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BOARD OF COUNTY COMMISSIONERS
June 12, 2018
OPEN SESSION AGENDA
09:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Terry L. Baker
APPROVAL OF MINUTES – June 5, 2018
09:05 A.M. CLOSED SESSION
(To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation,
or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals; to consider a matter that concerns the proposal for a business
or industrial organization to locate, expand, or remain in the State; to consult with staff, consultants, or other individuals
about pending or potential litigation; and to consult with counsel to obtain legal advice on a legal matter.)
RECONVENE IN OPEN SESSION
10:15 A.M. COMMISSIONERS’ REPORTS AND COMMENTS
10:20 A.M. REPORTS FROM COUNTY STAFF
10:25 A.M. CITIZENS PARTICIPATION
10:30 A.M. RECAP AND UPDATE ON THE 2018 WASHINGTON COUNTY COMMUNITY
COALITION INITIATIVE AND THE WASHINGTON COUNTY DAY IN
ANNAPOLIS EVENT – Paul Frey, President and CEO of the Washington County
Chamber of Commerce and Jim Kercheval, Executive Director of the Greater
Hagerstown Committee
10:40 A.M. POSITION REVIEW TEAM RECOMMENDATIONS – Sara Greaves, CFO, Stephanie
Stone, Director of Health and Human Services and Deb Peyton, Deputy Director of
Human Resources
10:55 A.M. 911 EMERGENCY COMMUNICATIONS CAREER PATH PROPOSAL – Sara
Greaves, CFO, Stephanie Stone, Director of Health and Human Services and Deb
Peyton, Deputy Director of Human Resources
11:10 A.M. 2018-2019 PROPERTY AND CASUALTY INSURANCE RENEWALS – Tracy
McCammon, Risk Management Coordinator and Patrick Hancock, Aon Risk Solutions
11:30 A.M. PUBLIC HEARING: 2018 AGRICULTURAL LAND PRESERVATION DISTRICT
APPLICATIONS - Eric Seifarth, Rural Preservation Administrator and Chris Boggs,
Land Preservation Planner, Department of Planning and Zoning
Terry L. Baker,
Jeffrey A. Cline, Vice
President
John F. Barr
Wayne K. Keefer
LeRoy E. Myers, Jr.
WWW.WASHCO-MD.NET
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June 12, 2018 Open Agenda
11:45 A.M. DEPART FOR SUITE 2001, 100 WEST WASHINGTON STREET, 2ND FLOOR
12:00 P.M. LUNCHEON WITH THE HISTORICAL ADVISORY COMMITTEE
01:05 P.M. DEPART FOR SUITE 1113, 100 WEST WASHINGTON STREET, 1ST FLOOR
01:15 P.M. CONTRACT AWARD (PUR-1390) FOOD SERVICES AT THE WASHINGTON
COUNTY DETENTION CENTER – Rick Curry, Director of Purchasing and Major
Craig Rowe, Washington County Sheriff’s Office
01:20 P.M. CONTRACT RENEWAL (2016-37) #2 HEATING OIL – Brandi Naugle, Buyer,
Purchasing Department and Jim Sterling, Director of Public Works
01:25 P.M. BID AWARD (PUR-1392) BRUMBAUGH-KENDLE-GROVE FARMSTEAD
DEMOLITION – Brandi Naugle, Buyer, Purchasing Department and Phil Ridenour,
Director of Hagerstown Regional Airport
01:30 P.M. RESCIND BID AWARD (PUR-1380) JANITORIAL SERVICES FOR WASHINGTON
COUNTY OFFICE BUILDINGS – Brandi Naugle and John Pennesi, Deputy Director of
Parks and Facilities
01:35 P.M. SEX OFFENDER COMPLIANCE AND ENFORCEMENT MARYLAND GRANT –
APPROVAL TO SUBMIT APPLICATION - Tina Wilson, Senior Grant Manager, Office
of Grant Manager and Cody Miller, Washington County Sheriff’s Office
01:40 P.M. STATE HOMELAND SECURITY GRANT PROGRAM MODIFICATION - Tom
Brown, Emergency Management Specialist, Division of Emergency Services
01:45 P.M. HOTEL RENTAL TAX FUNDING REQUEST – MARYLAND SYMPHONY
ORCHESTRA – Susan Buchanan, Director, Office of Grant Management and Emily
Socks, Director of Advancement, Maryland Symphony Orchestra
01:50 P.M. APPROVAL OF BYLAWS FOR THE DIVERSITY AND INCLUSION COMMITTEE
– Vicki C. Lumm, County Clerk
01:55 P.M. JG BUSINESS LINK INTERNATIONAL REQUEST FOR FUNDING – Wonro Lee,
CEO, JGBLI, Joe Lee, President, Washington Realty Management and Gunseon Lee,
Chairman JG Group
02:05 P.M. ADJOURNMENT
Open Session Item
SUBJECT: Recap and update on the 2018 Washington County Community Coalition initiative and
the Washington County Day in Annapolis event.
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Paul Frey, President and CEO, Washington County Chamber of Commerce,
and Jim Kercheval, Executive Director, Greater Hagerstown Committee.
RECOMMENDED MOTION: N/A – Informational purposes only
REPORT-IN-BRIEF:
DISCUSSION: To provide the Board of County Commissioners with a summary of the Washington
County Day in Annapolis reception and 2018 Washington Co. Community Coalition initiative.
FISCAL IMPACT:
CONCURRENCES:
ALTERNATIVES:
ATTACHMENTS: Update on Coalition agenda items and summary of the Washington County Day
in Annapolis reception.
AUDIO/VISUAL NEEDS: None – 2018 Coalition Booklet will be distributed to the Commissioners
the day of the presentation.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Community Coalition Update
5/18/18
I-81 widening
• Status remains the same: General Assembly knowledgeable of the importance of this project.
Engineering and planning money still in State’s CTP for Phase 2 ($5M for Williamsport to I-70
interchange). Overall, we are awaiting Federal feedback on the INFRA grant application for a
portion of construction funding for Phase 2. SHA has a plan for the State’s portion of the funding
should the INFRA grant be awarded.
I-70/MD 65 interchange upgrades
• Used this year to start educating the General Assembly on this project in preparation for funding
request in future years.
Capital Budget Requests:
• The Senate and House has passed its respective versions of the capital budget (House passed last
night 125-5). As customary, bond bill money will be divided up among all the counties, but the
amount of funds allotted to each county is usually much less than what is requested from each
county. The General Assembly looks to feedback from local delegations and each community on
which projects are of priority. We appreciate all of the work our Delegation did this session, and
the results were very positive. While full funding for every project wasn't possible for every
request , below is a capital budget/bond bill summary:
• Urban Improvement Project (UIP)
o Money committed by Governor ($750k) at the start of session as part of his commitment
for $7.5M over 5 years for the UIP project was supported by both the Senate and House.
o Sen. Serafini asked for and received an additional $200k Bond Bill for MD Theatre.
• Thomas Kennedy Memorial Park ($300k request)
o Governor’s original $100,000 commitment hasn’t been cut and has been widely supported.
o Because of the state-wide importance of Thomas Kennedy, the House and Senate agreed to
an additional $200,000 to the money provided by the Governor (for a total of $300k). This
funding was not counted against Washington County’s Bond Bill allotment.
• Boonsboro Road Museum ($100,000 request)
o Del. Wivell submitted a $100,000 bond bill for this project. Our local CVB has garnered
multiple letters of support from various statewide tourism entities. The House and Senate
agreed to fund this project at $50,000.
• Williamsport NPS Project
o The town continues to work with the County, NPS, MEDCO, CHIEF, local library officials,
and various state agencies to iron out the details on this project and identify funding
sources (pursuing grants, state agency support, etc.). The town has also discussed making
the location a joint site for a new library (the Williamsport Library is the last remaining
town library to be updated). The main priority at this point is to get the property under
local ownership to aid with negotiations with the National Park Service to get their
headquarters and a visitor’s center for the canal located on this property. There are a lot of
moving parts at this time, which has hindered capital funding requests during this session.
These issues hope to be resolved in the coming months, to put the town in a stronger
position for next session. In the meantime, there have been positive talks with various
local groups and state agencies such as DHCD to find other sources of revenue.
Mental Health funding for 24/7 Crisis Center and Mobile Crisis Teams:
• Early efforts to find new funding for these types of initiatives were put on hold by mental health
entities when the initial state budget did not include an expected 3.5% increase in operational
funding for the next fiscal year for the Behavioral Health Administration. Restoring this revenue
became the main priority for the session. At this time, it appears the anticipated 3.5% funding
increase will be restored ($8M).
• A bill (HB1092/SB703) sponsored by Del. Rosenberg and Sen. Klausmeier created a process
where local jurisdictions could apply for state funding to establish or expand local behavioral
health crisis response programs. The final agreement requires the Governor to include the
following appropriations in the State operating budget for the program: (1) $3.0 million for fiscal
2020; (2) $4.0 million for fiscal 2021; and (3) $5.0 million for fiscal 2022. The program must
award competitive grants to local behavioral health authorities to establish and expand behavioral
health crisis response programs and services that (1) serve local behavioral health needs for
children, adults, and older adults; (2) meet national standards; (3) integrate the delivery of mental
health and substance use treatment; and (4) connect individuals to appropriate community-based
care in a timely manner on discharge. Our local Mental Health Authority submitted letters of
support prior to hearings held at the end February. [As the money does not become available until
next year, BHA will likely put together an RFP for funds sometime in 2019 and our county’s MHA
would apply for our projects through a competitive process. Our Mental Health Authority (Rick
Rock) would work with local stakeholders to put together a proposal that would be mutually
beneficial and take into account some of the concerns expressed. Overall, looks like a win.]
Watch List
• Positive outlook for Highway User Revenue - Municipalities and counties will benefit from a
future increase in Highway User Revenues. The General Assembly and Governor agreed to a 5-
year phase-in plan beginning in FY 2020 to restore a larger portion of HUR lost since FY 2008. The
municipalities share would increase from 0.4% to 2.0%, which equates to approximately $38M
per year (all munis). The counties share would increase from 1.5% to 3.2%, or approximately
$58M (all counties). While this isn't a full restoration of the local share of highway user revenue,
this is a significant step forward for local roads funding. The hope is that a permanent "fix" will be
worked out before the 5-year commitment expires in FY 2024. MML and MACO have been the
main drivers for this statewide issue.
• USMH Funding – Expecting flat funding in operational budget, but no cuts. We are optimistic that
the Chancellor’s request for enhancement funds will be supported which would allow USMH to
expand programming in the coming years.
• Shifts in liabilities from State to local governments – no major shifts anticipated
• Gaming revenue – No policy changes expected
• Kirwan Commission – The Kirwan commission submitted its preliminary report and will be
finishing up their work over the rest of the year. A “Kirwan” bill was passed that will extend the
time for them to complete their work to Dec 2018 as well as establishes or alters several programs
and mandates funding for them beginning in fiscal 2019, including (1) a comprehensive teacher
recruitment and outreach program; (2) the Maryland Early Literacy Initiative; (3) the Learning in
Extended Academic Programs (LEAP) grant program; (4) the Public School Opportunities
Enhancement Program (PSOEP); (5) the Teaching Fellows for Maryland scholarship program; and
(6) the Career and Technology Education (CTE) Innovation grant program. Major bills connected
to the Kirwin Commission’s work will not come out until next session.
o For more information on the commission or to see preliminary report go to web page:
http://dls.maryland.gov/policy-areas/commission-on-innovation-and-excellence-in-
education
• Integration of local mental health authorities - awaiting feedback
Open Session Item
SUBJECT: Position Review Team Recommendations
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Sara Greaves, CFO; Stephanie Stone, Director Health & Human
Services; Debbie Peyton, Deputy Director, Human Resources
RECOMMENDATION: To approve the recommendations of the Position Review Team to as
presented or amended and to become effective July 1, 2018.
REPORT-IN-BRIEF: On April 24, 2018, staff presented to the Board and the Board approved a
plan by which a systematic review would be conducted of those employee positions where an
anomaly or inequity in grade or compensation existed. The approved plan detailed a method by
which each Division Director and Department Head would have an opportunity to evaluate their
department and determine if an inequity was present. Following this evaluation, the Directors had
an opportunity to submit a formal request for position review(s) to Human Resources for
consideration and adjustment(s) by the Position Review Team (Team). As a secondary method of
review, the Team independently conducted its own review of all employee positions to identify
the same anomalies and inequities.
Staff has dedicated a significant amount of time and resources to produce a product that has been
thoroughly vetted without prejudice, favoritism, or influential intervention. Each department was
afforded an equal opportunity to present positions for review in addition to the overall review
conducted by the Team.
The Team is pleased to report to the Board that we have completed our charge and respectfully
present our recommendations for consideration and approval. These recommendations are within
the scope of our charge and within the confines of the approved budget of $400,000.
DISCUSSION: As approved by the Board, the Team notified all divisions, departments and
elected officials within County government of the process by which they could request a position
review. In response, the Team reviewed 71 requests from 29 departments. These requests were
submitted by either the Department Head or Division Director for the respective position. The
Team reviewed all requests and heard justification presentations for all requests. Additionally, the
Team conducted its own evaluation of all employee positions searching for any anomalies or
inequities that may exist even when a review was not requested by the department head or division
director. This search did identify several positions meeting these criteria and those positions were
fully reviewed. All requests were scored utilizing an established position review tool. The requests
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
were then ranked based on the level of inequity, justification of inequity and salary review score.
Once reviewed, scored and ranked the team considered each position for salary adjustment
utilizing the $400,000 budget approved by the Board.
It is important to note that the team was careful when recommending position adjustments not to
create an inequity across departments.
Of the 71 requests submitted, the Team recommends adjustments to 58 positions, representing
82% of requests. Of those 58 positions, 44 represent a change related to wages, 10 represent grade
and title changes, and 4 include title changes only. All positions being recommended for a grade
increase will follow the County practice for every one grade up, there will be one step back. These
positions affect approximately 132 employees, representing 16.5% of the employee population.
The recommendations we bring before you today have been thoroughly reviewed and evaluated
by the Position Review Team and have been determined by established methodology.
FISCAL IMPACT: The fiscal impact will be limited to the Board identified budget of $400,000
for position adjustments. This funding exists in the Fiscal Year 2019 Operating Budget to address
these review findings and approval by the Board.
CONCURRENCES: County Administrator
ALTERNATIVES: At the discretion of the Board
ATTACHMENTS: Position/Grade Adjustment Recommendations
AUDIO/VISUAL NEEDS: None
Open Session Item
SUBJECT: 911 Emergency Communications Career Path Proposal
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Sara Greaves, CFO; Stephanie Stone, Director Health & Human
Services; Debbie Peyton, Deputy Director, Human Resources
RECOMMENDATION: To approve the 911 Emergency Communications Career Path
Proposal, to be implemented July 1, 2018.
REPORT-IN-BRIEF: Staff is keenly aware of the Board’s interest in addressing turnover and
extended routine overtime at the 911 Emergency Communications center (911). Through the
budget process, two approaches have been considered. First to add two additional Call Takers,
over and above the two already approved in the FY2019 budget. Second to provide a career path
for new and long-term employment at 911.
For expediency, the Position Review Team already assembled was tasked with considering a
career path recommendation from the County Administrator, Director of Emergency Services and
the Chief Operations Officer. This career path would serve to enhance the organizational structure
of the Emergency Communications Center staff and will provide opportunities for employee
advancement by delineating a viable career path through training and support that will expand
employee skill sets to best serve our citizens.
DISCUSSION: The Team has thoroughly considered the enhancements to the Emergency
Communications Center positions as proposed. The Team does endorse the enhancements to the
ECC positions as outlined in the attachment. These adjustments create a viable career path for staff
through training and grade advancement consistent with the specific disciplines in that department,
all while promoting quality service and reliability. In summary, the FY 2019 Career Path Cost is
$111,050. The number of current employees affected with the potential for increased wages is 52.
In the interest of full and fair consideration, the possibility of adding four rather than two
additional call takers was also quantified. This would consider two new call takers, over and
above the two new positions already approved for FY2019. In summary, FY 2019 two additional
FT Call Takers Cost $118,896. The number of current employees affected is 0.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
FISCAL IMPACT: The approved FY2019 budget will accommodate either scenario presented
above.
CONCURRENCES: County Administrator
ALTERNATIVES: At the discretion of the Board
ATTACHMENTS: Position/Grade Adjustment Recommendations; ECC Action Plan
AUDIO/VISUAL NEEDS: None
Department Title
Position
Count Grade Notes
911 System Emergency Communications Spec 11 9 Emergency Communication Specialist I
911 System Emergency Comm Spec/Call Taker 28 10 Emergency Communication Specialist II
911 System Emergency Communications Spec 5 11 Emergency Communication Specialist III
911 System Emergency Communications Supv 8 12 ECS Supervisor
FY2019 Total Budget Impact - $111,050
In recent months, the Director of Emergency Services and other County staff have been conducting an in-depth
review of departmental operations in an effort to ensure the highest level of public safety services are being
provided to the citizens of Washington County.
These plans for employee growth opportunities and retention have progressed to a point where we are able to
share our progress. It is our intent to further develop the initiatives below for board review and implementation by
July 1, 2018.
Elimination of the Scheduled 18-hour shift
County Leadership and Emergency Communication Center (ECC) management staff have engaged in ongoing
discussions concerning the length of shifts within the ECC. County staff continue to work on solutions to
eliminate prescheduled 18-hour shifts. In the next week or two, we plan to distribute a survey to staff to receive
their input and preferences to several scheduling plans being considered.
cF
Development of an Enhanced Career Path
A review is underway in conjunction with the recent salary study that will seek to enhance career advancement
opportunities within the ECC at all position levels..
"..
CFO LECCana
ions
ent is thinking "outside the box" to best utilize the new positions that are included within the
2 taff are considering shift scheduling that will allow for regular breaks and rest periods.
Personnel in Training
IFManagement is evaluating all available options to help prepare newly hired employees who have recently
completed the Training Academy to acclimate and move into the fast -paced environment of call taking and
dispatching of police and emergency service units in the most efficient manner.
Lenhancementts.
aining
nagemenis considering several promising options that will allow trainees to be trained in all ECC
ciplines in a more effective and efficient manner. Staff will have the opportunity to assist in these training
r[RD
Scheduling Adjustments
� I Management will continue to evaluate the current schedule for effectiveness and solicit feedback from ECC
KJJLLJ staff on the functionality of the current 12-hour work shift. Included in the analysis will be an evaluation of
additional scheduling formats that will facilitate the elimination of 18-hour shifts.
Facility/ ECC Improvements
Design is currently underway for an expanded break area for staff within the ECC. Management understands the
complex and unique requirements of ECC Operators, including expanded staff commitments in times of emergency.
This breakroom will include amenities that allow staff to take a break and provide areas for staff to rest in times of
emergency. Improvements are being planned for the center to include lighting and console enhancements.
Open Session Item
SUBJECT: 2018-2019 Property and Casualty Insurance Renewals
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Tracy McCammon, Risk Management Coordinator and Patrick Hancock,
Aon Risk Solutions
RECOMMENDED MOTION: Move to renew the liability policies with Travelers Insurance
Company, the property and equipment policies with Local Government Insurance Trust and the airport
liability policy with Global Aerospace.
REPORT-IN-BRIEF: Renewal quotes from insurance carriers are reflected on the attached premium
comparison and show a total increase of $49,237 over last year’s actual, a 4.3% increase for FY 2019.
DISCUSSION: Due to ongoing successful efforts of Aon, renewal quotes from carriers are within
budgeted increases
FISCAL IMPACT: A 4.3% premium increase to renew the insurance program, however, it is within
the 8% budgeted increase
CONCURRENCES: Stephanie Stone, Director of Health & Human Services and Sara Greaves,
Director of Budget and Finance
ALTERNATIVES: Lapse of insurance policies and necessity for a market bid
ATTACHMENTS: Premium comparison
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Line of Coverage FY2018 FY2019 $Change
%
Travelers
Pkg – Auto Liability (Incl. Buses) $341,241 $360,829 $19,588 5.7%
Pkg - Auto PD (Incl. Buses) $67,365 $73,186 $5,821 8.6%
Pkg – GL, Liquor, Products, EBL $137,795 $143,661 $5,866 4.3%
Pkg – Law (Incl. Dispatch E&O) $189,303 $200,471 $11,168 5.9%
Pkg - Excess Liability $80,579 $81,686 $1,107 1.4%
Pkg – Management Liability $33,730 $36,283 $2,553 7.6%
Pkg – Employment Practice Liability
(EPL) $56,313 $55,658 ($655) -1.2%
Pkg – Crime $6,028 $6,057 $29 0.5%
Pkg - CyberFirst $8,834 $10,219 $1,385 15.7%
$921,188 $968,050 $46,862 5.1%
Airport Liability $10,945 $16,418 $5,473 50.0%
Property $182,235 $179,137 ($3,098) -1.7%
Inland Marine $9,654 $9,654 $0 0.0%
Boiler & Machinery $8,061 $8,061 $0 0.0%
$210,895 $213,270 $2,375 1.1%
Public Hearing
SUBJECT: Public Hearing - Agricultural Land Preservation District Applications
PRESENTATION DATE: June 12, 2018 @ 11:30 a.m.
PRESENTATION BY: Eric Seifarth, Rural Preservation Administrator, and Chris Boggs, Land
Preservation Planner, Dept. of Planning & Zoning
RECOMMENDED MOTION: Move to approve the 10-year Agricultural Land Preservation
Districts for the following fourteen (14) property owners: Weddle, Rhoderick, Eby, McCauley, P.
Houser, Bargunier Farms Inc., Forcino, Roane, D. Houser, Keadle, Fulton (Printz Rd.), Corwell, Houser’s
Produce Farm, Inc., and Fulton (Lappans Rd.) (see attachments).
REPORT-IN-BRIEF: Establishing a 10-year Agricultural Land Preservation District demonstrates
each landowner’s commitment to use the property for only agricultural purposes through a recorded
district agreement for a minimum of ten years. Landowners may elect to terminate or continue the district
after 10 years. District establishment is also the first step towards eligibility to sell a permanent easement.
Basic information for each applicant can be found on the attached list. Each application has met the
criteria of being a minimum of 50 acres in size (or a minimum of 20 acres if contiguous to another district
or permanent easement), 50% Class 1, 2 or 3 soils and outside areas programmed for public water and
sewer.
DISCUSSION: In exchange for the landowners’ commitment to agriculture they will receive County
property tax credits on their agricultural land or buildings and a credit of up to $711 on their farm house.
The District/Credit program was adopted at the County level in 1991. The purpose of the public hearing
is to take public comment from interested parties.
FISCAL IMPACT: The cost of tax credits for these properties for the full 10-year period is
approximately $12/acre/year for a total of about $185,254. A total of 1,543.782 acres will be included in
the 14 districts. This will be in the form of property taxes not collected.
CONCURRENCES: The Agricultural Land Preservation Advisory Board and Planning Commission
approved all of the Districts because they meet program criteria for size, soils, assessment, and
Comprehensive Plan requirements.
ALTERNATIVES: Deny any of the pending 10-year Districts.
ATTACHMENTS: 2018 Applicant list, Map of Ag District applicants; Aerial Maps of Each
Applicant Property.
AUDIO/VISUAL NEEDS: PDF map with district locations.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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Legend
* Growth Area Boundaries
Town Boundaries
WARNING Th. map. rnr 1-1-1use by the Washington County Planning Oepartment h,s not I.,
general d,smbuhon Io Ilia public. and shpold not be ecaletl or cop,etl Sources of the data contained hereon
are mom venous pub Ye agene,es which may have use resh,cuons and dbmd.ime,s
The parcel lines ah— on tms map are de,tved from a vahety of sources whisk have Iha,r ovm accuracy
slandartls: The parcel hoes are pp —,—II and rar,nrormaliona purposes ONLY. They a,e not guaranteed
by WasF,ngloI County Maryland or the Maryland Department of AssessmeF1, antl Taxal,pns to be Iree of
ncmdmg errs el omiss,on c mission posdianal accuraoy cram a.1h.-assoaaIed Mhreal
enpa'p-y They-11not be cop,etl Ip,.d—d or scaled,n any way w,I— the a ,press p Ior,Aden
approval or Wash,Iglon Counry Maryland Planing and Zomng Depa dmenl Th,s date DOES NOT replace
en accurate survey bye licensed profess,onal and inlormalron shay be venfietl us,ng the rekvanl deeds
plats and other recut dad legal documents by IM1e user
0 8,900 17,800 26,700 35,600 44.500
Feet
0 2 4 6
Miles
P,-d Thursday, May 2C 2018
Phnled by cboggs
Warlrlla .Iaramigh A 9 _lanalla R
9320 Garis Shop Road
Hagerstown, MD 21740
WARNINGI Th. map forwprn�l u�r by the Yyrwngmn C. Pl—N EMNru!rrr. ll ie Mw
gmrrpl4arndrYon !n Mr pr.Oi2 sod shouH mix be Krlrtl ar [pO+O. i •r Mrlw �pir [Wrw! hrr�M
are from venous Publc agencies whlcM1 may have use—th,t one and disclatmere
The parcel tines shown on Ihie map are de—d ham a vanety of sources which have Metf own accuracy
slantlards The parcol hoes a re approximate and for inlprmalwnal purposes ONLY. They a re n of guaranteed
by Washington County Maryknd or the Maryl-d Department of Assessments and Ta--. la be free pf
ncludtng a rtore ofpmtsetonc n,p—ipnalaccuracyoranyahnbu ertle s assp[ialed with real PaioPery They s hall- be copiedore produced or—IdIn any way rnlhoul t he express pool wriden
approval of Washington county Maryknd Planning and 2pntng Deparment Thm dale DOES NOT replace
an accurate su vey by a Itcensed Profeastpnal and mfor —h shall be venhed using the relevant deeds
pkts and other recorded legal documents by the user
N y
+'J
N' t
240 480 720 960 1,200
IIIIIIIIIiiiiiFeet
0 0 06 0.12 0.18
Miles
Periled Fnday, May25 2—
Pnhh,d by cbpggs
10401 White Hall Road
Hagerstown, MD 21740
Rhoderick, Paul G. & Paula C.
WARNINGI Thic map is for internal use by me W e¢hinglon County Planning Gepa 1-1 II i¢ npl for
general dlclnbugon to the Public and ch..Id nal he scaled or copied Sggrce¢ prlhe dale contained hereon
are Rom various pubic agenckc which may have use—bidand dl¢cl.imer¢
The parcel line¢ shown on IN. map are derived Irom a v—ty dsauna¢ which have Ih air own accuracy
J<nd.�d.. tM p.wNIM..n wtl..Un a. W for n..rrn<lOiuiUtlw... O LI They w np v.•tl.wU
W W<J.n�`M Cam.P Y.ry.N tl rh. Y.MYH oep.nrnM.rAwutl.nl..n. T.a.swr. r. M M1.. al
. �.Mr.w� oxtl..r.w.raa c..wl..iM M.Wlrl.car<cy or tlrr...rar..<.eowN w.¢,...r anpraperry.11M. YW ar.l Y. t.�.., Nytllrt.! tl.td.[ �n .ary w.0 MULL IM.<pr<M.+tl MI.M
<PPr...r I,—yby 11—Y.rytrh..-I -d.N-- O.P..mm. Id.MY OOlL1 tr..d.
an accurate survey by a licensed prereccio... end inrormalwn chat he venfietl using the rekvent deed¢
plat¢ and Omer re¢amea legal an¢umenl¢ by the n¢e.
0 330 660 990 1,320 1,650
Feel
0 0.08 0 16 0.24
Miles
Pnmed Fnday, May 35 2018
Pnnled by. cb.gg.
Eby, Curvin & Glennis
a
PENNSYLVANIA t y�
P37
� R
P.36`
I
P.38
�r o+ 75 Ac
TV
Ae
/ RL7/JTU11 \ /i U
PA2
PS1
At e
P40 sl
Al
1
At
19534 Reidtown Road WA'NINGI:Thiem,plerprinlerneI... bytlte W,,hingbnceunty Plannin00apadmanl Ili. rar
generml diWdhubon to the public, antl ,hould nol be yeled arcopmd 5.urce. of Ih. d.le cenlelned hereon
ere tram vedoue pubic epenckc which may have use recbldbna and diaclalmerm "'
Hagerstown, MD 21742
The parcel Ides .hewn an Ihle map ere tlerivetl from a vedelY ,f c,urcea which have Iheir. own eccuncy
by M.h rn..CcaIy ..re...y..rr.,ntl mr murm.lew.uryy. oar. nr.y.. as qu.rwe1
byW,.hingli, CauMy Y,rrYrq a twr Yuy4ndn4W,-IM &y w,"..,w,lWM.el
r, hdudine mrore —I b, - iiM. ,p d.. pn— 1, -y y wilt eNUM, ,..,c✓a v i"X �, _ I
enproperly They.h,ll n,l be c M,q reprotlucetl ar,d Z In any way v- Tl the.WtDOe pdor T pl
approval of VJ,.hlnpl.n County Merymntl Plenninp entl Zaninp 0epedmeM Thie dale 00E5 NOT replace
an accurele curvey by a licaneetl profydonel end inrormelian Nel he vedfied ucing the rebv,nl deed,,
ore. ,,.� MM. raanre.a t..•t d...,amr. ,r w. �y�
G
0 330 660 990 1,320 1,650
llllllllllllllllllllFeet
0 0.08 0.16 0.24
Miles Pdnled: Fdd,y, Mey 25, MI.
Pdnled by cb,gg,
16030 Wishard Road
Hagerstown, MD 21740
m m A ■ W1 ■ 10,
WARNING! Thie map ie for inleinaI use bylh. W.shington G.unly Planning Oepanment Il ie not fpr
general diclnbulion I. We public, and should not"
ot be .sated d,—ph d Sours dthe dale contained hereon
are um Gvan... pobfc a,,—m. which may here u.. re Umfio- and dicdaimere
The a Iinee show n IN, me re. dermed Gum a vane) of... — which have ih.1, own -- part I no roe y y
clymhThep.rceltyMegr app aim.le.ntlfmmf.rm.m—l-.( Aefpnce.ONLY.,I,_ dheyale riot guafr..
by Waehingl.n County Merykntl or the Merylantl—i—lenl .r Floc eccmenlsand Ta a bllanc to be free ar
en rtyThgyh.11-mi.sion,cammismon,pocdi.nel accurary.r any agnbulec ass, pd,d v.lh real
pr.perry They shall not be copietl, reprotlucetl ar scaled in any way vnheul the eapree. prior vrtigen
appraval.f W..hInglon G —, M. Wb d Pl.nnmg and 2.—. Oepa-- This dale D.E. NOT re plat
an accurate .....y by a licensed professional and inl.rmali.n cha4 be v.dkd using the'h'-dee E.e
pW, eM other recorded leg.l d.c.—M by the user.
` N
W \��
-7
240 480 720 960 1,200
Feet
0.06 0.12 0.18
Miles
Pnpled: Friday, May 25, 2018
Pnnted by: ch.gge
OF,
op.
A6 " t1r,
IP
P"
13040 Blairs Valley Road
Clear Spring, MD 21722
WARNING' Thr¢ map's (pr internal use by the Washington County Planning Oepartmenl II is not I.,
general di.lnhuhon to the public and should nN be scaled pr copied Source. bl the data conlained l,--
are Irom vanou¢ Public agencies which may have u.e recW.tio- and tlisclaimerc
TM1e parcel I—, shown un thi¢ map are derived Irom. v.nety of source. whmh have their awn accuracy
standard. The parcel line. aie applpaimale and for inloimalional purpoces ONLY. They are not guaranleetl
by Wash'nglon County Maryknd or I.Y MNy1.- OwarlKtnl 0......m.N..nJ T...1— 1.11, h.. ul
nclutlrng ersordnfomi¢¢wn< pa.ayvyl.;N.eT or and.tnW4•.NeoNpJ wl lh r..l enOropprry TMf .M n.l q [IIpM r.ppJucW w K.Md in ar.. r.N.N rn..rpre.. pawn
IpprrM --ylln (k-. d .' pLm.rl 1, ennOaM�marn Tla�p.0 DUES HDT n■.c.
an accurate survey by a l..n..d NdMVwr.l.n.'r.wmNVn.1*1 be.tnl.a uVn11h. �.4+.n1 ON<,
pkts and olher —.,ded legal do cumen 11 by the user
N
240 480 720 960 1,200
Feet
0.06 0.12 0.18
Miles
Mr... f-1 M.y 1] :Ills
Pdnted by: cb.gge
Forcino, David C.
P.1
P.304
, "1
17
a
P.203.
25.50 Ac �.
1441
.4
.209
P. 4
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13215 Smithsburg Pike
.,n,�al „Inlu.oa rn A. pue.c arV .ne W niM Iw K,IM e� [opaJ. Couru. of IM !.[. [ar,aaud aela,n
Smithsburg , MD 21783 are Imm van au. pubic agen.iea which may have 11, resbidlone and dmd,imer.
The parcel lines shown on thlc map are OIOI-d lmm a vadely of source. which have Iheh awn accuracy N •
alantlartle The parcel lines era eppr.aimele antl far infarmallonel purpacbs ONLY. They are not guaranteed
by Washington D.unly Maryland or the Maryland Dep.rlmenl ortee...., and T...lion. la be heeof
In.lutling en— Of omlceion, commiacian, peadipn. I ....... y or any a Rnb,t,. .1 ... [.,ad wilh reel W _
eRpmperly They shall not bme copied, .du.ed p[... lad in any w.y vadiout the ..pre.. poor w ,aen
approval or W..hinglan Caunly Maryland Pl.nning antl Zanmg Depadment Thl. date DOES NOT replace
an accurate survey by a licensed pmfecci... I and n.—.11on chat be ve nfied acing the relay.nt deeds,
plats and other recorded legal da[umenls by Me user.
0 160 320 480 640 800
tlllllllllllllllt Feet
0 0.04 0.08 0.12
Miles Printed: Fdday, May 25, 2Dta
Pdnled by: cb.gg.
13201 Sleepy Creek Lane
Smithsburg, MD 21783
!1 T N-% A r\ ■ ■ m
WARNINGI This map • 10 —a 11w„aml/mn h Wa¢Gawty Pl- e%D¢pmeer+ N r¢ n , far
Mrrml dNnmrlm le rre MmY na1 W v.gerl m eapw. Smrrce. q IM 4Y cmcaesJ �mtw
are fmm vadouc pubic agenckc which may have use resbiclkn¢ and dis:Jeimers
f¢r tm¢Th, Mown NIr.¢pp me t...d Amn•aea.ry qsa ... ONLheldy mw acavery
clentleitls. The parcel lines ere epproaimate and far infarmehanal purposes ONLY They ale not guelanteed
by Washingt., County Meyknd ar the Maryland Depadment of A..essmenls and Ta..Ii... to be free of
mclutlmg error¢ eno/omic¢bn, cammkcisn, pe.Ai... I accuracy ar any aUb— easocialed with reel pa`operly They shall not be copied, reproduced or scaled in any way.-W the express pm,, mitten
approval or Washing- C... y Marybnd Planning and Zoning Depamment Thic d- OOES NOT replace
an accurate survey by a licensed professional antl infarmalian chat be ve nfied using the rekvant deed.,
pbl¢ end lher recorded legal documents by Me user
0 240 480 720 960 1,200
lllllllllllllpFeet
0 0.06 0.12 0 18
Mlles
N
Printed: Friday, May 25, 2010
Pdnletl by cb aggs
Houser, Donald J.
9034 Downsville Pike
Williamsport, MD 21795
vraArfutnr maps Iry •ne.rW uaa 4r nw Wathngto -mnN Mannry Daeadm.n t
gan�H a•YnLr, to a. put,4_ GM wuWf n>�yuWda•GGa.O :a .. Nth a.0 :afN4d n.ra pn
... uam..n.�. pwl al.�:.a...w••„y nave .a..,aa,o..na wa aawma�
The parcel line, wovm on Chic map are derived from a vadNy of source, which have Nei. own accwacy
,b ndt. The pa icel line, are aPpma,mat. end for infarmalionalpuipoaee ONLY. They are not guaranteed
by Wa,hlnBlanGounty Marybnd ar the Maryland Department o f Acee —d. and Taxation, la be free of
including enure ofomiccion,c , pa,ili—d....... yorany.Urib,t—.c.d—d with real
ampmperty They shall not be copied , re produced ar e..led in any way without the e,pre„ prior —ft.,
ova apprl of Washington County Marybnd Planning and Zoning Depadment Thi, data DOES NOT replace
an accurate survey by a licensed proleeaianel and infmatio orn sh,I be vended using the rekvent deed,,
pbb and other recorded legal documents by gte user
0 330 660 990 1,320 1,650
Feet
0 0.08 0.16 0,24
Miles
W �I
Pri-d: Friday, May 25, 2018
Pdnted by: cb.gg.
7345 Wheeler Road
Boonsboro, MD 21713
a / - — - I I _ ■ ■ A ■ A fr1 • ■ ■1
IY�Pln+rrl' Thi¢ map • rp MtarMl.af FY tM W.Wrpbn CDun1/ M.ur.rrg IMgm..N. F n not br
earvr.l anlnWa1 Ip,n..pa i. g—mb¢.e.y h,. .....:.ei—ddd I.rada,n¢a non en
ere Iram vadau¢ pubic agencies which may have use re,biclionc and disclaimers
The p.—i line. shown on Ihi. map are derivetl Iram a variety of ¢Dort¢. which have Meir awn accuracy
la nda- The parcel lines ere ap pre.imale antl for inlarmeliD nal purpose, ON Ly. They are not guaranteed
Eby Washi
ertngton County Merybnd or the Maryland De Hhhenl of Asce —nt, and Ta..lion. tD be free of
ncluding ertors of aminbh. c rhihm. on, gsdien.l accuracy or any aUmb-, awociated with real
P.P.rty They shall not be copied, reproduced ar scaled m any way wilhoul the e.pre,c prior wriben
approval o! W .hing- County Merybnd Planning and Zoning 0eparlment Th,, date DOES NOT replace
an accurate survey by a li .—d p.fe..i... I and --ona .H be vedfied acing the re. —I deeds,
pleb end other recorded legal document¢ by Me user.
0 330 660 990 1,320 1.650
Feet
0 0,06 0.16 0.24
Miles
Pdnled: Fnday, May 25, 2018
Phnled by cbogg¢
Fulton, Printz Road
WAXXMWI TM1 eY(I Y M eMMIY. W qer MhYY7rX [worry IYnnry OE►rwnew. � ■eel br
18802 Printz Road
Eel¢eU+— a ode—aAaeoeW ar eeeW,Eamglel Mug— WXaeo
en asw eWae /IYC Mwne WN ecep eNX W aeNlllarM W iLLIWsYe
N
I� A
Boonsboror IVID
The parcel llnee ¢hown on lhig mep ere da—ry froma yanely of cour le which have hair own accuracy
clanderdc The parcel linee are appro --.and for inl¢rmelhnal purpeeee ONLY. They arenpl guaranteed
by Waehinge, COunty WqW nd or the Marylantl Oepedmenl of Aeeewmenle end TaaellOns Ip be free el
including an —f amicabn, c n, pecdienal accura.y or any adribule¢ a¢gocialed "Treat
a—, pep!go 1Tey nY 0e rMreM
Oataerea1errywp anEpYlToes
W c �
U-11anryeeutN
on Yery4M Wamng are 2 Dee"I dm-. s. OOEer
aPPrmYel W '1 net.
"ODES —
lh a Me. —led
an accurate survey M • 4en V! er anE nrlrmNen M!1 M reneN uamg the nleganl a.ea
umey toy.
., —
0Yw ab Mrnr roeueN heal eoevm.nl! el eu uur.
0 330 660 990 1,320 1.650
Feet
0 0.08 0.16 0.24
Miles
Prinletl: Friday, May 25 2018
Primed by: cbuggc
A ■ ■ EL ■ ■ ■ A ■ / . ■ A ■ ■ ■ A ■ ■
11702 Rocky Meadow Road
Clear Spring, MD 21722
zFRNINnI Thx maps f.I internal use by the Washingl,, Lpunry Planning Oepadmenl. ll i.- fbr
geal dislnhubZ 1, the public, and sh,,Id - be scaled ar copied . sourcec ar thb, dale ---d hereon
.rb Yam r.nw. YW lc .p.,t..a.N.cn min/ Mw.n. rnYklen..nl.NtlY..l.r.
The parcel Imes shown on this map are derived 1— a radety of sources whmh have lheir awn accuracy
standards The parcel lines are app—ibb- and far infarmaU—I purposes ONLY. They are not guaranteed
Y,vyu.•.n<,nC'-.yM.•ywna n— u.gd.n. n.p.n,n.m.,........... .. ,. ulwn. er b. n., nl
r P.NZ'. nw. el unison: - vy y.n,..nGY.....v-..t.d •WFr..I
b nau.cryed •.meeuc<da. 10n .1 n.y—.. t,m
.ppre..l ul W��,•nbinn C 2 M.'. ry4nr•..a Lenng o.b..— ns...f. Uof G NO' r..4—
an orate survey by a 1, b.ed pr.fessmnal and mformabon.h al be ve nfied using the rblb-bl deed.,
PYM..-1 nca.d.0 Mb.14.ctm .Y. —•N.
0 330 660 990 1,320 1,650
Feet
0 0.08 0.16 0,24
Miles
W
S
Pnnled Fnday May 25, 2018
Punted by: cbuggs
;! .,. ,,, .x;}��� Ili 'j I
%Ax Ift
19
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p
Psi
FS.47
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OdIkip-
�.:
P: l L L EGACY9
��1^xande'l.
Fulton, Lappans Road
P292
P.263
I .
WARNINGI: This map is far internal use by the W.W.gtan County Planning Depenmenl II is not for
18318 Lappans Road gene al did.,ah.aNepoblic, and should not be coaled orcoptetl sources or daecanlained Hereon
re from vanaus pubic egenciee which mar have use mstriclions and disclaimer. 7V
Boon sboro, MD The parcel line. shown an this map .,a deitved from a variety of sources which have —Mai.....ccuracy
sk ndata. The gnat lines a to appo male and for informalional purposes ONLY. They —not guaranteed
by Washington County f.mmi , the Maryland Dep...I ...a orany aUn ut Taxal- la Wih eaf
e includingennt ofomisaion,cammieylanpoeAionalatfA. oranyt, andes-imnsledwith re al
apmperty They .hall not he copied, tepraduced ., —1,,d in any way yplhoul the express pdor wriaen v \
approval of Washington County Maryknd Planning and Zoning Depanmenl Thle dale DOES NOT replace
an accurate survey by a licensed professional and information .het be verified using the tekyant deed.,
ph t. end other recorded legal dosumenta by the user
0 330 660 990 1,320 1,650
Feet
0 008 0.16 0.24
Miles printed: rode,, Mar ]5, 2—
Po-lad by cbagga
Open Session Item
SUBJECT: Contract Award (PUR-1390) - Food Services at the Washington County Detention
Center (WCDC)
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Rick Curry, CPPO – Director of Purchasing and Major Craig Rowe –
Washington County Sheriff’s Office
RECOMMENDED MOTION: Move to award the contract for the Food Services at the
Washington County Detention Center based on the estimated quantities of meals.
REPORT-IN-BRIEF: On Tuesday, May 15, 2018 the Coordinating Committee met to review
Qualifications & Experience/Technical Proposals for the subject services. The Committee
determined that only one (1) firm was responsive to the County’s Request for Proposal to perform
the subject services at the WCDC. The contract term is for one (1) year tentatively beginning July
1, 2018, with an option by the County to renew for up to four (4) additional consecutive one-year
periods. Annual price increases or decreases to cover contract years two through five will be based
upon the Producer Price Index.
Advantages of contracted food services include: (1) County funds will not be encumbered in
inventory; (2) guaranteed meal prices that will also assist in annual budgeting; (3) cost savings in
services; and (4) the County will not be responsible for recruitment/retention of food service staff.
The RFP requested that one (1) additional employee be added to the kitchen staff. This requirement
increased staffing levels above the current practice, which resulted to additional labor cost. The
present contract with Aramark was awarded in April 2013.
On Tuesday, May 15, the Coordinating Committee met to review Qualifications &
Experience/Technical Proposals of the three (3) firms submitting proposals for the subject services.
The Committee determined that only the above-recommended firm was responsive to the County’s
Request for Proposal to perform the subject services at the WCDC. The Price Proposal submittal
of the recommended firm was opened and the results are as shown on the attached price matrix.
The Coordinating Committee was comprised of the following members: County Sheriff
(Committee Chairman), County Purchasing Director, WCDC’s Warden, WCDC’s Assistant
Warden, and the County Buyer.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
The per meal price history for the present year and previous four (4) years is as follows:
Year Inmate/Sack/Court/Medical Meal Staff Meal
2013-14 $1.506 $1.712
2014-15 $1.544 $1.755
2015-16 $1.618 $1.839
2016-17 $1.547 $1.758
2017- Present $1.501 $1.705
DISCUSSION: The Request for Proposals (RFP) was advertised on the State’s “eMaryland
Marketplace”, on the County’s web site, and in the local newspaper. Twenty-two (22)
firms/individuals accessed the web site. Four (4) firms were represented at the pre-proposal
conference. Proposals were received from three (3) firms.
FISCAL IMPACT: An amount of $573,500.00 was approved for FY’18 in Line Item No.
505070-10-11320 for the Detention Center’s Food and Supplies and $582,562.00 (1.58% increase
over the FY’18 budget) is proposed in FY’19.
CONCURRENCES: As recommended by the Coordinating Committee
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Open Session Item
SUBJECT: Contract Renewal (2016-37) – #2 Heating Oil.
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Brandi Naugle, Buyer - Purchasing Department and Jim Sterling –
Director of Public Works.
RECOMMENDED MOTION: Move to concur with the recommendation of the Washington
County Public Schools (WCPS) to renew the contract for Washington County Government’s #2
heating fuel oil to the responsive, responsible low bidder, AC&T Company of Hagerstown, MD
who submitted a bidder factor of $0.149 per gallon for tank wagon deliveries.
REPORT-IN-BRIEF: Washington County Government as well as the City of Hagerstown
cooperatively bids heating fuel requirements with the WCPS. At its meeting on Tuesday, May 22,
2018, the WCPS awarded its contract for tank wagon loads to the responsive, responsible bidder,
AC&T Company with the lowest bid of $0.149 per gallon over the weekly wholesale average price
for #2 (high sulfur) heating oil as published in the Oil Price Information Service bulletin (OPIS,
Pad 1, Baltimore gasoline and distillate reseller prices).
The contract is effective August 1, 2018 and ending July 31, 2019, this is the last renewal option
on this contract. WCPS may request a fixed price quote at any time to be exercised by mutual
consent of the parties.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted, as required, by the individual using department/agencies
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: WCPS bid recommendation information.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Purchasing Office
10435 Downsville Pike
Hagerstown, MD 21740
301-766-2840
Building a Community That Inspires Curiosity, Creativity, and Achievement.
www.wcpsmd.com
www.wcpspurchasing.com
May 23, 2018
AC&T Company
Mr. Charles Goode
P.O. Box 4217
Hagerstown, MD 21741
E-mail: cgoodie@acandt.com
Ref: Notice of Renewal, 2016-37 Heating Oil
Dear Mr. Goode:
Please be advised on May 22, 2018, the Board of Education of Washington County has approved the renewal of the
contract to your company for the above-referenced bid, as indicated:
Tank Wagon Delivery - $0.149/gal. + Oil Price Information Service ("OPIS") Baltimore Maryland terminal Rack
Price
Please email an updated Certificate of Insurance (COI) naming the “Board of Education of Washington County” as an
additional insured party to me at your earliest opportunity.
This is an official notification of renewal, not a purchase order. This contract is effective from August 1, 2018, through
July 31, 2019 with no renewal options remaining.
Your continued interest in serving Washington County Public Schools is appreciated. If you should have any questions
concerning this matter, please contact Dale Diller at (Dilledal@wcps.k12.md.us) or me at (bachtsco@wcps.k12.md.us).
Sincerely,
Scott Bachtell
Scott Bachtell
Supervisor of Purchasing
Open Session Item
SUBJECT: Bid Award (PUR-1392) – Brumbaugh-Kendle-Grove Farmstead Demolition.
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Brandi Naugle, Buyer - Purchasing Department and Phil Ridenour –
Director, Hagerstown Regional Airport
RECOMMENDED MOTION: To award the Brumbaugh-Kendle-Grove Farmstead Demolition
project to the responsive, responsible bidder Ritz Construction, of Monrovia, MD for the lump
sum bid of $89, 864.
REPORT-IN-BRIEF: Notice of the Invitation to Bid (ITB) was published in the local newspaper,
listed on the State of Maryland’s “eMaryland Marketplace” website, and the County’s website.
Bids were received on May 30, 2018. Twenty (20) person’s/companies registered/downloaded the
bid document on-line. Two (2) bids were received, one (1) bid was deemed non-responsive
because it was received after the time of submittal.
The scope of work includes, but is not limited to, coordination of salvage material removal with
501(C)(3) organization, remove salvage items (where applicable), building/site demolition and
removal, backfill/restoration of site, electric utility removal, erosion and sediment control, top
soiling, seeding, sodding, mulching, well/cistern sealing.
DISCUSSION: N/A
FISCAL IMPACT: Funds in the amount of $90,000.00 are in the department’s CIP account
515000-35-45010-STY022.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Matrix Tabulation.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Bid Tabulation
PUR-1392
Brumbaugh-Kendle-Grove Farmstead Demolition at Hagerstown Regional Airport
Ritz Construction
Monrovia, MD
Item
No.
Base Bid
Description
Total
Price
X-7-5.1
Miscellaneous
Construction
Allowance
$10,000.00
X-100-5.1
Residential Lot
Clearing -
Parcel 421
$79,864.00
$89,864.00Total Lump Sum Bid
1 Bids Opened: May 30, 2018
Open Session Item
SUBJECT: Rescind Bid Award (PUR-1380) – Janitorial Services for Washington County Office
Buildings
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Brandi Naugle, Buyer - Purchasing Department and John Pennesi –
Deputy Director, Parks and Facilities.
RECOMMENDED MOTION: To relieve P2 Cleaning Services of Laurel, MD from the bid
without prejudice and award to the next lowest responsive, responsible bidders Beck & Call of
Laurel, MD for the lump sum bid of $249,206.15.
REPORT-IN-BRIEF: The County accepted bids for the Janitorial Services on March 14, 2018.
The bid was advertised on the State of Maryland’s “eMaryland Marketplace” website and the
County’s web site, and in the local newspaper. Twenty-Five (25) persons/companies registered
and downloaded the bid document on-line and Nine (9) bids were received. The contract term is
for one (1) year with an option by the County to renew for up to four (4) additional consecutive
one (1) year periods tentatively commencing July 1, 2018. The County reserves the right to accept
or reject any request for renewal by the Bidder and any increase in monthly costs for each specified
building. P2 Cleaning is requesting to have its bid rescinded without prejudice due to a mistake in
its calculation of hours to clean the Administration Building.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted for these services within the following FY’19 accounts.
County Administration Building – 515270-10-10910 - $42,928.96
County Administration Building No. 2 – 515270-10-10915 - $24,079.08
County Court House and Annex – 515270-10-10930 - $61,140.88
County Extension Services Office Building – 515270-10-23050 - $15,529.92
County Office Building – 515270-10-10940 - $47,783.76
Emergency Services – 515270-10-11440 - $18,120.0
CONCURRENCES: Jim Sterling, Director of Public Works
ALTERNATIVES: N/A
ATTACHMENTS: Bid Matrix Tabulation.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
OPTION NO. 1: To award Location Nos. 1 to 7 to one (1) contractor
Clean Keepers, LLC
Arlington, VA
Associated Building
Maintenance Co., Inc.
Crofton, MD
Beck & Call Professional
Services
Laurel, MD
Stockwell Maintenance
Systems, Inc.
Williamsport, MD
D & D Busy Broom, Inc.
dba BBI
Williamsport, MD
Location No. 1 - County Administration Complex:
A - Annual
Price $56,534.40 $60,150.52 $42,550.90 $61,806.12 $67,050.00
B - Annual Strip/Wax
& Buff Hard
Floors
$300.00 $720.00 $300.00 $350.00 $250.00
C - Annual Window
Cleaning $200.00 $500.00 $400.00 $250.00 $575.00
Total
Annual Price $57,034.40 *$61,370.52 $43,250.90 $62,406.12 $67,875.00
Location No. 2 - Court House & Court House Annex:
A - Annual
Price $55,121.04 $59,486.11 $60,250.50 $60,291.00 $64,950.00
B - Annual Strip/Wax
& Buff Hard
Floors
$250.00 $720.00 $275.00 $275.00 $350.00
C - Annual Window
Cleaning $170.00 $500.00 $150.00 $200.00 $250.00
Total
Annual Price $55,541.04 $60,706.11 $60,675.50 $60,766.00 $65,550.00
PUR-1380
Janitorial Services
* Corrected calculations based on unit pricing 1 Bids Opened: 05-29-13
Clean Keepers, LLC
Arlington, VA
Associated Building
Maintenance Co., Inc.
Crofton, MD
Beck & Call Professional
Services
Laurel, MD
Stockwell Maintenance
Systems, Inc.
Williamsport, MD
D & D Busy Broom, Inc.
dba BBI
Williamsport, MD
Location No. 3 - Administrative Annex Building:
A - Annual
Price $14,133.60 $14,777.59 $15,250.25 $16,351.56 $16,025.00
B - Annual Strip/Wax
& Buff Hard
Floors
$75.00 $160.00 $100.00 $100.00 $75.00
C - Annual Window
Cleaning $50.00 $150.00 N/A $75.00 $0.00
Total
Annual Price $14,258.60 $15,087.59 $15,350.25 $16,526.56 $16,100.00
Location No. 4 - County Office Building:
A - Annual
Price $42,400.80 $45,564.50 $45,578.50 $46,654.56 $49,000.00
B - Annual Strip/Wax
& Buff Hard
Floors
$400.00 $1,040.00 $500.00 $450.00 $500.00
C - Annual Window
Cleaning $50.00 $750.00 $50.00 $75.00 $150.00
Total
Annual Price $42,850.80 $47,354.50 $46,128.50 $47,179.56 $49,650.00
Location No. 5 - Extension Services Office Building/Rural Heritage Museum Office:
A - Annual
Price $14,133.60 $14,777.59 $15,350.50 $16,351.56 $15,800.00
B - Annual Strip/Wax
& Buff Hard
Floors
$150.00 $716.80 $150.00 $175.00 $150.00
C - Annual Window
Cleaning $50.00 $150.00 N/A $100.00
Total
Annual Price $14,333.60 $15,644.39 $15,500.50 $16,626.56 $15,950.00
* Corrected calculations based on unit pricing 2 Bids Opened: 03-14-2018
Clean Keepers, LLC
Arlington, VA
Associated Building
Maintenance Co., Inc.
Crofton, MD
Beck & Call Professional
Services
Laurel, MD
Stockwell Maintenance
Systems, Inc.
Williamsport, MD
D & D Busy Broom, Inc.
dba BBI
Williamsport, MD
Location No. 6 - Division of Emergency Services:
A - Annual
Price $14,133.60 $14,777.59 $24,000.00 $16,351.56 $16,900.00
B - Annual Strip/Wax
& Buff Hard
Floors
$200.00 $143.60 $400.00 $200.00 $500.00
C - Annual Window
Cleaning $50.00 $250.00 $50.00 $125.00 $125.00
Total
Annual Price $14,383.60 $15,171.19 $24,450.00 $16,676.56 $17,525.00
Location No. 7 - Women Infants & Children (WIC) Location:
A - Annual
Price $28,267.20 $30,978.48 $43,350.50 $31,503.12 $33,000.00
B - Annual Strip/Wax
& Buff Hard
Floors
$600.00 $2,304.00 $500.00 $150.00 $400.00
C - Annual Window
Cleaning $150.00 $250.00 N/A $100.00 $0.00
Total
Annual Price $29,017.20 $33,532.48 $43,850.50 $31,753.12 $33,400.00
TOTAL LUMP SUM
BID for Option No. 1
(Location
Nos. 1 through 7)
$227,419.24 *$248,866.78 $249,206.15 $251,934.48 $266,050.00
* Corrected calculations based on unit pricing 3 Bids Opened: 03-14-2018
Clean Keepers, LLC
Arlington, VA
Associated Building
Maintenance Co., Inc.
Crofton, MD
Beck & Call Professional
Services
Laurel, MD
Stockwell Maintenance
Systems, Inc.
Williamsport, MD
D & D Busy Broom, Inc.
dba BBI
Williamsport, MD
Location No. 1 - County Administration Complex:
A - Annual
Price $56,534.40 $63,818.23 $44,500.50 $61,806.12 $67,050.00
B - Annual Strip/Wax
& Buff Hard
Floors
$300.00 $1,080.00 $600.00 $350.00 $250.00
C - Annual Window
Cleaning (Interior)$200.00 $600.00 $350.00 $250.00 $575.00
Total
Annual Price $57,034.40 $65,498.23 $45,450.50 $62,406.12 $67,875.00
Location No. 2 - Court House & Court House Annex:
A - Annual
Price *$55,121.00 $63,113.31 $62,900.50 $60,291.00 $64,950.00
B - Annual Strip/Wax
& Buff Hard
Floors
$250.00 $1,080.00 $400.00 $275.00 $350.00
C1 - Annual Window
Cleaning $170.00 $600.00 $200.00 $200.00 $250.00
Total
Annual Price *$55,541.00 $64,793.31 $63,500.50 $60,766.00 $65,550.00
Location No. 3 - Administrative Annex Building:
A - Annual
Price $14,133.60 $15,678.66 $17,500.50 $16,351.56 $16,025.00
B - Annual Strip/Wax
& Buff Hard
Floors
$75.00 $240.00 $175.00 $100.00 $75.00
C1 - Annual Window
Cleaning $50.00 $350.00 N/A $75.00 $0.00
OPTION NO. 2: To award each location (Location Nos. 1 to 7) separately:
* Corrected calculations based on unit pricing 4 Bids Opened: 03-14-2018
Clean Keepers, LLC
Arlington, VA
Associated Building
Maintenance Co., Inc.
Crofton, MD
Beck & Call Professional
Services
Laurel, MD
Stockwell Maintenance
Systems, Inc.
Williamsport, MD
D & D Busy Broom, Inc.
dba BBI
Williamsport, MD
Total
Annual Price $14,258.60 $16,268.66 $17,675.50 $16,526.56 $16,100.00
* Corrected calculations based on unit pricing 5 Bids Opened: 03-14-2018
Clean Keepers, LLC
Arlington, VA
Associated Building
Maintenance Co., Inc.
Crofton, MD
Beck & Call Professional
Services
Laurel, MD
Stockwell Maintenance
Systems, Inc.
Williamsport, MD
D & D Busy Broom, Inc.
dba BBI
Williamsport, MD
Location No. 4 - County Office Building:
A - Annual
Price $42,400.80 $48,342.82 $49,575.50 $46,654.56 $49,000.00
B - Annual Strip/Wax
& Buff Hard
Floors
$400.00 $1,560.00 $550.00 $450.00 $500.00
C - Annual Window
Cleaning $50.00 $1,000.00 $100.00 $75.00 $150.00
Total
Annual Price $42,850.80 $50,902.82 $50,225.50 $47,179.56 $49,650.00
Location No. 5 - Extension Services Office Building/Rural Heritage Museum Office:
A - Annual
Price $14,133.60 $15,678.66 $17,500.50 $16,351.56 $15,800.00
B - Annual Strip/Wax
& Buff Hard
Floors
$150.00 $1,075.20 $200.00 $175.00 $150.00
C - Annual Window
Cleaning $50.00 $350.00 N/A $100.00
Total
Annual Price $14,333.60 $17,103.86 $17,700.50 $16,626.56 $15,950.00
Location No. 6 - Division of Emergency Services Facility:
A - Annual
Price $14,133.60 $15,678.66 $25,500.50 $16,351.56 $16,900.00
B - Annual Window
Cleaning $200.00 $215.40 $550.00 $200.00 $500.00
C - Annual Strip/Wax
& Buff Hard
Floors
$50.00 $500.00 $100.00 $125.00 $125.00
Total
Annual Price $14,383.60 $16,394.06 $26,150.50 $16,676.56 $17,525.00
* Corrected calculations based on unit pricing 6 Bids Opened: 03-14-2018
Clean Keepers, LLC
Arlington, VA
Associated Building
Maintenance Co., Inc.
Crofton, MD
Beck & Call Professional
Services
Laurel, MD
Stockwell Maintenance
Systems, Inc.
Williamsport, MD
D & D Busy Broom, Inc.
dba BBI
Williamsport, MD
Location No. 7 - Women Infants & Children (WIC) Location:
A - Annual
Price $28,267.20 $32,867.41 N/A $31,503.12 $33,000.00
B - Annual Window
Cleaning $600.00 $3,456.00 N/A $150.00 $400.00
C - Annual Strip/Wax
& Buff Hard
Floors
$150.00 $500.00 N/A $100.00 $0.00
Total
Annual Price $29,017.20 $36,823.41 $0.00 $31,753.12 $33,400.00
OPTIONS:
Additional Carpet
Cleaning, as required
(per square foot)
$0.10 $0.175 N/A $0.16 $0.19
Hourly Labor Rate
per person for
Additional Services
as required. Regular
(per hour)
$13.59 $15.72 N/A $12.15 $10.10
Hourly Labor Rate per
person for Additional
Services as required
Saturdays, Sundays
and Holidays:
(per hour)
$13.59 $23.47 N/A $13.75 $17.20
As stated on the General Conditions & Instructions to Bidders:
When an error is made in extending total prices, "the written unit bid price shall govern. In the absence of written prices, the unit bid price shall govern".
* Corrected Calculations Based On Unit Pricing
* Corrected calculations based on unit pricing 7 Bids Opened: 03-14-2018
Clean Keepers, LLC
Arlington, VA
Associated Building
Maintenance Co., Inc.
Crofton, MD
Beck & Call Professional
Services
Laurel, MD
Stockwell Maintenance
Systems, Inc.
Williamsport, MD
D & D Busy Broom, Inc.
dba BBI
Williamsport, MD
* Minimum 4 hours
* Minimum 4 hours
* Corrected calculations based on unit pricing 8 Bids Opened: 03-14-2018
OPTION NO. 1: To award Location Nos. 1 to 7 to one (1) contractor
Sentral Services
Kensington, MD
P2 Cleaning
Services, LLC
Laurel, MD
Servtec Custodial, Inc.
Hagerstown, MD
Clean Team Janitorial
Service, Inc.
Washington, DC
Location No. 1 - County Administration Complex:
A - Annual
Price $65,328.00 $39,997.00 $63,953.95 $72,744.00
B - Annual Strip/Wax
& Buff Hard
Floors
$1,565.00 $325.00 $1,000.00 $4,087.00
C - Annual Window
Cleaning $1,200.00 $1,325.00 $1,500.00 $4,050.00
Total
Annual Price $68,093.00 $41,647.00 $66,453.95 $80,881.00
Location No. 2 - Court House & Court House Annex:
A - Annual
Price $63,156.00 $67,943.00 $62,478.97 $70,925.40
B - Annual Strip/Wax
& Buff Hard
Floors
$936.00 $200.00 $1,000.00 $2,883.75
C - Annual Window
Cleaning $1,340.00 $1,200.00 $1,500.00 $2,500.00
Total
Annual Price $65,432.00 $69,343.00 $64,978.97 $76,309.15
PUR-1380
Janitorial Services
* Corrected calculations based on unit pricing 9 Bids Opened: 03-14-2018
Sentral Services
Kensington, MD
P2 Cleaning
Services, LLC
Laurel, MD
Servtec Custodial, Inc.
Hagerstown, MD
Clean Team Janitorial
Service, Inc.
Washington, DC
Location No. 3 - Administrative Annex Building:
A - Annual
Price $16,488.00 $17,188.00 $19,704.80 $18,186.00
B - Annual Strip/Wax
& Buff Hard
Floors
$780.00 $120.00 $1,000.00 $900.00
C - Annual Window
Cleaning $650.00 $250.00 $1,500.00 $200.00
Total
Annual Price $17,918.00 $17,558.00 $22,204.80 $19,286.00
Location No. 4 - County Office Building:
A - Annual
Price $49,728.00 $39,662.00 $49,204.23 $54,558.00
B - Annual Strip/Wax
& Buff Hard
Floors
$3,040.00 $430.00 $1,000.00 $4,660.50
C - Annual Window
Cleaning $250.00 $1,500.00 $1,500.00 $600.00
Total
Annual Price $53,018.00 $41,592.00 $51,704.23 $59,818.50
Location No. 5 - Extension Services Office Building/Rural Heritage Museum Office:
A - Annual
Price $16,260.00 $8,645.00 $19,704.80 $18,186.00
B - Annual Strip/Wax
& Buff Hard
Floors
$250.00 $150.00 $1,000.00 $2,000.00
C - Annual Window
Cleaning $250.00 $250.00 $500.00 $200.00
Total
Annual Price $16,760.00 $9,045.00 $21,204.80 $20,386.00
* Corrected calculations based on unit pricing 10 Bids Opened: 03-14-2018
Sentral Services
Kensington, MD
P2 Cleaning
Services, LLC
Laurel, MD
Servtec Custodial, Inc.
Hagerstown, MD
Clean Team Janitorial
Service, Inc.
Washington, DC
Location No. 6 - Division of Emergency Services:
A - Annual
Price $15,408.00 $15,553.00 $19,704.80 $18,186.00
B - Annual Strip/Wax
& Buff Hard
Floors
$250.00 $250.00 $1,000.00 $750.00
C - Annual Window
Cleaning $250.00 $150.00 $500.00 $300.00
Total
Annual Price $15,908.00 $15,953.00 $21,204.80 $19,236.00
Location No. 7 - Women Infants & Children (WIC) Location:
A - Annual
Price $33,888.00 $32,074.91 $34,454.51 $36,372.00
B - Annual Strip/Wax
& Buff Hard
Floors
$250.00 $250.00 $1,000.00 $2,000.00
C - Annual Window
Cleaning $300.00 $150.00 $400.00 $250.00
Total
Annual Price $34,438.00 $32,474.91 $35,854.51 $38,622.00
TOTAL LUMP SUM
BID for Option No. 1
(Location
Nos. 1 through 7)
*$271,567.00 $227,612.91 $283,606.06 $314,538.65
* Corrected calculations based on unit pricing 11 Bids Opened: 03-14-2018
Sentral Services
Kensington, MD
P2 Cleaning
Services, LLC
Laurel, MD
Servtec Custodial, Inc.
Hagerstown, MD
Clean Team Janitorial
Service, Inc.
Washington, DC
Location No. 1 - County Administration Complex:
A - Annual
Price No Bid $41,234.00 No Bid $76,900.80
B - Annual Strip/Wax
& Buff Hard
Floors
No Bid $325.00 No Bid $4,087.00
C1 - Annual Window
Cleaning (Interior)No Bid $1,325.00 No Bid $4,050.00
Total
Annual Price $0.00 $42,884.00 $0.00 $85,037.80
Location No. 2 - Court House & Court House Annex:
A - Annual
Price No Bid $70,044.00 No Bid $74,978.28
B - Annual Strip/Wax
& Buff Hard
Floors
No Bid $200.00 No Bid $2,883.75
C1 - Annual Window
Cleaning No Bid $1,200.00 No Bid $2,500.00
Total
Annual Price $0.00 $71,444.00 $0.00 *$80,362.03
Location No. 3 - Administrative Annex Building:
A - Annual
Price No Bid $17,720.00 No Bid $19,225.20
B - Annual Strip/Wax
& Buff Hard
Floors
No Bid $120.00 No Bid $900.00
C1 - Annual Window
Cleaning No Bid $250.00 No Bid $200.00
OPTION NO. 2: To award each location (Location Nos. 1 to 7) separately:
* Corrected calculations based on unit pricing 12 Bids Opened: 03-14-2018
Sentral Services
Kensington, MD
P2 Cleaning
Services, LLC
Laurel, MD
Servtec Custodial, Inc.
Hagerstown, MD
Clean Team Janitorial
Service, Inc.
Washington, DC
Total
Annual Price $0.00 $18,090.00 $0.00 $20,325.20
* Corrected calculations based on unit pricing 13 Bids Opened: 03-14-2018
Sentral Services
Kensington, MD
P2 Cleaning
Services, LLC
Laurel, MD
Servtec Custodial, Inc.
Hagerstown, MD
Clean Team Janitorial
Service, Inc.
Washington, DC
Location No. 4 - County Office Building:
A - Annual
Price No Bid $40,888.00 No Bid $57,675.60
B - Annual Strip/Wax
& Buff Hard
Floors
No Bid $430.00 No Bid $4,660.50
C - Annual Window
Cleaning No Bid $1,500.00 No Bid $600.00
Total
Annual Price $0.00 $42,818.00 $0.00 $62,936.10
Location No. 5 - Extension Services Office Building/Rural Heritage Museum Office:
A - Annual
Price No Bid $8,912.00 No Bid $19,225.20
B - Annual Strip/Wax
& Buff Hard
Floors
No Bid $150.00 No Bid $2,000.00
C - Annual Window
Cleaning No Bid $250.00 No Bid $200.00
Total
Annual Price $0.00 $9,312.00 $0.00 $21,425.20
Location No. 6 - Division of Emergency Services Facility:
A - Annual
Price No Bid $16,034.00 No Bid *$19,225.00
B - Annual Window
Cleaning No Bid $250.00 No Bid $300.00
C - Annual Strip/Wax
& Buff Hard
Floors
No Bid $150.00 No Bid $750.00
Total
Annual Price $0.00 $16,434.00 $0.00 *$20,275.00
* Corrected calculations based on unit pricing 14 Bids Opened: 03-14-2018
Sentral Services
Kensington, MD
P2 Cleaning
Services, LLC
Laurel, MD
Servtec Custodial, Inc.
Hagerstown, MD
Clean Team Janitorial
Service, Inc.
Washington, DC
Location No. 7 - Women Infants & Children (WIC) Location:
A - Annual
Price No Bid $33,066.91 No Bid $38,450.40
B - Annual Window
Cleaning No Bid $250.00 No Bid $250.00
C - Annual Strip/Wax
& Buff Hard
Floors
No Bid $150.00 No Bid $2,000.00
Total
Annual Price $0.00 $33,466.91 $0.00 $40,700.40
OPTIONS:
Additional Carpet
Cleaning, as required
(per square foot)
*$0.10 $0.18 $0.20 $0.10
Hourly Labor Rate
per person for
Additional Services
as required. Regular
(per hour)
*$18.00 $20.00 $17.50 $17.50
Hourly Labor Rate per
person for Additional
Services as required
Saturdays, Sundays
and Holidays:
(per hour)
*$27.00 $25.00 $22.50 $26.75
Remarks/Exceptions:
Sentral Services
Totlal Lum Sum Bid for Option No. 1:
Pricing Complies with MD minimum wage and Sick & Safe Leave Act
Options:
* Minimum Charge $250.00
* Corrected calculations based on unit pricing 15 Bids Opened: 03-14-2018
Sentral Services
Kensington, MD
P2 Cleaning
Services, LLC
Laurel, MD
Servtec Custodial, Inc.
Hagerstown, MD
Clean Team Janitorial
Service, Inc.
Washington, DC
* Minimum 4 hours
* Minimum 4 hours
* Corrected calculations based on unit pricing 16 Bids Opened: 03-14-2018
Open Session Item
SUBJECT: Sex Offender Compliance and Enforcement Maryland Grant – Approval to Submit
Application
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Tina Wilson, Office of Grant Management; Cody Miller, Washington
County Sheriff Office
RECOMMENDED MOTION: Move to approve the submission of the grant application
for the FY19 Sex Offender Compliance and Enforcement Maryland Grant to the Governor’s
Office of Crime Control and Prevention in the amount of $36,259 and accept funding as
awarded.
REPORT-IN-BRIEF: The Washington County Sheriff's Office plans to utilize the
funding provided by the Sex Offender Compliance and Enforcement Maryland Grant to fund the
salaries of two part-time civilian employees, who assist the Sex Offender Registrar with the
register/ re-register of sex offenders, while also conducting compliance checks of employment as
well as home addresses. The grant will also cover training expenses to include registration fees,
meals, lodging and travel.
DISCUSSION: The Office of Grant Management has reviewed the grant funding guidelines
associated with this program. The performance period of this State funded grant is for one year,
starting July 1, 2018. Matching fund or in-kind support is not required for this program. The
anticipated grant award is $36,259 which includes wages, benefits, and operational expenses.
This grant is annually recurring and there are no unusual conditions or requirements attached to
the acceptance of the grant.
FISCAL IMPACT: If awarded the grant reduces costs associated with the Sex Offender
Registration program by $36,259.
CONCURRENCES: Director, Office of Grant Management
ALTERNATIVES: Deny approval for submission of this request
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: State Homeland Security Grant Program Modification
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Tom Brown, Emergency Management Specialist, Division of
Emergency Services
RECOMMENDED MOTION: Move to approve the modification of funds being moved from
expense accounts to other expense accounts.
REPORT-IN-BRIEF: On October 11, 2016, approval was obtained to accept the total award
amount of $183,341 for the FY16 State Homeland Security Grant Program (SHSGP). The
SHSGP is intended to enhance and maintain current Homeland Security initiatives as they
pertain to prevention, preparedness, response, recovery, and mitigation.
DISCUSSION: The projects submitted in the grant application did not move forward as
originally anticipated. Due to the canceled projects a budget modification was submitted to the
Maryland Emergency Management Agency requesting to move the remaining grant funds from
the software and communication line items to allow for the equipment purchase of ballistic
helmets and body armor for EMS personnel who are responding to Active Assailant incidents.
The Maryland Emergency Management Agency has approved the modification request. In order
for the Office of Budget & Finance to move forward with the budget transfer approval must be
received from the Commissioners. Total cost of this project is $28,404.00
FISCAL IMPACT: Provides a total of $183,341 for Emergency Services related expenses
which may otherwise be charged to the Emergency Services budget.
CONCURRENCES: Director, Division of Emergency Services
ALTERNATIVES: Deny modification approval
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Hotel Rental Tax Funding Request, Maryland Symphony Orchestra
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management, Emily Socks,
Director of Advancement, Maryland Symphony Orchestra.
RECOMMENDED MOTION: Move to approve the request for Hotel Rental Tax funding
from the Maryland Symphony Orchestra in the amount of $________, for direct expenses
associated with the 33rd Annual Salute to Independence at Antietam National Battlefield to be
held on July 7, 2018.
REPORT-IN-BRIEF: The Maryland Symphony Orchestra has submitted a request for Hotel
Rental Tax funding to support the 33rd Annual Salute to Independence which is held at the
Antietam National Battlefield. This year’s event will be held on July 7, 2018. The amount of
funding requested for this event by the Orchestra is $35,000.
DISCUSSION: The Salute to Independence at Antietam National Battlefield is a marquee event
for Washington County with approximately 35,000 visitors attending annually. “Americans for
the Arts” estimates the annual economic impact for this event at $1.1 million. The Washington
County Convention & Visitors Bureau reports that the hotel occupancy rates for this weekend are
consistently at 90%, as compared to 75% for other July weekends. Many hotels in Washington
County report being fully booked during the event.
The total event budget for 2018 is set at $252,978. The Maryland Symphony Orchestra has
secured funding from other sources for this event totaling $124,138. They will also receive in-
kind contributions of $93,840 from many community partners and the Antietam National
Battlefield.
The Board of County Commissioners has provided financial support to this event historically. In
2017, the Board of County Commissioners contributed $35,000 towards the direct expenses of
the event.
This event meets all 7 of the Board of County Commissioner’s goals and criteria for the use of
Hotel Rental Tax Funds. The Maryland Symphony Orchestra has proven to be a very responsive
and responsible grantee to the Office of Grant Management. There are no issues of outstanding
obligations to the County that would prevent the Orchestra from receiving funding. The
Maryland Symphony Orchestra’s 2017 Hotel Rental Tax Grant Report shows that last year
30,000 people attended the event with 800 estimated hotel rental nights purchased. It is the
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
recommendation of the Washington County Office of Grant Management that this application be
approved in an amount determined to be appropriate by the Board of County Commissioners.
FISCAL IMPACT: The Hotel Rental Tax Fund will be reduced by the amount of this award.
CONCURRENCES: N/A
ALTERNATIVES: Deny the Maryland Symphony’s request for Hotel Rental Tax Funding.
ATTACHMENTS: FY18 Hotel Rental Tax Funding Application
AUDIO/VISUAL NEEDS: N/A
Washington County, Maryland
Hotel Rental Tax Funding
Grant Application
100 West Washington Street
Room 2200
Hagerstown, Maryland 21740
240-313-2040
Organization/Agency: The Maryland Symphony Orchestra, Inc. (MSO) E-mail Address: esocks@marylandsymphony.org
Address: 30 W. Washington Street, Hagerstown, MD 21740-4804
Contact Person: Emily C. Socks Title: Director of Advancement
Phone Number: (301) 797-4000 Fax Number: (301) 797-2314
Tax ID/Federal ID#: 52-1259358 (7 Capital Request r Operating Request
Project Classification: (` Tourism/Attraction C Economic Development * Cultural (7 Recreation
Project Name: IMSO 33rd Annual Salute to Independence at Antietam National Battlefield
Project Start Date: July 7, 2018 Project End Date: July 7, 2018
Project Justification and Economic Benefit/Impact to the Visitor Industry, if Applicable
The Maryland Symphony Orchestra's annual "Salute to Independence," presented in partnership with the National Park Service at
Antietam National Battlefield, is a project which meets all 7 priority funding goals of Washington County's Hotel Rental Tax Fund.
As the largest event in the county each July, the Hagerstown -Washington County Convention and Visitors Bureau has conservatively
estimated the "Salute's" direct local economic impact at $500,000. Drawing as many as 35,000 area residents, tourists, and elected
officials to the battlefield, the national arts advocacy organization, American's for the Arts, estimates the combined direct and indirect
economic impact of the "Salute" atjust over $1.1 million.
This event related spending sustains jobs, and generates revenues for local and state government, as well as for local and regional
businesses, organizations and vendors. According to the Civil War Trust, the nation's largest nonprofit devoted to the preservation of
Civil War battlefields, when analyzing visitation at ten national parks in 2015 they found that for every dollar of federal government
investment in the parks operating budget it yielded $15.90 in sales at local businesses and $.43 in hotel and sales tax revenue.
Anticipated Visitor Attendance and Impact on Hotel Rental Occupancy, if Applicable
As a marquee event for Washington County, the "Salute" draws as many as 35,000 attendees to Antietam National Battlefield each July
from communities throughout Central and Western Maryland, Southern Pennsylvania, Northern Virginia, and the Panhandle of West
Virginia. According to statistics from the Hagerstown -Washington County Convention and Visitors Bureau (CVB), Washington County's
hotel occupancy rate in July is around 75-percent. On "Salute to Independence" event weekends, the occupancy ratejumps to higher
than 90-percent, with many hotels being sold out.
Narrative Description of Project: Include purpose of project, outline of project procedures, intended results of project or any additional
comments that support the need for project and/or merit as an event or activity designed to promote Washington County, Maryland.
The purpose of the project is to produce the Maryland Symphony Orchestra's 33rd Annual "Salute to Independence" at Antietam
National Battlefield on Saturday, July 7,2018.
The "Salute to Independence" is a one -day event, held on the first Saturday of July. Taking place on the historic and hallowed grounds
of the Antietam National Battlefield, the "Salute" is a celebration of our nation's independence through a concert of patriotic music
performed by Washington County's and Western Maryland's only fully -professional orchestra. Its reach makes it the largest cultural,
historical, and summer tourism event in Washington County each year. As was so eloquently stated in a 2017 Herald -Mail Editorial:
"There really is a direct connection between the battle and what will be going on. You have the patriotic music and feeling of what it
means to be an American."
For 33 years, this extraordinary concert has been held through the MSG's partnership with the National Park Services and Antietam
National Battlefield. As a result of the project's longevity, the "Salute" is viewed as part of the historical and cultural fabric of Washington
County. Attendees of the event expect to return year after year to participate in this celebration of America's freedom and to remember
those who have served our nation through military service in the past -as well as the men and women who do so today.
The "Salute" features the 65-member, fully -professional, Maryland Symphony Orchestra in a concert of patriotic music lead by Music
Director Elizabeth Schulze who is currently in her 19th season with the orchestra. The "Salute's" program this July will include the
"Armed Forces Salute," "Maryland, My Maryland," "American Salute," the "1812 Overture," and the"Stars and Stripes Forever." The Army
National Guard Artillery Battalion will sound cannons during the "1812 Overture" and the Air National Guard will mesmerize the
audience with a fly over during the "National Anthem". A spectacular 20-minute grand -finale fireworks display will conclude the event.
Bringing a 65-member orchestra and its equipment to perform at an outdoor venue is an expensive venture. The "Salute" requires
staging, lighting, and an extensive sound and public address system, including portable back-up electric generators. The event
expenses include musician fee's, stage, sound platforms, generators and wiring,golf carts, port a -potties, backstage and field tents, and
of course, the fireworks. Other expenses include event insurance, rentals, music arrangement rentals and purchases, various fees,
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transportation for the musicians to and from the battlefield, and extra stagehands along with part-time production personnel to help
The budget for the 33rd Annual "Salute to Independence" totals $217,978. This includes direct and administrative expenses totaling
$124,138 and $93,840 in contributed (in -kind) services and materials from some 20 community partners. The contributed services
include a portion of the staging costs, the crane and 30ft by 50ft U.S. Flag which flies over the concert stage, the Army National Guard
Artillery Battalion and their equipment, the concert program book, event marketing, National Park Service staff, park rangers and the use
of the Antietam National Battlefield venue.
Currently, the MSO has secured $69,000 towards the $124,138 in cash resources necessary to meet the direct expenses involved to
produce this July's "Salute." This includes $43,000 in corporate sponsorships, $23,000 in grants from area foundations, $2,500 from
county tourism, and $500.00 in contributions from private donors. The MSO requests the County Commissioners to consider a $35,000
grant from the Hotel Rental Tax Fund of Washington County, MD. This request, representing an investment of $1.00 (one -dollar) per -
person of the anticipated 35,000 who will attend this July's "Salute".
At the time of this request, the Orchestra is confident that it will be able to raise the remaining dollars needed to meet the allocated
direct expenses by the July event through conversations and appeal to previous "Friends of the Salute" contributors.
A. Amount of Hotel Rental Tax Grant Funding Requested
B. List Other Funding Sources and Their Respective Amounts
$ 35,000.00
Source: ICorporate sponsorships, government and foundation grants I $101,000.00
Source: Contributions from individuals tourism, and small businesses $23,138.00
Source: Contributed in -kind services from community partners including the Battlefield $93,840.00
C. Total Project/Event Funding (A + B) $217,978.00
Itemize your total project budget into the appropriate classifications:
A. Tourism Attraction (Be specific in expense breakdown):
Music Director, Musicians & Production Staff �$42,138.00
Direct production expenses including stage, sound, equipment & rentals $82,000.00
Contributed services - battlefield, crane, flag, cannons, staging and marketing F-593,840.00
B. Economic Development Enhancement (Be specific in expense breakdown):
C. Cultural Projects (Be specific in expense breakdown):
D. Recreational Projects (Be specific in expense breakdown):
7 1-
Total Project Budget $217,978.00
Certification:
Signature:
We certify the information contained in this application is complete, accurate and fully discloses the scope and intent
of our request for funding from the Hotel Rental Tax Fund. We agree to comply with the County's requests for
information regarding the use of awarded funds and to provide access to accounting records related to these funds.
We acknowledge that if expenditures of funds is approved, such approval will be for line -item -by -line -item
expenditures, which must be adhered to within the maximum 10% line item deviation.
We further acknowledge that any deviations beyond 10% allowable amount will require us to submit a program
amendment which will have to be approved by the Office of Community Grant Management prior to any further
expenditures.
By signing this application, I/we accept and agree to be bound by the terms and conditions of Hotel Rental Tax
Regulations as administered by the Washington County Commissioners in compliance with current State laws.
Date: May 10, 2018
Applicant/Organization: IEmily C. Socks, Director of Advancement, The Maryland Symphony urcnestra, inc.
Recommended by: Date: F- Approve
(` Denied
Director, Office of Community Grant Management
Comments:
Approved By: Date: (`- Approved
(^ Denied
County Administrator
Comments:
For Requests over $25,000
Approved By: Date Approved
C Denied
President, Board of County Commissioners
Return Application To:
Washington County Office of Community Grant Management
100 West Washington Street Room 2200
Hagerstown, Maryland 21740
240-313-2040
Open Session Item
SUBJECT: APPROVAL OF BYLAWS FOR THE DIVERSITY AND INCLUSION
COMMITTEE
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Vicki C. Lumm, County Clerk
RECOMMENDED MOTION: To approve the bylaws of the Diversity and Inclusion Committee as
presented.
REPORT-IN-BRIEF: Several County Commissioners were approached by citizens in the
community regarding the possibility of forming a board to address inclusion and diversity in the
County. After several collaborative meetings, the attached bylaws were created to incorporate the
mission and goals of a “Diversity and Inclusion Committee”.
DISCUSSION: The mission of the Committee is to advise the Board of County Commissioners on
public policy relating to ethnic affairs, promote the involvement of all ethnic groups in business and
community affairs, and advocate services and programs relating to the quality of life for all residents.
Membership is comprised of seven individual voting members and two non-voting, ex-officio
members (one County Commissioner member and one Board of Education member).
Upon approval of the bylaws, applications from the community will be encouraged through a media
release. Members will then be appointed by the County Commissioners.
FISCAL IMPACT: A $2,000 budget line item is included in the FY 19 General Fund Budget to
carry out the goals of the Committee that include the selection of persons for the “Attitudes of
America Award” and to coordinate and promote ethnic festivals and/or public performances.
CONCURRENCES: County Commissioners; County Administrator; County Attorney
ALTERNATIVES: Revise the proposed bylaws or not approve the formation of such a Committee.
ATTACHMENTS: Bylaws for the Diversity and Inclusion Committee
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
1
WASHINGTON COUNTY DIVERSITY AND INCLUSION COMMITTEE
BYLAWS
Article I
Name
The name of the committee is the Washington County Diversity and Inclusion
Committee (Committee).
Article II
Mission Statement
The Committee is to advise the Board of County Commissioners of Washington
County, Maryland (Commissioners) on public policy relating to ethnic affairs, promote
the involvement of all ethnic groups in business and community affairs, and advocate
services and programs relating to the quality of life for all residents.
Article III
Priorities
The Committee shall:
A. Undertake the task of gathering and disseminating information from and
about the growing diverse ethnic population of Washington County, Maryland (County);
B. Foster a climate of mutual respect among different ethnic groups and
peoples in the County by improving communication between the diverse groups and
communities;
C. Bridge the cultural diversity of all ethnic groups in the County;
D. Offer input to the Commissioners relating to County and community
issues by encouraging the discussion of differing viewpoints to promote an understanding
in a multicultural environment;
E. Advise the Commissioners on how County government can be more
inclusive of the diverse community in which we live by providing guidance on issues
such as employment, employee relations and citizen participation in government
processes;
F. Coordinate and promote ethnic festivals to add to the quality of excellence
the community enjoys through public performances; and
G. Annually nominate and select person(s) and organization(s) for the
“Attitudes for America Award”.
Article IV
Membership
A. Composition. The Committee shall be comprised of seven (7) individual
voting members and two (2) non-voting, ex-officio members. The seven individual
members shall be appointed by the Commissioners.
2
1. The seven (7) individual voting members shall be volunteer,
private citizen residents of Washington County, Maryland, who have an interest in
cultural and community outreach and political and economic empowerment.
2. The two (2) ex-officio, non-voting members shall be as follows:
a. One (1) Washington County Commissioner member; and
b. One (1) Washington County Board of Education member.
B. Terms. Standing ex officio voting members are not term-limited. Terms
of the individual voting members shall be three (3) years. The individual voting members
shall be appointed so that one-third (1/3) of the members’ terms expire in each of three (3)
consecutive years. Individual members shall be eligible for reappointment for one (1)
consecutive three-year term only, and following the second consecutive three-year term,
shall be eligible for reappointment only after an intervening one-year period. Individual
voting members filling a partial term vacancy shall complete the partial term and shall
then be eligible for reappointment for two (2) additional consecutive three-year terms.
C. Termination of Membership and Vacancies.
1. Membership on the Committee may be terminated by voluntary
withdrawal or by removal by the Commissioners. Any member may withdraw
from membership by giving written notice to the Committee chair of such
intention.
2. The Committee may recommend to the Commissioners that the
membership of an individual member be terminated based on one or more of the
following criteria:
a. inadequate attendance including excused and unexcused
absences;
b. breach of confidentiality;
c. action/behavior that is inappropriate or inconsistent with
County policy; and
3. The Commissioners shall have the authority to remove any
member of the Committee at any time when, in its sole and absolute discretion,
the best interest of the community shall be served.
Article V
Officers
A. Elected Officers. Members of the Committee shall elect from among their
members a chair, vice-chair, and secretary. Notwithstanding any provision of these
bylaws, no member may simultaneously hold more than one office. The officers shall
have the duties and powers usually attendant upon such officers and other duties and
powers not inconsistent herewith as may be provided by the Committee and/or the
Commissioners.
B. Terms. The chair and vice-chair shall take office at the close of the
Annual Meeting and shall serve for a term of one (1) year. Officers are eligible for
3
reelection or reappointment for one (1) additional year. Vacancies occurring during a term
of office must be filled for the unexpired balance of the term of office. When a vacancy in
the office of the chair occurs, the vice-chair shall automatically succeed to the office of
chair.
C. Chair. The chair shall:
1. Preside as the chief officer of the Committee and shall be present
at all meetings of the Committee;
2. Serve as a non-voting ex-officio member of all sub-committees
and appoint the chair of each sub-committee from among the members;
3. Ensure that proper records are maintained;
4. Communicate to the Committee such matters and make such
suggestions as may in the chair's opinion tend to promote the achievement of the
goals outlined in these bylaws; and
5. Perform such other duties as are necessarily incidental to the
office.
D. Vice-Chair. The vice-chair shall perform all duties of the chair during his
or her absence.
E. Secretary. The secretary shall maintain minutes of the meetings and when
necessary provide notice of meetings to members of the Committee.
F. Officer Removal, Resignation, and Vacancies
1. The Committee may recommend to the Commissioners that a
member serving as an officer be removed from his or her officer position based on
one or more of the following criteria:
a. inadequate attendance including excused and unexcused
absences;
b. breach of confidentiality;
c. actions/behavior that in the opinion of the Committee is
inappropriate or inconsistent with policy; and
2. The Commissioners shall have the authority to remove any
member from an officer position of the Committee at any time when, in its sole
and absolute discretion, the best interest of the community shall be served.
3. In the event of an officer vacancy that is caused by removal,
resignation, or any other reason, the Committee shall elect a member to fill the
vacancy. The election shall take place at the next regularly scheduled meeting
following the effective date of the vacancy. A member elected to fill a vacancy
shall serve out the remainder of the officer’s term left vacant. The partial term
served shall not be applied to the term limits.
4
Article VI
Meetings
A. Meetings. Meetings shall be subject to the Open Meetings Act and
members of the public shall be permitted to attend all meetings except as provided by
law. General parliamentary rules, as set forth in Robert’s Rules of Order, as amended
from time to time, shall govern, when not in conflict with these bylaws.
1. Regular Meetings. Meetings shall occur throughout the year
according to a schedule, which shall be established at the annual meeting. Notice
of this schedule shall be provided to Committee members and the Commissioners.
2. Special Meetings. Special meetings of the Committee may be
called at any time by the chair or, in the chair’s absence, by the vice-chair. One (1)
week notice of any special meeting should be given to the members by the chair
or vice-chair, and the notice must state the subject of the meeting.
3. Annual Meeting. An annual meeting shall be held each year at a
date and time to be determined by the chair. At the annual meeting, the installation
of officers shall occur, and a schedule of regular meetings shall be established for
the upcoming year.
B. Attendance. All members shall be required to attend the regularly
scheduled Committee meetings each fiscal year. Failure to attend these meetings may be
at the discretion of the Executive Committee and result in the following:
1. A third missed meeting in any fiscal year may result in a letter to
the member from the chair regarding the attendance policy.
2. Disassociation from the Committee as a voting member may occur
after the third unexcused absence of regularly scheduled meetings in any fiscal
year.
C. Quorum. Fifty-one percent (51%) of the total membership shall constitute
a quorum. If such a majority is not present at any time, the presiding officer shall adjourn
the meeting until a quorum is present.
D. Sub-committees. Other standing or special sub-committees of the
Committee may be formed by the Committee as deemed necessary.
Article VII
Fiscal Year and Budget
A. Fiscal Year. The fiscal year of the Committee shall begin on the 1st day
of July and end on the last day of June.
B. Budget. An annual budget allocation as determined by the County will be
allocated by the County on a fiscal year basis to carry out the mission and objectives of
the Committee. The Committee shall vote to approve all expenditures using a majority
vote.
5
Article VIII
Amendments to Bylaws
These bylaws may be amended, repealed, modified, or altered, in whole or in part,
by the Commissioners, in their sole and absolute discretion. If such an amendment or
change is proposed by the Committee, such proposal must be submitted in writing and
approved at a meeting of the Committee. The proposal to amend these bylaws and the text
of the proposed amendment must be included in the notice of the next meeting of the
Committee. At that time, the Committee shall vote on the proposed amendment. Such
proposed amendments shall be recommended to the Commissioners only if the proposal
receives a quorum vote of the Committee.
Approved and adopted this ______ day of June, 2018.
ATTEST:
______________________________ ___________________________________
Vicki C. Lumm, County Clerk Terry L. Baker, President
Board of County Commissioners of
Washington County, Maryland
k ' Washington County
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: JG Business Link International (JGBLI) Request for Funding
PRESENTATION DATE: June 12, 2018
PRESENTATION BY: Wonro Lee, CEO JGBLI: Joe Lee, President Washington Realty
Management; Gunseon Lee, Chairman JG Group
RECOMMENDED MOTION: Move to approve funding to be provided for June 2018 Korean
Business Development Mission not to exceed $47,050.00.
REPORT -IN -BRIEF: JG Business International will update the Board of County Commissioners on
ongoing negotiations and the purpose of the Business trip planned in June of 2018.
DISCUSSION: Discussions to include but not limited to:
• A detailed timeline of trips and potential business partner visits.
• June 2018 Advance Mission, purpose, expectations and budget request.
• September 2018 Global Infrastructure Cooperation Conference and budget
request.
FISCAL IMPACT: June 2018 Request - $47,050.00
CONCURRENCES: N/A
ALTERNATIVES: Deny Funding Request
ATTACHMENTS: Current Timeline and Requested Information as presented May 8, 2018
AUDIOVISUAL NEEDS:
June 2018 - JGBLI Advance Mission
Days
Cost Per Day
Delegation
Total
Airline - Korea
1
$ 2,800.00
3
$ 8,400.00
Hotel
13
$ 250.00
3
$ 9,750.00
Meals
14
$ 200.00
3
$ 8,400.00
Transportation
14
$ 750.00
1
$ 10,500.00
Investor Seminar
1
$ 10,000.00
1 11
10,000.00
$ 47,050.00