The URL can be used to link to this page

Home My WebLink About171017a Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements. BOARD OF COUNTY COMMISSIONERS October 17, 2017 Agenda 09:00 A.M. WASHINGTON COUNTY LANDFILL TOUR Location: 12630 Earth Care Road, Hagerstown, MD 09:45 A.M. DEPART FOR 100 WEST WASHINGTON STREET, SUITE 1113 10:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Terry L. Baker APPROVAL OF MINUTES –OCTOBER 3, 2017 AND OCTOBER 10, 2017 10:05 A.M. COMMISSIONERS’ REPORTS AND COMMENTS 10:10 A.M. REPORTS FROM COUNTY STAFF 10:15 A.M. CITIZENS PARTICIPATION 10:20 A.M. CHARACTER COUNTS PROCLAMATION 10:25 A.M. ECONOMIC DEVELOPMENT WEEK PROCLAMATION - WASHINGTON COUNTY ECONOMIC DEVELOPMENT COMMISSION AND THE WASHINGTON COUNTY DEPARTMENT OF BUSINESS DEVELOPMENT 10:30 A.M. HAGERSTOWN / WASHINGTON COUNTY CONVENTION AND VISITORS BUREAU ANNUAL UPDATE – Dan Speddin, President and Al Martin, Treasurer 10:40 A.M. REQUEST TO DECLARE CERTAIN REAL PROPERTY AS SURPLUS PROPERTY AND CONVEYANCE OF THE SAME - Susan Small, Real Property Administrator, Division of Engineering 11:00 A.M. PUBLIC HEARING: INTENTION TO ABANDON AND CONVEY A PORTION OF BOTTENFIELD ROAD – Susan Small, Real Property Administrator, Division of Engineering 11:15 A.M. AGRICULTURAL LAND PRESERVATION EASEMENT OPPORTUNITY – MARYLAND AGRICULTURAL LAND PRESERVATION PROGRAM AND WASHINGTON COUNTY – Eric Seifarth, Rural Preservation Administrator, Department of Planning and Zoning Terry L. Baker, Jeffrey A. Cline, Vice President John F. Barr Wayne K. Keefer LeRoy E. Myers, Jr. WWW.WASHCO-MD.NET Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements. 11:30 A.M. JOINT WORKSHOP: BOARD OF ELECTIONS Location: 100 West Washington Street, 2nd Floor 12:45 P.M. DEPART FOR 100 WEST WASHINGTON STREET, SUITE 1113 01:00 P.M. CLOSED SESSION (To consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals.) 01:45 P.M. ADJOURNMENT Open Session Item SUBJECT: Hagerstown/Washington County Convention and Visitors Bureau Annual Update PRESENTATION DATE: October 17, 2017 PRESENTATION BY: Dan Spedden, President and Al Martin, Treasurer RECOMMENDED MOTION: Move to accept the annual report REPORT-IN-BRIEF: Mr. Spedden and Mr. Martin will discuss ongoing efforts, future planning and present the 2016 audit report of the Bureau’s finances. DISCUSSION: In 2017 Greenbrier State Park celebrated its 50th year and Boonsboro its 225th, USA Cycling selected our community for a National Championship event, for the 3rd year in a row lodging tax topped $2 million and the Bureau is financially sound with 85.9 % of budget spent on program services verses administration. FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Audit report AUDIO/VISUAL NEEDS: None Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Request to Declare Certain Real Property as Surplus Property and Conveyance of the Same. PRESENTATION DATE: October 17, 2017 PRESENTATION BY: Susan Small, Real Property Administrator, Division of Engineering RECOMMENDED MOTION: Move to declare certain real property located at 37 Jonathan Street (the “Property”) as surplus property and authorize the advertising of the County’s intent to convey the Property. REPORT-IN-BRIEF: The Board of County Commissioners of Washington County, Maryland (the “Board”) purchased certain real property located at 37 Jonathan Street and 111-117 Franklin Street for the purpose of widening and improving Wareham Alley and creating a new parking lot for the County. The buildings which were located on the two properties have been razed to make way for the needed right of way and road improvements. DISCUSSION: The adjacent property owned by Carmel Enterprises, LLC located at 49 Jonathan Street has an existing parking area (4,815 SF) that is contiguous with the two County-owned parcels. Staff has approached the property owner to discuss a mutual, no consideration land-swap, for this contiguous parking area. Carmel Enterprises, LLC has agreed to the land-swap by signing an option agreement, thereby accepting the County-owned parcel (4,815 SF). FISCAL IMPACT: N/A CONCURRENCES: Director of Engineering ALTERNATIVES: N/A ATTACHMENTS: Exhibit AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form WASHINGTON COUNTY PARKING LOT LAND SWAP to I I MAGNETIC NAIL I IN ASPH. SET U) I o0 W U)F-Nof Z N U) 0:1 O OU O O Y I z zLLz I I w�'v� DZ N. LL O 0-0 = W LL Q m 0�� O I O m — — CARMEL ENTERPRISES LLC CURRENTLY OWNS PARCEL .365 I I AREA = 4,815+/- DEED PARCEL 365 TO WASHII GTON COUNTY IN EXCHANGE FOR PARCEL . 366 DEDICATE 1,184 SF +/- TO CI OF HAGERSTOWN a FOR THE WIDENING OF WAR AM PLACE a CARMEL TO OWN THE REMAI DER OF PARCEL NO. 364 Z PARCEL NO. 366 WITH A TOT AREA OF 4,815 SF +/- CARMEL ENTERPRISES (� LIBER 3673 FOLIO 453 49JONATHAN STREET PARCEL "A" y -- POINT NO. 6 MAGNETIC NAIL IN ASPH. SET co M L V W coOW M J 0� + Z W Q Z LL W W t- _ Lo i-iJMF-aD � W Q �} ammo c) WAREHAM PLACE ila: v i 1 V PARCEL NO. 366 BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MD LIBER 5204 FOLIO 77 37JONATHAN STREET 4815 S.F. +/- 6 I � I I I 24'f Open Session Item SUBJECT: PUBLIC HEARING – Intention to Abandon and Convey a portion of Bottenfield Road PRESENTATION DATE: October 17, 2017; 11:00 a.m. PRESENTATION BY: Susan Small, Real Property Administrator, Division of Engineering RECOMMENDED MOTION: None. The Board may discuss and take action after the close of the public hearing. REPORT-IN-BRIEF: The Board of County Commissioners of Washington County, Maryland (the “Board”) will conduct a public hearing, pursuant to Md. Code, Local Government Article, Sections 12-504 and 12-512, and Section 1-301 of the Code of the Public Local Laws of Washington County, Maryland, to permit any interested person to appear and testify concerning the intention of the Board to abandon and convey a portion of Bottenfield Road (the “Road”) located in Hancock, Washington County, Maryland. DISCUSSION: The Board has received a request from Valley Meadow Farms, LLC to close and abandon a portion of the Road consisting of approximately 2,636.55 linear feet, which runs through its property. The portion of the Road to be closed and abandoned would begin approximately 0.6 miles from its intersection with Mountain Road in a northerly direction to the Maryland/Pennsylvania State Line. If abandoned, the Board intends to convey any interest it may have in the Road to Valley Meadow Farms, LLC for the sum of $1.00. FISCAL IMPACT: CONCURRENCES: ALTERNATIVES: ATTACHMENTS: Aerial map showing the portion of the Road to be abandoned and conveyed. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form B o t t e n f i e l d R o a d H a n c o c k , 2 1 7 5 0 P e n n s y l v a n i a M a r y l a n d Interstate68 Scenic40(NationalPike) BottenfieldRoad Valley Meadow Far m s LLC Valley Meadow Far m s LLC Valley Meadow Far m s LLC The Nature Conser vancy2205023106 2205016525 2205016525 BottenfieldRd ± 0 250 500 750 1,000Feet Propo sed Co nveyance Leg end - Pro posed Conveyan ce Bus Turn aro un d Open Session SUBJECT: Agricultural Land Preservation Easement Opportunity-Maryland Agricultural Land Preservation Program (MALPP) and Washington County PRESENTATION DATE: October 17, 2017 PRESENTATION BY: Eric Seifarth, Rural Preservation Administrator, Department of Planning and Zoning RECOMMENDED MOTION: Move to approve a County agreement and commitment to the Richard E. Shank and Kelly L. Shank easement project from the Washington County agricultural transfer tax fund in the amount of $8,478.00, so that the MALPP is able to make a full easement offer to our next applicant from the FY 17 cycle. REPORT-IN-BRIEF: Washington County has the opportunity to purchase another agricultural preservation easement by combining funding from 2 existing sources. Funds remaining in the local agricultural preservation account after an offer to our top ranking applications can be combined with a remaining balance offer from MALPP (State). If Washington County approves providing the balance of the easement purchase price from its local share of agricultural transfer tax funds, an additional 45.5 acres can be placed in a permanent preservation easement. This will require approval to initiate an additional contract with the property owner. The County agreement will provide the principal amount of $8,478.00. The funding amount from MALPP cannot be made public until after the State Board of Public Works(BPW) meets to approve the easement. DISCUSSION: The Shank’s requested that the $8,478.00 shortfall from the MALPP fund be made up from the agricultural transfer tax fund. The agricultural transfer tax is designated specifically for agricultural land preservation and is not drawn from the County General Fund. Since MALPP mandates confidentiality of easement information until after settlement, only the County Commissioners will be provided with the MALPP offer amount relating to this proposed easement. FISCAL IMPACT: The County contribution of $8,478.00 will be paid immediately after MALPP settles the Shank easement, approximately mid 2018. CONCURRENCES: Agricultural Advisory Board. ALTERNATIVES: If we do not commit the additional funds for the Shank farm easement, then funds available from MALPP may be allocated to another county. ATTACHMENTS: Aerial Map AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form RINGGOLD PIKE UNGER RD DURBERRY RD GROVE RD RED BRICK LN BROOK LN FOXFIRE LN Richard E. & Kelly Shank 0 0.15 0.3 0.45Miles The parcel lines shown on this map are derived from a variety of sources which have their own accuracystandards. The pa rcel lines a re ap pro ximate and for informatio nal p urpose s ONLY. The y are n ot gu aranteedby Washington County Maryland or the Maryland Department of Assessments and Taxations to be free oferrors including errors of omission, commission, positional accuracy or any attributes associated with realproperty. They shall not be copied, reproduced or scaled in any way without the express prior writtenapproval of Washington County Maryland Planning and Zoning Department. This data DOES NOT replacean accurate survey by a licensed professional and information shall be verified using the relevant deeds,pla ts a nd other recorded lega l do cumen ts b y th e u ser. 0 620 1,240 1,860 2,480 3,100Feet Printed: Tuesday, October 03, 2017 Printed by: cboggs Legend AG District MALPF AG Easement Other Permanent Easements ® Richard E. & Kelly Sh ank21766 Le ite rsb urg-Smith sb urg RoadHagerstown, MD 217 42 Open Session Item SUBJECT: Site Selection, Board of Elections PRESENTATION DATE: October 17, 2017 PRESENTATION BY: Scott Hobbs, P.E., Director, Division of Engineering RECOMMENDED MOTION: N/A REPORT-IN-BRIEF: Work session to finalize the plan for the site selection as discussed with the Board of County Commissioners (BOCC) and the Board of Elections over the last few months. DISCUSSION: See attached spreadsheet. FISCAL IMPACT: To be determined CONCURRENCES: Director of Public Works ALTERNATIVES: N/A ATTACHMENTS: Site options summary AUDIO/VISUAL TO BE USED: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Washington County Election Board Sites Location Office Space (SF)Storage (SF)Early Voting (SF)Parking (on-site)Comments Existing office on 1st Floor at 33/35 W. Washington Street 2,400 at Tandy Drive at another location 5 Sunk cost in existing facility. Existing Storage at Tandy Drive at 33/35 W. Wash 10,000 at another location 75 Sunk cost in existing facility. 2016 Early Voting at Tandy Drive at 33/35 W. Wash at Tandy Drive 3,200 75 Sunk cost in existing facility. Hager Hall (Early Voting)at 33/35 W. Wash at Tandy Drive 4,500+400 2nd Floor at 33/35 W. Washington Street (Office)3,800 at Tandy Drive 5 Senior Center Outbuilding (Early Voting)at 33/35 W. Wash at Tandy Drive 3,300 100 office/storage. County owned building, ADA access issues, Election Board not Tandy Drive (former Phoenix Color building)5,000 12,000 4,500 75 County owned building, Election Board in one location, adequate parking, Day Reporting uses front office area, location dismissed by Election Board. Winter Street School 5,000 12,500 4,500 50 County owned building, Election Board in one location, various unknowns with the building that may increase renovation costs, adequate parking. 2nd Floor Valley Mall 4,000 12,000 4,000 500+ South End Shopping Center 6,000 12,000 6,000 100 480 N. Potomac Street 4,000 10,000 4,000 75