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Home My WebLink About171114aIndividuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements. BOARD OF COUNTY COMMISSIONERS November 14, 2017 Agenda 10:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Terry L. Baker APPROVAL OF MINUTES – NOVEMBER 7, 2017 10:05 A.M. COMMISSIONERS’ REPORTS AND COMMENTS 10:10 A.M. REPORTS FROM COUNTY STAFF 10:15 A.M. CITIZENS PARTICIPATION 10:20 A.M. INTERGOVERNMENTAL COOPERATIVE PURCHASE (PUR1343) HAG. REGIONAL AIRPORT VIRTUAL PERIMETER MONITORING SYSTEMS (VPMS) UPGRADES – Brandi Naugle, Buyer, Purchasing Department and Phil Ridenour, Director, Hagerstown Regional Airport 10:25 A.M. CONTRACTS AWARD (PUR-1364) HAULING OF SCRAP TIRES FROM THE FORTY WEST LANDFILL FOR RECYCLING – Brandi Naugle, Buyer, Purchasing Department and Dave Mason, Deputy Director, Division of Environmental Management 10:30 A.M. PUMP STATION (PO#1) UPGRADES – Mark Bradshaw, Deputy Director, Division of Environmental Management 10:35 A.M. YOUTH MERITORIOUS AWARD PRESENTATION – Stephanie Lapole, Grant Management and the Board of County Commissioners 10:45 A.M. CONVEYANCE OF REAL PROPERTY TO CARMEL ENTERPRISES, LLC. – Susan Small, Real Property Administrator, Division of Engineering 10:50 A.M. ECONOMIC DEVELOPMENT COMMISSION – Robert Slocum, County Administrator 10:55 A.M. PROGRESS UPON LEGAL RECOMMENDATIONS - Robert Slocum, County Administrator and John Martirano, County Attorney 11:05 A.M. CLOSED SESSION (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals) 11:30 A.M. ADJOURNMENT President Jeffrey A. Cline, Vice President John F. Barr Wayne K. Keefer LeRoy E. Myers, Jr. WWW.WASHCO-MD.NET Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (PUR-1343) - Hagerstown Regional Airport Virtual Perimeter Monitoring Systems (VPMS) Upgrades PRESENTATION DATE: November 14, 2017 PRESENTATION BY: Brandi Naugle, CPPB, Buyer – Purchasing Department and Phil Ridenour – Director, Hagerstown Regional Airport RECOMMENDED MOTION: Move to authorize by Resolution the approval of the purchase and upgrade of wireless technology for the Virtual Perimeter Monitoring Systems from Skyline Technology Solutions of Glen Burnie, MD at the contracted unit prices totaling $149,883.18 based on the contract awarded by Carroll County Government (RFP #49-F-2-13/14). REPORT-IN-BRIEF: Section 106.3 of the Public Local Laws of Washington County grants authorization for the County to procure goods or services under contracts entered into by other government entities. On items over $50,000, a determination to allow or participate in an intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings or provide other justification for the arrangement. Acquisition of the equipment by utilizing the Carroll County Government’s contract and eliminating our County’s bid process would result in administrative efficiencies for the Hagerstown Regional Airport and the Purchasing Department as well as overall better pricing due to economies of scale offered by the subject contract. The contract term is effective September 1, 2017 through August 31, 2018. DISCUSSION: N/A FISCAL IMPACT: Funding in the amount of $341,116.00 is available in the department’s Capital Improvement Plan (CIP) account COM026; there is Grant (MAA-GR-18- 005) participation from Maryland Aviation Administration (MAA) in the amount $112,500 to cover the State’s portion of the allowable costs, the County’s portion of the allowable costs is $37,383.18. CONCURRENCES: Director of the Division of Public Works ALTERNATIVES: N/A ATTACHMENTS: Skyline Network’s quote dated October 9, 2017 and Maryland Aviation Administration’s grant agreement letter dated October 18, 2017. Carroll County Government Contract. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form PROPOSAL Hagerstown Regional Airport 18434 Showalter Rd Hagerstown, MD 21742 Prepared For: Hagerstown Regional Airport 18434 Showalter Rd Hagerstown, MD 21742 Location: Proposal #: Date: Terms: 9537 Net 30 Days Sales Person:Kendra D Collier 10/09/2017 6956-F Aviation Boulevard Glen Burnie, MD 21061 Phone: 410-766-1993 Fax: 410-766-5774 Skyline Technology Solutions Proposed Service: Skyline's Budgetary Proposal follows the CCPN contract number: RFP 49-F-2-13/14 Skyline to: - Install (1) NEMA4X enclosure, (1) hardened POE gigabit switch and (1) wireless transceiver at T-Hanger Gate (Priority 1) - Install (1) NEMA4X enclosure, (1) hardened POE gigabit switch and (2) wireless transceivers at T-Hanger Gate Repeater location (Priority 1) - Install (1) NEMA4X enclosure, (1) hardened POE gigabit switch and (1) wireless transceiver at Royal Aircraft Location (Priority 2) - Install (1) NEMA4X enclosure, (1) hardened POE gigabit switch and (1) wireless transceiver at East Ramp/Hangar 17 (Priority 3) - Install (1) NEMA4X enclosure, (1) hardened POE gigabit switch and (1) wireless transceiver at DST (Priority 4) - Install (1) NEMA4X enclosure, (1) hardened POE gigabit switch and (1) wireless transceiver at Fuel Farm (Priority 4) - Install (1) NEMA4X enclosure, (1) hardened POE gigabit switch and (1) wireless transceiver at Hanger 65 (Priority 4) - Install (2) NEMA4X enclosures, (2) hardened POE gigabit switches and (7) wireless transceivers on Main Terminal Roof (Priority 4) - Run (2) new CAT6 Cables from Main Terminal Roof to Server Room - Remove NEMA enclosures and wireless transceivers being replaced Each Wireless transceiver includes the following options: - 200Mbps Bandwidth License - AES Encription License - 5-Year advance replacement manufacturer's warranty upgrade(from Standard 2-Year Manufacturer's warranty) Skyline must perform a full day detailed site survey prior to ordering equipment Page 1 of 4 PROPOSAL Hagerstown Regional Airport 18434 Showalter Rd Hagerstown, MD 21742 Prepared For: Hagerstown Regional Airport 18434 Showalter Rd Hagerstown, MD 21742 Location: Proposal #: Date: Terms: 9537 Net 30 Days Sales Person:Kendra D Collier 10/09/2017 6956-F Aviation Boulevard Glen Burnie, MD 21061 Phone: 410-766-1993 Fax: 410-766-5774 Skyline Technology Solutions Any changes to the scope of work must be addressed through change orders Skyline to provide bucket truck for all work except Hangar 65 Proposal includes $8000 Electrical Contractor allowance to accommodate any modifications to the 110VAC electrical power to each location. Hagerstown Regional Airport will be responsible for any electrical work needed beyond the cost of the allowance Price assumes all cameras and cabling are in full working order Price does not include any camera replacements or troubleshooting Price does not include any camera cabling replacements or troubleshooting Price assumes Skyline will use Hagerstown Regional Airport's 60' boom lift for all work done at Hangar 65 Price assumes each wireless transceiver location has existing functional 110 VAC circuit with 20' of the wireless transceiver Price includes the following spares to be kept by Hagerstown Regional Airport: - (1) Wireless transceiver - (1) Hardened switch - (1) Hardened switch Power Supply QTYNUMBERDESCRIPTION TOTALUNIT COST $1,678.6017 $28,536.20Fluidmesh 1300 OTTO, single MIMO AC radio device, 30 Mbit/s Ethernet Throughput, 4.9-5.8 GHz with integrated panel antennas. The device Skyline Cost $1525.00 + 10% FM1300T-HW $1,732.5017 $29,452.50Enable 200Mbit/s ethernet throughput in FM1300T Devices Skyline cost $1575.00 + 10% FM1300T-200 $234.0017 $3,978.00AES Plug-in. Enables AES-bit hardware-based encryption on one Fluidmesh product. One plug-in is required for each hardware device Skyline Cost $210.00 + 10% FM-AES $442.7517 $7,526.75Limited Warranty Extension to 5 Years and Enhanced Warranty including Advanced Replacement for FM1300 OTTO. The plan is valid Skyline Cost $402.50 + 10% FM1300-EEW-5Y Page 2 of 4 PROPOSAL Hagerstown Regional Airport 18434 Showalter Rd Hagerstown, MD 21742 Prepared For: Hagerstown Regional Airport 18434 Showalter Rd Hagerstown, MD 21742 Location: Proposal #: Date: Terms: 9537 Net 30 Days Sales Person:Kendra D Collier 10/09/2017 6956-F Aviation Boulevard Glen Burnie, MD 21061 Phone: 410-766-1993 Fax: 410-766-5774 Skyline Technology Solutions $28.0816 $449.28L-Com Universal Tube Antenna Mount with 90 degree Adjustable Tilt with a 5" x 7" (127 x 179 mm) wide mounting flange. Fully extended the Skyline cost $17.99 + 10% HGX-UMOUNT $308.2710 $3,082.75L-Com 120 VAC 18x16x8 " Weatherproof enclosure Skyline Cost $280.25 + 10% NB181608-100 $54.4510 $544.50L-Com pole mount Skyline Cost $49.50 + 10% HGX-PMT28 $60.7725 $1,519.38Hardened (-40°C - 75°C) Gigabit PoE Surge Protection Device, supporting 10/100/1000BaseT and 802.3at PoE pass through surge Skyline Cost $55.25 + 10% PD1041 $1,754.2211 $19,296.42Hardened Managed 16-port Gigabit Ethernet Switch - 12 copper(8 x PoE) and 4 SFP ports Skyline cost $1461.85 + 10% EX78931-0VB $146.3011 $1,609.30Industrial (-25C - 70C) 480W Power Supply, Input: 90VAC - 260VAC, Output: 48VDC @ 10 A, DIN Rail Mount, Terminal Block Connections Skyline Cost $133.00 + 10% SDR-480-48 $234.301 $234.30Cat 6 OSP outdoor cable Skyline Cost $213.00 + 10% 6NF4 $1,438.801 $1,438.80Miscellaneous items for projectsProject Installation $101.00355 $35,855.00Security Labor (Hrs)Security Labor (Hrs) $8,000.001 $8,000.00Electrical Contractor AllowanceService $440.0019 $8,360.00Bucket Truck or Lift Pass-thru Bucket Truck or Lift Customer Signature: *Non-taxable Freight included if applicable. MATERIALS & FREIGHT* DISCOUNT SALES TAX TOTAL $149,883.18 SUB TOTAL $114,028.18 $0.00 $149,883.18 $0.00 LABOR $35,855.00*By signing below or issuing a purchase order or sending an email approval or providing a contract for services constitutes acceptance of this proposal and its attached terms & conditions: Printed Name: Date: X Page 3 of 4 SKYLINE NETWORK ENGINEERING, LLC dba SKYLINE TECHNOLOGY SOLUTIONS (Herein SKYLINE). Standard Terms & Conditions (Ver. 11/1/2015): 1.EXCLUSIONS: Unless specifically included in writing herein the following are excluded from this estimate: Permits (electrical or other), telephone lines, network connections & service, wireless service, electrical power, conduit, raceway, monitoring, lighting and any equipment or service not specifically provided for herein. 2.WARRANTY: All SKYLINE equipment installed as part of a new installation is warranted parts and labor for one calendar year from the first day of beneficial use unless otherwise noted. All warranty work shall be performed during normal business hours of 8AM to 5PM Monday to Friday except State & Federal Holidays. It is our policy to exclude from coverage and/or support, any equipment that has been provided & installed by SKYLINE if that equipment has been serviced, altered, changed, upgraded or added on to, by any person or entity other than an authorized SKYLINE employee. Repairs made necessary by violation of this policy will be billable at prevailing rates. No additional warranties are provided for where existing equipment is utilized unless specifically included herein. 3.COMMENCEMENT: Work starts 4-6 weeks after receipt of order & deposit payment. All work will be performed during normal business hours of 7AM to 5PM EST Monday to Friday except State & Federal Holidays. 4.EXPIRATION: Pricing quoted herein valid for 15 calendar days. 5.DEPOSIT: 50 Per Cent of total contract due upon acceptance of proposal(s) unless otherwise indicated. Progressive billing may be required if project exceeds one month in duration. 6.TAX: If price does not include/reflect taxes, tax will be billed with final invoice unless tax exempt forms are provided. 7.WAGE SCALE: Wage Scales (Federal, State, and City, Local or other) that are required but not provided in advance and in writing to SKYLINE will result in additional labor charges being assessed based on the requirement of the scale. 8.EXISTING EQUIPMENT: This proposal assumes all existing devices & cabling are fully functional and ready to use. Existing equipment & cable found inoperative, broken, or otherwise unusable will be replaced as an above contract cost. 9.FIRE CODE COMPLIANCE: The SKYLINE system has been designed in good faith with the full intention of meeting the local Fire Marshal requirements; however SKYLINE can't always anticipate how the design will be received by the local authorities. Therefore any design changes, submittal packages, permits or repairs required to meet local Fire Marshal approval shall be considered an above contract cost. 10.LIQUIDATED DAMAGES - SKYLINE'S LIMITS OF LIABILITY: It is understood that SKYLINE is not an insurer; that insurance for whatever reason or purpose and in whatever amount shall be obtained by Customer, if any is desired; that the sums payable hereunder to SKYLINE by Customer are based upon the value of services offered and the scope of liability undertaken and such sums are not related to the value of property belonging to Customer or to others located on Customer's premises. 11.INDEMNITY: Customer does not seek indemnity by this Agreement from SKYLINE and specifically waives any rights for indemnity for any damages or losses caused by hazards to Customers, Invitees, Guests, or property. Since it is agreed that the Customer retains the sole responsibility of the life and safety of all persons in the protected premises, and for protecting against losses to his own property or the property of others in the protected premises, Customer agrees to indemnify, defend and hold harmless SKYLINE from any and all such claims and lawsuits including the payment of all damages, expenses, costs, and attorney fees incurred by SKYLINE, its employees and agents, from and against all claims, lawsuits and losses, by persons not a party to this Agreement, against SKYLINE for failure of its equipment or services in any respect, alleged to be caused by the improper operation of the system, whether due to malfunctioning or non-functioning of the system, or by the negligence, active or passive, of SKYLINE. 12.EXPECTATIONS: SKYLINE makes no warranty, express or implied, that the systems it installs or the service it furnishes will avert or prevent occurrences, or the consequences therefrom, which the systems and services are designed to detect. Customer agrees that SKYLINE shall not be liable for any of Customer's losses or damages, irrespective of origin, to person or property, whether directly or indirectly caused by performance or non-performance of obligations imposed by this agreement or by negligent acts or omissions of SKYLINE, its agents or employees. 13.WAIVER: The Customer does hereby waive and release any rights of recovery against SKYLINE that it may have hereunder. It is agreed that it is impractical and impossible to fix actual damages which may arise from situations where there may be a failure of services provided, due to the uncertain value of Customer's property or the property of others kept on the protected premises which may be lost, stolen, destroyed, damaged or otherwise affected by occurrences which the system is designed to detect or avert. 14.LIABILITY LIMITATION: If SKYLINE should become liable for any losses or damages attributable to a failure of systems or services in any respect, its total liability to Customer shall be limited to $250.00, which the Customer agrees is reasonable. The payment of this amount shall be SKYLINE'S sole and exclusive liability regardless of the amount of loss or damage incurred by the Customer. No suit or action shall be brought against SKYLINE more than one (1) year after the accrual of the cause of action therefore. 15.FALSE ALARMS: The State of Maryland & each county therein have False Alarm Laws permitting law enforcement agencies to site alarm users who have excessive false alarms. Under no conditions will SKYLINE assume financial responsibility for fines associated with citations stemming from false alarms. It is the customer’s responsibility to routinely check the law for changes & to comply. 16.ALARM/FIRE SYSTEMS COMMUNICATIONS LINES: Customer acknowledges that when activated, the system is designed to seize the Customer's telephone service and the customer will not be able to place other telephone calls, including calls to the 911emergency operator. A dedicated telephone line is recommended. 17.DELAYS: SKYLINE assumes no liability for delays in installations of the equipment or for the consequence there from. However caused, or for interruptions of service for the consequences therefrom due to a declared state of emergency, strikes, riots, floods, terrorism, acts of God or any cause beyond the control of SKYLINE. SKYLINE will not be required to provide service to the customer while interruption of service due to any such cause shall continue and for a reasonable period thereafter. DELAYS caused by the customer not providing access to the site are billable at prevailing rates. 18.RADIO AND COMMUNICATIONS: Problems, interruptions, inoperability and interference of a communication device; whether it be wireless, direct connect, telephone, DSL, Cable Modem, T-1, internet, fiber optic, coaxial cable or a combination thereof or similar too are not provided for unless specifically included in writing herein. 19.SEVERABILITY: If any of the provisions of this Agreement shall be determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. 20.MODIFICATIONS - Modifications to this agreement must be in writing; dated and signed by a SKYLINE executive. 21.DEFAULT: Failure to pay any amount when due shall give SKYLINE, in addition to any other remedies, the right to terminate any and all agreements and to charge interest at the legal rate of eighteen percent (18%) per year on all delinquent amounts. A $35.00 per month administrative processing fee applies for all late invoices. Customer agrees to pay all costs, expenses and fees of SKYLINE'S enforcement of this agreement, including collections expenses, attorney's fees, court costs and administrative fees. 22.JURISDICTION: This Agreement will be governed by the laws of the State of Maryland. 23.CANCELLATION: Cancelled orders are subject to a 25% restocking charge. No order may be cancelled after 3 business days. Custom orders cannot be cancelled. 24.NETWORKING: All networking requirements will be provided for by the customer unless specifically included within the scope of work herein. This includes but is not limited to programming of computers, routers, hubs, firewalls, modems, IP addresses, network masks, gateways, port forwarding, adding/deleting/changing users, etc. Cost associated with SKYLINE equipment inoperability that was caused by the customer’s network is billable. 25.CONTRACTS: Burglar Alarm System, Nurse Call System, Fire Alarm System, Maintenance and Support contracts have a term of FIVE years and are billed annually in advance, and are subject to annual rate increase(s). Excessive false alarms and/or excessive alarm activations may result in an increase in monitoring fees. Any arrears may result in contract suspension or cancellation and moneys collected for this and other services may be reapplied to open balances. If a contract is terminated by the customer, the customer remains responsible for the balance of all the unpaid years remaining. The contract will not be prorated under any conditions. If a monitoring contract is suspended for non-payment, a $75.00 Suspension fee and when resolved, a $75.00 reactivation fee will be assessed. 26.SOFTWARE APPLICATIONS: All Smart Phone, Tablet, iPhone, Android, Windows or similar portable and wireless devices and its associated software applications are not covered under any warranty or contract. Costs or issues associated with the installation, operation or performance of these devices and or associated applications is not provided for. 27.TERMINATION: SKYLINE reserves the right to cancel any contract for late payment, non-profitability or if deems the contract to not be in its own best interest. 28.VERSION: The terms & conditions specified herein supersede all previous versions as referenced by the version date on the top of this document. Page 4 of 4 Maryland Department of Transportation The Secretary's Office October 18, 2017 OCT 2 6 The Honorable Terry L.. Baker President County Commissioners of Washington County Room 226 100 West Washington Street Hagerstown MD 21740 Dear Commissioner Baker: Larry Hogan Governor Boyd k. Rutherford Lt. Governor Pete K. Rahn Secretary Thank you for the service the Hagerstown Regional Airport -Richard A. Henson Field provides the citizens and businesses of Maryland. Regional airports play an important role in Maryland's quality transportation system. Transportation facilities like Hagerstown Regional Airport -Richard A. Flenson Field provide the local economy with jobs and other benefits that create strong and livable communities. For this reason, l am pleased to provide assistance through the Statewide Aviation Grant program to the County Commissioners of Washington County. "File Maryland Department of'T'ransportation Maryland Aviation Administration (MDOT MAA) will grant funds for a security system upgrade at Hagerstown Regional Airport -Richard A. Henson Field. The total cost of the proiects is $150,000, and the State will pay up to $1 12,500 of that amount. This partnership and shared commitment of the State of Maryland and the County Commissioners of Washington County is an example of how to best use our financial resources to fuel the local economy while improving Maryland's aviation gateways. This Administration will continue to enhance Maryland's airport system through funding for well qualified projects that benefit our citizens. The MDOT MAA will forward the grant agreement between the State of Maryland and County Commissioners of Washington County. If you have any additional questions or comments, please do not hesitate to contact Mr. Ricky D. Smith, Sr., MDOT MAA Executive Director, at 410-859-7060 or rsniith4()bwiairport.corn. Mr. Smith will be happy to assist you. trice re Pete K. Rahn Secretary cc: Mr. Phil Ridenour, C.M.. Director. Hagerstown Regional Airport -Richard A. Henson Field Mr. Ricky D. Smith, Sr., Executive Director, MDOT MAA My telephone number is 410-865-1000 Toll Free Number 1-888-713-1414 TTY Users Call Via MD Relay 7201 Corporate Center Drive, Hanover, Maryland 21076 PURCHASE ORDER DATE PO NO. Invoice To: 10/23/17 11480 Carroll County Government Purchase Order # Must Appear on All Correspondence Attention: Technology Services PAGE NO. REF DOC NO. 225 North Center Street Page 1 of 2 86091 Westminster, MD 21157 CARROLL COUNTY, MARYLAND 225 North Center Street Westminster, MD 21157-5194 410-386-2181 – Toll Free 1-888-302-8978 Fax: 410-840-8929 Vendor No: Ship To: Skyline Network Engineering, LLC Carroll County Government 6200-C Georgetown Blvd Attention: Technology Services Eldersburg, MD 21784 225 North Center Street Westminster, MD 21157 DATE REQUIRED SHIP VIA F.O.B. TERMS DEPARTMENT As Required Best Way Destination Net 30 days Technology Services QUANTITY UNIT/MEASURE ITEM DESCRIPTION UNIT COST EXTENDED COST TERM CONTRACT to cover the cost of the Public Network Project Management & Network Operations Management Services as per RFP# 49-F-2-13/14 & Proposal Dated July 1, 2013. Current rates as of 8/11/17 attached. Revision to reflect annual maintenance 11/1/17- 10/31/18- $70,475 Effective September 1, 2017 through August 31, 2018. Skyline Contact: Brian Hackenberg @ 410-553-2600 County Contact: Mark Ripper @ 410-386- 2053 This purchase order is for the sole purpose of meeting Carroll County Government’s financial obligations for this project. Authorized By: Mike Myers (TAX EXEMPT NO. 3000114-4) This order is subject to the terms and conditions accompanying this document and acceptance of this order constitutes an acceptance of all the terms and conditions set forth in such form as well as those shown or referred to on the face of this order. Open Session Item SUBJECT: Contracts Award (PUR-1364) Hauling of Scrap Tires from the Forty West Landfill for Recycling PRESENTATION DATE: November 14, 2017 PRESENTATION BY: Brandi Naugle, CPPB, Buyer – Purchasing Department and Dave Mason, P.E. Deputy Director – Division of Environmental Management RECOMMENDED MOTION: Move to award the contract for Hauling of Scrap Tires for Recycling to the responsible, responsive bidder, Emanuel Tire Company of Baltimore, Maryland, based on estimated annual quantities at unit costs for the sum total cost of $13,600.00. REPORT-IN-BRIEF: The contract is for one (1) year, with an option by the County to renew for up to three (3) additional consecutive one (1) year periods. The contract tentatively commencing January 1, 2018. The bid was advertised on the State of Maryland’s “eMaryland Marketplace” website and on the County’s web-site; and in the local newspaper. Eighteen (18) registrants/vendors accessed the County’s website and we received two (2) bids on October 18, 2017 as stated on the bid tab matrix. DISCUSSION: N/A FISCAL IMPACT: Solid Waste Department has sufficient funds ($12,000.00) remaining in account 588030-21-21200 Recycling - Tires and ($63,000) remaining in 212000-21-588040 Recycling – Other, for this contract. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: The complete Bid Tabulation may be viewed at: https://www.washco-md.net/wp-content/uploads/2017/10/purch-pur-1364-bidtab.pdf AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Hauling of Scrap Tires PUR-1364 Bids Opened: 10-18-17 Tire Type Est. Tons Cost per Ton Total Cost Cost per Ton Total Cost Part I: Mixed Auto & Truck </= 24” Rim - Removal/Recycling/Disposal 50 $200.00 $10,000.00 $230.00 $11,500.00 Part II: Agriculture/ Equipment > 24” Rim - Removal/Recycling/Disposal 18 $200.00 $3,600.00 $290.00 $5,220.00 Sum Total Cost Mixed and Equipment Emanuel Tire, LLC Baltimore, MD $13,600.00 The Dirt Express, Co. Glenburnie, MD $16,720.00 Open Session Item SUBJECT: Pump Station (PO#1) Upgrades PRESENTATION DATE: November 14, 2017 PRESENTATION BY: Mark D Bradshaw, PE – Deputy Director RECOMMENDED MOTION: Move to approve Change Order #2 for Callas Contractor, Inc. in the amount of $87,997.78. REPORT-IN-BRIEF: The existing pump controller will not work with the upgrades so a new pump controller needs to be installed. The VFD drives had to be relocated from where they were shown on the plans in order to comply with the electrical code. DISCUSSION: During the installation of the VFDs it was discovered that the location on the plans wouldn't comply with the electrical code for clear space. The VFD had to be relocated along with the existing Bihlertech controller. Since the VFDs had to be relocated, additional equipment had to be relocated in order for the VFDs to comply with the electrical code clearance distance. For more information see Callas' letter dated 10-12-17. Increase contract amount by $47,071.15. Once the equipment was relocated, we contacted the Bihlertech rep for startup. At this time the Bihlertech rep informed us that the existing controller wouldn't work with the new VFDs. The Bihlertech controller will only communicate with Toshiba VFD drives and that we need to purchase the Toshiba drives from them. We obtained a price quote from the rep for the new Toshiba drives and felt it was excessive. We were able to locate the Toshiba drives from another vendor for less, but the Bihlertech reps wouldn't program the Bihlertech controller unless we purchased the drives from them. We then obtained quotes for a new controller and those quotes were less than the new drives, thus we elected to install a new controller. For more information see Callas' letter dated 10-20-17. Increase contract amount by $40,926.63. FISCAL IMPACT: There are adequate funds in LIN 041 to cover this change order. CONCURRENCES: Deputy Director of Engineering Services ALTERNATIVES: N/A ATTACHMENTS: Change Order #2 with attachments. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form TO: Consultant: Contractor: Vendor: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY MARYLAND 100 WEST WASHINGTON STREET, HAGERSTOWN, MARYLAND 21740-4735 CHANGE ORDER Callas Contractor, Inc. 10549 Downsville Pike Hagerstown. MD 21740 Change Order No. 2 Purchase Order No. W ashco 22304 REQ # 10283 Contract No. PUR - 1326 P/S Account No. 515000-32-42010-LIN041-CNST00000 Project Title: I Pump Station (PO#1) Upgrades I Date: Oct 30, 2017 The contract time will: increase decrease remain the same by: 0 calendar days working days T)ac intinn of ('hnnoP• 2.1 Relocate proposed VFDs, proposed gas monitoring equipment, proposed flow meter, existing control, and extending the by-pass pumping. 2.2 Pump control panel. Reason for Ch 2.1 During the installation of the VFDs it was discovered that the location on the plans wouldn't comply with the electrical code for clear space. The VFD had to be relocated along with the existing Bihlertech controller. Since the VFDs had to be relocated, additional equipment had to be relocated in order for the VFDs to comply with the electrical code clearance distance. For more information see Callas' letter dated 10-12-17. Increase contract amount by $47,071.15. 2.2 Once the equipment was relocated, we contacted the Bihlertech rep for startup. At this time the Bihlertech rep informed us that the existing controller wouldn't work with the new VFDs. The Bihlertech controller will only communicate with Toshiba VFD drives and that we need to purchase the Toshiba drives from them. We obtained a price quote from the rep for the new Toshiba drives and felt it was excessive. We were able to located the Toshiba drives from another vendor for less, but the Bihlertech reps wouldn't program the Billertech controller unless we purchased the drives from them. We then obtained quotes for a new controller and those quotes were less then the new drives, thus we elected to install a new controller. For more information see Callas' letter dated 10-20-17. Increase contract amount by $40,926.63. The completion date, incorporating the changes included in this change order, is: Jul 23, 2017 The original contract sum was: $717,800.00 Net changes by previous change orders: $6,186.47 Contract sum prior to this change order: $723,986.47 By this Change Order, the contract sum will be changed by: $87,997.78 The new contract sum including this change order will be: $811,984.25 The Consultant/Contractor/Vendor shall not commence with the work described hereon until this form is executed by all agents. Consultant: Fi" `" ce IM�iWN.ip.d n�l.mc+A Iw,kn Contractor/Vendor: amen A. Bothell Jr. , Pure basing: unto: znn n oz ia7-na•on• t h.�aaf7r .pnN A. M..A I Mark D Bradshaw Nmds[,%v County :\dministralorApprovinG Agency: Dule 2017 11 0613:05:36-05".'' Outside County Entities: Please email the signed form to ChangeOrder@washco-md.net. Callas Contractors, Inc. 10549 Downsville Pike Hagerstown, MD 21740 Ph : (301)739-8400 Letter of Transmittal To: Mark Bradshaw Transmittal #: 67 Wash Co Div Envir Management Date: 10/12/2017 Dept of Engineering Services Job: 16-091 Wmspt Pump Station Upgrades 16232 Elliott Parkway Willamsport, MD 21795 Ph:240-313-2600 Fax:240-313-2601 Subject: Change Request - COR #002: 16-091-002 VFD & Control Panel Relocation WE ARE SENDING YOU r Attached r Shop drawings r Prints r Copy of letter r Change order r Under separate cover via Email the following items: r Plans r Samples r Specifications r Change Request DocumentTy2e Copies Date I No. I Description Change Request 1 10/11/17 1 CDR #002 16-091-002 VFD & Control Panel Relocation THESE ARE TRANSMITTED as checked below: r For approval r Approved as submitted r Resubmit _ copies for approval 9 For your use r Approved as noted r Submit _ copies for distribution We As requested r Returned for corrections r Return _ corrected prints G For review and comment r Other r FOR BIDS DUE r PRINTS RETURNED AFTER LOAN TO US Remarks: Copy To: File (Callas Contractors, Inc.), Leather, James (Callas Contractors, Inc.) From: Bothell, Jr., James A. (Callas Contractors, Inc.) Signature: / -,. If enclosures are not as noted, kindly notify us at once. Page 1 of 1 TO: Wash Co Div Envir Management Dept of Engineering Services 16232 Elliott Parkway Willamsport, MD 21795 Attn: Mark Bradshaw Ph:240-313-2600 Fax:240-313-2601 Callas Contractors, Inc. 10549 Downsville Pike Hagerstown, MD 21740 Ph : (301)739-8400 Fax: (301) 790-7946 CHANGE REQUEST DATE: 10/11 /17 CCI JOB NO.: 16-091-002 CHANGE ORDER REQUEST NO.: COR #002 OWNER APPROVED CO NO.: PROJECT NAME: Wmspt Pump Station Upgrades (16-091) - Williamsport, MD ARCHITECT PROJECT NO.: DESCRIPTION OF WORK: Provide material, labor and equipment to: " Relocate the VFD's to the South wall to meet National Electric Code Space Requirements ` Relocate the Bihlertech Pump Control Panel, Flowmeter Control Panel and Gas Detection Monitors to accommodate and ease installation. * Repairs to the SpectraShield Liner System . Piping changers per redesign. " Bypass pumping & fuel during redesign CONTRACTOR/ COST SUB - SUPPLIER CODE MATERIAL LABOR EQUIP CONTRACT OTHER Supervision 01-020 3,796.00 Temp Telephone 01-320 400.00 Pick -Up Trucks 01-440 1,725.00 Processing Piping 15-040 6,710.60 Processing Piping/Surge Valve Credit 15-040 (2,601.24) Pumping/Bypass 02-600 19,186.00 Pumping/Fuel 02-600 1,843.76 Special Coatings/Advanced 09-380 1,200.00 Rehabilitation Electrical - Antietam Electric 16-010 4,650.00 Labor Burden @ 65.00 % 2,467.40 Applicable sales tax not Included in prices. SUBDIRECT COST 25,539.12 6,263.40 725.00 5,850.00 ADD -ON PERCENT BASE TOTAL OH&P SELF 20,00% 33,527.52 6,705.50 OH & P SUB 5,00% 5,850.00 292.50 BOND 1.50% 46,375.52 695,63 CHANGE ORDER SUMMARY I TIME EXTENSION: The right is reserved to TOTALAMOUNT Cc: File (Callas Contractors, Inc.), Leather, claim for a time extension later. $ 47.071,15 James (Callas Contractors, Inc.) Page 1 of 2 Callas Contractors, Inc. 10549 Downsville Pike Hagerstown, MD 21740 Ph : (301)739-8400 Fax: (301) 790-7946 CHANGE REQUEST TO: DATE: 10/11 /17 Wash Cc Div Envir Management CCI JOB NO.: 16-091-002 Dept of Engineering Services CHANGE ORDER REQUEST NO.: COR #002 16232 Elliott Parkway OWNER APPROVED CO NO.: Willamsport, MD 21795 Attn: Mark Bradshaw Ph:240-313-2600 Fax:240-313-2601 PROJECT NAME: Wmspt Pump Station Upgrades (16-091) - Williamsport, MD ARCHITECT PROJECT NO.: DESCRIPTION OF WORK: Provide material, labor and equipment to: " Relocate the VFD's to the South wall to meet National Electric Code Space Requirements • Relocate the Bihlertech Pump Control Panel, Flowmeter Control Panel and Gas Detection Monitors to accommodate and ease installation. . Repairs to the SpectraShield Liner System • Piping changers per redesign. • Bypass pumping & fuel during redesign Please sign and return (1) copy to our office. Retain one copy for your files. ACCEPTED: BY: DATE: DATE: 10/11/2017 Page 2 of 2 SUPPLY" WATERWORKS Bid Proposal for WASHINGTON CO PS UPGRADE PO#]. REV CALLAS CONTRACTING FID Supply Waterworks Job Location: WILLIAMSPORT, MD 117 Industrial Circle Bid Date: 10/26/2016 02:00 p.m. Martinsburg, WV 25402 FID Supply Bid #i: 189148 Phone: 304-263-6986 Fax: 304-263-7009 Seq# Qty Item/Alias Description Units Price Ext Price 10 PUMPS BY GORMAN RUPP CO 20 AERATION SYSTM BY ENVIREP 30 SS PIPING AND FITTINGS BY AERATION SYSTEM BY ENVIREP 40 2 NS 10X8 FLG 90 PRIMED DI C110 EA 820.86 1,641.72 50 1 NS 8" FLGXFLG DI PIPE 1'3" PRIMED EA 292.86 292.86 60 1 N5 8" FLGXFLG DI PIPE 2'5" PRIMED EA 334.29 334.29 70 2 24108TO40F 8X4 FLG TEE (1) C/L DI C110 EA 742.27 1,484.54 80 2 NS SX6 FLG 90 DI C110 PRIMED EA 512.91 1,025.82 90 FLOW METER BY ABB 100 2 NS PEF,6,F1,CI,NBR,CR*GS-6A-HD8 6" FLG PLUG VALVE WITH WORM GE EA 1,373.33 2,746.66 110 1 241069F 6 FLG 90 BEND(1) C/L DI C110 EA 256.00 256.00 120 2 NS 10" FLG BASE 90 DI C110 PR EA 1,022.07 2,044.14 130 2 NS 10" FLG X FLARE PRIMED EA 302.00 604.00 140 2 NS 10" FXF 10'-0" PRIMED EA 951.76 1,903.52 150 2 NS 10" FXPE 8'-8" PRIMED EA 740.71 1,481.42 160 1 NS PEF,8,F1,CI,NBR,CR*GS-6A-HD8 8" FLG PLUG VALVE WITH WORM GE EA 1,675.56 1,675.56 170 1 241089F 8 FLG 90 BEND(]) C/L DI C110 EA 466.29 466.29 180 1 2.4T04R03FPR 4X3 FLG REDUCER PRIMED DI USA C110 EA 118.86 118.86 190 1 NS SRA,3,3000A,F1,DI,70P,CS-S2NBR 3" FLG SURGE RELEIF VALVE APCO EA 2,601.24 2,601.24 200 2 8X2" FILLER FLANGE DI C110 EA 157.14 314.28 210 1 NS PEF,3,F'l,CI,NBR,CR*GS-6A-CW8 3" FLG PLUG VALVE WITH WORM GE EA 960.00 960.00 220 1 NS CHAIN FOR 3" PLUG VALVE 10' LO EA 98.82 98.82 230 1 NS 6" FLGXFLG 3'-:L-7/8" DIP PRIME EA 280.09 280.09 240 1 NS 6" FLGXFLG 2'0" DIP PRIMED EA 250.07 250.07 250 1 NS 8" FXF 9' - 4-3/4" PRIMED EA 782.24 782.24 260 1 NS 3" FXF 1'- 1" PRIMED EA 211.54 211.54 270 1 NS 3" FXF 0'-8" PRIMED EA 146.73 146.73 280 1 NS 3" FXPE T-0" PRIMED EA 455.48 455.48 290 1 24TO39FBPR 3 FLG BASE 90 PRIMED DI USA C110 EA 179.20 179.20 300 1 NS 6" FXF 2'-2" W/1 FLG LOOSE PRM EA 255.21 255.21 310 LINT( SEALS AS NEEDED 320 29 96LS40OSS LINK SEAL LS-400-SS 8" DIP PENETRATIONS EA 18.35 532.15 330 18 96LS3155S LINT( SEAL LS-315-SS 3" DIP PENETRATIONS EA 11.44 205.92 340 30 96LS30OSS LINK SEAL LS-300-SS 3" IPS STEEL PENETRATIONS EA 7.12 213.60 350 12 96LS20OSS LINK SEAL LS-200-SS EA 7.12 85.44 360 2 NS 3 FLG 45 PRIMED DI EA 116.46 232.92 370 1 NS 3 FLGXFLG DI PIPE 1'6" PRIMED EA 190.86 190.86 380 FLANGE BOLT KITS AS NEEDED VERIFY CITY 390 7 24AFBNGF03RAZ 3X1/8 FLG ACC RR FF ZINC B&N&G EA 9.31 65.17 400 2 24AFBNGF04RAZ 4X1/8 FLG ACC RR FF ZINC B&N EA 11.99 23.98 410 7 24AFBNGF06RAZ 6X1/8 FLG ACC RR FF ZINC B&N&G EA 18.62 130.34 420 6 24AFBNGF08RAZ 8X1/8 FLG ACC RR FF ZINC B&N&G EA 20.12 120.72 430 6 24AFBNGF10RAZ 10X1/8 FLG ACC RR FF ZINC B&NG EA 30.77 184.62 440 1 24AFBNGF08RAS 8X1/8 FLG ACC RR FF 3045S B&N EA 45.71 45.71 05/26/2017 - 10:28 AM Actual taxes may vary Page 2 of 4 Seh ced 01 116 County Road 17 bilitation Bryan, OH 43506 hnology Bill To: Callas Contractors Inc 10549 Downsville Pike Hagerstown, MD 21740 INVOICE j Invoice No:2005 Date:9/14/2017 Due Date:10/14/2017 Terms: Net 30 Job No:1093 PO #:PUR-1326 Project Name: Williamsport Pump Station Description Quantity Unit Unit Price Extended Price Repairs to the SpectraShield Liner system into 1.00 LSUM 1,200.00 1,200.00 Williamsport Pump station Thank You For Your Business! Invoice Total: 1,200.00 Retainage: 120.00 Phone: (419) 636-2684 Fax: (419) 636-7437 Total Due: 1,080.00 Email: purchasing@artcoatingtech.com P.O. Box 316 Williamsport, MD 21795 Phone 301-223-1152 FAX 301-223-1155 Email — antietamec@myactv.net To: JR Bothell # Pages: I j I Date: 1 10/10/ 17 Company: Callas Contractors NotesEMAILED Phone # RE: VFD Relocation to meet National Electric Code Space Requirements - CHANGE ORDER SCOPE: l . Meet onsite with Washington County electrical inspectors and Department of Water Quality personnel to determine actual spacing requirements and acceptable solutions that meet all National Electric Code(NEC) requirements. After meeting, a plan was put together and approved, to move the VFD's from the shown location on the contract documents to the South wall. 2. The Bihlertech Pump Control Panel, Flowmeter Control Panel, and Gas Detection monitors were also relocated as necessary to accommodate and ease installation. 3. The following cost reflects an extra cost for conduit, wire, fittings, and associated material and labor to perform the extra work. DESCRIPTION Amount Conduit, wire, fittings, and associated material and labor to perform the extra work necessary to meet NEC requirements. $4,650.00 TOTAL $4,650.00 TERMS, CONDITIONS & EXCLUSIONS: 1. Quote is good for 30 days. 2. Installation would require about 5 working days. 3. Material availability is in stock after approval. If there are any questions concerning this proposal, please call. Celia Palmer, President INVOICE HEATING FUEL A. C. & T. Co., Inc. .. PROPANE - P.O. BOX 4217 TRANSPORT SERVICES PORTABLE RESTROOMS HAGERSTOWN, MD 24741 4217 HEATING AND COOLING SERVICES PETROLEUM PRODUCTS 301.582¢700 CONVENIENCE STORES LIQUID WASTE HANDLING WWW.ACANDT.COM MOBILE STORAGE - wa Al CALLAS CONTRACTUH Daye ys At Your Service 10549 DOWNSUCLLE Ilk WE:RSTOWN 00 21740 13*u,136 L J �g1 1'"r DAYS ))��11 9113t2017 TERMS.. A40UN0:9. 000 REFERENCE DELIVERY DESCRIPTION QUANTITY NUMBER DATE ..RATE :AMOUNT TOTAL 13%16 9t13117 15 TITIM DYCD ULSO DT 219.0 2,1291R, 446.21 1� pp11 sulfur dyed ULSD Non -road or tax eaenpt use only. IMBS IARYLAND SALES 'TAX .0600 27,H Total. this ,invoice --,--> SEP 18 2017 By _ IMPORTANT v SEE REVERSE SIDE FOR CONDITIONS OF SALE A.C: & T CO., INC. CERTIFIES THAT ALL MOTOR VEHICLE FUEL TAX WILL PLI RP DA In A C..n,nocn o I.... •-•� . µ =�. .n,y. v,.us.uivuwu wun payment Job Eq fi1 D # cc _ Amt. PM Discount PMT PV'D Mail Date Per PO PO Exceeded _ $194.;2:3 IN THIS COLUMN w HEATING FUEL PROPANE PORTABLE RESTROOMS PETROLEUM PRODUCTS. LIQUID WASTE HANDLING rCA1.LAS CUHTHACTORS 10549 DONNSUTLLE P9 HHERSTOAN ND MET IS DAYS 'TERMS ,/ A. C. & T. Co., Inc. P.O, BOX 4217 HAGERSTOWN, MD 217414217 21740 Page 1 J 1-07.:3��7f31,4, ti€10 ACCOUNT NO. INVOICE TRANSPORT SERVICES HEATING AND COOLING SERVICES CONVENIENCE STORES MOBILE STORAGE Always At Your Service Y zs ,SaS �rolrzol7 REFERENCE DELIVERY DESCRIPTION QUANTITY NUMBER DATE RATE AMOUNT TOTAL 1:t'9 75 9l01I17 1` PPfl DYED i1E.SD DT 11ll.O 2.ir0Yl6t. 238.b7 15 P[41 sulfur dged OLSD Nen^road or tax exetjpfk Use only. 103Si;i MARYLAND SALES TAX 060a Total this invoice Job/Acct. Job Eq L Cc A PM L LOL) l D # AQ1 _ Discount J'D .Mail Date I Per PO PC Exceerlarl IC 2 $252.49 LFT�� SEPi2017 IMPORTANT - SEE REVERSE SIDE FOR CONDITIONS OF SALE A.C. & T CO., INC. CERTIFIES THAT ALL MOTOR VEHICLE FUEL TAX WILL Pc ae,n ec ecn,,,.,�,. -11, .... PLEASE eunuur „v �upy ui one invoice won payment IN THIS COLUMN HEATING FUEL RD. BOX 4217 PROPANE HAGERSTOWN, MD 21741-4217 PORTABLE RESTROOMS 301.682-2700 PETROLEUM PRODUCTS WWWNp'T'q9M LIQUID WASTE HANDLING 11 T 11 t;r T I t TS tet� AUG 3 0 ACGOUNTNO, TERMS REFERENCE DELIVERY DESCRIPTION QUANTITY RATE ER DATE NUMBER is Jai 'Iti likly, d1led u fta-roa(i Or UIX exRnljft Use on1p. Total, this k)1V13i0L% INVOICE TRANSPORT SERVICES HEATING AND COOLING SERVICES CONVENIENCE STORES MOBILE STORAGE 11 Always At Your Service DATE' AMOUNT TOTAL Job Eq bug- J— D # c, c —14- 6� Amt. PIA -- Discount Mail Date Per PO -- Po Exceeded — IMPORTANT - SEE REVERSE SIDE FOR CONDITIONS OF SALE PLEASE PAY LAST AMI A.C.&TCO., INC. CERTIFIES THAT ALL MOTOR VEHICLE FUEL TAX WILL with payment IN THIS COLUMN BE PAID Return One Copy of the invoice W INVOICE A. C, $ T.Co., Inc. - HEATING FUEL 1 PROPANE - P.O. BOX 4217 TRANSPORT SERVICES PORTABLE RESTROOMS HAGERSTOWN, MD 21741-4217 HEATING AND COOLING SERVICES PETROLEUM PRODUCTS 301-582.2700 CONVENIENCE STORES LIQUID WASTE HANDLING WWW.ACANDT.COM MOBILE STORAGE ) �GpLLAS CtlNTRACitlRS Page 1 Always At Your Service AjL 10594 pppNSU711E pK o HAGEUTOWN ND 21740 Alb,g86 DATE za L J 8118/2017 NLI 10 GHI.1 n REFERENCE DELIVERY DESCRIPTION I NUMBER `.DATE 1.32361 8/18/17 15 Plltl DYED ULSD 6T 172.1 1; ppn sulfur dged USq Nan -read Cr tax exempt Lae a111y. MAHLAND SALES TAX Tatal this inuoiCe -•--? 715 RATE AMOU 1, 854q/k;l.. 114.93 b. 00 ;? 19,26 I TOTAL 033g.13 bNf99i�d IMPORTANT - SEE REVERSE SIDE FOR CONDITIONS OF SALE —1— r.v wu, - - PI BE PAID AS REQUIRED BY LAW. Return One Copy of the invoice with payment PLEASE PAY FROM THIS INVOICE _..�udget errs risers this is a deliver b receipt only zstd._ Job cc. PM. SE PAY LAST•AMOUNT 'L IN THIS COLUMN - DR / 9 6X- D# Discount Mail DatedL / Per PO L J PO Exceeded — A ING FUEL ROPANE PORTABLE RESTROOMS .T PETROLEUM PRODUCTS LIQUID WASTE HANDLING rGALLAS UNTRAUDU 1050 DDMNSUTLLE PR HAIDENSTDHN DD L NET 15 DAYS A. C. & T Co., Inc. RO. BOX 4217 HAGERSTOWN, MD 21741.4217 301.582-2700 WWW.ACANDTCOM �m JUG 7 6 20171. I goo ACCOU INVOICE TRANSPORT SERVICES HEATING AND COOLING SERVICES -i CONVENIENCE STORES MOBILE STORAGE Always At Your Service onp V(11f LUi( REFERENCE DELIVERY DESCRIPTION QUANTITY RATE AMOUNT TOTAL NUMBER DATE - 131.908 8/11117 15 PPH DYED ULSD DT 182.5 1..93916t. 1153.87 15 plln sulfur dged ULSD Ron-rozd or tax exeNpt lase only, 131.90if 11ARYLAND SALES TAX 0600 21.23 Total this lnvoioo - 7 $375.1t1 IMPORTANT - SEE REVERSE SIDE FOR CONDITIONS OF SALE A. , unr v ucuiri v n1=9 rev Wu I PLEASE PAY LAST BE PAID AS REQUIRED BY LAW. Retuen70htt>GLpy.(of tF{e inySiCSv;Ith payrr%dnt ` Job Cq Itetl'`,'l' D # cc � Am PM Discount PMT A 'D Mail Date Per PO PO Exceeded — IN THIS COLUMN A)l HEATING FUEL PROPANE PORTABLE RESTROOMS PETROLEUM PRODUCTS LIQUID WASTE HANDLING F-CALLAS GCR7fiACTl1>S 10V49 QilHRS113LLE I'K HAGEUT00 MI) L hl;i15 DA35 ANA. C. & T. Co., Inc. RO. BOX 4217 HAGERSTOWN, MD 21741.4217 301.882.2700 W W�W.AfCANDT.COM ki2017ll% RC%'Il�u� 1 TI)i AUG 9 I , �T?f-?ii11" AfN:nI INT NO. INVOICE TRANSPORT SERVICES HEATING AND COOLING SERVICES CONVENIENCE STORES MOBILE STORAGE -1 Always At Your Service D11 J OJU4124717 REFERENCE DELIVERY DESCRIPTION QUANTITY RATE "AMOUNT TOTAL NUMBER DATE t31ti35 8/04t17 15 f"P'tl DYF.1) UL0 DT 138 1,Y3?!fiL 259.33 15 pµN sulfur dyed ULSO 4011-roa4 or tax exetipt u e only. NAP,YLAfi.r, SOLES TAX () 0@ IS,1L Total thIS invalae wr.•...y $2W 49 IMPORTANT - SEE REVERSE SIDE FOR CONDITIONS OF SALE ........ ., c nin TAY wD I PLEASE PAY LAST AMOUNT LAW. 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FEaSUPPLYInvoice# • Invoice Date H397422 7103117 WATERWORKS INVOICE Account# 153277 Sales Rep JASON DAILEY Phone # 304-263.6986 ' 1830 Craig Park Court Branch # 514 Martinsburg, WV St. Louis, MO 63146 Total Amount Due $1,658.35 i Remit To: HD SUPPLY WATERWORKS, LTD. PO BOX 28330 9T LOUIS, MO 83146 599 1 MB D.423 E0103X 10153 D2619331350 S2 P4413468 OD01: L III'llinldll,llllllll'llllllllll"III"'llll'lllllllll"III' Shippe to: CALLAS CONTRACTING 10431 VENOR LANE 91 10549 DOWNSVILLE PIKE �56-7o1zJIM HAGERSTOWN MD 21740-1733 WILLIAMSPORT, MD CUSTOMER JOB- WILLIAM PS UPGRADE ------ -------- — .. -'--` "--_ ---- -------- ------ -- ---- Thank you for the opportunity to serve you! We appreciate your prompt payment. Date Ordered Date Shipped Customer PO # Job Name Job # Bill of Lading Shipped Via Invoice # 6/23/17 6/30/17 63679 PS UPGRADE WILLIAM CARRIERHDSUPPLY H397422 Quantity Product Code Description Ordered Shipped B/O Price UM Extended Price 2508FF0100 8 FLGXFLG DI PIPE 1'0" 2 2 782.24000 EA 1,564.48 Job/Acct, FY YY7 JobEgZ/01 D# CC 15 Amt, i PM Discount PIT A V'D "it Date. Per PO a, PO Exceeded Paperless BillingRegister Now for Our Ne.-v Customer PDrtal F%DSUPPLY Expedites delivery. , wATe:woaKs Save trees. ■ ,' ; r. /^ a Local Knowledge -_ Go GRE.Elly. ,fJwww.hdswaterworks.comLocal service NadonwMe® Freight Delivery Handling Restock Misc. Subtotal: 1,564.48 Other: 0.00 Tax: 93.87 Terms: NET 30 Ordered By: Invoice Total: $1,658.35 This transaction is governed by and subject to HD Supply Waterworks' standard terms and conditions, which are incorporated by reference and accepted. To review these terms and conditions, please visit: www.waterworks.hdsupply.com1TandC. Page 1 of 1 0001:0002 1830 Craig 144 St. Louls, MO 537 1 MB 0.423 E0059X 10077 02788065216 S2 P4688067 0001:1 lulrinlll'IllllyiriilLJnILII�IIrII��ili�dJrLir�illll EnCALLAS CONTRACTING 10549 DOWNSVILLE PIKE HAGERSTOWN MD 21740-1733 INVOICE Invoice # Invoice Date Account# Sales Rep Phone # Branch #514 Total Amount Due Remit To: SEP I ZQ i7 U i CORE & MAIN LP J PO BOX 28330 ST LOUIS, MO 63146 Shipped to: 10436 GOVENOR LANE 1-240-818-7012 JIM WILLIAMSPORT. MD H617765 8/30117 153277 JASON DAILEY 304.263-6986 Martinsburg, WV $4,252.06 CUSTOMER JOB- WILLIAM PS UPGRADE - __ -___ --------- --------- -- ------ ----- Thank you for the opportunity to serve you! We appreciate your prompt payment. Date Ordered Date Shipped Customer PO # Job Name Job # Bill of Lading Shipped Via Invoice # 8108117 8/29/17 63679 PS UPGRADE WILLIAM CARRIERHDSUPPLY H617765 Quantity Product Code Description Ordered Shipped B/O Price UM Extended Price 241089F 8 FLG 90 BEND(I) C/L DI C110 1 1 466.29000 EA 466.29 BID SEQ# 170 '19214996894 6" FLGXFLG S-1-7/8" DIP PRIME 1 1 280.09000 EA 280.09 BID SEQ# 200 24AFBNGF08RAS 8X1/8 FLG ACC RR FF 304SS B&N 2 2 45.71000 EA 91.42 BID SEQ# 410 Z508FF0100 8 FLGXFLG DI PIPE 1'0" 1 1 782.24000 EA 782.24 24108R06F 8X6 FLG CONC REDUCER(I) C/L DI 1 1 292.00000 EA 292.00 C110 '19214996895 6" FXF 0'-10" LONG PRIMED 1 1 309.00000 EA 309.00 '19214996941 6" FXF 2'-4-1/8" LONG PRIMED 1 1 437,00000 EA 437.00 '19214996942 8" FXF 4'-11-7/8" LONG PRIMED 1 1 807.00000 EA 807.00 74890560821616 890-56-08216-16 W HYMAX GRIP 1 1 440.20000 EA 440.20 COUPLING 8,50-9.40 OD 24AFBNGF08RAZ 8X178 FLG ACC RR FF ZINC B&N&G 6 6 17,69000 EA 106.14 Freight Delivery Handling Restock Misc. Subtotal: 4,011.38Other: 0.00 Tax: 240.68 Terms: NET 30 Ordered By: Invoice Total: $4,252.06 This transaction is governed by and subject to CORE & MAIN's standard terms and conditions, which are incorporated by reference and accepted. To review these terms and conditions, please visit: www.waterworks.hdsupply.com/TandC. Page 1 of 1 1001:0001 He IDSUPPLY WATERWORKS 1830 Cralg Park Court St. Louis, MO 63146 11471 MB 0.423 E0104X 10133 D2714351601 32 P4509926 0001:1 i�rrlillrlirilllrlllPhlllllllrlllllllllillilrglll�pplrlili CALLAS CONTRACTING 10549 DOWNSVILLE PIKE HAGERSTOWN MD 21740-1733 INVOICE Invoice # Invoice Dale Account# Sales Rep Phone # Branch # 514 Total Amount Due H489750 8/02117 153277 JASON DAILEY 304-263-6986 Martinsburg, WV $1,480.01 Remit To: HD SUPPLY WATERWORKS, LTD. PO BOX28330 ST LOUIS, MO 63146 hipped' o: 10436 GOVENOR LANE 1-240-818-7012 JIM " WILLIAMSPORT, MD CUSTOMER JOB- WILLIAM PS UPGRADE --------------------------------------------- ----------------------------------------------------------------------------------------------------------------------- Thank you for the opportunity to serve youl We appreciate your prompt payment. Date Ordered Date Shipped Customer PO # Job Name Job # Bill of Lading Shipped Via Invoice # 7/13/17 8/01/17 63679 PS UPGRADE WILLIAM CARRIERHDSUPPLY H489750 Product Code Description 2406F2106SS304 6 MEGA-FLG 2106 W/SS 304 BOLTS 2408F2108SS304 8 MEGA-FLG 2108 W/SS 304 BOLTS 2506FF01D0 �- 241039F 2506FP0900 6 FLGXPE DI PIPE 9'0" C/L Post c" '7 LU I1vnRf], 5-&J Job/Acct. _ { (tEcA,90 ..J f #Amt.ountDate PO xceeded _ Quantity Ordered Shipped B/O Price UM Extended Price 2 2 191.52000 EA 383.04 1 1 282.12000 EA 282.12 1 1 1 1 1 1 469.58000 EA Paperless Billing Regster Now for Our HODSVPPLY - Expedites delivery. WATERWORKS - Save trees. / onh e' �, Coal Knee - Go GREEN. . . .'" Luca SeryLocal ice 469.58 Freight Delivery Handling Restock Misc. Subtotal: meow ' Other..0.00 - ` Terms: NET 30 Ordered By: Tax: - - Invoice Total: This transaction is governed by and subject to HD Supply Waterworks' standard terms and conditions, which are incorporated by reference and accepted. To review these terms and conditions, please visit: www.waterworks.hdsupply.com/TandC. 0001:0001 Page 1 of 1 OCT - 22017 Antietam Water Service, Inc 303 West Wilson Blvd Hagerstown, MD 21740 Phone # (301) 791-5370 Fax # (301) 733-WO cause Conhadors 10549 Downsville Pike Hagerstown, MD 21740 301-739-9400 Date 9/21/2017 P. 0.#10436 Govemces Lane Blvd. Invoice u 24286 Due Date Rep SNjDate Terms 9/2 Doe on receipt 9/21l2017 Item Quantity Description Rate A Sales -Pool 3000 g... 5 Saks -Pool 3000 gallons zL.00 22.00 De12BP 5 Dehvery 3000 pliona 15,000 gallons on 9/12117 Sala%-Poo13000 g... 9 Saks -Pool 3000 gallons 22.00 86.68 198.00T 780.12 Did 2BP 9 Delivery 3000 g1lM 27,000 gallons on 9/19/17 Sales -Pool 3000 $••• 5 Seks-Poo13000 gallons 86.68 86.68 I33.40 433.40 Del 2BP 5 DeR8ry 3000 Vallow 2 Saks-P0012000 gallons 16.00 3100T sales -Pool. 2000 g... 2 Delivery 2000 gallons 63.04 126.08 Del 4AP 19,000 gallons on 9/20/17 —41 11 Pos ed DR a w Sales.Tax (6.0%) $27.00 Job/Acct.h l # Total $2250.00 Job Eq //D D D. cc Amt. Payments/Gredits $0.00 PM Discount PMT A VD MailDate �" Balance Due Per PO PO Exceeded _ _ Previous Balance 52170.00 Callas Contractors, Inc. 10549 Downsville Pike Hagerstown, MD 21740 Ph : (301)739-8400 Letter of Transmittal To: Mark Bradshaw Transmittal #: 70 Wash Co Div Envir Management Date: 10/20/2017 Dept of Engineering Services Job: 16-091 Wmspt Pump Station Upgrades 16232 Elliott Parkway Willamsport, MD 21795 Ph:240-313-2600 Fax:240-313-2601 Subject: Change Request- COR #003R1: 16-091-003 Pump Control Panel Replacement WE ARE SENDING YOU r Attached v, Under separate cover via Email the following items: ❑ Shop drawings r Prints r Plans r Samples n Copy of letter r Change order r Specifications r Change Request DocumentType Copies Date No. Description Change Request 1 10/20/17 COR #003R1 16-091-003 Pump Control Panel Replacement THESE ARE TRANSMITTED as checked below C�7 For approval r Approved as submitted r Resubmit _ copies for approval n For your use ❑ Approved as noted r Submit _ copies for distribution R As requested r Returned for corrections r Return _ corrected prints r For review and comment r Other r FOR BIDS DUE r PRINTS RETURNED AFTER LOAN TO US Remarks Copy To: File (Callas Contractors, Inc.), Leather, James (Callas Contractors, Inc.) From: Bothell, Jr., James A. (Callas Contractors, Inc.) Signature: *+M+ If enclosures are not as noted, kindly notify us at once. Page 1 of 1 Callas Contractors, Inc. 10549 Downsvllle Pike Hagerstown, MD 21740 Ph : (301)739-8400 Fax: (301) 790-7946 CHANGE REQUEST TO: DATE: 10/20/17 Wash Co Div Envir Management CCI JOB NO.: 16-091-003 Dept of Engineering Services CHANGE ORDER REQUEST NO.: COR #003R1 16232 Elliott Parkway OWNER APPROVED CO NO.: Willamsport, MD 21795 Attn: Mark Bradshaw Ph:240-313-2600 Fax:240-313-2601 PROJECT NAME: Wmspt Pump Station Upgrades (16-091) - Williamsport, MD ARCHITECT PROJECT NO.: DESCRIPTION OF WORK: Material, labor and equipment to: 1. Remove the existing Bihlertech Pump Control Panel and install a temporary Pump Control Panel (furnished by WASHCO), as directed by Mark Bradshaw, Washington County Department of Water Quality Control, to facilitate start-up of new pumps and electrical equipment. Test temporary pump control panel and pump operation to ensure safe pump station operation, until a new control panel deisgn is submitted and approved. 2. The county has chosen Allied Control Services, Inc. as a supplier for an approved pump control panel and separate bubbler level control system. The equipment is to be purchase and installed by Antietam Electric. Startup and technical support is being provided by Allied and Antietam. 3. The following cost reflects an extra cost for conduit, wire, fittings, associated material, and labor to perform the extra work. Terms, Conditions and Exclusions: 1. Quote is good for 30 days 2. Installation would require about 2-3 working days. 3. Material availability is 4-5 weeks. 4. Startup assistance is included 5. Bypass pumping supplied by owner. 6. No programming or software is included. all control panel parts and services are as quoted to the county directly. antietam Electric is ONLY purchasing and installing equipment discussed by ALLIED and Washington county Department of Water Quality employees. Additional charges may be incurred if compnents don't work as anticipated or intended. CONTRACTOR/ COST SUB - SUPPLIER CODE MATERIAL LABOR EQUIP CONTRACT OTHER Supervision 01-020 560.00 Small Tools 01-500 25.00 Pick -Up Trucks 01-440 160.00 Electrical - Misc 16-010 400.00 Electrical - Antietam 16-010 36,380.00 Labor Burden @ 65.00 % 624.00 Applicable sales tax not included in prices. SUBDIRECT COST 25.00 1,584.00 160.00 36,380.00 ADD -ON PERCENT BASE TOTAL OH&P SELF 20.00% 1,769.00 353.80 OH & P SUB 5.00% 36,380.00 1,819.00 BOND 1.50% 40,321.80 604.83 Page 1 of 2 Callas Contractors, Inc. 10549 Downsvllle Pike Hagerstown, MD 21740 Ph : (301)739-8400 Fax: (301) 790-7946 CHANGE REQUEST TO: DATE: 10/20/17 Wash Co Div Envir Management CCI JOB NO.: 16-091-003 Dept of Engineering Services CHANGE ORDER REQUEST NO.: COR #003R1 16232 Elliott Parkway OWNER APPROVED CO NO.: Willamsport, MD 21795 Attn: Mark Bradshaw Ph:240-313-2600 Fax:240-313-2601 PROJECT NAME: Wmspt Pump Station Upgrades (16-091) - Williamsport, MD ARCHITECT PROJECT NO.: DESCRIPTION OF WORK: Material, labor and equipment to: 1. Remove the existing Bihlertech Pump Control Panel and install a temporary Pump Control Panel (furnished by WASHCO), as directed by Mark Bradshaw, Washington County Department of Water Quality Control, to facilitate start-up of new pumps and electrical equipment. Test temporary pump control panel and pump operation to ensure safe pump station operation, until a new control panel deisgn is submitted and approved. 2. The county has chosen Allied Control Services, Inc. as a supplier for an approved pump control panel and separate bubbler level control system. The equipment is to be purchase and installed by Antietam Electric. Startup and technical support is being provided by Allied and Antietam. 3. The following cost reflects an extra cost for conduit, wire, fittings, associated material, and labor to perform the extra work. Terms, Conditions and Exclusions: 1. Quote is good for 30 days 2. Installation would require about 2-3 working days. 3. Material availability is 4-5 weeks. 4. Startup assistance is included 5. Bypass pumping supplied by owner. 6. No programming or software Is included. all control panel parts and services are as quoted to the county directly. antietam Electric is ONLY purchasing and installing equipment discussed by ALLIED and Washington county Department of Water Quality employees. Additional charges may be incurred if compnents don't work as anticipated or intended. CHANGE ORDER SUMMARY TIME EXTENSION: The right is reserved to I TOTAL AMOUNT Cc: File (Callas Contractors, Inc.), Leather, claim for a time extension later. $ 40,926.63 James (Callas Contractors, Inc.) Please sign and return (1) copy to our office. Retain one copy for your files. ACCEPTED: DATE: DATE: 10/20/2017 Page 2 of 2 P.O. Box 316 Williamsport, MD 21795 Phone 301-223-1152 FAX 301-223-115.5 Email — antietamec@myactv.net To JR,Bothell #Pages: 1 2 1 Date; 1 10/16/17 eampany: Callas Contractors Notes EMAILED Phone# 301-739-8400 RE: Pump Control Panel Replacement - CHANGE ORDER SCOPE: 1. Remove the existing Bihlertech Pump Control Panel and install a temporary Pump Control Panel (furnished by WASHCO), as directed by Mark Bradshaw, Washington County Department of Water Quality County, to facilitate start-up of new pumps and electrical equipment. Test temporary pump control panel and pump operation to ensure safe pump station operation, until a new control panel design is submitted and approved, 2. The County has chosen Allied Control Services Inc. as a supplier for an approved pump control panel and separate bubbler level control system, The equipment is to be purchased and installed by Antietam Electric. Startup and technical support is being provided by Allied and Antietam. 3. The following cost reflects an extra cost for conduit, wire, fittings, associated material, and labor to perform the extra work. DESCRIPTION AMOUNT TOTAL $36,380.00 P.O. Box 316 Williamsport, MD 21795 Phone301-223-1152 FAX 301-223-1155 Email — antictamec@myactv.net TERMS, CONDITIONS & EXCLUSIONS: 1. Quote is good for 30 days, 2. Installation would require about 2-3 working days. 3. Material availability is 4-5 weeks. 4. Startup assistance is included. 5, No bypass pumping is included. No temporary electric. 6. No programming or software is included. All control panel partsand services are as quoted to the county directly. Antietam Electric is ONLY purchasing and installing equipment discussed by ALLIED and Washington County Department of Water Quality employees, Additional charges may be incurred if components don't work as anticipated or intended. If there are any questions concerning this proposal, please call. Celia Palmer, President E7R0 AWASO COAO Ol SER1110E4 INC, 611 GARFIELD AVE. - P.O. BOX 234 1 WEST POINT, PA 19486 Phone: 21s,699,2855 Fax: 216-69e-9000 Page 1 of 1 Sys�tt DAC) toUL.98A Schneider (csia Registered Firm {}Electric ♦� w,�,wM e�w"«„.wun„ PoCIoiyAuthatlietl tltivn 54ignp October 4,: 2017 To: Washington County Maryland / Division of Environmental Management/ Department of Engineering Services Attention: Mark D. Bradshaw, Deputy Director SubjectPump Station Control Panel Replacement Mark, Per our discussion. andbased on the existing pump station documentation provided, we are pleased to submit for your consideration the following quotation, ACE, Inc. wlll provide the following equipment and services: - - -ltemi • =Ouanitfty bescrlptian. 1 1 NEMA, 12 Pump Control Panel with Allen Bradley Compactloglx PLC, Maple Systems10" Operator Interface Terminal, Intrinsically Safe Barriers, Surge Protection, Float Backup Control System, UPS, Cellular Modem, and Accessories, (Please reference ACS, Incaprovided sample drawings for full panel detaus) 2 tot Onsite Startup, Configuration, Testing, and Operator Training 3 1 Self -Contained Automatic Bubbler System 10.0 20.0 Feet) (See attached data sheet for details) 4 1 Operation & Maintenance Manual (Printed & Electronic Versions) -"iltepi. `, Desir- Lion 1 I Conduit,cable, tubing, wiring, electrical terminations, or installation of any kind are not included 2 1 Local/State Taxes or any kind are not Included Terms " "1,teni Diei<niinticxn -1 Control Panels& Integration: l Week 2. Bubbler System: 4-5 Weeks 3 Freight, West Point Pennsylvania - Freight Included to Job Site 4 Payment; Net 30 Days from Date of Invoice with Progress Payments Based on Schedule of Values $24,920.00 Thank you again for the opportunity to provide a quotation for this project, If: you have any questions, please give me a call, or email me at m mamzic@ alliedcontroLcom Regards, Matthew Marr is Systems Engineer 0: 215,699,2855 C: 215.5260,042 m mamzic@a I liedc on lrol.com Instrumentation • Electdcal - SCADA- PLC -DOS • Maintenance • Repair • Calibration Programming + Sales - Engineering- Systems Integration , Installation 1 | A G E N D A R E P O R T Open Session Item SUBJECT: Youth Meritorious Award Presentation PRESENTATION DATE: Tuesday, November 14, 2017 PRESENTATION BY: Stephanie Lapole, Grant Management & Board of County Commissioners RECOMMENDED MOTION: No motion or action is requested or recommended. REPORT-IN-BRIEF: The following individuals have been selected for the Youth Meritorious Award for the month of November. They were selected based on their scholastic achievement, leadership qualities, community service performed or other positive contributions to their school or community. November 2017 – Taylor Shay – Northern Middle School Parent(s) – Richard and Fran Shay Hometown – Hagerstown, MD Nominated by Heather Williams November 2017 – Megan Domenico – Smithsburg Middle School Parent(s) – James and Beth Demenico Hometown – Hagerstown, MD Nominated by Jessika Crews January 2017 – Morgan Demenico – Smithsburg High School Parent(s) – James and Beth Demenico Hometown – Hagerstown, MD Nominated by Jessika Crews DISCUSSION: N/A FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Student Summaries AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form 2 | A G E N D A R E P O R T Youth Meritorious Award Summary for Taylor Shay 8th Grade Student Northern Middle School Nominated By: Heather Williams Parent(s) – Richard and Fran Shay Heather Williams endorsed the following: Taylor is an outstanding student and leader at her school. She strives for excellent grades and is routinely on the honor roll. Taylor is also an 8th grade mentor to approximately ten 6th grade students. She works with these students with social issues, as well as academic concerns that come along with transitioning to middle school. Taylor is current Ms. Potomac Upstanding Teen and she is running for the title of Ms. Frostburg in February 2018. She does quite a bit of community service and providing information on dyslexia, which she has struggled with in the past. Taylor is a kind and caring young lady who should definitely be considered for this award. Youth Meritorious Award Summary for Megan Domenico 8th Grade Student Smithsburg Middle School Nominated By: Jessika Crews Parent(s) – James and Beth Domenico Jessika Crews endorsed the following: Megan is an excellent, well rounded candidate for this award. Having known Megan for several years, I have had the privilege of seeing her grow into a wonderful, thoughtful young lady. Megan is an outstanding student and takes her academics very seriously. As a member of the Teen Leadership Council, Megan strives to set a good example for those under her leadership. Megan is also involved with the Yearbook and Art Clubs after school. Aside from an academic star, Megan also excels on the court as a terrific volleyball and basketball player. Megan has been her team’s captain for several seasons, and does a great deal to keep her teammates motivated and focused. 3 | A G E N D A R E P O R T Balancing both school and athletics is a true testament to how deserving of this award Megan is. Megan is also a role model to other students as she is a WEB leader and helps extensively with the incoming 6th grade students at school. She also spends much of her free time helping others outside of school by volunteering for many events with the Washington County Recreation Department and Youth Volleyball League. Having two smaller younger siblings, Megan is great with kids and helps with them often at her church. Megan is extensively involved with her church’s events such as Vacation Bible School, FCA, Youth Group, Trunk or Treat, Youth Band, and various other things. Giving back to the community is important to Megan because she enjoys helping out at the local REACH shelter and nursing home. Youth Meritorious Award Summary for Morgan Domenico 10th Grade Student Smithsburg High School Nominated By: Jessika Crews Parent(s) – James and Beth Domenico Jessika Crews endorsed the following: Morgan is an excellent, well rounded candidate for this award. Having known Morgan for several years, I have had the privilege of seeing her grow into a wonderful, thoughtful young lady. Morgan is an outstanding student and takes her academics very seriously. As a member of National Junior Honor Society during her middle school years, Morgan strived to keep her grades at the highest in order to be an inducted member. Aside from an academic star, Morgan also excels on the court as a terrific volleyball, basketball, and softball player. Balancing both school and athletics is a true testament to how deserving of this award Morgan is. Morgan is also a role model to other students as she was a WEB leader as part of her middle school years and helped extensively with the incoming 6th grade students at school. She also spends much of her free time helping others outside of school by volunteering for many events with the Washington County Recreation Department and Youth Volleyball League. Having two smaller younger siblings, Morgan is great with kids and helps with them often at her church. Morgan is extensively involved with her church’s events such as Vacation Bible School, FCA, Young Life, Trunk or Treat, Youth Band, and various other things. Giving back to the community is important to Morgan because she enjoys helping out at the local REACH shelter and nursing home. Open Session Item SUBJECT: Conveyance of Real Property to Carmel Enterprises, LLC PRESENTATION DATE: November 14, 2017 PRESENTATION BY: Susan Small, Real Property Administrator, Division of Engineering RECOMMENDED MOTION: Move to adopt the Ordinance declaring 4,815 square feet, more or less, situate in Election District No. 25, Washington County, Maryland, along the northwesterly and northeasterly sides of North Jonathan Street in the City of Hagerstown, Maryland, (the “Property”), as surplus property and to approve the conveyance of the same and authorize the execution of necessary documentation to finalize the conveyance. REPORT-IN-BRIEF: The County’s intent to convey the Property was duly advertised on October 24, 31, and November 7, 2017. DISCUSSION: It has been determined by the County that the Property is not needed for public use and is being conveyed in exchange for a parcel of land from Carmel Enterprises, LLC, in equal size, which is contiguous with the County-owned parcel and which is needed for a proposed new parking lot for the County. FISCAL IMPACT: No fiscal impact. CONCURRENCES: Director of Engineering ALTERNATIVES: N/A ATTACHMENTS: Proposed Ordinance Board of County Commissioners of Washington County, Maryland Agenda Report Form ORDINANCE NO. ORD-2017-____ AN ORDINANCE TO DECLARE CERTAIN REAL PROPERTY AS SURPLUS PROPERTY AND TO APPROVE THE CONVEYANCE OF SAID REAL PROPERTY BE IT ORDAINED by the County Commissioners of Washington County, Maryland (the "County"), as follows: 1. It is hereby established and declared that the real property described on Exhibit A (the “Property”) is no longer needed for a public purpose or a public use. 2. The County believes that it is in the best interest of the citizens of Washington County to convey the Property and Notice of Intention of Washington County To Convey was duly advertised pursuant to Section 1-301, Code of the Public Local Laws of Washington County, Maryland, in The Herald-Mail, a daily newspaper of general circulation, on October 24, 31 and November 7, 2017. 3. The President of the Board of County Commissioners of Washington County, Maryland, and the County Clerk be, and they hereby are, authorized and directed to execute and attest, respectively, for and on behalf of the County, a deed conveying the Property to Carmel Enterprises, LLC, for no monetary consideration. ADOPTED this _____ day of _______________, 2017. ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND __________________________ BY: ________________________________________ Vicki C. Lumm, Clerk Terry L. Baker, President Approved as to form and legal sufficiency: __________________________ John M. Martirano County Attorney EXHIBIT A All that parcel of land situate in Election District No. 25 of Washington County, Maryland, situate in the City of Hagerstown along the southwesterly side of West Franklin Street between North Jonathan Street and North Prospect Street (formerly North Walnut Street) more particularly described as follows: Beginning for the outline hereof at a Magnetic Nail previously set in asphalt, at or near the northwesterly corner of an existing concrete block building known as 49 Jonathan Street for the end of the first (1st) or North 31 degrees 55 minutes 01 second East 73.60 foot line of Parcel No. 1 in a deed from Mohammed Azadi, a/k/a Morris Azadi, and Ash Azadi to the Board of County Commissioners of Washington County, Maryland, dated April 14, 2016 and recorded among the Land Records of Washington County, Maryland, in Liber 5204, folio 77 (the “Grantor’s deed”); thence running with the southwesterly right-of-way line of West Franklin Street on a bearing to agree with Maryland Grid (NAD 83/91) 1. South 31 degrees 55 minutes 01 second East 58.73 feet to a point; thence by a new Right of Way line 2. South 58 degrees 04 minutes 59 seconds West 82.05 feet to a point second (2nd) or North31 degrees 55 minutes 01 second East 73.60 foot line in the Grantor’s deed; thence with a portion of said line 3. North 31 degrees 55 minutes 01 second East 58.73 feet to a point; thence with the third (3rd) line for Parcel No. 2 and the fourth (4th) line for Parcel No. 1 4. South 58 degrees 04 minutes 59 seconds West 82.05 feet to the point of beginning, containing an area of 4,815 square feet or 0.1105 acres of land, more or less. Being a portion of the parcel of land, together with the improvements thereon, conveyed by Mohammed Azadi, a/k/a Morris Azadi, and Ash Azadi unto the Grantor herein by deed dated April 14, 2016 and recorded among the Land Records of Washington County, Maryland, in Liber 5204, folio 77. Open Session Item SUBJECT: Economic Development Commission PRESENTATION DATE: Tuesday, November 14, 2017 PRESENTATION BY: Robert Slocum, County Administrator RECOMMENDED MOTION: Move to include business expense account for the Economic Development Commission Board, with the exception of ex-officio members REPORT-IN-BRIEF: The Economic Development Commission (EDC) is made up of a total of 12 representatives, which include 6 representatives on the executive Board. Boards with pay include the Election Board, The Planning Commission, The Zoning Appeals Board, the Electrical Board and the Plumbing Board. The Women’s Board is provided a spending account. DISCUSSION: The EDC is charged with the following Strategic Priorities aligned with the Washington Count Division of Business development: o Assist with the retention and growth of existing businesses o Attract new businesses to Washington County emphasizing targeted industries o Facilitate workforce development for existing and target businesses o Identify and prioritize economic development infrastructure needs and opportunities o Support continued cooperation within the public and private sectors toward achieving economic development objectives To successfully accomplish the mission, the EDC members must remain current on various industry topics and networking. This proposal will allow each member an annual spending account on a reimbursement basis for eligible expenses. Eligible expenses will include meals, travel, conferences, and seminars which benefit the County in economic development. Expense approval will be determined by the executive board. FISCAL IMPACT: To establish an account of $500 for each of the 6 Executive Board Members ($3,000) and $250 for each of the 6 Board members ($1,500) for a total cost of $4,500.00 . CONCURRENCES: ALTERNATIVES: Alternatives include to do nothing, change the recommended amounts ATTACHMENTS: AUDIO/VISUAL TO BE USED: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form DBD Annual Budget Travel, meals, hotel, parking Conferences, seminars Business entertainment Advertising Total 194,800.00$ 35,600.00$ 7,650.00$ 8,600.00$ 62,150.00$ Anticipated Expense & paid 115,000.00$ 11,500.00$ 5,570.00$ 7,760.00$ 18,613.00$ Balance 79,800.00$ 24,100.00$ 2,080.00$ 840.00$ 43,537.00$ Large expenses to date Agricultural App 4,000.00$ Economic Dev Week activities 5,000.00$ Advertising 18,613.00$ Salesforce 7,500.00$ Research database service 7,000.00$ SBDC 25,000.00$ Web hosting service 4,900.00$ Dues, subscriptions 7,300.00$ Business entertainment 7,760.00$ NOTES Additional advertising expenses are planned to develop advanced manufacturing marketing strategy to Open Session Item SUBJECT: Progress upon Legal Recommendations PRESENTATION DATE: Tuesday, November 14, 2017 PRESENTATION BY: Robert Slocum, County Administrator RECOMMENDED MOTION: N/A REPORT-IN-BRIEF: On October 3, 2017, the BOCC received and approved legal recommendations to improve various County duties and obligations to Citizens and Staff. The appropriate staff has been assigned to each action. The recommendations, approved actions, and a status update upon each action are attached. DISCUSSION: Policy updates formally presented to the BOCC on October 31, 2017, and November 7, 2017 are currently under review. The policy updates are closely related to some of the legal recommendations. Staff will address all policy update comments received from the BOCC and present the policy updates again on November 28, 2017. FISCAL IMPACT: The appropriate and timely execution of duties and obligations, with the policies and actions above, will provide clear and consistent guidance to staff, thereby providing the best possible work environment, saving County resources and improving efficiency. CONCURRENCES: County Attorney ALTERNATIVES: Alternatives include to do nothing or otherwise change the current direction ATTACHMENTS: Legal Recommendation Summaries with current status AUDIO/VISUAL TO BE USED: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Complaint Related Legal Recommendations Recommendation 1: “The County should enforce its procedure for confidentiality receiving, investigating, and resolving employee complaints.” Action: A review of and recommendation upon Health and Human Services will be brought before the BOCC. The reorganization will identify the position responsible for receiving, processing, and tracking complaints with both urgency and confidentiality. Status: Organization and reporting recommendations formally presented to the BOCC November 14, 2017 Recommendation 2: “All County Employees and Commissioners should be reminded that rumor spreading and the unauthorized disclosure of confidential information will not be tolerated.” Action: A policy regarding confidentiality, now in draft form, will be presented to the BOCC in October with other new and updated policies. Status: Policy recommendations formally presented October 31, 2017 are now under review by the BOCC Recommendation 3: “The County’s overbroad harassment policy should be revised to comport with the legal definition of Sex Harassment and provide greater clarity on appropriate workplace conduct.” Action: The harassment policy will be revised to better identify unprofessional and inappropriate behavior. The revision will be presented to the BOCC in October with other new and updated policies. Status: Policy recommendations formally presented October 31, 2017 are now under review by the BOCC Recommendation 4: “All Commissioners and County employees should receive training on the County’s revised harassment policy and whistleblower policy and should acknowledge their review of the County Handbook.” Action: A review of and recommendation upon Health and Human Services will be brought before the BOCC. The reorganization will identify the position responsible to plan, schedule, and document all training; health, safety, harassment and other. Status: Organization and reporting recommendations formally presented to the BOCC November 14, 2017 Recommendation 5: “LeRoy Myers, the other Commissioners, and County directors and officers should receive management training on workplace expectations and protocols to promote increased workplace productivity and professionalism.” Action: LeRoy Myers, all Commissioners and Senior Staff will scheduled to receive training to improve workplace productivity and professionalism. New and innovative methods will be recommended to the BOCC to incent workplace productivity. Status: Health and Human Services has been assigned to address training under the recommended new organization and assignment of duties. Current policies are recommended for adoption prior to initiating training. Confidentiality Legal Recommendations Recommendation 1: “Washington County should update the Telecommunications Policy.” Action: The Telecommunications Policy will be reviewed and presented to the BOCC in October with other new and updated policies. Status: Policy recommendations formally presented October 31, 2017 are now under review by the BOCC Recommendation 2: “Washington County should update and enforce the current Ethics Policy.” Action: The Ethics Policy will be reviewed in light of similar policies for other jurisdictions and the State. Status: The County Attorney’s Office has initiated the Action approved by the BOCC Recommendation 3: “Washington County should ban the use of “ported” communications to private email addresses.” Action: The appropriate staff in the County will be consulted in light of this recommendation. Status: Information Systems has modified ported accounts to retain a copy of messages for County records Recommendation 4: Washington County should plan Commissioner meeting schedules to extend meeting time and on-site presence.” Action: Meeting Schedules will continue to include evening meetings with all municipalities and Maugansville as well as work sessions and visits to companies, agencies, and events. Status: The BOCC meeting schedule for the next six months, January through June will be posted in November Recommendation 5: “Washington County should prohibit the use of private cell phones in closed session.” Action: A policy will be drafted to address this recommendation. The policy will be presented to the BOCC in October with other new and updated policies. Status: Policy recommendations formally presented October 31, 2017 are now under review by the BOCC Recommendation 6: Washington County should implement a media relations policy in order to streamline media queries from reporters and reduce competitive outreach to media members.” Action: The policy pertaining to media contact will be reviewed in light of this recommendation. Status: The Media policy recommendation will be assigned to the Vacant Director of Public Relations and Marketing; now advertised.