HomeMy WebLinkAbout171031a
BOARD OF COUNTY COMMISSIONERS
October 31, 2017
Agenda
09:30 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Terry L. Baker
APPROVAL OF MINUTES – October 24, 2017
09:35 A.M. COMMISSIONERS’ REPORTS AND COMMENTS
09:40 A.M. REPORTS FROM COUNTY STAFF
09:55 A.M. CITIZENS PARTICIPATION
10:00 A.M. AWARD OF PUR-1365 SWIMMING POOL AND WATER / WASTE WATER
TREATMENT CHEMICALS - Brandi Naugle, Buyer, Purchasing Department and Dan
Divito, Deputy Director, Department of Water Quality
10:05 A.M. AWARD OF PUR-1362 BULK GASOLINE, DIESEL FUEL DELIVERIES – Brandi
Naugle, Buyer, Purchasing Department
10:10 A.M. REVIEW OF BENCHMARK PERFORMANCE – POTOMAC VALLEY FIRE
COMPANY, CODE OF PUBLIC LAWS FOR WASHINGTON COUNTY, MD,
SECTION 10-402(a) – David Hays, Director, Division of Emergency Services and James
Sprecher Jr., President, WCVFRA
10:15 A.M. SOLE SOURCE CONTRACT AWARD, PUR-1373 ELECTRONIC DOOR
CONTROLS AND INTERCOM SYSTEM UPGRADE AT THE WASHINGTON
COUNTY DETENTION CENTER - Rick Curry, Director, Purchasing Department and
Major Craig Rowe, Detention Center
10:20 A.M. CONSENSUS DISCUSSION FOR TEXT AMENDMENT – RZ-16-005 – Jill Baker,
Chief Planner, Department of Planning and Zoning
10:25 A.M. CONOCOCHEAGUE TREATMENT PLAN ENR UPGRADE – Mark Bradshaw,
Deputy Director, Division of Environmental Management
10:30 A.M. CAPACITY MANAGEMENT PROJECT – SHOWALTER ROAD – Mark Bradshaw,
Deputy Director, Division of Environmental Management
Terry L. Baker,
Jeffrey A. Cline, Vice
President
John F. Barr
Wayne K. Keefer
LeRoy E. Myers, Jr.
WWW.WASHCO-MD.NET
2 | P a g e
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
arrangements.
10:35 A.M. PRESENTATION OF WINNER OF THE 2017 FARM OF THE YEAR – Leslie Hart,
Department of Business Development, Kassie Lewis, Director of Business Development
and Dan Norris, President of Wash Co Agriculture Marketing Advisory Committee
10:40 A.M. REVISED AND UPDATED POLICIES – Stephanie Stone, Director of Health and
Human Services and Kendall McPeak, Assistant County Attorney
10:45 A.M. CLOSED SESSION
(To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation,
or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals; to consider a matter that concerns the proposal for a business
or industrial organization to locate, expand, or remain in the State; and to consult with counsel to obtain legal advice on a
legal matter.)
11:45 A.M. JOINT ECONOMIC DEVELOPMENT COMMISSIONER AND BOARD OF
COUNTY COMMISSIONER LUNCHEON
01:00 P.M. ADJOURNMENT
Open Session Item
SUBJECT: Bid Award (PUR-1365) Swimming Pool and Water/Wastewater Treatment
Chemicals
PRESENTATION DATE: October 31, 2017
PRESENTATION BY: Brandi Naugle, CPPB, Buyer – Purchasing Department and Dan
Divito, Deputy Director – Department of Water Quality
RECOMMENDED MOTION: Move to award the bids for Swimming Pool and Water/Wastewater
Treatment Chemicals to the responsive, responsible bidders with the lowest bids for each item.
Product/
(Estimated Annual Usage)
Vendor Unit
Price
Unit of
Measure
Item #12
Item #14 –
Item #15 –
Item #16A –
Item #16B –
Item #17 –
Item #19 –
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Product/
(Estimated Annual Usage)
Vendor Unit
Price
Unit of
Measure
Item #20 – Cyanuric Acid (100-200
pounds)
Amato Industries,
Inc./ AMCHLOR
Silver Spring, MD
$1.58lb.
Pound
Item #21 – Calcium Chloride
(500 – 600 pounds)
Amato Industries,
Inc./ AMCHLOR
Silver Spring, MD
$.4312/lb. Pound
Item #22 – Muriatic Acid (20-40
Pounds)
Amato Industries,
Inc./ AMCHLOR
Silver Spring, MD
$10.00/lb. Pound
Item #24 – DelPAC 2020
(Polyaluminum Hydroxychlorosulfate
Solution) 40 Drums
Univar USA, Inc.
Middletown, PA $3.71/lb.
55-Gallon Drums
Item #30 – Bacterial Enzymatic
Powder (1,500 pounds)
Maryland Company,
Inc.
Baltimore, MD
$9.88/lb. Pound
Item #33 – DelPAC 2000 (Aluminum
Chloride Hydroxide Sulfate) (4-55
gallon drums)
Univar USA, Inc.
Middletown, PA $4.53/gal. 55-Gallon Drum
Item #34 – Liquid Aluminum Sulfate
(8,000 gallons)
Univar USA, Inc.
Middletown, PA $1.49/gal. Gallon Bulk
Item #35 – Micro C 2000 (48 – 240 Gallon
Totes) Univar USA, Inc. $3.48/gal. 240 Gallon Tote
Middletown, PA
REPORT-IN-BRIEF: The County accepted bids on October 4, 2017 for the swimming pool and
water/wastewater treatment chemical requirements for County using departments as well as for the City
of Hagerstown. The bid was advertised in the local newspaper, on the State of Maryland’s “eMaryland
MarketPlace” website, and on the County’s website. The term of this Contract is for a one (1) year
period tentatively beginning December 1, 2017 with no options for renewal. The above recommendations
are for the County’s requirements only; the City of Hagerstown shall make its awards independently from
the County.
DISCUSSION: N/A
FISCAL IMPACT: Funds are available in various accounts for chemicals for the Department of
Water Quality facilities and Parks and Facilities Department.
CONCURRENCES: County using departments.
ALTERNATIVES: N/A
ATTACHMENTS: The complete Bid Tabulation may be viewed on-line at:
https://www.washco-md.net/wp-content/uploads/2017/10/purch-pur-1365-bidtab.pdf
AUDIO/VISUAL NEEDS: N/A
Page 1 of 9 Bids Opened: 10-04-17
Bid
Item
No.
Description /
(Delivered Price per
Unit of Measure)
Delivered
Price
Per
Unit
of
Measure
Amato Industries,
Inc / Amchlor
Silver Spring, MD
Inc.
Reading, PA
Carus Corporation
Peru, IL
Chemrite, Inc.
Buford, GA
George S. Coyne
Chemical Co., Inc.
Croydon, PA
JCI Jones
Chemicals, Inc.
Milford, VA
1 Liquid Chlorine
(City of Hagerstown)Cylinder 1-Ton
Cylinder No Bid No Bid No Bid No Bid No Bid $600.00 *
2 Aqueous Ammonia 19%
(City of Hagerstown)Pound Pound
Bulk No Bid No Bid No Bid No Bid No Bid No Bid
3 Ferric Chloride
(City of Hagerstown)
Dry
Ton
Dry
Ton No Bid No Bid No Bid No Bid No Bid No Bid
4 Sodium Hypochlorite
(City of Hagerstown) Gallon Gallon
Bulk $1.91 No Bid No Bid No Bid No Bid No Bid
5 12.5% Sodium Hypochlorite
(City of Hagerstown)Gallon Gallon
Bulk $2.25 No Bid No Bid No Bid No Bid No Bid
6 Powdered Activated Carbon
(City of Hagerstown) Ton 50-Pound
Bag No Bid No Bid No Bid No Bid $2,272.37 *No Bid
7 Polyaluminum Chloride (PAC)
(City of Hagerstown)
Dry
Ton
Dry
Ton No Bid No Bid No Bid No Bid No Bid No Bid
8 Cyanuric Acid
(City of Hagerstown) Pound Pound $1.58 No Bid No Bid No Bid No Bid No Bid
9
Caustic Soda
(Sodium Hydroxide)Gallon Gallon
Bulk No Bid $1.148 No Bid No Bid No Bid No Bid
10 Sulfuric Acid 93% - 95%
(City of Hagerstown) Gallon Gallon
Bulk No Bid $1.352 No Bid No Bid No Bid No Bid
11 Calcium Chloride
(City of Hagerstown)Pound 50-Pound
Container $0.4312 No Bid No Bid No Bid No Bid No Bid
12 Sodium Hypochlorite
(Washington County DWQ)Gallon 55-Gallon
Drum $4.95 No Bid No Bid No Bid $2.479 *No Bid
13 Potassium Permanganate
(City of Hagerstown) Pound 55-Pound
Pail No Bid $3.42 No Bid $1.81 *$1.6998 *No Bid
14
Caustic Soda
(Sodium Hydroxide)Gallon 55-Gallon
Drum No Bid No Bid No Bid No Bid $3.462 *No Bid
15 Ferrous Chloride Solution
(Washington County DWQ)Gallon No Bid No Bid No Bid No Bid No Bid No Bid
16A Hydrofluosilicic Acid (H2SiF6)
(Washington County DWQ)Gallon 15-Gallon
Pail No Bid No Bid No Bid No Bid $19.666 No Bid
16B Hydrofluosilicic Acid (H2SiF6)
(Washington County DWQ)Gallon 55-Gallon
Drum No Bid No Bid No Bid No Bid $65.674 No Bid
PUR-1365
Swimming Pool / Water / WasteWater Treatment Chemicals
Page 2 of 9 Bids Opened: 10-04-17
Bid
Item
No.
Description /
(Delivered Price per
Unit of Measure)
Delivered
Price
Per
Unit
of
Measure
Amato Industries,
Inc / Amchlor
Silver Spring, MD
Inc.
Reading, PA
Carus Corporation
Peru, IL
Chemrite, Inc.
Buford, GA
George S. Coyne
Chemical Co., Inc.
Croydon, PA
JCI Jones
Chemicals, Inc.
Milford, VA
PUR-1365
Swimming Pool / Water / WasteWater Treatment Chemicals
17
DelPac 2000 (Polyaluminum
Chloride Hydroxide Sulfate
Solution)Pound Pound
Bulk No Bid No Bid No Bid No Bid No Bid No Bid
18
3” Tablet Chlorine (Calcium
Hypochlorite)
(City of Hagerstown DWQ)
Pound 50 - 100
Pound Drum $3.69 No Bid No Bid $1.97 *$2.0198 *No Bid
19 Sodium Hypochlorite
(Washington County Parks)Gallon 55-Gallon
Drum $2.59 No Bid No Bid No Bid No Bid No Bid
20 Cyanuric Acid
(Washington County Parks)Pound Pound $1.58 No Bid No Bid No Bid No Bid No Bid
21 Calcium Chloride
(Washington County Parks)Pound Container $0.4312 No Bid No Bid No Bid No Bid No Bid
22 Muriatic Acid
(Washington County)Pound
15-Gallon
Pail
Pound
$10.00 No Bid No Bid No Bid No Bid No Bid
23
Sodium Bisulfite
(38% - 40%)
(City of Hagerstown)
Pound 600-Gallon
Tote No Bid $0.7331 No Bid No Bid $0.2408 *No Bid
24
DelPAC 2020 (Polyaluminum
Hydroxychlorosulfate Solution)
(Washington County DWQ)
Gallon 55-Gallon
Drum No Bid No Bid No Bid No Bid $4.029 *No Bid
25 Sodium Fluorosilicate
(City of Hagerstown) Pound Bag No Bid No Bid No Bid No Bid No Bid No Bid
26 Defoamer – Anti-Foam
(City of Hagerstown)Gallon 55-Gallon No Bid No Bid No Bid No Bid $8.113 *No Bid
27
Thioguard (55% - 65%
Magnesium Hydroxide)
(City of Hagerstown)
Gallon Gallon
Bulk No Bid No Bid No Bid No Bid No Bid No Bid
28 Polymer (Zetag 7563)
(City of Hagerstown) Pound 55-Pound
Bag No Bid No Bid No Bid No Bid $2.579 *No Bid
29 Methanol
(City of Hagerstown) Gallon Gallon
Bulk No Bid $1.67 No Bid No Bid No Bid No Bid
30 Bacterial Enzymatic Powder
(Washington County DWQ) Pound Containers
(1/2 pound
packets)
No Bid No Bid No Bid No Bid No Bid No Bid
31
Poly-Orthophosphate Solution
(SLI-5250)
(City of Hagerstown)
Pound Pound
Bulk No Bid No Bid $0.347 No Bid $0.342 *No Bid
Page 3 of 9 Bids Opened: 10-04-17
Bid
Item
No.
Description /
(Delivered Price per
Unit of Measure)
Delivered
Price
Per
Unit
of
Measure
Amato Industries,
Inc / Amchlor
Silver Spring, MD
Inc.
Reading, PA
Carus Corporation
Peru, IL
Chemrite, Inc.
Buford, GA
George S. Coyne
Chemical Co., Inc.
Croydon, PA
JCI Jones
Chemicals, Inc.
Milford, VA
PUR-1365
Swimming Pool / Water / WasteWater Treatment Chemicals
32
50% Caustic Soda
(Sodium Hydroxide)Gallon Gallon
Bulk No Bid No Bid No Bid No Bid No Bid No Bid
33
DelPac 2000
(Aluminum Chloride Hydroxide
Sulfate)
(Washington County DWQ)
Gallon 55-Gallon
Drum No Bid No Bid No Bid No Bid No Bid No Bid
34 Liquid Aluminum Sulfate
(Washington County DWQ)Gallon Gallon
Bulk No Bid No Bid No Bid No Bid No Bid No Bid
35 MicroC 2000
(Washington County DWQ)Gallon 240-Gallon
Tote No Bid No Bid No Bid No Bid $3.525 *No Bid
36 Polymer (Zetag 8814)
(City of Hagerstown)Gallon Gallon
Bulk No Bid No Bid No Bid No Bid $10.856 *No Bid
Exceptions:
Amato Industries, Inc./Amchlor - None George S. Coyne Chemical Co., Inc.Chemrite, Inc.
1 #6 - Bidding Hydrodarco B. Min 1 pallet, 50 Bags/Dely 1 #13 - Pricing corrected per information provided.
2 #12 - Min 7 Drums/Dely 2 #18 - Pricing corrected per information provided.
3 #13 - Min 1 Pallet/Dely
4 #14 - Min 8 Drums/Dely Exceptions:
5 #18 - Bidding on NSF Certified Accu Tab SI Tablets. Min 2 Pallets/Dely JCI Jones Chemicals, Inc.
6 #23 - Bidding a 330 gal Tote
7 #24 - Bidding CES PACI 900S
Potassium Permanganate is not domestically made.8 #26 - Bidding FF 410
9 #28 - Bidding on Zetag 7563 as specified. Min 1 Pallet/Dely
10 #31 - Bidding on CP 722
11 #35 - Bidding on Micro C 2000 as Specified. Min 3 Totes/Dely
12 #36 - Bidding on Zetag 8814 as Specified
Chemrite, Inc. -
Brenntag Northeast, Inc. - None
Carus Corporation - None
Exceptions:Exceptions:
Page 4 of 9 Bids Opened: 10-04-17
Bid
Item
No.
Description /
(Delivered Price per
Unit of Measure)
Delivered
Price
Per
Unit
of
Measure
Kemira Water
Solutions
Lawrence, KS
Maryland
Bichemical
Company, Inc.
Bel Air, MD
Compnay, Inc.
Baltimore, MD
Polydyne, Inc.
Riceboro, GA
Premier
Magnesia, LLC
Wayne, PA
PVS
Technologies, Inc.
Detroit, MI
1 Liquid Chlorine
(City of Hagerstown)Cylinder 1-Ton
Cylinder No Bid N/A No Bid No Bid
2 Aqueous Ammonia 19%
(City of Hagerstown)Pound Pound
Bulk No Bid N/A No Bid No Bid
3 Ferric Chloride
(City of Hagerstown)
Dry
Ton
Dry
Ton $495.00 *N/A No Bid $604.00
4 Sodium Hypochlorite
(City of Hagerstown) Gallon Gallon
Bulk No Bid N/A No Bid No Bid
5 12.5% Sodium Hypochlorite
(City of Hagerstown)Gallon Gallon
Bulk No Bid N/A No Bid No Bid
6 Powdered Activated Carbon
(City of Hagerstown) Ton 50-Pound
Bag No Bid N/A No Bid No Bid
7 Polyaluminum Chloride (PAC)
(City of Hagerstown)
Dry
Ton
Dry
Ton No Bid N/A No Bid No Bid
8 Cyanuric Acid
(City of Hagerstown) Pound Pound No Bid N/A No Bid No Bid
9
Caustic Soda
(Sodium Hydroxide)Gallon Gallon
Bulk No Bid N/A No Bid No Bid
10 Sulfuric Acid 93% - 95%
(City of Hagerstown) Gallon Gallon
Bulk No Bid N/A No Bid No Bid
11 Calcium Chloride
(City of Hagerstown)Pound 50-Pound
Container No Bid N/A No Bid No Bid
12 Sodium Hypochlorite
(Washington County DWQ)Gallon 55-Gallon
Drum No Bid N/A No Bid No Bid
13 Potassium Permanganate
(City of Hagerstown) Pound 55-Pound
Pail No Bid N/A No Bid No Bid
14
Caustic Soda
(Sodium Hydroxide)Gallon 55-Gallon
Drum No Bid N/A No Bid No Bid
15 Ferrous Chloride Solution
(Washington County DWQ)Gallon $0.92 *N/A No Bid No Bid
16A Hydrofluosilicic Acid (H2SiF6)
(Washington County DWQ)Gallon 15-Gallon
Pail No Bid N/A No Bid No Bid
16B Hydrofluosilicic Acid (H2SiF6)
(Washington County DWQ)Gallon 55-Gallon
Drum No Bid N/A No Bid No Bid
PUR-1365
Swimming Pool / Water / WasteWater Treatment Chemicals
Page 5 of 9 Bids Opened: 10-04-17
Bid
Item
No.
Description /
(Delivered Price per
Unit of Measure)
Delivered
Price
Per
Unit
of
Measure
Kemira Water
Solutions
Lawrence, KS
Maryland
Bichemical
Company, Inc.
Bel Air, MD
Compnay, Inc.
Baltimore, MD
Polydyne, Inc.
Riceboro, GA
Premier
Magnesia, LLC
Wayne, PA
PVS
Technologies, Inc.
Detroit, MI
PUR-1365
Swimming Pool / Water / WasteWater Treatment Chemicals
17
DelPac 2000 (Polyaluminum
Chloride Hydroxide Sulfate
Solution)Pound Pound
Bulk $0.1174 *N/A No Bid No Bid
18
3” Tablet Chlorine (Calcium
Hypochlorite)
(City of Hagerstown DWQ)
Pound 50 - 100
Pound Drum No Bid N/A No Bid No Bid
19 Sodium Hypochlorite
(Washington County Parks)Gallon 55-Gallon
Drum No Bid N/A No Bid No Bid
20 Cyanuric Acid
(Washington County Parks)Pound Pound No Bid N/A No Bid No Bid
21 Calcium Chloride
(Washington County Parks)Pound Container No Bid N/A No Bid No Bid
22 Muriatic Acid
(Washington County)Pound
15-Gallon
Pail
Pound
No Bid N/A No Bid No Bid
23
Sodium Bisulfite
(38% - 40%)
(City of Hagerstown)
Pound 600-Gallon
Tote No Bid N/A No Bid No Bid
24
DelPAC 2020 (Polyaluminum
Hydroxychlorosulfate Solution)
(Washington County DWQ)
Gallon 55-Gallon
Drum No Bid N/A No Bid No Bid
25 Sodium Fluorosilicate
(City of Hagerstown) Pound Bag No Bid N/A No Bid No Bid
26 Defoamer – Anti-Foam
(City of Hagerstown)Gallon 55-Gallon No Bid $7.11 *N/A No Bid No Bid
27
Thioguard (55% - 65%
Magnesium Hydroxide)
(City of Hagerstown)
Gallon Gallon
Bulk No Bid N/A $2.57 *No Bid
28 Polymer (Zetag 7563)
(City of Hagerstown) Pound 55-Pound
Bag No Bid N/A No Bid No Bid
29 Methanol
(City of Hagerstown) Gallon Gallon
Bulk No Bid N/A No Bid No Bid
30 Bacterial Enzymatic Powder
(Washington County DWQ) Pound Containers
(1/2 pound
packets)
No Bid $9.87 *$9.88 N/A No Bid No Bid
31
Poly-Orthophosphate Solution
(SLI-5250)
(City of Hagerstown)
Pound Pound
Bulk No Bid N/A No Bid No Bid
Page 6 of 9 Bids Opened: 10-04-17
Bid
Item
No.
Description /
(Delivered Price per
Unit of Measure)
Delivered
Price
Per
Unit
of
Measure
Kemira Water
Solutions
Lawrence, KS
Maryland
Bichemical
Company, Inc.
Bel Air, MD
Compnay, Inc.
Baltimore, MD
Polydyne, Inc.
Riceboro, GA
Premier
Magnesia, LLC
Wayne, PA
PVS
Technologies, Inc.
Detroit, MI
PUR-1365
Swimming Pool / Water / WasteWater Treatment Chemicals
32
50% Caustic Soda
(Sodium Hydroxide)Gallon Gallon
Bulk No Bid N/A No Bid No Bid
33
DelPac 2000
(Aluminum Chloride Hydroxide
Sulfate)
(Washington County DWQ)
Gallon 55-Gallon
Drum No Bid N/A No Bid No Bid
34 Liquid Aluminum Sulfate
(Washington County DWQ)Gallon Gallon
Bulk No Bid N/A No Bid No Bid
35 MicroC 2000
(Washington County DWQ)Gallon 240-Gallon
Tote No Bid $3.25 *$3.193 *No Bid No Bid
36 Polymer (Zetag 8814)
(City of Hagerstown)Gallon Gallon
Bulk No Bid N/A No Bid No Bid
Kemira Water Solutions Maryland Chemical Co., Inc.
1 #35 - Providing Flosett to Ft. Detrick as Equivalent to Micro C. Great results, see SDS attached
2 #15 - Kemira PIX-201. $150.00 per stop
3 #17 - Kemira PAX-XL6
1 #35 - Polydyne Inc. is bidding our equivalent product, Floset 22
Maryland Biochemical Company, Inc.($0.310/Lb. X 10.3 Lbs/Gal.)
1 #26 - MB 012 SF
2 #30 - MB 12 BP
Premier Magnesia LLC
1 #27 - Minimum 3,500 gallons per
Exceptions:
Exceptions:
Exceptions:
Polydyne, Inc.
Exceptions:Exceptions:
Page 7 of 9 Bids Opened: 10-04-17
Bid
Item
No.
Description /
(Delivered Price per
Unit of Measure)
Delivered
Price
Per
Unit
of
Measure
Shannon Chemical
Corporation
Malvern, PA
Univar USA, Inc.
Middletown, PA Plant, LLC
Baltimore, MD
1 Liquid Chlorine
(City of Hagerstown)Cylinder 1-Ton
Cylinder No Bid $600.00 No Bid
2 Aqueous Ammonia 19%
(City of Hagerstown)Pound Pound
Bulk No Bid $0.11 *No Bid
3 Ferric Chloride
(City of Hagerstown)
Dry
Ton
Dry
Ton No Bid No Bid No Bid
4 Sodium Hypochlorite
(City of Hagerstown) Gallon Gallon
Bulk No Bid $2.09 No Bid
5 12.5% Sodium Hypochlorite
(City of Hagerstown)Gallon Gallon
Bulk No Bid $1.44 No Bid
6 Powdered Activated Carbon
(City of Hagerstown) Ton 50-Pound
Bag No Bid $2,454.60 No Bid
7 Polyaluminum Chloride (PAC)
(City of Hagerstown)
Dry
Ton
Dry
Ton No Bid No Bid $2,016.00
8 Cyanuric Acid
(City of Hagerstown) Pound Pound No Bid No Bid No Bid
9
Caustic Soda
(Sodium Hydroxide)Gallon Gallon
Bulk No Bid $0.946 No Bid
10 Sulfuric Acid 93% - 95%
(City of Hagerstown) Gallon Gallon
Bulk No Bid $1.35 No Bid
11 Calcium Chloride
(City of Hagerstown)Pound 50-Pound
Container No Bid No Bid No Bid
12 Sodium Hypochlorite
(Washington County DWQ)Gallon 55-Gallon
Drum No Bid $2.425 No Bid
13 Potassium Permanganate
(City of Hagerstown) Pound 55-Pound
Pail No Bid $3.5436 No Bid
14
Caustic Soda
(Sodium Hydroxide)Gallon 55-Gallon
Drum No Bid $3.06 No Bid
15 Ferrous Chloride Solution
(Washington County DWQ)Gallon No Bid No Bid No Bid
16A Hydrofluosilicic Acid (H2SiF6)
(Washington County DWQ)Gallon 15-Gallon
Pail No Bid $12.90 No Bid
16B Hydrofluosilicic Acid (H2SiF6)
(Washington County DWQ)Gallon 55-Gallon
Drum No Bid $6.53 No Bid
PUR-1365
Swimming Pool / Water / WasteWater Treatment Chemicals
Page 8 of 9 Bids Opened: 10-04-17
Bid
Item
No.
Description /
(Delivered Price per
Unit of Measure)
Delivered
Price
Per
Unit
of
Measure
Shannon Chemical
Corporation
Malvern, PA
Univar USA, Inc.
Middletown, PA Plant, LLC
Baltimore, MD
PUR-1365
Swimming Pool / Water / WasteWater Treatment Chemicals
17
DelPac 2000 (Polyaluminum
Chloride Hydroxide Sulfate
Solution)Pound Pound
Bulk No Bid No Bid $0.11
18
3” Tablet Chlorine (Calcium
Hypochlorite)
(City of Hagerstown DWQ)
Pound 50 - 100
Pound Drum No Bid $1.96 No Bid
19 Sodium Hypochlorite
(Washington County Parks)Gallon 55-Gallon
Drum No Bid $2.425 No Bid
20 Cyanuric Acid
(Washington County Parks)Pound Pound No Bid No Bid No Bid
21 Calcium Chloride
(Washington County Parks)Pound Container No Bid No Bid No Bid
22 Muriatic Acid
(Washington County)Pound
15-Gallon
Pail
Pound
No Bid No Bid No Bid
23
Sodium Bisulfite
(38% - 40%)
(City of Hagerstown)
Pound 600-Gallon
Tote No Bid No Bid No Bid
24
DelPAC 2020 (Polyaluminum
Hydroxychlorosulfate Solution)
(Washington County DWQ)
Gallon 55-Gallon
Drum No Bid $3.71 No Bid
25 Sodium Fluorosilicate
(City of Hagerstown) Pound Bag No Bid $0.6207 No Bid
26 Defoamer – Anti-Foam
(City of Hagerstown)Gallon 55-Gallon No Bid No Bid No Bid
27
Thioguard (55% - 65%
Magnesium Hydroxide)
(City of Hagerstown)
Gallon Gallon
Bulk No Bid No Bid No Bid
28 Polymer (Zetag 7563)
(City of Hagerstown) Pound 55-Pound
Bag No Bid No Bid No Bid
29 Methanol
(City of Hagerstown) Gallon Gallon
Bulk No Bid $1.38 No Bid
30 Bacterial Enzymatic Powder
(Washington County DWQ) Pound Containers
(1/2 pound
packets)
No Bid No Bid No Bid
31
Poly-Orthophosphate Solution
(SLI-5250)
(City of Hagerstown)
Pound Pound
Bulk $0.384/#No Bid No Bid
Page 9 of 9 Bids Opened: 10-04-17
Bid
Item
No.
Description /
(Delivered Price per
Unit of Measure)
Delivered
Price
Per
Unit
of
Measure
Shannon Chemical
Corporation
Malvern, PA
Univar USA, Inc.
Middletown, PA Plant, LLC
Baltimore, MD
PUR-1365
Swimming Pool / Water / WasteWater Treatment Chemicals
32
50% Caustic Soda
(Sodium Hydroxide)Gallon Gallon
Bulk No Bid $2.05 No Bid
33
DelPac 2000
(Aluminum Chloride Hydroxide
Sulfate)
(Washington County DWQ)
Gallon 55-Gallon
Drum No Bid $4.53 No Bid
34 Liquid Aluminum Sulfate
(Washington County DWQ)Gallon Gallon
Bulk No Bid $1.49 No Bid
35 MicroC 2000
(Washington County DWQ)Gallon 240-Gallon
Tote No Bid $3.48 No Bid
36 Polymer (Zetag 8814)
(City of Hagerstown)Gallon Gallon
Bulk No Bid No Bid No Bid
Univar USA, Inc.
1 #2 - wet lb.
Exceptions:
Open Session Item
SUBJECT: Contract Award (PUR-1362) for Gasoline and Diesel Fuel Deliveries
PRESENTATION DATE: October 31, 2017
PRESENTATION BY: Brandi Naugle, CPPB, Buyer – Purchasing Department
RECOMMENDED MOTION: Move to award the bids for Gasoline and Diesel Fuel
Deliveries contracts to the responsive, responsible bidders who submitted the lowest bids.
1. Contract for gasoline and diesel tank-wagon deliveries to A, C & T Company,
Inc. of Hagerstown, MD at the unit prices stated for Option I in its bid dated
October 3, 2017.
2. Contract for gasoline transport deliveries to Petroleum Traders Corporation
of Fort Wayne, IN at the unit prices stated for Option I in its bid dated October 2,
2017.
3. Contract for diesel transport deliveries to IPC (USA), Inc. of Columbia, MD at
the unit prices stated for Option I in its bid dated September 28, 2017.
REPORT-IN-BRIEF: The following tabulations listed below were made from the bids
received on October 4, 2017 based on estimated quantities for the contract period that is
tentatively to start on December 1, 2017 and end November 30, 2018. The contracts are for a
one (1) year term with no option to renew. These are requirements contracts and the County
guarantees neither a maximum nor a minimum quantity.
The bid was advertised on the State of Maryland’s “eMaryland Marketplace” web site and on the
County’s web site, and in the local newspaper. Nine (9) bids were received. Thirty-One (31)
persons/companies registered/downloaded the bid document on-line. The bids were evaluated
based on the Oil Price Information Service (OPIS) pricing index publication and the bidder’s bid
factor; bids were submitted as follows:
GASOLINE: OPTION NO. 1 (multiple contract award)
$658,903.24 $127,440.59
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Cato, Inc.
Salisbury, MD $654,229.30 No Bid
Mansfield Oil Co. of $659,253.51 $137,236.30
$688,115.38 No Bid
Papco, Inc. $648,734.65 No Bid
Petroleum Traders Corp.
Fort Wayne, IN $647,470.00 $137,535.44
No Bid No Bid
$666,664.73 No Bid
DIESEL: OPTION 1 (multiple contract award)
Vendor Transport Loads
Total Bid
Tank-wagon Loads
Total Bid
A, C & T Co., Inc.
Hagerstown, MD $1,133,873.96 $113,598.29
Cato, Inc.
Salisbury, MD $1,125,286.05 No Bid
IPC (USA), Inc. $1,121,972.61
Columbia, MD
Mansfield Oil Co. of $1,152,064.09 $121,882.48
$1,187,971.00 No Bid
Papco, Inc. $1,129,478.57 No Bid
$1,138,269.34 $122.875.83
No Bid No Bid
$1,147,480.16 No Bid
GASOLINE & DIESEL: OPTION II (single contract award)
Vendor Transport/Tankwagon
LoadsTotal Bid
A, C & T Co. Inc.
Hagerstown, MD $2,031,858.97
No Bid
Mansfield Oil Co. of $2,065,031.29
Metro Petroleum, Inc. of No Bid
Papco, Inc.
No Bid
$2,046,150.61
$2,104,459.08
No Bid
DISCUSSION: The contract requirements for the City of Hagerstown, Washington County
Public Schools and Hagerstown Community College are also included in the above
recommendations. Those entities will also make their own formal contract awards.
FISCAL IMPACT: Funds are available in various departmental operating budgets for
fuels.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: The complete Bid Tabulation may be viewed on-line at:
https://www.washco-md.net/wp-content/uploads/2017/10/purch-pur-1362-bidtab.pdf
AUDIO/VISUAL NEEDS: N/A
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
A B C D E B C D E
OPIS Price
as of
08-24-17
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.554 $0.1815 $1.7355 64,387 $111,743.64 N/A 64,387
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.6652 $0.1815 $1.8467 8,500 $15,696.95 N/A 8,500
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Transport
$1.554 $0.0275 $1.5815 208,000 $328,952.00 $0.0159 $1.5699 208,000 $326,539.20
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Transport
$1.6652 $0.0275 $1.6927 194,926 $329,951.24 $0.0159 $1.6811 194,926 $327,690.10
Sec.
III
Total Sum Diesel Tank-wagon
Deliveries as Described in
Section III No. 2-D Diesel
Ultra Low Sulfur
$1.6468 $0.1715 $1.8183 62,475 $113,598.29 N/A 62,475
Sec.
IV
Sec.
I
Sec.
II
Total Sum Gasoline Tank-wagon
Deliveries as Described in Section I $127,440.59
$654,229.30Total Sum Gasoline Transport Deliveries
as Described in Section II
OPTION 1
$658,903.24
$1,133,873.96676,213$1.6768$0.0300$1.6468
Total Sum Diesel Transport
Deliveries as Described in
Section IV No. 2-D Diesel
Ultra Low Sulfur
Item
$1,125,286.05676,213$1.6641$0.0173
A.C. & T. Co., Inc.
Hagerstown, MD
CATO, Inc.
Salisbury, MD
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.1 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
OPTION 1
$0.0400 $0.0350
Legal Desiel Fuel Additive 1400 LHF
Manufacturer’s Name:Innospec
A.C. & T. Co., Inc.
Hagerstown, MD
CATO, Inc.
Salisbury, MD
Winter Chemical Additive Protection
Product Name:
Winter Chemical Additive Protection
(cost per gallon):
Legal Diesel Additive 1400 LHF
Innospec
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.2 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
A B C D E B C D E
OPIS Price
as of
08-24-17
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.5540 $0.1790 $1.7330 64,387 $111,582.67 64,387 $0.00
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.6652 $0.1790 $1.8442 8,500 $15,675.70 8,500 $0.00
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Transport
$1.5540 $0.0260 $1.5800 208,000 $328,640.00 208,000 $0.00
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Transport
$1.6652 $0.0260 $1.6912 194,926 $329,658.85 194,926 $0.00
Sec.
III
Total Sum Diesel Tank-wagon
Deliveries as Described in
Section III No. 2-D Diesel
Ultra Low Sulfur
$1.6468 $0.1690 $1.8158 62,475 $113,442.11 62,475 $0.00
Sec.
IV
Total Sum Diesel Transport
Deliveries as Described in
Section IV No. 2-D Diesel
Ultra Low Sulfur
$1.6468 $0.0285 $1.6753 676,213 $1,132,859.64 676,213 $0.00
Sec.
II
Sec.
I
Item
OPTION 2 A.C. & T. Co., Inc.
Hagerstown, MD
CATO, Inc.
Salisbury, MD
$0.00$2,031,858.97
OPTION 2
Total Sum Bid of All Section Totals
(Sections 1-4)
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.3 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
NOTES:
A.C. & T. - None
CATO, Inc. - None
*Corrected Calculations based on Bidder Factor Provided.
Winter Chemical Additive Protection
Product Name:
Manufacturer’s Name:
Legal Diesel Additive 1400 LHF
Innospec
OPTION 2
Winter Chemical Additive Protection
(cost per gallon):$0.0400
A.C. & T. Co., Inc.
Hagerstown, MD
CATO, Inc.
Salisbury, MD
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.4 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
A B C D E B C D E
OPIS Price
as of
08-24-17
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.5540 64,387 No bid $0.3141 $1.8681 64,387 $120,281.35
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.6652 8,500 No bid $0.3295 $1.9947 8,500 $16,954.95
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Transport
$1.5540 208,000 No bid $0.0364 $1.5904 208,000 $330,803.20
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Transport
$1.6652 194,926 No bid $0.0198 $1.6850 194,926 $328,450.31
Sec.
III
Total Sum Diesel Tank-wagon
Deliveries as Described in
Section III No. 2-D Diesel
Ultra Low Sulfur
$1.6468 62,475 No bid $0.3041 $1.9509 62,475 $121,882.48
Sec.
IV 676,213$1,121,972.61676,213
Total Sum Diesel Transport
Deliveries as Described in
Section IV No. 2-D Diesel
Ultra Low Sulfur
Total Sum Gasoline Transport Deliveries
as Described in Section II
Sec.
I
Sec.
II
$1.6592$0.0124$1.6468
OPTION 1
$0.00 $137,236.30
$659,253.51
IPC (USA), Inc.
Columbia, MD
$0.0569 $1.7037 $1,152,064.09
Mansfield Oil Company of Gainesville, Inc.
Gainesville, GA
Item
Total Sum Gasoline Tank-wagon
Deliveries as Described in Section I
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.5 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
OPTION 1
$0.0200 $0.0250
Schaffer Manufacturing Arsenal
Winter Chemical Additive Protection
(cost per gallon):
Winter Chemical Additive Protection
Product Name:
IPC (USA), Inc.
Columbia, MD
Mansfield Oil Company of Gainesville, Inc.
Gainesville, GA
Diesel Treat 2000 ColdPRO
Manufacturer’s Name:
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.6 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
A B C D E B C D E
OPIS Price
as of
08-24-17
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.5540 No bid $0.2941 $1.8481 64,387 $118,993.61
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.6652 No bid $0.3095 $1.9747 8,500 $16,784.95
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Transport
$1.5540 No bid $0.0339 $1.5879 208,000 $330,283.20
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Transport
$1.6652 No bid $0.0173 $1.6825 194,926 $327,963.00
Sec.
III
Total Sum Diesel Tank-wagon
Deliveries as Described in
Section III No. 2-D Diesel
Ultra Low Sulfur
$1.6468 No bid $0.2841 $1.9309 62,475 $120,632.98
Sec.
IV
Total Sum Diesel Transport
Deliveries as Described in
Section IV No. 2-D Diesel
Ultra Low Sulfur
$1.6468 No bid $0.0544 $1.7012 676,213 $1,150,373.56
Sec.
II
Sec.
I
$2,065,031.29 *
OPTION 2
Total Sum Bid of All Section Totals
(Sections 1-4)
$0.00
Item
OPTION 2 IPC (USA), Inc.
Columbia, MD
Mansfield Oil Company of Gainesville, Inc.
Gainesville, GA
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.7 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
Notes:
IPC (USA), Inc. - None
Mansfield Oil Co. of Gainsville, Inc.
The following taxes are not included in the bid differential, but if applicable, will be shown as line items on your invoice:
Diesel:Gasoline E10-Reg & E10-MID
Federal Lust - $.001/gal
Federal Oil Spill - $.00214/gal
Md Fuel Tax - $.3455/gal Md Fuel Tax - $.338/gal
Md ENV Fee - $001905/gal Md ENV Fee - $001905/gal
Manufacturer’s Name:
Winter Chemical Additive Protection
(cost per gallon):
Winter Chemical Additive Protection
Product Name:
IPC (USA), Inc.
Columbia, MD
Mansfield Oil Company of Gainesville, Inc.
Gainesville, GAOPTION 2
Federal Lust - $.001/gal
Federal Oil Spill - $.001926/gal
$0.0250
ColdPRO
Arsenal
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.8 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
A B C D E B C D E
OPIS Price
as of
08-24-17
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.5540 64,387 No bid
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.6652 8,500 No bid
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Transport
$1.5540 $0.10 $1.654 208,000 $344,032.00 $0.0116 $1.5656 208,000 $325,644.80 *
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Transport
$1.6652 $0.10 $1.7652 194,926 $344,083.38 *-$0.0077 $1.6575 194,926 $323,089.85 *
Sec.
III
Total Sum Diesel Tank-wagon
Deliveries as Described in
Section III No. 2-D Diesel
Ultra Low Sulfur
$1.6468 62,475 No bid
$1,187,971.00676,2131.7568$0.10$1.6468
Total Sum Diesel Transport
Deliveries as Described in
Section IV No. 2-D Diesel
Ultra Low Sulfur
Sec.
IV $1,129,478.57 *$1.6703$0.0235 676,213
$688,115.38 *
Item
Sec.
I
Total Sum Gasoline Tank-wagon
Deliveries as Described in Section I $0.00 $0.00
Sec.
II
Total Sum Gasoline Transport Deliveries
as Described in Section II $648,734.65 *
Metro Petroleum, Inc.
Mt. Airy, MD
Papco, Inc.
Aston, PAOPTION 1
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.9 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
$0.0250$0.0400
Manufacturer’s Name:Schaeffer Oil C & S Scientific
OPTION 1
Winter Chemical Additive Protection
(cost per gallon):
Metro Petroleum, Inc.
Mt. Airy, MD
Papco, Inc.
Aston, PA
Winter Chemical Additive Protection
Product Name:Diesel Treat 137-B Fuel Conditioner Antigel - 3000 - CF
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.10 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
A B C D E B C D E
OPIS Price
as of
08-24-17
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.5540 64,387 No bid No Bid
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.6652 8,500 No bid No Bid
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Transport
$1.5540 208,000 No bid No Bid
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Transport
$1.6652 194,926 No bid No Bid
Sec.
III
Total Sum Diesel Tank-wagon
Deliveries as Described in
Section III No. 2-D Diesel
Ultra Low Sulfur
$1.6468 62,475 No bid No Bid
Sec.
IV
Total Sum Diesel Transport
Deliveries as Described in
Section IV No. 2-D Diesel
Ultra Low Sulfur
$1.6468 676,213 No bid No Bid
Sec.
II
Sec.
I
Item
OPTION 2
Total Sum Bid of All Section Totals
(Sections 1-4)
$0.00
OPTION 2 Metro Petroleum, Inc.
Mt. Airy, MD
Papco, Inc.
Aston, PA
$0.00
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.11 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
Notes:
Metro Petroleum, Inc. - None
Papco, Inc. - None
Papco, Inc.
Aston, PA
No Bid
Metro Petroleum, Inc.
Mt. Airy, MD
Manufacturer’s Name:Schaeffer Oil
Winter Chemical Additive Protection
(cost per gallon):
OPTION 2
Winter Chemical Additive Protection
Product Name:Diesel Treat 137-B Fuel Conditioner
$0.0400
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.12 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
A B C D E B C D E
OPIS Price
as of
08-24-17
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.5540 $0.3200 $1.8740 64,387 $120,661.24 No Bid
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.6652 $0.3200 $1.9852 8,500 $16,874.20 No Bid
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Transport
$1.5540 $0.0088 $1.5628 208,000 $325,062.40 No Bid
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Transport
$1.6652 -$0.0112 $1.6540 194,926 $322,407.60 No Bid
Sec.
III
Total Sum Diesel Tank-wagon
Deliveries as Described in
Section III No. 2-D Diesel
Ultra Low Sulfur
$1.6468 $0.3200 $1.9668 62,475 $122,875.83 No Bid
$647,470.00
$1,138,269.34 No Bid
Item
Sec.
I
Total Sum Gasoline Tank-wagon
Deliveries as Described in Section I
Sec.
II
Total Sum Gasoline Transport Deliveries
as Described in Section II
$1.6468
Total Sum Diesel Transport
Deliveries as Described in
Section IV No. 2-D Diesel
Ultra Low Sulfur
Sec.
IV
Pinnacle Petroleum
Huntington Beach, CA
$137,535.44 $0.00
$0.00
OPTION 1 Petroleum Traders Corporation
Fort Wayne, IN
676,213$1.6833$0.0365
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.13 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
OPTION 1 Petroleum Traders Corporation
Fort Wayne, IN
Pinnacle Petroleum
Huntington Beach, CA
Winter Chemical Additive Protection
Product Name:
Diesel Treat 2000 Ultra Low Sulfur Winter Premium
(#13ULSSW)
Manufacturer’s Name:Schaffer Manufacturing Company
Winter Chemical Additive Protection
(cost per gallon):$0.0250
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.14 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
A B C D E B C D E
OPIS Price
as of
08-24-17
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.5540 $0.3200 $1.8740 64,387 $120,661.24 $0.4900 $2.0440 64,387 $131,607.03
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.6652 $0.3200 $1.9852 8,500 $16,874.20 $0.4900 $2.1552 8,500 $18,319.20
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Transport
$1.5540 $0.0088 $1.5628 208,000 $325,062.40 $0.0540 $1.6080 208,000 $334,464.00
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Transport
$1.6652 -$0.0112 $1.6540 194,926 $322,407.60 $0.0540 $1.7192 194,926 $335,116.78
Sec.
III
Total Sum Diesel Tank-wagon
Deliveries as Described in
Section III No. 2-D Diesel
Ultra Low Sulfur
$1.6468 $0.3200 $1.9668 62,475 $122,875.83 $0.4900 $2.1368 62,475 $133,496.58
Sec.
IV
Total Sum Diesel Transport
Deliveries as Described in
Section IV No. 2-D Diesel
Ultra Low Sulfur
$1.6468 $0.0365 $1.6833 676,213 $1,138,269.34 $0.0560 $1.7028 676,213 $1,151,455.50 *
$2,046,150.61 $2,104,459.08 *
Sec.
II
Sec.
I
OPTION 2
Total Sum Bid of All Section Totals
(Sections 1-4)
Item
OPTION 2 Petroleum Traders Corporation
Fort Wayne, IN
Pinnacle Petroleum
Huntington Beach, CA
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.15 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
Notes:
Petroleum Traders Corporation - None
Pinnacle Petroleum - None
Winter Chemical Additive Protection
(cost per gallon):$0.0250 $0.03
Winter Chemical Additive Protection
Product Name:
Diesel Treat 2000 Ultra Low Sulfur Winter Premium
(#13ULSSW)CFI (Cold Flo Improver)
Manufacturer’s Name:Schaffer Manufacturing Company Innospec
OPTION 2 Petroleum Traders Corporation
Fort Wayne, IN
Pinnacle Petroleum
Huntington Beach, CA
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.16 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
A B C D E
OPIS Price
as of
08-24-17
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.5540 No Bid
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.6652 No Bid
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Transport
$1.5540 $0.0710 $1.6250 208,000 $338,000.00
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Transport
$1.6652 $0.0209 $1.6861 194,926 $328,664.73
Sec.
III
Total Sum Diesel Tank-wagon
Deliveries as Described in
Section III No. 2-D Diesel
Ultra Low Sulfur
$1.6468 No Bid
$666,664.73
$1,148,480.16Sec.
IV 676,213$1.6984$0.0516$1.6468
Total Sum Diesel Transport
Deliveries as Described in
Section IV No. 2-D Diesel
Ultra Low Sulfur
Sec.
II
Total Sum Gasoline Transport Deliveries
as Described in Section II
Truman Arnold Companies dba Tac Energy
Dallas, Tx
Item
Sec.
I
Total Sum Gasoline Tank-wagon
Deliveries as Described in Section I $0.00
OPTION 1
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.17 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
Legal Diesel Fuel Additive 1400 LHF
Manufacturer’s Name:
Winter Chemical Additive Protection
Product Name:
$0.0350
Innospec
OPTION 1 Truman Arnold Companies dba Tac Energy
Dallas, Tx
Winter Chemical Additive Protection
(cost per gallon):
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.18 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
A B C D E
OPIS Price
as of
08-24-17
Bidder
+/-
Factor
OPIS Price
+
Bidder
Factor
(A + B)
Per Gallon
Approx.
Gallon
Usage
Net
Delivered
(C X D)
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.5540 No Bid
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Tank-wagon
$1.6652 No Bid
Gasoline Unleaded 87 Octane
CBOB Ethanol (10%)
Transport
$1.5540 No Bid
Gasoline Unleaded 89 Octane
CBOB Ethanol (10%)
Transport
$1.6652 No Bid
Sec.
III
Total Sum Diesel Tank-wagon
Deliveries as Described in
Section III No. 2-D Diesel
Ultra Low Sulfur
$1.6468 No Bid
Sec.
IV
Total Sum Diesel Transport
Deliveries as Described in
Section IV No. 2-D Diesel
Ultra Low Sulfur
$1.6468 No Bid
Sec.
II
Sec.
I
OPTION 2
Total Sum Bid of All Section Totals
(Sections 1-4)
$0.00
Truman Arnold Companies dba Tac Energy
Dallas, Tx
Item
OPTION 2
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.19 Bids Opened: 10-04-17
PUR-1362
Bulk Gasoline and Diesel Fuel Deliveries
Notes:
Truman Arnold Companies dba TAC Energy
Accessorial delivery charges are due as follows: Split fee - $45.00,
Demurrage - $80 per hour after 1 hour.
All prices assume payment terms of Net 20 Dod via EFT/ACH
Offer is subject to TAC's general terms and conditions
N/A
OPTION 2
Winter Chemical Additive Protection
(cost per gallon):
Winter Chemical Additive Protection
Product Name:
Manufacturer’s Name:
N/A
N/A
Truman Arnold Companies dba Tac Energy
Dallas, Tx
*Corrected calculations based on bidder factors and 8/24/17 OPIS price.20 Bids Opened: 10-04-17
Open Session Item
SUBJECT: Review of Benchmark Performance - Potomac Valley Fire Company
Strategic Firefighter Staffing Plan Implementation
PRESENTATION DATE: October 31, 2017
PRESENTATION BY: R. David Hays - Division of Emergency Services and James L.
Sprecher Jr. - President, WCVFRA
RECOMMENDATION: Motion to accept the DES Strategic Firefighter Staffing Plan and
Re-organization as drafted and submitted by the Division of Emergency Services. Acceptance of
the Plan will also authorize the Director of Emergency Services to begin the immediate
implementation of Phase 1 as outlined, and to implement the Division of Emergency Services
staff re-alignment as outlined in the document. The motion also includes the authorization of
necessary funding for Phase I and the Division of Emergency Services realignments and orders
the execution of budget transfers as submitted by the Office of Budget and Finance.
REPORT-IN-BRIEF: On May 27 of 2017, the W.C.B.O.C.C.’s directed the Director of
Emergency Services to draft a career fire fighter staffing plan for Washington County. The
Firefighter Staffing Plan, when approved, is an effort to augment the shortage of volunteer
firefighters throughout Washington County, MD. The W.C.B.O.C.C.’s actions followed a
presentation by the WCVFRA and the Division of Emergency Services on critical volunteer
staffing shortages within Washington County. Specific to this presentation was the Potomac
Valley Vol. Fire Company staffing shortages and their request for County firefighter staffing
assistance.
The Division of Emergency Services has worked collectively with the WCVFRA to draft this
plan to be utilized as a career firefighter staffing road map moving forward.
The firefighter staffing plan, as presented, includes 5 Phases of firefighter staffing support. The
firefighter staffing plan is designed to anticipate the future need and provide a template for
supplemental career firefighter staffing. The firefighter staffing plan identifies the associated
cost for each Phase as additional firefighter staffing needs are identified and approved. There is
no established implementation timeline included in the Strategic Firefighter Staffing plan, as it is
expected to move forward only as additional career staffing needs are identified and approved.
Phase 1 includes the hiring of 8 full time firefighters. Phase I also includes funding for the use of
existing part time career firefighters that will work in Vol. fire stations throughout Washington
County.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
DISCUSSION: The first goal with implementation of the County firefighter staffing will be to
work with the Potomac Valley Vol. Fire Company to begin providing County fire fighter
assistance as staffing is hired and available under this plan. County firefighters will work in
support of the existing corporations volunteer and career firefighters. Additional County
firefighter staffing may be provided to other fire stations throughout Washington County, as
requested and available.
FISCAL IMPACT: FY 18 $494,000.00
CONCURRENCES: Director – Division of Emergency Services
WCVFRA
ESAC
ALTERNATIVES: Maintain current status
ATTACHMENTS: Quarterly Response Statistics (countywide)
Monthly response Statistics (January - present)
Proposed DES Org Structure
DES Firefighter Staffing Plan
Job Descriptions
AUDIO/VISUAL NEEDS: None
24/72 hr. Shift Work Payscale (non-exempt employees only)Washington County, MD
Position Grade 1 2 3 4 5 6 7 8 9 10 11 12 13 14
103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%
EMS Capt 13 $47,330.00 $48,986.55 $50,701.08 $52,475.62 $54,312.26 $56,213.19 $58,180.65 $60,216.98 $62,324.57 $64,505.93 $66,763.64 $69,100.37 $71,518.88 $74,022.04
Fire Capt $21.67 $22.43 $23.21 $24.03 $24.87 $25.74 $26.64 $27.57 $28.54 $29.54 $30.57 $31.64 $32.75 $33.89
103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%
FF/PM 12 $42,900.00 $44,401.50 $45,955.55 $47,564.00 $49,228.74 $50,951.74 $52,735.05 $54,580.78 $56,491.11 $58,468.30 $60,514.69 $62,632.70 $64,824.85 $67,093.71
FF/LT $19.64 $20.33 $21.04 $21.78 $22.54 $23.33 $24.15 $24.99 $25.87 $26.77 $27.71 $28.68 $29.68 $30.72
103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%
FF2-Tech 11 $39,720.00 $41,110.20 $42,549.06 $44,038.27 $45,579.61 $47,174.90 $48,826.02 $50,534.93 $52,303.65 $54,134.28 $56,028.98 $57,990.00 $60,019.65 $62,120.33
ALS1-PM $18.19 $18.82 $19.48 $20.16 $20.87 $21.60 $22.36 $23.14 $23.95 $24.79 $25.65 $26.55 $27.48 $28.44
103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%
FF1/EMT 10 $36,780.00 $38,620.00 $39,970.00 $41,370.00 $42,820.00 $44,320.00 $45,870.00 $47,480.00 $49,140.00 $50,860.00 $52,640.00 $54,483.00 $56,389.00 $58,363.00
$16.84 $17.68 $18.30 $18.94 $19.61 $20.29 $21.00 $21.74 $22.50 $23.29 $24.10 $24.95 $25.82 $26.72
103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%
EMT 9 $34,060.00 $35,760.00 $37,010.00 $38,310.00 $39,650.00 $41,040.00 $42,480.00 $43,970.00 $45,510.00 $47,100.00 $48,749.00 $50,455.00 $52,221.00 $54,048.00
$15.60 $16.37 $16.95 $17.54 $18.15 $18.79 $19.45 $20.13 $20.84 $21.57 $22.32 $23.10 $23.91 $24.75
103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%103.50%
Recruit 8 $31,530.00 $33,110.00 $34,270.00 $25,470.00 $36,710.00 $37,990.00 $39,320.00 $40,700.00 $42,120.00 $43,590.00 $45,116.00 $46,695.00 $48,329.00 $50,021.00
Division of Emergency Services
County
Fire & Rescue
Fire
Change from
Assistant
Director – EM
Assistant
Director – EMS
EM Specialist
Remains Grade12
(Grant Funded)
EM
Volunteers
Change from
Grade 12 to
ALS I
Director – Fire
F/F II
F/F I
Air Unit
Director –
Emer. Comm.’s
Director
Emergency Services
Administrative
Assistant
Local Emergency
Planning
Committee
Communication
Governance
Board
WAGIN Chair
Director Training
and QA/QC
Specialist
Grade 12
Emergency Services
Advisory Committee
Revolving Loan
Committee
Medical
Director
Governor’s
Appointments
GEMAC SIEC
Operations
Manager
Program
Administrator
Change from
Grade 13 to Grade 14
Step 9
ECS Supervisors
ECS
Call Takers
IT/CAD
Specialist
Special
Operations
Officer
Grade 13
Division of Emergency Services
Washington County, Maryland
16232 Elliott Parkway Williamsport, MD 21795
240-313-4360 Fax:240-313-4361
Office of the Medical Director
Date: July 18, 2017
To: R. David Hays
Director
From: Janelle Martin, M.D.
Jurisdictional Medical Director
Re: EMS Supervision
I am writing to support your proposal to codify the oversight of the provision of emergency medical
services within Washington County. At present, there exists some confusion as to the daily oversight
and administration within the EMS Operational Program. The establishment of a formal supervisory
program will hopefully clarify this issue.
I believe that supervision by the current employees in the 1811, 1812 and Duty 75 units will further
enhance the ability of the system to provide excellent patient care. The providers in these positions
bring with them years of experience and have at this point in their careers, interacted with and treated a
number of critically ill patients. "Recognition prime decision making" is a model of how people make
quick, effective decisions when faced with complex situations. This concept is a key component of
treating critically ill or injured patients where seconds count. Below is a list of some of the areas where
a designated supervisor will be of great benefit.
Critically III or Injured Patients: The supervisor brings not only a second set of advanced life support
trained hands to the scene of critical calls, it more importantly brings a provider who in all likelihood has
handled a patient in a similar situation. While these calls are low frequency, they are very high in the
risk and liability category and simple errors can and do have devastating results. Additionally, the intent
is to train all jurisdictionally approved supervisory personnel in advanced techniques such as rapid
sequence intubation.
Quality Assurance: These positions would be able to provide real-time evaluation of the delivery of both
basic and advanced life support care. By being present on scenes, they can see first-hand the type of
care being delivered and offer praise or constructive criticism in a timely fashion. This would be coupled
with the current retrospective quality assurance review to further enhance our patient care. In addition,
the supervisors would be trained to investigate quality assurance issues and be able to report their
findings to the jurisdictional Medical Review Committee.
Field Training: The supervisory personnel also bring another level to the field training program. They
would be expected to serve in the capacity of Field Training Supervisors within the current internship
program. This position would take an active role in the mentoring of new providers and students and
ensure that they progress through the program in a timely fashion.
Logistical Support: Currently, the Division has a single provider assigned to this task even though it
spans all shifts and companies. The use of several supervisor vehicles to replace supplies at the hospital
and individual stations will enable the transport units to stay within their response areas and be
available for emergency responses. Additionally, the supervisors would be responsible for the oversight
of the controlled substances programs and be available to respond and handle any discrepancies in real
time. Please remember that all of the controlled substances are purchased and administered under my
Drug Enforcement Agency license.
Complaint Investigation: As you are aware, from time to time, we receive complaints from various
parties. By having identified, on duty supervisory staff, these complaints would be received and handled
in a timely fashion. This is invaluable when dealing with these types of issues not only for the
complainant but also for the staff members that are the object of the complaint.
Infection Control: Currently, there is no centralized infection control officer on duty 24/7. The
supervisory staff would serve in this capacity and assist providers in identifying an exposure, obtaining
prompt and specific initial care, ensuring follow up care is completed and completing all the necessary
documentation and tracking.
Significant Incident Response: Just as in the case of critical patients, these types of incidents are rare
but require a specialized response by trained personnel. These incidents include mass casualty
responses, active assailant scenes, hazardous materials incidents and facility evacuations. The ability to
deploy staff specifically trained to respond and mitigate these types of incidents is crucial to a successful
outcome.
Hospital Liaison: Supervisors are able to serve as the single point of contact for medical facilities. This
enables them to respond to inquiries in a rapid fashion and resolve issues quickly and efficiently. The
ability for the supervisor to develop a professional relationship with the management staff of the
receiving facilities cannot be understated. The trust developed over time allows issues to be resolved
quickly and only increases the trust level between all parties.
I certainly understand the angst of the field staff when they hear the term supervisor. This is
compounded by the fact that those in the supervisory positions may not be employed by the same
employer as the field staff they oversee. While this may seem insurmountable, I believe that once the
program is implemented, they will come to appreciate the increased responsiveness and flexibility that a
designated supervisory program brings to the system. I look forward to working with you in developing
and implementing this most vital program.
Firefighter – Captain (EMS) Grade 13
Division of Emergency Services
GENERAL RESPONSIBILITIES:
This is technical-level work in the areas of emergency medical care, fire suppression, technical rescue and
hazardous materials. Responsibilities include response to fire, rescue and medical incidents; provide support
functions including vehicle and equipment maintenance, emergency responses, records and reporting duties,
and emergency medical treatment including but not limited to medical and trauma emergencies. Plans,
organizes, directs and controls medical service functions within applicable laws, codes, rules and regulations.
The work performed affects the rescue and safety of individuals and the protection of property and the
environment. Operations are in accordance with established policies and procedures, which must be adhered
to, and requires initiative and resourcefulness, analysis of problems and emergency situations and judgment
in the selection of the appropriate course of action. The work requires periods of strenuous physical effort
and involves exposure to heat, dirt, inclement weather and other unpleasant conditions. An employee in this
classification is regularly exposed to the risk of injury or disease, requiring the use of protective clothing and
strict adherence to safety precautions.
ESSENTIAL TASKS:
(These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude
them from the position if the work is similar, related or a logical assignment to the position.)
1. Working in conjunction with volunteer and career personnel at the corporation level, respond to and
participate in medical emergencies, structural firefighting, technical rescue, auto extrication, hazardous
materials incidents and other emergency operations as required.
2. Drives and operates emergency vehicles under emergency and non-emergency conditions.
3. Performs advanced life support medical care including but not limited to assessment, treatment and
transportation of medical and trauma patients to an appropriate health care facility.
4. Performs fire and rescue activities including but not limited to fire suppression; vehicle and machinery
extrication; and, operations level support on confined space rescue, swift water rescue, structural and
trench collapse and high-angle rescue responses.
5. Assist the Assistant Director – EMS where necessary with the jurisdictional Quality Assurance/Quality
Improvement and Provider Education programs.
6. Performs inspections and basic preventative maintenance at prescribed intervals on all vehicles and
equipment to insure operational readiness.
7. Executes comprehensive fire, rescue and/or emergency medical reports documenting emergency and
non-emergency responses.
8. Assists with routine or scheduled housekeeping duties at fire/rescue station.
9. Assists with routine administrative tasks and perform other related duties as required.
10. Participates in cleaning and preventative maintenance activities concerning fire, rescue and emergency
medical apparatus.
11. Participates in special projects as directed.
12. Through training sessions, exercises, publications and other means, maintain a working knowledge of
current technologies, equipment, certification requirements and other areas pertinent to the operation.
13. Perform other related duties as assigned.
Firefighter – Captain (EMS)
Page –2-
QUALIFICATIONS AND REQUIREMENTS:
A comparable amount of training and experience may be substituted for the minimum qualifications.
1. Must be 18 years old at the time of the written examination.
2. High School graduate or equivalent acceptable to the State of Maryland.
3. Minimum five years of fire and rescue operational experience.
4. Minimum two years service as certified National Registry Emergency Medical Technician – Intermediate
or Paramedic.
5. Current National Registry certification as a National Registered – Paramedic (NR-P). Note: Full and
permanent employment shall only be granted with a valid Maryland Paramedic license and jurisdictional
affiliation at time of employment.
6. In addition, other completion of courses through the Maryland Fire and Rescue Institute (Pro Board
certification preferred) in Firefighter II, Hazardous Materials – Operations, WMD – Awareness and
Emergency Vehicle Operator recommended. Completion of Instructor I and Vehicle and Machinery
Extrication following employment.
7. Completion of National Incident Management System (NIMS/ICS) 100, 200, 300, 400, 700, 800 and
valid certification in cardiopulmonary resuscitation/AED.
8. Preference may be given to applicants with additional advanced training in emergency medical care, fire
suppression, hazardous materials or technical rescue disciplines.
9. Extensive knowledge of local, state and national laws and standards as they apply to the fields of fire,
rescue and emergency medical care.
10. Ability to maintain personnel and medical information confidential in accordance with the applicable
laws and regulations.
11. Knowledge of DES and VFRA policies and procedures, standard operating procedures and Washington
County personnel rules and regulations; knowledge of the budgetary process and procedures.
12. Working knowledge of Washington County geography and surrounding areas.
13. Proficient in use of computer applications including but not limited to word processing, spreadsheets,
email, and ‘Firehouse’ and ‘EMEDS’ incident reporting systems.
14. Ability to effectively analyze technical data, to write and maintain complex records, research and prepare
reports relating to public safety and operations.
15. Ability to establish and maintain effective working relationships with volunteer or career firefighters and
officers, municipal employees, elected officials, media and the general public.
16. Strong and effective spoken and written (English) communications skills, including public speaking.
PHYSICAL REQUIREMENTS:
Must have the use of sensory skills in order to effectively communicate and interact with other employees
and the public through the use of telephone (wearing and using a headset) and personal contact as normally
defined by the ability to see, read, hear, handle or feel objects and related equipment, such as, but not limited
to personal computer, calculator, copier, fax machine, radio console, etc. Some standing, walking, moving,
climbing, carrying, bending, kneeling, crawling, reaching and handling, pushing and pulling. Must have the
ability to lift, push, and pull in excess of 100 lbs.
With proper personal protective equipment, perform various functions under emergency conditions including
operating environments immediately dangerous to life and health (IDLH) with appropriate personal
protective equipment.
Firefighter – Captain (EMS)
Page –3-
SPECIAL REQUIRMENETS:
1. Possession of valid Maryland class C driver’s license (or equivalent license from state of residence).
2. Available for scheduled shift work hours and mandatory callback during emergency situations.
3. Successful completion of a written examination, practical skills and physical strength assessment and
oral interview board.
4. Successful completion of a pre-employment physical including respirator clearance and drug testing
(following a conditional offer of employment).
5. Successful completion of a background investigation (following a conditional offer of employment).
6. This position subject to random drug and alcohol testing.
Non-exempt
10/2017
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.
Firefighter I Grade 10
Division of Emergency Services
GENERAL RESPONSIBILITIES:
This is technician-level work in fire suppression, hazardous materials, rescue and emergency medical care.
The work performed affects the rescue and safety of individuals and the protection of property and the
environment. Operations are in accordance with established policies and procedures, which must be adhered
to, and requires initiative and resourcefulness, analysis of problems and emergency situations and judgment
in the selection of the appropriate course of action. The work requires periods of strenuous physical effort
and involves exposure to heat, dirt, inclement weather and other unpleasant conditions. An employee in this
classification is regularly exposed to the risk of injury or disease, requiring the use of protective clothing and
strict adherence to safety precautions.
ESSENTIAL TASKS:
(These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude
them from the position if the work is similar, related or a logical assignment to the position.)
1. Responds to and participates in firefighting, technical rescue, auto extrication, hazardous materials
incidents, medical emergencies and other emergency operations as required.
2. Drives and operates emergency vehicles under emergency and non-emergency conditions.
3. Performs fire suppression activities; including but not limited to, fire attack, vehicle and machinery
extrication and victim rescue, and exposure protection, ventilation, over haul and property preservation.
4. Performs hazardous materials activities including but not limited to investigation, “hot-zone” entry and
mitigation of emergencies involving hazardous materials, biological and weapons of mass destruction
(WMD).
5. Performs basic life support emergency medical care as required.
6. Performs inspections and basic preventative maintenance at prescribed intervals on all vehicles and
equipment to insure operational readiness.
7. Executes comprehensive fire, rescue and/or emergency medical reports documenting emergency and
non-emergency responses.
8. Assists with routine or scheduled housekeeping duties at fire and rescue station.
9. Assists with routine administrative tasks and perform other related duties as required.
10. Participates in cleaning and preventative maintenance activities concerning fire, rescue and emergency
medical apparatus.
11. Participates in special projects as directed.
12. Through training sessions, exercises, publications and other means, maintain a working knowledge of
current technologies, equipment, certification requirements and other areas pertinent to the operation.
13. Perform other related duties as assigned.
Firefighter I
Page -2-
QUALIFICATIONS AND REQUIREMENTS:
A comparable amount of training and experience may be substituted for the minimum qualifications .
1. Must be 21 years old at the time of the written examination.
2. High School graduate or equivalent acceptable to the State of Maryland.
3. Completion of courses through the Maryland Fire and Rescue Institute (or Pro Board certification) in
Firefighter II, Vehicle and Machinery Extrication, Emergency Vehicle Operator and Emergency Medical
Technician – Basic.
4. Competition of a Hazardous Materials Technician Program.
5. Completion of National Incident Management System (NIMS/ICS) 100, 200, 700, 800.
6. Valid certification in cardiopulmonary resuscitation (CPR)/AED.
7. Preference may be given to applicants with additional advanced training in fire suppression, hazardous
materials, confined space rescue, water emergencies, structural and trench collapse, rope rescue and
emergency medical care.
8. Knowledge of local, state and national laws and standards as they apply to the fields of fire, rescue and
emergency medical care.
9. Working knowledge of Washington County geography and surrounding areas.
10. Proficient in use of computer applications including but not limited to word processing, spreadsheets,
email, and ‘Firehouse’ and ‘EMAIS’ incident reporting systems.
11. Ability to effectively analyze technical data, to write and maintain complex records, research and prepare
reports relating to public safety and operations.
12. Ability to establish and maintain effective working relationships with volunteer or career firefighters and
officers, municipal employees, elected officials, media and the general public.
13. Strong and effective spoken and written (English) communications skills, including public speaking.
PHYSICAL REQUIREMENTS:
Must have the use of sensory skills in order to effectively communicate and interact with other employees
and the public through the use of telephone (wearing and using a headset) and personal contact as normally
defined by the ability to see, read, hear, handle or feel objects and related equipment, such as, but not limited
to personal computer, calculator, copier, fax machine, radio console, etc. Some standing, walking, moving,
climbing, carrying, bending, kneeling, crawling, reaching and handling, pushing and pulling. Ability to
perform various functions under emergency conditions including operating in environments immediately
dangerous to life and health (IDLH) with appropriate personal protective equipment.
SPECIAL REQUIRMENETS:
1. Possession of valid Maryland Class D driver’s license (or equivalent license from state of residence).
2. Available for varied work hours, as needed, and available for on-call basis for emergency situations.
3. Successful completion of a written examination, physical agility test and oral interview board.
4. Successful completion of a pre-employment physical including respirator clearance and drug testing
(following a conditional offer of employment).
5. Successful completion of a background investigation (following a conditional offer of employment).
6. This position subject to random drug and alcohol testing.
Exempt
05/2017
Firefighter II Grade 11
Division of Emergency Services
GENERAL RESPONSIBILITIES:
This is technical-level work in fire suppression, hazardous materials, technical rescue and emergency
medical care. The work performed affects the rescue and safety of individuals and the protection of property
and the environment. Operations are in accordance with established policies and procedures, which must be
adhered to, and requires initiative and resourcefulness, analysis of problems and emergency situations and
judgment in the selection of the appropriate course of action. The work requires periods of strenuous
physical effort and involves exposure to heat, dirt, inclement weather and other unpleasant conditions. An
employee in this classification is regularly exposed to the risk of injury or disease, requiring the use of
protective clothing and strict adherence to safety precautions.
ESSENTIAL TASKS:
(These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude
them from the position if the work is similar, related or a logical assignment to the position.)
1. Responds to and participates in firefighting, technical rescue, auto extrication, hazardous materials
incidents, medical emergencies and other emergency operations as required.
2. Drives and operates emergency vehicles under emergency and non-emergency conditions.
3. Performs fire suppression activities including but not limited to fire attack, victim rescue, and exposure
protection, ventilation, over haul and property preservation.
4. Performs technical rescue activities including but not limited to confined space entry and rescue; swift
water rescue; high-angle rescue; structural collapse; trench collapse; and, vehicle and machinery
extrication.
5. Performs hazardous materials activities including but not limited to investigation, “hot-zone” entry and
mitigation of emergencies involving hazardous materials, biological and weapons of mass destruction
(WMD).
6. Performs basic life support emergency medical care as required.
7. Performs inspections and basic preventative maintenance at prescribed intervals on all vehicles and
equipment to insure operational readiness.
8. Executes comprehensive fire, rescue and/or emergency medical reports documenting emergency and
non-emergency responses.
9. Assists with routine or scheduled housekeeping duties at fire and rescue station.
10. Assists with routine administrative tasks and perform other related duties as required.
11. Participates in cleaning and preventative maintenance activities concerning fire, rescue and emergency
medical apparatus.
12. Participates in special projects as directed.
13. Through training sessions, exercises, publications and other means, maintain a working knowledge of
current technologies, equipment, certification requirements and other areas pertinent to the operation.
14. Perform other related duties as assigned.
Firefighter II
Page -2-
QUALIFICATIONS AND REQUIREMENTS:
A comparable amount of training and experience may be substituted for the minimum qualifications.
1. Must be 21 years old at the time of the written examination.
2. High School graduate or equivalent acceptable to the State of Maryland.
3. Completion of courses through the Maryland Fire and Rescue Institute or Pro Board certification in
Firefighter II, WMD – Awareness, Vehicle and Machinery Extrication, Emergency Vehicle Operator and
Emergency Medical Technician – Basic.
4. Competition of a Hazardous Materials Technician Program and technician level program in three of the
following classes: Confined Space, Swift Water Rescue, Trench, Structural Collapse or Rope Rescue.
5. Completion of National Incident Management System (NIMS/ICS) 100,200,700,800.
6. Valid certification in cardiopulmonary resuscitation (CPR)/AED.
7. Preference may be given to applicants with additional advanced training in fire suppression, hazardous
materials, confined space rescue, water emergencies, structural and trench collapse, rope rescue and
emergency medical care.
8. Extensive knowledge of local, state and national laws and standards as they apply to the fields of fire,
rescue and emergency medical care.
9. Working knowledge of Washington County geography and surrounding areas.
10. Proficient in use of computer applications including but not limited to word processing, spreadsheets,
email, and ‘Firehouse’ and ‘EMAIS’ incident reporting systems.
11. Ability to effectively analyze technical data, to write and maintain complex records, research and prepare
reports relating to public safety and operations.
12. Ability to establish and maintain effective working relationships with volunteer or career firefighters and
officers, municipal employees, elected officials, media and the general public.
13. Strong and effective spoken and written (English) communications skills, including public speaking.
PHYSICAL REQUIREMENTS:
Must have the use of sensory skills in order to effectively communicate and interact with other employees
and the public through the use of telephone (wearing and using a headset) and personal contact as normally
defined by the ability to see, read, hear, handle or feel objects and related equipment, such as, but not limited
to personal computer, calculator, copier, fax machine, radio console, etc. Some standing, walking, moving,
climbing, carrying, bending, kneeling, crawling, reaching and handling, pushing and pulling. Ability to
perform various functions under emergency conditions including operating in environments immediately
dangerous to life and health (IDLH) with appropriate personal protective equipment.
SPECIAL REQUIRMENETS:
1. Possession of valid Maryland non-commercial Class D driver’s license (or equivalent license from state
of residence).
2. Available for varied work hours as needed and available for on-call basis for emergency situations.
3. Successful completion of a written examination, physical agility test and oral interview board.
4. Successful completion of a pre-employment physical including respirator clearance and drug testing
(following a conditional offer of employment).
5. Successful completion of a background investigation (following a conditional offer of employment).
6. This position subject to random drug and alcohol testing.
Exempt
05/2017
DES Strategic Staffing Plan
Washington County Division of Emergency
Services 110/26/2017
Program Scope
The Code of Public Law for Washington County, MD states that the BOCC’s are the “Authority Having
Jurisdiction” and therein, hold the responsibility to ensure the safe, effective and efficient delivery of fire
and emergency medical services to the citizens of Washington County, MD
Washington Counties emergency service staffing (fire) predominantly consist as a volunteer workforce,
with a combination of volunteer and career staffing being utilized for the delivery of Emergency medical
services (EMS). Currently, volunteer fire departments augment their daily volunteer staffing with a part
time employee workforce who are maintained as employees of the volunteer corporations. While
somewhat successful over the previous 4 years,
Over the past several years, fire and EMS services have continued to experience a steady decline in the
number of active fire fighters and emergency medical staffing. Additionally, there is also a steady decline
to the hours the volunteers have available for station standby and call responses. The decline in these
numbers has produced a concerning increase in station response failures in addition to increases in
understaffed fire and EMS unit responses. The fire and EMS staffing situation has progressed to a point
where additional fire fighting and emergency medical staffing is now needed. County firefighter staffing
assistance has been requested and is needed by at least 1 volunteer fire department and it should be
expected that additional request for similar assistance will be forthcoming.
The staffing initiative outlined within this document is intended to add additional support the volunteer
workforce by employing County firefighters and EMS workers who will work with the volunteer
corporations in support of fire and EMS operations for Washington County.
Washington County Division of Emergency
Services 210/26/2017
Current Situation
Resolution Number RS-2014-17
Potomac Valley performance deficiencies has triggered the Resolutions review process
○Two or more quarters of greater than a 5% fail rate in a 2 year period
3rd Q 2015 5.4% Fail
2nd Q 2016 12.1% Fail
2nd Q 2017 5.6% Fail
3rd Q 2017 5.0% Fail
Potomac Valley has initiated requests for County (DES) staffing
1st request in February of 2016
2nd request in February of 2017
Potomac Valley First Due Response Area:
25 square miles
5% of county calls for service
Pool of active volunteers and the number of hours they have available continues to decline
This continues to be a County-wide problem with no foreseeable resolution
Washington County Division of Emergency
Services 310/26/2017
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Fail Rate
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County-Wide Statistics
Washington County Division of Emergency
Services 410/26/2017
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Avg Responders
Avg Responders
Linear (Avg Responders)
County-Wide Statistics
Washington County Division of Emergency
Services 510/26/2017
Current DES Abilities
Current Staffing (limited)
DES Special Operations Station
○19 part time firefighters
○Currently staff 2 firefighters, 24 hours/day.
○Covering 17,520 part time hours annually
DES ALS Chase Paramedics (1811 and 1812)
○8 full time paramedics
○Currently DES staffs 2 paramedic chase cars, 24
hours/day
It is anticipated that other County volunteer stations will
likely request DES (County) F/F staffing
Other volunteer stations are suffering similar staffing
challenges (volunteer shortages)
Washington County Division of Emergency
Services 610/26/2017
Recommendation and Planning
Re-align the use of the current Special Operations
part-time staffing
(in addition to the budgeted part time hours)
Allows the immediate placement of firefighters to assist Co. 11
as needed, after October 1, 2017
Change part time Firefighter/Technicians’ title to
Firefighter II;
○Grade 11 (new DES pay scale)
Provides 19 part-time Firefighter II’s that would
be available to help staff Co.11 and other
volunteer stations, as needed
Washington County Division of Emergency
Services 710/26/2017
Recommendation and Planning
(continued)
DES would hire 8 full time Personnel, replacing
the current Special Operations part-time staff
hours with full time staff hours.
The current part time Special Operations Staff would be
utilized for the County-Wide firefighter staffing initiative
8 full time Firefighter II’s (FF/Techs); grade 11 (shift work -
24/72 work schedule)
○Grade 11 $39,720.00 annually
Washington County Division of Emergency
Services 810/26/2017
Recommendation and Planning
(continued)
Firefighter II –Field Operations (part time staff)
Existing DES part time staff would now be scheduled to work at volunteer corporations that are in need of assistance
Co. 11 –Significant number of swift water rescues.
○placing a technician there significantly improves the safety of the citizens and the emergency responders in the system
Firefighter II –Special Operations (full time staff)
Firefighter/EMT
Technical rescue technicians
○Water
○Confined Space
○Trench
○High Angle
○Hazardous Materials
○Swift Water
Guaranty of coverage with full time staff
Washington County Division of Emergency
Services 910/26/2017
Reasons for Recommendations
Full-time employees
Guaranty of coverage for our special operations responsibilities
○Helps to stabilize work schedules
Covers a critical resource need
○Primary special operations resource for Washington County
County becomes the primary employer of FT staff
○FT staff would be available for mandatory work hours throughout the County (if needed)
Continued use of part-time staff (volunteer stations)
Flexibility for use throughout Washington County (as needed)
○Personnel can be scheduled where and when needed
Increases protection levels to the citizens and improves the safety of our
responders
○Additional drivers/firefighters
○Rescue technicians
○HazMat technicians
○Part-time personnel used to fill Spec Ops vacancies
Washington County Division of Emergency
Services 1010/26/2017
Service Improvements
In 2016,Washington County adopted a “Standards of Cover” (SOC)
Established measurable goals for service delivery in all areas of Washington County
○Measurement are based upon geographical challenges, facility locations, and population density
The SOC is based on 2 national response standards
NFPA 1710 (career) and 1720 (volunteer or combination)
Core elements of the SOC
Staffing Levels
○How many certified fire fighters do we need?
○How many certified fire fighters can we get there?
Response Time
○How long does it take us to get there?
Washington County Division of Emergency
Services 1110/26/2017
Important Points to Remember:
Potomac Valley’s situation isn’t the problem; it’s an indicator of a systemic problem in Washington County
1st Domino effect, others will follow
Despite various ongoing incentives, volunteerism continues to decrease in Washington County and throughout the State of Maryland
In emergency service delivery, time is truly of the essence
○Minutes and seconds count
When we send too few resources (responders) to dangerous, dynamic, and rapidly deteriorating situations, BAD THINGS ARE LIKELY TO HAPPEN!
In order to implement an effective solution that will provide timely and reliable emergency services to the citizens, Washington County should seek federal grant opportunities in FY18 to help fund additional staffing in FY19 budget year
Washington County Division of Emergency
Services 1210/26/2017
Washington County Division of Emergency
Services 1310/26/2017
*This is a new standard and we are still developing the tool to measure it.
Washington County Division of Emergency
Services 1410/26/2017
Improvements within DES
Internal re-org -DES Staff
Better aligns DES personnel with current priorities
and objectives
Improves the ability of DES to assist the volunteer
departments as they deliver essentials services
Annual budgetary savings
Re-org of ALS staffing/classification
Change ALS Tech II’s (Captain EMS) from Grade 12
to Grade 13 Step 9 to align grades for future growth
of system.
○Helps to set the path forward as the systems needs
(specifically staffing) continue to grow without creating
the need for future re-structuring within the Division.
Washington County Division of Emergency
Services 1510/26/2017
Internal Re-org
Move Jen Swisher from ECC Administrations Manager to new position –Emergency Services Programs Manager
Manage programs that collectively function throughout the Division (ie Tele-Staff Scheduling Program, Tow Board, Nice Recording System).
Upgrade to Grade 14, Step 8
Currently Grade 13, Step 10
Annual Salary Increase of $ 2,877.00
Move Tom Brown from ECC Trainer to EM Specialist
Currently funded
No change in salary or grade
Sam Anderson moves from EM Specialist to new position -Operations Manager
Assist with programs management, Air Unit and Special Operations Stations, as well as the supervision of 27 firefighting personnel
Upgrade to Grade 14, Step 1
Currently Grade 12 Step 1
Annual salary increase of $7,497.00
Re-org creates $ 10,374.00 budget change, however it refocuses current administrative staff to positions that directly align with the operational priorities of the emergency services.
The DES re-org does not increase the number administrative full time staffing positions.
Washington County Division of Emergency
Services 1610/26/2017
Budgetary Impacts
(Firefighters Only)
Current FY18 Budgeted salaries (part time)
$ 328,000.00 (Special Operations firefighters)
Full time personnel, hired October 1, 2017
Will incur a FY18 budgetary impact (salaries) of ¾ of the year
○$ Additional 375,000.00 FY18 ($ 62,500.00 FTE)
○8 FF II’s hired and placed at the Special Operations Station
$ 8,000.00 for the hiring process (year 1)
$ 25,000.00 for uniforms and PPE (year 1)
Total impact on FY18 budget = $ 408,000.00
Recurring salary/benefits (future years)
(FY19 and beyond)
○$ 500,000 (full time staff added in FY18)
Washington County Division of Emergency
Services 1710/26/2017
Firefighter (EMS Captain)
Supplemental and experienced ALS staff help to prevent mistakes, improve patient care by providing additional ALS resources and oversight
Support Advanced Life Support Training Programs
Aid in the training and assessment of provider skills
Provides an extra provider on critical calls
Assists with EMS logistics and supplies, helping to keep ambulances in service by reducing restocking turn around times in remote areas of the County.
Assist with specialized ALS skills/procedures/drugs
Expressly recommended and endorsed by the Medical Director (letter attached)
Washington County Division of Emergency
Services 1810/26/2017
Benefits
Fire
Enables DES to begin providing limited staffing to the volunteer
companies
Dedicated staffing at Special Operations
○Available for mandatory holdovers and reporting
○Stabilizes the Special Operations workforce
EMS
Creates the grade structure necessary for future system
buildout.
DES administrative reorganization
Reduction in administrative personnel cost
Realignment of positions with current priorities
Washington County Division of Emergency
Services 1910/26/2017
Summary of Additional Budgetary Impacts
(Staff Salaries, hiring and uniforms)
FY18 (partial year)FY19 (first full year)
Firefighters = $ 375,000.00 $ 500,000.00
Re-org = $ 10,374.00 $ 10,374.00
Total = $ 385,374.00 $ 510,374.00
Hiring = $ 8,000.00
Uniforms = $ 25,000.00
Summary
Total = $418,374.00 $510,374.00
Washington County Division of Emergency
Services 2010/26/2017
Projected Staffing -Fire
Phase I Fire Fighter Staffing: (see previous slide for cost breakouts)
Existing Part Time Staffing
○17,520 hours of part time hours available
○Utilized to provide limited assistance with the staffing of the volunteer fire stations
Provides the ability to vary hours to meet daily staffing needs
-Hours staffed will be dependent on a stations need
Additional Staffing
○(2) FT Firefighters (4 shifts)
(8) FT Firefighter I’s at Special Operations (3 shifts)
Replaces the part time hours currently allocated to the special operation station.
Specific Notes:
Phase I of this plan “IS NOT” a fire fighter staffing solution.
Phase I is a first step in a continuing process that is intended to help identify and build a sustainable staffing solution (volunteer and career) for the emergency services in Washington County.
This plan is not intended to replace volunteers, their service, or their contributions. Simply put, it cannot and will not.
This firefighter staffing plan is intended to augment the volunteer fire and EMS companies unwavering dedication and commitment to our communities.
Washington County Division of Emergency
Services 2110/26/2017
Projected Staffing -Fire
Phase II Fire Fighter Staffing:
Existing from previous phase:
○(8) FT Firefighters at Special Ops ($500,000)
Additions
○(2) FT Battalion Chiefs (day work) -$175,000/yr.
Supervision and management of 60 fire fighters.
-8 hired under Phase I
-62 hired under Phase II
○(60) FT Firefighters (three shifts) –$3.75M/yr.
One FT position at each volunteer fire company
-(62) total FT positions
DES will apply for Safer Grant (see breakout below)
-SAFER Grant (75/75/35) $3.75 M/yr
-YR1: $2.19M grant / $937,500 local
-YR2: $2.19M grant / $937,500 local
-YR3: $1..32M grant / $2.44M local
-YR4: $3.75M Safer Grant Expires
-Covers firefighters only
-Will not cover supervisors ($175,000 additional cost outlined above)
○Total Salary/Benefits (includes Phase I and II) = $4.43M
Washington County Division of Emergency
Services 2210/26/2017
Projected Staffing -Fire
Phase III Fire Fighter Staffing:
Existing staffing from previous phase (daily)
○(2) FT Battalion Chiefs
○(2) Firefighters at Special Ops
(8) total firefighters
○(1) FT Firefighter at each station
○Carry over cost from Phase I and II –$4.43M
Additional staffing
○2nd Firefighter at 8 stations
○(32) F/F’s
-(90) total FT positions
-Additional $2M
Total Salary/Benefits = $6.43M
Washington County Division of Emergency
Services 2310/26/2017
Projected Staffing -Fire
Phase IV Fire Fighter Staffing:
Existing from previous phase:
○(2) FT Battalion Chiefs
○(2) Firefighters at Special Ops
○(1) FT Firefighter at each station
○(1) Additional FT Firefighter at 8 stations
○Carryover cost from Phases I, II and III -$6.43M
Additions
○2nd Firefighter at remaining 7 stations
(28) F/F’s
Additional $1.75M
Total Salary/Benefits = $8.18M
Washington County Division of Emergency
Services 2410/26/2017
Projected Staffing -Fire
Phase V Fire Fighter Staffing:
Existing from previous phases:
○(2) FT Battalion Chiefs (remain day)
○(2) Firefighters at Special Ops (shift)
○(2) Firefighters at each station (shift)
○Carryover cost from Phases I, II and III -$8.18M
Additions
○Add 3rd Battalion Chief (Shift)
(4) Battalion Chiefs
Additional $350,000
○3rd Firefighter at 3 stations (shift)
(12) F/F’s
Additional $750,000
Total Salary/Benefits = $9.28M
If 24/48 hour schedule utilized –additional savings of $1.5M/year
○(-25) additional F/F’s
○With longevity (wages, retirement and benefits), the $1.5M savings could exponentially increase each year
Washington County Division of Emergency
Services 2510/26/2017
What Happens to the Current Staffing Funding to the
Vol. Stations ($25,000.00)?
Each county vol. fire station receives $25,000.00 annually for use in providing fire
fighter staffing.
Funding is for employees of the vol. stations to supplement vol. drivers as needed.
Many departments are also providing additional funding from fund raising activities to
cover additional career hours.
4 departments do not currently employ any career staffing.
The Strategic Fire Fighter Staffing Plan proposes that the vol. station staffing
funding ($25,000.00) is maintained; keeping it in place until such time a vol.
station does one of the following;
1.A vol. stations career staffing cost drop below the $25,000.00 and the station falls below
the 95% quarterly performance benchmark (per Resolution RS-2014-17).
1.In these instances, DES will notify the WCVFRA per Resolution #RS-2014-17
2.The WCVFRA will investigate and make recommendations to the department for improvement.
3.If the WCVFRA recommendation includes career staffing, it is expected that the vol. department
would hire vol. corporation staffing; at which point the vol. department can also begin to utilize the
County staffing provided through DES through the monthly monthly schedule.
4.At this point, a reduction in county staffing subsidy would only equal the difference between the
career staffing money expended by the vol. department and the $25,000.00 County subsidy.
2.The WCVFRA request full County staffing on behalf of a vol. fire station (and the
request is granted by the BoCC’s), per the applicable phase of this plan.
Washington County Division of Emergency
Services 2610/26/2017
Who gets what staffing and when do they get it?
This plan is based on expected that each county vol. fire station will
continue it’s current career staffing initiatives.
Continue to work hard on volunteer staffing initiatives.
Continue to employ and utilize the vol. fire departments career staffing
before asking for county staffing assistance on any given day.
Prepare and work from a monthly driver schedule as much as possible.
Vol. department schedules will most likely be requested by the 15th of each month, with
distribution of the DES staffing schedule by the 22nd of each month.
This will allow DES to work to secure supplemental staffing to a particular station with as much
advance notice as possible.
Vol. stations should provide as much advance notice to DES of their staffing
needs (monthly or daily).
DES will attempt to cover “short notice staffing” for the vol. fire stations to the extent staffing
and funding is available.
In most instances, previously assigned county staffing will not be pulled from a vol. station that
already has County staffing assigned to fill late notification staffing needs by another vol. fire
department.
•The “full time staffing” assigned to the Special Operations Station will not be removed from
Special Operations Shifts to augment the vol. fire station staffing needs.
Washington County Division of Emergency
Services 2710/26/2017
What are the County staffing shifts going to look like?
It is expected that most part time County staff (Phase I) normally would be
assigned to 8 hour shifts (07:30 –14:30 hrs., 14:30 –23:30 hrs. and 23:30 –
07:30 hr. shifts). This could change based upon additional dialog.
DES will schedule 2 PT staff from 07:30 –14:30 hrs. each day.
This will provide 2 people each day that can be reassigned to a vol. staffing in instances where short notice staffing is needed.
The benefit in this approach is that it does not prematurely burn large blocks of budgeted hours during times when staffing may not be needed.
This approach also works to provide some regularity to the part time staff as they are assigned to the vol. stations.
Depending on needed flexibility in vol. station staffing assignments, the
County part time staffing shifts may be modified to better align with the
defined vol. station staffing needs or staff availability.
There may be times when staffing is requested by vol. stations whereas
County staff will continue through a shift to help eliminate broken or split
shifts for the County part time staff.
This could assist in stability for the County part time staff workforce and may be necessary to help normalize some of the scheduled hours.
FT staff at Special Operations will work either a 24/72 or a 24/48 w/ Kelly
Shift schedule (yet to be finalized with County Staff).
Washington County Division of Emergency
Services 2810/26/2017
Recommended Pay Scale (2018)
Position Grade Pay Range (FY18 Scale)
Director Grade 19 $77,207 -$120,740
Assistant Director Grade 16 $61,289 -$95,834
Division Chief
(Future Planning)
Grade 15 $56,742 -$88,767
Batt. Chief
(Future Planning)
Grade 14 $52,542 -$82,184
Captain (Re-class)
Fire
EMS (Paramedic)
Grade 13
Move current ALS II to Grade
13, Step 9 (new DES pay scale)
$47,330 -$74,022
FF -Paramedic
FF –Lieutenant
(Future Planning)
Grade 12 $42,900 –$67,093
FFII -Technician,
ALS I -Paramedic
Grade 11 $39,720 –$62,120.33
FFI/EMT Grade 10 $36.780 –58,363
Recruit Grade 9 $34,060 –54,048
Washington County Division of Emergency
Services 2910/26/2017
Open Session Item
SUBJECT: Sole Source Contract Award (PUR-1373) - Electronic Door Controls and Intercom
System Upgrade at the Washington County Detention Center
PRESENTATION DATE: October 31, 2017
PRESENTATION BY: Rick Curry, CPPO – Director of Purchasing and Major Craig Rowe
– Washington County Detention Center
RECOMMENDED MOTION: Move to authorize the Sole Source Procurement to upgrade
the electronic door controls and the intercom system at the Washington County Detention Center
from Montgomery Technology Systems, LLC (MTS) of Greenville, AL in the amount of
$89,750.00.
REPORT-IN-BRIEF: The Purchasing Department received a request for the procurement of
upgrading the electronic door and intercom system at the Washington County Detention Center.
The Detention Center wishes to apply Sections 1-106.2(a), sections (1) & (2) of the Code of Local
Public Laws of Washington County, Maryland, to the procurement requested. These sections state
that a sole source procurement is authorized and permissible when: (1) Only one source exists that
meets the County’s requirements and (2) The compatibility of equipment, accessories, or
replacement parts is the paramount consideration.
The upgrade will replace aging equipment which is outdated and becoming hard to locate
replacement parts. The new control stations will have similar functionally of the existing system.
MTS will integrate some the existing equipment (existing field devices, cabling, cabinets, and
countertops as is except where otherwise noted). MTS will assist in troubleshooting problems with
the existing field devices. The County will be responsible for providing the network for the system
operation. The installation is expected to be completed within four (4) weeks after receipt of
ordering the equipment, which has a six (6) weeks lead time.
This request requires the approval of four of the five Commissioners in order to proceed with a
sole source procurement. If approved, the following remaining steps of the process will occur as
outlined by the law: 1) Not more than ten (10) days after the execution and approval of a contract
under this section, the procurement agency shall publish notice of the award in a newspaper of
general circulation in the County and 2) An appropriate record of the sole source procurement shall
be maintained as required.
DISCUSSION: N/A
FISCAL IMPACT: Funding is available in the Department's Capital Improvement Plan
(CIP) account 30-11320-BLD089.
CONCURRENCES: Sheriff Doug Mullendore
ALTERNATIVES: N/A
ATTACHMENTS: Quote Tab Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Montgomery Technology
Systems, LLC
Greenville, AL
Metroplex Control Systems,
Inc.
Inertech Security
Frederick, MD
Electronic Door Control
& Intercom System $89,750.00 $258,200.00 $124,536.00
`
I NTERTECH
SECURITY
September 30, 2013
Washington County Detention Center
ATTN: Terry Hill
500 Western Maryland Parkway
Hagerstown, MD 21740
INTERTECH SECURITY
5430 Mt. Zion Road
Suite 101
Frederick, MD 21703
301.624.1800
888.681.9911
Fax: 301.624.1853
INTERT EC HS EC URITY. COM
Re: Ref. No. 13-0892-BUDGETARY -Wash ington County Detention Center-MTI Upgrade Project
Dear Terry:
Thank you for your confidence in Intertech Security. Our company is dedicated to ensuring a successful
outcome to each project and to Washington County Detention Center's overall security program. A
summary of this project follows.
EXECUTIVE SUMMARY
Washington County Detention Center has requested a proposal from Intertech Security to design and
install a security solution inclusive of upgrading the existing MTI Door Control System at its 500 Western
Maryland Parkway, Hagerstown, MD location. This solution has been designed to address the concerns
and issues recently discussed.
Unless otherwise indicated or specified, Intertech Security will supply all equipment required for this
solution. Additionally, Intertech Security will install, program, and test all field devices, head -end
equipment, and software. A detailed listing of specific system components is provided below. Intertech
Security's specific scope of services for this project is also included.
Please call if you have questions or require further clarification of this proposal. Prices quoted are good
for 30 days from date of this proposal. In order to schedule this project for completion, please sign the
bottom of the last page of this proposal and return it to me at your earliest convenience.
Thank you for the opportunity to be of service. We look forward to working with you.
Sincerely,
Candi Gray
Client Relationship Manager
Washington County Detention Center
13-0892
Systems Overview
Washington County Detention Center has requested a proposal to upgrade the existing MTI
analog door control system to a digital platform at its 500 Western Maryland Parkway,
Hagerstown, MD location.
The existing MTI Door Control System will need to be upgraded using embedded controllers to
achieve Washington County's request.
Intertech Security proposes to install a fully functional and operational MTI locking and intercom
control system.
Intertech Security will combine the following existing control panels and replace with four (4)
touchscreen control stations:
1. CP-E & CP-F
2. CP-CD, & CP-1
3. CP-A and CP-B
4. CC1 (including six (6) additional doors/gates)
The new control stations will have the full functionality of the existing control stations/panels.
CP-E1 will be upgraded to a handheld device.
Intertech Security will reuse existing system inputs and outputs including termination boards,
decoder boards and driving relays for this solution. No new field devices are provided as part of
this quote.
All programming, engineering & software required for system operation will be provided by
Intertech Security.
Each of the proposed four (4) control station will include a 22" touchscreen monitor. The new
control stations will have the same functionality as the existing graphic panels/touchscreens.
This solution will allow the existing fiber backbone from Main Control to each of the control
locations to be utilized. Washington County Detention Center will be required to provide and
pull Cat6 cables from each of the four control rooms to each of the four proposed network
switches. Network switch locations TBD.
This proposal includes two 8-hour system training sessions.
All equipment removed from Washington County Detention Center for this solution will be left
onsite with Terry Hill, unless otherwise instructed.
Clientto provide dedicated 120 VAC, network connection(s), network address(es), and firewall rule(s) where required.
Referto'Notes and Assumptions'inthis proposal for additional considerations to the scope of services provided herein.
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Washington County Detention Center
13-0892
SYSTEM COMPONENTS
MANUFACTURE
QTY
DESCRIPTION
HP
4
Work Stations. A control station is comprised of an HP dc8300
small form factor computer and an APC BR130OLCD UPS. A
UPS will be provided which is capable of supplying fifteen (15)
minutes of runtime once main power has been lost.
ELO
4
22" Elo Touchscreen Monitors
MTI
1
Symbol Handheld Device
Linksys
2
Linksys Wireless Access Points
MTI
4
Embedded Controllers
MTI
4
Data Loop Boards
Lambda
4
Lambda Power Supplies
MTI
4
Digital Amplifiers
MTI
6
Opto Couplers
ProCurve
4
ProCurve 24 Port Network Switch 2620-24 10 /100/1000
MTI
4
20x2O Cabinets
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Washington County Detention Center
13-0892
INVESTMENT
TOTAL INVESTMENT..............................................................................$ 124,536.00
Price Includes
• Bill Of Materials as indicated
• Miscellaneous material and supplies required to install Bill of Materials
• Shipping and Freight
• Engineering Labor
• Installation Labor
• Project Management Labor
• Training as included in Scope of Work
All equipment is covered by the standard manufacturer's warranty* which customer mayoptionallyupgrade to one of Intertech
Security's Signature Service Plans. All installation laborwarranted for 12 months afterjob's completion which customer may
optionallyupgradeto one of Intertech Security's Signature Service Plans. (Warranty provisions do not apply to existing systems
and equipment; *newequipmentis warranted bythe manufacturer or, if the manufacturer coverage is less than 12 months, by
Intertech Security for the balance of 12 months from job completion.)
This proposal does not include tax. Intertech Security requires a copy of Tax Exempt Certificate to provide services on a tax-
exempt basis,
PROGRESS PAYMENT SCHEDULE: Unless otherwise noted by Intertech Security, progress invoices will be submitted in
monthlydraws, with an initial progress invoice for mo bilization and/or equipment, to be delivered upon execution of contract.
Progress invoices will be determined bya percentage of completion as ofthe final day of that month.
PAYMENT TERMS: Al invoices are due net upon receipt unless otherwise noted by Intertech Security. Upon receiptof payment
for the initial progress invoice and a signed purchase order, a Project Manager will contact the clientto schedule the project.
Work on site will not begin until the initial progress payment is received. Intertech Security reserves the right to charge
interestfor any invoice over 45 days old. The interestrate charged will be the full amountallowed by law.
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Washington County Detention Center
13-0892
STANDARD WARRANTY
•PARTS: All parts will be repaired or replaced at Intertech Security's option for one-year from project
completion, in accord with the terms, conditions and costs contained herein.
LABOR: Labor is warranted for one-year from project completion. All labor to correct routine, non -emergency
service problems is provided onlyduring Intertech Security normal working hours, excluding holidays.
EMERGENCY EmergencyCharge is 1.5 times the service rate per hour in affect at the time of service for calls after
SERVICE: Intertech Security working hours (calls after2:00 pm may be considered after hours if same dayservice is
required). Intertech Security recognized holidays are charged at 2 times the service rate per hour in affect
at the time of service.
EXCLUDED
HARDWARE: Any equ ipm ent connected to the system not s pecifi callyas sociated with access control, VID EO
SURVEILLANCE or intrusion detection.
SOFTWARE: Software is warranted to perform and operate in accordance with published specifications atthe time
ofsale. In the event of a program defect, the sole obligation of Intertech Security shall be to make
available all published modifications thatcorrect program problems which are published within one
(1) year from date of purchase, provided Purchaser has returned the Registration Form delivered
with the software package.
Purchaserwill be required to pay such labor charges as are scheduled by Intertech Security during the balance of the warranty
period on a time and materials basis. The warrantywill not apply to any product or installation which has been misused,
abused, or altered.
THE ONLY WARRANTY PROVIDED INTERTECH SECURITY IS THE LIMITED WARRANTY STATED ABOVE WHICH SHALL
NOT EXTEND BEYOND THE PERIOD STATED ABOVE. INTERTECH SECURITY MAKES NO OTHER WARRANTIES,
EXPRESSED, IMPLIED, OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NO RESPONSIBILITY IS
ASSUMED FOR ANY INCIDENTAL OR CONSEQUENTIAL DAMAGES EVEN IF INTERTECH SECURITY'S SYSTEM SALES
AND ENGINEERING PERSONNEL HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
THE WARRANTY PERIOD WILL COMMENCE WHEN CLIENT HAS BENEFICIAL USE OF THE SYSTEM, OR COMPLETION
OF SYSTEM INSTALLATION, WHICHEVER OCCURS FIRST.
INTERTECH MAKES NO WARRANTY, EXPRESS OR IMPLIED, THAT THE SYSTEMS IT INSTALLS OR THE SERVICES IT
FURNISHES WILL AVERT OR PREVENT OCCURRENCES, OR THE CONSEQUENCES THEREFROM, WHICH THE
SYSTEMS AND SERVICES ARE DESIGNED TO DETECT.
Note that for your convenience. Intertech Security offers Signature Service Plans which can provide:
• Shorter Telephone Response Times, reducing the standard 60 m inute telephone response to 30 or 15 minutes;
• Faster On -site Arrival Times, reducing the standard next business dayto 8 hours or 4 hours;
• Replacement Parts Coverage, upgrading the standard manufacturer repair to replacement availability orlocallystocked
replacement availability;
• Extension of coverage from business hours to 24/7;
• Priority in scheduling consistentwith service plan level;
• Discounts on non -covered service calls consistentwith service plan level;
• Preventive Maintenance;
• Availability of telephone technical support and other benefits consistent with service plan level.
In the absence ofan optional Signature Service Plan, the 1-year Standard Warranty above applies.
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Washington County Detention Center
13-0892
NOTES AND ASSUMPTIONS
GENERAL
A. All installation labor, final connections, and testing shall be performed during normal business hours of Monday through Friday 8:00
AM to 5:00 PM.
B. It's assumed that all existing electronic equipment that w ill be re -used is in good working condition and fully adjusted for proper
operation by others. Any equipment requiring repairs or adjustments for proper functionality w ill be considered to be out of the scope
of the contract (unless specifically included in the proposal Intertech Security) and w ill be billed to client at pricing consistentw ith this
proposal.
C. All 120VACelectrical requirements to Intertech Security equipment shall be provided and installed by others to Intertech Security
specified locations.
D. All LAN connections and phone lines to Intertech Security equipment shall be provided and installed by others to Intertech Security
specified locations.
E Standard one-year w arranty applies to equipment supplied by Intertech Security.
F. Standard one-yearw arranty applies to labor supplied by Intertech Security.
G. The customer is required to provide a single point of contact for all project communications and decisions. Timely responses are
required to meet project timelines and budgets.
H. Supply and installation of conduit or w ire mold, except here noted herein, furnished with drag lines is not included.
I. Provision of space for and a suitable operating environment for Data Collection Panel equipment in field locations as w ell as,
equipment at the monitoring/control location is not included and is responsibility of the customer.
J. Additional Materials and/or Work: Data for the preparation of the proposal is based on existing site conditions and/or site plans and
blueprints available to Intertech Security at the time the proposal was prepared. Any changes in site conditions and/or blue -prints
which occurafter proposal preparation that may have cost and/or operational impact will be subject to a change order which maybe
above or below the original proposal (contract) price.
K Lightning Protection: Equipment furnished and installed by Intertech Security is provided w ith the equipment manufacturer's standard
lightning and/or transient protection. NO GUARANTEE IS PROVIDED AGAINST EQUIPMENT AND/OR SYSTEM DAMAGE DUE TO
EITHER LIGHTNING AND/OR LINE POWER TRANSIENTS.
ACCESS CONTROL
A. It's assumed that any electronic door hardware is provided, installed, and fully adjusted for proper operation by others and will not pull
over 0.5 Amps at 24VDC. Any hardware requiring more amperage or any mechanical adjustments for proper functionality will be
considered to be out of the scope of the contract and will be billed to client at pricing consistent with this proposal.
B. The client will populate the card holder database and define/program access levels, time zones, personnel data, programming maps,
alarm message definitions and instructions, and any user defined data.
C. If applicable, Client shall provide and install a server -class PC, meeting or exceeding recommended specifications for provided
Access Control Software, unless otherwise noted in the System Description.
D. If a server -class PC is provided by Intertech Security, service and maintenance shall be provided by the PC vendor. Intertech Security
is only responsible for support of the Access Control software application,
E Client shall provide and install w orkstation-class PC's for all remote view stations, as needed, unless otherwise indicated in the
System Description.
F. Fire Alarm Release at Intertech Security designated location is the responsibility of the customer and fire alarm service provider forte
s ite.
G. Supply and/or installation of doors, locks, hardw areand other structural changes except as specifically noted herein is not included.
H. Bevator travel cable, cab device installation, and control interface by others.
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MAe4E
MW
QUOTATION
Friday, September 27, 2013
Mr. Terry Hill
Washington County Sheriff's Office
500 Western Maryland Parkway
Hagerstown, MD 21740
RE: Washington County Jail Control System Retrofit, Hagerstown, MD
MCS Detention
12903 Delivery Drive
San Antonio, Texas 78247
www.m_csdet.com
Phone 210.495.5245
Fax 210,495.5635
1.0 INTRODUCTION
Metroplex Control Systems, Inc. (MCS) is pleased to present this for your system needs on the above referenced
project. If there are any questions or should you require additional information, please feel free to contact us.
2.0 SCOPE OF WORK
MCS will provide the system(s) as per our scope of work contained within. This quotation is based on owner
supplied documentation and observations made during our visit to the site on Wednesday, August 14, 2013. 1
have noted any clarifications or exceptions below.
Upgrades to existing control system to include;
2.1 Survey — Before beginning any work, MCS will dispatch one system engineer and one service
technician to the site to survey and test the existing system including all doors and intercoms. At
the conclusion of this test we will prepare for the owner a written report documenting the current
condition of the system and field devices. Any pre-existing problems can be addressed by the
facility maintenance staff or by MCS under a separate purchase order.
2.2 Engineering - Once the survey is complete we will engineer the new system. Screen shots, product
data and schedules will be provided to the owner before the new system is shipped to the site.
4-2.3 Demolition - (One control room at a time) Remove and turn over to the owner existing control
panels CCi, CP-A, CP-B, CP-1, CP-CD, CP-E, CP-E1, and CP-F. Demo existing MITI decoder boards,
p ''9 (' ' 0 1 L r� power supplies and intercom amplifiers, Remove all unnecessary wiring.
2.4 Owner Provided Network — During the demolition phase the owner will provide the new copper
based (CAT5e) network wiring between all the existing control rooms. MCS will provide and install
all new network switches.
2.5 Installation — Starting with Central control, MCS will install the new system touchscreen (22"
Wide -format) along with the new Omron based PLC controller system. All existing MTI 22 series
locking and 29 series audio boards shall be interfaced into the new system via MCS U300
encoder/decoder replacement modules. The existing MTI 41 series intercom amplifier shall be
replaced. All system power supplies shall be replaced. Existing door power supplies shall be
www.mcsdet.com
Page i of 4
cleaned, checked and reused. A new rack -mounted uninterruptible power supply (UPS) with 5
minutes of backup power shall be provided at each control room.
2.6 New Intercoms — New surface mounted intercoms shall be provided at dayrooms A, B, C, D, E, and
F. Any additional raceway shall be provided by the owner.
2.7 Housing E Dayroom Touchscreen — The existing panel in dayroom E shall be replaced with an All -
in -one Touchscreen unit. The existing wall enclosure shall be reused.
2.8 Alternate 1 — Under this option we will replace the existing housing H control panel and GE PLC
with a new touchscreen and Omron PLC. This system will be incorporated into the new system
network. Owner to extend network wiring to housing H.
2.9 Alternate 2 — Under this option, the existing housing E panel will be removed and replaced with a
new MAXkey PDA system. System to include one PDA, PoE network switch and two wireless
access points to be installed in the dayroom ceiling. Owner to supply conduit and CATSe wiring to
each wireless access point.
3.0 REQUIREMENTS
Our Scope of Work is based on the following requirements:
3.1 New raceway shall be provided by others. MCS to provide requirements.
I -r 3.2 New copper based network wiring shall be provided by others. MCS to provide requirements.
3.3 All existing MTI device boards shall be reused.
�` .P ) A t• �.3A Since the project includes retrofit work in the existing working facility it shall be understood that
during the course of the changeover from the existing system to the new system there shall be
periods of individual or multiple system downtime. While we will make every effort to keep
system downtime to a minimum, it is an inevitable part of the work.
3.5 Our price is based on the owner making every effort to make the existing areas available and
providing sufficient escorts and security personnel needed by our crews to help keep the
durations of this phase of the work as short as possible.
4.0 INCLUSIONS
MCS Includes the following for our Scope of Work:
4.1 Panel (headend) terminations
4.2 Field device mounting and termination (new devices only)
4.3 Engineering/Drafting/Coordination
4.4 Submittals Touchscreen Screen -Shot Review
4.5 Permits (as needed)
4.6 Material and equipment as listed
4.7 Testing
4.8 Final Inspection/Certification
4.9 Training including DVD copy of training session
4.10 Operation/Maintenance Manuals and As -Built Drawings
1( 5.0 EXCLUSIONS
MCS Excludes the following:
www.mcsdet.com
Page 2 of 4
5.1 Conduit/raceway system, including junction boxes, pull boxes, ladder tray, wireways, J hooks, D
hooks, etc as defined by NEC. MCS to assist electrician in design of conduit requirements,
locations and routing after award of contract.
5.2 Wire/Cable and wire/cable Installation
5.3 Installation of pneumatic tubing if in separate conduit from door wire.
5.4 All Standard Supply voltages above 30 volts AC/DC including 120VAC supply circuits
5.5 Attendance to Daily or Weekly Job Site Meetings unless crews are on site and are requested to
attend.
5.6 Cost of random Drug Testing or Screening
4' S.7 Full time Project Management or Field Superintendent on Job Site.
5.8 Temporary power, lighting, site water, trash removal
5.9 Security caulking, grouting, fire wall penetration patching
5.10 Concrete work for Equipment Rack bases, Intercom Pedestal bases, Cameras Pole bases. MCS to
provide requirements.
5.11 Repairing or replacement of existing field devices or equipment to be reused.
5.12 Grounding.
5.13 Commercial hardware including power supplies, door position switches, electric locks or repair
thereof.
5.14 Detention hardware including door position switches, electric locks or associated doors or door
hardware or repair thereof.
6.0 PROJECT TIMING AND DELIVERY
MCS will provide submittals within 12 weeks ARO.
7.0 WARRANTY
One year Parts and Labor
8.0 COST ANALYSIS
QUOTATIONPRICE: ...................................................................................... $ 258,200.00
ALTERNATES 1 (Housing H System): ................................................................ $ 24,700.00
ALTERNATES 2 (MAXkey System) (DEDUCT): .................................................. <$ 3,500.00>
8.1 BONDS/TAXES/FREIGHT: This price does not include any applicable taxes, bonds or bond
premium. If a tax exemption certificate is not provided, the bidder is not responsible for tax. MCS
can provide a bond if required for an extra fee of 2%. Freight is included in the price above.
8.2 PRICING GUARANTEE: Because of conditions beyond our control, this quotation is effective only
for period of (60) days from the date above. Terms of payment are net thirty (30) days from
invoice. No cash discounts for prepayment. Any order based on this quotation shall be subject to
approval and acceptance by MCS. No MBE/WBE/SBE content has been included in this quote due
to the "security and specialty" nature of our work.
If you have any questions please feel free to call at (210) 495-5245.
Page 3 of 4
Michael Moran
Sales & Marketing
lfflchef�Orwr
U�-SO
12903 Delivery Drive
San,Antonio, TX 78247
Dir: 210.798.2957
Cell: 210.241.1493
Corp: 210.495.5245
Fax: 210.495.5635
mmoran@mcsdet.com
mcsdet.com
www.mcsdet com
Rage 4 of 4
Washington County Detention Center
13-0892
BUDGETARY PROPOSAL
Washington County Detention Center's Authorized Signature of Acceptance
Signature
Company
Date
Intertech Security Authorized Signature of Acceptance
Signature
Date September 30, 2013
Title Client Relationship Maneaer/Candi Grav
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October 23, 2017
Subject: Washington County Detention Center, MD – MTI Control System
Montgomery Technology Systems, LLC (MTS) is pleased to provide a quote for all necessary
material and labor for a complete and fully functional control and intercom system for the above
referenced project. MTS is proposing to provide a Montgomery Technology, Inc. (MTI) control
system. MTI has been in business for over 30 years and has completed over 2000 installations in
the detention market. This quote is based on original project documents.
Control System
MTS will provide and install a MTI Firefly control system to replace the existing system. MTS
will replace the existing processors with MTI 91795 Embedded Controllers. MTS will provide
new digital intercom amplifiers to replace the existing intercom amplifiers.
MTS will provide and install five (5) control stations to replace the following existing stations:
1. CP-A and CP-B
2. CP-CD and CP-1
3. CP-E and CP-F
4. CP-E1
5. Central Control
The new control stations will have similar functionality of the existing system. A control station
includes a HP EliteDesk 800 G3 Small Form Factor computer, a 22” Elo touchscreen monitor and
a microphone for intercommunications. MTS will pull Cat6 cabling between the control stations
and associated equipment rooms.
MTS will integrate the existing ONVIF compliant Pelco and Bosch camera equipment with the
MTI control system. The Central Control station will include one (1) 22” spot monitor for camera
call ups. MTS will reuse all existing camera equipment and cabling as is.
MTS will provide a new UPS for all head end equipment and control stations. On-line UPS
systems will be utilized. The UPS system will be sized to provide fifteen (15) minutes of run time
for all systems included in this quote.
The county will be responsible for providing the network necessary for system operation.
MTS will reuse existing field devices, cabling, cabinets and countertops as is except where
otherwise noted. MTS will assist in troubleshooting problems with existing field devices. Once an
existing field device is found to be defective, it will be the facility’s responsibility to repair or
replace the existing device.
Pricing
MTS is pleased to provide the above scope of work for a total of $89,750.
Warranty
1. MTS provides the manufacturers standard warranty that all products are to be free of
defects in material and workmanship for a period of one year from date of substantial
completion.
2. Conditions of the warranty apply only to materials supplied as part of this quote.
3. MTS is neither responsible for damage caused by acts of God nor neglect or abuse by
others who have gained access to the equipment.
Lead Times and Submittals
1. MTS will provide submittals within six (6) weeks of receipt of contract.
2. MTS will provide all necessary material within six (6) weeks of receipt of approved
submittals.
3. MTS will complete the installation within four (4) weeks of materials arriving onsite.
Terms of Payment
1. All pricing is good for 30 days from date of quote.
2. All invoices will be paid within 30 days from invoice date.
3. All invoices not paid within 30 days will be subject to a 1.5% per 30-day late charge.
4. All invoices not paid within 60 days will result in the account being put on Credit Hold.
5. A tax exemption certificate must be provided for each project.
If I can be of any assistance or answer any questions, please do not hesitate to call me at 800-392-
8292.
Sincerely,
Michelle Gafford
Open Session Item
SUBJECT: Consensus Discussion for Text Amendment – RZ-16-005
PRESENTATION DATE: October 31, 2017
PRESENTATION BY: Jill Baker, Chief Planner, Washington County Department
of Planning and Zoning
RECOMMENDED MOTION: Consensus on changes to the proposed text amendments
and potential need for 2nd Public Hearing.
REPORT-IN-BRIEF: Application was made to amend several sections of the Zoning
Ordinance by updating, correcting, and clarifying language pertaining to various aspects of
zoning regulation including mobile home replacements, accessory building setbacks, and
convenience stores. The Planning Commission held a public input meeting on October 17, 2016.
No public input was received during the public rezoning meeting. A public hearing was held on
February 28, 2017 and public testimony was received regarding several sections of the
amendments. County Commissioners discussed the proposed amendments after the public
hearing held on February 28, 2017 and provided questions and directions for Staff to follow up
on the application.
DISCUSSION: Detailed discussion of the amendments can be found in the Staff Report
and Analysis dated October 3, 2016 and in the Follow-up Staff Report and Analysis dated
August 15, 2017, both attached hereto.
FISCAL IMPACT: None
ALTERNATIVES: N/A
ATTACHMENTS: Staff Report and Analysis dated October 3, 2016
Proposed text amendments
Planning Commission Recommendation dated January 23, 2017
Follow-up Staff Report and Analysis dated October, 2017
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
DEPARTMENT OF PLANNING & ZONING
COMPREHENSIVE PLANNING j LAND PRESERVATION J FOREST CONSERVATION � GIS
RZ-16-005 October 3, 2016
WASHINGTON COUNTY ZONING ORDINANCE
STAFF REPORT AND ANALYSIS
ARTICLES 3, 4,11, 12,14, 22, 28A
Proposal: Application is being made to amend several sections of the Zoning Ordinance by
updating, correcting, and clarifying language pertaining to various aspects of zoning regulation.
Staff Report: It is every jurisdiction's goal to provide a clearly defined ordinance that limits
inconsistencies and interpretation. The purpose of these amendments is to clarify various
sections of our Zoning Ordinance to reduce observed errors, ambiguous language, and
regulations conflicting internally within the Ordinance as well as in other Ordinances.
Analysis: Several amendments are being proposed as part of this application. A brief outline of
each amendment is listed below.
A) The first amendment proposed as part of this application relates to alcohol production
uses including breweries, wineries, and distilleries. Currently, the Zoning Ordinance
provides direction on farm breweries and wineries as well as limited commercial
breweries and wineries. This amendment seeks to build upon these uses and address new
regulations approved by the State related to the licensing of such facilities.
Several new manufacturing license types have been approved by the State over the last
few legislative sessions. First, two new types of breweries, pub -breweries and micro -
breweries have been included as types of manufacturing facilities. Both are considered
limited commercial manufacturing and are primarily associated with complementing
retail uses such as restaurants and retail liquor stores. The amendments relating to these
uses include:
• Adding new definitions for limited commercial brewery (aka micro -brewery)
and pub brewery;
• Inclusion of micro -breweries as a permitted use in the Business Local (and
thereby also permitted in the Business General `BG', Planned Business `PB', and
Highway Interchange `HI' zoning districts) and Rural Business `RB' districts;
• Inclusion of micro -breweries as special exception uses in the rural area districts
of Agriculture (Rural) `AR', Environmental Conservation `EC', Preservation `P',
and Rural Village `RV'; and
120 West Washington Street, 2°d Floor Hagerstown, MD 217401 P. 240.313.2430 � il: 240.313.2431 7-1-1
WWW.WASHCO-MDAET
Staff Report & Analysis
RZ-16-005 — WC ZO — Clean -Up
Page 2
• Inclusion of pub breweries as permitted uses in the BL (and thereby also
permitted in the BG, PB, and HI zoning districts) and RB districts.
The State has also added a new manufacturing license for limited commercial distilleries.
This new classification strictly limits the amount and distribution of the manufactured
product. The amendments relating to this topic include:
• Adding a new definition limited commercial distillery;
• Adding a new definition of commercial distillery to better clarify the difference
between uses;
• Inclusion of limited commercial distilleries as a permitted use in the BL (and
thereby also permitted in the BG, PB, and HI zoning districts) and RB districts;
and
• Inclusion of limited commercial distilleries as special exception uses in the rural
area districts of A(R), EC, P, and RV.
Finally, in an effort to streamline all of the different types of alcohol manufacturing
license as uses in the Zoning Ordinance, minor adjustments have been made to the
definitions section to align them with State regulations.
B) The next proposed amendment seeks to resolve an oversight in the application and
implementation of mineral extractive operations in the rural areas of the County. Prior to
the Rural Area rezoning in 2005, mineral extractive operations were categorized in terms
of their size and intensity. The classifications were defined as low, moderate, and high
volume operations. When the Rural Area rezoning was adopted the definitions of these
operations remained; however, the uses were not explicitly included in the Table of Land
Use Regulations. Instead they were consolidated into one level of intensity and only
permitted in the Industrial, Mineral `IM' overlay district.
Recent changes in Maryland Department of the Environment definition and licensing of
smaller extractive operations has prompted the County to review its current handling of
these uses in the Zoning Ordinance. The amendments proposed as part of this application
seek to restore the original delineation of separate levels of extractive operation and
reinstate the uses as they were permitted prior to the Rural Area Rezoning. The
amendments include allowing low volume operations to be permitted uses in the AR, EC,
P, RB, and IM overlay districts, moderate volume operations to be special exception uses
in the AR, EC, P, RB, and IM overlay districts, and high volume operations to only be
permitted with an IM overlay district.
C) The next set of amendments proposed as part of this application corresponds to uses that
relate to automotive sales, service, and repair. There are currently multiple references to
different aspects of automotive care that are redundant or conflicting. The purpose of
these amendments is to identify the different automotive care uses and include them in
the appropriate zoning category.
Staff Report & Analysis
RZ-16-005 — WC ZO — Clean -Up
Page 3
The primary complaints received relating to automotive care is regarding noise and fumes
emanating from the facilities. To reduce the amount of friction between uses, it is
important to consider what types of work can be done near incompatible uses such as
residential areas. Typically, auto body repair and larger mechanical work such as
transmission repair can cause elevated levels of noise. For this reason the focus of these
amendments is to limit the types of repair work in commercial zoning districts that are
intended for less intense uses. To achieve this balance the following amendments are
recommended:
• Revise the definition of Automotive Service Station to include less intense
automotive care work such as detailing;
• Revise the Service Garage definition to include service for both minor and major
repairs including auto body work;
• Include Automotive Service Station as a permitted use in the BL (and thereby
also permitted in the BG, PB, and HI zoning districts) and RB districts; and
• Include Service Garage as a permitted use in the BG (and thereby also permitted
in the PB and HI zoning districts) and RB districts.
D) Accessory structures are the topic of the next amendment; specifically, the placement of
accessory structures. Currently, Section 4.10(b).5 allows setbacks of accessory structures
from roadways to be at least the same as the side yard setback in the district. This has
inadvertently caused issues with neighbors who don't wish to see accessory structures
such as pools, sheds, etc. in front yards. This also has the potential to create issues with
highway right-of-way dedications and future road widening. To rectify this issue we are
recommending deletion of this section in its entirety.
E) The next amendment listed on the attachment is a simple correction to rectify a
referencing error. In Section 4.26 there is a referral made to Section 21.32 of the
Ordinance. This section does not exist and the correct reference should be to Section
21.42.
F) Occasionally it is brought to our attention that there are some uses that are not included
within the Zoning Ordinance that perhaps should be included. Car wash facilities have
recently been pointed out as not being specifically listed in the Ordinance as a use. In the
past car wash facilities have been most associated with other automotive care facilities
and were therefore interpreted to be part of the overall care of the vehicle. As additional
stand-alone facilities are being developed it has been determined that there is a need for a
specific line item for car wash facilities. It is recommended that they be permitted in the
BL (and thereby also permitted in the BG, PB, and HI zoning districts).
G) As part of a recent development proposal, Commissioners were presented with a request
from the developer to revisit the definition of convenience stores. Currently convenience
stores are permitted in the BL (and thereby also permitted in the PB and HI zoning
Staff Report & Analysis
RZ-16-005 — WC ZO — Clean -Up
Page 4
districts) district and are limited to a gross floor area of 5,000 square feet that is to
include the area used for gasoline sales. At the time the developer wished to build a
larger convenience store but the definition puts strict limits on the size with no mitigation
if the developer wished to have a larger store. To create more flexibility in the size of
these types of uses, staff is proposing to amend the definition of a convenience store to
eliminate the size restriction. Alternatively, to adhere to the purpose statements of the BL
district to restrict commercial development where "services are needed by a
neighborhood population", the size restriction of 5,000 square feet or less gross floor area
has been added as a caveat to the use. In the more intensive BG district, the convenience
store use has been added without caveat thereby removing a size limit.
To further clarify the difference between a convenience store and grocery store, Staff has
proposed adding a new definition for Grocery Store/Supermarket. The intent is to define
a different intensity level between the two uses.
H) Another area of the Zoning Ordinance that has been identified as needing revision is
related to placement and location of mobile/manufactured homes. First, the Ordinance
currently includes a rather archaic definition of mobile home. The current definition was
derived from initial Federal legislation enacting the permitting of this type of housing.
Just as any other use in the ordinance, these uses have evolved and changed over time.
These units are now larger and can be multi -sectional. In order to better serve these
residents, it is recommended to update the definition to include the new term
`manufactured home' and reference the changes that have occurred in the industry.
The new larger dimensions and multi -sectional nature of these uses also conflict with
replacement regulations outlined in the Ordinance. When the Ordinance was first
enacted in 1973, the only form of mobile home built was what is referred to as a `single
wide' unit generally measuring 10 to 12 feet wide and 50 to 60 feet long. Currently
manufactured homes can be built in single or multiple sections typically spanning up to
1200 square feet or more of living space. Currently, Section 22.54 states that
replacement units must be installed on the same site as the existing unit. It is becoming
more and more difficult for residents to replace existing units that are smaller with newer
units. Therefore, it is recommended to revise this section of the Ordinance to be more
flexible and allow for replacement homes to be placed similarly to any other type of
housing.
I) The final amendment proposed as part of this application relates to the definition of an
essential utility. More specifically the treatment of sewerage pumping stations. As part
of the current definition of essential utility equipment, above ground pumping stations are
specifically excluded from the list of items deemed "essential". This has prompted the
County and other water quality agencies to make application to the Board of Zoning
Appeals to seek a special exception to install an above ground pumping station. As part
of one of the latest BZA hearing opinions, the members agreed that pumping stations,
regardless of their location above or below ground, should be considered `essential' and
Staff Report & Analysis
RZ-16-005 — WC ZO — Clean -Up
Page 5
not put through the special exception process. Likewise, Staff at the Department of
Water Quality has expressed concern over the definition not included pumping stations as
essential utility equipment. Based on the BZA opinion and Staff comments it is
recommended that the definition of essential utility equipment be amended to include
pumping stations.
Staff Recommendation: Based upon feedback and comments from other government agencies,
developers, property owners, and the general public, Staff recommends approval of these
amendments in order to provide consistent implementation of our land use policies and
regulations.
Respectfully submitted,
J )IL. Baker
Chief Planner
RZ-16-005
PROPOSED TEXT AMENDMENTS FOR PUBLIC HEARING
CLEAN-UP AMENDMENTS
(1) ARTICLE 3 – DISTRICTS ESTABLISHED; ZONING MAPS, DISTRICT BOUNDARIES;
LAND USE REGULATIONS (RURAL AREA USES) is amended as follows:
Section 3.3 (1) Table of Land Use Regulations
A(R)-Agriculture (Rural)
EC-Environmental Conservation
P-Preservation
RV-Rural Village RB-Rural Business IM-Industrial Mineral
Table No. 3.3(1)
TABLE OF LAND USE REGULATIONS
(RURAL AREA USES)
L ND USES A(R)EC P RV RB IM
J. Housing Mobile/Manufactured Homes P P P N N N
K. Manu actu ing Brewery, Commercial with a valid Class 5 manufacturing license SE SE SE SE P N
Brewery, Farm with a valid Class 8 manufacturing license P P P P P N
Brewery, Limited Commercial (micro-brewery) with a valid Class 7
manufacturing license
SE SE SE SE P N
Brewery, Pub with a valid Class 6 manufacturing license provided
the pub is located within, or immediately adjacent to, the restaurant
where the brewed beverage is to be sold to the public.
N N N N P N
Distillery, Limited Commercial with a valid Class 9 manufacturing SE SE SE SE P N
Wineries, Farm with a valid Class 4 manufacturing license P P P P P N
Wineries, Commercial with a valid Class 3 manufacturing license SE SE SE SE P N
Wineries, Limited Commercial with a Class 4 manufacturing
license
SE SE SE SE P N
L. Mining
Mineral extraction, mineral processing, mineral related uses,
and mineral based manufacturin
N N N N N P
Mineral extractive operations, Low volume; subject to the
performance standards in Section 4.12. A grading plan
containing the information required in Section 15.3(a)-(h)
showing the existing and proposed surface contours and
providing for the revegetation of the property shall be submitted
to the County for approval.
P P P N P P
Mineral extractive operations, Moderate volume; subject to the
performance standards in Section 4.12 and the requirements of
Sections 15.4, 15.5 and 25.6. A grading plan containing the
information required in section 15.3(a)-(h) showing the existing
and proposed surface contours and providing for the
revegetation of the property shall be submitted to the County
for approval.
SE SE SE N P P
Mineral extractive operations, High volume; subject to the
performance standards in Section 4.12 and regulations in
Article 15.
N N N N N P
P. Retail and Wholesale Trade
Auto Sales and Services N N N N P N
Automotive Service Station N N N N P N
Garage, Service N N N N P N
P-Permitted
SE-Special Exception
A-Accessory
N-Not Permitted
(2) ARTICLE 4 – GENERAL PROVISIONS is amended as follows:
Section 4.10 Accessory Structures
(b) Use limitations.
5. In all districts wherein single family and two family dwellings are permitted,
accessory structures shall not be located closer to public or private road right-of-
way or rear lot line than the side yard requirements for a single family or two
family dwelling in that district, except as provided in Section 23.5(b).
Section 4.26 Solar Energy Generating Systems
The purpose of this section is to establish regulations to facilitate the installation and
construction of Solar Energy Generating Systems as defined in Section 28A (hereinafter
“SEGS”) for landowners, subject to reasonable restrictions which will preserve the public health
and safety.
SEGS shall be permitted as a land use as specified in Section 3.3 and 21.32 42 of this
ordinance. However, SEGS shall be prohibited as a use in defined Priority Preservation Areas,
Rural Legacy Areas, and Antietam Overlay zones.
(3) ARTICLE 11 “BL” BUSINESS, LOCAL DISTRICT is amended as follows:
Section 11.1 Principal Permitted Uses
(a) Local retail goods sales and service shops, including:
Automobile accessory sales
Automotive Service Station
Automotive Sales
Car Wash
Convenience store/food mart; provided the cumulative area of the building and fuel
canopy do not exceed 5,000 square feet
Dairy products store
Food and Grocery stores
(j) Distillery, Limited Commercial with a valid Class 9 manufacturing license.
(k) Brewery, Limited Commercial with a valid Class 7 manufacturing license.
(l) Brewery, Pub with a valid Class 6 manufacturing license provided the pub is located
within, or immediately adjacent to, the restaurant where the brewed beverage is to be sold
to the public.
(m) Winery, Limited Commercial with a valid Class 4 manufacturing license.
(j)(n) When it can be determined that an unlisted use is functionally similar to a listed
principal permitted use by inclusion in the same 6 digit North American Industry
Classification System (NAICS), the use may also be permitted in the Business, Local District
as if it were listed as a principal permitted use herein.
If a proposed use is not listed and cannot be determined to be functionally similar in
character to a listed use by reference to its 6 digit NAICS Code, the use is not permitted
in the Business, Local District except when approved by the Board of Appeals as a
special exception as stated in Section 11.3.
(k)(o) Structures and uses existing prior to assignment of the current Business, Local
District that are not listed as principal permitted uses are considered non-conforming uses
and are permitted subject to the guidelines governing such uses in Section 4.3.
(4) ARTICLE 12 “BG” BUSINESS, GENERAL DISTRICT is amended as follows:
Section 12.1 Principle Permitted Uses
(a) Retail trades, businesses and services, including but not limited to the following and any
use permitted in the BL District, subject to the use regulations specified in that district.
Automotive Service Station
Convenience Store/Food mart
Garage, Service
(5) ARTICLE 14 “IG” INDUSTRIAL, GENERAL DISTRICT is amended as follows:
Section 14.1 Principle Permitted Uses
(a) Uses of a general industrial nature, but not limited to the following:
Manufacture and bottling of alcoholic beverage. including commercial breweries,
distilleries, and wineries.
(6) ARTICLE 22 SPECIAL PROVISIONS; DIVISION V – MOBILE HOME PARKS,
TRAVEL TRAILER PARKS AND MOBILE HOMES NOT IN MOBILE HOME PARKS
OR TRAVEL TRAILER PARKS is amended as follows:
Section 22.54 Mobile Homes
(c) Replacement:
(2) Except in the A(R), EC, and P Districts, the replacing mobile home must be
set on the same site as the replaced mobile homeA replacement mobile home
must be placed so as to meet the building setbacks of the district in which it will
reside. The existing mobile home shall be with the latter being removed from
the property no later than thirty (30) days from the zoning permit issuance date of
the replacement unit. If the existing mobile home does not currently conform to
the prescribed setbacks in the district which it resides, a replacement mobile
home may use the same setbacks as the current mobile home but shall not be
placed any closer to property boundaries than exists at the time of replacement.
(7) ARTICLE 28A DEFINITIONS is amended as follows:
Automotive Service Station:
A building, lot, or both,facility where gasoline, oil, grease, batteries, tires, and
automobile accessories may be supplied and dispensed at retail prices, and where automobile
servicing, detailing, and minor repairs are provided. Uses at a service station do not include
major mechanical and body work, storage of automobiles not in operating condition, or other
work involving noise, glare, fumes, smoke, or other characteristics to an extent greater than
normally found in such stations. A service station is not a repair and service garage or a body
shop.
Brewery, Commercial:
An establishment with facilities for manufacturing, storage, and bottling malt
beverages for sale on-site or through wholesale or retail outlets. Breweries shall be
further defined as follows: in accordance with a valid Class 5 manufacturing license
from the State of Maryland. A commercial brewery is a brewery that does not meet the
definition of a Farm Brewery. Accessory uses may include beer tasting rooms at which
beer tasting occurs, accessory food sales related to the beer tasting, and the sale of
beer produced on site. The area for beer tasting, accessory food sales related to the
beer tasting, and sales of beer produced on-site shall not exceed 25 percent of the area
of the structures located on-site and being used for manufacturing and bottling.
A. Commercial Brewery: An establishment authorized by the State of Maryland
through a valid Class 5 Manufacturers License. Such establishments may
conduct tours of the licensed premises and have tasting areas not to exceed 25
percent of the area of the structures located on-site and being used for
manufacturing and bottling.
B. Brewery, Farm Brewery: An establishment authorized by the State of Maryland
through a valid Class 8 manufacturing license. Such establishments shall be
located on a farm with a producing hopfield or similar growing area which may
have facilities for brewing, processing, bottling, packaging, and storage of beer
on the premises where the owner or lessee manufactures beer. in accordance
with a valid Class 8 manufacturing license from the State of Maryland. If the
Farm Brewery produces beer on site, at a minimum, Farm Breweries must
produce at least 2 acres of the agricultural products used in processing the beer
on-site at the Farm Brewery. Accessory uses at the Farm Brewery may include
tasting rooms at which beer tasting occurs, accessory food sales related to the
beer tasting, sales of novelty and gift items related to the beer and processing
facility, sales of beers produced on-site, occasional promotional events, and
guided tours. The area for beer tasting, accessory food sales related to the beer
tasting, and sales of novelty and gift items related to the beer and processing
facility shall not exceed 25 percent of the area of the structures located at the
farm and being used for the Farm Brewery. A Farm Brewery and its accessory
uses shall be considered a bona fide and normal agricultural activity and an
agricultural land management activity. A Zoning Permit and Site Plan approval is
not required for a Farm Brewery that includes a tasting room, accessory food
sales related to the beer tasting, sales of novelty and gift items related to the
beer. Notwithstanding the foregoing, a Farm Brewery with a tasting room shall
be required to file with the County Division of Plan Review and Permitting,
evidence that the vehicular access to the Farm Brewery used by patrons satisfies
the County sight distance requirements set forth in the County's "Policy for
Determining Adequacy of Existing Highways" if such vehicular access is onto a
County public road.
C. Limited Commercial Brewery (aka Micro-brewery) - An establishment authorized
by the State of Maryland through a valid Class 7 manufacturing license. Such
establishments may conduct tours of the licensed premises and have tasting
areas. Other accessory uses may include accessory food sales related to the
tasting and the sale of beers produced on site. The area for tasting, accessory
food sales related to the tasting, and sales of beer produced on-site shall not
exceed 25 percent of the area of the structures located on-site and being used
for manufacturing and bottling.
D. Pub Brewery – An establishment authorized by the State of Maryland through a
valid Class 6 manufacturing license. Such establishments are permitted with the
express intent to service restaurants or other dining establishments. Therefore,
the pub brewery must be located within, or immediately adjacent to the
restaurant or other dining establishment where the brewed beverage is to be sold
to the public.
Convenience Food Store/Food Mart:
Any retail establishment offering for sale: prepackaged or preprocessed food
products, household items, and other goods commonly associated with the same
primarily engaged in the sale of a limited line of items such as pre-packaged and/or
freshly made food products, household goods, periodicals, etc. and having a gross floor
area of 5,000 square feet or less. Such establishments may also sell gasoline at retail
prices. The area utilized for the sale of gasoline shall be considered as part of the gross
floor area.
Distillery:
An establishment with facilities for distilling, rectifying, storage, and bottling of
brandy, rum, whiskey, alcohol, and neutral spirits for sale on-site or through wholesale or
retail outlets. Distilleries shall be further defined as follows:
A. Commercial Distillery: An establishment authorized by the State of Maryland
through a valid Class 1 or Class 2 Manufacturers License. Such establishments
may conduct tours of the licensed premises and have tasting areas not to exceed
25 percent of the area of the structures located on-site and being used for
manufacturing and bottling.
B. Limited Commercial Distillery: An establishment authorized by the State of
Maryland through a valid Class 9 manufacturing license. Such establishments
may conduct tours of the licensed premises and have tasting areas. Other
accessory uses may include accessory food sales related to the tasting and the
sale of spirits produced on site. The area for tasting, accessory food sales related
to the tasting, and sales of spirits produced on-site shall not exceed 25 percent of
the area of the structures located on-site and being used for manufacturing and
bottling.
Essential Utility Equipment:
This term comprises underground or overhead electrical, gas, communications,
water or sewerage systems, including electrical poles, towers or pole structures, wires,
lines, mains, drains, sewers, sewerage pumping stations (including above ground
stations),conduits, cables, fire alarm boxes, public telephone stations, police call boxes,
traffic signals, hydrants, regulating and measuring devices, and the structures in which
they are housed, and other similar equipment and accessories in connection therewith.
It does not included Commercial Communications Towers, nor does it include buildings,
yards, stations used for storage, repair, or processing of equipment material, and does
not include building yards, stations, or substations for transforming, boosting, or
switching, or pumping purposes, where such facilities are constructed on the ground.
Garage:
Garage, Service: A garage, other than a residential garage, where motor
vehicles, trailers, or other types of equipment are stored, equipped for operation,
repaired, or kept for remuneration, hire or saleserviced for minor and major repair
including auto body repair. Uses at a service garage do not include storage of
automobiles not in operating condition or other work involving noise, glare, fumes,
smoke, or other characteristics to an extent greater than normally found in such facilities.
Grocery Stores/Supermarkets:
A retail establishment primarily engaged in the sale of a general line of food
products such as canned and frozen foods, fresh produce, and prepared meats, fish,
and/or poultry. Such establishments may also sell gasoline at retail prices.
Mobile/Manufactured Home:
A detached structure with the following characteristics:
It is designed for long term occupancy and containing sleeping accommodations,
a flush toilet, a tub or shower bath, and kitchen facilities with plumbing and electrical
connections provided for attachment to outside systems, and;
It is designed for transportation after fabrication on streets or highways on its own
wheels, or on flatbeds or other trailers, or detachable wheels, and;
It arrives at the site where it is to be occupied complete and ready for occupancy
except for minor and incidental unpacking and assembly operations, location on jacks or
other temporary or permanent foundations, connections to utilities and the like.
A travel trailer is not a mobile home. See “Travel Trailer”.
A prefabricated home built entirely in a factory under a federal building code
administered by the US Department of Housing and Urban Development (HUD Code)
that is attached to a permanent chassis to assure the initial and continued
transportability of the home. These prefabricated homes may be single or multi-
sectional and are transported to the site and installed. This definition does not include
travel trailers (See “Travel Trailer”). For clarification the terms “mobile home” and
“manufactured home” are synonymous and may be used interchangeably.
Winery, Commercial:
An establishment with facilities for manufacturing, storage, and bottling wine for
sale on- site or through wholesale or retail outlets. Wineries shall be further defined as
follows: in accordance with a valid Class 3 manufacturing license from the State of
Maryland. A commercial winery is a winery that does not meet the definition of a Farm
Winery. Accessory uses may include wine tasting rooms at which wine tasting occurs,
accessory food sales related to wine tasting, and the sale of wine produced on site. The
area for wine tasting, accessory food sales related to the wine tasting, and sales wine
produced on-site shall not exceed 25 percent of the area of the structures located at the
and being used for manufacturing and bottling.
A. Commercial Winery – An establishment authorized by the State of Maryland
through a valid Class 3 manufacturing license. Such establishments may
conduct tours of the licensed premises and have tasting areas not to exceed 25
percent of the structures located on-site and being used for manufacturing and
bottling.
B. Winery, Farm Winery - An establishment authorized by the State of Maryland
through a valid Class 4 manufacturing license. Such establishments shall be
located on a farm with a producing vineyard, orchard, or similar growing area
which may have facilities for fermenting, processing, bottling, packaging, and
storage of wine, sparkling wine and/or juice on the premises where the owner or
lessee manufactures wine and/or sparkling wine. in accordance with a valid
Class 4 manufacturing license from the State of Maryland. If the Farm Winery
produces wine, sparkling wine and/or juice on the premises, the Farm Winery
must produce at least 2 acres of the agricultural products used in processing the
wine, sparkling wine and/or juice on-site at the Farm Winery. Accessory uses at
the Farm Winery may include tasting rooms at which wine tasting occurs,
accessory food sales related to the wine tasting, sales of novelty and gift items
related to the wine and the vineyard, sales of wines produced on-site, occasional
promotional events related to the wine and the vineyard, and guided tours. The
area for wine tasting, accessory food sales related to the wine tasting, and sales
of novelty and gift items related to the wine and the vineyard shall not exceed 25
percent of the area of the structures located at the farm and being used for the
Farm Winery. A Farm Winery and its accessory uses shall be considered a bona
fide and normal agricultural activity and an agricultural land management activity.
A Zoning Permit and Site Plan approval is not required for a Farm Winery that
includes a tasting room, accessory food sales related to the wine tasting, sales of
novelty and gift items related to the wine and the vineyard, sales of wines
produced on-site. Notwithstanding the foregoing, a Farm Winery with a tasting
room shall be required to file with the County Division of Plan Review and
Permitting evidence that the vehicular access to the Farm Winery used by
patrons satisfies the County sight distance requirements set forth in the County's
"Policy for Determining Adequacy of Existing Highways" if such vehicular access
is onto a County public road.
C. Limited Commercial Winery – An establishment authorized by the State of
Maryland through a valid Class 4 manufacturing license. Such establishments
may conduct tours of the licensed premises and have tasting areas. Other
accessory uses may include accessory food sales related to the tasting and the
sale of spirits produced on site. The area for tasting, accessory food sales related
to the tasting, and sales of spirits produced on-site shall not exceed 25 percent of
the area of the structures located on-site and being used for manufacturing and
bottling.
January 23, 2017 RZ-16-005
APPLICATION FOR TEXT AMENDMENT
PLANNING COMMISSION RECOMMENDATION
RECOMMENDATION
On October 17, 2016, the Planning Commission held a public rezoning meeting to consider text amendments
to the Washington County Zoning Ordinance and to take public input on those amendments. The Washington
County Planning Commission took action at its regular meeting held on Monday, December 5, 2016 to
recommend approval of Text Amendment RZ-16-005 to the Board of County Commissioners. No public input
was received during the public rezoning meeting.
Copies of the application, Staff Report and minutes of the October 17, 2016 public rezoning meeting and the
December 5, 2016 regular meeting are attached.
Respectfully submitted,
Stephen T. Goodrich, Director
Washington County Department of
Planning & Zoning
JLB/STG/dse
Attachments
cc: Kirk Downey
file
RZ-16-005 October, 2017
WASHINGTON COUNTY ZONING ORDINANCE
FOLLOW UP STAFF REPORT AND ANALYSIS
ARTICLES 3, 4, 11, 12, 14, 22, 28A
Case synopsis: Application has been made to amend several sections of the Zoning Ordinance.
The proposed amendments will update, correct, and clarify language as well as remove errors,
ambiguous language, and conflicts within the Ordinance as well as with other Ordinances.
There are nine distinct topics being contemplated for this case:
A) Alcohol manufacturing land uses including breweries, wineries, and distilleries;
B) Delineation of different levels of use intensity for Mineral Extractive Operations;
C) Clarification of uses related to automotive sales, service, and repair;
D) Accessory uses permitted in front yard setbacks;
E) Administrative error correction to Section 4.26;
F) Inclusion of car washes as listed uses in the Ordinance;
G) Revised definition of convenience stores and allowance in other districts;
H) Definition and building setbacks for manufactured/mobile homes and replacements;
and
I) Classification of sewerage pumping stations as essential utilities.
Previous testimony and Commissioner Discussion: A public hearing before the Board of
County Commissioners was held on February 28, 2017 for the purpose of taking public
testimony on the various text amendments proposed as part of this case. Three people testified
as part of the public hearing (1 in person and 2 written comments). Mr. William Skomski Sr.
was the only individual testifying in person that day. His testimony included comments in favor
of the proposed amendments relating to the new definitions for the different types of breweries.
The first piece of written testimony provided during the public hearing was from Mr. Robert
Clemson who wrote his opposition to the proposed amendments that eliminated accessory
structures from being permitted in the front yard of any zoning district. This topic was also of
concern to several Commissioners.
The other piece of written testimony provided during the public hearing was from Brad Fulton
on behalf of AC&T. He commented in favor of the proposed changes regarding convenience
stores.
Analysis: Three of the nine topics proposed for amendment drew public comment. A fourth
topic drew comments from the Commissioners. Staff will attempt to provide further analysis of
these sections below and offer alternative proposals where appropriate. It should be noted that
any significant change to the amendments as proposed may require a second public hearing to
take further testimony on the changes.
Issue 1 - Alcohol manufacturing land uses including breweries, wineries, and distilleries:
The purpose of these amendments is to align the Zoning Ordinance definitions of various types
of alcohol manufacturing uses to those approved by the State through their regulatory process for
alcohol manufacturing licenses. Currently, the zoning ordinance provides direction on farm
breweries and wineries as well as limited commercial breweries and wineries. Over the last few
legislative sessions the State has approved several new types of alcohol manufacturing licenses
including limited commercial brewery (aka micro-brewery), pub breweries, and limited
commercial distillery. These new uses also caused some minor changes in definitions to the
ordinance to align with State regulations.
Testimony received on this issue was positive and in favor of the amendment. There were no
questions or concerns expressed. No further changes are recommended.
Issue 2 – Accessory uses permitted in front yard setbacks:
After further review and discussion with the Zoning Staff it appears that the initial description of
this amendment may not have been accurate. The purpose of the amendment is not to eliminate
the establishment of accessory structures in a person’s front yard all together. Rather the
amendment is to remove the provision that allows the accessory structure to be located closer to
road right-of-ways than that of a principal use. Allowing structures to be located within such
close proximity to the public road network will likely cause acquisition issues in the future when
highways need to be expanded or repaired. Staff still recommends deleting this section of the
Ordinance with the understanding that we are not limiting accessory uses from being placed in
the front of a principle use. Accessory uses still need to meet the front yard setback the same as a
principle structure.
The alternative would be to leave the provision in as it stands.
Issue 3 – Revised definitions of convenience stores and allowance in other districts:
As stated previously, testimony was received from one individual who was in favor of the
amendment because they were seeking to establish a new convenience store in the Rural Area
and these amendments would permit larger stores to be created. This testimony brought to light
an unintended consequence not considered by Staff at the time of the hearing. When this
amendment was considered and drafted by Staff there was a focus on the effects of the change
within the designated urban areas of the County. The impact of the amendments within Rural
Area districts was mistakenly overlooked.
This oversight was highlighted when a rezoning request was received just before the public
hearing on these text amendments. A rezoning application was submitted requesting the Rural
Business district in a rural area to establish a convenience store that exceeded the 5000 square
foot limit in the definition at that time. The pending amendment to remove the size limit from the
definition would have the effect of allowing a convenience store in a rural area with no size
limitations potentially allowing a use far exceeding the intent of the Rural Business. While the
rezoning case was withdrawn before formal public testimony could be heard, Planning Staff
received numerous comments prior to the hearing date from the general public that this type and
intensity of use was out of place in the rural area and should not be allowed.
In addition, recent interpretations of the ordinance have illustrated the evolution of a traditional
convenience store from a simple shopping mart with gas pumps into a mixed use center that has
retail sales, food sales, and seating areas for customers. This has caused confusion and needs to
be clarified further.
Given these factors, Staff believes that this issue needs more review and consideration before
adoption. Therefore, Planning staff recommends that all of the text amendments related to the
convenience store use be removed from consideration for further study.
Issue 4 – Definition and building setbacks for manufactured/mobile homes and
replacements:
While this issue did not receive public testimony, members of the Board of County
Commissioners had concerns relating to the setback requirements of replacement mobile homes.
Specifically, the Commissioners were concerned with regard to changes to Section 22.54. This
section of the Ordinance currently requires mobile home replacements to be installed on the
same site as the existing unit. As noted during the public hearing, these types of housing units
have evolved and changed over time so that newer units are larger than those first introduced in
the 1970s. These larger units would appear to make it impossible for the owner to replace an
existing smaller unit with new larger units on the same site. To resolve this issue, Staff is
proposing to eliminate the requirement to replace mobile homes on the same site as the existing
unit and replace the language to require new units to meet the setbacks of the existing zoning
district. There is also a provision that if the existing unit is currently located closer to the
property boundary than allowed by the current zoning district, the owner may still use the non-
conforming setback of the existing unit but may not encroach upon the property line further.
One question asked during the meeting was the frequency of which requests are received for
replacement mobile homes. Staff from the Department of Plan Review searched the Permits
Plus database and found that between January 1, 2007, and April 15, 2017 a total of one hundred
twenty-seven (127) mobile home replacement permits had been issued by the County. In
addition, seventy-five (75) of those permits were issued in existing mobile home parks which are
not governed by this provision. Mobile home parks/subdivisions are governed by Section 22.5
of the Zoning Ordinance and have special provisions for layout and design of said
park/subdivision. That leaves fifty-two (52) permits issued over the last 10 years for individual
properties in the County. None of these permits have needed variance relief from the Board of
Zoning Appeals relating to setbacks because they were already in compliance with the district
setbacks.
Staff also researched Zoning Ordinances from several nearby jurisdictions including Frederick
County, Allegany County, City of Hagerstown, City of Cumberland, Town of Boonsboro, and
the Town of Smithsburg. It appears that all of the mentioned jurisdictions treat non-conforming
structures the same way. The structure may remain non-conforming until such time the structure
is removed or demolished. Staff believes that this should be the standard held to in Washington
County as well. Given the history of this issue and that there have not been any variances
needed by the BZA to provide relief from current setback requirements; we believe that this
trend will likely continue. However, in those cases where placement of the new dwelling may
create a hardship, there are measures of relief that can be provided. First, the proposed language
specifically states that if the placement of a new structure cannot reside within the established
setbacks of the zoning district for reasonable issues such as lot size or width, existing setbacks
can still apply. Also, if there are other hardships related to the placement relief is available from
the Board of Zoning Appeals.
With this information in mind, Staff recommends leaving the language as proposed and
withdrawing this portion of the proposed amendment.
Open Session Item
SUBJECT: Conococheague Treatment Plant ENR Upgrade
PRESENTATION DATE: October 31, 2017
PRESENTATION BY: Mark D Bradshaw, PE, Deputy Director, Division of Environmental
Mangement
RECOMMENDED MOTION: Move to approve Change Order #3 for HRI Bridge Company,
Inc. in the amount of $76,058.00.
REPORT-IN-BRIEF: 1. Increase the size of the platform around the centrifuge by four feet
(4'), so the platform matched the dimension of the centrifuge. For more detailed information, please
refer to HRI's Letter 025A dated October 6, 2017. Increase the contract amount by $7,335.00 and
adds one (1) calendar days to the contract.
2. We include the Davis Bacon Wage rate in the specification at time of advertising, but new set of
wage rate were published while the project was being advertised. The law states that if a new set of
wage rates are published ten (10) days prior to bid opening, they must be included in the
specification. A new set of wage rates were published, but the County failed to issue to prospective
bids so bids were submitted based on the old wage rates. The increase between the wage rates was
$1.25 per hour, thus the Contractor is requesting the difference. For more detailed information,
please see HRI's Letter 027 dated August 28, 2017 for more information. Increase the contract
amount by $6,165.00.
3. The existing SCADA system only has eight (8) different alarm points. The Win 911 Alarm
Notification Software has virtually unlimited alarm points, thus making operations more efficient.
For more detailed information, please see HRI's Letter 032A dated October 6, 2017 for more
information. Increase the contract amount by $2,230.00 and adds two (2) calendar days to the
contract.
4. The centrifuge hoist beam had to be extend due to a conflict with trough drains. While demo the
concrete for the beam support, electrical conduits were discovered, so the Contractor had to continue
the demo at a much slower pace and had to relocate some of the existing conduits. For more detailed
information, please see HRI's Letter 028A dated September 19, 2017 for more information. Increase
the contract amount by $4,899.00 and adds one (1) calendar day to the contract.
5. The plans called for solid top grating to be installed over the re-aeration channel of the post anoxic
tank. The solid top grating would not allow the air to escape from the channel so punched plank
"vented " grating was installed. For more detailed information, please see HRI's Letter 022 dated
August 26, 2017 for more information. Increase the contract amount by $4,942.00.
6. During the installation of the new equipment, it was discovered that the oil pressure switches on
the existing primary aerators had been by-passed because they didn't function. For more detailed
information, please refer to HRI's Letter 021A dated September 18 2017. Increase the contract
amount by $3,030.00 and adds one (1) calendar days to the contract.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
7. The Contractor wasn't able to work due to bad weather. For more detailed information, please
refer to HRI's Letter 026A dated September 19, 2017. Increase the contract amount by $4,780.00 and
adds eight (8) calendar days to the contract.
8. In order to meet structural load requirements, two (2) additional structural supports had to be
added to the BioMag mixer support steel. For more detailed information, please refer to HRI's Letter
019A dated September 18, 2017. Increase the contract amount by $2,373.00 and adds one (1)
calendar days to the contract.
9. Based on RFI # 50 response, the sump was changed from precast to cast in place. For more
detailed information, please refer to HRI's Letter 024A dated September 19, 2017. Increase the
contract amount by $11,698.00.
10. Ovivo's shop drawing showed a wall extension for the primary aerator, but the contract
documents didn't show a wall extension. In order to receive Ovivo's warranty, the wall extension had
to be added to the three (3) existing oxidation ditches. For more detailed information, please refer to
HRI's Letter 020 dated September 18, 2017. Increase the contract amount by $19,724.00 and adds
seven (7) calendar days to the contract.
11.During the submittal review, it was determine that the height of five slide gates needed to be
increased. For more detailed information, please refer to HRI's Letter 023A dated October 17, 2017.
Increase the contract amount by $2,932.00 and adds ten (10) calendar days to the contract.
12. The roofing contractor had to install an additional one (1") inch of insulation over the entire roof
beyond what was called for on the plans in order to match details on the plans. This is a scale job and
the wage rate that were published didn't include a roof rate, so we applied for the rate after the
contract was awarded. DOL response established a higher rate then anticipated. The roofer requested
the difference between what was submitted and DOL response. For more detailed information,
please refer to HRI's Letter 031A dated October 17, 2017. Increase the contract amount by
$5,950.00.
DISCUSSION: Due to actual construction conditions and design issues, several changes are
proposed to the Conococheague WwTP ENR upgrade as outlined above. These modifications are
required to maintain the daily operations of the WwTP; facilitate construction and ensure proper
operation of new process in the future. Failure to proceed with the proposed changes would result in
additional operations/maintenance costs of the upgrade WwTP and prevent construction from
occurring as required to meet State regulations.
FISCAL IMPACT: There are adequate funds in TRP018 to cover this change order.
CONCURRENCES:
ALTERNATIVES: N/A
ATTACHMENTS: Change Order #3 with attachments
AUDIO/VISUAL NEEDS: N/A
TO:
Consultant:
Contractor:
Vendor:
BOARD OF COUNTY COMMISSIONERS OF
WASHINGTON COUNTY MARYLAND
100 WEST WASHINGTON STREET, HAGERSTOWN, MARYLAND 21740-4735
CHANGE ORDER
HRI Bridge Company A/K/A HRI, Inc.
1750 West College Avenue
State College, PA 16801
Change Order No. 3 Purchase Order No. Washco 22306 REQ # 10562
Contract No. PUR - 1270 P/S Account No. 515000-32-42010-TRP018-CNST00000
Project Title: Conococheague Treatment Plant ENR Upgrade Date: I Oct 9, 2017
The contract time will: (' increase (decrease (` remain the same by: 31 (' calendar days (, working days
Description of Change:
1. Increase the size of the centrifuge platform.
2. Pay the difference between the Ironworks wage rate that was included in the specification and the actual wage rate.
3. Upgrade the SCADA System to Win 911.
4. Relocate the Centrifuge Hoist Beam modification.
5. Revise the post anoxic tank grating from solid top grating to punched plank "vented " grating.
6. Replace the oil pressure switches on the existing primary aerators.
7. Time extension for weather delay.
8. Add additional structure support for BioMag mixer.
9. Install a cast in place sump for the BioMag Screen.
10. Add wall extension for primary aerators.
11. Slide gate height adjustment.
12. Roofer wage rates and additional roof insulation.
Reason for Change:
1. Increase the size of the platform around the centrifuge by four feet (4% so the platform matched the dimension of the centrifuge. For
more detailed information, please refer to HRI's Letter 025A dated October 6, 2017. Increase the contract amount by $7,335.00 and
adds one (1) calendar days to the contract.
2. We include the Davis Bacon Wage rate in the specification at time of advertising, but new set of wage rate were published while the
project was being advertised. The law states that if a new set of wage rates are published ten (10) days prior to bid opening, they must
be included in the specification. A new set of wage rates were published, but the County failed to issue to prospective bids so bids were
submitted based on the old wage rates. The increase between the wage rates was $1.25 per hour, thus the Contractor is requesting the
difference. For more detailed information, please see HRI's Letter 027 dated August 28, 2017 for more information. Increase the
contract amount by $6,165.00.
3. The existing SCADA system only has eight (8) different alarm points. The Win 911 Alarm Notification Software has virtually
unlimited alarm points, thus making operations more efficient. For more detailed information, please see HRI's Letter 032A dated
October 6, 2017 for more information. Increase the contract amount by $2,230.00 and adds two (2) calendar days to the contract.
4. The centrifuge hoist beam had to be extend due to a conflict with trough drains. While demo the concrete for the beam support,
electrical conduits were discovered, so the Contractor had to continue the demo at a much slower pace and had to relocate some of the
existing conduits. For more detailed information, please see HRI's Letter 028A dated September 19, 2017 for more information.
Increase the contract amount by $4,899.00 and adds one (1) calendar day to the contract.
5. The plans called for solid top grating to be installed over the re -aeration channel of the post anoxic tank. The solid top grating would
not allow the air to escape from the channel so punched plank "vented " grating was installed. For more detailed information, please see
HRI's Letter 022 dated August 26, 2017 for more information. Increase the contract amount by $4,942.00.
6. During the installation of the new equipment, it was discovered that the oil pressure switches on the existing primary aerators had
been by-passed because they didn't function. For more detailed information, please refer to HRI's Letter 021A dated September 18
2017. Increase the contract amount by $3,030.00 and adds one (1) calendar days to the contract.
7. The Contractor wasn't able to work due to bad weather. For more detailed information, please refer to HRI's Letter 026A dated
September 19, 2017. Increase the contract amount by $4,780.00 and adds eight (8) calendar days to the contract.
8. In order to meet structural load requirements, two (2) additional structural supports had to be added to the BioMag mixer support
steel. For more detailed information, please refer to HRI's Letter 019A dated September 18, 2017. Increase the contract amount by
$2,373.00 and adds one (1) calendar days to the contract.
9. Based on RFI 9 50 response, the sump was changed rom precast to cast in p acc For more detailed information, please refer to
HRI's Letter 024A dated September 19, 2017. Increase the contract amount by $11,698.00.
10. Ovivo's shop drawing showed a wall extension for the primary aerator, but the contract documents didn't show a wall extension. In
order to receive Ovivo's warranty, the wall extension had to be added to the three (3) existing oxidation ditches. For more detailed
information, please refer to HRI's Letter 020A dated September 18, 2017. Increase the contract amount by $19,724.00 and adds
seven(7) calendar days to the contract.
11. During the submittal review, it was determine that the height of five slide gates needed to be increased. For more detailed
information, please refer to HRI's Letter 023A dated October 17, 2017. Increase the contract amount by $2,932.00 and adds ten (10)
calendar days to the contract.
12. The roofing contractor had to install an additional one (I ") inch of insulation over the entire roof beyond what was called for on the
plans in order to match details on the plans. This is a scale job and the wage rate that were published didn't include a roof rate, so we
applied for the rate after the contract was awarded. DOL response established a higher rate then anticipated. The roofer requested the
difference between what was submitted and DOL response. For more detailed information, please refer to HRI's Letter 031A dated
October 17, 2017. Increase the contract amount by $5,950.00.
The completion date, incorporating the changes included in this change order, is:
May 31, 2018
The original contract sum was:
$23,759,050.00
Net changes by previous change orders:
$104,589.62
Contract sum prior to this change order:
$23,863,639.62
By this Change Order, the contract sum will be changed by:
$76,058.00
The new contract sum including this change order will be:
$23,939,697.62
The Consultant/ContractorNendor shall not commence with the work described hereon until this form is executed by all agents.
Consultant:
ContractorNendor:
Approving Agency:
Finance:
Purchasing:
County Administrator:
Outside County Entities: Please email the signed form to ChangeOrder@washco-md.net.
Open Session Item
SUBJECT: Capacity Management Project – Showalter Road
PRESENTATION DATE: October 31, 2017
PRESENTATION BY: Mark D Bradshaw, PE, Deputy Director, Division of Environmental
Mangement
RECOMMENDED MOTION: Move to approve Change Order #3 for C. William Hetzer, Inc.
in the amount of $102,788.95.
REPORT-IN-BRIEF: Adjust the bid quantities to match ACTUAL FIELD quantities. Please
refer to attached spreadsheet for detailed individual bid item adjustment.
DISCUSSION: The ACTUAL FIELD quantities varied from the bid quantities due to site
conditions and developmental plans being approved after this project was advertised for bid.
FISCAL IMPACT: There are adequate funds in LIN 042 to cover this change order.
CONCURRENCES:
ALTERNATIVES:
ATTACHMENTS:
N/A
Change Order #3 with attachments
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1330
Capacity Management Project - Showalter Road
Bids Opened: 02-22-17
Item
No.Item Description Unit Total Price Field Qty.Total Price
101 Mobilization/Demobilization LS 1 $88,440.00 $88,440.00 1 $88,440.00
102 Clearing, Grubbing & Clean-up LS 1 $5,690.00 $5,690.00 1 $5,690.00
103 Erosion and Sediment Control LS 1 $1,100.00 $1,100.00 1 $1,100.00
104 Seeding Disturbed Areas SY 9,615 $0.70 $6,730.50 10440 $7,308.00
105 Copper Wire & 1 ought Copper LF 930 $65.00 $60,450.00 1043 $67,795.00
106 Connect to Force Main @ Route 11 $8,670.00
107 LS 1 $1,700.00 $1,700.00 1 $1,700.00
108 LS 1 $1,860.00 $1,860.00 1 $1,860.00
109 Grinder Pump System $51,770.00
110 8” HDPE DR 11 Force Main LF 2,767 $47.00 $130,049.00 2762 $129,814.00
111 8” Plug Valve EA 2 $1,900.00 $3,800.00 3 $5,700.00
112 3” HDPE DR 11 Force Main LF 5,305 $26.50 $140,582.50 5300 $140,450.00
113 3” Plug Valve $4,140.00
114 Pavement Repair SY 1,800 $52.00 $93,600.00 2310 $120,120.00
115 LS 1 $10,460.00 $10,460.00 1 $10,460.00
116 EA 3 $4,000.00 $12,000.00 3 $12,000.00
117 EA 2 $5,990.00 $11,980.00 2 $11,980.00
118 Standard Frame & Cover EA 2 $465.00 $930.00 3 $1,395.00
119 Survey & Construction Stakeout LS 1 $5,840.00 $5,840.00 1 $5,840.00
120 Maintenance of Traffic LS 1 $6,620.00 $6,620.00 1 $6,620.00
121 Casing of 3” HDPE Force Main $56,400.00
122 Casing of 8” HDPE Force Main LF 200 $355.00 $71,000.00 265 $94,075.00
$884,792.00
C-1 CY 100 $34.00 $3,400.00 69 $2,346.00
C-2 Select Backfill (DCR) as directed CY 100 $39.50 $3,950.00 0 $0.00
C-3 CY 100 $39.50 $3,950.00 0 $0.00
C-4 Bedding, and Encasements as CY 10 $165.00 $1,650.00 20 $3,300.00
$5,646.00
CO#1
CO#2.1
CO#2.2
$2,804.55 $1,917.50
Base Bid Items 101 through 122 $773,812.00
Total Sum Contingent Items C-1 through C-4 $12,950.00
BOARD OF COUNTY COMMISSIONERS OF
TO:
Consultant.
Contractor:
Vendor:
WASHINGTON COUNTY MARYLAND
100 WEST WASHINGTON STREET, HAGERSTOWN, MARYLAND 21740-4735
CHANGE ORDER
C. William Hetzer, Inc.
PO Box 506
Hagerstown, MD 21741
Change Order No. 3 (Final) Purchase Order No. Washco22303 RQ10475
Contract No. PUR - 1330 P/S Account No. 515000-32-42010-LIN042-CNST00000
Project Title: Capacity Management Project - Showalter Road Date: Oct 1 Q 2017
The contract time will: (-increase decrease (' remain the same by: calendar days working days
Description of Change:
Adjust bid quantities to match field quantities.
To adjust bid quantities to reflect ACTUAL FIELD quantities. Please refer to attached spreadsheet for detailed individual bid item
Increase contract amount by $102,788.95.
The completion date, incorporating the changes included in this change order, is:
Nov 18, 2017
The original contract sum was:
$786,762.00
Net changes by previous change orders:
$2,804.55
Contract sum prior to this change order:
$789,566.55
By this Change Order, the contract sum will be changed by:
$102,788.95
The new contract sum including this change order will be:
$892,355.50
The Consultant/Contractor/Vendor shall not commence with the work described hereon until this form is executed by all agents.
Consultant:
Oi®tellys�etlbylotm M. KieffeS
Contractor/Vendor: John M. Kieffer, P.E. yeb.
�
O201 ].10.12 15:0235-00'00'
Finance:
Purchasing:
�+Mre�aM�.ee Poa�
Retrm��eoart�v�vmow
Approving Agency: le Pippe �� County Administrator:
U
Outside County Entities: Please email the signed form to ChangeOrder@washco-md.net.
Open Session Item
SUBJECT: Presentation of Winner of the 2017 Farm of the Year
PRESENTATION DATE: October 31, 2017
PRESENTATION BY: Leslie Hart, WC Department of Business Development
Kassie Lewis, WC Department of Business Development, Director
Dan Norris, President of Washington County Agriculture
Marketing Advisory Committee
RECOMMENDED MOTION: No motion. Plaque will be presented to the winning Farm
of the Year for 2017.
REPORT-IN-BRIEF: The Farm of the Year award showcases excellence in agriculture and
promotes a greater understanding of the challenges faced by today’s farmers.
DISCUSSION:
FISCAL IMPACT:
CONCURRENCES:
ALTERNATIVES:
ATTACHMENTS: Leslie Hart will obtain the Farm of the Year plaque for presentation by the
BOCC.
AUDIO/VISUAL NEEDS:
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Revised and Updated Policies
PRESENTATION DATE: October 31, 2017
PRESENTATION BY: Stephanie Stone, Director of Health and Human Services and Kendall
McPeak, Assistant County Attorney
RECOMMENDED MOTION: To approve the Policies (EB, PR, RMS) under the purview
of the Health and Human Services Department which have been provided to the Commissioners.
REPORT-IN-BRIEF: The Division of Health and Human Services has been working
with the County Attorney’s Office to update and revise policies. These revised policies must
then be approved and accepted by the Board of County Commissioners. Revised and reviewed
policies will allow the department to create an updated employee handbook for all current and
new employees.
DISCUSSION: The Human Resources staff has worked to revise Employee Benefit (EB),
Personnel (PR) and Risk Management/Safety (RMS) policies. As policies have been updated,
staff has been working with the Kendall McPeak, Assistant County Attorney for their office’s
input. Some policies have been updated and/or consolidated, and others address County, State
and Federal regulations that may have changed over time. Some policies may not have changed
at all, but with new administration and the upcoming upgrade to the Oracle Cloud by the end of
the year, it is time to bring all policies for your information and discussion. Attached you will
find the list of all policies requiring Commissioner approval with an explanation of changes
which have been made to previous policies.
All but three policies were provided to the Commissioners in notebook form on October 17,
2017. Three additional completed policies were provided to the Commissioners on October 24,
2017 so that all policies under the purview of the Health and Human Services Department will
have the most up to date commissioner approval. With these policies approved, this will allow
HR to provide an updated employee handbook by the end of the year for your review. In
addition to the updates, we will have the capabilities to post all policies and the updated
handbook on our website this year accessible to all staff.
FISCAL IMPACT: None
CONCURRENCES: County Attorney, County Administrator
ALTERNATIVES: Allow policies to stand as written
ATTACHMENTS: Health and Human Services Policies spreadsheet.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Remarks
EB-1 Tuition Reimbursement Program
drafted with renewal date to confirm
continuity of effectiveness
EB-2 ABOLISH - Workers Comp Management/Safety Program
EB-3 Holidays
drafted with renewal date to confirm
continuity of effectiveness
EB-4 Short Term Disability Policy guidelines are captured
EB-5 COBRA and Other Continuation Rights
Coverage; revisions to update in
accordance with applicable law
EB-6 ABOLISH - Retirement - Buy Back exist
EB-7 ABOLISH - Employee Incentive program exist
EB-8 ABOLISH - Employee Personal Days Consolidated in PR-34 Leave Policy
EB-9 Employee Sick Leave Incentive practice
EB-10 ABOLISH - Advanced Vacation Pay exist
EB-12 House Keys 4 Washington County Employees Program
drafted with renewal date to confirm
continuity of effectiveness
EB-13 ABOLISH - Annual Physical Benefit Consolidated in PR-34 Leave Policy
EB-14 Employee Assistance Program (EAP)
drafted with renewal date to confirm
continuity of effectiveness
EB-15 Insurance/Benefit Credit two-employee eligibility
PR-1 ABOLISH - Criminal Background Checks Consolidated in PR-24 Hiring Process
PR-2 Progressive Disciplinary and Dismissal Policy
drafted with renewal date to confirm
continuity of effectiveness
PR-3
ABOLISH - Employment Continuation Beyond Normal
Retirement Age exist
PR-4 ABOLISH - Exams Consolidated in PR-24 Hiring Process
PR-5 Alcohol Use and Substance Abuse Testing practice
PR-5A Alcohol-Free and Drug-Free Workplace
drafted with renewal date to confirm
continuity of effectiveness
Health and Human Services Policies
PR-5B
Public Transportation Dept. Alcohol Misuse and
Prohibited Drug Use Policy
drafted with renewal date to confirm
continuity of effectiveness
PR-6 ABOLISH - Washington County AIDS Policy exist
PR-7 ABOLISH - Employment of Family Members Consolidated in PR-24 Hiring Process
PR-8 ABOLISH - Compensatory Time exist
PR-9
County Employees as Reservists or Active Duty Military
Personnel
drafted with renewal date to confirm
continuity of effectiveness
PR-10 Guidelines for the Temporary Upgrade of Employees
drafted with renewal date to confirm
continuity of effectiveness
PR-11 Guidelines for Reduction of County Workforce content
PR-12
County Employees as Active Volunteer Fire or Rescue
Personnel with current practice
PR-13
Harassment and Discrimination - Guidelines and
Procedures law
PR-14 ABOLISH - Employee Residency Requirement Consolidated in PR-24 Hiring Process
PR-15 Family and Medical Leave (FMLA)Potential updates per federal/state law
PR-16 Inclement Weather Policy
Updates to accord with local media
outlets
PR-17 Modified Duty Procedure Changes to accord with current practice
PR-18 Wage and Salary Classification Program results
PR-19 Performance Management System Changes to accord with current practice
PR-20 ABOLISH - Internet Use policy
PR-21 Violence in the Workplace with federal/state law
PR-22
ABOLISH - Boards and Commissions In County
Commissioner/Clerk Policies purview
PR-23
ABOLISH - Washington Co./HOTSPOTS Mentoring
Program exist
PR-24 Hiring Process
PR-1 Criminal Background Checks, PR-4
Exams, PR-7 Employment fo Family
Members, PR-14 Employee Residency
Requirement, and PR-28 Job Posting
Policy and Procedure
PR-25 Use of Official Cars and Equipment Changes to accord with current practice
PR-26 Whistleblower Policy
drafted with renewal date to confirm
continuity of effectiveness
PR-27 Employee Dress Code Changes to accord with current practice
PR-28 ABOLISH - Job Posting Policy and Procedure Consolidated in PR-24 Hiring Process
PR-29 Compensation Reclassification Policy results
PR-30 Employee Sick Leave Bank Policy practice
PR-31 ADA: ADA/ADAAA Policy federal/state law
PR-32 Reasonable Accomodation Due to Pregnancy federal/state law
PR-33 Service Animals
drafted with renewal date to confirm
continuity of effectiveness
PR-34 Leave Policy
EB-8 Employee Personal Days and EB-
13 Annual Physical Benefit
PR-35 Confidentiality Policy Federal Laws - ie HIPPA
PR-36 Tobacco Free Campus Proposed new policy for adoption
RMS-1 Risk Management/Safety Program
drafted with renewal date to confirm
continuity of effectiveness