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BOARD OF COUNTY COMMISSIONERS
October 16, 2018
OPEN SESSION AGENDA
08:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Terry L. Baker
APPROVAL OF MINUTES – September 11, 2018, September 18, 2018,
and September 21, 2018
08:05 A.M. CLOSED SESSION
(To protect the privacy or reputation of an individual with respect to a matter that is not related to public business; to
discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or
performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals; to consider a matter that concerns the proposal for a business
or industrial organization to locate, expand, or remain in the State; to consult with staff, consultants, or other individuals
about pending or potential litigation; and to consult with counsel to obtain legal advice on a legal matter.)
09:55 A.M. RECONVENE IN OPEN SESSION
10:00 A.M. PUBLIC HEARING – ADMENDMENTS TO THE LAND PRESERVATION, PARKS
AND RECREATION PLAN – Jill Baker, Deputy Director, Department of Planning and
Zoning
10:30 A.M. COMMISSIONERS’ REPORTS AND COMMENTS
10:35 A.M. REPORTS FROM COUNTY STAFF
10:40 A.M. CITIZENS PARTICIPATION
10:45 A.M. HEALTH CARE SERVICES DELIVERY – CONTRACTS/WRITTEN
AGREEMENTS – Earl Stoner, Deputy Health Officer, Washington County Health
Department
10:55 A.M. BID AWARD (PUR-1397) – BULK DELIVERY OF ROAD SALT – Brandi Naugle,
CPPB, Buyer, Purchasing Department, and Ed Plank, Director, Highways Department
11:00 A.M. CONTRUCTION BID AWARD – AIRPORT BRIDGE LIGHTING – Scott Hobbs,
Director, Division of Engineering
11:05 A.M. ACCEPTANCE OF DEDICATED PROPERTY FOR CRAYTON BOULEVARD
EXTENDED – Todd Moser, Real Property Administrator, Division of Engineering
Terry L. Baker,
Jeffrey A. Cline, Vice
President
John F. Barr
Wayne K. Keefer
LeRoy E. Myers, Jr.
WWW.WASHCO-MD.NET
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
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11:10 A.M. PROPERTY ACQUISITION AND OWNER RELOCATION FOR 915 ANTIETAM
DRIVE – Todd Moser, Real Property Administrator, Division of Engineering
11:15 A.M. PROPERTY ACQUISITION FOR SHOWALTER EXTENDED – Todd Moser, Real
Property Administrator, Division of Engineering
11:30 A.M. BREAK
12:00 P.M. Depart for 13716 Crayton Boulevard, Hagerstown
01:00 P.M. “MAKING CONNECTIONS” CAMPAIGN KICKOFF / CRAYTON BOULEVARD
EXTENSION GROUNDBREAKING CEREMONY
02:30 P.M. Depart for 100 West Washington Street, Suite 1113, Hagerstown
03:00 P.M. FLOW TRANSFER AGREEMENT’S CONSTRUCTION RESERVE FUND – Mark
Bradshaw, PE, Deputy Director, Division of Environmental Management, Engineering
Services
03:10 P.M. CASCADE ISSAC HOLDINGS LLC OFFER RESCINDED - Jim Sterling, Director,
Public Works
03:20 P.M. FORT RITCHIE CASCADE PLAN – Susan Small, Business Leader, Department of
Business Development, and Robert Slocum, County Administrator
03:30 P.M. CASCADE ROWE OFFER FOR PURCHASE – Susan Small, Business Leader,
Department of Business Development
03:40 P.M. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-18-011) –
HAGERSTOWN REGIONAL AIRPORT VIRTUAL PERIMETER MONITORING
SYSTEMS (VPMS) UPGRADES – Brandi Naugle, CPPB, Buyer, Purchasing Depart,
Phil Ridenour, Director, Hagerstown Regional Airport, and Eugene Bolanowski, Airport
Operations Manager, Hagerstown Regional Airport
03:50 P.M. CONSIDERATION FOR INCLUSION OF HAGERSTOWN FIRE DEPARTMENT IN
THE TESTING OF LADDERS, AERIALS, HOSE, AND PUMPS – R. David Hays,
Director, Division of Emergency Services, and Jonathan Hart, Assistant Director,
Division of Emergency Services
04:00 P.M. ACT® WORK READY COMMUNITIES – Susan Small, Business Leader, Department
of Business Development, Theresa Shank, Dean of Continuing Education and Workforce
Development, Hagerstown Community College
04:15 P.M. ADJOURNMENT
Open Session Item
SUBJECT: PUBLIC HEARING – Amendments to the Land Preservation, Parks and Recreation Plan
PRESENTATION DATE: October 16, 2018 10:00am
PRESENTATION BY: Jill Baker, Deputy Director, Department of Planning and Zoning
RECOMMENDED MOTION: Move to adopt the amended Land Preservation, Parks and
Recreation Plan as presented.
REPORT-IN-BRIEF: The Land Preservation, Parks and Recreation Plan (LPPRP) is a planning
document that is typically updated on a three-year cycle as required by Maryland law. The preparation
and update of this document is a prerequisite for County participation in the Maryland Program Open
Space Localside Program, which provides annual grants for the acquisition of land for conservation
and park purposes as well as for the maintenance and development of public recreation facilities.
Funding received from the POS program is also shared with the nine incorporated municipalities in the
County. The proposed amendments are necessary to maintain the current ratio of
development/acquisition funds that the County shares with municipalities.
DISCUSSION: In May of this year the Board of County Commissioners adopted the 2018 Land
Preservation, Parks and Recreation Plan. On June 25, 2018 the Maryland Department of Natural
Resources informed the County that it had approved the County’s LPPRP . However, it interpreted
certain language in the plan to mean “that Washington County has not met its land acquisition goal.”.
This interpretation led to a change in funding allocation from the State to provide more acquisition
funding rather than development funds. The change in funding ratio affects funds that the County
shares with municipalities. County Staff refuted this interpretation and engaged in conversations with
MD DNR to clarify our position that parkland acquisition goals have been met. The proposed
amendments are necessary to clarify and document that position in the LPPRP and provide a basis for
a return to previous funding ratios.
FISCAL IMPACT: Without these amendments the State will adhere to its previous, and in the opinion
of County staff, incorrect conclusion, that the County has not met our land acquisition goals. A larger
proportion of POS funding will be unnecessarily required to be used for acquisition instead of
maintenance and development projects. Acquisition funds also require a higher local match rate.
Without additional funds being expended by the County, State POS funds cannot be expended.
CONCURRENCES: Director of Public Works
ALTERNATIVES: N/A
ATTACHMENTS: Pages 34-37 of the LPPRP showing revisions
Updated Park Proximity Map
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Land Preservation, Parks, and Recreation Plan via internet link:
https://www.washco-md.net/wp-content/uploads/2018/03/planzone-
LandParksRecPlan.pdf
AUDIO/VISUAL NEEDS: None
34
and fees generated by facility rentals.
Park Proximity Analysis
Using the County’s Geographic Information Systems (GIS) data, a spatial analysis was conducted
to determine the proximity of County and municipal parks to the public. For this analysis, catchment areas
of one, three, and five miles were mapped to determine if there are gaps in service to the publicareas for
improvement. A five-mile catchment area was determined to be the furthest acceptable distance from a
park because it represents an approximate 10-15-mile minute drive or reasonable bike ride. The one-mile
catchment area corresponds to a reasonable walking distance. As shown on Map 6, all of Washington
County within a five mile proximity of a State, County, or municipal park.
As shown on Map 6, nearly the entire County is within a five-mile proximity of a County or
municipal park. The largest gap occurs in the western portion of Washington County near its border with
Allegany County. While there is a gap within this area, it should also be noted that a large portion of the
gap area includes several areas of natural resource lands included within the Woodmont Natural Resource
Management Area maintained by the State of Maryland. It is also an area designated for low need in the
park equity analysis.
35
Map 6: Park Proximity Map for Washington County, MD
In addition to a countywide evaluation of park proximity, a more focused analysis was made in
the areas surrounding the Urban Growth Area. Areas in and around the City of Hagerstown and the larger
area of the UGA show a heavy concentration of areas of need on the park equity analysis. Catchment
areas were reduced to one-quarter, one-half, and one-mile distances within the Urban Growth Area. The
reason for the reduced catchment areas is to evaluate proximity of parks to those areas determined to
have a higher need for parklands by the park equity analysis.
The proximity analysis of the UGA (shown as an inset on Map 6) shows a high concentration of
parks in and around the boundaries of the City of Hagerstown and the Towns of Williamsport and
Funkstown. This illustrates the commitment of the City, towns, and County to provide park facilities in the
areas of greatest need.
This analysis also illustrates the larger distance to park facilities as you move further away from
the core of the City of Hagerstown. Some of this is to be expected due to reduced residential density
further from the urban core. However, when compared to the park equity analysis, there is a distinct gap
in are areas outside the defined catchment areas for County owned lands in the northern portion of the
UGA. There are high concentrations of residential development along the Maugans Avenue/Long Meadow
Road corridor that appear to lack nearby park facilities are outside catchment areas as compared to other
dense residential areas in the UGA. There are mitigating circumstances.
36
The oldest residential growth in this area can be seen in the Maugansville rural village. The rural
village of Maugansville long pre-dates zoning regulations with most homes being built in the early 1900s.
While never incorporated as a municipal organization the village functions similar to a small town. Service
within the area include a post office, fire company, ambulance service, elementary school, and little
league baseball organization.
In the heart of the village is approximately 30 acres of land being used for parks and recreation
purposes. Currently, 6.5 acres of land is owned by the Maugansville Ruritan that is available as a
community park. The park is privately owned but is available to the general public for use at any time
without fee. The park includes two tennis courts, playground areas, a pavilion and a baseball field used
by the Maugansville Little league. The Ruritan property also contains a 6,000 square foot building often
used for community events. The Little League organization also owns approximately 3 acres of land
adjacent to the Ruritan that houses one baseball field. Immediately adjacent to the Ruritan Community
park is Maugansville Elementary School.
In 2008 the Board of Education (with funding from the Board of County Commissioners) razed the
old Maugansville Elementary School and replaced it with a larger and more modern school on land
adjacent to the old school property. The relocation of the school and razing of the old structure allowed
for more open space near the Ruritan parcel as well as the Little League parcel. There is currently a joint
use agreement held by the Ruritan [in support of the Little League] with the Board of Education to build
and maintain several baseball fields on BOE property. In addition, the Ruritan and the Little League have
a joint use agreement for another baseball field on Ruritan property that Maugansville Little League uses
as part of their operations. The Board of Education and Washington County also have a joint use
agreement to facilitate recreation programs in the school, a result of contributions of POS funding to the
new school construction.
When viewed as part of the parks proximity analysis, this area is just outside of a one-mile
catchment area because there is no County owned park land in the vicinity of the rural village. However,
as stated above, there is other governmentally owned lands in the form of Maugansville Elementary
School that is being used in conjunction with other privately-owned land to serve the needs of the
community. Since there is currently no County owned land in this vicinity it will remain a priority area for
acquisition should an opportunity arise but is not considered a deficiency.
With regard to the Maugans Avenue and Longmeadow Road corridor, residential development
has occurred in more recent decades. Maugans Ave from its intersection with Interstate 81 to its
intersection with US 11 (Pennsylvania Avenue) has experienced residential development in the 1950s and
1960s. Since then the majority of development in this area has been commercial in nature and therefore
not created a need for additional parkland acquisition.
In contrast, Longmeadow Road from US 11 to Maryland 60 (Leitersburg Pike) has experienced a
great deal of residential development in the last several decades. The County does havehas long term
plans to locate a new regional park in the vicinity of Leitersburg Pike and Marsh Pike which will provide
additional recreation opportunities would likely fill some of the need within this area. However, there still
appears to be a gap in the general vicinity of the Maugansville area. These areas north of Hagerstown are
shown as having a medium to high need for park facilities according to the park equity analysis. Currently,
residents rely upon use of land containing Maugansville Elementary School as well as a nearby privately-
owned community park. The intent to provide a park in this location has been recognized since the mid
1980’s and a formal agreement has been in place since 2009. The property will be secured through a 99-
37
year lease with a purchase option. It will be a regional park, approximately 90 acres, and contain multiple
ball and soccer fields, pavilions, playgrounds and restrooms. Development of the park will commence
after the completion of the Eastern Boulevard Extended Road Project projected for construction in 2024.
Park development funding is contained in the adopted 2019 Capital Improvement Program. This park
development will meet the needs of the immediate neighborhood and region long into the future.
Another area showing a moderate need for additional park facilities is near Sharpsburg Pike, south
of the City of Hagerstown. This area is shown as having a medium to low-medium need based on the park
equity analysis, but recent heavy residential development in this corridor will likely continue over the
short term; and, therefore, drive more demand for additional park facilities.
One other area on the map that shows a low proximity to park facilities is in a large area west of
the City of Hagerstown. This area that is designated along the Greencastle Pike and Salem Avenue
corridors has been designated specifically by the Comprehensive Plan for the County as a commercial and
employment center area. Zoning in this area has been comprehensively rezoned to achieve this goal.
Based on these land use goals, this area is not being targeted for residential development; and, therefore,
should not see a high demand for park facilities.
Access Analysis
Another aspect to level of service that was measured as part of the development of this plan was
to evaluate opportunities for access to various recreational activities. As part of the public survey and
public information meetings, the most common recreational uses for citizens is walking/hiking/biking,
picnicking and general enjoyment of nature and water related activities
(boating/swimming/canoeing/kayaking).
County GIS data was again used to map proximity of natural features as well as access to trail and
water access. Due to the rural nature of Washington County, it would be expected that most participants
of these activities will travel by automobile to access recreation opportunities, so a five-mile catchment
area was used to depict a reasonable (10-15 minute) drive to access these features. Also, included on the
maps is a three mile and one-mile catchment area that shows a reasonable biking or walking distance
from said features.
♦ Proximity to Natural Areas. As shown on Map 7, most of the County has reasonable
access to a variety of natural resources. There is an area north of the City of Hagerstown
that shows a gap in service for these types of amenities. While there may be a small gap
in this area, it is important to note that this is the general location of the Hagerstown
Regional Airport. While not mutually exclusive to one another, there are some
compatibility issues with having large natural areas near the Airport. Most of the
incompatibility stems from wildlife habitats created as part of natural areas. For airport
operations, especially in rural areas such as Washington County, wildlife is a significant
hazard that can be disruptive or even dangerous to airport operations. For purposes of
this analysis, natural areas are generally considered to be State and Federal parks in the
County.
Proximity to Parks
Land Preservation, Parks and Recreation Plan
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Note: This map is prepared for the sole purpose of illustrating the Land Preservation,
,rks and Recreation Plan. It should not be used for other purposes. Information
shown on this map was compiled from various original sources as listed and is subject
to c hange as source data changes.
Oocunlenl Path: T:\Policy\LPPRP\Maps\2017\ProximitytoParks.mxd
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Parks
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/ Roads
Within .25 Miles (inset only)
Between .25 Miles and .5 Miles (inset only)
Within 1 Mile
Between 1 Mile and 3 Miles
IN Between 3 Miles and 5 Miles
More than 5 Miles
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Rural Villages
F-1 Municipal Boundaries
Q Growth Area (see inset)
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Data Sources:
Maryland Department of Planning
MD Department of Natural Resources
Prepered By:
Washington County Department of
Planning and Zoning
Geographic Information Systems
Open Session Item
SUBJECT: Health Care Services Delivery – Contracts/Written Agreements
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Earl Stoner, Deputy Health Officer, Washington County Health
Department
RECOMMENDED MOTION: Authorize comprehensive approval for the Health Officer to
enter into contracts, on behalf of the Local Health Department
REPORT-IN-BRIEF: N/A
DISCUSSION: The Secretary of the Maryland Department of Health has delegated authority to
each local health officer to enter into contracts on behalf of the Local Health Department, that are
not subject to Health General §3-306(d). The Secretary has also provided comprehensive approval
to enter into contracts under $100,000.00 per year that are subject to Health General §3-306(d).
All contracts and written agreements over $100,000.00 per year are forwarded to the Deputy
Secretary of Public Health, review and ultimate approval by the Secretary
For your reference, Health General §3-306(d) reads as follows: “Subject to the consent of the
governing body of the county and the written approval of the Secretary, a health officer for a
county may enter into a contract or any other written agreement to assist or participate in the
delivery of health care services with a person that is authorized to provide finance, coordinate,
facilitate, or otherwise deliver health care services in the State.
FISCAL IMPACT: No fiscal impact to the county budget
CONCURRENCES: N/A
ALTERNATIVES: County could review contracts and provide local approval
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Bid Award (PUR-1397) – Bulk Delivery of Road Salt
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department, and Ed Plank,
Director -Washington County Highway Department.
RECOMMENDED MOTION: Move to award the contract for the purchase/delivery of Bulk
Road Salt to the responsible, responsive bidder, Morton Salt, Inc. of Chicago, IL who submitted
the price of $61.95 per ton.
REPORT-IN-BRIEF: On August 17, 2018 the County issued an Invitation to Bid (ITB) for Bulk
Road Salt. The salt will be purchased on an as-needed basis to be used on County maintained roads
for snow and ice control. The County uses an average of twenty thousand (20,000) tons of road
salt annually. The contract period is tentatively to begin October 1, 2018 and end April 30, 2019.
The above recommendations are for the County’s requirements only; the City of Hagerstown shall
make its award independently from the County. The County guarantees neither a
minimum/maximum quantity of bulk road salt to be purchased under this contract.
The Invitation to Bid was published in the local newspaper, on the County web site, and on the
State of Maryland’s “eMaryland Marketplace” web site. Thirteen (13) persons/companies
registered/downloaded the bid document on-line. On September 19, 2018 a total of seven (7) bids
were received; one (1) being a “No Bid” as indicated on the attached bid tabulation matrix.
DISCUSSION: N/A
FISCAL IMPACT: Funding is available in the department’s operating budget account.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: The complete Bid Tabulation may be viewed on-line at:
https://www.washco-md.net/wp-content/uploads/2018/09/purch-pur-1397-bidtab.pdf
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1397
Bulk Road Salt
Proze Holdings, LLC
Dover, DE
Morton Salt, Inc.
Chicago, IL
Cargill, Inc. -
Salt, Road Safety
North Olmsted, OH
Eastern Salt Co., Inc.
Lowell, MA
Bulk Road Salt
(per ton - delivered)$60.00 $61.95 $65.34 $74.54
Government MLO Supplies
USA, Inc.
Mid-Atlantic Salt, LLC
Gladwyne, PA
Compass Minerals
Overland Park, KS
Bulk Road Salt
(per ton - delivered)$79.00 $91.00 NO BID
Remarks/Exceptions:
`
Cargill, Inc. - Salt, Road Safety
Packing slips or delivery tickets: Cargill is unable to list the quantity orderd and the quantity back ordered on
delivery tickets. Quantity shipped will be provided.
Bids Opened: 9-19-18
Open Session Item
SUBJECT: Construction Bid Award – Airport Bridge Lighting
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to award the Airport Bridge Lighting contract to the
lowest responsive, responsible bidder, Hawkeye Construction, LLC, of Rosedale, Maryland, in
the amount of $269,500 and approve a budget transfer of $109,500 from account BRG002,
Bridge Inspection & Inventory, and $35,000 from the EQP031, Capital Equipment - Airport to
BRG084, Airport Bridge Lighting.
REPORT-IN-BRIEF: The project was advertised in the Herald Mail, on the County’s website,
and on the State of Maryland’s website, e-Maryland Marketplace. Three (3) bids were received
on September 12, 2018.
Contractor: Bid:
Hawkeye Construction, LLC $269,500 ($213,700 with estimated rebate)
Tissa Enterprises Inc./DBA TEI $301,000 ($245,200 with estimated rebate)
Simms Project Management $355,000 ($299,200 with estimated rebate)
The bids have been evaluated. The low bid from Hawkeye Construction, LLC. is in order. The
Engineer’s estimate for this work is $160,000. There is an estimated utility rebate of $225 per
fixture.
DISCUSSION: The lighting is located under the taxiway and runway bridges that cross over
US 11 (Pennsylvania Avenue) at the Hagerstown Regional Airport. The work involves replacing
the existing high pressure sodium (HPS) 400 watt lighting with equivalent light emitting diodes
(LEDs) to keep in line with the original design and meet roadway lighting standards while saving
energy costs. The life for LEDs is 2-3 times longer than the lighting for HPS with typical energy
savings of 60%-70%. The project also includes an adjustment of the lighting controller
configuration and programming as well as processing Potomac Edison utility energy efficiency
incentives on behalf of the County. The existing bridge lighting was installed over 10 years ago
and is currently in need of maintenance. This work will provide future cost savings when in
operation in accordance with the design as approved by the Maryland State Highway
Administration. The design review will include any value engineering benefits for the project.
The bid documents provide ninety (90) consecutive calendar days to complete the work. The
Notice to Proceed date is anticipated to be on or about October 15, 2018 with a final completion
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
date of January 12, 2019. The bid documents include Liquidated Damages in the amount of
$100.00 per calendar day for work beyond the completion date. Road work signs will be posted
prior to the start of work.
FISCAL IMPACT: This project will be funded by three accounts from the Capital
Improvement Plan ($35,000 from EQP031, Capital Equipment - Airport; $125,000 from
BRG084, Airport Bridge Lighting; $109,500 from BRG002, Bridge Inspection & Inventory).
Rebates received as part of the incentive program will be returned to BRG002, Bridge Inspection
& Inventory.
CONCURRENCES: Phil Ridenour, Airport Director, Hagerstown Regional Airport, and Kim
Edlund, Director, Office of Budget and Finance
ALTERNATIVES: This is the most cost effective and practical alternative. Existing lighting is
in need of maintenance and not as energy efficient as LED lighting.
ATTACHMENTS: Bid Results, Aerial Map, Photos
AUDIO/VISUAL TO BE USED: N/A
Washington County
DIVISION OF ENGINEERING
BID RESULTS
SEPTEMBER 12, 2018 @ 2:00 P.M., local time
HAGERSTOWN REGIONAL AIRPORT RUNWAY/TAXIWAY BRIDGE LIGHTING
REPLACEMENT/ RETROFIT
Contract No. MS-HR-265-28
Tissa Enterprises Inc., DBA TEI
1. Electrical Solutions
2. Hawkeye Construction, LLC
3. Simms Project Managment
4.
5.
6.
7.
8.
9.
10.
$ 301,000.00
$ 269, 500.00
$ 355, 000.00
80 West Baltimore Street Hagerstown, MD 21740-6003 240.313,2460 1 TOD: 711
PAGE 1
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Open Session Item
SUBJECT: Acceptance of dedicated property for Crayton Boulevard Extended
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering
RECOMMENDED MOTION: Move to approve the dedicated property for the Crayton
Boulevard project and to adopt an ordinance approving and accepting said dedication and to
authorize the execution of the necessary documentation to finalize the acquisition.
REPORT-IN-BRIEF: The future extension of Crayton Boulevard involves land dedications as
part of the public-private partnership on the project.
DISCUSSION: Perini Industrial Land, LLC has agreed to Right-of -Way Dedication of 2.0748
acres more or less as identified as parcel 470, 446, and 1027 on the attached Right-of-Way
dedication plat. In addition, Showalter Farm, LLC has agreed to Right-of- Way Dedication of
1.4198 acres more or less as described as part of parcel 503 on the attached plat.
FISCAL IMPACT: N/A
CONCURRENCES: Scott Hobbs, Director, Division of Engineering, and John Martirano
County Attorney
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map, Plats, Ordinance
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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ORDINANCE NO. ORD-2018-___
AN ORDINANCE TO APPROVE AND ACCEPT THE DEDICATION OF REAL
PROPERTY
(Crayton Boulevard Extended Road Project – Property Dedications)
Part of Map 24, Parcel No. 466; Part of Map 24, Parcel No. 470; Part of Map 24, Parcel No.
503; and Part of Map 24, Parcel 1027
RECITALS
1. The Board of County Commissioners of Washington County, Maryland (the
“County”) believes that it is in the best interest of the citizens of Washington County to accept
the dedication of certain real property identified on the attached Schedule A (the “Property”) to
be used for public purposes.
2. The County approved and accepted the dedication of the Property during its
regular meeting on October 16, 2018. A public hearing was not required by Section 1-301, Code
of the Public Local Laws of Washington County, Maryland as funds will not be expended for
this acquisition.
3. The acceptance of the dedication of the Property is necessary to allow for the
Crayton Boulevard Extended Road Project.
THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington
County, Maryland that the acceptance of the dedication of the Property be approved and that
the President of the Board and the County Clerk be and are hereby authorized and directed to
execute and attest, respectively, all such documents for and on behalf of the County relating to
the dedication of the Property.
ADOPTED this ____ day of ___________________, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
__________________________ BY:
Krista L. Hart, Clerk Terry L. Baker, President
Approved as to legal sufficiency:
Mail to:
__________________________ Office of the County Attorney
John M. Martirano 100 W. Washington Street, Suite 1101
County Attorney Hagerstown, MD 21740
SCHEDULE A--DESCRIPTION OF PROPERTY
PROPERTY DEDICATION:
Part of Map 24, Parcel No. 466
All that parcel of land consisting of 27,631 square feet or 0.6343 acres of land, more or
less, situate along the near the present terminus of Crayton Boulevard, approximately 2,500 feet
northerly of its intersection with Maugans Avenue, in Election District No. 27, Washington
County, Maryland, and shown and/or indicated on a plat entitled “Right-of-Way Dedication
Plat for Crayton Boulevard," dated March 31, 2017 and recorded on April 13, 2018 among the
Land Records of Washington County, Maryland, in the Washington County Lands and Roads
Record Book as Plat Nos. 100-10-591 and 100-10-592.
The above described parcels of land being a part of Parcel 1 of the Third part of a deed
from The Bon-Ton Department Stores, Inc., formerly known as The Bon-Ton Stores, Inc., a
Pennsylvania corporation; United Pacific Insurance Company, a Pennsylvania corporation; and
Robert W. Stearns, Trustee under the Restatement of Clarisse H. Markowitz Trust Agreement,
dated November 2, 1987 to Perini Industrial Land, LLC, a Maryland limited liability company,
dated September 23, 1999 and recorded among the Land Records of Washington County,
Maryland, at Liber 1526, folio 728.
PROPERTY DEDICATION:
Part of Map 24, Parcel No. 470
All that parcel of land consisting of 18,710 square feet or 0.4295 acres of land, more or
less, situate along the near the present terminus of Crayton Boulevard, approximately 2,500 feet
northerly of its intersection with Maugans Avenue, in Election District No. 27, Washington
County, Maryland, and shown and/or indicated on a plat entitled “Right-of-Way Dedication
Plat for Crayton Boulevard," dated March 31, 2017 and recorded on April 13, 2018 among the
Land Records of Washington County, Maryland, in the Washington County Lands and Roads
Record Book as Plat Nos. 100-10-591 and 100-10-592.
BEING a portion of Parcel 2 of the tracts or parcels of ground conveyed unto Perini
Industrial Land, LLC, herein by Laban R. Showalter, Clarence H. Showalter, Iva S. Grove,
Susquehanna Trust & Investment Company, Successor Trustee of the Trust established by
Martin W. Showalter under Instrument dated November 25, 1970, and The Mennonite
Foundation, Inc., an Indiana non-profit corporation, by deed dated June 10, 2004 and recorded
among the Land Records of Washington County, Maryland, in Liber 2396, folio 346.
PROPERTY DEDICATION:
Part of Map 24, Parcel No. 503
All that parcel of land consisting of 61,847 square feet or 1.4198 acres of land, more or
less, situate along the near the present terminus of Crayton Boulevard, approximately 2,900 feet
northerly of its intersection with Maugans Avenue, in Election District No. 27, Washington
County, Maryland, and shown and/or indicated on a plat entitled “Right-of-Way Dedication
Plat for Crayton Boulevard," dated March 31, 2017 and recorded on April 13, 2018 among the
Land Records of Washington County, Maryland, in the Washington County Lands and Roads
Record Book as Plat Nos. 100-10-591 and 100-10-592.
The above-reference described parcels of land being a part of Tract No. 1 of the tracts of
land conveyed unto Showalter Farm, LLC, by Elmer M. Showalter, Esther L. Showalter and
Eden View Limited Partnership, a Maryland limited partnership, by a deed dated January 29,
2004 and recorded among the Land Records of Washington County, Maryland, in Liber 2246,
folio 722.
PROPERTY DEDICATION:
Part of Map 24, Parcel No. 1027
All that parcel of land consisting of 44,040 square feet or 1.0110 acres of land, more or
less, situate along the near the present terminus of Crayton Boulevard, approximately 2,500 feet
northerly of its intersection with Maugans Avenue, in Election District No. 27, Washington
County, Maryland, and shown and/or indicated on a plat entitled “Right-of-Way Dedication
Plat for Crayton Boulevard," dated March 31, 2017 and recorded on April 13, 2018 among the
Land Records of Washington County, Maryland, in the Washington County Lands and Roads
Record Book as Plat Nos. 100-10-591 and 100-10-592.
BEING a portion of the First tract or parcel of ground in a deed from The Bon-Ton
Department Stores, Inc., formerly known as The Bon-Ton Stores, Inc., a Pennsylvania
corporation; United Pacific Insurance Company, a Pennsylvania corporation; and Robert W.
Stearns, Trustee under the Restatement of Clarisse H. Markowitz Trust Agreement, dated
November 2, 1987 to Perini Industrial Land, LLC, a Maryland limited liability company, dated
September 23, 1999 and recorded among the Land Records of Washington County, Maryland, at
Liber 1526, folio 728 and further shown as “Remaining Lands” on the said Subdivision Plat No.
5230.
\\washco-md.net\CountyAttorney\Documents\Engineering\Crayton Boulevard - land acquisitions\ORD\Ordinance - Crayton Boulevard.docx
Open Session Item
SUBJECT: Property Acquisition and Owner Relocation for 915 Antietam Drive.
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering
RECOMMENDED MOTION: Move to approve fee simple property acquisition and relocation cost
under the guidelines of the Uniform Relocation Assistance and Real Property Acquisition Act. In
addition, adopt an ordinance approving said purchase and to authorize the execution of the necessary
documentation to finalize the acquisition.
REPORT-IN-BRIEF: The County will be acquiring property at 915 Antietam Drive consisting of 0.34
acres and 1,100 sq. ft. dwelling zoned residential for the proposed widening of Eastern Boulevard.
DISCUSSION: Eastern Boulevard will be widened from 2 lanes (one lane in each direction) to 4 lanes
(two lanes in each direction) from Jefferson Boulevard (MD64) to Antietam Drive and the construction
will occur in several phases of work as indicated in the Capital Improvement Plan (CIP). The entire
property at 915 Antietam Drive will be acquired to construct the intersection improvements at Eastern
Boulevard and Antietam Drive. Since federal funds are involved on the project, the County will be
required to adhere to the Uniform Relocation Assistance and Real Property Acquisition Act including
providing relocation cost and other expenses. The total cost of acquisition and relocation cost are
estimated at $251,300. The cost will include the fee simple purchase price of $160,000, the price
differential between the old home and new home of comparable condition, size, and location up to
$25,000, incidental expenses to include closing cost and mortgage fees from $10,000-$15,000, mortgage
interest differential of $16,000-$20,000, and moving expenses estimated at $31,300. The County expects
there to be a period of several months between property acquisition and relocation for the property owner.
The county intends to rent or lease the property to the current property owner until relocation process has
been completed.
FISCAL IMPACT: $251,300, Capital Improvement Plan (CIP) Budgeted Project
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map, Ordinance
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
915 n n tietam Drive
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ORDINANCE NO. ORD-2018-___
AN ORDINANCE TO APPROVE THE PURCHASE OF REAL PROPERTY
915 Antietam Drive, Hagerstown, Maryland
RECITALS
1. The Board of County Commissioners of Washington County, Maryland (the
“County”) believes that it is in the best interest of the citizens of Washington County to
purchase certain real property identified on the attached Schedule A (the “Property”) to be used
for public purposes.
2. The County approved the purchase of the Property during its regular meeting on
October 16, 2018. A public hearing was not required by Section 1-301, Code of the Public Local
Laws of Washington County, Maryland as the funds utilized to purchase the Property are not to
be expended from the General Fund of the County.
3. The purchase of the Property is necessary to allow for the Eastern Boulevard
Widening – Phase II - Division of Engineering & Construction Management Project No. 10-243.
THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington
County, Maryland that the purchase of the Property be approved and that the President of the
Board and the County Clerk be and are hereby authorized and directed to execute and attest,
respectively, all such documents for and on behalf of the County relating to the purchase of the
Property.
ADOPTED this ____ day of _____________, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
__________________________ BY:
Krista L. Hart, Clerk Terry L. Baker, President
Approved as to legal sufficiency:
Mail to:
__________________________ Office of the County Attorney
John M. Martirano 100 W. Washington Street, Suite 1101
County Attorney Hagerstown, MD 21740
SCHEDULE A--DESCRIPTION OF PROPERTY
PROPERTY ACQUISITION NO. 1:
915 Antietam Drive, Hagerstown, Maryland
All that tract or parcel of land consisting of 0.34 acres of land, more or less, situate, lying,
and being in Election District No. 18, Washington County, Maryland, on the south side of a
road leading from Hagerstown to Fiddlersburg.
Being all of the same property conveyed from Starla M. Gaver to Starla M. Hall (now
known as Starla M. Carbaugh) by deed dated August 4, 2005 and recorded among the Land
Records of Washington County, Maryland, in Liber 2154, folio 185.
Open Session Item
SUBJECT: Property Acquisition for Showalter Extended
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering
RECOMMENDED MOTION: Move to approve the agreement of sale to purchase property described
as tax map 24 parcel 1180 for fee simple property acquisition and to adopt an ordinance approving said
purchase and to authorize the execution of the necessary documentation to finalize the acquisition.
REPORT-IN-BRIEF: The County intends to construct a future extension of Showalter Road. Offers
have been made and accepted by the property owner for fee simple purchase of the entire parcel.
DISCUSSION: The County has offered the property owner $25,000.00 for 0.69 acres in fee simple
zoned Highway Interchange. The project will improve the safety at the intersection of Pennsylvania
Avenue and Showalter Road and address access issues to Route 11 for the residents of the manufactured
home community.
FISCAL IMPACT: $25,000, Capital Improvement Plan (CIP) Budgeted Project.
CONCURRENCES: Scott Hobbs, Director, Division of Engineering
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map, Ordinance
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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ORDINANCE NO. ORD-2018-___
AN ORDINANCE TO APPROVE THE PURCHASE OF REAL PROPERTY
All of Map 24, Parcel 1180
RECITALS
1. The Board of County Commissioners of Washington County, Maryland (the
“County”) believes that it is in the best interest of the citizens of Washington County to
purchase certain real property identified on the attached Schedule A (the “Property”) to be used
for public purposes.
2. The County approved the purchase of the Property during its regular meeting on
October 16, 2018. A public hearing was not required by Section 1-301, Code of the Public Local
Laws of Washington County, Maryland as the funds utilized to purchase the Property are not to
be expended from the General Fund of the County.
3. The purchase of the Property is necessary to allow for the Showalter Road
Extension Project.
THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington
County, Maryland that the purchase of the Property be approved and that the President of the
Board and the County Clerk be and are hereby authorized and directed to execute and attest,
respectively, all such documents for and on behalf of the County relating to the purchase of the
Property.
ADOPTED this ____ day of _____________, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
__________________________ BY:
Krista L. Hart, Clerk Terry L. Baker, President
Approved as to legal sufficiency:
Mail to:
__________________________ Office of the County Attorney
John M. Martirano 100 W. Washington Street, Suite 1101
County Attorney Hagerstown, MD 21740
SCHEDULE A--DESCRIPTION OF PROPERTY
PROPERTY ACQUISITION NO. 1:
All of Map 24, Parcel 1180
All that tract or parcel of land containing 0.6902 acres of land, more or less, situate on the
east side of U.S. Route 11, also known as Middleburg Pike or Pennsylvania Avenue,
approximately 2.4 miles north from the corporate limits of the City of Hagerstown in Election
District No. 27, in Washington County, Maryland, and being more particularly described as
follows: Being shown and designated as “REMAINING LANDS OF KELLY F. EAKLE” on a plat
entitled “REVISED COMBINED PRELIMINARY/FINAL PLAT LOT 1 KELLY F. EAKLE PROPERTY LIBER
1495, FOLIO 220, dated December, 2000, and recorded as Plat folio 6458 among the Plat Records
maintained by the Clerk of the Circuit Court for Washington County, Maryland.
Being part of the same property which was conveyed unto Kelly F. Eakle by Jane B.
Long, Personal Representative of the Estate of Victor P. Conrad, by deed dated May 13, 1999
and recorded at Liber 1495, folio 220, among the Land Records of Washington County,
Maryland.
Open Session Item
SUBJECT: Making Connections Campaign KickOff/Crayton Blvd. Extension Groundbreaking
Ceremony
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Robert Slocum, County Administrator; Danielle Weaver, Director, Public
Relations & Marketing; Scott Hobbs, Director, Engineering; and Susan Small, Business Leader,
Department of Business Development
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: Kickoff ceremony for Making Connections Campaign/Groundbreaking of
Crayton Boulevard Extension
DISCUSSION: Connecting Washington County by creating partnerships and improving economic
development, transportation, public safety, and pedestrian access. Staying connected is a good thing.
Making new connections is a great thing! Washington County will unveil the first of four public-
private partnership projects. The extension of Crayton boulevard will open new opportunities for
economic development that will make connections in the community!
FISCAL IMPACT: None
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Flow Transfer Agreement’s Construction Reserve Fund
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Mark Bradshaw, PE, Deputy Director, Engineering Services
RECOMMENDED MOTION: Move to close the Construction Reserve Fund and divide the fund
equally between the City and County. The County’s portion of the funds shall be transferred to LIN040-
Collection System Rehab.
REPORT-IN-BRIEF: In August 2003, the County and City entered into a Flow Transfer Agreement.
In exchange for the City providing sewage treatment to County residents, the County agreed to accept
the flow from the City’s Pump Station #13 (Across from the Washington County Detention Center) to
offset the capacity the City is utilizing to treat County sewage.
The agreement also established a Construction Reserve Charge that would be added to allocation fees.
These funds then would be deposited into a Construction Reserve Fund that is managed by the County.
The agreement states that these funds were to be utilized to finance future improvements to the City
and County wastewater systems, but in the event funds are not spent after 10 years, the proceeds shall
be divided equally between the City and County. The Construction Reserve Fund balance is
$643,534.85 as of the beginning of October 2018.
DISCUSSION: The County portion of the fund would be transferred to LIN040-Collection System
Rehab. These funds then would be available to perform I nflow & Infiltration rehab work in the
Maugansville, Fountain Head, and Airport drainage basins that currently flow to the City’s treatment
plant.
FISCAL IMPACT: None
CONCURRENCES: Mayor Robert Bruchey, II, City of Hagerstown
ALTERNATIVES: N/A
ATTACHMENTS: Flow Transfer Agreement by and between the City of Hagerstown, Maryland and
the Board of County Commissioners of Washington County, and Mayor Bruchey’s letter
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
FLOW TRANSFER AGREEMENT
BY .AND BETWEEN
THE CITY OF HAGERSTOWN, MARYLAND AND
THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY
For the Transfer of Flows
from the City of Hagerstown's Wastewater System
to Washington County's Wastewater System
I. INTRODUCTION
August
This Flow Transfer Agreement, hereafter called the "Agreement," dated this5 t h o:R; 2003, by and
between the Mayor and Council of the City of Hagerstown, as the duly -constituted legislative
body of the City of Hagerstown, Maryland, a municipal corporation (hereinafter called the "City")
and the Board of County Commissioners of Washington County; a body corporate and politic and
a subdivision of the State of Maryland (hereinafter called the "County") is to define certain terms,
conditions, and responsibilities for the transfer of wastewater flow from the City wastewater system
to the County wastewater system.
The City and County agree that it Would be mutually advantageous for both wastewater agencies and
their customers to transfer wastewater flows from the City's service area to the County's service area
for collection'and treatment services. This Agreement provides for the transfer of this wastewater
flow during a specified period of time and at an interconnection described herein.
The City and County agree to transfer flows from the City system to the County system in an amount
equivalent to actual, additional customer contributions originating from new allocations to the City's
wastewater system from accounts located outside the corporate boundaries of the City. The total
amount of flow to be transferred under this Agreement will include the flows allocated to customers
outside the City corporate boundaries during the term of this agreement hereinafter described. This
flow will consist of new customer flows, and incremental flows from allocation increases to existing
customers. It will be limited by the maximum amount of representative flow that is physically
available to transfer at the interconnection, or the maximum amount of flow that can be physically
transported by the interconnection to be constructed under this Agreement.
The equivalent amount of these additional flows will be transferred from the City's system at the
interconnection described in Section II of this Agreement. It is agreed by both parties that these
transferred flows represent the sewage contributions from outside City customers regardless of the
source of these flows, and it is recognized that the actual flows transferred may originate from
customers located inside the City's corporate boundaries. The cost ofservice for treating transferred
flows will be included in the City's calculation of rates for customers located outside City limits as
they currently exist or as they are modified in the future. It is the intent of this Agreement to provide
the physical and administrative mechanisms to enable the Washington County Department of Water
Quality to serve outside City customers on the Hagerstown wastewater system at no cost or financial
obligation to those wastewater customers located inside the City corporate boundaries.
This Agreement also provides for a Construction Reserve Fund for the design and construction of
additional, fixture interconnections. The Construction Reserve Fund is established by this Agreement
as a financing source only and does not obligate the City or County to the transfer of any additional
flows in excess of the amounts specifically defined in this Agreement. The transfer of any additional
flows beyond those defined herein shall require formal written agreement by the City and County.
H. PHYSICAL INTERCONNECTION
In order to fulfill the purpose ofthis Agreement, it is agreed that an interconnection between the City
and County wastewater systems will be designed and constructed. This interconnection will allow for
diversion of sewage flow flowing to existing City Pump Station # 13 to the County owned interceptor
which is generally located or planned to be situated along Hopewell Road on the west side of
Interstate Route 81. A conceptual drawing of this interconnection is attached to this Agreement and
identified as Exhibit A. This interconnection and its appurtenances will be designed to allow for the
transfer of sewage flow in accordance with the terms and conditions of this Agreement.
III. AMOUNT OF FLOW TO BE TRANSFERRED
The City and County agree that the amount of flow to be transferred under this Agreement shall be
determined as follows:
A. Transferred flows will be limited to an amount representing new wastewater contributions
as defined herein that are located outside of the City corporate boundaries. These wastewater
contributions will be based on actual metered water consumption, or metered sewage discharge_for
commercial or industrial accounts if such a meter has been approved for use by the appropriate
service provider.
B. The total amount of flows transferred under this Agreement will be based on those flows
(as described under III -A) that cumulatively accrue over the five (5) year period prescribed in Section
VII hereof . The first year accrual for flow transfer and billing purposes will begin 90 days after the
Agreement is signed by both parties.
-- 2
C. The County and City agree that the amount of flow to be transferred shall be limited to the
amount of wastewater contributions generated in the service area of existing City pumping station 13.
The County and City also agree that the amount of flow to be transferred shall be limited to the
maximum amount ofhydrauhc capacity ofthe physical interconnection described in Section Il ofthis
Agreement.
D. The County and City recognize that a component of inflowlinfiltration could be transferred
to the County's system and agree to cooperate'onmonitoring and correcting infiltration if it should
become excessive. The County shall have the authority to monitor flows to determine volume, flow
delivery rate and/or strength of same. Furthermore, all sewerage facilities shall be monitoredto assure
compliance with any applicable inflow/infiltration requirements. Upon request from the County, The
City shall permit the County to examine and make copies of all records necessary to effectuate the
purpose of this Agreement. The parties agree that each shall operate their respective facilities in
accordance with all applicable rules, regulations, ordinances, permits, guidelines, and other criteria of
any federal, state, and local agencies and jurisdictions.
IV. COUNTY RESPONSIBILITIES -
County responsibilities under this Agreement include but are not limited to the following:
A. Secure the financing needed to design and construct the interconnection and assume liability for
repayment of any indebtedness as needed.
B. Assume primary responsibility for design and construction of the interconnection including
consulting and coordinating with the City as needed.
C. Operate and maintain the interconnection facilities including periodic adjustments to diverted flow
to achieve the purposes of this Agreement. Ifmutually agreeable to both wastewater agencies, it is
understood that all flow maybe diverted from Pump Station 13 at one time for ease ofmanagement,
although billing would still occur as stated in Section VI-C. This would allow for immediate de-
commissioning of the pumping station with associated savings.
D. In accordance with all applicable local, state and federal requirements, regulations and laws,
provide wastewater collection and treatment services to the Hagerstown Water Pollution Control
Department for all flows transferred under this Agreement and submit monthly invoices to the City
for these wastewater services.
E. Maintain records of new outside -City Joint Service wastewater contributions as defined herein,
and provide said records to the City to assist in preparation of information to be submitted for billing
of transferred flows.
F. Remit to the City any appropriate fees and charges collected on their behalf in accordance with the
_ '2
provisions of Section 6, Financial Arrangements of this Agreement.
O. Establish and maintain a Construction Reserve Fund as established under Section 6, Financial
Arrangements, of this Agreement. At least annually, provide the City a complete audit of the
Construction Reserve Fund.
H. Maintain a reasonably current cost of service calculation to serve as a basis for the rate charged for
collection and treatment services billable to the City.
Y
V. CITY RESPONSIBILITIES
City responsibilities under this Agreement include but are not limited to the following:
A. As needed, assist the County in the design and construction of the interconnection.
B. Operate Pump Station 13 as needed.
C. Supply metered consumption data from the customers as defined herein to allow the County to bill
for transferred flows.
D. Maintain records for total amount of flow being diverted.
E. Remit to the County any appropriate fees and charges collected on behalf of the County in
accordance with the provisions of Section 6, Financial Arrangements of this Agreement.
F. Make payments to the County for collection and treatment services related to transferred flows.
VI. FINANCIAL ARRANGEMENTS
A. Initial Financing for Cgpital Improvements
The. County will secure the financing for the design and construction of the interconnection. It is
anticipated that grant financing will be available for interconnection. If the County does not, or
chooses not to consummate the financing needed for the interconnection, then this agreement may be
terminated at the sole discretion of the County by issuance of a letter of notification to the City. The
City shall not be liable for any capital financing related to the design and construction of the
interconnection
B. Collection and Distribution of Customer Allocation / Benefit Charges
Regarding new customers outside the City corporate boundaries, the City and County will assess and
collect uniform initial customer charges at the time of approval for sanitary sewer service. For those
-- 4
customers applying for connection directly to a County owned sewer line, the County wilt collect
charges on behalf of the City. For those customers applying for connection directly to a City owned
sewer line, the City will collect charges on behalf of the County, The charges referred to in this
section are currently. identified as a Benefit Charge for the City and an Allocation Fee for the County.
Upon collection of these charges on behalf of each other party, the amounts collected will be
transferred to the appropriate receiving agency in a timely manner and in accordance with a schedule
and procedure as mutually agteed by the City and County Directors of Finance, respectively. In
addition, both the City and County will collect amounts to be deposited in the construction reserve
fund, and all amounts collected willl be transferred .to the reserve fond that will be managed by the
County in accordance with this Agreement.
The customer charges to be collected at the time of approval of application for sewer service or
reassessment will hereinafter be collectively referred to as AllocationFees. The City and County agree
that the prevailing Allocation Fees, per equivalent dwelling unit or 200 gallons per day of domestic
strength waste, at the time of acceptance of this Agreement will be as follows:
City Benefit Charge $1,800
County Connection Charge $1,800
Construction Reserve Charge S 300
Total Allocation Fees $3,900
These fees apply to the prospective new customers or annual reassessments to existing customers for
the first five years of assessments pursuant to this Agreement.
After this first five-year period and for the next five years, the Allocation Fees are anticipated to be as
follows:
City Benefit Charge $2,100
County Connection Charge $1,500
Construction Reserve Charge 1 300
Total Allocation Fees $3,900
There will be a minimum initial assessment for each customer based on 200 gallons per day.
The City or County may change or alter their respective component of these Allocation Charges a#
any time when duly authorized and after providing adequate written notice to the other parry. ,Any
change to the construction reserve charges will require the formal agreement and approval of the
Hagerstown Mayor and City Council and the County Commissioners of Washington County. If
neither the City nor County exercises their right to change the Allocation Fees as stipulated in this
agreement, then these Allocation Fees shall remain in full force and effect for both the first and second
5
five-year periods or ten years in total.
C. Service Charles
Service charges for the collection and treatment of flows transferred to the County will be billed to
the City based on thousands of gallons of wastewater accepted and treated based on metered
consumption of new customers as defined in Section III.A. Such service charges shall be based on
generally accepted, utility rate making methods. The City will insure that these service charges shall
be included in the calculation of rates for all classifications of outside City customers receiving benefit
of County treatment of transferred wastewater flows (Note: At this time, these customer classes are
referred to as Outside City and Joint). Service charges for County treatment of transferred flows shall
not be included in the calculation of rates for City Water and Sewer Department customers located
within the City corporate boundaries. Future calculations of rates for City Water and Sewer
Department. customers shall also be subject to the provisions of this section.
D. Construction Reserve Fund
The County shall establish and maintain, as primary custodian, a construction reserve fund to escrow
the portion of the Allocation Fees that are designated for the construction reserve fund, This fund
shall be used to finance future improvements to the City and County wastewater systems. The City
and County will meet periodically to identify and prioritize specific projects. Expenditures,
withdrawals, or disbursements from the construction reserve fund shall require the formal -approval of
both the Hagerstown Mayor and City Council and the County Commissioners of Washington County.
The construction reserve fund shall be held in an interest bearing account with all interest income
accruing to the fund balance for use in accordance with the purpose of the fund.
The County will make records available to the City upon request and provide an audited financial
statement of the fund at least annually.
If after 10 years from the date of this Agreement the City and County mutually agree that there will
be no future uses for the construction reserve fiend, then any unexpended proceeds shall be divided
equally between the parties. These proceeds shall be used for capital improvements to the respective
sewer systems, without the necessity for the consent or approval of the other party.
VII. AGREEMENT TERMS
Unless otherwise formally agreed in writing by both the City and County, the following terms shall
apply to this Agreement
The term for the provision of treatment services for flows transferred to the County wastewater
system is twenty (20) years.
The term for Section III-13 of this Agreement is five (5) years.
- 6
The term for Section V1-B of this Agreement is ten (10) years.
VI11, CONTINGENCY CLAUSES
The City and County agree that this Agreement is contingent upon consummation ofcapitai fibancing
for the design and construction of the interconnection.
Neither the City nor the County shall be penalized or bear any unreasonable financial burden for
delays or other matters arising from Force Majeure,
IX. SEVERABILITY
The conditions and requirements of this Agreement are subject to modification by acts, orders or
directives of regulatory agencies or courts of competent jurisdiction.
Should any sections or provisions of this agreement be annulled by acts, orders or directives of
regulatory agencies or courts of competent jurisdiction, the remaining portions of this Agreement
shall remain in full force and effect.
X. DISPUTE RESOLUTION
Any dispute between the parties arising from or in connection with this Agreement shall be resolved
by arbitration. Either party may demand arbitration by written notice within. ninety (90) days after the
dispute arises, and the notice shall include the designation of an arbitrator. Within thirty (30) days
after receipt of the notice of demand for arbitration, the other party shall designate by written notice
to the party demanding arbitration a second arbitrator. The two arbitrators shall within twenty (20)
days of the designation of the second arbitrator designate a third. The three (3) arbitrators shall.
a. designate a time and place for hearing;
b. specify the evidentiary and procedural rules to be followed in the arbitration, and
c. pass a written award or decision within thirty (30) days of the date of the hearing.
An award or decision rendered by a majority ofthe arbitrators shall be final and binding on allparties,
and judgment on the award or decision may be entered by any court of competent jurisdiction.
Arbitration shall be the sole and exclusive remedy under this Agreement. The arbitration costs and
expenses of each party shall be borne by that party.
M. INTEGRATION
This Agreement constitutes the entire agreement of the parties. There are no promises, covenants,
representations, or undertakings other than those expressly set forth herein.
XII. COUNTERPARTS
This Agreement may be executed in counterparts.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their duly
authorized signatories and representatives.
Witness and Attest
As to Corporate Seal
Joni L. Bittner, County Clerk
Witness and Attest
As to Corporate Seal
Donna K. Spickler, Ci • Clerk
Board of County Commissioners
of Washington County, Maryland
By:.
Gregory nolok, President
Date:
Mayor and City Co of Hagerstown
By: —67=--- " - --
William M. Breichner, Mayor
Date: S 2-0t
r
MAYOR
Robert Bruchey II
COUNCIL
Kristin Aleshire
Austin Heffernan
Emily Keller
Lewis C. Metzner
Shelley McIntire
CITY ADMINISTRATOR
Valerie Means
CITY CLERK
Donna K. Spickler
DIRECTOR OF UTILITIES
Michael S. Spiker
Hagerstown Light Department
Electric Division
Nathan Fridinger
425 East Baltimore St.
301.739.8577 ext. 143
Fax: 301.739.7958
Wastewater Division
Joseph Moss, PE
1 Clean Water Circle
301.739.8577 ext 650
Fax: 301.733.2873
Water Division
Nancy Hausrath
51 W. Memorial Blvd.
301.739.8577 ext. 680
Fax: 301.733.7482
CITY OFHAGERSTOWN
1 EAST FRANKLIN STREET
HAGERSTOWN, MD 21740
301.739.8577 EXT . 110
September 25, 2018
The Honorable Terry Baker
President, Washington County Commissioners
100 West Washington Street
Hagerstown MD 21740
RE: FLOW TRANSFER AGREEMENT CONSTRUCTION RESERVE FUND
Commissioner Baker:
Per language contained within the Flow Transfer Agreement (Article 6 Item D) dated
August 5, 2003 which was duly approved by the City of Hagerstown and Washington County,
approximately $650,000.00 has accrued. These funds are to be shared equally between the two
respective bodies and the proceeds are to be utilized for Capital Improvement Projects for the
respective wastewater systems. Please remit the aforementioned funds to the attention of
Michelle Hepburn, Director of Finance for the City of Hagerstown.
c: Valerie Means, City Administrator
Michelle Hepburn, Director of Finance
Michael Spiker, Director of Utilities
Sincerely,
THE CITY OF HAGERSTOWN
Robert Bruchey, II
Mayor
Open Session Item
SUBJECT: Cascade ISSAC Holdings LLC Offer Rescinded
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Jim Sterling, Director, Public Works
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: The County’s Agent with regard to the development of Cascade, JG
Business Link International (JGBLI), Inc., advised of a request to amend the September 6, 2018
Agreement of Sale (Agreement) on October 1, 2018. JGBLI advised on October 2, 2018 that the
purchase offer has been cancelled.
DISCUSSION: In an October 1, 2018 letter, JGBLI had requested two amendments to the
Agreement: (1) The remaining balance of deposit upon the property be made Tuesday October 16,
rather than October 1, 2018. (2) The settlement date be on or before December 31, 2018 rather
than October 30, 2018.
In an October 1, 2018 letter, conveyed October 2 by JGBLI, ISSAC Holdings LLC (ISSAC)
advised that ISSAC will not be able to continue forward with the sale.
FISCAL IMPACT: The proposed amendment would have simply postponed the deposit and
transaction. The cancelation of sale will require ISSAC to forfeit $200,000 and return the property
to the market for sale.
CONCURRENCES: N/A
ALTERNATIVES: Subject to Board discussion
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Cascade Fort Ritchie Plan
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Susan Small, Business Leader, Department of Business Development,
and Robert Slocum, County Administrator
RECOMMENDED MOTION: Pending consideration and direction of the Board
REPORT-IN-BRIEF: A recent offer for the purchase of the Ft. Ritchie property has been
rescinded; another offer has since been received. Commissioners, staff, and the County’s agent
have expended thousands of hours and otherwise invested heavily in the success of Ft. Ritchie.
The experience above and external feedback has offered valuable insight on the process.
DISCUSSION: Staff has assembled a potential plan to solicit and expediently vet offers for the
Board’s consideration which will address the aggressive nature needed to market Ft. Ritchie. As
with any plan moving forward, some background knowledge will be most helpful.
First, it is imperative that JGBLI (the Agent) be recognized as established under the Master
Developer Agreement (MDA) of 2016. It is also necessary to recognize that the Agent owns
approximately 63 acres of land, surrounded by the remainder of the site.
Second, the site, in whole or part, is not listed for sale with the Multiple Listing Service (MLS)
anywhere in the United States. The County has had recent success in the sale of properties
throughout the County after public listing with MLS through an agent. Involving a licensed real
estate agent would allow for marketing perspective and MLS activity.
Third, the former Economic Development Committee as well as others in the community, both
Cascade and County wide, have regularly inquired about the status of Ft. Ritchie. Commissioners
have expressed interest in involving the new Economic Development Coalition in the marketing
and sale of Ft. Ritchie. A seasoned representative of the EDC may well assist in evaluating Ft.
Richie needs while keeping the Coalition (the economic development community) apprised.
Fourth, the Ft. Ritchie Community Center is funded in part by the Ft. Ritchie fund balance. The
contribution of late has been $170,000 per year. The Ft. Ritchie Community Center is a community
asset, for children and adults alike, which depends upon the success of Ft. Ritchie for sustainability.
A representative from Ft. Ritchie Community Center may offer valuable perspective and
motivation.
Fifth, the PenMar Development Corporation was established in May 1997 to oversee the
development of Ft. Ritchie. While the Corporation no longer exists, a great deal of corporate
knowledge exists among the former board. A representative may be helpful.
Finally, several County staff members, to include multiple Directors, the County Attorney, and the
County Administrator have been involved in the potential sale of Ft. Ritchie for multiple years.
The knowledge and effort of staff will remain necessary in the marketing and sale of Ft. Ritchie.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
The Board may wish to consider a Cascade community partnership of stakeholders where any one
or any combination of the above stakeholders provide a representative. The purpose of assembling
a partnership would be to benefit from multiple perspectives and a knowledge base to strategically
and aggressi vely market Ft. Ritchie. The partnership would also help to keep the community
informed and interest current. The partnership may also assist in the expedient review of offers for
purchase. Review and recommendation upon offers as well as a regular updates o f marketing
activity could come before the Board.
Regardless of partner selection, a clear and concise evaluation process is necessary. The MDA
offers a set of criteria for that purpose. However, the “financial strength” aspect of the form
requires greater detail upfront. A clarification of financial criteria has been included. The criteria
will serve to assess the financial viability of any offer more accurately and more efficiently. The
evaluation criteria with financial detail required is included herein.
In addition to the above, due the retirement of the current Director of Public Works and for better
alignment with division missions, the Business Leader will become the primary contact
for the marketing and sale of Ft. Ritchie. Given the legal and financial implications of
any transaction of this nature, the Business Leader will be working in concert with the County’s
Chief Financial Officer, the County Attorney, and the County Administrator.
The Director of Public Works will remain involved as that position is responsible for maintenance
and upkeep of the site. The Director of Environmental Management has and will remain involved
due to the utility operations on site. The Director of Plan Review and Permi tting will
remain involved to readily address zoning and development. The Director of Construction and the
Director of Engineering have participated in the project to rapidly address code and engineering
matters anticipated in sale; they too will remain available to the project.
FISCAL IMPACT: A successful plan will have a significant fiscal impact upon Cascade as well
as the County.
CONCURRENCES: N/A
ALTERNATIVES: Subject to Board discussion
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Cascade Towne Center – Buyer Plan and Profile
In accordance with the Master Developer Agreement dated November 15, 2016, as stated in Section 4(b)
1-11, the Agent must submit a written proposal for any project, development, buyer, tenant, occupant, end
user, or use put forward by Agent that includes at least the following, as applicable:
1. The name and financial strength of the proposed buyer, tenant, occupant, or end user;
2. The proposed sales or lease price for the property or property interest;
3. The proposed terms of sale, lease, or occupancy;
4. The proposed use of the property;
5. The estimated fair market value of the property upon development completion;
6. The estimated number, types, and pay rates of jobs to be created by the project;
7. The estimated amount of any incentives being offered in connection with the sale of the property;
8. The infrastructure requirements, if any, for the project;
9. The finder’s or service fee due Agent from buyer, tenant, occupant, or end user;
10. The proposed commission to the Agent, if any, relating to the sale of real estate in Cascade Town
Center by the County.
11. A proposed schedule of performance pertaining to the sale and development of the property.
To address item 1. above appropriately and to accurately assess financial strength, Washington County
will require financial records for each of the prior three years; to include:
a. Applicable tax return for business entity
b. Income statement
c. Balance Sheet
d. Cash Flow Statement
Washington County also requests:
e. Bank statements from the prior six-month period
f. A financial resume of successful development projects to include purchase price,
development costs, income generated, and financial records for the business, or activity.
Open Session Item
SUBJECT: Cascade Rowe Offer for Purchase
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Susan Small, Business Leader, Department of Business Development
RECOMMENDED MOTION: Pending direction of Board
REPORT-IN-BRIEF: Mr. Rowe presented an offer to purchase Cascade
DISCUSSION: The offer includes land owned by the County’s agent. The offer includes a down
payment and study period. Staff has assembled a draft process to solicit and expediently vet offers
for consideration by the Board. Staff will proceed to process the offer as directed by the Board.
FISCAL IMPACT: The offer is in the amount of $6.25 million.
CONCURRENCES: N/A
ALTERNATIVES: Subject to Board discussion
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-18-011) - Hagerstown Regional
Airport Virtual Perimeter Monitoring Systems (VPMS) Upgrades
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department, Phil Ridenour,
Director, Hagerstown Regional Airport, and Eugene Bolanowski, Airport Operations Manager,
Hagerstown Regional Airport
RECOMMENDED MOTION: Move to authorize by Resolution the approval of the purchase
and installation of cameras, all related hardware, and software of the Virtual Perimeter Monitoring
Systems (VPMS), along with upgrading the terminal access control systems from Skyline
Technology Solutions of Glen Burnie, MD at the contracted unit prices totaling $130,000.00 based
on the contract awarded by Carroll County Government (RFP #49-F-2-13/14). This phase is a
necessary and vital step in advancing the overall security improvement project by placing new
cameras in locations not previously under observation.
REPORT-IN-BRIEF: Section 106.3 of the Public Local Laws of Washington County grants
authorization for the County to procure goods or services under contracts entered into by other
government entities. On items over $50,000, a determination to allow or participate in an
intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate
that the participation will provide cost benefits to the county or result in administrative efficiencies
and savings or provide other justification for the arrangement.
Acquisition of the equipment by utilizing the Carroll County Government’s contract and
eliminating our County’s bid process would result in administrative efficiencies for the
Hagerstown Regional Airport and the Purchasing Department as well as overall better pricing due
to economies of scale offered by the subject contract. The contract term is effective September 1,
2016 through October 26, 2018.
DISCUSSION: N/A
FISCAL IMPACT: Funding is available in the department’s Capital Improvement Plan (CIP)
account COM026; Grants (MAA-GR-19-009 & MAA-GR-19-010) participation from Maryland
Aviation Administration (MAA) in the amount $97,500.00 to cover the State’s portion of the
allowable costs, the County’s portion of the allowable costs is $32,500.00.
CONCURRENCES: Jim Sterling, Director, Public Works
ALTERNATIVES: N/A
ATTACHMENTS: Skyline Network’s quote dated August 10, 2018 and Maryland Aviation
Administration’s grant agreement letter dated September 20, 2018.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Richard A. Henson Field
Commercial & Commuter Air Service ꟾ Aviation Maintenance ꟾ Airside Services
August 16, 2018
Mr. Ashish J. Solanki, Director
Office of Regional Aviation Assistance
Maryland Aviation Administration
P.O. Box 8766
BWI Airport, Maryland 21240-0766
Reference: Scope of work for Virtual Perimeter Monitoring System – Phase IV
Hagerstown Regional Airport – Richard A. Henson Field
Hagerstown, Maryland
Dear Mr. Solanki:
The purpose of this letter is to request funding assistance from the Maryland Aviation
Administration for Phase IV of the Virtual Perimeter Monitoring System (VPMS) upgrades at
the Hagerstown Regional Airport. This Phase is a necessary and vital step in advancing the
overall security improvement project by placing new cameras in locations not previously under
observation.
As outlined in the Project Narrative (Exhibit A), the benefits of this Phase will be the ability for
the Eastern End of the airfield to be incorporated into the security monitoring system; provide for
a link to the Air Traffic Control Tower to be able to remotely see the runup pad for Runway 27;
and to extend our perimeter security visibility to areas not currently under observation.
Secondary benefits of this system will enable the airport and law enforcement to monitor remote
areas of the airfield for possible security issues, wildlife activity, and UAS activity. We are also
looking at reducing costs by using solar energy in place of trenching.
The deliverables for this Phase include:
• Panoramic Cameras
• PTZ Cameras
• (2) 30’ metal poles
• Solar Power source for the cameras
• Installation and Labor
A copy of the Skyline Technology Solutions Budget Estimate (Exhibit B) is included with this
letter. In it you will find a breakdown of the items to be purchased and projected budget cost for
Phase IV. This budget proposal includes previously purchased cameras which were purchased in
Phase III(a).
As in previous phases, this project is going to be performed under an existing Washington
County IT Department contract with Skyline Technology Solutions through Carroll County
Public Network Project Management (Exhibit C) to make necessary software and hardware
upgrades so there is no need to go out for additional quotes for the work.
The total project cost is projected to be $130,000 total. Of that amount, we are seeking MAA
funding at the 75% level, or $97,500 and Washington County will fund the remaining 25%, or
$32,500. These costs will cover the installation of the new equipment, as detailed above and in
the proposal from Skyline Technologies.
A map of the project work areas (Exhibit D) showing the general location of the new cameras
and support poles are included with this letter. Each system is going to be housed in a weather
proof containment mounted near the cameras and use a wireless antenna to send the signal to the
receiver station on the terminal building roof.
Since this project is a new construction, low voltage electrical permits will be required per the
Washington County Division of Engineering & Construction Management (Exhibit E). Zoning
for this project will not be a factor as the equipment being installed will not interfere with the
zoning currently in place. Since electrical work will need to be performed, the airport will use the
electrical contractor currently under contract with the County.
Notice has been made to the Clearinghouse and a copy is attached for your review (Exhibit F).
We will continue to provide feedback to your office as we receive it from the Clearinghouse.
A 7460 will also be completed, to verify that the proposed poles will not be an obstruction to our
Part 77 surfaces.
Hagerstown Regional Airport has budgeted for the grant project in the airport’s FY 2019 CIP
budget, and will be able to meet the required funding to cover our share of the project costs.
We appreciate your continued commitment and assistance on these important projects at
Hagerstown Regional Airport. If you have any questions or need any additional information,
please feel free to contact me at 240-313-2777.
Sincerely,
Phillip G. Ridenour, C.M.
Airport Director
Exhibit A
Project Narrative
Phase IV – FY 2019
SUMMARY OF GOALS:
The goal of Phase IV is to add a security camera network at the Approach end of Runway 27.
These locations will provide coverage of the run-up pad, an area currently not visible from the
control tower, as well as providing some locations for a mix of 360 Degree cameras. This will
close a gap in our perimeter security program. A mix of panoramic cameras, and Pan, Tilt, and
Zoom (PTZ) cameras will be installed to allow for perimeter monitoring and identification of
concerns. As part of this project goal there will be additional secondary benefits which will
include the ability for our control tower to monitor the run-up pad and check for aircraft and
ground vehicles over a computer link in the tower. This will increase the visibility of the East
end of the airport and eliminate a blind spot by offering a camera link to the tower controllers.
Scope of Work:
Approach end of Runway 27 – Run-up pad and approach end of primary runway.
o This area is a high priority for the airport, for a number of reasons. The first
being the run-up pad is outside the visibility of the control tower. Also, a good
portion of the land area inside the perimeter fence is below the level of visibility
and has been a site of numerous wildlife incursions and perimeter security
concerns. This blind area represents a security concern for the airport for which
we are attempting to address with this phase of the project.
o The solution for this area consists of several components:
Installation of a wireless transmitter system to provide communications
between the cameras.
Installation of fixed panoramic cameras to monitor the run-up pad and
fence lines and provide a link into the control tower to increase their
situational awareness of aircraft and security issues at that end of the
airport.
Installation of two (2) PTZ cameras to track anything inside the fence and
around the perimeter in this area.
Associated infrastructure, including solar power panels on the remote
camera locations, to power the camera and wireless system.
Installation of a computer workstation in the control tower to allow for
the controllers to monitor the cameras being installed, to aid in
identification and tracking of any concerns.
Cost:
Camera Installation on East End of Airport $ 36,014.05
Computer Workstation in Tower $ 2,517.63
Communications Equipment $ 28,287.23
Labor $ 27,294.26
Solar Power Installation $ 32,575.46
Warranty (5 Year) $ 3,216.10
Electrical Allowance $ 95.27
$ 130,000.00
MAA Share (75%) $ 97,500.00
Local Share (25%) $ 32,500.00
Exhibit B
Skyline Invoicing for Phase IV
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Hagerstown Regional Auport
1 SZ4 Showalter Rd
Hagerstown \ID21742
6956-F Assatron Boulevard
Proposal Ss:
11119
Glen Burnie. MID 21061
Date:
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Phone 410-766-199?
Terms:
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Fax 410-766-5 774
Saks Person:
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Skvhue Technology Solutions, LLC PROPOS.0
Hageistoum Regional Airport
34 184Showalter Rd
Hagei stow•a \ID ' 1'42
6956-F Aw•ration Boulevard
Proposal Ss:
11119
Glen Burnie. MD 21061
Date:
08 102018
Phone- 410-766-1993
Terms:
Net 30 Days
Fax: 410-766-5774
Saks Person:
Kendra D C'olher
Location:
Hagetstown Regional Auport
18434 Showalter Rd
Hagerstown �ID ' 1-4'
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Prepared For:
Skvliiie Teelulology Solutions, LLC PROPOSAL
Hagerstown Regional Auport
1 U34 Showalter Rd
Hagerstown. \ID 21742
6956-F Av atron Boulevard
Proposal st:
11119
Glen Burin. NID 21061
Date:
08 102018
Phone: 410-766-199•
Terms:
Net 30Da,rs
Fast: 410-766-57 74
Saks Person:
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Location:
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LABOR
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S102.705 74
SUB TOTAL
S130,000.00
DISC OUNT
$0 00
SALES IA.\
$0 00
TOTAL S130.000.00
Page 4 of 5
Exhibit C
Carroll County Contract
Please see attached documents
Total Pages: 50
Exhibit D
Camera Position Proposal
Exhibit E
Richard Eichelberger, WC Div. of Eng. & Const. Mgmt., email regarding permit requirements
Exhibit F
Clearinghouse Correspondence
From: Sean Chisam
Sent: Thursday, August 16, 2018 12:34 PM
To: mdp.clearinghouse@maryland.gov
Cc: Mahesh Kukata <MKukata@adci-corp.com>; Ridenour, Phil <PRidenour@washco-md.net>; Keith
Fritz <KFritz@adci-corp.com>
Subject: New Grant Proposal/Application - Hagerstown Regional Airport
Maryland State Clearinghouse:
On behalf of the Board of County Commissioners of Washington County, Maryland, I wish to submit a
new grant proposal/application with the Maryland Aviation Administration for review by the
Clearinghouse.
As part of a multi-phase, multi-year scope of work, the airport is pursuing the modernization of the
perimeter security system. In previous phases of work, new camera equipment was installed at various
locations within the Hagerstown Regional Airport property. The upcoming phase of work, Phase 4,
proposes to add a security camera network at the Approach end of Runway 27. The wireless
infrastructure improvements will provide coverage in areas not currently visible from the control tower
and close a gap in the perimeter security program. Because the project involves removal and
replacement of electronic wireless hardware and weatherproof equipment enclosures, there will be no
need to run conduit or generate any earth disturbance through pavement or earth trenching. I have
attached the project narrative, scope of work, exhibit, and price proposal to aid in your review of the
project. The budget for the Phase 4 project scope will be $130,000.
Should you require any additional information in order to complete your review, please contact me at
schisam@adci-corp.com or (410)465-9600 x310.
Sean A. Chisam, PE
Project Engineer
Airport Design Consultants, Inc.
6031 University Blvd., Suite 330, Ellicott City, MD 21043
410.465.9600 office | x310 direct | 240.375.0483 mobile
schisam@adci-corp.com | www.adci-corp.com
AVI C3r
Larry Hogan
Governor
Boyd K. Rutherford
MARYLAND DEPARTMENT
Lt. Governor
OF TRANSPORTATION
Pete K. Rahn
Secretary
MARYLAND AVIATION
ADMINISTRATION
Ricky D. Smith, Sr.
Executive Director
September 20, 2018
Phil Ridenour, C.M.
Director
Hagerstown Regional Airport -Richard A. Henson Field
18434 Showalter Road
Hagerstown MD 21742
Dear Mr. Rade>iiour: ' r
Enclosed are four copies of proposed grant agreement MAA-GR-19-009 and MAA-GR-19-010
for Washington County's review and signature. Under the terms of agreement MAA-GR-19-
009, the State will pay five (5%) percent or up to $55,555 for terminal and Runway 9/27
rehabilitation design. For MAA-GR-19-010, the State will pay seventy-five (75%) percent or up
to $97,500 for security improvements at Hagerstown Regional Airport -Richard A. Henson Field.
Please sign, only where "Sign Here" tabs indicate, and return all four copies of the grant
agreement to me for execution by the State. When processing is complete, two copies of the
each fully executed grant agreement will be provided to you for your records.
If you have any questions, please do not hesitate to contact me at 410-859-7064 or by email at
asolanki@bwiairport.com.
Sincerely,
Ashish J. Solanki, A.A.E.
Director
Office of Regional Aviation Assistance
Enclosures: Four copies, MAA-GR-19-005 and MAA-GR-19-006
PO Box 8766, BWI Airport, Maryland 21240-0766 1 410.859.7100 1 800.435.9294 1 Maryland Relay TTY 410.859.7727 1 marylandaviation.com
Open Session Item
SUBJECT: Consideration for inclusion of Hagerstown Fire Department in the Testing of Ladders,
Aerials, Hose, and Pumps
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: R. David Hays, Director, Division of Emergency Services, and Jonathan Hart,
Assistant Director, Division of Emergency Services
RECOMMENDED MOTION: Move to approve the use of budgeted funds for the inclusion of the
Hagerstown Fire Department’s (HFD) apparatus and equipment in annual aerial, ladder, pump and hose
testing with the vendors currently providing those services to the county under previously established
contracts.
REPORT-IN-BRIEF: Washington County provides annual ladder, pump and hose testing services
through established contracts delivered through three different vendors. These services are provided
for all fire apparatus (engines, trucks, rescue squads) in the county, with the exception of the
Hagerstown Fire Department’s. Under this proposal, the county agrees to fund these testing procedures
for HFD’s apparatus and equipment: 7 engines, 3 ladder trucks, 32,000 feet of hose, and 1,078 feet of
ground ladders, provided the services are delivered under the County contract.
DISCUSSION: These services will be provided at the prices per unit in the current contract.
FISCAL IMPACT: The $14,000 for the purchase of these services would be covered within the
$90,000 that is budgeted in FY19 Budget 11525-515270 (Maintenance Contract Services).
CONCURRENCES: None
ALTERNATIVES: If the county decides not to purchase these services, the City of Hagerstown will
continue procure and expense these services on their own.
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: ACT® Work Ready Communities
PRESENTATION DATE: October 16, 2018
PRESENTATION BY: Susan Small, Business Leader, Department of Business Development, Theresa
Shank, Dean of Continuing Education and Workforce Development, Hagerstown Community College
RECOMMENDATION: Approve the Resolution for endorsement of the ACT® Work Ready
Communities (WRC) initiative which includes support of the ACT® Work Ready Communities Boot
Camp.
REPORT-IN-BRIEF: This effort will be a collaboration between Washington County, Washington
County Public Schools, Washington County Chamber of Commerce, and HCC. By participating in the
ACT® WRC initiative, we can both identify skill gaps and quantify the skill level of our workforce. This
helps educators build career pathways aligned to the needs of business and industry, as well as helping our
community stand out and be recognized for its workforce development efforts.
DISCUSSION: ACT® WRC empowers states, regions and counties with data, processes and tools that
drive economic growth; we’ll be able to measure and close the skills gap by building common
frameworks that link, align and match our workforce development efforts. By recognizing the program,
employers will have a more qualified workforce ready to fill their jobs.
The Boot Camp will provide guidance on development and implementation of the ACT® WRC initiative
through suggested framework models and, by assisting the community in establishing an integrated
approach for the Work Ready Community.
FISCAL IMPACT: N/A
CONCURRENCES: Rob Slocum, County Administrator
ALTERNATIVES: N/A
ATTACHMENTS: Resolution
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
RESOLUTION NO. RS-2018-____
ACT® WORK READY COMMUNITIES INITIATIVE
RECITALS
The ACT® Work Ready Communities (“ACT WRC”) initiative is a core element in
the effort to build a truly national system for work readiness.
At the core of this aspiration sit ACT® WorkKeys® National Career Readiness
Certificates (“ACT WorkKeys NCRCs”) that focus on certifying three essential skills —
applied math, workplace documents, and graphic literacy.
The ACT WorkKeys NCRC is an evidence-based credential that has proven to
accurately predict work readiness and job performance.
The ACT WorkKeys MCRC applies to all three key groups of people: new
workers, transitioning workers, and individuals who already have jobs.
The Certificates, and the skills they verify, help assure employers that the people
hired and/or advanced will succeed and testify to work readiness.
Counties that are Work Ready Communities have a built-in economic advantage
in the eyes of existing employers as well as those contemplating relocations.
ACT’s WRC Boot Camp is for leaders who want to move aggressively forward in
to this 21st century approach to work readiness and economic development.
The Board of County Commissioners of Washington County, Maryland (the
“County”) wishes to participate in the ACT WRC initiative.
NOW, THEREFORE, BE IT RESOLVED that the Board of County Commissioners
of Washington County, Maryland authorizes and supports the County’s participation in
the ACT® Work Ready Communities initiative to include the ACT® Work Ready
Communities Boot Camp.
Adopted and effective this ____ day of __________________, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
BY: ____________________________________
Krista L. Hart Terry L. Baker, Clerk
Approved as to form and legal sufficiency:
Mail to:
County Attorney's Office
100 W. Washington Street, Suite 1101
Hagerstown, MD 21740