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HomeMy WebLinkAbout240326a John F. Barr, President Jeffrey A. Cline, Vice President BOARD OF COUNTY COMMISSIONERS March 26, 2024 OPEN SESSION AGENDA 9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President John F. Barr APPROVAL OF MINUTES: March 12, 2024 9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS 9:15 AM STAFF COMMENTS 9:20 AM CITIZEN PARTICIPATION 9:30 AM PUBLIC HEARING – ETHICS ORDINANCE REVISION Zachary J. Kieffer, Interim County Attorney 9:45 AM PUBLIC HEARING – MODIFICATION OF 911 FEE Zachary J. Kieffer, Interim County Attorney; Kelcee Mace, Chief Financial Officer 10:00 AM YOUTH MERITORIOUS AWARD PRESENTATIONS (4) Richard Lesh, Grant Manager, Grant Management; Board of County Commissioners 10:20 AM FY25 HIGHWAY BUDGET Andrew Eshleman, Director, Public Works; Zane Rowe, Deputy Director, Highway Department; 10:35 AM FY2025 GENERAL FUND BUDGET - PROPOSED Kelcee Mace, Chief Financial Officer; Kim Edlund, Director, Budget and Finance 10:50 AM CONTRACT AWARD (PUR-1646) – EMERGENCY MEDICAL BILLING SERVICES Rick Curry, Director, Purchasing; Kelcee Mace, Chief Financial Officer 10:55 AM CONAIR, LLC Linda Spence, Business Specialist, Business and Economic Development; Jonathan Horowitz, Director, Business and Economic Development 11:00 AM SANDY HOOK WWTP FEASIBILITY STUDY Joseph W. Moss, Deputy Director – Engineering, Environmental Management Derek Harvey Wayne K. Keefer Randall E. Wagner Page 2 of 2 OPEN Session Agenda March 26, 2024 Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. 11:05 AM CONOCOCHEAGUE WWTP CENTRIFUGE MAINTENANCE SERVICES Joseph W. Moss, Deputy Director – Engineering, Environmental Management 11:10 AM FISCAL YEAR 2025 ANNUAL TRANSIT PLAN (ATP) APPLICATION – APPROVAL TO SUBMIT APPLICATION AND ACCEPT AWARDED FUNDING Kevin Cerrone, Director, Transit; Richard Lesh, Grant Manager, Grant Management 11:15 AM ARENA INSTALLMENT PAYMENT PROGRAM (IPP) STREAM RESTORATION EASEMENT Chris Boggs, Rural Preservation Administrator, Planning and Zoning 11:20 AM PROPERTY ACQUISITION FOR HOPEWELL ROAD Todd Moser, Real Property Administrator, Engineering 11:25 AM CONSTRUCTION BID AWARD – PAVEMENT MAINTENANCE PROGRAM FY’24 HOT MIX ASPHALT APPLICATIONS, CONTRACT NO. MS-PMP-310-28 Scott Hobbs, Director, Engineering 11:30 AM CLOSED SESSION - To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; To consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; and To consult with counsel to obtain legal advice on a legal matter 2:00 PM RECONVENE IN OPEN SESSION RECESS EVENING MEETING AT THE TOWN OF WILLIAMSPORT Location: 2 NORTH CONOCOCHEAGUE STREET, WILLIAMSPORT, MARYLAND 6:00 PM INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President John F. Barr 6:05 PM TOWN OF WILLIAMSPORT LEADERS’ REPORTS AND COMMENTS 6:20 PM COMMISSIONERS’ REPORTS AND COMMENTS 6:30 PM CITIZENS PARTICIPATION 7:00 PM ADJOURNMENT Open Session Item PUBLIC HEARING SUBJECT: Public Hearing - Ethics Ordinance Revisions PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Zachary J. Kieffer, County Attorney RECOMMENDED ACTION: Establish consensus to approve updates and revisions to the Washington County, Maryland Ethics Ordinance. REPORT-IN-BRIEF: Attached draft revisions to Ethics Ordinance include items mandated by the Maryland State Ethics Commission. Periodically, the State Ethics Commission issues updates and revisions to the Model Ethics Ordinance and directs the County to update and revise the County Ethics Ordinance, accordingly. Attached is the County Ethics Ordinance, with the directed revisions in redline. DISCUSSION: FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Ethics Ordinance AUDIO/VISUAL NEEDS: None Board of County Commissioners of Washington County, Maryland Agenda Report Form WASHINGTON COUNTY, MARYLAND ETHICS ORDINANCE Adopted and Effective:September 27, 2011_________________ Table of Contents Section 1. Short title. ............................................................................................ 1 Section 2. Applicability and Definitions. .......................................................... 1 Section 3. Ethics Commission......................................................................... 212 Section 4. Conflicts of interest. .........................................................................32 Section 5. Financial disclosure local elected officials and candidates to be local elected officials. .............................................................98 Section 6. Financial disclosure employees and appointed officials.......2016 Section 7. Lobbying........................................................................................2117 Section 8. Exemptions and modifications...................................................2418 Section 9. Enforcement..................................................................................2419 1 Section 1. Short title. This Ordinance may be cited as the Washington County, Maryland Ethics Ordinance. Section 2. Applicability and Definitions. (a)The provisions of this ordinance apply to all Washington County elected officials, employees, and appointees to boards and commissions of Washington County. (b)“Designated second home”means: (1) If an individual owns one second home, the individual’s second home; or (2) If an individual owns more than one second home, any one second home the individual identifies to the Commission as the individual’s designated second home. (c)“Home address”means the address of an individual’s: (1) Principal home; and (2) Designated second home, if any. (d)“Principal home”means the sole residential property that an individual occupies as the individual’s primary residence, whether owned or rented by the individual. (e)“Quasi governmental entity”means an entity that is created by state statute, that performs a public function, and that is supported in whole or in part by the state but is managed privately. (f)“Second home”means a residential property that: (1) An individual occupies for some portion of the filing year; and (2) Is not a rental property or a time share. 2 Section 3. Ethics Commission. (a) There is a Washington County Ethics Commission that consists of 5 members appointed by the Board of County Commissioners. (b) The Commission shall: (1) Devise, receive, and maintain all forms required by this ordinance; (2) Develop procedures and policies for advisory opinion requests and provide published advisory opinions to persons subject to this ordinance regarding the applicability of the provisions of this ordinance to them; (3) Develop procedures and policies for the processing of complaints to make appropriate determinations regarding complaints filed by any person alleging violations of this ordinance; and (4) Conduct a public information program regarding the purposes and application of this ordinance. (c) The County Attorney shall advise the Commission. (d) The Commission shall certify to the State Ethics Commission on or before October 1 of each year that the County is in compliance with the requirements of State Government Article, Title 15, Subtitle 8, Annotated Code of Maryland, for elected local officials. (e) The Commission shall determine if changes to this ordinance are required to be in compliance with the requirements of State Government Article, Title 15, Subtitle 8, Annotated Code of Maryland, and shall forward any recommended changes and amendments to the Board of County Commissioners for enactment. (f) The Commission may adopt other policies and procedures to assist in the implementation of the Commission s programs established in this ordinance. 3 Section 4. Conflicts of interest. (a) In this section,“qualified relative”means a spouse, parent, child, or sibling. (b) All County elected officials, officials appointed to County boards and commissions subject to this ordinance, and employees are subject to this section. (c) Participation prohibitions. Except as permitted by Commission regulation or opinion, an official or employee may not participate in: (1) Except in the exercise of an administrative or ministerial duty that does not affect the disposition or decision of the matter, any matter in which, to the knowledge of the official or employee, the official or employee, or a qualified relative of the official or employee has an interest. (2) Except in the exercise of an administrative or ministerial duty that does not affect the disposition or decision with respect to the matter, any matter in which any of the following is a party: (i) A business entity in which the official or employee has a direct financial interest of which the official or employee may reasonably be expected to know; (ii) A business entity for which the official, employee, or a qualified relative of the official or employee is an officer, director, trustee, partner, or employee; (iii) A business entity with which the official or employee or, to the knowledge of the official or employee, a qualified relative is negotiating employment or has any arrangement concerning prospective employment; (iv) If the contract reasonably could be expected to result in a conflict between the private interests of the official or employee and the official duties of the official or employee, a business entity that is a party to an existing contract with the official or employee, or which, to the knowledge of the official or employee, is a party to a contract with a qualified relative; 4 (v) An entity, doing business with the County, in which a direct financial interest is owned by another entity in which the official or employee has a direct financial interest, if the official or employee may be reasonably expected to know of both direct financial interests; or (vi) A business entity that: (A)The official or employee knows is a creditor or obligee of the official or employee or a qualified relative of the official or employee with respect to a thing of economic value; and (B) As a creditor or obligee, is in a position to directly and substantially affect the interest of the official or employee or a qualified relative of the official or employee. (3) A person who is disqualified from participating under paragraphs (1) or (2) of this subsection shall disclose the nature and circumstances of the conflict and may participate or act if: (i) The disqualification leaves a body with less than a quorum capable of acting; (ii) The disqualified official or employee is required by law to act; or (iii) The disqualified official or employee is the only person authorized to act. (4) The prohibitions of paragraph 1 and 2 of this subsection do not apply if participation is allowed by regulation or opinion of the Commission. (d) Employment and financial interest restrictions. (1) Except as permitted by regulation of the Commission when the interest is disclosed or when the employment does not create a conflict of interest or appearance of conflict, an official or employee may not: (i) Be employed by or have a financial interest in any entity: 5 (A)Subject to the authority of the official or employee or the County agency, board, commission with which the official or employee is affiliated; or (B) That is negotiating or has entered a contract with the agency, board, or commission with which the official or employee is affiliated; or (ii) Hold any other employment relationship that would impair the impartiality or independence of judgment of the official or employee. (2) This prohibition does not apply to: (i) An official or employee who is appointed to a regulatory or licensing authority pursuant to a statutory requirement that persons subject to the jurisdiction of the authority be represented in appointments to the authority; (ii) Subject to other provisions of law, a member of a board or commission in regard to a financial interest or employment held at the time of appointment, provided the financial interest or employment is publicly disclosed to the appointing authority and the Commission; (iii) An official or employee whose duties are ministerial, if the private employment or financial interest does not create a conflict of interest or the appearance of a conflict of interest, as permitted by and in accordance with regulations adopted by the Commission; or (iv) Employment or financial interests allowed by regulation of the Commission if the employment does not create a conflict of interest or the appearance of a conflict of interest or the financial interest is disclosed. (e) Post employment limitations and restrictions. (1) A former official or employee may not assist or represent any party other than the County for compensation in a case, contract, or other specific matter involving the County if that 6 matter is one in which the former official or employee significantly participated as an official or employee. (2)Until the conclusion of the next regular session that begins after the elected official leavesFor one calendar year after the date of leaving office, a former member of the Board of County Commissioners may not assist or represent another party for compensation in a matter that is the subject of legislative action. (f) Contingent compensation. Except in a judicial or quasi judicial proceeding, an official or employee may not assist or represent a party for contingent compensation in any matter before or involving the County. (g) Use of prestige of office. (1) An official or employee may not intentionally use the prestige of office or public position: (i) for that official s or employee s private gain or that of another; or (ii) to influence, except as part of the official duties of the official or employee or as a usual and customary constituent service without additional compensation, the award of a State or local contract to a specific person. (2) An official may not directly or indirectly initiate a solicitation for a person to retain the compensated services of a particular regulated lobbyist or lobbying firm. (3) An official or employee may not use public resources or the title of the public official or employee to solicit a political contribution that is regulated in accordance with the Election Law Article. (1) An official or employee may not intentionally use the prestige of office or public position for the private gain of that official or employee or the private gain of another. 7 (2) This subsection does not prohibit the performance of usual and customary constituent services by an elected local official without additional compensation. (h) Solicitation and acceptance of gifts. (1) An official or employee may not solicit any gift. (2) An official or employee may not directly solicit or facilitate the solicitation of a gift, on behalf of another person, from an individual regulated lobbyist. (3) An official or employee may not knowingly accept a gift, directly or indirectly, from a person that the official or employee knows or has the reason to know: (i) Is doing business with or seeking to do business with the County office, agency, board, or commission with which the official or employee is affiliated; (ii) Has financial interests that may be substantially and materially affected, in a manner distinguishable from the public generally, by the performance or nonperformance of the official duties of the official or employee; (iii) Is engaged in an activity regulated or controlled by the official s or employee s governmental unit; or (iv) Is a lobbyist with respect to matters within the jurisdiction of the official or employee. (v) Is an association, or any entity acting on behalf of an association that is engaged only in representing counties or municipal corporations. (4) Paragraph (5) of this subsection does not apply to a gift: (i) That would tend to impair the impartiality and the independence of judgment of the official or employee receiving the gift; (ii) Of significant value that would give the appearance of impairing the impartiality and independence of judgment of the official or employee; or 8 (iii) Of significant value that the recipient official or employee believes or has reason to believe is designed to impair the impartiality and independence of judgment of the official or employee. (5) Notwithstanding paragraph (3) of this subsection, an official or employee may accept the following: (i) Meals and beverages consumed in the presence of the donor or sponsoring entity; (ii) Ceremonial gifts or awards that have insignificant monetary value; (iii) Unsolicited gifts of nominal value that do not exceed $20 in cost or trivial items of informational value; (iv) Reasonable expenses for food, travel, lodging, and scheduled entertainment of the official or the employee at a meeting which is given in return for the participation of the official or employee in a panel or speaking engagement at the meeting; (v) Gifts of tickets or free admission extended to an elected local official to attend a charitable, cultural, or political event, if the purpose of this gift or admission is a courtesy or ceremony extended to the elected official s office; (vi) A specific gift or class of gifts that the Commission exempts from the operation of this subsection upon a finding, in writing, that acceptance of the gift or class of gifts would not be detrimental to the impartial conduct of the business of the County and that the gift is purely personal and private in nature; (vii) Gifts from a person related to the official or employee by blood or marriage, or any other individual who is a member of the household of the official or employee; or (viii) Honoraria for speaking to or participating in a meeting, provided that the offering of the honorarium is in not 9 related in any way to the official s or employee s official position. (i) Disclosure of confidential information. Other than in the discharge of official duties, an official or employee or former official or employee may not disclose or use confidential information, that the official or employee acquired by reason of the individual’s public position or former public position and that is not available to the public, for the economic benefit of the official or employee or that of another person.official s or employee s public position and that is not available to the public, for the economic benefit of the official or employee or that of another person. (j)Participation in procurement. (1) An individual or a person that employs an individual who assists a County agency in the drafting of specifications, an invitation for bids, or a request for proposals for a procurement may not submit a bid or proposal for that procurement or assist or represent another person, directly or indirectly, who is submitting a bid or proposal for the procurement. (2) The Commission may establish exemptions from the requirements of this section for providing descriptive literature, sole source procurements, and written comments solicited by the procuring agency.An official or employee may not retaliate against an individual for reporting or participating in an investigation of a potential violation of the local ethics law or ordinance. Section 5. Financial disclosure local elected officials and candidates to be local elected officials. (a)(1) This section applies to all local elected officials and candidates to be local elected officials. (2) Except as provided in subsection (b) of this section, a local elected official or a candidate to be a local elected official shall file the financial disclosure statement required under this section: 10 (i) On a form provided by the Commission; (ii) Under oath or affirmation; and (iii) With the Commission. (3) Deadlines for filing statements. (i) An incumbent local elected official shall file a financial disclosure statement annually no later than April 30 of each year for the preceding calendar year. (ii) An individual who is appointed to fill a vacancy in an office for which a financial disclosure statement is required and who has not already filed a financial disclosure statement shall file a statement for the preceding calendar year within 30 days after appointment. (iii) (A) An individual who, other than by reason of death, leaves an office for which a statement is required shall file a statement within 60 days after leaving the office. (B) The statement shall cover: 1. The calendar year immediately preceding the year in which the individual left office, unless a statement covering that year has already been filed by the individual; and 2. The portion of the current calendar year during which the individual held the office. (b) Candidates to be local elected officials. (1) Except for an official who has filed a financial disclosure statement under another provision of this section for the reporting period,a candidate to be an elected local official shall file under a financial disclosure statement each year beginning with the year in which the certificate of candidacy is filed through the year of the election. (2) A candidate to be an elected local official shall file a statement required under this section: 11 (i) In the year the certificate of candidacy is filed, no later than the filing of the certificate of candidacy; (ii) In the year of the election, on or before the earlier of April 30 or the last day for the withdrawal of candidacy; and (iii) In all other years for which a statement is required, on or before April 30. (3) A candidate to be an elected official: (i) May file the statement required under § 5(b)(2)(i) of this ordinance with the County Clerk or Board of Elections with the certificate of candidacy or with the Commission prior to filing the certificate of candidacy; and (ii) Shall file the statements required under § 5(b)(2)(ii) and (iii) with the Commission. (4) If a candidate fails to file a statement required by this section after written notice is provided by the County Clerk or Board of Elections at least 20 days before the last day for the withdrawal of candidacy, the candidate is deemed to have withdrawn the candidacy. (5) The County Clerk or Board of Election may not accept any certificate of candidacy unless a statement has been filed in proper form. (6) Within 30 days of the receipt of a statement required under this section, the County Clerk or Board of Elections shall forward the statement to the Commission or the office designated by the Commission. (c) Public record. (1) The Commission or office designated by the Commission shall maintain all financial disclosure statements filed under this section. (2) Financial disclosure statements shall be made available during normal office hours for examination and copying by the public subject to reasonable fees and administrative procedures established by the Commission.If the Commission has the 12 logistical ability to record the information required by paragraph (3) of this subsection through an online registration program, the Commission shall make the financial disclosure statements available on the Internet. Provided however, that the Commission may not provide any public access to a portion of a statement that includes an individual s home address that the individual has identified as the individual s home address. (3) If an individual examines or copies a financial disclosure statement, the Commission or the office designated by the Commission shall record: (i) The name and home address of the individual reviewing or copying the statement; and (ii) The name of the person whose financial disclosure statement was examined or copied. (4) Upon request by the official or employee whose financial disclosure statement was examined or copied, the Commission or the office designated by the Commission shall provide the official with a copy of the name and home address of the person who reviewed the official s financial disclosure statement. (5) For statements filed after January 1, 2019, the Commission or the office designated by the Commission may not provide public access to an individual’s home address that the individual has designated as the individual’s home address. (6) The Commission or office designated by the Commission shall not provide public access to information related to consideration received from: (i) The University of Maryland Medical System; (ii) A governmental entity of the State or a local government in the State; or (iii) A quasi governmental entity of the State or local government in the State. 13 (d) Retention requirements. The Commission or the office designated by the Commission shall retain financial disclosure statements for four years from the date of receipt. (e) An individual who is required to disclose the name of a business under this section shall disclose any other names that the business is trading as or doing business as. (fe)Contents of statement. (1) Interests in real property. (i) A statement filed under this section shall include a schedule of all interests in real property wherever located. (ii) For each interest in real property, the schedule shall include: (A)The nature of the property and the location by street address, mailing address, or legal description of the property; (B) The nature and extent of the interest held, including any conditions and encumbrances on the interest; (C)The date when, the manner in which, and the identity of the person from whom the interest was acquired; (D)The nature and amount of the consideration given in exchange for the interest or, if acquired other than by purchase, the fair market value of the interest at the time acquired; (E) If any interest was transferred, in whole or in part, at any time during the reporting period, a description of the interest transferred, the nature and amount of the consideration received for the interest, and the identity of the person to whom the interest was transferred; and (F) The identity of any other person with an interest in the property. 14 (2) Interests in corporations and partnerships. (i) A statement filed under this section shall include a schedule of all interests in any corporation, partnership, limited liability partnership, or limited liability corporation, regardless of whether the corporation or partnership does business with the County.Provided however, that for purposes of this subsection,“interest” shall not include a mutual fund or exchange traded fund that is publicly traded on a national scale unless the mutual fund or exchange traded fund is composed primarily of holdings of stocks and interests in a specific sector or area that is regulated by Washington County government. (ii) For each interest reported under this paragraph, the schedule shall include: (A)The name and address of the principal office of the corporation, partnership, limited liability partnership, or limited liability corporation; (B) The nature and amount of the interest held, including any conditions and encumbrances on the interest; (C)With respect to any interest transferred, in whole or in part, at any time during the reporting period, a description of the interest transferred, the nature and amount of the consideration received for the interest, and, if known, the identity of the person to whom the interest was transferred; and (D)With respect to any interest acquired during the reporting period: 1. The date when, the manner in which, and the identity of the person from whom the interest was acquired; and 2. The nature and the amount of the consideration given in exchange for the interest or, if acquired 15 other than by purchase, the fair market value of the interest at the time acquired. (iii) An individual may satisfy the requirement to report the amount of the interest held under item (B)(2) of this paragraph by reporting, instead of a dollar amount: (A)For an equity interest in a corporation,the number of shares held and, unless the corporation s stock is publicly traded, the percentage of equity interest held; or (B) For an equity interest in a partnership, the percentage of equity interest held. (3) Interests in business entities doing business with County. (i) A statement filed under this section shall include a schedule of all interests in any business entity that does business with the County, other than interests reported under paragraph (2) of this subsection. (ii) For each interest reported under this paragraph, the schedule shall include: (A)The name and address of the principal office of the business entity; (B) The nature and amount of the interest held, including any conditions to and encumbrances in the interest; (C)With respect to any interest transferred, in whole or in part, at any time during the reporting period, a description of the interest transferred, the nature and amount of the consideration received in exchange for the interest, and, if known, the identity of the person to whom the interest was transferred; and (D)With respect to any interest acquired during the reporting period: 1. The date when, the manner in which, and the identity of the person from whom the interest was acquired; and 16 2. The nature and the amount of the consideration given in exchange for the interest or, if acquired other than by purchase, the fair market value of the interest at the time acquired. (4) Gifts. (i) A statement filed under this section shall include a schedule of each gift in excess of $20 in value or a series of gifts totaling $100 or more received during the reporting period from or on behalf of, directly or indirectly, any one person who does business with or is regulated by the County, or from an association, or any entity acting on behalf of an association that is engaged only in representing counties or municipal corporations.. (ii) For each gift reported, the schedule shall include: (A)A description of the nature and value of the gift; and (B) The identity of the person from whom, or on behalf of whom, directly or indirectly, the gift was received. (5) Employment with or interests in entities doing business with County. (i) A statement filed under this section shall include a schedule of all offices, directorships, and salaried employment by the individual or member of the immediate family of the individual held at any time during the reporting period with entities doing business with the County. (ii) For each position reported under this paragraph, the schedule shall include: (A)The name and address of the principal office of the business entity; (B) The title and nature of the office, directorship, or salaried employment held and the date it commenced; and 17 (C)The name of each County agency with which the entity is involved. (6) Indebtedness to entities doing business with the County. (i) A statement filed under this section shall include a schedule of all liabilities, excluding retail credit accounts, to persons doing business with the County owed at any time during the reporting period: (A)By the individual; or (B) By a member of the immediate family of the individual if the individual was involved in the transaction giving rise to the liability. (ii) For each liability reported under this paragraph, the schedule shall include: (A)The identity of the person to whom the liability was owed and the date the liability was incurred; (B) The amount of the liability owed as of the end of the reporting period; (C)The terms of payment of the liability and the extent to which the principal amount of the liability was increased or reduced during the year; and (D)The security given, if any, for the liability. (7) A statement filed under this section shall include a schedule of the immediate family members of the individual employed by the County in any capacity at any time during the reporting period. (8) Sources of earned income. (i) A statement filed under this section shall include a schedule of the name and address of each place of employment and of each business entity of which the individual or a member of the individual s immediate family was a sole or partial owner and from which the individual or member of the individual s immediate 18 family received earned income, at any time during the reporting period. (ii) A minor child s employment or business ownership need not be disclosed if the agency that employs the individual does not regulate, exercise authority over, or contract with the place of employment or business entity of the minor child. (iii) For a statement filed on or after January 1, 2019, if the individual’s spouse is a lobbyist regulated by the County, the individual shall disclose the entity that has engaged the spouse for lobbying purposes. (9)Whether the individual s spouse is a regulated lobbyist, and if so, the name and address of each entity that has engaged the spouse for lobbying purposesRelationship with University of Maryland Medical System, State or Local Government, or Quasi Governmental Entity. (i) An individual shall disclose the information specified in General Provisions Article §5 607(k)(l), Annotated Code of Maryland, for any financial or contractual relationship with: (A)The University of Maryland Medical System; (B) A governmental entity of the State or a local government in the State; or (C)A quasi governmental entity of the State or local government in the State. (ii) For each financial or contractual relationship reported, the schedule shall include: (A)A description of the relationship; (B) The subject matter of the relationship; and (C)The consideration. (910) A statement filed under this section may also include a schedule of additional interests or information that the individual making the statement wishes to disclose. 19 (gf) For the purposes of § 5(fe)(1), (2), and (3) of this ordinance, the following interests are considered to be the interests of the individual making the statement: (1) An interest held by a member of the individual s immediate family, if the interest was, at any time during the reporting period, directly or indirectly controlled by the individual. (2) An interest held, at any time during the applicable period, by: by a business entity in which the individual held a 30% or greater interest at any time during the reporting period. (i) A business entity in which the individual held a (10)% or greater interest; (ii) A business entity described in item (i) of this subsection in which the business entity held a 25% or greater interest; (iii) A business entity described in item (ii) of this subsection in which the business entity held a 50% or greater interest; and (iv) A business entity in which the individual directly or indirectly, through an interest in one or a combination of other business entities, holds a 10% or greater interest. (3) An interest held by a trust or an estate in which, at any time during the reporting period: (i) The individual held a reversionary interest or was a beneficiary; or (ii) If a revocable trust, the individual was a settlor. (g)(1) The Commission shall review the financial disclosure statements submitted under this section for compliance with the provisions of this section and shall notify an individual submitting the statement of any omissions or deficiencies. (2) The County Ethics Commission may take appropriate enforcement action to ensure compliance with this section. 20 Section 6. Financial disclosure employees and appointed officials. (a) This section only applies to the following appointed officials and employees: (1) County Administrator; (2) County Clerk; (3) Director of Budget and Finance; (4) County Attorney; (5) All division directors and departmental heads; (6) Members of all boards, commissions, and committees appointed by the Board of County Commissioners; and (7) Members of all boards, commissions, and committees appointed by the Governor of the State of Maryland where such boards, commissions, and committees are declared by the State Ethics Commission not to be executive agencies of the state government. (b) A statement filed under this section shall be filed with the Commission under oath or affirmation. (c) On or before April 30 of each year during which an official or employee holds office, an official or employee shall file a statement disclosing gifts received during the preceding calendar year from any person that contracts with or is regulated by County, including the name of the donor of the gift and the approximate retail value at the time or receipt. (d) An official or employee shall disclose employment and interests that raise conflicts of interest or potential conflicts of interest in connection with a specific proposed action by the employee or official sufficiently in advance of the action to provide adequate disclosure to the public. (e) The Commission shall maintain all disclosure statements filed under this section as public records available for public inspection and copying as provided in § 5(c) and (d) of this ordinance. 21 Section 7. Lobbying. (a) A person shall file a lobbying registration statement with the Commission if the person: (1) Personally appears before a County official or employee with the intent to influence that person in performance of the official duties of the official or employee; and (2) In connection with the intent to influence, expends or reasonably expects to expend in a given calendar year in excess of $100 on food, entertainment, or other gifts for officials or employees of County. (b) A person shall file a registration statement required under this section on or before the later of January 15 of the calendar year or within 5 days after first performing an act that requires registration in the calendar year. (c)(1) The registration statement shall identify: (i) The registrant; (ii) Any other person on whose behalf the registrant acts; and (iii) The subject matter on which the registrant proposes to make appearances specified in subsection (a) of this section. (2) The registration statement shall cover a defined registration period not to exceed one calendar year. (d) Within 30 days after the end of any calendar year during which a person was registered under this section, the person shall file a report with the Commission disclosing: (1) The value, date, and nature of any food, entertainment, or other gift provided to a County official or employee; and (2) If a gift or series of gifts to a single official or employee exceeds $25 in value, the identity of the official or employee. 22 (e) The Commission shall maintain the registrations and reports filed under this section as public records available for public inspection and copying for four years after receipt by the Commission. (f) A former regulated lobbyist who is or becomes subject to regulation under this Ordinance as a public official or employee may not participate in a case, contract, or other specific matter as a public official or employee for one calendar year after the termination of the registration of the former regulated lobbyist if the former regulated lobbyist previously assisted or represented another party for compensation in the matter. Provided however, that this subsection does not apply to an individual who is a public official only as a member of a board and who receives no compensation or annual compensation that is less than 25% of the lowest annual compensation of Maryland State employees at grade level 16. (g) In the event a regulated lobbyist is appointed to serve on a board or commission, or in the event that a board or commission member becomes subject to the lobbying regulations, the regulated lobbyist shall, within five (5) calendar days of the dual status, file a report under penalty of perjury with the Commission, with a copy sent to the appointing authority, providing the following information: (1) For any current representation of a person for compensation before County government, except in a judicial or quasi judicial proceeding: i. The name of the regulated lobbyist; ii. The person or entity represented for compensation; iii. The name of the State agency; iv. The services performed; and v. The monetary consideration; (2) For any current representation of a State agency for compensation, any contractual relationship with State government, or any transaction with State government for monetary consideration: 23 i. The name of the regulated lobbyist; ii. The name of the agency or governmental unit with which the regulated lobbyist has a financial relationship; and iii. The services performed or details of any contractual relationship or the transaction entered into; (3) For any current interest held by the regulated lobbyist, the regulated lobbyist s spouse or dependent children, together or separately having either 10 percent or more of the capital stock, or stock worth $35,000 or more, in a corporation subject to regulation by or doing business with the County, or any interest in a partnership, limited liability partnership, or limited liability company subject to regulation by or doing business with the County: i. The name of the regulated lobbyist; ii. The name of the immediate family member and relationship for any interest held together or separately; iii. The name of the corporation, partnership, limited liability partnership, or limited liability company; and iv. The nature of the interest held; (4) The primary employer of the spouse of the regulated lobbyist; and (5) The name of any business entity from which the regulated lobbyist or the spouse of the regulated lobbyist receives earned income as a result of an ownership interest in the business. (h) The regulated lobbyist shall update the information required by subsection (g) of this regulation as required to reflect the regulated lobbyist s current registrations throughout each reporting period. (i) Whenever an issue arises within the board or commission related to the information disclosed in accordance with subsection (g) of this Section, the regulated lobbyist member shall submit a statement of recusal from discussion of, voting on, or any other action required by the circumstances concerning the issue: (1) On a form provided by the Commission; 24 (2) To the board or commission for inclusion in the minutes of the meeting; (3) Under oath or affirmation; (4) Which includes: i. The name of the regulated lobbyist; ii. The subject area of the conflict; and iii. The reason for the recusal. Section 8. Exemptions and modifications. The Commission may grant exemptions and modifications to the provisions of Sections 4 and 6 of this ordinance to employees and to appointed members of County Boards and Commissions, when the Commission finds that an exemption or modification would not be contrary to the purposes of this ordinance, and the application of this ordinance would: (a) Constitute an unreasonable invasion of privacy; and (b) Significantly reduce the availability of qualified persons for public service. Section 9. Enforcement. (a) The Commission may: (1) Assess a late fee of $2 per day up to a maximum of $250 for a failure to timely file a financial disclosure statement required under §§ 5 or 6 of this ordinance; (2) Assess a late fee of $10 per day up to a maximum of $250 for a failure to file a timely lobbyist registration or lobbyist report required under § 7 of this ordinance; and (3) Issue a cease and desist order against any person found to be in violation of this ordinance. 25 (b)(1) Upon a finding of a violation of any provision of this ordinance, the Commission may: (i) Issue an order of compliance directing the respondent to cease and desist from the violation; (ii) Issue a reprimand; or (iii) Recommend to the appropriate authority other appropriate discipline of the respondent, including censure or removal if that discipline is authorized by law. (2) If the Commission finds that a respondent has violated § 7 of this ordinance, the Commission may: (i) Require a respondent who is a registered lobbyist to file any additional reports or information that reasonably related to the information that is required under § 7 of this ordinance; (ii) Impose a fine not exceeding $5,000 for each violation; and (iii) Suspend the registration of an individual registered lobbyist if the Commission finds that the lobbyist has knowingly and willfully violated § 7 of this ordinance or has been convicted of a criminal offense arising from lobbying activities. (c)(1) Upon request of by the Commission, the County Attorney may file a petition for injunctive or other relief in the Circuit Court of Washington County, or in any other court having proper venue for the purpose of requiring compliance with the provisions of this ordinance. (2)(i) The court may: (A)Issue an order to cease and desist from the violation; (B) Except as provided in subparagraph (ii) of this paragraph, void an official action taken by an official or employee with a conflict of interest prohibited by this ordinance when the action arises from or concerns the subject matter of the conflict and if the legal action is brought within 90 days of the 26 occurrence of the official action, if the court deems voiding the action to be in the best interest of the public; or (C)Impose a fine of up to $5,000 for any willful violation of the provisions of this ordinance, with each day upon which the violation occurs constituting a separate offense. (ii) A court may not void any official action appropriating public funds, levying taxes, or providing for the issuance of bonds, notes, or other evidences of public obligations. (d) In addition to any other enforcement provisions in this ordinance, a person who the Commission or a court finds has violated this ordinance: (1) Is subject to termination or other disciplinary action; and (2) May be suspended from receiving payment of salary or other compensation pending full compliance with the terms of an order of the Commission or a court. (e) A County official or employee found to have violated this ordinance is subject to disciplinary or other appropriate personnel action, including removal from office, disciplinary action, suspension of salary, or other sanction. (f) Violation of § 7 of this ordinance shall be a misdemeanor subject to a fine of up to $10,000 or imprisonment of up to one year. (g) A finding of a violation of this ordinance by the Commission is public information. Open Session Item SUBJECT: PUBLIC HEARING – Modification of 9-1-1 Fee PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Zachary Kieffer, County Attorney; Kelcee Mace, Chief Financial Officer RECOMMENDED MOTION: [Note: The Commissioners may move to adopt the proposed fee schedule for FY2025, as presented or as modified, at any point after the closure of the public hearing.] REPORT-IN-BRIEF: The Board of County Commissioners will conduct a public hearing to permit any member of the public to appear and testify concerning the proposed modification of the 9-1-1 Fee. DISCUSSION: Per Md. Code, Public Safety Article, § 1-311(c)(1), a county may impose a 9-1-1 fee of up to $0.75 to be added to all current bills rendered for switched local exchange access service or CMRS or other 9-1-1 accessible service in the county. If revenues attributable to the county’s 9-1- 1 fee do not provide the revenues necessary to cover a county’s operations costs for the 9-1-1 system, § 1-311(c)(2) allows a county to impose a 9-1-1 fee higher than $0.75 to cover the county’s projected operations costs for the 9-1-1 system. The proposed modification is to increase the fee from $0.75 per month per bill to $1.25 per month per bill. This fee was last increased in October 2003. For FY23, 9-1-1 fees received totaled $1.4M, while operational cost of the 9-1-1 system was $5.7M, leaving a shortfall of $4.3M. For FY24, the budgeted 9-1-1 fees are $1.4M, while budgeted costs are $6.7M. In the proposed FY25 budget, 9-1-1 fees, including the fee increase, are $2.2M, while proposed costs are $6.7M. FISCAL IMPACT: Proposed fee change will generate approximately $900,000 in additional revenue. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Youth Meritorious Award Presentation PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Richard Lesh, Grant Manager, Grant Management; Board of County Commissioners RECOMMENDED MOTION: No motion or action is requested or recommended. REPORT-IN-BRIEF: Throughout the school year the Board of County Commissioners present “Youth Meritorious Awards” to students attending both public and private schools or those being home schooled in Washington County. The following individuals have been selected based on their scholastic achievement, leadership qualities, community service performed or other positive contributions to their school and community. These exceptional youths have consistently worked and distinguished themselves as model students and members of our County. It is my pleasure to present the following youth for recognition today: Ashton Redman- Smithsburg High School Parent(s) – Pamala Stotler Nominated by Rick Gerlach Isabel Jackson- Boyd J. Michael, III Technical High School Parent(s) – Paul Jackson Nominated by Bradley Stotelmyer Camryn Eichelberger- Smithsburg High School Parent(s) – Larry Eichelberger Nominated by Rick Gerlach Cheyenne Jordan- Smithsburg High School Parent(s) – Christina Lidie Nominated by Warren Ruark DISCUSSION: N/A FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form ATTACHMENTS: Student Summaries AUDIO/VISUAL NEEDS: N/A Ashton Redman Ashton is an exemplary student for lower classmen to look up to. He takes AP and Dual Credit courses and is Captain on the Smithsburg High School football team, serving as a leader among student athletes. Ashton regularly participates in community service, takes initiative, and advocates for a better future. Isabel Jackson Isabel is an exemplary student, athlete, and citizen. Among her numerous achievements, Isabel has a 4.19 GPA, plays club volleyball, serves in the Student Government Association, and volunteers with the Department of Veterans Affairs as a writer. She has excelled in the Homeland Security program curriculum and is expected to earn her Emergency Telecommunicator Certification and her FAA Part 107 Commercial sUAS Certificate. Isabel serves as an example to her classmates of the dedication, hard work, and tenacity which is required for success. Camryn Eichelberger Camryn is an outstanding, well-rounded student who is very active both inside and outside of the classroom. She is a member of both the National Honor Society and the Spanish Honor Society, a member of Ruriteen and Link, and she is Manager and Photographer for the Boys Basketball team. In addition, Camryn has volunteered extensively with connections students, being both a mentor and friend to them. Cheyenne Jordan Cheyenne has been a very active FFA member and has held multiple offices over the years. She does community service with several organizations, including Youth United and the Humane Society of Washington County. She has earned the MD Seal of Biliteracy in English and Spanish. Cheyenne has natural leadership abilities, an open mind, a mindset of continuous improvement, and is often the voice of reason in the room. She sets an excellent example for others to follow. Open Session Item SUBJECT: FY25 Highway Budget PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Andrew Eshleman, Director of Public Works; Zane Rowe, Deputy Director of Highway RECOMMENDED MOTION(S): For informational purposes REPORT-IN-BRIEF: The Washington County Highway Department is responsible for the maintenance of the County’s Road system; this includes but is not limited to patching, resurfacing, stabilization of dirt roads, keeping ditch lines clear of debris, mowing along County right of ways, snow and ice removal, line striping, signal maintenance and signing of County Roads both regulatory and directional. Our fleet department also provides maintenance service for County owned vehicles. DISCUSSION: The Highway budget increased over FY24 by $871,960 or 6.69%. The increase is mainly the result of the 2.5% step and 1% COLA, the proposed salary scale adjustment. Additional increase is due to road maintenance. The General Fund contribution to Highway has increased by $309,250 to account for the wage increase. FISCAL IMPACT: $ 13,914,110 CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: FY25 Highway Budget AUDIO/VISUAL TO BE USED: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Revenues: 12-2 Highway User Revenues 3,030,040 0 3,030,040 502,230 1 19.87%2,527,810 1 Reimbursed Expenses: 12-2 Projects 30,000 0 30,000 0 12-2 Street Lighting 37,000 0 37,000 0 12-2 Fuel 324,480 0 324,480 75,480 2 30.31%249,000 12-2 Guardrails 5,000 0 5,000 0 12-2 Auto Repair 30,000 0 30,000 0 426,480 0 426,480 75,480 21.50%351,000 2 Other Revenues: 12-2 Recycling Revenues 4,000 0 4,000 0 12-2 Miscellaneous 10,000 0 10,000 (20,000) 12-2 Gain or Loss on Sale of Asset 38,000 0 38,000 5,000 12-2 General Fund Appropriation 9,879,590 526,000 10,405,590 309,250 3 3.06%10,096,340 9,931,590 526,000 10,457,590 294,250 3 12-5 General Operations 2,176,660 (35,920)2,140,740 860,560 12-17 Road Maintenance 6,910,000 (61,270)6,848,730 6,769,550 12-19 Snow Removal 1,292,180 (1,020)1,291,160 (8,070) 12-22 Storm Damage 14,640 (20)14,620 1,190 12-24 Traffic Control 757,050 (4,360)752,690 25,590 12-26 Fleet Management 2,879,170 (13,000)2,866,170 (86,490) Total Expenses 14,029,700 (115,590)13,914,110 871,960 4 6.69%13,042,150 4 Total Expenses: Category Summary: Operating 4,367,120 0 4,367,120 389,550 Capital Outlay 17,000 0 17,000 17,000 General Fund Appropriation: Reimbursed Expenses: Highway User Revenues: Washington County, Maryland Highway Fund Operating Budget Detailed Summary Fiscal Year 2025 Pa g e FY 2025 Requested Budget Adjustment Proposed $ Change No t e % Change FY 2024 Original BudgetCategory by Function 12-1 20 2 5 20 2 5 20 2 4 20 2 3 20 2 2 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Ac t u a l s Ac t u a l s Re q u e s t e d Pr o p o s e d Ap p r o v e d Fi n a l Fi n a l 40 4 4 2 0 - I n t e r e s t , P e n a l t i e s & F e e s 0 0 0 0 0. 0 0 % 0 11 9 94 42 0 1 0 0 - R e c y c l i n g R e v e n u e s 4, 0 0 0 0 4, 0 0 0 0 0. 0 0 % 4, 0 0 0 1, 9 5 5 3, 0 4 3 48 5 0 0 0 - R e i m b u r s e A d m i n i s t r a t i v e 0 0 0 0 0. 0 0 % 0 60 0 49 0 0 0 0 - M i s c e l l a n e o u s 10 , 0 0 0 0 10 , 0 0 0 (2 0 , 0 0 0 ) (6 6 . 6 7 ) % 30 , 0 0 0 0 50 6 49 0 0 0 5 - I n s u r a n c e R e c o v e r y 0 0 0 0 0. 0 0 % 0 15 , 8 7 1 2, 1 1 0 49 0 0 1 0 - G a i n o r L o s s o n S a l e o f A s s e t 38 , 0 0 0 0 38 , 0 0 0 5, 0 0 0 15 . 1 5 % 33 , 0 0 0 33 , 8 3 2 83 , 1 8 2 49 0 0 4 5 - O p e r T r a n s f e r - G e n e r a l F u n d 9, 8 7 9 , 5 9 0 52 6 , 0 0 0 10 , 4 0 5 , 5 9 0 30 9 , 2 5 0 3. 0 6 % 10 , 0 9 6 , 3 4 0 9, 2 8 5 , 3 5 0 9, 1 3 8 , 3 0 0 49 0 0 8 0 - B a d C h e c k F e e s 0 0 0 0 0. 0 0 % 0 25 0 49 1 8 1 0 - L e a s e I n c e p t i o n 0 0 0 0 0. 0 0 % 0 1, 3 3 0 , 7 4 5 0 49 6 2 0 0 - H i g h w a y U s e r R e v e n u e s 3, 0 3 0 , 0 4 0 0 3, 0 3 0 , 0 4 0 50 2 , 2 3 0 19 . 8 7 % 2, 5 2 7 , 8 1 0 2, 1 5 1 , 5 2 4 2, 1 1 0 , 1 7 3 49 9 4 0 0 - P r o j e c t s 30 , 0 0 0 0 30 , 0 0 0 0 0. 0 0 % 30 , 0 0 0 8, 1 4 7 21 , 8 5 9 49 9 4 1 0 - S t r e e t L i g h t i n g 37 , 0 0 0 0 37 , 0 0 0 0 0. 0 0 % 37 , 0 0 0 28 , 8 3 6 29 , 1 4 2 49 9 4 2 0 - F u e l 32 4 , 4 8 0 0 32 4 , 4 8 0 75 , 4 8 0 30 . 3 1 % 24 9 , 0 0 0 32 0 , 4 9 8 26 4 , 1 1 8 49 9 4 3 0 - G u a r d r a i l s 5, 0 0 0 0 5, 0 0 0 0 0. 0 0 % 5, 0 0 0 0 0 49 9 4 7 0 - A u t o R e p a i r 30 , 0 0 0 0 30 , 0 0 0 0 0. 0 0 % 30 , 0 0 0 27 , 0 7 4 22 , 2 4 5 Re v e n u e s 13 , 3 8 8 , 1 1 0 0 13 , 9 1 4 , 1 1 0 87 1 , 9 6 0 6. 6 9 % 13 , 0 4 2 , 1 5 0 13 , 2 0 4 , 0 3 6 11 , 6 7 4 , 7 7 2 Ad j u s t m e n t $ Ch a n g e % C h a n g e Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d R e v e n u e s FY 2 5 12-2 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e Co m m e n t s Va r i a n c e Co m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d 42 0 1 0 0 - R e c y c l i n g R e v e n u e s 4, 0 0 0 4, 0 0 0 49 0 0 0 0 - M i s c e l l a n e o u s 10 , 0 0 0 10 , 0 0 0 De c r e a s e d b a s e d o n p r i o r y e a r h i s t o r y . 49 0 0 1 0 - G a i n o r L o s s o n S a l e o f A s s e t 38 , 0 0 0 38 , 0 0 0 Sa l e o f o n e b u c k e t t r u c k , t w o d u m p t r u c k s , fo u r t r a i l e r s a n d t w o v a n s . 49 0 0 4 5 - O p e r T r a n s f e r - G e n e r a l F u n d 9, 8 7 9 , 5 9 0 10 , 4 0 5 , 5 9 0 Re p r e s e n t s g e n e r a l f u n d s u p p o r t f o r r o a d ma i n t e n a n c e c o s t s . S u p p l a n t s l o s t H i g h w a y Us e r R e v e n u e s c u t b y S t a t e o f M a r y l a n d . In c r e a s e i s r e l a t e d t o p o s s i b l e s a l a r y s c a l e re a l i g n m e n t c a u s i n g a n i n c r e a s e i n w a g e s . 49 6 2 0 0 - H i g h w a y U s e r R e v e n u e s 3, 0 3 0 , 0 4 0 3, 0 3 0 , 0 4 0 Ba s e d o n e s t i m a t e s f r o m t h e S t a t e o f Ma r y l a n d . 49 9 4 0 0 - P r o j e c t s 30 , 0 0 0 30 , 0 0 0 49 9 4 1 0 - S t r e e t L i g h t i n g 37 , 0 0 0 37 , 0 0 0 49 9 4 2 0 - F u e l 32 4 , 4 8 0 32 4 , 4 8 0 67 , 0 3 6 g a l l o n s g a s @ $ 3 . 5 0 / g a l l o n = $2 3 4 , 6 2 6 . 2 2 , 4 6 3 g a l l o n s d i e s e l @ $ 4 / g a l l o n = $ 8 9 , 8 5 2 . 49 9 4 3 0 - G u a r d r a i l s 5, 0 0 0 5, 0 0 0 49 9 4 7 0 - A u t o R e p a i r 30 , 0 0 0 30 , 0 0 0 To t a l s 13 , 3 8 8 , 1 1 0 13 , 9 1 4 , 1 1 0 Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 0 0 0 0 0 - D e f a u l t D e p a r t m e n t FY 2 5 R e v e n u e s   12-3 20 2 5 20 2 5 20 2 4 20 2 3 20 2 2 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Ac t u a l s Ac t u a l s 20 0 1 0 - G e n e r a l O p e r a t i o n s 2, 1 7 6 , 6 6 0 (3 5 , 9 2 0 ) 2, 1 4 0 , 7 4 0 86 0 , 5 6 0 67 . 2 2 % 1, 2 8 0 , 1 8 0 1, 7 1 1 , 0 9 0 1, 3 0 4 , 2 5 2 20 0 2 0 - R o a d M a i n t e n a n c e 6, 9 1 0 , 0 0 0 (6 1 , 2 7 0 ) 6, 8 4 8 , 7 3 0 79 , 1 8 0 1. 1 7 % 6, 7 6 9 , 5 5 0 5, 6 6 5 , 7 5 8 5, 6 9 8 , 6 4 8 20 0 3 0 - S n o w R e m o v a l 1, 2 9 2 , 1 8 0 (1 , 0 2 0 ) 1, 2 9 1 , 1 6 0 (8 , 0 7 0 ) (0 . 6 2 ) % 1, 2 9 9 , 2 3 0 34 9 , 2 0 5 76 1 , 5 0 9 20 0 4 0 - S t o r m D a m a g e 14 , 6 4 0 (2 0 ) 14 , 6 2 0 1, 1 9 0 8. 8 6 % 13 , 4 3 0 0 7, 7 9 3 20 0 5 0 - T r a f f i c C o n t r o l 75 7 , 0 5 0 (4 , 3 6 0 ) 75 2 , 6 9 0 25 , 5 9 0 3. 5 2 % 72 7 , 1 0 0 66 5 , 1 7 0 62 1 , 7 2 9 20 0 6 0 - F l e e t M a n a g e m e n t 2, 8 7 9 , 1 7 0 (1 3 , 0 0 0 ) 2, 8 6 6 , 1 7 0 (8 6 , 4 9 0 ) (2 . 9 3 ) % 2, 9 5 2 , 6 6 0 3, 6 0 8 , 2 4 4 2, 1 6 0 , 8 2 0 Ad j u s t m e n t $ Ch a n g e % C h a n g e 12-4 20 2 5 20 2 5 20 2 4 20 2 3 20 2 2 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Ac t u a l s Ac t u a l s Re q u e s t e d Pr o p o s e d Ap p r o v e d Fi n a l Fi n a l 50 0 0 0 0 - W a g e s - F u l l T i m e 30 7 , 7 4 0 0 30 7 , 7 4 0 20 , 5 5 0 7. 1 6 % 28 7 , 1 9 0 25 9 , 1 1 9 23 8 , 3 0 0 50 0 0 1 0 - W a g e s - O v e r t i m e 30 0 0 30 0 70 30 . 4 3 % 23 0 22 8 17 2 50 0 0 4 0 - O t h e r W a g e s 1, 6 2 0 0 1, 6 2 0 27 0 20 . 0 0 % 1, 3 5 0 1, 3 5 0 1, 5 1 5 50 0 1 0 0 - F I C A - E m p l o y e r 23 , 6 9 0 0 23 , 6 9 0 1, 5 9 0 7. 1 9 % 22 , 1 0 0 19 , 2 8 9 17 , 7 7 5 50 0 1 2 0 - H e a l t h I n s u r a n c e 77 , 0 3 0 0 77 , 0 3 0 (3 , 6 6 0 ) (4 . 5 4 ) % 80 , 6 9 0 51 , 7 4 1 51 , 7 6 8 50 0 1 2 5 - O t h e r I n s u r a n c e 2, 0 6 0 0 2, 0 6 0 27 0 15 . 0 8 % 1, 7 9 0 99 6 1, 4 7 6 50 0 1 3 0 - P e n s i o n 86 , 1 7 0 (5 , 1 7 0 ) 81 , 0 0 0 6, 3 3 0 8. 4 8 % 74 , 6 7 0 72 , 4 5 8 65 , 5 2 6 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 67 0 0 67 0 30 4. 6 9 % 64 0 57 1 52 8 50 0 1 4 5 - T i m e t o C a r e 0 22 , 9 4 0 22 , 9 4 0 22 , 9 4 0 10 0 . 0 0 % 0 0 0 50 0 1 5 0 - U n e m p l o y m e n t C o m p e n s a t i o n 0 0 0 0 0. 0 0 % 0 0 6, 6 0 0 50 0 1 5 5 - P e r s o n n e l R e q u e s t s 74 8 , 9 7 0 (5 3 , 6 9 0 ) 69 5 , 2 8 0 69 5 , 2 8 0 10 0 . 0 0 % 0 0 0 50 0 1 6 0 - O t h e r P o s t E m p l o y m e n t B e n e f i t s 40 , 5 1 0 0 40 , 5 1 0 0 0. 0 0 % 40 , 5 1 0 31 , 4 8 0 0 50 0 1 6 1 - W a g e R e s e r v e (1 1 0 , 9 4 0 ) 0 (1 1 0 , 9 4 0 ) 10 2 , 7 2 0 (4 8 . 0 8 ) % (2 1 3 , 6 6 0 ) 0 0 50 0 1 7 0 - P e r s o n a l D e v e l o p m e n t 10 , 5 6 0 0 10 , 5 6 0 (1 2 0 ) (1 . 1 2 ) % 10 , 6 8 0 0 0 50 0 1 7 1 - E m p l o y e e R e c o g n i t i o n 7, 6 5 0 0 7, 6 5 0 (3 3 0 ) (4 . 1 4 ) % 7, 9 8 0 3, 4 9 4 3, 4 6 7 50 0 1 7 2 - T e a m B u i l d i n g 2, 2 0 0 0 2, 2 0 0 (3 0 ) (1 . 3 5 ) % 2, 2 3 0 0 0 Wa g e s a n d B e n e f i t s 1, 1 9 8 , 2 3 0 (3 5 , 9 2 0 ) 1, 1 6 2 , 3 1 0 84 5 , 9 1 0 26 7 . 3 5 % 31 6 , 4 0 0 44 0 , 7 2 6 38 7 , 1 2 7 50 1 0 3 0 - D e b t L e a s e P r i n c i p a l 0 0 0 0 0. 0 0 % 0 31 7 , 8 8 3 0 50 1 0 8 0 - D e b t L e a s e I n t e r e s t 0 0 0 0 0. 0 0 % 0 39 0 50 2 0 0 0 - A p p r o p r i a t i o n s 50 0 , 0 0 0 0 50 0 , 0 0 0 0 0. 0 0 % 50 0 , 0 0 0 50 0 , 0 0 0 50 0 , 0 0 0 50 5 0 1 0 - A d v e r t i s i n g 50 0 0 50 0 0 0. 0 0 % 50 0 15 4 31 2 50 5 0 5 0 - D u e s & S u b s c r i p t i o n s 1, 5 0 0 0 1, 5 0 0 0 0. 0 0 % 1, 5 0 0 2, 3 9 8 1, 2 9 2 50 5 0 8 0 - F r e i g h t & C a r t a g e 8, 0 0 0 0 8, 0 0 0 0 0. 0 0 % 8, 0 0 0 7, 8 5 0 6, 5 9 3 50 5 1 2 0 - L i c e n s e s & C e r t i f i c a t i o n s 30 , 6 0 0 0 30 , 6 0 0 0 0. 0 0 % 30 , 6 0 0 1, 5 7 1 2, 8 5 0 50 5 1 4 0 - O f f i c e S u p p l i e s 6, 8 0 0 0 6, 8 0 0 0 0. 0 0 % 6, 8 0 0 9, 2 3 6 7, 9 8 0 50 5 1 5 0 - O t h e r - M i s c e l l a n e o u s 40 0 0 40 0 0 0. 0 0 % 40 0 10 7 31 6 50 5 1 6 0 - P e r s o n a l M i l e a g e 0 0 0 (1 , 0 0 0 ) (1 0 0 . 0 0 ) % 1, 0 0 0 0 0 50 5 2 3 0 - T r a v e l E x p e n s e s 5, 1 0 0 0 5, 1 0 0 1, 3 2 0 34 . 9 2 % 3, 7 8 0 2, 7 5 0 2, 0 8 6 51 0 0 1 0 - F l e e t I n s u r a n c e 11 7 , 7 4 0 0 11 7 , 7 4 0 3, 9 3 0 3. 4 5 % 11 3 , 8 1 0 10 2 , 9 8 7 11 8 , 9 9 2 51 0 0 2 0 - P r o p e r t y & C a s u a l t y I n s u r a n c e 16 , 2 8 0 0 16 , 2 8 0 58 0 3. 6 9 % 15 , 7 0 0 15 , 1 6 7 11 , 6 7 8 51 0 0 3 0 - P u b l i c & G e n L i a b i l i t y I n s u r a n c e 44 , 1 9 0 0 44 , 1 9 0 56 0 1. 2 8 % 43 , 6 3 0 40 , 7 6 4 34 , 0 2 8 Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 1 0 - G e n e r a l O p e r a t i o n s FY 2 5 E x p e n s e s Ad j u s t m e n t $ Ch a n g e % C h a n g e 12-5 20 2 5 20 2 5 20 2 4 20 2 3 20 2 2 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Ac t u a l s Ac t u a l s Re q u e s t e d Pr o p o s e d Ap p r o v e d Fi n a l Fi n a l Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 1 0 - G e n e r a l O p e r a t i o n s FY 2 5 E x p e n s e s Ad j u s t m e n t $ Ch a n g e % C h a n g e 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 98 , 3 0 0 0 98 , 3 0 0 98 , 3 0 0 10 0 . 0 0 % 0 0 22 51 5 0 2 0 - B l d g L a b o r - C e n t r a l 0 0 0 0 0. 0 0 % 0 0 1, 1 2 8 51 5 0 3 0 - B l d g M a t l - C e n t r a l 16 , 3 0 0 0 16 , 3 0 0 0 0. 0 0 % 16 , 3 0 0 11 , 3 0 1 15 , 7 5 8 51 5 2 7 0 - M a i n t e n a n c e C o n t r a c t S e r v i c e s 0 0 0 (9 8 , 3 0 0 ) (1 0 0 . 0 0 ) % 98 , 3 0 0 95 , 1 4 6 85 , 3 4 9 51 5 2 8 0 - M e d i c a l F e e s 40 0 0 40 0 0 0. 0 0 % 40 0 0 0 52 0 0 0 0 - T r a i n i n g 0 0 0 0 0. 0 0 % 0 0 68 0 52 0 0 1 0 - C e r t i f i c a t i o n C l a s s e s 1, 1 0 0 0 1, 1 0 0 0 0. 0 0 % 1, 1 0 0 1, 7 0 1 1, 2 0 6 52 0 0 4 0 - S e m i n a r s / C o n v e n t i o n s 3, 5 0 0 0 3, 5 0 0 0 0. 0 0 % 3, 5 0 0 2, 8 1 9 1, 8 2 5 52 0 0 5 0 - T u i t i o n A s s i s t a n c e 0 0 0 (2 , 5 0 0 ) (1 0 0 . 0 0 ) % 2, 5 0 0 98 1 86 7 52 5 0 0 0 - S u p p l i e s / M a t e r i a l - O p e r a t i n g 31 , 6 0 0 0 31 , 6 0 0 0 0. 0 0 % 31 , 6 0 0 27 , 0 9 2 30 , 3 0 3 52 6 0 2 0 - B u i l d i n g M a i n t e n a n c e 0 0 0 0 0. 0 0 % 0 0 4, 8 7 0 53 5 0 1 0 - C o p y M a c h i n e R e n t a l 0 0 0 0 0. 0 0 % 0 0 4, 0 5 4 53 5 0 2 0 - E q u i p m e n t R e n t a l 0 0 0 0 0. 0 0 % 0 29 0 53 5 0 5 0 - R e n t a l P a y m e n t s 2, 5 0 0 0 2, 5 0 0 0 0. 0 0 % 2, 5 0 0 1, 7 9 7 1, 6 3 7 53 5 0 5 5 - L e a s e P a y m e n t s 5, 0 0 0 0 5, 0 0 0 0 0. 0 0 % 5, 0 0 0 62 1 1, 5 2 1 53 5 0 5 7 - N o n - L e a s e C o m p o n e n t s 0 0 0 0 0. 0 0 % 0 60 0 0 53 5 0 5 8 - L e a s e - V a r i a b l e P a y m e n t s 0 0 0 0 0. 0 0 % 0 1, 3 5 7 0 54 0 0 1 0 - W i r e l e s s C o m m u n i c a t i o n 14 , 5 0 0 0 14 , 5 0 0 0 0. 0 0 % 14 , 5 0 0 12 , 4 7 4 11 , 5 1 2 54 5 0 1 0 - E l e c t r i c 29 , 8 3 0 0 29 , 8 3 0 5, 8 3 0 24 . 2 9 % 24 , 0 0 0 20 , 8 4 3 23 , 2 2 0 54 5 0 1 5 - H e a t i n g O i l 17 , 0 0 0 0 17 , 0 0 0 6, 0 0 0 54 . 5 5 % 11 , 0 0 0 15 , 2 1 5 6, 3 6 7 54 5 0 2 0 - N a t u r a l G a s 17 , 0 0 0 0 17 , 0 0 0 (5 0 0 ) (2 . 8 6 ) % 17 , 5 0 0 14 , 8 4 1 15 , 3 4 3 54 5 0 4 0 - S e w e r 2, 5 9 0 0 2, 5 9 0 0 0. 0 0 % 2, 5 9 0 10 , 6 8 7 9, 5 5 5 54 5 0 7 0 - S t o r m w a t e r F e e 7, 7 0 0 0 7, 7 0 0 43 0 5. 9 1 % 7, 2 7 0 0 0 Op e r a t i n g E x p e n s e s 97 8 , 4 3 0 0 97 8 , 4 3 0 14 , 6 5 0 1. 5 2 % 96 3 , 7 8 0 1, 2 1 8 , 4 1 0 90 1 , 3 4 4 59 9 9 9 9 - C o n t r o l l a b l e A s s e t s 0 0 0 0 0. 0 0 % 0 4, 4 2 4 15 , 7 8 2 60 0 1 0 0 - L a n d & I m p r o v e m e n t s 0 0 0 0 0. 0 0 % 0 14 , 0 3 0 0 60 0 2 0 0 - B u i l d i n g & I m p r o v e m e n t s 0 0 0 0 0. 0 0 % 0 33 , 5 0 0 0 Ca p i t a l O u t l a y 0 0 0 0 0. 0 0 % 0 51 , 9 5 4 15 , 7 8 2 To t a l 2, 1 7 6 , 6 6 0 (3 5 , 9 2 0 ) 2, 1 4 0 , 7 4 0 86 0 , 5 6 0 67 . 2 2 % 1, 2 8 0 , 1 8 0 1, 7 1 1 , 0 9 0 1, 3 0 4 , 2 5 3 12-6 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e Co m m e n t s Va r i a n c e Co m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d 50 0 0 0 0 - W a g e s - F u l l T i m e 30 7 , 7 4 0 30 7 , 7 4 0 Th e b u d g e t i s b a s e d o n a p r o p o s e d s t e p o f 2. 5 % a n d a 1 % C O L A f o r F Y 2 5 . W a g e s a r e th e n a l l o c a t e d b a s e d o n a t h r e e - y e a r r o l l i n g av e r a g e a n d a d j u s t e d f o r a n y k n o w n c h a n g e s i n tr e n d s . 50 0 0 1 0 - W a g e s - O v e r t i m e 30 0 30 0 Th e b u d g e t i s b a s e d o n a p r o p o s e d s t e p o f 2. 5 % a n d a 1 % C O L A f o r F Y 2 5 . W a g e s a r e th e n a l l o c a t e d b a s e d o n a t h r e e - y e a r r o l l i n g av e r a g e a n d a d j u s t e d f o r a n y k n o w n c h a n g e s i n tr e n d s . 50 0 0 4 0 - O t h e r W a g e s 1, 6 2 0 1, 6 2 0 Th e O t h e r W a g e s c a t e g o r y i n c l u d e s a m o u n t s fo r s i c k p a y b o n u s a n d h o l i d a y s w o r k e d f o r op e r a t i o n s t h a t r e q u i r e c o v e r a g e o n h o l i d a y s . Th e s i c k p a y b o n u s i s b a s e d o n p r i o r y e a r ac t u a l s w i t h a s m a l l i n c r e a s e f o r e m p l o y e e s re c e i v i n g a d d i t i o n a l p a y f o r a c c u m u l a t i n g mo r e c o n s e c u t i v e y e a r s w i t h o u t u s i n g s i c k ti m e . T h e h o l i d a y w o r k e d w a s i n c r e a s e d f o r th e 3 . 5 % w a g e i n c r e a s e s f o r F Y 2 5 . 50 0 1 0 0 - F I C A - E m p l o y e r 23 , 6 9 0 23 , 6 9 0 Bu d g e t i s b a s e d o n t o t a l w a g e s t i m e s 7 . 6 5 % . Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 1 0 - G e n e r a l O p e r a t i o n s FY 2 5 E x p e n s e s   12-7 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e Co m m e n t s Va r i a n c e Co m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 1 0 - G e n e r a l O p e r a t i o n s FY 2 5 E x p e n s e s  50 0 1 2 0 - H e a l t h I n s u r a n c e 77 , 0 3 0 77 , 0 3 0 Th e H e a l t h I n s u r a n c e b u d g e t w a s n o t in c r e a s e d . T h i s i s b a s e d o n t h e p r o j e c t e d t r e n d an a l y s i s i n t h e m a r k e t , d i s c u s s i o n s w i t h t h e Co u n t y ’ s h e a l t h i n s u r a n c e a d m i n i s t r a t o r s , a n an a l y s i s o f t h e C o u n t y ’ s s e l f - i n s u r e d r e s e r v e tr e n d s a n d t h e a n t i c i p a t e d r e s e r v e b a l a n c e . 50 0 1 2 5 - O t h e r I n s u r a n c e 2, 0 6 0 2, 0 6 0 Th i s c a t e g o r y i n c l u d e s C o u n t y p a i d p r e m i u m s fo r e m p l o y e e l i f e i n s u r a n c e , d e p e n d e n t l i f e in s u r a n c e , a n d l o n g - t e r m d i s a b i l i t y . T h e ma j o r i t y o f t h e s e p r e m i u m s a r e b a s e d o n wa g e s . D u e t o t h e w a g e i n c r e a s e t h e o t h e r in s u r a n c e i n c r e a s e d b y a p p r o x i m a t e l y 3 . 5 % . Th e c h a n g e f r o m F Y 2 3 t o F Y 2 4 i n c l u d e s t h e in c r e a s e r e l a t e d t o t h e m i d - y e a r C O L A o f 9. 5 % . 50 0 1 3 0 - P e n s i o n 86 , 1 7 0 81 , 0 0 0 Th e b u d g e t e d a m o u n t f o r e m p l o y e r p e n s i o n i s ba s e d o n f u l l - t i m e w a g e s t i m e s 2 8 % . Re d u c e d p e n s i o n c o n t r i b u t i o n f r o m 2 8 % t o 26 % b a s e d o n A c t u a r i a l d e f i n e d c o n t r i b u t i o n . 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 67 0 67 0 Wo r k e r s C o m p e n s a t i o n i s b a s e d o n p r o j e c t e d em p l o y e e w a g e s t i m e s t h e i r a s s i g n e d cl a s s i f i c a t i o n r a t e s . 50 0 1 4 5 - T i m e t o C a r e 0 22 , 9 4 0 E x p e n s e a d d e d i n a n t i c i p a t i o n o f T i m e t o C a r e Ac t i m p l e m e n t a t i o n . 50 0 1 5 5 - P e r s o n n e l R e q u e s t s 74 8 , 9 7 0 69 5 , 2 8 0 $1 0 7 , 3 8 0 i s f o r s e t t i n g n e w s t i p e n d r a t e , f r o m .2 0 c e n t s t o . 5 0 c e n t s . R a t e h a s n o t c h a n g e d si n c e i t s i n c e p t i o n a p p r o x i m a t e l y 2 4 y e a r s a g o . $6 4 1 , 5 9 0 i s f o r a p o s s i b l e s a l a r y s c a l e ad j u s t m e n t . Sa l a r y c o m m i t t e e i s p r o p o s i n g a 1 5 c e n t in c r e a s e p e r s t i p e n d r a t h e r t h a n t h e p r o p o s e d 30 c e n t i n c r e a s e . R e q u e s t e d b u d g e t d e c r e a s e d by $ 5 3 , 6 9 0 . 12-8 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e Co m m e n t s Va r i a n c e Co m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 1 0 - G e n e r a l O p e r a t i o n s FY 2 5 E x p e n s e s  50 0 1 6 0 - O t h e r P o s t E m p l o y m e n t B e n e f i t s 40 , 5 1 0 40 , 5 1 0 50 0 1 6 1 - W a g e R e s e r v e (1 1 0 , 9 4 0 ) (1 1 0 , 9 4 0 ) To b u d g e t f o r v a c a n c y s a v i n g s . 50 0 1 7 0 - P e r s o n a l D e v e l o p m e n t 10 , 5 6 0 10 , 5 6 0 Th e p e r s o n a l d e v e l o p m e n t i n c e n t i v e b u d g e t i s $1 2 0 p e r f u l l - t i m e e m p l o y e e p e r y e a r . Em p l o y e e s a r e a f f o r d e d t h e o p p o r t u n i t y t o re q u e s t a n n u a l t r a i n i n g o f s o m e k i n d . T r a i n i n g ma y i n c l u d e p h y s i c a l t r a i n i n g a n d e x e r c i s e . 50 0 1 7 1 - E m p l o y e e R e c o g n i t i o n 7, 6 5 0 7, 6 5 0 Th e e m p l o y e e r e c o g n i t i o n i n c e n t i v e f o r a t o t a l of $ 7 7 , 0 0 0 i s t o b e d i s t r i b u t e d e q u i t a b l y b y de p a r t m e n t s i z e . D e p a r t m e n t h e a d s a n d di v i s i o n d i r e c t o r s m a y r e c o g n i z e f u l l - t i m e em p l o y e e s w h o s t r i v e t o o v e r a c h i e v e . F u n d s ma y b e u s e d f o r a d d i t i o n a l t r a i n i n g ; a t t e n d a n c e to i n d u s t r y e v e n t s ; a n d r e l a t e d t r a v e l . 50 0 1 7 2 - T e a m B u i l d i n g 2, 2 0 0 2, 2 0 0 Th e t e a m b u i l d i n g i n c e n t i v e b u d g e t i s $ 2 5 p e r fu l l - t i m e e m p l o y e e p e r y e a r . T h i s a l l o w s a de p a r t m e n t h e a d o r d i v i s i o n d i r e c t o r t o o f f e r th e o c c a s i o n a l c e l e b r a t i o n o r r e c o g n i z e em p l o y e e a c h i e v e m e n t s i n t h e o f f i c e s e t t i n g . 50 2 0 0 0 - A p p r o p r i a t i o n s 50 0 , 0 0 0 50 0 , 0 0 0 50 5 0 1 0 - A d v e r t i s i n g 50 0 50 0 50 5 0 5 0 - D u e s & S u b s c r i p t i o n s 1, 5 0 0 1, 5 0 0 12-9 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e Co m m e n t s Va r i a n c e Co m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 1 0 - G e n e r a l O p e r a t i o n s FY 2 5 E x p e n s e s 50 5 0 8 0 - F r e i g h t & C a r t a g e 8, 0 0 0 8, 0 0 0 50 5 1 2 0 - L i c e n s e s & C e r t i f i c a t i o n s 30 , 6 0 0 30 , 6 0 0 50 5 1 4 0 - O f f i c e S u p p l i e s 6, 8 0 0 6, 8 0 0 50 5 1 5 0 - O t h e r - M i s c e l l a n e o u s 40 0 40 0 50 5 1 6 0 - P e r s o n a l M i l e a g e 0 0 No t n e e d e d f o r F Y 2 5 . 50 5 2 3 0 - T r a v e l E x p e n s e s 5, 1 0 0 5, 1 0 0 51 0 0 1 0 - F l e e t I n s u r a n c e 11 7 , 7 4 0 11 7 , 7 4 0 Th e r e i s a n o v e r a l l p e r c e n t a g e i n c r e a s e o f 5. 9 3 % f o r a l l f u n d s c o m b i n e d o v e r p r i o r y e a r bu d g e t . T h e p e r c e n t a g e d e c r e a s e / i n c r e a s e va r i e s b y d e p a r t m e n t o r f u n d . C h a n g e s r e l a t e d to v o l u m e a n d / o r c l a i m s e x p e r i e n c e p a i d i n va r i o u s d e p a r t m e n t s . H u m a n R e s o u r c e s in s u r a n c e a n a l y s t p r o j e c t e d c o s t o f p r e m i u m s ba s e d o n i n d u s t r y t r e n d s a n d d i s c u s s i o n s w i t h in d u s t r y e x p e r t s a n d c u r r e n t s e r v i c e p r o v i d e r s . 12-10 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e Co m m e n t s Va r i a n c e Co m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 1 0 - G e n e r a l O p e r a t i o n s FY 2 5 E x p e n s e s  51 0 0 2 0 - P r o p e r t y & C a s u a l t y I n s u r a n c e 16 , 2 8 0 16 , 2 8 0 Th e r e i s a n o v e r a l l p e r c e n t a g e i n c r e a s e o f 5. 9 3 % f o r a l l f u n d s c o m b i n e d o v e r p r i o r y e a r bu d g e t . T h e p e r c e n t a g e d e c r e a s e / i n c r e a s e va r i e s b y d e p a r t m e n t o r f u n d . C h a n g e s r e l a t e d to v o l u m e a n d / o r c l a i m s e x p e r i e n c e p a i d i n va r i o u s d e p a r t m e n t s . H u m a n R e s o u r c e s in s u r a n c e a n a l y s t p r o j e c t e d c o s t o f p r e m i u m s ba s e d o n i n d u s t r y t r e n d s a n d d i s c u s s i o n s w i t h in d u s t r y e x p e r t s a n d c u r r e n t s e r v i c e p r o v i d e r s . 51 0 0 3 0 - P u b l i c & G e n L i a b i l i t y I n s u r a n c e 44 , 1 9 0 44 , 1 9 0 Th e r e i s a n o v e r a l l p e r c e n t a g e i n c r e a s e o f 5. 9 3 % f o r a l l f u n d s c o m b i n e d o v e r p r i o r y e a r bu d g e t . T h e p e r c e n t a g e d e c r e a s e / i n c r e a s e va r i e s b y d e p a r t m e n t o r f u n d . C h a n g e s r e l a t e d to v o l u m e a n d / o r c l a i m s e x p e r i e n c e p a i d i n va r i o u s d e p a r t m e n t s . H u m a n R e s o u r c e s in s u r a n c e a n a l y s t p r o j e c t e d c o s t o f p r e m i u m s ba s e d o n i n d u s t r y t r e n d s a n d d i s c u s s i o n s w i t h in d u s t r y e x p e r t s a n d c u r r e n t s e r v i c e p r o v i d e r s . 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 98 , 3 0 0 98 , 3 0 0 Re a l l o c a t e d f r o m 5 1 5 2 7 0 - M a i n t e n a n c e Co n t r a c t S e r v i c e s p e r B u d g e t a n d F i n a n c e . 51 5 0 3 0 - B l d g . M a t l - C e n t r a l 16 , 3 0 0 16 , 3 0 0 51 5 2 7 0 - M a i n t e n a n c e C o n t r a c t S e r v i c e s 0 0 Re a l l o c a t e d t o 5 1 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d Se r v i c e s p e r B u d g e t a n d F i n a n c e . 12-11 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e Co m m e n t s Va r i a n c e Co m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 1 0 - G e n e r a l O p e r a t i o n s FY 2 5 E x p e n s e s 51 5 2 8 0 - M e d i c a l F e e s 40 0 40 0 52 0 0 1 0 - C e r t i f i c a t i o n C l a s s e s 1, 1 0 0 1, 1 0 0 52 0 0 4 0 - S e m i n a r s / C o n v e n t i o n s 3, 5 0 0 3, 5 0 0 52 0 0 5 0 - T u i t i o n A s s i s t a n c e 0 0 No t n e e d e d f o r F Y 2 5 . 52 5 0 0 0 - S u p p l i e s / M a t e r i a l - O p e r a t i n g 31 , 6 0 0 31 , 6 0 0 53 5 0 5 0 - R e n t a l P a y m e n t s 2, 5 0 0 2, 5 0 0 53 5 0 5 5 - L e a s e P a y m e n t s 5, 0 0 0 5, 0 0 0 54 0 0 1 0 - W i r e l e s s C o m m u n i c a t i o n 14 , 5 0 0 14 , 5 0 0 54 5 0 1 0 - E l e c t r i c 29 , 8 3 0 29 , 8 3 0 Th e e l e c t r i c b u d g e t i s b a s e d o n f o u r p r i o r y e a r ac t u a l s , f o r e c a s t e d r a t e c h a n g e s , a n d o t h e r kn o w n c i r c u m s t a n c e s . T h e p r o j e c t i o n a l s o ta k e s i n t o a c c o u n t c u r r e n t y e a r a c t u a l s w i t h an n u a l i z e d e s t i m a t i o n s 54 5 0 1 5 - H e a t i n g O i l 17 , 0 0 0 17 , 0 0 0 Th e H e a t i n g O i l b u d g e t i s b a s e d o n f o u r p r i o r ye a r a c t u a l s , f o r e c a s t e d r a t e c h a n g e s , a n d o t h e r kn o w n c i r c u m s t a n c e s 54 5 0 2 0 - N a t u r a l G a s 17 , 0 0 0 17 , 0 0 0 Th e n a t u r a l g a s b u d g e t s w e r e b a s e d o n f o u r pr i o r y e a r s a c t u a l s a n d f o r e c a s t e d r a t e c h a n g e s 54 5 0 4 0 - S e w e r 2, 5 9 0 2, 5 9 0 54 5 0 7 0 - S t o r m w a t e r F e e 7, 7 0 0 7, 7 0 0 Fe e t h a t i s b i l l e d b y t h e C i t y o f H a g e r s t o w n . To t a l 2, 1 7 6 , 6 6 0 2, 1 4 0 , 7 4 0 12-12 Ot h e r P e r s o n n e l De p a r t m e n t N u m b e r : De p a r t m e n t N a m e : H i g h w a y G e n e r a l O p e r a t i o n s De s c r i p t i o n In c r e a s e i n Re q u e s t Re q u e s t In c r e a s e i n Be n e f i t s Ne t C o s t (A m e m o m a y b e a t t a c h e d i f d e t a i l s u p p o r t i s n e e d e d . P l e a s e s u m m a r i z e i n t h i s a r e a . ) Fu l l - T i m e P o s i t i o n Up g r a d e $9 6 , 5 1 0 $1 0 , 8 7 0 10 7 , 3 8 0 Se r v i c e T e c h n i c i a n s , W e l d e r a n d A u t o B o d y T e c h n i c i a n . I t w a s i m p l e m e n t e d i n a a t t e m p t t o he l p a t t r a c t a n d r e t a i n q u a l i f i e d p e r s o n n e l . T h e s t a n d a r d w a s s e t u s i n g t h e A u t o m o t i v e S e r v i c e Ex c e l l e n c e ( A S E ) s t a n d a r d s , w h i c h i s a c r e d e n t i a l f o r a u t o m o t i v e t e c h n i c i a n s t h a t h i g h l i g h t s th e i r r e p a i r a n d m a i n t e n a n c e s k i l l s . T e c h n i c i a n s c a n e a r n t h e i r c e r t i f i c a t i o n s b y g a i n i n g r e l e v a n t ex p e r i e n c e a n d p a s s i n g e x a m s . T h e c e r t i f i c a t i o n s a r e v a l i d f o r f i v e y e a r s a n d t h e n t h e te c h n i c i a n h a s t o r e t e s t t o e n s u r e c e r t i f i e d p r o f e s s i o n a l s a r e c u r r e n t i n t h i s r a p i d l y c h a n g i n g in d u s t r y . S i n c e t h e i n c e p t i o n o f t h e p r o g r a m , t h e r a t e p e r e a c h c e r t i f i c a t i o n h a s b e e n 2 0 c e n t s . Cu r r e n t s t i p e n d s b e i n g p a i d t o t e c h n i c i a n s a r e 6 8 o u t o f a t o t a l o f 1 2 0 t h a t t h e y a r e e l i g i b l e f o r . Th e 1 2 0 t o t a l i s f o r a l l p o s i t i o n s c o m b i n e d . A t t h e c u r r e n t r a t e t h e c o s t t o t h e C o u n t y i s $2 8 , 2 8 8 . 0 0 o u t o f a p o s s i b l e t o t a l o f $ 4 9 , 9 2 0 . 0 0 . T h i s d o e s n o t r e f l e c t o v e r t i m e w h i c h i s h a r d to q u a n t i f y d u e t o u n k n o w n w e a t h e r c o n d i t i o n s . A t a p r o p o s e d r a t e o f 5 0 c e n t s p e r ce r t i f i c a t i o n a n d c e r t i f i c a t i o n s h e l d , c o s t w o u l d b e $ 7 0 , 7 2 0 . I f a l l c e r t i f i c a t i o n s w e r e a c h i e v e d , th e c o s t w o u l d b e $ 1 2 4 , 8 0 0 . 0 0 . F o r t h e i n c r e a s e i n b u d g e t t h e c u r r e n t p a y m e n t f o r s t i p e n d s i s $2 8 , 2 8 8 . T h e t o t a l s t i p e n d t h a t c o u l d b e a c h i e v e d w o u l d b e $ 1 2 4 , 8 0 0 . T h e d i f f e r e n c e i s t h e in c r e a s e i n t h e b u d g e t w h i c h w o u l d b e $9 6 , 5 1 0 . T h i s i s a a t t e m p t t o r e a l i z e t h e c u r r e n t as a w a y t o c o n t r o l t h e i r o w n f i n a n c i a l p a t h o f e m p l o y m e n t a n d t h e C o u n t y b e c o m p e t i t i v e wi t h t h e p r i v a t e s e c t o r . U p o n e m p l o y m e n t o f n e w h i r e s , t e c h n i c i a n s a r e r e q u i r e d t o a c h i e v e 5 AS E c e r t i f i c a t i o n s w i t h i n f i r s t y e a r o f e m p l o y m e n t . Ch a n g e i n P a r t - T i m e Wa g e s 0 To t a l s : $9 6 , 5 1 0 $0 $1 0 , 8 7 0 $1 0 7 , 3 8 0 Wa s h i n g t o n C o u n t y , M a r y l a n d Ot h e r P e r s o n n e l R e q u e s t F o r m FY 2 0 2 5 12-13 Tr a v e l E x p e n s e De p a r t m e n t N u m b e r : Ac c o u n t D e s c r i p t i o n : De p u t y D i r e c t o r P u b l i c W o r k s - Hi g h w a y s Pe r r y v i l l e & OC , M D Ma y & J u n e 20 2 4 1, 7 0 0 Su p e r v i s o r o f O p e r a t i o n s 1, 7 0 0 1, 7 0 0 To t a l $5 , 1 0 0 ● Ap p r o v a l o f t h i s b u d g e t d o e s n o t r e p l a c e a p p r o v a l o f t r a v e l a s o u t l i n e d i n t h e B u s i n e s s E x p e n s e P o l i c y . A l l t r a v e l m u s t s t i l l re c e i v e a p p r o p r i a t e a p p r o v a l s . De p t . Re q u e s t De s c r i p t i o n a n d / o r R e a s o n f o r T r a v e l R e q u e s t Po s i t i o n T i t l e O n l y ( d o n o t us e i n d i v i d u a l n a m e s ) De s t i n a t i o n Da t e ( s ) o f Tr a v e l 50 5 2 3 0 Tr a v e l E x p e n s e s Hi g h w a y 20 0 1 0 12-14 Le a s e a n d I n s t a l l m e n t E Pi t n e y B o w e s P o s t a g e M e t e r 1 N/ A 5 20 2 5 79 8 3, 9 8 8 N/ A pa y m e n t o f $ 7 9 7 . 6 4 . N N N To t a l 1 $0 $7 9 8 $3 , 9 8 8 Ag r e e t o B u d g e t N It e m Qt y St r a i g h t Pu r c h a s e P r i c e Nu m b e r o f Ye a r s Fi n a n c e d Fi n a l Y e a r of L e a s e An n u a l P a y m e n t Du e S t a r t i n g i n Ye a r L e a s e a n d I n s t a l l m e n t P a y m e n t s To t a l F i n a n c e d Pr i c e ( t o t a l o f al l l e a s e pa y m e n t s ) Im p l i e d In t e r e s t Ra t e Ex p l a n a t i o n 12-15 Le a s e a n d I n s t a l l m e n t E Ri c o h C o p i e r ( 2 ) 2, 0 4 0 60 0 10 1, 3 5 0 4, 0 0 0 Co p y P a k = $ 2 5 . 0 0 x 2 p e r m o n t h Bl a c k & W h i t e O v e r a g e s - 2 , 0 0 0 c o p i e s / $ . 0 0 5 p e r c o p y To t a l $4 , 0 0 0 Ag r e e t o B u d g e t Bl a c k & Wh i t e Ov e r a g e Co l o r O v e r a g e 20 01 0 Hi g h w a y To t a l Ex p l a n a t i o n It e m Ma c h i n e R e n t a l Co p y P a k (m o n t h l y ma i n t e n a n c e ) L e a s e a n d I n s t a l l m e n t P a y m e n t s 12-16 20 2 5 20 2 5 20 2 4 20 2 3 20 2 2 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Ac t u a l s Ac t u a l s Re q u e s t e d Pr o p o s e d Ap p r o v e d Fi n a l Fi n a l 50 0 0 0 0 - W a g e s - F u l l T i m e 3, 6 5 1 , 5 7 0 0 3, 6 5 1 , 5 7 0 66 , 3 1 0 1. 8 5 % 3, 5 8 5 , 2 6 0 2, 9 0 5 , 8 6 7 2, 9 3 1 , 6 2 0 50 0 0 0 5 - W a g e s - P a r t T i m e 14 2 , 4 0 0 0 14 2 , 4 0 0 4, 8 2 0 3. 5 0 % 13 7 , 5 8 0 13 2 , 4 0 7 10 7 , 2 7 1 50 0 0 1 0 - W a g e s - O v e r t i m e 11 7 , 6 9 0 0 11 7 , 6 9 0 13 , 0 5 0 12 . 4 7 % 10 4 , 6 4 0 44 , 4 1 6 74 , 9 5 9 50 0 0 4 0 - O t h e r W a g e s 2, 2 5 0 0 2, 2 5 0 (1 , 3 5 0 ) (3 7 . 5 0 ) % 3, 6 0 0 1, 7 9 1 6, 2 2 5 50 0 1 0 0 - F I C A - E m p l o y e r 29 9 , 4 2 0 0 29 9 , 4 2 0 6, 3 4 0 2. 1 6 % 29 3 , 0 8 0 22 5 , 8 0 3 22 8 , 6 8 7 50 0 1 2 0 - H e a l t h I n s u r a n c e 91 3 , 9 4 0 0 91 3 , 9 4 0 (9 3 , 4 1 0 ) (9 . 2 7 ) % 1, 0 0 7 , 3 5 0 90 1 , 7 8 9 93 1 , 1 5 4 50 0 1 2 5 - O t h e r I n s u r a n c e 24 , 3 8 0 0 24 , 3 8 0 2, 0 6 0 9. 2 3 % 22 , 3 2 0 11 , 9 9 3 18 , 5 0 4 50 0 1 3 0 - P e n s i o n 1, 0 2 2 , 4 4 0 (6 1 , 2 7 0 ) 96 1 , 1 7 0 29 , 0 0 0 3. 1 1 % 93 2 , 1 7 0 82 4 , 6 3 0 80 5 , 4 1 6 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 24 1 , 5 1 0 0 24 1 , 5 1 0 8, 1 4 0 3. 4 9 % 23 3 , 3 7 0 18 9 , 2 0 2 19 3 , 2 4 2 Wa g e s a n d B e n e f i t s 6, 4 1 5 , 6 0 0 (6 1 , 2 7 0 ) 6, 3 5 4 , 3 3 0 34 , 9 6 0 0. 5 5 % 6, 3 1 9 , 3 7 0 5, 2 3 7 , 8 9 8 5, 2 9 7 , 0 7 8 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 10 0 , 0 0 0 0 10 0 , 0 0 0 25 , 0 0 0 33 . 3 3 % 75 , 0 0 0 83 , 1 1 8 84 , 8 1 8 51 5 3 5 0 - A c c i d e n t R e p a i r s 0 0 0 0 0. 0 0 % 0 0 95 8 52 0 0 3 0 - F o o d C o m p 1, 2 0 0 0 1, 2 0 0 1, 2 0 0 10 0 . 0 0 % 0 17 6 1, 1 4 7 52 5 0 0 0 - S u p p l i e s / M a t e r i a l - O p e r a t i n g 35 0 , 0 0 0 0 35 0 , 0 0 0 18 , 0 0 0 5. 4 2 % 33 2 , 0 0 0 31 2 , 6 3 7 27 2 , 0 8 6 52 5 0 4 0 - S m a l l T o o l s & E q u i p m e n t 0 0 0 0 0. 0 0 % 0 0 37 2 53 5 0 2 0 - E q u i p m e n t R e n t a l 5, 0 0 0 0 5, 0 0 0 0 0. 0 0 % 5, 0 0 0 43 6 2, 5 9 8 54 5 0 3 0 - P r o p a n e G a s 1, 2 0 0 0 1, 2 0 0 20 1. 6 9 % 1, 1 8 0 69 6 1, 0 5 6 54 5 0 5 0 - W a s t e / T r a s h D i s p o s a l 37 , 0 0 0 0 37 , 0 0 0 0 0. 0 0 % 37 , 0 0 0 30 , 7 9 7 37 , 4 7 0 Op e r a t i n g E x p e n s e s 49 4 , 4 0 0 0 49 4 , 4 0 0 44 , 2 2 0 9. 8 2 % 45 0 , 1 8 0 42 7 , 8 6 0 40 0 , 5 0 5 59 9 9 9 9 - C o n t r o l l a b l e A s s e t s 0 0 0 0 0. 0 0 % 0 0 1, 0 6 5 Ca p i t a l O u t l a y 0 0 0 0 0. 0 0 % 0 0 1, 0 6 5 To t a l 6, 9 1 0 , 0 0 0 (6 1 , 2 7 0 ) 6, 8 4 8 , 7 3 0 79 , 1 8 0 1. 1 7 % 6, 7 6 9 , 5 5 0 5, 6 6 5 , 7 5 8 5, 6 9 8 , 6 4 8 Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 2 0 - R o a d M a i n t e n a n c e FY 2 5 E x p e n s e s Ad j u s t m e n t $ C h a n g e % C h a n g e 12-17 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e Co m m e n t s Va r i a n c e C o m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d 50 0 0 0 0 - W a g e s - F u l l T i m e 3, 6 5 1 , 5 7 0 3, 6 5 1 , 5 7 0 50 0 0 0 5 - W a g e s - P a r t T i m e 14 2 , 4 0 0 14 2 , 4 0 0 50 0 0 1 0 - W a g e s - O v e r t i m e 11 7 , 6 9 0 11 7 , 6 9 0 50 0 0 4 0 - O t h e r W a g e s 2, 2 5 0 2, 2 5 0 50 0 1 0 0 - F I C A - E m p l o y e r 29 9 , 4 2 0 29 9 , 4 2 0 50 0 1 2 0 - H e a l t h I n s u r a n c e 91 3 , 9 4 0 91 3 , 9 4 0 50 0 1 2 5 - O t h e r I n s u r a n c e 24 , 3 8 0 24 , 3 8 0 50 0 1 3 0 - P e n s i o n 1, 0 2 2 , 4 4 0 96 1 , 1 7 0 Re d u c e d p e n s i o n c o n t r i b u t i o n f r o m 2 8 % t o 26 % b a s e d o n A c t u a r i a l d e f i n e d c o n t r i b u t i o n . 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 24 1 , 5 1 0 24 1 , 5 1 0 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 10 0 , 0 0 0 10 0 , 0 0 0 Ad d i t i o n a l r e q u e s t d u e t o t h e u s e o f c o n t r a c t i n g se r v i c e s f o r m o r e t r e e r e m o v a l t h a t p o s e s a n im m e d i a t e d a n g e r t o t h e p u b l i c a n d p e r s o n a l pr o p e r t y . A l s o u t i l i z i n g a g u a r d r a i l c o n t r a c t o r th a t i s o n S t a t e c o n t r a c t t o m a k e v a r i o u s r e p a i r s . 52 0 0 3 0 - F o o d C o m p 1, 2 0 0 1, 2 0 0 Ad d e d b u d g e t t o c o v e r f o o d c o m p e n s a t i o n i f ne e d e d f o r r o a d m a i n t e n a n c e . 52 5 0 0 0 - S u p p l i e s / M a t e r i a l - O p e r a t i n g 35 0 , 0 0 0 35 0 , 0 0 0 Ad d e d 5 . 5 % f o r i n f l a t i o n o f m a t e r i a l s i n c l u d i n g co n c r e t e , b l a c k t o p , s t o n e , l u m b e r , m e t a l / p l a s t i c dr a i n p i p e , e t c . 53 5 0 2 0 - E q u i p m e n t R e n t a l 5, 0 0 0 5, 0 0 0 54 5 0 3 0 - P r o p a n e G a s 1, 2 0 0 1, 2 0 0 54 5 0 5 0 - W a s t e / T r a s h D i s p o s a l 37 , 0 0 0 37 , 0 0 0 To t a l 6, 9 1 0 , 0 0 0 6, 8 4 8 , 7 3 0 Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 2 0 - R o a d M a i n t e n a n c e FY 2 5 E x p e n s e s   12-18 20 2 5 20 2 5 20 2 4 20 2 3 20 2 2 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Ac t u a l s Ac t u a l s Re q u e s t e d Pr o p o s e d Ap p r o v e d Fi n a l Fi n a l 50 0 0 0 0 - W a g e s - F u l l T i m e 60 , 5 0 0 0 60 , 5 0 0 (2 , 6 1 0 ) (4 . 1 4 ) % 63 , 1 1 0 12 , 1 6 2 17 , 1 3 7 50 0 0 0 5 - W a g e s - P a r t T i m e 0 0 0 0 0. 0 0 % 0 0 32 2 50 0 0 1 0 - W a g e s - O v e r t i m e 17 3 , 6 1 0 0 17 3 , 6 1 0 (6 , 8 9 0 ) (3 . 8 2 ) % 18 0 , 5 0 0 13 , 9 7 8 73 , 3 5 9 50 0 0 4 0 - O t h e r W a g e s 0 0 0 0 0. 0 0 % 0 5, 8 9 3 5, 9 7 9 50 0 1 0 0 - F I C A - E m p l o y e r 17 , 9 1 0 0 17 , 9 1 0 (7 3 0 ) (3 . 9 2 ) % 18 , 6 4 0 2, 3 7 3 7, 1 8 9 50 0 1 2 0 - H e a l t h I n s u r a n c e 15 , 1 4 0 0 15 , 1 4 0 (2 , 5 9 0 ) (1 4 . 6 1 ) % 17 , 7 3 0 8, 2 0 6 21 , 9 8 7 50 0 1 2 5 - O t h e r I n s u r a n c e 40 0 0 40 0 10 2. 5 6 % 39 0 98 42 3 50 0 1 3 0 - P e n s i o n 16 , 9 4 0 (1 , 0 2 0 ) 15 , 9 2 0 (4 9 0 ) (2 . 9 9 ) % 16 , 4 1 0 6, 9 1 8 18 , 5 6 9 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 6, 5 8 0 0 6, 5 8 0 23 0 3. 6 2 % 6, 3 5 0 1, 7 0 6 5, 2 5 4 Wa g e s a n d B e n e f i t s 29 1 , 0 8 0 (1 , 0 2 0 ) 29 0 , 0 6 0 (1 3 , 0 7 0 ) (4 . 3 1 ) % 30 3 , 1 3 0 51 , 3 3 4 15 0 , 2 1 9 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 15 8 , 0 0 0 0 15 8 , 0 0 0 0 0. 0 0 % 15 8 , 0 0 0 26 , 9 7 5 12 7 , 2 2 3 51 5 1 8 0 - S o f t w a r e 2, 6 0 0 0 2, 6 0 0 0 0. 0 0 % 2, 6 0 0 2, 5 7 7 0 52 0 0 3 0 - F o o d C o m p 15 , 0 0 0 0 15 , 0 0 0 5, 0 0 0 50 . 0 0 % 10 , 0 0 0 4, 6 3 4 9, 1 0 2 52 5 0 0 0 - S u p p l i e s / M a t e r i a l - O p e r a t i n g 32 , 0 0 0 0 32 , 0 0 0 0 0. 0 0 % 32 , 0 0 0 10 , 5 9 0 47 , 9 3 4 58 6 0 2 5 - S a l t - S u p p l i e s 79 1 , 0 0 0 0 79 1 , 0 0 0 0 0. 0 0 % 79 1 , 0 0 0 25 2 , 2 8 2 42 5 , 0 8 9 58 6 0 3 0 - A n t i - s k i d S u p p l i e s 2, 5 0 0 0 2, 5 0 0 0 0. 0 0 % 2, 5 0 0 81 3 1, 9 4 2 Op e r a t i n g E x p e n s e s 1, 0 0 1 , 1 0 0 0 1, 0 0 1 , 1 0 0 5, 0 0 0 0. 5 0 % 99 6 , 1 0 0 29 7 , 8 7 1 61 1 , 2 9 0 To t a l 1, 2 9 2 , 1 8 0 (1 , 0 2 0 ) 1, 2 9 1 , 1 6 0 (8 , 0 7 0 ) (0 . 6 2 ) % 1, 2 9 9 , 2 3 0 34 9 , 2 0 5 76 1 , 5 0 9 Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 3 0 - S n o w R e m o v a l FY 2 5 E x p e n s e s Ad j u s t m e n t $ C h a n g e % C h a n g e 12-19 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e C o m m e n t s Va r i a n c e Co m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d 50 0 0 0 0 - W a g e s - F u l l T i m e 60 , 5 0 0 60 , 5 0 0 50 0 0 1 0 - W a g e s - O v e r t i m e 17 3 , 6 1 0 17 3 , 6 1 0 50 0 1 0 0 - F I C A - E m p l o y e r 17 , 9 1 0 17 , 9 1 0 50 0 1 2 0 - H e a l t h I n s u r a n c e 15 , 1 4 0 15 , 1 4 0 50 0 1 2 5 - O t h e r I n s u r a n c e 40 0 40 0 50 0 1 3 0 - P e n s i o n 16 , 9 4 0 15 , 9 2 0 Re d u c e d p e n s i o n c o n t r i b u t i o n f r o m 2 8 % t o 26 % b a s e d o n A c t u a r i a l d e f i n e d c o n t r i b u t i o n . 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 6, 5 8 0 6, 5 8 0 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 15 8 , 0 0 0 15 8 , 0 0 0 51 5 1 8 0 - S o f t w a r e 2, 6 0 0 2, 6 0 0 52 0 0 3 0 - F o o d C o m p 15 , 0 0 0 15 , 0 0 0 Ad d i t i o n a l a m o u n t r e q u e s t e d d u e t o f o o d c o m p al l o w a n c e i n c r e a s e . 52 5 0 0 0 - S u p p l i e s / M a t e r i a l - O p e r a t i n g 32 , 0 0 0 32 , 0 0 0 58 6 0 2 5 - S a l t - S u p p l i e s 79 1 , 0 0 0 79 1 , 0 0 0 58 6 0 3 0 - A n t i - s k i d S u p p l i e s 2, 5 0 0 2, 5 0 0 To t a l 1, 2 9 2 , 1 8 0 1, 2 9 1 , 1 6 0 Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 3 0 - S n o w R e m o v a l FY 2 5 E x p e n s e s   12-20 No n C a p i t a l S o f t w a r e a n d M a i n t e n a n c e A g r e e m e n t s De p a r t m e n t N a m e : H i g h w a y S n o w R e m o v a l 2, 6 0 0 2, 6 0 0 N Y 12 m o n t h m a i n t e n a n c e a g r e e m e n t & s o f t w a r e u p d a t e s . To t a l $2 , 6 0 0 $2 , 6 0 0 ● Fo r t h e c o n t i n u a t i o n o f e x i s t i n g s o f t w a r e m a i n t e n a n c e c o n t r a c t s a n d f o r t h e p u r c h a s e o f s o f t w a r e l e s s t h a n $ 1 0 , 0 0 0 . Ac c o u n t N u m b e r : 51 5 1 8 0 Wa s h i n g t o n C o u n t y , M a r y l a n d Ac c o u n t 5 1 5 1 8 0 So f t w a r e FY 2 0 2 5 De p a r t m e n t N u m b e r : 2 0 0 3 0 Ac c o u n t D e s c r i p t i o n : So f t w a r e Ve n d o r N a m e FY 2 4 B o a r d Ap p r o v a l Ne w Co s t Y/ N Pr o d u c t D e s c r i p t i o n a n d / o r R e a s o n f o r R e q u e s t FY 2 5 D e p t . Re q u e s t Ac c u W e a t h e r P r o f e s s i o n a l I T 1 8 6 3 Ex i s t i n g Ag r e e m e n t Y / N 12-21 20 2 5 20 2 5 20 2 4 20 2 3 20 2 2 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Ac t u a l s Ac t u a l s 50 0 0 0 0 - W a g e s - F u l l T i m e 92 0 0 92 0 20 2. 2 2 % 90 0 0 2, 1 4 1 50 0 0 1 0 - W a g e s - O v e r t i m e 3, 3 6 0 0 3, 3 6 0 15 0 4. 6 7 % 3, 2 1 0 0 2, 0 7 8 50 0 1 0 0 - F I C A - E m p l o y e r 33 0 0 33 0 10 3. 1 3 % 32 0 0 31 2 50 0 1 2 0 - H e a l t h I n s u r a n c e 23 0 0 23 0 (2 0 ) (8 . 0 0 ) % 25 0 0 1, 2 7 6 50 0 1 2 5 - O t h e r I n s u r a n c e 10 0 10 0 0. 0 0 % 10 0 24 50 0 1 3 0 - P e n s i o n 26 0 (2 0 ) 24 0 10 4. 3 5 % 23 0 0 1, 0 4 1 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 31 0 0 31 0 20 6. 9 0 % 29 0 0 23 6 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 6, 0 0 0 0 6, 0 0 0 0 0. 0 0 % 6, 0 0 0 0 0 52 0 0 3 0 - F o o d C o m p 1, 0 0 0 0 1, 0 0 0 1, 0 0 0 10 0 . 0 0 % 0 0 68 5 52 5 0 0 0 - S u p p l i e s / M a t e r i a l - O p e r a t i n g 2, 2 2 0 0 2, 2 2 0 0 0. 0 0 % 2, 2 2 0 0 0 Ad j u s t m e n t $ C h a n g e % C h a n g e 12-22 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e C o m m e n t s Va r i a n c e Co m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d 50 0 0 0 0 - W a g e s - F u l l T i m e 92 0 92 0 50 0 0 1 0 - W a g e s - O v e r t i m e 3, 3 6 0 3, 3 6 0 50 0 1 0 0 - F I C A - E m p l o y e r 33 0 33 0 50 0 1 2 0 - H e a l t h I n s u r a n c e 23 0 23 0 50 0 1 2 5 - O t h e r I n s u r a n c e 10 10 50 0 1 3 0 - P e n s i o n 26 0 24 0 Re d u c e d f r o m 2 8 % t o 2 6 % b a s e d o n A c t u a r i a l De f i n e d C o n t r i b u t i o n . 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 31 0 31 0 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 6, 0 0 0 6, 0 0 0 52 0 0 3 0 - F o o d C o m p 1, 0 0 0 1, 0 0 0 Ad d e d t o a c c o u n t f o r f o o d c o m p i f n e e d e d f o r st o r m d a m a g e . 52 5 0 0 0 - S u p p l i e s / M a t e r i a l - O p e r a t i n g 2, 2 2 0 2, 2 2 0 To t a l 14 , 6 4 0 14 , 6 2 0 Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 4 0 - S t o r m D a m a g e FY 2 5 E x p e n s e s 12-23 20 2 5 20 2 5 20 2 4 20 2 3 20 2 2 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Ac t u a l s Ac t u a l s Re q u e s t e d Pr o p o s e d Ap p r o v e d Fi n a l Fi n a l 50 0 0 0 0 - W a g e s - F u l l T i m e 25 9 , 9 6 0 0 25 9 , 9 6 0 7, 0 9 0 2. 8 0 % 25 2 , 8 7 0 22 4 , 0 9 6 19 7 , 0 3 5 50 0 0 1 0 - W a g e s - O v e r t i m e 18 , 2 5 0 0 18 , 2 5 0 2, 1 3 0 13 . 2 1 % 16 , 1 2 0 8, 5 1 5 10 , 5 8 6 50 0 0 4 0 - O t h e r W a g e s 27 0 0 27 0 27 0 10 0 . 0 0 % 0 0 56 0 50 0 1 0 0 - F I C A - E m p l o y e r 21 , 3 1 0 0 21 , 3 1 0 73 0 3. 5 5 % 20 , 5 8 0 16 , 9 5 7 15 , 1 2 3 50 0 1 2 0 - H e a l t h I n s u r a n c e 65 , 0 7 0 0 65 , 0 7 0 (5 , 9 8 0 ) (8 . 4 2 ) % 71 , 0 5 0 75 , 9 0 6 72 , 5 0 7 50 0 1 2 5 - O t h e r I n s u r a n c e 1, 7 4 0 0 1, 7 4 0 17 0 10 . 8 3 % 1, 5 7 0 91 1 1, 2 4 0 50 0 1 3 0 - P e n s i o n 72 , 7 9 0 (4 , 3 6 0 ) 68 , 4 3 0 2, 6 8 0 4. 0 8 % 65 , 7 5 0 62 , 6 4 3 53 , 9 1 3 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 17 , 3 5 0 0 17 , 3 5 0 59 0 3. 5 2 % 16 , 7 6 0 15 , 6 5 7 13 , 8 7 3 Wa g e s a n d B e n e f i t s 45 6 , 7 4 0 (4 , 3 6 0 ) 45 2 , 3 8 0 7, 6 8 0 1. 7 3 % 44 4 , 7 0 0 40 4 , 6 8 5 36 4 , 8 3 7 50 5 1 2 0 - L i c e n s e s & C e r t i f i c a t i o n s 0 0 0 0 0. 0 0 % 0 0 64 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 16 9 , 0 0 0 0 16 9 , 0 0 0 0 0. 0 0 % 16 9 , 0 0 0 15 3 , 4 0 3 14 6 , 1 0 7 52 0 0 3 0 - F o o d C o m p 0 0 0 (4 0 0 ) (1 0 0 . 0 0 ) % 40 0 46 19 52 5 0 0 0 - S u p p l i e s / M a t e r i a l - O p e r a t i n g 45 , 0 0 0 0 45 , 0 0 0 0 0. 0 0 % 45 , 0 0 0 46 , 7 2 7 43 , 7 9 9 54 5 0 1 0 - E l e c t r i c 86 , 3 1 0 0 86 , 3 1 0 18 , 3 1 0 26 . 9 3 % 68 , 0 0 0 60 , 3 0 9 66 , 8 9 1 54 5 0 3 0 - P r o p a n e G a s 0 0 0 0 0. 0 0 % 0 0 12 Op e r a t i n g E x p e n s e s 30 0 , 3 1 0 0 30 0 , 3 1 0 17 , 9 1 0 6. 3 4 % 28 2 , 4 0 0 26 0 , 4 8 5 25 6 , 8 9 2 To t a l 75 7 , 0 5 0 (4 , 3 6 0 ) 75 2 , 6 9 0 25 , 5 9 0 3. 5 2 % 72 7 , 1 0 0 66 5 , 1 7 0 62 1 , 7 2 9 Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 5 0 - T r a f f i c C o n t r o l FY 2 5 E x p e n s e s Ad j u s t m e n t $ C h a n g e % C h a n g e 12-24 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e C o m m e n t s Va r i a n c e C o m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d 50 0 0 0 0 - W a g e s - F u l l T i m e 25 9 , 9 6 0 25 9 , 9 6 0 50 0 0 1 0 - W a g e s - O v e r t i m e 18 , 2 5 0 18 , 2 5 0 50 0 0 4 0 - O t h e r W a g e s 27 0 27 0 50 0 1 0 0 - F I C A - E m p l o y e r 21 , 3 1 0 21 , 3 1 0 50 0 1 2 0 - H e a l t h I n s u r a n c e 65 , 0 7 0 65 , 0 7 0 50 0 1 2 5 - O t h e r I n s u r a n c e 1, 7 4 0 1, 7 4 0 50 0 1 3 0 - P e n s i o n 72 , 7 9 0 68 , 4 3 0 Re d u c e d f r o m 2 8 % t o 2 6 % b a s e d o n A c t u a r i a l De f i n e d C o n t r i b u t i o n . 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 17 , 3 5 0 17 , 3 5 0 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 16 9 , 0 0 0 16 9 , 0 0 0 52 0 0 3 0 - F o o d C o m p 0 0 No t n e e d e d i n t h i s d e p a r t m e n t . 52 5 0 0 0 - S u p p l i e s / M a t e r i a l - O p e r a t i n g 45 , 0 0 0 45 , 0 0 0 54 5 0 1 0 - E l e c t r i c 86 , 3 1 0 86 , 3 1 0 Th e e l e c t r i c b u d g e t i s b a s e d o n f o u r p r i o r y e a r ac t u a l s , f o r e c a s t e d r a t e c h a n g e s , a n d o t h e r kn o w n c i r c u m s t a n c e s . T h e p r o j e c t i o n a l s o ta k e s i n t o a c c o u n t c u r r e n t y e a r a c t u a l s w i t h an n u a l i z e d e s t i m a t i o n s . To t a l 75 7 , 0 5 0 75 2 , 6 9 0 Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 5 0 - T r a f f i c C o n t r o l FY 2 5 E x p e n s e s   12-25 20 2 5 20 2 5 20 2 4 20 2 3 20 2 2 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Ac t u a l s Ac t u a l s Re q u e s t e d Pr o p o s e d Ap p r o v e d Fi n a l Fi n a l 50 0 0 0 0 - W a g e s - F u l l T i m e 77 4 , 8 7 0 0 77 4 , 8 7 0 4, 4 0 0 0. 5 7 % 77 0 , 4 7 0 63 6 , 7 1 2 61 0 , 4 2 4 50 0 0 1 0 - W a g e s - O v e r t i m e 13 , 2 5 0 0 13 , 2 5 0 2, 5 3 0 23 . 6 0 % 10 , 7 2 0 3, 2 4 3 7, 9 5 6 50 0 0 4 0 - O t h e r W a g e s 1, 4 4 0 0 1, 4 4 0 27 0 23 . 0 8 % 1, 1 7 0 1, 3 5 0 1, 5 4 3 50 0 1 0 0 - F I C A - E m p l o y e r 60 , 4 1 0 0 60 , 4 1 0 55 0 0. 9 2 % 59 , 8 6 0 47 , 4 0 2 45 , 8 0 6 50 0 1 2 0 - H e a l t h I n s u r a n c e 19 3 , 9 4 0 0 19 3 , 9 4 0 (2 2 , 5 4 0 ) (1 0 . 4 1 ) % 21 6 , 4 8 0 17 9 , 7 0 5 17 0 , 8 5 4 50 0 1 2 5 - O t h e r I n s u r a n c e 5, 1 7 0 0 5, 1 7 0 37 0 7. 7 1 % 4, 8 0 0 2, 4 3 2 3, 6 4 0 50 0 1 3 0 - P e n s i o n 21 6 , 9 6 0 (1 3 , 0 0 0 ) 20 3 , 9 6 0 3, 6 4 0 1. 8 2 % 20 0 , 3 2 0 16 6 , 4 6 1 16 0 , 3 6 5 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 12 , 4 7 0 0 12 , 4 7 0 43 0 3. 5 7 % 12 , 0 4 0 10 , 2 6 1 9, 9 6 2 Wa g e s a n d B e n e f i t s 1, 2 7 8 , 5 1 0 (1 3 , 0 0 0 ) 1, 2 6 5 , 5 1 0 (1 0 , 3 5 0 ) (0 . 8 1 ) % 1, 2 7 5 , 8 6 0 1, 0 4 7 , 5 6 6 1, 0 1 0 , 5 5 0 50 1 0 8 0 - D e b t L e a s e I n t e r e s t 0 0 0 0 0. 0 0 % 0 20 , 0 1 3 0 50 5 0 8 0 - F r e i g h t & C a r t a g e 0 0 0 0 0. 0 0 % 0 0 42 8 50 5 1 5 0 - O t h e r - M i s c e l l a n e o u s 20 , 0 0 0 0 20 , 0 0 0 0 0. 0 0 % 20 , 0 0 0 23 , 0 8 6 21 , 9 6 1 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 53 , 3 0 0 0 53 , 3 0 0 53 , 3 0 0 10 0 . 0 0 % 0 0 0 51 5 1 8 0 - S o f t w a r e 19 , 9 7 0 0 19 , 9 7 0 2, 1 7 0 12 . 1 9 % 17 , 8 0 0 18 , 1 8 7 17 , 4 4 8 51 5 2 7 0 - M a i n t e n a n c e C o n t r a c t S e r v i c e s 0 0 0 (5 3 , 3 0 0 ) (1 0 0 . 0 0 ) % 53 , 3 0 0 40 , 1 6 6 56 , 3 8 9 52 0 0 3 0 - F o o d C o m p 0 0 0 (1 , 0 0 0 ) (1 0 0 . 0 0 ) % 1, 0 0 0 19 0 52 5 0 0 0 - S u p p l i e s / M a t e r i a l - O p e r a t i n g 0 0 0 0 0. 0 0 % 0 0 2, 9 0 0 52 5 0 4 0 - S m a l l T o o l s & E q u i p m e n t 11 , 0 0 0 0 11 , 0 0 0 0 0. 0 0 % 11 , 0 0 0 13 , 2 2 2 8, 7 4 7 52 6 0 0 0 - S u p p l i e s / M a t e r i a l - M a i n t e n a n c e 0 0 0 0 0. 0 0 % 0 0 1, 1 7 5 52 7 0 1 0 - A n t i - F r e e z e 5, 0 0 0 0 5, 0 0 0 0 0. 0 0 % 5, 0 0 0 1, 6 6 2 1, 0 0 5 52 7 0 2 0 - A u t o B a t t e r i e s 10 , 0 0 0 0 10 , 0 0 0 0 0. 0 0 % 10 , 0 0 0 7, 2 4 6 5, 0 7 8 52 7 0 3 0 - D i e s e l F u e l 32 8 , 0 0 0 0 32 8 , 0 0 0 (4 7 , 0 0 0 ) (1 2 . 5 3 ) % 37 5 , 0 0 0 33 8 , 8 5 1 24 2 , 9 9 0 52 7 0 4 0 - D i e s e l F u e l T a x 21 , 3 9 0 0 21 , 3 9 0 (1 6 , 6 1 0 ) (4 3 . 7 1 ) % 38 , 0 0 0 19 , 4 6 6 18 , 5 0 1 52 7 0 5 0 - A u t o F l u i d s 0 0 0 0 0. 0 0 % 0 0 72 9 52 7 0 6 0 - A u t o G a s o l i n e 30 1 , 0 0 0 0 30 1 , 0 0 0 28 , 6 0 0 10 . 5 0 % 27 2 , 4 0 0 30 7 , 8 0 1 25 8 , 8 4 6 52 7 0 7 0 - A u t o G r e a s e 3, 0 0 0 0 3, 0 0 0 0 0. 0 0 % 3, 0 0 0 77 6 1, 3 3 9 52 7 0 8 0 - A u t o M o t o r O i l 25 , 0 0 0 0 25 , 0 0 0 0 0. 0 0 % 25 , 0 0 0 20 , 0 4 5 20 , 9 7 9 52 7 0 9 0 - A u t o R e p a i r s 31 6 , 5 0 0 0 31 6 , 5 0 0 0 0. 0 0 % 31 6 , 5 0 0 30 0 , 0 1 3 27 9 , 9 0 1 52 7 1 0 0 - A u t o T i r e s 68 , 6 0 0 0 68 , 6 0 0 0 0. 0 0 % 68 , 6 0 0 60 , 7 7 2 56 , 3 8 4 53 5 0 5 5 - L e a s e P a y m e n t s 33 6 , 0 0 0 0 33 6 , 0 0 0 0 0. 0 0 % 33 6 , 0 0 0 0 98 , 2 3 4 53 5 0 6 0 - U n i f o r m s 45 , 0 0 0 0 45 , 0 0 0 10 , 0 0 0 28 . 5 7 % 35 , 0 0 0 35 , 9 1 7 29 , 3 1 3 58 6 0 1 0 - B o d y S h o p M a t e r i a l 8, 4 0 0 0 8, 4 0 0 0 0. 0 0 % 8, 4 0 0 8, 5 8 3 8, 1 1 4 Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 6 0 - F l e e t M a n a g e m e n t FY 2 5 E x p e n s e s Ad j u s t m e n t $ C h a n g e % C h a n g e 12-26 20 2 5 20 2 5 20 2 4 20 2 3 20 2 2 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Ac t u a l s Ac t u a l s Re q u e s t e d Pr o p o s e d Ap p r o v e d Fi n a l Fi n a l Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 6 0 - F l e e t M a n a g e m e n t FY 2 5 E x p e n s e s Ad j u s t m e n t $ C h a n g e % C h a n g e 58 6 0 4 0 - W e l d i n g S h o p M a t e r i a l 11 , 5 0 0 0 11 , 5 0 0 0 0. 0 0 % 11 , 5 0 0 14 , 1 0 8 12 , 0 8 7 Op e r a t i n g E x p e n s e s 1, 5 8 3 , 6 6 0 0 1, 5 8 3 , 6 6 0 (2 3 , 8 4 0 ) (1 . 4 8 ) % 1, 6 0 7 , 5 0 0 1, 2 2 9 , 9 3 3 1, 1 4 2 , 5 4 8 59 9 9 9 9 - C o n t r o l l a b l e A s s e t s 0 0 0 0 0. 0 0 % 0 0 7, 7 2 2 60 0 4 0 0 - M a c h i n e r y & E q u i p m e n t 17 , 0 0 0 0 17 , 0 0 0 (5 2 , 3 0 0 ) (7 5 . 4 7 ) % 69 , 3 0 0 0 0 60 0 9 0 0 - L e a s e s - C a p i t a l O u t l a y 0 0 0 0 0. 0 0 % 0 1, 3 3 0 , 7 4 5 0 Ca p i t a l O u t l a y 17 , 0 0 0 0 17 , 0 0 0 (5 2 , 3 0 0 ) (7 5 . 4 7 ) % 69 , 3 0 0 1, 3 3 0 , 7 4 5 7, 7 2 2 To t a l 2, 8 7 9 , 1 7 0 (1 3 , 0 0 0 ) 2, 8 6 6 , 1 7 0 (8 6 , 4 9 0 ) (2 . 9 3 ) % 2, 9 5 2 , 6 6 0 3, 6 0 8 , 2 4 4 2, 1 6 0 , 8 2 0 12-27 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e Co m m e n t s Va r i a n c e C o m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d 50 0 0 0 0 - W a g e s - F u l l T i m e 77 4 , 8 7 0 77 4 , 8 7 0 50 0 0 1 0 - W a g e s - O v e r t i m e 13 , 2 5 0 13 , 2 5 0 50 0 0 4 0 - O t h e r W a g e s 1, 4 4 0 1, 4 4 0 50 0 1 0 0 - F I C A - E m p l o y e r 60 , 4 1 0 60 , 4 1 0 50 0 1 2 0 - H e a l t h I n s u r a n c e 19 3 , 9 4 0 19 3 , 9 4 0 50 0 1 2 5 - O t h e r I n s u r a n c e 5, 1 7 0 5, 1 7 0 50 0 1 3 0 - P e n s i o n 21 6 , 9 6 0 20 3 , 9 6 0 Pe n s i o n c o n t r i b u t i o n d e c r e a s e d f r o m 2 8 % t o 26 % b a s e d o n A c t u a r i a l D e f i n e d C o n t r i b u t i o n . 50 0 1 4 0 - W o r k e r s C o m p e n s a t i o n 12 , 4 7 0 12 , 4 7 0 50 5 1 5 0 - O t h e r - M i s c e l l a n e o u s 20 , 0 0 0 20 , 0 0 0 51 5 0 0 0 - C o n t r a c t e d / P u r c h a s e d S e r v i c e 53 , 3 0 0 53 , 3 0 0 Re a l l o c a t e d f r o m 5 1 5 2 7 0 - M a i n t e n a n c e Co n t r a c t S e r v i c e s p e r B u d g e t a n d F i n a n c e . 51 5 1 8 0 - S o f t w a r e 19 , 9 7 0 19 , 9 7 0 51 5 2 7 0 - M a i n t e n a n c e C o n t r a c t S e r v i c e s 0 0 Re a l l o c a t e d t o 5 1 5 0 0 0 - C o n t r a c t e d P u r c h a s e d Se r v i c e p e r B u d g e t a n d F i n a n c e . 52 0 0 3 0 - F o o d C o m p 0 0 Bu d g e t n o t n e e d e d i n t h i s d e p a r t m e n t . 52 5 0 4 0 - S m a l l T o o l s & E q u i p m e n t 11 , 0 0 0 11 , 0 0 0 52 7 0 1 0 - A n t i - F r e e z e 5, 0 0 0 5, 0 0 0 52 7 0 2 0 - A u t o B a t t e r i e s 10 , 0 0 0 10 , 0 0 0 Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 6 0 - F l e e t M a n a g e m e n t FY 2 5 E x p e n s e s 12-28 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e Co m m e n t s Va r i a n c e C o m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 6 0 - F l e e t M a n a g e m e n t FY 2 5 E x p e n s e s 52 7 0 3 0 - D i e s e l F u e l 32 8 , 0 0 0 32 8 , 0 0 0 Es t i m a t e d b u d g e t i s 8 2 , 0 0 0 g a l l o n s X $ 4 . 0 0 = $3 2 8 , 0 0 0 ( e x c l u d e s t a x e s ) , w h i c h i s b a s e d o n bi d s a n d s h o r t - t e r m e n e r g y o u t l o o k f o r e c a s t s . Ra t e i s d i s c o u n t e d w i t h n e w b i d p r i c e in c l u d i n g d e l i v e r y a s c o m p a r e d t o r e t a i l p r i c e s . 52 7 0 4 0 - D i e s e l F u e l T a x 21 , 3 9 0 21 , 3 9 0 Di e s e l t a x H i g h w a y a t 0 . 4 7 7 5 p e r g a l l o n 52 7 0 6 0 - A u t o G a s o l i n e 30 1 , 0 0 0 30 1 , 0 0 0 Pr o j e c t e d b u d g e t i s 8 6 , 0 0 0 X $ 3 . 5 0 = $3 0 1 , 0 0 0 ( i n c l u d e s s t a t e g a s t a x ) , w h i c h i s ba s e d o n b i d s a n d s h o r t - t e r m e n e r g y o u t l o o k fo r e c a s t s . R a t e p e r g a l l o n i s d i s c o u n t e d w i t h bi d p r i c e a s c o m p a r e t o r e t a i l p r i c e s . 52 7 0 7 0 - A u t o G r e a s e 3, 0 0 0 3, 0 0 0 52 7 0 8 0 - A u t o M o t o r O i l 25 , 0 0 0 25 , 0 0 0 52 7 0 9 0 - A u t o R e p a i r s 31 6 , 5 0 0 31 6 , 5 0 0 52 7 1 0 0 - A u t o T i r e s 68 , 6 0 0 68 , 6 0 0 53 5 0 5 5 - L e a s e P a y m e n t s 33 6 , 0 0 0 33 6 , 0 0 0 L e a s e p a y m e n t s c h e d u l e . 53 5 0 6 0 - U n i f o r m s 45 , 0 0 0 45 , 0 0 0 Ad d i t i o n a l a m o u n t r e q u e s t e d d u e t o n e w b o o t al l o w a n c e o f $ 1 2 5 . 0 0 p e r u n i o n e m p l o y e e p e r fi s c a l y e a r . 58 6 0 1 0 - B o d y S h o p M a t e r i a l 8, 4 0 0 8, 4 0 0 58 6 0 4 0 - W e l d i n g S h o p M a t e r i a l 11 , 5 0 0 11 , 5 0 0 12-29 20 2 5 20 2 5 20 2 5 20 2 5 Op e r a t i n g Bu d g e t Op e r a t i n g Bu d g e t Va r i a n c e Co m m e n t s Va r i a n c e C o m m e n t s Re q u e s t e d Pr o p o s e d Re q u e s t e d Pr o p o s e d Wa s h i n g t o n C o u n t y , M a r y l a n d Hi g h w a y F u n d De p a r t m e n t 2 0 0 6 0 - F l e e t M a n a g e m e n t FY 2 5 E x p e n s e s 60 0 4 0 0 - M a c h i n e r y & E q u i p m e n t 17 , 0 0 0 17 , 0 0 0 Re p l a c e t h r e e 1 9 9 8 C l i p p e r C 1 1 9 1 4 - i n c h co n c r e t e s a w s a n d t w o 2 0 0 0 C l i p p e r C 1 3 1 3 G A 16 - i n c h c o n c r e t e s a w s w i t h f o u r 2 0 2 4 E d c o K L - 18 i n c h w a l k b e h i n d c o n c r e t e s a w s . A d d e d 5. 5 % f o r i n f l a t i o n . P u r c h a s e t o o l c a b i n e t t o ke e p s c a n a n d d i a g n o s t i c t o o l s a s w e l l a s s h o p el e c t r o n i c s u s e d f o r w o r k i n g o n t h e c o u n t i e s fl e e t o f v e h i c l e s . T h i s w i l l a l l o w f o r s a f e a n d cl e a n e n v i r o n m e n t f o r s t o r a g e . To t a l 2, 8 7 9 , 1 7 0 2, 8 6 6 , 1 7 0 12-30 No n C a p i t a l S o f t w a r e a n d M a i n t e n a n c e A g r e e m e n t s De p a r t m e n t N a m e : H i g h w a y F l e e t M a n a g e m e n t 9, 2 1 0 10 , 1 2 0 N Y 12 m o n t h m a i n t e n a n c e a g r e e m e n t a n d s o f t w a r e u p d a t e s . 1, 4 3 0 1, 4 2 8 N Y 1, 7 7 0 1, 9 0 4 N Y 85 0 85 0 N Y 70 0 70 0 N Y 12 m o n t h m a i n t e n a n c e a g r e e m e n t a n d s o f t w a r e u p d a t e s . 3, 8 4 0 3, 8 4 0 N Y 12 m o n t h m a i n t e n a n c e a g r e e m e n t a n d s o f t w a r e u p d a t e s . 0 23 0 Y N 12 m o n t h m a i n t e n a n c e a g r e e m e n t a n d s o f t w a r e u p d a t e s . 0 89 8 Y N 12 m o n t h m a i n t e n a n c e a g r e e m e n t a n d s o f t w a r e u p d a t e s . To t a l $1 7 , 8 0 0 $1 9 , 9 7 0 ● Fo r t h e c o n t i n u a t i o n o f e x i s t i n g s o f t w a r e m a i n t e n a n c e c o n t r a c t s a n d f o r t h e p u r c h a s e o f s o f t w a r e l e s s t h a n $ 1 0 , 0 0 0 . Ac c o u n t N u m b e r : 51 5 1 8 0 Wa s h i n g t o n C o u n t y , M a r y l a n d Ac c o u n t 5 1 5 1 8 0 So f t w a r e FY 2 0 2 5 De p a r t m e n t N u m b e r : 2 0 0 6 0 Ac c o u n t D e s c r i p t i o n : So f t w a r e Ve n d o r N a m e FY 2 4 B o a r d Ap p r o v a l Ne w Co s t Y/ N So l e r a V e h i c l e R e p a i r Pr o d u c t D e s c r i p t i o n a n d / o r R e a s o n f o r R e q u e s t FY 2 5 D e p t . Re q u e s t Ro n T u r l e y A s s o c i a t e d I n c . I T 1 8 6 4 Ex i s t i n g Ag r e e m e n t Y/ N Fo r d I D P a c k a g e / V C M 2 S o f t w r e GE S o f t w a r e , I n c Ma c k V o l v o F l e e t Mi t c h e l l 1 Ga s b o y T e c h S u p p o r t ( f o u r s i t e s ) Ma c T e c h T o o l , e g . , f l e e t d i a g n o s t i c s 12-31 Le a s e a n d I n s t a l l m e n t E Te l e s c o p i c A e r i a l D e v i c e i e . Bu c k e t T r u c k 3 $1 0 0 , 6 2 2 6 20 2 7 $5 7 , 1 0 0 $3 4 2 , 5 1 6 4. 3 7 5 E Ba c k h o e 6 $4 3 8 , 0 1 3 5 20 2 8 $9 1 , 1 0 0 $4 5 5 , 4 2 4 1. 9 7 E Ru b b e r T i r e W h e e l L o a d e r 6 $5 5 0 , 1 8 2 6 20 2 8 $1 1 4 , 5 0 0 $5 7 2 , 0 5 2 1. 9 7 E Mi n i H y d r a u l i c E x c a v a t o r 2 $3 4 4 , 7 7 0 5 20 2 6 $7 3 , 3 0 0 $3 5 6 , 6 6 3 2. 9 9 To t a l 17 $1 , 4 3 3 , 5 8 7 $3 3 6 , 0 0 0 $1 , 7 2 6 , 6 5 5 Ag r e e t o B u d g e t N It e m Qt y St r a i g h t Pu r c h a s e P r i c e Nu m b e r o f Ye a r s Fi n a n c e d Fi n a l Y e a r of L e a s e An n u a l P a y m e n t Du e S t a r t i n g i n Ye a r 2 0 0 6 0 Hi g h w a y F l e e t M a n a g e m e n t To t a l F i n a n c e d Pr i c e ( t o t a l o f al l l e a s e pa y m e n t s ) Im p l i e d In t e r e s t Ra t e Ex p l a n a t i o n L e a s e a n d I n s t a l l m e n t P a y m e n t s 12-32 Ca p i t a l O u t l a y - M a c h i n e r y a n d E q u i p m e n t 1 Ic o n S t o r a g e T o o l B o x 1 6, 4 1 5 6, 4 1 5 N St o r e e l e c t r o n i c s c a n t o o l s i n a d r y , c l e a n e n v i r o n m e n t . T h e s e t o o l s a r e u s e d i n t h e ma i n t e n a n c e o f a l l W a s h i n g t o n C o u n t y f l e e t v e h i c l e s . 2 Ed c o K L - 1 8 W a l k - B e h i n d R o a d S a w 4 2, 4 5 5 9, 8 2 0 R Re p l a c e t h r e e m o d e l y e a r 2 0 0 0 w a l k - b e h i n d r o a d s a w s a n d t w o m o d e l y e a r 2 0 0 1 w a l k - be h i n d s a w s w i t h f o u r 2 0 2 4 E d c o K L - 1 8 w a l k - b e h i n d r o a d s a w s . 0 0 To t a l $1 6 , 2 3 5 *Ma c h i n e r y a n d e q u i p m e n t a r e p h y s i c a l a s s e t s , w h i c h : ● ● Co s t s o f m a c h i n e r y a n d e q u i p m e n t i n c l u d e t h e p u r c h a s e p r i c e , n e t o f p u r c h a s e d i s c o u n t s , p l u s t r a d e - i n a l l o w a n c e , t r a n s p o r t a t i o n c h a r g e s , i n s t a l l a t i o n c o s t s , t a x e s , a n d a n y o t h e r c o s t s re q u i r e d t o p r e p a r e t h e a s s e t f o r i t s i n t e n d e d u s e . M a c h i n e r y a n d e q u i p m e n t a s s e t s s h o u l d b e r e p o r t e d a s a c q u i s i t i o n s w h e n t h e C o u n t y r e c e i v e s t h e a s s e t , n o t a t t h e t i m e w h e n i t p a y s ac c o u n t s , t h e r e c a n o n l y b e a p r i o r i t y 1 , p r i o r i t y 2 , p r i o r i t y 3 , e t c . a m o n g a l l t h e a c c o u n t s c o m b i n e d . A p r i o r i t y n u m b e r c a n n o t b e r e p e a t e d t h r o u g h o u t t h e a c c o u n t s . Ex p l a i n R e a s o n F o r E q u i p m e n t N e e d a n d D i s p o s i t i o n o f O l d , i f A n y . N u m b e r o f h o u r s , et c . De p t . Re q u e s t N or R Pr i o r i t y * De s c r i p t i o n s Qt y Un i t C o s t M a c h i n e r y a n d E q u i p m e n t (≥ $ 1 0 , 0 0 0 p e r i t e m ) 6 0 0 4 0 0 20 0 6 0 Fl e e t M a n a g e m e n t 12-33 Open Session Item SUBJECT: FY2025 General Fund Budget – Proposed PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Kelcee Mace, Chief Financial Officer; Kim Edlund, Director Budget & Finance RECOMMENDED MOTION: For informational purposes only. REPORT-IN-BRIEF: The FY25 Proposed General Fund budget is balanced at $300,648,730. DISCUSSION: Major changes from the last proposed version include: • Decrease to Cannabis Revenue based on restriction on revenue to be used for Community Reinvestment and Repair Fund. • Added back in a personnel request in the Engineering Department that was proposed by the salary committee but left out of the previous budget version. • Decrease to Highway Operating transfer due to less support needed from General Fund after Highway fund was balanced. Consideration of future obligations has been a primary factor in balancing the FY25 budget. Staff is also coming back in front of you to receive further comment and/or direction for the FY25 General Fund budget. FISCAL IMPACT: $300,648,730 CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Proposed General Fund Revenue Summary, Proposed General Fund Expense Summary, Updated Expense Detail for In-Kind Impacted Departments, PowerPoint Presentation AUDIO/VISUAL NEEDS: PowerPoint Board of County Commissioners of Washington County, Maryland Agenda Report Form Page Ref Account Number Funding Source FY2025 Proposed Budget $ Change % Change FY2024 Original Budget General Revenues Property Tax 2-1 400000 Real Estate Tax 138,750,570 8,803,700 6.77%129,946,870 2-1 400120 Corporate Personal Property - Current 16,154,320 677,090 4.37%15,477,230 2-1 400140 State Administration Fees (575,000)(25,000)4.55%(550,000) 2-1 400200 Interest on Property Tax 345,000 0 0.00%345,000 2-1 400210 Interest - Prior Year 50,000 0 0.00%50,000 2-1 400220 County Payment In Lieu of Tax 285,000 0 0.00%285,000 2-1 400230 Enterprise Zone Tax Reimbursement 593,970 (308,680) (34.20%)902,650 2-1 400260 Property Tax Sales 75,000 15,000 25.00%60,000 2-1 400300 Enterprise Zone Tax Credit (1,187,930)617,370 (34.20%)(1,805,300) 2-1 400320 County Homeowners Tax Credit (155,000)10,000 (6.06%)(165,000) 2-1 400330 Agricultural Tax Credit (460,000)(10,000)2.22%(450,000) 2-1 400345 Other Tax Credits (650,000)(630,000)3150.00%(20,000) 2-1 400355 Disabled Veteran's Credit (450,000)(90,000)25.00%(360,000) 2-1 400400 Discount Allowed on Property Tax (385,000)(20,000)5.48%(365,000) 2-1 496020 Federal Payment in Lieu of Taxes 29,190 3,490 13.58%25,700 152,420,120 9,042,970 6.31%143,377,150 Local Tax 2-5 400500 Income Tax 121,388,350 4,695,540 4.02%116,692,810 2-5 400510 Admissions & Amusements Tax 475,000 475,000 100.00%0 2-5 400520 Recordation Tax 7,606,800 (845,200) (10.00%)8,452,000 2-5 400530 Trailer Tax 200,000 0 0.00%200,000 129,670,150 4,325,340 3.45%125,344,810 Interest 2-7 404400 Interest - Investments 4,000,000 2,500,000 166.67%1,500,000 2-7 404410 Interest - Municipal Investment 750,000 350,000 87.50%400,000 2-7 404420 Interest, Penalties & Fees 7,000 7,000 100.00%0 4,757,000 2,857,000 150.37%1,900,000 Total General Revenues 286,847,270 16,225,310 6.00%270,621,960 Program Revenues Charges for Services - Other Circuit Court 2-9 486070 Reimbursed Expenses - Circuit Court 8,280 0 0.00%8,280 2-9 486075 Circuit Court - Jurors 150,000 22,200 17.37%127,800 158,280 22,200 16.31%136,080 State's Attorney 2-9 486000 Reimbursed Expenses - State's Attorney 64,400 4,400 7.33%60,000 Weed Control 2-9 403120 Weed Control Fees 353,000 35,450 11.16%317,550 General Fund Revenues - Proposed Washington County, Maryland FY 2025 1-1 Page Ref Account Number Funding Source FY2025 Proposed Budget $ Change % Change FY2024 Original Budget General Fund Revenues - Proposed Washington County, Maryland FY 2025 General 2-9 403135 Sheriff Auxiliary 90,200 40,200 80.40%50,000 2-9 404,511 Lease Income 70,000 0 0.00%70,000 2-9 485000 Reimburse Administrative 1,000 (5,500) (84.62%)6,500 2-9 490000 Miscellaneous 200,000 0 0.00%200,000 2-9 490010 Gain or Loss on Sale of Asset 50,000 0 0.00%50,000 2-9 490080 Bad Check Fee 1,000 250 33.33%750 2-9 490200 Registration Fees 3,000 0 0.00%3,000 2-9 490210 Sponsorships 5,000 (19,000) (79.17%)24,000 2-9 491900 In-Kind Sponsorships 4,280,100 4,280,100 100.00%0 4,700,300 4,296,050 1062.72%404,250 Engineering 2-12 403045 Review Fees 125,000 25,000 25.00%100,000 2-12 440110 Drawings/Blue Line Prints 100 (1,900) (95.00%)2,000 125,100 23,100 22.65%102,000 Permits & Inspections 2-13 401070 Building Permits - Residential 135,000 0 0.00%135,000 2-13 401080 Building Permits - Commercial 200,000 0 0.00%200,000 2-13 401085 Municipal Fees 20,000 10,000 100.00%10,000 2-13 401090 Electrical Licenses Fees 10,000 (60,000) (85.71%)70,000 2-13 401100 Electrical Permit - Residential 160,000 0 0.00%160,000 2-13 401110 Electrical Permit - Commercial 117,000 0 0.00%117,000 2-13 401115 HVAC Registration Fees 4,500 (7,500) (62.50%)12,000 2-13 401120 HVAC Permit - Residential 75,000 0 0.00%75,000 2-13 401130 HVAC Permit - Commercial 35,000 (7,300) (17.26%)42,300 2-13 401140 Other Permit Fees 30,000 0 0.00%30,000 2-13 401145 Temporary Occupancy Fee - Commercial 1,250 0 0.00%1,250 2-13 401160 Plumbing Licenses Fees 6,500 (13,500) (67.50%)20,000 2-13 401170 Plumbing Permits - Residential 80,000 0 0.00%80,000 2-13 401180 Plumbing Permits - Commercial 37,800 0 0.00%37,800 2-13 402020 Fines & Forfeitures 10,000 10,000 100.00%0 2-13 403035 Technology Fees 60,000 0 0.00%60,000 2-13 403045 Review Fees 6,000 1,000 20.00%5,000 2-13 440110 Drawings/Blue Line Prints 200 100 100.00%100 988,250 (67,200) (6.37%)1,055,450 Planning and Zoning 2-16 401040 Miscellaneous Licenses 700 0 0.00%700 2-16 401140 Other Permit Fees 3,000 0 0.00%3,000 2-16 402020 Fines and Forfeitures 1,000 0 0.00%1,000 2-16 403030 Zoning Appeals 18,000 4,000 28.57%14,000 2-16 403035 Technology Fees 7,000 1,000 16.67%6,000 2-16 403040 Rezoning 7,000 0 0.00%7,000 2-16 403045 Review Fees 90,000 45,000 100.00%45,000 2-16 403050 Development Fees 30,000 10,000 50.00%20,000 2-16 403055 Other Planning Fees 400 0 0.00%400 2-16 485000 Reimburse Administrative 100 0 0.00%100 2-16 486045 Reimbursed Expense - Other 5,000 0 0.00%5,000 162,200 60,000 58.71%102,200 1-2 Page Ref Account Number Funding Source FY2025 Proposed Budget $ Change % Change FY2024 Original Budget General Fund Revenues - Proposed Washington County, Maryland FY 2025 Sheriff - Judicial 2-18 402010 Peace Order Service 5,000 2,000 66.67%3,000 2-18 403010 Sheriff Fees - Judicial 40,000 0 0.00%40,000 45,000 2,000 4.65%43,000 Sheriff - Process Servers 2-18 402010 Peace Order Service 140,000 25,000 21.74%115,000 Sheriff - Patrol 2-18 402000 Parking Violations 2,500 (1,000) (28.57%)3,500 2-18 402040 School Bus Camera Fines 0 (12,000) (100.00%)12,000 2-18 403000 Speed Cameras 1,064,960 (32,820) (2.99%)1,097,780 2-18 486020 Reimbursed Expenses - Patrol 60,000 5,700 10.50%54,300 2-18 490020 Sale of Publications 6,500 0 0.00%6,500 1,133,960 (40,120) (3.42%)1,174,080 Sheriff - Central Booking 2-18 404510 Rental - Building 0 (15,720) (100.00%)15,720 2-18 404511 Lease Income 15,720 15,720 100.00%0 15,720 0 0.00%15,720 Sheriff - Detention Center 2-18 403080 Housing Federal Prisoners 1,000 550 122.22%450 2-18 403090 Housing State Prisoners 175,000 0 0.00%175,000 2-18 403100 Home Detention Fees 500 (1,000) (66.67%)1,500 2-18 486050 Reimbursed Expenses - Detention 500 0 0.00%500 2-18 486055 Alien Inmate Reimbursement 25,000 0 0.00%25,000 2-18 486060 Social Security Income Reimbursement 10,000 0 0.00%10,000 212,000 (450) (0.21%)212,450 Sheriff - Day Reporting Center 2-18 403075 Day Reporting Fees 5,000 (2,500) (33.33%)7,500 Sheriff - Narcotics Task Force 2-18 486030 Reimbursed Expenses - NTF 215,000 (193,450) (47.36%)408,450 Sheriff - Police Academy 2-18 403,015 Academy Fees 59,830 (10) (0.02%)59,840 Emergency Services 2-19 403060 Alarm Termination Fee (False Alarm Fine)20,000 0 0.00%20,000 2-19 486040 Reimbursed Expenses - Emergency Management 203,000 (202,630) (49.95%)405,630 223,000 (202,630) (47.61%)425,630 Wireless Communications 2-19 404511 Lease Income 50,800 2,800 5.83%48,000 2-19 403070 EMCS Salary Reimbursement 15,600 0 0.00%15,600 66,400 2,800 4.40%63,600 1-3 Page Ref Account Number Funding Source FY2025 Proposed Budget $ Change % Change FY2024 Original Budget General Fund Revenues - Proposed Washington County, Maryland FY 2025 Parks Buildings, Grounds & Facilities 2-22 499420 Fuel 2,000 0 0.00%2,000 Martin L. Snook Pool 2-22 404100 Swimming Pool Fees 35,000 0 0.00%35,000 2-22 404110 Swimming Pool - Concession Fee 12,000 0 0.00%12,000 47,000 0 0.00%47,000 Parks and Recreation 2-22 404000 Sale of Wood 900 0 0.00%900 2-22 404010 Rental Fees 40,000 0 0.00%40,000 2-22 404020 Ballfield Fees 8,000 0 0.00%8,000 2-22 404030 Ballfield Lighting Fees 1,000 0 0.00%1,000 2-22 404040 Concession Fees 2,500 0 0.00%2,500 2-22 404300 Program Fees 350,000 0 0.00%350,000 2-22 490060 Park Contributions from Residents 1,000 0 0.00%1,000 403,400 0 0.00%403,400 Total Charges for Services 9,119,840 3,964,640 76.91%5,155,200 Grants 2-24 495000 Operating Grant - Law Enforcement 300,000 (50,000)(14.29)%350,000 2-24 496110 State Aid - Police Protection 1,150,560 10,560 0.93%1,140,000 2-24 496115 SAFER 0 (2,020,190)(100.00)%2,020,190 2-24 496120 911 Fees 2,250,000 900,000 66.67%1,350,000 2-24 403115 Miscellaneous Fees 476,880 476,880 100.00%0 2-24 400700 Cannabis State Sales Tax 106,180 106,180 100.00%0 2-24 401190 Marriage Licenses 50,000 0 0.00%50,000 2-24 401210 Trader's License 190,000 (10,000)(5.00)%200,000 2-24 402020 Fines & Forfeitures 5,000 (15,000)(75.00)%20,000 2-24 403130 Marriage Ceremony Fees 3,000 0 0.00%3,000 2-24 496130 State Park Fees 150,000 0 0.00%150,000 Total Grants for Operations 4,681,620 (601,570)(11.39)%5,283,190 Total Program Revenues 13,801,460 3,363,070 32.22%10,438,390 Total General Fund Proposed Revenue 300,648,730 19,588,380 6.97%281,060,350 Increase without In-Kind Revenue 296,368,630 15,308,280 5.45%281,060,350 1-4 Pa g e Cost Center Department/Agency FY 2025 Requested Budget Adjustment FY 2025 Proposed Budget $ Change % Change FY 2024 Original Budget Education: Direct Primary: 3-1 90000 Board of Education 118,737,360 (8,564,520)110,172,840 1,102,480 1.01%109,070,360 118,737,360 (8,564,520)110,172,840 1,102,480 1.01%109,070,360 Secondary: 3-3 90040 Hagerstown Community College 10,236,290 0 10,236,290 0 0.00%10,236,290 Other: 3-5 93400 Free Library 4,959,250 (104,090)4,855,160 1,384,450 39.89%3,470,710 3-7 10990 Clear Spring Library Building 143,000 0 143,000 130,730 1065.44%12,270 3-9 10991 Smithsburg Library Building 150,750 0 150,750 139,750 1270.45%11,000 3-11 10992 Boonsboro Library Building 171,810 0 171,810 160,310 1394.00%11,500 3-13 10993 Hancock Library Building 141,700 0 141,700 130,700 1188.18%11,000 5,566,510 (104,090)5,462,420 1,945,940 55.34%3,516,480 Total Education 134,540,160 (8,668,610)125,871,550 3,048,420 2.48%122,823,130 Law Enforcement: 3-15 11300 Sheriff - Judicial 4,221,310 (58,080)4,163,230 150,670 3.75%4,012,560 3-25 11305 Sheriff - Process Servers 168,260 (1,580)166,680 8,320 5.25%158,360 3-30 11310 Sheriff - Patrol 17,118,940 (326,190)16,792,750 723,310 4.50%16,069,440 3-51 11311 Sheriff Auxiliary 90,200 0 90,200 40,200 80.40%50,000 3-53 11315 Sheriff - Central Booking 1,492,120 (20,520)1,471,600 (23,120) (1.55%)1,494,720 3-61 11320 Sheriff - Detention Center 23,509,380 (332,130)23,177,250 1,925,160 9.06%21,252,090 3-81 11321 Sheriff - Day Reporting Center 538,530 (4,480)534,050 27,650 5.46%506,400 3-89 11330 Sheriff - Narcotics Task Force 647,500 (25,390)622,110 (418,170) (40.20%)1,040,280 3-100 11335 Sheriff - Police Academy 59,830 0 59,830 (10)(0.02%)59,840 47,846,070 (768,370)47,077,700 2,434,010 5.45%44,643,690 Emergency Services: 3-106 11420 Air Unit 95,890 0 95,890 21,920 29.63%73,970 3-115 11430 Special Operations 311,290 (126,970)184,320 (29,790) (13.91%)214,110 3-126 11440 911 - Communications 6,747,820 (171,470)6,576,350 (109,600) (1.64%)6,685,950 3-141 11520 EMS Operations 6,344,250 (283,920)6,060,330 2,291,360 60.80%3,768,970 3-158 11525 Fire Operations 8,435,110 (1,553,830)6,881,280 310,990 4.73%6,570,290 3-175 11535 Public Safety Training Center 1,366,210 (203,400)1,162,810 202,460 21.08%960,350 3-193 93110 Civil Air Patrol 4,000 0 4,000 0 0.00%4,000 3-195 93130 Fire & Rescue Volunteer Services 12,059,880 (195,080)11,864,800 1,227,330 11.54%10,637,470 35,364,450 (2,534,670)32,829,780 3,914,670 13.54%28,915,110 Other: 3-214 11530 Emergency Management 378,930 (121,250)257,680 (18,860) (6.82%)276,540 3-223 93100 Animal Control Services - Humane Society 2,350,000 0 2,350,000 818,470 53.44%1,531,530 2,728,930 (121,250)2,607,680 799,610 44.22%1,808,070 Total Public Safety 85,939,450 (3,424,290)82,515,160 7,148,290 9.48%75,366,870 Washington County, Maryland General Fund Expenditures - Proposed FY 2025 1-9 Pa g e Cost Center Department/Agency FY 2025 Requested Budget Adjustment FY 2025 Proposed Budget $ Change % Change FY 2024 Original Budget Washington County, Maryland General Fund Expenditures - Proposed FY 2025 Operating/Capital Transfer Operating: 3-225 91020 Highway 10,521,180 (115,590)10,405,590 309,250 3.06%10,096,340 3-227 91021 Solid Waste 651,180 (164,010)487,170 37,170 8.26%450,000 3-229 91023 Agricultural Education Center 255,760 0 255,760 17,560 7.37%238,200 3-231 91024 Grant Management 537,170 (14,660)522,510 134,870 34.79%387,640 3-233 91028 Land Preservation 31,920 (8,820)23,100 (30,430) (56.85%)53,530 3-235 91029 HEPMPO 5,130 1,640 6,770 1,640 31.97%5,130 3-237 91040 Utility Administration 799,210 (13,390)785,820 82,850 11.79%702,970 3-239 91041 Water 490,590 (314,110)176,480 (574,090) (76.49%)750,570 3-241 91044 Transit 1,213,230 (311,920)901,310 (151,230) (14.37%)1,052,540 3-243 91046 Golf Course 267,150 (154,220)112,930 (320,760) (73.96%)433,690 3-245 92010 Municipality in Lieu of Bank Shares 38,550 0 38,550 0 0.00%38,550 14,811,070 (1,095,080)13,715,990 (493,170) (3.47%)14,209,160 Capital: 3-247 91230 Capital Improvement Fund 7,750,000 1,001,230 8,751,230 2,501,230 40.02%6,250,000 3-249 12700 Debt Service 16,210,080 0 16,210,080 430,840 2.73%15,779,240 23,960,080 1,001,230 24,961,310 2,932,070 13.31%22,029,240 Total Operating/Capital Transfers 38,771,150 (93,850)38,677,300 2,438,900 6.73%36,238,400 Other Government Programs: Courts: 3-251 10200 Circuit Court 2,720,970 (144,800)2,576,170 189,330 7.93%2,386,840 3-261 10210 Orphans Court 34,250 0 34,250 (1,900) (5.26%)36,150 3-264 10220 State's Attorney 5,282,090 (85,000)5,197,090 247,390 5.00%4,949,700 8,037,310 (229,800)7,807,510 434,820 5.90%7,372,690 State: 3-275 10400 Election Board 2,941,480 (300,490)2,640,990 374,900 16.54%2,266,090 3-287 12300 Soil Conservation 369,510 0 369,510 5,500 1.51%364,010 3-289 12400 Weed Control 353,000 0 353,000 35,450 11.16%317,550 3-295 12410 Environmental Pest Management 50,500 (5,000)45,500 0 0.00%45,500 3-297 94000 Health Department 3,183,620 0 3,183,620 844,350 36.09%2,339,270 3-299 94010 Social Services 506,330 0 506,330 0 0.00%506,330 3-301 94020 University of MD Extension 290,120 0 290,120 11,080 3.97%279,040 3-303 94030 County Cooperative Extension 38,730 0 38,730 0 0.00%38,730 7,733,290 (305,490)7,427,800 1,271,280 20.65%6,156,520 Community Funding: 3-305 93000 Community Funding 1,200,000 0 1,200,000 200,000 20.00%1,000,000 1-10 Pa g e Cost Center Department/Agency FY 2025 Requested Budget Adjustment FY 2025 Proposed Budget $ Change % Change FY 2024 Original Budget Washington County, Maryland General Fund Expenditures - Proposed FY 2025 General Operations: 3-307 10300 County Administrator 458,030 (6,920)451,110 24,140 5.65%426,970 3-313 10310 Public Relations & Marketing 687,530 (54,360)633,170 83,100 15.11%550,070 3-322 12500 Business Development 1,023,760 (14,070)1,009,690 172,130 20.55%837,560 3-332 10100 County Commissioners 357,550 (4,670)352,880 (3,260) (0.92%)356,140 3-336 10110 County Clerk 162,460 (2,010)160,450 (5,810) (3.49%)166,260 3-342 10530 Treasurer 532,600 (17,500)515,100 (11,020) (2.09%)526,120 3-349 10600 County Attorney 1,299,950 (51,690)1,248,260 331,690 36.19%916,570 3-357 10700 Human Resources 1,742,920 (232,910)1,510,010 132,420 9.61%1,377,590 3-366 11200 General Operations 5,851,230 265,150 6,116,380 2,513,540 69.77%3,602,840 3-370 10500 Budget & Finance 3,065,030 (584,710)2,480,320 506,160 25.64%1,974,160 3-380 10510 Independent Accounting & Auditing 75,000 0 75,000 (5,000) (6.25%)80,000 3-382 10520 Purchasing 683,190 (9,640)673,550 25,220 3.89%648,330 3-389 11000 Information Technology 4,364,640 (23,160)4,341,480 246,850 6.03%4,094,630 3-400 11540 Wireless Communications 1,755,300 (83,800)1,671,500 51,550 3.18%1,619,950 22,059,190 (820,290)21,238,900 4,061,710 23.65%17,177,190 Other: 3-408 11100 Women's Commission 2,000 0 2,000 0 0.00%2,000 3-410 11120 Veteran's Advisory Committee 2,000 0 2,000 2,000 100.00%0 3-412 11140 Diversity and Inclusion Committee 2,000 0 2,000 0 0.00%2,000 3-414 11150 Animal Control Board 7,200 0 7,200 7,200 100.00%0 3-416 11550 Forensic Investigator 30,000 0 30,000 0 0.00%30,000 3-418 93230 Commission on Aging 2,223,920 (619,340)1,604,580 540,050 50.73%1,064,530 3-420 93300 Museum of Fine Arts 140,000 0 140,000 3,380 2.47%136,620 2,407,120 (619,340)1,787,780 552,630 44.74%1,235,150 Public Works: 3-422 11600 Public Works 354,530 (5,400)349,130 9,770 2.88%339,360 3-429 11910 Buildings Grounds and Facilities 2,625,210 (136,690)2,488,520 96,570 4.04%2,391,950 2,979,740 (142,090)2,837,650 106,340 3.89%2,731,310 3-440 11620 Engineering 3,108,700 (54,980)3,053,720 81,100 2.73%2,972,620 3-452 11630 Permits & Inspections 3,266,170 (102,010)3,164,160 80,490 2.61%3,083,670 6,374,870 (156,990)6,217,880 161,590 2.67%6,056,290 Planning and Zoning: 3-462 10800 Planning and Zoning 1,476,150 (21,820)1,454,330 (12,250) (0.84%)1,466,580 3-470 10810 Board of Zoning Appeals 67,240 0 67,240 7,950 13.41%59,290 1,543,390 (21,820)1,521,570 (4,300) (0.28%)1,525,870 Engineering & Permits & Inspections: 1-11 Pa g e Cost Center Department/Agency FY 2025 Requested Budget Adjustment FY 2025 Proposed Budget $ Change % Change FY 2024 Original Budget Washington County, Maryland General Fund Expenditures - Proposed FY 2025 Parks and Recreation: 3-472 12000 Martin L. Snook Pool 173,700 0 173,700 5,100 3.02%168,600 3-475 12200 Parks and Recreation 1,854,130 (110,720)1,743,410 31,340 1.83%1,712,070 2,027,830 (110,720)1,917,110 36,440 1.94%1,880,670 Facilities: 3-483 10900 Martin Luther King Building 126,480 0 126,480 1,600 1.28%124,880 3-486 10910 Administration Building 343,880 0 343,880 13,470 4.08%330,410 3-489 10930 Court House 343,880 0 343,880 41,640 13.78%302,240 3-492 10940 County Office Building 257,800 0 257,800 21,470 9.08%236,330 3-495 10950 Administration Annex 150,600 0 150,600 25,970 20.84%124,630 3-497 10960 Dwyer Center 34,390 0 34,390 2,080 6.44%32,310 3-499 10965 Election Board Facility 123,040 (5,000)118,040 11,690 10.99%106,350 3-502 10970 Central Services 135,400 0 135,400 4,170 3.18%131,230 3-506 10980 Rental Properties 1,730 0 1,730 (4,290) (71.26%)6,020 3-508 10985 Senior Center Building 12,210 0 12,210 160 1.33%12,050 3-510 11325 Public Facilities Annex 104,110 0 104,110 14,300 15.92%89,810 1,633,520 (5,000)1,628,520 132,260 8.84%1,496,260 Total Other Government Programs 55,996,260 (2,411,540)53,584,720 6,952,770 14.91%46,631,950 Total Proposed Expenditures 315,247,020 (14,598,290)300,648,730 19,588,380 6.97%281,060,350 Increase without In-Kind Expenses 310,966,920 (14,598,290)296,368,630 15,308,280 5.45%281,060,350 1-12 2025 2025 2024 2023 2022 Operating Budget Operating Budget Operating Budget Actuals Actuals 502400 - In-Kind Expense 130,110 0 130,110 130,110 100.00%0 130,112 0 515000 - Contracted/Purchased Service 9,450 0 9,450 9,450 100.00%0 0 0 515270 - Maintenance Contract Services 0 0 0 (9,000)(100.00)%9,000 6,893 9,211 526020 - Building Maintenance 2,390 0 2,390 120 5.29%2,270 1,380 1,674 526040 - Equipment Maintenance 1,050 0 1,050 50 5.00%1,000 0 155 Note: In-Kind were first recorded in FY23 per GASB and GAAP requirements. In-Kind were not included in the Original FY24 Approved budget, but will be included in the Adjustment $ Change % Change 2025 2025 2024 2023 2022 Operating Budget Operating Budget Operating Budget Actuals Actuals 502400 - In-Kind Expense 139,200 0 139,200 139,200 100.00%0 139,200 0 515000 - Contracted/Purchased Service 9,450 0 9,450 9,450 100.00%0 0 0 515270 - Maintenance Contract Services 0 0 0 (9,000)(100.00)%9,000 8,392 5,596 526020 - Building Maintenance 1,050 0 1,050 50 5.00%1,000 296 717 526040 - Equipment Maintenance 1,050 0 1,050 50 5.00%1,000 90 351 Note: In-Kind were first recorded in FY23 per GASB and GAAP requirements. In-Kind were not included in the Original FY24 Approved budget, but will be included in the Adjustment $ Change % Change 2025 2025 2024 2023 2022 Operating Budget Operating Budget Operating Budget Actuals Actuals 502400 - In-Kind Expense 159,730 0 159,730 159,730 100.00%0 159,728 0 515000 - Contracted/Purchased Service 9,980 0 9,980 9,980 100.00%0 0 0 515270 - Maintenance Contract Services 0 0 0 (9,500)(100.00)%9,500 6,384 6,039 526020 - Building Maintenance 1,050 0 1,050 50 5.00%1,000 0 351 526040 - Equipment Maintenance 1,050 0 1,050 50 5.00%1,000 159 1,323 Note: In-Kind were first recorded in FY23 per GASB and GAAP requirements. In-Kind were not included in the Original FY24 Approved budget, but will be included in the Adjustment $ Change % Change 2025 2025 2024 2023 2022 Operating Budget Operating Budget Operating Budget Actuals Actuals 502400 - In-Kind Expense 130,150 0 130,150 130,150 100.00%0 130,144 0 515000 - Contracted/Purchased Service 9,450 0 9,450 9,450 100.00%0 0 0 515270 - Maintenance Contract Services 0 0 0 (9,000)(100.00)%9,000 8,728 4,852 526020 - Building Maintenance 1,050 0 1,050 50 5.00%1,000 35 322 526040 - Equipment Maintenance 1,050 0 1,050 50 5.00%1,000 45 320 Note: In-Kind were first recorded in FY23 per GASB and GAAP requirements. In-Kind were not included in the Original FY24 Approved budget, but will be included in the Adjustment $ Change % Change 2025 2025 2024 2023 2022 Operating Budget Operating Budget Operating Budget Actuals Actuals 500120 - Health Insurance 0 0 0 0 0.00%0 (1,644,713)(1,372,009) 500130 - Pension 1,550,000 0 1,550,000 (1,991,000)(56.23)%3,541,000 0 5,000,000 500140 - Workers Compensation 0 0 0 0 0.00%0 245,139 148,284 500145 - Time to Care 0 265,150 265,150 265,150 100.00%0 0 0 500150 - Unemployment Compensation 100,000 0 100,000 (25,000)(20.00)%125,000 83,145 52,929 500155 - Personnel Requests 3,034,440 0 3,034,440 3,034,440 100.00%0 0 0 500160 - Other Post Employment Benefits 293,210 0 293,210 0 0.00%293,210 237,370 0 500161 - Wage Reserve (951,320)0 (951,320)(3,180)0.34%(948,140)0 0 502000 - Appropriations 0 0 0 0 0.00%0 0 57,220 502100 - Grants 25,000 0 25,000 0 0.00%25,000 0 0 502400 - In-Kind Expense 1,214,310 0 1,214,310 1,214,310 100.00%0 1,214,304 0 505150 - Other - Miscellaneous 100,000 0 100,000 0 0.00%100,000 44,156 128,787 505960 - Uncollectible Accounts 0 0 0 0 0.00%0 922,716 432,284 510000 - Insurance 0 0 0 0 0.00%0 3,073 0 510010 - Fleet Insurance 123,090 0 123,090 1,740 1.43%121,350 101,185 121,931 510020 - Property & Casualty Insurance 127,310 0 127,310 (11,490)(8.28)%138,800 132,391 114,101 510030 - Public & Gen Liability Insurance 135,190 0 135,190 3,570 2.71%131,620 146,240 129,688 592060 - Service Charges 100,000 0 100,000 25,000 33.33%75,000 81,414 75,274 Note: In-Kind were first recorded in FY23 per GASB and GAAP requirements. In-Kind were not included in the Original FY24 Approved budget, but will be included in the % ChangeAdjustment$ Change 2025 2025 2024 2023 2022 Operating Budget Operating Budget Operating Budget Actuals Actuals 502000 - Appropriations 1,790,320 (619,340)1,170,980 106,450 10.00%1,064,530 1,486,313 963,557 502400 - In-Kind Expenses 433,600 0 433,600 433,600 100.00%0 433,600 0 Total without In-Kind Expense Note: In-Kind were first recorded in FY23 per GASB and GAAP requirements. In-Kind were not included in the Original FY24 Approved budget, but will be included Adjustment $ Change % Change 2025 2025 2024 2023 2022 Operating Budget Operating Budget Operating Budget Actuals Actuals 502000 - Appropriations 3,574,800 (104,090)3,470,710 0 0.00%3,470,710 3,375,710 3,261,560 502400 - In-Kind Expense 1,384,450 0 1,384,450 1,384,450 100.00%0 1,384,448 0 (104,090)4,855,160 1,384,450 39.89%3,470,710 4,760,158 3,261,560 Total without In-Kind Expense Note: In-Kind were first recorded in FY23 per GASB and GAAP requirements. In-Kind were not included in the Original FY24 Approved budget, but will be Adjustment $ Change % Change 2025 2025 2024 2023 2022 Operating Budget Operating Budget Operating Budget Actuals Actuals 502000 - Appropriations 2,487,570 0 2,487,570 155,800 6.68%2,331,770 2,331,770 2,331,770 502400 - In-Kind Expense 688,550 0 688,550 688,550 100.00%0 688,544 0 515000 - Contracted/Purchased Service 7,500 0 7,500 0 0.00%7,500 7,500 7,500 Total without In-Kind Expense In-Kind were first recorded in FY23 per GASB and GAAP requirements. In-Kind were not included in the Original FY24 Approved budget, but will be included in the Final Adjusted FY24 budget. No adjustments will be made for FY22. In-Kind transactions are non-cash. Adjustment $ Change % Change Budget & Finance FY2025 General Fund Budget- Proposed General Fund - Proposed 2 FY25 Proposed Budget by Category Category FY25 Budget Education 125,871,550 Public Safety 82,515,160 Operating Transfers 13,715,990 Capital Transfers 24,961,310 Outside Agencies 2,950,580 Courts 7,807,510 State 7,427,800 General Administration 35,398,830 Total 300,648,730$ Revenue Adjustments 3 Prior Draft Current Draft $ Change % Change FY25 Proposed Budget Expenditure Adjustments 4 Prior Draft Current Draft $ Change % Change FY25 Proposed Budget Thank you Kelcee Mace, CFO Kimberly Edlund, Director Department of Budget & Finance Connect with us www.washco-md.net Open Session Item SUBJECT: Contract Award (PUR-1646) – Emergency Medical Billing Services PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Rick F. Curry, CPPO, Director of Purchasing Department; Kelcee Mace, Chief Financial Officer. RECOMMENDED MOTION: Move to award the contract for the emergency medical billing service to the responsible, responsive bidder. This award is also contingent upon the final approval of the contract documents by the County Attorney's Office. REPORT-IN-BRIEF: On January 8, 2024, the County issued a Request for Proposal (RFP) for Emergency Medical Billing Services for Smithsburg, MD EMS and Williamsport, MD EMS. The county was soliciting qualified firms to provide EMS billing services. This includes complete management of the billing process from patient transport to collection of delinquent accounts. The Contractor shall collect the patient’s demographic, insurance, medical treatment and charge information and enter such information into Contractor’s computerized billing. The contractor shall prepare and submit invoices for payment of all medical services rendered by EMS and submit invoices to appropriate third-party payers, including but not limited to Medicare, Medicaid, Blue Shield, commercial insurers, Workers Compensation insurers, automobile insurers and managed care companies, as well as to patients who are responsible for payment, in whole or in part, for services rendered by EMS. The contract is for a one (1) year period, tentatively beginning June 30, 2024 ending June 2025, with the option by the County to renew for up two (2) additional consecutive one (1) year periods. It shall be the Contractor’s responsibility to initiate a request for a renewal of the contract at least one hundred twenty (120) calendar days prior to the contract expiration date. If the contract is renewed, all terms and conditions of the original contract shall apply and continue to be a binding agreement between the County and Contractor. The Coordinating Committee was comprised of the Director of Emergency Services, Budget & Finance Director, Chief Financial Officer (Chairman Designee), County Attorney, and the County’s Director of Purchasing. The Request for Proposal was published in the local newspaper, on the County web site, and on the State of Maryland’s eMMA “eMaryland Marketplace Advantage” web site. Forty-eight (48) persons/companies registered/downloaded the RFP documents on-line. Ten (10) firms were represented at the pre-proposal conference/teleconference. On February 7, 2024, three (3) proposals were received. The Qualifications & Experience/Technical Proposal of one (1) of the three (3) firms was considered responsive by the Coordinating Committee and the Price Proposal of that firm was opened. . Board of County Commissioners of Washington County, Maryland Agenda Report Form PUBLIC DISCUSSION: N/A FISCAL IMPACT: The County will receive revenues from these services. CONCURRENCES: As recommended by the Coordinating Committee. ALTERNATIVES: To not award the contract. ATTACHMENTS: Excerpt from the RFP containing the “Scope of Work” AUDIO/VISUAL NEEDS: N/A SCOPE OF CONTRACT: A. Contractor shall collect the patient demographic, insurance, medical treatment and charge information and enter such information into Contractor’s computerized billing. Within five (5) business days of Contractor’s receipt of necessary patient demographic, insurance, and medical treatment information, Contractor shall prepare and submit invoices for payment of all medical services rendered by EMS. The contractor shall prepare invoices in accordance with the billing procedures and formats required by each of the third-party payers to which the invoices shall be submitted. Contractor shall submit invoices to appropriate third-party payers, including but not limited to Medicare, Medicaid, Blue Shield, commercial insurers, Workers Compensation insurers, automobile insurers and managed care companies, as well as to patients who are responsible for payment, in whole or in part, for services rendered by EMS. Invoicing will be in accordance with rates established by the County. B. Prior to submitting an invoice for payment, Contractor shall verify that the invoice accurately and completely reflects the demographic, insurance and clinical information provided by EMS and the fee associated with the provision of services included on the invoice. The contractor will conduct any follow-up required to obtain necessary insurance information for payment processing. C. The contractor shall maintain a separate accounting record for each patient for whom services have been rendered. Each patient account shall include information concerning the dates of services rendered, fees charged, invoices issued, payments received, transporting EMS company, and other pertinent information, such as “ambulance club” memberships. Contractor shall use professionally trained and fully compliant coders to manually review and code all ePCR indicated services. D. The contractor shall receive and electronically deposit payments on behalf of the County and all patient billing must include an identification of the transporting EMS company/unit. Identification of the EMS transporting company/unit must be in a format that appropriately tracks billing invoices/revenues throughout the entire billing process. On a daily basis, Contractor shall document in the appropriate patient accounts all payments received, and all receipts shall be deposited into a bank account designated by Washington County. When necessary, the Contractor shall prepare and execute patient refunds and provide appropriate record keeping and reporting to the County. E. The contractor shall establish a system through which it identifies overdue patient accounts and issues appropriate statements notifying patients and third-party payers of the balances due and requesting payment of unpaid balances. The contractor shall issue second statement of account thirty (30) days after the original billing statement was mailed. The third notice (final notice) shall be sent to the patient or responsible party thirty (30) days after the second notice has been mailed. Contractor shall reference “ambulance company” listing received for membership and waive any co-pay or total claim for any said member. Contractor shall review all invoices that are returned to the Contractor by the Postal Service as undeliverable and shall make reasonably good-faith efforts to determine valid addressed and resubmit all returned invoices, billing statements and correspondence to the appropriate addresses. The Contractor shall complete all billing operations for patient care reports within one hundred and twenty (120) calendar days of the transport. F. The contractor shall communicate with the County, patients and third-party payers to assist in resolution of problems related to invoices and payments. The contractor shall respond to all written correspondence and telephone inquiries pertaining to invoices submitted. The contractor shall forward to the County all matters involving billing, reimbursement and payment for such services. G. The contractor shall appeal denied claims on the County’s behalf to any denying authority. The contractor shall not be responsible for or initiate any litigation on behalf of or in the name of the County. H. The contractor shall comply with all applicable Federal and Maryland State laws and regulations pertaining to professional billing services and debt collection. The Contractor is expected to be knowledgeable in HIPAA regulations. Compliance with HIPAA requirements are mandatory. I. The contractor shall prepare and deliver to the County monthly financial statements and reports covering the prior month and the fiscal year to date. Financial statements shall be prepared in accordance with generally accepted accounting principles. The financial statements and reports to be prepared by the Contractor include: a. Month-to-date and year-to-date patient transports, patient transports billed, and logs of all inquiries for patient accounts. b. Month-to-date and year-to-date payment summaries by each EMS company. c. Month-to-date and year-to-date payments received with deposit confirmations attached for each EMS company. d. Status of all accounts for the current month and the total in the Contractor’s system to include: i. Aging reports ii. Month End reports iii. Monthly write-off reports iv. Overpayment/Refund requests v. Non-sufficient funds check reports vi. Uncollectable(s) report(s) listing reason for un-collectability (not-deliverable, unable to locate etc.) e. Any other reports reasonably requested by the County. The contractor shall have an in-house programmer capable of creating reports as requested. Such reports shall be provided to the County at no additional charge to Washington County. f. Access shall be provided to certain employees of the County so they can run additional reports, audit records, etc. J. Assist the County with any audits related to EMS billing or collections activity and provide support for any Supplemental Payment Programs. K. The contractor shall complete and submit on behalf of the County, all provider enrollment forms required by third party payers to permit the County to receive compensation for services provided by EMS personnel. The contractor shall also be responsible for renewing all Medicare and/or Medicaid licensing. L. Contractor will pay for all postage, computer equipment, telephone lines, billing software, computer supplies, envelopes, address labels, letterhead, insurance claim forms, Privacy Notices, and all other supplies required for collections. The contractor shall include the inserting of any County provided marketing and/or informational materials into each billing statement as necessary. M. Contractor will appoint a manager of patient billing and collection services. This will be the contact person responsible for interacting with the County and the public. The manager will oversee the day-to-day operations of the billing system and have the authority to intervene in problems or special situations as directed by the County. Contractor will provide human contact during the County’s operating hours, Monday – Friday 7:30 am – 4:30 pm. The contractor will provide multiple methods of contact including a toll-free telephone number, electronic mail address, facsimile number, ad a 24-hour voicemail system for patients, insurance companies and other payers at no additional cost to the County. N. At the Contractor’s expense there shall be a process in place for performing background checks on all employees who will have access and/or perform services under this RFP. The background checks, at a minimum, must include a criminal history check and checks against the List of Excluded Individuals/Entities (LEIE) maintained by the U.S. Department of Health and Human Services (DHHS) Office of the Inspector General (OIG). Contractor must ensure that no individual will perform services who have a criminal conviction (other than traffic violations) or have been placed on the LEIE. If an individual performing services under this contract has been convicted of a crime or appears on the LEIE, the Contractor must immediately notify the County in writing. O. The contractor will maintain all records for the duration of this and subsequent contracts. At the termination of the contract (by either party), the Contractor will turn over all records to the County for permanent storage. P. The Contractor shall provide regular updates and on-going training to all contractor billing staff and the County on any changes to the billing requirements based on industry standards or requirements of applicable health care laws and regulations. Q. The contractor shall maintain, throughout the term of the contract, Errors and Omissions insurance coverage. A copy of the insurance policy providing such coverage must be attached to this agreement. Contractor shall provide evidence of continued coverage to the County upon reasonable request. R. Contractor must have a documented Disaster and Recovery Plan. A copy of the plan shall be included in the proposal. The plan must include specific and detailed information regarding encryption of electronic data or otherwise securing data during transmission. Open Session Item SUBJECT: Conair, LLC PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Linda Spence, Business Specialist, Department of Business and Economic Development; Jonathan Horowitz, Director, Department of Business and Economic Development RECOMMENDED MOTION: Approve the Resolution for endorsement of the State of Maryland’s $2,000,000 Maryland Economic Assistance Authority Fund (MEDAAF), also referred to as the Advantage Maryland loan and to provide a County $200,000 conditional loan. REPORT-IN-BRIEF: The State of Maryland Department of Commerce (Department), under the Maryland Economic Development Assistance Authority Fund, has agreed to conditionally loan Conair, LLC, or an entity acceptable to the Department (the “Company”) to the amount of $2,000,000 from the Maryland Economic Development Assistance Authority Fund (MEDAAF) (the “MEDAAF Loan”). The MEDAAF Loan proceeds will be used by the Company will lease an approximate 2,143,680 square foot “under construction” facility at the Mid-Atlantic Crossroads site located at 10440 Downsville Pike, Hagerstown, Washington County, Maryland (the “Project Site”) where the Company will operate a distribution center. Total costs associated with the Project are estimated to be at least $75,000,000 for construction of the facility, tenant improvements, and machinery and equipment (the “Project Costs”). We further understand the Company will create approximately 700 new permanent full-time “Direct” and/or “Outsourced” employees at the Project Site by December 31, 2033. In accordance with MD Code, Economic Development Article, Section 5-319(d), the County is required to endorse the making of the MEDAAF Loan for the Project and approve the required local match. DISCUSSION: To complement the State of Maryland’s offer of assistance, the County will contribute $200,000 toward the Project in the form of a conditional loan. FISCAL IMPACT: Any incentive will have an impact on the Hotel/Motel Tax Fund Revenue balance. CONCURRENCES: n/a ALTERNATIVES: Deny the use of Hotel/Motel Rental Tax. ATTACHMENTS: Resolution AUDIO/VISUAL NEEDS: n/a Board of County Commissioners of Washington County, Maryland Agenda Report Form 1  RESOLUTION NO. RS‐2024‐__  (Endorsement of MEDAAF Loan and Local Incentives)  RECITALS   The DEPARTMENT OF BUSINESS AND ECONOMIC DEVELOPMENT of the  State of Maryland (the “Department”) under the MARYLAND ECONOMIC  DEVELOPMENT ASSISTANCE AUTHORITY AND FUND (“MEDAAF”) has agreed  to conditionally loan CONAIR, LLC, up to $200,000 from the MARYLAND ECONOMIC  DEVELOPMENT ASSISTANCE AUTHORITY AND FUND (the “MEDAAF Loan”).   The MEDAAF Loan proceeds will be used by Conair, LLC, for eligible project costs  related to the building of a new manufacturing operation in Washington County,  including the purchase of land, construction, machinery and equipment (the “Project”).   In accordance with Sections 5‐301 through 5‐349 of the Economic Development  Article of the Annotated Code of Maryland, the Board of County Commissioners of  Washington County, Maryland (the “County”), is required to endorse the making of the  MEDAAF Loan for the Project.   To complement the State of Maryland’s offer of assistance, the County will  contribute up to $200,000 toward the Project in the form of a conditional loan on  essentially the same terms and conditions of the MEDAAF Loan (the “County Loan”).   The County has determined and expressly finds that it is in the best interest of the  citizens of Washington County to endorse the making of the MEDAAF Loan for the  Project.   NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners  of Washington County, Maryland, that:  1. The County hereby fully endorses the making of the MEDAAF Loan of  $2,000,000 for the Project.  2. The County hereby approves the County Loan of $200,000 for the Project.    2  3. This Resolution shall be effective upon its adoption in accordance with  applicable law.    Adopted and effective this _____ day of ___________, 2024.    ATTEST:         BOARD OF COUNTY COMMISSIONERS OF             WASHINGTON COUNTY, MARYLAND                       ________  Dawn L. Marcus, Clerk     John F. Barr, President      Approved as to form  and legal sufficiency:                  Rosalinda Pascual  Assistant County Attorney    Mail to:    Office of the County Attorney  100 West Washington Street  Room 1101  Hagerstown, MD  21740  OPEN SESSION ITEM SUBJECT: Sandy Hook WWTP Feasibility Study PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Joseph W. Moss, P.E. – Deputy Director of Engineering for DEM RECOMMENDED MOTION: Move to approve the proposal from Buchart Horn, Inc. under PUR–1547, On- call Engineering Services, in the amount of $62,490.00 to complete the Sandy Hook WWTP Feasibility Study. REPORT-IN-BRIEF: The Buchart Horn, Inc. Proposal was the lowest bid solicited for these services out of the 5 firms selected under PUR–1547, On-call Engineering Services. While a request for proposal was sent to all 5 firms on the list, only 3 Proposals were received. Here is a summary of the bid solicitation: Buchart Horn $62,490.00 EA Engineering $71,258.00 CPJ Associates $94,500.00 AECOM No Response EADS Group No Response DISCUSSION: The current Discharge Permit for the Sandy Hook WWTP was issued March 1, 2024, and contains new limits for Ammonia prompting DWQ to evaluate alternatives to ensure permit compliance. WCDWQ has elected to accept the 36-month compliance schedule offered by Maryland Department of the Environment (MDE) to meet the new discharge limits. This feasibility study will evaluate the current facility and determine the best scenario for moving forward. The compliance schedule commenced when the new permit went into effect March 1, 2024. The Sandy Hook facility is an activated sludge treatment plant with a design capacity of 0.021 MGD consisting of domestic strength wastewater. This Study will evaluate 3 options to address new ammonia limits based on new criteria, 1) upgrade the treatment facility, 2) relocate the outfall, or 3) justify that the receiving stream does not have freshwater mussels (per MDE guidelines). If option 2 or 3 is chosen, the discharge permit will be modified before the 36-month deadline to incorporate less stringent effluent ammonia limits. All upgrades and /or modifications recommended by this study will need to be completed and on-line within the 36-month compliance period. FISCAL IMPACT: There are adequate funds in TRP021 to cover this study. CONCURRENCES: DEM Director ATTACHMENTS: Buchart Horn Proposal to complete the Sandy Hook Feasibility Study. Board of County Commissioners of Washington County, Maryland Agenda Report Form • �,+ Ir ,. 4 . t_ la � r BUCHART HORN '- ENGINEERS • ARCHITECTS PLANNERS me ME $UCHRS ENGINEERS ,AART HOREN February 16, 2024 Mr. Joseph W. Moss, PE Deputy Director, Engineering Services Division of Environmental Management Department of Water Quality 16232 Elliott Parkway Williamsport, MD, 21795 RE: On -Call Engineering Services PUR-1547 -Sandy Hook Wastewater Treatment Plant Feasibility Study Dear Mr. Moss, On behalf of Buchart Horn, Inc. (BH), we are pleased to present our proposal for the Sandy Hook Wastewater Treatment Plant Feasibility Study to Washington County, MD for your consideration. BH has a reputation of more than 78 years of providing quality environmental services for wastewater projects to numerous governments and authorities from twelve locations throughout the Eastern United States and Germany. BH employs a skilled team of more than 170 multi discipline specialists and support personnel that are readily accessible for your project needs. BH has served Washington County on a number of projects, and we assure you of our continued commitment to providing you with high -quality services. Our relevant experience has provided our firm with the knowledge and expertise to provide prompt responses, and innovative, effective solutions to meet your needs. Based on our multi -discipline wastewater expertise, close -proximity offices in York, PA and Baltimore, MD, and similar project experience, we have a proven record to meet the goals of Washington County. Our team will be led by Project Manager David E. Highfield, PE. Mr. Highfield has more than 32 years of experience as an environmental professional. His background includes 24 years in the design, permitting, and construction of public wastewater infrastructure, He is very familiar with Washington County and is currently managing the construction phase services for upgrades to the Smithsburg W WTP. Mr. Highfield works diligently to ensure that client goals and objectives are satisfied. Under his leadership, the BH team will be productive from your first notice -to -proceed. We are confident that our highly qualified team brings the expertise, familiarity, responsiveness, and cost- effective perspective needed to deliver superior results for this project. We trust that our qualifications, experience, and excellent ongoing professional relationship with Washington County will allow the BH team to serve you on this contract. If you have any questions regarding this proposal, please contact me at (814)-574- 4518 / scottrussell@bucharthorn.com, or Mr. Highfield at (814)-669-3025 / dhighfield@bucharthorn.com. Sincerely, Buchart Horn, Inc. 1:�ReE Senior Vice President — Water Resources 3700 Koppers Street, Suite 540• Baltimore, MD 21227-1019 T: (410) 247-3501 a F: (410) 247-3S02 a www.hucharthornxrmn r F J i fNGINENS"ARCHtIECr9' PLANNGRS r 3700 Koppers Street; Suite 540 Baltimore, MD 212',27. (410) 247-3501 ' www.bucharthorn.com 7 711ram. ,.•,)••- ry -:;:'i h STATEMENT OF QUALIFICATIONS SCOPE OF WORK PROPOSED SCHEDULE COST PROPOSAL FNr \\Xow r 40 STATEMENT OF QUALIFICATIONS Buchart Horn, Inc, possesses the qualifications and ability, both inexperience and available manpower, to meet the requirements contained within the RFP. Introduction to the Team Founded in 1945, Buchart Horn, Inc. (BH) is a full -service international engineering and architectural firm. Headquartered in York, PA, BH was one of the first professional consulting companies to combine engineering and architecture under one roof. That innovation was fueled by a simple premise: it was better for clients if engineers and architects would cooperate rather than compete on projects. Simple ideas are often the most powerful; today the firm's professional and support personnel serve local, state, and federal government clients around the world. BH is a progressive, multi -disciplinary organization providing many distinct, yet closely related, engineering and architectural services to a variety of clients. Since its inception, the firm has grown in size and expertise. By designing and shaping infrastructure for the future, BH protects the environment, safeguards drinking water, promotes safe travel, enhances local commerce and recreation, and creates attractive surroundings, thereby strengthening the communities we serve. Today we are ranked among the top 200 environmental engineering/architectural firms in the United States. We have provided professional engineering services in Maryland for more than 45 years from our Baltimore, MD and York, PA offices, which we will use to staff this contract. BH has broad expertise in water resources, environmental engineering, land development, surveying and environmental science that may be required for the contract with Washington County. We have a staff of nearly 175 individuals, including certified and registered engineers, surveyors, planners, landscape architects, architects, and support personnel. These professionals provide us with the expertise required to develop professional and complete engineering reports and construction documents. Qualifications and Experience of Key Staff BH has assembled a highly qualified, interdisciplinary team and is prepared to meet the manpower and experience requirements set forth in Washington County's solicitation. As you review the proposal, you will notice deep subject matter expertise and relevant project experience in the areas of wastewater engineering, environmental engineering, land development engineering, and environmental sciences. Each of the professional staff members selected for this project has the depth of experience required and is committed to delivering successful projects for the duration of the contract. Having supported Washington County for more than 25 years, BH's water resource engineering staff has demonstrated their abilities through several wastewater treatment plant ENR upgrade Burnside Bridge, Antietam Creek, Washington County projects, reflecting our strong commitment to helping the County achieve nutrient discharge goals for local tributaries like Antietam Creek and ultimately, the Chesapeake Bay. The team we have assembled provides depth and responsive support to locations throughout Washington County. These teammates are very familiar with the unique engineering and science requirements of the federal government, Maryland, and Washington County alike. Our project team strength will allow BH to commit with confidence our am ability to accomplish the work within schedule and cost limitations. Our current workload is flexible and can accommodate all tasks associated with this contract. Our use of experienced senior staff to manage this project will produce the results that Washington County expects and deserves. We have selected our most talented staff to lead this wastewater assignment. David Highfield, PE, a highly experienced project manager and design engineer with over 32 years of experience, will serve as Project Manager, providing a single point of contact for Washington County. For more information on our team, we invite you to review our full Statement of Qualifications previously submitted to Washington County in May of 2022 for the Q & E PUR-1547 contract which includes team members' resumes, along with each of their assigned roles. The freshwater mussel survey requires specific qualifications and expertise, therefore BH has partnered with Normandeau Associates, Inc., to complete these associated tasks. The Normandeau team has conducted numerous mussel surveys in the Potomac River drainage and is familiar with all of the species from this basin, The mussel survey effort will be managed and led by Joseph Snavely. He is an MDNR and USFWS approved mussel surveyor in the State of Maryland with many years of experience conducting mussel surveys throughout the state. The following proposal from Normandeau outlines in more detail the specific tasks they will complete, as well as their Qualifications to perform this work. '•� �NORMANDEAU Nam` ASSOCIATES ENVIRONMENTAL CONSULTANTS February 13, 2024 David Highfield, C.E. Buchart Horn, Inc. 2009 North Atherton Street, Suite 200 State College, PA 16803 VIA EMAIL: dhighfield@bucharthorn,com Re: Sandy Hook Wastewater Treatment Plant NPDES Monitoring Freshwater Mussel Survey in Martins Creek Knoxville, Washington County, Maryland. Normandeau Associates, Inc. Opportunity No. 2024-08-007 Dear Mr. Highfield: Normandeau Associates, Inc. ("Normandeau") is pleased to provide this proposal In response to Buchart Horn, Inc. ("Client" or "Buchart Horn") request to provide professional environmental services for the Sandy Hook Wastewater Treatment Plant (WWTP) located on Martin's Run, a tributary to the Potomac River in Washington County, Maryland. Normandeau understands that Buchart Horn is providing a proposal to Sandy Hook WWTP for this contract. This scope of work has been developed following coordination with Mr. David Highfield and Information provided via email on February 7, 2024. Normandeau understands that the required mussel survey work will likely occur in 2024. Costs for mussel relocation planning and monitoring services are not provided at this time since it is not certain that a mussel relocation will be required for this project. SCOPE OF SERVICES _Summary of professional services to be performed by Normandeau are as follows: • Project and Agency Coordination • Prepare and submit a Freshwater Mussel Survey Plan — Martin's Run • Conduct the Freshwater Mussel Survey— Martin's Run • Prepare and Submit a Freshwater Mussel Survey Report The following services will be provided: • Task 1. — Project Management and Coordination on the Martin's Run Mussel Survey project including all project and health and safety coordination. Includes the development of a survey plan to submit to state agencies for prior approval and collection permit renewal. • Task 2. — Mussel Survey field work —Includes Normandeau's three -person crew on the Martin's Run, including all equipment, meals, travel, and direct expenses costs. • Task 3. — Mussel Survey Reporting This scope of services was prepared in response to Buchart Horn's request for freshwater mussel services regarding the WWTP discharge project on Martin's Run, a tributary to the Potomac River in Sandy Hook, Washington County, MD (see attached Figure 1). Based on the email that Normandeau received on February 7, 2024, and subsequent correspondence with the Buchart Horn team, it is Normandeau's understanding that mussel surveys for listed mussel species are required bythe Maryland Department of Natural Resources (MDNR). 400 Old Reading Pike, Building A, Suite 101 • Stowe, PA 19464 • (610) 705-5733 Corporate Office: Normandeau Associates, Inc. • 25 Nashua Road • Bedford, NH 03110 • (603) 472.5191 www.normandeau.com ,oO!l NORMANDEAU zq~ ASSOCIATES Buchart Horn Washington Wastewater Treatment Plant ENVIRONMENTAL CONSULTANT' Freshwater Mussel Services Martins Run, Tributary to the Potomac River February i3, 2024 Page 2 Mussel Survey Services Normandeau will consult with Buchart Horn and Washington County to obtain additional information on the nature of the WWTP discharge project and use this Information in negotiation with MDNR for mussel survey plan (Survey Plan) coordination. Both Buchart Horn and the Sandy Hook WWTP will participate in any discussions necessary to coordinate with Normandeau and the MDNR. A mussel survey is required forthe WWTP project to determine the presence or absence of mussels downstream of the plants outfall to complete all tasks associated with the Maryland Department of Environment (MDE) Procedures for Applying the Mussel -Absent Ammonia Criteria to Maryland Surface Waters. The MDNR will require the mussel survey within Martins Creek, extending from just below the outfall to the confluence of Martin's Creek and the Potomac River and encompassing the entire wetted width of the tributary (Figure 2). Normandeau understands that mussel surveys are not requested for the Potomac River. Therefore, costs associated with surveys in the Potomac River are not included in this scope, It is anticipated that negotiation with MDNR can be accomplished by telephone with no face-to-face meetings necessary. Following the telephone negotiation, Normandeau will prepare the Survey Plan according to the guidelines in PFBC's recommended mussel survey protocols (Smith et al., 2001) and the West Virginia Mussel Survey Protocol, and then submit it to MDNR for approval. Normandeau understands that Buchart Horn would like the mussel survey completed during the 2024 field season. Additional surveys may be completed under a supplement to this scope. However, as discussed, the need for relocation services is not known at this time and therefore is not included in this scope. Normandeau will be prepared to Initiate the Survey Plan as soon as notice to proceed is provided and any additional Information requests are fulfilled. After Survey Plan approval, Normandeau will conduct the mussel survey with a three -person crew experienced in mussel survey and Identification. It Is anticipated that water depth In the survey areas will not exceed three feet in most of the area and can be accomplished using viewing scopes and snorkeling. If deeper pools are present within the survey area, diving will be conducted to assess these areas for mussels. In any case, the crew will survey mussels using semi -quantitative survey methodology to facilitate detection of the target species. All live mussels observed will be collected using visual and tactile search methods and brought to the shoreline for identification and processing and will be returned to the river bottom in the same condition that they were found. The river bottom substrate will be visually characterized (Wentworth Scale) and photographed using an underwater camera. Normandeau will prepare a draft report and subsequent to receipt of one round of draft review comments, final reports describing the results of the survey. The report will include a description of methodology, the survey conditions, substrate characteristics and the data associated with the observed mussels. The following data will be collected and summarized in the survey report: • Representative photographs of the project area. • A minimum of two representative photographs of each mussel species encountered will be taken for verification purposes (lateral and dorsal views). • Time for each mussel search effort. • Substrate composition at each survey cell/lane (visual percentage based on Wentworth scale). • Water depth (meters). „e� NORMANDEAU ✓� ASSOCIATES Buchart Horn Washington Wastewater Treatment Plant ENVIRONMENTAL CONSULTANTS Freshwater Mussel Services Martins Run, Tributary to the Potomac River February i3, 2024 Page 3 • Mussel species (classified as fresh dead, weathered dead, or relic shell). • GPS locations of the habitat assessment limits; and • Other notable features. If Federal or state -listed species are detected during a portion of the habitat assessment effort, Normandeau will stop services and notify the Buchart Horn team immediately. Although unlikely at this time, should Federal listed species be observed, additional agency coordination will be required via formal or informal Section 7 Consultation under the Endangered Species Act as a supplement to this scope. ASSUMPTIONS • If significant changes are made to the proposed design direct impact areas, outfall locations, or required buffers, fees and scope herein will be modified. • Sandy Hook WWTP and Buchart Horn will provide Normandeau with details about the WWTP discharge project, including the locations of in -river work, distance of required survey, etc. This information will be necessary for use in a project discussion with MDNR. • Survey requests are limited to Martins Creek and no diving will be required at this time. • The MDNR will be available to discuss the mussel survey plan via telephone call and to review the draft Mussel Survey Plan in a timely fashion. • Normandeau assumes amending its Scientific Collecting Permit for this location and identifications, methods, and reporting requirements will be made under the authority of the permit. • The fieldwork schedule anticipates a maximum of one day (no overnights) Including mobilization time to cover the designated areas for the initial survey by 30 September 2024. • No quadrats or excavations are included in this scope of work, if MDNR should require quadrats, a supplement to this proposal will be necessary. n • Mussel relocation costs are not included in this scope and will be provided when requested. `•---• Up to 640square meters of Martin's creek is covered underthis scope, any additional survey area will require additional coordination. • Up to 500 individual mussels will be handled and processed per location. • Proposed Federal and State listed endangered and threatened species are known to occur in the vicinity of Martins Run or in the Potomac River at this time. Should any Federal or state -listed species be detected or listing statuses change, additional coordination with U.S. Fish and Wildlife Service ("USFWS”) and MDNR may be required beyond this scope of services. • Fees associated with one mobilization required for mussel surveys are not included in this scope. On -site standby time (e,g., due to adverse weather or river conditions) are not presented in this scope of services. • Project delays due to access permission difficulties may result in an increased cost and are the responsibility of the Sandy Hook WWTP and Buchart Horn. • Freshwater Mussel Survey areas will be planned based off protocols described in MDE Procedures for Applying the Mussel -Absent Ammonia Criteria to Maryland Surface Waters. • Safety meetings /obtaining work permits (if required) and closing work permits will take an hour or less for Normandeau staff daily. • Should the schedule be changed, or the project be put on hold by WWTP, Buchart Horn, or its contractors, resulting In additional and unplanned mobilization/demobilization, all costs Incurred by Normandeau up to the notification of change of schedule or hold status will be billed to Buchart Horn. Additional fees that Normandeau may incur after the project has resumed will also be billed in addition to the below quoted fee. • This proposal and the accompanying pricing are contingent upon Normandeau and Buchart Horn negotiating mutually agreeable contract terms and conditions. �NORMANDEAU .p~ ASSOCIATES ENVIRONMENTAL CONSULTANTS Buchart Horn Washington Wastewater Treatment Plant Freshwater Mussel Services Martins Run, Tributary to the Potomac River February 13, 2024 Page 4 SCHEDULE Normandeau is prepared to Initiate work on the tasks proposed under each contract on the following schedule: • Task 1— Project Management and Coordination: Within ten business days after contractual paperwork is in place. • Task 2 —Mussel Survey: Surveys are contingent on weather and stream conditions but will be scheduled to take place in the spring/summerof 2024. Should these surveys not be feasible due to river conditions during this time of the survey season, Normandeau will look and be prepared for the earliest potential opportunity to conduct this survey. • Task 3 —Mussel Survey Reporting: Normandeau will submit the draft report to Buchart Horn within 30 days of survey completion for review and comment. Normandeau will submit the final report within one week after receipt of one round of comments on the draft reports. Normandeau will respond to one round of questions/comments on the reports from MDNR within ten business days after receipt of the questions/comments. • Expected Timeline: Normandeau's expected timeline to provide services will be between February 2024 until December 2024. The expected time frame may be subject to change due to client requirements, postponement of services or unforeseen circumstances. IS Normandeau is prepared to begin work on a survey plan within 10 days of receiving written Notice to Proceed and a signed contract. • Field work will be conducted In the Spring/Summer 2024 (river conditions permitting). • A draft report will be submitted to the Client for internal review within 30 days of the completion of the mussel survey field work. A final draft will be provided within two weeks of receiving comments. PERSONNEL AND QUALIFICATIONS The Normandeau team has conducted numerous mussel surveys in the Potomac River drainage and is familiar with all of the species from this basin. The mussel survey effort will be managed and led by Joseph Snavely. He is a MDNR and USFWS approved mussel surveyor in the State of Maryland with many years' experience conducting mussel surveys throughout the state. Normandeau will amend its existing collection permits for this location should mussel survey be required. He will be assisted by Normandeau staff biologists and GIS specialists as required. Project Location: Knoxville, Maryland COMPENSATION: The estimated total price for the mussel survey and reporting is $13,608.40. Normandeau will invoice a lump sum upon completion of each task. Any out -of -scope charges necessary to complete the project will be charged at standard Normandeau rates at the time of the services. No charges over the estimated total price will be expended without prior written approval. The cost for each task is summarized below. Tasks Task 1- Project Management and Coordination Estimated Fees $4,231.00 Task 2 — Mobilization $5,875.40 Task 3 — Reporting $3,502.00 Total Estimated Fees $13,608.40 ,o.& NORMANDEALI zp~ ASSOCIATES Buchart Horn Washington Wastewater Treatment Plant ENVIRONMENTAL CONSULTANTS Freshwater Mussel Services Martins Run, Tributary to the Potomac River February 13, 2024 Page 5 Payment shall be made to us within thirty (30) days of receipt of Normandeau's invoice. If a credit card is used for payment, then Normandeau's price will increase by the amount of the credit card surcharge. Late payments shall incur interest at the rate of 1.5% per month over thirty (30) days. POINT OF CONTACT: Your point of contact at Normandeau is Joseph Snavely, 400 Old Reading Pike, Suite 101, Stowe, PA 19464 (267) 644-8928; isnavely@normandeau.com. Normandeau is prepared to begin work upon Client's authorization to proceed in the form of a Subcontractor Agreement or signature of mutually agreeable contract terms and conditions. If an Agreement is not executed within 60 days from date of this letter, it may be subject to renegotiation. Normandeau is pleased to have the opportunity to be of service. Sincerely, Joseph C. Snavely Project Manager Attachments: A. Figure 1 & 2 B. Project Descriptions C. Resume Curtis L. Thalken Chief Executive Officer ,dO:N, NORMANDEAU N ASSOCIATES ENVIRONMENTAL CONSULTANTS ATTACHMENT A: FIQURE 1 & 2 Buchart Horn Washington Wastewater Treatment Plant Freshwater Mussel Services Martins Run, Tributary to the Potomac River February 13, 2024 Page 6 Washington County, MD e a r y I a n d 3,1 4fa, Project Location W ie s t Virginia I ko Kn ox vil I e Feely ------- Vet -�,,—"Otomac f A 10 NI i 11 vil I., " 60 St.. pift. C..W, Fm LOUDOUN V i r n is VALLEY L aR N A Figure 1, Project Location Map ZP Sandy Hook WWTP 3 P. . a Washington County, MD 0 0.75 1.5 3 Kilometers 0 0.375 0.75 15 miles NORMANDEAU ASSOCIATES Date: t�ENVIRONMRNTAL CONSULTANIS 4 r SCOPE OF WORK Buchart Horn (BH) understands that the Washington County Division of Environmental Management, Department of Water Quality (WCDWQ) is soliciting proposals for technical engineering services to perform a feasibility study for the Sandy Hook WWTP located at 18954 Sandy Hook Road in accordance with the Engineering Services Requirements Contract PUR-1547. The study will evaluate options to determine the most practical and economic alternative for meeting the new NPDES limits, which primarily includes lower ammonia limits, being issued by Maryland Department of the Environment (MDE) for the Sandy Hook Wastewater Treatment Plant (W WTP). The Sandy Hook facility currently is an activated sludge treatment plant with a design capacity of 0.021 MGD consisting of domestic strength wastewater. This study will evaluate three options to address the new NPDES ammonia limits. Option 1 is to upgrade the treatment facility, Option 2 Is to relocate the outfall to the Potomac River, and Option 3 is to justify that the existing receiving stream, Martins Creek, does not have freshwater mussels per MDE guidelines. WCDWQ has elected to acceptthe 36-month compliance schedule offered by MDE to meet the new discharge limits of the NPDES permit. The compliance schedule will commence in approximately 3 months (March'24) when the new permit goes into effect. BH understands that all upgrades and/or modifications recommended by this study for Options 1, 2, or modifications to the new NPDES permit to incorporate less stringent effluent ammonia limits for Option 3, will need to be completed and on-line within the 36-month compliance period. BH proposes the following scope of work: 1. Project Kickoff Meeting to be held at the Sandy Hook W WTP to allow the BH team to review the existing facility and discus in more detail the desires of the project stakeholders for this feasibility study. With respect to our proposed schedule, we have assumed this kickoff meeting will take place on April 15, 2024. 2. Evaluate Option 3. We understand Option 3 is WCDWQ's highest priority and favored option. This option will be evaluated and completed within the first 30 days following the last stream flow measurements taken in September in accordance with the schedule outlined in Addendum No.1. Because the freshwater mussel survey requires specific qualifications and expertise, BH has asked Normandeau Associates, Inc., to assist our team as a subconsultant to complete these associated tasks. The Normandeau team has conducted numerous mussel surveys in the Potomac River drainage and is familiar with all of the species from this basin. The mussel survey effort will be managed and led by Joseph Snavely. He is a MDNR and USFWS approved mussel surveyor in the State of Maryland with many years of experience conducting mussel surveys throughout the state. The specific tasks to be completed include: a. Develop survey plan and obtain state agencies prior approval. b. Perform mussel survey field work on Martin's Run during the 2024 field season in accordance with the MDE Procedures for Applying the Mussels -Absent Ammonia Criteria to Maryland Surface Waters. Surveys are contingent on weather and stream conditions but will be scheduled to take place in the spring/summer of 2024 at the earliest potential opportunity. We understand that mussel surveys are not required for the Potomac River for this project, therefore costs associated with surveys in the Potomac River are not included in this scope. c. Complete mussel survey documentation and report pertaining to the presence of freshwater mussels in Martins Creek. 3. Evaluate Option 2. This task shall be completed concurrently with Option within the first 30 days following the last stream flow measurements taken in September in accordance with the schedule outlined in Addendum No.1. The specific tasks to be completed include: a. Obtain and review available information pertaining to the condition and relocation of the existing outfall to the Potomac River. b. Perform a site visit to evaluate potential routes and outfall locations. BH will evaluate up to two potential routes/outfall locations. c. Determine feasibility of outfall relocation, including the time frame, and identify any physical or administrative complications potentially associated with this alternative. d. Prepare estimate of probable cost of outfall relocation. im 4. Determine Existing Facilities Condition, Performance and Available Treatment. The specific tasks to be completed include: a. Obtain and review available information. b. Document existing condition of treatment processes and equipment during site visit, interview with operations staff, and through review of available documentation. It is our assumption that the condition assessment is related to process performance of the mechanical equipment and does not Include the condition of structures. c. Based on evaluation of monitoring data provided by WCDWQ document current performance and compliance record. d. Review plans and specifications provided by WCDWQto document current theoretical treatment capacity. Compare this with current performance data to determine theoretical treatment available. 5. Evaluate Option 1.The specific tasks to be completed include: a. Identify potential upgrades to increase ammonia treatment capacity. BH will evaluate up to two potential upgrades. b. Prepare estimate of probable cost to implement potential upgrades identified. c. Prepare estimate of probable time to implement upgrades. 6. Compare alternatives cost, feasibility, and time to complete Options 1-3. a. Compare identified alternatives with respect to cost, feasibility, and time to complete. b. Make a recommendation supported by the feasibility study. c. Prepare a report to document the feasibility study and recommendations. d. Meet with WCDWQto present the feasibility study. ,-� PROPOSED SCHEDULE Washington County Sgpdy Haok,W.WfP,Feasi6IDty Stu jd ©©j MINION! IN ■■■■■■■■■■■■■■■■■■■■■■■■■■■■ Immomm MEMNON MENNEN ■■■■■■■■■■■■■■■■■■■■■■■■■■■■ iiioiiiiiiiiiiiiiiiiiiiiiiii ■■■ MEN ■■■■■■■■■■■■■■■■■■■■■■ COST PROPOSAL Fee Proposal $UCHART MORN Washington County ENGINEERS ARCHIIECIS•PLANNERS Sandy Hook WWTP Feasibility Study Billing Rate Breakdown ry m YS M C N W moci y C 0- 3 W C W m m'�E N J 0- 0 o C 5 W W m� yO� a W !O� a(0 N c cd C 0 3 U d y o. _ c 3 Ew C O C 0 w y d c W cc�i 'aN o 2 c U N E O i'_ W N Cow O C N W ) ,ry U 12 0 p o U U 'o12 Hourly Billable Rate $ 165.00 $ 150.00 $ 125.OD $ 165.00 $ 135.00 $ 100.00 $ 90.00 $ 115.00 $ 75.OD $ 140.00 $ 105.00 $ 40.00 Task No. Description 1 Project Management Project Management (5 months) 401 1 i 1 40 $ 6,600 $ 6,600 Kickoff Meeting 8 8 8 24 $ 3,640 $ 350 $ 3,990 Subtotal 1 4111 81 01 01 01 01 01 01 01 81 01 01 64 $ 10,240 1 $ 350 1 $ 10,590 2 Determine Presence or not of Freshwater Mussels in Current Receiving Stream Obtain and Review Available nfo 21 1 1 1 4 61 $ 760 1 $ - $ 760 Perform Evaluation 0 01 1 0 $ - $ - $ - Freshwater Mussel Survey 0 $ $ 13,700 $ 13,700 4 0 $ $ - Subtotal 0 0 0 01 21 01 U1 01 41 ul ul 6$ 760 1 $ 13,700 $ 14,460 3 Evaluate Relocation of Existing Discharge to Potomac River Site Visit 81 B 1 16 $ 2,000 $ 350 $ 2,350 Obtain and Review Available Info 4 8 1 12 $ 1,400 $ 1,400 Determine Feasibility 4 81 16 28 $ 2,600 $ 2,600 Estimate Cost 4 8 12 24 $ 3,080 $ 3,080 Subtotal 0 20 0 0 0 32 0 0 16 12 0 0 0 $ 9,080 $ 350 $ 9,430 4 Determine Existing Facilities Condition, Performance and Available Treatment Obtain and Review Avalla e n o 41 1 81 1 1 1 1 1 Is 1.400 1 Is 1,400 Document Existing Facilities Condition 41 8 $ 1,400 $ 1,400 Document Performance and Compliance Record q g $ 1,400 $ 1,400 Determine Available Level of Treatment 8 16 $ 2,800 $ 2,800 0 $ $ Subtotal 0 201 0 0 0 40 0 0 0 0 0 0 0$ 7,000 $ - $ 7,000 5 Identify Potential Upgrades to Existing Facilities Identify Potinlial Upgrades 1 41 1 1 1 12 Estimate Upgrade Costs 41 8 i 24 36 $ 4,760 1 $ 4,760 Estimate Time to Implement Upgrades 41 I I i I 16 $ 1,800 1 1 $ 1,800 0 $ $ - Sublotal ul 1zI 0J 01 01 321 01 UI ul 241 01 01 52 $ 8,360 1 $ I $ 8,360 6 Compare Alternatives Cost, Feasibility, and Time to Complete Compare Alternatives Cost 4 4 24 32 $ 4,360 $ 4,360 Compare Alternatives Feasibility 4 4 8 $ 1,000 $ 1,000 Compare Alternatives Time to Complete 4 4 8 $ 1,000 $ 1,000 Make Recommendations 4 4 8 $ 1,000 $ 1.000 Prepare Report 4 4 4 8 20 $ 1,620 $ 1.620 Meeting to Present Study 8 8 8 24 $ 3,320 $ 350 $ 3,670 0 $ $ Subtotal 8 28 0 0 0 28 0 0 4 24 0 8 100 $ 12,300 $ 350 $ 12,660 TOTALS 1 661 681 01 01 01 94 0 0 20 72 0 8 222 $ 47,740 $ 14,750 $ 62,490 ADDENDA S� Washington County) DIVISION OF ENVIRONMENTAL MANAGEMENT WATER QUALITY I SOLID WASTE I ENGINEERING SERVICES MEMORANDUM TO: EA Engineering, Science and Technology, Inc. AECOM Technical Services, Inc. Buchart Horn, Inc. Charles P. Johnson & Associates, Inc. The EADS Group, Inc. RE: On -Call Engineering Services PUR-1547 SANDY HOOK WWTP FEASIBILITY STUDY, Addendum No. 1 DATE: February 1, 2024 Please find a revised Scope of Work attached with changes highlighted in yellow. This Memorandum must be signed and submitted as part of your proposal by February 16, 2024 to acknowledge receipt. Thank you for your continued interest in The Washington County Department of Water Quality. S e Washington County f ttC/ /r" JosO W. Moss, P.E. Divis' n of Environmental Management Department of Water Quality Deputy Director, Engineering Services 16232 Elliott Parkway Williamsport, MD, 21795 P: (240) 313-2618 1 C: (301) 992-7029 www.washco-md.net Scott E. Russell, PE Name in printed form 2/16/24 Date 16232 Elliott Parkway 1 Williamsport, MD 21795-4083 1 P: 240.313.2600 1 I : 240.313.2601 1 1learin8lmpaired: 7-1-1 WWW.WASHCO-MDAET S' ,Washington County 1 - -. - DIVISION OF Em ENVIRONMENTAL MANAGEMENT WATER QUALITY I SOLID WASTE I ENGINEERING SERVICES MEMORANDUM TO: EA Engineering, Science and Technology, Inc. AECOM Technical Services, Inc. Buchart Horn, Inc. Charles P. Johnson & Associates, Inc. The EADS Group, Inc. RE: On -Call Engineering Services PUR-1547 SANDY HOOK WWTP FEASIBILITY STUDY, Addendum No. 2 DATE: February 7, 2024 The following is a list of questions and associated responses submitted in reference to PUR-1547. This Memorandum must be signed and submitted as part of your proposal by February 16, 2024 to acknowledge receipt. 1. ITEM NO. 1: Q: Will surveys be required in the Potomac River or will surveys be limited to the small tributary? A: Surveys would be limited to the small tributary. 2. ITEM NO. 2: Q: Mussels are known from this reach of the Potomac River. We have conducted numerous surveys for the National Park Service. If surveys are required in the Potomac has anyone discussed the survey parameters with MD DNR? A: Surveys in the Potomac River are not required. 3. ITEM NO. 3: Q: Are we permitted to reach out to MDDNR to discuss the survey needs if necessary? A: Surveys in the Potomac River are not required. 16232 Elliott Parkway I Williamsport, MD 21795-4083 1 P: 240.313.2600 1 F: 240.313.2601 1 I bsrini; Iinp wd: 7-1-1 WWW.WASHCO-MD.NET 4. ITEM NO.4: Q: What is the expected distance downstream of the discharge that dilution is expected? Has this been run as part of the NPDES permit? A: No downstream distance has been determined for dilution. The dilution distance has not been run as part of the NPDES permit. 5. ITEM NO. 5: Q: It looks like these surveys would be required as early as May of this year, is that correct? — I note 60 days from the first period. A: Surveys in the Potomac River are not required. Thank you for your continued interest in The Washington County Department of Water Quality. }Q.P( Washington County 1 Joseph W. Moss, P.E. Divisi6n of Environmental Management Department of Water Quality Dept Director, Engineering Services 16232 Elliott Parkway Williamsport, MD, 21795 P: (240) 313-2618 1 C: (301) 992-7029 www.washco-md.net &27 Si nature Scott E. Russell, PE Name in printed form 2/14/24 Date 16232 Elliott Parkway I Willlamsport, MD 21795-4083 1 11:240.313.2600 1 1:240.313.2601 1 Hearing Impaired: 7-1-1 VAMMASHCO-MMET OPEN SESSION ITEM SUBJECT: Conococheague WWTP Centrifuge Maintenance Services PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Joseph W. Moss, P.E. – Deputy Director of Engineering for DEM RECOMMENDED MOTION: Move to approve the proposals from GEA Mechanical Equipment US, Inc. in the amounts of $57,775.77 and $10,683.56 for a major service and a minor service. REPORT-IN-BRIEF: The Conococheague WWTP has 2 sludge dewatering centrifuges that are due for service. One is due for a major service while the other is due for a minor service. These services are sole source to the Original Equipment Manufacturer, GEA, due to the exclusive equipment and specialized training needed to properly perform maintenance on this equipment. DISCUSSION: These 2 centrifuges are used daily to perform the critical task of reducing the water content of the waste sludge generated from all County operated Wastewater Treatment Plants. Keeping them in service is a high priority as they reduce the amount of water we pay for in the dewatered sludge sent to the landfill. FISCAL IMPACT: There are adequate funds in the operating budget account 590030-42-42120 to cover these services. CONCURRENCES: DEM Director ATTACHMENTS: Quotations from GEA Mechanical Equipment US, Inc.: Minor Service - Offer No. 8700.504.918 - $10,683.56. Major Service - Offer No. 8700.504.916 - $57,775.77. Total charges for both services: $68,459.33 Board of County Commissioners of Washington County, Maryland Agenda Report Form GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division 100 Fairway Court, Northvale, NJ, 07647 USA Tel: +1 201 767 3900 www.gea.com Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale. GEA Mechanical Equipment US, inc.GEA Westfalia Separator Division - 100 Fairway Court · N Washington County Dept Water Quality Monte Triggs Conococheague WWTP ENR 16232 Elliott Parkway Williamsport MD 21795 Period of validity 03/06/2024 to 04/03/2024 Offer No.Date 8700.504.916 03/11/2024 Enquiry No. customer from 03/07/2024 Customer No. 14247886 Co-ordinator Jim LeMaire Tel.: Jim.LeMaire@gea.com Quotation Terms of delivery Incoterms 2020 EXW Ex Works Romeoville, Il Terms of payment currency:USD 30 days Trading conditions This is an estimate of the approximate costs. Final charges will be totaled at the completion of the service and may differ from the quotation. Any parts to be returned after service is completed must be sent back within two weeks of the service date otherwise you will be charged a restocking fee of 18%. A PURCHASE ORDER IS REQUIRED BEFORE WORK CAN BE SCHEDULED OR PARTS SHIPPED.” ESTIMATE OF COST FOR: One (1) technician to perform a Major service on machine. Customer to supply assistance MACHINE MODEL: UCF556-00-35 S/N 8010-530 **PRICES VALID FOR 30 DAYS FROM DATE OF QUOTE **LABOR & TRAVEL TIMES ARE ESTIMATED AND SUBJECT TO CHANGE **EXPENSES WILL BE INVOICED AT ACTUAL COST ## PLEASE INCLUDE QUOTE NUMBER ON PURCHASE ORDER. Page 2 Washington County Dept Water Quality Monte Triggs Conococheague WWTP ENR 16232 Elliott Parkway Williamsport MD 21795 Offer No.Date 8700.504.916 03/11/2024 Enquiry No. customer from 03/07/2024 Equipment 429928 Washington Co. WRF, Williamsport, Md, US 0014247886 20076826 8010-530 /UCF 556-00-35 GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division 100 Fairway Court, Northvale, NJ, 07647 USA Tel: +1 201 767 3900 www.gea.com Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale. Item Material Designation Qty UQ Net (USD) Price (USD) 000003 9300-0002-900 16.00 PC 210.00 3,360.00 ESTIMATED SERVICE - WORKING HOURS 000006 9300-0002-241 4.00 PC 277.00 1,108.00 ESTIMATED LABOR OT MON.-FRI. 000009 9300-0002-120 8.00 PC 210.00 1,680.00 ESTIMATED TRAVEL MON.-FRI. 000012 9300-0002-306 1.00 PC 2,000.00 2,000.00 ESTIMATED EXPENSES 000015 0015-0038-000 2.00 PC 442.12 884.24 LUBRICATING OIL 000018 0015-0036-000 2.00 PC 404.02 808.04 LUBRICATING OIL 000021 0015-0129-010 2.00 PC 135.09 270.18 ROLLING BEARING GREASE 000024 0015-0104-080 1.00 PC 408.17 408.17 LUBRICATING GREASE - TSCA COMPLIANT 000027 0007-2505-830 2.00 PC 23.79 47.58 GASKET 000030 0011-6230-870 1.00 PC 3,018.88 3,018.88 GROOVED BALL BEARING 000033 0011-1030-880 1.00 PC 2,505.73 2,505.73 CYLINDRICAL ROLLER BEARING 000036 0004-3378-830 2.00 PC 355.35 710.70 BELLOWS 000039 0004-3318-850 4.00 PC 2,429.52 9,718.08 SHAFT SEALING RING 000042 0007-2732-830 1.00 PC 240.56 240.56 Page 3 Washington County Dept Water Quality Monte Triggs Conococheague WWTP ENR 16232 Elliott Parkway Williamsport MD 21795 Offer No.Date 8700.504.916 03/11/2024 Enquiry No. customer from 03/07/2024 Equipment 429928 Washington Co. WRF, Williamsport, Md, US 0014247886 20076826 8010-530 /UCF 556-00-35 GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division 100 Fairway Court, Northvale, NJ, 07647 USA Tel: +1 201 767 3900 www.gea.com Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale. Item Material Designation Qty UQ Net (USD) Price (USD) GASKET 000045 0007-2097-750 2.00 PC 89.85 179.70 GASKET 000048 0007-2200-750 1.00 PC 215.84 215.84 GASKET 000051 0007-2200-750 1.00 PC 215.84 215.84 GASKET 000054 0007-2941-830 2.00 PC 124.50 249.00 GASKET 000057 0007-3733-830 1.00 PC 189.32 189.32 GASKET 000060 0007-2508-830 2.00 PC 17.91 35.82 GASKET 000063 0004-1576-328 4.00 M 269.18 1,076.72 PACKING CORD 000066 8418-1265-260 2.00 PC 242.30 484.60 GASKET 000069 8655-3415-030 1.00 PC 12,041.63 12,041.63 SHAFT, COMPL. 000072 0004-3317-830 1.00 PC 812.45 812.45 SHAFT SEALING RING 000075 0007-2168-830 1.00 PC 82.48 82.48 GASKET 000078 0007-2924-830 2.00 PC 29.51 59.02 GASKET 000081 0011-6222-950 1.00 PC 1,362.63 1,362.63 GROOVED BALL BEARING Page 4 Washington County Dept Water Quality Monte Triggs Conococheague WWTP ENR 16232 Elliott Parkway Williamsport MD 21795 Offer No.Date 8700.504.916 03/11/2024 Enquiry No. customer from 03/07/2024 Equipment 429928 Washington Co. WRF, Williamsport, Md, US 0014247886 20076826 8010-530 /UCF 556-00-35 GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division 100 Fairway Court, Northvale, NJ, 07647 USA Tel: +1 201 767 3900 www.gea.com Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale. Item Material Designation Qty UQ Net (USD) Price (USD) 000084 0011-7224-970 2.00 PC 2,498.19 4,996.38 ANGULAR CONTACT BALL BEARING 000087 0004-2123-300 2.00 PC 234.36 468.72 NILOS GASKET 000090 0007-3244-750 2.00 PC 26.15 52.30 GASKET 000093 0004-3319-850 2.00 PC 1,213.55 2,427.10 SHAFT SEALING RING 000096 0007-3733-750 1.00 PC 106.23 106.23 GASKET 000099 0007-3733-750 1.00 PC 106.23 106.23 GASKET 000102 0007-2020-750 1.00 PC 36.54 36.54 GASKET 000105 0007-2941-750 2.00 PC 65.63 131.26 GASKET 000108 0007-2649-750 2.00 PC 41.37 82.74 GASKET 000111 0004-3206-850 2.00 PC 1,230.90 2,461.80 SHAFT SEALING RING 000114 0007-2980-750 2.00 PC 43.56 87.12 GASKET 000117 0004-3122-300 2.00 PC 295.37 590.74 NILOS GASKET 000120 0021-3969-810 1.00 PC 1,052.49 1,052.49 SET OF NARROW V-BELTS 000123 8655-3396-010 2.00 PC 422.58 845.16 Page 5 Washington County Dept Water Quality Monte Triggs Conococheague WWTP ENR 16232 Elliott Parkway Williamsport MD 21795 Offer No.Date 8700.504.916 03/11/2024 Enquiry No. customer from 03/07/2024 Equipment 429928 Washington Co. WRF, Williamsport, Md, US 0014247886 20076826 8010-530 /UCF 556-00-35 GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division 100 Fairway Court, Northvale, NJ, 07647 USA Tel: +1 201 767 3900 www.gea.com Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale. Item Material Designation Qty UQ Net (USD) Price (USD) COUPLING RING 000126 0018-6203-848 9.00 M 38.72 348.48 PIPE 000129 0004-2231-780 1.00 PC 33.27 33.27 GASKET 000132 9300-0002-270 1.00 PC 184.00 184.00 STANDARD SHIPPING Net value:57,775.77 USD Tax 0.00 USD Sum total 57,775.77 USD We thank you for your inquiry and look forward to receiving your firm order. GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division 100 Fairway Court, Northvale, NJ, 07647 USA Tel: +1 201 767 3900 www.gea.com Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale. GEA Mechanical Equipment US, inc.GEA Westfalia Separator Division - 100 Fairway Court · N Washington County Dept Water Quality Monte Triggs Conococheague WWTP ENR 16232 Elliott Parkway Williamsport MD 21795 Period of validity 03/06/2024 to 04/03/2024 Offer No.Date 8700.504.918 03/11/2024 Enquiry No. customer from 03/07/2024 Customer No. 14247886 Co-ordinator Jim LeMaire Tel.: Jim.LeMaire@gea.com Quotation Terms of delivery Incoterms 2020 EXW Ex Works Romeoville, Il Terms of payment currency:USD 30 days Trading conditions This is an estimate of the approximate costs. Final charges will be totaled at the completion of the service and may differ from the quotation. Any parts to be returned after service is completed must be sent back within two weeks of the service date otherwise you will be charged a restocking fee of 18%. A PURCHASE ORDER IS REQUIRED BEFORE WORK CAN BE SCHEDULED OR PARTS SHIPPED.” ESTIMATE OF COST FOR: One (1) technician to perform a Minor service on machine. Customer to supply assistance MACHINE MODEL: UCFG556-00-35 S/N 801-531 **PRICES VALID FOR 30 DAYS FROM DATE OF QUOTE **LABOR & TRAVEL TIMES ARE ESTIMATED AND SUBJECT TO CHANGE **EXPENSES WILL BE INVOICED AT ACTUAL COST ## PLEASE INCLUDE QUOTE NUMBER ON PURCHASE ORDER. Page 2 Washington County Dept Water Quality Monte Triggs Conococheague WWTP ENR 16232 Elliott Parkway Williamsport MD 21795 Offer No.Date 8700.504.918 03/11/2024 Enquiry No. customer from 03/07/2024 Equipment 429928 Washington Co. WRF, Williamsport, Md, US 0014247886 20076827 8010-531 /UCF 556-00-35 GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division 100 Fairway Court, Northvale, NJ, 07647 USA Tel: +1 201 767 3900 www.gea.com Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale. Item Material Designation Qty UQ Net (USD) Price (USD) 000003 9300-0002-900 12.00 PC 210.00 2,520.00 ESTIMATED SERVICE - WORKING HOURS 000006 9300-0002-241 2.00 PC 277.00 554.00 ESTIMATED LABOR OT MON.-FRI. 000009 9300-0002-120 8.00 PC 210.00 1,680.00 ESTIMATED TRAVEL MON.-FRI. 000012 9300-0002-306 1.00 PC 2,000.00 2,000.00 ESTIMATED EXPENSES 000015 0015-0038-000 2.00 PC 442.12 884.24 LUBRICATING OIL 000018 0015-0036-000 2.00 PC 404.02 808.04 LUBRICATING OIL 000021 0015-0129-010 2.00 PC 135.09 270.18 ROLLING BEARING GREASE 000024 0015-0104-080 1.00 PC 408.17 408.17 LUBRICATING GREASE - TSCA COMPLIANT 000027 0007-2505-830 2.00 PC 23.79 47.58 GASKET 000030 0007-2200-750 1.00 PC 215.84 215.84 GASKET 000033 0007-2924-830 2.00 PC 29.51 59.02 GASKET 000036 0021-3969-810 1.00 PC 1,052.49 1,052.49 SET OF NARROW V-BELTS 000039 9300-0002-270 1.00 PC 184.00 184.00 STANDARD SHIPPING Page 3 Washington County Dept Water Quality Monte Triggs Conococheague WWTP ENR 16232 Elliott Parkway Williamsport MD 21795 Offer No.Date 8700.504.918 03/11/2024 Enquiry No. customer from 03/07/2024 Equipment 429928 Washington Co. WRF, Williamsport, Md, US 0014247886 20076827 8010-531 /UCF 556-00-35 GEA Mechanical Equipment US, Inc. GEA Westfalia Separator Division 100 Fairway Court, Northvale, NJ, 07647 USA Tel: +1 201 767 3900 www.gea.com Goods and services provided in accordance with GEA Mechanical Equipment US, Inc. Standard Terms and Conditions of Sale. Net value:10,683.56 USD Tax 0.00 USD Sum total 10,683.56 USD We thank you for your inquiry and look forward to receiving your firm order. Open Session Item SUBJECT: Fiscal Year 2025 Annual Transit Plan (ATP) Application – Approval to Submit Application and Accept Awarded Funding PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Kevin Cerrone, Director, Washington County Transit, and Richard Lesh, Grant Manager, Office of Grant Management RECOMMENDED MOTION: Move to approve the resolution authorizing the filing of the application as a sub-grantee for funding under the Federal Transit Act and approve the execution of the agreement upon receipt, subject to review and approval by the County Attorney’s Office. REPORT-IN-BRIEF: Washington County Transit (WCT) annually applies to the Maryland Department of Transportation / Maryland Transit Administration (MDOT/MTA) for Federal and State operational and capital funding through the Annual Transportation Plan (ATP). The awarded funds are used to operate authorized public transportation programs within Washington County, which includes the Section 5307 Fixed-Route program, the American Disability Act (ADA) Complementary Paratransit Program, the Job Opportunity Shuttle (JOBS), the Statewide Specialized Transportation Assistance Program (SSTAP) – aka: Ride Assist Voucher Program, and the Capital Assistance Program (CAP). The fiscal year 2025 application requests $1,442,115 in Federal and State funds from the Federal Transit Administration (FTA) and MDOT/MTA to subsidize the transit system. DISCUSSION: The Office of Grant Management has reviewed the application. There are no unusual conditions or requirements attached to the acceptance of the grant. FISCAL IMPACT: Local match is required to secure the Federal and State grant funds. The local match requirement associated with the fiscal year 2025 application is as follows: 5307 Operating Grant (General Funds) $681,684.00 5307 Capital Grant (General Funds) $ 12,200.00 SSTAP Grant: $ 48,972.00 Total: $742,856.00 CONCURRENCES: Rachel Souders, Director, Office of Grant Management Board of County Commissioners of Washington County, Maryland Agenda Report Form ALTERNATIVES: If a decision is made not to submit application for the funds and/or provide the local match requirements, the County would become ineligible for the Federal and State subsidy of funds in fiscal year 2025. ATTACHMENTS: County Attorney will receive grant application for review. AUDIO/VISUAL NEEDS: N/A Open Session Item SUBJECT: Arena Installment Payment Program (IPP) Stream Restoration Easement PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Chris Boggs, Rural Preservation Administrator, Dept. of Planning & Zoning RECOMMENDED MOTION: Move to approve the Anthony P. Arena stream restoration easement and sign the associated letter of approval. REPORT-IN-BRIEF: Currently, Mr. Arena is pursuing a stream restoration project on his property at 14847 Fairview Road in Clear Spring. This project will not only serve to improve the stream and its existing stream buffer on the property but will also entail adding a 15.7-acre conservation easement over the buffer area. The project is being managed by Keystone Streams, “a company that plans, develops and plants vegetative stream buffers in order to protect and improve aquatic resources, water quality, and to address excessive erosion and soil loss.” The consensus of staff and the Agricultural Land Preservation Advisory Board (Ag Board) is that the project is worthwhile and of merit, as it will improve the quality of the stream and does not take much, if any, agricultural land out of production. DISCUSSION: In 2006, Anthony P. Arena sold an Installment Purchase Program (IPP) Agricultural Preservation easement to the Board of County Commissioners of Washington County, Maryland in the amount of $334,522.02. The Deed of Easement states that “no rights-of-way, easements, oil, gas, or mineral leases, or other similar servitude may be conveyed from, or permitted to be established in, the property without Grantee’s express permission.” Therefore, prior to starting this project, the Board of County Commissioners must approve of the project and sign the accompanying letter permitting Keystone Streams to commence the operation. FISCAL IMPACT: There is the potential that, at a point after the completion of the project, Keystone Streams may wish to convey the Deed of Easement to another entity. Washington County is a potential entity that could purchase this easement. If the County were to move to purchase the easement, the funding would come from a dedicated source for the purchase of TMDL credits and be administered through the Division of Environmental Management. However, the County is not, and has not, committed to this purchase as of yet, and would not be compelled to make such a purchase unless deemed a worthwhile pursuit at the time the option arises. CONCURRENCES: The Washington County Agricultural Land Preservation Advisory Board approves of the project; County Attorney’s Office and Div. of Environmental Management have been consulted. ALTERNATIVES: Deny the proposal. ATTACHMENTS: Letter and exhibit map AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form KEYSTONE STREAMS Board of County Commissioners of Washington County 100 West Washington Street Room 1101 Hagerstown, MD 21740 Re: Letter of Permission pursuant to the Deed of Easement recorded in Book 3066 at page 152 Dear Board of County Commissioners: Mr. Anthony Arena is the owner of 14847 Fairview Road, Clear Springs, MD 21722 consisting of approximately 130.2 acres (the "Property"). Mr. Arena and the Board of County Commissioners entered into that Deed of Easement, dated July 26, 2006, and recorded among the Land Records of Washington County in Book 3066 at page 152 ("Deed of Easement"). The Deed of Easement is an agricultural preservation easement which restricts the future development of the property pursuant to the Installment Purchase Program Ordinance. Keystone Streams is a company that plans, develops and plants vegetative stream buffers in order to protect and improve aquatic resources, water quality, and to address excessive erosion and soil loss. Mr. Arena and Keystone Streams have agreed to utilize designated portions of the Property for a stream buffer project, such proposed portions are depicted on Figure 1 attached hereto and will consist of approximately 15.7 acres. Pursuant to Section (A)(1)(k) of the Deed of Easement, "no rights -of -way, easements, oil, gas, or mineral leases, or other similar servitude may be conveyed from, or permitted to be established in, the property without Grantee's express permission." Section (A)(1)(1) of the Deed of Easement states that "unless writer approval is first obtained from the Grantee, no easement or other restriction may be granted ... in land subject to this deed of easement." Keystone Streams, LLC, respectfully requests permission and approval of the stream buffer project including the proposed planting and conservation easement. Upon execution of this letter, the Board of County Commissioners agree that upon review of the proposed activities, the proposed stream buffer project does not affect the agricultural integrity of the Property, minimizes the use of productive agricultural land, and fulfills the purpose and intent of the Deed of Easement. The Board of County Commissioners agrees that the activities proposed by Keystone Streams are consistent and compatible with the purposes and intent of the Deed of Easement. With this letter, the Board of County Commissioners consents to and authorizes Keystone Streams' proposed activities. We sincerely appreciate your consideration. If you have any questions, please contact Mr. Arena at or Aaron McCrady (Keystone) at . Thank you for your attention to this matter. Sincerely, Aaron McCrady Managing Member, Keystone Streams, LLC Signature: Name: Title: Date: Figure 1: jl 'Washington Tashington County Board of County Commissioners of Washington County, Maryland V V Agenda Report Form Open Session Item SUBJECT: Property Acquisition for Hopewell Road PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering RECOMMENDED MOTION: Move to approve the option agreement for partial property acquisition including easement for 11019 Hopewell Road and to approve an ordinance approving said purchase and to authorize the execution of the necessary documentation to finalize the acquisition. REPORT -IN -BRIEF: An option agreement has been executed for the above stated property. Property Location Easement Acquisition Acquisition Cost 11019 Hopewell Road 9,172 SF — Temporary Easement $8,500.00 DISCUSSION: The Hopewell Road realignment and culvert work in this area are part of the Wright Road Appalachian Regional Commission (ARC) project. FISCAL IMPACT: $8,500; CIP Budgeted Project CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Aerial Map, Ordinance AUDIOVISUAL NEEDS: Aerial Map ORDINANCE NO. ORD‐2024‐  AN ORDINANCE TO APPROVE THE PURCHASE OF AN EASEMENT INTEREST  IN REAL PROPERTY    (Hopewell Road Realignment Project – Velasquez Property)    RECITALS    1. The Board of County Commissioners of Washington County, Maryland (the  “County”), believes that it is in the best interest of the citizens of Washington County to purchase  a temporary construction easement interest in certain real property identified on the attached  Schedule A (the “Easement Property”) to be used for public purposes.      2. The County approved the purchase of the Easement Property on March 26, 2024.    3. A public hearing was not required by Section 1‐301, Code of the Public Local Laws  of Washington County, Maryland, as the funds utilized to purchase the temporary easement are  not to be expended from the General Fund of the County.    4. The purchase of the Temporary Construction Easement is necessary for the  Hopewell Road Realignment Project.    THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington  County, Maryland, that the purchase of the Temporary Construction Easement be approved and  that the President of the Board and the County Clerk be and are hereby authorized and directed  to execute and attest, respectively, all such documents for and on behalf of the County relating to  the purchase of the Easement Property.       ADOPTED this 26th day of March, 2024.    ATTEST:         BOARD OF COUNTY COMMISSIONERS             OF WASHINGTON COUNTY, MARYLAND    ____________________________   BY:               Dawn L. Marcus, County Clerk            John F. Barr, President     Approved as to legal sufficiency:               Mail to:  _____________________________     Office of the County Attorney  Zachary J. Kieffer         100 W. Washington Street, Suite 1101  County Attorney         Hagerstown, MD 21740  SCHEDULE A‐‐‐DESCRIPTION OF EASEMENT PROPERTY    All that portion of land as shown or indicated on a plat prepared by the Division of  Engineering for Washington County, Maryland, entitled, “ATTACHMENT ‘A’ TEMPORARY  CONSTRUCTION EASEMENT HIPOLITO D. MOLINA VELASQUEZ”, and intending to be  recorded among the Land Records of Washington County, Maryland, in the County Road Plat  Book as Right‐of‐Way Plat No. 100‐10‐617, all of which plat is made a part hereof, so far as the  property and/or rights may be affected by the proposed improvements, and the appurtenances  thereto belonging, or in anywise appertaining, situate along the Southeasterly side of Hopewell  road approximately 600 feet Northeast of its intersection with the realigned portion of Wright  Road, in Election District No. 26 of Washington County, Maryland, and more particularly  described as follows:  The  area designated TEMPORARY CONSTRUCTION EASEMENT, encompassing 9,172  square feet or 0.21056 acre of land, more or less; the outline of which is graphically depicted on  the said Temporary Construction Easement No. 100‐10‐617. The purpose of the Temporary  Construction Easement shall be to provide working space for grading and access upon Grantor’s  property during the performance of the impending Washington County Division of Engineering  Contract No. RD‐WH‐276‐10. The Temporary Construction Easement shall revert to the Grantor  by operation of law upon the completion and acceptance of the project by the County.   BEING a portion of the lands of Grantor herein as described in a deed dated April 12, 2023,  and recorded among said Land Records in Liber 7226 at folio 410 as aforementioned. Further  being shown on the Temporary Construction Easement Plat No. 100‐10‐617 as aforementioned, a  reduced copy of which is attached hereto and made a part hereof as ATTACHMENT ‘A’.                          ATTACHMENT A      Washington County Board of County Commissioners of Washington County, Maryland Agenda Report Form ' R Y L A N D Open Session Item SUBJECT: Construction Bid Award - Pavement Maintenance Program FY'24 Hot Mix Asphalt Applications, Contract No. MS-PMP-310-28 PRESENTATION DATE: March 26, 2024 PRESENTATION BY: Scott Hobbs, Director, Division of Engineering RECOMMENDED MOTION: Move to award the bid for the Pavement Maintenance Program FY'24 Hot Mix Asphalt Applications contract to the lowest responsive, responsible bidder, Craig Paving, Inc. of Hagerstown in the amount of $3,504,532.38 which includes the option to extend the contract for a period of up to two, one-year extensions. REPORT -IN -BRIEF: The project was advertised in the Herald Mail, on the County's website, and on the State of Maryland's website, "e-Maryland Marketplace Advantage (eMMA)." Two (2) bids were received and opened on Wednesday, March 13, 2024, as listed below and further detailed on the attached Bid Tabulation. The bids were evaluated, and the low bid is in order. The engineer's estimate for the work is $3,750,000. Contractor: Total Bid: Craig Paving, Inc. $3,504,532.38 C. William Hetzer, Inc. $3,639,642.34 DISCUSSION: The pavement maintenance program for hot mix asphalt applications involves providing hot mix asphalt overlays, patching, crack filling, and permanent pavement markings. The project includes approximately 10 miles of overlay, and 6 miles of patch and crack fill. This is a 185 consecutive calendar day contract with an anticipated notice to proceed in April 2024 and a substantial completion date in October 2024. The bid documents include liquidated damages in the amount of $500.00 per calendar day for work beyond the completion date and an option to extend the contract additional years. Motorists may experience some minor delays as a result of lane closures but there are no major road closures associated with this work. The road listing is attached and posted on the County's website for reference. FISCAL IMPACT: This is a budgeted Capital Improvement Plan project (RDI024). Total expenses for the hot mix asphalt applications contract are estimated at $3,929,532; including $3,504,532.38 for proposed bid award, $250,000 for inspection/testing and $175,000 for 5% construction contingency. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Bid Tabulation, Road Listing, Aerial Maps AUDIOVISUAL TO BE USED: Aerial Maps WASHINGTON COUNTY, MARYLAND - DIVISION OF ENGINEERING PAVEMENT MAINTENANCE AND REHABILITATION PROGRAM FY-'24 - HOT MIX ASPHALT (HMA) APPLICATIONS CONTRACT NO. MS-PMP-310-28 BID TABULATION BID OPENING: March 13, 2024 AT 10:00 AM Craig Paving, Inc. Hagerstown, MD C. William Hetzer, Inc. Hagerstown, MD DESCRIPTION ITEM NO. QTY. UNIT UNIT PRICE I ITEM TOTAL UNIT PRICE I ITEM TOTAL Maintenance Of Traffic 101 1 LS $ 142,300.00 $ 142,300.00 $ 158,800.00 $ 158.800.00 Temporary Traffic Signs 102 384 SF $ 1.00 $ 384.00 $ 25.00 $ 9600.00 Contingent - Portable Variable Message Sign (PVMS) 103 6 DAY $ 70.00 $ 560.00 $ 95.00 $ 760.00 Contingent - Removal of Pavement 201 10 CY $ 20.00 $ 200.00 $ 78.00 $ 780.00 Contingent - Removal of Curb 202 100 LF $ 5.00 $ 500.00 $ 13.75 $ 1,375.00 Contingent - Stabilization, Type -1 501 10 CY $ 10.00 $ 100.00 $ 185.00 IS 1,850.00 Contingent - Stabilization, Type -2 502 20 CY $ 10.00 $ 200.00 $ 185.00 $ 3700.00 Contingent -4" Graded Aggregate Base 503 100 TON $ 30.00 $ 3,000.00 $ 31.00 $ 3100.00 Contingent- Hot Mix Asphalt Superpave 4.75 mm PG64S-22) 504 733 TON $ 99.40 $ 72 860.20 $ 115.00 $ 84 295.00 Hot Mix Asphalt Superpave 9.5 mm PG64S-22 505 11,241 TON $ 88.70 $ 997 076.70 $ 87.00 $ 977 967.00 Hot Mix Asphalt Superpave 12.5 mm (PG64E-22) 506 3,518 TON $ 89.20 $ 313 805.60 $ 90.00 $ 316 620.00 Hot Mix Asphalt Superpave 19.0 mm PG648-22) 507 100 TON $ 50.00 $ 5,000.00 $ 84.00 $ 8,400.00 Contingent - Hot Mix Asphalt Superpave 25.0 mm (PG64S-22) 508 728 TON $ 75.90 $ 55 255.20 $ 66.00 $ 48 048.00 Full Depth Reclamation 509 16,474 SY $ 6.40 $ 105 433.60 $ 6.80 $ 112 023.20 Portland Cement 510 325 TON $ 238.50 $ 77 512.50 $ 185.00 $ 60125.00 Contingent - Hot Mix Asphalt Superpave 9.5 mm (PG648-22) for Driveway Tie-in Handwork and HMA Berns 511 461 TON $ 127.80 $ 58 915.80 $ 190.00 $ 87 590.00 Hot Mix Asphalt Superpave 9.5 mm (PG64S-22) for Wedge& Leveling 512 542 TON $ 90.00 $ 48 780.00 $ 115.00 $ 62 330.00 Hot Mix Asphalt Superpave 9.5 mm (PG64S-22) for Level Course 513 2,774 TON $ 110.75 $ 307 220.50 $ 125.00 $ 346 750.00 Hot Mix Asphalt Superpave 19.0 mm (PG64S-22) for Wedge & Leveling 514 50 TON $ 65.00 $ 3,250.00 $ 86.00 $ 4,300.00 Paving Fabric for Joint Repair 515 600 LF $ 6.50 $ 3,250.00 $ 4.20 $ 2100.00 Paving Fabric 516 47,883 SY $ 3.80 $ 181 955.40 $ 3.40 $ 162 802.20 Contingent: Paving Geogrid 517 1,500 SY $ 6.55 $ 9,825.00 $ 5.30 $ 7,950.00 Hot Mix Asphalt Patches (Base Mix) 518 3,448 TON $ 100.90 $ 347,903.20 $ 110.00 $ 379 280.00 Contingent - Hot Mix Asphalt Patches Surface Mix) 519 1,327 TON $ 122.30 $ 162,292A0 $ 125.00 $ 165,875.00 Contingent - Saw Cut Hot Mix Asphalt Patches Base Mix 520 25 TON I $ 10.00 $ 250.00 $ 115.00 $ 2,875.00 Contingent - Saw Cut Hot Mix Asphalt Patches (Surface Mix) 521 10 TON $ 10.00 $ 100.00 $ 125.00 $ 1,250.00 Milling Hot Mix Asphalt Pavement 0"-2" Depth 522 125,230 SY $ 1.90 $ 237 937.00 $ 2.20 $ 275 506.00 Milling Hot Mix Asphalt Pavement 0"-6" Depth 523 3,696 SY $ 4.15 $ 15 338.40 $ 2.46 $ 9,055.20 Crack Filling 524 23,000 LB $ 2.95 $ 67 850.00 $ 2.90 $ 66 700.00 Adjust Existing Manhole 525 33 EACH $ 325.00 $ 10 725.00 $ 230.00 $ 7,590.00 Pavement Marking Paint - 5" Wide Lines 526 196,694 LF $ 0.22 $ 43 272.68 $ 0.21 $ 41 305.74 Lead Free Reflective Thermoplastic Pavement Markings, 5" Wide Lines 527 41,800 LF $ 1.00 $ 41 800.00 $ 1.00 $ 41 800.00 Lead Free Reflective Thermoplastic Pavement Markings, 10" Wide Lines 528 200 LF $ 2.10 $ 420,00 $ 2.00 $ 400,00 No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings - Lines, 24" Wide Stop Bars 529 1,228 SF $ 11.10 $ 13 630.80 $ 11.00 $ 13 508.00 No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings - Lines, 12"WiideCrosswalks 530 92 SF $ 11.10 $ 1021.20 $ 11.00 $ 1,012.00 No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings - Symbols, Arrows 531 400 SF $ 27.50 $ 11000.00 $ 26.50 $ 10,600.00 No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings - Legends, Letters 532 1 125 SF I $ 32.00 $ 4,000.00 $ 31.50 $ 3937.50 No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings - Symbols, Railroad Crossing 533 65 SF $ 27.50 $ 1,787.60 $ 26.50 $ 1,722.50 Contingent: Temporary Pavement Markings 534 18,500 LF $ 0.22 $ 4,070.00 $ 0.21 $ 3,885.00 Price Adjustment for Asphalt Binder 535 75,000 EACH $ 1.00 $ 75 000.00 $ 1.00 $ 75 000.00 Price Adjustment for Diesel Fuel 636 30,000 EACH $ 1.00 $ 30 000.00 $ 1.00 $ 30 000.00 Contingent: 6 Inch Driveway Mix No. 6 601 10 SY $ 20.00 $ 200.00 $ 190.00 $ 1,900.00 Contingent - Concrete Mountable Curb Replacement 602 50 LF $ 30.00 $ 1,500.00 $ 37.00 $ 1,850.00 Contingent - Concrete Curb Replacement 603 50 LF $ 30.00 $ 1,500.00 $ 37.00 $ 1,850.00 Contingent -Concrete Curb Opening 604 2 EACH $ 400.00 $ 800.00 $ 1,240.00 $ 2480.00 Contingent: 5 Inch Concrete Sidewalk and Ramps 605 50 SF $ 15.00 $ 750.00 $ 16.00 $ 800.00 Contingent: Detectable Warning Surface 606 20 SF $ 50.00 $ 1,000.00 $ 31.50 $ 630.00 Contingent -Shoulder Edge Drop OR Grading Adjustment 607 100 TON $ 25.00 $ 2500.00 $ 42.50 $ 4,250.00 Contingent - Placing Furnished Topsoil, 4" Depth 701 2,000 SY $ 6.00 $ 12 000.00 $ 3.30 $ 6,600.00 Contingent - Seeding Disturbed Areas, Type ll 702 2,000 SY $ 1.75 $ 3,500.00 $ 1.05 $ 2100.00 Contingent- Type A Soil Stabilization Matting Contingent - Traffic Signal Loop Detector 703 250 SY $ 4.00 $ 1,000.00 $ 2.70 $ 675.00 801 6 EACH $ 4,000.00 $ 24,000.00 $ 3,990.00 $ 23,940.00 TOTAL $ 3,504,532.38 $ 3,639,642.34 RIKKOP1) PROPOSED FY'24 HMA ROAD LIST PROJECT NO.28-310 ROAD NAME FROM TO LENGTH MILE PATCH & OVERLAY Brookmead Road Virginia Avenue - MD 11 Dead End 0.17 Hopewell Road - Shoulders Shawnee Terrace One Lane Bride 0.59 Pennsylvania Avenue Pavement Transition Pennsylvania State Line 0.26 Maple Avenue Pen Mar/High Rock Road Rock Oak Drive 0.15 Walnut Avenue Pen Mar/High Rock Road Dead End 0.12 Chestnut Avenue Pen Mar/High Rock Road Maryland Avenue 0.10 Oaks Avenue Pen Mar/High Rock Road Dead End 0.08 Roosevelt Avenue Walnut Avenue Pen Mar/High Rock Road 0.22 Rock Oak Drive Maple Avenue Dead End 0.07 Maryland Avenue Walnut Avenue Dead End 0.29 Linden Avenue Pen Mar/High Rock Road Dead End 0.13 Waldheim Road Pen Mar/High Rock Road Dead End 0.10 Sub Total 2.28 MILL & OVERLAY Halfway Boulevard Massey Boulevard Hopewell Road 0.75 White Hall Road Landis Road Mount Aetna Road 0.66 Landis Road Abbey Lane White Hall Road 1.00 Garis Shop Road Poffenberger Road Wagaman Road 0.62 Shamrock Lane Woodburn Lane Blue Ridge Drive 0.06 Woodburn Drive Blue Ridge Drive Cul de sac 0.46 Woodburn Court Woodburn Drive Cul de sac 0.05 Blue Ridge Road Shamrock Lane Dead End 0.38 Stoney Lane Woodburn Lane Blue Ridge Road 0.06 Heisterboro Road Marbern Road Piper Lane 0.15 Donelson Drive Vir inia Avenue - MD 11 Hershey Drive 0.15 Van Lear Drive Vir inia Avenue - MD 11 Buford Drive 0.15 Buford Drive Donelson Drive Van Lear Drive 0.26 Lon street Drive Donelson Drive Ewell Drive 0.40 River Bend Court Dam #4 Road Cul de sac 0.60 River Rock Court River Bend Court Cul de sac 0.24 French Lane Greencastle Pike - MD 63 Cul de sac 0.12 Volvo Lane Mau ans Avenue Pavement Transition 0.21 Millpoint Road Old National Pike -Alt. 40 Ma leville Road - MD 66 1.00 Da cotah Drive Kev Avenue West Church Street 0.32 Sub Total 7.64 PATCH & CRACK FILL Beaver Creek Road Auto Place Cool Hollow Road 2.67 Governors Lane Boulevard Lappans Road - MD 68 Virginia Avenue - MD 11 1.91 Wolfsville Road Foxville Road - MD 77 Frederick County Line 1.38 Club Road Pennsylvania Avenue Preston Road 0.04 Sub Total 6.00 Total Miles 15.92 w — p � J 3 o M O m `m u> � a c • _ � 3 o N ol 2 K U W O v 0 W ^=w ■ I.J. ya 'a �4ew r Adr�.. ea e O_ l� N � r °e e s W o m O� 3 e e e e e e e e e e e e e e e e e e e e e e e O1 ` . i m` `m ` v `m `m i ` ` ` ` `m ` m `m . m` v u u u u u um u u u u u u u um u um u u u u u u u O SEEEEE EE EEEEEEE EE EEEEEEE 9 m o 0 0 o f^� o 0 0 0 ll moo m v m m v v m v m m m a m d v m m u u u E 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m as Z u s W W df aT �J W 7 Y Wi W nT W el <L uT .aJ °S aR t r Y m K m oo a, r m Proposed FY2024 PMP HMA: Eastern Section 6qv 9 Old S Mj, r'q on A 6 ie ad PO Road Name Treatment Length Highway Section Oak Avenue Patch & Overlay 0.08 nor East Legend N Wolfsville Road Patch & Crack Fill 1.38 mi East Rock Oak Avenue Patch & Overlay 0.07 mi East HMA2024 5, Chestnut Avenue Patch & Overlay 0.10 mi East W ,& 1 Roads E Mill Point Road Mill & Overlay 1.00 mi East Municipal Boundaries Waldheirn Road Patch & Overlay 0.10 mi East East Highway Section V Roosevelt Avenue Patch & Overlay 0.22 mi East S Maple Avenue Patch & Overlay 0.15 in East Maryland Avenue Patch & Overlay 0.29 mi East 0 1 2 4 Walnut Avenue Patch & Overlay 0.12 mi East Miles Linden Avenue Patch & Overlay 0.13 mi East ds °9 W N`Us pNE^9ra � Rd Q O • Pa �nan a�,a�e 4 � V v ' e pa La W^�V 4Wan3 ^^ R U WY^� Pa cilin`5_ad 3 C • • b°C ^E O 'U�a m � H 5 3 « rn >v L M "bArueaa H m — 5 Py o e�ae > C C4 d U O U w aj N C > dM. 4M. A N O Z T M C N 'OH pba°e o° pb"O/r�r Ul W O pb eud ��Ne° °> a °°WpO' a, O 6,� `W r M `o � w a�� W o V m L In N a = d o