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BOARD OF COUNTY COMMISSIONERS
June 5, 2018
OPEN SESSION AGENDA
10:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Terry L. Baker
APPROVAL OF MINUTES –MAY 22, 2018 and MAY 30, 2018
10:05 A.M. CLOSED SESSION
(To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal,
resignation, or performance evaluation of appointees, employees, or officials over whom this public body has
jurisdiction; or any other personnel matter that affects one or more specific individuals; and to consult with counsel
to obtain legal advice on a legal matter.)
10:45 A.M. COMMISSIONERS’ REPORTS AND COMMENTS
10:50 A.M. REPORTS FROM COUNTY STAFF
10:55 A.M. CITIZENS PARTICIPATION
11:00 A.M. FY19 HEALTHY FAMILIES HOME VISITING GRANT – APPROVAL TO
SUBMIT – Stephanie Lapole, Grant Manager, Office of Grant Management
11:05 A.M. DELIBERATION / CONSENSUS DECISION ON APPLICATION FOR
ZONING MAP AMENDMENT RZ-17-005, BSM, BIG POOL LLC – Jill Baker,
Chief Planner, Department of Planning and Zoning
11:15 A.M. BID AWARD (PUR-1386) GROUNDS MAINTENANCE FOR VARIOUS
COUNTY DEPARTMENTS – Brandi Naugle, Buyer, Purchasing Department
and John Easterday, Superintendent at Black Rock Golf Course
11:30 A.M. PUBLIC HEARING: COMMUNITY DEVELOPMENT BLOCK GRANT
APPLICATION – Tina Wilson, Senior Grant Manager, Office of Grant
Management and Maria Rubeling, Hagerstown YMCA
11:45 A.M. CONTRACT AWARD (PUR-1391) STOP LOSS INSURANCE COVERAGE –
Rick Curry, Director of Purchasing, Deb Peyton, Deputy Director of Human
Resources and a representative from CBIZ Benefits & Insurance
Terry L. Baker,
Jeffrey A. Cline, Vice
President
John F. Barr
Wayne K. Keefer
LeRoy E. Myers, Jr.
WWW.WASHCO-MD.NET
OPEN AGENDA 6/5/2018 | Page 2 of 2
11:50 A.M. BID RESULTS / AWARD UPDATE – NATURAL GAS SUPPLY SERVICES
TO WASHINGTON COUNTY GOVERNMENT AND WASHINGTON
COUNTY VOLUNTEER FIRE AND RESCUE ASSOCIATION OF MD, INC. –
Rick Curry, Director of Purchasing, Richard Anderson of CQI Associates, Inc.
and James Sterling, Director of Public Works
11:55 A.M. RESOLUTION TO CONVEY EASEMENT TO MARYLAND HISTORIC
TRUST / FORT RITCHIE – James Sterling, Director of Public Works
12:05 P.M. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-18-005) P25
PORTABLE RADIOS – Rick Curry, Director of Purchasing and Mark Mades,
Deputy Director of Wireless Communications
12:10 P.M. PAUL F. & PATRICIA B. MILLER CONSERVATION RESERVE
ENHANCEMENT PROGRAM / RURAL LEGACY PROGRAM EASEMENT
PROPOSAL – Eric Seifarth, Rural Preservation Administrator, Planning and
Zoning
12:15 P.M. INTENT TO CONVEY REAL PROPERTY TO TRIPLE Y, LLC – Susan Small,
Business Leader, Department of Business Development
12:20 P.M. INTENT TO CONVEY REAL PROPERTY TO WEST END BAPTIST
CHAPEL, INC. – Susan Small, Business Leader, Department of Business
Development
12:25 P.M. REQUEST FOR RESOLUTION OF SUPPORT FOR THE MARYLAND
THEATRE ASSOCIATION’S DEPARTMENT OF COMMERCE LOAN –
Susan Buchanan, Director of Grant Management and Jessica Green, Executive
Director of the Maryland Theatre
12:30 P.M. BREAK
03:00 P.M. JOINT MEETING WITH THE CITY OF HAGERSTOWN
Location: City Hall, 1 East Franklin Street, 2nd Floor, Hagerstown, MD
**Agenda proposed by the City of Hagerstown**
Open Session Item
SUBJECT: FY19 Healthy Families Home Visiting Grant – Approval to Submit Application
PRESENTATION DATE: June 5, 2018
PRESENTATION BY: Stephanie Lapole, Grant Manager, Office of Grant Management
RECOMMENDED MOTION: Move to approve the submission of the grant application to the
Maryland State Department of Education in the amount of $277,993 and to accept funding as
awarded.
REPORT-IN-BRIEF: The Washington County Office of Grant Management on behalf of and
at the direction of the Local Management Board is seeking approval to submit a Fiscal Year 2019
Healthy Families Home Visiting grant application to the Maryland State Department of Education.
DISCUSSION: The Healthy Families Home Visiting Program is a comprehensive program
modeled after a nationally renowned initiative Healthy Families America. The goals of the
program are to prevent child maltreatment through early intervention, promote healthy growth,
development, and strengthening of the parent-child relationship. The Washington County Health
Department is the vendor contracted to provide this service. Funding in the amount of $6,950 is
included in the award for County administrative support. No County funds are involved in this
award.
FISCAL IMPACT: Provides $6,950 for County administrative expenses.
CONCURRENCES: Director, Office of Grant Management
ALTERNATIVES: Deny submission of the application
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Deliberation/Consensus Decision on Application for Zoning Map Amendment RZ-17-
005, BSM Big Pool, LLC
PRESENTATION DATE: June 5, 2018
PRESENTATION BY: Jill Baker, Chief Planner, Planning & Zoning
RECOMMENDED MOTION: Discussion to reach consensus to approve or deny zoning map
amendment request.
REPORT-IN-BRIEF: The applicant requests the rezoning of a portion of a property located
immediately adjacent to and south of the east bound Interstate 70 off ramp onto Maryland State Route
56 (Ernstville Road). The request is to apply a Rural Business floating zone (RB) to approximately 2.24
acres of an existing 9.73 acre parcel. The RB zoning will allow the owner to reconstruct and expand an
existing convenience store to include restaurant space, relocate existing fueling stations and expand an
area for additional truck parking (from 7 to 20).
DISCUSSION: The Washington County Planning Commission held a public rezoning input meeting
on September 25, 2017 and made a recommendation for approval on October 2, 2017. The Board of
County Commissioners held a public hearing on this application on January 16, 2018. Three citizens
spoke in opposition to this request. Further written opposition was provided by Mr. William Wantz,
Esq. on behalf of Mr. Mike Tedrick and Mrs. Cindy Tedrick. Petitions have been submitted as part of
the comments for this case both in support of, and in opposition to, the proposed rezoning. Consensus
discussion of this case was delayed for approximately one month at the request of the applicant.
The Zoning Ordinance requires that to establish a new RB floating zone, the following criteria must be
met: (a) The proposed RB District is not within any designated growth area; (b) The proposed RB
District has safe and usable road access; (c) Onsite issues relating to sewage disposal, water supply,
stormwater management, floodplains, etc. can be adequately addressed; and (d) the location of an RB
District would not be incompatible with surrounding land uses.
In addition, a decision to approve or deny the application should be based on the following factors: (a)
The proposed district will accomplish the purpose of the RB District; (b) The proposed site
development meets the criteria listed above; (c) The roads providing access to the site are appropriate
for serving the business related traffic generated by the proposed RB land use; (d) Adequate sight
distance along roads can be provided at proposed points of access to the site; (e) The proposed
landscaped areas can provide adequate buffering of the proposed RB land use from existing land uses
in the vicinity; and (f) The proposed land use is not of a scale, intensity or character that would be
incompatible with adjacent land uses or structures.
FISCAL IMPACT: N/A
CONCURRENCES: Washington County Planning Commission
ALTERNATIVES: N/A
ATTACHMENTS: Documents related to this case file can be retrieved from the Planning Department
website at https://www.washco-md.net/index.php/2017/03/09/planzone-home/.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Bid Award (PUR-1386) - Grounds Maintenance for Various County Departments
PRESENTATION DATE: June 5, 2018
PRESENTATION BY: Brandi Naugle, CPPB, Buyer – Purchasing Department and John
Easterday, Superintendent at Black Rock Golf Course
RECOMMENDED MOTION: Move to award the contract to the responsible companies with
the responsive lowest bids that meet the specifications for each chemical item (as indicated on the
Bid Tabulation Summary). Tie bids were received for Item Nos. 13, 27, 31 and 32, therefore, it is
required that the chemicals be awarded based upon drawing lots in public, pursuant to Section 2.9
of the Washington County Procurement Policy Manual.
REPORT-IN-BRIEF: The County accepted bids on May 2, 2018. The Invitation to Bid was
published in the local newspaper, listed on the State’s “eMarylandMarketPlace” web site and the
County’s website. This contract provides the needed chemicals for the Black Rock Golf Course,
County Highway Department and Department of Water Quality; the City of Hagerstown may
utilize the contract. The contract term is one (1) year tentatively commencing July 1, 2018 and
ending June 30, 2019.
Bidders were declared Non-Responsive if: A Bidder submitted two (2) prices for one (1) item,
and/or if a Bidder submitted a substitute (equivalent) chemical that was not on the list of approved
chemicals, and/or if a Bidder submitted the wrong unit of measure pricing.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted for the chemicals in various expense operating
accounts.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1386
Grounds Maintenance Chemicals
Item
No.
Item Description /
Formulation Annual Usage / Case Type
Unit of
Measure Per
Unit
Price Note Unit
Price Note
1 Acclaim Extra 2-Gallons Gallon $484.00 $503.95
2 Aqua Shade 4 x 1 Gallons
4 Gallons/Case Gallon $36.26 $45.35
3 14.3%
3 Cases/2 x 2.5 Gallons
5 Gallons/Case Gallon $49.75 $52.00
4 2 x 1 Gallons
2 Gallons/Case Gallon $287.00 $317.58
5 Bensumec – 4LF 2 x 2.5 Gallons
5 Gallons/Case Gallon $108.00 $109.32
6 2 x 2.5 Gallons
5 Gallons/Case Gallon $45.00 $44.38
7 4 x 5.5 lbs.
22 lb./Case Pound $13.59 $13.28
8 Crossbow 2 x 2.5 Gal.
5 Gallons/Case Gallon $57.56 $43.85
9 2 x 2. 5 Gallons
5 Gallons/Case Gallon $41.00 $46.76
10 2 x 2.5 Gallons
5 Gallons/Case Gallon No Bid $42.00
11 Dylox 420 SL 2 x 2.5 Gallons
5 Gallons/Case Pound $62.75 $65.34
12 Fore WSP 8 x 4 x 1.5 lb.
48 lb./Case Pound $7.70 $7.16
Genesis Turfgrass, Inc.
Glen Rock, PANew Market, MD
1 Bids Opened: 05-02-18
PUR-1386
Grounds Maintenance Chemicals
Item
No.
Item Description /
Formulation Annual Usage / Case Type
Unit of
Measure Per
Unit
Price Note Unit
Price Note
13 Head Way 2 x 1 Gallons
2 Gallons/Case Gallon $417.00 $417.00
14 4 x 1 Gallons
5 3/4 Gallons/Case Gallon $45.00 $44.25
15 2-Cases/88x 1.6 oz Case Case $352.27 $329.50
16 2x2.5 Gallons
5 Gallons/Case Gallon $53.80 $52.22
17 Pendulum Aqua Cap 2 x 2.5 Gallons
5 Gallons/Case Gallon $44.00 $56.28
18 2 x 2.5Gallons
5 Gallons/Case Gallon $102.00 $105.16
19 Prograss 2 x 2.5 Gallons
5 Gallons/Case Gallon $136.75 $142.00
20 Provaunt 2-Cases
8 x 10oz.Case $685.00 *$709.52 *
21 2 x 2.5 Gallons
5 Gallons/Case Gallon $12.00 $29.40
22 2x1 Case
2 Gallon Cases Gallon $331.27 $354.00
23 Talstar 4 x 1-Gallons
4 Gallons/Case Gallon $33.40 $32.29
24 Trimec Classic 2 x 2.5 Gallons
5 Gallons/Case Gallon $34.00 $34.76
Helena Agri Enterprises,
LLC
New Market, MD
Genesis Turfgrass, Inc.
Glen Rock, PA
2 Bids Opened: 05-02-18
PUR-1386
Grounds Maintenance Chemicals
Item
No.
Item Description /
Formulation Annual Usage / Case Type
Unit of
Measure Per
Unit
Price Note Unit
Price Note
25 3-Gallons
2 x 1 Gallon Cases Gallon $135.00 $148.50
26 Phosguard 200-Gallons
2 x 2.5 Gallon Cases Gallon No Bid $16.88
27 Bayleton FLO
36-Gallons/
2 x 2.5 Gallon/ 5 Gallons Gallon $546.00 $546.00
28 Dismiss NXT 5-Gallon/
60 Ounce Bottles Gallon $555.00 $1,183.99
29 Fluazinam 40SC
40-Gallon/
2 x 2.5 Gallon / 5 Gallons Gallon $380.00 $416.40
30 Poa Constrictor 7-Gallon /
96 Ounce Bottles Gallon $110.00 $187.33
31 Signature XTRA 75 lbs. /
5.5 Pound Bags Pounds $29.09 $29.09
32 Barricade
10-Gallon
2 x 2.5 Gallon / 5 Gallons Gallon $143.00 $143.00
NOTES:
Helena Agri Enterprises,
LLC
New Market, MD
Genesis Turfgrass, Inc.
Glen Rock, PA
3 Bids Opened: 05-02-18
PUR-1386
Grounds Maintenance Chemicals
* #20 - Quoted 8 x 12 oz. Case
Spectator Ultra 1.3
* #31 - $160/5.5 lb bottle
Genesis -
* #20 - Quoted 8 x 12 oz. Case
All pricing submitted in writing is per unit price; all pricing submitted in Figures is calculated cost based on estimated usage.
Bayleton Flo in 2.5 gal.units - Would suggest 35 gal. or 37.5 gal total 35 gals @ 19,110.00 / 37.5 gals @ 20,475.00
4 Bids Opened: 05-02-18
PUR-1386
Grounds Maintenance Chemicals
Item
No.
Item Description /
Formulation Annual Usage / Case Type
Unit of
Measure Per
Unit
Price Note
1 Acclaim Extra 2-Gallons Gallon $525.00
2 Aqua Shade 4 x 1 Gallons
4 Gallons/Case Gallon $39.00
3 14.3%
3 Cases/2 x 2.5 Gallons
5 Gallons/Case Gallon $50.84 *
4 2 x 1 Gallons
2 Gallons/Case Gallon $315.00 *
5 Bensumec – 4LF 2 x 2.5 Gallons
5 Gallons/Case Gallon $121.78
6 2 x 2.5 Gallons
5 Gallons/Case Gallon $40.00 *
7 4 x 5.5 lbs.
22 lb./Case Pound $26.36 *
8 Crossbow 2 x 2.5 Gal.
5 Gallons/Case Gallon $43.04 *
9 2 x 2. 5 Gallons
5 Gallons/Case Gallon $42.70 *
10 2 x 2.5 Gallons
5 Gallons/Case Gallon $69.16
11 Dylox 420 SL 2 x 2.5 Gallons
5 Gallons/Case Pound $71.46
12 Fore WSP 8 x 4 x 1.5 lb.
48 lb./Case Pound $10.50
SiteOne Landscape Supply
Frederick, MD
5 Bids Opened: 05-02-18
PUR-1386
Grounds Maintenance Chemicals
Item
No.
Item Description /
Formulation Annual Usage / Case Type
Unit of
Measure Per
Unit
Price Note
13 Head Way 2 x 1 Gallons
2 Gallons/Case Gallon $417.00 **
14 4 x 1 Gallons
5 3/4 Gallons/Case Gallon $75.00
15 2-Cases/88x 1.6 oz Case Case $375.82 *
16 2x2.5 Gallons
5 Gallons/Case Gallon $48.95
17 Pendulum Aqua Cap 2 x 2.5 Gallons
5 Gallons/Case Gallon $65.18
18 2 x 2.5Gallons
5 Gallons/Case Gallon $151.52 *
19 Prograss 2 x 2.5 Gallons
5 Gallons/Case Gallon $155.74
20 Provaunt 2-Cases
8 x 10oz.Case $821.92 ***
21 2 x 2.5 Gallons
5 Gallons/Case Gallon $23.60 *
22 2x1 Case
2 Gallon Cases Gallon $397.29
23 Talstar 4 x 1-Gallons
4 Gallons/Case Gallon $42.60
24 Trimec Classic 2 x 2.5 Gallons
5 Gallons/Case Gallon $22.34 *
SiteOne Landscape Supply
Frederick, MD
6 Bids Opened: 05-02-18
PUR-1386
Grounds Maintenance Chemicals
Item
No.
Item Description /
Formulation Annual Usage / Case Type
Unit of
Measure Per
Unit
Price Note
25 3-Gallons
2 x 1 Gallon Cases Gallon $182.81 *
26 Phosguard 200-Gallons
2 x 2.5 Gallon Cases Gallon $31.76 *
27 Bayleton FLO
36-Gallons/
2 x 2.5 Gallon/ 5 Gallons Gallon $546.00 **
28 Dismiss NXT 5-Gallon/
60 Ounce Bottles Gallon $1,030.00
29 Fluazinam 40SC
40-Gallon/
2 x 2.5 Gallon / 5 Gallons Gallon No Bid
30 Poa Constrictor 7-Gallon /
96 Ounce Bottles Gallon No Bid
31 Signature XTRA 75 lbs. /
5.5 Pound Bags Gallon $29.10 **
32 Barricade
10-Gallon
2 x 2.5 Gallon / 5 Gallons Gallon $143.00 **
Frederick, MD
7 Bids Opened: 05-02-18
PUR-1386
Grounds Maintenance Chemicals
SiteOne Landscape Supply -
*All alternate brands written under description
#3 Spectator
#4 Proplant
#6 T-Storm
#7 Prodigy Signature
#8 Candor (alternate see attached label)
#9 Manicure 6FL
#15 Lesco Bandit
#18 T-Nex
#21 Prosecutor Pro
#24 Lesco 3-Way (alternate label enclosed)
#25 Pac-Low PRG
#26 Brandt Gro-Phite 0-0-25 (alternate label enclosed)
#13 Agency
#27 Agency 37.5 gal.
#31 Agency 77lbs.
#32 Agency
12oz x 7-cs
8 Bids Opened: 05-02-18
PUR-1386
Grounds Maintenance Chemicals
(Various County Departments)
Item
No.
Item Description /
Formulation
Estimated
Annual Usage / Case Type
Unit of
Measure Per
Unit
Price Note Unit
Price Note
25 Paclobutrazol
22.3%
3-Gallons
2 x 1 Gallon Cases Gallon $182.81 **
26 Phosguard 200-Gallons
2 x 2.5 Gallon Cases Gallon $31.76 **
27 Bayleton FLO
36-Gallons
2 x 2.5 Gallon / 5 Gallon per
case
Gallon $546.00 **
28 Dismiss NXT 5-Gallons
60 Ounce Bottles Gallon $1,030.00 **
29 Fluazinam 40SC
40-Gallons
2 x 2.5 Gallon / 5 Gallon per
case
Gallon No Bid
30 Poa Constrictor 7-Gallons
96 Ounce Bottles Gallon No Bid
31 Signature XTRA 75 lbs./ 5.5 Pound Bags Gallon $29.10 **
32 Barricade
10-Gallons
2 x 2.5 Gallon / 5 Gallon per
case
Gallon $143.00 **
NOTES:
Helena Chemical Co. -
#20 - Quoted 8 x 12 oz. Case
Genesis -
#20 - Quoted 8 x 12 oz. Case
All pricing submitted in writing is per unit price; all pricing submitted in Figures is calculated cost based on estimated usage.
Bayleton Flo in 2.5 gal.units - Would suggest 35 gal. or 37.5 gal total 35 gals @ 19,110.00 / 37.5 gals @ 20,475.00
7
PUR-1386
Grounds Maintenance Chemicals
(Various County Departments)
SiteOne Landscape Supply -
All alternate brands written under description, labels/specs enclosed.
#3 Spectator Ultra 1.3
#4 Proplant
#6 T-Storm
#7 Prodigy Signature
#8 Candor
#9 ManicureleFL
#13 (Agency)
#15 Lesco Bandit
#18 T-Nex
#21 Prosecutor Pro
#24 Lesco 3-Way
#25 Pac-Low PRG
#26 Brandt Gro-Phite 0-025
#27 Agency
#31 Agency
#32 Agency
8
Open Session Item
SUBJECT: Public Hearing – Community Development Block Grant Application
PRESENTATION DATE: June 5, 2018 at 11:30 AM
PRESENTATION BY: Tina Wilson, Senior Grant Manager, Office of Grant Management;
Maria Rubeling, Hagerstown YMCA
RECOMMENDED MOTION: Move to approve a resolution of support authorizing the
submission of the County’s application for FY18 Community Development Block Grant funding
for the Hagerstown YMCA After-School Program in Hancock requesting $51,455 and accept
funding as awarded.
REPORT-IN-BRIEF: In accordance with 24 CFR 570.486(a) (5), Washington County must
provide a public hearing for the purpose of obtaining citizen’s view before submission of an
application to the Community Development Block Grant program. The County intends to submit
an application requesting $51,455 for the Hagerstown YMCA After-School Program in Hancock,
MD.
DISCUSSION: The Maryland Community Development Block Grant Program (CDBG) is a
federally funded program designed to assist units of local government with activities directed
toward neighborhood revitalization, housing opportunities, economic development and improved
public facilities and services. The State of Maryland, specifically the Department of Housing and
Community Development (DHCD), has assumed the responsibility for the administration of the
program from the U.S. Department of Housing and Urban Development (HUD).
The State provides CDBG funds for eligible projects based on meeting one of three national
objectives: 1) benefit to persons of low and moderate income 2) prevention or elimination of slum
or blight; or 3) meet an urgent need that is an immediate threat to community health, safety, or
welfare. During state fiscal year 2019, the State of Maryland anticipates receiving an award of
$7,114,498. These funds will be distributed throughout the state based on a competitive grant
process.
If approved today, the County will submit an application requesting $51,455 to be used to fund the
After-School Program in Hancock, MD beginning the 2018-2019 academic year. Due to changes
in grant funding eligibility, the current provider will be unable to continue providing the after-
school program in the 2018-2019 school year. The loss of this provider will leave a large gap in
the ability for children and families to have a stable school environment that will keep the children
safe and engaged while their parents are working. The previous program had been offered at no
or low cost to the families for many years with costs offset by grant funds. The Town of Hancock
is in a rural area of the county where more than 51% of those residing is in the low to moderate
income range. The YMCA plans to offer an after-school program that combines an educational
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
and recreational program designed to help all children develop and grow. Statistics show that after
school programming consisting of these elements help children build self-confidence and grow in
self-reliance. This program will fill the gap of after school programming and address a critical
community need. The grant funds requested in this grant application will allow the YMCA to
decrease the subsidy amount over the next two years to allow families to transition gradually to
the market rate for after-school care.
The grant application will be available for public review June 20, 2018 at the Washington County
Office of Grant Management located at 100 W. Washington Street, Suite 2200.
FISCAL IMPACT: The grant will provide up to $51,455 for the Hagerstown YMCA
After-School Program in Hancock and included $2,450 of administrative funding to Washington
County Office of Grant Management for the cost of administering and monitoring the grant.
CONCURRENCES: Director, Office of Grant Management
ALTERNATIVES: Deny approval of submission and award of requested funding.
ATTACHMENTS: Proposed Resolution of Support
AUDIO/VISUAL NEEDS: N/A
1
RESOLUTION NO. RS-2018-___
(Authorization to Seek Community Development Block Grant (CDBG) Funds in an
amount up to $51,455.00)
RECITALS
The State of Maryland, through the Department of Housing and Community
Development ("DHCD"), solicits applications from eligible jurisdictions to apply for funding
under the Maryland Community Development Block Grant (“CDBG”) Program.
The Board of County Commissioners of Washington County, Maryland, (the “Board”) is
eligible to apply for funds from the Maryland CDBG Program through the Maryland Department
of Housing and Community Development.
The Board has held the required public hearing related to the formulation of the Board
Board’s CDBG application.
NOW, THEREFORE, BE IT RESOLVED, that the Board of County Commissioners of
Washington County, Maryland, authorizes the submission of an application for Community
Development Block Grant funds in an amount of up to $51,455.00 for the following project(s):
Hagerstown YMCA After-School Program in Hancock, Washington County, Maryland
IT IS FURTHER RESOLVED, that the President of the Board of County Commissioners
of Washington County, Maryland is authorized and empowered to execute any and all
documents required for submission of the application and is further authorized and empowered
to execute any subsequent Grant Agreement relating to the above-mentioned application for
CDBG funds.
Adopted and effective this _____ day of _______________, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
WASHINGTON COUNTY, MARYLAND
____________________________ _________________________________________
Vicki C. Lumm, Clerk Terry L. Baker, President
2
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
_________________________ 100 W. Washington Street, Suite 1101
John M. Martirano Hagerstown, MD 21740
County Attorney
Open Session Item
SUBJECT: Contract Award (PUR-1391) – Stop Loss Insurance Coverage
PRESENTATION DATE: June 5, 2018
PRESENTATION BY: Rick Curry, CPPO – Director of Purchasing, Debra I Peyton, SHRM-
CP, PHR, Deputy Director of Health and Human Services, and a representative from the County’s
consultant, CBIZ Benefits & Insurance Services, Inc.
RECOMMENDED MOTION: Motion to award a contract for Stop Loss Insurance to the
responsive, responsible proposer, Sun Life Financial of Wellesley Hills, MA who submitted the
lowest price with no special terms for high claimants for a total annual premium of $769,228.00
with specific stop loss @ $175,000 per claimant.
REPORT-IN-BRIEF: The Request for Quote (RFQ) was advertised on the State’s “eMaryland
Marketplace” web site, on the County’s web site, and in the local newspaper. Direct notice of the
solicitation was e-mailed to nine (9) potential providers of the insurance.
Quotations were received before the deadline on May 5, 2018 from two (2) companies that are
providers of Stop Loss Insurance. Two (2) were received after the deadline and were not
considered.
DISCUSSION: N/A
FISCAL IMPACT: The amount budgeted for health insurances and stop loss insurance
coverage in FY 2019 is $15,196,390.00.
CONCURRENCES: As recommended with the concurrence of the Director of Health and
Human Services, Deputy Director of Health and Human Services
ALTERNATIVES: N/A
ATTACHMENTS: The attached Summary will be reviewed and discussed by the
County’s consultant at the meeting.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
SunLife
Financial -
Current
Sun Life
Financial Aetna
Includes Medical/Rx Medical/Rx Medical/Rx
Contract Basis 24/12 Paid Paid
Policy Year Max Unlimited Unlimited Unlimited
Billed Basis Tier Tier Tier
175,000$ Single 29.39 39.38 43.73
Family 69.34 92.92 111.01
Composite 57.84 77.51 91.65
200,000$ Single 36.25 38.28
Family 85.53 97.17
Composite 71.35 80.22
225,000$ Single 32.54 33.90
Family 76.76 86.06
Composite 64.03 71.05
* Estimated composite rates given enrollment; 238 singles, 589 families
175,000$ Premium 574,033 769,228 909,512
% Change 34%58%
Difference 195,195 335,479
200,000$ Premium 708,056 796,151
% Change 23%39%
Difference 134,023 222,118
225,000$ Premium 635,474 705,054
% Change 11%23%
Difference 61,441 131,021
Special Terms:None Lasers at
Renewal
2 Lasers @ 400K
Aetna charges an additional fee for carving-out stop-loss. The additional cost is approximately $4,600 / year. All fee calculations were performed as of 5/9/2018. Aetna
does not reimburse for carved-out prescription drugs until after the policy year ends.
STOP LOSS INSURANCE COVERAGE - RENEWAL PERIOD 7/1/2018 - 6/30/2019
INVITATION TO BID : PUR-1391
Individual
Deductible
Per Employee Per Month Rates
Annual Premium
SunLife
Financial -
Current
Sun Life
Financial Aetna
175,000$ Premium 574,033 769,228 909,512
Est. Additional Risk 0 0
Net Plan Cost 769,228 909,512
Difference 195,195 335,479
% Change 34%58%
200,000$ Premium 708,056 796,151
Est. Additional Risk 65,857 65,857
Net Plan Cost 773,913 862,008
Difference 199,880 287,975
% Change 35%50%
225,000$ Premium 635,474 705,054
Est. Additional Risk 103,873 103,873
Net Plan Cost 739,347 808,927
Difference 165,314 234,894
% Change 29%41%
7/13-6/14 7/14-6/15 7/15-6/16 7/16-6/17 7/17-2/18*
Over 175K Over 200K 271,859 209,598 420,597 186,818 301,917
7/13-6/14 2 2 226,724 164,325 227,354 159,658 285,029
7/14-6/15 1 1 157,257 158,128 222,385 152,780 204,442
7/15-6/16 4 3 143,494 147,685 176,760 130,551 172,385
7/16-6/17 1 0 120,476 142,398 174,283 127,735 172,294
7/17-2/18*3 3 132,369 142,307 123,918 124,440
132,281 136,906 121,069 112,009
*Partial Year 130,056 133,354 118,236 110,669
129,888 125,224 115,214 110,193
115,515 122,243 114,666
109,356 105,721 106,098
108,309 104,549 102,306
104,489 102,550
103,122
STOP LOSS INSURANCE COVERAGE - RENEWAL PERIOD 7/1/2018 - 6/30/2019
INVITATION TO BID : PUR-1391
Individual
Deductible
Risk Modeling
Historical Experience - Members Over 100K
Estimated additional risk was derived by trending historical member experience for four different periods by an annual effective rate of 4% and averaging the additional risk
for each specific threshold. As stated, these are estimates , not guarantees.
Policy Year Insurer
Individual
Pooling
Point
Composite
Individual Change Single
Employee
Employee
and Family
Aggregate
Premium
7/11-6/12 HM INSURANCE 175,000 40.15 40.15 40.15 4.51
7/12-6/13 HM INSURANCE 175,000 56.52 41%56.51 56.51 3.60
7/13-6/14 HM INSURANCE 175,000 62.00 10%62.00 62.00 3.89
7/14-6/15 HM INSURANCE 175,000 65.10 5%65.10 65.10 3.89
7/15-6/16 SUNLIFE FINANCIAL 175,000 57.63 -11%57.64 57.64 2.78
7/16-6/17 VOYA - RELIASTAR 175,000 69.36 20%69.36 69.36 Discontinued
7/17-6/18 SUNLIFE FINANCIAL 175,000 57.93 -16%29.39 69.34 Discontinued
7/18-6/19 SUNLIFE FINANCIAL 175,000 77.51 34%39.38 92.92 Discontinued
STOP LOSS INSURANCE COVERAGE - RENEWAL PERIOD 7/1/2018 - 6/30/2019
INVITATION TO BID : PUR-1391
Historical Stop Loss Premiums
* Note: The average composite individual rate for 7/17 - 6/19, which is $67.72, is less than the prior year with Voya. If the County keeps the deductible at $175,000, the
premiums would remain level over a 3-year period.
0.00
10.00
20.00
30.00
40.00
50.00
60.00
70.00
80.00
90.00
7/11-6/12 7/12-6/13 7/13-6/14 7/14-6/15 7/15-6/16 7/16-6/17 7/17-6/18 7/18-6/19
Composite Individual
Open Session Item
SUBJECT: Bid Results/Award Update – Natural Gas Supply Service to Washington County
Government and Washington County Volunteer Fire & Rescue Association of MD, Inc.
PRESENTATION DATE: June 5, 2018
PRESENTATION BY: Rick Curry, CPPO – Director of Purchasing, Richard Anderson of CQI
Associates, LLC, and Jim Sterling, Director – Division of Public Works
RECOMMENDED MOTION: Move to concur and enter into the record the results of the contract
award made on April 18, 2018 to WGL Energy Services, Inc. of Timonium, MD (WGES) of the bid
(WCPS Bid #2018-32) for Natural Gas Supply Services at the following rate: Base Bid Price C– All-
In Fixed Price to the City Gate for 36 months of service beginning July 1, 2018 at $0.3957 Per/Therm.
REPORT-IN-BRIEF: On March 13, 2018, the Board approved entering into a cooperative purchasing
effort with the Washington County Public Schools (WCPS). The appointed Primary Representative
and a Secondary Representative (Alternate) acts on behalf of the Board to enter into a contract
immediately following the bid opening for natural gas supply services.
The objective of the co-op was to allow one organization (WCPS-lead jurisdiction) to issue a
solicitation for natural gas supply services, the specifications of which would represent the needs of
both participating organizations; the natural gas requirements of the Washington County Volunteer Fire
& Rescue Companies were also included. Each participant would then make its own individual award
to the successful bidder. This objective had the effect of lowering administrative costs by the
participating organizations, avoiding duplication of effort, obtaining better prices through economies
of scale, and allowing for the exchange of information and expertise.
Bids were received from the sole pre-qualified suppliers on April 18, 2018. The bid evaluation
committee discussed the bid. Immediately following the bid pricing deadline on April 18, 2018, the
representatives of WCPS and Washington County Government (acting for itself and on behalf of the
Washington County Volunteer Fire & Rescue Association of MD, Inc.) agreed to award the contract as
recommended above. The bid also included a 12-month period bid of $0.4175/Therm, a 24-month
period bid of $0.4033/Therm, and a 36-month period bid of $0.3957/Therm.
The 36-month price option was chosen over the shorter periods based upon anticipated increases of
four percent (4%) per year for the three-year period, and recommendation by the energy consultant,
CQI Associates, Inc.
DISCUSSION: N/A
FISCAL IMPACT: Savings over standard offer rates for natural gas. Funds in the total amount of
$277,970.00 are presently budgeted in individual FY’19 departmental budgets for natural gas and
$274,320.00 was budgeted for FY’18. The natural gas budgets are based on four (4) prior-year actuals
and forecasted rate changes.
CONCURRENCES: The co-op member representatives and the consultant.
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Resolution to Convey Easement to Maryland Historic Trust/Fort Ritchie
PRESENTATION DATE: June 5, 2018
PRESENTATION BY: James Sterling, Director of Public Works
RECOMMENDED MOTION: Move to approve a resolution authorizing conveyance of an
easement to the Maryland Historic Trust for Fort Ritchie.
REPORT-IN-BRIEF: The Maryland Historic Trust wants to acquire an historic easement at Fort
Ritchie, and a resolution must be approved by the Commissioners authorizing conveyance of the
easement.
DISCUSSION: The Maryland Historical Trust has an existing historic preservation covenant on the
grounds of Fort Ritchie. In consultation with the former PenMar Development Corporation prior to
acquisition of the property by the County, the Maryland Historical Trust has agreed to reduce the area
covered by the historic preservation covenant in exchange for the conveyance of an historic
preservation easement over the Parade Grounds and the historic buildings surrounding those grounds.
The easement will provide enhanced protection of the core historic components of the Fort while
allowing for greater flexibility for redevelopment efforts on the remainder of the property. The
easement includes all pertinent historic structures, and will enable the County and the Maryland
Historic Trust to further the preservation and conservation of Fort Ritchie and its important historic,
architectural, aesthetic, and cultural characters.
FISCAL IMPACT: N/A
CONCURRENCES: County Attorney; Deputy County Attorney; Director of Public Works
ALTERNATIVES: N/A
ATTACHMENTS: Plat showing the easement area
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-18-005) P25 Portable Radios
PRESENTATION DATE: June 5, 2018
PRESENTATION BY: Rick Curry, CPPO – Director of Purchasing and Mark Mades, Director -
Wireless Communications
RECOMMENDED MOTION: Move to authorize by Resolution, the Intergovernmental Cooperative
purchase and programming of twenty-three (23) P25 portable radios for the Washington County
Sheriff’s Office at a cost of $104,494.75 and three (3) P25 portable radios for the Washington County
Health Department at a cost of $12,897.30 from Tactical Public Safety, LLC and to utilize another
jurisdiction’s contract pricing that was awarded by Metropolitan Washington Council of Governments
(Contract #18-009).
REPORT-IN-BRIEF: Several years ago a management committee for the County’s public safety
radio system was formed consisting of the County Administrator, Sheriff, Division Director of
Emergency Services, IT Director, and Director of Wireless Communications. The committee was
formed to evaluate the County’s radio communications needs and to standardize the radio equipment
used on the County’s radio network. Standardizing the type of radio used crossed the radio network
will help cut cost by eliminating duplicated effort and allowing all users to take advantage of economies
of scale when purchasing equipment. The procurement involves replacing many aging existing portable
radios with the P25 portable radios.
The Code of the Public Laws of Washington County, Maryland (the Code) §1-106.3 provides that the
Board of County Commissioners may procure goods and services through a contract entered into by
another governmental entity, in accordance with the terms of the contract, regardless of whether the
County was a party to the original contract. The government of Metropolitan Washington Council of
Governments took the lead in soliciting the resulting bid. If the Board of County Commissioners
determines that participation by Washington County would result in cost benefits or administrative
efficiencies, it could approve the purchase and programming of the radios in accordance with the Code
referenced above by resolving that participation would result in cost benefits or in administrative
efficiencies.
DISCUSSION: N/A
FISCAL IMPACT: Funding in the amount of $104,000.00 is budgeted in the Sheriff’s Office Capital
Improvement Plan (CIP) account EQP060 and the remaining amount of the cost for the Sheriff’s Office
radios ($494.75) will be covered in account 505200-10-11322. The cost in the amount of $12,897.30
for the Health Department’s radios will be covered in account BIL082.
CONCURRENCES: Management Committee
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
INTG-18-005
PORTABLE MODEL P25 ASTRO DIGITAL COMPATIBLE RADIO
Item Configuration, Capability, Feature Requirements Quantity Unit Price Quantity Unit Price
All band portable model with three (3)radio bands
capable/included with two (2)bands activated and
2 Astro Digital CAI Operation 1 EA $ 371.00 $ 371.00 1 EA Incl Incl
3 APCO P25 Trunking 1 EA $ 1,080.00 $ 1,080.00 1 EA Incl Incl
4 P25 9600 Baud Trunking 1 EA $ 216.00 $ 216.00 1 EA Incl Incl
5 TDMA Operation 1 EA $ 324.00 $ 324.00 1 EA Incl Incl
6 AES/DES, DES-XL, DES-OFB Encryption 1 EA $ 575.00 $ 575.00 1 EA Incl Incl
7 Multikey 1 EA $ 238.00 $ 238.00 1 EA Incl Incl
8 Three (3) Year Service from the Start Lite 1 EA $ 79.00 $ 79.00 1 EA $ 100.00 $ 100.00
9 Battery, LI-ION R IP68 3400T 1 EA Incl Incl 1 EA Incl Incl
10 Impres Vehicular Charger (full kit)1 EA $ 80.00 $ 80.00 1 EA $ 129.50 $ 129.50
11 Remote Speaker Microphone, Impres Windporting
RSM, IP55 1 EA $ 90.00 $ 90.00 1 EA $ 129.00 $ 129.00 *
Motorola Solutions, Inc.
Linthicum Heights, MD West Berlin, NJ
1 1 EA $ 3,583.00 $ 3,583.00 1 EA $3,355.75 $3,355.75
OPTION A
FORM OF PROPOSAL
Quotes Opened 5/16/18
INTG-18-005
PORTABLE MODEL P25 ASTRO DIGITAL COMPATIBLE RADIO
Item Configuration, Capability, Feature Requirements Quantity Unit Price Quantity Unit Price
Linthicum Heights, MD West Berlin, NJ
12 Silynx Clarus, 6 pin Hirose 1 EA $ 47.00 $ 47.00 1 EA $ 99.00 $ 99.00
13 Silynx XL-200P Side Connector 1 EA N/A N/A 1 EA $ 94.00 $ 94.00
14 Button, Headset Jack 1 EA $ 90.00 $ 90.00 1 EA $ 131.25 $ 131.25
15 Ear Piece 1 EA $ 51.00 $ 51.00 1 EA $ 48.10 $ 48.10
16 GPS 1 EA Incl Incl 1 EA Incl Incl
17 WIFI 1 EA $ 216.00 $ 216.00 1 EA Incl Incl
18 Extra Battery (LI-ION R IP68 3400T)1 EA $ 102.00 $ 102.00 1 EA $ 111.00 $ 111.00
19 LTE Capable (Band 14 for FirstNet)1 EA Incl Incl 1 EA Incl Incl
20 Location on PTT via Group Services 1 EA Incl Incl 1 EA Incl Incl
21 Adaptive Noise Suppression 1 EA Incl Incl 1 EA Incl Incl
22 AC Charger 1 EA Incl Incl 1 EA $ 101.50 $ 101.50 *
23 Three (3) Year Extended Warranty 1 EA Duplicate Duplicate 1 EA *
24 customize (departments, aliases, etc.) per delivery and 1 EA $ 80.00 $ 80.00 1 EA Incl Incl
25 Trade In 1 EA $ (500.00) $ (500.00)
Quotes Opened 5/16/18
INTG-18-005
PORTABLE MODEL P25 ASTRO DIGITAL COMPATIBLE RADIO
Item Configuration, Capability, Feature Requirements Quantity Unit Price Quantity Unit Price
Linthicum Heights, MD West Berlin, NJ
26 Multi-year Maintenance Contract Loyally Discount 1 EA $ (900.00) $ (900.00)
27 XTS to APX Migration Discount 1 EA $ (995.00) $ (995.00)
Item Commodity / Service Description Quantity Unit Price Quantity Unit Price
All band portable model with three (3)radio bands
capable/included with two (2)bands activated and
2 1 EA $ 576.00 $ 576.00 1 EA Incl Incl
3 1 EA $ 371.00 $ 371.00 1 EA Incl Incl
4 APCO P25 Trunking 1 EA $ 1,080.00 $ 1,080.00 1 EA Incl Incl
Motorola Solutions, Inc.
Linthicum Heights, MD West Berlin, NJ
EA $3,355.75 $3,355.75 1 EA $ 3,732.00
INTG-18-005
PORTABLE MODEL P25 ASTRO DIGITAL COMPATIBLE RADIO
OPTION B
$ 3,732.00 1
Option "A" - Total Lump Sum
PORTABLE MODEL P25 ASTRO DIGITAL COMPATIBLE RADIO
Law Enforcement Radios $4,827.00 $4,299.10
1
Quotes Opened 5/16/18
INTG-18-005
PORTABLE MODEL P25 ASTRO DIGITAL COMPATIBLE RADIO
Item Configuration, Capability, Feature Requirements Quantity Unit Price Quantity Unit Price
Linthicum Heights, MD West Berlin, NJ
5 1 EA $ 216.00 $ 216.00 1 EA Incl Incl
6 TDMA Operation 1 EA $ 324.00 $ 324.00 1 EA Incl Incl
7 AES/DES, DES-XL, DES-OFB Encryption 1 EA $ 575.00 $ 575.00 1 EA Incl Incl
8 Multikey 1 EA $ 238.00 $ 238.00 1 EA Incl Incl
9 1 EA Incl Incl 1 EA $ 227.50 $ 227.50
10 1 EA $ 79.00 $ 79.00 1 EA $ 100.00 $ 100.00
11 1 EA Incl Incl 1 EA Incl Incl
12 1 EA $ 80.00 $ 80.00 1 EA $ 129.50 $ 129.50
13 Remote Speaker Microphone, Impres Windporting 1 EA $ 90.00 $ 90.00 1 EA $ 129.00 $ 129.00 *
14 Silynx Clarus, 6 pin Hirose 1 EA $ 47.00 $ 47.00 1 EA $ 99.00 $ 99.00
15 Silynx XL-200P Side Connector 1 EA N/A N/A 1 EA $ 94.00 $ 94.00
16 Speaker Microphone, Waterproof 1 EA $ 90.00 $ 90.00 1 EA $ 131.25 $ 131.25
17 Belt Holster 1 EA Incl Incl 1 EA $ 65.00 $ 65.00
18 1 EA Incl Incl 1 EA Incl Incl
19 1 EA $ 216.00 $ 216.00 1 EA Incl Incl
Quotes Opened 5/16/18
INTG-18-005
PORTABLE MODEL P25 ASTRO DIGITAL COMPATIBLE RADIO
Item Configuration, Capability, Feature Requirements Quantity Unit Price Quantity Unit Price
Linthicum Heights, MD West Berlin, NJ
20 1 EA $ 108.00 $ 108.00 1 EA $ 111.00 $ 111.00
21 LTE Capable (Band 14 FirstNet)1 EA Incl Incl 1 EA Incl Incl
22 Location on PTT via Group Services 1 EA Incl Incl 1 EA Incl Incl
23 Adaptive Noise Suppression 1 EA Incl Incl 1 EA Incl Incl
24 AC Charger 1 EA Incl Incl 1 EA $ 101.25 $ 101.25 *
25 1 EA Duplicate Duplicate 1 EA answer answer *
26 customize (departments, aliases, etc.) per delivery 1 EA $ 80.00 $ 80.00 1 EA Incl Incl
25 Trade In 1 EA $ (500.00) $ (500.00)
26 Multi-year Maintenance Contract Loyally Discount 1 EA $ (900.00) $ (900.00)
27 XTS to APX Migration Discount 1 EA $(1,075.00) $(1,075.00)
Remarks and Exceptions
Motorola Solutions, Inc.
Option A
Item #24
Option "B" - Total Lump Sum
PORTABLE MODEL P25 ASTRO DIGITAL COMPATIBLE RADIO
Fire & Emergency Service Radios
Quotes Opened 5/16/18
INTG-18-005
PORTABLE MODEL P25 ASTRO DIGITAL COMPATIBLE RADIO
Item Configuration, Capability, Feature Requirements Quantity Unit Price Quantity Unit Price
Linthicum Heights, MD West Berlin, NJ
Option B
Item #9
Motorola APX8000H Portable
Item #26
Price represents programming only. Codeplug development is $700 per codeplug, not per radio
Tactical Public Safety LLC
Option A
Item #11 and Item #22
When purchased as part of a radio package
Item #23
N/A See answer #8
Option B
Item #13 and Item #24
When purchased as part of a radio package
Item #25
Quotes Opened 5/16/18
Open Session Item
SUBJECT: Paul F. and Patricia B. Miller Conservation Reserve Enhancement Program (CREP)/Rural
Legacy Program (RLP) Easement proposal
PRESENTATION DATE: June 5, 2018
PRESENTATION BY: Eric Seifarth, Rural Preservation Administrator, Dept. of Planning & Zoning
RECOMMENDED MOTION: Move to approve the Paul F. and Patricia B. Miller CREP Easement and
RLP Easement projects, paid for 100% by the State, in the amount of $191,269.84 for 55.37 CREP
easement acres and $73,770.00 for 24.59 RLP easement acres, to adopt ordinances approving the
purchase of the easements, and to authorize the execution of the necessary documentation to finalize the
easement purchases.
REPORT-IN-BRIEF: The Miller property is located at 17816 Spielman Road, Fairplay, and will
consist of both a CREP easement and a RLP easement. These easements will protect roughly 26 acres of
woodland, 29 acres of pastureland, and 23 acres of cropland, as well as buffer over 3,000 feet of Marsh
Run and its tributaries. The farm is located in the Priority Preservation Area (PPA), is adjacent to the
historic village of Fairplay, contains an historic house, and is surrounded by other historic properties. All
seven (7) development rights will be extinguished with these easements.
Washington County has been funded to purchase CREP easements on 738 acres of land since 2010, and
RLP easements on 6,247 acres of land since 2000. The combination of these two easement programs will
serve to both protect Maryland waterways, as well as preserve the agricultural, historic, cultural and
natural characteristics of the land.
DISCUSSION: For FY 2018, the State of Maryland is awarding CREP grants to eligible properties.
The State has also awarded the County $1,359,000 in its FY 2018 Rural Legacy grant. The Miller
Easements use a portion of those funds.
FISCAL IMPACT: CREP and Rural Legacy funds are 100% State dollars. In addition to the easement
funds, the County receives up to 3% of the easement value for administrative costs, a mandatory 1.5% for
compliance costs and funds to cover all legal costs and surveys.
CONCURRENCES: DNR staff approves and supports our program. A final money allocation will be
approved by the State Board of Public Works.
ALTERNATIVES: If Washington County rejects these State funds for CREP/RLP, the funds will be
allocated to other counties in Maryland.
ATTACHMENTS: Aerial Map, Location Map, Ordinances
AUDIO/VISUAL NEEDS: Aerial Map
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
SPIELMAN RD
Miller CREP/RLP
0 0.05 0.1 0.15Miles
WARNING!: This map is for internal use by the Washington County Planning Department. It is not for
general distribution to the public, and should not be scaled or copied. Sources of the data contained hereon
are from various public agencies which may have use restrictions and disclaimers
The parcel lines shown on this map are derived from a variety of sources which have their own accuracy
standards. The parcel lines are approximate and for informational purposes ONLY. They are not guaranteed
by Washington County Maryland or the Maryland Department of Assessments and Taxations to be free of
errors including errors of omission, commission, positional accuracy or any attributes associated with real
property. They shall not be copied, reproduced or scaled in any way without the express prior written
approval of Washington County Maryland Planning and Zoning Department. This data DOES NOT replace
an accurate survey by a licensed professional and information shall be verified using the relevant deeds,
plats and other recorded legal documents by the user.
0 200 400 600 800 1,000Feet
Printed: Wednesday, May 16, 2018
Printed by: cboggs
Property Boundary
CREP Contract Easement
Area - 7.15 acres
CREP Match Easement
Area - 30.55 acres
Additional Easement
Area - 17.67 acres
Paul F. and Patricia B. Miller
17816 Spielman Road
Fairplay, MD 21733
®
Remaining Lands Rural Legacy
Easement Area - 24.59 acres
COGAN JERILYN J
WD FARMS LLC
WEAVER, CARL P
PRICE FARMS, INC.
UNITED STATES OF AMERICA
Ecker
Ecker
BURNS
Weaver
Matheny
Alexander; Woodley Farms
W D Farms, LLC
Vanfossen/CoganVanfossen/Cogan
BENTON
GREEN
DURBIN
SHRIVER
LEATHER
GREEN
GREEN GREEN
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Miller CREP/RLP
0 0.25 0.5 0.75Miles
WARNING!: This map is for internal use by the Washington County Planning Department. It is not for
general distribution to the public, and should not be scaled or copied. Sources of the data contained hereon
are from various public agencies which may have use restrictions and disclaimers
The parcel lines shown on this map are derived from a variety of sources which have their own accuracy
standards. The parcel lines are approximate and for informational purposes ONLY. They are not guaranteed
by Washington County Maryland or the Maryland Department of Assessments and Taxations to be free of
errors including errors of omission, commission, positional accuracy or any attributes associated with real
property. They shall not be copied, reproduced or scaled in any way without the express prior written
approval of Washington County Maryland Planning and Zoning Department. This data DOES NOT replace
an accurate survey by a licensed professional and information shall be verified using the relevant deeds,
plats and other recorded legal documents by the user.
0 990 1,980 2,970 3,960 4,950Feet
Printed: Thursday, May 10, 2018
Printed by: cboggs
Paul F. and Patricia B. Miller
17816 Spielman Road
Fairplay, MD 21733
^_
®
Conservation Reserve Enhancement Program
AG District
MALPF AG Easement
Rural Legacy Area Properties
Other Permanent Easements
ORDINANCE NO. ORD-2018-___
AN ORDINANCE TO APPROVE THE PURCHASE OF A CONSERVATION
EASEMENT UNDER THE MARYLAND CONSERVATION RESERVE
ENHANCEMENT PROGRAM (CREP)
(Re: Miller CREP Easement)
RECITALS
1. The Maryland Conservation Reserve Enhancement Program ("CREP") is a
federal-State natural resources conservation program that addresses state and nationally
significant agricultural related environmental concerns related to agriculture.
2. CREP provides financial incentives to program participants to voluntarily
remove cropland and marginal pastureland from agricultural production in order to improve,
protect, and enhance water quality in the Chesapeake Bay watershed and replacing it with the
best management practices including establishment of riparian buffers, grass plantings, forbs,
shrubs and trees, stabilization of highly erodible soils, habitat restoration for plant and animal
species, and restoration of wetlands.
3. Protection is provided through the acquisition of easements and fee estates from
willing landowners currently holding a fifteen (15) year CREP contract and the supporting
activities of CREP Sponsors and local governments.
4. For FY2018, the State of Maryland (“State”) is awarding CREP grants to eligible
Counties (the "CREP Funds").
5. Paul F. Miller and Patricia B. Miller (collectively, the “Property Owner”) are the
owners of real property consisting of 55.37 acres, more or less, (the "Property") in Washington
County, Maryland. The Property is more particularly described on Exhibit A attached hereto.
6. The County has agreed to pay the approximate sum of ONE HUNDRED NINETY-
ONE THOUSAND, TWO HUNDRED SIXTY-NINE DOLLARS AND EIGHTY-FOUR CENTS ($191,269.84),
which is a portion of the CREP, to the Property Owner for a Deed of Conservation Easement on
the Property (the "Miller CREP Easement").
THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington
County, Maryland that the purchase of the Miller CREP Easement is approved and that the
President of the Board and the County Clerk be and are hereby authorized and directed to
execute and attest, respectively, all such documents for and on behalf of the County relating to
the purchase of the Miller CREP Easement.
ADOPTED this ____ day of June, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
__________________________ BY:
Vicki C. Lumm, Clerk Terry L. Baker, President
Approved as to legal sufficiency:
Mail to:
_____________________________ Office of the County Attorney
John M. Martirano 100 W. Washington Street, Suite 1101
County Attorney Hagerstown, MD 21740
\\washco-md.net\CountyAttorney\Documents\Planning\CREP Easements\Milller CREP Easement\ORD\Miller CREP Ordinance.docx
EXHIBIT A--DESCRIPTION OF EASEMENT AREA
All those tracts, lots, or parcels of land, and all the rights, ways, privileges and
appurtenances thereunto belonging or in anywise appertaining, situate in Election District No.
12, Washington County, Maryland, being part of the property identified by the State
Department of Assessments and Taxation as tax account no. 12-004370 and being identified as:
CREP CONTRACT EASEMENT AREA 1 – 5.42 AC. ±
CREP CONTRACT EASEMENT AREA 2 – 1.73 AC. ±
CREP MATCH EASEMENT AREA 1 – 30.36 AC. ±
CREP MATCH EASEMENT AREA 2 – 0.19 AC. ±
ADDITIONAL EASEMENT AREA 1 – 16.52 AC. ±
ADDITIONAL EASEMENT AREA 2 – 1.15 AC. ±
on a plat prepared by Triad Engineering, Inc. entitled “CREP EASEMENT PLAT UPON THE LANDS
OF PAUL F. MILLER AND PATRICIA B. MILLER,” dated March 28, 2018, and recorded on April 24,
2018 as Misc. Plat No. 732-733 among the Plat Records of Washington County, Maryland.
Being part of the same property which was conveyed from Michele Dolores Brown,
Trustee of the Michele Dolores Brown Revocable Trust, dated August 20, 1991, to Paul F. Miller
and Patricia B. Miller, husband and wife, by Deed dated April 9, 2004 and recorded in Liber
2332, Folio 736 among the Land Records of Washington County, Maryland.
ORDINANCE NO. ORD-2018-___
AN ORDINANCE TO APPROVE THE PURCHASE OF A CONSERVATION
EASEMENT UNDER THE MARYLAND RURAL LEGACY PROGRAM
(Re: Miller RLP Conservation Easement)
RECITALS
1. The Maryland Rural Legacy Program ("RLP") provides the funding necessary to
protect large, contiguous tracts of land and other strategic areas from sprawl development and
to enhance natural resource, agricultural, forestry and environmental protection through
cooperative efforts among State and local governments.
2. Protection is provided through the acquisition of easements and fee estates from
willing landowners and the supporting activities of Rural Legacy Sponsors and local
governments.
3. For FY 2018, Washington County (the "County") was awarded a RLP grant
totaling $1,359,000 (the "RLP Funds").
4. Paul F. Miller and Patricia B. Miller (collectively, the "Property Owner") are the
fee simple owners of real property consisting of 24.59 acres, more or less, (the "Property") in
Washington County, Maryland. The Property is more particularly described on Exhibit A
attached hereto.
5. The County has agreed to pay the sum of approximately SEVENTY-THREE
THOUSAND, SEVEN HUNDRED SEVENTY DOLLARS AND NO CENTS ($73,770.00), which is a portion
of the RLP Funds, to the Property Owner for a Deed of Conservation Easement on the Property
(the “Miller RLP Conservation Easement").
THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington
County, Maryland that the purchase of a conservation easement on the Property be approved
and that the President of the Board and the County Clerk be and are hereby authorized and
directed to execute and attest, respectively, all such documents for and on behalf of the County
relating to the purchase of the Miller RLP Conservation Easement.
ADOPTED this ____ day of __________________, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
__________________________ BY:
Vicki C. Lumm, Clerk Terry L. Baker, President
Approved as to legal sufficiency:
Mail to:
_____________________________ Office of the County Attorney
John M. Martirano 100 W. Washington Street, Suite 1101
County Attorney Hagerstown, MD 21740
EXHIBIT A - DESCRIPTION OF PROPERTY
All those lots, tracts or parcels of land, and all the rights, ways, privileges and
appurtenances thereunto belonging or in anywise appertaining, situate in Election District No.
12, Washington County, Maryland, being part of the property identified by the State
Department of Assessments and Taxation as tax account no. 12-004370, and being identified as:
RURAL LEGACY EASEMENT AREA 1 - 5.12 AC. ±)
RURAL LEGACY EASEMENT AREA 2 - 19.47 AC. ±
on a plat prepared by Triad Engineering, Inc. entitled “CREP EASEMENT PLAT UPON THE LANDS
OF PAUL F. MILLER AND PATRICIA B. MILLER,” dated March 28, 2018, and recorded on April 24,
2018 as Misc. Plat No. 732-733 among the Plat Records of Washington County, Maryland.
Being part of the same property which was conveyed from Michele Dolores Brown,
Trustee of the Michele Dolores Brown Revocable Trust, dated August 20, 1991, to Paul F. Miller
and Patricia B. Miller, husband and wife, by Deed dated April 9, 2004 and recorded in Liber
2332, Folio 736 among the Land Records of Washington County, Maryland.
Open Session Item
SUBJECT: Intent to Convey Real Property to Triple Y, LLC
PRESENTATION DATE: Tuesday, June 5, 2018
PRESENTATION BY: Susan Small, Business Leader, Department of Business Development
RECOMMENDED MOTION: Move to adopt the Ordinance declaring property located at
22930 Federal Lookout, Smithsburg, Maryland, as surplus and approve the conveyance of the
same and authorize the execution of the necessary documentation to finalize the conveyance.
REPORT-IN-BRIEF: Notice of the County’s intent to convey this property was duly
advertised on April 24th, May 1st and May 8th. We are ready to transfer the property as described
to Triple Y, LLC.
DISCUSSION: In June 2016, the property was transferred from the Washington County Board
of Education to the Board of County Commissioners. Since taking ownership, the Board
formally listed the property, received and accepted an offer of $300,000 from the buyer
mentioned above. The proposed disposition packet has been submitted for approval to the
Maryland Board of Public Works; once approved, staff will coordinate closing with all parties.
The buyer has completed the study period.
FISCAL IMPACT: $300,000 income from the sale of the property
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Aerial, Ordinance
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
22930 Federal Lookout
0 75 150 225 300Feet
Legend
- 22930 Federal Lookout Road
- Parcel Boundaries
8.94 Acres
WolfsvilleRoad
Federal Lookout Road
ORDINANCE NO. ORD-2018-____
AN ORDINANCE TO DECLARE CERTAIN REAL PROPERTY
AS SURPLUS PROPERTY AND TO APPROVE THE CONVEYANCE OF SAID
REAL PROPERTY
BE IT ORDAINED by the County Commissioners of Washington County, Maryland
(the "County"), as follows:
1. It is hereby established and declared that the real property described on
Exhibit A (the “Property”) is no longer needed for a public purpose or a public use.
2. The County believes that it is in the best interest of the citizens of Washington
County to convey the Property, pending approval by the Board of Public Works, and Notice
of Intention of Washington County to Convey Land was duly advertised pursuant to
Section 1-301, Code of the Public Local Laws of Washington County, Maryland, in The
Herald-Mail, a daily newspaper of general circulation, on April 24, May 1 and 8, 2018.
3. The President of the Board of County Commissioners of Washington County,
Maryland, and the County Clerk be, and they hereby are, authorized and directed to
execute and attest, respectively, for and on behalf of the County, a deed conveying the
Property to Triple Y, LLC, a Maryland limited liability company, for the sum of Three
Hundred Thousand Dollars ($300,000.00).
ADOPTED this _____ day of _______________, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
__________________________ BY: ________________________________________
Vicki C. Lumm, Clerk Terry L. Baker, President
Approved as to form
and legal sufficiency:
__________________________
Kirk C. Downey
Deputy County Attorney
EXHIBIT A
All the following described parcel of ground, together with any improvements
thereon and all rights, ways, privileges, waters and appurtenances thereunto belonging
or in anywise appertaining situate in Election District No. 7 on the North side of
Wolfsville Road approximately 2,000 feet east of its intersection with Maryland Route 64
in Election District No. 7 of Washington County, Maryland, and being more particularly
described in accordance with the Maryland Grid System as determined by a survey by J.
B. Ferguson & Co., Inc., as follows:
Beginning at an iron pin set in the north marginal line of Georgetown Road said pin
also having Maryland Grid Coordinates of N 659,600.018 E639, 535.113 said pin also
being located at the end of the 18th line of a conveyance from Isabelle G. Triesler to the
Hagerstown Council for Retarded Children recorded in Liber No. 343, folio 46, among
the Land Records of Washington County, Maryland, thence with the next 6 lines of the
above mentioned conveyance corrected to Maryland Grid, thence North 86 degrees 47
minutes 18 seconds E 165.88 feet to an iron pin, thence N 85 degrees 55 minutes 35
seconds E 180.24 feet to an iron pin, thence S 88 degrees 47 minutes 50 seconds E 213.46
feet to an iron pin, thence N 89 degrees 55 minutes 10 seconds E 259.50 feet to an iron
pin, thence N 10 degrees 24 minutes 30 seconds E 221.18 feet to an iron pin, thence N 12
degrees 13 minutes 16 seconds W 296.44 feet to an iron pin, thence with a portion of the
3rd line of the above mentioned deed N 39 degrees 52 minutes 49 seconds W 50.00 feet to
an iron pin, thence with new lines of division Due West 656.02 feet to an iron pin, thence
S 13 degrees 30 minutes 00 seconds W 385.01 feet to an iron pin, thence S 5 degrees 15
minutes 00 seconds W 190.00 feet to the point of beginning, containing 9.85 acres of land,
more or less.
The above parcel of land being all of the same property which was conveyed from
the Board of Education of Washington County, Maryland, to the Board of County
Commissioners of Washington County, Maryland, by deed dated June 30, 2016 and
recorded at Liber 5275, folio 434, among the Land Records of Washington County,
Maryland.
SAVING AND EXCEPTING THEREFROM those parcels of land conveyed to the
Board of County Commissioners of Washington County, Maryland, dated and recorded
among the aforesaid Land Records as follows: [i] Deed dated August 7, 1981 and
recorded in Liber 731, folio 848 (0.16 acres); and [ii] Deed dated March 4, 2008 and
recorded in Liber 3464, folio 424 (0.75 acres).
Open Session Item
SUBJECT: Intent to Convey Real Property to West End Baptist Chapel, Inc.
PRESENTATION DATE: Tuesday, June 5, 2018
PRESENTATION BY: Susan Small, Business Leader, Department of Business Development
RECOMMENDED MOTION: Move to adopt the Ordinance declaring property located at 59
Winter Street, Hagerstown, Maryland, as surplus and approve the conveyance of the same and
authorize the execution of the necessary documentation to finalize the conveyance.
REPORT-IN-BRIEF: Notice of the County’s intent to convey this property was duly
advertised on April 24th, May 1st and May 8th. We are ready to transfer the property as described
to West End Baptist Chapel, Inc.
DISCUSSION: In June 2016, the property was transferred from the Washington County Board
of Education to the Board of County Commissioners. Since taking ownership, the Board
formally listed the property and received and accepted an offer of $300,000 from the buyer
mentioned above. The proposed disposition packet has been submitted for approval to the
Maryland Board of Public Works; once approved, staff will coordinate closing with all parties.
The buyer has completed the study period.
FISCAL IMPACT: $300,000 income from the sale of the property
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Aerial, Ordinance
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
59 Winter Street
0 50 100 150 200Feet
Legend
- 59 Winter Street
- Parcel Boundaries
2.98 AcresAlexanderStreet
WashingtonAvenue
WinterStreet
WestFranklinStreet
ORDINANCE NO. ORD-2018-____
AN ORDINANCE TO DECLARE CERTAIN REAL PROPERTY
AS SURPLUS PROPERTY AND TO APPROVE THE CONVEYANCE OF SAID
REAL PROPERTY
BE IT ORDAINED by the County Commissioners of Washington County, Maryland
(the "County"), as follows:
1. It is hereby established and declared that the real property described on
Exhibit A (the “Property”) is no longer needed for a public purpose or a public use.
2. The County believes that it is in the best interest of the citizens of Washington
County to convey the Property, pending approval by the Board of Public Works, and Notice
of Intention of Washington County to Convey Land was duly advertised pursuant to
Section 1-301, Code of the Public Local Laws of Washington County, Maryland, in The
Herald-Mail, a daily newspaper of general circulation, on April 24, May 1 and 8, 2018.
3. The President of the Board of County Commissioners of Washington County,
Maryland, and the County Clerk be, and they hereby are, authorized and directed to
execute and attest, respectively, for and on behalf of the County, a deed conveying the
Property to West End Baptist Chapel, Inc., a Maryland nonstock religious corporation , for
the sum of Three Hundred Thousand Dollars ($300,000.00).
ADOPTED this _____ day of _______________, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
__________________________ BY: ________________________________________
Vicki C. Lumm, Clerk Terry L. Baker, President
Approved as to form
and legal sufficiency:
__________________________
Kirk C. Downey
Deputy County Attorney
EXHIBIT A
All those tracts or parcels of land, and all the rights, ways, privileges and
appurtenances thereunto belonging or in anywise appertaining, encompassing an aggregate
area of 2.989 acres of land, situate in Election District No. 25, Washington County,
Maryland, commonly known as Winter Street Elementary School Property, 59 Winter Street,
Hagerstown, Maryland, and identified by the State Department of Assessments and
Taxation as tax account no. 25-033388.
Being all of the land which was conveyed from the Board of Education of
Washington County, Maryland, to the Board of County Commissioners of Washington
County, Maryland, by deed dated June 30, 2016 and recorded at Liber 5275, folio 429 among
the Land Records of Washington County, Maryland.
Open Session Item
SUBJECT: Request for Resolution of Support for the Maryland Theatre Association’s Department of
Commerce Loan
PRESENTATION DATE: June 5, 2018
PRESENTATION BY: Susan Buchanan, Director of Grant Management, Jessica Green, Executive
Director, The Maryland Theatre
RECOMMENDED MOTION: Move to approve a resolution of support for The Maryland Theatre
Association’s Department of Commerce loan.
REPORT-IN-BRIEF: The Maryland Theatre has been applied for and been approved for a
$2,000,000 repayable loan offered through the Department of Commerce’s Maryland Economic
Development Assistance Authority Fund (MEDAAF) program. The loan is to be utilized for the
Maryland Theatre’s expansion as part of the Hagerstown Urban Improvement project.
DISCUSSION: The Maryland Theatre has requested and received approval for a $2,000,000 loan
through the MEDAAF program offered by the Maryland Department of Commerce. The loan funds
will be used for the Theatre’s expansion, which is a component of the Hagerstown Urban Improvement
Project. MEDAAF provides grants, loans, and investments to support economic development
initiatives in priority funding areas of the state. Uses of the funds includes business attraction and
retention, infrastructure support, brownfield development, Arts and Entertainment Districts, revolving
loan funds and local strategic planning. A resolution of support from the County for the project is a
requirement of the program.
FISCAL IMPACT: No fiscal impact
CONCURRENCES: n/a
ALTERNATIVES: Deny request for resolution
ATTACHMENTS: Resolution of Support
AUDIO/VISUAL NEEDS: n/a
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
1
RESOLUTION NO. RS-2018-___
(Endorsement of MEDAAF Loan)
RECITALS
The DEPARTMENT OF COMMERCE of the State of Maryland (the
“Department”) under the MARYLAND ECONOMIC DEVELOPMENT ASSISTANCE
AUTHORITY AND FUND (“MEDAAF”) has agreed to provide assistance to the
Maryland Theatre Association, Inc., in the form of a repayable loan up to $2,000,000
from the MARYLAND ECONOMIC DEVELOPMENT ASSISTANCE AUTHORITY
AND FUND (the “MEDAAF Loan”).
The proceeds of the MEDAAF Loan will be used by the Maryland Theatre
Association, Inc. for eligible project costs related to the Maryland Theatre Expansion
Project, a component of the Hagerstown Urban Improvement Project, located at 21 S.
Potomac Street, Hagerstown, Maryland (the “Project”).
In accordance with Sections 5-301 through 5-349 of the Economic Development
Article of the Annotated Code of Maryland, the Board of County Commissioners of
Washington County, Maryland (the “County”), is required by board resolution to
endorse the making of the MEDAAF Loan for the Project.
The County has determined and expressly finds that it is in the best interest of
the citizens of Washington County to endor se the making of the MEDAAF Loan for the
Project.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners
of Washington County, Maryland, that:
1. The County hereby fully endorses the making of the MEDAAF Loan for
the Project.
2. This Resolution shall be effective upon its adoption in accordance with
applicable law.
2
Adopted and effective this _____ day of ___________, 2018.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
WASHINGTON COUNTY, MARYLAND
Vicki C. Lumm, Clerk Terry L. Baker, President
Approved as to form
and legal sufficiency:
John M. Martirano
County Attorney
Mail to:
Office of the County Attorney
100 West Washington Street
Suite 1101
Hagerstown, MD 21740