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HomeMy WebLinkAbout170214a Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. Notice is given that the Board of County Commissioners of Washington County, Maryland will meet in closed session to discuss personnel matters, to consult with counsel, to obtain legal advice, and to discuss businesses moving into the county from outside the state in accordance with Section 10-508 State Government Article, Annotated Code of Maryland. BOARD OF COUNTY COMMISSIONERS February 14, 2017 Agenda 10:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Terry L. Baker APPROVAL OF MINUTES 10:05 A.M. COMMISSIONERS’ REPORTS AND COMMENTS 10:15 A.M. REPORTS FROM COUNTY STAFF 10:20 A.M. PRE-DISASTER MITIGATION PROGRAM – Susan Buchanan and Charles Summers 10:30 A.M. CAPITAL IMPROVEMENT – Capital Improvement Committee 11:30 A.M. CITIZENS PARTICIPATION 11:40 A.M. CLOSED SESSION (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; and to consult with counsel to obtain legal advice on a legal matter.) 12:30 P.M. Break EVENING MEETING WITH THE TOWN OF CLEAR SPRING LOCATION: TOWN HALL, 146 CUMBERLAND STREET, CLEAR SPRING 7:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Terry L. Baker 7:05 P.M. COMMISSIONERS’ REPORTS AND COMMENTS MAYOR AND COUNCIL COMMENTS 7:20 P.M. REPORTS FROM COUNTY STAFF 7:30 P.M. CITIZENS PARTICIPATION President Jeffrey A. Cline, Vice President John F. Barr Wayne K. Keefer LeRoy E. Myers, Jr. WWW.WASHCO-MD.NET Open Session Item SUBJECT: Pre-Disaster Mitigation Program – Approval to Accept Funding PRESENTATION DATE: February 7, 2017 PRESENTATION BY: Susan Buchanan, Office of Community Grant Management and Charles Summers, Division of Emergency Services RECOMMENDED MOTION: Move to approve acceptance of the award from the Federal Emergency Management Agency (FEMA) in the amount of $30,000. REPORT-IN-BRIEF: The Robert T. Stafford Act & Disaster Mitigation Act of 2000 requires each jurisdiction to have a hazard mitigation plan which must be updated every 5 years. Washington County’s previous update was in 2012; therefore a new plan must be created. FEMA offers the Pre-Disaster Mitigation Program to assist local jurisdictions in meeting this obligation. FEMA has approved total project costs for this plan in the amount of $40,000 with $30,000 being paid with federal funding and the remaining $10,000 by the County. This $10,000 is included in Emergency Service’s FY18 budget request, but can also be satisfied with in-kind matching. Once this award is accepted, an RFP will be advertised and a consultant chosen to manage the process and write the plan. The plan will involve and encompass all municipalities in Washington County. DISCUSSION: The Office of Community Grant Management has reviewed the grant funding guidelines. The performance period of this grant is from date of execution through August 30, 2019. There is a 25% match requirement associated with this grant, which is included in the Emergency Service 2018 budget request or may be satisfied with in-kind services. There are no unusual restrictions or conditions associated with this funding. FISCAL IMPACT: Matching funds totaling $10,000 will be provided either in cash or in the form of in-kind services. CONCURRENCES: Director, Office of Community Grant Management ALTERNATIVES: Deny acceptance of funding ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Budget Year Project Total Prior Appr.FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Project Costs Airport Capital Equipment - Airport 4,844,059 959,059 357,000 364,000 371,000 378,000 385,000 392,000 399,000 406,000 413,000 420,000 Proposed Taxiway S 1,180,000 0 0 0 0 0 0 0 0 0 1,180,000 0 Land Acquisition - Airport 6,414,000 816,000 2,040,000 0 0 0 0 0 1,140,000 1,228,000 590,000 600,000 T-Hangar 1, 2 and 3 Replacement 368,000 41,000 31,000 31,000 32,000 32,000 33,000 28,000 34,000 35,000 35,000 36,000 Taxiway T Construction 915,000 0 0 0 159,000 756,000 0 0 0 0 0 0 Runway 9/27 Rehabilitation 2,436,000 0 0 0 0 216,000 1,100,000 1,120,000 0 0 0 0 Taxiway F and H Rehabilitation 2,429,000 0 0 0 0 0 0 0 0 580,000 649,000 1,200,000 Air Traffic Control Tower Replacement 256,000 187,000 32,000 0 37,000 0 0 0 0 0 0 0 Passenger Terminal Hold Room Expansion 1,959,000 202,000 612,000 882,000 263,000 0 0 0 0 0 0 0 Airport Security System Enhancements 491,000 331,000 160,000 0 0 0 0 0 0 0 0 0 Airport Roof Replacement Project 240,000 49,000 63,000 55,000 8,000 9,000 9,000 9,000 9,000 9,000 9,000 11,000 Airport Environmental Assessment 765,000 0 765,000 0 0 0 0 0 0 0 0 0 Taxiway G Rehabilitation 1,920,000 0 0 0 0 0 0 0 0 0 0 1,920,000 Hangar 17 Addition 204,000 0 204,000 0 0 0 0 0 0 0 0 0 Airport Total 24,421,059 2,585,059 4,264,000 1,332,000 870,000 1,391,000 1,527,000 1,549,000 1,582,000 2,258,000 2,876,000 4,187,000 Bridges Bridge Inspection & Inventory 630,525 219,525 29,000 0 165,000 0 22,000 0 171,000 0 24,000 0 Garis Shop Road Bridge W4021 1,805,800 1,555,800 0 250,000 0 0 0 0 0 0 0 0 Old Roxbury Road Bridge W5372 3,144,077 1,946,077 122,000 546,000 530,000 0 0 0 0 0 0 0 Crystal Falls Drive Bridge W3051 1,594,500 854,500 740,000 0 0 0 0 0 0 0 0 0 Rinehart Road Culvert 14/03 332,000 0 0 31,000 301,000 0 0 0 0 0 0 0 Kretsinger Road Culvert 14/01 316,000 0 0 31,000 285,000 0 0 0 0 0 0 0 Frog Eye Road Culvert 11/06 602,000 0 0 0 0 0 0 0 566,000 36,000 0 0 Keefer Road Bridge 15/20 199,000 0 0 85,000 114,000 0 0 0 0 0 0 0 Burnside Bridge Road Culvert 01/03 329,000 0 0 0 0 0 114,000 215,000 0 0 0 0 Greenspring Furnace Road Culvert 15/15 398,000 0 0 0 67,000 331,000 0 0 0 0 0 0 Harpers Ferry Road Culvert 11/02 541,000 0 0 0 0 33,000 508,000 0 0 0 0 0 Back Road Culvert 11/03 295,000 0 0 0 32,000 263,000 0 0 0 0 0 0 Long Hollow Road Culvert 05/07 316,000 0 0 0 0 0 0 0 66,000 250,000 0 0 Hoffman's Inn Road Culvert 05/06 313,000 0 0 0 0 0 0 0 165,000 148,000 0 0 Henline Road Culvert 05/05 465,000 0 0 0 0 0 0 0 34,000 431,000 0 0 Bridge Scour Repairs 528,000 221,000 75,000 0 0 0 0 0 0 232,000 0 0 Bowie Road Culvert 305,000 0 0 0 0 0 0 0 0 35,000 270,000 0 Remsburg Road Culvert 287,000 0 0 0 0 0 0 0 0 189,000 98,000 0 Lanes Road Culvert 15/12 317,000 0 0 0 32,000 285,000 0 0 0 0 0 0 Washington County, Maryland Capital Improvement 10yr Detail Fiscal Year 2018 - 2027 Ten Year Capital Program Draft 1 2-1 Budget Year Project Total Prior Appr.FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Washington County, Maryland Capital Improvement 10yr Detail Fiscal Year 2018 - 2027 Ten Year Capital Program Draft 1 Greenbrier Road Culvert 16/14 65,000 0 0 0 0 0 0 0 0 0 0 65,000 Taylors Landing Road Bridge W7101 1,179,000 0 0 0 0 0 0 0 0 35,000 1,144,000 0 Mooresville Road Culvert 15/21 355,000 0 0 0 0 0 0 0 0 0 355,000 0 Willow Road Culvert 05/10 323,000 0 0 0 0 0 0 0 0 151,000 172,000 0 Ashton Road Culvert 04/06 30,000 0 0 0 0 0 0 0 0 0 0 30,000 Halfway Boulevard Bridges W0912 2,112,000 0 115,000 0 1,007,000 990,000 0 0 0 0 0 0 Airport Bridge Lighting 125,000 0 125,000 0 0 0 0 0 0 0 0 0 Slabtown Road Bridge 3,800,000 0 0 200,000 0 0 1,000,000 2,600,000 0 0 0 0 Bridges Total 20,706,902 4,796,902 1,206,000 1,143,000 2,533,000 1,902,000 1,644,000 2,815,000 1,002,000 1,507,000 2,063,000 95,000 Drainage Stream Restoration at Various Locations 2,184,000 235,000 418,000 35,000 42,000 426,000 0 45,000 456,000 0 47,000 480,000 Stormwater Retrofits 11,437,900 2,064,900 860,000 878,000 894,000 586,000 1,260,000 945,000 962,000 979,000 996,000 1,013,000 Shank Road Drainage 153,000 0 0 153,000 0 0 0 0 0 0 0 0 Hoffmaster and Harpers Ferry Road Drainage Drainage Total 15,724,900 2,555,900 1,730,000 1,910,000 1,334,000 1,012,000 1,260,000 990,000 1,418,000 979,000 1,043,000 1,493,000 Education Board of Education Replacement Modernization Board of Education Total 95,177,000 0 4,645,000 11,209,000 10,124,000 6,064,000 9,708,000 10,997,000 10,910,000 10,300,000 11,483,000 9,737,000 Hagerstown Community College Replacement Center Center (TIC) Upgrade 2-2 Budget Year Project Total Prior Appr.FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Washington County, Maryland Capital Improvement 10yr Detail Fiscal Year 2018 - 2027 Ten Year Capital Program Draft 1 Commercial Transportation Instructional Facility Replacement Hagerstown Community College Total 19,877,000 1,340,000 2,157,000 1,700,000 942,000 4,088,000 1,567,000 1,414,000 2,000,000 3,086,000 283,000 1,300,000 Public Libraries Public Libraries Total 3,126,300 303,300 20,000 20,000 20,000 88,000 2,626,000 10,000 10,000 10,000 9,000 10,000 Education Total 118,180,300 1,643,300 6,822,000 12,929,000 11,086,000 10,240,000 13,901,000 12,421,000 12,920,000 13,396,000 11,775,000 11,047,000 General Government Accounting Replacement Program Accounting Total 8,721,690 1,490,690 950,000 820,000 654,000 660,000 669,000 680,000 686,000 697,000 703,000 712,000 Capital Projects Properties Enhancements and Site Improvements Street Capital Projects Total 2,241,000 974,000 967,000 300,000 0 0 0 0 0 0 0 0 Information Technology Information Technology Total 2,651,141 302,141 263,000 252,000 191,000 205,000 220,000 235,000 239,000 244,000 248,000 252,000 Parks and Facilities Parks and Facilities Total 2,400,828 580,828 49,000 197,000 196,000 197,000 197,000 196,000 196,000 196,000 197,000 199,000 Utility Administration Utility Administration Total 173,548 49,548 0 21,000 0 22,000 0 22,000 0 29,000 0 30,000 General Government Total 16,188,207 3,397,207 2,229,000 1,590,000 1,041,000 1,084,000 1,086,000 1,133,000 1,121,000 1,166,000 1,148,000 1,193,000 2-3 Budget Year Project Total Prior Appr.FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Washington County, Maryland Capital Improvement 10yr Detail Fiscal Year 2018 - 2027 Ten Year Capital Program Draft 1 Parks & Recreation BR Capital Equipment Replacement Program 560,666 5,666 51,000 52,000 53,000 54,000 55,000 56,000 57,000 58,000 59,000 60,000 North Central County Park 93,000 0 0 0 0 0 0 0 0 46,000 47,000 0 Regional Park Equip. Replacement 133,000 41,000 92,000 0 0 0 0 0 0 0 0 0 Chestnut Grove Park, Overlay Parking Lot 42,000 0 0 42,000 0 0 0 0 0 0 0 0 Tennis Courts, Resurfacing 179,300 117,300 20,000 21,000 21,000 0 0 0 0 0 0 0 Ag Center Land Acquisition Development 156,000 0 51,000 52,000 53,000 0 0 0 0 0 0 0 MLS Pool Sun Shades 10,000 0 10,000 0 0 0 0 0 0 0 0 0 Parks & Recreation Total 1,173,966 163,966 224,000 167,000 127,000 54,000 55,000 56,000 57,000 104,000 106,000 60,000 Public Safety Communication Maintenance Communication Tower(s) various locations 522,000 204,000 102,000 0 106,000 0 110,000 0 0 0 0 0 Motorola Portable Radio Replacement Program Communication Maintenance Total 1,734,000 306,000 204,000 104,000 212,000 108,000 220,000 112,000 114,000 116,000 118,000 120,000 Detention Detention Total 3,215,000 500,000 255,000 260,000 265,000 270,000 275,000 280,000 285,000 290,000 295,000 240,000 Emergency Services Fleet Emergency Services Total 20,338,183 1,651,183 3,732,000 2,508,000 1,472,000 1,496,000 1,520,000 1,544,000 1,568,000 1,592,000 1,615,000 1,640,000 Patrol Replacement Program Patrol Total 8,285,422 657,422 616,000 603,000 683,000 702,000 726,000 795,000 770,000 1,067,000 814,000 852,000 Public Safety Total 33,572,605 3,114,605 4,807,000 3,475,000 2,632,000 2,576,000 2,741,000 2,731,000 2,737,000 3,065,000 2,842,000 2,852,000 Railroad Crossings Railroad Crossings Total 1,972,837 390,837 0 279,000 0 0 295,000 300,000 0 348,000 0 360,000 Road Improvement Capital Projects 2-4 Budget Year Project Total Prior Appr.FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Washington County, Maryland Capital Improvement 10yr Detail Fiscal Year 2018 - 2027 Ten Year Capital Program Draft 1 Southern Boulevard Phase I 10,218,100 9,944,100 274,000 0 0 0 0 0 0 0 0 0 E. Oak Ridge Drive/South Pointe Signal 332,000 0 0 0 111,000 0 221,000 0 0 0 0 0 Eastern Boulevard Widening Phase II 5,272,300 1,836,300 0 780,000 2,359,000 297,000 0 0 0 0 0 0 Transportation ADA 1,108,450 268,450 83,000 83,000 83,000 82,000 83,000 84,000 86,000 87,000 84,000 85,000 Halfway Boulevard Extended Phase I 1,750,000 0 100,000 1,250,000 400,000 0 0 0 0 0 0 0 Eastern Blvd at Antietam Drive Improvements Bridge Phase I Capital Projects Total 125,276,228 34,145,228 11,167,000 8,923,000 9,981,000 6,311,000 8,283,000 8,387,000 8,941,000 11,236,000 9,843,000 8,059,000 Highways Program Section Replacement Highways Total 12,794,144 912,144 1,249,000 1,232,000 1,253,000 1,248,000 1,100,000 1,120,000 1,140,000 1,160,000 1,180,000 1,200,000 Road Improvement Total 138,070,372 35,057,372 12,416,000 10,155,000 11,234,000 7,559,000 9,383,000 9,507,000 10,081,000 12,396,000 11,023,000 9,259,000 Solid Waste 2-5 Budget Year Project Total Prior Appr.FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Washington County, Maryland Capital Improvement 10yr Detail Fiscal Year 2018 - 2027 Ten Year Capital Program Draft 1 Seal Coating Closed Facilities 783,000 0 0 0 0 0 783,000 0 0 0 0 0 40 West Partial Capping 3,051,000 0 0 0 0 3,051,000 0 0 0 0 0 0 City County Upgrades 2,340,000 0 0 0 0 0 0 0 0 1,160,000 1,180,000 0 City County Gas Mitigation 1,688,000 122,000 1,566,000 0 0 0 0 0 0 0 0 0 Kaetzel Transfer Station Retaining Wall Replacement Solid Waste Total 12,678,000 235,000 1,592,000 203,000 1,193,000 3,078,000 911,000 2,020,000 29,000 2,117,000 1,210,000 90,000 Transit Transit Total 9,468,915 428,915 3,351,000 364,000 1,408,000 475,000 1,102,000 493,000 502,000 406,000 519,000 420,000 Water Quality Utility Administration Utility Administration Total 3,563,234 325,234 375,000 647,000 713,000 146,000 148,000 150,000 153,000 154,000 158,000 594,000 Wastewater Utility Wastewater Utility Total 41,021,157 4,669,157 1,389,000 1,421,000 8,692,000 8,761,000 3,254,000 3,743,000 1,838,000 2,740,000 2,198,000 2,316,000 2-6 Budget Year Project Total Prior Appr.FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 Washington County, Maryland Capital Improvement 10yr Detail Fiscal Year 2018 - 2027 Ten Year Capital Program Draft 1 Water Utility WQ Water Meter Replacement 557,095 161,095 50,000 50,000 50,000 50,000 32,000 32,000 33,000 32,000 33,000 34,000 General WTP Improvements 884,325 62,325 0 0 0 242,000 0 0 0 580,000 0 0 Sharpsburg Water Treatment Plant 794,000 0 204,000 0 0 0 0 0 0 0 590,000 0 Mt Aetna Water System Improvements 729,000 0 0 130,000 0 599,000 0 0 0 0 0 0 Highfield/Sharpsburg Water Storage Tank 330,000 0 0 0 0 0 330,000 0 0 0 0 0 WQ Main Replacement 3,588,000 0 0 0 0 0 0 616,000 513,000 2,459,000 0 0 Water Utility Total 6,882,420 223,420 254,000 180,000 50,000 891,000 362,000 648,000 546,000 3,071,000 623,000 34,000 Water Quality Total 51,466,811 5,217,811 2,018,000 2,248,000 9,455,000 9,798,000 3,764,000 4,541,000 2,537,000 5,965,000 2,979,000 2,944,000 TOTAL 443,624,874 59,586,874 40,659,000 35,795,000 42,913,000 39,169,000 37,669,000 38,556,000 33,986,000 43,707,000 37,584,000 34,000,000 2-7