HomeMy WebLinkAbout240109a
John F. Barr, President
Jeffrey A. Cline, Vice President
BOARD OF COUNTY COMMISSIONERS
January 9, 2024
OPEN SESSION AGENDA
9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
APPROVAL OF MINUTES: December 12, 2023
9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
9:20 AM STAFF COMMENTS
9:30 AM CITIZEN PARTICIPATION
9:40 AM JOINT MEETING WITH THE MAYOR AND COUNCIL OF THE CITY OF
HAGERSTOWN
Tekesha Martinez, Mayor; Kristin B. Aleshire, Councilmember; Tiara Burnett,
Councilmember; Shelley McIntire, Councilmember; Matthew Schindler,
Councilmember; Peter Perini, Councilmember; Scott Nicewarner, City Administrator,
City of Hagerstown
10:40 AM BREAK
10:50 AM ANNUAL PRESENTATION BY HAGERSTOWN COMMUNITY COLLEGE
PRESIDENT AND BOARD OF TRUSTEES TO THE WASHINGTON COUNTY
COMMISSIONERS AND STAFF
Dr. James, Klauber, President, Hagerstown Community College
11:05 AM POLICE ACCOUNTABILITY BOARD ANNUAL REPORT
Steve McCarty, Chair, Police Accountability Board
11:15 AM APPROVAL OF ZONING MAP AMENDMENT RZ-23-007
Zachary J. Kieffer, Deputy County Attorney
11:20 AM UPDATE TO COUNTY POLICY – UTILITY CONSTRUCTION WITHIN
COUNTY PUBLIC RIGHT-OF-WAY
Scott Hobbs, Director, Engineering; Greg Cartrette, Director/Code Official, Permits
and Inspections
11:30 AM 2024 SENATOR AMOSS FUNDING DISTRIBUTION
R. David Hays, Director, Emergency Services
Derek Harvey
Wayne K. Keefer
Randall E. Wagner
Page 2 of 2
OPEN Session Agenda
January 9, 2024
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
11:40 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-23-0138) – FIRE
HOSES AND ACCESSORIES FOR DIVISION OF EMERGENCY SERVICES
Rick F. Curry, Director, Purchasing; Eric Jacobs, Operations Manager, Division of
Emergency Services
11:45 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-23-0136) FIVE (5)
FISHER STAINLESS EXTREME V 8.5 FT TRUCK PLOWS FOR THE HIGHWAY
DEPARTMENT
Brandi Naugle, Buyer, Purchasing; Zane Rowe, Deputy Director, Highway
Department
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-23-0135) –
MICROSOFT OFFICE 365 LICENSING
Brandi Naugle, Buyer, Purchasing; Josh O’Neal, Chief Technical Officer, Information
Technology
SOLE SOURCE PROCUREMENT (PUR-1656) ESRI CLOUD MODEL OF
GEOGRAPHIC INFORMATION SOFTWARE ENTERPRISE LICENSE
AGREEMENT
Brandi Naugle, Buyer, Purchasing; Josh O’Neal, Chief Technical Officer, Information
Technology
11:55 AM CLOSED SESSION – (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals and To consider a matter that concerns
the proposal for a business or industrial organization to locate, expand, or remain in the State.)
1:20 PM RECONVENE IN OPEN SESSION
1:20 PM SECOND STAFF COMMENTS
ADJOURNMENT
THE BOARD OF COUNTY COMMISSIONERS WILL BE ATTENDING
A GRAND OPENING AND RIBBON CUTTING CEREMONY
FOR PROFESSIONAL BOULEVARD AT 1180 PROFESSIONAL COURT, HAGERSTOWN,
MARYLAND (LOWER-LEVEL MEETING ROOM AT THE MENTAL HEALTH CENTER OF
WESTERN MARYLAND, INC.) AT 3:00 P.M.
Open Session Item
SUBJECT: Joint Meeting with the Mayor and Council of the City of Hagerstown
PRESENTATION DATE: January 9, 2024
PRESENTATION BY: Tekesha Martinez, Mayor; Kristin B. Aleshire, Councilmember; Tiara Burnett,
Councilmember; Shelley McIntire, Councilmember; Matthew Schindler, Councilmember; Peter Perini,
Councilmember; Scott Nicewarner, City Administrator, City of Hagerstown
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: A collaborative meeting with the Mayor and Council of the City of Hagerstown
to discuss various topics.
DISCUSSION: A collaborative meeting with the Mayor and Council of the City of Hagerstown to
discuss various topics.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ATTACHMENTS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Annual Presentation by Hagerstown Community College President and Board of
Trustees to the Washington County Commissioners and Staff
PRESENTATION DATE: January 09, 2024
PRESENTATION BY: Dr. James Klauber
RECOMMENDED MOTION: None at this time
REPORT-IN-BRIEF: State of HCC and budget presentation
DISCUSSION: Dr. Klauber and the HCC Board of Trustees will brief the Commissioners and
staff on the changes at HCC over the year, along with a budget and tuition forecast.
FISCAL IMPACT: No increase for the operational budget will be requested.
CONCURRENCES: None
ALTERNATIVES: None
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: No PowerPoint will be required.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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9-2
Form 1
FY2025
Organization Contact Person:
Address:Telephone:
City State MD Zip Code
E-mail:Fax:
Prior Current Proposed %Prior Current Proposed %
36,021,177$ 42,326,125$ 43,071,206$ 1.8%Form 2 10,035,290$ 10,236,290$ 10,236,290$ 0.0%
-$ -$ -$ 0%Form 3 -$ -$ -$ 0%
-$ -$ -$ 0%Form 4 -$ -$ -$ 0%
-$ -$ -$ 0%Form 5 -$ -$ -$ 0%
-$ -$ -$ 0%Form 6 -$ -$ -$ 0%
-$ -$ -$ 0%Form 7 -$ -$ -$ 0%
36,021,177$ 42,326,125$ 43,071,206$ 1.8%10,035,290$ 10,236,290$ 10,236,290$ 0.0%
X Attach Year End Financial Statement (audited if available), if not already provided.
Attach Form 990, the most recent year filed and completed, if applicable.
Applicant's Signature Date
of the Public Information Act, MD Code Ann., State Government Article 10-613.
Certification Statement and Other Documents
understand that material omission or false information contained in the application could constitute grounds for disqualification from funding.I further understand that by
submitting an application,I am accepting the terms and conditions as approved by the County Commissioners of Washington County,MD for the programs specified.
Expenditures are also subject to County audit.
or the achievement of the mission or goal of the organization.
Dr. Heike Soeffker-Culicerto
Summary of Funding Request
Hagerstown Commuity College (HCC)
General Information
9-3
Form 2a
10,236,290$
31,782
Prior Year
Actual
Current Year
Budget Budget
(round nearest $10)
20,839,036 21,855,321 23,603,747
5,256,228 4,675,000 4,700,000
1,533,214 1,671,932 1,805,687
27,628,478$ 28,202,253$ 30,109,433$
-
156,986 300,000 300,000
2,985,270 6,299,513 5,665,000
-
-
605,752 622,116 650,000
-
-
245,814 373,000 373,000
-
1,840,282 994,221 1,000,000
-
-
1.Supplies and Materials 1,335,976 1,967,917 2,000,000
2.Contingency - General 4,579,419 672,804 238,773
3.Tuition Disc/Scholarships 738,058 800,000 1,600,000
4.PD & Memberships 248,981 296,291 300,000
5.Advertising 337,466 333,000 335,000
13,074,004$ 12,658,862$ 12,461,773$
1,465,010 500,000
-$ 1,465,010$ 500,000$
40,702,482$ 42,326,125$ 43,071,206$
Equipment Maintenance
Interest Cost
Office Supplies
Phone
Utilities
Operating Costs:
Capital
Vehicle Maintenance
Other (detail below):
Other Capital Purchases
Grand Total
Building Maintenance
Audit
Consultants
Expenditures
Budget Justification
(Explain and justify each proposed budget line item for which an increase or
decrease appears.)
Personnel Costs:
Fringe Benefits
Payroll Taxes
development and cultural vitality in the region.
9-4
Form 2b
10,236,290$
31782
Prior Year
Actual
Current Year
Budget Budget
(round nearest $10)
10,035,290 10,236,290$ 10,236,290$
1.
2.
13,959,737 16,184,916 16,184,916
Contributions and bequests
Municipal - other (detail):
1.
2.
23,995,027$ 26,421,206$ 26,421,206$
1.Student Tuition and Fees 14,804,919 15,550,000
2.Miscellaneous 300,000 300,000
3.
-$ 15,104,919$ 15,850,000$
800,000 800,000
-$ 800,000$ 800,000$
23,995,027$ 42,326,125$ 43,071,206$
Total
Operating Income:
development and cultural vitality in the region.
Program Revenue
Budget Justification
(Explain and justify each proposed budget line item for which an increase or
decrease appears.)
Grand Total
Other:
Program Revenue
Grants:
9-5
Open Session Item
SUBJECT: Police Accountability Board Annual Report
PRESENTATION DATE: January 9, 2024
PRESENTATION BY: Steve McCarty, Chair of Police Accountability Board
RECOMMENDED MOTION: None
REPORT-IN-BRIEF: Chairman McCarty to present annual report of the Police Accountability Boad to
the Board of County Commissioners.
DISCUSSION: MD Code, Public Safety, 3-102 requires the Police Accountability Board to submit a
report to the Board of County Commissioners that 1) identifies any trends in the disciplinary process of
police officers in the County; and 2) makes recommendations on changes to policy that would improve
police accountability in the County.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Annual R eport
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
POLICE ACCOUNTABILITY BOARD
To: Board of Washington County Commissioners, Maryland.
Fr.: Steven McCarty, Chair Person, Washington County Police Accountability Board
Ref: 2023 Annual Report
The Washington County Police Accountability Board (“WCPAB”) is adhering to mandates and
regulations enacted by the Maryland Legislature, and the Washington County Ordinance. The
WCPAB has been meeting on a regular, quarterly basis with the heads of the Washington County
Law Enforcement Agencies (“LEAs”).
In the earlier part of 2023, all of the five (5) members of the Administrative Charging Committee
(“ACC”) received 40 hours of training required by the Maryland Police and Correctional
Training Commission (“MPCTC”). In October 2023, one member of the Police Accountability
Board received 16 hours of training from the MPCTC in order to serve as the civilian member
sitting on a trail board.
The ACC meets on a monthly basis, and since receiving the required training, reviews cases
submitted by the LEAs and issues written determinations on these cases. The ACC’s written
determinations were returned to the heads of the LEAs and citizen complainant, if applicable, in
a timely manner. The ACC does not hear cases from any of the State Law Enforcement Agencies
serving Washington County.
Recommendations that come to the PAB from the ACC, have been shared with the LEA heads at
the quarterly meetings. These recommendations/suggestions did not deal with needed perceived
training of the police officers, but suggestions on the investigative formats that each LEA was
using to submit a complaint/investigation to the ACC. The ACC, through the PAB, is
encouraging all the LEAs to follow a more standard formatted investigative outline.
Steven L. McCarty
Chairperson
Open Session Item
SUBJECT: Approval of Zoning Map Amendment RZ-23-007
PRESENTATION DATE: January 9, 2024
PRESENTATION BY: Zachary Kieffer, Deputy County Attorney
RECOMMENDED MOTION: The purpose of this agenda item is to seek approval of the
request to rezone the applicants’ property from Agricultural, Rural A(R) to Agricultural, Rural
A(R) with the Historic Preservation (HP) Overlay.
REPORT-IN-BRIEF: The applicants, Jeffrey Unsworth and Laura J. Lane-Unsworth, seek a
map amendment for a property located at 13215 Smithsburg Pike. The property is currently zoned
Agricultural, Rural A(R). The applicants seek to apply the Historic Preservation (HP) Overlay on
a +/-2.46-acre portion of the total +/- 25.52-acre parcel.
DISCUSSION: The Planning Commission recommended in favor of the proposed map
amendment at its public information meeting on October 2, 2023. The Historic District
Commission reviewed the application at their meeting on October 4, 2023 and also supports the
request. The public hearing for the proposed rezoning request was held on December 12, 2023.
A consensus of approval was reached by the Board of County Commissioners on December 12,
2023. This matter is on the agenda for decision by the Board of County Commissioners in the
form of proposed Findings of Fact and Conclusions of Law as prepared by the County Attorney's
Office for review, approval, and adoption by the Commissioners.
FISCAL IMPACT: N/A
CONCURRENCES: Washington County Planning Commission
ALTERNATIVES: N/A
ATTACHMENTS: Ordinance(s) with attached Decision and Findings of Fact
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ORDINANCE NO. ORD -202 3 -
A N O RDINANCE TO A MEND THE Z ONING M AP
FOR W ASHINGTON C OUNTY , M ARYLAND
(RZ-23-007 )
Pursuant to the provisions of Section 18.5 of the Zoning Ordinance for
Washington County, Maryland (Zoning Ordinance), Jeffrey P. Unsworth and
Laura J. Lane-Unsworth, the Applicants, have petitioned the Board of
County Commissioners of Washington County, Maryland (Board), seeking
to apply the Historic Preservation (HP) Overlay on a 2.46 acre portion of the
total 25.52 acre tract of land located at 13215 Smithsburg Pike, which is
currently zoned Agricultural, Rural A(R).
The matter has been designated as Case No. RZ-23-007 .
This application was reviewed by the Planning Commission, and the
Planning Commission recommended that the application be approved.
The Board has considered all information presented at the public
hearing conducted on December 12, 2023, and the recommendation of the
Planning Commission. The Board has made factual findings and
conclusions of law that are set forth in the attached Decision. The findings
of fact and conclusions of law are incorporated herein.
NOW, THEREFORE, BE IT ENACTED AND ORDAINED, by the Board of
County Commissioners of Washington County, Maryland, that the
property which is the subject of Case No. RZ-23-007 be, and hereby is,
designated as Agricultural, Rural A(R) with a Historic Preservation (HP)
Overlay.
IT IS FURTHER ENACTED AND ORDAINED that the official Zoning Map
for Washington County be, and hereby is, amended accordingly. The
Director of Planning and Zoning shall cause the Zoning Map to be amended
pursuant to this Ordinance.
Adopted and effective this 9th day of January, 2024.
A TTEST: B OARD OF C OUNTY C OMMISSIONERS
OF W ASHINGTON C OUNTY , M ARYLAND
____________________________ BY: ________________________________
Dawn L. Marcus, Clerk John F. Barr, President
Approved as to form and
legal sufficiency:
____________________________
Zachary J. Kieffer
Deputy County Attorney
Mail to:
Office of the County Attorney
100 W. Washington Street, Suite 1101
Hagerstown, MD 21740
- 1 -
B EFORE THE
B OARD OF C OUNTY C OMMISSIONERS
OF WASHINGTON C OUNTY, M ARYLAND
D ECISION
Rezoning Case RZ-23-007
Property Owner: David Forcino
Applicants: Jeffrey and Laura Unsworth (Contract purchaser)
Requested Zoning Change: Agricultural, Rural (AR) to Agricultural, Rural
(AR) with Historical Preservation (HP) District
Overlay
Property: 13215 Smithsburg Pike, Smithsburg, MD 21783
(the “Property”)
Pursuant to Md. Code Ann., Land Use § 4-204 and Washington County
Zoning Ordinance (the “Zoning Ordinance”) § 27.3, the Board of County
Commissioners of Washington County, acting upon the Applicants’ request,
makes findings of fact with respect to the matters set forth in the Zoning
Ordinance. We also consider the recommendation of the Planning Commission
which was made in this case, and the relationship of the proposed reclassification
to the County’s Comprehensive Plan (the “Plan”). After considering the
recommendation of the Planning Commission and hearing evidence presented
by the Applicants at a Public Hearing on December 12, 2023, with no evidence or
witnesses presented in opposition, the Board will grant the requested zoning
map amendment and makes the following Decision, which largely adopts the
findings of the Staff Report and Planning Commission.
Location and Physical Features:
This parcel is located approximately .4 miles south of the intersection of
Rowe Road and Smithsburg Pike (State Route 64) on the east side of Smithsburg
Pike and .15 miles north of the Smithsburg Town Growth Area. The Property
contains a multi-part farm complex that includes a stone dwelling, stone bank
barn and brick smokehouse.
The dwelling’s main portion is 2-stories of stone construction with a date
stone of 1810 in the west end wall. Extending to the north of the main portion, is
- 2 -
a 1 ½-story three bay stone cabin built over a large spring. This spring emerges
into a large stone -walled pond behind the house. According to the Maryland
Inventory of Historic Properties (“MIHP”) documentation, it is estimated this
northern portion was built in the late 18th century and was traditionally known
as “Peter Mong’s Cabin”.
There is also a stone section extending east of the main structure that is a 1
½-story five bay wing that was built in 2 stages. The MIHP records for the
Property estimate these additions were built after construction of the main
structure in 1810. The dwelling also retains nine over six wood window sashes
through the majority. There is one 30-pane window on the rear of the main
portion of the stone dwelling. The structures on the Property have had some
renovations to the roofing, chimneys, and porches. The majority of the dwelling’s
stonework and its openings remain intact. The dwelling’s interior, while also
seeing some alteration over time, retains batten doors with long strap hinges in
several sections of the dwelling. The interior configuration of the front stairway,
built across the first story window is, according to MIHP records, a common
construction found in Ca. 1800 houses in northeastern parts of the County.
The stone bank barn has had some alteration to the cantilevered portion
over time, but the stone portion remains intact. The brick smokehouse is a small
square construction with a pyramidal roof.
Some modern buildings have been added to the Property over time
including a 4-bay concrete block garage and other buildings associated with the
Property’s agricultural operations. The proposed boundary of the requested HP
Overlay District does include some modern structures to ensure the full
farmstead is encapsulated but the inclusion of these buildings appears minimal.
A portion of the Property, including the home, is located in FEMA Flood
Zone A. Areas to the north, including the stone wall pond and the area which
slopes gently down toward Tictum Run are identified as wetland on State or
Federal inventories. The Property is also within an area known to have State
Listed Sensitive Species.
- 3 -
ANALYSIS
Relationship of the Proposed Change to the Adopted Plan for the County:
The requested HP Overlay District does not substantively change the
permitted land use or densities of the Property and therefore remains consistent
with the recommendations found in the adopted Plan.
In addition to land use recommendations, the Plan also provides
recommendations for promoting historic preservation as an economic
development tool, a means to create and expand the housing stock, an avenue to
retain the desirable but intangible historic rural character and as a way to
address individual property owner’s needs. The continued application of the HP
Overlay District meets those goals and is consistent with the Plan. Since the
Applicants requested the HP Overlay District, it is presumed to be consistent
with their plans for the continued use, restoration and preservation of the
Property.
Compatibility with Existing and Proposed Development in the Area:
The Property and the uses thereon appear to exist cohesively with adjoining
properties and the area in general. A dwelling and its related agricultural
buildings and land use have existed on the Property since the 18th century.
Surrounding development is predominantly agricultural with a scattering of
newer residential development. The HP Overlay District does not regulate land
uses or density. Existing use patterns on and off site are likely to continue and
must comply with current zoning regulations. More than 20 sites within a 1-mile
radius of the Property are identified in the MIHP. Of the 20 sites, the Property is
the only one reliably dating back to the 18th century. The Board takes particular
note of the fact that the Property is one of less than 250 18th century sites on the
MIHP for Washington County.
Change, Mistake and the HP Overlay District Criteria:
An application for a map amendment seeking t he HP Overlay District is
NOT subject to the “change/mistake test” generally required of a zoning map
amendment.
- 4 -
Section 20.4 of the Zoning Ordinance sets forth the prerequisites and
required documentation that must accompany a map amendment application for
the establishment of an HP Overlay District. In pertinent part, the Zoning
Ordinance requires the following:
a. Petition to the Board of County Commissioners by the property owner;
b. Applications to establish an HP Overlay shall be subject to the
procedures noted in Article 27 of the Zoning Ordinance.
1. The request for map amendment must be accompanied by the
following, in addition to the data required by Article 27:
i. A scale drawing of the subject property boundaries
indicating the location of all improvements including
significant topographic features and landscaping.
ii. Documentation of the historical data that qualifies the
property as an appropriate candidate for the HP Overlay.
The data shall address the criteria stated in Section 20.5
of the Zoning Ordinance.
2. The extent of the HP zone shall be limited to the significant
structure and the immediate surrounding area, generally on the
same parcel of land. HP zones shall not be approved on large
areas of unoccupied lands.
The criteria for the establishment of an HP Overlay District are
enumerated in Section 20.5 and listed below:
a. If the Historic Resource meets any of the criteria noted below or if it is
listed in either the Maryland Historical Trust’s Inventory of Historic Sites
or the National Register of Historic Places, it may be classified as an
historic structure, site or district.
b. Historical and Cultural Significance
1. The historic resource should have significant character, interest, or
value as part of the development, heritage, or cultural
characteristics of the county, state, or nation;
2. The historic resource could be the site of a significant historic
event;
- 5 -
3. The historic resource should be identified with a person or a group
of persons who influenced society; or
4. The historic resource exemplifies the cultural, economic, social,
political, or historic heritage of the County and its communities.
c. Architectural and Design Significance
1. The historic resource embodies the distinctive characteristics of a
type, period, or method of construction or architecture;
2. The historic resource represents the work of a master artisan,
architect or builder;
3. The historic resource possesses high artistic value;
4. The historic resource represents a significant and distinguishable
entity whose components may lack individual distinction;
5. The historic resource represents an established and familiar visual
feature of the neighborhood, community, or County, due to its
singular physical characteristics, landscape or historical event.
6. The historic resource is the only example ever existing or remaining
of a particular period, style, and material or construction
technique.
Criteria Analysis:
The Applicants provided the MIHP documentation and references that
highlight their justification and eligibility of the site for the HP Overlay District.
The existing documentation supports the resources on the Property having
significant character and value in the development and heritage of the County.
The site is also identified with both the Rohrer and the Mong families who, as
early settlers, influenced the County’s development and the Property is a lasting
example of the County’s historic heritage. The documentation also indicates that
the Property retains distinctive characteristics of local historic architecture with
its stone construction and use of environmental features on the Property, namely
its location over the spring. In addition to the Property’s distinction as one of the
County’s few 18th century sites, it is also one of the remaining examples of early
19th century stone architecture within the County’s existing resources.
The P roperty and structures meet several of the following criteria
specified in Section 20.5 of the Zoning Ordinance for the establishment of the HP
Overlay:
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(a) The Property is listed on the Maryland Historical Trust’s Inventory of
Historic Sites.
(b) Historical and Cultural Significance
- The historic resources have significant character, interest, or value
as part of the development, heritage, or cultural characteristics of
the County;
- The historic resources are identified with a person or persons who
influenced early County society;
-The historic resources exemplify the cultural, economic, social,
political, or historic heritage of the County and its communities.
(c) Architectural and Design Significance
-The historic resource embodies the distinctive characteristics of a
type, period, and method of construction and architecture;
-The historic resource represents an established and familiar visual
feature of the County in the historical stone farmhouse.
Based on the information presented and analysis prior to any input from a
public meeting or hearing, the Planning staff recommended approval of the
application to apply the HP Overlay District, as requested.
Recommendations
The Washington County Planning Commission took action at its regular
meeting held on Monday, October 2, 2023, to recommend approval of Map
Amendment RZ -23-007 to the Board of County Commissioners. The Planning
Commission considered the application, the supporting documentation
submitted with the application, including the data required by 20.4(b) of the
Zoning Ordinance, and the Applicants’ presentation during the public
information meeting. The Planning Commission also considered the Staff Report
and Analysis, comments of interested parties received by the Planning
Commission, and the specific criteria for establishment of an HP Overlay District
in Section 20.5.
Based upon this information, the Planning Commission found that the
application meets the criteria set forth in Section 20.5 of the County’s Zoning
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Ordinance to place the HP Overlay District in this location; and, therefore,
recommended approval of this application. The Board of County
Commissioners has considered all of the foregoing, as well as information that
was presented during the public hearing of this matter.
Conclusion
Based on the information provided by the Applicants in the initial
application, further analysis by Staff, the Planning Commission’s
recommendation, and evidence presented at the public hearing, the Board of
County Commissioners believes that there has been adequate evidence
submitted to meet the various criteria that would support the application for
Agricultural Rural with HP Overlay District to the subject property.
A TTEST : B OARD O F C OUNTY C OMMISSIONERS
O F WASHINGTON C OUNTY,
M ARYLAND
___________________________ BY: ________________________________
Dawn L. Marcus, Clerk John F. Barr, President
Approved as to form and legal sufficiency:
______________________________
Zachary J. Kieffer
Deputy County Attorney
Board of County Comnussioners of Washington Count Maryland
Washington County b '
` Agenda Report Form
Open Session Item
SUBJECT: Update to County Policy — Utility Construction within County Public Right -of -Way
PRESENTATION DATE: January 9, 2024
PRESENTATION BY: Scott Hobbs, Director of Engineering; Greg Cartrette, Director of
Permits and Inspections / Code Official
RECOMMENDED MOTION: Approve resolution to amend the DPW-2 Policy (formerly
known as S-4) for Utility Construction within County Public Right -of -Way.
REPORT -IN -BRIEF: Staff recommends amending the DPW-2 Policy - Utility Construction
within County Public Right -of -Way to address current technology and installation methods. The
last amendment to the policy was July 2011.
DISCUSSION: Utility permits are issued by the Permits office, include conditions of work
during permit/plan review, and are tracked in the field by the Inspections office. Updates to the
policy include revisions to definitions, adding micro -trenching as an acceptable method of utility
work, requirements for third -party inspections for projects with multiple crews working at the
same time, and clarification of mitigation requirements, including resurfacing the road based on
the pavement condition index.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Amended DPW-2 Policy
AUDIOVISUAL TO BE USED: N/A
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Policy Manual
Policy Title: Utility Construction within the County Public Right-of-way
Policy Number: DPW-2 (formerly known as S-4 Policy)
Adoption Date: February 20, 1973; Amended
PURPOSE:
To establish a County policy to provide administrative and procedural guidance needed to
accommodate utility construction within the County Public Right -of -Way. To establish
specifications to facilitate increased safety and convenience for the residents/traveling-public;
preserve the County's infrastructure; mitigate the impact of utilities on the structural integrity,
durability, and aesthetic quality of the County's roadways; provide for the accommodation of
utility facilities within the right-of-way and _establish procedures and controls for the issuance of
permits. - -
The permit system established herein makes known the intent of the utility company and/or
contractor to carry out work within the public right-of-way by requiring advanced submission of
a written application and provides that the nature and extent of any utility work within the public
right-of-way shall be clearly defined by the Applicant and agreed to by the County.
The policy also establishes an administrative procedure for the County Division of Plan Review
b ,e44iA "ieji efPublie Wer4-s (DPW) to coordinate the use of space
within the public right-of-way and hold the Applicant responsible for such authorized work and
provides a means for authorizing said work. _-_
POLICY:
Washington County must approve the location, design, maintenance of traffic (MOT), and any
unique requirements and issue a permit for utility construction within the public right-of-way
owned and/or maintained by the Board of County Commissioners for Washington County,
Maryland. A utility permit is required for any modification or new utility installation or
connection including, but not necessarily limited to water, sanitary sewer, natural gas, electrical,
cable television, telephone, fiber optics and related utility.
Control of utility construction is a key component to protect the public investment within the
public right-of-way.
Consistent with the Maryland Department of Transportation (MDOT) State Highway
Administration's (SHA) policy for utility cuts, a moratorium period of five (5) years from the
date of construction completion is established on newly constructed roadways. Similarly, a
moratorium period ofthree (3) years from the date ofpavement overlay is established for
existing highways/roads resurfaced or reconstructed. If repair to a utility or connection to a
utility is necessary during this moratorium period, the Applicant/Permitee shall mill and overlay
a minimum of twenty-five (25) feet beyond the affected area across the full width of the
pavement (edge to edge).
Washington County, Maryland
Policy Manual
For areas outside of zoned residential areas, for exemption from this portion of the policy, the
Applicant shall submit three (3) alternative designs for realignment or reconfiguration of the
utility construction with construction cost estimates to the County DPRP. The County DPI
may select any of the submitted alternatives over the proposal to disturb the existing pavement.
The intent for the moratorium is an attempt to maintain the integrity and pavement serviceability
rating ofthese newly constructed or refurbished roadways. Mainline or longitudinal utility
installations during the moratorium period for any highway/roadway is not acceptable.
Utility companies are urged to assure their mainline work is designed to accommodate future
extension without disturbing existing pavement. Only when no other alternative --is available will
utility cuts be permitted on newly constructed or refurbished roadways.
REGULATORY AUTHORITY AND POLICY:
The Code of Public Local Laws of Washington County bestows authority to the Board of County
Commissioners to adopt regulations regarding the construction of new highways, roads, bridges,
drainage systems, and other incidental structures (Code of Public Local Laws, Chapter 7-301).
Furthermore, the statute authorizes the Director to develop Standards, Policies, Details and
Specifications affecting the design and construction of public works in the County (Code of
Public Local Laws, Chapter 7-308).
More specifically, Chapter 7-310 of The Code of Public Local Laws of Washington County
prohibits a person from installing, maintaining, repairing, relocating, or removing a pipe, wire,
cable, fiber optics, performing an excavation within the public right-of-way or other materials
without first obtaining a permit from the County. The chapter grants authority to require and
exercise surety against incomplete or unsatisfactory work.
This policy does not apply to incorporated areas of Washington County, Maryland except where
roadways owned and/or maintained by the Board of County Commissioners for Washington
County, Maryland pass through the incorporated area.
The Board of County Commissioners may, from time to time, establish a fee structure for utility
permits.
DEFINITIONS: -
Acceptable notification: telephone conversation, letter, electronic email to a designated email
address, request using the online permitting system (when available).
Applicant: Any person, as herein defined, who has applied for a permit to perform any
construction regulated by the Code of Public Local Laws of Washington County.
County: The Board of County Commissioners for Washington County, Maryland or its duly
designated agent, Division, or Department.
Emergency Utility Construction: A repair necessary to restore a pre-existing service when a
service interruption occurs or a repair is necessary to prevent the loss of life, damage to property
or restore essential service for livability factors.
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Policy Manual
Highway system: The series of existing and proposed County roadways not within a planned or
developed residential, commercial or industrial subdivision.
Maintenance of Traffic (MOT): An engineered plan to manage and ensure pedestrian and
vehicular traffic through or around the area influenced by the proposed utility construction.
Major repair: New utility cut or repair requiring construction activity for more than five days;
longitudinal cuts 500 feet or greater in length and any cut, transverse or longitudinal deeper than
ten feet.
Method of Construction: Either horizontal directional berg _drilling, directional boring, impact
cooling, micro -trenching, or open trench construction for utility work a> defined in detail herein.
Miss Utility: A one -call notification center (1 -800-257- 7777) that identifies the location of
utility facilities within the public right-of-way and notifies subscribing underground utility
owners of proposed excavation plans.
Moratorium Period: A period of five (5) years from the date of construction completion for
newly constructed roadways; a period of three (3) years from the date of pavement overlay
completion for existing highways/roads resurfaced or reconstructed.
Permittee: An individual or corporation who has applied for and has been issued a utility permit
in accordance with the provisions of this policy.
Right-of-way: Any land area that has been dedicated to public use for road or transportation
purposes by a plats of subdivision or other instrument recorded in the land records office; any
land area deeded to or acquired by the County for road or transportation purposes; any land area
which has been conveyed to a public agency by easement for public use for road or
transportation purposes; any land area which has been declared by competent authority to be
public right-of-way through use or through prescriptive usage in accordance with Maryland Law;
any land area along a County -maintained road which falls within the traveled way or actively
maintained shoulders and side ditches ofthe County -maintained road. Public right-of-way does
not include state roads, federal roads, municipal roads, park roads, private roads, or public utility
easements.
Road classification: A hierarchical system of roadways, classified by function, used to
determine the appropriate level of access management. County roadways shall be classified as
principal arterial, minor arterial, collector, minor collector or local.
Settlement: Vertical consolidation and lowering of the pavement repair area where the vertical
deflection created exceeds three -eight's inch (3/8") or causes water to pond within the repair area or
change the flow path directions.
Spot patch: A square or rectangular excavation/cut into existing pavement to provide access to an
existing utility within the paved roadway surface that is not specifically oriented in a longitudinal
or transverse direction.
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Policy Manual
Stop work order: An act, order or certificate issued by a representative from the authority having
jurisdiction suspending authorization to perform any work within the public right-of-way or
other areas under the jurisdictional control of the Board of County Commissioners.
Subdivision street system: The series of existing and proposed County roadways within a
planned or developed residential, commercial, or industrial subdivision.
Surety: Valuable consideration pledged or deposited for the purpose of assuring performance of
the obligations imposed under this and other County policies in a form acceptable to the County
Attorney, including an irrevocable standby letter of credit, performance bond, or certified check.
Sureties must be ofAM Best rating, listed as U.S. Treasury approved, licensed and celified to
conduct business in the state of Maryland. The County may also require the surety toproduce a
Summary balance Sheet prior to acceptance of a bond. Letters of Credit shall be drawn on a
Maryland bank branch, having a local branch office in Washington County, MD, and subject to
automatic renewal. Performance bonds shall also be subject to automatic renewal.
Utility Permit: An official document or certificate issued by the County Dgl authorizing
performance of construction within the public right-of-way and within a specified time, as
further provided and detailed in the supporting documents, agreements, conditions, plans, and
specifications relating thereto.
Zoned Residential Areas: The following areas identified in the Washington County Zoning
Ordinance (Residential Rural District "RR", Residential Transition District "RT",
Residential Suburban District "RS", Residential Urban District "RU", and Residential Multi -
Family District "RM ---
UTILITY PERMIT:
Public utility companies, government political entities, private properly owners, and developers
proposing utility construction within a public right-of-way owned and/or maintained by the
Board of County Commissioners for Washington County, MD shall submit an application for a
utility permit to the County 1.
The following activities require the issuance of a utility permit:
• Any residential, commercial, or industrial utility service connection(s) within the
public right-of-way (new or modified);
• Any utility trenching, tunneling, horizontal directional drilling / directional boring,
micro -trenching, or cutting of existing pavements within the public right-of-way;
• Temporary construction ofthe above examples.
• Adjustment or replacement of manhole frames) and cover(s) and value boxes;
• Routine maintenance of existing utility infrastructure;
• Repairs to existing utility facility infrastructure;
• Underground and/or overhead utility facility construction within the public right-of-way;
• Modifications to utility facilities which are required to be made as part of a capital
improvement program project; and
• Testingfinspection of utility facilities which impede flow of traffic on public roadway.
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Policy Manual
Utility Permits shall expire one (1) year from the date ofpermit issuance unless the County
.PPD DisDireeter of � nn�irkep, stipulates a shorter or longer term when the permit is
initially issued. Failure to complete the work within the specified time frame will be just cause to
require the Applicant to reapply.
UTILITY PERMIT REVIEW AND APPROVAL PROCESS:
Utility Permit (Non -emergency situations):
1. Upon receiving an application and the supporting documentation for a Utility Permit, the
County DPR representative will investigate the proposed work to determine. its
acceptability for tunneling, horizontal directional drilling, directional boring, micro -
trenching, open trench construction, overall safety, MOT and other factors. When the
MOSH/OSHA regulations require the creation of an excavation safety plan, the plan
shall be submitted with and form a part ofthe supporting documentation for the
application.
2 After affirming a favorable recommendation, establishing. the acceptable method of
construction and posting of the appropriate surety; the County DPRV will issue a Utility
Permit at the approved location.
a The County DPI will hold, manage, exercise, and release utility permit held sureties.
4 The County DPW shall assign a construction inspector to monitor the work progress and
serve as the point of contact for the Permittee.
5. Forty-eight (48) hours prior to beginning construction, the Permittee must notify the
County DW of the intent to begin the proposed work. This notification is necessary
to allow that office time to schedule an inspection. Failure to make the appropriate
notification shall be just cause to issue a_ stop work order until the appropriate
inspections can be arranged. The County DPW may establish an electronic mailbox
for notification or establish a voice mail box to aid in Permittee notification. A County
DPW inspector will be assigned to become the Permittee's point of contact relating to
the respective utility permit.
n For major repair work, a pre -construction conference shall be held before commencing
with the work unless it satisfies the requirements for emergency utility construction.
Z For permits for new installation serving 5 or more residences, a pre -construction
conference shall be held before commencing with the work.
& The County DPW Inspector shall periodically inspect the work site for conformance
with the policy and approved drawings. Inspections may be made upon Washington
County's receipt of a complaint relating to the work.
9 After all work is completed, the County DPW Inspector must be informed that all
construction has been completed within the County's right-of-way. The Inspector will
conduct a final inspection, establish a punch list or attest to satisfactory completion.
1Q Assuming all work is completed to the satisfaction of the County DPW Inspector; the
one-year maintenance period will commence. After which, provided the utility patch
work and effected pavements remain acceptable, the surety will be released. Unless
authorized by the County Di-ee*af of Publie WedEs, in no case will the surety be
released in less than 12 months from the completion ofthe utility pavement repair. If
some component ofthe work is unsatisfactory, the Permittee will be notified and corrective
action required. The surety shall not be released until all work is completed to the County
PIzW satisfaction.
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Policy Manual
SUSPENSION OR REVOCATION:
The County DPW Director associated with the inspection, or his/her agent/representative, may
suspend or revoke any permit when the work is deemed to present a safety risk to the public;
work is incomplete and the Permittee refuses to take appropriate corrective action; the Permittee
fails to complete the work within the stipulated time frame or any other just cause in conflict with
the provisions ofthis policy.
Suspending or revoking the permit shall not waive any right to exercise the surety posted for the
respective utility construction work.
PERNIITTEE'S RESPONSIBILITY UNDER THE UTILITY PERMIT:
The Permittee has legal obligations and administrative requirements upon receipt of a utility
permit. The permit constitutes a binding contract between the Permittee, his/her heirs,
successors, and assigns, and the Board of County Commissioners for Washington County, MD.
It is important for Applicants to be aware of and understand the key responsibilities under the
permit. This information is provided for illustrative purposes only and shall in no way be
interpreted to supersede, contradict or substitute for the terms and conditions of an actual granted
utility permit. - -_
The basic responsibilities are summarized as follows:
• Obtain any other necessary permits that may be required by local, state or federal
agencies; -
• Contact Miss -Utility at 1-800-257-7777, a minimum of forty-eight (48) hours prior to
beginning any work.
• Complete the construction as described on the approved construction drawings; failure to
do so may result in the Permittee's removing and reinstalling all work under the permit;
• Construct the proposed improvements in accordance with County Standards and
Specifications and any applicable policies and procedures of Washington County;
• Make any individual or corporation contracted to perform the work under this permit
aware of the conditions of this permit;
• Determine the location, relocation and adjustments ofpublic and private utilities
affected by the proposed construction/connection;
• Maintain appropriate clearances from other utilities in the vicinity of the proposed work;
• Mitigate any adverse impact(s) of drainage by the construction contemplated;
• Protect the construction area from sediment entering the surface water runoff,
• Wear reflective safety vests on the job site at all times. When MOSH/OSHA regulations
require the creation of an excavation safety plan, the plan shall be submitted with and form a
part of the supporting documentation for the application;
• Provide for MOT during construction in accordance with federal, state and county
requirements and the Manual on Uniform Traffic Control Devices (MUTCD);
• Replace/Install or compensate the County for any permanent traffic control markings
damaged by the work and/or repairs to traffic signals/detection systems;
Washington County, Maryland
Policy Manual
Normal traffic along a County right-of-way shall be maintained at all times using
signs, flashers, barricades, flaggers, etc. All required signs shall be placed prior to
construction or placement of any equipment or material on site. Provisions must be
made for pedestrians to utilize area without entering onto pavement, as applicable.
Maintain accessibility to any fire hydrants in the vicinity of the work area during
construction;
• Maintain accessibility to any mailboxes or driveways (commercial or private) in the
vicinity ofthe work area;
• All mud and debris tracked and/or spilled on the County road shall be removed
promptly to eliminate potential hazards. Keep the adjacent and adjoining roadways
clean and free of soil, dirt and other debris at all times during the construction;
• Indemnify and save harmless the Board of County Commissioners for Washington
County, and all of its agents and employees from suits, actions, or claims of any character
brought on account of any injuries or damages to person or property occurring as a result
of any act or omission by the Permittee or their agent, servant, consultant or independent
contractor employed by the Permittee for the performance of the work; and
• Repair any damage made to existing lawns, shoulders, sidewalks, curbs, pavement,
permanent pavement markings, and drainage systems associated with the work;
• Installation under curb and sidewalks shall be via bore unless otherwise directed by the
County inspector;
• Provide written notification (door-tag-o similar) to adjacei properties a minimum of one
week in advance of the start of construction. Notification shall include a contact name, e-
mail address, and telephone number for a project representative able to respond to any
questions or complaints;
• For utility projects with multiple crews working in different locations at the same time,
the Permittee shall be required to hire Permittee a third -party inspector, from a list of
approved vendors that the County has vetted, to monitor the work and provide daily
inspection reports with photos to verify work meets the requirements of the permit.
The Permittee shall be solely responsible for payment of all expenses related to work
performed by said third party inspector.
• If at any time during construction the scope of work changes, please call Washington
County Division of l&rmits and Inspections to discuss the need to amend the permit.
UTILITY CONSTRUCTION WITHIN THE PUBLIC RIGHT-OF-WAY STANDARDS:
To minimize disruption and damage within the County public right-of-way, the first method of
construction contemplated for any project shall be to tunnel > horizontal directional drill /
directional bore under the existing ground or pavement. When tunneling horizontal directional
drilling / directional boring is not feasible as confirmed by the County nor will it accomplish the
intended action, the County D" may authorize impact moling, micro -trenching, open trench,
or aerial methods of construction as determined by the location of the work.
New aerial installations shall be avoided at such locations where there is a feasible and
prudent alternative. Where new aerial installations are permitted, all poles, guys/anchors, and
appurtenances shall be located to minimize adjustments for accommodating future road
improvements or maintenance. They shall not be located in ditches, at drainage structure
openings, on roadway shoulders, etc.
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Policy Manual
Wig -Horizontal directional drilling / directional boring or impact moling shall be at least
thirty-six (36) inches underground or beneath the base course of the road / pavement section
unless otherwise approved by the County.
Impact moling (also referred to as pneumatic punching, missile boring, and stitch boring) is
only permitted at underground lengths greater than 50 feet along the frontage of zoned
residential properties or in densely populated areas but is acceptable for road crossing
applications and under driveways; Pneumatie penehing is aeeeptable; however, this may be
rescinded at any time by the County DPW Inspector if there is any excessive earth disturbance
or evidence ofpavement damage / heaving ofpavements as a result of this operation. The
Permittee shall repave the entire driveway if there is any evidence of pavement damage or
heaving of the driveway.
Utility tunneling, pipe jacking, microtunneling, pipe ramming; and auger boring construction
methods generally involve larger operations and will be dealt with on a case -by -case basis.
The County reserves the right to evaluate and accept other operations utilizing future technology
that improves the expansion of broadband and other utilities.
Any new fiber proposed shall adhere to the horizontal directional drilling / directional boring or
micro -trenching guidelines. In zoned residential areas, vaults, handholes, pedestals, cabinet
boxes, etc. shall be installed in discrete areas, near existing utility infrastructure, or at the
property line between two properties to limit the impact to the adjacent properties. This
infrastructure and all fiber shall be clew ly and accurately identified on the construction plans.
Qualifications and experience of contractors shall be submitted by the Permittee for review and
acceptance prior to the start of work.
Horizontal Directional Drilling / Directional Boring / Impact Moling_
Horizontal directional drilling / directional boring is defined as a steerable system for the
installation of pipes, conduits, and cables in a shallow are using a surface launched drilling rig.
This method involves the use of directional drilling machines to accurately drill along the chosen
bore path and back ream the required pipe.
Although often used interchangeably, the terms horizontal directional drilling and directional
boring are distinct in that they convey a different sense of scale. The term directional boring is
generally reserved for mini/small sized drilling rigs, small diameter bores, and crossing lengths in
terms of hundreds of feet. Impact moling involves installation of small diameter pipes or cables
using a pneumatic hammering tool to create a borehole underground in compressible soils at short
distances between two excavated pits. The term horizontal directional drilling is intended to
describe large/maxi sized drilling rigs, large diameter bores, and crossing lengths in terms of
thousands of feet. The Permittee shall specify the method on the construction plans and include
location and sizes of the excavation pits, vaults, handholes, pedestals, cabinet boxes, etc.
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Policy Manual
Horizontal directional drilling / directional boring or impact moling for new fiber in zoned
residential areas will only be acceptable if the utility provides a soil boring report from a licensed
geotechnical engineer that accurately locates the elevation of bedrock along the path of the
drilling/boring and verifies the bedrock is below the intended depth of the path of the run. The
County will only accept micro -trenching if rock is shown to be in the path of the drilling/boring in
zoned residential areas.
Utility companies that have existing active fiber already underground within the County public
right-of-way in a zoned residential area may repair, upgrade, or replace its lines in place by
horizontal directional drilling / directional boring with test pitting and small excavation
locations to tie into the existing infrastructure. -_
Micro -trenching:
Micro -trenching is low -impact slot -cut method that enables quick installation of underground
fiber optic cable/microducts in trenches that are narrower/shallower than typical open trenches
and reduces the impact on existing utilities and land surface with minimal impact to the
community. Micro -trenches shall be installed at the edge of the gutter line or in the shoulder of
the road pavement if no gutter line exists. The micro -trench shall be linear in nature, have a shape
consistent with the roadway's horizontal alignment, and installed at a location and depth to
adequately work around any existing utility or previous micro -trenched conduit. It is incumbent
on each utility owner to work with fixture utility owners so as not to disrupt service already in
place.
Unless otherwise approved by the County, the micro -trenches shall be approximately 1 inch in
width and 12 to 16 inches in depth with a minimum of 6 inches clearance from top of pavement
surface to top of installed conduits. The micro -trench must be filled with a flowable fill and a
flexible asphalt/reinstatement system as approved by the County.
In areas that have previously installed fiber outside of the roadway, subsequent fiber installation
shall use micro -trenching unless otherwise approved by the County. When a subsequent micro -
trench is installed in the road, it must be at least one foot horizontally from the last micro -trench
or on the other side of the road (if no trench exists on that side). If the pavement condition index
for the road is greater than 75 per the latest survey, the Permittee shall mill and overlay the road
after micro -trenching as directed by the County.
Open Cut/Trenchiiig_
Open cut trenching is acceptable for longitudinal or transverse openings where other methods are
deemed impractical by the County.
The minimum trench width shall be 24". The trench width is not to be confused with the
minimum pavement repair width, which is five (5) feet (trench width plus three (3) feet).
The existing pavement edge limits ofthe open cut trench shall be saw cut to sharp/uniform lines.
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Policy Manual
All materials used for utility construction within the public right-of-way shall conform to the
latest standards and specifications for MDOT SHA and Washington County for construction.
Where discrepancies exist between these standards and specifications, the Washington County
edition will prevail.
BackfilI material within roadways shall be graded aggregate meeting MDOT - SHA
Specifications.
The motoring public and pedestrians shall be protected against hazards associated with open
utility trenches and excavations. The County r,DO D anEVe f the DPIA may require the submission,
review and approval of a plan for MOT (vehicular and pedestrian) prior to issuance of a utility
permit.
All open cut trenches and excavations in the paved section of roadway must be backfilled and
capped with bituminous concrete cold mix or steel -plated at the end of the workday. An open
trench can never block continuous access to the other side. An open trench can never block
continuous access to the other side. When prolonged work makes this impractical, roadway open
cut trenches shall be completed as soon as possible to minimize exposure and occurrence of
unfortunate events. If an open cut area is intended to be open for five (5) or more calendar days,
the open cut trench shall be separated for moving traffic by concrete barriers or filled to within
two (2) inches ofthe adjacent pavement surface throughout its entire length. Whenever concrete
barriers are used to protect a work area, an approved MOT plan shall be approved by the County
1 RPR.
Traffic control devices, such as traffic signal loop detectors and pavement markings damaged
during utility construction shall be repaired to the; satisfaction ofthe County. If these devices are
anticipated to be affected, a traffic signal timing and sequencing plan must be established prior to
commencing with any work. The Permittee may agree to compensate the County DPAI for the
cost to replace/repair the traffic control devices. Failure to pay for replacement or repair of these
devices shall be just cause to exercise a claim against the posted surety.
Open cut trenches shall be constructed in accordance with all local, state and federal safety
regulations, specifically OSHA§ 1926.650.
Daily inspection of excavations, the adjacent areas, and protective systems shall be made by a
competent person for evidence of a situation that could result in possible cave-ins, loss of life or
damage to adjacent pavements and structures. Where MOT plans have been approved, the
Permittee shall designate an MOT Manager to monitor the correct application of traffic control
devices and order corrections to the MOT implementation where necessary.
Mill and Overlay Requirements:
A mill and overlay shall be required should the patch not meet the specifications as set forth in
the County Standards and Specifications for design/construction and/or the Standards and/or
Specifications for Construction and Materials, MDOT SHA.
10
Washington County, Maryland
Policy Manual
If pavement cuts are necessary on newly constructed or rehabilitated roadways within the
moratorium period and no alternative is available, such cuts will be permitted and require a mill
and overlay a minimum of twenty-five (25) feet beyond the affected area across the full width of
the pavement (edge to edge). A two (2) inch deep mill and overlay is required for all utility
patches as shown on the standard detail. Mill and overlay limits may be extended at the direction
of the County based on the following guidelines:
Transverse or Spot Patches:
Whenever two or more transverse or spot patches are within fifty (50) feet of each other; the mill
and overlay shall extend the full width of the pavement, a minimum of twenty-five (25) feet
longitudinally beyond the two or more transverse or spot utility patches:=
Longitudinal Patches:
Diagonal utility cuts shall be considered longitudinal cuts and shall meet the requirements set
forth herein. When the distance from the edge of existing pavement to the edge of new asphalt
patch base material is three (3) feet or less, the existing pavement between the edge and new base
shall be removed and replaced with new I-1VIA =material: When the area designated as "mill and
overlay" on the Detail titled "Utility Patch in Flexible Asphalt Pavement" exceeds fifty (50)
percent ofthe existing total roadway width; the entire roadway width shall be milled and overlaid.
Whenever longitudinal, transverse or spot cuts/patches are coincidental, the entire width of the
roadway shall be milled and overlaid, to a distance not less than twenty-five (25) feet each side of
the transverse cut/patch,.measured in a longitudinal direction.
Longitudinal patches in excess of 100 feet in length shall require an engineered plan for review
and approval by the County. A cost estimate for repairs shall be included and the surety adjusted
to cover the cost ofthe repairs, plus a 15% administrative fee.
General:
Work on holidays and weekends shall not occur unless an exception is granted in writing by the
County DPW. The CountyDVNI must be notified whenever work is planned for holidays and
weekends to determine -if-inspection services are necessary. This restriction does not apply to
emergency work as defined herein.
The Board of County Commissioners will not encumber a public or private utility easement
across right-of-way owned by them for a public roadway. The Permittee shall not assume that
by way of constructing, modifying, repairing and/or reconstructing any part of a utility system,
such act can be considered as granting authorization for a public, temporary or perpetual
easement(s) for the said utility. The Permittee understands that any utility placed within the
roadway right-of-way under a utility permit must be relocated, at the Permittee's expense, should
the County propose a roadway reconstruction or improvement project where the utility is in
conflict with the work proposed by the County. This includes horizontal and vertical position as
well as service connections to properties served.
11
Washington County, Maryland
Policy Manual
Use of explosives shall be permitted only where necessary and as such, a minimum charge shall
be used. All applicable federal, state, and local regulations shall apply. When explosives are
contemplated; special inspections shall be performed by the County DPVI Inspector to observe
any heaving or movement of the existing pavements. If any pavement heaving or movement is
created by the blasting operation, the affected area shall be removed and reconstructed in
accordance with the County Standards and Specifications for Publie Works design/construction.
Material may not be stockpiled on the public road, such that it creates a safety hazard for the
motoring public or pedestrians, without prior approval by the County DPW.
All mud and debris tracked and/or spilled onto the County road shall be promptly removed to
eliminate potential contamination to surface waters.
Pads must be used on all backhoe outriggers. No equipment with cleat wheels or tracks is
permitted on the existing paved roadway surface. Any damage to existing pavements caused by
cleats or tracks shall be repaired by the Permittee.
The location of cabinet boxes, pedestals, poles, guys/anchors, and other appurtenances shall not
obstruct sight distance of roadway drivers. Additionally, a clear zone as defined by AASHTO
shall be provided as wide as practicable between the edge of the traveled way and these
appurtenances. Refer to AASHTO guidelines for further guidance.
MAINTENANCE OF TRAFFIC:
Traffic, both vehicular and pedestrian must be maintained through all phases ofthe construction
or rerouted in a method acceptable to the County DRPR a r`. All work activities within the
public right-of-way requires appropriate MOT controls to protect the motorist, pedestrians and
workers. The degree of controls required will be proportionate to the characteristics ofthe
roadway, roadway classification, its traffic volumes and the type and extent ofthe work to be
performed. All required signs shall be placed prior to construction or placement of any
equipment or materials on site.
Construction personnel working within the public right-of-way shall don appropriate personal
protective clothing in accordance with the MUTCD, OSHA, MOSH, and ANSI requirements.
The Permittee shall submit a site -specific traffic control plan for approval by the County when
either of the following conditions exists:
• Work is proposed on a roadway classified as a collector or higher functional
classification; or
• Proposed work is located within an area deemed urbanized by the County DRPR et
DPW, with significant vehicular and/or pedestrian traffic.
The County DPW may waive this requirement for a site -specific MOT plan if it is determined
the roadway is under-utilized or ifthe work activity would not seriously affect traffic. This
waiver must be confirmed in written form from the County DPW (letter, memo or electronic
mail).
12
Washington County, Maryland
Policy Manual
The site specific MOT plan shall correctly depict the name of the affected roadways, physical
characteristics including the correct number of lanes, turn lanes, pavement markings, parking
lanes, medians, traffic islands, posted speed limits, and all intersecting roadways and affected
sidewalks within the proposed MOT plan. The MOT plan shall identify the proposed work zone
and staging areas. The MOT plan shall identify and provide specific locations for all traffic
control devices (i.e. signs, drums, taper lengths, cones, arrow panels, flaggers, variable message
boards, etc.) to protect the work zone. The MOT plan must conform to the provisions set forth in
the most recent editions ofthe Manual on Uniform Traffic Control Devices for Streets and
Highways (MUTCD).
Regardless of the level oftraffic volume on the roadway, if complete road closure is necessary
to complete the work, the Permittee shall submit for approval a MOT plan. Failure to obtain an
approved MOT plan is just cause for the County lPVZ inspector to issue `a _stop work order.
SURETY: -=
Surety is required to provide protection and insurance to the Board of County Commissioners
that the roadway affected by the proposed work will be repaired and returned to acceptable
condition meeting the satisfaction of the Cou»ty DP and the repair will perform reasonably
similar to the unaltered pavement (i.e. without reducing the pavement life expectancy and riding
comfort). All utility permits (both individual and/or blanket) shall become null and void upon
failure of the Applicant/Permittee to maintain active surety (individual and/or blanket) for the
work contemplated.
Individual Utilitv Permit:
A utility installation bond is required prior to issuance of the utility permit. The standard surety
value shall be $2,500.00 and is subject to increase depending on the scope and magnitude of the
work as determined by the County DPRP. The County l may require the submission of an
engineer's estimate of construction costs to validate the value ofthe surety to be posted. The
County may also request the value of the surety be increased to be commensurate with the work
contemplated (i.e. longitudinal patches 200 feet in length, special construction, etc.).
Surety for an individual utility permit shall remain in full effect for a period not less than one-
year from the time the utility work is complete and accepted, as verified by the County DPW
inspector.
Public Utilities and Government Entities:
To avoid the posting of surety for individual utility permits, a blanket utility permit surety may
be posted by a public utility company or a government entity that owns and operates a public
utility service. Private property owners and private contractors may not post a blanket utility
surety, but must post individual surety for every utility permit obtained. The blanket surety may
be posted once and remain in effect to cover all work performed by that respective utility or
government entity, subject to renewal once every twenty-four (24) months. Having filed a
blanket utility permit surety will waive the requirement to post individual utility surety for each
utility permit obtained.
13
Washington County, Maryland
Policy Manual
The blanket surety value shall be twenty -thousand dollars ($20,000.00) and is subject to
increase depending on the scope of work as determined by the County DPRP. The County
DPRP may require the submission of an engineer's estimate of construction costs to validate the
value ofthe surety to be posted. The County DPI may also request the value ofthe surety be
increased to be commensurate with the work contemplated. The surety must remain in
continuous full effect.
The surety must remain in full effect for a period not less than one-year following the most
recent utility work completed and accepted, as verified by the County DPI Inspector. Nothing
in this policy prevents a public utility or government utility from converting a blanket surety to
an individual surety.
CAUSES TO REJECT THE WORK AND EXERCISE THE POSTED SURETY:
The County may, upon failure of the Applicant/Permittee to comply with this policy/permit,
exercise the posted surety. Typical examples were the surety may be exercised or called upon
include, but may not be limited to:
• Applicant's failure to complete the work.
• Applicant's use of a construction method not authorized under the Permit.
• Applicant causing pavement damage beyond the approved limits.
• Applicant's failure to correct any disruption to the adjoining drainage system(s).
• Applicant's failure to correct any damage of adjacent sidewalks.
• Applicant's failure to correct any earth disturbance or landscaping damage.
• Failure upon the Applicant to implement, maintain and/or correct any deficiencies
associated with the approved MOT measures.
• Settlement of the utility patch area.
• Poor quality pavement workmanship (waving, rumbled, shoved pavements, etc.).
• _Ponding ofwater in and in the general vicinity of the utility pavement repair.
RESOLUTION OF PROBLEMS DISCOVERED DURING CONSTRUCTION:
The County DP3A' is committed to seeing every project through completion in accordance with
the Permit. The Permittee shall confer with the County DPW Inspector on a regular basis to
clarify the County's requirements or resolve any problems or disputes during construction. Ifthe
matter cannot be resolved at this level, then a supervisor will intervene.
Problems with the approved plans or disputes over the requirements will typically be handled by
the County DPW Inspector but may be referred back to a County DPIRP supervisor.
Problems encountered during construction with the design or progress of the project, for
whatever reason, must be addressed to the satisfaction of the County DPI in a manner
that does not compromise the functionality or integrity of the final product. Problems
caused by negligent design practices, incomplete plans, and the like will not be
considered "hardships". A functionally equivalent design, at the Permittee's effort and
expense, is expected to be implemented.
14
Washington County, Maryland
Policy Manual
• Ifthere is a discrepancy between the actual elevations and the elevations shown on the
plans, the grade of the proposed curbing and paving shall be established by using the
actual elevations of the road edge. If, in the County's judgment, the discrepancy is
substantial enough to warrant formal plan revisions, such revisions shall be made by the
Permittee and submitted to the County for approval. The County Inspector shall have
the option of suspending the work in the affected portions ofthe permitted work until
the revisions have been approved.
EMERGENCY UTILITY CONSTRUCTION: --
Public utility companies and/or government owned utilities, who have active surety posted with
the County, are authorized to proceed with work meeting the definition of emergency utility
construction provided the following procedure is followed:
1. Project emerges, is evaluated and is believed to meet the Emergency Utility Construction
definition contained herein.
2 If during the regular County working hours, a representative from the public utility
company or government owned utility shall appear to the Offices of Permits and
Inspections to apply for a utility permit and follow modified procedures outlined above
and below (emergency utility construction will be given thehighest priority).
3. If during County non -working hours, a representative from the public utility company or
government owned utility shall notify the Count�' t-W and leave a message on the
designated voice mail system providing the following information:
a. Agency making the notification and performing the work
b. Date and time planned to commence with the emergency utility construction.
c. Estimated duration oftime to complete the work.
d. The specific location; i.e. road name and address.
e. Type of utility being repaired.
£ Point of contact for field operations: Name and mobile telephone number.
4. The public utility company or government owned utility shall notify the County
DID via electronic mail. Provide the same information listed in item 2 above.
5. Following the emergency procedures for miss -utility notification.
C Establish traffic control measures as appropriate for the work contemplated.
7. Establishexcavation safety plan in conformance with OSHA/MOSH requirements.
& Commence with the work and complete the work. Emergency Utility Construction
trenches shall be opened and closed in one single operation without interruption.
9 Notify the County DPW and leave a message on the Emergency Utility Construction
voice mail system and email that the work is complete.
Amended
May 13, 1980
Effective
May 13, 1980
Amended
September 22, 1987
Effective
November 1, 1987
Amended
July 11, 1989
Effective
July 11, 1989
Amended
July 2011
Amended
January 9, 2024
15
Open Session Item
SUBJECT: 2024 Senator Amoss Funding Distribution
PRESENTATION DATE: January 9, 2024
PRESENTATION BY: Division of Emergency Services, Director R. David Hays
RECOMMENDATION: Move to accept the recommendations of the Director of Emergency
Services, authorizing the Division of Emergency Services to make notification of the grant award
from the FY 2024 Senator William H. Amoss Fire, Rescue, and Ambulance Fund subsidy as outlined
in the attached document. The total fiscal year 2024 funding received by the County is $336,233.00.
REPORT-IN-BRIEF: The State of Maryland distributes an annual payment to each County
for support of local fire and rescue operations. The County in turn makes notification of the funding
to the eligible vol. fire and rescue corporations. Financial accountability and reporting are handled
within the Division of Emergency Services and the Department of Budget and Finance; with the
County filing a financial report with the State on an annual basis.
DISCUSSION: The Senator William H. Amoss Fire, Rescue and Ambulance Fund is
authorized within the Public Safety Article of the Annotated Code of Maryland. The Maryland
Emergency Management Agency is responsible for the program.
FISCAL IMPACT: Loss of funding would result in the reduction of capital equipment
funding and expenditures that are available to the independent fire and EMS companies.
CONCURRENCES: Director of Emergency Services, Chief Financial Officer
ALTERNATIVES: N/A
ATTACHMENTS: Fiscal Year 2024 Distribution Matrix
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, Maryland
Allocation of 508 State Grant Funds
Fire Vendor Total Distributions Amount
Hagerstown Fire Department 1468 6 77,593.00
First Hose Company of Boonsboro 920 1 12,932.00
Clear Spring Volunteer Fire Company 396 1 12,932.00
Williamsport Volunteer Fire and EMS 2651 1 12,932.00
Community Volunteer Fire Company 699 1 12,932.00
Funkstown Volunteer Fire Company 1377 1 12,932.00
Volunteer Fire Company of Halfway 1498 1 12,932.00
Leitersburg Volunteer Fire Company 1688 1 12,932.00
Maugansville Goodwill Volunteer Fire Company 1813 1 12,932.00
Smithsburg Community Volunteer Fire Company 2310 1 12,932.00
Sharpsburg Volunteer Fire Company 2224 1 12,932.00
Potomac Valley Volunteer Fire Company 2068 1 12,932.00
Hancock Volunteer Fire Company 1510 1 12,932.00
Longmeadow Volunteer Fire Company 1698 1 12,932.00
Mt. Aetna Volunteer Fire Company 1908 1 12,932.00
Total Distribution - Fire 20 258,641.00
EMS
Sharpsburg Area Emergency Medical Service 6013 1 12,932.00
Hancock Rescue Squad 1502 1 12,932.00
Boonsboro Area Emergency Medical Service 281 1 12,932.00
Clear Spring Volunteer Ambulance Club 393 1 12,932.00
Smithsburg Area Emergency Medical Service 2309 1 12,932.00
Community Rescue Service, Inc.1035 1 12,932.00
Total Distribution - EMS 6 77,592.00
Grand Total 26 336,233.00
Fiscal Year 2024
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-23-0138) – Fire Hoses and Accessories for
Division of Emergency Services
PRESENTATION DATE: January 9, 2024
PRESENTATION BY: Rick F. Curry, CPPO, Director of Purchasing; Eric Jacobs, Operations Manager,
Division of Emergency Services
RECOMMENDED MOTION: Move to authorize by Resolution, the approval for the procurement of
fire hoses and accessories for the Division of Emergency Services from Witmer Public Safety Group, Inc.,
of Coatesville, PA at the contracted unit prices based on the contract awarded by Montgomery County,
MD contract (solicitation #1114636); for the total sum in the amount of $ 92,392.32.
Product Number / Quantities
Description Unit / Discount
Price Extended Price
12515050ATB @ 24
Mercedes Kraken EXO
Blue Fire Hose, $233.10/$198.14 $4,755.36
12515050ATC @ 24
Mercedes Kraken
White 1.5”x50’ Fire
Hose
$233.10/$198.14 $4,755.36
12520050ATY @18
Mercedes Kraken EXO
Yellow Fire Hose,
2”x50’
$313.63/$266.59
$4,798.62
12520100ATB @6 Blue Fire Hose $556.48/$473.01 $2,838.06
12525050ATR @15 Red Fire Hose
2.5”x50’
$351.56/$298.83 $4,482.45
12530050ATC @30 White Fire Hose $423.08/$359.62 $10,788.60
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Product Number / Quantities
Description Unit / Discount
Price Extended Price
23140100ATK @31 Black Fire Hose
4 x100’
$867.91/$737.72 $22,869.32
23140050ATR @5 Red Fire Hose
4”x50’
$549.34/$466.94 $2,334.70
23140050ATK @5 Black Fire Hose
4”x50’
$549.34/$466.94 $2,234.70
23140025ATR @3 Red Fire Hose
4”x25’
$390.06/$331.55 $994.65
23140025ATK @3 Black Fire Hose
4”x25’
$390.06/331.55 $994.65
23150030ATR @6 Red Breather Hose
5”x30’
$416.43/$353.97 $2,123.82
5196NF86R @6
Mercedes Textiles 6”
Coupling
$572.22/$486.39 $2,918.34
5172NF86H @6
Coupling
$453.85/$385.77 $2,314.62
12515075ATC @1
Mercedes Kraken
1-1/2”x75’ EXO
$276.96/$235.42 $235.42
5124NH31RAGWO @9 1-1/2”x1-1/2”x1-15/16”
EXO
$48.46/$41.19
$370.71
Product Number / Quantities
Description Unit / Discount
Price Extended Price
12520050ATY @1 Mercedes Kraken EXO
Fire Hose 2”x50'
$242.86/$206.43 $206.43
5128NH37RAGWO @3 Mercedes Wayout Coupling $70.77/$60.15 $180.45
2”x1-1/2”x2-5/16”
12525050ATC @1 Mercedes Kraken Fire $274.64/$233.44 $233.44
Hose 2.5”x50’
5140NH46RAGW0 @3 Mercedes Wayout $76.92/$65.38 $196.14
Coupling
2-1/2x2-7/8
ELK04XD012F04010003 @3 Elkhart Nozzle 200GPM $1,258/$729.64 $2,114.10
ELK04XD0F5702010001 @12 Elkhart Nozzle 150 GPM $1,258/$729.64 $8,755.68
ELK0069XD0F01010001 @3 Elkhart Shutoff $865/$501.70 $1,505.10
ELK66766007 @3 Elkhart 188XD Long $275/$159.50 $478.50
Barrel
ELK0033XD0F03010002 @3 Elkhart XD Shutoff $830/$481.50 $1,444.204
w/Internal Smooth Bore
ELK0033XD0F03010004 @6 Elkhart XD Shutoff $830/$481.40 $2,888.40
w/Internal Smooth Bore
ELK04XD010F0201040A @6 Elkhart Chief XD Tip $844/$489.52 $2,937.12
ELK04XD010F0201020A @3 Elkhart Chief XD Tip $844/$489.52 $1,468.10
REPORT-IN-BRIEF: The Code of Public Laws of Washington County, Maryland (the Public Local
Laws) 1-106.3 provides that the Board of County Commissioners may procure goods and services through
a contract entered into by another governmental entity, in accordance with the terms of the contract,
regardless of whether the County was a part to the original contract. If the Board of County Commissioners
determines that participation by Washington County would result in cost benefits or administrative
efficiencies, it could approve the procurement of the vehicles in accordance with the Public Local Laws
referenced above that participation would result in cost benefits or in administrative efficiencies.
The County will benefit from the direct cost savings in the purchase of the fire hoses and accessories
because of the economies of scale this contract has leveraged. Additionally, the County will realize savings
through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. Acquisition
of the fire hoses and accessories by utilizing the Montgomery County, MD contract and eliminating our
county’s bid process would result in an administrative and cost savings for the Division of Emergency
Services and Purchasing Department in preparing specifications.
DISCUSSION: N/A
FISCAL IMPACT: Funds are available in the Division of Emergency Services capital budget, in the
amount of $116,010 for this purchase.
CONCURRENCES: Division Director
ALTERNATIVES: N/A
ATTACHMENTS: Whitmer Public Safety Group, Inc.’s quote QUO142548 dated 12/20/2023 and
quote QUO129992 dated 10/18/2023.
101 Independence Way
Coatesville, PA 19320
www.wpsginc.com
jshipley@thefirestore.com
(610) 857-8070
Quote
Quote#QUO142548
Date 12/20/2023
Exp. Date 01/31/2024
1 of 2
Bill To: Ship To:
Washington County DES
16232 Elliott Pkwy
Williamsport, MD 21795-4083
United States
Washington County DES
16232 Elliott Pkwy
Williamsport, MD 21795-4083
United States
ELKHART NOZLES 2024 PRICE
ID Name Terms Sales Rep Shipping Method
12849 Washington County
DES
Net 30 John Shipley Williamsport Pickup
#Item Name Description Quantity Unit Price Amount
1 Description MONTGOMERY COUNTY CONTRACT 1114636 0.00 0.00
2 ELK-04XD012F-04010003
03AA
Elkhart Chief XD Nozzle, 200 GPM @ 75 PSI, 1-3/8"
Waterway, 1.5" NH F Inlet, No Grip, Yellow Bale,
Yellow Bumper, Spinning Teeth, Laser Etched
3 729.64 2,188.92
Include form and specify Laser Etch
LIST $1258.00
42% OFF
3 ELK-04XD0F57-02010001
01AA
Elkhart Chief XD Nozzle, 150 GPM @ 75PSI, 1.5" F NH
Inlet, No Pistol Grip, Orange Bale Insert, Orange
Bumper, Spinning Teeth, Laser Etched
12 729.64 8,755.68
LIST $1258.00
42% OFF
4 ELK-0069XD0F-01010001
0A
Elkhart XD Shutoff , 2.5" NH Inlet, No Smooth Bore
1.5" NH Outlet, No Grip, Black Bail Insert, Laser
Etched
3 501.70 1,505.10
Specify Etch and include Form:
LIST $865.00
42% OFF
5 ELK-66766007 Elkhart 188-XD Long Barrel Smoothbore Tip, 1.5" NH
F with 1 1/8" Orifice with Black Rubber Bumper
3 159.50 478.50
LIST $275.00
42% OFF
6 ELK-0033XD0F-03010002
0A
Elkhart XD Shutoff W/ Internal Smooth Bore, 1.5" NH
Inlet & Outlet, 15/16" Orifice, Red Bail Insert, Custom
Laser Etch
3 481.40 1,444.20
Specify Etch and include Form:
101 Independence Way
Coatesville, PA 19320
www.wpsginc.com
jshipley@thefirestore.com
(610) 857-8070
Quote
Quote#QUO142548
Date 12/20/2023
Exp. Date 01/31/2024
2 of 2
#Item Name Description Quantity Unit Price Amount
LIST $830.00
42% OFF
7 ELK-0033XD0F-03010004
0A
Elkhart XD Shutoff W/ Internal Smooth Bore, 1.5" NH
Inlet & Outlet, 15/16" Orifice, Blue Bail Insert,
Custom Laser Etch
6 481.40 2,888.40
Specify Etch and include Form:
LIST $830.00
42% OFF
8 ELK-04XD010F-0201040A Elkhart Chief XD Tip, 150 GPM @ 75 PSI 1.5" NH Blue
Bumper, Spinning Teeth
6 489.52 2,937.12
LIST $844.00
42% OFF
9 ELK-04XD010F-0201020A Elkhart Chief XD Tip, 1.5" NH Female, 150 GPM @ 75
PSI, Red Bumper, Spinning Teeth
3 489.52 1,468.56
LIST $844.00
42% OFF
ACCEPTANCE OF QUOTATION Subtotal:21,666.48
The above prices,specifications, and conditions are satisfactory and are hereby accepted.Discount:0.00
Freight charges are estimated at the time of quote. Applicable freight costs will apply at time of shipment.Tax Total:0.00
Quotation is valid until Jan 31,2024 Freight:0.00
Signature: _____________________________ Date: ___________________________________Total:21,666.48
101 Independence Way
Coatesville, PA 19320
www.wpsginc.com
jshipley@thefirestore.com
(610) 857-8070
Quote
Quote#QUO129992
Date 10/18/2023
Exp. Date 12/31/2023
1 of 5
Bill To: Ship To:
Washington County DES
16232 Elliott Pkwy
Williamsport, MD 21795-4083
United States
Washington County DES
16232 Elliott Pkwy
Williamsport, MD 21795-4083
United States
Hose Revised
ID Name Terms Sales Rep Shipping Method
12849 Washington County
DES
Net 30 John Shipley Ground
#Item Name Description Quantity Unit Price Amount
1 Description MONTGOMERY COUNTY CONTRACT #1114636 0.00 0.00
2 12515050ATB Mercedes Kraken EXO Fire Hose, 1.5" X 50' Permatek
Blue
24 198.14 4,755.36
Stencil Each End: WASH CO DES
LIST: $233.10
15% OFF LIST
3 5124NH31RAGWO Mercedes WAYOUT Gold Anodized Alum. Coupling
1-1/2" x 1-1/2" x 1-15/16" NH RL For Kraken EXO For
1-1/2" Hose
24 0.00 0.00
4 80IDBSK Mercedes Identify Stamping Both Ends, Black, limit
12 characters
24 0.00 0.00
S1-SLOT1 Stamp:
5 12515050ATC Mercedes Kraken EXO Fire Hose, 1.5" X 50', Permatek
Clear (White)
24 198.14 4,755.36
Stencil Each End: WASH CO DES
LIST: $233.10
15% OFF LIST
6 5124NH31RAGWO Mercedes WAYOUT Gold Anodized Alum. Coupling
1-1/2" x 1-1/2" x 1-15/16" NH RL For Kraken EXO For
1-1/2" Hose
24 0.00 0.00
7 80IDBSK Mercedes Identify Stamping Both Ends, Black, limit
12 characters
1 0.00 0.00
S1-SLOT1 Stamp:
8 12520050ATY Mercedes Kraken Exo Fire Hose, 2" x 50' Permatek
Color Treated Yellow
18 266.59 4,798.62
Stencil Each End: WASH CO DES
LIST: $313.63
101 Independence Way
Coatesville, PA 19320
www.wpsginc.com
jshipley@thefirestore.com
(610) 857-8070
Quote
Quote#QUO129992
Date 10/18/2023
Exp. Date 12/31/2023
2 of 5
#Item Name Description Quantity Unit Price Amount
15% OFF LIST
9 5128NH37RAGWO Mercedes WAYOUT Gold Anodized Alum. Coupling 2"
x 1-1/2" x 2- 5/16" NH RL
18 0.00 0.00
10 80IDBSK Mercedes Identify Stamping Both Ends, Black, limit
12 characters
18 0.00 0.00
S1-SLOT1 Stamp:
11 12520100ATB Mercedes Kraken Exo Fire Hose, 2" x 100' Permatek
Color Treated Blue
6 473.01 2,838.06
Stencil Each End: WASH CO DES
LIST: $556.48
15% OFF LIST
12 5128NH37RAGWO Mercedes WAYOUT Gold Anodized Alum. Coupling 2"
x 1-1/2" x 2- 5/16" NH RL
6 0.00 0.00
13 80IDBSK Mercedes Identify Stamping Both Ends, Black, limit
12 characters
6 0.00 0.00
S1-SLOT1 Stamp:
14 12525050ATR Mercedes Kraken EXO Fire Hose, Permatek 2.5" x 50',
Red
15 298.83 4,482.45
Stencil Each End: WASH CO DES
LIST: $351.56
15% OFF LIST
15 5140NH46RAGWO Mercedes WAYOUT (Arrow) Gold Anodized Alum.
Coupling 2 1/2 X 2 7/8 NH R/L set For Kraken EXO
15 0.00 0.00
16 80IDBSK Mercedes Identify Stamping Both Ends, Black, limit
12 characters
15 0.00 0.00
S1-SLOT1 Stamp:
17 12530050ATC Mercedes Kraken EXO hose 3" x 50', Permatek Clear
(white)
30 359.62 10,788.60
Stencil Each End: WASH CO DES
LIST: $423.08
15% OFF LIST
18 5140NH53RAGWO Mercedes WAYOUT(Arrow) Gold Anodized Alum
Coupling 2 1/2 x 3 5/16 NH R/L Price per Set for
KrakenEXO
30 0.00 0.00
19 80IDBSK Mercedes Identify Stamping Both Ends, Black, limit
12 characters
30 0.00 0.00
S1-SLOT1 Stamp:
101 Independence Way
Coatesville, PA 19320
www.wpsginc.com
jshipley@thefirestore.com
(610) 857-8070
Quote
Quote#QUO129992
Date 10/18/2023
Exp. Date 12/31/2023
3 of 5
#Item Name Description Quantity Unit Price Amount
20 23140100ATK Mercedes Megaflo Breathe Hose, 4" x 100',
Permatek Black
31 737.72 22,869.32
Stencil Each End: WASH CO DES
LIST: $867.91
15% OFF LIST
21 5164RZAG Mercedes Alum. Coupling 4" Storz, Locking Anodized
Gold with IReflect Locking Levers
31 0.00 0.00
22 80IDBSK Mercedes Identify Stamping Both Ends, Black, limit
12 characters
31 0.00 0.00
S1-SLOT1 Stamp:
23 23140050ATR Mercedes Megaflo Breather 4" X 50' Hose, Permatek
Coated Red
5 466.94 2,334.70
Stencil Each End: WASH CO DES
LIST: $549.34
15% OFF LIST
24 5164RZAG Mercedes Alum. Coupling 4" Storz, Locking Anodized
Gold with IReflect Locking Levers
5 0.00 0.00
25 23140050ATK Mercedes Megaflo Breather Hose, 4" x 50', Permatek
Black
5 466.94 2,334.70
Stencil Each End: WASH CO DES
LIST: $549.34
15% OFF LIST
26 5164RZAG Mercedes Alum. Coupling 4" Storz, Locking Anodized
Gold with IReflect Locking Levers
5 0.00 0.00
27 80IDBSK Mercedes Identify Stamping Both Ends, Black, limit
12 characters
5 0.00 0.00
S1-SLOT1 Stamp:
28 23140025ATR Mercedes Megaflo Breather 4" X 25' Hose, Permatek
Coated Red
3 331.55 994.65
Stencil Each End: WASH CO DES
LIST: $390.06
15% OFF LIST
29 5164RZAG Mercedes Alum. Coupling 4" Storz, Locking Anodized
Gold with IReflect Locking Levers
3 0.00 0.00
30 80IDBSK Mercedes Identify Stamping Both Ends, Black, limit
12 characters
3 0.00 0.00
S1-SLOT1 Stamp:
101 Independence Way
Coatesville, PA 19320
www.wpsginc.com
jshipley@thefirestore.com
(610) 857-8070
Quote
Quote#QUO129992
Date 10/18/2023
Exp. Date 12/31/2023
4 of 5
#Item Name Description Quantity Unit Price Amount
31 23140025ATK Mercedes Megaflo Breather Hose, 4" x 25', Permatek
Black
3 331.55 994.65
Stencil Each End: WASH CO DES
LIST: #390.06
15% OFF LIST
32 5164RZAG Mercedes Alum. Coupling 4" Storz, Locking Anodized
Gold with IReflect Locking Levers
3 0.00 0.00
33 80IDBSK Mercedes Identify Stamping Both Ends, Black, limit
12 characters
3 0.00 0.00
S1-SLOT1 Stamp:
34 23150030ATR Mercedes Megaflo Breather Hose, 5" x 30', Permatek
Red
6 353.97 2,123.82
Stencil Each End: WASH CO DES
PLEASE NOTE : ADD BELOW COUPLING TO MAKE 6 SECTIONS
LIST: $416.43
15% OFF LIST
35 5196NF86R Mercedes Textiles 6" NH Coupling Aluminum
Coupling 5 x 6 NH x 5 3/8 Rocker Lug Female
Coupling Only (1)
6 486.39 2,918.34
LIST: $572.22
15% OFF LIST
36 5172NF86H Mercedes Textiles 4.5" NH Alum. Coupling 5 x 4 1/2
NH x 5 3/8 LH (Female Only) 1 Female Coupling Only
6 385.77 2,314.62
LIST: $453.85
15% OFF LIST
37 12515075ATC Mercedes Kraken EXO 1 1/2" X 75' Permatek Color
Treated, Clear (White)
1 235.42 235.42
Stencil Each End: WASH CO DES
LIST: $276.96
15% OFF LIST
PLEASE NOTE ABOVE TO MAKE:
(6)- 6' SECTIONS
(3)- 10' SECTIONS
USING BELOW COUPLINGS
101 Independence Way
Coatesville, PA 19320
www.wpsginc.com
jshipley@thefirestore.com
(610) 857-8070
Quote
Quote#QUO129992
Date 10/18/2023
Exp. Date 12/31/2023
5 of 5
#Item Name Description Quantity Unit Price Amount
38 5124NH31RAGWO Mercedes WAYOUT Gold Anodized Alum. Coupling
1-1/2" x 1-1/2" x 1-15/16" NH RL For Kraken EXO For
1-1/2" Hose
9 41.19 370.71
LIST: $48.46
15% OFF LIST
39 12520050ATY Mercedes Kraken Exo Fire Hose, 2" x 50' Permatek
Color Treated Yellow
1 206.43 206.43
Stencil Each End: WASH CO DES
LIST: $242.86
15% OFF LIST
(3) 10' SECTIONS
USING BELOW COUPLINGS
40 5128NH37RAGWO Mercedes WAYOUT Gold Anodized Alum. Coupling 2"
x 1-1/2" x 2- 5/16" NH RL
3 60.15 180.45
LIST: $70.77
15% OFF LIST
41 12525050ATC Mercedes Kraken EXO Fire Hose, Permatek 2.5" X 50',
Clear (White)
1 233.44 233.44
Stencil Each End: WASH CO DES
LIST: $274.64
15% OFF LIST
(3)- 10' SECTIONS
42 5140NH46RAGWO Mercedes WAYOUT (Arrow) Gold Anodized Alum.
Coupling 2 1/2 X 2 7/8 NH R/L set For Kraken EXO
3 65.38 196.14
LIST: $76.92
15% OFF LIST
ACCEPTANCE OF QUOTATION Subtotal:70,725.84
The above prices,specifications, and conditions are satisfactory and are hereby accepted.Discount:0.00
Freight charges are estimated at the time of quote. Applicable freight costs will apply at time of shipment.Tax Total:0.00
Quotation is valid until Dec 31,2023 Freight:0.00
Signature: _____________________________ Date: ___________________________________Total:70,725.84
Page 1 of 2
RESOLUTION NO. RS-2024-
(Intergovernmental Cooperative Purchase [INTG-23-0138] Fire Hoses and Accessories
for Division of Emergency Services)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), §1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of §1-106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Division of Emergency Services seeks to purchase fire hoses and accessories from
Whitmer Public Safety Group, Inc., of Coatesville, Pennsylvania, at the contracted unit prices
based on the contract awarded by Montgomery County, Maryland (solicitation #1114636) for the
total cost of $92,392.32.
Eliminating the County’s bid process will result in administrative and cost savings for the
Division of Emergency Services. The County will benefit from direct cost savings because of the
economy of scale the aforementioned contract has leveraged. Additionally, the County will
realize administrative efficiencies and savings as a result of not preparing, soliciting, and
evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to §1-106.3 of the Public
Local Laws, that the Division of Emergency Services is authorized to purchase fire hoses and
accessories from Whitmer Public Safety Group, Inc., of Coatesville, Pennsylvania, at the
contracted prices awarded by Montgomery County, Maryland (solicitation #1114636) for the total
cost of $92,392.32.
Adopted and effective this ____ day of January, 2024.
Page 2 of 2
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_____________________________ BY: ______________________________________
Dawn L. Marcus, County Clerk John F. Barr, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
______________________________ 100 W. Washington Street, Suite 1101
Kirk C. Downey Hagerstown, MD 21740
County Attorney
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-23-0136) Five (5) Fisher Stainless
Extreme V 8.5 ft. Truck Plows for the Highway Department
PRESENTATION DATE: January 9, 2024
PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Purchasing Department; Zane Rowe,
Deputy Director, Highway Department
RECOMMENDED MOTION: Move to authorize by Resolution, the Highway Department to
purchase five (5) Fisher Stainless Extreme V 8.5 ft. truck plows from Rippeon Equipment Co. of
Frederick, MD., for a total cost of $53,204.50 and to utilize another jurisdiction’s contract
(#062222-DDY) that was awarded by Sourcewell to Fisher Engineering.
REPORT-IN-BRIEF: The Highway Department is requesting to purchase five (5) Fisher
Stainless Extreme V 8.5 ft. truck plows to upfit the five (5) new pickup trucks purchased in August
of this year. Those vehicles were replaced due to exceeding the County’s Vehicle and Equipment
Types and Usage Guidelines. The County’s replacement guidelines for vehicles greater than
33,000 lbs. GVWR is recommended for a ten (10) year economic life cycle.
The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-106.3
provides that the Board of County Commissioners may procure goods and services through a
contract entered into by another governmental entity, in accordance with the terms of the contract,
regardless of whether the County was a party to the original contract. Sourcewell took the lead in
soliciting the resulting agreement. If the Board of County Commissioners determines that
participation by Washington County would result in cost benefits or administrative efficiencies, it
could approve the purchase of this service in accordance with the Public Local Laws referenced
above by resolving that participation would result in cost benefits or in administrative efficiencies.
The County will benefit from direct cost savings in the purchase of the plows because of the
economies of scale this buying group leveraged. I am confident that any bid received as a result of
an independent County solicitation would exceed the spend savings that the Sourcewell solicitation
provides through this agreement. Additionally, the County will realize savings through
administrative efficiencies as a result of not preparing, soliciting, and evaluating a bid. This
savings/cost avoidance would, I believe, be significant.
DISCUSSION: N/A
FISCAL IMPACT: Funds in the amount of $301,708.06 are budgeted in the Highway Department’s
Capital Improvement Plan (CIP) account EQP042.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
CONCURRENCES: Andrew Eshleman, Public Works Director
ALTERNATIVES:
1. Process a formal bid and the County could possibly incur a higher cost for the purchase, or
2. Do not award the purchase of the dump trucks.
ATTACHMENTS: Rippeon Equipment Co., proposal dated 12/21/23.
AUDIO/VISUAL NEEDS: N/A
R IP P E O N E Q UI P M E NT C O
9 6 4 0 L I B E R T Y R O A D * F R E D E R I C K , M D 2 1 7 0 1
PHONE 301.898.1200 FAX 301.898.0448
EMAIL: chrisq@rippeonequipment.com PROPOSAL
5 Fisher Stainless Extreme V 8.5-ft Truck Plow
5 Mount Kit
5 Handheld Control
5
Standard Halogen.
List Halogen #72530 $539-27%= $393.47 List
LED #72525 List $1085-27%= $792.05-$393.47
Extreme V 8.5 ft Stainless Plow List Price
w/above & Std. Halogen Plow lights $11,864
$8660.72 $43,303.60
5 Install Plow - Frederick $600.00 $3000.00
$48,296.50
5 Curb Guard Kit #44406 $232.80 $1164.00
5 Deflector Kit #44710 $314.40 $1572.00
5 Plow Shoe Kit #50700 $234.40 $1172.00
5 $3908.00
5 Install Accessories – Frederick $200.00 $1000.00
$4908.00
l $53,204.50
** Total Price Per Truck $10,640.90
`
Pricing
Fisher Engineering
Sourcewell #062222-DDY
27% Off Truck Plow Equipment List Price
20% Off Accessories List Price
AUTHORIZED BY: Chris Quick 12/21/2023
Page 1 of 2
RESOLUTION NO. RS-2024-
(Intergovernmental Cooperative Purchase [INTG-23-0136] Five [5] Fisher Stainless
Extreme V 8.5 ft. Truck Plows for the Highway Department)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), §1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of §1-106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Highway Department seeks to purchase five (5) Fisher Stainless Extreme V 8.5 ft.
truck plows from Rippeon Equipment Co. of Frederick, Maryland, for a total cost of $53,204.50,
and to utilize another jurisdiction’s contract (#062222-DDY) that was awarded by Sourcewell to
Fisher Engineering.
Eliminating the County’s bid process will result in administrative and cost savings for the
Highway Department. The County will benefit from direct cost savings because of the economy
of scale the aforementioned contract has leveraged. Additionally, the County will realize
administrative efficiencies and savings as a result of not preparing, soliciting, and evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to §1-106.3 of the Public
Local Laws, that the Highway Department is authorized to purchase five (5) Fisher Stainless
Extreme V 8.5 ft. truck plows for a total cost of $53,204.50, and to utilize another jurisdiction’s
contract (#062222-DDY) that was awarded by Sourcewell to Fisher Engineering.
Adopted and effective this ____ day of January, 2024.
Page 2 of 2
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_____________________________ BY: ______________________________________
Dawn L. Marcus, County Clerk John F. Barr, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
______________________________ 100 W. Washington Street, Suite 1101
Kirk C. Downey Hagerstown, MD 21740
County Attorney
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-23-0135) - Microsoft Office 365
Licensing
PRESENTATION DATE: January 9, 2024
PRESENTATION BY: Brandi Naugle, CPPO, Buyer; Josh O’Neal, Division Director, Information
Systems
RECOMMENDED MOTION: Move to authorize by Resolution, the approval for the procurement
of a licensing Agreement for the total sum of $982,124.46 over a three (3) year period from Software
House International (SHI) of Somerset, NJ.; based on the pricing structure awarded by the State of
Maryland contract #2018011-02.
REPORT-IN-BRIEF: The Code of Public Laws of Washington County, Maryland (the Public Local
Laws) 1-106.3 provides that the Board of County Commissioners may procure goods and services
through a contract entered into by another governmental entity, in accordance with the terms of the
contract, regardless of whether the County was a part to the original contract. If the Board of County
Commissioners determines that participation by Washington County would result in cost benefits or
administrative efficiencies, it could approve the procurement of the vehicles in accordance with the
Public Local Laws referenced above that participation would result in cost benefits or in administrative
efficiencies.
The County will benefit from the direct cost savings in the purchase of the licensing because of the
economies of scale this contract has leveraged. Additionally, the County will realize savings through
administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. Acquisition of
the licensing by utilizing the State of Maryland contract and eliminating our county’s bid process would
result in administrative and cost savings for the Department of Information and Technology.
The County entered into a thirty-six (36) month agreement on December 1, 2023. The coverage term
shall run for the term of December 1, 2023, through November 30, 2024; with two additional one-year
periods. The department will have to budget for years two and three. The Office 365 suite of products
offered by Microsoft supplies the County with its phones, email services, document editing software
suite, and cloud storage of documents and data used by all County departments.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
DISCUSSION: Washington County Information Systems is requesting this purchase to renew the
licensing contract for continued years of service. Pricing can fluctuate on a yearly basis due to the
addition or deletion of required licensing per county requirements.
FISCAL IMPACT: Funds in the amount of $1,236,978.52 are available in 515180-10-11000 for this
expenditure.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: SHI’s Quote #23915261 dated 9/8/2023.
AUDIO/VISUAL NEEDS: N/A
Page 1 of 2
RESOLUTION NO. RS-2024-
(Intergovernmental Cooperative Purchase [INTG-23-0135] Microsoft Office 365
Licensing)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), §1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of §1-106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Information Systems Department seeks to purchase a Microsoft Office 365 license to
cover a three (3) year period from Software House International (SHI) of Somerset, New Jersey,
for a total cost of $982,124.46, based on the pricing structure awarded by the state of Maryland
contract #2018011-02.
Eliminating the County’s bid process will result in administrative and cost savings for the
Information Systems Department. The County will benefit from direct cost savings because of the
economy of scale the aforementioned contract has leveraged. Additionally, the County will
realize administrative efficiencies and savings as a result of not preparing, soliciting, and
evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to §1-106.3 of the Public
Local Laws, that the Information Systems Department is authorized to purchase a Microsoft
Officer 365 license for a total cost of $982,124.46 from SHI of Somerset, New Jersey.
Adopted and effective this ____ day of January, 2024.
Page 2 of 2
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_____________________________ BY: ______________________________________
Dawn L. Marcus, County Clerk John F. Barr, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
______________________________ 100 W. Washington Street, Suite 1101
Kirk C. Downey Hagerstown, MD 21740
County Attorney
Open Session Item
SUBJECT: Sole Source Procurement (PUR-1656) – ESRI Cloud Model of Geographic
Information Software Enterprise License Agreement
PRESENTATION DATE: January 9, 2024
PRESENTATION BY: Brandi Naugle, CPPO, Buyer, Purchasing Department; Josh O’Neal,
Division Director, Information Systems
RECOMMENDED MOTION: Move to authorize a Sole Source procurement of a Esri
Enterprise License Agreement for use by the Washington County Department of Information
Technologies for a total sum for year two of $74,000 from Environmental Systems Research
Institute, Inc. of Redlands, CA.
REPORT-IN-BRIEF: ESRI is the software that drives all GIS-related operations for all County
departments. It provides mapping and planning data essential to many aspects of Public Works
and serves citizen and interagency requests and collaboration efforts around GIS data.
The Department of Information Technologies wishes to apply Sections 1-106.2(a)(1) & (2) of the
Code of Local Public Laws of Washington County, Maryland, to the procurement requested.
These sections state that a sole source procurement is authorized and permissible when: (1) Only
one source exists that meets the County’s requirements.
This request requires the approval of four of the five Commissioners in order to proceed with a
sole source procurement. If approved, the following remaining steps of the process will occur as
outlined by the law: 1) Not more than ten (10) days after the execution and approval of a contract
under this section, the procurement agency shall publish notice of the award in a newspaper of
general circulation in the County and 2) An appropriate record of the sole source procurement shall
be maintained as required.
DISCUSSION: N/A
FISCAL IMPACT Funds in the amount of $1,236,978.52 are available in 515180-10-11000 for
this expenditure.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Environmental Systems Research Institute, Inc. quote dated 10/02/2023.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
. . ' '"' \ .. R-1->.+-tx .........,_~30rq
esr .1®380NewYorkStreet W-
Redlands , CA 92373
Phone :+ 1909369 326532 65
Quotation
5!5)81)-/0-/ JOCO -
Date: 10/03/2023
County of Washington
Information Technology
GIS Of fice
Quotation Number: 26173349 Contract Number: SMALL GOVT ELA US
Send Purchase Orders To:
Environmental Systems Research Institute , Inc .
380 New York Street
Redlands , CA 92373-8100
Attn : Hannah Sistos
Please include the following remittance address
on your Purchase Order:
100 W Washington St Rm 334
Hager st own MD 21740 -4748
Attn: Bud Gudmundson
Environmental Systems Research Institute, Inc .
P.O. Box 741076
Los Angeles , CA 9007 4-1076
Customer Number: 268948
For questions regarding this document , please contact Customer Service at 888-377-4575 .
Item Qty Material# Unit Price Extended Price
10
Per the terms and conditions in your Esri Enterprise License Agreement , your organization is required to provide
an annual usage report . This report should detail all deployments made under this agreement for your previous
term , and should be provided to Esri as an Excel spreadsheet.
The annual usage report must include actual license counts by product , licensee , and location.
Please return your re port via email to ea_usage_reports@esri.com.
Thank you in advance for your prompt attention to this matter .
168181 74 ,000 .00 74 ,000 .00
Populations of 125 ,001-150 ,000 Small Government Ente rpri se Agreement Annual Subscription
Start Date : 01/04/2024
End Date: 01/03/2025
Subscription ID: 2103327684
Plea se note Esri has introduced a price change and this quote reflects current pricing for your organization . It is important to us that we are
able to continue to deli ver value through enhancements to pro ducts , solutions , and capabilities.
Your ren ewal provides access to all the benefits you are famil iar with , which you can review at htt ps ://go .esri.com /maintenance
For ques t ions related to the pr ic e cha nge , please reach out t o your ass igned Esri Account Manager .
Quotation is valid for 90 days from document date.
Any est imated sales and/or use tax has been calculated as of the date of th is quo tati on and is merely provided as a convenience for your
org anizatio n's budgetary purposes . Esri reserves the right t o adjust and collect sales and/or use tax at the actu al date of invoicing. If your
organization is tax exempt or pays stat e t axes directly , then prior to invoic ing , your organization must provide Esr i with a copy of a current
tax exempti on certificate issued by your state's taxing authority for the given jurisd iction.
Esri may charge a fee to cover expenses related to any customer requirement t o use a prop riet ary vendor management , procuremen t , or
invoice program .
To expedite your order, please reference your customer number and this quotation number on your purchase order.
• 380 New York Street es r I® Redlands , CA 92373
Phone:+ 190936932653265
Date: 10/03/2023 Quotation Number: 26173349
Item Qty Material#
DUNS/CEC: 06-313-4175 CAGE: 0AMS3
Quotation
Page 2
Contract Number: SMALL GOVT ELA US
Unit Price
Item Subtotal
Estimated Tax
Total
Extended Price
74 ,000 .00
0 .00
USO 74,000.00
-.
• 380 New York Street es r I® Redlands , CA 92373
Phone :+ 190936932653265
Quotation
Page 3
Date: 10/03/2023 Quotation Number: 26173349 Contract Number: SMALL GOVT ELA US
Item Qty Material# Unit Price Extended Price
Renewal Options :
• Onl ine : Renew through My Esri site at https ://my.esri .com
• Credit Card
• Purchase Order
• Email Authorization
• Email or Fax : Email Authorization , Purchase Order or signed quote to :
• Fax: 909-307-3083
• Email : service@esri .com
Requests via email or signed quote indicate that you are authorized to obligate funds for your organization and your
organization does not require a purchase order .
If there are any changes required to your quotation please respond to this email and indicate any changes in your invo ice
authorization .
If you choose to discontinue your support , you will become ineligible for support benefits and services. All maintenance fees
from the date of d iscontinuation will be due and payable if you decide to reactivate your support coverage at a later date .
The items on this quotation are subject to and governed by the terms of this quotation , the most current product specific
scope of use document found at
http ://assets .esri.com/content/dam/esrisites/media/legal/product-specific-terms-of-use/e300. pdf , and your appl icable
signed agreement with Esri. If no such agreement covers any item quoted , then Esri's standard terms and conditions found
at http ://assets .esri .com/content/dam/esrisites/media/legal/ma-full/ma-full.pdf apply to your purchase of that item . Federal
government entities and government prime contractors authorized under FAR 51 .1 may purchase under the terms of Esri' s
GSA Federal Supply Schedule. Supplemental terms and conditions found at
http ://www .esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms
of this quotation will be incorporated into and become part of any addit ional agreement regarding Esri ' s offerings .
Acceptance of this quotation is limited to the terms of this quotation . Esri objects to and expressly rejects any different or
additional terms contained in any purchase order , offer, or confirmation sent to or to be sent by buyer . Unless prohibited by
law , the quotation information is confidential and may not be copied or released other than for the express purpose of
system selection and purchase/license. The information may not be given to outside parties or used for any other purpose
without consent from Esri. Delivery is FOB Origin .
In order to expedite processing , please reference the quotation number and any/all applicab le Esr i contract number(s) (e .g .
MPA , ELA , Smart Buy GSA , BPA) on your ordering document .
.. ,
• 380 New York Street es r I® Redlands , CA 92373
Phone:+ 190936932653265
Quotation
Page4
Date: 10/03/2023 Quotation No: 26173349 Customer No: 268948 Contract No: SMALL GOVT ELA US
Item Qty Material# Unit Price Extended Price
US FEDERAL CUSTOMERS : If you are a federal customer or a contractor purchasing on behalf of a federal customer a
purchase order is required to receive an invoice . Please email the purchase order to service@esri .com
By signing below, you are authorizing Esri to issue a software support invoice in the amount of
USD _______ plus sales tax, if applicable.
Please check one of the following :
__ I agree to pay any applicable sales tax .
__ I am tax exempt. Please contact me if Esri does not have my current exempt information on file .
Signature of Authorized Representative Date
Name (Please Print) Title
Subject:
Date:
To:
Organization:
Fax#:
From:
Fax#:
Email:
Number of pages transmitted
Esri Inc
380 New York Street
Redlands CA 92373
Renewal Quotation
10/03/2023
Bud Gudmundson
County of Washington
Information Technology
240-313-2261 Phone#: 240-313-2277
Hannah Sistos
Phone#:+ 19093693265 Ext . 3265
hsistos@esri.com
(includ ing this cover sheet): 5
Quotat ion #26173349
Document Date : 10 /03 /2023
Please find the attached quotation for your forthcoming term . Keeping
your term current may entitle you to exclusive benefits, and if you choose
to discontinue your coverage , you will become ineligible for these valuable
benefits and services.
If your quote is regarding software maintenance renew al , visit the
following website for details regarding the maintenance program benefits
at your licensing level
http://www .esri.com/apps/products/maintenance/qualifying .cfm
All maintenance fees from the date of discontinuation will be due and
payable if you decide to reactivate your coverage at a later date .
Please note : Certain programs and license types may have varying
benefits. Complimentary User Conference registrations , software support ,
and software and data updates are not included in all programs.
Customers who have multiple copies of certain Esri licenses may have the
option of supporting some of their licenses with secondary maintenance.
For information about the terms of use for Esri products as well as
purchase order terms and conditions , please visit
http://w w w .esri. com/legal/licensing/software-license. html
If you have any questions or need additional information , please contact
Customer Service at 888-377-4575 option 5 .