HomeMy WebLinkAbout180828aIndividuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
arrangements.
BOARD OF COUNTY COMMISSIONERS
August 28, 2018
OPEN SESSION AGENDA
09:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Terry L. Baker
APPROVAL OF MINUTES – JULY 24, 2018 and AUGUST 7, 2018
09:05 A.M. CLOSED SESSION
(To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation,
or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals; to consider the acquisition of real property for a public
purpose and matters directly related thereto; and to consider a matter that concerns the proposal for a business or industrial
organization to locate, expand, or remain in the State.)
10:00 A.M. RECONVENE IN OPEN SESSION
10:05 A.M. COMMISSIONERS’ REPORTS AND COMMENTS
10:15 A.M. REPORTS FROM COUNTY STAFF
10:25 A.M. CITIZENS PARTICIPATION
10:35 A.M. WASHINGTON COUNTY COMMUNITY COALITION REQUEST FOR SUPPORT –
Paul Frey, President, Washington County Chamber of Commerce, and Jim Kercheval,
Executive Director, Greater Hagerstown Committee
10:45 A.M. RECOGNITION OF THE 2018 CULTURAL EXCHANGE MENTORING
PROGRAM – Brittany Higgins, Public Relations Coordinator, Public Relations &
Marketing, and Arthur Hicks, Founder, Cultural Exchange Mentoring Program
10:55 A.M. MARYLAND AVIATION ADMINSTRATION STATE GRANT – Tina Wilson, Senior
Grant Manager, Office of Grant Management, and Phil Ridenour, Director, Hagerstown
Regional Airport
11:00 A.M. PUBLIC HEARING SECTION 1-108 LIST –John Martirano, County Attorney
11:10 A.M. 2018-2020 EXCESS WORKERS COMPENSATION – Tracy McCammon, Risk
Management Coordinator, Health & Human Resources, and Patrick Hancock, Aon Risk
Solutions
Terry L. Baker,
Jeffrey A. Cline, Vice
President
John F. Barr
Wayne K. Keefer
LeRoy E. Myers, Jr.
WWW.WASHCO-MD.NET
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
arrangements.
11:20 A.M. REPEAL AND REENACTMENT OF THE AGRICULTURAL LAND
PRESERVATION DISTRICT ORDINANCE WITH ACCOMPANYING
REGULATIONS, AND REPEAL AND REENACTMENT OF THE WASHINGTON
COUNTY AGRICULTURAL REAL PROPERTY TAX CREDIT ORDINANCE –
REVISED LANGUAGE – Eric Seifarth, Rural Preservation Administrator, Department
of Planning and Zoning, and Chris Boggs, Land Preservation Planner, Department of
Planning and Zoning
11:30 A.M. PROFESSIONAL BOULEVARD PROPERTY ACQUISITION – Todd Moser, Real
Property Administrator, Division of Engineering
11:40 A.M. INTENT TO CONVEY REAL PROPERTY TO WASHINGTON COUNTY BOARD
OF EDUCATION – Todd Moser, Real Property Administrator, Division of Engineering
11:45 A.M. INTENT TO CONVEY REAL PROPERTY FOR 59 WINTER STREET PROPERTY –
Todd Moser, Real Property Administrator, Division of Engineering
11:50 A.M. AGREEMENT OF SALE OF REAL PROPERTY – Robert Slocum, County
Administrator
11:55 A.M. CONVEYANCE OF REAL PROPERTY TO ISSAC HOLDINGS, LLC – Todd Moser,
Real Property Administrator, Division of Engineering, Jim Sterling, Director, Public
Works, and Scott Hobbs, Director, Division of Engineering
12:00 P.M. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INGT-18-008) FOR THE
HIGHWAY DEPARTMENT OF THREE (3) DUMP TRUCKS – Rick Curry, CPPO,
Director, Purchasing Department, and Jack Reynard, Fleet Manager, Highway
Department
12:05 P.M. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INGT-18-009) FOR THE
HIGHWAY DEPARTMENT OF TWO (2) UTILITY TRACTORS – Rick Curry, CPPO,
Director, Purchasing Department, and Jack Reynard, Fleet Manager, Highway
Department
12:10 P.M. SOLE SOURCE CONTRACT AWARD (PUR-1400) – ROUTE MATCH FIXED-
ROUTE SOFTWARE MODULE FOR USE BY WASHINGTON COUNTY TRANSIT
DEPARTMENT – Rick Curry, CPPO, Director, Purchasing Department, and Kevin
Cerrone, Director, Transit Department
12:20 P.M. CLEAN COUNTY INITIATIVE – CLEAN STREETS CLEAN STREAMS – David
Mason, Deputy Director, Solid Waste & Watershed Programs, Scott Hobbs, Director,
Engineering Department, Alex Reed, Watershed Specialist, and John Swauger,
Stormwater Management Coordinator
12:30 P.M. FY2019 – COMMISSIONER GOALS – Sara Greaves, Chief Financial Officer
12:40 P.M. REVIEW OF ACCOUNTS – Sara Greaves, Chief Financial Officer
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
arrangements.
12:50 P.M. ADJORNMENT
Open Session Item
SUBJECT: Washington County Community Coalition Request for Support
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Paul Frey, President, Washington County Chamber of Commerce, and
Jim Kercheval, Executive Director, Greater Hagerstown Committee
RECOMMENDED MOTION:
REPORT-IN-BRIEF: See cover letter on attached request
DISCUSSION:
FISCAL IMPACT: $10,000
CONCURRENCES:
ALTERNATIVES:
ATTACHMENTS: 2018 Letter of Request and copy of last year’s Community Coalition
packet
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
• • Washington County Government
The Greater Hagerstown Committee, Inc.
City of Hagerstown
• Hagerstown -Washington Co. Chamber of Commerce
I• • Washington Co. Public Schools
ToI t I O n Washington Co. Free library
• Visit Hagerstown (Local Convention & Visitor's Bureau)
CHIEF (Hagerstown -Washington Co. Industrial Foundation)
• Town of Williamsport
Washington County Community Coalition Lobbyist: John Favazza, Esquire Mannis
Canning & Associates 410.263.7882 jfavazza@nianiscanning.coni
August 20, 2018
Ms. Rob Slocum
County Administrator
Washington County Government
100 West Washington Street, Room 226
Hagerstown, MD 21740
Dear Rob:
As a founding member of The Washington County Community Coalition, it is time once again to invite
Washington County Government to participate in our lobbying efforts in Annapolis. Since 2005, a
number of dedicated community stakeholders have joined together to advance Washington County's
interests at the state level, including the CVB, the Washington County Free Library, Washington County
Government, the City of Hagerstown, the Greater Hagerstown Committee, Washington County Public
Schools, CHIEF, and the Chamber of Commerce.
As our community continues to change and grow, the Coalition partners see the need to supplement
the work of our Delegation and help promote Washington County in Annapolis. Over the last fourteen
years we've seen the value of a concerted effort to speak with one voice and be heard alongside larger,
more urban areas. As a result, the Coalition's efforts have elevated our stature and helped build State
support for the issues you as stakeholders bring to the table.
As in the past, the Coalition will hire a lobbyist to push our state -level agenda during the 2019 General
Assembly session. In addition, we will be organizing our "Day in Annapolis" on Wednesday, January
30, 2019, where members flock to Annapolis to meet with our state decision makers to talk about our
community and issues of concern. The day will conclude with a Washington County: "We Mean
Business" reception, highlighting the strengths of our region and the value we bring to Maryland. The
program will also keep partners posted on issues of concern throughout the year, serving as an "early
warning system" for anything in Annapolis that may affect Hagerstown or Washington County.
The lobbying process starts in the summer when the Coalition partners decide on the list of community
priorities; we appreciated your willingness to join us in crafting that agenda. Again this year, we will ask
the partners to participate financially, and the Chamber will manage the program. The Coalition is
asking Washington County Government to contribute $10,000.
Working together, we leverage our collective voice and strengthen our case with decision makers. We
hope that you will consider our invitation to participate in the Coalition and that you will work with us to
include the County's priorities in the overall legislative agenda. If you have any questions please do not
hesitate to contact me, and please let me know how to move forward from here.
Sincerely, J
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Paul Frey, IOM
Managing Partner
Member’s PacketMember’s Packet
TourismTourism Highway ImprovementsHighway ImprovementsCelebrating LeadershipCelebrating Leadership
Washington County Community Coalition
Urban Revitalization
Washington County Community Coalition
Urban Revitalization
National Road Heritage Museum Fatal Crash 6/29/16Thomas Kennedy Memorial
The Maryland TheatreThe Maryland Theatre
History:
Coalition Partners:Process:
Program:
In 2005, local leaders formed the Washington County
Community Coalition, an advocacy group with a
two-fold mission: First, we lobby Annapolis on issues
important to Washington County. Second, we educate
State leaders and policy makers on the priorities,
activities, and strengths of our community.
To be successful, the Coalition understands that it must
go to Annapolis with “one voice.” To build this
consensus, we debate the issues among ourselves and
select only those on which all the Coalition partners
agree. We go to Annapolis, then, with a uni ed message
and an increased chance for success.
Once the issues are chosen and the agenda is set, the
Coalition works with a team of professional lobbyists led
by John Favazza of Manis Canning & Associates. The
lobbying team uses our consensus agenda to develop a
coordinated plan of action.
Beyond the set agenda, the Coalition uses the lobbyist
as a “trip-wire” – an early warning system to alert
community leaders of legislative threats to Washington
County. Armed with the information, and working with
our lobbyists, the Coalition partners can often resolve
issues before they become problems.
• Washington County Government
• City of Hagerstown
• Washington County Public Schools
• Town of Williamsport
• Washington County Library System
• Visit Hagerstown (Convention & Visitors Bureau)
• Washington County Chamber of Commerce
• CHIEF (Washington County Industrial Foundation)
• Greater Hagerstown Committee
• Strategic lobbying program is developed for the
community including priority projects and a “Watch
List” of local issues of concern
• Community Leaders attend a “Day in Annapolis”
during the General Assembly session to lobby State
leaders on community initiatives.
• “Meet and Greet” legislators throughout the session at
various special events.
• Coalition holds a legislative reception to project the
“brand” of Washington County as a future area of
prosperity for MD
• The Coalition receives year-round advocacy updates
from our lobbyists. Lobbying team tracks and reports
on local legislation. Community leaders receive
advice and help as new issues or initiatives develop.
The process to develop the Coalition’s agenda begins
with a series of meetings to which the entire leadership
of all of the Coalition partners is invited. The group
begins in the summer with brainstorming sessions
designed to identify issues important to our communi-
ty. Over the course of several meetings, the partners
trim down the list and agree on a manageable set of
The Coalition’s partners research the agenda items,
identify speci c requests, and prepare white papers or
fact sheets for the lobbyists to use as educational
materials.
Washington County Community Coalition
For more information contact:
Paul Frey, CEO/President
Washington County Chamber of Commerce
1 S. Potomac St. Hagerstown, MD 21740
301.739.2015 ext. 102
paul@hagerstown.org
2
Agenda For 2018 Legislative Session
• I-81 Widening Improvements
Phase 1 is currently underway to widen I-81 to 6 lanes from the Potomac River Bridge to Exit #1 in Williamsport.
In addition, the State has allocated $5M for the engineering and design of Phases 2 through 4, and applied for
the new Federal INFRA grant to provide a signi cant portion of the construction funding for Phase 2, which
would widen I-81 an additional 3.5 miles to the I-70 interchange. SHA’s revised cost estimate for I-81 Phases 2,
3, and 4 is a total of $291M. The INFRA grant application requested $46M for Phase 2 – total project cost $82M.
We are asking the State to identify funds to construct Phase 2 in conjunction with a INFRA grant award, and
create a 10-year plan to nish the widening of I-81 to the Pennsylvania line.
• I-70/Rt. 65 Interchange Improvements
Improvements to the interchange of Interstate 70 and MD65 are needed to enhance safety, improve conges-
tion, and increase capacity in the fastest growing retail and residential area in the County. The proposed inter-
change improvements include construction of a partial cloverleaf that will utilize the existing southeast loop
ramp and install a new northwest loop ramp. SHA announced at the 2017 MDOT Tour Meeting that the plan-
ning phase of the project was being nalized and the proposed alternative moving forward to the design
phase will be the partial cloverleaf that was recommended by the County. The construction is estimated by the
County to cost approximately $40 million and will provide capacity for years to come. It will also improve
e ciency and safety by eliminating multiple stop conditions on MD 65 and improve the weave/merge condi-
tions on Interstate 70. We are requesting that the State complete the planning stage, begin the design stage,
and program construction funding into MDOT’s Consolidated Transportation Plan.
• Urban Improvement Project (UIP) in downtown Hagerstown
Washington County, in partnership with the City of Hagerstown, Washington County Public Schools, Maryland
Theatre, University System of Maryland at Hagerstown (USMH), and private business, is supporting several key
projects to revitalize Hagerstown’s urban core. Projects include the expansion and renovation of the Maryland
Theatre ($13.3M), expansion of an educational complex to support Washington County Public Schools and
USMH ($22.1M for BISFA expansion), and an outdoor plaza ($2.2M). These public/private partnerships will
provide performance space, concession space, and income producing space for the theatre; space for o ces,
classrooms, dining areas, student housing, STEM Labs for education partners; and new commercial o ce
space. In addition, these projects will be a catalyst for new investment in the surrounding areas, creating hous-
ing, jobs, increased tax base, and foot tra c in the urban core. The stakeholders have either secured or received
commitments for $24.6M in the form of capital & legislative bond bills, IAC school construction funding, com-
munity legacy and other State and Federal capital funding programs. We are asking for the State’s continued
support of these projects to assist in revitalizing Hagerstown’s Urban core.
• Thomas Kennedy Memorial Park
The Thomas Kennedy Center is dedicated to celebrating Hagerstown-Washington County’s State Legislator
Thomas Kennedy’s tireless e orts in advancing religious liberty and inclusiveness in 19th Century Maryland. A
memorial park is planned that will include a statue and plaza project located in current green space on East
Baltimore Street across from the Congregation B’nai Abraham synagogue. The park will be dedicated to the
ideals of religious freedom and tolerance and will be a cultural and educational attraction for visitors through-
out the region. We are requesting the State support the funding request by the Thomas Kennedy Center for the
construction of a Thomas Kennedy Memorial Park in Hagerstown.
• NPS Headquarters/Visitors Center in Williamsport
Town of Williamsport has identi ed a key property they wish to acquire as part of their continued revitalization
efforts - former site of Miller’s Lumber Company. The town has been working with the NPS C&O Canal
administration to provide this site for the relocation of employees from five offices to a consolidated, efficient
location which is visible to the Cushwa's Basin on the canal near the Conococheaque Aqueduct. One vision for
3
this site would include this new o ce building, as well as a premier visitor center and much needed parking for
the growing number of canal visitors. This convenient location would capitalize on recent canal investments
underway that will soon provide the only location in North America for visitors to experience all the aspects of
a working canal – ride across a working aqueduct, under a lift bridge, through a working lock, and ride/walk
along a renovated towpath. If successful, 32 new jobs will move to Maryland as a result of this relocation e ort
with an annual payroll of more than $2 million, and 76 positions will remain in Washington County with an
annual payroll of about $5 million. The Town of Williamsport seeks funding to assist with this project including
$850,000 in the current year in order to acquire this unique property.
• Boonsboro National Road Museum
The Town of Boonsboro is requesting $100,000 in State funding (Bond Bill) to assist with the production of
museum exhibits to complete the National Road Museum in Boonsboro, MD to be opened in late 2018. The
museum will serve as a rst-rate destination for tourists along the National Road, which was the rst improved
highway project in the USA, improving the economy and preserving the heritage of Boonsboro and Washing-
ton County, MD. We are asking the State to support this bond bill request.
• Funding for a Mobile Crisis Team and 24/7 Walk-In Mental Health Clinic
In 2016 legislation SB551/HB682 was passed requiring the State to develop a strategic plan that included a look
at mental health crisis centers and mobile crisis team services. The MD Behavioral Health Administration hired
a consultant to look at this issue. There is a wide continuum of mental health services that make up an optimal
crisis service system for any jurisdiction. However, the consultant recommended that, at a minimum, each
county have a crisis team and 24/7 walk-in services. Current local mental health providers in our county are
only open normal business hours and may not be able to take immediate appointments. It can sometimes be
days or weeks to get into a provider. When families have a crisis, often the only place to go is our Meritus Hospi-
tal’s Emergency Room (which is the 2nd busiest ER in the state for mental health issues). At this point funding
for these types of requests have not been identi ed at the State level, but e orts are underway by the Behav-
ioral Health Administration(BHA) to nd funding to see that each county has minimum crisis services. BHA
asked county core service agencies to submit requests for the services they need – prompting our CSA to
request funding to expand their existing Mobile Crisis Team from 1 to 3 people and set up a 24/7 walk-in clinic
to serve those in crisis until they can be forwarded to existing service providers in the county. The Coalition is
asking the State to identify funding for the Behavioral Health Administration to assist counties in ful lling mini-
mum mental health service needs.
2018 Watch List:
• USMH Operational Funding (need additional operating funding with new programs coming FY’18-’19)
• Gaming Revenue Protection
• Shifting of Liabilities from State to Localities
• Highway User Revenue Restoration
• HCC Operational Funding and Capital funding
o We support funding requested by Hagerstown Community College for the new Center for Business and
Entrepreneurial Studies (CBES) as well as increased operating funding for community colleges
• State funding of K-12 education
o Impact of Kirwan Commission
o Impact of 21st Century School Construction Commission
• Joint Commission Report on Integration of Local Mental Health Authorities
o The Behavioral Health Administration is in the process of studying how core service agencies (like our Menta-
Health Authority) should be integrated into a county’s system of mental health care. Interviews around the state
are taking place, and a consultant will be making recommendations to BHA on a course of action. We will be
monitoring this study to see how any recommended changes may impact our County’s system of care and give
input where needed.
4
Washington County Community Coalition 1 S. Potomac Street Hagerstown, MD 21740
Washington County Government
City of Hagerstown
Town of Williamsport
Washington County Public Schools
The Greater Hagerstown Committee
Washington County Chamber of Commerce
Friends of the Washington County Free Library
Visit Hagerstown (Local Convention & Visitors Bureau)
CHIEF (Hagerstown-Washington Co. Industrial Foundation)
With Leadership Washington County
Cordially invites the
Maryland General Assembly Members
to a
Legislative Reception
at the
Governor’s Calvert House
Wednesday, January 31st
4:30 to 6:30 pm
For information please contact:
Paul Frey ~ 301.514-5738
Jim Kercheval ~ 301.992.7515
John Favazza ~ 410.263.7882
RSVP: jfavazza@maniscanning.com
Gold Sponsor:
Washington Co.
Homebuilders Association
Silver Sponsor:
Community Foundation of
Washington County MD
You’re Invited:
Washington County Community Coalition
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Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Recognition of the 2018 Cultural Exchange Mentoring Program
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Brittany Higgins, Public Relations Coordinator, Public Relations &
Marketing and Arthur Hicks, Founder, Cultural Exchange Mentoring Program
RECOMMENDED MOTION: Not Applicable
REPORT-IN-BRIEF: The scholars in the Cultural Exchange Mentoring Program will be recognized
with a certificate presentation.
DISCUSSION: The Cultural Exchange Mentoring Program is in its second year as a summer program
designed to expose school-aged boys to new cultural and social experiences. Founder of the program,
Arthur Hicks, leads students Monday, Tuesday, and Thursday, where time is divided between
academics and social experiences within the local community. This program is different than most
because these students are not violent or acting out.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHEMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Open Session Item
SUBJECT: Maryland Aviation Administration State Grant – Approval to Submit Application
and Accept Awarded Funding
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Tina Wilson, Senior Grant Manager, Office of Grant Management; Phil
Ridenour, Director, Hagerstown Regional Airport
RECOMMENDED MOTION: Move to approve the submission of a funding request to the
Maryland Aviation Administration in an amount of $97,500 and accept awarded funding.
REPORT-IN-BRIEF: The Hagerstown Regional Airport is submitting a formal request to the
Maryland Aviation Administration seeking funding assistance through the Special Grant program
for the next phase of the upgrades to the existing Virtual Perimeter Monitoring System (VPMS).
Phase IV improvements will include the addition of a camera network at the approach end of
Runway 27. This network will provide coverage of the run-up pad as well as providing some
locations with a mix of 360-degree cameras. Installation of thermal and pan-tilt-zoom (PTZ)
cameras will allow for perimeter monitoring and identification of concerns. Additionally, this
Phase will include the ability for the control tower to monitor the run-up pad and check for aircraft
and ground vehicles over a computer link in the tower. This will increase the visibility of that
portion of the airport and eliminate a blind spot by offering a camera link to the tower controllers.
DISCUSSION: The Office of Grant Management has reviewed the grant funding guidelines
associated with this program. The performance period of this State funded grant is for one year,
beginning September 1, 2018 through June 30, 2019. Matching fund or in-kind support of $32,500
is required for this program and is included in the CIP budget.
FISCAL IMPACT: There is a match associated in the amount of $32,500 which was approved
in the Airport’s CIP budget for project COM026.
CONCURRENCES: Director, Office of Grant Management
ALTERNATIVES: Deny submission of the application
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: PUBLIC HEARING – Requests by organizations to be added to the list of nonprofit
organizations to which the Board of County Commissioners may contribute funds, pursuant to § 1-108
of the Code of the Public Local Laws of Washington County, Maryland (the “1-108 List”)
PRESENTATION DATE: Tuesday, August 28, 2018; 11:00 a.m.
PRESENTATION BY: John M. Martirano, County Attorney
RECOMMENDED MOTION: None. The Board may discuss, take action, and/or make any motion
after the public hearing is closed.
REPORT-IN-BRIEF: The following organizations have submitted letters of request to be added to
the 1-108 List:
Forest Glen Commonwealth, Inc.
Betty’s Wish A Professional Caregivers Association, Inc.
Beacon House, Inc.
DISCUSSION: The approval by the Board of County Commissioners of a request of a nonprofit
organization to be added to the list does not assure that the organization will receive funding from the
Board; that decision is made separately as a part of the Community Organization Funding process and
ultimately the County’s budgetary process.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Letters of Request.
AUDIO/VISUAL NEEDS: N/A
A q
Forest Glen
y
May 30, 2018
Rebecca Rush
Forest Glen Commonwealth, Inc.
Tax Exempt 501c3 not for profit
718 Maryland Avenue
Hagerstown, MID 21741-0434
Phone: 301-797-4146 Email fgchistory@gmaii.com
Office of the County Attorney
100 West Washington Street, Suite 1101
Hagerstown, MD 21740
Attn: Vicki Grimm
Re: Letter of Request— Eligibility for Funding
Consideration by Board of County Commissioners
Dear Ms. Grimm:
As instructed in your email on May 16, 1 am requesting that the
Board of County Commissioners of Washington County Maryland
approve our request to be considered for placement on the
Section 1-108 List.
I have attached a copy of our Internal Revenue Service
Determination Letter of Tax Exempt Status (501 c3), and a recent
screen shot of the organization's good standing with the State of
Maryland Department of Assessments and Taxation.
2018 Programs in Washington County:
I will be glad to provide you with information about a series of
free, educational programs we have recently produced here in the
County pertaining to the history of the Smoketown-Antietam
Hospital, Amazing Women of AntietamTM, Civil War Coins and
Forest Glen Commonwealth, Inc. (FGQ Community Benefit Initiatives
Currency, and Archaeology/Relic Recoveries. See this project
website at www.smoketown-antietam.org.
Our charter is intentionally broad.
We are in the process of working on a website for the Forest Glen
Commonwealth, Inc. organization
While history education and local leadership development
programs are our mainstay, we also are involved in
comprehensive regional and local community planning pertaining
to increasing resiliency through optimizing distributed electric
hybrid and renewable power through microgrids.
We are attaching a roster of programs we have hosted, co -
hosted or helped with here in Washington County since 2004.
Please place Forest Glen Commonwealth, Inc. on your approved
list of non -profits.
6�� 6Z4'1�
Rebecca Rush, Chair
Attached: IRS Tax Exemption Letter
Maryland Good Standing Screen Shot
History of Forest Glen — 2004 — 2016
Forest Glen Commonwealth, Inc. (FGC) Community Benefit Initiatives
'0 The Quest for the
Smoketown-Antietam
Hospital:
jSmoke;towt�,-.
Antietam , A Fresh Look at Leadership,
Hospital
Project Location and Logistics
Amazing Women of AntietamTM Program
Packed House on March 17 at the Boonsboro Library
Full House — March 17 Program
Our inaugural outreach program was quite a
success... more than 50 people packed the
Community Room at the Boonsboro (MD)
Library to celebrate National Women's History
Month and the roles played by so many women
during the Civil War. Representatives of both
the Maryland Women's Heritage Center
(Baltimore) and the Washington County
Commission for Women were on hand and
provided remarks and materials.
Women's Leadership in the Civil War
Women's leadership, heroism and tenacity in
the Civil War was the focus of the program.
Stories were shared about the expanded roles
of women in civil service positions. However,
the program especially remembered the roles
played by the nurses who came from
Washington DC, Philadelphia and New
England, to serve as care providers at the
elusive Smoketown Hospital near the Antietam
Battlefield.
In addition, we recognized support provided by
leaders like Hagerstown's Mrs. Frances
Kennedy, whose self -organized civilian relief
systems supplied food, blankets, and shirts for
the wounded and sick soldiers at Smoketown
throughout the long winter of 186211863, for
months after the Battle.
We heard wonderful and compelling stories
from our three special authors:
Donate Todayl
Visit our Website: www.smoketown-antietam.oLg
Contact us_ info@smoketown-antietam.org or call 301-797-4146.
Dr. Emilie Amt told about the 17-year old
volunteer, Christiana (Annie) Kerfoot, the well-
educated, genteel daughter of the leader of the
College of St. James. Memoirs discuss
"Annie" spending New Year's evening 1862,
caring for soldiers at Smoketown Hospital.
Author and blogger, John Banks, provided
his well -researched and thoughtful examination
into the life and times of 26=year old Maria Hall
who was the head nurse at Smoketown from
September 1862-May 1863.
Author Mary Tilghman provided insight about
her process for 'discovering" and for bringing
to life an 18-year old Sharpsburg girl as her
main character, Maureen. In her historical
fiction, Divided Loyalties, Maureen volunteers
at Smoketown Hospital and becomes a well -
respected caregiver, under the mentorship of
nurse Maria Hall.
More to learn about Amazing Women of
Antietam, Logistics and Locations.
From the time of the brutal battle in September,
through the harsh winter and into the Spring of
1863, hundreds of wounded and sick Union
soldiers recuperated while military and civilian
medical caregivers, cooks and quartermasters
toiled day and night at the Smoketown-
Antietam Union General Hospital. This
complex reportedly included 80-tents and was
likely located on what today are farmers' fields
and woods.
More research and publications planned about
more Antietam Characters: Quartermasters,
additional caregivers (nurses Helen Gilson,
Mary Hill, Mary Morris Husband and Isabella
Fogg) and "Ladies Relief' Groups lead by Mrs.
Frances Kennedy and by Mrs. Susan Harry.
JOIN US -- NEXT PROGRAM
APRIL 21, 2018
"Relics or Rubbish's
Archaeology & Relic Hunting --
Digging, Dredging and
Preserving Our Past
Time: 11 a.m. —12:30 p.m.
Location: 800nsboro Library
401 Potomac Street
Boonsboro, MD
Donate Todayl
Visit our Website: www.smoketown-antietam.om
Contact us: infoc@-smoketown-antietam.orr or call 301-797-4146.
Throughout our region, there are relics and
special sites yet to discover. Learn from our
experts about how they have dug, dredged,
preserved, interpreted and shared items and
possibly important sites.
Keith Sylvester, detectorist, dredged up a
Cannon Ball.
We
hope to use the best combination of modern
research technologies (LIDAR, ground
penetrating radar and metal detectors) to
properly find, interpret and preserve important
physical and cultural assets in the region.
Presenters:
• Joe Clemens, Archaeologist.
• Keith Sylvester, Detectorist
• Other Historians Invited
If you would like assistance
identifying or interpreting your
personal "finds", please bring them
along!
SPONSORS — THANK YOU TO
OUR PROGRAM SPONSORS
Nora Roberts Foundation
William E. Cross Foundation
Evergreen Heritage Center
Springfield Manor Winery & Distillery
Studio B Salon & Spa
Staples
Weis Markets Boonsboro
Wetsuit Wearhouse
If you or your business would like to become a
Sponsor please contact Rebecca at 301-797-
4146 or by email at info@smoketown-
antietam.org
Please make a tax-deductible Donation.
To show your support for our research,
preservation and educational work, simply
go to our Website at
www. smoketown-a ntietam.org
and use the "Donate" button.
Your gift today of $25, $50, $1OG or more,
will help us fund more research and
preservation programs about Leadership,
Logistics and Locations.
Your gift will support:
1. more free outreach programs
2. Driving Tour Video of Field
Hospitals
3. Phase 1 Archaeological Study for
the smoketown Hospital site
Donate Today!
Visit our Website: www.smoketown-antietam.orq
Contact us: infoAsmoketown-antietam.orq or call 301-797-4146.
Forest Glen Commonwealth, Inc. (501c3)
Rebecca Rush, Chair
��!�'
Forest Glen 13211 Cearfoss Pike, Hagerstown, MD 21744
Phone: 301-797-4146
vt Email: fgchistory@gmail.com
Forest Glen Commonwealth
Completed Projects and Activity Chronology
1999-2004 - Proposal for the Non -Residential, Adaptive Reuse of the
National Park Seminary Historic District/Walter Reed Army Medical
Center Annex (Montgomery County, MD):
• Stakeholder Development
• Comprehensive Reuse Plans for Historically Significant Buildings
• Community Presentations
• Volunteer Recruitment and Development
Funded by numerous foundations and private donations.
2002 - 2006 - U.S. Library of Congress - Veterans Oral History Project
• Volunteer Recruitment and Training
• Student Service Learning Volunteers - Supervision
• Manage/Develop Recordings and Videotaping Interviews
Funded by Private Donations
2003 - 2010: Washington County MD - Assist Advanced Placement
History Classes with Maryland History Day Competitions.
• Gapland Legacy Project -with assistance from National Museum
of Civil War Medicine
• Fort Ritchie History
• Clara Hamilton and Oak Hill History
Funded by Private Donations
Forest Glen Commonwealth History Projects --Page 1 of 3
2004: "Roads to Recovery" Civil War Educational Weekend in
collaboration with Western Maryland Hospital Center and City
Councilman Linn Hendershot:
• Caregiver -History Educational Programs
• Civil War Medical Tents
• WWII MASH Units
• Modern Emergency Response Units
Funded by Corporate Sponsors and Private Donations
2005: Retreat from Gettysburg Commemoration Events - "Grace
Under Fire"
• Design, Develop and Host Driving Tour from Gettysburg to
Williamsport -- Battlefield Evacuation Maps Following "Wagon
Train of the Wounded" (General John Imboden)
• Volunteer Recruitment and Programs Development
• Educational Programs at Williamsport Park
• Authors and Experts Panel Discussion -- St. James School
Funded by Private Donations and Corporate Sponsors
2006 - 2009: Frederick County - Nancy Crouse Story: a Woman's
History Project
• History of a Civil War Heroine (Maryland Women's History Trail)
• Primary research, brochures and outreach programs
Funded by Private Donations
2011: Oak Hill Project - a Woman's History/Garden City Plan
• Primary Research
• Walking Tours with Lou Scally and Delegate John Donoghue
• Permanent Hagerstown History Sign at Oswald Park
Numerous public education programs.
Funded by the Hamilton Family Foundation and City of Hagerstown.
Forest Glen Commonwealth History Projects — Page 2 of 3
2012: Buckeystown Civil War History Project - Two Day Event
• Primary research - Civil War Food - Baking Bread at Buckeystown
• Two -Day Event at Private Location
• Civil War Encampment
• Collaboration with Monocacy National Battlefield
• Authors Forum
• Cannon Firing
• Civil War Music
• Food -Sampling and Open Fire Cooking Competition
Funded by a Private Foundation
2016 - 2018: Rediscovery of the Smoketown Hospital History
(Antietam National Battlefield)
Steering Committee Advisor and Supporter:
Mr. Gordon Dammann, founder of the National Museum of Civil War
Medicine and Civil War Hospital Scholar/Expert, leader of Military
Staff Rides at Antietam National Battlefield.
• Primary research - open discussion with University of Maryland,
Western Maryland Research and Education Center (University
of Maryland), owner of land on which much of the Smoketown
Hospital Activity may have been located (further research
needed.)
• Open discussion with Maryland Historical Trust - Terrestrial
Archaeology Permitting
Forest Glen Commonwealth History Projects — Page 3 of 3
• Opened Discussion of Potential Educational Merits of
Rediscovery of Smoketown Hospital History Project:
❖ Student Service Learning -St. James School
4o Internships - George Tyler Moore Center for Civil War
Studies
4* Internships - (potential) Hagerstown Community College
Cultural History -Susan Trail, Antietam National Battlefield
Forest Glen Commonwealth History Projects —Page 4 of 3
B E TTY' S W I S H
A Professional Caregiver Association
Good morning Ms. Grimm,
We would like to be included on the list of organizations eligible for funding by the Board of
County Commissioners of Washington County, Maryland, pursuant to Section 1-108(b) of
the Code of the Public Local Laws of Washington County, Maryland.
It is our goal to be a Hand of Hope for our community by forming strategic partnerships with
Local Business, Health Care Leaders and Industry Professional, Stakeholders, Sponsors
and Volunteers who understand and believe in our mission to create and implement
products and programs that will enrich the lives of our elderly and disabled neighbors and
those who care for them. By providing creative care, nutrition and aging in place programs
and services, we can improve our community.
We are a public charity under the IRC section 501 c (3).
We would greatly appreciate an opportunity to share more about our organization and the
great programs we have developed to help our seniors and disabled neighbors live a better
life.
have attached
• exemption letter 947, from the IRS
• Maryland State Department of Assessments and Taxation "Good Standing" status
Thank you for considering Betty's Wish to help make a difference in our community.
Warm Regards,
LouAnn Haw
Co -Founder
Chairman of the Board
July 25, 2018
1190 Mt. Aetna Road Ste. 101 Hagerstown, MD 21740
www.bettvswish.org
BEACON HOUSE'
July 31, 2018
Office of the County Attorney
100 West Washington Street. Suite 1101
Hagerstown, MD 21740
Main Office
Anthony Williams
22 North Mulberry Street Suite 116
Hagerstown, MD 21740
T-301-393-7209
C-240-356-0109
founder(@thebaeaconhouse.net
Re:Eligibility for Funding by Washington County Board of Commissioners
Dear Vicki Grim and the Washington County Board of Commissioners
On behalf of BEACON House, it is my pleasure to provide you with this Letter of Request to be placed on
the list of approved nonprofits to receive funding for our nonprofit BEACON House, Inc. We are a 501c3
recognized public charity that works to increase awareness, access, and achievement in Science,
Technology, Engineering, Arts, and Math (STEAM) learning here in Washington County. We work with all
people but specifically target individuals and families from low-income households, minority
backgrounds, and those we call exceptional learners (those that do not meet the standard norm). We
focus a lot of our programming through a family centered approach. We have been chosen to work as
the provider for Cascade Elementary School's after school program after the Boys & Girls Club could no
longer provide this service to the community there. We have a Family Learning Center at Mulberry Lofts,
and work in the community at various organizations. We have started to expand our services this year
with a partnership with AHEC West who is the Western Maryland Health Connector Entity. We will have
one Health Navigator on staff to help increase the enrollment of individuals and families in the Maryland
Health Benefits Exchange.
Thank you for the opportunity to approve us for funding and to increase awareness, access, and
achievement in STEAM learning outcomes in Washington County to prepare a 21st century and beyond
workforce!
Sinc y,
Anthony Williams
Founder & Executive Director
Open Session Item
SUBJECT: 2018-2020 Excess Workers Compensation
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Tracy McCammon, Risk Management Coordinator, and Patrick
Hancock, Aon Risk Solutions
RECOMMENDED MOTION: Move to renew the Excess Workers Compensation policy with Safety
National Casualty Corporation at the quoted premium of $108,445 for $600,000 retention.
REPORT-IN-BRIEF: The quote from Safety National, our current carrier, is based on a premium
rate of $0.218 for each $100 of payroll.
DISCUSSION: Nationally, municipalities and counties have struggled to contain their worker
compensation costs. Due to statutory coverage premiums, at risk job classifications (firefighters, sheriff
deputies, electrical works, etc.), and rapidly rising medical costs, insurance companies must increase
their premiums for this risk category. While Washington County’s actual claim experience is very
positive, thanks to our safety program and our third-party administrator, we will still feel the impact of
the national claims experience.
FISCAL IMPACT: Increase of 9% ($9,516.00) over the last 3 year’s actual premium of $98,929
CONCURRENCES: Debra Peyton, Director of Health & Human Services
ALTERNATIVES: Lapse of insurance policies, increase self-insured retention (not recommended).
ATTACHMENTS: Quote Comparison from Aon Risk Solutions
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Line of Coverage
Quote Comparison: Excess Workers Compensation
Carrier Safety National Midwest Employers
AM Best Rating A+ (Superior) A+ (Superior)
Option Expiring 1 YR Option
%
Change
From
Expiring
2 YR Option
%
Change
From
Expiring
$600K SIR
Option
%
Change
From
Expiring
$650K SIR
Option
%
Change
From
Expiring
Policy Term 09/01/2018-19 09/01/2018-20 09/01/2018-19
MD MD MD MD MD
Statutory Statutory Statutory Statutory Statutory
$1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000
$600,000 $600,000 0% $600,000 0% $600,000 0% $650,000 8%
N/A N/A N/A N/A N/A
$45,173,099 $49,745,519 10% $49,745,519 10% $49,745,519 10% $49,745,519 10%
Estimated Annual Manual Premium $1,259,800 $1,134,294 -10% $1,134,294 -10% $1,278,956 2% $1,278,956 2%
Experience Modification N/A N/A N/A N/A N/A
Other Modification N/A N/A N/A N/A N/A
Policy Period Years 3 1 2 1 1
Estimated Normal Policy Premium $3,779,400 $1,134,294 -70% $2,268,588 -40% $1,278,956 -66% $1,278,956 -66%
N/A N/A N/A N/A N/A
0.219 0.218 0% 0.218 0% 0.4680 114% 0.4301 96%
Included Included Included Included Included
N/A N/A N/A N/A N/A
$296,787 $108,445 -63% $216,890 $232,809 -22% $213,955 -28%
$262,749 $97,500 -63% $216,890 $209,528 -20% $192,560 -27%
$98,929 $108,445 10% $108,445 $232,809 135% $213,955 116%
Commission 0% 0% 0% 0% 0%
Open Session Item
SUBJECT: Repeal and Reenactment of the Agricultural Land Preservation District Ordinance, with
accompanying Regulations, and Repeal and Reenactment of the Washington County Agricultural Real
Property Tax Credit Ordinance – revised language
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Eric Seifarth, Rural Preservation Administrator, and Chris Boggs, Land
Preservation Planner, Dept. of Planning & Zoning
RECOMMENDED MOTION: Move to repeal and reenact the Agricultural Land Preservation
District Ordinance with accompanying Regulations, and the Agricultural Real Property Tax Credit
Ordinance as revised.
REPORT-IN-BRIEF: The Commissioners directed that certain changes be made to the language of
the documents governing the establishment, term, and termination of Agricultural Land Preservation
Districts. The changes have been incorporated into the proposed final text of the documents and the
Commissioners approval and enactment of the documents is in order.
DISCUSSION: N/A
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Proposed Ordinances/Regulations as revised
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
1
ORDINANCE NO. ORD-2018-21
AN ORDINANCE TO REPEAL AN ORDINANCE ENTITLED "AN
ORDINANCE TO PROVIDE TAX CREDITS FOR AGRICULTURAL LAND
IN WASHINGTON COUNTY, MARYLAND” AND TO REENACT, WITH
AMENDMENTS, THE WASHINGTON COUNTY AGRICULTURAL REAL
PROPERTY TAX CREDIT ORDINANCE
RECITALS
In recognition of strong development pressure and rising land costs in
Washington County and the desire to preserve agricultural land and woodland in order
to provide sources of commercial agricultural products within Washington County, and
to protect agricultural land and woodland, the County has an obligation to create
incentives to benefit owners of such land and thus encourage them to enter that land
into agricultural land preservation districts.
All lands within agricultural land preservation districts are located where land is
used for commercial agricultural productions, and owners, residents and users of that or
adjacent land should be prepared to accept agricultural practices and operations
including, but not limited to, noise, odors, dust, the operation of machinery, the storage
and disposal of manure, and the application of fertilizers, soil amendments, herbicides,
and pesticides.
The Board of County Commissioners of Washington County, Maryland (the
"County") adopted an ordinance entitled "An Ordinance to Provide Tax Credits for
Agricultural Land in Washington County, Maryland," on August 28, 1990 (the "1990
Ordinance").
The purpose of the 1990 Ordinance was to encourage the preservation of
agricultural land in Washington County, Maryland within established agricultural land
preservation districts under the program of the Maryland Agricultural Land
Preservation Foundation (the "Foundation"), pursuant to Section 2-509 of the
Agriculture Article, Annotated Code of Maryland, and to grant a Property Tax Credit on
land that is subject to the County's agricultural land preservation program, pursuant to
Section 9-323, Tax-Property Article, Annotated Code of Maryland.
Chapter 650 of the 2007 laws of the Maryland General Assembly ("Chapter 650")
altered the requirements relating to the purchase of easements by the Foundation by
prohibiting the Foundation from accepting a district petition after June 30, 2008.
In anticipation of the elimination of districts by the Foundation, the County, on
January 13, 2009, adopted Ordinance No. ORD-09-01 entitled "An Ordinance for the
Establishment of Agricultural Preservation Districts," together with Regulations to
2
provide for the standards and guidelines by which real property in Washington County
is eligible for inclusion within an agricultural preservation district, both effective
January 13, 2009.
On August 28, 2018, by Ordinance No. ORD-2018-20, the County repealed
Ordinance No. ORD-09-01 and reenacted said Ordinance with amendments. The
Regulations adopted under ORD-2009-01 on January 13, 2009 have been revised and
are effective as of August 28, 2018.
Chapter 650 also provided that any district in which an easement has been
transferred to the Foundation and any district established by a county and landowner
for the purpose of providing a property tax credit to the landowner shall remain in force
and may not be terminated.
The Foundation assigned all its right, title, and interest in the previously
established District Agreements to Washington County, Maryland, effective as of June
30, 2012 and June 30, 2018. The Assignment of District Agreements is recorded among
the Land Records of Washington County, Maryland at Liber 4342, folio 0446 and at
Liber 5770, folio 148.
A public hearing was held on July 24, 2018, following due notice and
advertisement of a fair summary of the amendments proposed to the 1990 Ordinance.
Public comment concerning the amendments proposed was received, reviewed,
and considered.
The County believes it to be in the best interests of the citizens of Washington
County to repeal and reenact with amendments the 1990 Ordinance to reflect that the
Property Tax Credit is granted for all District Agreements listed in the Assignments of
District Agreements hereinabove referenced, and for all District Agreements established
under County Ordinance No. ORD-2018-20, adopted August 28, 2018.
NOW, THEREFORE, BE IT ORDAINED AND ENACTED that the Ordinance
entitled “An Ordinance to Provide Tax Credits for Agricultural Land in Washington
County, Maryland, adopted on August 28, 1990, effective January 1, 1991, is hereby
repealed; and the following Washington County Agricultural Real Property Tax Credit
Ordinance is hereby adopted.
WASHINGTON COUNTY AGRICULTURAL REAL PROPERTY
TAX CREDIT ORDINANCE
1. Real Property Tax Credit - Agricultural Land
A. There is a credit from County Real Property Taxes levied on
agricultural land, woodlands, and agricultural structures, excluding residential
dwellings and one (1) acre surrounding said dwellings, if:
3
i. The property is included in an agricultural land
preservation district as provided in ORD-2018-20; and
ii. The landowner has executed a Contract with the County
agreeing to remain in the district for at least ten (10) years initially,; with the option to
terminate after five (5) years; the Contract may be renewed in five (5) year increments
after completion of the initial ten (10) years.
B. There is a credit from County Real Property Taxes levied on
residential dwellings and one (1) acre surrounding same if:
i. The property is included in an agricultural land
preservation district as provided in ORD-2018-20; and
ii. The landowner has executed a Contract with the County
agreeing to remain in the district for at least ten (10) years initially, with the option to
terminate after five (5) years, said Contract may be renewable in five (5) year
increments after completion of the initial ten (10) years; and
iii. Agricultural lands, woodlands, and agricultural structures
surrounding said residential dwellings and the aforesaid one (1) acre qualify for the tax
credit under this Ordinance.
C. There is a credit from County Real Property Taxes levied on
agricultural land, woodland, and agricultural structures if:
i. The real property is located in an agricultural land
preservation district in accordance with a recorded agreement; or
ii. The land is subject to an agricultural land preservation
easement that has been conveyed to the Maryland Agricultural Land Preservation
Foundation.
D. There is a credit from County Real Property Taxes levied on
residential dwellings and one (1) acre surrounding said dwellings if:
i. The real property is located in an agricultural land
preservation district in accordance with a recorded agreement; or
ii. The residential dwellings and the one (1) acre surrounding
said dwellings and the agricultural land, woodlands, and agricultural structures
surrounding same are subject to an agricultural land preservation easement that has
been conveyed to the Maryland Agricultural Land Preservation Foundation.
2. Once the property owner terminates the Agricultural Land Preservation
District Agreement or removes property from the district before the expiration of any
Contract term, the landowner shall be liable for all property taxes plus interest for the
unpaid taxes that the owner would have been liable for during the term of the current
Contract as if the Property Tax Credit had not been granted under this section.
4
3. Amount of Tax Credit.
A. The amount of the credit granted under Subsection 1.A. of this
Ordinance is 100% of the County Real Property Tax levied on the agricultural land,
woodlands, and agricultural structures, excluding the residential dwellings and one (1)
acre surrounding said dwellings, for a period not to exceed the term of the landowner's
Contract with the County.
B. The amount of the credit granted under Subsection 1.B. is 50% of
the County Real Property Tax Credit levied on the residential dwellings and one (1) acre
surrounding said dwellings, provided that the total credit may not exceed 50% of the
County Real Property Tax that would be levied on $150,000 of assessed fair market
value, nor may it exceed that amount of credit granted to the surrounding agricultural
land, woodlands, and agricultural structures under Subsections 1.A. and 3.A. of this
Ordinance, for a period not to exceed the term of the landowner's Contract with the
County.
C. The amount of the credit granted under Subsection 1.C. of this
Ordinance is 100% of the County Real Property Tax levied on the agricultural land,
woodlands, and agricultural structures, excluding the residential dwellings and one (1)
acre surrounding said dwellings.
D. The amount of credit granted under Subsection 1.D. of the
Ordinance is 100% of the County Real Property Tax levied on the residential dwellings
and one (1) acre surrounding said dwellings, provided that the total credit may not
exceed the County Real Property Tax that would be levied on $150,000 of assessed
value, nor may it exceed the amount of credit granted to the surrounding agricultural
land, woodland, and agricultural structures under Subsections 1.C. and 3.C. of this
Ordinance.
4. The tax credits granted by this Ordinance are not cumulative, and in no
event shall the total tax credit of the landowner exceed 100% of the County Real
Property Tax for the property.
5. Severability.
If any part of this Ordinance shall be held invalid, any such part shall be
deemed severable and its invalidity shall not affect the remaining parts of this
Ordinance.
5
6. Effective Date.
This Ordinance shall become effective August 28, 2018.
Adopted this 28th day of August, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
________________________ BY: _____________________________________
Krista L. Hart, Clerk Terry L. Baker, President
Approved as to form and
legal sufficiency:
_________________________
Kirk C. Downey
Deputy County Attorney
Mail to:
Office of the County Attorney
100 W. Washington Street, Suite 1101
Hagerstown, MD 21740
I:\Documents\Planning\Planning - Agricultural Districts - Tax Credits\ORD\Ordinance to Repeal and Reenact.DOC
1
ORDINANCE NO.: ORD-2018- 20
AN ORDINANCE TO REPEAL AND TO REENACT, WITH AMENDMENTS, AN
ORDINANCE ENTITLED “ORDINANCE FOR THE ESTABLISHMENT OF
AGRICULTURAL LAND PRESERVATION DISTRICTS”
RECITALS
On January 13, 2009, the Board of County Commissioners of Washington County
(the “Board”) adopted an ordinance entitled “Ordinance for the Establishment of
Agricultural Preservation Districts” (Ordinance No. ORD-09-01) (the “Ordinance”) for
the establishment of agricultural preservation districts pursuant to Md. Code, Article
25, Section 9-I.
The Washington County Planning Department has requested that certain
amendments be made to the text of the Ordinance.
The Board believes it to be in the best interests of the citizens of Washington
County for the Ordinance to be repealed and reenacted, with amendments.
A public hearing was held on the 24th day of July, 2018, following due notice and
advertisement. Public comment was received, reviewed, and considered concerning the
proposed amendments.
NOW, THEREFORE, BE IT ORDAINED, by the Board of County Commissioners of
Washington County, Maryland, that other ordinances or parts of ordinances in conflict
herewith are hereby repealed; and the attached ordinance entitled “Ordinance for the
Establishment of Agricultural Land Preservation Districts” is hereby adopted this 28th
day of August, 2018 and effective this same date.
Attest: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
____________________________ ____________________________
Krista L. Hart, Clerk Terry L. Baker, President
2
Approved: Mail to:
County Attorney’s Office
________________________ 100 W. Washington Street, Suite 1101
Kirk C. Downey Hagerstown, MD 21740-4735
Deputy County Attorney
3
ORDINANCE FOR THE ESTABLISHMENT OF
AGRICULTURAL LAND PRESERVATION DISTRICTS
Adopted January 13, 2009
Repealed and Reenacted – Adopted and Effective August 28, 2018.
4
Table of Contents
1. Purpose. ................................................................................................................................... 5
2. Definitions. .............................................................................................................................. 5
3. Establishment of a District. ..................................................................................................... 5
4. Procedures. .............................................................................................................................. 6
5. Qualifying Criteria. .................................................................................................................. 7
6. Addition to an Existing District. .............................................................................................. 7
7. Exclusion of Property within a District. .................................................................................. 8
8. Continuation of a District. ....................................................................................................... 8
9. Termination and Alteration of a District. ................................................................................ 8
5
1. Purpose.
1.01 The purpose of this Ordinance is to provide for the creation of agricultural
preservation districts within Washington County, Maryland and to provide for the
standards and guidelines under which real property in Washington County is eligible
for inclusion within an agricultural land preservation district.
2. Definitions.
For the purpose of this Ordinance, the following words shall have the following
meanings:
2.01 “County” shall mean the Board of County Commissioners of Washington
County, Maryland, its departments, divisions and assigns.
2.02 “Planning Commission” shall mean the Washington County Planning
Commission.
2.03 “Ag Advisory Board” shall mean the Washington County Agricultural
Land Preservation Advisory Board.
2.04 “District” shall mean Agricultural Land Preservation District.
2.05 “District Agreement” shall mean Agricultural Land Preservation District
Agreement.
3. Establishment of a District.
3.01 One or more owners of land located within Washington County which is
used primarily (i) for the active production of food or fiber or (ii) is of such open space
character and productive capability that continued agricultural production is feasible,
may voluntarily file a petition with the Ag Advisory Board, in the form prescribed by
the County, requesting the establishment of a District composed of the land owned by
the petitioners. All land to be located within a District shall be titled the same.
3.02 If the petition is approved, the petitioners shall execute a District
Agreement in the form prescribed by the County, agreeing, among other things, that the
following covenants, conditions, and restrictions shall run with the land for so long as
the District Agreement remains in effect:
The landowner agrees to keep the land in agricultural use in a district for,
except as otherwise permitted by this Ordinance or other law, a minimum period of ten
6
(10) years from the date the District Agreement is recorded in the land records of the
county, with the option to terminate the district after five (5) years, or a minimum
period of five (5) years in the event that the original ten (10)-year District Agreement
has met or exceeded its ten (10)-year time frame and the landowner has exercised the
right to enter into an additional five (5)-year District Agreement;
Except as otherwise permitted in this Ordinance, the landowner agrees
not to use the land for any commercial, industrial, or residential purpose except as
indicated in any County Regulations associated with this Ordinance;
The landowner agrees not to subdivide the land encumbered by a District
for any purpose unless the County first has approved the proposed subdivision; and
The landowner agrees not to construct buildings or structures on the land
that are not designed or intended to be used for agricultur al purposes, or any residential
building unless the County first has approved the proposed construction.
(e) Any landowner who entered into a District Agreement that was recorded
prior to the adoption of this OrdinanceAugust 28, 2018 is subject to the regulations and
restrictions in effect when the District was established. associated with ORD-09-01, the
governing Ordinance that was in place at the time they established a District.
3.03 The landowner may apply for Maryland Agricultural Land Preservation
Foundation easements and other County approved easements on land in a District.
4. Procedures.
4.01 After receipt of a petition to establish a District:
The Ag Advisory Board shall inform the County whether the land in the
proposed district meets the qualifications established in this Ordinance and associated
regulations and whether the Ag Advisory Board recommends establishment of the
District.
After both the Ag Advisory Board and the Planning Commission have
reviewed the request for District establishment, the Ag Advisory Board or the Planning
Commission shall inform the County whether establishment of the District is
compatible with existing and approved State and county plans, programs, and overall
county policy, and whether the planning and zoning body recommends establishment
of the district.
4.02 If either the Ag Advisory Board or the Planning Commission recommends
approval, the County shall hold a public hearing on the petition. Adequate notice of the
hearing shall be provided to landowners in the proposed District and to landowners
7
adjacent to the proposed District.
4.03 If neither the Ag Advisory Board nor the Planning Commission
recommends approval, the petition shall be deemed denied and the County shall notify
the landowner or landowners stating the reasons for the denial.
4.04 The County may approve a petition for the establishment of a District only
if:
The land within the proposed District meets the qualifying criteria
established under this Ordinance and any regulations associated herewith;
Approval of the petition has been recommended by either the Ag
Advisory Board or the Planning Commission; and
The County has held a public hearing as indicated in Section 4.02.
4.05 Establishment of a District shall not occur until:
The County approves the petition;
All parties have executed a District Agreement; and
The District Agreement is recorded, by the County, in the Land Records of
Washington County.
5. Qualifying Criteria.
5.01 The criteria necessary to qualify land for consideration as an Agricultural
Land Preservation District shall be determined by regulations adopted by the County.
The regulations may include, but need not be limited to, criteria for District size,
productive capability and location. The regulations may be amended from time to time
by the County.
5.02 Amendments to qualifying criteria in the regulations occurring after the
establishment of a District shall not cause disqualification of the district so long as the
District Agreement remains in effect.
6. Addition to an Existing District.
6.01 The procedures for adding land to existing Districts shall be the same as
for the initial establishment of Districts.
6.02 There shall be no minimum size criteria for the addition of land parcels
contiguous to an existing agricultural land preservation district.
8
7. Exclusion of Property within a District.
7.01 Subject to the limitations of Section 7.02 and any regulations associated
with this Ordinance, the original owner for which the District was established may
request to have excluded from a District certain portions of the owner's property,
constituting lots of either two (2) acres or less, if the purpose for excluding the property
is to construct a dwelling house for the owner or the owner's children.
7.02 The number of lots allowed to be released under this Section 7 may not
exceed:
1 lot per District if the size of the District is 20 acres or more but fewer
than 70 acres;
2 lots per District if the size of the District is 70 acres or more but fewer
than 120 acres; or
3 lots per District if the size of the District is 120 acres or more.
7.03. If a landowner sells a land preservation development rights easement
after entering into a ten (10) year, or subsequent five (5) year District Agreement, the
terms and conditions of the deed of easement shall take precedence over the District
Agreement.
7.04 Any request for exclusion under this Section 7 shall be made in
accordance with the procedures described in Sections 3 and 4 of this Ordinance.
8. Continuation of a District.
8.01 After the initial five (5) years is reached, the landowner must enter into a
subsequent five (5) year District Agreement, unless they elect to terminate the District
as provided in this Ordinance or regulations associated herewith.
8.02 Nothing in this Ordinance shall preclude a landowner from selling land
within an agricultural land preservation district. A landowner that sells land within an
agricultural land preservation district shall notify the County within thirty (30) days
after the sale.
9. Termination and Alteration of a District.
9.01 The provisions of this Section 9 are applicable only to land in Districts on
which an agricultural land preservation easement has not been purchased.
9.02 Districts may be terminated as follows:
9
After ten (10) years from the establishment of the District, a landowner
may terminate the property's inclusion in a District by giving written notice to the
County as provided herein. The termination must occur either at the end of the initial
ten (10) year District Agreement, or at the end of a five (5) year District Agreement
renewal. Notice of intention to terminate may be submitted to the County in writing at
the end of the tenth (10th) year of the District's establishment, or at the end of a five (5)
year District Agreement renewal.
A landowner may also terminate the initial ten (10) year District
Agreement, with no penalty, after a period of five (5) years for significant personal
reasons (including a death in the family, estate settlement issues, severe or chronic
illness, or the need for additional family lots) if the County is notified in writing prior to
the fifth (5th) anniversary of the recordation of the District Agreement. If written notice
of termination is not provided to the County prior to the fifth (5th) anniversary of the
recordation of the District Agreement, then the District remains in place for the
remainder of the ten (10) year term. Notice of intention to terminate may be submitted
to the County at the end of the tenth year of the District's establishment, or anytime
thereafter. A landowner may, however, use their option to terminate the initial ten (10)
year District Agreement, with no penalty, after a period of five (5) years for personal
reasons (such as a death in the family, estate issues, illness, or requiring additional
family lots) so long as the County is notified in writing prior to the five (5) year
anniversary of the recordation of the District Agreement. If the five (5) year option is
not exercised by the aforementioned date, the entire ten (10) year commitment must be
met.
9.029.03 If severe economic hardship occurs, the County may release the
landowner's property from a District at any time upon petition by the landowner. The
petition shall be in a form prescribed by the County and the County may require such
information necessary to determine whether severe economic hardship exists. If the
County approves the petition to release the landowner’s property from a District, the
County shall prepare the release.
9.039.04 If a District is terminated prior to the completion of the initial five
(5) fifth (5th) anniversary of the recordation of the District Agreement year period, then
the current landowner will be liable to reimburse the County the property taxes that
would have been due if the property tax credit had not been granted as well as
applicable interest on those taxes.
9.049.05 The County may approve alteration or abolishment of the District,
if the following occur:
The use of land within the District has so changed as to cause land within
the District to fail to meet the qualifications under this Ordinance or the regulations
associated herewith;
10
The County has assessed the potential impacts of alteration on remaining
lands in the District;
The alteration or abolition of the District has been recommended by the
Ag Advisory Board and the Planning Commission, and a public hearing has been held;
and
The alteration or abolition is approved by the County Commissioners.
REGULATIONS FOR THE ESTABLISHMENT OF AGRICULTURAL LAND
PRESERVATION DISTRICTS IN WASHINGTON COUNTY, MARYLAND
Adopted January 13, 2009
Revised August 28, 2018
1. Purpose.
1.01 The purpose of these Regulations is to provide for the standards and
guidelines by which real property in Washington County is eligible for inclusion within
an agricultural land preservation district.
1.02 These Regulations shall be construed and applied in concert with the
requirements of the Ordinance for the Establishment of Agricultural Land Preservation
Districts.
2. Petition.
2.01 Any petition to establish or amend an agricultural land preservation
district or any notice to terminate a district shall be filed with the Agricultural Land
Preservation Advisory Board, c/o Washington County Department of Planning and
Zoning.
2.02 A petition shall include a general description of each land parcel including
acreage and the current use of the land and shall be accompanied by a map or plat of
each subject parcel at a scale no smaller than 1-inch equals 600 feet (copy of tax map will
meet requirement).
2.03 A petition to establish a district shall be accompanied by a district
agreement for each subject parcel signed by the landowner or landowners.
3. Qualifying Criteria.
In order to be considered, the property must meet the following criteria:
3.01 Productive Capability Criteria.
(a) Agricultural land preservation districts shall consist of land which
is either used primarily for the production of food or fiber or is of such open
space character and productive capability that continued agricultural production
is feasible.
(b) Soils Criteria.
2
(i) The majority of the land of any district shall consist of
U.S.D.A. Soil Capability Classes I, II, and III;
(ii) The majority of the land area of any district shall consist of
U.S.D.A. Woodland Groups 1 and 2 which are applied to wooded areas
only;
(iii) The majority of the land area of any district less the acreage
contained within the 100-year floodplain as delineated on Flood Hazard
Boundary Maps produced by the Federal Emergency Management
Administration and State or federal designated wetlands shall consist of
U.S.D.A. Soil Capability Classes I, II, and III on cropland and pasture or
Woodland Groups 1 and 2 on wooded areas only;
(iv) A minimum of 60 percent of the land area of any district
shall consist of U.S.D.A. Soil Capability Classes I, II, and III on cropland
and pasture and Woodland Groups 1 and 2 on woodland areas; or
(v) A minimum of 60 percent of the land area of any district less
the acreage contained within the 100-year floodplain and State or federal
wetlands shall consist of U.S.D.A. Soil Capability Classes I, II, and III on
cropland and pasture and Woodland Groups 1 and 2 on wooded areas.
(c) Exceptions to 3.02 (a) – (e) may include land areas of lower soil
capabilities, but with a rating similar to Classes I, II, and III on cropland and
pasture and Woodland Groups I and II on woodland areas. Land with lower soil
capabilities may qualify to be in a district if the soils on the applicant's farm
otherwise comply with all the requirements of this section and the applicant
submits to the Agricultural Land Preservation Advisory Board, c/o Washington
County Department of Planning and Zoning, a letter from the appropriate U.S.
Department of Agriculture district conservationist that states that the soils on the
applicant's farm have a cropland or pasture rating similar to Classes I, II, and III,
or Woodland Groups I and II. Farm areas with extensive specialized production,
including but not limited to dairying livestock, poultry, fruit, or berry production
may also be considered by the County to be included in a district.
3.02 District Size Criteria.
(a) An agricultural land preservation district shall be 50 contiguous
acres. However, a parcel of less than 50 acres, but greater than 20, may qualify as
a district if:
3
(i) It adjoins a 50-acre parcel which has been approved by the
County as an agricultural preservation district; or
(ii) It is added to one or more adjoining parcels which together
have been approved by the County as agricultural preservation districts;
or
(iii) The land has extraordinary agricultural capability as
provided by Section 3.04 of these Regulations and is of significant size; or
(iv) It adjoins land subject to a recorded instrument which
permits agricultural activities and contains restrictions that are the same
as or more stringent than those found in the Maryland Agricultural Land
Preservation Foundation's deed of easement, and the collective mass of
these lands total at least 50 acres.
(b) The applicant should also know that the Maryland Agriculture
Land Preservation Foundation may not purchase an agricultural preservation
easement from a landowner of a district of less than 50 acres unless:
(i) It is contiguous to a district or districts on which a 50-acre
easement has been purchased;
(ii) The landowners in the adjoining districts which are each less
than 50 acres but total at least 50 acres accept the Maryland Agricultural
Land Preservation Foundation's offer to purchase an easement;
(iii) The land has extraordinary agricultural capability as
provided by Section 3.04 of these Regulations and is of significant size; or
(iv) It adjoins land subject to a recorded instrument which
permits agricultural activities and contains restrictions that are the same
as or more stringent than those found in the Maryland Agricultural Land
Preservation Foundation's deed of easement, and the collective mass of
these lands total at least 50 acres.
3.03 Agricultural land which is otherwise qualified for district establishment
and is comprised predominantly of land of lower general capability also may meet
minimum qualifying criteria if the following conditions are met to the satisfaction of the
County:
(a) The Agricultural Land Preservation Advisory Board shall obtain
general information from the Agricultural Extension Agent and specific written
information from the soil conservation district in the county, and such other
sources as might be applicable, addressing the long-term productivity of the land
4
and farm management practices, and shall forward this documentation to the
Agricultural Land Preservation Advisory Board; and
(b) The Agricultural Land Preservation Advisory Board shall state in
its recommendations, with the advice of the applicable soil conservation district,
that an approved soil conservation plan is being implemented.
3.04 For the purpose of these Regulations, land has "extraordinary agricultural
capability" if it:
(a) Has a soil conservation plan approved by a local soil conservation
district, fully implemented according to a schedule in the plan;
(b) Is located in an area designated by the County for agricultural
preservation;
(c) Meets either of the following:
(i) Has at least 60 percent of the land area consisting of U.S.D.A.
Soil Capability Classes I, II, and III, or U.S.D.A. Woodland Groups 1 and 2
which are applied to wooded areas only, or
(ii) Has a minimum of 72 percent of the land area less any
acreage included within the 100-year floodplain and less any acreage
included in State or federal wetlands consisting of a combination of
U.S.D.A. Soils, Class I, II, and III on cropland and pasture and Woodland
Groups 1 and 2 on wooded areas.
4. Use of the Land
4.01 The following uses are permitted on land within an agricultural land
preservation district:
(a) Any agricultural use of land.
(b) Operation at any time of any machinery used in farm production or
the primary processing of agricultural products.
(c) All normal agricultural operations performed in accordance with
good husbandry practices which do not cause bodily injury or directly endanger
human health including, but not limited to, sale of farm products produced on
the farm where such sales are made.
5
4.02 Land within an agricultural land preservation district may not be used for
any commercial, industrial, or residential purpose, except as determined by the County
for farm and forest related uses and home occupations.
5. Exclusion of Lots.
5.01 In reviewing the landowner's request for exclusion of a lot(s) from a
district, the County shall examine the:
(a) Location of the land to be excluded
(b) Potential impact the lot's exclusion may have on the agricultural
use of the remaining property; and,
(c) Owner's future right, if not already forfeited, to have lots released
from the Foundation's easement, should an easement be subsequently acquired
by the Foundation.
(d) Number of available lot exclusions allowed by acreage, as follows:
i. one (1) lot per District if the size of the District is twenty (20)
acres or more but fewer than seventy (70) acres;
ii. two (2) lots per District if the size of the District is seventy
(70) acres or more but fewer than one hundred twenty (120)
acres; or
iii. three (3) lots per District if the size of the District is one
hundred twenty (120) acres or more.
(e) The applicant must be the original landowner for which the District
was established.
6. Access.
6.01 In determining questions about easements, rights-of-way, licenses, and
other similar servitudes in land subject to a district agreement, the County shall follow
the same rules that are applicable to the establishment of these servitudes in land
subject to a preservation easement set forth under Ordinance No. ORD-2018-20,
adopted by the Board of County Commissioners of Washington County, Maryland, on
August 28, 2018.
6
7. Severe Economic Hardship
7.01 To obtain the relief under the Ordinance for severe economic hardship,
the landowner shall petition the County, stating succinctly the severe economic
hardship that the landowner is sustaining, and providing the County with the
following information:
(a) A recent financial statement which shows the owner's complete
assets and liabilities and a statement that the information contained in the
financial statement is true and accurate;
(b) Other information attesting to the severe economic hardship that
the landowner is sustaining, including by way of example, information from
mortgagees, lien holders, creditors, attorneys, the Internal Revenue Service, or
other third-party interests who are qualified to address the economic condition
of the landowner.
7.02 Disclosure of Information. To the extent permitted by law, the County
shall deny public access to the information the landowner has supplied the County
under this regulation.
8. Relocation of a Dwelling.
8.01 The County may approve a landowner’s request to relocate the site of an
existing dwelling to another location on a farm subject to an Agricultural Land
Preservation District Agreement, provided that:
(a) The new location does not interfere with any agricultural use; and
(b) Subject to the County’s approval, the landowner agrees either to
demolish the existing dwelling at the current location or permanently convert the
existing dwelling at the current location to a use that is nonresidential and
integral to the farm operation.
Open Session Item
SUBJECT: Professional Boulevard Property Acquisition
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering
RECOMMENDED MOTION: Move to approve property acquisition for Needles Acquisition,
LLC. /Ventas
REPORT-IN-BRIEF: The County intends to construct road improvements related to the
extension of Professional Boulevard. Offers have been made and accepted by the above stated
property owner for easements related to the project.
DISCUSSION: The County is acquiring certain portions of the property in easements for the
purpose of constructing and maintaining Professional Boulevard improvements. Option
agreements have been agreed upon and approved by the Board of County Commissioners with
Mental Health Center Inc., Meritus Medical Inc., and Hagerstown Washington County Industrial
Inc. Needles Acquisition LLC/Ventas is the final property needed to complete land acquisition
for the project.
PROPERTY OWNER AMOUNT AGREED UPON
Needles Acquisition LLC./Ventas 1.60 Acres $59,166.00
FISCAL IMPACTS: This is a budgeted CIP project (RDI055 and RDI056) with available
funds for the property acquisition.
CONCURRENCES: Director of Engineering
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map, Plat
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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Open Session Item
SUBJECT: Intent to convey Real Property to Washington County Board of Education
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering
RECOMMENDED MOTION: Move to adopt the ordinance declaring property located in
Sharpsburg, Maryland, described as parcel 1 recorded among the land records of Washington County,
Maryland at liber 5001, folio 271, and parcel 2 and 3 recorded at liber 5001 folio 264 as surplus, and
approve the conveyance of the same and authorize the execution of the necessary documentation to
finalize the conveyance.
REPORT-IN-BRIEF: Notice of the County’s intent to convey this property was duly advertised on
March 20, March 27, and April 3, 2018. The County is ready to convey this property to the Board of
Education for zero consideration.
DISCUSSION: The above mentioned property consisting of 6.41 acres was purchased by the
Washington County Board of County Commissioners in 2015 for the future site of the new Sharpsburg
Elementary School. The Board of Education is now ready to move forward with the project.
FISCAL IMPACT: N/A
CONCURRENCES: County Attorney, Director of Engineering
ALTERNATIVES: N/A
ATTACHMENTS: Aerial, Ordinance
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ORDINANCE NO.ORD-2018-
AN ORDINANCE TO
TO APPROVE THE CONVEYANCE OF CERTAIN REAL PROPERTY
BE IT ORDAINED by the County Commissioners of Washington County,
Maryland (the "County"), as follows:
1. It is hereby established and declared that the following described real
property (the "Property") is no longer needed for a public purpose or a public use
by the Board of County Commissioners of Washington County, but is needed by the
Board of Education of Washington County, Maryland for the construction of a new
Sharpsburg Elementary School:
All of those three (3) lots or parcels of land, together with the
improvements thereon (if any), and all the rights, ways, privileges and
appurtenances thereunto belonging or in anywise appertaining, situate in
Election District No. 1 of Washington County, Maryland, near the southerly
side of Maryland State Route 34 (Shepherdstown Pike) approximately eight
hundred (800) feet westerly of its intersection with South Potomac Street being
more particularly described as follows:
PARCEL NO, 1: BEGINNING for the outline hereof at an existing 3/4"
Iron Pipe for the end of the fourth (4th) or North 12 degree 52 minute 22 second
West 345.85 foot line of a deed from R. Earl Roulette and Annabelle E. Roulette,
his wife, unto the Sharpsburg Bible Church dated November 15, 1976 and
recorded among the Land Records of Washington County, Maryland, at Liber
625, folio 716; thence running with a portion of said line, reversed, on a bearing
to agree with Maryland Grid (NAD 83/91) as determined by a recent survey by
Washington County Division of Engineering & Construction Management
1. South 19 degrees 01 minutes 33 seconds East 136.03 feet to a
5/8" bent rebar being the point of beginning for the Iands of
(now or formerly) Michael David Rew (L. 961. F.524); thence
with a portion of the closing or North 78 degrees 02 minute 05
second East 665.77 foot line for the said deed, reversed
2. South 71 degrees 39 minutes 08 seconds East 446.52 feet to a
point; thence
3. North 18 degrees 21 minutes 12 seconds West 426.29 feet to a
point, thence
4. North 71 degrees 20 minutes 50 seconds East 1.64 feet to a 5/8"
rebar with surveyor's cap (FS&A) found; thence with the
remaining lands of (now or formerly) Robert W. and Pamela
Sue Haupt, his wife, (L. 671, F. 428) and depicted on a plat
entitled "Lot 1, Robert & Pan Haupt," dated October 30, 1996
and recorded among the said Land Records as Subdivision
Plat No. 5259
5. North 71 degrees 06 minutes 29 seconds East 185.10 feet to a
5/8" rebar with surveyor's cap (FS&A) found; thence
6. North 71 degrees 25 minutes 35 seconds East 253.24 feet to a
5/8" rebar with surveyor's cap (FS&A) found; thence
7. South 19 degrees 19 minutes 26 seconds East 293.07 feet to the
place of beginning, containing 189,556 square feet or 4.3516
acres of land, more or less.
Being the same tract or parcel of land conveyed by Timothy L. Mose
and Melonie S. Mose, his wife, unto the Board of County Commissioners of
Washington County, Maryland, by deed dated June 22, 2015 and recorded
among the Land Records of Washington County, Maryland, in Liber 5001,
folio 271.
PARCEL NO. 2: BEGINNING for the outline hereof at a concrete
monument found for the end of the third (3,a) or South 12 degrees 28
minutes 07 seconds East 630.02 foot line of a deed from Richard F.
McGrory, Trustee, unto the Board of Education of Washington County
dated November 12, 1981 and recorded among the Land Records of
Washington County, Maryland, at Liber 723, folio 333; thence running with
a portion of the said line, reversed, on a bearing to agree with Maryland
Grid (NAD 83-91) as determined by a recent survey by Washington County
Division of Engineering & Construction Management
1. North 18 degrees 47 minutes 03 seconds West 211.52 feet to a
point; thence with the fifth (501) line for Parcel No. 3 of this
deed, reversed
2. North 71 degrees 12 minutes 57 seconds Last 219.42 feet to a
point in the third (310) or North 18 degree 21 minute 12 second
West 426.29 foot line of Parcel No. 1 of this deed; thence
running with a portion of the said line, reversed
3. South 18 degrees 21 minutes 12 seconds East 214.47 feet to a
point in the closing or North 78 degree 02 minute 05 second
East 665.77 foot line for the lands of (now or formerly) Michael
David Rew (L. 961 F. 524); thence with a portion of said line,
reversed
4. South 71 degrees 59 minutes 25 seconds West 217.82 feet to the
point of beginning, containing 46,537 square feet or 1.0683
acres of land, more or less.
PARCEL NO. 3: BEGINNING for the outline hereof at a rebar with
surveyor's cap #5 (FS&A) found for the end of the third (3rd) or North 70
degree 47 minute East 120.00 foot line of a deed from Doris Crouse unto
Lawrence Crouse, dated June 30, 1995 and recorded among the Land
Records of Washington County, Maryland, at Liber 1219, folio 170); thence
running with the said line, reversed, on a bearing to agree with Maryland
Grid (NAD 83-92) as determined by a recent survey by the Washington
County Division of Engineering & Construction Management
1. North 71 degrees 09 minutes 24 seconds West 119.91 feet to a
5/8" rebar with surveyor's cap (FS&A) found; thence
2. North 26 degrees 31 minutes 23 seconds West 8.79 feet to a
point; thence
3. North 71 degrees 20 minutes 50 seconds West 1.64 feet from a
5/8" rebar with surveyor's cap (FS&A) found; thence with a
portion of the third (3,d) or North 18 degree 21 minute 12
second West 426.29 foot line for Parcel No. 1 of this deed,
reversed
4. South 18 degrees 21 minutes 12 seconds East 211.82 feet to a
point thence with the second (2^d) or North 71 degree 12
minute 57 second West 219.41 foot line for Parcel No. 2 of this
deed, reversed
5. South 71 degrees 12 minutes 57 seconds West 219.42 feet;
thence
6. North 18 degrees 47 minutes 03 seconds West 203.21 feet to the
point of beginning, containing 45,627 square feet or 1.0475
acres of land, more or less.
Parcel Nos. 2 and 3 above being the same Parcel Nos. 2 and 3 in a
deed from Wells Fargo Financial Maryland, Inc. unto the Board of County
Commissioners of Washington County, Maryland, by deed dated June 23,
2015 and recorded among the Land Records of Washington County,
Maryland, at Liber 5001, folio 264.
2. The County believes that it is in the best interest of the citizens of
Washington County to convey the Property and Notice of Intention of Washington
County To Convey Land was duly advertised pursuant to Section 1-301, Code of the
Public Local Laws of Washington County, Maryland, and Maryland Code, Article
25, Section 11A, in The Herald -Mail, a daily newspaper of general circulation, on
March 20, 27 and April 3, 2018.
3. The President of the Board of County Commissioners of Washington
County, Maryland and the County Clerk be, and they hereby are, authorized and
directed to execute and attest, respectively, for and on behalf of the County a fee
simple deed conveying the Property to the Board of Education of Washington
County, Maryland, for no monetary consideration, but for other good and valuable
consideration.
ADOPTED this day of
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
BY:
Krista L. Hart, Clerk Terry L. Baker, President
Approved as to form
and legal sufficiency:
John M. Martirano
County Attorney
\ \ washco-md.net\CountyAtlumey\Documents\ Real Eslate\i'urchase\Sharpshurg Elementary School -property
acqu tat t ions\ ORD \ Ordinance.docx
Open Session Item
SUBJECT: Intent to convey real property for 59 Winter Street Property
PRESENTATION DATE: August 28th, 2018
PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering
RECOMMENDED MOTION: Move to adopt the ordinance declaring property located at 59 Winter
Street, Hagerstown, Maryland, as surplus, and approve the conveyance of the same and authorize the
execution of the necessary documentation to finalize the conveyance.
REPORT-IN-BRIEF: Notice of the County’s intent to convey this property was duly advertised on
April 24th, May 1st, and May 8th. We are ready to transfer the property as described to West End Baptist
Chapel, Inc.
DISCUSSION: In June 2016, the property was transferred from the Washington County Board of
Education to the board of County Commissioners. Since taking ownership, the board formally listed
the property, received and accepted an offer of $300,000 from the buyer mentioned above. The
proposed disposition packet has been submitted for approval to the Maryland Interagency Commission
on School Construction; once approved, staff will coordinate closing with all parties.
FISCAL IMPACT: Income from sale of property
CONCURRENCES: County Attorney, Director of Engineering
ALTERNATIVES: N/A
ATTACHMENTS: Aerial, Ordinance
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ORDINANCE NO.ORD-2018-
AN ORDINANCE TO DECLARE CERTAIN REAL PROPERTY
AS SURPLUS PROPERTY AND TO APPROVE THE CONVEYANCE OF SAID
REAL PROPERTY
BE IT ORDAINED by the County Commissioners of Washington County, Maryland
(the "County"), as follows:
1. It is hereby established and declared that the real property described on
Exhibit A (the "Property") is no longer needed for a public purpose or a public use.
2. The County believes that it is in the best interest of the citizens of Washington
County to convey the Property, pending approval by the Board. of Public Works, and Notice
of Intention of Washington County to Convey Land was duly advertised pursuant to
Section 1-301, Code of the Public Local. Laws of Washington County, Maryland, in The
Herald -Mail, a daily newspaper of general circulation, on April 24, May 1 and 8, 2018.
3. The President of the Board of County Commissioners of Washington County,
Maryland, and the County Clerk be, and they hereby are, authorized and directed to
execute and attest, respectively, for and on behalf of the County, a deed conveying the
Property to West End Baptist Chapel, Inc., a Maryland nonstock religious corporation, for
the sum of Three Hundred Thousand Dollars ($300,000.00).
ADOPTED this day of 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
BY:
Krista L. Hart, Clerk Terry L. Baker, President
Approved as to form
and legal sufficiency:
Kirk C. Downey
Deputy County Attorney
EXHIBIT A
All those tracts or parcels of land, and all the rights, ways, privileges and
appurtenances thereunto belonging or in anywise appertaining, encompassing an aggregate
area of 2.989 acres of land, situate in Election District No. 25, Washington County,
Maryland, commonly known as Winter Street Elementary School Property, 59 Winter Street,
Hagerstown, Maryland, and identified by the State Department of Assessments and
Taxation as tax account no. 25-033388.
Being al] of the land which was conveyed from the Board of Education of
Washington County, Maryland, to the Board of County Commissioners of Washington
County, Maryland, by deed dated June 30, 2016 and recorded at Liber 5275, folio 429 among
the Land Records of Washington County, Maryland.
Open Session Item
SUBJECT: Agreement of Sale of Real Property
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Robert Slocum, County Administrator
RECOMMENDED MOTION: Move to approve the terms and conditions of the Agreement of Sale
of Real Property between the Board of County Commissioners of Washington County, Maryland and
Issac Holdings, LLC, through its agent and authorized representative, JG Business Link International,
Inc., as presented.
REPORT-IN-BRIEF: The County and Issac Holdings, LLC, through the County’s Master Developer
JGBLI, have been negotiating terms relating to a potential sale by the County and the purchase by Issac
Holdings, LLC of the property generally known as Cascade Town Centre and formerly known as Fort
Ritchie.
DISCUSSION: The Commissioners and JGBLI held in-depth discussions relating to proposed terms
and conditions of the potential sale during the Commissioners’ meeting on August 21, 2018.
FISCAL IMPACT: $6,000,000 - Funds from the sale of the Property
CONCURRENCES: John M. Martirano, County Attorney
ALTERNATIVES: Not agree to the terms in the proposed Agreement
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Conveyance of Real Property to Issac Holdings, LLC
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering, Jim
Sterling Director of Public Works, Scott Hobbs Director, Division of Engineering.
RECOMMENDED MOTION: Move to adopt the ordinance declaring 519 acres, more or less,
located within the Cascade Development District and being the remainder of the former Ft. Ritchie
Military Reservation, and further identified on the attached aerial (Exhibit A), as surplus property and
to approve the conveyance of the same and authorize the execution of necessary documentation to
finalize the conveyance.
REPORT-IN-BRIEF: The County’s intent to convey the property was duly advertised on July 31,
August 7th and August 14th, 2018.
DISCUSSION: The 519 acres of property is ready to be conveyed to Issac Holdings, LLC. 3.766 acres
more or less, along with community center, will be conveyed back to the County at zero consideration.
FISCAL IMPACT: Revenue from Sale
CONCURRENCES: Director of Engineering, Director of Public Works, County Attorney
ALTERNATIVES: N/A
ATTACHMENTS: Aerial GIS Map; Ordinance
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
0 375 750 1,125 1,500Feet
µ
Fort Ritchie - Cascade, MD
Exhibit A-1
Washington County makes no claims, promises or guarantees about the accuracy, completeness, or adaquacy of the contents of these maps and expressly disclaims liability for any errors and ommisions in the contents of these documents. Boundaries are not survey grade nor should be used in leiu of proper survey.
Restriction of Liability:
-Washington County Board of County CommissionersContinued Ownership of Real Property by Washington County B.O.C.C
519 +/- ac. to be Conveyed from Washington County to Issac Holdings- Proposed Conveyed Property
-Cascade Towne Centre LLC 63 +/- ac. Owned by JGBLI
- Community Center (3.766 ac. & Community Center to Convey Back to Washington County)
ORDINANCE NO. ORD-2018-___
AN ORDINANCE TO DECLARE CERTAIN REAL PROPERTY
AS SURPLUS PROPERTY AND TO APPROVE THE CONVEYANCE OF SAID REAL
PROPERTY
BE IT ORDAINED by the County Commissioners of Washington County, Maryland
(the "County"), as follows:
1. It is hereby established and declared that certain real property consisting of
528 acres of land, more or less, located within the Cascade Development District and being
the remainder of the former Fort Ritchie Military Reservation (the “Property”), is surplus
and no longer needed for a public purpose or a public use.
2. The County believes that it is in the best interest of the citizens of Washington
County to convey the Property and Notice of Intention of Washington County to Convey
Land was duly advertised pursuant to Section 1-301, Code of the Public Local Laws of
Washington County, Maryland, in The Herald-Mail, a daily newspaper of general circulation,
on July 31, August 7 and 14, 2018.
3. The President of the Board of County Commissioners of Washington County,
Maryland and the County Clerk be, and they hereby are, authorized and directed to execute
and attest, respectively, for and on behalf of the County any and all deeds conveying the
Property to Issac Holdings, LLC, or its designee, for the sum of Six Million Dollars
($6,000,000.00).
ADOPTED this _____ day of _______________, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
__________________________ BY: _____________________________________
Krista L. Hart, Clerk Terry L. Baker, President
Approved as to form
and legal sufficiency:
Mail to:
Office of the County Attorney
__________________________ 100 W. Washington Street, Suite 1101
John M. Martirano Hagerstown, MD 21740
County Attorney
EXHIBIT A
DESCRIPTION OF SURPLUS PROPERTY
ALL those tracts, lots or parcels of land, together with the improvements thereon,
and all the rights, ways, privileges and appurtenances thereunto belonging or in anywise
appertaining, situate in Election District No. 14, Washington County, Maryland, and being
more particularly described as follows:
PHASE I:
PARCEL NO. 1: BEGINNING at a point where the Westerly boundary of lands now
or formerly of the United States of America (Liber 265, Folio 475 Parcel No. 1) intersects the
Southwest margin of the CSX Railroad right of way, thence with said right of way with a
curve to the right having a radius of 1,112.53 feet, an arc length of 286.62 feet and a chord
bearing and distance of South 33 degrees 44 minutes 59 seconds East 285.83 feet to a point
where said right of way intersects the Northern boundary of lands now or formerly of
Washington County Sanitary District (Liber 1109, Folio 138); thence with the same South 63
degrees 17 minutes 16 seconds West 180.20 feet to a point; thence South 00 degrees 50
minutes 13 seconds East 120.04 feet to a point; thence South 25 degrees 57 minutes 35
seconds East 189.03 feet to a point; thence leaving said lands and crossing Penn Mar Road
South 02 degrees 18 minutes 02 seconds East 34.04 feet to a point; thence South 08 degrees
27 minutes 15 seconds West 191.06 feet to a point at or near the shoreline of Lake Royer;
thence with said shoreline South 26 degrees 34 minutes 25 seconds West 62.34 feet to a
point; thence South 10 degrees 18 minutes 31 seconds West 103.90 feet to a point; thence
South 06 degrees 04 minutes 29 seconds West 87.85 feet to a point; thence South 11 degrees
29 minutes 36 seconds West 96.43 feet to a point; thence South 33 degrees 27 minutes 23
seconds West 80.94 feet to a point; thence South 18 degrees 00 minutes 37 seconds West
130.29 feet to a point; thence South 10 degrees 43 minutes 54 seconds West 119.33 feet to a
point; thence leaving said shoreline South 41 degrees 42 minutes 28 seconds West 140.15 feet
to a point; thence North 48 degrees 48 minutes 23 seconds West 138.12 feet to a point; thence
South 40 degrees 42 minutes 43 seconds West 366.68 feet to a point; thence North 48 degrees
22 minutes 04 seconds West 23.27 feet to a point; thence South 52 degrees 11 minutes 20
seconds West 431.50 feet to a point; thence North 73 degrees 04 minutes 22 seconds West
255.37 feet to a point; thence with a curve to the left having a radius of 82.06 feet, an arc
length of the 141.03 feet and a chord bearing and distance of South 47 degrees 05 minutes 37
seconds West 124.30 feet to a point; thence North 79 degrees 06 minutes 23 seconds West
281.41 feet to a point; thence North 69 degrees 04 minutes 54 seconds West 262.59 feet to a
fence post in the Western boundary of lands now or formerly of the United States of
America (Liber 265, Folio 475 Parcel No. 1); thence with said Western boundary North 31
degrees 42 minutes 28 seconds East 117.08 feet to a concrete monument; thence North 44
degrees 12 minutes 06 seconds East 672.75 feet to a concrete monument; thence North 47
degrees 51 minutes 32 seconds East 548.56 feet to a fence post; thence North 54 degrees 15
minutes 38 seconds East 252.25 feet to a fence post; thence North 39 degrees 19 minutes 33
seconds East 352.87 feet to a fence post; thence North 40 degrees 26 minutes 53 seconds East
141.24 feet to a drill hole in a boulder; thence North 38 degrees 17 minutes 07 seconds East
517.79 feet to the point of beginning; containing 35.63 acres of land, more or less.
PARCEL NO. 2: BEGINNING at a point along the North side of Penn Mar Road,
said point being North 44 degrees 21 minutes 29 seconds East 294.51 feet from an existing
disk in concrete at the Southeast corner lands now or formerly of Washington County
Sanitary District (Liber 1109, Folio 138), thence leaving Penn Mar Road North 44 degrees 01
minute 18 seconds West 78.49 feet to a point; thence North 45 degrees 58 minutes 41 seconds
East 115.12 feet to a point; thence South 35 degrees 14 minutes 07 seconds East 76.47 feet to a
point; thence South 44 degrees 21 minutes 53 seconds West 103.48 feet to the point of
beginning; containing 0.19 acres of land, more or less.
PHASE II:
PARCEL NO. 1: BEGINNING at a concrete monument at or near the point of
beginning of lands now or formerly of the United States of America (Liber 265, Folio 475
Parcel No. 1), thence with the boundaries thereof by bearings to match a survey by R. F.
Gauss & Associates, Inc., dated July 16, 2001 South 34 degrees 53 minutes 36 seconds East
1070.20 feet to a concrete monument; thence South 29 degrees 18 minutes 02 seconds East
474.96 feet to a disk in concrete; thence South 07 degrees 19 minutes 41 seconds East 352.78
feet to a fence post; thence South 45 degrees 31 minutes 43 seconds West 398.25 feet to a
fence post; thence South 79 degrees 14 minutes 20 seconds West 542.08 feet to a fence post;
thence South 62 degrees 27 minutes 49 seconds West 393.23 feet to a fence post; thence South
47 degrees 22 minutes 56 seconds West 439.25 feet to a fence post; thence South 41 degrees
37 minutes 13 seconds West 450.35 feet to a fence post; thence North 28 degrees 56 minutes
50 seconds West 206.85 feet to a point; thence North 24 degrees 44 minutes 54 seconds West
77.07 feet to a point; thence North 30 degrees 54 minutes 33 seconds West 247.33 feet to a
point; thence North 30 degrees 50 minutes 06 seconds West 606.24 feet to a point; thence
with a curve to the left having a radius of 80.33 feet, an arc length of 9 description4.62 feet
and a chord bearing and distance of North 64 degrees 20 minutes 25 seconds West 89.24 feet
to a point; thence South 82 degrees 09 minutes 16 seconds West 99.95 feet to a point; thence
South 86 degrees 43 minutes 04 seconds West 267.64 feet to a point; thence with a curve to
the right having a radius of 125.09, an arc length of 191.17 feet and a chord bearing and
distance of North 49 degrees 30 minutes 00 seconds West 173.10 feet to a point; thence North
05 degrees 43 minutes 03 seconds West 525.40 feet to a point; thence North 85 degrees 13
minutes 41 seconds East 90.51 feet to a point at or near the shoreline of Lake Waster; thence
with said shoreline North 12 degrees 48 minutes 34 seconds West 74.42 feet to a point;
thence North 09 degrees 51 minutes 58 seconds East 120.19 feet to a point; thence with a
curve to the right having a radius of 66.79 feet, an arc length of 113.43 feet and a chord
bearing and distance of North 52 degrees 06 minutes 38 seconds East 100.28 feet to a point;
thence South 68 degrees 20 minutes 35 seconds East 81.19 feet to a point; thence South 55
degrees 56 minutes 24 seconds East 310.04 feet to a point; thence North 37 degrees 42
minutes 20 seconds East 231.07 feet to a point at or near the shoreline of Lake Royer; thence
with said shoreline North 54 degrees 36 minutes 12 seconds West 124.03 feet to a point;
thence North 48 degrees 28 minutes 23 seconds East 146.32 feet to a point; thence North 06
degrees 00 minutes 56 seconds West 112.00 feet to a point; thence North 39 degrees 16
minutes 23 seconds East 251.56 feet to a point; thence North 01 degree 05 minutes 05
seconds East 147.36 feet to a point; thence North 10 degrees 43 minutes 54 seconds East
119.33 feet to a point; thence North 18 degrees 00 minutes 37 seconds East 130.29 feet to a
point; thence North 33 degrees 27 minutes 23 seconds East 80.94 feet to a point; thence
North 11 degrees 29 minutes 36 seconds East 96.43 feet to a point; thence North 06 degrees
04 minutes 29 seconds East 87.85 feet to a point; thence North 10 degrees 18 minutes 31
seconds East 103.90 feet to a point; thence North 26 degrees 34 minutes 25 seconds East 62.34
feet to a point; thence North 08 degrees 27 minutes 15 seconds East 191.06 feet to a point;
thence crossing Penn Mar Road North 02 degrees 18 minutes 02 seconds West 34.04 feet to a
point at a corner of lands now or formerly of Washington County Sanitary District (Liber
1109, Folio 138); thence with said lands South 86 degrees 05 minutes 03 seconds East 282.51
feet to a point in the Southwestern margin of the CSX Railroad right of way; thence with
said right of way with a curve to the left having a radius of 1179.26 feet, an arc length of 9
description75.42 feet and a chord bearing and distance of South 57 degrees 50 minutes 55
second East 947.85 feet to the point of beginning; containing 120.57 acres of land, more or
less.
PARCEL NO. 2: BEGINNING at a concrete monument, said monument being at or
near the point of beginning of lands now or formerly of the United States of America (Liber
265, Folio 475 Parcel No. 2), thence with the boundaries thereof with bearings to match a
survey by R. F. Gauss & Associates, Inc., dated July 16, 2001 North 72 degrees 14 minutes 17
seconds East 399.77 feet to a concrete monument; thence South 17 degrees 50 minutes 14
seconds East 299.32 feet to a concrete monument; thence South 72 degrees 26 minutes 17
seconds West 398.13 feet to a concrete monument; thence North 18 degrees 09 minutes 11
seconds West 297.94 feet to the point of beginning; containing 2.73 acres of land, more or
less.
PARCEL NO. 3: BEGINNING at a point at or near the centerline of Ritchie Road,
said point being approximately North 34 degrees 37 minutes 08 seconds East 360.40 feet
from its intersection with the centerline of Wise Road, thence South 29 degrees 40 minutes
55 seconds West 402.32 feet to a concrete monument on the South side of Wise Road and the
East side of Ritchie Road; thence South 36 degrees 35 minutes 50 seconds West 592.30 feet to
a concrete monument; thence crossing Ritchie Road North 51 degrees 37 minutes 54 seconds
West 336.82 feet to a concrete monument; thence along the West side of Ritchie Road South
42 degrees 34 minutes 40 seconds West 461.22 feet to a concrete monument; thence South 23
degrees 49 minutes 37 seconds West 760.48 feet to a concrete monument; thence South 33
degrees 10 minutes 11 seconds West 419.35 feet to a concrete monument; thence leaving
Ritchie Road North 50 degrees 17 minutes 02 seconds West 1062.51 feet to a drill hole in a
boulder; thence North 29 degrees 14 minutes 12 seconds East 1698.02 feet to a concrete
monument; thence North 38 degrees 11 minutes 25 seconds East 1387.86 feet to a concrete
monument; thence South 57 degrees 51 minutes 17 seconds East 467.25 feet to a point;
thence South 42 degrees 19 minutes 36 seconds West 614.90 feet to a rebar and cap; thence
South 56 degrees 07 minutes 58 seconds East 979.65 feet to the point of beginning;
containing 76.31 acres of land, more or less.
PHASE III:
PARCEL NO. 1: BEGINNING at a fence post, said post being at the end of the forty-
fifth or South 55 degrees 10 minutes East 735 feet line of lands now or formerly of the
United States of America (Liber 265, Folio 475 Parcel No. 1), thence running through said
lands by bearings to match a survey by R. F. Gauss & Associates, Inc., dated July 16, 2001
South 69 degrees 04 minutes 54 seconds East 262.59 feet to a point; thence South 79 degrees
06 minutes 23 seconds East 281.41 feet to a point; thence South 29 degrees 29 minutes 26
seconds East 167.62 feet to a point; thence South 05 degrees 23 minutes 36 seconds East
413.20 feet to a point; thence North 84 degrees 04 minutes 18 seconds East 226.47 feet to a
point; thence South 05 degrees 43 minutes 03 seconds East 300.99 feet to a point; thence with
a curve to the left having a radius of 125.09 feet, an arc length of 191.17 feet and a chord
bearing and distance of South 49 degrees 30 minutes 00 seconds East 173.10 feet to a point;
thence North 86 degrees 43 minutes 04 seconds East 267.64 feet to a point; thence North 82
degrees 09 minutes 16 seconds East 99.95 feet to a point; thence with a curve to the right
having a radius of 80.33 feet, an arc length of 9 description4.62 feet and a chord bearing and
distance of South 64 degrees 20 minutes 25 seconds East 89.24 feet to a point; thence South
30 degrees 50 minutes 06 seconds East 262.93 feet to a point; thence South 60 degrees 00
minutes 20 seconds West 279.75 feet to a point at or near the centerline of a street known as
Greenhow Street; thence along the centerline thereof South 06 degrees 45 minutes 02
seconds East 437.76 feet to a point at its intersection with the centerline of a street known as
West Banfill Avenue; thence [along] the centerline thereof and along the centerline of
Reservoir Road South 55 degrees 33 minutes 46 seconds West 300.82 feet to a point; thence
South 51 degrees 17 minutes 57 seconds West 65.68 feet to a point; thence South 45 degrees
59 minutes 23 seconds West 67.47 feet to a point; thence South 50 degrees 55 minutes 30
seconds West 105.80 feet to a point; thence South 54 degrees 11 minutes 03 seconds West
688.99 feet to a point; thence South 52 degrees 34 minutes 58 seconds West 122.79 feet to a
point; thence South 60 degrees 12 minutes 16 seconds West 44.35 feet to a point; thence with
a curve to the right having a radius of 165.61 feet, an arc length of 249.21 feet and a chord
bearing and distance of North 82 degrees 05 minutes 07 seconds West 226.35 feet to a point;
thence North 32 degrees 37 minutes 46 seconds West 141.32 feet to a point; thence with a
curve to the left having a radius of 84.80 feet, an arc length of 102.79 feet and a chord
bearing and distance of North 72 degrees 07 minutes 19 seconds West 96.61 feet to a point;
thence South 71 degrees 28 minutes 51 seconds West 51.54 feet to a point; thence South 64
degrees 39 minutes 59 seconds West 184.37 feet to a point; thence with a curve to the left
having a radius of 201.09 feet, an arc length of 107.25 feet and a chord bearing and distance
of South 45 degrees 01 minute 06 seconds West 105.99 feet to a point; thence with a curve to
the right having a radius of 824.44 feet, an arc length of 146.62 feet and a chord bearing and
distance of South 31 degrees 36 minutes 15 seconds West 146.43 feet to a point; thence South
35 degrees 44 minutes 35 seconds West 372.99 feet to a point; thence with a curve to the left
having a radius of 456.69 feet, an arc length of 148.16 feet and a chord bearing and distance
of South 26 degrees 09 minutes 18 seconds West 147.51 feet to a point; thence South 18
degrees 33 minutes 13 seconds West 101.01 feet to a point; thence with a curve to the left
having a radius of 436.50 feet, an arc length of 110.33 feet, and a chord bearing and distance
of South 12 degrees 22 minutes 03 seconds West 110.04 feet to a point; thence South 02
degrees 52 minutes 15 seconds West 110.91 feet to a point; thence South 05 degrees 47
minutes 34 seconds West 74.74 feet to a point; thence with a curve to the right having a
radius of 619.31 feet, an arc length of 114.48 feet, and a chord bearing and distance of South
11 degrees 32 minutes 19 seconds West 114.31 feet to a point; thence South 18 degrees 52
minutes 36 seconds West 128.75 feet to a point; thence with a curve to the left having a
radius of 294.32 feet, an arc length of 9 description2.43 feet, and a chord bearing and
distance of South 11 degrees 28 minutes 19 seconds West 131.32 feet to a point; thence with a
curve to the right having a radius of 495.02 feet, an arc length of 262.21 feet, and a chord
bearing and distance of South 14 degrees 19 minutes 59 seconds West 259.16 feet to a point;
thence South 28 degrees 16 minutes 28 seconds West 87.72 feet to a point in the 37th or North
60 degrees 40 minutes West 1750 feet line of said lands of the United States of America;
thence leaving Reservoir Road and continuing with a portion of said 37th line with corrected
bearing North 57 degrees 51 minutes 17 seconds West 1523.22 feet to a concrete monument;
thence along the same North 52 degrees 15 minutes 46 seconds East 510.27 feet to a concrete
monument; thence North 58 degrees 41 minutes 32 seconds West 925.70 feet to a concrete
monument; thence North 10 degrees 45 minutes 33 seconds East 1590.97 feet to a concrete
monument; thence North 52 degrees 47 minutes 10 seconds East 823.74 feet to a concrete
monument; thence South 61 degrees 42 minutes 00 seconds East 426.02 feet to a concrete
monument; thence North 20 degrees 58 minutes 53 seconds East 657.93 feet to a concrete
monument; thence North 40 degrees 56 minutes 44 seconds East 883.92 feet to a concrete
monument; thence South 54 degrees 35 minutes 12 seconds East 669.97 feet to the point of
beginning; containing 236.88 acres of land, more or less.
PARCEL NO. 2: BEGINNING at a point at or near the centerline of Ritchie Road,
said point being approximately North 34 degrees 37 minutes 08 seconds East 360.40 feet
from its intersection with the centerline of Wise Road, thence leaving Ritchie Road North 56
degrees 07 minutes 58 seconds West 979.65 feet to a rebar and cap; thence North 42 degrees
19 minutes 36 seconds East 614.90 feet to a point; thence North 42 degrees 19 minutes 36
seconds East 610.46 feet to a point; thence South 70 degrees 31 minutes 08 seconds East 55.32
feet to a point; thence South 14 degrees 58 minutes 25 seconds West 19.81 feet to a point;
thence South 74 degrees 18 minutes 12 seconds East 74.69 feet to a point; thence North 17
degrees 56 minutes 30 seconds East 53.40 feet to a point; thence South 76 degrees 13 minutes
51 seconds East 200.96 feet to a concrete monument; thence South 67 degrees 26 minutes 24
seconds East 94.91 feet to a point at or near the centerline of Ritchie Road; thence with said
centerline with a curve to the left having a radius of 600.86 feet, an arc length of 9
description7.24 feet, and a chord bearing and distance of South 10 degrees 37 minutes 08
seconds West 97.13 feet to a point; thence with a curve to the right having a radius of 9
description87.38 feet, an arc length of 224.58 feet and a chord bearing and distance of South
12 degrees 29 minutes 22 seconds West 224.10 feet to a point; thence South 18 degrees 31
minutes 31 seconds West 176.74 feet to a point; thence South 19 degrees 37 minutes 10
seconds West 205.52 feet to a point; thence South 17 degrees 51 minutes 15 seconds West
432.91 feet to a point; thence with a curve to the right having a radius of 2551.36 feet, an arc
length of 293.01 feet and a chord bearing and distance of South 21 degrees 08 minutes 40
seconds West 292.85 feet to the point of beginning; containing 21.32 acres of land, more or
less.
PARCEL NO. 3: BEGINNING at a point in the centerline of Wise Road, said point
being approximately South 46 degrees 22 minutes 40 seconds East 31.96 feet from its
intersection with the centerline of Ritchie Road, thence with the centerline of Wise Road
South 46 degrees 22 minutes 40 seconds East 57.54 feet to a point; thence with a curve to the
left having a radius of 272.20 feet, an arc length of 128.27 feet, and a chord bearing and
distance of South 60 degrees 15 minutes 30 seconds East 127.08 feet to a point; thence with a
curve to the left having a radius of 770.85 feet, an arc length of 144.86 feet, and a chord
bearing and distance of South 79 degrees 23 minutes 19 seconds East 144.65 feet to a point;
thence South 86 degrees 40 minutes 32 seconds East 131.68 feet to a point; thence leaving
said centerline South 29 degrees 36 minutes 38 seconds West 195.88 feet to a concrete
monument; thence North 51 degrees 24 minutes 55 seconds West 443.22 feet to a concrete
monument; thence North 29 degrees 40 minutes 55 seconds East 35.55 feet to the point of
beginning; containing 0.83 acres of land, more or less.
PARCEL NO. 4: BEGINNING at a concrete monument on the North side of Ritchie
Road, said monument being at or near the Northeastern most corner of lands now or
formerly of Thomas J. Matter (Liber 1611, Folio 102), thence with the Northern line of Matter
North 56 degrees 58 minutes 34 seconds West 280.51 feet to a concrete monument; thence
leaving the lands of Matter North 18 degrees 35 minutes 09 seconds West 78.83 feet to a
point; thence North 52 degrees 29 minutes 27 seconds East 709.30 feet to a point; thence
South 28 degrees 56 minutes 50 seconds East 175.51 feet to a fence post; thence South 25
degrees 02 minutes 16 seconds West 114.69 feet to a fence post; thence South 40 degrees 07
minutes 13 seconds West 525.68 feet to the point of beginning; containing 4.27 acres of land,
more or less; SAVING AND EXCEPTING THEREFROM that portion of Phase III, Parcel No.
4 that was conveyed by Fort Ritchie I, LLC, to The Potomac Edison Company by Deed dated
July 10, 2009 and recorded in Liber 3736, Folio 331 among the Land Records of Washington
County, Maryland.
PHASE IV:
PARCEL NO. 1: BEGINNING at a point, said point being South 74 degrees 16
minutes 04 seconds East 541.92 feet from the end of the 45th or South 55 degrees 10 minutes
East 735 feet line of lands now or formerly of the United States of America (Liber 265, Folio
475 Parcel No. 1), as surveyed by R. F. Gauss & Associates, Inc., dated July 16, 2001, thence
running through said lands with a curve to the right having a radius of 82.06 feet, an arc
length of 141.03 feet, and a chord bearing and distance of North 47 degrees 05 minutes 37
seconds East 124.30 feet to a point; thence South 73 degrees 04 minutes 22 seconds East
255.37 feet to a point; thence North 52 degrees 11 minutes 20 seconds East 431.50 feet to a
point; thence South 48 degrees 22 minutes 04 seconds East 23.27 feet to a point; thence North
40 degrees 42 minutes 43 seconds East 366.68 feet to a point; thence South 48 degrees 48
minutes 23 seconds East 138.12 feet to a point; thence North 41 degrees 42 minutes 28
seconds East 140.15 feet to a point; thence South 01 degrees 05 minutes 05 seconds West
147.36 feet to a point; thence South 39 degrees 16 minutes 23 seconds West 251.46 feet to a
point; thence South 06 degrees 00 minutes 56 seconds East 112.00 feet to a point; thence
South 48 degrees 28 minutes 23 seconds West 146.32 feet to a point; thence South 54 degrees
36 minutes 12 seconds East 124.03 feet to a point; thence South 37 degrees 42 minutes 20
seconds West 231.07 feet to a point; thence North 55 degrees 56 minutes 24 seconds West
310.04 feet to a point; thence North 68 degrees 20 minutes 35 seconds West 81.19 feet to a
point; thence with a curve to the left having a radius of 66.79 feet, an arc length of 113.43
feet, and a chord bearing and distance of South 52 degrees 06 minutes 38 seconds West
100.28 feet to a point; thence South 09 degrees 51 minutes 58 seconds West 120.19 feet to a
point; thence South 12 degrees 48 minutes 34 seconds East 74.42 feet to a point; thence South
85 degrees 13 minutes 41 seconds West 90.51 feet to a point; thence South 05 degrees 43
minutes 03 seconds East 224.41 feet to a point; thence South 84 degrees 04 minutes 18
seconds West 226.47 feet to a point; thence North 05 degrees 23 minutes 36 seconds West
413.20 feet to a point; thence North 29 degrees 29 minutes 26 seconds West 167.62 feet to the
point of beginning; containing 10.16 acres of land, more or less.
PARCEL NO. 2: BEGINNING at a concrete monument, said monument being at the
end of the 16th or North 55 degrees 10 minutes West 293 feet line of the lands now or
formerly of the United States of America (Liber 265, Folio 475 Parcel No. 1), thence with the
boundaries thereof by bearings to match a survey by R. F. Gauss & Associates, Inc., dated
July 16, 2001, South 31 degrees 24 minutes 51 seconds West 880.04 feet to a concrete
monument; thence South 55 degrees 06 minutes 09 seconds East 164.71 feet to a concrete
monument; thence South 37 degrees 50 minutes 32 seconds West 1232.99 feet to a concrete
monument; thence South 46 degrees 40 minutes 16 seconds West 77.15 feet to a concrete
monument; thence running through said lands of the United States of America North 76
degrees 13 minutes 51 seconds West 200.96 feet to a point; thence South 17 degrees 56
minutes 30 seconds West 53.40 feet to a point; thence North 74 degrees 18 minutes 12
seconds West 74.69 feet to a point; thence North 14 degrees 58 minutes 25 seconds 25
seconds East 19.81 feet to a point; thence North 70 degrees 31 minutes 08 seconds West 55.32
feet to a point; thence South 42 degrees 19 minutes 36 seconds West 610.46 feet to a point;
thence North 57 degrees 51 minutes 17 seconds West 467.25 feet to a concrete monument at
the beginning of the 37th or North 60 degrees 40 minutes West 1750 feet line of the lands
now or formerly of the United States of America (Liber 265, Folio 475 Parcel No. 1); thence
with a portion thereof with corrected bearing North 57 degrees 51 minutes 17 seconds West
192.15 feet to a point in the centerline of the road known as Reservoir Road; thence with said
centerline and with the centerline of a street known as West Banfill Avenue North 28
degrees 16 minutes 28 seconds East 87.72 feet to a point; thence with a curve to the left
having a radius of 495.02 feet, an arc length of 262.61 feet, and a chord bearing and distance
of North 14 degrees 19 minutes 59 seconds East 259.16 feet to a point; thence with a curve to
the right having a radius of 294.32 feet, an arc length of 9 description2.43 feet and chord
bearing and distance of North 11 degrees 28 minutes 19 seconds East 131.32 feet to a point;
thence North 18 degrees 52 minutes 36 seconds East 128.75 feet to a point; thence with a
curve to the left having a radius of 619.31 feet, an arc length of 114.48 feet and a chord
bearing and distance of North 11 degrees 32 minutes 19 seconds East 114.31 feet to a point;
thence North 05 degrees 47 minutes 34 seconds East 74.74 feet to a point; thence North 02
degrees 52 minutes 15 seconds East 110.91 feet to a point; thence with a curve to the right
having a radius of 436.50 feet, an arc length of 110.33 feet and a chord bearing and distance
of North 12 degrees 22 minutes 03 seconds East 110.04 feet to a point; thence North 18
degrees 33 minutes 13 seconds East 101.01 feet to a point; thence with a curve to the right
having a radius of 456.69 feet, an arc length of 148.16 feet and a chord bearing and distance
of North 26 degrees 09 minutes 18 seconds East 147.51 feet to a point; thence North 35
degrees 44 minutes 35 seconds East 372.99 feet to a point; thence with a curve to the left
having a radius of 824.44 feet, an arc length of 146.62 feet, and a chord bearing and distance
of North 31 degrees 36 minutes 15 seconds East 146.43 feet to a point; thence with a curve to
the right having a radius of 201.09 feet, an arc length of 107.25 feet, and a chord bearing and
distance of North 45 degrees 01 minutes 06 seconds East 105.99 feet to a point; thence North
64 degrees 39 minutes 59 seconds East 184.37 feet to a point; thence North 71 degrees 28
minutes 51 seconds East 51.54 feet to a point; thence with a curve to the right having a
radius of 84.80 feet, an arc length of 102.79 feet, and a chord bearing and distance of South
72 degrees 07 minutes 19 seconds East 96.61 feet to a point; thence South 32 degrees 37
minutes 46 seconds East 141.32 feet to a point; thence with a curve to the left having a radius
of 165.61 feet, an arc length of 249.21 feet, and a chord bearing and distance of South 82
degrees 05 minutes 07 seconds East 226.35 feet to a point; thence North 60 degrees 12
minutes 16 seconds East 44.35 feet to a point; thence North 52 degrees 34 minutes 58 seconds
East 122.79 feet to a point; thence North 54 degrees 11 minutes 03 seconds East 688.99 feet to
a point; thence North 50 degrees 55 minutes 30 seconds East 105.80 feet to a point; thence
North 45 degrees 59 minutes 23 seconds East 67.47 feet to a point; thence North 51 degrees
17 minutes 57 seconds East 65.68 feet to a point; thence North 55 degrees 33 minutes 46
seconds East 300.82 feet to a point at the intersection of the centerline of a street known as
West Banfill Avenue and the centerline of a street known as Greenhow Street; thence with
the centerline of Greenhow Street North 06 degrees 45 minutes 02 seconds East 437.76 feet to
a point; thence leaving said street North 60 degrees 00 minutes 20 seconds East 279.75 feet to
a point; thence South 30 degrees 50 minutes 06 seconds East 343.31 feet to a point; thence
South 30 degrees 54 minutes 33 seconds East 247.33 feet to a point; thence South 24 degrees
44 minutes 54 seconds East 77.07 feet to a point; thence South 28 degrees 56 minutes 50
seconds East 31.35 feet to a point; thence South 52 degrees 29 minutes 27 seconds West
709.30 feet to a point; thence South 18 degrees 35 minutes 09 seconds East 78.83 feet to the
point of beginning; containing 81.34 acres of land, more or less; SAVING AND EXCEPTING
THEREFROM that portion of Phase IV, Parcel No. 2 that was conveyed by Fort Ritchie I,
LLC, to The Potomac Edison Company by Deed dated July 10, 2009 and recorded in Liber
3736, Folio 331 among the Land Records of Washington County, Maryland.
TOGETHER WITH AND SUBJECT TO any and all covenants, conditions,
restrictions, reservations, easements, and rights of way of record applicable thereto.
SAVING AND EXCEPTING THEREFROM the following tracts or parcels of land:
[1] All those tracts or parcels of land, containing 42.29 acres, more or less, conveyed
from [the] Board of County Commissioners of Washington County, Maryland, a body
corporate and politic of the State of Maryland, to Cascade Town Centre Development, LLC,
a Maryland limited liability company, dated June 15, 2017 and recorded in Liber 5527, Folio
183 among the Land Records of Washington County, Maryland.
[2] All that parcel containing 3.50 acres, more or less, being a portion of the former
Fort Ritchie Military Reservation, situate along the Northerly margin for Pen Mar Road that,
said 3.50 acres being a naturally subdivided portion of Phase I Parcel I by said road, and
which parcel is described as a specifically excepted parcel in the above referenced Deed
recorded in Liber 5527, Folio 183 among the aforesaid Land Records.
[3] All that tract or parcel of land, containing 20.71 acres, more or less, conveyed
from [the] Board of County Commissioners of Washington County, Maryland, a body
corporate and politic of the State of Maryland, to Cascade Town Centre Development, LLC,
a Maryland limited liability company, dated September 18, 2017 and recorded in Liber 5594,
Folio 224 among the Land Records of Washington County, Maryland.
[4] All that tract or parcel of land containing 0.83 acres, more or less, being Parcel No.
3 of Phase III in a deed dated September 20, 2016 from Penmar Development Corporation, a
Maryland corporation, to [the] Board of County Commissioners of Washington County,
Maryland, and recorded in Liber 5328, Folio 232 among the Land Records of Washington
County, Maryland.
BEING part of the same property which was conveyed from Ft. Ritchie, LLC, a
Maryland limited liability Company, to Penmar Development Corporation, a Maryland
corporation, by Deed dated July 24, 2012 and recorded in Liber 4332, Folio 175 among the
Land Records of Washington County, Maryland; AND BEING part of the property which
was conveyed from Penmar Development Corporation, a Maryland corporation, to [the]
Board of County Commissioners of Washington County, Maryland by Deed dated
September 20, 2016 and recorded in Liber 5328, Folio 232 among the aforesaid Land
Records.
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INGT-18-008) for the Highway
Department of Three (3) Dump Trucks
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Rick Curry, CPPO, Director, Purchasing Department, and Jack
Reynard, Fleet Manager, Highway Department
RECOMMENDED MOTION: Move to authorize by Resolution, the Highway Department to
purchase three (3) 4x2 Mack dump trucks from Potomac Truck Center, Inc. of Bladensburg, MD.
The cost of each truck is $196,300.00 (extended warranty $3,200.00) for a total amount of
$598,500.00 and to utilize another jurisdiction’s contract (#4400003267) that was awarded by
Howard County, Maryland - Office of Purchasing.
REPORT-IN-BRIEF: The Highway Department is requesting to purchase three (3) dump trucks
to replace vehicles that are between fifteen (15) to seventeen (17) years old and exceed the
County’s Vehicle and Equipment Types and Usage Guidelines. The County’s replacement
guidelines for vehicles greater than 33,000 lbs. GVWR is recommended at a ten (10) year
economic life cycle. The replaced vehicles will be advertised on GovDeals.com for auctioning.
The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-106.3
provides that the Board of County Commissioners may procure goods and services through a
contract entered into by another governmental entity, in accordance with the terms of the contract,
regardless of whether the County was a party to the original contract. The government of Howard
County, Maryland - Office of Purchasing took the lead in soliciting the resulting agreement. If the
Board of County Commissioners determines that participation by Washington County would result
in cost benefits or administrative efficiencies, it could approve the purchase of this service in
accordance with the Public Local Laws referenced above by resolving that participation would
result in cost benefits or in administrative efficiencies.
The County will benefit with direct cost savings in the purchase of these trucks because of the
economies of scale this buying group leveraged. I am confident that any bid received as a result of
an independent County solicitation would exceed the spend savings that Howard County,
Maryland - Office of Purchasing provides through this agreement. Additionally, the County will
realize savings through administrative efficiencies as a result of not preparing, soliciting and
evaluating a bid. This savings/cost avoidance would, I believe, be significant.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Highway Department’s Capital Improvement Plan (CIP)
account (EQP042) in the amount of $1,000,000.00.
CONCURRENCES: Director of Highway Department
ALTERNATIVES: Process a formal bid and the County could possibly incur a higher cost for
the purchase, or do not award the purchase of the dump trucks.
ATTACHMENTS: Potomac Mack Sales and Services, Inc. quote.
AUDIO/VISUAL NEEDS: N/A
Howard County, Maryland
OFFICE OF PURCHASING
6751 Columbia Gateway Drive, Suite 501
Columbia, MD 21046
(410) 313-6370
Tax Exemption No. 30001219
POTOMAC TRUCK CENTER INC
3371 KENILWORTH AVENUE
BLADENSBURG MD 20781
USA
Page: 1 / 3
Contract Number: 4400003267
ME
Contract Number:
4400003267
Vendor Number:
1110256
Date:
03/02/2017
Contract Term:
03/01 /2017 to 02/28/2019
Header Target:
$350,000.00
Ceiling Value:
$1,000,000.00 Over 5 Years
Buyer:
Shelley Liby, CPPB
Telephone:
410-313-6379
Fax Number:
410-313-6388
Email:
sjiiby@howardcountymd.gov
Delivery Terms: Free On Board Destination
Payment Terms: Net Due Within 30 Days
Contract text:
Invitation for Bid No. 2017-39, Heavy Duty Trucks, Class 7 & 8
This is a multiple award contract and represents one of three awarded contracts.
Contract Change No. 1, 02/01/2018. This contract change is for the purpose of exercising the first of four (4)
one-year renewal options for the period of 03/01/2018 to 02/28/2019 All other terms and conditions remain
unchanged.
All invoices shall reflect the Contract Number, release Purchase Order Number, and the contract Line Item
Numbers.
The vendor must maintain, in full force and current, the insurance coverage required under the terms and
conditions of this contract while this contract is in effect, including any renewal terms.
The Ceiling Value is representative of multiple contract terms and does not represent the value of one year's
services.
Vendor Contact: Scott Parker, 410-533-8831, email scott.parker@potomactruckcenters.com
Agency Contact: Adam D. Brown, 410-313-2047, email adbrown@howardcountymd.gov
Item NIGP Code Description Unit Price
Howard County, Maryland
OFFICE OF PURCHASING
6751 Columbia Gateway Drive, Suite 501
Columbia, MD 21046
(410) 313-6370
Tax Exemption No. 30001219
Item NIGP Code Description
1 07207
Material Text:
Trucks, Heavy Duty, Mack
Invoice plus $4,200,00
Page: 2 / 3
Contract Number: 4400003267
Unit Price
Heavy Duty Trucks, Class 7 Mack
Price(Contract/Bid) 1 EA
2 07207 Heavy Duty Trucks, Class 7 Hino
Trucks
Price(Contract/Bid)
Material Text:
Trucks, Heavy Duty, Hino Trucks
Invoice plus $3,000.00
1 EA
3 07208 Heavy Duty Trucks, Class 8 Mack
Price(Contract/Bid) 1 EA
Material Text:
Trucks, Heavy Duty, Class 8 Mack
Invoice plus $4,200.00
4 07208 Heavy Duty Trucks, Class 8 Volvo
Price(Contract/Bid) 1 EA
Material Text:
Trucks, Heavy Duty, Class 8 Volvo Trucks
Invoice plus $4,200.00
TERMS AND CONDITIONS APPLICABLE TO CONTRACTS
1.00 USD
1.00 USD
1.00 USD
1.00 USD
1. This is notice that the Contract referenced above has been awarded to you based on the bid or proposal you submitted. All terms,
conditions and specifications of the solicitation, when the result of a solicitation, will apply to all orders.
2. Any County agency authorized to purchase from this Contract must issue a release Purchase Order and reference the Contract number
and line number for each of the goods and/or services on the Contract.
3. This is not an order to ship goods or begin services. A release Purchase Order must be issued before you are authorized to ship goods
or begin services.
4. Changes in goods to be furnished or services to be performed are not permitted unless approved by the Office of Purchasing prior to
goods being shipped or services being performed, Prior approval of the Office of Purchasing is also required before goods or services can
be added or deleted.
5. The Contractor must supply actual goods and services ordered at the Contract price.
Howard County, Maryland
OFFICE OF PURCHASING
6751 Columbia Gateway Drive, Suite 501
Columbia, MD 21046
(410) 313-6370
Tax Exemption No. 30001219
Page: 3 / 3
Contract Number: 4400003267
6. Contractors must maintain, In full force and current, the insurance coverage required under the terms and conditions of this Contract
while this Contract is in effect, including any renewals thereof.
7. The County is exempt from State and Federal Excise Taxes, Maryland Sales and Use Tax Exemption Certificate No. 30001219.
8. Invoices for release Purchase Orders against this Contract must Include:
a. Contractors name;
b. Address;
c. Federal tax identification number;
d. Contract number (the first two digits are 44XXX)(XXXX) and Contract Line number (shown under each item description as
44XXXXXXXXX/X * the last digit is the Contract Line number);
e. Purchase Order number (the first digit is 2XXXXXXXXX);
f. Unit price and extended price (the unit price must match a Contract Line on the Contract); and
g. Description of goods provided and/or services performed as show on this Contract.
9. Termination
a. Termination for Convenience: The County may terminate this Contract, In whole or in part, whenever the County determines that such
termination is in the best interest of the County, without showing cause, upon giving at least 30 days written notice to the Contractor, The
County shall pay all reasonable costs Incurred by the Contractor up to the date of termination. However, in no event shall the Contractor be
paid an amount which exceeds the price bid for the work performed or goods delivered. The Contractor shall not be reimbursed for any
profits which may have been anticipated but which have not been earned up to the date of termination.
b. Termination for Default: When the Contractor has not performed or has unsatisfactorily performed one or more material terms of the
Contract, the County may terminate the Contract for default. Upon termination for default, payment may be withheld at the discretion of the
County. Failure on the part of a Contractor to fulfill the Contractual obligations of this Contract shall be considered just cause for termination
of the Contract. If the damages exceed the undisbursed sums available for compensation, the County shall not be obligated to make any
further disbursements hereunder. The Contractor will be paid for work satisfactorily performed prior to termination less any excess costs
Incurred by the County in reprocuring and completing the work or obtaining the goods.
10. Remedies for Default
a. The County shall have the right upon the happening of any default, without providing notice to the Contractor:
I. In addition to other available rights and remedies, to terminate the Contract Immediately, in whole or In part;
ii. To suspend the Contractor#s authority to receive any undisbursed funds; and/or
iil. To proceed at any time or from time to time to protect and enforce all rights and remedies available to the County, by suit or any other
appropriate proceedings, whether for specific performance of any covenant, term or condition set forth in this Contract, or for damages or
other relief, or proceed to take any action authorized or permitted under applicable law or regulations.
b. Upon termination of this Contract for default, the County may elect to pay the Contractor for services provided and/or goods delivered up
to the date of termination, less the amount of damages caused by the default. If the damages exceed the undisbursed sums available for
compensation, the County shall not be obligated to make any further disbursements hereunder.
11. Remedies Cumulative and Concurrent
No remedy herein conferred upon or reserved to the County is intended to be exclusive of any other remedies provided for in this Contract,
and each and every such remedy shall be cumulative, and shalt be in addition to every other remedy given hereunder, or under this
Contract, or now or hereafter existing at law or in equity or by statute. Every right, power and remedy given to the County shall be
concurrent and may be pursued separately, successively or together against the Contractor, and every right, power and remedy given to the
County may be exercised from time to time as often as may be deemed expedient by the County.
Buyer J(-�
Authorized Signature ' / //
roino F-
E) A
TRUCKS MA%=M.
BPTRUCKCENTERS,COM
8/13/18
Washington County Maryland
RE: Purchasing Department
This letter confirms that the price quoted for Mack dump truck with J&J body, plow, accessories,
and extended warranties of $199,500 per unit is accurate and valid until 10/5/18.
Pricing per unit is detailed as follows:
Mack Chassis / J&J Body and accessories -- $196,300
Mack Extended Engine, Aftertreatment, and Start and Alternator Coverage -- $3,200
Total Price -- $199,500
If purchase order is not issued prior to 10/5/18, Potomac Truck Center will need to reconfirm
pricing with Mack Trucks.
Scott Parker
Dir. Government Sales
Potomac Truck Center
410-533-8831
Potomac Truck Center, Established 1982.
CORPORATE OFFCE: 3371 Kenilworth Ave. I Bladensburg, MD 207101301.864.2000 BALTIMORE I POTOMAC
VIRGINIA DIVISION: 7750 Progress Ct, I Gainesville, VA 20155 1703.753.6444. TRUCK CENTERS
NEW TRUCK
QUOTATION
2019 Mack 0
Quantity: 1
Quotation Reference: 0
Prepared for: Washington County
PRICING SUMMARY
Base Selling Price
F.R.E.T.
Title Tax 0%
Title Fee
Lien Fee
Tag Fee
Sub -Total
Extended Warranties
Total Sale Price
$196,300.00
$0.00
$ 0.00
$0.00
$0.00
$0.00
$196,300.00
$3,200.00
$199,500.00
Total Price 1 Vehicles $199,500.00
Minus Trade Values)
Minus Customer Deposit
$0.00
$0.00
ITotal Due at Signing $199,500.00 1
Notes: This price is inWaccordance with the Howard County
Contract pricing format, and inludes all fees.
Prepared by. 0
January 0, 1900
Extended Warranties Included.
Engine Plan
EATS Plan
Starter and Alternator
0
0
0
J&J
I
Options Included in Price: I
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INGT-18-009) for the Highway
Department of Two (2) Utility Tractors
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Rick Curry, CPPO, Director, Purchasing Department, and Jack
Reynard, Fleet Manager, Highway Department
RECOMMENDED MOTION: Move to authorize by Resolution, the Highway Department to
purchase two (2) new John Deere 5100 utility model cab tractor mowers with one (1) 88-inch rear
offset flail mower and one (1) 74-inch rear offset flail mower from Smith’s Implements, Inc of
Hagerstown, MD for $112,203.27 each, for the total purchase amount of $224,406.54 and to utilize
another jurisdiction’s contract (#001B6400652) that was awarded by the State of Maryland to
Deere & Company of Cary, NC..
REPORT-IN-BRIEF: The Highway Department is requesting to purchase two (2) utility tractors
to replace tractors that are between sixteen (16) to seventeen (17) years old and exceed the
County’s Vehicle and Equipment Types and Usage Guidelines. The County’s replacement
guidelines for utility tractors (Off-Highway Equipment) is recommended at a ten (10) year
economic life cycle. The replaced utility tractors will be advertised on GovDeals.com for
auctioning.
The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-106.3
provides that the Board of County Commissioners may procure goods and services through a
contract entered into by another governmental entity, in accordance with the terms of the contract,
regardless of whether the County was a party to the original contract. The State of Maryland took
the lead in soliciting the resulting agreement. If the Board of County Commissioners determines
that participation by Washington County would result in cost benefits or administrative
efficiencies, it could approve the purchase of this service in accordance with the Public Local Laws
referenced above by resolving that participation would result in cost benefits or in administrative
efficiencies.
The County will benefit with direct cost savings in the purchase of this procurement because of
the economies of scale this buying group leveraged. I am confident that any bid received as a result
of an independent County solicitation would exceed the spend savings that the State of Maryland
provides through this agreement. Additionally, the County will realize savings through
administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. This
savings/cost avoidance would, I believe, be significant.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Highway Department’s Capital Improvement Plan (CIP)
account (EQP042) in the amount of $1,000,000.00.
CONCURRENCES: Director of Highway Department
ALTERNATIVES: Process a formal bid and the County could possibly incur a higher cost for
the purchase, or do not award the purchase of the utility tractors.
ATTACHMENTS: Smith’s Implements, Inc. quote.
AUDIO/VISUAL NEEDS: N/A
z:..
Quote Id: 17865346
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
Irroplements
r 4GTefsn, N5>7,e Y.,&.ft.
M rrco,1—g, PA
Cu,tislo, PA
Ghamlfolshur9, PA
Itaycrstouvn, M6
NW W..mtlM1elmp.c0m
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Smith's Implements, Inc.
13115 Cearfoss Pike
Hagerstown, MD 21740
301-733-1873
rsmith@smithsimp.com
Prepared For:
Washington County
Smith's M ,>
I plements Inc.
�►- 4 trx�� W&N to &4W tba 8ettel,
Mercer"sburg, PA (717) 328-2244
Q" Carlisle, Pei (717) 249-2313
Charnbershurg, PA (717) 263-4103
Haga'rstavvn, MU (301) 733-1873
www.smithsimp.com
so&"
Proposal For:
Delivering Dealer: Quote Prepared By:
Ross Smith ROSS SMITH
Smith's Implements, Inc.
13115 Cearfoss Pike
Hagerstown, MD 21740
301-733-1873
rsmith@smithsimp.com
717-860-1219
rsmith@smithsimp.com
Date: 24 July 2018
Confidential
Offer Expires: 24 August 2018
Smith's
Implements Inc.
r 4/marxwm9rueNwde4u
Mart: burg, PA
Caitlslo, PA
Ch..mburq, PA
fiagorslown, MD
www.amUholmO.aom
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR): TO DELIVERING DEALER:
Deere & Company Smith's Implements, Inc.
2000 John Deere Run 13115 Cearfoss Pike
Cary, NC 27513 Hagerstown, MD 21740
FED ID: 36-2382580; DUNS* 60-7690989 301-733-1873
rsmith@smithsimp.com
Quote Summary
Prepared For:
Delivering Dealer:
Washington County
Smith's Implements, Inc.
Jack Reynard
Ross Smith
601 Northern Ave
13115 Cearfoss Pike
Hagerstown, MD 21742
Hagerstown, MD 21740
Phone: 301-733-1873
Mobile: 717-860-1219
rsmith@smithsimp.com
Price on the tractor would be protected by John Deere only if Quote ID: 17865346
purchase order is placed in next 60 days but availability of units for Created On: 24 July 2018
delivery is estimated to be approxiately Feb/Mar 2019. Alamo Last Modified On: 10 August 2018
mowers are priced the same also however there is expected a major Expiration Date: 24 August 2018
price increase the first of 2019 year. This can't be protected against
but Alamo units would be available in next 90 days. So that would
mean youwould need to pay for the Alamo mowers ahead of time or
Smith's will purchase them before end of year and ahead of the price
increase. So Smith's will honor the pricing you were given on the
prior purchases of the 5100M in the beginning of the 2018 summer.
Equipment Summary Suggested List Seising Price
Qty Extended
JOHN DEERE 5100M Utility Tractor $ 130,724.82 $ 112,203.27 X
2 - $ 224,406.54
Contract: MD State of Maryland 001136400652 (PG YL CG 22)
Price Effective Date: July 24, 2018
Equipment Total
$ 224,406.54
Includes Fees and Non -contract items Quote Summary
Equipment Total $ 224,406.54
Trade In
SubTotal
$ 224,406.54
Est. Service
$ 0.00
Agreement Tax
Total
$ 224,406.54
Down Payment
(0.00)
Rental Applied
(0.00)
Balance Due
$ 224,406.54
Salesperson : X
Confidential
Accepted By: X
r
�rocs
ImplemSmith's
�
> 4famrinrroSb,s N.vrCYtOn.
MaroarsburU, PA
Carlisle, PA
Cbamb—burp, PA
liagorstown, MD
f Wf.�Tll>t�ImP•o0m
ALL PURCHASE ORDERS MUST BE MADE OUT
ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR):
TO DELIVERING DEALER:
Deere & Company
Smith's Implements, Inc.
2000 John Deere Run
13115 Cearfoss Pike
Cary, NC 27513
Hagerstown, MD 21740
FED ID: 36-2382580; DUNS* 60-7690989
301-733-1873
rsmith@smithsimp.com
Salesperson : X Accepted By: X
Confidential
r
Selling Equipment
Quote Id: 17865346 Customer Name: WASHINGTON COUNTY
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
Smith's
Wriplewhipiis Inc.
Idr.2en4urg, PA
Carl iRln, PA
Chn Z_bur9, PA
I1. g9. 1--, MD
www.amllhalmRcem
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Smith's Implements, Inc.
13115 Cearfoss Pike
Hagerstown, MD 21740
301-733-1873
rsmith@smithsimp.com
JOHN DEERE 5100M Utility Tractor
Contract: MD State of Maryland 001 B6400652 (PG YL CG Suggested List *
22) $ 130,724.82
Price Effective Date: July 24, 2018 Selling Price"
$ 112,203.27
* Price per item - includes Fees and Non -contract items
Code Description Qty List Price Discount% Discount Contract Extended
Amount Price Contract
Price
253CLV 5100M Utility Tractor 2 $ 62,818.00 18.00 $ 11,307.24 $ 51,510.76 $
103, 021.52
0202
United States
2
$ 0.00
0409
ENGLISH
2
$ 0.00
1390
32F/16R PowrReverser Hi-
2
$ 1,696.00
Lo (40k)
2055
Standard Cab
2
$ 11,769.00
2120
Air Suspension seat
2
$ 849.00
2410
Instructional Seat with Seat-
2
$ 559.00
belt
2511
Mirror Telescopic LH & RH
2
$ 305.00
3025
Corner Post Deluxe Exhaust
2
$ 603.00
3325
2 Mechanical Stackable
2
$ 0.00
Rear SCV
3420
2 Stackable Mid SCVs with
2
$ 0.00
Mechanical Joystick control
3820
Two Speed PTO - 5401540E
2
$ 0.00
4030
Electronic Hitch Control with
2
$ 475.00
Remote Control on LH
Fender
4110
Telescoping Draft Links with
2
$ 0.00
Ball End - Cat.2
4160
LH Only Adjustment Lift Link
2
$ 0.00
4210
Mechanical Center Link with
2
$ 0.00
Ball Ends - Cat. 2
4420
LH & RH Stabilizer Bar
2
$ 0.00
5133
460/85R30 (18.4R30) R1W
2
$ 0.00
Radial
18.00
$ 0.00
$ 0.00
$ 0.00
18.00
$ 0.00
$ 0.00
$ 0.00
18,00
$ 305.28
$ 1,390.72
$ 2,781.44
18.00 $ 2,118.42 $ 9,650,58 $ 19,301.16
18.00 $ 152.82 $ 696.18 $ 1,392.36
18.00 $ 100.62 $ 458.38 $ 916.76
18.00
$ 54.90
$ 250.10
$ 500.20
18.00
$ 108, 54
$ 494.46
$ 988.92
18.00
$ 0.00
$ 0.00
$ 0.00
18.00 $ 0.00 $ 0.00 $ 0.00 1
18.00 $ 0.00 $ 0.00 $ 0.00
18.00 $ 85.50 $ 389.50 $ 779.00
18.00 $ 0,00 $ 0.00 $ 0.00
18.00 $ 0.00 $ 0.00 $ 0,00
18.00 $ 0.00 $ 0.00 $ 0,00
18.00 $ 0.00 $ 0.00 $ 0.00
18.00 $ 0.00 $ 0.00 $ 0.00
Confidential
�10HN DEERS i '
Implement Inc.
.. 9 Coaclix� m5�el6n 9wn
Selling Equipment M1Tcru vrburq, PA
Ca till, PA
Cl�nmbcrsburq, PA
H ngnRtmVn, FAD
www.amklhtlmp.a0m
Quote Id: 17865346 Customer Name: WASHINGTON COUNTY
ALL PURCHASE ORDERS MUST BE MADE OUT
ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR):
TO DELIVERING DEALER:
Deere & Company
Smith's Implements, Inc.
2000 John Deere Run
13115 Cearfoss Pike
Cary, NC 27513
Hagerstown, MD 21740
FED ID: 36-2382580; DUNS#: 60-7690989
301-733-1873
rsmith@smithsimp.com
5999
No Rear Tire Brand
2
$ 0.00
18.00
$ 0.00
$ 0.00
$ 0.00
Preference
6040
MFWD Front Axle
2
$ 0.00
18.00
$ 0.00
$ 0.00
$ 0.00
6203
320/851324 (12.41324) R1 W
2
$ 0.00
18.00
$ 0.00
$ 0.00
$ 0.00
Radial
6799
No Front Tire Brand
2
$ 0.00
18.00
$ 0.00
$ 0.00
$ 0,00
Preference
8015
Front Fenders - Turnable
2
$ 850.00
18,00
$ 153.00
$ 697.00
$ 1,394.00
(Axle Mounted)
8020
Rear Fender
2
$ 241.00
18.00
$ 43.38
$ 197.62
$ 395,24
Extensions (Cab)
8300
Cold Weather package -
2
$ 88,00
18.00
$ 15.84
$ 72.16
$ 144.32
Coolant heater
8386
PTO Remote Control and
2
$ 62.00
18.00
$ 11.16
$ 50.84
$ 101,68
LH and RH Fenders
Standard Options Total
$ 17,497.00
$ 3,149.46 $ 14,347.54
$ 28,695.08
Dealer Attachmentsll+pn-Contract/Open Market
__
02997004
ALAMO RIGHT-HAND
2
$ 48,666.48
7.00
$ 3,406.65 $ 45,259,83
$ 90,519.65
INTERSTATER 74"- SHD88
REAR FLAIL OFFSET
RE566705
DUAL USB CHARGER
2
$ 25.96
18.00
$ 4.67
$ 21.29
$ 42.57
AT162291
Extension - EXTENSION,
2
$ 181.42
18.00
$ 32.66
$ 148.76
$ 297.53
BACKREST,CLOTH
BW16765
Guard - HOODGUARD, 5R
2
$ 418.00
18.00
$ 75.24
$ 342.76
$ 685.52
FT4
PC13353
Paper Parts Catalog - PRTS
2
$ 125.00
100.00
$ 125.00
$ 0.00
$ 0.00
CTLG-510OMH TRACTOR
(N.AMERICA)
PC13353
Paper Parts Catalog - PRTS
2
$ 125.00
100.00
$ 125.00
$ 0.00
$ 0.00
CTLG-510OMH TRACTOR
(N.AMERICA)
AT439279
Radio - RADIO, PREMIUM
2
$ 697.96
18.00
$ 125.63
$ 572.33
$ 1,144.65
NA
TM143719
Technical Manual -
2
$ 170.00
100.00
$ 170.00
$ 0.00
$ 0.00
5075M,5090M, 5100M, 5100
MH,5115M
Dealer Attachments Total
$ 50,409.82
$ 4,064.85 $ 46,344.97 $ 92,689.92
Value Added Services
$ 0.00
$ 0.00
$ 0.00
Total
Confidential
J HN DEERE
Selling Equipment
Quote !d: 17865346 Customer Name: WASHINGTON COUNTY
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
Suggested Price
Smith's
Implements In d
r 4(cevvwm5hxe of.
filer —bu,U, PA
Carllslo, PA
❑bamb—burg, PA
Ifagarstov+n, MD
www.smllhslmp.pom
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Smith's Implements, Inc.
13115 Cearfoss Pike
Hagerstown, MD 21740
301-733-1873
rsmith@smithsimp.com
224,406.52
Confidential
Open Session Item
SUBJECT: Sole Source Contract Award (PUR-1400) - Route Match Fixed-Route Software
Module for use by Washington County Transit Department
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Rick Curry, CPPO, Director, Purchasing Department, and Kevin
Cerrone, Director, Transit Department
RECOMMENDED MOTION: Move to award by Resolution, a contract for the procurement of
Route Match Fixed-Route software module totaling $309,950.00 from Route Match Software, Inc.
of Atlanta, GA, contingent upon the company becoming registered with the Maryland Department
of Assessments and Taxation and being in good standing.
REPORT-IN-BRIEF: A request was received from the Transit Department regarding the
procurement of Route Match Fixed-Route software module. The Transit Department wishes to
apply Section 1-106.2(a)(1) & (2) of the Code of Public Local Laws of Washington County,
Maryland, to the procurement requested. These sections state that a sole source procurement is
authorized and permissible when: (1) Only one source exists that meets the County’s requirements
and (2) The compatibility of equipment, accessories, or replacement parts is the paramount
consideration
The software will provide performance improvement aspects such as on-time performance,
communications among dispatch and drivers, schedule adherence, boost customer service,
optimize vehicle usage and provide passengers with Real Time information through this
procurement. This procurement is an expansion that integrates into the department’s existing Route
Match Demand Response (Paratransit & JOBS) dispatch software. The cost of the module
including installation, implication and training is included in the pricing.
DISCUSSION: N/A
FISCAL IMPACT: The software is to be procured through the following account 34-44010 –
EQP061. The following cost distribution will apply to this procurement: Federal - $247,960.00,
State - $30,995.00, Local - $30,995.00.
CONCURRENCES: Maryland Department of Transportation, and Maryland Transit
Administration
ALTERNATIVES: N/A
ATTACHMENTS: Route Match’s quote dated 1/17/2018
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
AUDIO/VISUAL NEEDS: N/A
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Larry Hogan
Governor
Boyd K. Rutherford
MARYLAND DEPARTMENT
Lt. Governor
OF TRANSPORTATION
Pete K. Rahn
Secretary
MARYLAND TRANSIT
Kevin B. Quinn, Jr.
ADMINISTRATION
Administrator
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June 5, 2018
Mr. Kevin Cerrone
Washington County Transit
Department of Public Works & Transit
1000 West Washington Street
Hagerstown MD 21740
Dear Kevin:
Thatflc you for your letter of March 20, 2018 requesting concurrence to purchase the RouteMatch
Fixed -Route System. We understand that this system will provide improved performance for
Washington County Transit. Aspects such as on -time performance, communications among
drivers and with passengers will be enhanced through this procurement.
Maryland Department of Transportation Maryland Transit Administration (MDOT MTA)
concurs with your request to purchase this system from RouteMatch.
This purchase was reviewed by the Procurement Review Group at MDOT MTA and was
assigned a 0% Disadvantaged Business Enterprise goal.
When requesting access to grant funds for this purchase, use the payment request form included
in your grant agreement. The total cost of this project is $309,950 and will be funded through
your Fiscal Year 2017 grant. The following cost distribution will apply to this purchase:
Grant
Line
Project
Federal
State
Local
Total
Item
Description
WA125307C2017
11.42.08
RouteMatch
$247,960
$30,995
$30,995
$309,950
Fixed -
Route
It is understood that you will be completing this purchase upon receipt of this concurrence from
MDOT MTA. Please keep in mind that this will be the last purchase on grant WA 125307C2017.
Upon receipt of your reimbursement the grant will be closed, and the remaining funds will be
returned to MDOT MTA.
6 Saint Paul Street. Baltimore. MD 21202-1614 1 410.539.5000 1 1.866.RIDE.MTA I TTY 410.539.3497 I mto.moryland.gov
Maryland Relay TTY 410.859 7227
Mr. Kevin Cerrone
Page Two
Should you have any questions or need additional assistance with this matter, please contact your
Regional Planner, Clu-is Taylor, at 410-767-3142 or cta_ ly or7Libinta.maryland.gov.
Sincerely,
J a nie Fazio, Acting ector
f ce of Local Transit Support
cc: Chris Taylor, Regional Planner
Funds Available
Kisha Joyner, Mana r
Office of Planning and Programming
Open Session Item
SUBJECT: Clean County Initiative – Clean Streets Clean Streams
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: David A. Mason, Deputy Director, Solid Waste & Watershed Programs;
Scott Hobbs, Director, Engineering Department, Alex Reed, Watershed Specialist, and John
Swauger, Stormwater Management Coordinator.
RECOMMENDED MOTION: For informational purposes only
REPORT-IN-BRIEF: The Maryland Department of Environment (MDE) reached a final
determination on April 27, 2018 to issue the National Pollutant Discharge Elimination System
(NPDES) General Permit for discharges from small Municipal Separate Storm Sewer Systems (MS4s)
and the County plans on submitting the Notice of Intent (NOI) before the deadline on October 31, 2018.
The NOI serves as notification that the County intends to comply with the terms and conditions of the
permit. The permit expires on October 30, 2023 unless administratively continued by MDE. A meeting
is scheduled with MDE on September 14, 2018 to review the permit information prior to submission
of the NOI.
DISCUSSION: The permit requires municipalities to implement stormwater management programs
to improve water quality and control the discharge of pollutants into and through their MS4s. These
programs include six minimum control measures; public education and outreach; public participation
and involvement; illicit discharge detection and elimination; construction site stormwater runoff
control; post construction stormwater management; and pollution prevention/good housekeeping. The
permit also establishes new requirements for impervious restoration for twenty percent of existing
developed areas within the County’s Urbanized Area that have little or no stormwater management.
As part of the control measures mentioned, staff continues to work on plans for cost-effective
stormwater best management practices (BMPs) for impervious area treatment or reduction and efforts
to satisfy the Watershed Implementation Plan (WIP).
FISCAL IMPACT: Capital Improvement Plan Budget, Stormwater Retrofits
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: PowerPoint Presentation
AUDIO/VISUAL NEEDS: PowerPoint Presentation
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Clean Streets Clean Streams
IS IT WORKING?
AUGUST 2018
2007 2016
Information provided by Maryland Department of the Environment
IS IT WORKING?
AUGUST 2018
Washington County started Watershed Planning in 2009
with WIP Phase I Permit, Phase II in 2012 and moving
toward the Phase III in 2019. The County efforts are
making a difference with our local streams.
In 2018 and 2019, staff will complete the Conococheague
Restoration Plan, updates to the Antietam Restoration
Plan, and start writing the Plans for the remainder of the
County’s Watersheds
Washington County
Phosphorus Reduction
Washington County
Nitrogen Reduction
Washington County
Sediment Reduction
WHERE DO WE GO FROM HERE?
AUGUST 2018
The Street Sweeper has been ordered with an
October delivery date.
The GIS group and Highway Department are
developing route maps.
Public Works will hire the two new Motor
Equipment Operator III positions to operate the
sweeper truck and support vehicle.
SWEEPER ROUTES
WHERE DO WE GO FROM HERE?
AUGUST 2018
Staff will submit the Notice Of Intent (NOI) before October 31, 2018.
This obligates the County to comply with the terms of the permit.
Staff is working on an Illicit Discharge Detection and Elimination
Ordinance with Standard Operating Procedures. The adoption is
anticipated in the fall of 2018.
Staff held one NPDES Phase II Workshop in June to discuss partnerships
and collaboration with the other MS4’s in Washington County and
surrounding area.We anticipate having another workshop in September
with the other MS4s to work on finalizing NOIs.
Staff held a meeting of MS4’s in Washington County to discuss
Memorandums of Understanding (MOUs) to formally present each
entity’s various obligations as partners with the County in working
on the permit obligations. The MOUs will be presented for
approval in the fall of 2018.
WASHINGTON COUNTY
ILLICIT DISCHARGE DETECTION AND
ELIMINATION ORDINANCE
Board of County Commissioners for Washington County,
Maryland
Approved by MDE:
Approved by BCC:
Effective:
SITE INSPECTIONS
AUGUST 2018
Staff is proceeding with inspections of County
owned facilities to evaluate the work required to
gain credits at each property. The State of
Maryland has decided that Board of Education
properties will be included in the County’s Permit.
Staff will continue to work with the BOE to evaluate
the properties for credits.
Potential Tree Site
Fountaindale Elementary School
Williamsport High School
PROPOSED PROJECTS
AUGUST 2018
Currently staff is mainly focusing on projects to be completed
on County owned land and Board of Education properties.
Current data has approximately 700 acres to be treated by 2025.
55 acres (7.9%) of impervious area has been treated from
stormwater Best Management Practices (BMPs) to date with
another 316 acres (45.1%) proposed within the next three years.
Project Planning Spreadsheet
Contact Information
Scott Hobbs, P.E.David A. Mason, P.E.Director of Engineering Deputy Director of Solid Waste & Watershed Programs80 West Baltimore Street 16232 Elliott ParkwayHagerstown, MD 21740 Williamsport, MD 21795P: 240-313-2460 P: 240-313-2600E-mail: shobbs@washco-md.net E-mail: dmason@washco-md.net
Alex Reed John SwaugerWatershed Specialist Stormwater Management Coordinator16232 Elliott Parkway 16232 Elliott ParkwayWilliamsport, MD 21795 Williamsport, MD 21795P: 240-313-2600 P: 240-313-2600E-mail: areed@washco-md.net E-mail: jswauger@washco-md.net
Open Session Item
SUBJECT: FY2019 Commissioner Goals
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Sara Greaves, Chief Financial Officer
RECOMMENDATION: To approve the goals outlined below for inclusion in our annual
operating and capital budget book.
REPORT-IN-BRIEF: Each year, the Office of Budget & Finance develops a budget book which
contains detail of both operating and capital budgets. Each department budget is represented
within this document and included therein are goals for the upcoming year.
DISCUSSION: The goals for the FY2019 Budget Book for the department of the County
Commissioners are as follows:
Endeavor to improve Washington County in Public Safety, Infrastructure, Education,
Economic Development and Human Services
Maintain the utmost efficiency in services provided by a willing and capable staff
Encourage an open and transparent transition to the newly elected Board
Lead the County in collaborative partnerships, both underway and to be developed,
with public and private partners
Fulfill commitments made to the UIP and specifically to the Maryland Theatre in
essential forward funding
Lead reinvestment in Cascade Town Center, the former Fort Ritchie and the Community
Center
Foster economic growth and vitality through only the most prudent and secure use of
tax payer dollars
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Review of Accounts
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Sara Greaves, Chief Financial Officer
RECOMMENDATION: For informational purposes.
REPORT-IN-BRIEF: Commissioners have requested additional information to be provided to
determine if they would like to consider further review of any accounts or funds.
DISCUSSION: Over the past month, staff has compiled certain information for presentation as
requested. This information includes:
Hotel Rental Fund History
Cascade Expenditures
Pension
EDU’s
Water Fund History
Sewer Fund History
Solid Waste Fund History
Support of Enterprise Funds
Retirement Plan
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Power Point Presentation
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, MarylandReview of AccountsDivision of Budget & FinanceAugust 28, 2018
August 28, 2018
Washington County, MarylandReview of AccountsHotel Rental Fund History
(143,319)
(400,000)
(200,000)
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
HOTEL RENTAL FUND HISTORY
August 28, 2018
Washington County, MarylandReview of AccountsCascade Expenditures
Redevelopment related Expenses broken down by administration
$327,542
$364,032
$691,574
8/31/15 – 9/16/16 - $327,542 –Although expense reports and detailed receipts not
available, expenses were approved for airfare, hotel, meals, transportation,
interpreter, etc. Out of these funds, $84,000 can be identified as service fees paid to
JGBLI.
4/26/17 – 6/30/18 - $364,032 –Expense reports were provided by JGBLI along with
detailed receipts.
August 28, 2018
Washington County, MarylandReview of AccountsCascade Town Centre Fund Balance
3.6
2.8
1.7
0.7
-0.3Beginning201720182019 Trend 2020 Trend
CASCADE FUND BALANCE
August 28, 2018
Washington County, MarylandReview of AccountsPension
0
2
4
6
8
10
12
14
F Y 1 6 F Y 1 7 F Y 1 8 F Y 1 9
Mi
l
l
i
o
n
s
ANNUAL PENSION EXPENSE
0
4
6
-
1
2
3
4
5
6
7
FY16 FY17 FY18 FY19
MI
L
L
I
O
N
S
Pension Expense Increase
August 28, 2018
Washington County, MarylandReview of AccountsPension
What Factors Contribute to the Increase in Annual Pension Expense?
Changes in assumptions by actuarial
Actuarial gains and losses
Unfunded portion of liability has
increased
Retiree COLA’s
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
3.5%
Retiree COLA History
Retiree COLA Average (2000-2014)
August 28, 2018
Washington County, MarylandReview of AccountsEDU’s
Private Party
The County
Williamsport
No detail information
received from the Town of
Williamsport for the
Williamsport Nursing Home.
August 28, 2018
Washington County, MarylandReview of AccountsEDU Control
Water Quality will now be notified when permits are issued by County permit
department.
This will add an element of oversight to ensure payment to the County
The Dept. of Water Quality will keep records of new connections
The dept of Water Quality will request documentation for any allocation increases
coming from the municipality and will no longer just accept payment.
Process has been streamlined so that all correspondence is between the Towns and
the Dept. of Water Quality.
August 28, 2018
Washington County, MarylandReview of AccountsWater Fund –Cash Reserve History
The 25% reserve target for Water is around
$250K.
The current balance is $900K.
The annual budget depends on about
$400K per year to balance.
-0.5
0
0.5
1
1.5
2
2.5
3
3.5
4
FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY18
Proj
FY19
Trend
FY20
Trend
Mi
l
l
i
o
n
s
Water Fund -Cash Reserve
Cash Reserves Target
August 28, 2018
Washington County, MarylandReview of AccountsSewer Fund –Cash Reserve History
The 25% reserve target for Sewer is around
$2M.
The current balance is $665K.
The annual budget depends on about
$2.7M per year to balance.
-10
-5
0
5
10
15
20
25
FY 08 FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY18
Proj
FY19
Trend
FY20
Trend
Mi
l
l
i
o
n
s
CashReserve Target
August 28, 2018
Washington County, MarylandReview of AccountsSolid Waste–Cash Reserve History
The 25% reserve target for Solid Waste is
around $967K.
The current balance is $972K.
The annual budget depends on about
$350K per year to balance.
-$3.0
-$1.0
$1.0
$3.0
$5.0
$7.0
$9.0
2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Proj
2019
Proj
2020
Proj
Solid Waste Fund -Cash Reserves
August 28, 2018
Washington County, MarylandReview of AccountsGeneral Fund Support of Enterprise Funds
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
Solid Waste Transit Golf Course Water Quality Airport
FY2019 Budget -General Fund Contribution
August 28, 2018
Washington County, MarylandReview of AccountsCounty Retirement Plan -Highlights
Individuals whose previous employer participated in the Maryland State retirement plan are allowed to roll into the County’s plan their years of service if they so choose (some exclusions apply).
From the year 2010 and forward, County Elected Officials were reviewed along with senior level staff and appropriate documentation was found in all cases to substantiate retirement calculations.
August 28, 2018
Washington County, MarylandReview of AccountsDROP and ISRP
Calculations were reviewed for positions above
the Deputy Director level since 2010.
Correct salaries
Correct length of service
Years of Service
If purchased found to be in line with policy
Any exemptions were approved by BOCC
Washington County, MarylandReview of Accounts
Follow Us:
WashingtonCountyMD
WashingtonCountyMD
@WashingtonCoMDSara Greaves
CFO
Washington County, MD
240-313-2303
August 28, 2018washco-md.net
Open Session Item
SUBJECT: Smithsburg Wastewater Treatment Plant (WwTP) Upgrade
PRESENTATION DATE: August 28, 2018
PRESENTATION BY: Mark Bradshaw, PE, Deputy Director of Engineering Services, and Dan
DiVito, Deputy Director of Water Quality, Division of Environmental Management
RECOMMENDED MOTION: Informational Purpose Only
REPORT-IN-BRIEF: To meet projected growth in the Town of Smithsburg, the Smithsburg WwTP
is scheduled for a facility upgrade. The original design for the upgrade was done is 2006 using then
current flow numbers and plant conditions. All department projects are reviewed, and value engineered
to ensure the most cost effect plan to meet the capacity requirements for future development. We asked
our engineering consultants to provide a detailed analysis using current treatment parameters and flow
numbers to suggest the most cost-effective approach to this project. We have determined that the
Smithsburg WwTP can be upgraded up to 0.45 million gallons per day (MGD) for less than the original
estimate and still meet all the development requirements of the town. The Smithsburg WwTP upgrade
has money allocated for construction in FY 2020 and FY 2021. Before proceeding with the proposed
upgrade to 0.66 MGD the following questions have to be asked: what capacity is available for future
development, can the plant complete an intermediate upgrade before reaching the ultimate capacity of
0.66 MGD.
DISCUSSION:
1. Based on 50-year historical records, the Town averages 16.94 new housing units per year, but in
recent years that number has decreased. From 2007 to 2017, the Town has issued a total of 13 new
sewer connection permits which averages to be 1.2 permits per year.
2. The plant’s current capacity is 330,000 gallons per day (GPD) of which 32,200 gpd or 161 EDU are
available for new users. Based on the Town’s 2012 adopted Comprehensive Plan, there are 138
Approved ‘Pipeline” Developmental lots available for building. The Town recently annexed the
Cloverly project into the corporate limits. The Cloverly project initially was 90 lots but has since
increase to 250 EDUs. To serve the existing approved vacant lots and the proposed Cloverly project,
the Town will need between 228 and 388 EDUs.
3. Several years ago, the County upgraded the Smithsburg WwTP to meet a lower ammonium
discharge limit by installing BioMag and additional aeration. These upgrades were made to address
the ammonia limit issue and didn’t increase the plant capacity. One of the major advantages of BioMag
is its ability to increases the capacity using existing tankage by allowing you to maintain a higher mixed
liquor. We have asked our engineers to look at the possibility of adding additional aeration as a means
to increase our design capacity.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
4. The County’s engineers have concluded that the plant can be upgraded to between 400,000 GPD
and 450,000 GPD for approximately $1M. With this upgrade being completed, the plant would have
the capacity to serve between 315 and 540 new EDUs, in addition to the existing 161 EDU’s available.
The cost per new EDU ranges from $1,851 to $3,174.
5. The design, permitting, and construction for a proposed upgrade between 400,000 and 450,000 GPD
could be completed faster than the proposed upgrade to 0.66 MGD. Any expansion over 500,000 GPD
would have to comply with the State’s Enhanced Nutrient Removal (ENR) strategy thus requiring a
more detailed review by the State and more stringent regulations.
The cost associated with expanding the plant’s capacity to 0.66 MGD is approximately $15M. By
going to 0.66 MGD you are adding an additional 1,485 EDUs of capacity. The corresponding cost per
new EDU is $10,101.
FISCAL IMPACT:
Alternative $ Growth EDU EDU EDU 388 EDU for 17 New
1
$1 M 1.2 161 315
to
540
476
to
701
22 yrs.
to
78 yrs.
28 Yrs.
to
41 yrs.
$3,174
to
$1,851
2
$15M 1.2 161 1,485 1,646 315 yrs. 96 yrs. $10,101
CONCURRENCES: N/A
ALTERNATIVES: The Smithsburg WWTP will need to be upgraded in the near future to
accommodate anticipated growth in this area, which is anticipated to be 388 EDU’s after building
begins in 2020 Alternative 1 is to perform an interim upgrade to between 400,000 GPD and .45 MGD
for approximately $1M. We would then continue to monitor the growth and evaluate. Alternative 2 is
to upgrade the plant to its ultimate capacity of 0.66 MGD for approximately $15M.
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: None