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BOARD OF COUNTY COMMISSIONERS
March 13, 2018
Agenda
10:00 A.M. INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Terry L. Baker
APPROVAL OF MINUTES – FEBRUARY 27, 2018 AND MARCH 6, 2018
10:05 A.M. COMMISSIONERS’ REPORTS AND COMMENTS
10:15 A.M. REPORTS FROM COUNTY STAFF
10:20 A.M. CITIZENS PARTICIPATION
10:25 A.M. PRESENTATION OF THE FY’19 SHERIFF’S BUDGET REQUESTS – Sheriff
Douglas Mullendore, Washington County Sheriff’s Department
10:35 A.M. CONTRACT AWARD (PUR-1268) ANTIETAM WASTEWATER TREATMENT
PLANT UPGRADE – Rick Curry, Director of Purchasing and Mark Bradshaw,
Deputy Director, Division of Environmental Management
10:50 A.M. PRESENTATION OF THE FY’19 PERSONNEL REQUESTS – Stephanie Stone,
Director of Health and Human Resources and Sara Greaves, Chief Financial Officer
11:00 A.M. REZONING APPLICATION SCHEDULE – Stephen Goodrich, Director of Planning
and Zoning
11:10 a.m. CLOSED SESSION
(To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal,
resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction;
or any other personnel matter that affects one or more specific individuals; or to consider a matter that concerns the
proposal for a business or industrial organization to locate, expand, or remain in the State.)
11:30 A.M. RECESS
President
Jeffrey A. Cline, Vice President
John F. Barr
Wayne K. Keefer
LeRoy E. Myers, Jr.
WWW.WASHCO-MD.NET
2 | P a g e
March 13, 2018
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
arrangements.
EVENING MEETING WITH THE TOWN OF BOONSBORO
Location: Charles F. Kauffman Meeting Chambers, 21 N. Main Street, Boonsboro
07:00 P.M. INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Terry L. Baker
07:05 P.M. MAYOR AND COUNCIL’S REPORTS AND COMMENTS
07:10 P.M. COMMISSIONERS’ REPORTS AND COMMENTS
CITIZENS AWARD – Vickie Messner
07:15 P.M. REPORTS FROM COUNTY STAFF
07:20 P.M. CITIZENS PARTICIPATION
07:25 P.M. ADJOURNMENT
Open Session Item
SUBJECT: Presentation of the FY19 Sheriff’s Budget Requests
PRESENTATION DATE: March 13, 2018
PRESENTATION BY: Sheriff Douglas Mullendore
RECOMMENDED MOTION: The presentation is for informational purpose.
REPORT-IN-BRIEF: The Sheriff will discuss his budget request for Fiscal Year 19.
DISCUSSION: The Sherriff will give an overview of each of the department’s budgets he
oversees. This includes the following departments: Judicial, Process Servers, Patrol, Central
Booking, Detention Center, Day Reporting Center, and Narcotics Task Force.
FISCAL IMPACT: The Sheriff’s requests for FY19 total $32,068,850, which is an increase of
$2,720,310 or 9.27% over FY18. Please note fees of $840,000 related to the speed cameras have
been added to the Patrol’s budget this year.
CONCURRENCES: Not applicable
ALTERNATIVES: Not applicable
ATTACHMENTS: Public Safety – Law Enforcement Summary
AUDIO/VISUAL NEEDS: Not applicable
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Sheriff Operations:
7-3 Judicial 2,768,290 2,768,290 231,320
price per gallon for gasoline.
7-9 Process Servers 155,810 155,810 11,920
7-13 Patrol 12,245,280 12,245,280 1,992,030
7-36 Central Booking 942,740 942,740 2,380
Category
1. Wages and benefits are increasing a total of $247,580 and 10.40%. There are personnel requests totaling $48,670 for
1. Wages and benefits are increasing by $945,910 or 10.34%. $406,940 is being requested for three cadets, to hire replacement
1. Wages and benefits are increasing a total of $11,530 and 8.34%. In addition to the proposed COLA and related benefits, the
2. Operating expenses requested increased by $390 due to the increase in gasoline cost per gallon.
Deputies one year in advance of retirements, and to increase overtime wages related to monitoring speed cameras.
3. $2,430 is being requested to replace 5 shotguns.
overtime. The remainder of the increase is related to the proposed COLA and related benefits.
The remainder of the increase is related to the proposed COLA and related benefits.
Adjustment Proposed % Change
Note - the revenue generated by this department exceeds the expenses.
FY 2018
2. Operating expenses requests are increasing by $3,170 or 2.3%. The increase is related to the increase in insurance and
$ ChangeFY 2019
department is requesting to increase the hourly rate of process servers.
to be more in line with what it costs to outfit deputies. Other material increases include gasoline due to rising per gallon
1. Wages and benefits are decreasing by $26,920. Turnover in 4 out of 10 positions resulted in a savings in wages and related
life expectancy on June 30, 2017.
and ammunition due to using more expensive and less lethal rounds and the increase in the number of deputies.
Category Adjustment Proposed % Change FY 2018$ ChangeFY 2019
7-45 Detention Center 14,596,780 14,596,780 421,690
7-60 Day Reporting Center 552,760 5,730
7-75 Narcotics Task Force 807,190 807,190 55,240
32,068,850 0 32,068,850 2,720,310
food costs which is based on estimates of cost increases per contracts.
3. No capital outlay is being requested.
2. Operating expenses requested decreased by $27,760 or 8.04%. This is due to less expensive contract costs for
therapists, clinicians, and support staff. The testing budget was also decreased due to historical use.
3. Capital requests were $0 in FY18. In FY19 $20,950 is being requested for a keyless access system for security doors.
1. Wages and benefits are increasing by $7,000 or 5.05% as a result of the mid-year adjustment and proposed COLA.
2. The operating expenses requested increased $26,660 or 9.47%. The majority of the increase is related to a request of $15,000
of $7,500 to lease another vehicle, $5,280 for 11 air cards for Surface Pros, and $$5,440 for the increase in lab services.
3. Requesting $10,219 for 11 Surface Pros and $24,600 for night vision monoculars.
1. Wages and benefits are increasing by $17,850 or 4.00% due to the mid-year adjustment and proposed COLA. There was
change in the State's Attorney assigned that resulted in a small savings in wages.
1. Wages and benefits are increasing by $359,020 due to the proposed increase COLA.
2. Operating expenses requested increased by $62,400 or 2.01%. The majority of the increase is related to medical costs and
Open Session Item
SUBJECT: Contract Award (PUR-1268) Antietam Wastewater Treatment Plant Upgrade
PRESENTATION DATE: March 13, 2018
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing and Mark Bradshaw, P. E.,
Deputy Director – Division of Environmental Management, Department of Water Quality
RECOMMENDED MOTION: Move to award the contract for the Antietam Wastewater
Treatment Plant Upgrade project to the responsible, responsive bidder, Johnston Construction
Company, of Dover, PA who submitted the lowest total sum bid in the amount of $581,836.00
for (Item Nos. 1 through 22 and Plus Contingent Items C1 through C3) and to approve a Budget
Transfer Request of $150,000.00 from 32-42010-LIN041 to 32-42010-TRP017.
REPORT-IN-BRIEF: The work to be performed by the Contractor under this project generally
includes but is not limited to: furnish all labor, materials, services, raze existing headwork building
& construct new headwork building on existing slab, renovations to the existing pre-aeration tank,
construction of a new UV channel, installation of a new UV system, electrical and all
miscellaneous and associated work as shown on contract plans. The project is to be substantially
completed within one hundred eighty (180) consecutive calendar days of the Notice to Proceed.
The County can assess liquidated damages in the sum of five thousand ($500.00) dollars for each
consecutive day that the project is not completed.
The bid was advertised in the local newspaper, listed on the State of Maryland’s “eMaryland
Marketplace” website and on the County’s web site. Twenty-seven (27) companies purchased a
set of the plans. Three (3) bids were submitted as indicated on the attached bid tabulation matrix.
DISCUSSION: N/A
FISCAL IMPACT: Funds in the amount of $470,532.47 is available in the department’s
Capital Improvement Project (CIP) account 32-42010-TRP017.
CONCURRENCES: Deputy Director of Division of Environmental Management
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1268
Antietam Wastwater Treatment Plant Upgrades
Item Description Unit Total Price Total Price Total Price
1 Mobilization LS 1 $36,443.00 $36,443.00 $14,300.00 $14,300.00 $40,000.00 $40,000.00
2 Clearing and Grubbing LS 1 $5,226.00 $5,226.00 $3,200.00 $3,200.00 $3,000.00 $3,000.00
3 Construction Survey and Stakeout LS 1 $4,614.00 $4,614.00 $550.00 $550.00 $8,000.00 $8,000.00
4 Raze Existing Headwork Building LS 1 $11,418.00 $11,418.00 $3,500.00 $3,500.00 $13,000.00 $13,000.00
5 Construct New Headwork Building LS 1 $49,970.00 $49,970.00 $38,350.00 $38,350.00 $91,600.00 $91,600.00
6 Concrete Repair LS 1 $5,891.00 $5,891.00 $57,600.00 $57,600.00 $14,000.00 $14,000.00
7 LS 1 $33,275.00 $33,275.00 $47,850.00 $47,850.00 $48,000.00 $48,000.00
8 Construct New UV Channel LS 1 $21,588.00 $21,588.00 $35,750.00 $35,750.00 $48,000.00 $48,000.00
9 Furnish & Install UV System LS 1 $10,040.00 $10,040.00 *$86,400.00 $86,400.00 $64,500.00 $64,500.00
10 Digester Blower Covers LS 1 $9,469.00 $9,469.00 $4,700.00 $4,700.00 $7,000.00 $7,000.00
11 By-pass Pumping LS 1 $27,089.00 $27,089.00 $25,600.00 $25,600.00 $5,000.00 $5,000.00
12 Remove Existing UV System LS 1 $9,048.00 $9,048.00 $5,300.00 $5,300.00 $12,000.00 $12,000.00
13 Electrical Work LS 1 $36,910.00 $36,910.00 $40,050.00 $40,050.00 $41,000.00 $41,000.00
14 Screening Trees EA 7 $959.00 $6,713.00 $300.00 $2,100.00 $700.00 $4,900.00
15 LS 1 $500.00 $500.00 $1,100.00 $1,100.00 $2,000.00 $2,000.00
16 Oxidation Ditch Shaft Replacement EA 2 $60,691.50 $121,383.00 $47,300.00 $94,600.00 $50,000.00 $100,000.00
17 EA 2 $8,728.00 $17,456.00 $13,200.00 $26,400.00 $15,000.00 $30,000.00
18 LS 1 $6,791.00 $6,791.00 $14,200.00 $14,200.00 $5,000.00 $5,000.00
Johnston Construction Co.
Dover, PA
Alvarez Contractors, Inc.
Frederick, Maryland
Callas Contractors, LLC
Hagerstown, Maryland
Bids Opened: 02-14-18
PUR-1268
Antietam Wastwater Treatment Plant Upgrades
Item Description Unit Total Price Total Price Total Price
Johnston Construction Co.
Dover, PA
Alvarez Contractors, Inc.
Frederick, Maryland
Callas Contractors, LLC
Hagerstown, Maryland
19 LS 1 $36,186.00 $36,186.00 $44,350.00 $44,350.00 $26,000.00 $26,000.00
20 Non-paved Area Restoration LS 1 $1,069.00 $1,069.00 $5,300.00 $5,300.00 $6,000.00 $6,000.00
21 Furnish & Install Samples EA 2 $6,669.00 $13,338.00 $11,950.00 $23,900.00 $8,000.00 $16,000.00
22 Pavement Repair LS 1 $8,669.00 $8,669.00 $6,150.00 $6,150.00 $4,000.00 $4,000.00
*
C-1 Contingent Select Backfill CY 25 $40.00 $1,000.00 $50.00 $1,250.00 $40.00 $1,000.00
C-2 Contingent Unclassified Excavation CY 25 $60.00 $1,500.00 $150.00 $3,750.00 $24.00 $600.00
C-3 Contaminated Soil CY 25 $250.00 $6,250.00 $100.00 $2,500.00 $100.00 $2,500.00
*
Total Base Bid (Item Nos. 1 through 22)$473,086.00
Total Contingent bid (C-1 through C-3)
Grand Total Bid for Base Bid Item Nos. 1 through 22
Plus Contingent Items C-1 throught C-3
$8,750.00
$481,836.00
$581,250.00
$7,500.00
$588,750.00
$589,000.00
$4,100.00
$593,100.00
Bids Opened: 02-14-18
Department Head Authorization
Budget &Finance Director Approval
County Administrator Approval
Required >$25,000 with date
Washington County,Maryland
Budget Adjustment Form
Explain
Budget Adjustment
Budget Amendment -Increases or decrease the total spending authority of an accounting fund or department
Budget Transfer -Moves revenues or expenditures from one account to another or between budgets or funds.
County Commissioners Approval
Transaction/Post -Finance
Deputy Director -Finance
Preparer,if applicable
Required approval with date
Required approval with date
Required approval with date Feb 16, 2018
If applicable with dateDivisionDirector/Elected Official Authorization
Required Action by
County Commissioners No Approval Required Approval Required Approval Date if
Known
Print Form
Mark D Bradshaw Digitally signed by Mark D Bradshaw
Date:2018.02.16 15:23:49 -05'00'
This money is required to cover construction costs.
Digitally signed by Mark DMarkDBradshawBradshaw
Date:2018.02.16 15:07:12 -05'00'
Daniel F DiVito Digitally signed by Daniel F DiVito
Date:2018.02.22 08:57:46 -05'00'
Expenditure /
Account Number
Fund
Number
Department
Number
Project Number Grant Number Activity Code Department and Account Description Increase (Decrease)
+/-
32 42010 LIN 041 Sewer Transfer -150,000
XXXXX 32 42010 LIN041 WQ -PO 1 Pump Station Expansion -150,000
32 42010 TRP017 Sewer Transfer 150,000
XXXXX 32 42010 TRP017 WQ -Antietam WWTP Improvements 150,000
Open Session Item
SUBJECT: Presentation of the FY19 Personnel Requests
PRESENTATION DATE: March 13, 2018
PRESENTATION BY: Stephanie Stone, Director of Health and Human Services; and Sara
Greaves, Chief Financial Officer
RECOMMENDED MOTION: The BOCC may offer input as to changes in the
recommendations. The recommended personnel requests will be in the operating budgets
approved to take to public hearing.
REPORT-IN-BRIEF: The Director of Health and Human Services will introduce each
personnel request, give a brief overview, and discuss the staff recommendation.
DISCUSSION: Each position request will be explained in detail and department heads will be
in attendance to answer questions on personnel requests.
FISCAL IMPACT: Approximately $1 million in personnel requests were included in the FY19
budget submissions. The committee is recommending funding approximately $591,602 of the
requests. These requests are in the operating budgets of the General Fund, Highway Fund, Solid
Waste Fund, Water Quality Fund, and Airport Fund.
CONCURRENCES: Not applicable
ALTERNATIVES: Change recommendations for personnel requests.
ATTACHMENTS: Personnel Requests for FY19
AUDIO/VISUAL NEEDS: Not applicable
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Positions
Requested Recommended
Elected/Appointed/Other Offices:
County Administrator 0.0 0.0 -$ -$ -$
County Clerk 0.0 0.0 -$ -$ -$
Election Board 0.0 0.0 -$ -$ -$
County Treasurer 0.0 0.0 -$ -$ -$
Chief Financial Officer 1.0 0.0 56,241$ -$ (56,241)$
Circuit Court 0.0 0.0 -$ -$ -$
Orphans Court 0.0 0.0 -$ -$ -$
State's Attorney 0.0 0.0 -$ -$ -$
1.0 0.0 56,241$ -$ (56,241)$
Public Safety:
Elected Sheriff 3.0 1.0 463,850$ 305,728$ (158,122)$
Emergency Services 6.0 2.5 343,610$ 121,064$ (222,546)$
9.0 3.5 807,460$ 426,792$ (380,668)$
Other: Services & Programs 0.0 0.0 16,610$ 16,610$ -$
General Fund 10.0 3.5 863,701$ 426,792$ (436,909)$
Highway 3.0 3.0 7,800$ 7,800$ -$
Solid Waste 2.0 1.0 129,926$ 69,238$ (60,688)$
Water Quality 2.0 2.0 49,008$ 49,008$ -$
Transit 0.0 0.0 -$ -$ -$
Airport 0.5 0.5 22,154$ 22,154$ -$
Golf Course 0.0 0.0 -$ -$ -$
Other 0.0 0.0 -$ -$ -$
Grand Total 17.5 10.0 1,089,199$ 591,602$ (497,597)$
Washington County, Maryland
Summary of Personnel Requests
Fiscal Year 2019
Request Recommended VarianceFund
# of
positions
Full or Part
time Grade Step Wages Benefits
CFO New Position 6-5 Mail Processor 1.0 FT 7 1 31,741 24,500 0 56,241
0.0 -$ -$ -$ -$
Elected/Requested 1.0 ---31,741$ 24,500$ -$ 56,241$
Appointed Recommended 0.0 ----$ -$ -$ -$
Increase OT 6-10 0.0 44,000 4,670 0 48,670
Judicial
0.0 44,000$ 4,670$ -$ 48,670$
Sheriff:Increase PT hourly 6-11 0.0 7,450 790 8,240
rate for servers
0.0 7,450$ 790$ -$ 8,240$
Sheriff:New Position 6-13 Cadet 3.0 FT 75,000 70,500 145,500
1.0 25,000$ 23,500$ -$ 48,500$
Sheriff:Increase in FT 6-19 0.0 150,710 93,780 244,490
wages for DROP
0.0 113,033$ 70,335$ -$ 183,368$
For several reasons it is absolutely necessary to increase overtime. At the half way point of FY18 the overtime budget
is already 98.37% expended. Much of this is attributed to the increased number of judges holding court well into
evening hours. Major criminal cases such as a murder trial may take as much as a week. There has also been an
services.
$17.37 to $20.00)Their workload has become increasing complex and dangerous over the past few years.The
environment they work in is often unpleasant and many of the tenants have to be forcibly removed and have criminal
records. This position requires a thorough know of landlord/tenant and other civil laws.
Process Servers
Patrol
Recommended:
Hagerstown Community College who already have students enrolled and graduating in the Criminal Justice
curriculum. We will solicit and then select from their "best and brightest" who are interested in becoming "sworn"
Deputy Sheriff with our agency when they become 21 years old. A number of vacancies are anticipated and our main
goal is to prepare for imminent retirements of our Patrol personnel and also those who are leaving for employment
with other agencies or in the private sector.
Recommended:
Recommended:
Washington County, Maryland
Detail Personnel Requests FY 2019
Proposed Position
(# of positions stated as FTEs)
Department Description
Total change to
BudgetFunction or Area Request Offset
Change to BudgetRequested
Page
This position was eliminated in the last budget cycle and duties were shifted to the Purchasing department. Purchasing
personnel now spend 20 hours per week performing this work and it has proven to be very disruptive and not as
efficient as previously thought. Other departments also face the cost of time. For example, Budget and Finance
personnel now run their own jobs, sometimes at 4 hours per job. In the interest of customer service and functionality,
we recommend to reinstate the positions.
Patrol
would be a significantly higher initial savings by not hiring the replacement deputy in advance, this program would
basically be cost neutral to the County. The benefits are that we have the ability to put a replacement deputy in the
police academy and get them through their field training program so they can be ready for solo patrol by the time the
person they are replacing leaves through the DROP program. As it stands now, it takes us about one year or longer to
replace deputies who leave through the DROP program. The loss of these positions greatly affects our ability to
provide law enforcement services to the citizens of the county.
Recommended: Start date of 9 months in advance
# of
positions
Full or Part
time Grade Step Wages Benefits
Washington County, Maryland
Detail Personnel Requests FY 2019
(# of positions stated as FTEs)
Department Description
Total change to
BudgetFunction or Area Request Offset
Change to BudgetRequested
Page
Sheriff:OT 6-19 0.0 15,320 1,630 16,950
0.0 15,320$ 1,630$ -$ 16,950$
Elected Requested 3.0 ---292,480$ 171,370$ -$ 463,850$
Sheriff:Recommended 1.0 ---204,803$ 100,925$ -$ 305,728$
New Positions 6-22 Call Takers 4.0 FT 8 1 137,112 100,680 237,792
2.0 68,556$ 50,340$ -$ 118,896$
EMS Operations New Position 6-23 EMS Quality Assurance Officer 1.0 FT 14 1 54,392 30,370 0 84,762
0.0 -$ -$ -$ -$
EMS Operations New Position 6-23 EMS Medical Director 0.5 PT 13 1 25,178 1,990 (25,000)2,168
0.5 25,178$ 1,990$ (25,000)$ 2,168$
Emergency Mgmt.New Position 6-35 Emergency Management Support 0.5 PT 12 1 17,488 1,400 0 18,888
0.0 -$ -$ -$ -$
Emergency Requested 6.0 ---234,170$ 134,440$ (25,000)$ 343,610$
Services:Recommended 2.5 ---93,734$ 52,330$ (25,000)$ 121,064$
PT 6-36 0.0 PT 15,000 1,610 0 16,610
Facilities
0.0 15,000$ 1,610$ -$ 16,610$
Other Requested 0.0 ---15,000$ 1,610$ -$ 16,610$
Services:Recommended 0.0 ---15,000$ 1,610$ -$ 16,610$
Recommended:
The positions are needed to help address increases in call volume and associated radio traffic in the ECC. The
positions will allow timely 30 minute meal breaks for ECC staff and 1-2 additional 10 minute breaks through out the
shift. Without the new positions, management of a 30 minute meal break would span 5-6 hours for the 10-12 ECC
staff. The positions will aid in replacing or covering FT staff who are out on extended illness or leave.
through October (7 months). Additional seasonal staff hours are required for daily and weekend maintenance. The
County has acquired several properties for right-of-ways and road improvements. These properties are maintained by
the Parks & Facilities Department, requiring additional seasonal staff hours.
Recommended:
would assist the A/D in the oversight of the EMS operational program and be able to fill in if the A/D was absent.
Patrol
Their average overtime rate is $49.11 per hour.
Recommended:
This removes the need for advertising a RFP. It also allows the Medical Director to stay for multiple years without
having to re apply when the terms of the contract expire. The salary is based on a 20 hour work week. The $25,000
offset is the amount in contracted services.
Recommended:
would work on average 15 hours per week.
Recommended:
Recommended:
# of
positions
Full or Part
time Grade Step Wages Benefits
Washington County, Maryland
Detail Personnel Requests FY 2019
(# of positions stated as FTEs)
Department Description
Total change to
BudgetFunction or Area Request Offset
Change to BudgetRequested
Page
Highway New Positions 6-37
Additional personnel needed for Storm Water Management. (Clean initiative)
2.0 74,006$ 56,580$ (130,586) -$
Highway New Positions 6-38
1.0 28,892$ 2,311$ (23,403)$ 7,800$
Solid Waste New Position 6-39
.
An additional Solid Waste Equipment Operator is needed to keep up with daily operations.
1.0 39,978$ 29,260$ -$ 69,238$
Solid Waste New Position 6-39
.
0.0 -$ -$ -$ -$
Utility Admin New Position 6-40
1.0 7,171$ 574$ -$ 7,745$
Water Quality New Position 6-41
1.0 31,741$ 9,522$ -$ 41,263$
Airport New Position 6-51
0.5 19,044$ 3,110$ -$ 22,154$
Requested 7.5 ---235,110$ 127,767$ (153,989)$ 208,888$
Recommended 6.5 ---200,832$ 101,357$ (153,989)$ 148,200$
Grand Requested 17.5 808,501$ 459,687$ (178,989)$ 1,089,199$
Recommended:
In order to comply with the County's NPDES permit requirements, the County is required to map the County's
drainage system infrastructure. We would like to utilize internship positions to aid County staff in completing the
required mapping. In order to attract interest for an internship with Washington County we would like to offer paid
internship positions. For FY19 we are proposing 2 paid internship positions for 120 hours for 3 school semesters.
Recommended:
Recommended:
to start an apprentice program for Water and Wastewater operators.
Recommended:
Airport to be reviewed at a later date for efficiences. This position will contribute as appropriate.
additional crew. Approximately 75% of this cost will be billed to the municipalities.
Recommended:
An additional Weigh Clerk is needed to maintain consistent scale house operations.
Recommended:
There are currently 4 full-time airfield maintenance staff and over the years their workload has increased to the point
that they cannot keep up with the demands. In 2011 the Fire Chief's position was eliminated when he was appointed
Airport Director. We are now using one of the full-time airfield maintenance staff member to administer our Aircraft
Rescue Firefighting Programs. This responsibility continue to grow. With the increased demand for his services, we
would like to keep him in the fire station two days per week. This continues to weaken our ability to maintain the
airfield and facilities. This part-time staff member could also fill for vacancies that exist in the terminal maintenance
department from time to time.
Recommended:
This is a mandated expense and will be paid for through project DNG039 Stormwater Retrofits in CIP.
Open Session Item
SUBJECT: Rezoning application schedule
PRESENTATION DATE: March 13, 2018
PRESENTATION BY: Stephen T. Goodrich, Director, Department of Planning and Zoning
RECOMMENDED MOTION: No motion at this time. For discussion purposes. Staff is
seeking direction to affirm a proposed change to current procedures or revise according to
discussion results.
REPORT-IN-BRIEF: In order to provide a more customer service oriented rezoning
application procedure, staff is presenting a proposal to accept and process rezoning applications
on an as needed basis. The current practice has a defined schedule and accepts rezoning
applications only twice per year (January and July). Commissioners’ participation in this
discussion is important because the Boards’ meeting schedule must accommodate the required
public hearing and at least one additional meeting to act on the application. The Commissioners
adopted policies in 2008 which led to the current two “cycle” schedule. Staff will present the
benefits of a revised procedure, and the history of the current practice if needed, for discussion.
DISCUSSION: The County Administrator, Chief Operating Officer, County Attorney, Deputy
County Attorney and Director of Planning & Zoning reviewed current and past practices as well
as policies in Allegany, Frederick and Carroll counties. An as needed application schedule is
clearly the most customer friendly and responsive to applicant needs. Applicants will be able to
submit applications at any time and the review process can begin immediately. An internal
schedule for meeting milestones in the public review process is still needed and that schedule
will be augmented with specific time frames for scheduling Commissioner hearings and
returning the application within 3 weeks for consensus discussions and decisions. These
additional deadlines may also shorten the process. Depending on the complexity of a case, the
Planning Commissions public information meeting may be combined with regular meeting dates
which may also shorten review time.
There are other factors that should be considered in a discussion of a change to an as needed
procedure. Advertising costs will increase because each application will have to be advertised
separately rather than with all others received during a cycle. This could be addressed through
billing applicants for all advertising costs or budget adjustments for the department. Staff will
have to adjust priorities and tasks to respond to an application submission rather than planning
for submissions on a pre-determined date.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
The current practice of two rezoning “cycles” per year is the result of a 2008 change in policy
that eliminated the joint public hearing (Planning Commission and County Commissioners) in
favor of a separate public information meeting before the Planning Commission made its
recommendation and a public hearing before the County Commissioners made the rezoning
decision. Prior to that change there were 4 application “cycles” per year and joint public
hearings. In both cyclical procedures there were application deadlines, a predetermined schedule
for milestones in the internal review process and predetermined hearing dates. Cyclical
application policies may offer reduced advertising costs because multiple applications can be
advertised at one time. There may be efficiency in staff preparation of reports, agency reviews,
public notices and site visits.
Rezoning applications require the attention of at least 4 Planning department staff members, the
Planning Commission, the County Attorney’s office, the Commissioners and the general public.
An example of the internal review schedule is provided. It is based on past schedules used in the
current cyclical process and includes added dates for scheduling County Commissioner hearings,
consensus discussions and formal votes.
For a complete discussion, Commissioners may want to consider other options:
A. Retain the current 2 cycles per year
B. Retain the current 2 cycles per year with waiver criteria for special or urgent
circumstances
C. Add one or two additional cycles for a total of 3or 4 per year
FISCAL IMPACT: There will be additional costs for advertising if an as needed process or
additional cycles are added.
CONCURRENCES: The County Administrator, Chief Operating Officer, County Attorney,
Deputy County Attorney and Planning & Zoning Director conclude that an as needed procedure
is most responsive to customer needs. The Planning Commission has stated that it is open to the
concept of creating an additional application cycle in the interest of customer service but it is of
the opinion that the current volume of cases does not warrant it now.
ALTERNATIVES: Retain the current practice
ATTACHMENTS: sample of an internal calendar
AUDIO/VISUAL NEEDS: N/A
SAMPLE INTERNAL CALENDAR – AS NEEDED APPLICATIONS
MILESTONE DATE
(Samples only)
COMMENTS
1 Application filed 1/12/17
(+2 weeks) applicant choses. All subsequent
office (includes proposed BCC minutes and selecting BCC
(+ 5 weeks) include date selection and time
consensus discussion accommodate agenda prep
deadlines. Repeats if consensus
formal vote/decision agenda prep deadlines. Repeats