.00 $126,000.00 $47.00 $141,000.00 $49.80 $149,400.00 $46.00 $138,000.00
3001 Selected Backfill CY 1500 $30.50 $45,750.00 $43.00 $64,500.00 $41.00 $61,500.00 $86.30 $129,450.00 $57.00 $85,500.00
3002 12 Inch HDPE Pipe LF 16 $66.00 $1,056.00 $165.00 $2,640.00 $185.00 $2,960.00 $73.90 $1,182.40 $132.00 $2,112.00
3003 15 Inch HDPE Pipe LF 12 $86.00 $1,032.00 $166.00 $1,992.00 $165.00 $1,980.00 $88.30 $1,059.60 $174.00 $2,088.00
3004 18 Inch HDPE Pipe LF 1190 $99.00 $117,810.00 $152.00 $180,880.00 $145.00 $172,550.00 $85.70 $101,983.00 $140.00 $166,600.00
3005 24 Inch HDPE Pipe LF 1740 $110.00 $191,400.00 $170.00 $295,800.00 $161.00 $280,140.00 $127.00 $220,980.00 $160.00 $278,400.00
3006 30 Inch HDPE Pipe LF 913 $180.00 $164,340.00 $248.00 $226,424.00 $245.00 $223,685.00 $148.00 $135,124.00 $196.00 $178,948.00
3007 24 Inch Standard Metal End Section EA 2 $670.00 $1,340.00 $1,900.00 $3,800.00 $1,065.00 $2,130.00 $830.00 $1,660.00 $1,200.00 $2,400.00
3008 18 Inch HDPE Drain Basin EA 3 $3,820.00 $11,460.00 $5,000.00 $15,000.00 $4,370.00 $13,110.00 $2,250.00 $6,750.00 $4,100.00 $12,300.00
3009 24 Inch HDPE Drain Basin EA 9 $6,170.00 $55,530.00 $6,500.00 $58,500.00 $5,000.00 $45,000.00 $3,090.00 $27,810.00 $5,400.00 $48,600.00
3010 30 Inch HDPE Drain Basin EA 8 $9,350.00 $74,800.00 $9,000.00 $72,000.00 $7,700.00 $61,600.00 $5,220.00 $41,760.00 $8,800.00 $70,400.00
3011 36 Inch HDPE Drain Basin EA 3 $14,640.00 $43,920.00 $14,000.00 $42,000.00 $11,000.00 $33,000.00 $9,710.00 $29,130.00 $14,000.00 $42,000.00
3012 Type K Inlet and Grate EA 17 $6,010.00 $102,170.00 $18,000.00 $306,000.00 $7,900.00 $134,300.00 $4,490.00 $76,330.00 $6,100.00 $103,700.00
3013 Bioswale Complete LF 4600 $145.00 $667,000.00 $190.00 $874,000.00 $219.00 $1,007,400.00 $156.00 $717,600.00 $202.00 $929,200.00
3014 30 Mil Synthetic Liner SY 2000 $10.25 $20,500.00 $20.00 $40,000.00 $10.00 $20,000.00 $23.80 $47,600.00 $11.00 $22,000.00
3015 Stormwater Management Facility As-Built Certification LS 1 $9,900.00 $9,900.00 $10,000.00 $10,000.00 $95,000.00 $95,000.00 $15,700.00 $15,700.00 $1.00 $1.00
3016 Stabilized Construction Entrance EA 2 $2,210.00 $4,420.00 $3,000.00 $6,000.00 $7,000.00 $14,000.00 $2,350.00 $4,700.00 $4,400.00 $8,800.00
3017 Silt Fence LF 3700 $4.00 $14,800.00 $5.00 $18,500.00 $2.65 $9,805.00 $2.70 $9,990.00 $3.80 $14,060.00
3018 Inlet Protection EA 17 $215.00 $3,655.00 $450.00 $7,650.00 $500.00 $8,500.00 $466.00 $7,922.00 $740.00 $12,580.00
3019 Sandbag Diversion LS 1 $83,670.00 $83,670.00 $17,000.00 $17,000.00 $21,000.00 $21,000.00 $85,200.00 $85,200.00 $50,000.00 $50,000.00
3020 No. 2 Stone SY 750 $34.50 $25,875.00 $12.50 $9,375.00 $35.00 $26,250.00 $19.90 $14,925.00 $52.00 $39,000.00
3021 Class 0 Rip Rap SY 500 $92.00 $46,000.00 $47.00 $23,500.00 $76.00 $38,000.00 $28.40 $14,200.00 $50.00 $25,000.00
3022 Flowable Fill CY 30 $295.00 $8,850.00 $400.00 $12,000.00 $260.00 $7,800.00 $271.00 $8,130.00 $308.00 $9,240.00
4001 Structure Excavation (Class 3)CY 600 $15.50 $9,300.00 $30.00 $18,000.00 $70.00 $42,000.00 $33.00 $19,800.00 $284.00 $170,400.00
4002 Precast Bottomless Concrete Arch (2)45 Foot Span with
Headwalls and Wingwalls
LS 1 $2,311,360.00 $2,311,360.00 $2,220,000.00 $2,220,000.00 $2,544,000.00 $2,544,000.00 $2,331,482.00 $2,331,482.00 $2,600,000.00 $2,600,000.00
4003 Reinforced Concrete Mix 6 for Footings/Foundations/Pedestal
Walls
CY 800 $880.00 $704,000.00 $620.00 $496,000.00 $509.00 $407,200.00 $963.00 $770,400.00 $980.00 $784,000.00
4004 Subfoundation Concrete, Mix 1 CY 100 $285.00 $28,500.00 $400.00 $40,000.00 $260.00 $26,000.00 $459.00 $45,900.00 $610.00 $61,000.00
4005 Subfoundation Investigation, Probe Holes LF 285 $69.00 $19,665.00 $100.00 $28,500.00 $181.00 $51,585.00 $99.40 $28,329.00 $140.00 $39,900.00
4006 Chain Link Safety Fence LF 327 $185.00 $60,495.00 $65.00 $21,255.00 $188.00 $61,476.00 $178.00 $58,206.00 $180.00 $58,860.00
5001 Graded Aggregate Base - 6 Inch Depth SY 1150 $7.10 $8,165.00 $12.00 $13,800.00 $12.50 $14,375.00 $7.10 $8,165.00 $17.00 $19,550.00
5002 Graded Aggregate Base - 12 Inch Depth SY 31000 $12.75 $395,250.00 $19.00 $589,000.00 $17.00 $527,000.00 $13.90 $430,900.00 $20.00 $620,000.00
5003 Hot Mix Asphalt Superpave Surface 12.5mm 64E-22 TON 4000 $84.00 $336,000.00 $97.00 $388,000.00 $103.00 $412,000.00 $109.00 $436,000.00 $109.00 $436,000.00
5004 Hot Mix Asphalt Superpave Base 19mm 64S-22 TON 14000 $71.00 $994,000.00 $73.00 $1,022,000.00 $78.00 $1,092,000.00 $76.50 $1,071,000.00 $82.00 $1,148,000.00
5005 Price Adjustment for Asphalt Binder EA 75000 $1.00 $75,000.00 $1.00 $75,000.00 $1.00 $75,000.00 $1.00 $75,000.00 $1.00 $75,000.00
5006 Price Adjustment for Pavement Density EA 35000 $1.00 $35,000.00 $1.00 $35,000.00 $1.00 $35,000.00 $1.00 $35,000.00 $1.00 $35,000.00
5007 Price Adjustment for Asphalt Mixture EA 35000 $1.00 $35,000.00 $1.00 $35,000.00 $1.00 $35,000.00 $1.00 $35,000.00 $1.00 $35,000.00
5008 Milling Asphalt Pavement 0 Inch to 2 Inch SY 5200 $4.60 $23,920.00 $3.40 $17,680.00 $3.60 $18,720.00 $3.15 $16,380.00 $3.80 $19,760.00
5009 5 Inch White Thermoplastic Pavement Marking Lines LF 11700 $1.40 $16,380.00 $0.75 $8,775.00 $0.75 $8,775.00 $0.95 $11,115.00 $0.80 $9,360.00
5010 5 Inch Yellow Thermoplastic Pavement Marking Lines LF 7500 $1.40 $10,500.00 $0.75 $5,625.00 $0.75 $5,625.00 $0.95 $7,125.00 $0.80 $6,000.00
5011 10 Inch White Thermoplastic Pavement Marking Lines LF 482 $3.00 $1,446.00 $1.50 $723.00 $1.50 $723.00 $2.00 $964.00 $1.50 $723.00
5012 24 Inch White Preformed Thermoplastic Pavement Marking
Lines
LF 545 $18.75 $10,218.75 $14.00 $7,630.00 $14.20 $7,739.00 $21.40 $11,663.00 $15.00 $8,175.00
5013 8 Inch Chevron White Thermoplastic Pavement Marking Lines LF 387 $2.20 $851.40 $1.30 $503.10 $1.30 $503.10 $2.10 $812.70 $3.00 $1,161.00
5014 White Preformed Thermoplastic Pavement Marking Legends and
Symbols
SF 306 $22.00 $6,732.00 $21.00 $6,426.00 $21.00 $6,426.00 $22.05 $6,747.30 $22.00 $6,732.00
5015 Removal of Existing Pavement Marking Letters, Symbols,
Arrows, and Numbers
SF 42 $5.50 $231.00 $3.20 $134.40 $3.15 $132.30 $10.50 $441.00 $29.00 $1,218.00
6001 Standard Type A Curb LF 390 $22.25 $8,677.50 $17.00 $6,630.00 $23.00 $8,970.00 $19.50 $7,605.00 $25.00 $9,750.00
6002 Type B Modified Curb LF 6050 $15.25 $92,262.50 $17.00 $102,850.00 $23.00 $139,150.00 $20.70 $125,235.00 $25.00 $151,250.00
6003 6 Inch High Concrete Curb for Commercial Entrances LF 865 $20.75 $17,948.75 $17.00 $14,705.00 $25.50 $22,057.50 $19.60 $16,954.00 $28.00 $24,220.00
6004 Monolithic Concrete Median 4 ft width LF 1130 $38.50 $43,505.00 $60.00 $67,800.00 $95.00 $107,350.00 $57.90 $65,427.00 $97.00 $109,610.00
6005 Traffic Barrier W Beam Single Face LF 750 $44.00 $33,000.00 $43.00 $32,250.00 $42.00 $31,500.00 $42.10 $31,575.00 $33.00 $24,750.00
6006 Type C Traffic Barrier End Treatment EA 4 $4,400.00 $17,600.00 $4,100.00 $16,400.00 $4,200.00 $16,800.00 $4,210.00 $16,840.00 $3,900.00 $15,600.00
6007 Type K Traffic Barrier End Treatment EA 2 $2,750.00 $5,500.00 $2,700.00 $5,400.00 $2,625.00 $5,250.00 $2,630.00 $5,260.00 $2,200.00 $4,400.00
6008 Traffic Barrier Type L Radius Anchorage EA 1 $2,200.00 $2,200.00 $2,200.00 $2,200.00 $2,100.00 $2,100.00 $2,110.00 $2,110.00 $1,900.00 $1,900.00
6009 5 Inch Concrete Sidewalk SF 626 $6.90 $4,319.40 $7.00 $4,382.00 $8.50 $5,321.00 $12.00 $7,512.00 $36.00 $22,536.00
6010 Detectable Warning Surface SF 50 $34.50 $1,725.00 $38.00 $1,900.00 $52.50 $2,625.00 $36.80 $1,840.00 $82.00 $4,100.00
7001 Placing Salvaged Topsoil, 4 Inch Depth SY 20000 $3.15 $63,000.00 $3.50 $70,000.00 $3.10 $62,000.00 $1.95 $39,000.00 $2.20 $44,000.00
7002 Placing Furnished Topsoil, 4 Inch Depth SY 1000 $6.00 $6,000.00 $8.00 $8,000.00 $6.70 $6,700.00 $10.70 $10,700.00 $17.40 $17,400.00
7003 Temporary Seeding SY 8000 $0.35 $2,800.00 $1.10 $8,800.00 $0.55 $4,400.00 $0.35 $2,800.00 $0.60 $4,800.00
7004 Temporary Mulch SY 8000 $0.35 $2,800.00 $1.10 $8,800.00 $0.50 $4,000.00 $0.35 $2,800.00 $2.30 $18,400.00
7005 Turfgrass Establishment SY 20000 $0.60 $12,000.00 $1.20 $24,000.00 $0.80 $16,000.00 $0.60 $12,000.00 $1.65 $33,000.00
7006 Temporary Turfgrass Establishment SY 5000 $0.60 $3,000.00 $1.20 $6,000.00 $0.80 $4,000.00 $0.60 $3,000.00 $2.92 $14,600.00
7007 Turfgrass Sod Establishment SY 500 $10.00 $5,000.00 $8.50 $4,250.00 $7.10 $3,550.00 $9.70 $4,850.00 $9.00 $4,500.00
7008 Type A Soil Stabilization Matting SY 5500 $1.35 $7,425.00 $5.40 $29,700.00 $2.50 $13,750.00 $1.30 $7,150.00 $2.50 $13,750.00
$0.00
8001 Concrete for Foundations and Cabinet Pad CY 20 $1,100.00 $22,000.00 $3,000.00 $60,000.00 $3,000.00 $60,000.00 $2,890.00 $57,800.00 $3,400.00 $68,000.00
8002 Mast Arm Sign Mounting EA 29 $330.00 $9,570.00 $215.00 $6,235.00 $210.00 $6,090.00 $211.00 $6,119.00 $210.00 $6,090.00
8003 Ground Rod - 3/4 Inch Diameter x 10 Foot Length EA 9 $220.00 $1,980.00 $150.00 $1,350.00 $152.20 $1,369.80 $153.00 $1,377.00 $210.00 $1,890.00
8004 No. 6 AWG Stranded Bare Copper Ground Wire LF 1600 $3.30 $5,280.00 $2.60 $4,160.00 $2.60 $4,160.00 $2.60 $4,160.00 $3.30 $5,280.00
8005 4 Inch Schedule 80 Rigid PVC Conduit - Trenched LF 250 $28.50 $7,125.00 $69.00 $17,250.00 $40.00 $10,000.00 $40.00 $10,000.00 $64.00 $16,000.00
8006 (2)4 Inch Schedule 80 Rigid PVC Conduit - Trenched LF 80 $55.00 $4,400.00 $100.00 $8,000.00 $63.00 $5,040.00 $63.20 $5,056.00 $140.00 $11,200.00
8007 (2)4 Inch Schedule 80 Rigid PVC Conduit - Slotted LF 240 $83.00 $19,920.00 $175.00 $42,000.00 $130.00 $31,200.00 $131.00 $31,440.00 $194.00 $46,560.00
8008 PVC Conduit Bank - Trenched LF 390 $200.00 $78,000.00 $155.00 $60,450.00 $150.00 $58,500.00 $114.00 $44,460.00 $248.00 $96,720.00
8009 LED Lamp and Luminaire EA 3 $1,430.00 $4,290.00 $1,000.00 $3,000.00 $1,000.00 $3,000.00 $1,000.00 $3,000.00 $907.00 $2,721.00
8010 100 Amp Metered Service Pedestal EA 1 $4,400.00 $4,400.00 $3,200.00 $3,200.00 $3,200.00 $3,200.00 $3,160.00 $3,160.00 $3,600.00 $3,600.00
8011 20 Foot Lighting Arm EA 3 $4,620.00 $13,860.00 $3,000.00 $9,000.00 $3,000.00 $9,000.00 $3,000.00 $9,000.00 $2,700.00 $8,100.00
8012 Electrical Service Cable - 3 Wire - 1 Conductor (No. 8 AWG)LF 90 $3.30 $297.00 $6.00 $540.00 $5.75 $517.50 $5.80 $522.00 $13.00 $1,170.00
8013 Electrical Cable - 3 Conductor (No. 12 AWG)LF 550 $3.30 $1,815.00 $3.10 $1,705.00 $3.15 $1,732.50 $3.20 $1,760.00 $3.30 $1,815.00
8014 Electrical Cable - 2 Conductor (No. 14 AWG)LF 600 $3.05 $1,830.00 $2.00 $1,200.00 $2.00 $1,200.00 $1.95 $1,170.00 $6.50 $3,900.00
8015 Electrical Cable - 5 Conductor (No. 14 AWG)LF 600 $3.30 $1,980.00 $3.20 $1,920.00 $3.15 $1,890.00 $3.15 $1,890.00 $3.30 $1,980.00
8016 Electrical Cable - 7 Conductor (No. 14 AWG)LF 2900 $3.60 $10,440.00 $3.10 $8,990.00 $3.00 $8,700.00 $3.05 $8,845.00 $3.30 $9,570.00
8017 Traffic Signal Handbox 20.5 Inch x 13.5 Inch x 12.75 Inch (TS-
020)
EA 1 $4,400.00 $4,400.00 $4,900.00 $4,900.00 $5,000.00 $5,000.00 $4,740.00 $4,740.00 $4,600.00 $4,600.00
8018 Electrical Handhole EA 5 $3,300.00 $16,500.00 $2,700.00 $13,500.00 $2,650.00 $13,250.00 $2,630.00 $13,150.00 $3,200.00 $16,000.00
8019 Galvanized Steel Beam Sign Posts LF 200 $16.50 $3,300.00 $24.00 $4,800.00 $21.00 $4,200.00 $23.20 $4,640.00 $22.00 $4,400.00
8020 Sheet Aluminum Signs SF 300 $63.00 $18,900.00 $52.00 $15,600.00 $46.00 $13,800.00 $105.00 $31,500.00 $25.00 $7,500.00
8021 12 Inch 3-Section LED Signal Head with Backplate EA 4 $2,420.00 $9,680.00 $1,700.00 $6,800.00 $1,700.00 $6,800.00 $1,710.00 $6,840.00 $1,800.00 $7,200.00
8022 12 Inch 5-Section LED Signal Head with Backplate EA 8 $3,300.00 $26,400.00 $2,400.00 $19,200.00 $2,400.00 $19,200.00 $2,340.00 $18,720.00 $2,500.00 $20,000.00
8023 16 Inch LED Countdown Pedestrian Signal Head EA 4 $1,430.00 $5,720.00 $1,000.00 $4,000.00 $1,000.00 $4,000.00 $1,000.00 $4,000.00 $1,000.00 $4,000.00
8024 Traffic Signal Control Cabinet EA 1 $40,700.00 $40,700.00 $32,000.00 $32,000.00 $31,000.00 $31,000.00 $31,200.00 $31,200.00 $38,000.00 $38,000.00
8025 Traffic Signal Controller EA 1 $17,600.00 $17,600.00 $17,000.00 $17,000.00 $18,000.00 $18,000.00 $17,300.00 $17,300.00 $16,000.00 $16,000.00
8026 IP-Based Video Detection Camera (Vision)EA 4 $11,000.00 $44,000.00 $9,700.00 $38,800.00 $9,500.00 $38,000.00 $9,470.00 $37,880.00 $9,000.00 $36,000.00
8027 Video Detection Interface Equipment EA 1 $11,000.00 $11,000.00 $4,800.00 $4,800.00 $4,750.00 $4,750.00 $4,740.00 $4,740.00 $3,700.00 $3,700.00
8028 Video Detection Lead-In Cable LF 925 $3.30 $3,052.50 $2.10 $1,942.50 $2.10 $1,942.50 $2.20 $2,035.00 $5.00 $4,625.00
8029 2-Wire APS Central Control Unit EA 1 $4,730.00 $4,730.00 $5,600.00 $5,600.00 $5,500.00 $5,500.00 $5,470.00 $5,470.00 $4,100.00 $4,100.00
8030 Audible / Tactile Pedestrian Pushbutton Station and Sign EA 4 $1,650.00 $6,600.00 $1,100.00 $4,400.00 $1,050.00 $4,200.00 $1,050.00 $4,200.00 $1,300.00 $5,200.00
8031 27 Foot Steel Pole with 70 Foot Mast Arm EA 2 $44,000.00 $88,000.00 $43,000.00 $86,000.00 $42,000.00 $84,000.00 $42,100.00 $84,200.00 $33,000.00 $66,000.00
8032 27 Foot Steel Pole with Twin 60 Foot & 70 Foot Mast Arms EA 1 $75,900.00 $75,900.00 $67,000.00 $67,000.00 $65,000.00 $65,000.00 $65,300.00 $65,300.00 $49,000.00 $49,000.00
8033 10 Foot Steel Pedestal Pole with Breakaway Coupling Base EA 4 $4,620.00 $18,480.00 $1,800.00 $7,200.00 $1,750.00 $7,000.00 $1,740.00 $6,960.00 $2,800.00 $11,200.00
8034 24 Inch Steel Sleeve for Future Water Crossings LF 120 $220.00 $26,400.00 $165.00 $19,800.00 $210.00 $25,200.00 $204.00 $24,480.00 $330.00 $39,600.00
8035 16 Inch Steel Sleeve for Future Sewer Crossings LF 360 $140.00 $50,400.00 $210.00 $75,600.00 $290.00 $104,400.00 $191.00 $68,760.00 $220.00 $79,200.00
8036 12 Inch x 12 Inch Tapping Sleeve and Gate Valves EA 1 $25,200.00 $25,200.00 $26,000.00 $26,000.00 $56,000.00 $56,000.00 $11,600.00 $11,600.00 $16,000.00 $16,000.00
8037 12 Inch Ductile Iron Waterline Complete LF 585 $155.00 $90,675.00 $175.00 $102,375.00 $302.00 $176,670.00 $238.00 $139,230.00 $280.00 $163,800.00
8038A Add Alternate: 12 Inch Ductile Iron Waterline Complete LF 600 $205.00 $123,000.00 $175.00 $105,000.00 $290.00 $174,000.00 $123.00 $73,800.00 $248.00 $148,800.00
8039A Add Alternate: 6 Inch Fire Hydrant Assembly EA 1 $7,010.00 $7,010.00 $8,000.00 $8,000.00 $12,500.00 $12,500.00 $10,600.00 $10,600.00 $7,400.00 $7,400.00
8040 Breakaway Base Support EA 20 $83.00 $1,660.00 $150.00 $3,000.00 $200.00 $4,000.00 $237.00 $4,740.00 $120.00 $2,400.00
8041 Remove and Relocate Existing Signs SF 60 $55.00 $3,300.00 $18.00 $1,080.00 $12.00 $720.00 $52.60 $3,156.00 $33.00 $1,980.00
Construction Total $10,131,747.30 $10,644,755.50 $11,451,057.20 $11,494,775.00 $14,933,882.50
*$3,800,000 ARC Grant Funding
Hagerstown, MD Clarksburg, MD 20871 Finksburg, MD 21048 Hagerstown, MD Gaithersburg, MD 208799401 Sharpsburg Pike 24024 Frederick Road 3332 Baltimore Blvd 14702 Crown Lane 8000 Beachcraft AveC. William Hetzer, Inc.Pleasants Construction, Inc.Kibler Construction Co., Inc.Kinsley Construction, Inc.Concrete General Inc.
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Open Session Item
SUBJECT: Bid Award (PUR-1671) Elevator Maintenance Services at County Facilities
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Brandi Naugle, CPPO, Buyer – Purchasing Department; Danny Hixon,
Deputy Director, Buildings, Grounds and Facilities
RECOMMENDED MOTION: Move to award the bid for Elevator Maintenance Services to the
responsible, responsive bidder, Oracle Elevator of Hagerstown, MD who submitted the lowest
total sum bid annually in the amount of $29,460.00.
REPORT-IN-BRIEF: On May 1 5, 2024, the County accepted bids for the elevator maintenance
services. The Bid notice was advertised in the local newspaper, listed on the State of Maryland’s
“eMarylandMarketPlace” and on the County’s website. Fourteen (14) persons/companies
registered/downloaded the bid document online. Three (3) bids were received. The contract is for
a period of one (1) year contract commencing July 1, 2024, with an option by the County to renew
for up to four (4) additional one (1) year periods.
The bidder is to furnish all labor, materials, supervision, equipment, insurance, permits, etc.
necessary to provide for repair, adjustments emergency service, preventive maintenance and
inspection services for a dumbwaiter and elevators at the County office buildings and various
locations. The Washington County Health Department and Washington County Free Library are
included in this contract.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in various departmental budget line-item accounts for
these services.
CONCURRENCES: Division Director of Public Works
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1671
Elevator Maintenance Services at County Facilities
Item
No.Item Description Unit Qty.Unit Price Unit Price Unit Price
a.Month 12 $477.67 $5,732.04 *$250.00 $3,000.00 $275.00 $3,300.00
b.One (1) Handicapped Lift, Court Room No. 1, Month 12 $124.93 $1,499.16 *$75.00 $900.00 $120.00 $1,440.00
c.WA1010 – County Office Complex Month 12 $477.67 $5,732.04 *$250.00 $3,000.00 $275.00 $3,300.00
d.WA1040 – County Office Complex Month 12 $477.67 $5,732.04 *$250.00 $3,000.00 $275.00 $3,300.00
e.Month 12 $311.45 $3,737.40 *$120.00 $1,440.00 $175.00 $2,100.00
f.Month 12 $311.45 $3,737.40 *$120.00 $1,440.00 $175.00 $2,100.00
g.Month 12 $311.45 $3,737.40 *$120.00 $1,440.00 $175.00 $2,100.00
h.Month 12 $311.45 $3,737.40 *$120.00 $1,440.00 $175.00 $2,100.00
i.Month 12 $124.93 $1,499.16 *$75.00 $900.00 $120.00 $1,440.00
j.Elevator, WA1441 - Administration Complex Month 12 $311.45 $3,737.40 *$120.00 $1,440.00 $175.00 $2,100.00
k.Month 12 $124.93 $1,499.16 *$75.00 $900.00 $120.00 $1,440.00
l.One (1) Hydraulic Automatic Passenger
Elevator, WA1567 – Court House Annex Month 12 $311.45 $3,737.40 *$120.00 $1,440.00 $175.00 $2,100.00
m.Month 12 $311.45 $3,737.40 *$120.00 $1,440.00 $175.00 $2,100.00
n.Court House Annex Month 12 $124.93 $1,499.16 *$75.00 $900.00 $120.00 $1,440.00
o.One (1) Electric Automatic Passenger Elevator, Month 12 $477.67 $5,732.04 *$250.00 $3,000.00 $275.00 $3,300.00
p.Month 12 $124.93 $1,499.16 *$75.00 $900.00 $120.00 $1,440.00
Right Elevator
Johnstown, PA
Total Price
Eastern Elevator Service &
Windber, PA
Total Price
Oracle Elevator
Hagerstown, MD
Total Price
1 Bids Opened: May 15, 2024
PUR-1671
Elevator Maintenance Services at County Facilities
Item
No.Item Description Unit Qty.Unit Price Unit Price Unit Price
Right Elevator
Johnstown, PA
Total Price
Eastern Elevator Service &
Windber, PA
Total Price
Oracle Elevator
Hagerstown, MD
Total Price
q.Hydraulic Passenger Elevator – Washington Month 12 $311.45 $3,737.40 *$120.00 $1,440.00 $175.00 $2,100.00
r.Hydraulic Passenger Elevator – Washington
County Free Library
Month 12 $311.45 $3,737.40 *$120.00 $1,440.00 $175.00 $2,100.00
*
Hour $291.00 *Hour $185.00 Hour $240.00
Hour $436.00 *Hour $227.50 Hour $360.00
*Corrected Calculations Based on Unit Pricing
Remarks/Exceptions:
Repair parts and materials not included herein shall be billed at cos plus fifteen (15%) percent
Service Rates for time not covered by Maintenance Contract -
REGULAR
Service Rates for time not covered by Maintenance Contract -
OVERTIME
$39,300.00TOTAL SUM BID (Items a. through r.)$64,060.56 $29,460.00
2 Bids Opened: May 15, 2024
Open Session Item
SUBJECT: Contract Award (PUR-1679) Accounting and Review Services
PRESENTATION DATE: June 18, 20 24
PRESENTATION BY: Brandi Naugle, CPPO , Buyer Darryl Brown, Accounting Supervisor,
Department of Budget, and Finance
RECOMMENDED MOTION: Move to award the contract for the Accounting and Review
Services as related to accounting functions to the responsive, responsible, bidder with the lowest
5-year proposal value.
REPORT-IN-BRIEF: Attached is an excerpt from the Request for Proposal (RFP) document of
the “Scope of Services” to be rendered under this contract. The RFP was advertised locally in the
newspaper and on the County’s web site, as well as on the State’s “eMaryland Marketplace” web
site. Fifty-four (54) persons/companies registered/downloaded the bid document on-line. The
following persons served as members on the Coordinating Committee: County Chief Financial
Officer, County Director of Budget & Finance, County Buyer, County Accounting Supervisor (Committee
Chairperson), and Director of Emergency Services.
Six (6) firms were represented at the pre-proposal conference. Eight (8) proposals were received
for the subject services. The Qualifications & Experience/Technical Proposals of three (3) of the
firms were considered to be responsive by the Committee and their Price Proposal was opened for
evaluation as shown on the attached Fee Schedule.
The initial term of this contract is anticipated to be for a one (1) year period tentatively
commencing July 1, 2024, and ending June 30, 2025, with an option by the County to renew for
up to four (4) consecutive one (1) year periods, thereafter, based on the annual lump sum fees
proposed by the successful firm.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in account 515000-10 -93130 for the costs of the services.
CONCURRENCES: As recommended by the Coordinating Committee.
ALTERNATIVES: N/A
ATTACHMENTS: (1) Scope of Services from the RFP document.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUBLIC PACKET
Open Session Item
SUBJECT: Contract Award (PUR-1674) Hagerstown Regional Airport Taxiway C
OFA Rehabilitation Project
PRESENTATION DATE: June 1 8, 2 024
PRESENTATION BY: Brandi Naugle, CPPO, Buyer; Andrew Eshleman, Director,
Public Works
RECOMMENDED MOTION: Move to award the Taxiway C OFA Rehabilitation at
the Hagerstown Regional Airport project to the respon sive, responsible bidder, C. William
Hetzer, Inc. of Hagerstown, MD who submitted the lowest total sum b id in the amount of
$563,865 and contingent up on concurren ce of the award by the Federal Aviation
Administration (FAA) and contingent upon the County Attorney’s Office approval of the
contract Agreement.
REPORT-IN-BRIEF: The scope of work includes, b ut is not limited to, rec onstruction,
mill, overlay and marking of the taxiway asphalt pavement. The reconstruction involves
excavation and embankment, drainage, new asp halt p avement, lighting, guidance signs and
marking. The intent of the contract is to provide for construction and completion, in every detail,
of the work described. It is further intended that the Con tractor sh all furnish all labo r,
materials, equipment, tools, transportation, and supplies required to complete th e work in
accordance with the plans, s pecifications, and terms of the contract.
The project is to be substantially completed within twenty (20) consecutive calendar days of the
Notice to Proceed. The Cou nty can assess liquidated damag es in the sum of one thousand
five hundred dollars ($1,5 00.00) for each consecutive day that the project is not completed.
The Invitation to Bid (ITB) was advertised in the local newspaper, listed on the State’s “eMaryland
MarketplaceAdvantage” and on th e County’s website. Twenty-four (24) persons/
companies register ed/downloaded the bid document on-line. One (1) company was
represented at th e Pre-B id Con ference/Teleconference; two (2) bids were received as
indicated on the attached bid tabulation.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the department’s Capital Improvement Plan
Account Taxiway C OFA (35-45010-RUN-020-) in the amount of $1,002,614.56. FAA
anticipated funding is 90%, Maryland Aviation Administration (MAA) 5%, and 6% local
(County) funding.
CONCURRENCES: Public Works Division Director; Airport Consultant - ADCI
ALTERNATIVES: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
PUR-1674
Taxiway C OFA Rehabilitation
Item No.Description Unit Appx.
Qnty.Unit Price Total Price Unit Price
C-100-1.1 Contractor Quality Control Program (CQCP)LS 1 $31,150.00 $31,150.00 $8,500.00 $8,500.00
M-150-5.1 Project Survey and Stakeout LS 1 $4,700.00 $4,700.00 $9,760.00 $9,760.00
P-101-5.1 Cold Milling, 3-Inch Depth SY 11,300 $5.40 $61,020.00 $4.70 $53,110.00 *
P-101-5.2 Removal of Existing Joint Sealant LF 1,400 $5.90 $8,260.00 $4,500.00 $6,300,000.00 *
P-401-8.1 Asphalt Mix Pavement Surface Course TON 2,100 $145.00 $304,500.00 $117.70 $247,170.00
P-603-5.1 Emulsified Asphalt Tack Coat Gal. 1,200 $4.85 $5,820.00 $3.75 $4,500.00
P-605-5.1 Joint Sealing LF 1,400 $4.95 $6,930.00 $2.60 $3,640.00
P-620-5.1 Pavement Marking Removal SF 2,200 $8.10 $17,820.00 $6.60 $14,520.00
P-620-5.2 Permanent Pavement Marking - Waterborne SF 8,400 $5.40 $45,360.00 $4.60 $38,640.00
P-620-5.3 Temporary Pavement Marking - Waterborne SF 3,800 $4.05 $15,390.00 $3.30 $12,540.00
P-620-5.4 Thermoplastic Pavement Marking (Non-AIP Eligible) SF 450 $40.50 $18,225.00 $33.00 $14,850.00
*
*Corrected Calculations based on Unit Pricing
Sub Total A:
Sum Total of Base Bid Items C-100-1.1 through P-620-5.4
Craig Paving, Inc.
Hagerstown, MD
Total Price
$6,707,230.00$519,175.00
C. William Hetzer, Inc.
Hagerstown, MD
1 Bids Opened: May 22, 2024
PUR-1674
Taxiway C OFA Rehabilitation
Item No.Description Unit Appx.
Qnty.Unit Price Total Price Unit Price Total Price
M-100-4.1 Maintenance and Protection of Traffic and CSPP
(shall not exceed 5% of total Contract Bid amount)LS 1 $16,890.00 $16,890.00 $20,500.00 $20,500.00
C-105-6.1
Mobilization
(shall not exceed 5% of Contract Bid amount LS 1 $27,800.00 $27,800.00 $25,500.00 $25,500.00 *
*
*
*Corrected Calculations based on Unit Pricing
Remarks / Exceptions: NONE
Total Bid:
Sum Total of All Base Bid Items
C. William Hetzer, Inc.
Hagerstown, MD
Sub Total B:
Sum Total of Base Bid Items M-100-4.1 through C-105-6.1
Craig Paving, Inc.
Hagerstown, MD
$6,753,230.00
$46,000.00$44,690.00
$563,865.00
2 Bids Opened: May 22, 2024
Open Session Item
SUBJECT: Hagerstown Regional Airport Taxiway C OFA and Runway 02-20 – Approval for
Purchase Orders and to submit related Applications
PRESENTATION DATE: _June 18th, 2024____________________
PRESENTATION BY: Andrew Eshleman, Director of Public Works
RECOMMENDED MOTION:
• Motion to provide Airport Director with approval to submit FAA/MAA grant
applications, sign related paperwork, issue related purchase orders, and accept awarded
grants based upon revised totals.
• Motion to approve issuance of purchase order to ADCI in the amount of $70,222 for
Phase 2 Construction Phase Services.
REPORT-IN-BRIEF: Previous approval was obtained back on May 7th, 2024. June 18th, 2024,
Meeting includes PUR-1674 Bids award recommendation to C.W. Hetzer in the amount of
$563,865.
DISCUSSION: Project involves pavement rehabilitation along western edge portions of
Taxiway C and the eastern edge of the West Apron near the Rider Jet Center and T-Hangar
access areas. Will also include marking improvements to address our safety “hot spot” at the
intersection of Taxiway C/A and the West Apron. Grant also includes funds for the design work
associated with a future pavement rehabilitation and LED lighting upgrade for HGR’s secondary,
crosswind Runway 02-20.
TWY C OFA DESIGN & CONSTRUCTION (PROJECT 1)
Actual Bids + known ADCI Design/Bidding/Construction Phase Services Costs
C. William Hetzer, Inc. (Construction bid): $563,865
ADCI services for Design/Bidding: $58,560
ADCI services for Construction Phase: $70,222 (revised price based on 2024
ADCI pricing)
Sub Total: $692,647
FAA (90%) $623,382
MAA (5% of construction cost/approx. 4%) $28,193
County/Local (approx. 6%) $41,072
Totals: $692,647
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
RUNWAY 02-20 DESIGN ONLY (PROJECT 2)
ADCI Design/Bidding Phase Services Costs
ADCI services for Design/Bidding: $321,491
Washington County Admin Costs: $0
C&S Engineers - Independent Fee Estimate $2,500
Totals: $323,991
FAA (90%) $291,591
MAA (0% MAA doesn’t pay for design) $0
County/Local (10%) $32,400
Totals $323,991
Overall Total for Combined Projects: $1,016,638
FAA (90%) $914,974
MAA (5% of construction/approx. 2.8%) $28,193
County/Local (Approx. 7.2%) $73,471
Totals $1,016,638
FISCAL IMPACT: __$73,471 in Local Airport Funds.
Unencumbered / Available Budget by Account Number:
35-45010 – RUN 020 - AIRPORT INFRASTRUCTURE GRANT - Portion for TWY C
OFA $762,458.04
35-45010 - RUN 021 - RUNWAY 02-20 REHABILIATION & LIGHTING -
DESIGN $323,000.00
Total $1,085,458.04
CONCURRENCES: Neil Doran, Airport Director, Hagerstown Regional Airport
ALTERNATIVES: Staff recommends moving forward with this project ASAP to meet grant
submission deadlines.
ATTACHMENTS: ADCI Task Orders, FAA Concurrence Letters, Purchase Order from March
2023.
AUDIO/VISUAL NEEDS: N/A
18434 Showalter Road | Hagerstown, MD 21742 | P: 240.313.2777 | F: 301.791.2590
flyHGR.com
March 23, 2023
Kyle F. Allison
Federal Aviation Administration (FAA)
Washington Airports District Office
13873 Park Center Road, Suite 490S
Herndon, VA 20171
(703) 487-3975
Kyle.allison@faa.gov
RE: Reasonableness of Cost Determination
Task Order #13 – Taxiway C Object Free Area (OFA) Rehabilitation, Phase 1 – Design
and Bidding Phase Services
Hagerstown Regional Airport (KHGR)
Dear Mr. Allison (Kyle):
Based on the comments received from your office on March 22, 2023, we are hereby submitting for
your review a revised copy of the Task Order #13 Proposal prepared by Airport Design Consultants,
Inc. (ADCI) for the Design and Bidding Phases only of the referenced Project. This Proposal is based
on the discussions held regarding the Scope of the Project and recent environmental CATX Approval
by your office on March 21, 2023. The scope of work and consultant's fee proposal are attached
and are hereby submitted to the FAA for your review and concurrence. The negotiations were
conducted in good faith to ensure the fees are fair and reasonable. The procedures outlined in AC
150/5100-14E have been followed.
Should you have any questions or need additional information, please feel free to contact me at
(240) 313-2764 or ndoran@washco-md.net. Thank you for the support of our airport!
Sincerely,
Neil R. Doran, C.M., A.C.E.
Airport Director
PROJECT TITLE: Taxiway C OFA Rehabilitation, Phase 1 - Design and Bidding
Hagerstown Regional Airport – Richard A. Henson Field
PROJECT NO: PUR-1450; TO #13; Purchase Order (PO) pending FAA Grant issuance
Pending FAA Grant Issuance
Design/Bidding - Lump Sum
Construction - N/A
Design/Bidding - 58,560$
Construction - N/A
PROJECT DESCRIPTION:
ACCEPTED APPROVED
by:by:
____________________________________________________________
Mahesh S. Kukata, P.E Neil Doran, C.M, ACE
Vice President Airport Director
Airport Design Consultants, Inc Hagerstown Regional Airport
6031 University Blvd, Suite 330 18434 Showalter Road
Ellicott City, MD 21043 Hagerstown, MD 21742
TASK ORDER NO: 13
PROFESSIONAL SERVICES AGREEMENT: PUR-1450
AIRPORT DESIGN CONSULTANTS, INC.
AIRPORT:
TASK ORDER AMOUNT:
The original Agreement for Professional Services between Board of County Commissioners of Washington County, Maryland (County) and
Airport Design Consultants, Inc. (ADCI) for professional services at the Hagerstown Regional Airport – Richard A. Henson Field (HGR) dated
January 27, 2020 and amended/restated agreement dated January 27, 2021 shall govern all task orders executed under this agreement unless
modified in writing and agreed to by the County and ADCI. The original Federal Contract Provisions have been updated and are being replaced
with those included in Attachment A to this Task Order Proposal.
See the attached ADCI's Scope of Work and Price Proposal dated March
22, 2023.
DATE OF ISSUANCE:
ATTACHMENTS:
METHOD OF PAYMENT:
L:\Proposals\HGR\2023-HGR-1303 Taxiway C OFA Rehabilitation_TO_13\20230322 Fee - HGR Taxiway C Rehab Ph 1 Design 1303.xlsx
AIRPORT DESIGN CONSULTANTS, Inc.
6031 University Blvd, Suite 330
Ellicott City, MD 21043
410.465.9600
Fax 410.465.9602
www.adci-corp.com
March 23, 2023
Mr. Neil Doran, C.M, ACE
Airport Director
Hagerstown Regional Airport – Richard A. Henson Field
18434 Showalter Road
Hagerstown, Maryland 21742
Sent electronically to: ndoran@washco-md.net
Reference: Taxiway C Object Free Area (OFA) Rehabilitation, Phase 1 – Design and
Bidding Phase Services (Task Order No. 13)
Scope of Work and Price Proposal
Hagerstown Regional Airport – Richard A. Henson Field
Hagerstown, Maryland
Dear Mr. Doran:
Airport Design Consultants, Inc. (ADCI) is pleased to submit this proposal to the Board of
County Commissioners of Washington County, Maryland, a body corporate and politic and
a political subdivision of the State of Maryland (County) to provide Professional
Engineering Services associated with the Taxiway C OFA Rehabilitation, Phase 1 Project
at the Hagerstown Regional Airport – Richard A. Henson Field (HGR).
Whereas, the County and ADCI entered into an Agreement (PUR-1450) for ADCI to
provide Professional Services that was originally executed on January 27, 2020. All of the
terms and conditions of the Agreement, as amended and restated on January 27, 2021,
remain in full effect and apply to this Specific Project Proposal with the exception of the
Federal Contract Provisions contained therein. Those provisions are considered null and
void and, by execution of this Proposal, shall be replaced with the current applicable
required Federal Contract Provisions, dated 11/17/2022 and editorially updated 1/23/2023.
The applicable Federal Provisions are included as Attachment A to this Proposal.
For this task, the following subconsultants will assist us:
Field Topographic Survey – Triad Engineering, Inc.
Geotechnical Investigations – Triad Engineering, Inc.
2023-HGR-1303
Mr. Neil Doran, C.M, ACE
March 23, 2023
Page 2 of 7
Whereas, the County and ADCI in their mutual covenants herein agree in respect to the
scope of work and price proposal for the referenced Project as set forth below:
A. DESCRIPTION OF WORK
Background Information
This Project is for the design and bidding phases of a project to rehabilitate the existing
pavement within the Taxiway C Object Free Area (OFA) adjacent to the West Apron and
T-Hangars at the Airport. Taxiway C is the full-length parallel Taxiway to Runway 2-20.
The Object Free Area (OFA) pavement provides direct access for the Fixed Based Operator
(FBO), Flight School, Medivac, other Hangar/T-Hangar tenants, to the airfield and for
other based/itinerant traffic to the self-serve fueling station. Per the 2019 Pavement
Management Plan (PMP), the existing pavement section is 4-6 inches of P-401 Hot Mix
Asphalt (HMA) on 8-12 inches of P-209 Crushed Aggregate Base Course (CABC) and a
small portion of the work area was last rehabilitated in 2008. It is anticipated that the
Project will include isolated full depth repairs, a mill and overlay, crack repair, and new
surface painted markings.
Pavement Evaluation
A functional and structural evaluation of the Taxiway C’s pavement condition was
performed in 2019 as part of the overall PMP. The outcome of the functional condition
evaluation of a pavement is the Pavement Condition Index (PCI) which is a numerical
rating scale from 0-100 and provides a measure of the pavement’s functional surface
condition. The PCI of Taxiway C OFA pavement was estimated to be 78, when averaging
the Sections. The outcome of the structural evaluation of a pavement is the Pavement
Classification number (PCN) which is an indicator of the load carrying capacity of the
pavement and indicates a pavement's ability to support an aircraft that has an Aircraft
Classification number (ACN) value equal to or less than the PCN value. The ACN is a
number that expresses the relative structural load of an aircraft on a pavement. The PCN
of Taxiway C OFA was determined to be 26. For Taxiway C OFA, this means that the
pavement cannot support repeated loadings of Aircraft that have an ACN of 26 or higher.
A further investigation was conducted in January of 2023 to calculate updated PCI’s for
the pavement. Based on our updated visual inspection, the new overall average PCI for the
area is a 69. Using the methodology outlined in the 2019 PMP, referencing criteria set
forth in ASTM D5340-12, a PCI of 69 indicates that the pavement is in FAIR Condition
and has a combination of generally low- and medium-severity distresses. Near-term
maintenance and repair needs for pavements in this range may range from routine to major.
As outlined in the PMP, when a pavement nears the bottom of the Fair Range it hits the
Critical PCI; where after the costs to extend the life of the pavement begin to increase
exponentially with time.
Mr. Neil Doran, C.M, ACE
March 23, 2023
Page 3 of 7
B. PROFESSIONAL ENGINEERING SERVICES
Professional Engineering Services to be performed under this task will be as detailed
below.
1. Project Management
ADCI will provide project management services throughout the course of the project.
These services shall include:
a. Proposal Preparation. Attend one (1) project scoping/pre-design meeting, prepare
the Scope of Work and assist the County in satisfying the requirements of Grant
Offer to receive grant funding for this Project.
b. Airspacing. Completion and submission of several FAA Form 7460-1’s for the
critical Construction Equipment and one for the Construction Safety and Phasing
Plan (CSPP).
c. Project Administration. Throughout the course of the project ADCI shall provide
the following administrative services:
1. Provide all necessary coordination with appropriate State and Local agencies,
including correspondence, telephone contact, memorandums and a maximum
of one (1) meeting(s) or conference(s). Such coordination shall be provided
during the period covered by the agreed upon schedule for completion of the
Project.
2. Prepare one (1) Federal Grant Application for County Review and submittal to
FAA/MAA, including all correspondence and communications related thereto.
3. Assist County with Quarterly Performance Reporting, as required.
4. Assist County with Annual Financial Reporting, as needed.
d. FAA/MAA Pay Requests. Consult with County, FAA and MAA to determine any
specific requirements, conditions or limitations relative to the Project and
incorporate them in revised estimates and documentation.
1. Assist County in the preparation of Requests for Reimbursement from the
Federal and State Agencies during the duration of the Project, with legal
assistance provided by the County. Prepare pay request summary spreadsheet,
project summary spreadsheet and documentation for County's use in submitting
monthly pay requests.
e. Internal QA/QC Review. Engineer’s Senior Engineer and Senior
Project/Construction Manager will perform an Independent Technical Quality
Assurance/Control Review of the Documents prior to submitting them to the
County/Agencies for each submittal and prior to approval to advertise the Project
for Bidding.
Mr. Neil Doran, C.M, ACE
March 23, 2023
Page 4 of 7
2. Design Phase Services
a. Prepare for and attend one (1) project Kickoff meeting with personnel from the
County, HGR, MAA – ORAA, ATCT and FAA – WADO to discuss the overall
project scope, work schedule, airport operational safety, contract relationships,
contract time, utility interface, project coordination, design investigations, and
other project specific items. Prepare and distribute meeting minutes.
b. Obtain and review as-built drawings of Projects relating this this Project for details
of past construction, utilities, etc.
c. Obtain field surveys and prepare base drawings.
d. Conduct geotechnical investigations to supplement the existing pavement and soils
information from the 2018 PMP. It is anticipated that borings will be taken at five
(5) locations.
e. Conduct a pavement condition analysis to update types and extents of distresses
from the PMP.
f. Complete pavement design, in accordance with FAA AC 150/5320-6G, Airport
Pavement Design and Evaluation, based on the anticipated fleet mix/forecast for
the 20-year design life utilizing FAARFIELD Software.
g. Determine the limits of full depth and partial depth rehabilitation areas.
h. Prepare construction documents including but not limited to General Project
Layout, Construction Safety and Phasing Plans, Demolition Plans, Paving and
Geometry Plans, Paving Details, Grading and Drainage Plans and Details (if
necessary), and Pavement Marking Plans and Details.
i. Preparation of the general contract provisions, and technical specifications
conforming to FAA AC 150/5370-10H.
j. Design submittals will be made at Preliminary (30%), Pre-Final (90%) and the final
stages (100% or bid ready plans) of completion. Plans and specifications will be
submitted to the County, HGR, MAA – ORAA and FAA - WADO for review and
comment.
k. Prepare for and attend design review meetings after the 30%, 90% and Final
submittals.
l. Preparation and assembly of Instructions and Invitations to Bidders, General
Provisions, Special Provisions, Contract Forms, and Bid Forms.
m. Preparation of Engineer’s Opinion of Probable Cost (EOPC) and design report.
Cost estimates will be based on unit prices from recent projects at the Airport and
in the vicinity.
Mr. Neil Doran, C.M, ACE
March 23, 2023
Page 5 of 7
n. At the 90% design submittal level, submit Construction Safety and Phasing Plans
to FAA for review and approval (of the airspace case).
3. Bid Phase Services
Following final approval of plans and specifications by the County, bidding services
will commence and will include the following services:
a. Bid Document Distribution. Prepare electronic PDF copies of the As-Bid
documents for distribution to the County, HGR, FAA, MAA and prospective
bidders.
b. Pre-Bid Meeting. Schedule, prepare for, and conduct one (1) Pre-Bid Meeting
between County, HGR, FAA, MAA, prospective bidders, and other agencies. The
Pre-Bid Meeting will be conducted in accordance with FAA AC 150/5370-12B,
Quality Management for Federally Funded Airport Construction Projects, to
discuss project scope, work schedule, funding, airport operational safety, contract
requirements, and other project specific items. Prepare and distribute meeting notes
in an Addendum.
c. Bid Addendum(s). Preparation of responses to bidder’s questions and requests for
clarifications as appropriate to interpret, clarify or expand the Bidding Documents.
Preparation of all required addenda and coordination with the Purchasing
Department.
d. Bid Opening, Tabulation and Recommend Award. Attend one (1) Bid Opening.
Prepare the Bid Tabulation and transmit it to the County, HGR, FAA, MAA and
Bidders. Prepare the Recommendation of Award and transmit to the County for
their consideration in offering award.
e. Conformed Documents Preparation. Coordinate and assemble Construction
Contracts (Agreements, Bonds and Insurances) and submit executed Contract
Information to Funding Agencies. Incorporate completed bid proposal forms,
executed contracts, bonds, insurance certificates, and all addenda into a Conformed
set of Contract Documents. The Conformed Documents will be transmitted
electronically to the County, HGR, FAA, MAA and Contractor. Three (3) full-
sized sets, or as prescribed in the contract documents, will be printed for the
Contractor.
C. ITEMS NOT INCLUDED
Items not included in this contract include:
1. Payment of permit fees for the proposed improvements.
2. Supervision of the Contractor's workforce.
3. Claims analysis, resolution, or arbitration.
Mr. Neil Doran, C.M, ACE
March 23, 2023
Page 6 of 7
D. ITEMS FURNISHED BY HGR
HGR will assure the following:
1. Authorization for ADCI personnel to act on behalf of HGR.
E. COMPENSATION
For the Professional Engineering Services described in Paragraph B above, we request
compensation on a Lump Sum Fee basis. Billing will be based on approximate percentage
of work completed. The cost of these services is $58,560.
A list of tasks, including list of drawings and breakdowns of the man-hours and costs
required for the project are attached.
F. SCHEDULE
ADCI anticipates the following design and bid procurement completion schedule for this
project relative to Notice-to-Proceed. A design grant is anticipated from the FAA for FFY
2023; therefore, the design/bid process will be completed and an FAA Grant Application
submitted by June 2023.
Preliminary Design NTP + 30 Calendar Days
Survey NTP + 30 Calendar Days
Geotechnical Results NTP + 30 Calendar Days
30% Submittal NTP + 45 Calendar Days
90% Submittal NTP + 75 Calendar Days
100% Submittal/Bid Documents NTP + 120 Calendar Days
Bid Phase 30 Calendar Days
G. AUTHORIZATION
ADCI will proceed on this project immediately upon receipt of the written Notice-to-
Proceed and a purchase order to include this work under the executed Agreement by the
County/HGR. Thank you for the opportunity to submit this Proposal. If you have any
questions, please do not hesitate to contact me.
Sincerely,
ADCI
Mahesh S. Kukata, PE
Vice President
Mr. Neil Doran, C.M, ACE
March 23, 2023
Page 7 of 7
Attachments
L:\Proposals\HGR\2023-HGR-1303 Taxiway C OFA Rehabilitation_TO_13\20230222 Proposal - HGR
Taxiway C Rehab 1303.docx
Taxiway C OFA Rehabilitation
Hagerstown Regional Airport – Richard A. Henson Field Overhead: 148.54%
Profit: 12.00%
Firm Name:
Date Prepared:
Total Budget Amount:
Work Classification:
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Direct labor cost: 95.00$ 85.00$ 50.00$ 35.00$ 60.00$ 35.00$
Project Management
Proposal Preparation 1 1 95$
Environmental Coordination (Documented CATX)1 3 4 200$
Prepare and Submit 7460s for Temporary Construction Objects to FAA for Review
and Determination (2)1 2 3 105$
Project Administration 2 2 190$
FAA/State Pay Requests (6)3 3 285$
Prepare Grant Application (1)1 1 95$
Requests for Reimbursements (3)2 2 190$
QA/QC Review of Submittals (3)6 6 570$
Preliminary Design
Project Kick-off Meeting (1)1 4 5 235$
Record Document Collection and Review 4 4 140$
Coordinate Field Topographic Surveys and Geotech Work 1 1 35$
Obtain Survey and Set Up CAD Base Files 4 6 10 350$
Pavement Design 2 2 70$
Design Review Meeting (1)1 3 4 200$
30% Submittal
TITLE SHEET 1 1 2 70$
GENERAL PROJECT LAYOUT 1 2 3 105$
GENERAL CONSTRUCTION AND SAFETY NOTES 4 4 8 280$
CONSTRUCTION SAFETY AND PHASING PLANS (2)8 16 24 840$
CONSTRUCTION PHASING DETAILS AND NOTES (2)5 10 15 525$
DEMOLITION PLANS (2)8 16 24 840$
PAVING AND GEOMETRY PLANS (2)8 16 24 840$
TYPICAL SECTIONS AND PAVING DETAILS (1)4 8 12 420$
TAXIWAY PROFILES (2)8 16 24 840$
GRADING AND DRAINAGE PLANS (2)8 20 28 980$
PAVEMENT MARKING PLAN 2 4 6 210$
PAVEMENT MARKING DETAILS 4 4 8 280$
BORING LOCATION PLAN AND LOGS 4 2 6 210$
Design Report (including construction schedule)2 8 4 14 610$
Preliminary Engineer’s Opinion of Probable Cost (EOPC)1 4 5 235$
Submit 30% Documents - 5 Sets (Electronic Only)4 4 8 280$
March 22, 2023
Multipliers
Design and Bid Phase Services
Airport Design Consultants, Inc.
$58,560
Total Hours
by Task
Total Labor
Cost
Total Direct
Expenses
L:\Proposals\HGR\2023-HGR-1303 Taxiway C OFA Rehabilitation_TO_13\20230322 Fee - HGR Taxiway C Rehab Ph 1 Design 1303.xlsx Page 2 of 4
Taxiway C OFA Rehabilitation
Hagerstown Regional Airport – Richard A. Henson Field Overhead: 148.54%
Profit: 12.00%
Firm Name:
Date Prepared:
Total Budget Amount:
Work Classification:
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Direct labor cost: 95.00$ 85.00$ 50.00$ 35.00$ 60.00$ 35.00$
March 22, 2023
Multipliers
Design and Bid Phase Services
Airport Design Consultants, Inc.
$58,560
Total Hours
by Task
Total Labor
Cost
Total Direct
Expenses
Final Design - 90% Submittal
TITLE SHEET 2 2 70$
GENERAL PROJECT LAYOUT 1 2 3 105$
SURVEY CONTROL PLAN 1 2 3 105$
GENERAL CONSTRUCTION AND SAFETY NOTES 1 1 2 70$
CONSTRUCTION SAFETY AND PHASING PLANS (2)4 10 14 490$
CONSTRUCTION PHASING DETAILS AND NOTES (2)2 4 6 210$
DEMOLITION PLANS (2)4 5 9 315$
PAVING AND GEOMETRY PLANS (2)4 10 14 490$
TYPICAL SECTIONS AND PAVING DETAILS (2)4 10 14 490$
TAXIWAY PROFILES (2)2 4 6 210$
GRADING AND DRAINAGE PLANS (2)4 10 14 490$
PAVEMENT MARKING PLAN 2 1 3 105$
PAVEMENT MARKING DETAILS 1 1 2 70$
Technical Specifications 2 2 190$
Final Engineer’s Opinion of Probable Cost (EOPC)1 2 3 165$
Design Report 1 2 2 5 235$
Design Review Meeting (1)1 2 3 165$
Submit 90% Documents - 5 Sets (Electronic Only)2 5 7 245$
L:\Proposals\HGR\2023-HGR-1303 Taxiway C OFA Rehabilitation_TO_13\20230322 Fee - HGR Taxiway C Rehab Ph 1 Design 1303.xlsx Page 3 of 4
Taxiway C OFA Rehabilitation
Hagerstown Regional Airport – Richard A. Henson Field Overhead: 148.54%
Profit: 12.00%
Firm Name:
Date Prepared:
Total Budget Amount:
Work Classification:
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Direct labor cost: 95.00$ 85.00$ 50.00$ 35.00$ 60.00$ 35.00$
March 22, 2023
Multipliers
Design and Bid Phase Services
Airport Design Consultants, Inc.
$58,560
Total Hours
by Task
Total Labor
Cost
Total Direct
Expenses
Final Design - 100% Submittal/Bid Documents
100% Drawings
Incorporate County, HGR, MAA and FAA - WADO Comments and Update Drawings 4 4 8 280$
Design Review Meeting (1)3 3 285$
Submit 100%/Bid Documents - 5 Sets 4 4 140$ 500$
Bid Phase Services
Bid Document Distribution 1 3 4 140$
Pre-Bid Meeting (1)1 2 3 165$
Bid Addendum(s) (1)1 2 2 5 235$
Attend the Bid Opening (1), Prepare Bid Tabulation and Recommend Award 2 2 70$
Prepare bid tabulation and analyze bids 1 2 3 165$
Prepare recommendation for contract award 1 1 95$
Prepare confromed drawings - 3 Sets 1 4 5 175$ 300$
Subcontracted Services Total Labor:16,295$
Triad Engineering, Inc. – Field Topographic Survey $4,500 Overhead Cost (148.54%):24,205$
Triad Engineering, Inc. - Geotechnical Investigations $7,900 Subtotal:40,500$
Fixed Fee (12%):4,860$
Total with Overhead and Fixed Fee:45,360$ Total - Subcontracted Services:$12,400 Total Direct Expenses:800$
Total - Subcontracted Services:12,400$
Grand Total (Lump Sum (LS)):58,560$
L:\Proposals\HGR\2023-HGR-1303 Taxiway C OFA Rehabilitation_TO_13\20230322 Fee - HGR Taxiway C Rehab Ph 1 Design 1303.xlsx Page 4 of 4
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-1
ATTACHMENT A – FEDERAL CONTRACT PROVISIONS FOR
AIRPORT IMPROVEMENT PROGRAM PROJECTS
(Issued on January 20, 2023)
Contents
A1 ACCESS TO RECORDS AND REPORTS .................................................................................................... 2
A2 AFFIRMATIVE ACTION REQUIREMENT ................................................................................................ 2
A3 BREACH OF CONTRACT TERMS .............................................................................................................. 3
A4 BUY AMERICAN PREFERENCE ................................................................................................................ 3
A5 CIVIL RIGHTS - GENERAL ......................................................................................................................... 4
A6 CIVIL RIGHTS – TITLE VI ASSURANCE .................................................................................................. 4
A7 CLEAN AIR AND WATER POLLUTION CONTROL ................................................................................ 6
A8 CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS ............................. 6
A9 COPELAND “ANTI-KICKBACK” ACT ...................................................................................................... 7
A10 DAVIS-BACON REQUIREMENTS ......................................................................................................... 7
A11 DEBARMENT AND SUSPENSION ....................................................................................................... 12
A12 DISADVANTAGED BUSINESS ENTERPRISE .................................................................................... 13
A13 DISTRACTED DRIVING ........................................................................................................................ 14
A14 PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT ............................................................................................................................... 14
A15 DRUG FREE WORKPLACE REQUIREMENTS – ................................................................................ 14
A16 EQUAL EMPLOYMENT OPPORTUNITY (EEO) ................................................................................ 15
A17 FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE) ................................ 20
A18 LOBBYING AND INFLUENCING FEDERAL EMPLOYEES ............................................................. 20
A19 PROHIBITION OF SEGREGATED FACILITIES .................................................................................. 21
A20 OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 ................................................................. 21
A21 PROCUREMENT OF RECOVERED MATERIALS .............................................................................. 21
A22 RIGHT TO INVENTIONS ....................................................................................................................... 22
A23 SEISMIC SAFETY ................................................................................................................................... 22
A24 TAX DELINQUENCY AND FELONY CONVICTIONS ....................................................................... 22
A25 TERMINATION OF CONTRACT........................................................................................................... 23
A26 TRADE RESTRICTION CERTIFICATION ........................................................................................... 24
A27 VETERAN’S PREFERENCE ................................................................................................................... 25
A28 DOMESTIC PREFERENCES FOR PROCUREMENTS ........................................................................ 25
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-2
A1 ACCESS TO RECORDS AND REPORTS
ACCESS TO RECORDS AND REPORTS
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Owner,
the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized
representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to
the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees
to maintain all books, records and reports required under this contract for a period of not less than three years after
final payment is made and all pending matters are closed.
A2 AFFIRMATIVE ACTION REQUIREMENT
NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO
ENSURE EQUAL EMPLOYMENT OPPORTUNITY
This notice applies to any professional service agreement if the professional services agreement includes tasks that
meet the definition of construction work, as defined by the U.S. Department of Labor (DOL), and exceeds $10,000.
Examples include installation of monitoring systems (e.g., noise, environmental, etc.). N/A for this Proposal.
1. The Offeror’s or Bidder’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal
Employment Opportunity Construction Contract Specifications” set forth herein.
2. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor’s
aggregate workforce in each trade on all construction work in the covered area, are as follows:
Timetables
Goals for minority participation for each trade: 25.2%
Goals for female participation in each trade: 6.9%
These goals are applicable to all of the Contractor’s construction work (whether or not it is Federal or federally
assisted) performed in the covered area. If the Contractor performs construction work in a geographical area located
outside of the covered area, it shall apply the goals established for such geographical area where the work is actually
performed. With regard to this second area, the Contractor also is subject to the goals for both its federally involved
and non-federally involved construction.
The Contractor’s compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its
implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications
set forth in 41 CFR 60-4.3(a) and its efforts to meet the goals. The hours of minority and female employment and
training must be substantially uniform throughout the length of the contract, and in each trade, and the Contractor
shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority
or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of
meeting the Contractor’s goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR
Part 60-4. Compliance with the goals will be measured against the total work hours performed.
3. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance
Programs (OFCCP) within 10 working days of award of any construction subcontract in excess of $10,000 at any tier
for construction work under the contract resulting from this solicitation. The notification shall list the name, address,
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-3
and telephone number of the subcontractor; employer identification number of the subcontractor; estimated dollar
amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in
which the subcontract is to be performed.
4. As used in this notice and in the contract resulting from this solicitation, the “covered area” is Economic Area
020, Hagerstown, Washington County, Maryland.
A3 BREACH OF CONTRACT TERMS
This provision is required for all contracts that exceed the simplified acquisition threshold as stated in 2 CFR Part
200, Appendix II (A). This threshold is occasionally adjusted for inflation and is $250,000.
Any violation or breach of terms of this contract on the part of the Consultant or its subcontractors may result in the
suspension or termination of this contract or such other action that may be necessary to enforce the rights of the
parties of this agreement.
Owner will provide the Consultant written notice that describes the nature of the breach and corrective actions the
Consultant must undertake in order to avoid termination of the contract. Owner reserves the right to withhold
payments to the Consultant until such time the Consultant corrects the breach or the Owner elects to terminate the
contract. The Owner’s notice will identify a specific date by which the Consultant must correct the breach. Owner
may proceed with termination of the contract if the Consultant fails to correct the breach by the deadline indicated
in the Owner’s notice.
The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder are
in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by
law.
A4 BUY AMERICAN PREFERENCE
N/A for this Proposal.
The Contractor certifies that its bid/offer is in compliance with 49 USC § 50101, BABA and other related Made in
America Laws,1 U.S. statutes, guidance, and FAA policies, which provide that Federal funds may not be obligated
unless all iron, steel and manufactured goods used in AIP funded projects are produced in the United States, unless
the Federal Aviation Administration has issued a waiver for the product; the product is listed as an Excepted Article,
Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA Nationwide Buy
American Waivers Issued list.
The bidder or offeror must complete and submit the certification of compliance with FAA’s Buy American
Preference, BABA and Made in America laws included herein with their bid or offer. The Airport Sponsor/Owner
will reject as nonresponsive any bid or offer that does not include a completed certification of compliance with FAA’s
Buy American Preference and BABA.
The bidder or offeror certifies that all constructions materials, defined to mean an article, material, or supply other
than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such
as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of: non-ferrous metals;
plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-4
in fiber optic cables); glass (including optic glass); lumber; or drywall used in the project are manufactured in the
U.S.
A5 CIVIL RIGHTS - GENERAL
GENERAL CIVIL RIGHTS PROVISIONS
In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes,
Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities
to ensure that no person shall, on the grounds of race, color, national origin (including limited English proficiency),
creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any
activity conducted with or benefiting from Federal assistance.
This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.
The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion
of the contract.
A6 CIVIL RIGHTS – TITLE VI ASSURANCE
Title VI Solicitation Notice:
The (Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,
42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively
ensure that for any contract entered into pursuant to this advertisement, [select businesses, or disadvantaged business
enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit
bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national
origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or
disability in consideration for an award.
Title VI List of Pertinent Nondiscrimination Acts and Authorities
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter
referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities;
including but not limited to:
Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on
the basis of race, color, national origin);
49 CFR part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—
Effectuation of Title VI of the Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601)
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or
Federal-aid programs and projects);
Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination
on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or
Activities Receiving Federal Financial Assistance);
The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the
basis of age);
Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination
based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of
Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-5
Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of
the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such
programs or activities are Federally funded or not);
Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq) (prohibit
discrimination on the basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of
Transportation regulations at 49 CFR parts 37 and 38;
The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-
Income Populations (ensures nondiscrimination against minority populations by discouraging programs,
policies, and activities with disproportionately high and adverse human health or environmental effects on
minority and low-income populations);
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and
resulting agency guidance, national origin discrimination includes discrimination because of limited English
proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP
persons have meaningful access to your programs [70 Fed. Reg. 74087 (2005)];
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 USC § 1681, et seq).
Compliance with Nondiscrimination Requirements:
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter
referred to as the “Contractor”), agrees as follows:
1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the
Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to
time, which are herein incorporated by reference and made a part of this contract.
2. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will
not discriminate on the grounds of race, color, national origin (including limited English proficiency),
creed, sex (including sexual orientation and gender identity), age, or disability in the selection and
retention of subcontractors, including procurements of materials and leases of equipment. The
Contractor will not participate directly or indirectly in the discrimination prohibited by the
Nondiscrimination Acts and Authorities, including employment practices when the contract covers any
activity, project, or program set forth in Appendix B of 49 CFR part 21.
3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding or negotiation made by the Contractor for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the Contractor of the contractor’s obligations under
this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national
origin.
4. Information and Reports: The Contractor will provide all information and reports required by the
Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Sponsor or the
Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination
Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish the information, the Contractor will so certify to the
Sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has
made to obtain the information.
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5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the non-
discrimination provisions of this contract, the Sponsor will impose such contract sanctions as it or the
Federal Aviation Administration may determine to be appropriate, including, but not limited to:
a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six
in every subcontract, including procurements of materials and leases of equipment, unless exempt by the
Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with
respect to any subcontract or procurement as the Sponsor or the Federal Aviation Administration may
direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if
the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier
because of such direction, the Contractor may request the Sponsor to enter into any litigation to protect
the interests of the Sponsor. In addition, the Contractor may request the United States to enter into the
litigation to protect the interests of the United States.
A7 CLEAN AIR AND WATER POLLUTION CONTROL
This provision is required for all contracts and lower tier contracts that exceed $150,000.
Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air
Act (42 USC §§ 7401-7671q) and the Federal Water Pollution Control Act as amended (33 USC §§ 1251-1387). The
Contractor agrees to report any violation to the Owner immediately upon discovery. The Owner assumes
responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration.
A8 CONTRACT WORKHOURS AND SAFETY STANDARDS ACT
REQUIREMENTS
This provision applies to professional service agreements that exceed $100,000 and employs laborers, mechanics,
watchmen, and guards. This includes members of survey crews and exploratory drilling operations. N/A for this
Proposal.
1. Overtime Requirements.
No contractor or subcontractor contracting for any part of the contract work which may require or involve the
employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and
guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such
workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the
basic rate of pay for all hours worked in excess of forty hours in such workweek.
2. Violation; Liability for Unpaid Wages; Liquidated Damages.
In the event of any violation of the clause set forth in paragraph (1) of this clause, the Contractor and any subcontractor
responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable
to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District
or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each
individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in
paragraph (1) of this clause, in the sum of $29 for each calendar day on which such individual was required or
permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required
by the clause set forth in paragraph (1) of this clause.
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3. Withholding for Unpaid Wages and Liquidated Damages.
The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon written request of an
authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on
account of work performed by the contractor or subcontractor under any such contract or any other Federal contract
with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and
Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary
to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in
the clause set forth in paragraph (2) of this clause.
4. Subcontractors.
The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4)
and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime
contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set
forth in paragraphs (1) through (4) of this clause.
A9 COPELAND “ANTI-KICKBACK” ACT
This provision applies when Professional Service Agreements (PSAs) include tasks that meet the definition of
construction, alteration, or repair, as defined in 29 CFR Part 5, and it exceeds $2,000. N/A for this Proposal.
Contractor must comply with the requirements of the Copeland “Anti-Kickback” Act (18 USC 874 and 40 USC
3145), as supplemented by Department of Labor regulation 29 CFR part 3. Contractor and subcontractors are
prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation
to which the employee is entitled. The Contractor and each Subcontractor must submit to the Owner, a weekly
statement on the wages paid to each employee performing on covered work during the prior week. Owner must report
any violations of the Act to the Federal Aviation Administration.
A10 DAVIS-BACON REQUIREMENTS
This provision applies when Professional Service Agreements (PSAs) include tasks that meet the definition of
construction, alteration, or repair, as defined in 29 CFR Part 5, and it exceeds $2,000. N/A for this Proposal.
1. Minimum Wages.
(i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and not
less often than once a week, and without subsequent deduction or rebate on any account (except such payroll
deductions as are permitted by the Secretary of Labor under the Copeland Act (29 CFR Part 3)), the full amount of
wages and bona fide fringe benefits (or cash equivalent thereof) due at time of payment computed at rates not less
than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part
hereof, regardless of any contractual relationship which may be alleged to exist between the Contractor and such
laborers and mechanics.
Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-
Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to
the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred for more than a
weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly
period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics
shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-8
actually performed, without regard to skill, except as provided in 29 CFR § 5.5(a)(4). Laborers or mechanics
performing work in more than one classification may be compensated at the rate specified for each classification for
the time actually worked therein: Provided, that the employer’s payroll records accurately set forth the time spent in
each classification in which work is performed. The wage determination (including any additional classification and
wage rates conformed under (1)(ii) of this section) and the Davis-Bacon poster (WH-1321) shall be posted at all times
by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can easily
be seen by the workers.
(ii)(A) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not
listed in the wage determination and which is to be employed under the contract shall be classified in conformance
with the wage determination. The contracting officer shall approve an additional classification and wage rate and
fringe benefits therefore only when the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a classification in the wage
determination;
(2) The classification is utilized in the area by the construction industry; and
(3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates
contained in the wage determination.
(B) If the Contractor and the laborers and mechanics to be employed in the classification (if known), or their
representatives, and the contracting officer agree on the classification and wage rate (including the amount designated
for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the
Administrator of the Wage and Hour Division, U.S. Department of Labor, Washington, DC 20210. The
Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification
action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the
30-day period that additional time is necessary.
(C) In the event the Contractor, the laborers, or mechanics to be employed in the classification, or their
representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the
amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including
the views of all interested parties and the recommendation of the contracting officer, to the Administrator for
determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt
and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional
time is necessary.
(D) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii) (B) or
(C) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the
first day on which work is performed in the classification.
(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe
benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage
determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.
(iv) If the Contractor does not make payments to a trustee or other third person, the Contractor may consider as part
of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe
benefits under a plan or program, Provided, that the Secretary of Labor has found, upon the written request of the
Contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require
the Contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-9
2. Withholding. The Federal Aviation Administration or the Sponsor shall upon its own action or upon written request
of an authorized representative of the Department of Labor withhold or cause to be withheld from the Contractor
under this contract or any other Federal contract with the same prime contractor, or any other federally-assisted
contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much
of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including
apprentices, trainees, and helpers, employed by the Contractor or any subcontractor the full amount of wages required
by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper,
employed or working on the site of the work, all or part of the wages required by the contract, the Federal Aviation
Administration may, after written notice to the Contractor, Sponsor, Applicant, or Owner, take such action as may be
necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have
ceased.
3. Payrolls and Basic Records.
(i) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and
preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such
records shall contain the name, address, and social security number of each such worker; his or her correct
classification; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe
benefits or cash equivalents thereof of the types described in 1(b)(2)(B) of the Davis-Bacon Act); daily and weekly
number of hours worked; deductions made; and actual wages paid. Whenever the Secretary of Labor has found under
29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated
in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the Contractor
shall maintain records that show that the commitment to provide such benefits is enforceable, that the plan or program
is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics
affected, and records which show the costs anticipated or the actual costs incurred in providing such benefits.
Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the
registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and
trainees, and the ratios and wage rates prescribed in the applicable programs.
(ii)(A) The Contractor shall submit weekly for each week in which any contract work is performed a copy of all
payrolls to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such
a party, the Contractor will submit the payrolls to the applicant, Sponsor, or Owner, as the case may be, for
transmission to the Federal Aviation Administration. The payrolls submitted shall set out accurately and completely
all of the information required to be maintained under 29 CFR § 5.5(a)(3)(i), except that full social security numbers
and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an
individually identifying number for each employee (e.g., the last four digits of the employee’s social security
number). The required weekly payroll information may be submitted in any form desired. Optional Form WH–347
is available for this purpose from the Wage and Hour Division Web site at
http://www.dol.gov/esa/whd/forms/wh347instr.htm or its successor site. The prime contractor is responsible for the
submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social
security number and current address of each covered worker and shall provide them upon request to the Federal
Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor
will submit them to the applicant, Sponsor, or Owner, as the case may be, for transmission to the Federal Aviation
Administration, the Contractor, or the Wage and Hour Division of the Department of Labor for purposes of an
investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-10
contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its
own records, without weekly submission to the sponsoring government agency (or the applicant, Sponsor, or Owner).
(B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the Contractor or
subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and
shall certify the following:
(1) That the payroll for the payroll period contains the information required to be provided under 29 CFR
§ 5.5(a)(3)(ii), the appropriate information is being maintained under 29 CFR § 5.5 (a)(3)(i), and that such information
is correct and complete;
(2) That each laborer and mechanic (including each helper, apprentice, and trainee) employed on the contract during
the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that
no deductions have been made either directly or indirectly from the full wages earned, other than permissible
deductions as set forth in Regulations, 29 CFR Part 3;
(3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash
equivalents for the classification of work performed, as specified in the applicable wage determination incorporated
into the contract.
(C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-
347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph (3)(ii)(B)
of this section.
(D) The falsification of any of the above certifications may subject the Contractor or subcontractor to civil or criminal
prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code.
(iii) The Contractor or subcontractor shall make the records required under paragraph (3)(i) of this section available
for inspection, copying, or transcription by authorized representatives of the Sponsor, the Federal Aviation
Administration, or the Department of Labor and shall permit such representatives to interview employees during
working hours on the job. If the Contractor or subcontractor fails to submit the required records or to make them
available, the Federal agency may, after written notice to the Contractor, Sponsor, applicant, or Owner, take such
action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds.
Furthermore, failure to submit the required records upon request or to make such records available may be grounds
for debarment action pursuant to 29 CFR § 5.12.
4. Apprentices and Trainees.
(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed
when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with
the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training,
Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is
employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program,
who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training,
Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary
employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft
classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the
registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise
employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the
classification of work actually performed. In addition, any apprentice performing work on the job site in excess of
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-11
the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage
determination for the work actually performed. Where a contractor is performing construction on a project in a
locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the
journeyman’s hourly rate) specified in the Contractor’s or subcontractor’s registered program shall be observed.
Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice’s level
of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination.
Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the
apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits
listed on the wage determination for the applicable classification. If the Administrator determines that a different
practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that
determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State
Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the Contractor
will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed
until an acceptable program is approved.
(ii) Trainees. Except as provided in 29 CFR § 5.16, trainees will not be permitted to work at less than the
predetermined rate for the work performed unless they are employed pursuant to and individually registered in a
program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor,
Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater
than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid
at not less than the rate specified in the approved program for the trainee’s level of progress, expressed as a percentage
of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits
in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits,
trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of
the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding
journeyman wage rate on the wage determination that provides for less than full fringe benefits for apprentices. Any
employee listed on the payroll at a trainee rate that is not registered and participating in a training plan approved by
the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage
determination for the classification of work actually performed. In addition, any trainee performing work on the job
site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate
on the wage determination for the work actually performed. In the event the Employment and Training
Administration withdraws approval of a training program, the Contractor will no longer be permitted to utilize
trainees at less than the applicable predetermined rate for the work performed until an acceptable program is
approved.
(iii) Equal Employment Opportunity. The utilization of apprentices, trainees, and journeymen under this part shall
be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and
29 CFR Part 30.
5. Compliance with Copeland Act Requirements.
The Contractor shall comply with the requirements of 29 CFR Part 3, which are incorporated by reference in this
contract.
6. Subcontracts.
The Contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR §§ 5.5(a)(1) through
(10) and such other clauses as the Federal Aviation Administration may by appropriate instructions require, and also
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-12
a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor
shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses
in 29 CFR § 5.5.
7. Contract Termination: Debarment.
A breach of the contract clauses in paragraph 1 through 10 of this section may be grounds for termination of the
contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR § 5.12.
8. Compliance with Davis-Bacon and Related Act Requirements.
All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein
incorporated by reference in this contract.
9. Disputes Concerning Labor Standards.
Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes
clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor
set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the
Contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees
or their representatives.
10. Certification of Eligibility.
(i) By entering into this contract, the Contractor certifies that neither it (nor he or she) nor any person or firm who
has an interest in the Contractor’s firm is a person or firm ineligible to be awarded Government contracts by virtue
of section 3(a) of the Davis-Bacon Act or 29 CFR § 5.12(a)(1).
(ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract
by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR § 5.12(a)(1).
(iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 USC § 1001.
A11 DEBARMENT AND SUSPENSION
This provision applies to covered transactions, which are defined in 2 CFR part 180 (Subpart B). AIP funded
contracts are non-procurement transactions, as defined by 2 CFR § 180.970. Covered transactions include any AIP-
funded contract, regardless of tier, that is awarded by a contractor, subcontractor, supplier, consultant, or its agent or
representative in any transaction, if the amount of the contract is expected to equal or exceed $25,000. This includes
contracts associated with land acquisition projects.
CERTIFICATION OF OFFEROR/BIDDER REGARDING DEBARMENT
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are
presently debarred or suspended by any Federal department or agency from participation in this transaction .
CERTIFICATION OF LOWER TIER CONTRACTORS REGARDING DEBARMENT
The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a “covered transaction”,
must confirm each lower tier participant of a “covered transaction” under the project is not presently debarred or
otherwise disqualified from participation in this federally-assisted project. The successful bidder will accomplish
this by:
1. Checking the System for Award Management at website: http://www.sam.gov.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
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2. Collecting a certification statement similar to the Certification of Offeror /Bidder Regarding Debarment,
above.
3. Inserting a clause or condition in the covered transaction with the lower tier contract.
If the Federal Aviation Administration later determines that a lower tier participant failed to disclose to a higher tier
participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue
any available remedies, including suspension and debarment of the non-compliant participant.
A12 DISADVANTAGED BUSINESS ENTERPRISE
The requirements of 49 CFR part 26 apply to this contract. It is the policy of the Board of County Commissioners
of Washington County, Maryland to practice nondiscrimination based on race, color, sex, or national origin in the
award or performance of this contract. The Owner encourages participation by all firms qualifying under this
solicitation regardless of business size or ownership.
The Contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex
in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the
award and administration of DOT-assisted contracts. Failure by the Contractor to carry out these requirements is a
material breach of this contract, which may result in the termination of this contract or such other remedy as the
recipient deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the Contractor from future bidding as non-responsible.
Prompt Payment (49 CFR § 26.29)
The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its
contract no later than 30 days from the receipt of each payment the prime contractor receives from the Board of
County Commissioners of Washington County, Maryland. The prime contractor agrees further to return retainage
payments to each subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay
or postponement of payment from the above referenced time frame may occur only for good cause following written
approval of the Board of County Commissioners of Washington County, Maryland. This clause applies to both
DBE and non-DBE subcontractors.
Termination of DBE Subcontracts (49 CFR § 26.53(f))
The prime contractor must not terminate a DBE subcontractor listed in response to this Proposal (or an approved
substitute DBE firm) without prior written consent of the Board of County Commissioners of Washington County,
Maryland. This includes, but is not limited to, instances in which the prime contractor seeks to perform work
originally designated for a DBE subcontractor with its own forces or those of an affiliate, a non-DBE firm, or with
another DBE firm.
The prime contractor shall utilize the specific DBEs listed to perform the work and supply the materials for which
each is listed unless the contractor obtains written consent from the Board of County Commissioners of
Washington County, Maryland. Unless the Board of County Commissioners of Washington County, Maryland
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Issued on January 20, 2023 Page A-14
consent is provided, the prime contractor shall not be entitled to any payment for work or material unless it is
performed or supplied by the listed DBE.
The Board of County Commissioners of Washington County, Maryland may provide such written consent only
if the Board of County Commissioners of Washington County, Maryland agrees, for reasons stated in the
concurrence document, that the prime contractor has good cause to terminate the DBE firm. For purposes of this
paragraph, good cause includes the circumstances listed in 49 CFR §26.53.
Before transmitting to the Board of County Commissioners of Washington County, Maryland its request to
terminate and/or substitute a DBE subcontractor, the prime contractor must give notice in writing to the DBE
subcontractor, with a copy to the Board of County Commissioners of Washington County, Maryland, of its intent
to request to terminate and/or substitute, and the reason for the request.
The prime contractor must give the DBE five days to respond to the prime contractor's notice and advise [Name of
Recipient] and the contractor of the reasons, if any, why it objects to the proposed termination of its subcontract and
why the Board of County Commissioners of Washington County, Maryland should not approve the prime
contractor's action. If required in a particular case as a matter of public necessity (e.g., safety), the Board of County
Commissioners of Washington County, Maryland may provide a response period shorter than five days.
In addition to post-award terminations, the provisions of this section apply to pre-award deletions of or substitutions
for DBE firms put forward by offerors in negotiated procurements.
A13 DISTRACTED DRIVING
In accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving”,
(10/1/2009) and DOT Order 3902.10, “Text Messaging While Driving”, (12/30/2009), the Federal Aviation
Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes
by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant
or subgrant.
In support of this initiative, the Owner encourages the Contractor to promote policies and initiatives for its employees
and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while
driving motor vehicles while performing work activities associated with the project. The Contractor must include
the substance of this clause in all sub-tier contracts exceeding $10,000 that involve driving a motor vehicle in
performance of work activities associated with the project.
A14 PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO
SURVEILLANCE SERVICES OR EQUIPMENT
Contractor and Subcontractor agree to comply with mandatory standards and policies relating to use and procurement
of certain telecommunications and video surveillance services or equipment in compliance with the National Defense
Authorization Act [Public Law 115-232 § 889(f)(1)].
A15 DRUG FREE WORKPLACE REQUIREMENTS –
N/A (Sponsor Only)
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-15
A16 EQUAL EMPLOYMENT OPPORTUNITY (EEO)
EQUAL OPPORTUNITY CLAUSE
During the performance of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment because of race, color,
religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to
ensure that applicants are employed, and that employees are treated during employment, without regard to their race,
color, religion, sex, sexual orientation, gender identify, or national origin. Such action shall include, but not be limited
to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff, or
termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be
provided setting forth the provisions of this nondiscrimination clause.
(2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor,
state that all qualified applicants will receive consideration for employment without regard to race, color, religion,
sex, sexual orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for
employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the
employee or applicant or another employee or applicant. This provision shall not apply to instances in which an
employee who has access to the compensation information of other employees or applicants as a part of such
employee's essential job functions discloses the compensation of such other employees or applicants to individuals
who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or
charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the
employer, or is consistent with the contractor's legal duty to furnish information.
(4) The Contractor will send to each labor union or representative of workers with which it has a collective bargaining
agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the
labor union or workers’ representative of the Contractor’s commitments under this section 202 of Executive Order
11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
(5) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules,
regulations, and relevant orders of the Secretary of Labor.
(6) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24,
1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access
to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation
to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this contract or with any
such rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the
Contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as
provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor,
or as otherwise provided by law.
(8) The Contractor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order
unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive
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Issued on January 20, 2023 Page A-16
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The
Contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary
of Labor as a means of enforcing such provisions, including sanctions for noncompliance : Provided, however, that
in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a
result of such direction, the Contractor may request the United States to enter into such litigation to protect the
interests of the United States.
STANDARD FEDERAL EQUAL EMPLOYMENT OPPORTUNITY
CONSTRUCTION CONTRACT SPECIFICATIONS
1. As used in these specifications:
a. “Covered area” means the geographical area described in the solicitation from which this contract resulted;
b. “Director” means Director, Office of Federal Contract Compliance Programs (OFCCP), U.S. Department of
Labor, or any person to whom the Director delegates authority;
c. “Employer identification number” means the Federal social security number used on the Employer’s
Quarterly Federal Tax Return, U.S. Treasury Department Form 941;
d. “Minority” includes:
(1) Black (all persons having origins in any of the Black African racial groups not of Hispanic origin);
(2) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish
culture or origin, regardless of race);
(3) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East,
Southeast Asia, the Indian Subcontinent, or the Pacific Islands); and
(4) American Indian or Alaskan native (all persons having origins in any of the original peoples of North
America and maintaining identifiable tribal affiliations through membership and participation or
community identification).
2. Whenever the Contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any
construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions of these
specifications and the Notice which contains the applicable goals for minority and female participation and which is
set forth in the solicitations from which this contract resulted.
3. If the Contractor is participating (pursuant to 41 CFR part 60-4.5) in a Hometown Plan approved by the U.S.
Department of Labor in the covered area either individually or through an association, its affirmative action
obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that Plan for
those trades which have unions participating in the Plan. Contractors must be able to demonstrate their participation
in and compliance with the provisions of any such Hometown Plan. Each contractor or subcontractor participating
in an approved plan is individually required to comply with its obligations under the EEO clause and to make a good
faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith
performance by other contractors or subcontractors toward a goal in an approved Plan does not excuse any covered
contractor’s or subcontractor’s failure to take good faith efforts to achieve the Plan goals and timetables.
4. The Contractor shall implement the specific affirmative action standards provided in paragraphs 7a through 7p of
these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as
percentages of the total hours of employment and training of minority and female utilization the Contractor should
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reasonably be able to achieve in each construction trade in which it has employees in the covered area. Covered
construction contractors performing construction work in a geographical areas where they do not have a Federal or
federally assisted construction contract shall apply the minority and female goals established for the geographical
area where the work is being performed. Goals are published periodically in the Federal Register in notice form, and
such notices may be obtained from any Office of Federal Contract Compliance Programs office or from Federal
procurement contracting officers. The Contractor is expected to make substantially uniform progress in meeting its
goals in each craft during the period specified.
5. Neither the provisions of any collective bargaining agreement, nor the failure by a union with whom the Contractor
has a collective bargaining agreement, to refer either minorities or women shall excuse the Contractor’s obligations
under these specifications, Executive Order 11246, or the regulations promulgated pursuant thereto.
6. In order for the nonworking training hours of apprentices and trainees to be counted in meeting the goals, such
apprentices and trainees must be employed by the Contractor during the training period, and the Contractor must have
made a commitment to employ the apprentices and trainees at the completion of their training, subject to the
availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the
U.S. Department of Labor.
7. The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of
the Contractor’s compliance with these specifications shall be based upon its effort to achieve maximum results from
its actions. The Contractor shall document these efforts fully, and shall implement affirmative action steps at least
as extensive as the following:
a. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in
all facilities at which the Contractor’s employees are assigned to work. The Contractor, where possible, will
assign two or more women to each construction project. The Contractor shall specifically ensure that all foremen,
superintendents, and other onsite supervisory personnel are aware of and carry out the Contractor’s obligation to
maintain such a working environment, with specific attention to minority or female individuals working at such
sites or in such facilities.
b. Establish and maintain a current list of minority and female recruitment sources, provide written notification
to minority and female recruitment sources and to community organizations when the Contractor or its unions
have employment opportunities available, and maintain a record of the organizations’ responses.
c. Maintain a current file of the names, addresses, and telephone numbers of each minority and female off-the-
street applicant and minority or female referral from a union, a recruitment source, or community organization
and of what action was taken with respect to each such individual. If such individual was sent to the union hiring
hall for referral and was not referred back to the Contractor by the union or, if referred, not employed by the
Contractor, this shall be documented in the file with the reason therefor, along with whatever additional actions
the Contractor may have taken.
d. Provide immediate written notification to the Director when the union or unions with which the Contractor has
a collective bargaining agreement has not referred to the Contractor a minority person or woman sent by the
Contractor, or when the Contractor has other information that the union referral process has impeded the
Contractor’s efforts to meet its obligations.
e. Develop on-the-job training opportunities and/or participate in training programs for the area which expressly
include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant
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to the Contractor’s employment needs, especially those programs funded or approved by the Department of
Labor. The Contractor shall provide notice of these programs to the sources compiled under 7b above.
f. Disseminate the Contractor’s EEO policy by providing notice of the policy to unions and training programs
and requesting their cooperation in assisting the Contractor in meeting its EEO obligations; by including it in any
policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report,
etc.; by specific review of the policy with all management personnel and with all minority and female employees
at least once a year; and by posting the company EEO policy on bulletin boards accessible to all employees at
each location where construction work is performed.
g. Review, at least annually, the company’s EEO policy and affirmative action obligations under these
specifications with all employees having any responsibility for hiring, assignment, layoff, termination, or other
employment decisions including specific review of these items with onsite supervisory personnel such
superintendents, general foremen, etc., prior to the initiation of construction work at any job site. A written record
shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter
discussed, and disposition of the subject matter.
h. Disseminate the Contractor’s EEO policy externally by including it in any advertising in the news media,
specifically including minority and female news media, and providing written notification to and discussing the
Contractor’s EEO policy with other contractors and subcontractors with whom the Contractor does or anticipates
doing business.
i. Direct its recruitment efforts, both oral and written, to minority, female, and community organizations, to
schools with minority and female students and to minority and female recruitment and training organizations
serving the Contractor’s recruitment area and employment needs. Not later than one month prior to the date for
the acceptance of applications for apprenticeship or other training by any recruitment source, the Contractor shall
send written notification to organizations such as the above, describing the openings, screening procedures, and
tests to be used in the selection process.
j. Encourage present minority and female employees to recruit other minority persons and women and, where
reasonable, provide after school, summer, and vacation employment to minority and female youth both on the
site and in other areas of a contractor’s work force.
k. Validate all tests and other selection requirements where there is an obligation to do so under 41 CFR part 60-
3.
l. Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel, for
promotional opportunities and encourage these employees to seek or to prepare for, through appropriate training,
etc., such opportunities.
m. Ensure that seniority practices, job classifications, work assignments, and other personnel practices do not
have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure
that the EEO policy and the Contractor’s obligations under these specifications are being carried out.
n. Ensure that all facilities and company activities are nonsegregated except that separate or single-user toilet and
necessary changing facilities shall be provided to assure privacy between the sexes.
o. Document and maintain a record of all solicitations of offers for subcontracts from minority and female
construction contractors and suppliers, including circulation of solicitations to minority and female contractor
associations and other business associations.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
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p. Conduct a review, at least annually, of all supervisor’s adherence to and performance under the Contractor’s
EEO policies and affirmative action obligations.
8. Contractors are encouraged to participate in voluntary associations, which assist in fulfilling one or more of their
affirmative action obligations (7a through 7p). The efforts of a contractor association, joint contractor-union,
contractor-community, or other similar group of which the Contractor is a member and participant may be asserted
as fulfilling any one or more of its obligations under 7a through 7p of these specifications provided that the Contractor
actively participates in the group, makes every effort to assure that the group has a positive impact on the employment
of minorities and women in the industry, ensures that the concrete benefits of the program are reflected in the
Contractor’s minority and female workforce participation, makes a good faith effort to meet its individual goals and
timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on behalf
of the Contractor. The obligation to comply, however, is the Contractor’s and failure of such a group to fulfill an
obligation shall not be a defense for the Contractor’s noncompliance.
9. A single goal for minorities and a separate single goal for women have been established. The Contractor, however,
is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male
and female, and all women, both minority and non-minority. Consequently, the Contractor may be in violation of
the Executive Order if a particular group is employed in a substantially disparate manner (for example, even though
the Contractor has achieved its goals for women generally, the Contractor may be in violation of the Executive Order
if a specific minority group of women is underutilized).
10. The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against any
person because of race, color, religion, sex, sexual orientation, gender identity, or national origin.
11. The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts
pursuant to Executive Order 11246.
12. The Contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal
Opportunity Clause, including suspension, termination, and cancellation of existing subcontracts as may be imposed
or ordered pursuant to Executive Order 11246, as amended, and its implementing regulations, by the Office of Federal
Contract Compliance Programs. Any contractor who fails to carry out such sanctions and penalties shall be in
violation of these specifications and Executive Order 11246, as amended.
13. The Contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action
steps, at least as extensive as those standards prescribed in paragraph 7 of these specifications, so as to achieve
maximum results from its efforts to ensure equal employment opportunity. If the Contractor fails to comply with the
requirements of the Executive Order, the implementing regulations, or these specifications, the Director shall proceed
in accordance with 41 CFR part 60-4.8.
14. The Contractor shall designate a responsible official to monitor all employment related activity to ensure that the
company EEO policy is being carried out, to submit reports relating to the provisions hereof as may be required by
the Government, and to keep records. Records shall at least include for each employee, the name, address, telephone
numbers, construction trade, union affiliation if any, employee identification number when assigned, social security
number, race, sex, status (e.g., mechanic, apprentice, trainee, helper, or laborer), dates of changes in status, hours
worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall
be maintained in an easily understandable and retrievable form; however, to the degree that existing records satisfy
this requirement, contractors shall not be required to maintain separate records.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-20
15. Nothing herein provided shall be construed as a limitation upon the application of other laws which establish
different standards of compliance or upon the application of requirements for the hiring of local or other area residents
(e.g. those under the Public Works Employment Act of 1977 and the Community Development Block Grant
Program).
A17 FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM
WAGE)
29 CFR § 213 exempts employees in a bona fide executive, administrative or professional capacity. Because
professional firms employ individuals that are not covered by this exemption, the Sponsor’s agreement hereby
includes this FLSA provision.
All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of
29 CFR part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in
full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-
time workers.
The Consultant has full responsibility to monitor compliance to the referenced statute or regulation. The Consultant
must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor –
Wage and Hour Division.
A18 LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and
belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
“Disclosure Form to Report Lobbying,” in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for
all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
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A19 PROHIBITION OF SEGREGATED FACILITIES
This provision applies to professional services that include tasks that qualify as construction work as defined by 41
CFR part 60-1. Examples include the installation of noise monitoring equipment. N/A for this Proposal.
(a) The Contractor agrees that it does not and will not maintain or provide for its employees any segregated facilities
at any of its establishments, and that it does not and will not permit its employees to perform their services at any
location under its control where segregated facilities are maintained. The Contractor agrees that a breach of this clause
is a violation of the Equal Employment Opportunity clause in this contract.
(b) “Segregated facilities,” as used in this clause, means any waiting rooms, work areas, rest rooms and wash rooms,
restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking
fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees that are
segregated by explicit directive or are in fact segregated on the basis of race, color, religion, sex, sexual orientation,
gender identity, or national origin because of written or oral policies or employee custom. The term does not include
separate or single-user restrooms or necessary dressing or sleeping areas provided to assure privacy between the
sexes.
(c) The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal
Employment Opportunity clause of this contract.
A20 OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of
29 CFR Part 1910 with the same force and effect as if given in full text. The employer must provide a work
environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The
employer retains full responsibility to monitor its compliance and their subcontractor’s compliance with the
applicable requirements of the Occupational Safety and Health Act of 1970 (29 CFR Part 1910). The employer must
address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor –
Occupational Safety and Health Administration.
A21 PROCUREMENT OF RECOVERED MATERIALS
Include this provision if the agreement includes procurement of a product that exceeds $10,000. N/A for this
Proposal.
Contractor and subcontractor agree to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the
Resource Conservation and Recovery Act, and the regulatory provisions of 40 CFR Part 247. In the performance of
this contract and to the extent practicable, the Contractor and subcontractors are to use products containing the highest
percentage of recovered materials for items designated by the Environmental Protection Agency (EPA) under 40
CFR Part 247 whenever:
The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or
The contractor has procured $10,000 or more of a designated item using Federal funding during the previous
fiscal year.
The list of EPA-designated items is available at www.epa.gov/smm/comprehensive-procurement-guidelines-
construction-products.
Section 6002(c) establishes exceptions to the preference for recovery of EPA-designated products if the contractor
can demonstrate the item is:
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Issued on January 20, 2023 Page A-22
a) Not reasonably available within a timeframe providing for compliance with the contract performance
schedule;
b) Fails to meet reasonable contract performance requirements; or
c) Is only available at an unreasonable price.
A22 RIGHT TO INVENTIONS
Contracts or agreements that include the performance of experimental, developmental, or research work must provide
for the rights of the Federal Government and the Owner in any resulting invention as established by 37 CFR part 401,
Rights to Inventions Made by Non-profit Organizations and Small Business Firms under Government Grants,
Contracts, and Cooperative Agreements. This contract incorporates by reference the patent and inventions rights as
specified within 37 CFR § 401.14. Contractor must include this requirement in all sub-tier contracts involving
experimental, developmental, or research work.
A23 SEISMIC SAFETY
Sponsor must incorporate this clause in any contract involved in the construction of new buildings or structural
addition to existing buildings. N/A for this Proposal.
In the performance of design services, the Consultant agrees to furnish a building design and associated construction
specification that conform to a building code standard that provides a level of seismic safety substantially equivalent
to standards as established by the National Earthquake Hazards Reduction Program (NEHRP). Local building codes
that model their building code after the current version of the International Building Code (IBC) meet the NEHRP
equivalency level for seismic safety. At the conclusion of the design services, the Consultant agrees to furnish the
Owner a “certification of compliance” that attests conformance of the building design and the construction
specifications with the seismic standards of NEHRP or an equivalent building code.
A24 TAX DELINQUENCY AND FELONY CONVICTIONS
The applicant must complete the following two certification statements. The applicant must indicate its current status
as it relates to tax delinquency and felony conviction by inserting a checkmark () in the space following the
applicable response. The applicant agrees that, if awarded a contract resulting from this solicitation, it will incorporate
this provision for certification in all lower tier subcontracts.
Certifications
The applicant represents that it is ( ) is not ( ) a corporation that has any unpaid Federal tax liability that
has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and
that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting
the tax liability.
The applicant represents that it is ( ) is not ( ) a corporation that was convicted of a criminal violation under
any Federal law within the preceding 24 months.
Note
If an applicant responds in the affirmative to either of the above representations, the applicant is ineligible to receive
an award unless the Sponsor has received notification from the agency suspension and debarment official (SDO) that
the SDO has considered suspension or debarment and determined that further action is not required to protect the
Government’s interests. The applicant therefore must provide information to the owner about its tax liability or
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-23
conviction to the Owner, who will then notify the FAA Airports District Office, which will then notify the agency’s
SDO to facilitate completion of the required considerations before award decisions are made.
Term Definitions
Felony conviction: Felony conviction means a conviction within the preceding twenty-four (24) months of a
felony criminal violation under any Federal law and includes conviction of an offense defined in a section of
the U.S. Code that specifically classifies the offense as a felony and conviction of an offense that is classified
as a felony under 18 USC § 3559.
Tax Delinquency: A tax delinquency is any unpaid Federal tax liability that has been assessed, for which all
judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely
manner pursuant to an agreement with the authority responsible for collecting the tax liability.
A25 TERMINATION OF CONTRACT
The Owner may, by written notice to the Consultant, terminate this Agreement for its convenience and without cause
or default on the part of Consultant. Upon receipt of the notice of termination, except as explicitly directed by the
Owner, the Contractor must immediately discontinue all services affected.
Upon termination of the Agreement, the Consultant must deliver to the Owner all data, surveys, models, drawings,
specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the
Engineer under this contract, whether complete or partially complete.
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up through
the date the Consultant receives the termination notice. Compensation will not include anticipated profit on non-
performed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result
of the termination action under this clause.
TERMINATION FOR CAUSE (PROFESSIONAL SERVICES)
Either party may terminate this Agreement for cause if the other party fails to fulfill its obligations that are essential
to the completion of the work per the terms and conditions of the Agreement. The party initiating the termination
action must allow the breaching party an opportunity to dispute or cure the breach.
The terminating party must provide the breaching party [7] days advance written notice of its intent to terminate the
Agreement. The notice must specify the nature and extent of the breach, the conditions necessary to cure the breach,
and the effective date of the termination action. The rights and remedies in this clause are in addition to any other
rights and remedies provided by law or under this agreement.
a) Termination by Owner: The Owner may terminate this Agreement for cause in whole or in part, for the
failure of the Consultant to:
1. Perform the services within the time specified in this contract or by Owner approved extension;
2. Make adequate progress so as to endanger satisfactory performance of the Project; or
3. Fulfill the obligations of the Agreement that are essential to the completion of the Project.
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Upon receipt of the notice of termination, the Consultant must immediately discontinue all services affected
unless the notice directs otherwise. Upon termination of the Agreement, the Consultant must deliver to the
Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and
other documents and materials prepared by the Engineer under this contract, whether complete or partially
complete.
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up
through the date the Consultant receives the termination notice. Compensation will not include anticipated profit
on non-performed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a
result of the termination action under this clause.
If, after finalization of the termination action, the Owner determines the Consultant was not in default of the
Agreement, the rights and obligations of the parties shall be the same as if the Owner issued the termination for
the convenience of the Owner.
b) Termination by Consultant: The Consultant may terminate this Agreement for cause in whole or in part, if
the Owner:
1. Defaults on its obligations under this Agreement;
2. Fails to make payment to the Consultant in accordance with the terms of this Agreement;
3. Suspends the project for more than [180] days due to reasons beyond the control of the Consultant.
Upon receipt of a notice of termination from the Consultant, Owner agrees to cooperate with Consultant for the
purpose of terminating the agreement or portion thereof, by mutual consent. If Owner and Consultant cannot
reach mutual agreement on the termination settlement, the Consultant may, without prejudice to any rights and
remedies it may have, proceed with terminating all or parts of this Agreement based upon the Owner’s breach of
the contract.
In the event of termination due to Owner breach, the Consultant is entitled to invoice Owner and to receive full
payment for all services performed or furnished in accordance with this Agreement and all justified reimbursable
expenses incurred by the Consultant through the effective date of termination action. Owner agrees to hold
Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action
under this clause.
A26 TRADE RESTRICTION CERTIFICATION
By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the
Offeror –
1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that
discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or
national of a foreign country included on the list of countries that discriminate against U.S. firms as published
by the USTR; and
3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a
foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
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This certification concerns a matter within the jurisdiction of an agency of the United States of America and the
making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18
USC § 1001.
The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its
certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed
circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at
any time it learns that its certification was erroneous by reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR §
30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of
countries that discriminate against U.S. firms published by the USTR; or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such
USTR list; or
3) who incorporates in the public works project any product of a foreign country on such USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render, in good faith, the certification required by this provision. The knowledge and information of a contractor is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for
certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a
prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate
against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when making an award. If it is
later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal
Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default
at no cost to the Owner or the FAA.
A27 VETERAN’S PREFERENCE
In the employment of labor (excluding executive, administrative, and supervisory positions), the Contractor and all
sub-tier contractors must give preference to covered veterans as defined within Title 49 United States Code Section
47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans,
disabled veterans, and small business concerns (as defined by 15 USC § 632) owned and controlled by disabled
veterans. This preference only applies when there are covered veterans readily available and qualified to perform the
work to which the employment relates.
A28 DOMESTIC PREFERENCES FOR PROCUREMENTS
The Bidder or Offeror certifies by signing and submitting this bid or proposal that, to the greatest extent practicable,
the Bidder or Offeror has provided a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including, but not limited to, iron, aluminum, steel, cement, and other manufactured
products) in compliance with 2 CFR § 200.322.
AIRPORT DESIGN CONSULTANTS, Inc.
6031 University Blvd, Suite 330
Ellicott City, MD 21043
410.465.9600
Fax 410.465.9602
www.adci-corp.com
January 30, 2023
Mr. Ronald D. Bidle, Jr., Prof. LS
Survey Manager
Triad Engineering, Inc.
1075-D Sherman Avenue
Hagerstown, Maryland 21740
Sent electronically to: rbidle@triadeng.com
Reference: Taxiway C Object Free Area (OFA) Rehabilitation – Design and Bid
Phase Services
Request For Proposal – Design Survey
Hagerstown Regional Airport – Richard A. Henson Field
Hagerstown, Maryland
Dear Mr. Bidle:
Airport Design Consultants, Inc. (ADCI) is requesting a proposal from your firm to provide
Design Ground Surveys for the above referenced project at the Hagerstown Regional
Airport – Richard A. Henson Field (HGR). This project is for the design phase of a project
to rehabilitate the existing pavement within the Taxiway C Object Free Area (OFA)
adjacent to the West Apron at the Airport. The project will include isolated full depth
repairs, a mill and overlay, crack repair, the application of a slurry seal coat and new airfield
pavement markings. The proposed survey area is generally depicted on the enclosed
Exhibit A.
SCOPE OF WORK
Item 1 – Design Survey
1. All topographical information including ground spot elevations, shall be provided
to the limits shown on Exhibit A (approximately 4 Acres).
2. Locations of all utilities within the marked survey area (underground and above)
shall be marked and identified, including, but not limited to sanitary sewer, water,
gas, and electrical. Utility structures shall be given with top elevations and
size/type of cover. Storm, sanitary and waterlines shall be traced to the next
2023-HGR-1303
Mr. Bidle
January 30, 2023
Page 2 of 6
junction or appurtenance upstream and downstream outside the project limits.
Triad will perform a design one-call with the Miss Utility System to have each
utility company field locate and mark their service lines prior to survey, as required.
3. Drainage structure (information and description) within the marked survey area
shall be given with top elevations, inverts (in and out for all connections) inside
pipe diameters, pipe and manhole construction materials, etc. Drainage outfall lines
existing within the project limits shall be traced to the next junction point outside
the project limits.
4. Pavement joints in areas between visibly differing pavement sections shall be
surveyed. In the areas of asphalt overlay on concrete pavement, the visible
reflective cracking of the asphalt over the previously concrete pavement shall be
surveyed to establish concrete joint pattern.
5. Proposed Boring Locations will be surveyed and marked in the field with the
Boring Location Number. The surveyed locations and elevations shall be provided
to ADCI for use by the Geotechnical Consultant.
Item 2 – Additional On-Call Design Survey
6. The cost for one (1) additional day of on-call design survey to be used upon ADCI’s
request shall be included separately. This shall include both field and office time.
These services will be required on short notice to verify critical locations and/or
elevations.
FORMAT
7. Horizontal and vertical control for this project shall be obtained using the Primary
Airport Control Station (PACS) established at the Airport. The PACS designation
is HGR AP STA B and the Point ID is JV7053. Horizontal control shall be
referenced to the state plane coordinate system North American Datum (NAD) 83,
latest adjustment at time of survey; as provided on the NGS Data Sheet. Vertical
control shall be referenced to the North American Vertical Datum (NAVD) 88
datum. Reference all Ellipsoidal Heights to NAD83 (GRS 80) realization. The
most recent National Geodetic Survey (NGS) GEOID model, shall be used. Spot
elevations shall be given to 0.01 feet for paved sections and 0.1 feet for turfed
sections. Locations of permanent items within the project limits shall be shown
relative to “Baseline C1” (horizontal control 0.05).
Mr. Bidle
January 30, 2023
Page 3 of 6
8. It is requested that two (2) files (AutoCAD Civil3D 2018 or later) containing the
following information be submitted for our use:
File 1 – plan.dwg - Planimetric file. (All objects in this file shall have zero
elevation.)
File 2 – cont.dwg - Contours file. This file should include contours, contour
labels, spot information, breaklines and the Surface
Triangulated Irregular Network (TIN) used to generate the
contours.
The drawing world shall be oriented with the State Plane Coordinate System
NAD 83.
The grid pattern on the drawings shall be based on the State Plane Grid
Coordinate System.
No elevations shall be assigned to any lines or objects in the planimetrics file.
Only contours, breaklines and spot elevations shall have elevations assigned to
them.
Provide contour mapping with a contour interval of 0.5 foot.
All spots shall be on the appropriate layer and contain an attribute for elevation
and point description.
All contours shall be continuous polylines with intermediate and index layers.
(Break contours for annotation only.)
All text in the drawing file shall be standard (Arial font), sized to match “Leroy”
standard templates (80, 100, 120, etc.) scaled for a 1”= 30’ plot scale.
Drawing entities shall have color and linetype set “BYLAYER”.
If any non-standard symbols are used in the drawing, provide a copy of the
necessary code required to load and edit the drawing as submitted.
No linework shall be broken in order to add specific “patterns” to create the
look of a custom linetype. (An example of this would be breaking a line at
specific intervals to add an “X” text object to distinguish a fenceline.) As stated,
a copy of ADCI’s standard linetype definition file is included. If the surveyor
Mr. Bidle
January 30, 2023
Page 4 of 6
is unable to use this linetype definition file, the “continuous” linetype should be
used in place of ADCI’s custom linetypes. No additional text items or symbols
should be placed along the line to “approximate” a custom linetype.
9. It is also requested that a ASCII text point file be included for both the Planimetrics
and Contours files and both should be in the format: point number, northing,
easting, elevation, description (P,N,E,Z,D)
File 3: SPC.asc All points given in the State Plane Grid Coordinate System.
10. It is requested that a photographic record be kept of all monuments used and
proposed monuments set as part of the performance of these services. Copies of
these photographs shall be provided electronically in JPEG format.
11. All computer files (drawing files, ASCII points file, photographs, etc.) shall be
submitted electronically.
12. Please prepare a proposal showing separate line-item cost each for Items 1 and 2.
GENERAL
13. If accepted, your proposal shall serve as a basis for a not-to-exceed contract directly
with ADCI. The proposal should include a fee schedule, estimated workhours,
anticipated non-salary cost and a "not-to-exceed" ceiling figure. A copy of ADCI's
standard Subconsultant Agreement and the Base Agreement with the Owner,
that we are bound to, has been attached for your review. If you have any
comments please submit them prior to providing your proposal, otherwise it is
assumed that you are willing to accept all of the terms and conditions presented
therein.
14. As soon as your services are complete, your firm should invoice ADCI. Your
invoice will then be included with the next ADCI invoice to the Owner. Payment
for your services will be forwarded within fourteen (14) days upon receipt of
payment from the Owner. (Receipt of payment from the Owner is dependent upon
the Owner receiving funds from the applicable funding agencies.) In order to be
included with the next ADCI invoice, your invoice should be received no later than
the 25th of the month.
15. The invoice shall, at a minimum, include the following:
a. Project name
b. Airport name
Mr. Bidle
January 30, 2023
Page 5 of 6
c. ADCI project number
d. Invoice number
e. Workhour cost, with breakdown of hours and fees
f. Non-salary costs
16. If your company does not already possess an Airfield Security Badge for HGR,
then at least one member of the survey party must attend a safety and security
training class at the airport and apply for an Airport Identification (ID) Media badge
to work in the secure areas of the airport. The training class takes about 1.5 hours
and must be scheduled with the Airport Manager in advance. After taking the class,
the persons to be badged must complete the badging application form. The
applicants company is required to verify each applicant’s previous ten year
employment history prior to signing the application. Please allow 7-14 days to
receive the required security clearance from the Transportation Security
Administration (TSA). The required forms can be obtained by contacting the
Airport Operations Manager.
17. All crews working in the active Aircraft Operation Area (AOA) shall have aviation
band radios and monitor the Hagerstown Ground Frequency 120.8 MHz between
the hours of 7:00 a.m. and 10:00 p.m. and Unicom Frequency 122.95 MHz at all
other times. All activities on the airfield shall be coordinated with the Owner and
the Engineer prior to the start of work. The work crews shall be prepared to clear
the taxiway safety areas (TSAs) during aircraft operations as ordered by the Owner.
18. The ADCI Project Manager and Airport Operations Manager must be contacted
prior to beginning any reconnaissance and/or field work inside and/or outside the
Airport Security fence or adjacent properties. The contact information for the
Airport Manager is as follows:
Mr. Gene Bolanowski
Operations Manager
Hagerstown Regional Airport
18434 Showalter Road
Hagerstown, MD 21742
Tel: (240) 313-2769
Cell: (386) 846-9118
Email: ebolanowski@washco-md.net
19. Since this project is funded by the Federal Government, please confirm that your
firm is in compliance with the attached Title VI Assurances. As a requirement of
these assurances, your firm shall be required to sign and return the enclosed
Certification for Contracts, Grants, Loans, and Cooperative Agreements.
Mr. Bidle
January 30, 2023
Page 6 of 6
20. Companies whose employees perform work on the Airport shall have General
Liability Insurance with a minimum coverage of $1,000,000. You will be requested
to provide a Certificate of Insurance when completing the Subconsultant
Agreement.
21. If your firm is a Disadvantaged Business Enterprise (DBE), provide a copy(s)
of current certification by a State or Federal agency(s), preferably where the
project is located.
ADCI is requesting your proposal on or before February 3, 2023. It is anticipated that a
Notice-To-Proceed (NTP) for this work will be issued in the Summer/Fall of 2023. Upon
receipt of the written NTP, it is requested that a copy of the electronic files for the requested
surveys be forwarded to our office within thirty (30) calendar days for Item 1 and within
fourteen (14) calendar days for Item 2.
If you should have any questions regarding this matter, please do not hesitate to contact
our office.
Sincerely,
ADCI
Mahesh S. Kukata, PE
Vice President
Enclosures: 1. Exhibit A – Project Exhibit
2. Sample Subconsultant Agreement and base Agreement with Owner
3. Title VI Assurances
4. Certification for Contracts, Grants, Loans, and Cooperative Agreements
L:\Proposals\HGR\2023-HGR-1303 Taxiway C OFA Rehabilitation\SUBS\Survey\20230130 Design Survey RFP - HGR Taxiway C
Rehab 1303.docx
GA
S
GA
S
GA
S
HH-12
HH-13
HH-14
RO
F
A
ROFA
1
2
3
4
5
6
7
26+00
10+00
15
+
0
0
20+00
25
+
0
0
B1
Alignment=BASELINE C1
Station=26+00.00
Offset=0.000
Northing=746219.5499
Easting=1107728.4579
B2
B3
B4
B5
Alignment=BASELINE C1
Station=10+00.00
Offset=0.000
Northing=744676.2600
Easting=1107306.2538
8
9
B2
0
B2
3
B2
2
BA
S
E
L
I
N
E
C
1
SURVEY LIMIT TABLE
POINT #
1
2
3
4
5
6
7
8
9
STATION
21+04.60
10+67.98
12+10.19
21+68.62
21+68.99
21+05.22
20+52.35
11+86.49
11+35.65
OFFSET
-130.29
-131.45
5.35
62.61
-77.15
-77.28
6.43
5.38
-32.84
BORING LOCATION TABLE
ID
B1
B2
B3
B4
B5
NORTHING
744899.8172
745076.5916
745282.7814
745474.5687
745660.2350
EASTING
1107286.5191
1107397.9883
1107402.4675
1107459.3316
1107538.4591
ELEV (FT)*
-
-
-
-
-
DEPTH (FT)
10'
10'
10'
10'
10'
SURVEY AND BORING EXHIBIT
EX-1
T/W A
SCALE: 1" = 200'
0'100'200'
RU
N
W
A
Y
2
-
2
0
(
3
,
1
6
0
'
X
1
0
0
'
)
CHECKED:
APPROVED:
DESIGNED:
DRAWN:
REVISION
No.
REVISION
DATE DESCRIPTION
HGR TAXIWAY C OFA REHABILITATION
SHEET TITLE:
SCALE:
PROJECT TITLE:
DATE:
FAA AIP No.:
SHEET No.:
JANUARY 2023
-
M.P.P.
M.S.K.
M.J.B.
Z.A.F.
AS SHOWN
SUITE 330
ELLICOTT CITY, MD 21043
PHONE/FAX: 410.465.9600/9601
6031 UNIVERSITY BLVD
AIRPORT DESIGN CONSULTANTS
SURVEY AREA
LEGEND:
APPROX. BORING LOCATIONB1
NOTES:
1.ALL STATION AND OFFSET REFERENCES ARE TO "BASELINE C1".
2.ALL SURFACE FEATURES: LIGHT FIXTURES, PAVEMENT MARKING,
UTILITIES, PAVEMENT BREAKS, PAVEMENT JOINTS, PAVEMENT LIMITS,
SWALES/BREAKS IN GRADE, UTILITY INVERTS, AND ANY OTHER VISIBLE
ITEMS WITHIN THE LIMITS SHOWN.
3.EXISTING GROUND SURVEY CAN BE COMPLETED BY DRONE AND
SUPPLEMENTED WITH GROUND BASED TO PICK UP SURFACE FEATURES.
4.BORING LOCATIONS ARE APPROXIMATE. EXACT BORING LOCATIONS WILL
BE PROVIDED PRIOR TO STARTING.
* ELEVATIONS TO BE PROVIDED BY SURVEYOR UPON COMPLETION
OF FIELD SURVEY.
EXISTING CORING LOCATIONB1
SURVEY AREA:
4 ACRES
February 9, 2023
Ronald N. Morris, PE
Airport Design Consultants, Inc.
6031 University Boulevard, Suite 330
Ellicott City, MD 21043
RE: Proposal for Professional Surveying Services
Hagerstown Regional Airport Rehabilitation Project
Taxiway C Object Free Area (OFA)
Hagerstown, Maryland 21742
Triad Proposal No. 03-23-0109
Dear Mr. Morris:
Triad Engineering, Inc. (Triad) is pleased to provide a fee proposal for Professional
Services associated with the project mentioned above. This proposal outlines our
understanding of the project, describes our planned scope of services and contains the
fee for our services.
PROJECT UNDERSTANDING
In accordance with your request for proposal, we understand that you are requesting a
Design Ground Survey of Taxiway C Object Free Area (OFA) within the Hagerstown
Regional Airport, consisting of approximately 4 acres. We also understand that this
project is for the design and bidding phases to rehabilitate this area. Per your request
and the provided RFP, the following scope of services is anticipated to assist in this
project.
SCOPE OF SERVICES AND FEE
Design Ground (Topographic) Survey
Triad will establish survey control points based upon using the Primary Airport Control
Stations (PACS) established at the Airport. If a different datum is preferred, survey
control information will need to be provided. We will perform a field run topographic
survey within the project area as described above. Triad will request a utility
designation and marking through Miss Utility. Based on available information combined
with utility markings and above ground evidence, an effort will be made to show,
describe and label above ground and underground utilities. Extensive underground
utility or private utility location is excluded.
Hagerstown Regional Airport Taxi Way C February 9, 2023
Triad Proposal No. 03-23-0109 Page 2
The following is the required survey requirements in the RFP as provided by Airport
Design Consultants, Inc.
SCOPE OF WORK
Item 1 – Design Survey
1. All topographical information including ground spot elevations, shall be provided to
the limits shown on Exhibit A.
2. Locations of all utilities within the marked survey area (underground and above)
shall be marked and identified, including, but not limited to sa nitary sewer, water,
gas, and electrical. Utility structures shall be given with top elevations and size/type
of cover. Storm, sanitary and waterlines shall be traced to the next junction or
appurtenance upstream and downstream outside the project limits. Triad will
perform a design one-call with the Miss Utility System to have each utility company
field locate and mark their service lines prior to survey, as required.
3. Drainage structure (information and description) within the marked survey area
shall be given with top elevations, inverts (in and out for all connections) inside pipe
diameters, pipe and manhole construction materials, etc. Drainage outfall lines
existing within the project limits shall be traced to the next junction point outside t he
project limits.
4. Pavement joints in areas between visibly differing pavement sections shall be
surveyed. In the areas of asphalt overlay on concrete pavement, the visible
reflective cracking of the asphalt over the previously concrete pavement shall be
surveyed to establish concrete joint pattern.
5. Proposed Boring Locations will be surveyed and marked in the field with the Boring
Location Number. The surveyed locations and elevations shall be provided to ADCI
for use by the Geotechnical Consultant.
Item 2 – Additional On-Call Design Survey
6. The cost for one (1) additional day of on-call design survey to be used upon ADCI’s
request shall be included separately. This shall include both field and office time.
These services will be required on short notice to verify critical locations and/or
elevations.
FORMAT
7. Horizontal and vertical control for this project shall be obtained using the Primary
Airport Control Station (PACS) established at the Airport. The PACS designation is
HGR AP STA B and the Point ID is JV7053. Horizontal control shall be referenced
to the state plane coordinate system North American Datum (NAD) 83, latest
adjustment at time of survey; as provided on the NGS Data Sheet. Vertical control
shall be referenced to the North American Vertical Datum (NAVD) 88 datum.
Hagerstown Regional Airport Taxi Way C February 9, 2023
Triad Proposal No. 03-23-0109 Page 3
Reference all Ellipsoidal Heights to NAD83 (GRS 80) realization. The most recent
National Geodetic Survey (NGS) GEOID model, shall be used. Spot elevations
shall be given to V0.01 feet for paved sections and V0.1 feet f or turfed sections.
Locations of permanent items within the project limits shall be shown relative to
“Baseline R” (horizontal control V0.05 ).
8. It is requested that three (3) files (AutoCAD Civil3D 2018 or later) containing the
following information be submitted for our use:
File 1 – plan.dwg - Planimetric file. (All objects in this file shall have zero elevation.)
File 2 – cont.dwg - Contours file. This file should include contours, contour labels, spot
information, breaklines and the Surface Triangulated Irregular Network (TIN) used
to generate the contours.
+ The drawing world shall be oriented with the State Plane Coordinate System NAD
83.
+ The grid pattern on the drawings shall be based on the State Plane Grid Coordinate
System.
+ No elevations shall be assigned to any lines or objects in the planimetrics file. Only
contours, breaklines and spot elevations shall have elevations assigned to them.
+ Provide contour mapping with a contour interval of 0.5 foot.
+ All spots shall be on the appropriate layer and contain an attribute for elevation and
point description.
+ All contours shall be continuous polylines with intermediate and index layers. (Break
contours for annotation only.)
+ All text in the drawing file shall be standard (Arial font), sized to match “Leroy”
standard templates (80, 100, 120, etc.) scaled for a 1”= 30’ plot scale.
+ Drawing entities shall have color and linetype set “BYLAYER”.
+ If any non-standard symbols are used in the drawing, provide a copy of the
necessary code required to load and edit the drawing as submitted.
+ No linework shall be broken in order to add specific “patterns” to create the look of a
custom linetype. (An example of this would be breaking a line at specific intervals
to add an “X” text object to distinguish a fenceline.) As stated, a copy of ADCI’s
standard linetype definition file is included. If the surveyor is unable to use this
linetype definition file, the “continuous” linetype should be used in place of ADCI’s
custom linetypes. No additional text items or symbols should be placed along the
line to “approximate” a custom linetype.
9. It is also requested that a ASCII text point file be included for both the Planimetrics
and Contours files and both should be in the format: point number, northing,
easting, elevation, description (P,N,E,Z,D)
File 3: SPC.asc All points given in the State Plane Grid Coordinate System.
10. It is requested that a photographic record be kept of all monuments used and
proposed monuments set as part of the performance of these services. Copies of
these photographs shall be provided electronically in JPEG format.
Hagerstown Regional Airport Taxi Way C February 9, 2023
Triad Proposal No. 03-23-0109 Page 4
11. All computer files (drawing files, ASCII points file, photographs, etc.) shall be
submitted electronically.
FEES
The fees for our services have been based on the site -specific characteristics and the
anticipated quantities of work.
Taxiway C Object Free Area (OFA) approximately 4 acres
Design Ground Survey………………………….…………....................................... $ 4,500
Additional On-Call Design Survey (One Additional Day)....................................... $ 2,000
The following services are excluded.
1. FEMA Hydrology and Hydraulic studies or permitting.
2. National Environmental Policy Act (NEPA) Compliance.
3. Historical and Archaeological Studies.
4. Studies for Rare, Threatened, or Endangered Species.
5. Obtaining an approved jurisdictional determination from the USACE/MDE.
6. Consultation, Permitting, compensatory mitigation design, and/or mitigation
monitoring for impacts to jurisdictional waters of the United States and/or waters of
the State, including wetlands.
7. Attendance at monthly progress meetings.
8. Attendance at public meetings or hearings.
9. Applying for permits.
10. Boundary Surveys.
11. ALTA/NSPS Land Title Surveys.
12. Easement Description or Plat Preparation.
13. Title Search and Report.
14. Zoning Variances or Traffic Studies.
SCHEDULE
Triad will endeavor to complete the assigned tasks as efficiently as possible and provide
all related deliverables to GHD within four to six (4 - 6) weeks of written notice to
proceed. Circumstances may arise beyond our control that could result in delays.
AUTHORIZATION
This proposal represents the entire understanding between Triad and the client in
regard to the referenced project. If our scope of services and related fees are
acceptable, please complete, sign, and return the attached Professional Services
Agreement. Our receipt of the signed Professio nal Services Agreement will constitute
formal notice to proceed.
This proposal shall remain open for acceptance for a period of 60 days from this date.
Hagerstown Regional Airport Taxi Way C February 9, 2023
Triad Proposal No. 03-23-0109 Page 5
Triad Engineering appreciates the opportunity to submit this proposal and we look
forward to working with you on this project. If you have any questions or require any
additional information, please do not hesitate to contact us.
Sincerely,
TRIAD ENGINEERING, INC.
Ronald D. Bidle, Jr., Prof. LS
Survey Practice Leader
Attachments: Professional Services Agreement
AIRPORT DESIGN CONSULTANTS, Inc.
6031 University Blvd, Suite 330
Ellicott City, MD 21043
410.465.9600
Fax 410.465.9602
www.adci-corp.com
January 30, 2023
Mr. Stephen J. Gyurisin
Geotechnical Services Manager
Triad Engineering, Inc.
1075-D Sherman Avenue
Hagerstown, Maryland 21740
Sent electronically to: sgyurisin@triadeng.com
Reference: Taxiway C Object Free Area (OFA) Rehabilitation – Design and Bid
Phase Services
Request For Proposal – Design Geotechnical Investigation
Hagerstown Regional Airport – Richard A. Henson Field
Hagerstown, Maryland
Dear Mr. Gyurisin:
Airport Design Consultants, Inc. (ADCI) is requesting a proposal from your firm to provide
a Design Geotechnical Investigation in accordance with the requirements set forth in
Federal Aviation Administration (FAA) Advisory Circular (AC) 150/5320-6G, Chapter 2,
Soil Investigations and Evaluation for the above referenced Project at the Hagerstown
Regional Airport – Richard A. Henson Field (HGR). This Project is for the design and
bidding phases of a project to rehabilitate the existing pavement within the Taxiway C
Object Free Area (OFA) adjacent to the West Apron at the Airport. A Pavement
Management Program (PMP) was prepared in 2019 and the Sections being rehabilitated as
part of this Project include West Apron-20, West Apron-30 and T-Hangar-10. The Project
will include isolated full depth repairs, a mill and overlay, crack repair and the application
of a slurry seal coat. The proposed boring layout is generally depicted on the enclosed
Exhibit A.
SCOPE OF WORK
Item 1 – Design Geotechnical Investigation
1. It is anticipated that five (5) borings will be required in the Project area. The boring
locations may be adjusted in the field as required to avoid existing utilities,
structures, etc., and as recommended by the on-site geotechnical engineer. The
2023-HGR-1303
Mr. Gyurisin
January 30, 2023
Page 2 of 5
approximate boring locations and requested depths are indicated on the attached
Exhibit A. The Geotechnical Engineer shall include in the proposal and have the
discretion of conducting one (1) additional boring based on observed field
conditions.
2. For all borings, classification and depth of each soil group by the Unified
Classification System (ASTM D2487 visual method) shall be recorded. The
approximate depth of water table should be reported. Liquid limit, plastic limit and
plasticity index (ASTM D4318), in-place moisture content (ASTM D2216), and
sieve analysis (ASTM D422) of the existing soil materials shall be obtained in
accordance with normal procedure as necessary to determine suitability for
structural fill. The bearing pressure/capacity or correlation between blow count and
bearing capacity should be reported.
3. The geotechnical investigation report should include all test data, photographic
records of pavement cores/test pits, existing underlaying geologic site conditions,
recommendations concerning the quantity and quality of rock (if any), the
suitability of the soil material for embankment, description/recommendations on
the condition of the existing pavement structure, design CBR recommendations,
equivalency factors for existing pavements versus new pavements, groundwater
depth, frost depth, as well as any other pertinent recommendations. The report
should be sealed by a registered professional engineer or professional geologist in
the State of Maryland.
4. Split spoon borings to a depth of ten (10) feet below the pavement subgrade will be
required. The asphalt/PCC pavement shall be cored to preclude surface damage.
The depth of each pavement layer shall be clearly noted. The approximate locations
are shown on the enclosed Exhibit A.
5. Bag samples shall be obtained to run two (2) soaked laboratory CBR's (ASTM
1883) at optimum moisture and modified proctor (ASTM D1557) compaction for
the subgrade materials.
6. All borings shall be refilled and firmly compacted at the completion of the field
work each day. Pavement cores shall be filled with bituminous or PCC concrete
and sealed. The field crew shall not leave the site until all borings have been
checked by the Owner or their designated representative to assure satisfactory
backfill and no settlement.
7. All boring locations shall be reported with respect to the state plane coordinate
system North American Datum (NAD) 83 and elevations shall be referenced to the
North American Vertical Datum (NAVD) 88 datum. This information will be
provided by ADCI based on a field survey conducted by another firm as part of this
Project.
Mr. Gyurisin
January 30, 2023
Page 3 of 5
8. Notify Miss Utility System to have each utility company field locate and mark their
service lines. The Miss Utility ticket number shall be identified in the report and
provided to ADCI once obtained.
9. The intent of this geotechnical exploration program to provide ADCI with ample
information to evaluate the in-situ subgrade materials and perform a pavement
design that will be suitable to achieve an effective useful life of twenty (20) years
under the anticipated loading conditions. Based on your professional experience
and standard of care, if there are any other tests or requirements to help enable this
effort please do not hesitate in contacting us to discuss them and subsequently
include them in your proposal.
GENERAL
10. If accepted, your proposal shall serve as a basis for a not-to-exceed contract directly
with ADCI. The proposal should include a fee schedule, estimated workhours,
anticipated non-salary cost and a "not-to-exceed" ceiling figure. A copy of ADCI's
standard Subconsultant Agreement and the Base Agreement with the Owner,
that we are bound to, has been attached for your review. If you have any
comments please submit them prior to providing your proposal, otherwise it is
assumed that you are willing to accept all of the terms and conditions presented
therein.
11. As soon as your services are complete, your firm should invoice ADCI. Your
invoice will then be included with the next ADCI invoice to the Owner. Payment
for your services will be forwarded within fourteen (14) days upon receipt of
payment from the Owner. (Receipt of payment from the Owner is dependent upon
the Owner receiving funds from the applicable funding agencies.) In order to be
included with the next ADCI invoice, your invoice should be received no later than
the 25th of the month.
12. The invoice shall, at a minimum, include the following:
a. Project name
b. Airport name
c. ADCI project number
d. Invoice number
e. Workhour cost, with breakdown of hours and fees
f. Non-salary costs
13. If your company does not already possess an Airfield Security Badge for HGR,
then at least one member of the survey party must attend a safety and security
Mr. Gyurisin
January 30, 2023
Page 4 of 5
training class at the airport and apply for an Airport Identification (ID) Media badge
to work in the secure areas of the airport. The training class takes about 1.5 hours
and must be scheduled with the Airport Manager in advance. After taking the class,
the persons to be badged must complete the badging application form. The
applicants company is required to verify each applicant’s previous ten year
employment history prior to signing the application. Please allow 7-14 days to
receive the required security clearance from the Transportation Security
Administration (TSA). The required forms can be obtained by contacting the
Airport Operations Manager.
14. All crews working in the active Aircraft Operation Area (AOA) shall have aviation
band radios and monitor the Hagerstown Ground Frequency 120.8 MHz between
the hours of 7:00 a.m. and 10:00 p.m. and Unicom Frequency 122.95 MHz at all
other times. All activities on the airfield shall be coordinated with the Owner and
the Engineer prior to the start of work. The work crews shall be prepared to clear
the taxiway safety areas (TSAs) during aircraft operations as ordered by the Owner.
15. The ADCI Project Manager and Airport Operations Manager must be contacted
prior to beginning any reconnaissance and/or field work inside and/or outside the
Airport Security fence or adjacent properties. The contact information for the
Airport Manager is as follows:
Mr. Gene Bolanowski
Operations Manager
Hagerstown Regional Airport
18434 Showalter Road
Hagerstown, MD 21742
Tel: (240) 313-2769
Cell: (386) 846-9118
Email: ebolanowski@washco-md.net
16. Since this project is funded by the Federal Government, please confirm that your
firm is in compliance with the attached Title VI Assurances. As a requirement of
these assurances, your firm shall be required to sign and return the enclosed
Certification for Contracts, Grants, Loans, and Cooperative Agreements.
17. Companies whose employees perform work on the Airport shall have General
Liability Insurance with a minimum coverage of $1,000,000. You will be requested
to provide a Certificate of Insurance when completing the Subconsultant
Agreement.
18. If your firm is a Disadvantaged Business Enterprise (DBE), provide a copy(s)
of current certification by a State or Federal agency(s), preferably where the
project is located.
Mr. Gyurisin
January 30, 2023
Page 5 of 5
ADCI is requesting your proposal on or before February 3, 2023. It is anticipated that a
Notice-To-Proceed (NTP) for this work will be issued in the Summer/Fall of 2023. Upon
receipt of the written NTP, it is requested that an electronic copy of the Sealed Geotechnical
Investigation Report be forwarded to our office within thirty (30) calendar days.
If you should have any questions regarding this matter, please do not hesitate to contact
our office.
Sincerely,
ADCI
Mahesh S. Kukata, PE
Vice President
Enclosures: 1. Exhibit A – Project Exhibit
2. Sample Subconsultant Agreement and base Agreement with Owner
3. Title VI Assurances
4. Certification for Contracts, Grants, Loans, and Cooperative Agreements
L:\Proposals\HGR\2023-HGR-1303 Taxiway C OFA Rehabilitation\SUBS\Geotech\20230130 Design Geotech RFP - HGR Taxiway C
Rehab 1303.docx
GA
S
GA
S
GA
S
HH-12
HH-13
HH-14
RO
F
A
ROFA
1
2
3
4
5
6
7
26+00
10+00
15
+
0
0
20+00
25
+
0
0
B1
Alignment=BASELINE C1
Station=26+00.00
Offset=0.000
Northing=746219.5499
Easting=1107728.4579
B2
B3
B4
B5
Alignment=BASELINE C1
Station=10+00.00
Offset=0.000
Northing=744676.2600
Easting=1107306.2538
8
9
B2
0
B2
3
B2
2
BA
S
E
L
I
N
E
C
1
SURVEY LIMIT TABLE
POINT #
1
2
3
4
5
6
7
8
9
STATION
21+04.60
10+67.98
12+10.19
21+68.62
21+68.99
21+05.22
20+52.35
11+86.49
11+35.65
OFFSET
-130.29
-131.45
5.35
62.61
-77.15
-77.28
6.43
5.38
-32.84
BORING LOCATION TABLE
ID
B1
B2
B3
B4
B5
NORTHING
744899.8172
745076.5916
745282.7814
745474.5687
745660.2350
EASTING
1107286.5191
1107397.9883
1107402.4675
1107459.3316
1107538.4591
ELEV (FT)*
-
-
-
-
-
DEPTH (FT)
10'
10'
10'
10'
10'
SURVEY AND BORING EXHIBIT
EX-1
T/W A
SCALE: 1" = 200'
0'100'200'
RU
N
W
A
Y
2
-
2
0
(
3
,
1
6
0
'
X
1
0
0
'
)
CHECKED:
APPROVED:
DESIGNED:
DRAWN:
REVISION
No.
REVISION
DATE DESCRIPTION
HGR TAXIWAY C OFA REHABILITATION
SHEET TITLE:
SCALE:
PROJECT TITLE:
DATE:
FAA AIP No.:
SHEET No.:
JANUARY 2023
-
M.P.P.
M.S.K.
M.J.B.
Z.A.F.
AS SHOWN
SUITE 330
ELLICOTT CITY, MD 21043
PHONE/FAX: 410.465.9600/9601
6031 UNIVERSITY BLVD
AIRPORT DESIGN CONSULTANTS
SURVEY AREA
LEGEND:
APPROX. BORING LOCATIONB1
NOTES:
1.ALL STATION AND OFFSET REFERENCES ARE TO "BASELINE C1".
2.ALL SURFACE FEATURES: LIGHT FIXTURES, PAVEMENT MARKING,
UTILITIES, PAVEMENT BREAKS, PAVEMENT JOINTS, PAVEMENT LIMITS,
SWALES/BREAKS IN GRADE, UTILITY INVERTS, AND ANY OTHER VISIBLE
ITEMS WITHIN THE LIMITS SHOWN.
3.EXISTING GROUND SURVEY CAN BE COMPLETED BY DRONE AND
SUPPLEMENTED WITH GROUND BASED TO PICK UP SURFACE FEATURES.
4.BORING LOCATIONS ARE APPROXIMATE. EXACT BORING LOCATIONS WILL
BE PROVIDED PRIOR TO STARTING.
* ELEVATIONS TO BE PROVIDED BY SURVEYOR UPON COMPLETION
OF FIELD SURVEY.
EXISTING CORING LOCATIONB1
SURVEY AREA:
4 ACRES
February 9, 2023
Mr. Ron Morris, PE
Airport Design Corporation, Inc.
6031 University Blvd.
Ellicott City, Maryland 21043
RE: Proposal for Pavement Exploration
Hagerstown Regional Airport, Taxiway C Pavement Evaluation
Washington County, MD
Triad Proposal No. 03-23-0085
Dear Mr. Morris:
Triad Engineering, Inc. (Triad) is pleased to submit this proposal for a pavement
exploration of the above referenced site. We received your email dated January 30,
2023 requesting a proposal to obtain borings and cores along Taxiway C in
Hagerstown, Maryland. This proposal outlines our understanding of the project,
describes our planned scope of work and contains our unit rate fee quotation for our
services.
PROJECT DESCRIPTION
Based on your email, we understand that the pavement and subsurface conditions on
Taxiway C stations 10+00 to 25+00 require exploration. You requested that we explore
the existing subgrade and pavement sections and provide you with existing conditions
data and subgrade recommendations based on our exploration for pavement design in
accordance with FAA 5320-6.
SCOPE OF SERVICES
As requested, we propose to evaluate the existing taxiway by drilling five (5) test
borings and obtaining five (5) asphalt cores. As requested, we have included the cost
of conducting one (1) additional boring, that will be performed at our discretion based on
the conditions encountered in the field. The test borings and cores will be drilled at the
locations indicated on the provided site plan. Our planned scope of services is more
fully discussed below.
Hagerstown Regional Airport Runway Taxiway C Pavement Evaluation February 9, 2023
RE: Triad Proposal No. 03-23-0085 Page 2
Field Exploration
We will obtain asphalt cores utilizing a 10 inch diameter diamond core barrel. After
recovery of the asphalt core, we propose to accomplish the test borings with a rotary
auger drill rig and perform Standard Penetration Testing and sampling. The test borings
will extend to a depth of approximately 10 feet each or auger refusal, whichever occurs
first. The boreholes will be checked for groundwater upon completion and then
backfilled with auger cuttings. After backfilling with the auger cuttings, the holes will be
patched with quick set concrete or asphalt cold patch, whichever is requested by you.
Please note that some settling of this backfill may occur over time. Our proposal does
not include return site visits for maintenance of the borehole locations after our on-site
work is complete.
We understand that airport personnel will escort our crew during the field work.
Therefore, costs associated with obtaining security clearances are not included in this
proposal.
Geotechnical personnel from our office will be present to supervise the field exploration
program and log all test borings and retrieve the asphalt cores. We understand that
the core locations will be staked by others prior to our mobilization.
Underground Utilities
Unmarked underground utilities pose a grave threat to workers performing subsurface
drilling and excavation. Because of this, Triad will contact the appropriate public utility
location service (e.g., Miss Utility, One-Call, etc.) to mark underground utilities prior to our
subsurface exploration. However, it must be noted that public utility location services will
not mark private underground lines or public underground utilities beyond a meter.
Therefore, it is your responsibility to disclose the presence and provide the accurate
location of all underground utilities not marked by the public utility location service. Triad
will not be responsible for any damages that may result from striking underground
utilities during the course of the subsurface exploration.
Unless you have specific knowledge regarding on-site utility locations, we recommend that
a private utility locator be engaged to provide this service. Triad can provide an additional
fee and Change Order to subcontract this service, or you can directly engage a private
utility locator. If you choose to be responsible for on-site utility location, please notify our
Project Manager and provide satisfactory evidence that the on-site utility location was
completed. If evidence of unmarked underground utilities is encountered during our
subsurface investigation, Triad will immediately stop work in these areas. You will be
responsible for any costs that result from project delays or additional work caused by
unmarked on-site utilities.
Hagerstown Regional Airport Runway Taxiway C Pavement Evaluation February 9, 2023
RE: Triad Proposal No. 03-23-0085 Page 3
Laboratory Testing
Laboratory testing will be conducted on representative samples to supplement field
classifications, assess potential volume change characteristics and establish foundation
and pavement design parameters. The following types and numbers of tests are
planned:
TYPE OF TEST PLANNED
NUMBER
Moisture Content 5
Classification (Sieve Analysis and
Atterberg Limits) 1
California Bearing Ratio (C.B.R.)
Includes Modified Proctor and
Classification
2
Evaluation and Detailed Report
Upon completion of the field exploration and laboratory testing, we will prepare a
detailed geotechnical report which will include the following:
1) A detailed discussion of the site geology and subsurface conditions encountered.
2) Detailed test boring and asphalt core logs with a test Location Plan.
3) Results of laboratory soil testing.
4) Subgrade recommendations based on the results of our field exploration and
laboratory testing for pavement design in accordance with FAA 5320-6.
Our services for this project are strictly limited to those described herein. If necessary,
additional services which may be required will be addressed by a change order to this
contract.
FEES AND SCHEDULE
The fee for our services will be based on the unit prices listed herein and the actual
quantities of work performed. Based on these unit rates and the scope of work outlined
in this proposal, we estimate a total fee of $7,900. An itemized fee estimate is
attached to this proposal.
The quoted unit rates are firm. The quantities of work are estimated based on our past
experience and judgment, and therefore, the actual fee for the project may be more or
less than estimated. We recommend a “not to exceed fee” of $8,400. This includes a
contingency to cover unforeseen conditions that may arise during field work and require
that additional work be performed while personnel and/or equipment are immediately
available. This contingency is designed to protect your interests. If it is necessary to
demobilize and later remobilize personnel and equipment, both cost and schedule could
Hagerstown Regional Airport Runway Taxiway C Pavement Evaluation February 9, 2023
RE: Triad Proposal No. 03-23-0085 Page 4
be impacted significantly. If we recognize that the Scope of Work required to complete
the project will increase significantly (beyond the contingency discussed above), Triad
will provide you with a Change Order to authorize additional fees.
The field investigation fees include mobilization and transportation of drill rig and crew to
and from the site and the listed totals of soil drilling and sampling. Fees for stand-by
time (at the Client’s request) or additional drilling footage have not been included. The
charges for these items will be additional, if required. Charges associated with post-
report meetings, plan reviews and extensive consultation have not been included and
will be invoiced on a time and materials basis at a unit rate of $125 per hour for a Senior
Geotechnical Engineer.
Triad will submit invoices for payment on a monthly basis, or upon project completion,
whichever occurs first. Our invoices will be based on the percentage of work completed
during the previous period, or based upon project milestones set forth in this proposal.
Any subcontractor costs will be invoiced immediately upon receipt. In all cases,
payment is due no more than 30 days following receipt of our invoice unless the
provisions of our contract set forth an alternate schedule for payment.
Our work load at the time of authorization will have some influence on the starting date
for the exploration. We are normally able to initiate field work within five to ten working
days after written authorization is received. We anticipate that the field exploration will
require approximately 1 day. We anticipate that the laboratory testing will require
approximately 2 to 3 weeks. Our report can be submitted within 1 to 2 weeks after
completion of the laboratory testing. It is emphasized that this schedule is an
estimate and it is based on normal work loads and appropriate weather
conditions.
AUTHORIZATION
This proposal and the attached Professional Services Agreement (PSA) represent the
entire understanding between you and Triad with respect to the subject project. If our
scope of services and related fees are acceptable, please complete the attached PSA
and return it to us. Our receipt of the signed PSA will constitute formal notice to
proceed. This proposal will remain open for a period of sixty (60) days from this date.
Hagerstown Regional Airport Runway Taxiway C Pavement Evaluation February 9, 2023
RE: Triad Proposal No. 03-23-0085 Page 5
We appreciate the opportunity to submit this proposal and look forward to working with
you on this project.
Sincerely,
TRIAD ENGINEERING, INC.
Anthony R. King, E.I.T.
Staff Engineer
Stephen J. Gyurisin
Geotechnical Services Manager
Attachments: Itemized Fee Estimate
Professional Services Agreement
ITEM
ESTIMATED
QUANTITY UNIT RATE
CONTRACT
FEE
Minimum Daily Charge, lump sum (includes up to 6 borings to 10' each) 1 2,700.00$ 2,700.00$
Drilling Fee for Additional Borings (maximum drill depth of 10'), per boring 0 200.00$ -$
Staff Engineer (logging borings and directing field crew), per hour 10 100.00$ 1,000.00$
Geotechnical Technican (coring and patching pavement), per hour 10 75.00$ 750.00$
Subtotal 4,450.00$
LABORATORY TESTING SERVICES
Moisture Content (ASTM D 4959), per test 5 10.00$ 50.00$
Soil Classification by USCS (ASTM D 2487), per test 3 170.00$ 510.00$
Modified Proctor (ASTM D 1557), per test 2 185.00$ 370.00$
California Bearing Ratio (ASTM D 1883) 2 310.00$ 620.00$
Subtotal 1,550.00$
EVALUATION AND REPORT
Staff Engineer, per hour 11.5 100.00$ 1,150.00$
Senior Engineer, per hour 6 125.00$ 750.00$
Subtotal 1,900.00$
7,900.00$ TOTAL ESTIMATED PROJECT FEES
ITEMIZED FEE ESTIMATE
Proposal for Geotechnical Exploration
Taxiway C
Hagerstown, MD
Triad Proposal No. 03-23-0085
FIELD EXPLORATION
Triad Engineering, Inc.
PROJECT TITLE: Taxiway C OFA Rehabilitation, Phase 2 - Construction Phase Services
Hagerstown Regional Airport – Richard A. Henson Field
PROJECT NO: PUR-1450; TO #17; Purchase Order (PO) pending FAA Grant issuance
Pending FAA Grant Issuance
Design/Bidding -N/A
Construction - Cost-Plus-A-Fixed-Fee (Not-To-Exceed)
Design/Bidding - N/A
Construction - 70,222$
PROJECT DESCRIPTION:
ACCEPTED APPROVED
by:by:
____________________________________________________________
Mahesh S. Kukata, P.E Neil Doran, C.M, ACE
Vice President Airport Director
Airport Design Consultants, Inc Hagerstown Regional Airport
6031 University Blvd, Suite 330 18434 Showalter Road
Ellicott City, MD 21043 Hagerstown, MD 21742
TASK ORDER NO: 17
PROFESSIONAL SERVICES AGREEMENT: PUR-1450
AIRPORT DESIGN CONSULTANTS, INC.
AIRPORT:
TASK ORDER AMOUNT:
The original Agreement for Professional Services between Board of County Commissioners of Washington County, Maryland (County) and Airport Design
Consultants, Inc. (ADCI) for professional services at the Hagerstown Regional Airport – Richard A. Henson Field (HGR) dated January 27, 2020 and
amended/restated agreement dated January 27, 2021 shall govern all task orders executed under this agreement unless modified in writing and agreed to by the
County and ADCI. The original Federal Contract Provisions have been updated and are being replaced with those included in Attachment A to this Task Order
Proposal.
See the attached ADCI's Scope of Work and Price Proposal dated June 4, 2024.
DATE OF ISSUANCE:
ATTACHMENTS:
METHOD OF PAYMENT:
L:\Proposals\HGR\2024-HGR-1301 Taxiway C OFA Rehabilitation_TO_17\20240604 Fee - HGR Taxiway C Rehab Ph 2 Const 1303.xlsx
AIRPORT DESIGN CONSULTANTS, INC.
6031 UNIVERSITY BLVD. SUITE 330 ELLICOTT CITY, MD 21043 www.adci-corp.com 410.465.9600
June 4, 2024
Mr. Neil Doran, C.M, ACE
Airport Director
Hagerstown Regional Airport – Richard A. Henson Field
18434 Showalter Road
Hagerstown, Maryland 21742
Sent electronically to: ndoran@washco-md.net
Reference: Taxiway C Object Free Area (OFA) Rehabilitation, Phase 2 – Construction Phase
Services (Task Order No. 17)
Scope of Work and Price Proposal
Hagerstown Regional Airport – Richard A. Henson Field
Hagerstown, Maryland
Dear Mr. Doran:
Airport Design Consultants, Inc. (ADCI) is pleased to submit this proposal to the Board of County
Commissioners of Washington County, Maryland, a body corporate and politic and a political
subdivision of the State of Maryland (County) to provide Professional Engineering Services
associated with the Taxiway C OFA Rehabilitation, Phase 2 Project at the Hagerstown Regional
Airport – Richard A. Henson Field (HGR).
Whereas, the County and ADCI entered into an Agreement (PUR-1450) for ADCI to provide
Professional Services that was originally executed on January 27, 2020. All of the terms and
conditions of the Agreement, as amended and restated on January 27, 2021, remain in full effect
and apply to this Specific Project Proposal with the exception of the Federal Contract Provisions
contained therein. Those provisions are considered null and void and, by execution of this Proposal,
shall be replaced with the current applicable required Federal Contract Provisions, dated November
17, 2022 and editorially updated May 24, 2023.
For this task, the following subconsultants will assist us:
Construction Survey – Triad Engineering, Inc.
QA Testing – Ackenheil Engineers, Inc. (DBE)
Whereas, the County and ADCI in their mutual covenants herein agree in respect to the scope of
work and price proposal for the referenced Project as set forth below:
2024-HGR-1301
Mr. Neil Doran, C.M, ACE
June 4, 2024
Page 2 of 5
A. DESCRIPTION OF WORK
Background Information
This Project is for the construction phase of a project to rehabilitate the existing pavement within the
Taxiway C Object Free Area (OFA) adjacent to the West Apron and T-Hangars at the Airport.
Taxiway C is the full-length parallel Taxiway to Runway 2-20. The Object Free Area (OFA) pavement
provides direct access for the Fixed Based Operator (FBO), Flight School, Medivac, other Hangar/T-
Hangar tenants, to the airfield and for other based/itinerant traffic to the self-serve fueling station.
Per the 2019 Pavement Management Plan (PMP), the existing pavement section is 4-6 inches of P-
401 Hot Mix Asphalt (HMA) on 8-12 inches of P-209 Crushed Aggregate Base Course (CABC) and
a small portion of the work area was last rehabilitated in 2008. It is anticipated that the Project will
include isolated full depth repairs, a mill and overlay, crack repair, and new surface painted markings.
An investigation was conducted in January of 2023 to calculate updated PCI’s for the pavement.
Based on our updated visual inspection, the new overall average PCI for the area is a 69.
B. CONSTRUCTION PHASE SERVICES
ADCI proposes to provide the County with construction phase services for the referenced project.
Services include project management, construction administration, resident
engineering/inspection, and other construction phase support services described in greater
detail below. These services are based on the assumption that the construction duration will not
exceed twenty (20) consecutive calendar days.
1. Project Management
ADCI will provide project management services throughout the course of the project. These
services shall include:
1. Proposal Preparation. Prepare the Scope of Work and assist the County in satisfying the
requirements of Grant Offer to receive grant funding for this Project.
2. Project Administration. Throughout the course of the project ADCI shall provide the following
administrative services:
1. Provide all necessary coordination with appropriate State and Local agencies, including
correspondence, telephone contact, memorandums and a maximum of one (1)
meeting(s) or conference(s). Such coordination shall be provided during the period
covered by the agreed upon schedule for completion of the Project.
2. Assist County with Quarterly Performance Reporting, as required.
3. Assist County with Annual Financial Reporting, as needed.
3. FAA/MAA Pay Requests. Consult with County, FAA and MAA to determine any specific
requirements, conditions or limitations relative to the Project and incorporate them in revised
estimates and documentation.
1. Assist County in the preparation of Requests for Reimbursement from the Federal and
State Agencies during the duration of the Project, with legal assistance provided by the
County. Prepare and submit draft FAA/MAA pay requests for reimbursement of
County's project expenses during construction phase. Prepare pay request summary
Mr. Neil Doran, C.M, ACE
June 4, 2024
Page 3 of 5
spreadsheet, project summary spreadsheet and documentation for County's use in
submitting monthly pay requests.
2. Construction Administration
Construction Administration includes:
1. Preconstruction Meeting. Schedule, prepare for, and conduct meeting to discuss project
scope, work schedule, airport operational safety, contract relationships, contract time, utility
interface, project coordination, marking and lighting of construction areas, construction plans
and specifications, measurement, payment, inspections, and other project specific items.
Prepare and distribute meeting notes.
2. Review and Processing of the Contractor’s Submittals and Pay Requests.
3. Request For Information (RFI) Response. Respond to RFI’s from the Contractor and Issue
necessary interpretations and clarifications of the Contract Documents.
4. Preparation and Submission of the FAA Weekly Inspection Reports to County, HGR, FAA-
WADO, and MAA-ORAA. ADCI on-site staff will be responsible for daily correspondence
with the Contractor, ATCT and HGR.
5. Preparation and Coordination of project Change Orders through County, HGR, MAA-ORAA
and FAA-WADO, as required. This will also include negotiations with the Contractor on
price and schedule.
6. Progress Meetings/Site Visits - Conduct weekly progress meetings to discuss such matters
as procedures, progress, and scheduling. Construction Manger shall prepare and provide
interested parties with meeting minutes after each progress meeting. Track old business
and action items and prepare notes for use as agenda for next meeting. If necessary, the
Engineer will visit the Airport at additional times to review construction questions/problems.
Engineer shall conduct site visits to observe the construction. The purpose of Engineer's
visits to and representation by the Resident Project Representative (and assistants, if any)
at the site will be to enable Engineer to better carry out the duties and responsibilities
assigned to and undertaken by Engineer during the Construction Phase, and, in addition,
by exercise of Engineer's efforts as an experienced and qualified design professional, to
provide for OWNER a greater degree of confidence that the completed work of
Contractor(s) will conform generally to the Contract Documents and that the integrity of the
design concept as reflected in the Contract Documents has been implemented and
preserved by Contractor(s). On the other hand, Engineer shall not, during such visits or as
a result of such observations of Contractor(s)' work in progress, supervise, direct or have
control over Contractor(s)' work nor shall Engineer have authority over or responsibility for
the means, methods, techniques, sequences or procedures of construction selected by
Contractor(s), for safety precautions and programs incident to the work of Contractor(s) or
for failure of Contractor(s) to comply with laws, rules, regulations, ordinances, codes or
orders applicable Contractor(s) furnishing and performing their work. Accordingly, Engineer
can neither guarantee the performance of the construction contracts by Contractor(s)' nor
assume responsibility for Contractor(s)' failure to furnish and perform their work in
accordance with the Contract Documents.
Mr. Neil Doran, C.M, ACE
June 4, 2024
Page 4 of 5
7. Substantial Completion Inspection. Conduct a Substantial Completion inspection to
develop a punchlist and determine if the work has been completed to a point where the
Owner may take beneficial occupancy of the project area. ADCI, HGR, FAA-WADO, and
MAA-ORAA will walk over the entire project before the job is released. The punch list items
will be reviewed prior to the final inspection. The Engineer shall write minutes and distribute
them to all those in attendance.
8. Final Inspection. Attendance by Construction Manager and RPR at one (1) Final Inspection
Meeting to verify punchlist completion and Distribution of Meeting Notes.
3. Construction Management and Resident Engineering/Inspection
ADCI is proposing Vince DeCario, P.E. in the role of Construction Manager. Resident Project
Representative (RPR) will also be provided by ADCI to monitor the work.
1. Resident Project Representative (RPR). ADCI will provide a full-time Resident Inspector to
inspect and monitor the Contractor's work daily for compliance with the Contract Documents.
RPR services are based on three (3) weeks of construction at fifty (50) hours per week,
Monday through Friday, for the anticipated construction duration. In addition, resident
inspector will be available upon completion for punch list items and contract closeout.
4. Preparation of Requests for Reimbursement
ADCI will assist HGR in the preparation and submission of Requests for Reimbursement for all
costs associated with the construction of the project. It is anticipated that reimbursement
requests will be filed monthly. A total of three (3) reimbursement requests are anticipated.
5. Project Closeout
After completion and acceptance of the project, ADCI will prepare record construction plans,
based on Contractor-furnished redline markups to reflect any revisions to the project.
ADCI will then submit the Final Engineer’s Report, Tabulate Final Quantities, and complete all
necessary documentation to close out the project grants. Two (2) copies of the record drawings
will be provided to HGR. Electronic copies of the record drawings will be provided as well. A
Flash Drive with the project documents will be provided to the FAA-WADO and MAA-ORAA.
C. ITEMS NOT INCLUDED
Items not included in this contract include:
1. Payment of permit fees for the proposed improvements.
2. Supervision of the Contractor's workforce.
3. Claims analysis, resolution, or arbitration.
Mr. Neil Doran, C.M, ACE
June 4, 2024
Page 5 of 5
D. ITEMS FURNISHED BY HGR
HGR will assure the following:
1. Authorization for ADCI personnel to act on behalf of HGR.
E. COMPENSATION
For the Professional Engineering Services described in Paragraph B above, we request
compensation on a Cost-Plus-A-Fixed-Fee (Not-To-Exceed (NTE)) basis. All subcontractor costs
will be billed without any mark-up. The cost of these services is estimated to be $70,222. A list of
tasks and breakdowns of the man-hours and costs required for the project are attached.
F. SCHEDULE
ADCI anticipates the following completion schedule for this project relative to Notice-to-Proceed.
Construction is anticipated to begin once the FAA Grant is received and executed by the County in
the Summer of 2024.
Construction is anticipated to start in late September or October of 2024 and actual construction is
anticipated to take approximately three (3) weeks upon receipt of NTP from the County.
G. AUTHORIZATION
ADCI will proceed on this project immediately upon receipt of the written Notice-to-Proceed and a
purchase order to include this work under the executed Agreement by the County/HGR. Thank you
for the opportunity to submit this Proposal.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Ronald N. Morris, PE, CM for
Mahesh S. Kukata, PE
Vice President
Attachments
L:\Proposals\HGR\2024-HGR-1301 Taxiway C OFA Rehabilitation_TO_17\20240604 Proposal - HGR Taxiway C
Rehab Ph 2 Const 1303.docx
Overhead: 148.54%
Profit: 12.00%
Firm Name:
Date Prepared:
Total Budget Amount:
Work Classification:
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Direct labor cost: 110.00$ 99.00$ 65.00$ 47.50$ 55.00$ 39.00$
Project Management
Proposal Preparation 1 1 110$
Project Administration 8 1 4 13 1,091$
FAA/State Pay Requests (3)3 3 330$
Construction Administration
Preparation for and Attendance at the Pre-Construction Conference 1 4 4 1 10 629$
Review and Processing of Contractor's Submittals and Pay Requests (3)20 20 1,210$
Review and Responses to Contractor's Requests for Information (RFIs)4 4 220$
Preparation and Submission of FAA Weekly Inspection Reports 4 4 220$
Preparation of Change Orders based on Unforeseen Items 2 4 6 266$
Preparation and Coordination of Change Orders with HGR, MAA and FAA-WADO 1 4 6 11 564$
Hold Weekly Progress Meetings and Prepare Meeting Minutes 2 4 6 440$
Substantial Completion Inspection and Preparation of Punch List 2 2 110$
Final Inspection/Walk-Through and Project Acceptance 1 4 2 7 480$
Construction Management and Resident Engineering/Inspection
Construction Manager (4 hours a week for site visits/inspection)12 12 1,320$
Resident Inspector (3 weeks at 50 hours/week)150 150 7,125$
Vehicle Allowance for Inspection Staff (1 months)1,000$
$70,222
Total Hours
by Task
Total Labor
Cost
Total Direct
Expenses
Taxiway C OFA Rehabilitation Multipliers
Hagerstown Regional Airport – Richard A. Henson Field
Construction Phase Services
Airport Design Consultants, Inc.
June 4, 2024
L:\Proposals\HGR\2024-HGR-1301 Taxiway C OFA Rehabilitation_TO_17\20240604 Fee - HGR Taxiway C Rehab Ph 2 Const 1303.xlsx Page 1 of 2
Overhead: 148.54%
Profit: 12.00%
Firm Name:
Date Prepared:
Total Budget Amount:
Work Classification:
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Direct labor cost: 110.00$ 99.00$ 65.00$ 47.50$ 55.00$ 39.00$
$70,222
Total Hours
by Task
Total Labor
Cost
Total Direct
Expenses
Taxiway C OFA Rehabilitation Multipliers
Hagerstown Regional Airport – Richard A. Henson Field
Construction Phase Services
Airport Design Consultants, Inc.
June 4, 2024
Preparation of Requests for Reimbursement
Requests for Reimbursements (3)3 6 9 660$
Preparation of DBE Accomplishment Report
Coordination with Subconsultant, County, HGR and FAA 4 4 440$
Project Closeout
Submit Final Engineer's Report, Quantities, and Record Drawings (2 Hard Copies)2 16 20 38 1,880$ 500$
Grant Closeout 2 2 220$
Subcontracted Services Total Labor:17,315$ $ 1,500
Ackenheil Engineers, Inc. – Quality Assurance Testing $11,923.53 Overhead Cost (148.54%):25,720$
Triad Engineering, Inc. – Quality Assurance Surveying $8,600.00 Subtotal:43,035$
Fixed Fee (12%):5,164$
Subtotal - Subcontracted Services:$20,523.53 Total with Overhead and Fixed Fee:48,199$
0% Markup:$0.00 Total Direct Expenses:1,500$
Total - Subcontracted Services:$20,524 Total - Subcontracted Services:20,524$
Grand Total (Cost-Plus-A-Fixed-Fee (Not-To-Exceed (NTE)):70,222$
L:\Proposals\HGR\2024-HGR-1301 Taxiway C OFA Rehabilitation_TO_17\20240604 Fee - HGR Taxiway C Rehab Ph 2 Const 1303.xlsx Page 2 of 2
Your Project is Our Priority
ACKENHEIL ENGINEERS, INC.
GEOTECHNICAL · CIVIL · INSPECTION · TESTING
1000 Banksville Road, Pittsburgh, Pennsylvania 15216
Ph 412-531-7111 · Fax 412-531-4334 · www.ackenheil.com
March 14, 2024
Mr. Ronald M. Morris, P.E.
Airport Design Consultants, Inc.
6031 University Boulevard, Suite 330
Ellicott City, Maryland 21043
Subject: Updated Proposal for Construction Quality Acceptance (QA) Testing
Taxiway “C” Rehabilitation
Hagerstown Regional Airport – Richard A. Henson Field
Hagerstown, Maryland
Ackenheil Project No. 20514B
Dear Mr. Morris:
Ackenheil is pleased with the opportunity to assist Airport Design Consultants, Inc. (ADCI), on
the above referenced project. Ackenheil will perform QA materials testing and geotechnical
consultations for the above referenced project at the Hagerstown Regional Airport in
Hagerstown, Maryland, for conformance to the project specific specifications.
Our services will be performed using the Labor Rates and Expenses Unit Rates indicated in the
attached Estimated Costs. Geotechnical Engineer and Asphalt Inspector hours and expenses are
based on the number of site visits indicated in the attached Estimated Costs to perform field
consultations for unforeseen conditions and for plant asphalt testing.
Based on the above scope of work, Ackenheil’s not-to-exceed cost for this work is $11,923.53.
To authorize this work, please sign the attached Agreement for Professional Services and return
to Ackenheil.
Please call us at 412-531-7111 if you have any questions or need additional information.
Very truly yours,
ACKENHEIL ENGINEERS, INC.
Burton R. Holt, P.E.
Technical Operations Manager
Attachments
ESTIMATED COSTS
Construction Quality Acceptance Testing - P401 Asphalt Date:3/14/2024
Hagerstown Regional Airport (HGR)
Taxiway "C" Rehabilitation
Ackenheil Engineers, Inc.
Project Geotech Asphalt Soil
Task Description Manager Engineer Inspector Tech.Clerical Total
Item 1) Construction Quality Acceptance Testing
Review Asphalt and Aggregate Submittals 4 2 2 8
Asphalt Testing at CW Metzer Plant (3 Days)3 36 39
Site Visit, Unforeseen Conditions (1 Day)1 12 13
Travel Time (4 Roundtrips @ 6 hrs/trip)6 18 24
Review and Submit Final Reports 2 2 2 6
Total Hours 10 22 58 0 0 90
Average 2024 Hourly Rate $67.50 $52.00 $35.00 $30.00 $25.00
Total Direct Labor $675 $1,144 $2,030 $0 $0 $3,849
Total Direct Payroll:$3,849.00
Total Indirect Payroll @ 142.427% (2022 FAR Audited Averhead Rate):$5,482.02
Total Direct & Indirect Payroll Costs:$9,331.02
Net Fee @ 23.50% of Direct Labor:$904.52
Total Payroll Costs & Net Fee:$10,235.53
Expenses:$1,688.00
Total Estimated Cost:$11,923.53
Expenses:
Vehicle Mileage:1,400 Miles @ $0.67/Mile =$938.00
Lodging:3 Nights @ 150/Night = $600.00
Meals 3 Days @ $50/Day = $150.00
Total Estimated Expenses:$1,688.00
JN 20514B
March 21, 2024
Ronald N. Morris, PE
Airport Design Consultants, Inc.
6031 University Boulevard, Suite 330
Ellicott City, MD 21043
RE: Proposal for Professional Surveying Services
Hagerstown Regional Airport
Taxiway C Object Free Area (OFA) Rehabilitation Project
Hagerstown, Maryland 21742
Triad Proposal No. 03-24-0317
Dear Mr. Morris:
Triad Engineering, Inc. (Triad) is pleased to provide a fee proposal for Professional
Services associated with the project mentioned above. This proposal outlines our
understanding of the project, describes our planned scope of services and contains the
fee for our services.
PROJECT UNDERSTANDING
In accordance with your request for proposal 2024-HGR-1301, dated March 12, 2024,
we understand that you are requesting Construction and As-Built Surveys for the
Taxiway C Object Free Area (OFA) Rehabilitation Project within the Hagerstown
Regional Airport, consisting of approximately 4 acres. We also understand that this
project is for construction quality assurance purposes to rehabilitate this area. Per your
request and the provided RFP, the following scope of services is anticipated to assist in
this project.
SCOPE OF SERVICES AND FEE
The following is the required survey requirements in the RFP as provided by Airport
Design Consultants, Inc.
SCOPE OF WORK
Item 1 – Construction Surveys
1. Provide on-call surveying services to verify the Contractor’s limits of work, sink
hole area and milling depths. Based on the project contract time of eighty-five
(85) calendar days, please plan to provide a survey crew and associated office
HGR Taxi Way C (OFA) Construction March 21, 2024
Triad Proposal No. 03-24-0317 Page 2
time for the construction surveys as a separate line item cost for each item
indicated.
The RFP indicates to include a fee for three (3) total construction survey days,
which is listed below.
Item 2 – As-Built Survey/Quantity Verification
2. Provide as-built survey of the new pavement surface (25 foot grid), asphalt
construction joint locations, concrete pavement, pavement seal coat limits, and
pavement markings constructed within the project area for verification and as -
built quantities. For the preparation of your proposal, it should be assumed that
the as-built surveys will be completed on a pullback basis between the hours of
7:00 a.m. to 7:00 p.m.
The RFP indicates to include a fee for a four (4) acre+/- area, which is listed
below.
FORMAT
3. Horizontal and vertical control for this project shall be obtained using the
Primary Airport Control Station (PACS) established at the Airport. The PACS
designation is HGR AP STA B and the Point ID is JV7053. Horizontal control
shall be referenced to the state plane coordinate system North American Datum
(NAD) 83, latest adjustment at time of survey; as provided on the NGS Data
Sheet. Vertical control shall be referenced to the North American Vertical Datum
(NAVD) 88 datum. Reference all Ellipsoidal Heights to NAD83 (GRS 80)
realization. The most recent National Geodetic Survey (NGS) GEOID model,
shall be used. Spot elevations shall be given to V0.01 feet for paved sections
and V0.1 feet for turfed sections. Locations of permanent items within the
project limits shall be shown relative to “Baseline C1” (horizontal control
V0.05Y).
4. It is requested that two (2) files (AutoCAD Civil3D 2018 or later) containing the
following information be submitted for our use:
File 1 – plan.dwg - Planimetric file. (All objects in this file shall have zero elevation.)
File 2 – cont.dwg - Contours file. This file should include contours, contour labels, spot
information, breaklines and the Surface Triangulated Irregular Network (TIN) used
to generate the contours.
+ The drawing world shall be oriented with the State Plane Coordinate System NAD
83.
+ The grid pattern on the drawings shall be based on the State Plane Grid Coordinate
System.
+ No elevations shall be assigned to any lines or objects in the planimetrics file. Only
contours, breaklines and spot elevations shall have elevations assigned to them.
HGR Taxi Way C (OFA) Construction March 21, 2024
Triad Proposal No. 03-24-0317 Page 3
+ Provide contour mapping with a contour interval of 0.5 foot.
+ All spots shall be on the appropriate layer and contain an attribute for elevation and
point description.
+ All contours shall be continuous polylines with intermediate and index layers. (Break
contours for annotation only.)
+ All text in the drawing file shall be standard (Arial font), sized to match “Leroy”
standard templates (80, 100, 120, etc.) scaled for a 1”= 30’ plot scale.
+ Drawing entities shall have color and linetype set “BYLAYER”.
+ If any non-standard symbols are used in the drawing, provide a copy of the
necessary code required to load and edit the drawing as submitted.
+ No linework shall be broken in order to add specific “patterns” to create the look of a
custom linetype. (An example of this would be breaking a line at specific intervals
to add an “X” text object to distinguish a fenceline.) As stated, a copy of ADCI’s
standard linetype definition file is included. If the surveyor is unable to use this
linetype definition file, the “continuous” linetype should be used in place of ADCI’s
custom linetypes. No additional text items or symbols should be placed along the
line to “approximate” a custom linetype.
5. It is also requested that a ASCII text point file be included for both the
Planimetrics and Contours files and both should be in the format: point number,
northing, easting, elevation, description (P,N,E,Z,D)
File 3: SPC.asc All points given in the State Plane Grid Coordinate System.
6. It is requested that a photographic record be kept of all monuments used and
proposed monuments set as part of the performance of these services. Copies
of these photographs shall be provided electronically in JPEG format.
7. All computer files (drawing files, ASCII points file, photographs, etc.) shall be
submitted electronically.
8. Please prepare a proposal showing separate line-item costs for Items 1 and 2.
FEES
The fees for our services have been based on the site -specific characteristics and the
anticipated quantities of work.
Taxiway C Object Free Area (OFA)
Item 1 – Construction Surveys…..…………….…………....................................... $ 5,500
Item 2 - As-Built Survey/Quantity Verification…………......................................... $ 3,100
The following services are excluded.
1. FEMA Hydrology and Hydraulic studies or permitting.
2. National Environmental Policy Act (NEPA) Compliance.
3. Historical and Archaeological Studies.
4. Studies for Rare, Threatened, or Endangered Species.
HGR Taxi Way C (OFA) Construction March 21, 2024
Triad Proposal No. 03-24-0317 Page 4
5. Obtaining an approved jurisdictional determination from the USACE/MDE.
6. Consultation, Permitting, compensatory mitigation design, and/or mitigation
monitoring for impacts to jurisdictional waters of the United States and/or waters of
the State, including wetlands.
7. Attendance at monthly progress meetings.
8. Attendance at public meetings or hearings.
9. Applying for permits.
10. Boundary Surveys.
11. ALTA/NSPS Land Title Surveys.
12. Easement Description or Plat Preparation.
13. Title Search and Report.
14. Zoning Variances or Traffic Studies.
SCHEDULE
Triad will endeavor to complete the assigned tasks as efficiently as possible and provide
all related deliverables to ADCI within the timeframes requested in the RFP.
Circumstances may arise beyond our control that could result in delays.
AUTHORIZATION
This proposal represents the entire understanding between Triad and the client in
regard to the referenced project. If our scope of services and related fees are
acceptable, please complete, sign, and return the attached Professional Services
Agreement. Our receipt of the signed Professional Services Agreement will constitute
formal notice to proceed.
This proposal shall remain open for acceptance for a period of 60 days from this date.
Triad Engineering appreciates the opportunity to submit this proposal and we look
forward to working with you on this project. If you have any questions or require any
additional information, please do not hesitate to contact us.
Sincerely,
TRIAD ENGINEERING, INC.
Ronald D. Bidle, Jr., Prof. LS
Survey Practice Leader
Attachments: Professional Services Agreement
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on May 24, 2023 Page A-1
ATTACHMENT A – FEDERAL CONTRACT PROVISIONS FOR
AIRPORT IMPROVEMENT PROGRAM PROJECTS
(Issued on May 24, 2023)
Contents
A1 ACCESS TO RECORDS AND REPORTS .................................................................................................... 2
A2 AFFIRMATIVE ACTION REQUIREMENT ................................................................................................ 2
A3 BREACH OF CONTRACT TERMS .............................................................................................................. 3
A4 BUY AMERICAN PREFERENCE ................................................................................................................ 3
A5 CIVIL RIGHTS - GENERAL ......................................................................................................................... 4
A6 CIVIL RIGHTS – TITLE VI ASSURANCE .................................................................................................. 4
A7 CLEAN AIR AND WATER POLLUTION CONTROL ................................................................................ 6
A8 CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS ............................. 6
A9 COPELAND “ANTI-KICKBACK” ACT ...................................................................................................... 7
A10 DAVIS-BACON REQUIREMENTS ......................................................................................................... 7
A11 DEBARMENT AND SUSPENSION ....................................................................................................... 12
A12 DISADVANTAGED BUSINESS ENTERPRISE .................................................................................... 13
A13 DISTRACTED DRIVING ........................................................................................................................ 14
A14 PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT ............................................................................................................................... 14
A15 DRUG FREE WORKPLACE REQUIREMENTS – ................................................................................ 14
A16 EQUAL EMPLOYMENT OPPORTUNITY (EEO) ................................................................................ 15
A17 FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE) ................................ 20
A18 LOBBYING AND INFLUENCING FEDERAL EMPLOYEES ............................................................. 20
A19 PROHIBITION OF SEGREGATED FACILITIES .................................................................................. 21
A20 OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 ................................................................. 21
A21 PROCUREMENT OF RECOVERED MATERIALS .............................................................................. 21
A22 RIGHT TO INVENTIONS ....................................................................................................................... 22
A23 SEISMIC SAFETY ................................................................................................................................... 22
A24 TAX DELINQUENCY AND FELONY CONVICTIONS ....................................................................... 22
A25 TERMINATION OF CONTRACT........................................................................................................... 23
A26 TRADE RESTRICTION CERTIFICATION ........................................................................................... 24
A27 VETERAN’S PREFERENCE ................................................................................................................... 25
A28 DOMESTIC PREFERENCES FOR PROCUREMENTS ........................................................................ 25
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on May 24, 2023 Page A-2
A1 ACCESS TO RECORDS AND REPORTS
ACCESS TO RECORDS AND REPORTS
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Owner,
the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized
representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to
the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees
to maintain all books, records and reports required under this contract for a period of not less than three years after
final payment is made and all pending matters are closed.
A2 AFFIRMATIVE ACTION REQUIREMENT
NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO
ENSURE EQUAL EMPLOYMENT OPPORTUNITY
This notice applies to any professional service agreement if the professional services agreement includes tasks that
meet the definition of construction work, as defined by the U.S. Department of Labor (DOL), and exceeds $10,000.
Examples include installation of monitoring systems (e.g., noise, environmental, etc.). N/A for this Proposal.
1. The Offeror’s or Bidder’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal
Employment Opportunity Construction Contract Specifications” set forth herein.
2. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor’s
aggregate workforce in each trade on all construction work in the covered area, are as follows:
Timetables
Goals for minority participation for each trade: 25.2%
Goals for female participation in each trade: 6.9%
These goals are applicable to all of the Contractor’s construction work (whether or not it is Federal or federally
assisted) performed in the covered area. If the Contractor performs construction work in a geographical area located
outside of the covered area, it shall apply the goals established for such geographical area where the work is actually
performed. With regard to this second area, the Contractor also is subject to the goals for both its federally involved
and non-federally involved construction.
The Contractor’s compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its
implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications
set forth in 41 CFR 60-4.3(a) and its efforts to meet the goals. The hours of minority and female employment and
training must be substantially uniform throughout the length of the contract, and in each trade, and the Contractor
shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority
or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of
meeting the Contractor’s goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR
Part 60-4. Compliance with the goals will be measured against the total work hours performed.
3. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance
Programs (OFCCP) within 10 working days of award of any construction subcontract in excess of $10,000 at any tier
for construction work under the contract resulting from this solicitation. The notification shall list the name, address,
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on May 24, 2023 Page A-3
and telephone number of the subcontractor; employer identification number of the subcontractor; estimated dollar
amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in
which the subcontract is to be performed.
4. As used in this notice and in the contract resulting from this solicitation, the “covered area” is Economic Area
020, Hagerstown, Washington County, Maryland.
A3 BREACH OF CONTRACT TERMS
This provision is required for all contracts that exceed the simplified acquisition threshold as stated in 2 CFR Part
200, Appendix II (A). This threshold is occasionally adjusted for inflation and is $250,000.
Any violation or breach of terms of this contract on the part of the Consultant or its subcontractors may result in the
suspension or termination of this contract or such other action that may be necessary to enforce the rights of the
parties of this agreement.
Owner will provide the Consultant written notice that describes the nature of the breach and corrective actions the
Consultant must undertake in order to avoid termination of the contract. Owner reserves the right to withhold
payments to the Consultant until such time the Consultant corrects the breach or the Owner elects to terminate the
contract. The Owner’s notice will identify a specific date by which the Consultant must correct the breach. Owner
may proceed with termination of the contract if the Consultant fails to correct the breach by the deadline indicated
in the Owner’s notice.
The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder are
in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by
law.
A4 BUY AMERICAN PREFERENCE
N/A for this Proposal.
The Contractor certifies that its bid/offer is in compliance with 49 USC § 50101, BABA and other related Made in
America Laws,1 U.S. statutes, guidance, and FAA policies, which provide that Federal funds may not be obligated
unless all iron, steel and manufactured goods used in AIP funded projects are produced in the United States, unless
the Federal Aviation Administration has issued a waiver for the product; the product is listed as an Excepted Article,
Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA Nationwide Buy
American Waivers Issued list.
The bidder or offeror must complete and submit the certification of compliance with FAA’s Buy American
Preference, BABA and Made in America laws included herein with their bid or offer. The Airport Sponsor/Owner
will reject as nonresponsive any bid or offer that does not include a completed certification of compliance with FAA’s
Buy American Preference and BABA.
The bidder or offeror certifies that all constructions materials, defined to mean an article, material, or supply other
than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such
as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of: non-ferrous metals;
plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on May 24, 2023 Page A-4
in fiber optic cables); glass (including optic glass); lumber; or drywall used in the project are manufactured in the
U.S.
A5 CIVIL RIGHTS - GENERAL
GENERAL CIVIL RIGHTS PROVISIONS
In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes,
Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities
to ensure that no person shall, on the grounds of race, color, national origin (including limited English proficiency),
creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any
activity conducted with or benefiting from Federal assistance.
This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.
The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion
of the contract.
A6 CIVIL RIGHTS – TITLE VI ASSURANCE
Title VI Solicitation Notice:
The (Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,
42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively
ensure that for any contract entered into pursuant to this advertisement, [select businesses, or disadvantaged business
enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit
bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national
origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or
disability in consideration for an award.
Title VI List of Pertinent Nondiscrimination Acts and Authorities
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter
referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities;
including but not limited to:
Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on
the basis of race, color, national origin);
49 CFR part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—
Effectuation of Title VI of the Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601)
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or
Federal-aid programs and projects);
Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination
on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or
Activities Receiving Federal Financial Assistance);
The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the
basis of age);
Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination
based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of
Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the
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Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of
the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such
programs or activities are Federally funded or not);
Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq) (prohibit
discrimination on the basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of
Transportation regulations at 49 CFR parts 37 and 38;
The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-
Income Populations (ensures nondiscrimination against minority populations by discouraging programs,
policies, and activities with disproportionately high and adverse human health or environmental effects on
minority and low-income populations);
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and
resulting agency guidance, national origin discrimination includes discrimination because of limited English
proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP
persons have meaningful access to your programs [70 Fed. Reg. 74087 (2005)];
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 USC § 1681, et seq).
Compliance with Nondiscrimination Requirements:
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter
referred to as the “Contractor”), agrees as follows:
1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the
Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to
time, which are herein incorporated by reference and made a part of this contract.
2. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will
not discriminate on the grounds of race, color, national origin (including limited English proficiency),
creed, sex (including sexual orientation and gender identity), age, or disability in the selection and
retention of subcontractors, including procurements of materials and leases of equipment. The
Contractor will not participate directly or indirectly in the discrimination prohibited by the
Nondiscrimination Acts and Authorities, including employment practices when the contract covers any
activity, project, or program set forth in Appendix B of 49 CFR part 21.
3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding or negotiation made by the Contractor for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the Contractor of the contractor’s obligations under
this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national
origin.
4. Information and Reports: The Contractor will provide all information and reports required by the
Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Sponsor or the
Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination
Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish the information, the Contractor will so certify to the
Sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has
made to obtain the information.
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5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the non-
discrimination provisions of this contract, the Sponsor will impose such contract sanctions as it or the
Federal Aviation Administration may determine to be appropriate, including, but not limited to:
a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six
in every subcontract, including procurements of materials and leases of equipment, unless exempt by the
Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with
respect to any subcontract or procurement as the Sponsor or the Federal Aviation Administration may
direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if
the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier
because of such direction, the Contractor may request the Sponsor to enter into any litigation to protect
the interests of the Sponsor. In addition, the Contractor may request the United States to enter into the
litigation to protect the interests of the United States.
A7 CLEAN AIR AND WATER POLLUTION CONTROL
This provision is required for all contracts and lower tier contracts that exceed $150,000.
Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air
Act (42 USC §§ 7401-7671q) and the Federal Water Pollution Control Act as amended (33 USC §§ 1251-1387). The
Contractor agrees to report any violation to the Owner immediately upon discovery. The Owner assumes
responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration.
A8 CONTRACT WORKHOURS AND SAFETY STANDARDS ACT
REQUIREMENTS
This provision applies to professional service agreements that exceed $100,000 and employs laborers, mechanics,
watchmen, and guards. This includes members of survey crews and exploratory drilling operations. N/A for this
Proposal.
1. Overtime Requirements.
No contractor or subcontractor contracting for any part of the contract work which may require or involve the
employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and
guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such
workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the
basic rate of pay for all hours worked in excess of forty hours in such workweek.
2. Violation; Liability for Unpaid Wages; Liquidated Damages.
In the event of any violation of the clause set forth in paragraph (1) of this clause, the Contractor and any subcontractor
responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable
to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District
or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each
individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in
paragraph (1) of this clause, in the sum of $29 for each calendar day on which such individual was required or
permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required
by the clause set forth in paragraph (1) of this clause.
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3. Withholding for Unpaid Wages and Liquidated Damages.
The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon written request of an
authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on
account of work performed by the contractor or subcontractor under any such contract or any other Federal contract
with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and
Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary
to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in
the clause set forth in paragraph (2) of this clause.
4. Subcontractors.
The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4)
and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime
contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set
forth in paragraphs (1) through (4) of this clause.
A9 COPELAND “ANTI-KICKBACK” ACT
This provision applies when Professional Service Agreements (PSAs) include tasks that meet the definition of
construction, alteration, or repair, as defined in 29 CFR Part 5, and it exceeds $2,000. N/A for this Proposal.
Contractor must comply with the requirements of the Copeland “Anti-Kickback” Act (18 USC 874 and 40 USC
3145), as supplemented by Department of Labor regulation 29 CFR part 3. Contractor and subcontractors are
prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation
to which the employee is entitled. The Contractor and each Subcontractor must submit to the Owner, a weekly
statement on the wages paid to each employee performing on covered work during the prior week. Owner must report
any violations of the Act to the Federal Aviation Administration.
A10 DAVIS-BACON REQUIREMENTS
This provision applies when Professional Service Agreements (PSAs) include tasks that meet the definition of
construction, alteration, or repair, as defined in 29 CFR Part 5, and it exceeds $2,000. N/A for this Proposal.
1. Minimum Wages.
(i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and not
less often than once a week, and without subsequent deduction or rebate on any account (except such payroll
deductions as are permitted by the Secretary of Labor under the Copeland Act (29 CFR Part 3)), the full amount of
wages and bona fide fringe benefits (or cash equivalent thereof) due at time of payment computed at rates not less
than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part
hereof, regardless of any contractual relationship which may be alleged to exist between the Contractor and such
laborers and mechanics.
Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-
Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to
the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred for more than a
weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly
period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics
shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work
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actually performed, without regard to skill, except as provided in 29 CFR § 5.5(a)(4). Laborers or mechanics
performing work in more than one classification may be compensated at the rate specified for each classification for
the time actually worked therein: Provided, that the employer’s payroll records accurately set forth the time spent in
each classification in which work is performed. The wage determination (including any additional classification and
wage rates conformed under (1)(ii) of this section) and the Davis-Bacon poster (WH-1321) shall be posted at all times
by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can easily
be seen by the workers.
(ii)(A) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not
listed in the wage determination and which is to be employed under the contract shall be classified in conformance
with the wage determination. The contracting officer shall approve an additional classification and wage rate and
fringe benefits therefore only when the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a classification in the wage
determination;
(2) The classification is utilized in the area by the construction industry; and
(3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates
contained in the wage determination.
(B) If the Contractor and the laborers and mechanics to be employed in the classification (if known), or their
representatives, and the contracting officer agree on the classification and wage rate (including the amount designated
for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the
Administrator of the Wage and Hour Division, U.S. Department of Labor, Washington, DC 20210. The
Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification
action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the
30-day period that additional time is necessary.
(C) In the event the Contractor, the laborers, or mechanics to be employed in the classification, or their
representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the
amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including
the views of all interested parties and the recommendation of the contracting officer, to the Administrator for
determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt
and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional
time is necessary.
(D) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii) (B) or
(C) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the
first day on which work is performed in the classification.
(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe
benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage
determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.
(iv) If the Contractor does not make payments to a trustee or other third person, the Contractor may consider as part
of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe
benefits under a plan or program, Provided, that the Secretary of Labor has found, upon the written request of the
Contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require
the Contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.
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2. Withholding. The Federal Aviation Administration or the Sponsor shall upon its own action or upon written request
of an authorized representative of the Department of Labor withhold or cause to be withheld from the Contractor
under this contract or any other Federal contract with the same prime contractor, or any other federally-assisted
contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much
of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including
apprentices, trainees, and helpers, employed by the Contractor or any subcontractor the full amount of wages required
by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper,
employed or working on the site of the work, all or part of the wages required by the contract, the Federal Aviation
Administration may, after written notice to the Contractor, Sponsor, Applicant, or Owner, take such action as may be
necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have
ceased.
3. Payrolls and Basic Records.
(i) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and
preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such
records shall contain the name, address, and social security number of each such worker; his or her correct
classification; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe
benefits or cash equivalents thereof of the types described in 1(b)(2)(B) of the Davis-Bacon Act); daily and weekly
number of hours worked; deductions made; and actual wages paid. Whenever the Secretary of Labor has found under
29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated
in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the Contractor
shall maintain records that show that the commitment to provide such benefits is enforceable, that the plan or program
is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics
affected, and records which show the costs anticipated or the actual costs incurred in providing such benefits.
Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the
registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and
trainees, and the ratios and wage rates prescribed in the applicable programs.
(ii)(A) The Contractor shall submit weekly for each week in which any contract work is performed a copy of all
payrolls to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such
a party, the Contractor will submit the payrolls to the applicant, Sponsor, or Owner, as the case may be, for
transmission to the Federal Aviation Administration. The payrolls submitted shall set out accurately and completely
all of the information required to be maintained under 29 CFR § 5.5(a)(3)(i), except that full social security numbers
and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an
individually identifying number for each employee (e.g., the last four digits of the employee’s social security
number). The required weekly payroll information may be submitted in any form desired. Optional Form WH–347
is available for this purpose from the Wage and Hour Division Web site at
https://www.dol.gov/agencies/whd/government-contracts/construction/payroll-certification or its successor site. The
prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and
subcontractors shall maintain the full social security number and current address of each covered worker and shall
provide them upon request to the Federal Aviation Administration if the agency is a party to the contract, but if the
agency is not such a party, the Contractor will submit them to the applicant, Sponsor, or Owner, as the case may be,
for transmission to the Federal Aviation Administration, the Contractor, or the Wage and Hour Division of the
Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It
is not a violation of this section for a prime contractor to require a subcontractor to provide addresses and social
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Issued on May 24, 2023 Page A-10
security numbers to the prime contractor for its own records, without weekly submission to the sponsoring
government agency (or the applicant, Sponsor, or Owner).
(B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the Contractor or
subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and
shall certify the following:
(1) That the payroll for the payroll period contains the information required to be provided under 29 CFR
§ 5.5(a)(3)(ii), the appropriate information is being maintained under 29 CFR § 5.5 (a)(3)(i), and that such information
is correct and complete;
(2) That each laborer and mechanic (including each helper, apprentice, and trainee) employed on the contract during
the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that
no deductions have been made either directly or indirectly from the full wages earned, other than permissible
deductions as set forth in Regulations, 29 CFR Part 3;
(3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash
equivalents for the classification of work performed, as specified in the applicable wage determination incorporated
into the contract.
(C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-
347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph (3)(ii)(B)
of this section.
(D) The falsification of any of the above certifications may subject the Contractor or subcontractor to civil or criminal
prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code.
(iii) The Contractor or subcontractor shall make the records required under paragraph (3)(i) of this section available
for inspection, copying, or transcription by authorized representatives of the Sponsor, the Federal Aviation
Administration, or the Department of Labor and shall permit such representatives to interview employees during
working hours on the job. If the Contractor or subcontractor fails to submit the required records or to make them
available, the Federal agency may, after written notice to the Contractor, Sponsor, applicant, or Owner, take such
action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds.
Furthermore, failure to submit the required records upon request or to make such records available may be grounds
for debarment action pursuant to 29 CFR § 5.12.
4. Apprentices and Trainees.
(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed
when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with
the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training,
Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is
employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program,
who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training,
Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary
employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft
classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the
registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise
employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the
classification of work actually performed. In addition, any apprentice performing work on the job site in excess of
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the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage
determination for the work actually performed. Where a contractor is performing construction on a project in a
locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the
journeyman’s hourly rate) specified in the Contractor’s or subcontractor’s registered program shall be observed.
Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice’s level
of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination.
Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the
apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits
listed on the wage determination for the applicable classification. If the Administrator determines that a different
practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that
determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State
Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the Contractor
will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed
until an acceptable program is approved.
(ii) Trainees. Except as provided in 29 CFR § 5.16, trainees will not be permitted to work at less than the
predetermined rate for the work performed unless they are employed pursuant to and individually registered in a
program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor,
Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater
than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid
at not less than the rate specified in the approved program for the trainee’s level of progress, expressed as a percentage
of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits
in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits,
trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of
the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding
journeyman wage rate on the wage determination that provides for less than full fringe benefits for apprentices. Any
employee listed on the payroll at a trainee rate that is not registered and participating in a training plan approved by
the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage
determination for the classification of work actually performed. In addition, any trainee performing work on the job
site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate
on the wage determination for the work actually performed. In the event the Employment and Training
Administration withdraws approval of a training program, the Contractor will no longer be permitted to utilize
trainees at less than the applicable predetermined rate for the work performed until an acceptable program is
approved.
(iii) Equal Employment Opportunity. The utilization of apprentices, trainees, and journeymen under this part shall
be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and
29 CFR Part 30.
5. Compliance with Copeland Act Requirements.
The Contractor shall comply with the requirements of 29 CFR Part 3, which are incorporated by reference in this
contract.
6. Subcontracts.
The Contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR §§ 5.5(a)(1) through
(10) and such other clauses as the Federal Aviation Administration may by appropriate instructions require, and also
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a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor
shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses
in 29 CFR § 5.5.
7. Contract Termination: Debarment.
A breach of the contract clauses in paragraph 1 through 10 of this section may be grounds for termination of the
contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR § 5.12.
8. Compliance with Davis-Bacon and Related Act Requirements.
All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein
incorporated by reference in this contract.
9. Disputes Concerning Labor Standards.
Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes
clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor
set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the
Contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees
or their representatives.
10. Certification of Eligibility.
(i) By entering into this contract, the Contractor certifies that neither it (nor he or she) nor any person or firm who
has an interest in the Contractor’s firm is a person or firm ineligible to be awarded Government contracts by virtue
of section 3(a) of the Davis-Bacon Act or 29 CFR § 5.12(a)(1).
(ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract
by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR § 5.12(a)(1).
(iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 USC § 1001.
A11 DEBARMENT AND SUSPENSION
This provision applies to covered transactions, which are defined in 2 CFR part 180 (Subpart B). AIP funded
contracts are non-procurement transactions, as defined by 2 CFR § 180.970. Covered transactions include any AIP-
funded contract, regardless of tier, that is awarded by a contractor, subcontractor, supplier, consultant, or its agent or
representative in any transaction, if the amount of the contract is expected to equal or exceed $25,000. This includes
contracts associated with land acquisition projects.
CERTIFICATION OF OFFEROR/BIDDER REGARDING DEBARMENT
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are
presently debarred or suspended by any Federal department or agency from participation in this transaction .
CERTIFICATION OF LOWER TIER CONTRACTORS REGARDING DEBARMENT
The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a “covered transaction”,
must confirm each lower tier participant of a “covered transaction” under the project is not presently debarred or
otherwise disqualified from participation in this federally-assisted project. The successful bidder will accomplish
this by:
1. Checking the System for Award Management at website: http://www.sam.gov.
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2. Collecting a certification statement similar to the Certification of Offeror /Bidder Regarding Debarment,
above.
3. Inserting a clause or condition in the covered transaction with the lower tier contract.
If the Federal Aviation Administration later determines that a lower tier participant failed to disclose to a higher tier
participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue
any available remedies, including suspension and debarment of the non-compliant participant.
A12 DISADVANTAGED BUSINESS ENTERPRISE
The requirements of 49 CFR part 26 apply to this contract. It is the policy of the Board of County Commissioners
of Washington County, Maryland to practice nondiscrimination based on race, color, sex, or national origin in the
award or performance of this contract. The Owner encourages participation by all firms qualifying under this
solicitation regardless of business size or ownership.
The Contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex
in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the
award and administration of DOT-assisted contracts. Failure by the Contractor to carry out these requirements is a
material breach of this contract, which may result in the termination of this contract or such other remedy as the
recipient deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the Contractor from future bidding as non-responsible.
Prompt Payment (49 CFR § 26.29)
The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its
contract no later than 30 days from the receipt of each payment the prime contractor receives from the Board of
County Commissioners of Washington County, Maryland. The prime contractor agrees further to return retainage
payments to each subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay
or postponement of payment from the above referenced time frame may occur only for good cause following written
approval of the Board of County Commissioners of Washington County, Maryland. This clause applies to both
DBE and non-DBE subcontractors.
Termination of DBE Subcontracts (49 CFR § 26.53(f))
The prime contractor must not terminate a DBE subcontractor listed in response to this Proposal (or an approved
substitute DBE firm) without prior written consent of the Board of County Commissioners of Washington County,
Maryland. This includes, but is not limited to, instances in which the prime contractor seeks to perform work
originally designated for a DBE subcontractor with its own forces or those of an affiliate, a non-DBE firm, or with
another DBE firm.
The prime contractor shall utilize the specific DBEs listed to perform the work and supply the materials for which
each is listed unless the contractor obtains written consent from the Board of County Commissioners of
Washington County, Maryland. Unless the Board of County Commissioners of Washington County, Maryland
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Issued on May 24, 2023 Page A-14
consent is provided, the prime contractor shall not be entitled to any payment for work or material unless it is
performed or supplied by the listed DBE.
The Board of County Commissioners of Washington County, Maryland may provide such written consent only
if the Board of County Commissioners of Washington County, Maryland agrees, for reasons stated in the
concurrence document, that the prime contractor has good cause to terminate the DBE firm. For purposes of this
paragraph, good cause includes the circumstances listed in 49 CFR §26.53.
Before transmitting to the Board of County Commissioners of Washington County, Maryland its request to
terminate and/or substitute a DBE subcontractor, the prime contractor must give notice in writing to the DBE
subcontractor, with a copy to the Board of County Commissioners of Washington County, Maryland, of its intent
to request to terminate and/or substitute, and the reason for the request.
The prime contractor must give the DBE five days to respond to the prime contractor's notice and advise [Name of
Recipient] and the contractor of the reasons, if any, why it objects to the proposed termination of its subcontract and
why the Board of County Commissioners of Washington County, Maryland should not approve the prime
contractor's action. If required in a particular case as a matter of public necessity (e.g., safety), the Board of County
Commissioners of Washington County, Maryland may provide a response period shorter than five days.
In addition to post-award terminations, the provisions of this section apply to pre-award deletions of or substitutions
for DBE firms put forward by offerors in negotiated procurements.
A13 DISTRACTED DRIVING
In accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving”,
(10/1/2009) and DOT Order 3902.10, “Text Messaging While Driving”, (12/30/2009), the Federal Aviation
Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes
by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant
or subgrant.
In support of this initiative, the Owner encourages the Contractor to promote policies and initiatives for its employees
and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while
driving motor vehicles while performing work activities associated with the project. The Contractor must include
the substance of this clause in all sub-tier contracts exceeding $10,000 that involve driving a motor vehicle in
performance of work activities associated with the project.
A14 PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO
SURVEILLANCE SERVICES OR EQUIPMENT
Contractor and Subcontractor agree to comply with mandatory standards and policies relating to use and procurement
of certain telecommunications and video surveillance services or equipment in compliance with the National Defense
Authorization Act [Public Law 115-232 § 889(f)(1)].
A15 DRUG FREE WORKPLACE REQUIREMENTS –
N/A (Sponsor Only)
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
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A16 EQUAL EMPLOYMENT OPPORTUNITY (EEO)
EQUAL OPPORTUNITY CLAUSE
During the performance of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment because of race, color,
religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to
ensure that applicants are employed, and that employees are treated during employment, without regard to their race,
color, religion, sex, sexual orientation, gender identify, or national origin. Such action shall include, but not be limited
to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff, or
termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be
provided setting forth the provisions of this nondiscrimination clause.
(2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor,
state that all qualified applicants will receive consideration for employment without regard to race, color, religion,
sex, sexual orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for
employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the
employee or applicant or another employee or applicant. This provision shall not apply to instances in which an
employee who has access to the compensation information of other employees or applicants as a part of such
employee's essential job functions discloses the compensation of such other employees or applicants to individuals
who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or
charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the
employer, or is consistent with the contractor's legal duty to furnish information.
(4) The Contractor will send to each labor union or representative of workers with which it has a collective bargaining
agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the
labor union or workers’ representative of the Contractor’s commitments under this section 202 of Executive Order
11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
(5) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules,
regulations, and relevant orders of the Secretary of Labor.
(6) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24,
1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access
to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation
to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this contract or with any
such rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the
Contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as
provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor,
or as otherwise provided by law.
(8) The Contractor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order
unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on May 24, 2023 Page A-16
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The
Contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary
of Labor as a means of enforcing such provisions, including sanctions for noncompliance : Provided, however, that
in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a
result of such direction, the Contractor may request the United States to enter into such litigation to protect the
interests of the United States.
STANDARD FEDERAL EQUAL EMPLOYMENT OPPORTUNITY
CONSTRUCTION CONTRACT SPECIFICATIONS
1. As used in these specifications:
a. “Covered area” means the geographical area described in the solicitation from which this contract resulted;
b. “Director” means Director, Office of Federal Contract Compliance Programs (OFCCP), U.S. Department of
Labor, or any person to whom the Director delegates authority;
c. “Employer identification number” means the Federal social security number used on the Employer’s
Quarterly Federal Tax Return, U.S. Treasury Department Form 941;
d. “Minority” includes:
(1) Black (all persons having origins in any of the Black African racial groups not of Hispanic origin);
(2) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish
culture or origin, regardless of race);
(3) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East,
Southeast Asia, the Indian Subcontinent, or the Pacific Islands); and
(4) American Indian or Alaskan native (all persons having origins in any of the original peoples of North
America and maintaining identifiable tribal affiliations through membership and participation or
community identification).
2. Whenever the Contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any
construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions of these
specifications and the Notice which contains the applicable goals for minority and female participation and which is
set forth in the solicitations from which this contract resulted.
3. If the Contractor is participating (pursuant to 41 CFR part 60-4.5) in a Hometown Plan approved by the U.S.
Department of Labor in the covered area either individually or through an association, its affirmative action
obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that Plan for
those trades which have unions participating in the Plan. Contractors must be able to demonstrate their participation
in and compliance with the provisions of any such Hometown Plan. Each contractor or subcontractor participating
in an approved plan is individually required to comply with its obligations under the EEO clause and to make a good
faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith
performance by other contractors or subcontractors toward a goal in an approved Plan does not excuse any covered
contractor’s or subcontractor’s failure to take good faith efforts to achieve the Plan goals and timetables.
4. The Contractor shall implement the specific affirmative action standards provided in paragraphs 7a through 7p of
these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as
percentages of the total hours of employment and training of minority and female utilization the Contractor should
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Issued on May 24, 2023 Page A-17
reasonably be able to achieve in each construction trade in which it has employees in the covered area. Covered
construction contractors performing construction work in a geographical areas where they do not have a Federal or
federally assisted construction contract shall apply the minority and female goals established for the geographical
area where the work is being performed. Goals are published periodically in the Federal Register in notice form, and
such notices may be obtained from any Office of Federal Contract Compliance Programs office or from Federal
procurement contracting officers. The Contractor is expected to make substantially uniform progress in meeting its
goals in each craft during the period specified.
5. Neither the provisions of any collective bargaining agreement, nor the failure by a union with whom the Contractor
has a collective bargaining agreement, to refer either minorities or women shall excuse the Contractor’s obligations
under these specifications, Executive Order 11246, or the regulations promulgated pursuant thereto.
6. In order for the nonworking training hours of apprentices and trainees to be counted in meeting the goals, such
apprentices and trainees must be employed by the Contractor during the training period, and the Contractor must have
made a commitment to employ the apprentices and trainees at the completion of their training, subject to the
availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the
U.S. Department of Labor.
7. The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of
the Contractor’s compliance with these specifications shall be based upon its effort to achieve maximum results from
its actions. The Contractor shall document these efforts fully, and shall implement affirmative action steps at least
as extensive as the following:
a. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in
all facilities at which the Contractor’s employees are assigned to work. The Contractor, where possible, will
assign two or more women to each construction project. The Contractor shall specifically ensure that all foremen,
superintendents, and other onsite supervisory personnel are aware of and carry out the Contractor’s obligation to
maintain such a working environment, with specific attention to minority or female individuals working at such
sites or in such facilities.
b. Establish and maintain a current list of minority and female recruitment sources, provide written notification
to minority and female recruitment sources and to community organizations when the Contractor or its unions
have employment opportunities available, and maintain a record of the organizations’ responses.
c. Maintain a current file of the names, addresses, and telephone numbers of each minority and female off-the-
street applicant and minority or female referral from a union, a recruitment source, or community organization
and of what action was taken with respect to each such individual. If such individual was sent to the union hiring
hall for referral and was not referred back to the Contractor by the union or, if referred, not employed by the
Contractor, this shall be documented in the file with the reason therefor, along with whatever additional actions
the Contractor may have taken.
d. Provide immediate written notification to the Director when the union or unions with which the Contractor has
a collective bargaining agreement has not referred to the Contractor a minority person or woman sent by the
Contractor, or when the Contractor has other information that the union referral process has impeded the
Contractor’s efforts to meet its obligations.
e. Develop on-the-job training opportunities and/or participate in training programs for the area which expressly
include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant
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to the Contractor’s employment needs, especially those programs funded or approved by the Department of
Labor. The Contractor shall provide notice of these programs to the sources compiled under 7b above.
f. Disseminate the Contractor’s EEO policy by providing notice of the policy to unions and training programs
and requesting their cooperation in assisting the Contractor in meeting its EEO obligations; by including it in any
policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report,
etc.; by specific review of the policy with all management personnel and with all minority and female employees
at least once a year; and by posting the company EEO policy on bulletin boards accessible to all employees at
each location where construction work is performed.
g. Review, at least annually, the company’s EEO policy and affirmative action obligations under these
specifications with all employees having any responsibility for hiring, assignment, layoff, termination, or other
employment decisions including specific review of these items with onsite supervisory personnel such
superintendents, general foremen, etc., prior to the initiation of construction work at any job site. A written record
shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter
discussed, and disposition of the subject matter.
h. Disseminate the Contractor’s EEO policy externally by including it in any advertising in the news media,
specifically including minority and female news media, and providing written notification to and discussing the
Contractor’s EEO policy with other contractors and subcontractors with whom the Contractor does or anticipates
doing business.
i. Direct its recruitment efforts, both oral and written, to minority, female, and community organizations, to
schools with minority and female students and to minority and female recruitment and training organizations
serving the Contractor’s recruitment area and employment needs. Not later than one month prior to the date for
the acceptance of applications for apprenticeship or other training by any recruitment source, the Contractor shall
send written notification to organizations such as the above, describing the openings, screening procedures, and
tests to be used in the selection process.
j. Encourage present minority and female employees to recruit other minority persons and women and, where
reasonable, provide after school, summer, and vacation employment to minority and female youth both on the
site and in other areas of a contractor’s work force.
k. Validate all tests and other selection requirements where there is an obligation to do so under 41 CFR part 60-
3.
l. Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel, for
promotional opportunities and encourage these employees to seek or to prepare for, through appropriate training,
etc., such opportunities.
m. Ensure that seniority practices, job classifications, work assignments, and other personnel practices do not
have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure
that the EEO policy and the Contractor’s obligations under these specifications are being carried out.
n. Ensure that all facilities and company activities are nonsegregated except that separate or single-user toilet and
necessary changing facilities shall be provided to assure privacy between the sexes.
o. Document and maintain a record of all solicitations of offers for subcontracts from minority and female
construction contractors and suppliers, including circulation of solicitations to minority and female contractor
associations and other business associations.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
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p. Conduct a review, at least annually, of all supervisor’s adherence to and performance under the Contractor’s
EEO policies and affirmative action obligations.
8. Contractors are encouraged to participate in voluntary associations, which assist in fulfilling one or more of their
affirmative action obligations (7a through 7p). The efforts of a contractor association, joint contractor-union,
contractor-community, or other similar group of which the Contractor is a member and participant may be asserted
as fulfilling any one or more of its obligations under 7a through 7p of these specifications provided that the Contractor
actively participates in the group, makes every effort to assure that the group has a positive impact on the employment
of minorities and women in the industry, ensures that the concrete benefits of the program are reflected in the
Contractor’s minority and female workforce participation, makes a good faith effort to meet its individual goals and
timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on behalf
of the Contractor. The obligation to comply, however, is the Contractor’s and failure of such a group to fulfill an
obligation shall not be a defense for the Contractor’s noncompliance.
9. A single goal for minorities and a separate single goal for women have been established. The Contractor, however,
is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male
and female, and all women, both minority and non-minority. Consequently, the Contractor may be in violation of
the Executive Order if a particular group is employed in a substantially disparate manner (for example, even though
the Contractor has achieved its goals for women generally, the Contractor may be in violation of the Executive Order
if a specific minority group of women is underutilized).
10. The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against any
person because of race, color, religion, sex, sexual orientation, gender identity, or national origin.
11. The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts
pursuant to Executive Order 11246.
12. The Contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal
Opportunity Clause, including suspension, termination, and cancellation of existing subcontracts as may be imposed
or ordered pursuant to Executive Order 11246, as amended, and its implementing regulations, by the Office of Federal
Contract Compliance Programs. Any contractor who fails to carry out such sanctions and penalties shall be in
violation of these specifications and Executive Order 11246, as amended.
13. The Contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action
steps, at least as extensive as those standards prescribed in paragraph 7 of these specifications, so as to achieve
maximum results from its efforts to ensure equal employment opportunity. If the Contractor fails to comply with the
requirements of the Executive Order, the implementing regulations, or these specifications, the Director shall proceed
in accordance with 41 CFR part 60-4.8.
14. The Contractor shall designate a responsible official to monitor all employment related activity to ensure that the
company EEO policy is being carried out, to submit reports relating to the provisions hereof as may be required by
the Government, and to keep records. Records shall at least include for each employee, the name, address, telephone
numbers, construction trade, union affiliation if any, employee identification number when assigned, social security
number, race, sex, status (e.g., mechanic, apprentice, trainee, helper, or laborer), dates of changes in status, hours
worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall
be maintained in an easily understandable and retrievable form; however, to the degree that existing records satisfy
this requirement, contractors shall not be required to maintain separate records.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on May 24, 2023 Page A-20
15. Nothing herein provided shall be construed as a limitation upon the application of other laws which establish
different standards of compliance or upon the application of requirements for the hiring of local or other area residents
(e.g. those under the Public Works Employment Act of 1977 and the Community Development Block Grant
Program).
A17 FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM
WAGE)
29 CFR § 213 exempts employees in a bona fide executive, administrative or professional capacity. Because
professional firms employ individuals that are not covered by this exemption, the Sponsor’s agreement hereby
includes this FLSA provision.
All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of
29 CFR part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in
full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-
time workers.
The Consultant has full responsibility to monitor compliance to the referenced statute or regulation. The Consultant
must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor –
Wage and Hour Division.
A18 LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and
belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
“Disclosure Form to Report Lobbying,” in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for
all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
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A19 PROHIBITION OF SEGREGATED FACILITIES
This provision applies to professional services that include tasks that qualify as construction work as defined by 41
CFR part 60-1. Examples include the installation of noise monitoring equipment. N/A for this Proposal.
(a) The Contractor agrees that it does not and will not maintain or provide for its employees any segregated facilities
at any of its establishments, and that it does not and will not permit its employees to perform their services at any
location under its control where segregated facilities are maintained. The Contractor agrees that a breach of this clause
is a violation of the Equal Employment Opportunity clause in this contract.
(b) “Segregated facilities,” as used in this clause, means any waiting rooms, work areas, rest rooms and wash rooms,
restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking
fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees that are
segregated by explicit directive or are in fact segregated on the basis of race, color, religion, sex, sexual orientation,
gender identity, or national origin because of written or oral policies or employee custom. The term does not include
separate or single-user restrooms or necessary dressing or sleeping areas provided to assure privacy between the
sexes.
(c) The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal
Employment Opportunity clause of this contract.
A20 OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of
29 CFR Part 1910 with the same force and effect as if given in full text. The employer must provide a work
environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The
employer retains full responsibility to monitor its compliance and their subcontractor’s compliance with the
applicable requirements of the Occupational Safety and Health Act of 1970 (29 CFR Part 1910). The employer must
address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor –
Occupational Safety and Health Administration.
A21 PROCUREMENT OF RECOVERED MATERIALS
Include this provision if the agreement includes procurement of a product that exceeds $10,000. N/A for this
Proposal.
Contractor and subcontractor agree to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the
Resource Conservation and Recovery Act, and the regulatory provisions of 40 CFR Part 247. In the performance of
this contract and to the extent practicable, the Contractor and subcontractors are to use products containing the highest
percentage of recovered materials for items designated by the Environmental Protection Agency (EPA) under 40
CFR Part 247 whenever:
The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or
The contractor has procured $10,000 or more of a designated item using Federal funding during the previous
fiscal year.
The list of EPA-designated items is available at www.epa.gov/smm/comprehensive-procurement-guidelines-
construction-products.
Section 6002(c) establishes exceptions to the preference for recovery of EPA-designated products if the contractor
can demonstrate the item is:
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a) Not reasonably available within a timeframe providing for compliance with the contract performance
schedule;
b) Fails to meet reasonable contract performance requirements; or
c) Is only available at an unreasonable price.
A22 RIGHT TO INVENTIONS
Contracts or agreements that include the performance of experimental, developmental, or research work must provide
for the rights of the Federal Government and the Owner in any resulting invention as established by 37 CFR part 401,
Rights to Inventions Made by Non-profit Organizations and Small Business Firms under Government Grants,
Contracts, and Cooperative Agreements. This contract incorporates by reference the patent and inventions rights as
specified within 37 CFR § 401.14. Contractor must include this requirement in all sub-tier contracts involving
experimental, developmental, or research work.
A23 SEISMIC SAFETY
Sponsor must incorporate this clause in any contract involved in the construction of new buildings or structural
addition to existing buildings. N/A for this Proposal.
In the performance of design services, the Consultant agrees to furnish a building design and associated construction
specification that conform to a building code standard that provides a level of seismic safety substantially equivalent
to standards as established by the National Earthquake Hazards Reduction Program (NEHRP). Local building codes
that model their building code after the current version of the International Building Code (IBC) meet the NEHRP
equivalency level for seismic safety. At the conclusion of the design services, the Consultant agrees to furnish the
Owner a “certification of compliance” that attests conformance of the building design and the construction
specifications with the seismic standards of NEHRP or an equivalent building code.
A24 TAX DELINQUENCY AND FELONY CONVICTIONS
The applicant must complete the following two certification statements. The applicant must indicate its current status
as it relates to tax delinquency and felony conviction by inserting a checkmark () in the space following the
applicable response. The applicant agrees that, if awarded a contract resulting from this solicitation, it will incorporate
this provision for certification in all lower tier subcontracts.
Certifications
The applicant represents that it is ( ) is not ( ) a corporation that has any unpaid Federal tax liability that
has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and
that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting
the tax liability.
The applicant represents that it is ( ) is not ( ) a corporation that was convicted of a criminal violation under
any Federal law within the preceding 24 months.
Note
If an applicant responds in the affirmative to either of the above representations, the applicant is ineligible to receive
an award unless the Sponsor has received notification from the agency suspension and debarment official (SDO) that
the SDO has considered suspension or debarment and determined that further action is not required to protect the
Government’s interests. The applicant therefore must provide information to the owner about its tax liability or
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on May 24, 2023 Page A-23
conviction to the Owner, who will then notify the FAA Airports District Office, which will then notify the agency’s
SDO to facilitate completion of the required considerations before award decisions are made.
Term Definitions
Felony conviction: Felony conviction means a conviction within the preceding twenty-four (24) months of a
felony criminal violation under any Federal law and includes conviction of an offense defined in a section of
the U.S. Code that specifically classifies the offense as a felony and conviction of an offense that is classified
as a felony under 18 USC § 3559.
Tax Delinquency: A tax delinquency is any unpaid Federal tax liability that has been assessed, for which all
judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely
manner pursuant to an agreement with the authority responsible for collecting the tax liability.
A25 TERMINATION OF CONTRACT
The Owner may, by written notice to the Consultant, terminate this Agreement for its convenience and without cause
or default on the part of Consultant. Upon receipt of the notice of termination, except as explicitly directed by the
Owner, the Contractor must immediately discontinue all services affected.
Upon termination of the Agreement, the Consultant must deliver to the Owner all data, surveys, models, drawings,
specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the
Engineer under this contract, whether complete or partially complete.
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up through
the date the Consultant receives the termination notice. Compensation will not include anticipated profit on non-
performed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result
of the termination action under this clause.
TERMINATION FOR CAUSE (PROFESSIONAL SERVICES)
Either party may terminate this Agreement for cause if the other party fails to fulfill its obligations that are essential
to the completion of the work per the terms and conditions of the Agreement. The party initiating the termination
action must allow the breaching party an opportunity to dispute or cure the breach.
The terminating party must provide the breaching party [7] days advance written notice of its intent to terminate the
Agreement. The notice must specify the nature and extent of the breach, the conditions necessary to cure the breach,
and the effective date of the termination action. The rights and remedies in this clause are in addition to any other
rights and remedies provided by law or under this agreement.
a) Termination by Owner: The Owner may terminate this Agreement for cause in whole or in part, for the
failure of the Consultant to:
1. Perform the services within the time specified in this contract or by Owner approved extension;
2. Make adequate progress so as to endanger satisfactory performance of the Project; or
3. Fulfill the obligations of the Agreement that are essential to the completion of the Project.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on May 24, 2023 Page A-24
Upon receipt of the notice of termination, the Consultant must immediately discontinue all services affected
unless the notice directs otherwise. Upon termination of the Agreement, the Consultant must deliver to the
Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and
other documents and materials prepared by the Engineer under this contract, whether complete or partially
complete.
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up
through the date the Consultant receives the termination notice. Compensation will not include anticipated profit
on non-performed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a
result of the termination action under this clause.
If, after finalization of the termination action, the Owner determines the Consultant was not in default of the
Agreement, the rights and obligations of the parties shall be the same as if the Owner issued the termination for
the convenience of the Owner.
b) Termination by Consultant: The Consultant may terminate this Agreement for cause in whole or in part, if
the Owner:
1. Defaults on its obligations under this Agreement;
2. Fails to make payment to the Consultant in accordance with the terms of this Agreement;
3. Suspends the project for more than [180] days due to reasons beyond the control of the Consultant.
Upon receipt of a notice of termination from the Consultant, Owner agrees to cooperate with Consultant for the
purpose of terminating the agreement or portion thereof, by mutual consent. If Owner and Consultant cannot
reach mutual agreement on the termination settlement, the Consultant may, without prejudice to any rights and
remedies it may have, proceed with terminating all or parts of this Agreement based upon the Owner’s breach of
the contract.
In the event of termination due to Owner breach, the Consultant is entitled to invoice Owner and to receive full
payment for all services performed or furnished in accordance with this Agreement and all justified reimbursable
expenses incurred by the Consultant through the effective date of termination action. Owner agrees to hold
Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action
under this clause.
A26 TRADE RESTRICTION CERTIFICATION
By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the
Offeror –
1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that
discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or
national of a foreign country included on the list of countries that discriminate against U.S. firms as published
by the USTR; and
3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a
foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on May 24, 2023 Page A-25
This certification concerns a matter within the jurisdiction of an agency of the United States of America and the
making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18
USC § 1001.
The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its
certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed
circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at
any time it learns that its certification was erroneous by reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR §
30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of
countries that discriminate against U.S. firms published by the USTR; or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such
USTR list; or
3) who incorporates in the public works project any product of a foreign country on such USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render, in good faith, the certification required by this provision. The knowledge and information of a contractor is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for
certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a
prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate
against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when making an award. If it is
later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal
Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default
at no cost to the Owner or the FAA.
A27 VETERAN’S PREFERENCE
In the employment of labor (excluding executive, administrative, and supervisory positions), the Contractor and all
sub-tier contractors must give preference to covered veterans as defined within Title 49 United States Code Section
47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans,
disabled veterans, and small business concerns (as defined by 15 USC § 632) owned and controlled by disabled
veterans. This preference only applies when there are covered veterans readily available and qualified to perform the
work to which the employment relates.
A28 DOMESTIC PREFERENCES FOR PROCUREMENTS
The Bidder or Offeror certifies by signing and submitting this bid or proposal that, to the greatest extent practicable,
the Bidder or Offeror has provided a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including, but not limited to, iron, aluminum, steel, cement, and other manufactured
products) in compliance with 2 CFR § 200.322.
PROJECT TITLE: Rehabilitate Runway 2/20, Phase 1 – Design and Bidding Phase Services
Hagerstown Regional Airport – Richard A. Henson Field
PROJECT NO: PUR-1450; TO #14; Purchase Order (PO) pending FAA Grant issuance
Pending FAA Grant Issuance
Design/Bidding - Lump Sum
Construction - N/A
Design/Bidding - 321,491$
Construction - N/A
PROJECT DESCRIPTION:
ACCEPTED APPROVED
by:by:
____________________________________________________________
Mahesh S. Kukata, P.E Neil Doran, C.M, ACE
Vice President Airport Director
Airport Design Consultants, Inc Hagerstown Regional Airport
6031 University Blvd, Suite 330 18434 Showalter Road
Ellicott City, MD 21043 Hagerstown, MD 21742
METHOD OF PAYMENT:
TASK ORDER AMOUNT:
See the attached ADCI's Scope of Work and Price Proposal dated March
30, 2023.
The original Agreement for Professional Services between Board of County Commissioners of Washington County, Maryland (County) and
Airport Design Consultants, Inc. (ADCI) for professional services at the Hagerstown Regional Airport – Richard A. Henson Field (HGR) dated
January 27, 2020 and amended/restated agreement dated January 27, 2021 shall govern all task orders executed under this agreement unless
modified in writing and agreed to by the County and ADCI. The original Federal Contract Provisions have been updated and are being replaced
with those included in Attachment A to this Task Order Proposal.
TASK ORDER NO: 14
PROFESSIONAL SERVICES AGREEMENT: PUR-1450
AIRPORT DESIGN CONSULTANTS, INC.
AIRPORT:
DATE OF ISSUANCE:
ATTACHMENTS:
L:\Proposals\HGR\2023-HGR-1304 Runway 2-20 Rehabilitation (Design)_TO_14\20230330 Fee - HGR Rehab RW 2-20 Ph 1 Design 1304.xlsx
AIRPORT DESIGN CONSULTANTS, Inc.
6031 University Blvd, Suite 330
Ellicott City, MD 21043
410.465.9600
Fax 410.465.9602
www.adci-corp.com
March 30, 2023
Mr. Neil Doran, C.M, ACE
Airport Director
Hagerstown Regional Airport – Richard A. Henson Field
18434 Showalter Road
Hagerstown, Maryland 21742
Sent electronically to: ndoran@washco-md.net
Reference: Rehabilitate Runway 2/20, Phase 1 – Design and Bidding Phase Services
Scope of Work and Price Proposal
Hagerstown Regional Airport – Richard A. Henson Field
Hagerstown, Maryland
Dear Mr. Doran:
Airport Design Consultants, Inc. (ADCI) is pleased to submit this proposal to the Board of
County Commissioners of Washington County, Maryland, a body corporate and politic and
a political subdivision of the State of Maryland (County) to provide Professional
Engineering Services associated with the Runway 2/20 Rehabilitation Project at the
Hagerstown Regional Airport – Richard A. Henson Field (HGR).
Whereas, the County and ADCI entered into an Agreement (PUR-1450) for ADCI to
provide Professional Services that was originally executed on January 27, 2020. All of the
terms and conditions of the Agreement, as amended and restated on January 27, 2021,
remain in full effect and apply to this Specific Project Proposal with the exception of the
Federal Contract Provisions contained therein. Those provisions are considered null and
void and, by execution of this Proposal, shall be replaced with the current applicable
required Federal Contract Provisions, dated 11/17/2022 and editorially updated 1/23/2023.
The applicable Federal Provisions are included as Attachment A to this Proposal.
For this task, as approved by the County, the following subconsultants will assist us:
Field Topographic Survey – Triad Engineering, Inc.
Geotechnical Investigations – Triad Engineering, Inc.
2023-HGR-1304
Mr. Neil Doran, C.M, ACE
March 30, 2023
Page 2 of 7
Whereas, the County and ADCI in their mutual covenants herein agree in respect to the
scope of work and price proposal for the referenced Project as set forth below:
A. DESCRIPTION OF WORK
Background Information
This project includes reconstruction and/or rehabilitation of existing Runway 2/20 outside
the limits of Runway 9/27. This Runway is 3,165 feet long by 100-foot-wide and is a
Runway Design Code (RDC) B-II-VIS. Runway 2/20 at HGR serves as the crosswind
runway and accommodates general aviation aircraft and helicopter operations. It intersects
HGR’s primary runway (Runway 9/27) near the midpoints of each runway and is served
by parallel Taxiway C and connector Taxiways C1, C2, F, A, and M. It is anticipated that
the Project will include mill and overlay, crack repair, deeper patch repairs as needed, edge
lighting replacement on existing base cans, airfield signage replacement on existing sign
bases, supplemental wind cone replacement on existing foundations, the replacement of
the cables (in existing can and conduit system) and Constant Current Regulator (inside the
existing electrical vault) for the Runway 2-20 circuit and new surface painted markings.
Pavement Evaluation
On January 10, 2023, ADCI conducted a pavement evaluation of Runway 2-20 to
determine the current PCI and to identify areas of deterioration. Based on our updated
visual inspection, not including Section Runway 2-20-10 which was just rehabilitated as
part of the Taxiway C project, the new overall average PCI for the area is a 64. Using the
methodology set forth in ASTM D5340-12, a PCI of 64 indicates that the pavement is in
Fair Condition and has a combination of generally low- and medium-severity distresses.
Near-term maintenance and repair needs for pavements in this range may range from
routine to major. As outlined in the 2018 PMP, when a pavement nears the bottom of the
Fair Range it hits the Critical PCI; whereafter the costs to extend the life of the pavement
begin to increase exponentially with time.
Runway 2/20 is a critical asset to HGR and can accommodate most of the based general
aviation aircraft and will be designed to meet the current and future demands at HGR in
accordance with the current approved Airport Layout Plan (ALP).
Airfield Electrical Upgrades
HGR is in the process of replacing much of its old and outdated airfield lighting and signage
systems with new more energy efficient Light-Emitting Diode (LED) style fixtures. The
airfield lighting and signage was last replaced as part of the Runway 2-20 Rehabilitation
project in 2001. Under that project (AIP 20/23) the Runway 20 PAPI and REIL’s were
also replaced.
Mr. Neil Doran, C.M, ACE
March 30, 2023
Page 3 of 7
Edge Lighting
The existing runway edge light system is approximately 21 years old and is comprised of
older incandescent Federal Aviation Administration (FAA) Type L-861 runway edge
lights. The existing lights are base mounted and energized with FAA Type L-824 airfield
lighting cables. We recommend that the existing incandescent edge lights are removed and
replaced with new FAA Type L-861 LED medium intensity runway edge lights in
accordance with FAA AC 150/5345-46 and Engineering Brief 67: Light Sources Other
than Incandescent and Xenon for Airport and Obstruction Lighting Fixtures. The existing
concrete encased base cans will remain in place and will be reused. In addition, the existing
cables shall be removed and replaced with new FAA Type L-824 airfield lighting cables
installed in the existing conduits and base cans.
Airfield Guidance Signs
Most other signage within the Runway 2-20 environment has already been recently
replaced with an associated Taxiway project or will be replaced with the upcoming Runway
9-27 Lighting and Signage Project. However, there are three (3) existing airfield guidance
signs (45, 46, and 47) associated with the Runway have reached their useful life and will
be replaced with LED guidance signs on the existing foundations. All signage design will
conform to the requirements per FAA AC 150/5340-18G. In addition, ADCI will review
previous FAA comments (received during the Signage and Marking Plan review with
Runway 9-27 Rehabilitation) and update the airfield signage to alpha numeric signage
(identify the impacted panels) for compliance with the FAA standards. If approved by the
Federal Aviation Administration Washington Airports District Office (FAA – WADO),
signage replacement will be incorporated into the design and bid documents.
Supplemental Wind Cones
Both the Runway 2 and 20 supplemental wind cones were replaced as part of the Taxiway
C Rehabilitation project in 1998 and have reached their useful life. These old incandescent
wind cones will be removed and replaced with new LED wind cones as specified in
150/5345-27E. It is anticipated that the new wind cones will be placed in their current
locations and utilize the existing power source and foundations.
B. PROFESSIONAL ENGINEERING SERVICES
Professional Engineering Services to be performed under this task will be as detailed
below.
1. Project Management
ADCI will provide project management services throughout the course of the project.
These services shall include:
Mr. Neil Doran, C.M, ACE
March 30, 2023
Page 4 of 7
a. Proposal Preparation. Attend one (1) project scoping/pre-design meeting, prepare
the Scope of Work and assist the County in satisfying the requirements of Grant
Offer to receive grant funding for this Project.
b. Environmental Coordination. Preparation of one (1) FAA Documented Categorical
Exclusion (CATX) for the construction of the proposed development in accordance
with the requirements set forth in Federal Aviation Administration (FAA) Airports
Standard Operating Procedure (SOP) No. 5.1 for submission to and approval by the
FAA.
c. Airspacing. Completion and submission of the required FAA Form 7460-1 for the
critical Construction Equipment locations and the Construction Safety and Phasing
Plan (CSPP).
d. Project Administration. Throughout the course of the project ADCI shall provide
the following administrative services:
1. Provide all necessary coordination with appropriate State and Local agencies,
including correspondence, telephone contact, memorandums and meeting(s) or
conference(s) as required. Such coordination shall be provided during period
covered by the agreed upon schedule for completion of the Project.
2. Prepare FAA and MAA Grant Applications for Design (FAA only) &
Construction, including all correspondence and communications related
thereto.
3. Assist County with Quarterly Performance Reporting for the design grant, as
required.
4. Assist County with Annual Financial Reporting for the design grant, as needed.
e. FAA Pay Requests. Consult with County and the State to determine any specific
requirements, conditions or limitations relative to the Project and incorporate them
in revised estimates and documentation.
1. Assist County in the preparation of Requests for Reimbursement from the FAA
during the duration of the Project, with legal assistance provided by the County.
Prepare and submit draft FAA pay requests for reimbursement of Owner's
project expenses during the design phase. Prepare pay request summary
spreadsheet, project summary spreadsheet and documentation for County's use
in submitting monthly pay requests.
f. Internal QA/QC Review. Engineer’s Senior Engineer and Senior
Project/Construction Manager will perform an Independent Technical Quality
Assurance/Control Review of the Documents prior to submitting them to the
County/Agencies for each submittal and prior to approval to advertise the Project
for Bidding.
Mr. Neil Doran, C.M, ACE
March 30, 2023
Page 5 of 7
2. Design Phase Services
a. Prepare for and attend one (1) project Kickoff meeting with personnel from the
County, HGR, MAA, ATCT and FAA – WADO to discuss the overall project
scope, work schedule, airport operational safety, contract relationships, contract
time, utility interface, project coordination, design investigations, and other project
specific items. Prepare and distribute meeting minutes.
b. Obtain and review as-built drawings of Projects relating this this Project for details
of past construction, utilities, etc.
c. Obtain field surveys and prepare base drawings.
d. Conduct geotechnical investigations to supplement the existing pavement and soils
information from the 2018 PMP. It is anticipated that borings will be taken at four
(4) locations.
e. Conduct a pavement condition analysis to update types and extents of distresses
from the PMP and the 2023 Supplemental Survey.
f. Complete pavement design based on the anticipated fleet mix/forecast for the 20-
year design life using the FAA FAARFIELD software.
g. Confirm pavement geometry is sufficient to meet Runway Design Code (RDC) B-
II-VIS requirements in accordance with current FAA AC 150/5300-13A, Change
1.
h. Determine the types of rehabilitation and limits of rehabilitation areas.
i. Prepare construction documents including but not limited to General Project
Layout, Construction Safety and Phasing Plans, Demolition Plans, Paving and
Geometry Plans, Paving Details, Grading Plan and Profiles, Pavement
Marking/Signage Plans and details, Electrical Demolition and New Work Plans and
Details.
j. Preparation of the general contract provisions, and technical specifications
conforming to FAA AC 150/5370-10H.
k. Design submittals will be made at Preliminary (30%), Pre-Final (90%) and the final
stages (100% or bid ready plans) of completion. Plans and specifications will be
submitted to the County, HGR, MAA and FAA - WADO for review and comment.
l. Prepare for and attend design review meetings after the 30%, 90% and Final
submittals.
m. Preparation and assembly of Instructions and Invitations to Bidders, General
Provisions, Special Provisions, Contract Forms, and Bid Forms.
Mr. Neil Doran, C.M, ACE
March 30, 2023
Page 6 of 7
n. Preparation of Engineer’s Opinion of Probable Cost (EOPC) and design report.
Cost estimates will be based on unit prices from recent projects at the Airport and
in the vicinity.
o. At the 90% design submittal level, submit Construction Safety and Phasing Plans
to FAA for review and approval (of the airspace case).
C. ITEMS NOT INCLUDED
Items not included in this contract include:
1. Payment of permit fees for the proposed improvements.
D. COMPENSATION
For the Professional Engineering Services described in Paragraph B above, we request
compensation on a Lump Sum Fee basis. Billing will be based on approximate percentage
of work completed. The cost of these services is $321,491.
A list of tasks, including list of drawings and breakdowns of the man-hours and costs
required for the project are attached.
F. SCHEDULE
ADCI anticipates the following design and bid procurement completion schedule for this
project relative to Notice-to-Proceed. It is assumed that the design process will be
completed in March/April 2024, but bidding may be deferred to the Spring of 2025, when
construction funding is anticipated.
Preliminary Design NTP + 90 Calendar Days
Survey NTP + 30 Calendar Days
Geotechnical Results NTP + 60 Calendar Days
30% Submittal NTP + 120 Calendar Days
90% Submittal NTP + 180 Calendar Days
100% Submittal/Bid Documents NTP + 240 Calendar Days
E. AUTHORIZATION
ADCI will proceed on this project immediately upon receipt of the written Notice-to-
Proceed and a purchase order to include this work under the executed base agreement by
the County/HGR. Thank you for the opportunity to submit this Proposal.
Mr. Neil Doran, C.M, ACE
March 30, 2023
Page 7 of 7
If you have any questions, please do not hesitate to contact me.
Sincerely,
Airport Design Consultants, Inc.
Mahesh S. Kukata, PE
Vice President
Attachments
L:\Proposals\HGR\2023-HGR-1304 Runway 2-20 Rehabilitation (Design)_TO_14\20230330 Proposal -
HGR Rehab RW 2-20 Ph 1 Design 1304.docx
Rehabilitate Runway 2/20, Phase 1 – Design and Bidding Phase Services
Hagerstown Regional Airport – Richard A. Henson Field Overhead: 148.54%
Profit: 12.00%
Firm Name:
Date Prepared:
Total Budget Amount:
Work Classification:
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Direct labor cost: 95.00$ 85.00$ 50.00$ 35.00$ 60.00$ 35.00$
Project Management
Proposal Preparation 4 4 4 12 860$
Environmental Coordination (Documented CATX)1 4 8 16 4 33 1,535$
Prepare and Submit 7460s for Temporary Construction Objects to FAA for Review
and Determination 2 4 8 20 34 1,350$
Project Administration 4 24 28 2,420$
FAA/State Pay Requests (6)3 12 15 885$
Prepare Grant Application (1)1 2 4 8 15 745$
Requests for Reimbursements (4)4 8 12 1,060$
Preliminary Design
Project Kick-off Meeting (1)3 3 12 16 34 1,700$
Record Document Collection and Review 4 8 16 28 1,180$
Coordinate Field Topographic Surveys and Geotech Work 10 8 18 1,130$
Provide Airfield Escort for Field Topographic Surveys and Geotech Work (2 weeks)80 80 4,800$
Obtain Survey and Set Up CAD Base Files 4 4 8 20 36 1,520$
Provide Fleet Mix and Forecast Data for Pavement Design 4 8 8 20 1,460$
Design Review Meeting (1)3 3 12 18 1,140$
30% Submittal
TITLE SHEET 2 2 4 170$
GENERAL PROJECT LAYOUT 2 2 4 8 16 690$
GENERAL CONSTRUCTION AND SAFETY NOTES 2 4 8 8 22 930$
OVERALL CONSTRUCTION PHASING PLAN AND NOTES 2 4 10 20 40 76 3,130$
CONSTRUCTION SAFETY AND PHASING PLANS (2)4 8 10 40 40 102 4,360$
CONSTRUCTION PHASING DETAILS AND NOTES (2)2 2 8 10 20 42 1,810$
DEMOLITION PLANS (4)2 4 8 20 40 74 3,030$
PAVING AND GEOMETRY PLANS (4)4 4 10 20 40 78 3,320$
TYPICAL SECTIONS AND PAVING DETAILS (2)4 8 8 20 20 60 2,860$
RUNWAY PROFILES (2)2 4 10 20 40 76 3,130$
GRADING PLAN AND PROFILE (4)2 4 10 20 80 116 4,530$
PAVEMENT MARKING PLANS (4)2 4 4 20 30 1,210$
PAVEMENT MARKING DETAILS (2)2 4 4 10 20 860$
ELECTRICAL DEMOLITION PLANS (4)2 4 4 10 20 40 1,780$
ELECTRICAL PLANS (4)2 4 4 10 40 60 2,480$
ELECTRICAL DETAILS (2)2 3 2 6 16 29 1,315$
WINDCONE DETAILS (1)1 2 4 4 11 465$
BORING LOCATION PLAN 4 4 8 280$
BORING LOGS 4 4 8 280$
Design Report (including construction schedule)4 4 40 10 8 66 3,350$
Preliminary Engineer’s Opinion of Probable Cost (EOPC)2 2 8 12 10 34 1,530$
Submit 30% Documents - 5 Sets (Electronic Only)2 4 4 10 450$
$321,491
Total
Hours by
Task
Total Labor
Cost
Total Direct
Expenses
March 30, 2023
Multipliers
Airport Design Consultants, Inc.
Rehabilitate Runway 2/20, Phase 1 – Design and Bidding Phase Services
Hagerstown Regional Airport – Richard A. Henson Field Overhead: 148.54%
Profit: 12.00%
Firm Name:
Date Prepared:
Total Budget Amount:
Work Classification:
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Direct labor cost: 95.00$ 85.00$ 50.00$ 35.00$ 60.00$ 35.00$
$321,491
Total
Hours by
Task
Total Labor
Cost
Total Direct
Expenses
March 30, 2023
Multipliers
Airport Design Consultants, Inc.
Final Design - 90% Submittal
TITLE SHEET 2 2 70$
GENERAL PROJECT LAYOUT 2 2 4 8 310$
SURVEY CONTROL PLAN 2 2 4 8 310$
GENERAL CONSTRUCTION AND SAFETY NOTES 2 2 2 2 8 410$
OVERALL CONSTRUCTION PHASING PLAN AND NOTES 2 4 8 20 10 44 1,980$
CONSTRUCTION SAFETY AND PHASING PLANS (2)4 8 10 20 40 82 3,660$
CONSTRUCTION PHASING DETAILS AND NOTES (2)2 2 4 8 16 690$
DEMOLITION PLANS (4)4 8 16 24 52 2,140$
PAVING AND GEOMETRY PLANS (4)2 4 10 20 20 56 2,430$
TYPICAL SECTIONS AND PAVING DETAILS (2)2 4 10 20 40 76 3,130$
RUNWAY PROFILES (2)2 2 4 4 8 20 980$
GRADING PLAN AND PROFILE (4)2 4 10 20 40 76 3,130$
PAVEMENT MARKING PLANS (4)2 2 4 2 10 480$
PAVEMENT MARKING DETAILS (2)2 2 2 2 8 410$
ELECTRICAL DEMOLITION PLANS (4)2 4 8 16 24 54 2,330$
ELECTRICAL PLANS (4)2 4 8 16 24 54 2,330$
ELECTRICAL DETAILS (2)1 2 4 8 14 29 1,235$
WINDCONE DETAILS (1)1 2 4 4 11 465$
BORING LOCATION PLAN 1 1 35$
BORING LOGS 1 1 35$
CROSS SECTIONS (4)2 10 10 20 40 82 3,640$
Technical Specifications 10 10 20 40 2,800$
Final Engineer’s Opinion of Probable Cost (EOPC)2 2 4 12 20 980$
Design Report 4 8 20 8 40 2,340$
Design Review Meeting (1)3 3 6 12 840$
Submit 90% Documents - 5 Sets (Electronic Only)4 4 4 12 480$
Rehabilitate Runway 2/20, Phase 1 – Design and Bidding Phase Services
Hagerstown Regional Airport – Richard A. Henson Field Overhead: 148.54%
Profit: 12.00%
Firm Name:
Date Prepared:
Total Budget Amount:
Work Classification:
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Direct labor cost: 95.00$ 85.00$ 50.00$ 35.00$ 60.00$ 35.00$
$321,491
Total
Hours by
Task
Total Labor
Cost
Total Direct
Expenses
March 30, 2023
Multipliers
Airport Design Consultants, Inc.
Final Design - 100% Submittal/Bid Documents
100% Drawings
Incorporate County, HGR, MAA and FAA - WADO Comments and Update Drawings 4 8 20 20 40 92 4,160$
Design Review Meeting (1)3 3 12 18 1,140$
Submit 100%/Bid Documents - 12 Sets 2 4 5 11 545$ 3,000$
Subcontracted Services Total Labor:107,230$
Triad Engineering, Inc. - Field Topographic Survey $12,500 Overhead Cost:148.54%159,279$
Triad Engineering, Inc. - Geotechnical Investigations $7,500 Subtotal:266,509$
Fixed Fee:12.00%31,981$
Total with Overhead and Fixed Fee:298,491$ Total - Subcontracted Services:$20,000 Total Direct Expenses:3,000$
Total - Subcontracted Services:20,000$
Grand Total (Lump Sum (LS)):321,491$
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-1
ATTACHMENT A – FEDERAL CONTRACT PROVISIONS FOR
AIRPORT IMPROVEMENT PROGRAM PROJECTS
(Issued on January 20, 2023)
Contents
A1 ACCESS TO RECORDS AND REPORTS .................................................................................................... 2
A2 AFFIRMATIVE ACTION REQUIREMENT ................................................................................................ 2
A3 BREACH OF CONTRACT TERMS .............................................................................................................. 3
A4 BUY AMERICAN PREFERENCE ................................................................................................................ 3
A5 CIVIL RIGHTS - GENERAL ......................................................................................................................... 4
A6 CIVIL RIGHTS – TITLE VI ASSURANCE .................................................................................................. 4
A7 CLEAN AIR AND WATER POLLUTION CONTROL ................................................................................ 6
A8 CONTRACT WORKHOURS AND SAFETY STANDARDS ACT REQUIREMENTS ............................. 6
A9 COPELAND “ANTI-KICKBACK” ACT ...................................................................................................... 7
A10 DAVIS-BACON REQUIREMENTS ......................................................................................................... 7
A11 DEBARMENT AND SUSPENSION ....................................................................................................... 12
A12 DISADVANTAGED BUSINESS ENTERPRISE .................................................................................... 13
A13 DISTRACTED DRIVING ........................................................................................................................ 14
A14 PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE
SERVICES OR EQUIPMENT ............................................................................................................................... 14
A15 DRUG FREE WORKPLACE REQUIREMENTS – ................................................................................ 14
A16 EQUAL EMPLOYMENT OPPORTUNITY (EEO) ................................................................................ 15
A17 FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE) ................................ 20
A18 LOBBYING AND INFLUENCING FEDERAL EMPLOYEES ............................................................. 20
A19 PROHIBITION OF SEGREGATED FACILITIES .................................................................................. 21
A20 OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970 ................................................................. 21
A21 PROCUREMENT OF RECOVERED MATERIALS .............................................................................. 21
A22 RIGHT TO INVENTIONS ....................................................................................................................... 22
A23 SEISMIC SAFETY ................................................................................................................................... 22
A24 TAX DELINQUENCY AND FELONY CONVICTIONS ....................................................................... 22
A25 TERMINATION OF CONTRACT........................................................................................................... 23
A26 TRADE RESTRICTION CERTIFICATION ........................................................................................... 24
A27 VETERAN’S PREFERENCE ................................................................................................................... 25
A28 DOMESTIC PREFERENCES FOR PROCUREMENTS ........................................................................ 25
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-2
A1 ACCESS TO RECORDS AND REPORTS
ACCESS TO RECORDS AND REPORTS
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Owner,
the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized
representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to
the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees
to maintain all books, records and reports required under this contract for a period of not less than three years after
final payment is made and all pending matters are closed.
A2 AFFIRMATIVE ACTION REQUIREMENT
NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO
ENSURE EQUAL EMPLOYMENT OPPORTUNITY
This notice applies to any professional service agreement if the professional services agreement includes tasks that
meet the definition of construction work, as defined by the U.S. Department of Labor (DOL), and exceeds $10,000.
Examples include installation of monitoring systems (e.g., noise, environmental, etc.). N/A for this Proposal.
1. The Offeror’s or Bidder’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal
Employment Opportunity Construction Contract Specifications” set forth herein.
2. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor’s
aggregate workforce in each trade on all construction work in the covered area, are as follows:
Timetables
Goals for minority participation for each trade: 25.2%
Goals for female participation in each trade: 6.9%
These goals are applicable to all of the Contractor’s construction work (whether or not it is Federal or federally
assisted) performed in the covered area. If the Contractor performs construction work in a geographical area located
outside of the covered area, it shall apply the goals established for such geographical area where the work is actually
performed. With regard to this second area, the Contractor also is subject to the goals for both its federally involved
and non-federally involved construction.
The Contractor’s compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its
implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications
set forth in 41 CFR 60-4.3(a) and its efforts to meet the goals. The hours of minority and female employment and
training must be substantially uniform throughout the length of the contract, and in each trade, and the Contractor
shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority
or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of
meeting the Contractor’s goals shall be a violation of the contract, the Executive Order and the regulations in 41 CFR
Part 60-4. Compliance with the goals will be measured against the total work hours performed.
3. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance
Programs (OFCCP) within 10 working days of award of any construction subcontract in excess of $10,000 at any tier
for construction work under the contract resulting from this solicitation. The notification shall list the name, address,
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-3
and telephone number of the subcontractor; employer identification number of the subcontractor; estimated dollar
amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in
which the subcontract is to be performed.
4. As used in this notice and in the contract resulting from this solicitation, the “covered area” is Economic Area
020, Hagerstown, Washington County, Maryland.
A3 BREACH OF CONTRACT TERMS
This provision is required for all contracts that exceed the simplified acquisition threshold as stated in 2 CFR Part
200, Appendix II (A). This threshold is occasionally adjusted for inflation and is $250,000.
Any violation or breach of terms of this contract on the part of the Consultant or its subcontractors may result in the
suspension or termination of this contract or such other action that may be necessary to enforce the rights of the
parties of this agreement.
Owner will provide the Consultant written notice that describes the nature of the breach and corrective actions the
Consultant must undertake in order to avoid termination of the contract. Owner reserves the right to withhold
payments to the Consultant until such time the Consultant corrects the breach or the Owner elects to terminate the
contract. The Owner’s notice will identify a specific date by which the Consultant must correct the breach. Owner
may proceed with termination of the contract if the Consultant fails to correct the breach by the deadline indicated
in the Owner’s notice.
The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder are
in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by
law.
A4 BUY AMERICAN PREFERENCE
N/A for this Proposal.
The Contractor certifies that its bid/offer is in compliance with 49 USC § 50101, BABA and other related Made in
America Laws,1 U.S. statutes, guidance, and FAA policies, which provide that Federal funds may not be obligated
unless all iron, steel and manufactured goods used in AIP funded projects are produced in the United States, unless
the Federal Aviation Administration has issued a waiver for the product; the product is listed as an Excepted Article,
Material Or Supply in Federal Acquisition Regulation subpart 25.108; or is included in the FAA Nationwide Buy
American Waivers Issued list.
The bidder or offeror must complete and submit the certification of compliance with FAA’s Buy American
Preference, BABA and Made in America laws included herein with their bid or offer. The Airport Sponsor/Owner
will reject as nonresponsive any bid or offer that does not include a completed certification of compliance with FAA’s
Buy American Preference and BABA.
The bidder or offeror certifies that all constructions materials, defined to mean an article, material, or supply other
than an item of primarily iron or steel; a manufactured product; cement and cementitious materials; aggregates such
as stone, sand, or gravel; or aggregate binding agents or additives that are or consist primarily of: non-ferrous metals;
plastic and polymer-based products (including polyvinylchloride, composite building materials, and polymers used
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-4
in fiber optic cables); glass (including optic glass); lumber; or drywall used in the project are manufactured in the
U.S.
A5 CIVIL RIGHTS - GENERAL
GENERAL CIVIL RIGHTS PROVISIONS
In all its activities within the scope of its airport program, the Contractor agrees to comply with pertinent statutes,
Executive Orders, and such rules as identified in Title VI List of Pertinent Nondiscrimination Acts and Authorities
to ensure that no person shall, on the grounds of race, color, national origin (including limited English proficiency),
creed, sex (including sexual orientation and gender identity), age, or disability be excluded from participating in any
activity conducted with or benefiting from Federal assistance.
This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.
The above provision binds the Contractor and subcontractors from the bid solicitation period through the completion
of the contract.
A6 CIVIL RIGHTS – TITLE VI ASSURANCE
Title VI Solicitation Notice:
The (Name of Sponsor), in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,
42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders or offerors that it will affirmatively
ensure that for any contract entered into pursuant to this advertisement, [select businesses, or disadvantaged business
enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit
bids in response to this invitation and no businesses will be discriminated against on the grounds of race, color, national
origin (including limited English proficiency), creed, sex (including sexual orientation and gender identity), age, or
disability in consideration for an award.
Title VI List of Pertinent Nondiscrimination Acts and Authorities
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter
referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities;
including but not limited to:
Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on
the basis of race, color, national origin);
49 CFR part 21 (Non-discrimination in Federally-Assisted programs of the Department of Transportation—
Effectuation of Title VI of the Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601)
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or
Federal-aid programs and projects);
Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination
on the basis of disability); and 49 CFR part 27 (Nondiscrimination on the Basis of Disability in Programs or
Activities Receiving Federal Financial Assistance);
The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the
basis of age);
Airport and Airway Improvement Act of 1982 (49 USC § 47123), as amended (prohibits discrimination
based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987 (PL 100-259) (broadened the scope, coverage and applicability of
Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-5
Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of
the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such
programs or activities are Federally funded or not);
Titles II and III of the Americans with Disabilities Act of 1990 (42 USC § 12101, et seq) (prohibit
discrimination on the basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities) as implemented by U.S. Department of
Transportation regulations at 49 CFR parts 37 and 38;
The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-
Income Populations (ensures nondiscrimination against minority populations by discouraging programs,
policies, and activities with disproportionately high and adverse human health or environmental effects on
minority and low-income populations);
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and
resulting agency guidance, national origin discrimination includes discrimination because of limited English
proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP
persons have meaningful access to your programs [70 Fed. Reg. 74087 (2005)];
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 USC § 1681, et seq).
Compliance with Nondiscrimination Requirements:
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter
referred to as the “Contractor”), agrees as follows:
1. Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the
Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to
time, which are herein incorporated by reference and made a part of this contract.
2. Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will
not discriminate on the grounds of race, color, national origin (including limited English proficiency),
creed, sex (including sexual orientation and gender identity), age, or disability in the selection and
retention of subcontractors, including procurements of materials and leases of equipment. The
Contractor will not participate directly or indirectly in the discrimination prohibited by the
Nondiscrimination Acts and Authorities, including employment practices when the contract covers any
activity, project, or program set forth in Appendix B of 49 CFR part 21.
3. Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding or negotiation made by the Contractor for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the Contractor of the contractor’s obligations under
this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national
origin.
4. Information and Reports: The Contractor will provide all information and reports required by the
Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Sponsor or the
Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination
Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive
possession of another who fails or refuses to furnish the information, the Contractor will so certify to the
Sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has
made to obtain the information.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-6
5. Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the non-
discrimination provisions of this contract, the Sponsor will impose such contract sanctions as it or the
Federal Aviation Administration may determine to be appropriate, including, but not limited to:
a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
6. Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six
in every subcontract, including procurements of materials and leases of equipment, unless exempt by the
Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with
respect to any subcontract or procurement as the Sponsor or the Federal Aviation Administration may
direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if
the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier
because of such direction, the Contractor may request the Sponsor to enter into any litigation to protect
the interests of the Sponsor. In addition, the Contractor may request the United States to enter into the
litigation to protect the interests of the United States.
A7 CLEAN AIR AND WATER POLLUTION CONTROL
This provision is required for all contracts and lower tier contracts that exceed $150,000.
Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air
Act (42 USC §§ 7401-7671q) and the Federal Water Pollution Control Act as amended (33 USC §§ 1251-1387). The
Contractor agrees to report any violation to the Owner immediately upon discovery. The Owner assumes
responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration.
A8 CONTRACT WORKHOURS AND SAFETY STANDARDS ACT
REQUIREMENTS
This provision applies to professional service agreements that exceed $100,000 and employs laborers, mechanics,
watchmen, and guards. This includes members of survey crews and exploratory drilling operations. N/A for this
Proposal.
1. Overtime Requirements.
No contractor or subcontractor contracting for any part of the contract work which may require or involve the
employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and
guards, in any workweek in which he or she is employed on such work to work in excess of forty hours in such
workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the
basic rate of pay for all hours worked in excess of forty hours in such workweek.
2. Violation; Liability for Unpaid Wages; Liquidated Damages.
In the event of any violation of the clause set forth in paragraph (1) of this clause, the Contractor and any subcontractor
responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable
to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District
or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each
individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in
paragraph (1) of this clause, in the sum of $29 for each calendar day on which such individual was required or
permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required
by the clause set forth in paragraph (1) of this clause.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-7
3. Withholding for Unpaid Wages and Liquidated Damages.
The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon written request of an
authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on
account of work performed by the contractor or subcontractor under any such contract or any other Federal contract
with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and
Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary
to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in
the clause set forth in paragraph (2) of this clause.
4. Subcontractors.
The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4)
and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime
contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set
forth in paragraphs (1) through (4) of this clause.
A9 COPELAND “ANTI-KICKBACK” ACT
This provision applies when Professional Service Agreements (PSAs) include tasks that meet the definition of
construction, alteration, or repair, as defined in 29 CFR Part 5, and it exceeds $2,000. N/A for this Proposal.
Contractor must comply with the requirements of the Copeland “Anti-Kickback” Act (18 USC 874 and 40 USC
3145), as supplemented by Department of Labor regulation 29 CFR part 3. Contractor and subcontractors are
prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation
to which the employee is entitled. The Contractor and each Subcontractor must submit to the Owner, a weekly
statement on the wages paid to each employee performing on covered work during the prior week. Owner must report
any violations of the Act to the Federal Aviation Administration.
A10 DAVIS-BACON REQUIREMENTS
This provision applies when Professional Service Agreements (PSAs) include tasks that meet the definition of
construction, alteration, or repair, as defined in 29 CFR Part 5, and it exceeds $2,000. N/A for this Proposal.
1. Minimum Wages.
(i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and not
less often than once a week, and without subsequent deduction or rebate on any account (except such payroll
deductions as are permitted by the Secretary of Labor under the Copeland Act (29 CFR Part 3)), the full amount of
wages and bona fide fringe benefits (or cash equivalent thereof) due at time of payment computed at rates not less
than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part
hereof, regardless of any contractual relationship which may be alleged to exist between the Contractor and such
laborers and mechanics.
Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-
Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to
the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred for more than a
weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly
period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics
shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-8
actually performed, without regard to skill, except as provided in 29 CFR § 5.5(a)(4). Laborers or mechanics
performing work in more than one classification may be compensated at the rate specified for each classification for
the time actually worked therein: Provided, that the employer’s payroll records accurately set forth the time spent in
each classification in which work is performed. The wage determination (including any additional classification and
wage rates conformed under (1)(ii) of this section) and the Davis-Bacon poster (WH-1321) shall be posted at all times
by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can easily
be seen by the workers.
(ii)(A) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not
listed in the wage determination and which is to be employed under the contract shall be classified in conformance
with the wage determination. The contracting officer shall approve an additional classification and wage rate and
fringe benefits therefore only when the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a classification in the wage
determination;
(2) The classification is utilized in the area by the construction industry; and
(3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates
contained in the wage determination.
(B) If the Contractor and the laborers and mechanics to be employed in the classification (if known), or their
representatives, and the contracting officer agree on the classification and wage rate (including the amount designated
for fringe benefits where appropriate), a report of the action taken shall be sent by the contracting officer to the
Administrator of the Wage and Hour Division, U.S. Department of Labor, Washington, DC 20210. The
Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification
action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the
30-day period that additional time is necessary.
(C) In the event the Contractor, the laborers, or mechanics to be employed in the classification, or their
representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the
amount designated for fringe benefits, where appropriate), the contracting officer shall refer the questions, including
the views of all interested parties and the recommendation of the contracting officer, to the Administrator for
determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt
and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional
time is necessary.
(D) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii) (B) or
(C) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the
first day on which work is performed in the classification.
(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe
benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage
determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof.
(iv) If the Contractor does not make payments to a trustee or other third person, the Contractor may consider as part
of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe
benefits under a plan or program, Provided, that the Secretary of Labor has found, upon the written request of the
Contractor, that the applicable standards of the Davis-Bacon Act have been met. The Secretary of Labor may require
the Contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-9
2. Withholding. The Federal Aviation Administration or the Sponsor shall upon its own action or upon written request
of an authorized representative of the Department of Labor withhold or cause to be withheld from the Contractor
under this contract or any other Federal contract with the same prime contractor, or any other federally-assisted
contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much
of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including
apprentices, trainees, and helpers, employed by the Contractor or any subcontractor the full amount of wages required
by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper,
employed or working on the site of the work, all or part of the wages required by the contract, the Federal Aviation
Administration may, after written notice to the Contractor, Sponsor, Applicant, or Owner, take such action as may be
necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have
ceased.
3. Payrolls and Basic Records.
(i) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and
preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such
records shall contain the name, address, and social security number of each such worker; his or her correct
classification; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe
benefits or cash equivalents thereof of the types described in 1(b)(2)(B) of the Davis-Bacon Act); daily and weekly
number of hours worked; deductions made; and actual wages paid. Whenever the Secretary of Labor has found under
29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated
in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the Contractor
shall maintain records that show that the commitment to provide such benefits is enforceable, that the plan or program
is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics
affected, and records which show the costs anticipated or the actual costs incurred in providing such benefits.
Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the
registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and
trainees, and the ratios and wage rates prescribed in the applicable programs.
(ii)(A) The Contractor shall submit weekly for each week in which any contract work is performed a copy of all
payrolls to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such
a party, the Contractor will submit the payrolls to the applicant, Sponsor, or Owner, as the case may be, for
transmission to the Federal Aviation Administration. The payrolls submitted shall set out accurately and completely
all of the information required to be maintained under 29 CFR § 5.5(a)(3)(i), except that full social security numbers
and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an
individually identifying number for each employee (e.g., the last four digits of the employee’s social security
number). The required weekly payroll information may be submitted in any form desired. Optional Form WH–347
is available for this purpose from the Wage and Hour Division Web site at
http://www.dol.gov/esa/whd/forms/wh347instr.htm or its successor site. The prime contractor is responsible for the
submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social
security number and current address of each covered worker and shall provide them upon request to the Federal
Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor
will submit them to the applicant, Sponsor, or Owner, as the case may be, for transmission to the Federal Aviation
Administration, the Contractor, or the Wage and Hour Division of the Department of Labor for purposes of an
investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime
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contractor to require a subcontractor to provide addresses and social security numbers to the prime contractor for its
own records, without weekly submission to the sponsoring government agency (or the applicant, Sponsor, or Owner).
(B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the Contractor or
subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and
shall certify the following:
(1) That the payroll for the payroll period contains the information required to be provided under 29 CFR
§ 5.5(a)(3)(ii), the appropriate information is being maintained under 29 CFR § 5.5 (a)(3)(i), and that such information
is correct and complete;
(2) That each laborer and mechanic (including each helper, apprentice, and trainee) employed on the contract during
the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that
no deductions have been made either directly or indirectly from the full wages earned, other than permissible
deductions as set forth in Regulations, 29 CFR Part 3;
(3) That each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash
equivalents for the classification of work performed, as specified in the applicable wage determination incorporated
into the contract.
(C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-
347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph (3)(ii)(B)
of this section.
(D) The falsification of any of the above certifications may subject the Contractor or subcontractor to civil or criminal
prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code.
(iii) The Contractor or subcontractor shall make the records required under paragraph (3)(i) of this section available
for inspection, copying, or transcription by authorized representatives of the Sponsor, the Federal Aviation
Administration, or the Department of Labor and shall permit such representatives to interview employees during
working hours on the job. If the Contractor or subcontractor fails to submit the required records or to make them
available, the Federal agency may, after written notice to the Contractor, Sponsor, applicant, or Owner, take such
action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds.
Furthermore, failure to submit the required records upon request or to make such records available may be grounds
for debarment action pursuant to 29 CFR § 5.12.
4. Apprentices and Trainees.
(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed
when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with
the U.S. Department of Labor, Employment and Training Administration, Office of Apprenticeship Training,
Employer and Labor Services, or with a State Apprenticeship Agency recognized by the Office, or if a person is
employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program,
who is not individually registered in the program, but who has been certified by the Office of Apprenticeship Training,
Employer and Labor Services or a State Apprenticeship Agency (where appropriate) to be eligible for probationary
employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft
classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the
registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise
employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the
classification of work actually performed. In addition, any apprentice performing work on the job site in excess of
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Issued on January 20, 2023 Page A-11
the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage
determination for the work actually performed. Where a contractor is performing construction on a project in a
locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the
journeyman’s hourly rate) specified in the Contractor’s or subcontractor’s registered program shall be observed.
Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice’s level
of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination.
Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the
apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits
listed on the wage determination for the applicable classification. If the Administrator determines that a different
practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that
determination. In the event the Office of Apprenticeship Training, Employer and Labor Services, or a State
Apprenticeship Agency recognized by the Office, withdraws approval of an apprenticeship program, the Contractor
will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed
until an acceptable program is approved.
(ii) Trainees. Except as provided in 29 CFR § 5.16, trainees will not be permitted to work at less than the
predetermined rate for the work performed unless they are employed pursuant to and individually registered in a
program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor,
Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater
than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid
at not less than the rate specified in the approved program for the trainee’s level of progress, expressed as a percentage
of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits
in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits,
trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of
the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding
journeyman wage rate on the wage determination that provides for less than full fringe benefits for apprentices. Any
employee listed on the payroll at a trainee rate that is not registered and participating in a training plan approved by
the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage
determination for the classification of work actually performed. In addition, any trainee performing work on the job
site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate
on the wage determination for the work actually performed. In the event the Employment and Training
Administration withdraws approval of a training program, the Contractor will no longer be permitted to utilize
trainees at less than the applicable predetermined rate for the work performed until an acceptable program is
approved.
(iii) Equal Employment Opportunity. The utilization of apprentices, trainees, and journeymen under this part shall
be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and
29 CFR Part 30.
5. Compliance with Copeland Act Requirements.
The Contractor shall comply with the requirements of 29 CFR Part 3, which are incorporated by reference in this
contract.
6. Subcontracts.
The Contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR §§ 5.5(a)(1) through
(10) and such other clauses as the Federal Aviation Administration may by appropriate instructions require, and also
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a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor
shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses
in 29 CFR § 5.5.
7. Contract Termination: Debarment.
A breach of the contract clauses in paragraph 1 through 10 of this section may be grounds for termination of the
contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR § 5.12.
8. Compliance with Davis-Bacon and Related Act Requirements.
All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein
incorporated by reference in this contract.
9. Disputes Concerning Labor Standards.
Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes
clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor
set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the
Contractor (or any of its subcontractors) and the contracting agency, the U.S. Department of Labor, or the employees
or their representatives.
10. Certification of Eligibility.
(i) By entering into this contract, the Contractor certifies that neither it (nor he or she) nor any person or firm who
has an interest in the Contractor’s firm is a person or firm ineligible to be awarded Government contracts by virtue
of section 3(a) of the Davis-Bacon Act or 29 CFR § 5.12(a)(1).
(ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract
by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR § 5.12(a)(1).
(iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 USC § 1001.
A11 DEBARMENT AND SUSPENSION
This provision applies to covered transactions, which are defined in 2 CFR part 180 (Subpart B). AIP funded
contracts are non-procurement transactions, as defined by 2 CFR § 180.970. Covered transactions include any AIP-
funded contract, regardless of tier, that is awarded by a contractor, subcontractor, supplier, consultant, or its agent or
representative in any transaction, if the amount of the contract is expected to equal or exceed $25,000. This includes
contracts associated with land acquisition projects.
CERTIFICATION OF OFFEROR/BIDDER REGARDING DEBARMENT
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are
presently debarred or suspended by any Federal department or agency from participation in this transaction .
CERTIFICATION OF LOWER TIER CONTRACTORS REGARDING DEBARMENT
The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a “covered transaction”,
must confirm each lower tier participant of a “covered transaction” under the project is not presently debarred or
otherwise disqualified from participation in this federally-assisted project. The successful bidder will accomplish
this by:
1. Checking the System for Award Management at website: http://www.sam.gov.
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2. Collecting a certification statement similar to the Certification of Offeror /Bidder Regarding Debarment,
above.
3. Inserting a clause or condition in the covered transaction with the lower tier contract.
If the Federal Aviation Administration later determines that a lower tier participant failed to disclose to a higher tier
participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue
any available remedies, including suspension and debarment of the non-compliant participant.
A12 DISADVANTAGED BUSINESS ENTERPRISE
The requirements of 49 CFR part 26 apply to this contract. It is the policy of the Board of County Commissioners
of Washington County, Maryland to practice nondiscrimination based on race, color, sex, or national origin in the
award or performance of this contract. The Owner encourages participation by all firms qualifying under this
solicitation regardless of business size or ownership.
The Contractor, subrecipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex
in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the
award and administration of DOT-assisted contracts. Failure by the Contractor to carry out these requirements is a
material breach of this contract, which may result in the termination of this contract or such other remedy as the
recipient deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
3) Liquidated damages; and/or
4) Disqualifying the Contractor from future bidding as non-responsible.
Prompt Payment (49 CFR § 26.29)
The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its
contract no later than 30 days from the receipt of each payment the prime contractor receives from the Board of
County Commissioners of Washington County, Maryland. The prime contractor agrees further to return retainage
payments to each subcontractor within 30 days after the subcontractor’s work is satisfactorily completed. Any delay
or postponement of payment from the above referenced time frame may occur only for good cause following written
approval of the Board of County Commissioners of Washington County, Maryland. This clause applies to both
DBE and non-DBE subcontractors.
Termination of DBE Subcontracts (49 CFR § 26.53(f))
The prime contractor must not terminate a DBE subcontractor listed in response to this Proposal (or an approved
substitute DBE firm) without prior written consent of the Board of County Commissioners of Washington County,
Maryland. This includes, but is not limited to, instances in which the prime contractor seeks to perform work
originally designated for a DBE subcontractor with its own forces or those of an affiliate, a non-DBE firm, or with
another DBE firm.
The prime contractor shall utilize the specific DBEs listed to perform the work and supply the materials for which
each is listed unless the contractor obtains written consent from the Board of County Commissioners of
Washington County, Maryland. Unless the Board of County Commissioners of Washington County, Maryland
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Issued on January 20, 2023 Page A-14
consent is provided, the prime contractor shall not be entitled to any payment for work or material unless it is
performed or supplied by the listed DBE.
The Board of County Commissioners of Washington County, Maryland may provide such written consent only
if the Board of County Commissioners of Washington County, Maryland agrees, for reasons stated in the
concurrence document, that the prime contractor has good cause to terminate the DBE firm. For purposes of this
paragraph, good cause includes the circumstances listed in 49 CFR §26.53.
Before transmitting to the Board of County Commissioners of Washington County, Maryland its request to
terminate and/or substitute a DBE subcontractor, the prime contractor must give notice in writing to the DBE
subcontractor, with a copy to the Board of County Commissioners of Washington County, Maryland, of its intent
to request to terminate and/or substitute, and the reason for the request.
The prime contractor must give the DBE five days to respond to the prime contractor's notice and advise [Name of
Recipient] and the contractor of the reasons, if any, why it objects to the proposed termination of its subcontract and
why the Board of County Commissioners of Washington County, Maryland should not approve the prime
contractor's action. If required in a particular case as a matter of public necessity (e.g., safety), the Board of County
Commissioners of Washington County, Maryland may provide a response period shorter than five days.
In addition to post-award terminations, the provisions of this section apply to pre-award deletions of or substitutions
for DBE firms put forward by offerors in negotiated procurements.
A13 DISTRACTED DRIVING
In accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving”,
(10/1/2009) and DOT Order 3902.10, “Text Messaging While Driving”, (12/30/2009), the Federal Aviation
Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes
by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant
or subgrant.
In support of this initiative, the Owner encourages the Contractor to promote policies and initiatives for its employees
and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while
driving motor vehicles while performing work activities associated with the project. The Contractor must include
the substance of this clause in all sub-tier contracts exceeding $10,000 that involve driving a motor vehicle in
performance of work activities associated with the project.
A14 PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO
SURVEILLANCE SERVICES OR EQUIPMENT
Contractor and Subcontractor agree to comply with mandatory standards and policies relating to use and procurement
of certain telecommunications and video surveillance services or equipment in compliance with the National Defense
Authorization Act [Public Law 115-232 § 889(f)(1)].
A15 DRUG FREE WORKPLACE REQUIREMENTS –
N/A (Sponsor Only)
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A16 EQUAL EMPLOYMENT OPPORTUNITY (EEO)
EQUAL OPPORTUNITY CLAUSE
During the performance of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment because of race, color,
religion, sex, sexual orientation, gender identity, or national origin. The Contractor will take affirmative action to
ensure that applicants are employed, and that employees are treated during employment, without regard to their race,
color, religion, sex, sexual orientation, gender identify, or national origin. Such action shall include, but not be limited
to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff, or
termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be
provided setting forth the provisions of this nondiscrimination clause.
(2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor,
state that all qualified applicants will receive consideration for employment without regard to race, color, religion,
sex, sexual orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any employee or applicant for
employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the
employee or applicant or another employee or applicant. This provision shall not apply to instances in which an
employee who has access to the compensation information of other employees or applicants as a part of such
employee's essential job functions discloses the compensation of such other employees or applicants to individuals
who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or
charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the
employer, or is consistent with the contractor's legal duty to furnish information.
(4) The Contractor will send to each labor union or representative of workers with which it has a collective bargaining
agreement or other contract or understanding, a notice to be provided by the agency contracting officer, advising the
labor union or workers’ representative of the Contractor’s commitments under this section 202 of Executive Order
11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
(5) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules,
regulations, and relevant orders of the Secretary of Labor.
(6) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24,
1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access
to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation
to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this contract or with any
such rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the
Contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as
provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor,
or as otherwise provided by law.
(8) The Contractor will include the provisions of paragraphs (1) through (8) in every subcontract or purchase order
unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-16
Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The
Contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary
of Labor as a means of enforcing such provisions, including sanctions for noncompliance : Provided, however, that
in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a
result of such direction, the Contractor may request the United States to enter into such litigation to protect the
interests of the United States.
STANDARD FEDERAL EQUAL EMPLOYMENT OPPORTUNITY
CONSTRUCTION CONTRACT SPECIFICATIONS
1. As used in these specifications:
a. “Covered area” means the geographical area described in the solicitation from which this contract resulted;
b. “Director” means Director, Office of Federal Contract Compliance Programs (OFCCP), U.S. Department of
Labor, or any person to whom the Director delegates authority;
c. “Employer identification number” means the Federal social security number used on the Employer’s
Quarterly Federal Tax Return, U.S. Treasury Department Form 941;
d. “Minority” includes:
(1) Black (all persons having origins in any of the Black African racial groups not of Hispanic origin);
(2) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish
culture or origin, regardless of race);
(3) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East,
Southeast Asia, the Indian Subcontinent, or the Pacific Islands); and
(4) American Indian or Alaskan native (all persons having origins in any of the original peoples of North
America and maintaining identifiable tribal affiliations through membership and participation or
community identification).
2. Whenever the Contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any
construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions of these
specifications and the Notice which contains the applicable goals for minority and female participation and which is
set forth in the solicitations from which this contract resulted.
3. If the Contractor is participating (pursuant to 41 CFR part 60-4.5) in a Hometown Plan approved by the U.S.
Department of Labor in the covered area either individually or through an association, its affirmative action
obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that Plan for
those trades which have unions participating in the Plan. Contractors must be able to demonstrate their participation
in and compliance with the provisions of any such Hometown Plan. Each contractor or subcontractor participating
in an approved plan is individually required to comply with its obligations under the EEO clause and to make a good
faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith
performance by other contractors or subcontractors toward a goal in an approved Plan does not excuse any covered
contractor’s or subcontractor’s failure to take good faith efforts to achieve the Plan goals and timetables.
4. The Contractor shall implement the specific affirmative action standards provided in paragraphs 7a through 7p of
these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as
percentages of the total hours of employment and training of minority and female utilization the Contractor should
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Issued on January 20, 2023 Page A-17
reasonably be able to achieve in each construction trade in which it has employees in the covered area. Covered
construction contractors performing construction work in a geographical areas where they do not have a Federal or
federally assisted construction contract shall apply the minority and female goals established for the geographical
area where the work is being performed. Goals are published periodically in the Federal Register in notice form, and
such notices may be obtained from any Office of Federal Contract Compliance Programs office or from Federal
procurement contracting officers. The Contractor is expected to make substantially uniform progress in meeting its
goals in each craft during the period specified.
5. Neither the provisions of any collective bargaining agreement, nor the failure by a union with whom the Contractor
has a collective bargaining agreement, to refer either minorities or women shall excuse the Contractor’s obligations
under these specifications, Executive Order 11246, or the regulations promulgated pursuant thereto.
6. In order for the nonworking training hours of apprentices and trainees to be counted in meeting the goals, such
apprentices and trainees must be employed by the Contractor during the training period, and the Contractor must have
made a commitment to employ the apprentices and trainees at the completion of their training, subject to the
availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the
U.S. Department of Labor.
7. The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of
the Contractor’s compliance with these specifications shall be based upon its effort to achieve maximum results from
its actions. The Contractor shall document these efforts fully, and shall implement affirmative action steps at least
as extensive as the following:
a. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in
all facilities at which the Contractor’s employees are assigned to work. The Contractor, where possible, will
assign two or more women to each construction project. The Contractor shall specifically ensure that all foremen,
superintendents, and other onsite supervisory personnel are aware of and carry out the Contractor’s obligation to
maintain such a working environment, with specific attention to minority or female individuals working at such
sites or in such facilities.
b. Establish and maintain a current list of minority and female recruitment sources, provide written notification
to minority and female recruitment sources and to community organizations when the Contractor or its unions
have employment opportunities available, and maintain a record of the organizations’ responses.
c. Maintain a current file of the names, addresses, and telephone numbers of each minority and female off-the-
street applicant and minority or female referral from a union, a recruitment source, or community organization
and of what action was taken with respect to each such individual. If such individual was sent to the union hiring
hall for referral and was not referred back to the Contractor by the union or, if referred, not employed by the
Contractor, this shall be documented in the file with the reason therefor, along with whatever additional actions
the Contractor may have taken.
d. Provide immediate written notification to the Director when the union or unions with which the Contractor has
a collective bargaining agreement has not referred to the Contractor a minority person or woman sent by the
Contractor, or when the Contractor has other information that the union referral process has impeded the
Contractor’s efforts to meet its obligations.
e. Develop on-the-job training opportunities and/or participate in training programs for the area which expressly
include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant
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to the Contractor’s employment needs, especially those programs funded or approved by the Department of
Labor. The Contractor shall provide notice of these programs to the sources compiled under 7b above.
f. Disseminate the Contractor’s EEO policy by providing notice of the policy to unions and training programs
and requesting their cooperation in assisting the Contractor in meeting its EEO obligations; by including it in any
policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report,
etc.; by specific review of the policy with all management personnel and with all minority and female employees
at least once a year; and by posting the company EEO policy on bulletin boards accessible to all employees at
each location where construction work is performed.
g. Review, at least annually, the company’s EEO policy and affirmative action obligations under these
specifications with all employees having any responsibility for hiring, assignment, layoff, termination, or other
employment decisions including specific review of these items with onsite supervisory personnel such
superintendents, general foremen, etc., prior to the initiation of construction work at any job site. A written record
shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter
discussed, and disposition of the subject matter.
h. Disseminate the Contractor’s EEO policy externally by including it in any advertising in the news media,
specifically including minority and female news media, and providing written notification to and discussing the
Contractor’s EEO policy with other contractors and subcontractors with whom the Contractor does or anticipates
doing business.
i. Direct its recruitment efforts, both oral and written, to minority, female, and community organizations, to
schools with minority and female students and to minority and female recruitment and training organizations
serving the Contractor’s recruitment area and employment needs. Not later than one month prior to the date for
the acceptance of applications for apprenticeship or other training by any recruitment source, the Contractor shall
send written notification to organizations such as the above, describing the openings, screening procedures, and
tests to be used in the selection process.
j. Encourage present minority and female employees to recruit other minority persons and women and, where
reasonable, provide after school, summer, and vacation employment to minority and female youth both on the
site and in other areas of a contractor’s work force.
k. Validate all tests and other selection requirements where there is an obligation to do so under 41 CFR part 60-
3.
l. Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel, for
promotional opportunities and encourage these employees to seek or to prepare for, through appropriate training,
etc., such opportunities.
m. Ensure that seniority practices, job classifications, work assignments, and other personnel practices do not
have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure
that the EEO policy and the Contractor’s obligations under these specifications are being carried out.
n. Ensure that all facilities and company activities are nonsegregated except that separate or single-user toilet and
necessary changing facilities shall be provided to assure privacy between the sexes.
o. Document and maintain a record of all solicitations of offers for subcontracts from minority and female
construction contractors and suppliers, including circulation of solicitations to minority and female contractor
associations and other business associations.
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p. Conduct a review, at least annually, of all supervisor’s adherence to and performance under the Contractor’s
EEO policies and affirmative action obligations.
8. Contractors are encouraged to participate in voluntary associations, which assist in fulfilling one or more of their
affirmative action obligations (7a through 7p). The efforts of a contractor association, joint contractor-union,
contractor-community, or other similar group of which the Contractor is a member and participant may be asserted
as fulfilling any one or more of its obligations under 7a through 7p of these specifications provided that the Contractor
actively participates in the group, makes every effort to assure that the group has a positive impact on the employment
of minorities and women in the industry, ensures that the concrete benefits of the program are reflected in the
Contractor’s minority and female workforce participation, makes a good faith effort to meet its individual goals and
timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on behalf
of the Contractor. The obligation to comply, however, is the Contractor’s and failure of such a group to fulfill an
obligation shall not be a defense for the Contractor’s noncompliance.
9. A single goal for minorities and a separate single goal for women have been established. The Contractor, however,
is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male
and female, and all women, both minority and non-minority. Consequently, the Contractor may be in violation of
the Executive Order if a particular group is employed in a substantially disparate manner (for example, even though
the Contractor has achieved its goals for women generally, the Contractor may be in violation of the Executive Order
if a specific minority group of women is underutilized).
10. The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against any
person because of race, color, religion, sex, sexual orientation, gender identity, or national origin.
11. The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts
pursuant to Executive Order 11246.
12. The Contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal
Opportunity Clause, including suspension, termination, and cancellation of existing subcontracts as may be imposed
or ordered pursuant to Executive Order 11246, as amended, and its implementing regulations, by the Office of Federal
Contract Compliance Programs. Any contractor who fails to carry out such sanctions and penalties shall be in
violation of these specifications and Executive Order 11246, as amended.
13. The Contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action
steps, at least as extensive as those standards prescribed in paragraph 7 of these specifications, so as to achieve
maximum results from its efforts to ensure equal employment opportunity. If the Contractor fails to comply with the
requirements of the Executive Order, the implementing regulations, or these specifications, the Director shall proceed
in accordance with 41 CFR part 60-4.8.
14. The Contractor shall designate a responsible official to monitor all employment related activity to ensure that the
company EEO policy is being carried out, to submit reports relating to the provisions hereof as may be required by
the Government, and to keep records. Records shall at least include for each employee, the name, address, telephone
numbers, construction trade, union affiliation if any, employee identification number when assigned, social security
number, race, sex, status (e.g., mechanic, apprentice, trainee, helper, or laborer), dates of changes in status, hours
worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall
be maintained in an easily understandable and retrievable form; however, to the degree that existing records satisfy
this requirement, contractors shall not be required to maintain separate records.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-20
15. Nothing herein provided shall be construed as a limitation upon the application of other laws which establish
different standards of compliance or upon the application of requirements for the hiring of local or other area residents
(e.g. those under the Public Works Employment Act of 1977 and the Community Development Block Grant
Program).
A17 FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM
WAGE)
29 CFR § 213 exempts employees in a bona fide executive, administrative or professional capacity. Because
professional firms employ individuals that are not covered by this exemption, the Sponsor’s agreement hereby
includes this FLSA provision.
All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of
29 CFR part 201, et seq, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in
full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-
time workers.
The Consultant has full responsibility to monitor compliance to the referenced statute or regulation. The Consultant
must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor –
Wage and Hour Division.
A18 LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and
belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to
any person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
“Disclosure Form to Report Lobbying,” in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for
all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-21
A19 PROHIBITION OF SEGREGATED FACILITIES
This provision applies to professional services that include tasks that qualify as construction work as defined by 41
CFR part 60-1. Examples include the installation of noise monitoring equipment. N/A for this Proposal.
(a) The Contractor agrees that it does not and will not maintain or provide for its employees any segregated facilities
at any of its establishments, and that it does not and will not permit its employees to perform their services at any
location under its control where segregated facilities are maintained. The Contractor agrees that a breach of this clause
is a violation of the Equal Employment Opportunity clause in this contract.
(b) “Segregated facilities,” as used in this clause, means any waiting rooms, work areas, rest rooms and wash rooms,
restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking
fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees that are
segregated by explicit directive or are in fact segregated on the basis of race, color, religion, sex, sexual orientation,
gender identity, or national origin because of written or oral policies or employee custom. The term does not include
separate or single-user restrooms or necessary dressing or sleeping areas provided to assure privacy between the
sexes.
(c) The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal
Employment Opportunity clause of this contract.
A20 OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of
29 CFR Part 1910 with the same force and effect as if given in full text. The employer must provide a work
environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The
employer retains full responsibility to monitor its compliance and their subcontractor’s compliance with the
applicable requirements of the Occupational Safety and Health Act of 1970 (29 CFR Part 1910). The employer must
address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor –
Occupational Safety and Health Administration.
A21 PROCUREMENT OF RECOVERED MATERIALS
Include this provision if the agreement includes procurement of a product that exceeds $10,000. N/A for this
Proposal.
Contractor and subcontractor agree to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the
Resource Conservation and Recovery Act, and the regulatory provisions of 40 CFR Part 247. In the performance of
this contract and to the extent practicable, the Contractor and subcontractors are to use products containing the highest
percentage of recovered materials for items designated by the Environmental Protection Agency (EPA) under 40
CFR Part 247 whenever:
The contract requires procurement of $10,000 or more of a designated item during the fiscal year; or
The contractor has procured $10,000 or more of a designated item using Federal funding during the previous
fiscal year.
The list of EPA-designated items is available at www.epa.gov/smm/comprehensive-procurement-guidelines-
construction-products.
Section 6002(c) establishes exceptions to the preference for recovery of EPA-designated products if the contractor
can demonstrate the item is:
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-22
a) Not reasonably available within a timeframe providing for compliance with the contract performance
schedule;
b) Fails to meet reasonable contract performance requirements; or
c) Is only available at an unreasonable price.
A22 RIGHT TO INVENTIONS
Contracts or agreements that include the performance of experimental, developmental, or research work must provide
for the rights of the Federal Government and the Owner in any resulting invention as established by 37 CFR part 401,
Rights to Inventions Made by Non-profit Organizations and Small Business Firms under Government Grants,
Contracts, and Cooperative Agreements. This contract incorporates by reference the patent and inventions rights as
specified within 37 CFR § 401.14. Contractor must include this requirement in all sub-tier contracts involving
experimental, developmental, or research work.
A23 SEISMIC SAFETY
Sponsor must incorporate this clause in any contract involved in the construction of new buildings or structural
addition to existing buildings. N/A for this Proposal.
In the performance of design services, the Consultant agrees to furnish a building design and associated construction
specification that conform to a building code standard that provides a level of seismic safety substantially equivalent
to standards as established by the National Earthquake Hazards Reduction Program (NEHRP). Local building codes
that model their building code after the current version of the International Building Code (IBC) meet the NEHRP
equivalency level for seismic safety. At the conclusion of the design services, the Consultant agrees to furnish the
Owner a “certification of compliance” that attests conformance of the building design and the construction
specifications with the seismic standards of NEHRP or an equivalent building code.
A24 TAX DELINQUENCY AND FELONY CONVICTIONS
The applicant must complete the following two certification statements. The applicant must indicate its current status
as it relates to tax delinquency and felony conviction by inserting a checkmark () in the space following the
applicable response. The applicant agrees that, if awarded a contract resulting from this solicitation, it will incorporate
this provision for certification in all lower tier subcontracts.
Certifications
The applicant represents that it is ( ) is not ( ) a corporation that has any unpaid Federal tax liability that
has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and
that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting
the tax liability.
The applicant represents that it is ( ) is not ( ) a corporation that was convicted of a criminal violation under
any Federal law within the preceding 24 months.
Note
If an applicant responds in the affirmative to either of the above representations, the applicant is ineligible to receive
an award unless the Sponsor has received notification from the agency suspension and debarment official (SDO) that
the SDO has considered suspension or debarment and determined that further action is not required to protect the
Government’s interests. The applicant therefore must provide information to the owner about its tax liability or
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-23
conviction to the Owner, who will then notify the FAA Airports District Office, which will then notify the agency’s
SDO to facilitate completion of the required considerations before award decisions are made.
Term Definitions
Felony conviction: Felony conviction means a conviction within the preceding twenty-four (24) months of a
felony criminal violation under any Federal law and includes conviction of an offense defined in a section of
the U.S. Code that specifically classifies the offense as a felony and conviction of an offense that is classified
as a felony under 18 USC § 3559.
Tax Delinquency: A tax delinquency is any unpaid Federal tax liability that has been assessed, for which all
judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely
manner pursuant to an agreement with the authority responsible for collecting the tax liability.
A25 TERMINATION OF CONTRACT
The Owner may, by written notice to the Consultant, terminate this Agreement for its convenience and without cause
or default on the part of Consultant. Upon receipt of the notice of termination, except as explicitly directed by the
Owner, the Contractor must immediately discontinue all services affected.
Upon termination of the Agreement, the Consultant must deliver to the Owner all data, surveys, models, drawings,
specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the
Engineer under this contract, whether complete or partially complete.
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up through
the date the Consultant receives the termination notice. Compensation will not include anticipated profit on non-
performed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result
of the termination action under this clause.
TERMINATION FOR CAUSE (PROFESSIONAL SERVICES)
Either party may terminate this Agreement for cause if the other party fails to fulfill its obligations that are essential
to the completion of the work per the terms and conditions of the Agreement. The party initiating the termination
action must allow the breaching party an opportunity to dispute or cure the breach.
The terminating party must provide the breaching party [7] days advance written notice of its intent to terminate the
Agreement. The notice must specify the nature and extent of the breach, the conditions necessary to cure the breach,
and the effective date of the termination action. The rights and remedies in this clause are in addition to any other
rights and remedies provided by law or under this agreement.
a) Termination by Owner: The Owner may terminate this Agreement for cause in whole or in part, for the
failure of the Consultant to:
1. Perform the services within the time specified in this contract or by Owner approved extension;
2. Make adequate progress so as to endanger satisfactory performance of the Project; or
3. Fulfill the obligations of the Agreement that are essential to the completion of the Project.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-24
Upon receipt of the notice of termination, the Consultant must immediately discontinue all services affected
unless the notice directs otherwise. Upon termination of the Agreement, the Consultant must deliver to the
Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and
other documents and materials prepared by the Engineer under this contract, whether complete or partially
complete.
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up
through the date the Consultant receives the termination notice. Compensation will not include anticipated profit
on non-performed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a
result of the termination action under this clause.
If, after finalization of the termination action, the Owner determines the Consultant was not in default of the
Agreement, the rights and obligations of the parties shall be the same as if the Owner issued the termination for
the convenience of the Owner.
b) Termination by Consultant: The Consultant may terminate this Agreement for cause in whole or in part, if
the Owner:
1. Defaults on its obligations under this Agreement;
2. Fails to make payment to the Consultant in accordance with the terms of this Agreement;
3. Suspends the project for more than [180] days due to reasons beyond the control of the Consultant.
Upon receipt of a notice of termination from the Consultant, Owner agrees to cooperate with Consultant for the
purpose of terminating the agreement or portion thereof, by mutual consent. If Owner and Consultant cannot
reach mutual agreement on the termination settlement, the Consultant may, without prejudice to any rights and
remedies it may have, proceed with terminating all or parts of this Agreement based upon the Owner’s breach of
the contract.
In the event of termination due to Owner breach, the Consultant is entitled to invoice Owner and to receive full
payment for all services performed or furnished in accordance with this Agreement and all justified reimbursable
expenses incurred by the Consultant through the effective date of termination action. Owner agrees to hold
Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action
under this clause.
A26 TRADE RESTRICTION CERTIFICATION
By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the
Offeror –
1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that
discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR);
2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or
national of a foreign country included on the list of countries that discriminate against U.S. firms as published
by the USTR; and
3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a
foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.
Attachment A – Federal Contract Provisions for Airport Improvement Program Projects
Issued on January 20, 2023 Page A-25
This certification concerns a matter within the jurisdiction of an agency of the United States of America and the
making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18
USC § 1001.
The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its
certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed
circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at
any time it learns that its certification was erroneous by reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR §
30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of
countries that discriminate against U.S. firms published by the USTR; or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such
USTR list; or
3) who incorporates in the public works project any product of a foreign country on such USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render, in good faith, the certification required by this provision. The knowledge and information of a contractor is
not required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for
certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a
prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate
against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when making an award. If it is
later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal
Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default
at no cost to the Owner or the FAA.
A27 VETERAN’S PREFERENCE
In the employment of labor (excluding executive, administrative, and supervisory positions), the Contractor and all
sub-tier contractors must give preference to covered veterans as defined within Title 49 United States Code Section
47112. Covered veterans include Vietnam-era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans,
disabled veterans, and small business concerns (as defined by 15 USC § 632) owned and controlled by disabled
veterans. This preference only applies when there are covered veterans readily available and qualified to perform the
work to which the employment relates.
A28 DOMESTIC PREFERENCES FOR PROCUREMENTS
The Bidder or Offeror certifies by signing and submitting this bid or proposal that, to the greatest extent practicable,
the Bidder or Offeror has provided a preference for the purchase, acquisition, or use of goods, products, or materials
produced in the United States (including, but not limited to, iron, aluminum, steel, cement, and other manufactured
products) in compliance with 2 CFR § 200.322.
AIRPORT DESIGN CONSULTANTS, Inc.
6031 University Blvd, Suite 330
Ellicott City, MD 21043
410.465.9600
Fax 410.465.9602
www.adci-corp.com
January 30, 2023
Mr. Ronald D. Bidle, Jr., Prof. LS
Survey Manager
Triad Engineering, Inc.
1075-D Sherman Avenue
Hagerstown, Maryland 21740
Sent electronically to: rbidle@triadeng.com
Reference: Runway 2/20 Rehabilitation – Design and Bid Phase Services
Request For Proposal – Design Survey
Hagerstown Regional Airport – Richard A. Henson Field
Hagerstown, Maryland
Dear Mr. Bidle:
Airport Design Consultants, Inc. (ADCI) is requesting a proposal from your firm to provide
Design Ground Surveys for the above referenced project at the Hagerstown Regional
Airport – Richard A. Henson Field (HGR). This Project is for the design and bidding
phases of a project to rehabilitate the existing Runway 2/20 pavement and Taxiway M at
the Airport. A Pavement Management Program (PMP) was prepared in 2019 and the
Sections being rehabilitated as part of this Project include RW 2-20-20, RW2-20-30 and
TWAY M-10. The Project will include isolated full depth repairs, a mill and overlay, crack
repair, new pavement markings and the replacement of the existing lighting and signage
fixtures with new LED Fixtures. The proposed survey area is generally depicted on the
enclosed Exhibit A.
SCOPE OF WORK
Item 1 – Design Survey
1. All topographical information including ground spot elevations, shall be provided
to the limits shown on Exhibit A (approximately 12 Acres).
2. Locations of all utilities within the marked survey area (underground and above)
shall be marked and identified, including, but not limited to sanitary sewer, water,
gas, and electrical. Utility structures shall be given with top elevations and
2023-HGR-1303
Mr. Bidle
January 30, 2023
Page 2 of 6
size/type of cover. Storm, sanitary and waterlines shall be traced to the next
junction or appurtenance upstream and downstream outside the project limits.
Triad will perform a design one-call with the Miss Utility System to have each
utility company field locate and mark their service lines prior to survey, as required.
3. Drainage structure (information and description) within the marked survey area
shall be given with top elevations, inverts (in and out for all connections) inside
pipe diameters, pipe and manhole construction materials, etc. Drainage outfall lines
existing within the project limits shall be traced to the next junction point outside
the project limits.
4. Pavement joints in areas between visibly differing pavement sections shall be
surveyed. In the areas of asphalt overlay on concrete pavement, the visible
reflective cracking of the asphalt over the previously concrete pavement shall be
surveyed to establish concrete joint pattern.
5. Proposed Boring Locations will be surveyed and marked in the field with the
Boring Location Number. The surveyed locations and elevations shall be provided
to ADCI for use by the Geotechnical Consultant.
Item 2 – Additional On-Call Design Survey
6. The cost for one (1) additional day of on-call design survey to be used upon ADCI’s
request shall be included separately. This shall include both field and office time.
These services will be required on short notice to verify critical locations and/or
elevations.
FORMAT
7. Horizontal and vertical control for this project shall be obtained using the Primary
Airport Control Station (PACS) established at the Airport. The PACS designation
is HGR AP STA B and the Point ID is JV7053. Horizontal control shall be
referenced to the state plane coordinate system North American Datum (NAD) 83,
latest adjustment at time of survey; as provided on the NGS Data Sheet. Vertical
control shall be referenced to the North American Vertical Datum (NAVD) 88
datum. Reference all Ellipsoidal Heights to NAD83 (GRS 80) realization. The
most recent National Geodetic Survey (NGS) GEOID model, shall be used. Spot
elevations shall be given to 0.01 feet for paved sections and 0.1 feet for turfed
sections. Locations of permanent items within the project limits shall be shown
relative to “Baseline R” (horizontal control 0.05).
Mr. Bidle
January 30, 2023
Page 3 of 6
8. It is requested that three (3) files (AutoCAD Civil3D 2018 or later) containing the
following information be submitted for our use:
File 1 – plan.dwg - Planimetric file. (All objects in this file shall have zero
elevation.)
File 2 – cont.dwg - Contours file. This file should include contours, contour
labels, spot information, breaklines and the Surface
Triangulated Irregular Network (TIN) used to generate the
contours.
The drawing world shall be oriented with the State Plane Coordinate System
NAD 83.
The grid pattern on the drawings shall be based on the State Plane Grid
Coordinate System.
No elevations shall be assigned to any lines or objects in the planimetrics file.
Only contours, breaklines and spot elevations shall have elevations assigned to
them.
Provide contour mapping with a contour interval of 0.5 foot.
All spots shall be on the appropriate layer and contain an attribute for elevation
and point description.
All contours shall be continuous polylines with intermediate and index layers.
(Break contours for annotation only.)
All text in the drawing file shall be standard (Arial font), sized to match “Leroy”
standard templates (80, 100, 120, etc.) scaled for a 1”= 30’ plot scale.
Drawing entities shall have color and linetype set “BYLAYER”.
If any non-standard symbols are used in the drawing, provide a copy of the
necessary code required to load and edit the drawing as submitted.
No linework shall be broken in order to add specific “patterns” to create the
look of a custom linetype. (An example of this would be breaking a line at
specific intervals to add an “X” text object to distinguish a fenceline.) As stated,
Mr. Bidle
January 30, 2023
Page 4 of 6
a copy of ADCI’s standard linetype definition file is included. If the surveyor
is unable to use this linetype definition file, the “continuous” linetype should be
used in place of ADCI’s custom linetypes. No additional text items or symbols
should be placed along the line to “approximate” a custom linetype.
9. It is also requested that a ASCII text point file be included for both the Planimetrics
and Contours files and both should be in the format: point number, northing,
easting, elevation, description (P,N,E,Z,D)
File 3: SPC.asc All points given in the State Plane Grid Coordinate System.
10. It is requested that a photographic record be kept of all monuments used and
proposed monuments set as part of the performance of these services. Copies of
these photographs shall be provided electronically in JPEG format.
11. All computer files (drawing files, ASCII points file, photographs, etc.) shall be
submitted electronically.
12. Please prepare a proposal showing separate line-item cost each for Items 1 and 2.
GENERAL
13. If accepted, your proposal shall serve as a basis for a not-to-exceed contract directly
with ADCI. The proposal should include a fee schedule, estimated workhours,
anticipated non-salary cost and a "not-to-exceed" ceiling figure. A copy of ADCI's
standard Subconsultant Agreement and the Base Agreement with the Owner,
that we are bound to, has been attached for your review. If you have any
comments please submit them prior to providing your proposal, otherwise it is
assumed that you are willing to accept all of the terms and conditions presented
therein.
14. As soon as your services are complete, your firm should invoice ADCI. Your
invoice will then be included with the next ADCI invoice to the Owner. Payment
for your services will be forwarded within fourteen (14) days upon receipt of
payment from the Owner. (Receipt of payment from the Owner is dependent upon
the Owner receiving funds from the applicable funding agencies.) In order to be
included with the next ADCI invoice, your invoice should be received no later than
the 25th of the month.
15. The invoice shall, at a minimum, include the following:
a. Project name
Mr. Bidle
January 30, 2023
Page 5 of 6
b. Airport name
c. ADCI project number
d. Invoice number
e. Workhour cost, with breakdown of hours and fees
f. Non-salary costs
16. If your company does not already possess an Airfield Security Badge for HGR,
then at least one member of the survey party must attend a safety and security
training class at the airport and apply for an Airport Identification (ID) Media badge
to work in the secure areas of the airport. The training class takes about 1.5 hours
and must be scheduled with the Airport Manager in advance. After taking the class,
the persons to be badged must complete the badging application form. The
applicants company is required to verify each applicant’s previous ten year
employment history prior to signing the application. Please allow 7-14 days to
receive the required security clearance from the Transportation Security
Administration (TSA). The required forms can be obtained by contacting the
Airport Operations Manager.
17. All crews working in the active Aircraft Operation Area (AOA) shall have aviation
band radios and monitor the Hagerstown Ground Frequency 120.8 MHz between
the hours of 7:00 a.m. and 10:00 p.m. and Unicom Frequency 122.95 MHz at all
other times. All activities on the airfield shall be coordinated with the Owner and
the Engineer prior to the start of work. The work crews shall be prepared to clear
the taxiway safety areas (TSAs) during aircraft operations as ordered by the Owner.
18. The ADCI Project Manager and Airport Operations Manager must be contacted
prior to beginning any reconnaissance and/or field work inside and/or outside the
Airport Security fence or adjacent properties. The contact information for the
Airport Manager is as follows:
Mr. Gene Bolanowski
Operations Manager
Hagerstown Regional Airport
18434 Showalter Road
Hagerstown, MD 21742
Tel: (240) 313-2769
Cell: (386) 846-9118
Email: ebolanowski@washco-md.net
19. Since this project is funded by the Federal Government, please confirm that your
firm is in compliance with the attached Title VI Assurances. As a requirement of
these assurances, your firm shall be required to sign and return the enclosed
Certification for Contracts, Grants, Loans, and Cooperative Agreements.
Mr. Bidle
January 30, 2023
Page 6 of 6
20. Companies whose employees perform work on the Airport shall have General
Liability Insurance with a minimum coverage of $1,000,000. You will be requested
to provide a Certificate of Insurance when completing the Subconsultant
Agreement.
21. If your firm is a Disadvantaged Business Enterprise (DBE), provide a copy(s)
of current certification by a State or Federal agency(s), preferably where the
project is located.
ADCI is requesting your proposal on or before February 3, 2023. It is anticipated that a
Notice-To-Proceed (NTP) for this work will be issued in the Summer/Fall of 2023. Upon
receipt of the written NTP, it is requested that a copy of the electronic files for the requested
surveys be forwarded to our office within thirty (30) calendar days for Item 1 and within
fourteen (14) calendar days for Item 2.
If you should have any questions regarding this matter, please do not hesitate to contact
our office.
Sincerely,
ADCI
Mahesh S. Kukata, PE
Vice President
Enclosures: 1. Exhibit A – Project Exhibit
2. Sample Subconsultant Agreement and base Agreement with Owner
3. Title VI Assurances
4. Certification for Contracts, Grants, Loans, and Cooperative Agreements
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Station=6+00.00
Offset=0.000
Northing=742512.9999
Easting=1107166.4901
Alignment=BASELINE R
Station=42+00.00
Offset=0.000
Northing=745985.5926
Easting=1108115.7533
B36
B37
B4 B21 B17
B16
8
9
BASELINE R
SURVEY LIMIT TABLE
POINT #
1
2
3
4
5
6
7
8
STATION
9+80.02
9+79.98
41+84.63
41+85.65
41+58.54
40+60.29
40+68.95
41+03.67
OFFSET
-70.92
69.37
-69.90
68.08
68.09
202.82
246.80
290.28
SURVEY LIMIT TABLE
POINT #
9
10
STATION
39+20.08
38+33.65
OFFSET
345.97
68.22
BORING LOCATION TABLE
ID
B1
B2
B3
B4
NORTHING
743557.7845
744249.0308
744573.9748
745419.9489
EASTING
1107441.3238
1107614.2196
1107761.1173
1107933.1299
ELEV (FT)*
-
-
-
-
DEPTH (FT)
10'
10'
10'
10'
SURVEY AND BORING EXHIBIT
EX-1
R/W
9
-
2
7
(
7
,
0
0
0
'
X
1
5
0
'
)
T/W
A
SCALE: 1" = 300'
0'150'300'
R/W 2-20 (3,160' X 100')
LEGEND:
CHECKED:
APPROVED:
DESIGNED:
DRAWN:
REVISION
No.
REVISION
DATE DESCRIPTION
HGR RUNWAY 2-20 REHABILITATION
SHEET TITLE:
SCALE:
PROJECT TITLE:
DATE:
FAA AIP No.:
SHEET No.:
JANUARY 2023
-
M.P.P.
M.S.K.
M.J.B.
Z.A.F.
AS SHOWN
SUITE 330
ELLICOTT CITY, MD 21043
PHONE/FAX: 410.465.9600/9601
6031 UNIVERSITY BLVD
AIRPORT DESIGN CONSULTANTS
T/W C T/W C
T/W
F
NOTES:
1.ALL STATIONS AND OFFSETS REFERENCE "BASELINE R"
2.ALL SURFACE FEATURES: LIGHT FIXTURES, PAVEMENT MARKING, UTILITIES,
PAVEMENT BREAKS, PAVEMENT JOINTS, PAVEMENT LIMITS, SWALES/BREAKS IN
GRADE, UTILITY INVERTS, AND ANY OTHER VISIBLE ITEMS WITHIN THE LIMITS SHOWN.
3.EXISTING GROUND SURVEY CAN BE COMPLETED BY DRONE AND SUPPLEMENTED
WITH GROUND BASED TO PICK UP SURFACE FEATURES.
4.BORING LOCATIONS ARE APPROXIMATE. EXACT BORING LOCATIONS WILL BE
PROVIDED PRIOR TO STARTING.
SURVEY AREA
APPROX. BORING LOCATION
B1
EXISTING CORING LOCATION
B1
* ELEVATIONS TO BE PROVIDED BY SURVEYOR UPON COMPLETION
OF FIELD SURVEY.
SURVEY AREA:
12 ACRES
February 9, 2023
Ronald N. Morris, PE
Airport Design Consultants, Inc.
6031 University Boulevard, Suite 330
Ellicott City, MD 21043
RE: Proposal for Professional Surveying Services
Hagerstown Regional Airport Rehabilitation Project
Runway 2/20
Hagerstown, Maryland 21742
Triad Proposal No. 03-23-0109
Dear Mr. Morris:
Triad Engineering, Inc. (Triad) is pleased to provide a fee proposal for Professional
Services associated with the project mentioned above. This proposal outlines our
understanding of the project, describes our planned scope of services and contains the
fee for our services.
PROJECT UNDERSTANDING
In accordance with your request for proposal, we understand that you are requesting
Design Ground Surveys of Runway 2/20 within the Hagerstown Regional Airport. We
also understand that this project is for the design and bidding phases to rehabilitate this
area. Per your request and the provided RFP, the following scope of services is
anticipated to assist in this project.
SCOPE OF SERVICES AND FEE
Design Ground (Topographic) Survey
Triad will establish survey control points based upon using the Primary Airport Control
Stations (PACS) established at the Airport. If a different datum is preferred, survey
control information will need to be provided. We will perform a field run topographic
survey within the project area as described above. Triad will request a utility
designation and marking through Miss Utility. Based on available information combined
with utility markings and above ground evidence, an effort will be made to show,
describe and label above ground and underground utilities. Extensive underground
utility or private utility location is excluded.
Hagerstown Regional Airport Runway 2/20 February 9, 2023
Triad Proposal No. 03-23-0109 Page 2
The following is the required survey requirements in the RFP as provided by Airport
Design Consultants, Inc.
SCOPE OF WORK
Item 1 – Design Survey
1. All topographical information including ground spot elevations, shall be provided to
the limits shown on Exhibit A.
2. Locations of all utilities within the marked survey area (underground and above)
shall be marked and identified, including, but not limited to sanitary sewer, water,
gas, and electrical. Utility structures shall be given with top elevations and size/type
of cover. Storm, sanitary and waterlines shall be traced to the next junction or
appurtenance upstream and downstream outside the project limits. Triad will
perform a design one-call with the Miss Utility System to have each utility company
field locate and mark their service lines prior to survey, as required.
3. Drainage structure (information and description) within the marked survey area
shall be given with top elevations, inverts (in and out for all connections) inside pipe
diameters, pipe and manhole construction materials, etc. Drainage outfall lines
existing within the project limits shall be traced to the next junction point outside t he
project limits.
4. Pavement joints in areas between visibly differing pavement sections shall be
surveyed. In the areas of asphalt overlay on concrete pavement, the visible
reflective cracking of the asphalt over the previously concrete pavement shall be
surveyed to establish concrete joint pattern.
5. Proposed Boring Locations will be surveyed and marked in the field with the Boring
Location Number. The surveyed locations and elevations shall be provided to ADCI
for use by the Geotechnical Consultant.
Item 2 – Additional On-Call Design Survey
6. The cost for one (1) additional day of on-call design survey to be used upon ADCI’s
request shall be included separately. This shall include both field and office time.
These services will be required on short notice to verify critical locations and/or
elevations.
FORMAT
7. Horizontal and vertical control for this project shall be obtained using the Primary
Airport Control Station (PACS) established at the Airport. The PACS designation is
HGR AP STA B and the Point ID is JV7053. Horizontal control shall be referenced
to the state plane coordinate system North American Datum (NAD) 83, latest
adjustment at time of survey; as provided on the NGS Data Sheet. Vertical control
shall be referenced to the North American Vertical Datum (NAVD) 88 datum.
Hagerstown Regional Airport Runway 2/20 February 9, 2023
Triad Proposal No. 03-23-0109 Page 3
Reference all Ellipsoidal Heights to NAD83 (GRS 80) realization. The most recent
National Geodetic Survey (NGS) GEOID model, shall be used. Spot elevations
shall be given to V0.01 feet for paved sections and V0.1 feet for turfed sections.
Locations of permanent items within the project limits shall be shown relative to
“Baseline R” (horizontal control V0.05 ).
8. It is requested that three (3) files (AutoCAD Civil3D 2018 or later) containing the
following information be submitted for our use:
File 1 – plan.dwg - Planimetric file. (All objects in this file shall have zero elevation.)
File 2 – cont.dwg - Contours file. This file should include contours, contour labels, spot
information, breaklines and the Surface Triangulated Irregular Network (TIN) used
to generate the contours.
+ The drawing world shall be oriented with the State Plane Coordinate System NAD
83.
+ The grid pattern on the drawings shall be based on the State Plane Grid Coordinate
System.
+ No elevations shall be assigned to any lines or objects in the planimetrics file. Only
contours, breaklines and spot elevations shall have elevations assigned to them.
+ Provide contour mapping with a contour interval of 0.5 foot.
+ All spots shall be on the appropriate layer and contain an attribute for elevation and
point description.
+ All contours shall be continuous polylines with intermediate and index layers. (Break
contours for annotation only.)
+ All text in the drawing file shall be standard (Arial font), sized to match “Leroy”
standard templates (80, 100, 120, etc.) scaled for a 1”= 30’ plot scale.
+ Drawing entities shall have color and linetype set “BYLAYER”.
+ If any non-standard symbols are used in the drawing, provide a copy of the
necessary code required to load and edit the drawing as submitted.
+ No linework shall be broken in order to add specific “patterns” to create the look of a
custom linetype. (An example of this would be breaking a line at specific intervals
to add an “X” text object to distinguish a fenceline.) As stated, a copy of ADCI’s
standard linetype definition file is included. If the surveyor is unable to use this
linetype definition file, the “continuous” linetype should be used in place of ADCI’s
custom linetypes. No additional text items or symbols should be placed along the
line to “approximate” a custom linetype.
9. It is also requested that a ASCII text point file be included for both the Planimetrics
and Contours files and both should be in the format: point number, northing,
easting, elevation, description (P,N,E,Z,D)
File 3: SPC.asc All points given in the State Plane Grid Coordinate System.
10. It is requested that a photographic record be kept of all monuments used and
proposed monuments set as part of the performance of these services. Copies of
these photographs shall be provided electronically in JPEG format.
Hagerstown Regional Airport Runway 2/20 February 9, 2023
Triad Proposal No. 03-23-0109 Page 4
11. All computer files (drawing files, ASCII points file, photographs, etc.) shall be
submitted electronically.
FEES
The fees for our services have been based on the site -specific characteristics and the
anticipated quantities of work.
Runway 2/20 approximately 12 acres
Design Ground Survey………………………….…………..................................... $ 10,500
Additional On-Call Design Survey (One Additional Day)....................................... $ 2,000
The following services are excluded.
1. FEMA Hydrology and Hydraulic studies or permitting.
2. National Environmental Policy Act (NEPA) Compliance.
3. Historical and Archaeological Studies.
4. Studies for Rare, Threatened, or Endangered Species.
5. Obtaining an approved jurisdictional determination from the USACE/MDE.
6. Consultation, Permitting, compensatory mitigation design, and/or mitigation
monitoring for impacts to jurisdictional waters of the United States and/or waters of
the State, including wetlands.
7. Attendance at monthly progress meetings.
8. Attendance at public meetings or hearings.
9. Applying for permits.
10. Boundary Surveys.
11. ALTA/NSPS Land Title Surveys.
12. Easement Description or Plat Preparation.
13. Title Search and Report.
14. Zoning Variances or Traffic Studies.
SCHEDULE
Triad will endeavor to complete the assigned tasks as efficiently as possible and provide
all related deliverables to GHD within four to six (4 - 6) weeks of written notice to
proceed. Circumstances may arise beyond our control that could result in delays.
AUTHORIZATION
This proposal represents the entire understanding between Triad and the client in
regard to the referenced project. If our scope of services and related fees are
acceptable, please complete, sign, and return the attached Professional Services
Agreement. Our receipt of the signed Professional Services Agreement will constitute
formal notice to proceed.
This proposal shall remain open for acceptance for a period of 60 days from this date.
Hagerstown Regional Airport Runway 2/20 February 9, 2023
Triad Proposal No. 03-23-0109 Page 5
Triad Engineering appreciates the opportunity to submit this proposal and we look
forward to working with you on this project. If you have any questions or require any
additional information, please do not hesitate to contact us.
Sincerely,
TRIAD ENGINEERING, INC.
Ronald D. Bidle, Jr., Prof. LS
Survey Practice Leader
Attachments: Professional Services Agreement
AIRPORT DESIGN CONSULTANTS, Inc.
6031 University Blvd, Suite 330
Ellicott City, MD 21043
410.465.9600
Fax 410.465.9602
www.adci-corp.com
January 30, 2023
Mr. Stephen J. Gyurisin
Geotechnical Services Manager
Triad Engineering, Inc.
1075-D Sherman Avenue
Hagerstown, Maryland 21740
Sent electronically to: sgyurisin@triadeng.com
Reference: Runway 2/20 Rehabilitation – Design and Bid Phase Services
Request For Proposal – Design Geotechnical Investigation
Hagerstown Regional Airport – Richard A. Henson Field
Hagerstown, Maryland
Dear Mr. Gyurisin:
Airport Design Consultants, Inc. (ADCI) is requesting a proposal from your firm to provide
a Design Geotechnical Investigation in accordance with the requirements set forth in
Federal Aviation Administration (FAA) Advisory Circular (AC) 150/5320-6G, Chapter 2,
Soil Investigations and Evaluation for the above referenced Project at the Hagerstown
Regional Airport – Richard A. Henson Field (HGR). This Project is for the design and
bidding phases of a project to rehabilitate the existing Runway 2/20 pavement and Taxiway
M at the Airport. A Pavement Management Program (PMP) was prepared in 2019 and the
Sections being rehabilitated as part of this Project include RW 2-20-20, RW2-20-30 and
TWAY M-10. The Project will include isolated full depth repairs, a mill and overlay, crack
repair, new pavement markings and the replacement of the existing lighting and signage
fixtures with new LED Fixtures. The proposed boring layout is generally depicted on the
enclosed Exhibit A.
SCOPE OF WORK
Item 1 – Design Geotechnical Investigation
1. It is anticipated that four (4) borings will be required in the Project area. The boring
locations may be adjusted in the field as required to avoid existing utilities,
structures, etc., and as recommended by the on-site geotechnical engineer. The
approximate boring locations and requested depths are indicated on the attached
2023-HGR-1303
Mr. Gyurisin
January 30, 2023
Page 2 of 5
Exhibit A. The Geotechnical Engineer shall include in the proposal and have the
discretion of conducting one (1) additional boring based on observed field
conditions.
2. For all borings, classification and depth of each soil group by the Unified
Classification System (ASTM D2487 visual method) shall be recorded. The
approximate depth of water table should be reported. Liquid limit, plastic limit and
plasticity index (ASTM D4318), in-place moisture content (ASTM D2216), and
sieve analysis (ASTM D422) of the existing soil materials shall be obtained in
accordance with normal procedure as necessary to determine suitability for
structural fill. The bearing pressure/capacity or correlation between blow count and
bearing capacity should be reported.
3. The geotechnical investigation report should include all test data, photographic
records of pavement cores/test pits, existing underlaying geologic site conditions,
recommendations concerning the quantity and quality of rock (if any), the
suitability of the soil material for embankment, description/recommendations on
the condition of the existing pavement structure, design CBR recommendations,
equivalency factors for existing pavements versus new pavements, groundwater
depth, frost depth, as well as any other pertinent recommendations. The report
should be sealed by a registered professional engineer or professional geologist in
the State of Maryland.
4. Split spoon borings to a depth of ten (10) feet below the pavement subgrade will be
required. The asphalt/PCC pavement shall be cored to preclude surface damage.
The depth of each pavement layer shall be clearly noted. The approximate locations
are shown on the enclosed Exhibit A.
5. Bag samples shall be obtained to run two (2) soaked laboratory CBR's (ASTM
1883) at optimum moisture and modified proctor (ASTM D1557) compaction for
the subgrade materials.
6. All borings shall be refilled and firmly compacted at the completion of the field
work each day. Pavement cores shall be filled with bituminous/PCC concrete and
sealed. The field crew shall not leave the site until all borings have been checked
by the Owner or their designated representative to assure satisfactory backfill and
no settlement.
7. All boring locations shall be reported with respect to the state plane coordinate
system North American Datum (NAD) 83 and elevations shall be referenced to the
North American Vertical Datum (NAVD) 88 datum. This information will be
provided by ADCI based on a field survey conducted by another firm as part of this
Project.
Mr. Gyurisin
January 30, 2023
Page 3 of 5
8. Notify Miss Utility System to have each utility company field locate and mark their
service lines. The Miss Utility ticket number shall be identified in the report and
provided to ADCI once obtained.
9. The intent of this geotechnical exploration program to provide ADCI with ample
information to evaluate the in-situ subgrade materials and perform a pavement
design that will be suitable to achieve an effective useful life of twenty (20) years
under the anticipated loading conditions. Based on your professional experience
and standard of care, if there are any other tests or requirements to help enable this
effort please do not hesitate in contacting us to discuss them and subsequently
include them in your proposal.
GENERAL
10. If accepted, your proposal shall serve as a basis for a not-to-exceed contract directly
with ADCI. The proposal should include a fee schedule, estimated workhours,
anticipated non-salary cost and a "not-to-exceed" ceiling figure. A copy of ADCI's
standard Subconsultant Agreement and the Base Agreement with the Owner,
that we are bound to, has been attached for your review. If you have any
comments please submit them prior to providing your proposal, otherwise it is
assumed that you are willing to accept all of the terms and conditions presented
therein.
11. As soon as your services are complete, your firm should invoice ADCI. Your
invoice will then be included with the next ADCI invoice to the Owner. Payment
for your services will be forwarded within fourteen (14) days upon receipt of
payment from the Owner. (Receipt of payment from the Owner is dependent upon
the Owner receiving funds from the applicable funding agencies.) In order to be
included with the next ADCI invoice, your invoice should be received no later than
the 25th of the month.
12. The invoice shall, at a minimum, include the following:
a. Project name
b. Airport name
c. ADCI project number
d. Invoice number
e. Workhour cost, with breakdown of hours and fees
f. Non-salary costs
13. If your company does not already possess an Airfield Security Badge for HGR,
then at least one member of the survey party must attend a safety and security
Mr. Gyurisin
January 30, 2023
Page 4 of 5
training class at the airport and apply for an Airport Identification (ID) Media badge
to work in the secure areas of the airport. The training class takes about 1.5 hours
and must be scheduled with the Airport Manager in advance. After taking the class,
the persons to be badged must complete the badging application form. The
applicants company is required to verify each applicant’s previous ten year
employment history prior to signing the application. Please allow 7-14 days to
receive the required security clearance from the Transportation Security
Administration (TSA). The required forms can be obtained by contacting the
Airport Operations Manager.
14. All crews working in the active Aircraft Operation Area (AOA) shall have aviation
band radios and monitor the Hagerstown Ground Frequency 120.8 MHz between
the hours of 7:00 a.m. and 10:00 p.m. and Unicom Frequency 122.95 MHz at all
other times. All activities on the airfield shall be coordinated with the Owner and
the Engineer prior to the start of work. The work crews shall be prepared to clear
the taxiway safety areas (TSAs) during aircraft operations as ordered by the Owner.
15. The ADCI Project Manager and Airport Operations Manager must be contacted
prior to beginning any reconnaissance and/or field work inside and/or outside the
Airport Security fence or adjacent properties. The contact information for the
Airport Manager is as follows:
Mr. Gene Bolanowski
Operations Manager
Hagerstown Regional Airport
18434 Showalter Road
Hagerstown, MD 21742
Tel: (240) 313-2769
Cell: (386) 846-9118
Email: ebolanowski@washco-md.net
16. Since this project is funded by the Federal Government, please confirm that your
firm is in compliance with the attached Title VI Assurances. As a requirement of
these assurances, your firm shall be required to sign and return the enclosed
Certification for Contracts, Grants, Loans, and Cooperative Agreements.
17. Companies whose employees perform work on the Airport shall have General
Liability Insurance with a minimum coverage of $1,000,000. You will be requested
to provide a Certificate of Insurance when completing the Subconsultant
Agreement.
18. If your firm is a Disadvantaged Business Enterprise (DBE), provide a copy(s)
of current certification by a State or Federal agency(s), preferably where the
project is located.
Mr. Gyurisin
January 30, 2023
Page 5 of 5
ADCI is requesting your proposal on or before February 3, 2023. It is anticipated that a
Notice-To-Proceed (NTP) for this work will be issued in the Summer/Fall of 2023. Upon
receipt of the written NTP, it is requested that an electronic copy of the Sealed Geotechnical
Investigation Report be forwarded to our office within thirty (30) calendar days.
If you should have any questions regarding this matter, please do not hesitate to contact
our office.
Sincerely,
ADCI
Mahesh S. Kukata, PE
Vice President
Enclosures: 1. Exhibit A – Project Exhibit
2. Sample Subconsultant Agreement and base Agreement with Owner
3. Title VI Assurances
4. Certification for Contracts, Grants, Loans, and Cooperative Agreements
L:\Proposals\HGR\2023-HGR-1304 Runway 2-20 Rehabilitation (Design)\SUBS\Geotech\20230130 Design Geotech RFP - HGR
Rehab RW 2-20 1304.docx
GA
S
GAS
HH
-
1
2
HH
-
1
3
HH
-
1
4
AB
ROFA ROFA
ROFA ROFA
RO
F
A
1
2
3
4
5
6
7
10
42+00
6+00 10+00
15+00 20+00 25+00 30+00 35+00 40+00B1B2
B3
B4
Alignment=BASELINE R
Station=6+00.00
Offset=0.000
Northing=742512.9999
Easting=1107166.4901
Alignment=BASELINE R
Station=42+00.00
Offset=0.000
Northing=745985.5926
Easting=1108115.7533
B36
B37
B4 B21 B17
B16
8
9
BASELINE R
SURVEY LIMIT TABLE
POINT #
1
2
3
4
5
6
7
8
STATION
9+80.02
9+79.98
41+84.63
41+85.65
41+58.54
40+60.29
40+68.95
41+03.67
OFFSET
-70.92
69.37
-69.90
68.08
68.09
202.82
246.80
290.28
SURVEY LIMIT TABLE
POINT #
9
10
STATION
39+20.08
38+33.65
OFFSET
345.97
68.22
BORING LOCATION TABLE
ID
B1
B2
B3
B4
NORTHING
743557.7845
744249.0308
744573.9748
745419.9489
EASTING
1107441.3238
1107614.2196
1107761.1173
1107933.1299
ELEV (FT)*
-
-
-
-
DEPTH (FT)
10'
10'
10'
10'
SURVEY AND BORING EXHIBIT
EX-1
R/W
9
-
2
7
(
7
,
0
0
0
'
X
1
5
0
'
)
T/W
A
SCALE: 1" = 300'
0'150'300'
R/W 2-20 (3,160' X 100')
LEGEND:
CHECKED:
APPROVED:
DESIGNED:
DRAWN:
REVISION
No.
REVISION
DATE DESCRIPTION
HGR RUNWAY 2-20 REHABILITATION
SHEET TITLE:
SCALE:
PROJECT TITLE:
DATE:
FAA AIP No.:
SHEET No.:
JANUARY 2023
-
M.P.P.
M.S.K.
M.J.B.
Z.A.F.
AS SHOWN
SUITE 330
ELLICOTT CITY, MD 21043
PHONE/FAX: 410.465.9600/9601
6031 UNIVERSITY BLVD
AIRPORT DESIGN CONSULTANTS
T/W C T/W C
T/W
F
NOTES:
1.ALL STATIONS AND OFFSETS REFERENCE "BASELINE R"
2.ALL SURFACE FEATURES: LIGHT FIXTURES, PAVEMENT MARKING, UTILITIES,
PAVEMENT BREAKS, PAVEMENT JOINTS, PAVEMENT LIMITS, SWALES/BREAKS IN
GRADE, UTILITY INVERTS, AND ANY OTHER VISIBLE ITEMS WITHIN THE LIMITS SHOWN.
3.EXISTING GROUND SURVEY CAN BE COMPLETED BY DRONE AND SUPPLEMENTED
WITH GROUND BASED TO PICK UP SURFACE FEATURES.
4.BORING LOCATIONS ARE APPROXIMATE. EXACT BORING LOCATIONS WILL BE
PROVIDED PRIOR TO STARTING.
SURVEY AREA
APPROX. BORING LOCATION
B1
EXISTING CORING LOCATION
B1
* ELEVATIONS TO BE PROVIDED BY SURVEYOR UPON COMPLETION
OF FIELD SURVEY.
SURVEY AREA:
12 ACRES
February 9, 2023
Mr. Ron Morris, PE
Airport Design Corporation, Inc.
6031 University Blvd.
Ellicott City, Maryland 21043
RE: Proposal for Pavement Exploration
Hagerstown Regional Airport, Runway 2-20 Pavement Evaluation
Washington County, MD
Triad Proposal No. 03-23-0084
Dear Mr. Morris:
Triad Engineering, Inc. (Triad) is pleased to submit this proposal for a pavement
exploration of the above referenced site. We received your email dated January 30,
2023 requesting a proposal to obtain borings and cores along Runway 2-20 in
Hagerstown, Maryland. This proposal outlines our understanding of the project,
describes our planned scope of work and contains our unit rate fee quotation for our
services.
PROJECT DESCRIPTION
Based on your email, we understand that the pavement and subsurface conditions on
Runway 2-20 require exploration to supplement historical data. You requested that we
explore the existing subgrade and pavement sections and provide you with existing
conditions data and subgrade recommendations based on our exploration for pavement
design in accordance with FAA 5320-6.
SCOPE OF SERVICES
As requested, we propose to evaluate the existing taxiway by drilling four (4) test
borings and obtaining four (4) asphalt cores. As requested, we have included the cost
of conducting one (1) additional boring, that will be performed at our discretion based on
the conditions encountered in the field. The test borings and cores will be drilled at the
locations indicated on the provided site plan. Our planned scope of services is more
fully discussed below.
Hagerstown Regional Airport Runway 2-20 Pavement Evaluation February 9, 2023
RE: Triad Proposal No. 03-23-0084 Page 2
Field Exploration
We will obtain asphalt cores utilizing a 10 inch diameter diamond core barrel. After
recovery of the asphalt core, we propose to accomplish the test borings with a rotary
auger drill rig and perform Standard Penetration Testing and sampling. The test borings
will extend to a depth of approximately 10 feet each or auger refusal, whichever occurs
first. The boreholes will be checked for groundwater upon completion and then
backfilled with auger cuttings. After backfilling with the auger cuttings, the holes will be
patched with quick set concrete or asphalt cold patch, whichever is requested by you.
Please note that some settling of this backfill may occur over time. Our proposal does
not include return site visits for maintenance of the borehole locations after our on-site
work is complete.
We understand that airport personnel will escort our crew during the field work.
Therefore, costs associated with obtaining security clearances are not included in this
proposal.
Geotechnical personnel from our office will be present to supervise the field exploration
program and log all test borings and retrieve the asphalt cores. We understand that
the core locations will be staked by others prior to our mobilization.
Underground Utilities
Unmarked underground utilities pose a grave threat to workers performing subsurface
drilling and excavation. Because of this, Triad will contact the appropriate public utility
location service (e.g., Miss Utility, One-Call, etc.) to mark underground utilities prior to our
subsurface exploration. However, it must be noted that public utility location services will
not mark private underground lines or public underground utilities beyond a meter.
Therefore, it is your responsibility to disclose the presence and provide the accurate
location of all underground utilities not marked by the public utility location service. Triad
will not be responsible for any damages that may result from striking underground
utilities during the course of the subsurface exploration.
Unless you have specific knowledge regarding on-site utility locations, we recommend that
a private utility locator be engaged to provide this service. Triad can provide an additional
fee and Change Order to subcontract this service, or you can directly engage a private
utility locator. If you choose to be responsible for on-site utility location, please notify our
Project Manager and provide satisfactory evidence that the on-site utility location was
completed. If evidence of unmarked underground utilities is encountered during our
subsurface investigation, Triad will immediately stop work in these areas. You will be
responsible for any costs that result from project delays or additional work caused by
unmarked on-site utilities.
Hagerstown Regional Airport Runway 2-20 Pavement Evaluation February 9, 2023
RE: Triad Proposal No. 03-23-0084 Page 3
Laboratory Testing
Laboratory testing will be conducted on representative samples to supplement field
classifications, assess potential volume change characteristics and establish foundation
and pavement design parameters. The following types and numbers of tests are
planned:
TYPE OF TEST PLANNED
NUMBER
Moisture Content 5
Classification (Sieve Analysis and
Atterberg Limits) 1
California Bearing Ratio (C.B.R.)
Includes Modified Proctor and
Classification
2
Evaluation and Detailed Report
Upon completion of the field exploration and laboratory testing, we will prepare a
detailed geotechnical report which will include the following:
1) A detailed discussion of the site geology and subsurface conditions encountered.
2) Detailed test boring and asphalt core logs with a test Location Plan.
3) Results of laboratory soil testing.
4) Subgrade recommendations based on the results of our field exploration and
laboratory testing for pavement design in accordance with FAA 5320-6.
Our services for this project are strictly limited to those described herein. If necessary,
additional services which may be required will be addressed by a change order to this
contract.
FEES AND SCHEDULE
The fee for our services will be based on the unit prices listed herein and the actual
quantities of work performed. Based on these unit rates and the scope of work outlined
in this proposal, we estimate a total fee of $7,500. An itemized fee estimate is
attached to this proposal.
The quoted unit rates are firm. The quantities of work are estimated based on our past
experience and judgment, and therefore, the actual fee for the project may be more or
less than estimated. We recommend a “not to exceed fee” of $8,000. This includes a
contingency to cover unforeseen conditions that may arise during field work and require
that additional work be performed while personnel and/or equipment are immediately
available. This contingency is designed to protect your interests. If it is necessary to
demobilize and later remobilize personnel and equipment, both cost and schedule could
Hagerstown Regional Airport Runway 2-20 Pavement Evaluation February 9, 2023
RE: Triad Proposal No. 03-23-0084 Page 4
be impacted significantly. If we recognize that the Scope of Work required to complete
the project will increase significantly (beyond the contingency discussed above), Triad
will provide you with a Change Order to authorize additional fees.
The field investigation fees include mobilization and transportation of drill rig and crew to
and from the site and the listed totals of soil drilling and sampling. Fees for stand-by
time (at the Client’s request) or additional drilling footage have not been included. The
charges for these items will be additional, if required. Charges associated with post-
report meetings, plan reviews and extensive consultation have not been included and
will be invoiced on a time and materials basis at a unit rate of $125 per hour for a Senior
Geotechnical Engineer.
Triad will submit invoices for payment on a monthly basis, or upon project completion,
whichever occurs first. Our invoices will be based on the percentage of work completed
during the previous period, or based upon project milestones set forth in this proposal.
Any subcontractor costs will be invoiced immediately upon receipt. In all cases,
payment is due no more than 30 days following receipt of our invoice unless the
provisions of our contract set forth an alternate schedule for payment.
Our work load at the time of authorization will have some influence on the starting date
for the exploration. We are normally able to initiate field work within five to ten working
days after written authorization is received. We anticipate that the field exploration will
require approximately 1 day. We anticipate that the laboratory testing will require
approximately 2 to 3 weeks. Our report can be submitted within 1 to 2 weeks after
completion of the laboratory testing. It is emphasized that this schedule is an
estimate and it is based on normal work loads and appropriate weather
conditions.
AUTHORIZATION
This proposal and the attached Professional Services Agreement (PSA) represent the
entire understanding between you and Triad with respect to the subject project. If our
scope of services and related fees are acceptable, please complete the attached PSA
and return it to us. Our receipt of the signed PSA will constitute formal notice to
proceed. This proposal will remain open for a period of sixty (60) days from this date.
Hagerstown Regional Airport Runway 2-20 Pavement Evaluation February 9, 2023
RE: Triad Proposal No. 03-23-0084 Page 5
We appreciate the opportunity to submit this proposal and look forward to working with
you on this project.
Sincerely,
TRIAD ENGINEERING, INC.
Anthony R. King, E.I.T.
Staff Engineer
Stephen J. Gyurisin
Geotechnical Services Manager
Attachments: Itemized Fee Estimate
Professional Services Agreement
ITEM
ESTIMATED
QUANTITY UNIT RATE
CONTRACT
FEE
Minimum Daily Charge, lump sum (includes up to 6 borings to 10' each) 1 2,700.00$ 2,700.00$
Drilling Fee for Additional Borings (maximum drill depth of 10'), per boring 0 200.00$ -$
Staff Engineer (logging borings and directing field crew), per hour 8 100.00$ 800.00$
Geotechnical Technican (coring and patching pavement), per hour 8 75.00$ 600.00$
Subtotal 4,100.00$
LABORATORY TESTING SERVICES
Moisture Content (ASTM D 4959), per test 5 10.00$ 50.00$
Soil Classification by USCS (ASTM D 2487), per test 3 170.00$ 510.00$
Modified Proctor (ASTM D 1557), per test 2 185.00$ 370.00$
California Bearing Ratio (ASTM D 1883) 2 310.00$ 620.00$
Subtotal 1,550.00$
EVALUATION AND REPORT
Staff Engineer, per hour 11 100.00$ 1,100.00$
Senior Engineer, per hour 6 125.00$ 750.00$
Subtotal 1,850.00$
7,500.00$ TOTAL ESTIMATED PROJECT FEES
ITEMIZED FEE ESTIMATE
Proposal for Geotechnical Exploration
Runway 2-20
Hagerstown, MD
Triad Proposal No. 03-23-0084
FIELD EXPLORATION
Triad Engineering, Inc.
U. S. Department
of Transportation
Federal Aviation
Administration
WASHINGTON AIRPORTS DISTRICT OFFICE
13873 Park Center Road, Suite 490S
Herndon, Virginia 20171
Telephone: 703/487-3980
Fax: 703/487-3982
March 28, 2023 Email Only
Mr. Neil Doran
Airport Director
Hagerstown Regional Airport
18434 Showalter Road
Hagerstown, MD 21742
Re: Hagerstown Regional Airport
Task Order No. 13
Rehabilitate Taxiway C OFA (Design)
AIP# 3-24-0019-(pending)
Dear Mr. Doran:
We received your correspondence transmitting the March 23, 2023, professional services
agreement for the design and bidding of the subject project. We concur with this task order,
subject to the limitations of the future grant agreement, as follows:
Design and Bidding Phase Services $ 58,560 (Lump Sum)
Our concurrence with this agreement is based on Washington County’s recommendation and
determination of the reasonableness of the proposed fees. Any changes in scope or additional
services affecting the engineering costs should be coordinated with us prior to execution. The
reasonableness of incurred engineering costs will be reviewed upon completion of the project.
Please provide a copy of the fully executed agreement for our files.
If you have any questions or if I can assist you in any way, do not hesitate to call.
Sincerely,
Kyle F. Allison, P.E.
Washington Airports District Office
cc: Ashish Solanki, MAA (via email)
Mahesh Kukata, ADCI (via email)
U. S. Department
of Transportation
Federal Aviation
Administration
WASHINGTON AIRPORTS DISTRICT OFFICE
13873 Park Center Road, Suite 490S
Herndon, Virginia 20171
Telephone: 703/487-3980
Fax: 703/487-3982
June 4, 2024
VIA EMAIL to ndoran@washco-md.net
Mr. Neil Doran
Airport Director
Hagerstown Regional Airport
18434 Showalter Road
Hagerstown, MD 21742
Re: Hagerstown Regional Airport
Task Order No. 17
Rehabilitate Taxiway C OFA (Construction)
AIP# 3-24-0019-(pending)
Dear Mr. Doran:
We received your June 4, 2024, correspondence transmitting the professional services agreement
for the construction phase of the subject project. We concur with this task order, subject to the
limitations of the future grant agreement, as follows:
Cost Fixed Fee
Construction Mgmt, Admin, RPR Services $43,035.00 $ 5,164.00
Sub-consultant and Reimbursable Expenses $22,023.00 $ 0.00
Subtotal $65,058.00 $ 5,164.00 = $70,222.00 (Cost
plus fixed fee)
Our concurrence with this agreement is based on Washington County’s recommendation and
determination of the reasonableness of the proposed fees. Any changes in scope or additional
services affecting the engineering costs should be coordinated with us prior to execution. The
reasonableness of incurred engineering costs will be reviewed upon completion of the project.
Please provide a copy of the fully executed agreement for our files.
If you have any questions or if I can assist you in any way, do not hesitate to call.
Sincerely,
Kyle F. Allison, P.E.
Washington Airports District Office
Ec: Ashish Solanki, MAA (via email)
Mahesh Kukata, ADCI (via email)
Purchase Order
Order WASHCO30458
Order Date 27-MAR-2023
Change Order 0
Change Order Date 27-MAR-2023
Revision 0
Ordered 58,560.00 USD
Sold To Board of County Commissioners of
Washington County, Maryland
100 West Washington Street
HAGERSTOWN, MD 21740
Supplier AIRPORT DESIGN CONSULTANTS, INC.
(ADCI)
6031 UNIVERSITY BLVD., SUITE 330
ELLICOTT CITY, MD 21043
Bill To Washington County
18434 Showalter Road
HAGERSTOWN, MD 21742WASHINGTON
UNITED STATES
Ship To 18434 Showalter Road
HAGERSTOWN, MD 21742WASHINGTON
UNITED STATES
Notes
PUR-1450 AVIATION ENGINEERING SERVICES contract awarded by the Board of County Commissioners of
Washington County, MD on January 14, 2020 – This proposal is for the Airport Design Consultants, Inc. to
provide professional services for the design and bidding phase of the Taxiway C OFA Rehabilitation project at
the Hagerstown Regional Airport. This amount was approved by the Board of County Commissioners of
Washington County, MD on March 21, 2023 and is referenced in the Proposal 2023-HGR-1303 dated February
22, 2023. Please email Purchase Order to: MKukata@adci-corp.com
Customer Account Number Supplier Number Payment Terms Freight Terms FOB Shipping Method
15834 Immediate Destination BPW
Confirm To Deliver To Contact
Carin M. Bakner Richard Lesh
Line Item Price Quantity UOM Ordered Taxable
1 Airport Design Consultants, Inc. -
Taxiway C OFA Rehabilitation -
Design/Bidding Phase
1.00 Amount
Requested 58,560 Amount 58,560.00
3/29/23
Requested Date correspond to the date of arrival at the Ship-to Location.
Line Total 58,560.00
Total 58,560.00
Maryland Sales Tax Exemption No: 3000129 2
NOTE TO VENDOR:
Products containing any chemical substance
must be labeled and have Material Safety
Data Sheet sent with first shipment
1
Purchase Order WASHCO30458
Proprietary and Confidential
__________________________________________________________________________________________________________
All shipments, shipping papers, invoices, and correspondence must be identified with our Purchase Order Number.
Overshipments will not be accepted unless authorized by Buyer prior to shipment.
2
Open Session Item
SUBJECT: Marty Snook Park Mythical Woods Small Pavilion Budget Adjustment
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Andrew Eshleman, P.E., Director, Division of Public Works
RECOMMENDED MOTION: Move to approve the budget adjustment as presented to allow
for the construction of a small pavilion adjacent to the Marty’s Mythical Woods in honor of Mary
Snook funded by donations and general fund capital transfer funds totaling $25,000.
REPORT-IN-BRIEF: Since its completion in 2021, Marty’s Mythical Woods has been a popular
addition attracting visitors to the park. The playground has picnic tables, but no covered meeting
place for gatherings and groups to meet.
Mary Snook passed away in March after 87 years and the family wants to honor her legacy and
show appreciation by making a contribution to the park and playground. The addition of a small
timber pavilion adjacent to the playground has been identified as a Parks and Recreation priority
and amenity that will enhance the visitor experience and use of the playground.
DISCUSSION: The County will purchase a timber frame pavilion kit and perform the installation.
The estimated material cost for the kit and roofing is $17,000. The family will contribute
approximately $11,700 towards the effort and the County would cover the remaining material cost
and incidentals to complete the project.
The timber frame pavilion will be 16 ft x 16 ft, installed on a concrete slab and accommodate 4
picnic tables. The proposed location is on the south side of the paved walking trail in an existing
grassy clearing that offers clear sight lines to the playground.
FISCAL IMPACT: $25,000 budget adjustment with up to $13,300 in general fund capital
transfer funds from 30-11900-REC011
CONCURRENCES: CFO, County Administrator, & Purchasing
ALTERNATIVES: Find alternative project with Snook family for the memorial donations.
ATTACHMENTS: Budget adjustment form, pavilion concept and site location exhibit.
AUDIO/VISUAL NEEDS:
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Timber Pavilion Concept
Proposed Pavilion Location
Pavilion Location
Washington County, Maryland
Budget Adjustment Form
(?)
Expenditure /
Account Number *
Fund
Number *
Department
Number *Project Number Grant Number Activity Code Department and Amount
Description *Increase (Decrease) +/-*
Add another row
Explain Budget
Adjustment
Attach Additional Items
Submit
Save as Draft
Budget Amendment
Budget Transfer
BOCC Approval Date (if known)
Preparer, if applicable Sign
Department Head Authorization
Division Director / Elected Official Authorization
Sign
Sign
498710 30 11900 REC011 0000 Capital Transfer - General 13,300.00
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Sole Source Procurement Award (PUR-1684) – Accela SaaS Subscription and Migration
Services
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Rick F. Curry, CPPO, Purchasing Director; Joshua O’Neal, Chief Technical
Officer, Information Technology
RECOMMENDATION: Motion to authorize a Sole Source procurement/installation of software
licensing and support from Accela, Inc. of San Ramon, CA in the amount of $729,423.30 over a three
(3) year period based on the company’s Quote Number Q-32102 dated February 2, 2024.
REPORT-IN-BRIEF: The Purchasing Department received a request from the Information Systems
Department regarding the procurement of Accela Automation software. The Permits and Inspections
Department and the Information Systems Department wish to apply Sections 1-106.2(a)(1) & (2) of the
Code of Local Public Laws of Washington County, Maryland, to the procurement requested. These
sections state that a sole source procurement is authorized and permissible when: (1) Only one source
exists that meets the County’s requirements and (2) The compatibility of equipment, accessories, or
replacement parts is the paramount consideration.
The procurement is for Accela to migrate the department from Accela’s Land Management Instance to
the Accela Cloud Base platform to be utilized by Permits and Inspections. Planning and Zoning,
Engineering and members of the public who access the platform for online services. The contract
includes system setup, installation, and travel expenses. The project is anticipated to be completed in
twenty (20) weeks. The start date for the project is forty-five (45) calendar days after mutual acceptance
and signature of the Statement of Work (SOW).
This request requires the approval of four (4) of the five (5) Commissioners in order to proceed with a
sole source procurement. If approved, the following remaining steps of the process will occur as outlined
by the law: 1) Not more than ten (10) days after the execution and approval of a contract under this
section, the procurement agency shall publish notice of the award in a newspaper of general circulation
in the County, and 2) An appropriate record of the sole source procurement shall be maintained as
required.
DISCUSSION: N/A
FISCAL IMPACT: Funding in the amount of $400,000 is available in the department’s CIP (Capital
Improvement Plan) account COM025. The department will need to budget for years 2 and 3 for these
services.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
2633 Camino Ramon, Suite 500
San Ramon, CA, 94583
Proposed by: Ryan Murphy
Contact Phone:
Contact Email: rymurphy@accela.com
Quote ID: Q-32102
Valid Through: 2/12/2024
Currency: USD
__________________________________________________________________________________________________________________________________________
Order Form
Address Information
Bill To:Ship To:
Washington County, MD Washington County, MD
100 W Washington Street, Room 113
Hagerstown, Maryland 21740-4748
United States
100 W Washington Street, Room 113
Hagerstown, Maryland 21740-4748
United States
Billing Name: Joshua O'Neal
Billing Phone: 240-313-2260
Billing Email: joneal@washco-md.net
____________________________________________________________________________________________________________________________________________________________
Services Year Start Date End Date Term
(Months)
Price Qty Net Total
Multi Solution User Year 1 6/30/2024 6/29/2025 12 $2,500.00 80 $200,000.00
> Accela Building - SaaS Year 1 6/30/2024 6/29/2025 12 $0.00 80 $0.00
> Accela Planning - SaaS Year 1 6/30/2024 6/29/2025 12 $0.00 80 $0.00
Enhanced Reporting Database
(ERD)
Year 1 6/30/2024 6/29/2025 12 $28,000.00 1 $28,000.00
TOTAL:$228,000.00
Services Year Start Date End Date Term
(Months)
Price Qty Net Total
Multi Solution User Year 2 6/30/2025 6/29/2026 12 $2,662.50 80 $213,000.00
> Accela Building - SaaS Year 2 6/30/2025 6/29/2026 12 $0.00 80 $0.00
> Accela Planning - SaaS Year 2 6/30/2025 6/29/2026 12 $0.00 80 $0.00
Enhanced Reporting Database
(ERD)
Year 2 6/30/2025 6/29/2026 12 $29,820.00 1 $29,820.00
TOTAL:$242,820.00
Services Year Start Date End Date Term
(Months)
Price Qty Net Total
Multi Solution User Year 3 6/30/2026 6/29/2027 12 $2,835.56 80 $226,845.00
> Accela Building - SaaS Year 3 6/30/2026 6/29/2027 12 $0.00 80 $0.00
> Accela Planning - SaaS Year 3 6/30/2026 6/29/2027 12 $0.00 80 $0.00
Quote Number:Q-32102-1 Print Date:12/12/2023
Page 1 of 3
Services Year Start Date End Date Term
(Months)
Price Qty Net Total
Enhanced Reporting Database
(ERD)
Year 3 6/30/2026 6/29/2027 12 $31,758.30 1 $31,758.30
TOTAL:$258,603.30
Pricing Summary
Period Net Total
Year 1 $ 228,000.00
Year 2 $ 242,820.00
Year 3 $ 258,603.30
Total $ 729,423.30
Additional Terms:
1. No additional or conflicting terms or conditions stated in Customer’s order documentation, including purchase orders,
will be incorporated into or form any part of this Order Form or the governing agreement, and all such terms or conditions
will be null.
2. This Order Form, including any OnPrem Licenses, Maintenance and Support, and Subscription Services, Enhanced
Reporting Database and Managed Application Services will be governed by the applicable terms and conditions. If those
terms and conditions are non-existent, have expired, do not apply or have otherwise been terminated, the following terms
at https://www.accela.com/terms/ will govern as applicable, based on the Customer’s purchase.
3. All Software Licenses, Maintenance, and Subscription purchases are non-cancelable and non-refundable.
4.If Customer has a prior agreement with Accela, and this purchase is co-terming with that prior agreement, if the start
date on this Order Form is before the actual delivery date of the purchase, Accela may pro-rate this purchase so that it
can co-term with the prior agreement.
5. If this Order Form is executed and/or returned to Accela by Customer after the Order Start Date above, Accela may
adjust the Order Start Date and Order End Date without increasing the total price based on the date Accela activates the
products and provided that the total term length does not change.
6. Pricing is based upon payment by ACH or check. Payment by credit card (including Purchase Cards) for product
and services in this Order Form will be subject to a service charge of 3%. There is no service charge for ACH or check
payment.
Quote Number:Q-32102-1 Print Date:12/12/2023
Page 2 of 3
Signatures
Accela, Inc. Customer
Signature:
Signature:
Print Name:
Print Name:
Title:
Title:
Date:
Date:
Quote Number:Q-32102-1 Print Date:12/12/2023
Page 3 of 3
Statement of Work Page 1 of 9
Proprietary and Confidential
Statement of Work
Washington County, MD (WASHCOMD)
SaaS Migration Services
6/11/2024
Version 1.0
Accela, Inc.
2633 Camino Ramon
Suite 120
San Ramon, CA 94583
Tel: 925-659-3200
Statement of Work Page 2 of 9
Proprietary and Confidential
TABLE OF CONTENTS
TABLE OF CONTENTS ............................................................................................................................................................. 2
DOCUMENT CONTROL ............................................................................................................................................................ 3
INTRODUCTION ....................................................................................................................................................................... 4
OVERVIEW .................................................................................................................................................................................. 4
SCOPE OF SERVICES .............................................................................................................................................................. 4
WORK DESCRIPTION .................................................................................................................................................................... 5
OUT OF SCOPE ........................................................................................................................................................................ 5
PROJECT ASSUMPTIONS........................................................................................................................................................ 5
GENERAL PROJECT ASSUMPTIONS ................................................................................................................................................ 5
INTERFACE ASSUMPTIONS ............................................................................................................................................................. 6
PROJECT TIMELINE ...................................................................................................................................................................... 6
PROJECT COMPLETION ................................................................................................................................................................. 6 PROJECTS PUT ON HOLD ............................................................................................................................................................. 6
PAYMENT TERMS .................................................................................................................................................................... 6
PAYMENT SCHEDULE.................................................................................................................................................................... 6
EXPENSES .................................................................................................................................................................................. 6
CONTRACT SUM........................................................................................................................................................................... 7
ADMINISTRATION .................................................................................................................................................................... 7
CHANGE ODERS .......................................................................................................................................................................... 7
EXPIRATION ................................................................................................................................................................................ 7
DISCLAIMERS .............................................................................................................................................................................. 7
SIGNATURES ........................................................................................................................................................................... 8
APPENDIX A: CHANGE ORDER FORM.................................................................................................................................... 9
SIGNATURE AND ACCEPTANCE ....................................................................................................................................................... 9
Statement of Work Page 3 of 9
Proprietary and Confidential
DOCUMENT CONTROL
Date Author Version Change Reference
12/15/2023 J. White 1.0 SOW Creation
Statement of Work Page 4 of 9
Proprietary and Confidential
INTRODUCTION
OVERVIEW
This Statement of Work (“SOW”) dated 6/11/2024 sets forth the scope and definition of the project-based
professional services (collectively, the “Services”) to be provided by Accela, Inc., its affiliates and/or agents
(“Accela”) to the Board of County Commissioners of Washington County, Maryland (“Agency” or
“Customer”).
The products and services contained herein shall be governed by the Subscription Services Agreement
signed in conjunction with this SOW.
This statement of work represents a Fixed Fee based engagement.
In the event of a conflict between the SOW and the Agreement, the terms of the SOW shall prevail as to
pricing, delivery dates, and description of the applicable Professional Services but will not prevail over,
modify, or terminate any surviving provision of the Agreement. This SOW is effective as of the date that
the SOW was last signed by the Customer and Accela (“SOW Effective Date”).
Notwithstanding anything to the contrary, Accela is not assigning or licensing any intellectual property to
Customer under this SOW.
SCOPE OF SERVICES
Accela will provide services to the Agency for migrating the Accela on-premise Land Management instance
to the Accela Cloud based on the materials provided by the Agency in the SaaS Migration Questionnaire.
• Import/upgrade of MS SQL DBs (up to 3 environments: Support, Test, Production)
• Assistance migrating the following specific interfaces:
o GIS with APO load
o ePlansoft
o Credit Card Payment Adapter (Paypal)
o Selectron IVR
• Migration of up to 75 SSRS reports
• Assist in integrating Azure SSO
• Up to 20 hours of issue resolution and testing assistance
• Go live planning and cutover assistance
Products
The following Accela products are in scope for this Project:
• Accela Automation
• Accela Citizen Access
• Accela GIS
• Accela Mobile
Statement of Work Page 5 of 9
Proprietary and Confidential
WORK DESCRIPTION
Accela will perform a migration of the customer’s on-premise Accela environments using MS SQL Server
(up to 3 environments: Support, Test, Production) to the Accela SaaS platform.
Steps:
1. Customer provides an updated backup of the MS SQL Server databases for the environments to
be migrated
2. Perform the database migration (Accela, Jetspeed, AGIS, and ADS databases as required)
a. Copy database to Accela site
b. Execute preparation and remediation scripts; drop any custom objects
c. Import data from the MS SQL DB into Accela SaaS SQL instance
3. Execute validation scripts to confirm the schema
4. Provision tenant instance in Accela SaaS
5. Update environment specific data in the databases
6. Start Accela services and validate the system is functional i.e. login, search, create records, etc.
7. Execute automated test tool to ensure proper system functionality
8. Customer performs migration validation
9. Remediate any data issues found from the migration
10. Provide the customer with a backup of the revised SQL DB
11. Migrate and Test integrations
o Repoint service endpoints to new URLs
o Adjust firewall rules and network topologies as necessary
o Update interface EMSE scripting dependences for Azure compatibility
12. Migrate and update SSRS reports (maximum of 75)
o Import reports into the Accela SaaS environment
o Update reports to remove dependencies on custom objects (stored procedures,
functions)
o Facilitate customer testing and remediate any issues found resulting from migration
13. Validate Ad Hoc reports
o Remove dependencies on custom views where possible
o Convert to SSRS as needed
14. Develop go live plan
15. Finalize go-live/roll back decision
16. Execute go live plan
o Provide two weeks of post go live support
OUT OF SCOPE
Any Coding, conversion or additional services not specifically described in this document is the
responsibility of Agency.
PROJECT ASSUMPTIONS
GENERAL PROJECT ASSUMPTIONS
• Agency will provide the necessary data, files, and other specified inputs to perform the work
described in this agreement. These items will be uploaded to secure Azure storage by the
Statement of Work Page 6 of 9
Proprietary and Confidential
customer. Failure to provide these items in a timely fashion will result in a project delay. Such a
delay will result in a Change Order.
• Agency will ensure that Accela resources have access to a Developer or Test version of the 3rd party
systems for interface development. All interfaces will be developed against 1 (one) agreed upon
version of the 3rd party system.
• Agency will provide source code for relevant interfaces in scope. If source code is unavailable, then
the project may be delayed or additional cost may result from the re-development of a new
interface.
INTERFACE ASSUMPTIONS
• Agency will be responsible for hosting custom interfaces unless otherwise specified in the Accela
SaaS License Agreement.
PROJECT TIMELINE
The project is estimated to take 20 weeks. The projected start date for the Project is forty-five (45) calendar
days after mutual acceptance and signature of this SOW.
PROJECT COMPLETION
Upon completion of the work defined above, this contract will be closed.
PROJECTS PUT ON HOLD
It is understood that sometimes Agency priorities are revised requiring the Agency to place the Accela
implementation on hold. The Agency must send a formal written request sent to Accela to put the project
on hold. Delays of 2 weeks or more that have a tangible impact to Accela’s resource plan are subject to
change order.
If an Agency-based delay puts the project on hold for more than 90 days, Accela reserves the right to
terminate the contract and negotiate new terms. If an Agency-based delay puts the project on hold past
the termination period, Accela reserves the right to terminate the contract at the time of the delay. After
that time, Accela can choose to cancel the rest of the Statement of Work. To finish the project will require
a new Statement of Work at new pricing.
PAYMENT TERMS
PAYMENT SCHEDULE
• $35,000, which is 50% of the fixed fee, is due at contract signing.
• $35,000, which is the remaining 50% of the fixed fee, is invoiced at completion.
EXPENSES
There is no provision for travel expenses or travel time in this SOW because Agency does not need any
onsite resources. Travel to the Agency will not be conducted unless a Change Order, inclusive of travel
expense terms and conditions, is signed prior to travel commencing to cover the cost of the travel.
Statement of Work Page 7 of 9
Proprietary and Confidential
CONTRACT SUM
The total estimated amount payable under this SOW , as calculated from the above-mentioned fees, is
$70,000. This estimated price is based on the information available at time of signing and the assumptions,
dependencies and constraints, and roles and responsibilities of the Parties, as stated in this SOW.
ADMINISTRATION
CHANGE ODERS
In order to make a change to the scope of Professional Services in this SOW, and subject to the Disclaimers
below, Agency must submit a written request to Accela specifying the proposed changes in detail. Accela
will submit to Agency an estimate of the charges and the anticipated changes in the delivery schedule that
will result from the proposed change in the Professional Services Change Order. Accela will continue
performing the Professional Services in accordance with the SOW until the parties agree in writing on the
change in scope of work, scheduling, and fees therefore. Any Change Order will be agreed to by the parties
in writing prior to implementation of the Change Order. If Accela’s effort changes due to changes in timing,
roles, responsibilities, assumptions, scope, etc. or if additional support hours are required, a change order
will be created that details these changes and impact, if any, to project and cost. Any change order will be
signed by Accela and Agency prior to commencing any activities defined in the change order. Standard
blended rate for Accela resources is $250 per hour. The Change Order Template is attached hereto as
Appendix A.
EXPIRATION
The scope and terms of this SOW must be executed as part of the Subscription Services Agreement
within sixty (60) calendar days of the date of this SOW. If the SOW is not executed, the current scope and
terms can be renegotiated.
DISCLAIMERS
Accela makes no warranties in respect of the Services described in this SOW except as set out in the
Subscription Services Agreement. Any configuration of or modification to the Product that can be
consistently supported by Accela via APIs, does not require direct database changes and is capable of being
tested and maintained by Accela will be considered a “Supported Modification”. Accela’s obligations and
warranties in respect of its Services, Products, and maintenance and support, as set out in the agreement
between Accela and Agency, does not extend outside the Supported Modifications or to any Agency
manipulation of implemented scripts, reports, interfaces and adaptors.
In the event Agency requires significant changes to this SOW (including cumulative revisions across any
one or more Change Orders) which Accela reasonably determines (a) is a material modification of the
nature or scope of Services as initially contemplated by the Parties under this SOW and/or (b) is significantly
outside the Supported Modifications, Accela may, upon no less than thirty (30) days’ notice to Agency,
suspend or terminate this SOW and/or any Change Order issued hereunder. In the event of any such
termination or suspension, the parties will work together in finalizing agreed-upon Deliverables.
Statement of Work Page 8 of 9
Proprietary and Confidential
SIGNATURES
This Statement of Work is agreed to by the parties and made effective upon the date of last signature. If
undated by Agency, the effective date will be as of the Accela signature hereto.
ACCELA, INC. Board of County Commissioners of Washington
County, Maryland
Authorized Signature Authorized Signature
Name - Type or Print Name - Type or Print
Title Title
Date Date
Statement of Work Page 9 of 9
Proprietary and Confidential
APPENDIX A: CHANGE ORDER FORM
Agency: CO #:
Project Code: Date:
Contract ID:
Initiating Department:
Initiated By:
A. PROJECT CHANGE DESCRIPTION/TASK SUMMARY:
1. [Description of Change #1 – Issue details/scope impact, add as many as needed]
• Schedule impact:
• Resource impact:
• Cost impact:
2. Etc.
Total Project Schedule Impact: [Enter]
Total Project Resource Impact: [Enter]
Total Project Cost Impact: [Enter]
B. BILLING TERMS:
Please describe the method by which Accela may bill the customer. Typically for CO’s this is T&M.
C. EXPIRATION:
If this is a CO for a bucket of T&M hours there needs to be an expiration date
SIGNATURE AND ACCEPTANCE
The above Services will be performed in accordance with this Change Order/Work Authorization and the provisions
of the Contract for the purchase, modification, and maintenance of the Accela systems. The approval of this Change
Order will act as a Work Authorization for Accela and/or Agency to perform work in accordance with this Change
Order, including any new payment terms identified in this Change Order. This Change Order takes precedent and
supersedes all other documents and discussions regarding this subject matter.
Accepted By:
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-24-0144) – Fire Apparatus Tools and
Accessories for Division of Emergency Services
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Rick F. Curry, CPPO, Purchasing Director; Eric Jacobs, Operations Manager,
Division of Emergency Services.
RECOMMENDED MOTION: Move to authorize by Resolution, for the approval of the purchase of
fire apparatus tools and accessories for the Division of Emergency Services from Municipal Emergency
Services of Rockville, MD for the total sum of and utilize another jurisdiction’s that was awarded by
the County of Fairfax, VA contract #4400010661; for the total sum of $55,665.79.
REPORT-IN-BRIEF: Section 106.3 of the Public Local Laws of Washington County grants
authorization for the County to procure goods or services under contracts entered into by other
government entities. On items over $50,000, a determination to allow or participate in an
intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate that
the participation will provide cost benefits to the county or result in administrative efficiencies and
savings or provide other justification for the arrangement.
The County will benefit from the direct cost savings in the purchase of the various tools and accessories
because of economies of scale this contract has leveraged. Additionally, the County will realize savings
through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid.
Acquisition of the tools and accessories by utilizing the County of Fairfax, VA contract and eliminating
our county’s bid process would result in an administrative and cost savings for the Division of
Emergency Services in preparing specifications and the Purchasing Department.
DISCUSSION: N/A
FISCAL IMPACT: Funds in the amount of $185,982 are available in the department’s FY’24
operating budget 600300-10-11525.
CONCURRENCES: Division Director
ALTERNATIVES: N/A
ATTACHMENTS: Municipal Emergency Services Quote and Resolution.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
INTG-24-0144
FIRE APPARTUS TOOLS and ACCESSORIES
for DIVISION of EMERGENCY SERVICES
Item # Description Qty Unit Price Amount
1
34440016 Attack LE Monitor
HJ20-40-40ST clappered
37R2515-H52
//Male NH 1.5”
442RD
425RD
H35-15NH-15NH Rocker
H36-15NH-15NH Rocker
H35-25-NH-25NH Female H35
H36-25NH-25NH
H37-15NHM-Male
H57L-60NH-60NH Long Handle
Female Swivel
HSF40-25NH 4” w/Lock
HSMR40-25NH Male Rigid
00381101 2.5Fx2.5M
24430001 Holder
00170004 Wrench
20
H37-25NHM-25 Thread NST
HYMB-60NHM Mounting Bracket
HTBS-60NH
HSTS50-40R
HSFS40-45NHLH Adapter 4”
HSMR40-60NH
x 6 NH Male
GRP-57 System
90503 w/charger/holder
(877) 637-3473
Quote
Quote #QT1760806
Date 11/17/2023
QT1760806
Page 1 of 3
Bill To
Eric Jacobs
WASHINGTON COUNTY (MD) DES
16232 ELLIOTT PKWY
WILLIAMSPORT MD 21795-4083
United States
Expires 05/30/2024
Sales Rep Dunn, William
Shipping Method FedEx Ground
Customer WASHINGTON COUNTY DES (MD)
Customer # C242423
Ship To
Eric Jacobs
WASHINGTON COUNTY (MD) DES
16232 ELLIOTT PKWY
WILLIAMSPORT MD 21795-4083
United States
Item Alt. Item #Units Description QTY Unit Price Amount
34440016 MQA LE 2.5NHX2.5NH,BRCKT,489 1-3/8
Mercury Quick Attack LE Monitor with Mounting Bracket
and style 489 smooth bore nozzle.
List price is $4425.00.
3 $2,256.75 $6,770.25
AKRON Nozzles 44460002 44460002
AKRON Nozzles
Style 4446 nozzle, 80 psi.
List price is $1470.00.
3 $749.70 $2,249.10
HJ20-40-40ST 2-way siamese jumbo clappered (2) 4" Storz lock inlet x
4" Storz lock outlet
List price is $2615.00.
3 $1,255.20 $3,765.60
37R2515-H52 Female NH 2.5" // Male NH 1.5" - Black HC
List price is $98.00.
9 $47.04 $423.36
442RD HYDRANT BAG RED WITH TOUGH BOTTOM
List price is $210.00.
3 $180.60 $541.80
425RD BAG AIR MASK RED
List price is $63.00.
12 $54.18 $650.16
H35-15NH-15NH 1.5"NH Female Swivel Rocker Lug x 1.5"NH Female
Swivel Rocker Lug
List price is $98.00.
6 $47.04 $282.24
H36-15NH-15NH 1.5"NH Male Rocker Lug x 1.5"NH Male Rocker Lug
List price is $58.00.
6 $27.84 $167.04
H35-25NH-25NH 2.5" Double Female H35 Swivel
List price is $128.00.
6 $61.44 $368.64
H36-25NH-25NH NK Male Rocker Lug 2.5" X 2.5"
List price is $79.00.
6 $37.92 $227.52
H37-15NHM-25NH Adapter 1.5NH Male x 2.5NH Female Rigid Rocker Lug
Adapter
List price is $98.00.
6 $47.04 $282.24
H57L-60NH-60NH Adapter 6" NH Long Handle Female Swivel x 6" NH
Long Handle Female Swivel
List price is $996.00.
3 $478.08 $1,434.24
HSFS40-25NH Storz adapter 4" (100) with lock x 2.5" NH female swivel
rocker lug anodized
List price is $397.00.
6 $190.56 $1,143.36
HSMR40-25NH Storz Adapter 4" (100) with Lock x 2.5" NH Male Rigid
Anodized
List price is $330.00.
6 $158.40 $950.40
(877) 637-3473
Quote
Quote #QT1760806
Date 11/17/2023
QT1760806
Page 2 of 3
Item Alt. Item #Units Description QTY Unit Price Amount
02507101 B-100-A 2.5 FNH (2)1.5 MNH Elk-O-Lite Alum long 2-
Way
List price is $791.00.
3 $379.68 $1,139.04
00381101 Hydrant valve Gate 2.5F x 2.5M Elk-O-Lite
List price is $1225.00.
6 $588.00 $3,528.00
KS34-P18-P09 Set of 4: 4", 5" STORZ x Universal Spanner Wrench w/
holder - Black
List price is $325.00.
6 $156.00 $936.00
24430001 TRIPLE WRENCH HOLDER W/1) 15 & 2) 10S
(These are sold in cases of 4 per case.)
List price is $497.00.
8 $258.44 $2,067.52
00170004 ADJUSTABLE HYDRANT WRENCH QTY 4
List price is $494.00.
2 $256.88 $513.76
HARRINGTON H37-25NHM-25
(3.156x7) F
H37-25NHM-25(3.156x7) F
Custom HARRINGTON
2.5"FEMALE SPECIAL THREAD (3.156x7) x 2.5" NST
MALE
List price is $160.00.
6 $76.80 $460.80
HTMB-60NHM 6" NH Male
Mounting bracket
List price is $298.00.
3 $143.04 $429.12
HTBS-60NH Barrel Strainer with 6" NH Female rigid
List price is $515.00.
3 $247.20 $741.60
HHBV-40-25NH Ball valve 2.5" NH female swivel inlet x 4" Storz
(hydrant ball valve)
List price is $995.00.
6 $477.60 $2,865.60
HSTS50-40R Harrington Storz Adapter 5" Storz X 4" Storz, Rigid
List price is $595.00.
6 $285.60 $1,713.60
HSFS40-45NHLH Storz hydrant adapter, 4in Storz x 4.5in NH FM SW LH
List price is $552.00.
3 $264.96 $794.88
HARRINGTON HSMR40-60NH HSMR40-60NH
Custom HARRINGTON
Storz adapter 4 (100) with Storz-Lok x 6 NH male
List price is $466.00.
3 $223.68 $671.04
44451 Fire Vulcan LED Vehicle Mount System dual rear LEDs,
quick release shoulder strap. 12V DC direct wire rack.
Orange
List price is $456.00.
15 $214.32 $3,214.80
GRP-57 GRIPPER HOSE SYSTEM
List price is $297.00.
6 $255.42 $1,532.52
V16-BL-SP-WH 16" PPV, with Shore Power, No Battery, No Charger
Wheel and Handle Version 16" Battery Fan
Tempest
List price is $7570.00.
3 $4,769.10 $14,307.30
90503 Survivor with Charger/Holder and 120V AC & 12V DC
cords - Orange
List price is $294.83.
18 $138.57 $2,494.26
(877) 637-3473
Quote
Quote #QT1760806
Date 11/17/2023
QT1760806
Page 3 of 3
Pricing is per Fairfax County contract # 4400010661.
Akron- 49%
Elkhart- 48.5%
Harrington- 52%
SuperVac/Tempest- 37%
CMC-18%
Streamlight- 53%
Kochek- 52%
R&B Fabrication- 18.5%
Subtotal $56,665.79
Shipping Cost $0.00
Tax Total $0.00
Total $56,665.79
This Quotation is subject to any applicable sales tax and shipping and handling charges that may apply. Tax and shipping charges are
considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current information.
All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.
Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.
Page 1 of 2
RESOLUTION NO. RS-2024-
(Intergovernmental Cooperative Purchase [INTG‐24‐0144] Fire Apparatus Tools and
Accessories for Division of Emergency Services)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), §1‐106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of §1‐106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Division of Emergency Services is requesting to purchase five apparatus tools and
accessories from Municipal Emergency Services of Rockville, Maryland for the total sum of
$55,665.79, and to utilize another jurisdiction’s contract that was awarded by the County of
Fairfax, Virginia (contract #4400010661).
Eliminating the County’s bid process will result in administrative and cost savings for the
County. The County will benefit with direct cost savings because of the economy of scale the
aforementioned contract has leveraged. Additionally, the County will realize administrative
efficiencies and savings as a result of not preparing, soliciting, and evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to §1‐106.3 of the Public
Local Laws, that the Division of Emergency Services is hereby authorized to purchase five
apparatus tools and accessories for the total sum of $55,665.79, and to utilize another jurisdiction’s
contract (contract #4400010661) that was awarded to Municipal Emergency Services of Rockville,
Maryland.
Adopted and effective this ____ day of June, 2024.
Page 2 of 2
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_____________________________ BY: ______________________________________
Dawn L. Marcus, County Clerk John F. Barr, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
______________________________ 100 W. Washington Street, Suite 1101
Zachary J. Kieffer Hagerstown, MD 21740
County Attorney
Open Session Item
SUBJECT: Circuit Court CourtSmart System Refresh Memorandum of Understanding - (PUR-
1694)
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Rick F. Curry, Director, Purchasing; Zachary Kieffer, County Attorney
on behalf of Kristen Grossnickle, Circuit Court Administrator
RECOMMENDED MOTION: Move to approve the MOU between the Administrative Office
of Courts and the Board of County Commissioners of Washington County for the CourtSmart
Refresh for Washington County Circuit Court in the amount of $51,228.
REPORT-IN-BRIEF: The Administrative Office of Courts (MOU) is requesting to enter a MOU
with Washington County government for the System Refresh for the Circuit Court recording
system, CourtSmart.
DISCUSSION: The Circuit Court recording system used to record all court sessions, CourtSmart
is overdue for a System Refresh. The court was going to request this in their FY26 budget, but the
AOC has agreed to cover the costs to negotiate costs for multiple court locations, rather than
needing to be funded by the County Government.
CourtSmart will refresh cooperating systems, CourtSmart software, and SQL. This will refresh
the audio servers, archive PC, controllers, and equipment as outlines in the attached price
quotation. The servers will provide digital recording for the existing seven (7) courtrooms.
This purchase will be a Sole Source purchase for compatibility of existing equipment. This
purchase is to be completed by Washington County Government, through the Circuit Court budget
from the Computer/Software Equipment account, with reimbursement by the Administrative
Office of Courts upon project completion and payment.
The Purchasing Department received a request from the Court Administrator regarding the
procurement of the system Refresh. The Courts wish to apply Sections 1-106.2(a)(1) & (2) of the
Code of Local Public Laws of Washington County, Maryland, to the procurement requested.
These sections state that a sole source procurement is authorized and permissible when: (1) Only
one source exists that meets the County’s requirements and (2) The compatibility of equipment,
accessories, or replacement parts is the paramount consideration.
FISCAL IMPACT: Funding in the amount of $43,069 is available in account 600600-10-10200
Computer/Software Equipment.
CONCURRENCES: Kristin Grossnickle, Circuit Court Administrator
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ALTERNATIVES: None
ATTACHMENTS: MOU and CourtSmart Price Quote
AUDIO/VISUAL NEEDS: None
M24-0045-X29_Washington County Circuit Court Digital Recording System Refresh Effective: May 2018
1 Revised: August 2023
MEMORANDUM OF UNDERSTANDING
FOR GOODS AND SERVICES UP TO $100,000
BY AND BETWEEN THE
ADMINISTRATIVE OFFICE OF THE COURTS AND
THE BOARD OF COUNTY COMMISSIONERS OF
WASHINGTON COUNTY, MARYLAND
M24-0045-X29
This Memorandum of Understanding (“MOU”) is entered into this _____ day of
______________, 20___, by and between the Administrative Office of the Courts (“AOC”) on
behalf of the Circuit Court for Washington County, and the Board of County Commissioners of
Washington County, Maryland, hereby known as the “Parties.”
WHEREAS, the AOC recognizes the Board of County Commissioners of Washington County,
Maryland possesses the capability to deliver goods and/or services as specified below; and,
WHEREAS, the AOC desires to obtain said goods and/or services as specified herein; and,
WHEREAS, the Board of County Commissioners of Washington County, Maryland has agreed
to perform for the AOC in accordance with this MOU.
NOW, THEREFORE, in consideration of the above premises and of the mutual promises and
other good and valuable considerations set forth below, the AOC and the Board of County
Commissioners of Washington County, Maryland enter into this MOU and agree as follows:
ARTICLE I - SCOPE OF WORK
The Board of County Commissioners of Washington County, Maryland shall deliver goods
and/or services as described in and in strict accordance with Exhibit A, incorporated as part of
this document.
ARTICLE II - COMPENSATION AND METHOD OF PAYMENT
In consideration of the satisfactory performance and delivery of the goods or services, the AOC
shall pay the Board of County Commissioners of Washington County, Maryland in accordance
with the terms of this MOU and at the rate specified in Exhibit A. Except by MOU modification,
total payments may not exceed $51,228.00 (the “NTE Amount”).
All invoices shall be submitted within 30 calendar days after the completion and acceptance of
each deliverable by the AOC, and shall include the following information:
a. name and address of the AOC contact:
Liz Clarke
Administrative Office of the Courts, Judicial Information Systems
189 Harry S. Truman Parkway, Annapolis, MD 21401
Send invoices and reports to: liz.clarke@mdcourts.gov,
b. name, remittance address, and federal taxpayer identification number of MOU
partner,
c. invoice period,
d. invoice date,
M24-0045-X29_Washington County Circuit Court Digital Recording System Refresh Effective: May 2018
2 Revised: August 2023
e. invoice number,
f. amount due,
g. deliverable ID number for the deliverable being invoiced, if applicable,
h. Purchase Order number, and
i. MOU Number.
All hardware manufacturer, make, model, and serial numbers should be included on invoices
related to those goods. Additional information may be required in the future. Invoices submitted
without the required information will not be processed for payment.
Payments to the Board of County Commissioners of Washington County, Maryland
for each deliverable shall be made as soon as possible after the acceptance of the deliverable and
after receipt of a proper invoice. Charges for late payment of invoices are prohibited.
ARTICLE III - TERM
The term of this MOU shall begin upon execution and terminate on December 1, 2024 with up to
one (1) extension options of six (6) months at the sole discretion of the AOC. No work may
begin under this MOU until all Parties have signed it and the AOC has instructed the Board of
County Commissioners of Washington County, Maryland by Purchase Order to proceed. If there
are any inconsistencies between the terms of the Purchase Order and the terms of this MOU, the
terms of this MOU shall prevail.
ARTICLE IV - MODIFICATIONS
Any modifications to this MOU must be in writing and signed by authorized representatives of
both Parties.
ARTICLE V - GENERAL CONDITIONS
General Conditions are not attached hereto and incorporated herein.
Relationship between Parties. Nothing in this MOU shall be construed to create an
employment relationship between the AOC and any employee or contractor of the Board of
County Commissioners of Washington County, Maryland, including any staff or contractor that
is assigned to perform any work in the Circuit Court for Washington County. The Board of
County Commissioners of Washington County, Maryland will have sole responsibility for all its
staffing determinations, including, but not limited to, hiring, training, termination, and
scheduling.
Liability. The AOC assumes no liability or responsibility with respect to the conduct and
operation of the Board of County Commissioners of Washington County, Maryland related to
business being conducted, nor for any loss or damage, caused by any employee, officer,
contractor, or third party associated with the Board of County Commissioners of Washington
County, Maryland. The AOC shall not be responsible for any damage(s) caused by the Board of
County Commissioners of Washington County, Maryland employees, agents, or officials to
personal property, documents, records, monies, or goods of the Board of County Commissioners
of Washington County, Maryland or to anyone in or about the Board of County Commissioners
of Washington County, Maryland’s premises for the duration of the period of the MOU between
the Board of County Commissioners of Washington County, Maryland and the AOC.
M24-0045-X29_Washington County Circuit Court Digital Recording System Refresh Effective: May 2018
3 Revised: August 2023
Non-Disclosure. The Board of County Commissioners of Washington County, Maryland shall
not without the AOC’s prior written consent, copy, disclose, publish, release, transfer,
disseminate, use, or allow access for any purpose or in any form, any information which may be
held or maintained by the Judicial Branch as Confidential Information except for the sole and
exclusive purpose of performing under this MOU, and except for disclosures to such Judiciary
employees whose knowledge of the information is necessary to the performance of the MOU.
The Board of County Commissioners of Washington County, Maryland may also be required to
complete and submit a Non-Disclosure Agreement. Failure to comply with these conditions may
result in the termination of this agreement.
ARTICLE VI – REPRESENTATIVES
The following individuals are designated as representatives for their respective Parties:
For the AOC Department of Procurement, Contract & Grant Administration:
Name and Title: Whitney S. Williams, Director
Phone: 410-260-1581 Email: whitney.williams@mdcourts.gov
For the Board of County Commissioners of Washington County, Maryland:
Name and Title: John F. Barr, President
Phone: 240-313-2205 Email: jbarr@washco-md.net
ARTICLE VII – KEY PERSONNEL, if applicable
The Board of County Commissioners of Washington County, Maryland agrees that the following
named individual is considered to be essential to the work being performed hereunder, and is
designated as Key Personnel who shall be made available to the full extent required to carry out
the work under this MOU:
Kristin Grossnickle, Court Administrator
Should this individual become unavailable during the term of this MOU, personnel of at least
equivalent capability shall be assigned to the project. Any such substitutions shall require prior
written approval by the AOC, which approval may be denied at its sole discretion. Should the
Board of County Commissioners of Washington County, Maryland be unable to provide
substitutes acceptable to the AOC, the AOC may terminate this MOU; or, at its option, negotiate
with the Board of County Commissioners of Washington County, Maryland for an equitable
adjustment under the MOU relative to the loss of such Key Personnel.
ARTICLE VIII – ENTIRE AGREEMENT
This Memorandum embodies the whole agreement of the Parties. There are no promises, terms,
conditions, or obligations regarding the Parties’ agreement, other than those contained herein, or
incorporated herein by reference.
M24-0045-X29_Washington County Circuit Court Digital Recording System Refresh Effective: May 2018
4 Revised: August 2023
ARTICLE IX – SIGNATURES
In acknowledgement of the foregoing description of the terms and requirements of this MOU,
these authorized signatories of the Parties do hereby attest to their acceptance of these terms and
conditions.
For the Board of County Commissioners of
Washington County, Maryland
______________ ____________________________
Date John F. Barr
President, Board of County Commissioners of
Washington County, Maryland
100 West Washington Street, Room 1101
Hagerstown, MD 21740
For the Administrative Office of the Courts:
______________ ____________________________
Date Whitney S. Williams
Director, Department of Procurement, Contract &
Grant Administration
Approved as to form and legal sufficiency this ___ day of ____________, 20___.
____________________________
Stephane J. Latour
Managing Legal Counsel
M24-0045-X29_Washington County Circuit Court Digital Recording System Refresh Effective: May 2018
5 Revised: August 2023
Exhibit A. Statement of Work
Installation of Digital Recording system in the Circuit Court for Washington County, per quote
below.
M24-0045-X29_Washington County Circuit Court Digital Recording System Refresh Effective: May 2018
6 Revised: August 2023
M24-0045-X29_Washington County Circuit Court Digital Recording System Refresh Effective: May 2018
7 Revised: August 2023
M24-0045-X29_Washington County Circuit Court Digital Recording System Refresh Effective: May 2018
8 Revised: August 2023
. a Washington County�
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
NOTE: The Board will need to convene as the &card oPfl1eartl when considering this request.
From: Michelle Hutchinson, Purchasing -Washington County Health Dept.
SUBJECT: MD Optimal Adolescent Health Program/True You (MOAHP)
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Earl Stoner, Health Officer
RECOMMENDED MOTION: The health department is recommending that the Board of Health
award the contract to Girl's Incorporated of Washington County in the amount of $150,000.00. For the
contract period of July 1", 2024, through June 301h, 2025.
REPORT -IN -BRIEF: MOAHP is a grant that is targeted to implement comprehensive
sexual education in Washington County High Schools. Promoting health among the teens and seeking
to reduce birth rates and sexually transmitted infections among the high -risk teens in Maryland. The
program includes parent/caregiver education as well as the formation of Youth Advisory Boards to
inform the work of the systems team. This is the second year of a five-year grant providing funding
will be available from the State. This program will also include a mental health curriculum that will be
implemented in the 3`d year.
DISCUSSION:
FISCAL IMPACT: 100% of the funding for this contract is provided through a Maryland
Department of Health MOAHP Grant. No additional funding is being requested.
CONCURRENCES:
ATTACHMENTS:
STATE OF MARYLAND
MARYLAND DEPARTMENT OF HEALTH
FY25 F566N-0802 True You Maryland
Girls Incorporated of Washington County
THIS CONTRACT (the "Contract"). is made as of the 11th day of June 20 24 by and between
the STATE OF MARYLAND, acting through the MARYLAND DEPARTMENT OF HEALTH, Washington County Health
Department ("Department"), and
Girls Incorporated of Washington Count _
('Contractor") whose principal office in Maryland is
626 Washington Ave.. Hagerstown, MD 21740
and whose principal business address is
Same
The parties agree as follows:
1. Scope of Contract.
(a) The Contractor shall provide the following goods or services:
As stated in Maryland Optimal Adolescent Health Program/True You RFP 2024-03 with the option to renew the contract with
the vendor for four (4) consecutive 1-year renewals if grant funding is available from the State. The RFP will be used as the
basis of award for this grant for FY2024-FY2028. Funding for years FY2025-FY2028 is contingent of grant award to the
Washington County Health Department and is NOT guaranteed.
Option year #1 will be FY25 (July 01. 2024 - June 30th, 2025).
The scope of work or solicitation dated XXX is attached and incorporated by reference as Exhibit A . The
Contractor's bid or proposal dated is attached and incorporated by references as Exhibit . If there
If any conflict between this Contract and any exhibits incorporated by reference, the terms of this contract shall govern. If
there is any conflict among the Exhibits. the following order of precedence shall determine the prevailing provision:
Exhibit A -the scope of work or solicitation and Exhibit B the Contractor's bid or proposal.
(b) Changes. This Contract may be amended only with the written consent of both parties. Amendments may
not significantly change the scope of the Contract (including the Contract price).
2. Term of Contract. The term of this Contract shall be for the period of
July 1st 20 24 through June 30th 20 25 .
3. Compensation and Method of Payment.
(a) Compensation. The total compensation for services to be rendered by the Contractor shall not exceed
13Q,Q00,. Vendor is to invoice monthly for services rendered.
(b) Method of Payment. The Department shall pay the Contractor no later than thirty (30) days after the
Department receives a proper invoice from the Contractor. Charges for late payment of invoices, other than
as prescribed by Title 15, Subtitle 1, State Finance and Procurement Article. Maryland Code, are prohibited.
(c) Tax Identification Number. The Contractor's Federal Tax Identification Number is
23 7052207 The Contractor's Social Security Number is
(Individual Contractor Only). Contractor's Federal Tax Identification Number (or
Social Security Number - Individual Contractor Only) shall appear on all invoices submitted by the
Contractor to the Department for payment.
Rev. 2/2014
(d) Invoicing. All invoices for services shall be signed by the Contractor and submitted to
wchd.invoicetyrnaryland,gov. All invoices shall be submitted along with any supporting documentation to
prove the expenses were incurred by the contractor. All invoices shall include the following information:
• Contractor name.
• Remittance address.
• Federal taxpayer identification number.
Invoice period.
• Invoice date.
• Invoice number
• Goods or services provided; and
• Amount due.
Invoices submitted without the required information and inclusive of the supportive documentation cannot
be processed for payment until the Contractor provides the required information.
Supporting Documentation Requirements
The Washington County Health Department is required to ensure that all expenses disbursed under grant
programs are made within the scope of the Condition of Awards and only appropriate expenses are
reimbursed under the grant. As such, supporting documentation is required to support expenses invoiced
under this contract.
• For reimbursement of salaries and related personnel costs. copies of payroll reports or other proof
of payments/costs must be submitted along with the invoice. Reports must detail amounts paid to
or on behalf of (salary and fringe costs) individual employees.
• For equipment purchases that are approved under the grant award. originals, or copies of receipts
for the equipment must be submitted along with the invoice.
• For any sub -contracted services allowable under the grant award, copies of invoices from the sub-
contractors must be submitted along with the invoice. Sub -contracted services must be pre
approved by the Contract Monitor. Supportive documentation proving the costs and expenses of
the sub -contractor will also need to be provided.
• For any supplies, utility costs, fuel purchases, or other expenses allowable for reimbursement under
the grant award, copies of receipts or invoices must be submitted along with the invoice.
Onsite Visit/Audit
For service contracts, the Washington County Health Department. will perform one or more onsite visits to
ensure that services provided by the contractor are consistent with this contract and any applicable
conditions of award. This site visit may include a financial review to audit the accuracy of invoices and billed
expenses. If a visit is made to ensure that a service is being performed at a specific time, it may be
unannounced.
4. Procurement Officer. The Department designates Michelle Hutchinson
to serve as Procurement Officer for this Contract. All contact between the Department and the Contractor regarding
all matters relative to this Contract shall be coordinated through the Procurement Officer.
5. Disputes. Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15,
Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10 Administrative and Civil Remedies. Pending
resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement
Officer.
6. Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause
upon prior written notification to the Contractor specifying the extent and the effective date of the termination. The
State will pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of
termination, and all reasonable costs associated with termination of the Contract. However. the Contractor may not
be reimbursed for any anticipatory profits which have not been earned up to the date of termination. Termination
hereunder, including the determination of the rights and obligations of the parties, shall be governed by the
provisions of COMAR 21.07.01.12(A)(2).
7. Termination for Default. If the Contractor does not fulfill obligations under this Contract or violates any provision of
this Contract, the Department may terminate the Contract by giving the Contractor written notice of termination.
Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State.
Rev. 2/2014
Termination hereunder, including the rights and obligations of the parties, shall be governed by the provisions of
COMAR 21.07.01.11B.
8. Termination for Non -Appropriation. If funds are not appropriated or otherwise made available to support
continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of
the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits
or costs incurred after termination.
9. Non -Discrimination in Employment The Contractor shall comply with the nondiscrimination provisions of federal
and Maryland law, including, but not limited to, the employment provisions of §13-219 of the State Finance and
Procurement Article, Maryland Code and Code of Maryland Regulations 21.07.01.08, and the commercial
nondiscrimination provisions of Title 19. Subtitle 1, State Finance and Procurement Article. Maryland Code.
10. Maryland Law Prevails. The laws of Maryland shall govern the interpretation and enforcement of this Contract. The
Maryland Uniform Computer Information Transactions Act (Commercial Law Article, Title 22 of the Annotated Code
of Maryland) does not apply to this Contract, or any software license acquired hereunder.
11. Anti -Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the Contractor; nor (if the
Contractor is a corporation or partnership) any of its officers, directors, partners, or controlling stockholders; nor any
employee of the Contractor who is directly involved in the business's contracting activities, has been convicted of
bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.
12. Contract Monitor - The contract monitor is Danielle Stahl.
Rev. 2/2014
Exhibit A
Scope of Work
Girls Incorporated of Washington County will work with the Washington County Public Schools (WCPS)
to implement 3Ps curriculum in loth grade and co -facilitate the Youth Advisory Board(YAB).
Girls Inc will:
Implement True You Maryland/MOAHP programming in 4 WCPS schools.
Distribute the entry and exit surveys to any students participating in the 3Ps curriculum.
Report performance measures to the Washington County Health Department (WCHD) quarterly for
students participating in the 3Ps curriculum.
Allow WCHD staff to conduct observations of class sessions where the 3Ps curriculum is used.
Provide WCHD with copies of program curriculum and materials.
Participate in YAB planning and activities and attend all YAB partner and youth meetings.
Attend systems team meetings.
Submit monthly invoices along with backup documentation to WCHD invoice mailbox
(wchd.invoice@maryland.gov) and Danielle Stahl (danielle.stahl@maryland.gov).
Was hingto+ZComiy Health pepartment:
Oversee the YAB planning, meetings, and activities.
Attend systems team meetings.
Collect Performance measures data quarterly.
Submit reports to Maryland Department of Health (MDH).
Work with WCPS and Girls Inc to ensure all grant requirements are met.
Rev. 2/2014
IN WITNESS THEREOF, the parties have executed this Contract as of the date hereinabove set forth.
By
CONTRACTOR
Girls Incorporated of Washington County
Maureen Grove, Executive Director
(Printed Name and Title)
Date
(Seal)
Attachments Exhibit A Scope of Work or Solicitation
By.
STATE OF MARYLAND
MARYLAND DEPARTMENT OF HEALTH
WASHINGTON COUNTY HEALTH DEPARTMENT
Earl Stoner, Health Officer
(Printed Name and Title)
Date
Rev. 2/2014
WashingtonQCounty'
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
NOTE: The Board will need to convene as the Board ol'ffealO when considering this request.
From: Michelle Hutchinson, Purchasing -Washington County Health Dept.
SUBJECT: MD Medical Assistance Non -Emergency Transportation Contract
PRESENTATION DATE: June 18, 2024
PRESENTATION BY: Earl Stoner, Health Officer
RECOMMENDED MOTION: The health department is recommending that the Board of Health
award the contract to AM -Van Inc. (dba AAA Transport) in the amount of 1,220,125,00. For the
contract period of July 1 ", 2024, through June 30"', 2025.
REPORT -IN -BRIEF: Earl Stoner, Health Officer of the Washington County Health
Department recommends the approval of the NEMT to the AAA Transport for provision of the medical
assistance non -emergency transportation services to qualified Washington County residents for non -
emergency medical appointments. This contract is a fixed unit price for each type of transportation
mode.
DISCUSSION:
FISCAL IMPACT: 100% of the funding for this contract is provided through a Maryland
Medicaid Program through a grant to the Washington County Health Department. No additional
funding is being requested.
CONCURRENCES:
ATTACHMENTS:
STATE OF MARYLAND
MARYLAND DEPARTMENT OF HEALTH
FY25 F738N-0881
AM -Van, Inc (dba AAA Transport)
THIS CONTRACT (the "Contract"). is made as of the 11th day of June 20 24 by and between
the STATE OF MARYLAND, acting through the MARYLAND DEPARTMENT OF HEALTH, Washington County Health
Department ("Department"). and
AM -Van, Inc. (dba AAA Transport)
("Contractor") whose principal office in Maryland is
_ 1315 Marlboro Rd., Lothian. Maryland 20711
and whose principal business address is
Same
The parties agree as follows:
1. Scope of Contract.
(a) The Contractor shall provide the following goods or services:
Renewal with Contractor as Option 1 (period of July 1st, 2024. through June 30th. 2025) of initial contract of RFP #WCHD-
2022 01,
An amendment of the Medicaid Non -Emergency Medical Transportation (NEMT) Policy #:10.09.19.02B & 10.09.36.01
(13)05)(a)(i-iii) Duplicate Riders Manual has prompted a fee schedule change and is attached as Exhibit A.
The scope of work or solicitation dated N/A is attached and incorporated by reference as Exhibit A . The
Contractor's bid or proposal dated N/A is attached and incorporated by references as Exhibit N/A . If there
Is any conflict between this Contract and any exhibits incorporated by reference, the terms of this contract shall govern- If
there is any conflict among the Exhibits, the following order of precedence shall determine the prevailing provision:
Exhibit A - the scope of work or solicitation and Exhibit B - the Contractor's bid or proposal.
(b) Changes. This Contract may be amended only with the written consent of both parties. Amendments may
not significantly change the scope of the Contract (including the Contract price).
2. Term of Contract. The term of this Contract shall be for the period of
July 1st 20 24 through June 30th .20 25
3. Compensation and Method of Payment.
(a) Compensation. The total compensation for services to be rendered by the Contractor.
At the current FY25 Fee Schedule as noted as Exhibit A for RFP #WCHD-2022-01 Option Year #1.
(b) Method of Payment. The Department shall pay the Contractor no later than thirty (30) days after services
are rendered and the Department receives a proper invoice from the Contractor. Charges for late payment
of invoices, other than as prescribed by Title 15, Subtitle 1, State Finance and Procurement Article, Maryland
Code, are prohibited.
(c) Tax Identification Number. The Contractor's Federal Tax Identification Number is
52-1672274 The Contractor's Social Security Number is
(Individual Contractor Only). Contractor's Federal Tax Identification Number (or
Social Security Number - Individual Contractor Only) shall appear on all invoices submitted by the
Contractor to the Department for payment.
(d) Invoicing. All invoices for services shall be signed by the Contractor and submitted to
wchd.invoice@maryland.gov. All invoices shall be submitted along with any supporting documentation to
prove the expenses were incurred by the contractor. All invoices shall include the following information:
• Contractor name.
Rev. 2/2014
Remittance address.
• Federal taxpayer identification number.
• Invoice period.
• Invoice date.
• Invoice number
• Goods or services provided; and
• Amount due.
Invoices submitted without the required information and inclusive of the supportive documentation cannot
be processed for payment until the Contractor provides the required information.
Supporting Documentation Requirements
The Washington County Health Department is required to ensure that all expenses disbursed under grant
programs are made within the scope of the Condition of Awards and only appropriate expenses are
reimbursed under the grant. As such, supporting documentation is required to support expenses invoiced
under this contract.
• For reimbursement of salaries and related personnel costs, copies of payroll reports or other proof
of payments/costs must be submitted along with the invoice. Reports must detail amounts paid to
or on behalf of (salary and fringe costs) individual employees.
• For equipment purchases that are approved under the grant award, originals, or copies of receipts
for the equipment must be submitted along with the invoice.
• For any sub -contracted services allowable under the grant award, copies of invoices from the sub-
contractors must be submitted along with the invoice. Sub -contracted services must be pre -
approved by the Contract Monitor. Supportive documentation proving the costs and expenses of
the sub -contractor will also need to be provided.
• For any supplies, utility costs, fuel purchases, or other expenses allowable for reimbursement under
the grant award, copies of receipts or invoices must be submitted along with the invoice.
Onsite Visit/Audit
For service contracts, the Washington County Health Department, will perform one or more onsite visits to
ensure that services provided by the contractor are consistent with this contract and any applicable
conditions of award. This site visit may include a financial review to audit the accuracy of invoices and billed
expenses. If a visit is made to ensure that a service is being performed at a specific time, it may be
unannounced.
4. Procurement Officer. The Department designates Michelle Hutchinson
to serve as Procurement Officer for this Contract. All contact between the Department and the Contractor regarding
all matters relative to this Contract shall be coordinated through the Procurement Officer.
S. Disputes. Disputes arising under this Contract shall be governed by State Finance and Procurement Article, Title 15,
Subtitle 2, Part III, Annotated Code of Maryland, and by COMAR 21.10 Administrative and Civil Remedies. Pending
resolution of a dispute, the Contractor shall continue to perform this Contract, as directed by the Procurement
Officer.
Termination for Convenience. The State may terminate this Contract, in whole or in part, without showing cause
upon prior written notification to the Contractor specifying the extent and the effective date of the termination. The
State will pay all reasonable costs associated with this Contract that the Contractor has incurred up to the date of
termination, and all reasonable costs associated with termination of the Contract. However, the Contractor may not
be reimbursed for any anticipatory profits which have not been earned up to the date of termination. Termination
hereunder, including the determination of the rights and obligations of the parties, shall be governed by the
provisions of COMAR 21.07.01.12(A)(2).
7. Termination for Default. if the Contractor does not fulfill obligations under this Contract or violates any provision of
this Contract. the Department may terminate the Contract by giving the Contractor written notice of termination.
Termination under this paragraph does not relieve the Contractor from liability for any damages caused to the State.
Termination hereunder, including the rights and obligations of the parties, shall be governed by the provisions of
COMAR 21.07.01.11B.
8. Termination for Non -Appropriation. If funds are not appropriated or otherwise made available to support
continuation in any fiscal year succeeding the first fiscal year, this Contract shall be terminated automatically as of
Rev. 2/2014
the beginning of the fiscal year for which funds are not available. The Contractor may not recover anticipatory profits
or costs incurred after termination.
9. Non -Discrimination in Employment. The Contractor shall comply with the nondiscrimination provisions of federal
and Maryland law, including, but not limited to. the employment provisions of §13-219 of the State Finance and
Procurement Article, Maryland Code and Code of Maryland Regulations 21.07.01.08, and the commercial
nondiscrimination provisions of Title 19, Subtitle 1, State Finance and Procurement Article, Maryland Code.
10. Maryland Law Prevails. The laws of Maryland shall govern the interpretation and enforcement of this Contract. The
Maryland Uniform Computer Information Transactions Act (Commercial Law Article, Title 22 of the Annotated Code
of Maryland) does not apply to this Contract, or any software license acquired hereunder.
11. Anti -Bribery. The Contractor certifies that, to the Contractor's best knowledge, neither the Contractor; nor (if the
Contractor is a corporation or partnership) any of its officers, directors, partners, or controlling stockholders; nor any
employee of the Contractor who is directly involved in the business's contracting activities, has been convicted of
bribery, attempted bribery, or conspiracy to bribe under the laws of any state or of the United States.
12. Contract Monitor- Contract Monitor is Robin Mangold.
Rev.2/2014
Exhibit A
2024-2025
Medical Assistance Fee Schedule
Ambulatory/Sedan Transport Base to include 1" Mile $45.00
Ambulatory/Sedan Transport Mileage rate billed to 1/10th mile $3.00
Ambulatory/Sedan Transport Base Rate for additional passengers $45.00
(There will be no charge for milage accrued by additional rider unless original rider exits before completion of 2n� rider trip, and so on for
additional riders)
Wheelchair/Mixed Van Base Rate to include is, mile $68.00
Wheelchair/Mixed Van Mileage rate billed to 1/10th of a mile $3.00
Wheelchair/Mixed Van Base Rate for additional passengers $68.00
(There will be no charge for milage accrued by additional rider unless original rider exits before completion of 2"d rider trip, and so on for
additional riders)
Ambulance Base Rates to include the P Mile:
Basic Life Support $295.00
Advanced Life Support $425.00
SCT/Critical Care Transport $950.00
Neonatal $950.00
Bariatric Up charge any Level $200.00
Ambulance Mileage Rates to be billed to the 11101h of a mile:
Basic Life Support $9.00
Advanced Life Support $9.00
SCT/Critical Care Transport $9.00
Neonatal $9.00
IN WITNESS THEREOF, the parties have executed this Contract as of the date hereinabove set forth.
Rev 2/2014 4
CONTRACTOR
AM -Van, Inc. (dba AAA Transport)
(Seal)
By:
James L Pixton Jr.,General Manager
(Printed Name and Title)
Date
Attachments: Exhibit A - Fee Schedule
By:
STATE Or MARYLAND
MARYLAND DEPARTMENT OF HEALTH
WASHINGTON COUNTY HEALTH DEPARTMENT
Earl Stoner, Health Officer
(Printed Name and Title)
Date
Rev. 2/2014