HomeMy WebLinkAbout191119a
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
arrangements no later than ten (10) working days prior to the meeting.
BOARD OF COUNTY COMMISSIONERS
November 19, 2019
OPEN SESSION AGENDA
01:30 P.M. JOINT MEETING: WASHINGTON COUNTY BOARD OF EDUCATION
Location: Center for Education Services, 10435 Downsville Pike, Hagerstown, Maryland
• Presentation and Discussion of the 2020 Legislative Program for the Washington County Board
of Education
• State and Local FY2021 Capital Improvement Program (CIP) Plan
02:30 P.M. RECESS
02:35 P.M. DEPART FOR 100 WEST WASHINGTON STREET, ROOM 1113, HAGERSTOWN
04:00 P.M. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
APPROVAL OF MINUTES – November 12, 2019
04:05 P.M. CLOSED SESSION
(To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or
performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter
that affects one or more specific individuals; To consult with counsel to obtain legal advice on a legal matter; To discuss public security, if
the public body determines that public discussion would constitute a risk to the public or to public security, including: (i) the development
of fire and police services and staff; and (ii) the development and implementation of emergency plans.)
06:00 P.M. RECONVENE IN OPEN SESSION
06:05 P.M. COMMISSIONERS’ REPORTS AND COMMENTS
06:15 P.M. REPORTS FROM COUNTY STAFF
06:25 P.M. CITIZENS PARTICIPATION
06:30 P.M. REVISED DEMOLITION PERMIT REVIEW POLICY – Stephen T. Goodrich, Director, Planning
and Zoning
06:45 P.M. HISTORICAL ADVISORY COMMITTEE UPDATE – Ralph Young, Co-Chair, Tom Clemens,
Member and Sandy Izer, Member, Historical Advisory Committee
Jeffrey A. Cline,
Terry L. Baker, Vice President
Krista L. Hart, Clerk
Cort F. Meinelschmidt
Randall E. Wagner
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
arrangements no later than ten (10) working days prior to the meeting.
07:00 P.M. PRESENTATION OF THE JUNE 30, 2019 AUDITED FINANCIAL STATEMENTS – Chris
Lehman, Partner, SB&Company
07:30 P.M. ADJOURNMENT
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Presentation and Discussion of the 2020 Legislative Program for the Washington
County Board of Education
PRESENTATION DATE: November 19, 2019
PRESENTATION BY: Mrs. Melissa Williams, Board President, Mr. Stan Stouffer, Board Vice
President, Mr. Pieter Bickford, Board Member, Mrs. Jacqueline Fischer, Board Member, Mr. Michael
Guessford, Board Member, Mrs. Linda Murray, Board Member, Mr. Wayne Ridenour, Board Member
RECOMMENDED MOTION: None
REPORT-IN-BRIEF: The Board of Education will present the Washington County Board of
Education’s 2020 Legislative Program for discussion with the Commissioners.
DISCUSSION: Board of Education Policy BJ provides that the Board of Education is to discuss its
legislative program on an annual basis. The Board is also to establish its legislative priorities for state
and federal legislation.
The Board of Education adopted its 2020 Legislative Program at its public business meeting on October
15, 2019. The Board’s 2020 legislative priority includes:
Supporting the Urban Improvement Project partnership, which is comprised of the
Washington County Delegation, Board of County Commissioners of Washington County,
City of Hagerstown, Washington County Board of Education, University System of
Maryland at Hagerstown, and Maryland Theatre in their efforts to obtain state funding
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS:
1) Washington County Board of Education 2020 Legislative Program;
2) Washington County Board of Education 2020 Legislative Program Executive Summary; and
3) Washington County Board of Education 2020 Maryland Legislative Session Calendar
AUDIO/VISUAL NEEDS: None
2020 Legislative Program | 1
The core values of Washington County Board of Education’s 2020 legislative program are
adequate and equitable local and state funding; local control; and that mandates should be limited
and fully funded by the State of Maryland.
Core Values
A. Adequate and Equitable Local and State Funding
Equity in Funding:
The Board of Education of Washington County supports restoring the inflation factor and
adjusting funding formulae that take into account the percentage of students who qualify for
Free and Reduced-Price Meals (FARMs), English language learners, the needs of special
education students, transportation costs, the age of schools, and the wealth of the local
county. If the inflation factor formula was still in place, it is projected that an additional
$240,048,415 in state funding would have been available to the students of Washington
County over the last twelve (12) fiscal years.
Increased Funding for Prekindergarten Education:
Currently, the State of Maryland does not provide funding based upon the number of students
enrolled in prekindergarten programs. The Board of Education of Washington County
supports a per pupil funding allocation for students attending full-day prekindergarten without
any reduction in compensatory education funding. In the event a decision is made to
mandate prekindergarten, adequate funding for the educational program and funds for capital
improvement will be needed.
During the 2017-2018 school year, prekindergarten capacity was increased to accommodate
825 students. Full-day capacity was increased from 180 students served to 700 students
served. Prekindergarten programming expanded from 15 schools in 2016-2017 to 20
schools during the 2017-2018 school year. In the 2018-2019 school year, full-day capacity
was increased from serving 700 students to serving 910 full-day students. During the 2019-
2020 school year, the full-day capacity was increased from serving 910 full-day students to a
capacity of 1,265 full-day students at all 25 elementary schools.
According to a report released by the Maryland State Department of Education in January of
2019, more Washington County students are coming to school prepared for kindergarten.
Washington County Public Schools’ prekindergarten programs now rank 4th in the state for
achieving kindergarten readiness in comparison to other public school prekindergarten
programs.
Increased funding will allow for the further expansion and the enhancement of
prekindergarten opportunities for the community and for our youngest learners.
2020 Legislative Program
2020 Legislative Program | 2
Maintenance of Effort:
The Board of Education of Washington County supports the current maintenance of effort law
enacted in 2012. Any attempt to reduce the level of school funding should be opposed.
Adequate and Equitable State Funding to Improve School Buildings and to Create
Capacity:
Washington County Public Schools has forty-five (45) schools to serve the needs of almost
23,000 students. The need for new school construction and the repair and modernization of
aging facilities is particularly acute in Washington County. Concurrent, adequate state
funding, through equitable, effective formulae, will supplement the local contribution that is
needed to address these needs. The Board of Education of Washington County supports an
increase in state funding for school construction and the improvement of school facilities and
a fair and equitable distribution of that funding.
B. Local Control
Continued Governance Authority for Local Boards of Education to Set Educational
Policy and School Budgets:
The Board of Education of Washington County supports continued autonomy for all local
boards of education to adopt education policies that promote high standards for academic
and fiscal accountability. Students are best served by having an independent local board of
education that is engaged with its superintendent and the school community to discuss and to
debate important issues that directly impact the quality of education. The widely recognized
success of Maryland schools is a testament to the effectiveness of this governance model.
The Washington County Board of Education opposes any legislation or regulatory initiatives
that would have the effect of reducing local board governance or budgetary authority.
Charter Schools:
Local boards of education must retain the sole authority to grant charters and to administer
funding to charter schools.
Voucher Programs:
Any expansion of the current voucher programs (textbooks, capital funding) should be
opposed.
C. Legislative Mandates Should be Limited and Fully-Funded by the State
The Board of Education of Washington County opposes new mandates. We urge the legislature
to carefully consider the financial and the policy implications of any new mandates. We
recommend that any new legislative mandates be coupled with mandated full funding from the
state.
Legislative Priorities – 2020 Legislative Session
Washington County Board of Education will pursue the following initiative during the 2020
legislative session:
Support the Urban Improvement Project partnership, which is comprised of the Washington
County Delegation, Board of County Commissioners of Washington County, City of Hagerstown,
Washington County Board of Education, University System of Maryland at Hagerstown, and
Maryland Theatre in their efforts to obtain state funding.1
1 Urban Improvement Project, a Sustainable Community Project
2020 Legislative Program | 3
2020 Legislative Watch List
Commission on Innovation and Excellence in Education (“Kirwan Commission”):
• Landmark legislation created a blue ribbon commission to study the adequacy of
education funding and to offer legislative proposals.
• The Kirwan Commission is in the process of finalizing its recommendations to the
Maryland General Assembly concerning the costs and additional funding to be provided
by the state and local jurisdictions to implement the Commission’s recommendations.
• Legislation introduced during the 2020 legislative session must be studied to understand
the implications for students, school staff, and the school community.
The Interagency Commission on School Construction’s Implementation of the
Recommendations of the 21st Century School Facilities Commission (“Knott
Commission”):
• The Knott Commission was charged to study existing educational specifications for school
construction projects and to evaluate whether those specifications apply to the needs of
21st century schools.
• Based upon certain recommendations, the 21st Century School Facilities Commission
submitted to the Maryland Legislature House Bill 1783, entitled “21st Century School
Facilities Act,” which was enacted during the 2018 legislative session. It is necessary to
closely monitor the Interagency Commission on School Construction’s implementation of
this new law.
• State construction funds should be distributed on an equitable basis to local school
systems. Legislation, such as House Bill 727 (2019 legislative session), which attempted
to allocate 92% of new state construction funding to just seven (7) designated school
systems with approximately only 75% of the student enrollment across the state, must be
opposed.
Free and Appropriate Education – Burden of Proof:
In 2017, House Bill 1240 was passed that requires the Maryland State Department of Education
to retain a consultant to study the Individualized Education Plan process in the state. In due
process hearings the burden of proof rests with the parent. In the event a decision is made to
change this long-standing practice it will increase the cost of such hearings to the local boards of
education. More importantly, teachers will be required to redirect valuable instructional time away
from students and instead be focused on satisfying new legal mandates that the Supreme Court
has already determined are not required.
A new law was enacted last year that authorizes a parent who disagrees with the educational
evaluation regarding a child’s individualized family service plan, individualized education program,
The Board of County Commissioners of Washington County, in partnership with the City of Hagerstown, Washington
County Board of Education, Maryland Theatre, and University System of Maryland at Hagerstown, is supporting
several key projects that tie into the revitalization of the urban core. The components of the Urban Improvement
Project are as follows:
• Expansion and renovation of the Maryland Theatre in the Downtown Arts & Entertainment District
• Urban educational complex expansion
o Urban Educational Campus – BOE Component
o Urban Educational Campus – USMH Component
o Plaza improvements
2020 Legislative Program | 4
or special education services to request an independent education evaluation at public expense
in accordance with regulations adopted by the Maryland State Department of Education.
The current burden of proof standard should be retained and the shifting of any additional costs to
local school systems should be opposed.
Contest Any Further Increases in the Transfer of Pension Costs:
During the 2012 legislative session, a law was enacted which provided for the transfer of pension
costs from the state government to the local governments. The 2012 law also requires local
boards of education to absorb the “full normal cost” of the teachers’ pension system. The
Washington County Board of Education’s full normal pension costs are now $6,377,928. These
new pension costs are being funded primarily from the general education fund budget and these
costs will continue to increase in light of the Kirwan Commission’s recommendation to
substantially increase the compensation of teachers.
Retirement burdens should be separate from the education budget.
Public School Labor Relations Board:
Any effort to expand the authority or power of the Public School Labor Relations Board should be
opposed.
Notations
It is the practice of the Superintendent of Schools and staff to monitor legislation introduced during the session and to
alert members of the Board of Education and the Delegation of matters that require attention and action.
Some of the information and comments that appear in this report are based upon information provided by the
Maryland Association of Boards of Education.
Questions? Please contact Washington County Public Schools’ Chief Legal Counsel Anthony J. Trotta at 301-766-
2946, TrottAnt@wpcs.k12.md.us, or at 10435 Downsville Pike, Hagerstown, Maryland 21740.
2020 Legislative Program Executive Summary | 1
Executive Summary
Core Values
Adequate and Equitable Local and State Funding
Local Control
Mandates Should be Limited and Fully Funded by the State
Legislative Priority
Support the Urban Improvement Project partnership, which is comprised of the Washington County
Delegation, Board of County Commissioners of Washington County, City of Hagerstown, Washington
County Board of Education, University System of Maryland at Hagerstown, and Maryland Theatre in their
efforts to obtain state funding.1
Legislative Watch List
Commission on Innovation and Excellence in Education (“Kirwan Commission”)
The Interagency Commission on School Construction’s Implementation of the Recommendations
of the 21st Century School Facilities Commission (“Knott Commission”)
Free and Appropriate Education – Burden of Proof
Increases in the Transfer of Pension Costs
Public School Labor Relations Board
Legislative Response Team2
Mrs. Melissa Williams, Board President
Mr. Stan Stouffer, Board Vice President
Mr. Pieter Bickford, Board Member
Dr. Boyd Michael, III, Superintendent
Mr. Anthony Trotta, Chief Legal Counsel
Mrs. Ardath Cade, Legislative Representative
1 Urban Improvement Project, a Sustainable Community Project
The Board of County Commissioners of Washington County, in partnership with the City of Hagerstown, Washington
County Board of Education, Maryland Theatre, and University System of Maryland at Hagerstown, is supporting
several key projects that tie into the revitalization of the urban core. The components of the Urban Improvement
Project are as follows:
• Expansion and renovation of the Maryland Theatre in the Downtown Arts & Entertainment District
• Urban educational complex expansion
o Urban Educational Campus – BOE Component
o Urban Educational Campus – USMH Component
o Plaza improvements
2 The composition of the Legislative Response Team will be reevaluated after the Board of Education’s
reorganization meeting scheduled for December 10, 2019.
2020 Legislative Program
2020 Legislative Program Executive Summary | 2
Legislative Representative
Mrs. Ardath Cade
Notations
It is the practice of the Superintendent of Schools and staff to monitor legislation introduced during the session and to
alert members of the Board of Education and the Delegation of matters that require attention and action.
Some of the information and comments that appear in this report are based upon information provided by the
Maryland Association of Boards of Education.
Questions? Please contact Washington County Public Schools Chief Legal Counsel Anthony J. Trotta at 301-766-
2946, TrottAnt@wpcs.k12.md.us, or at 10435 Downsville Pike, Hagerstown, Maryland 21740.
This calendar is current as of: October 21, 2019
Washington County Board of Education
2020 Maryland Legislative Session Calendar
Action Items Schedule/Completion Date
Board of Education public Work Session on 2020 legislative
priorities, core values, local initiatives, and the
consideration of Legislative Response Team members and
October 1, 2019
2:00 p.m.
core values, local initiatives, and the establishment of the
Legislative Response Team and the Legislative
October 15, 2019
Meeting with Washington County Delegation to the
Maryland General Assembly – 2020 Legislative Program 10:00 a.m., HCC
First day of 2020 Legislative Session January 8, 2020
Final date for Governor to introduce budget bill January 15, 2020
Final date for governor to introduce capital budget bill January 15, 2020
at Board of Education public Business Meeting, and, if
necessary, report on positions taken on legislative proposals
February 4, 2020; March 3, 2020; April
7, 2020
Education public Business Meeting, if necessary, to report February 18, 2020; March 17, 2020;
April 21, 2020
Washington County Lobbying Coalition’s Day in Annapolis January 29, 2020
Governor’s State of the State Address January TBD, 2020
Washington County Board of Education’s Day in Annapolis TBD
MABE’s Annual Legislative Day Luncheon Miller Conference Center West, Miller
Senate Building
10:00-11:00 Legislative Committee
Washington County Delegation Meetings TBD
March 2, 2020
Opposite Chamber Bill Crossover Date March 16, 2020
Budget bill to be passed by both Chambers March 30, 2020
April 6, 2020
Representative and Legislative Response Team at Board of
May 5, 2020
MABE’s Legislative Committee meeting schedule: October 3 & 21, 2019; November 18, 2019; December
16, 2019; January 6 & 27, 2020; February 10, 2020; March 2, 16 & 30, 2020; April 27, 2020
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: State and Local FY2021 Capital Improvement Program (CIP) Plan
PRESENTATION DATE: November 19, 2019
PRESENTATION BY: Dr. Boyd Michael, Superintendent and Washington County Public
School Staff
RECOMMENDED MOTION: None
REPORT-IN-BRIEF: WCPS staff will review the State and Local FY2021 Capital Improvement
(CIP) Plan. The plan is an annual request to the State of Maryland and Washington County
Government to approve specific planning requests, and to fund construction, renovation, addition,
and systemic projects which qualify for State funding in FY2021. The plan also includes expected
funding requests for the next five fiscal years beyond FY2021, and concurs with the Educational
Facilities Master Plan.
FISCAL IMPACT: The Local funding request for FY 2021 is $8,048,000
CONCURRENCES: Approved by the Board of Education on September 3, 2019
ALTERNATIVES: N/A
ATTACHMENTS: Presentation document
AUDIO/VISUAL NEEDS: A Power Point presentation will be provided
Washington County Board of Education Joint Meeting with
Washington County Board of County Commissioners
November 19, 2019
State and Local FY2021 Capital Improvement
Program (CIP) Plan
Jeff Proulx, Chief Operating Officer
Robert Rollins, Director of Facilities Planning and Development
▪Develop a fiscally responsible, prioritized, long-range
plan that:
•Addresses renovation/modernization needs.
•Identifies and resolves seat capacity issues.
•Addresses systemic needs.
•Minimizes local costs through strategic State funding
requests.
•Reduces the building replacement cycle and operational
costs.
Capital Improvement Program (CIP) Goals
Joint Meeting with County Commissioners n November 19, 2019
▪Aligns with the approved 2019 Educational Facilities Master Plan
(EFMP).
▪Reflects State cost per square foot at $329 for building construction
plus 19% ($62/square foot) for site work.
▪Assumes 79% State Public School Construction Program funding of
eligible construction costs for new projects submitted in FY2021.
▪Follows the currently approved “Instructions for Submission of
FY2021 Capital Improvement Program” from the Public School
Construction Program.
CIP Assumptions and Guidelines
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
▪Sharpsburg Elementary -$7,029,000
Joint Meeting with County Commissioners n November 19, 2019
▪Sharpsburg Elementary -$7,029,000
•Third CIP Requests
o $3,105,000 State CIP process
o $3,924,000 Local CIP process
•Total project cost -$26,728,000
•State funding to date -$12,184,000
•Local funding to date -$ 7,515,000
•Opens -August 2020
FY2021 State and Local CIP Funding Requests
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
▪South Hagerstown High School
Roof Replacement (Phase II) -$2,304,000
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
▪South Hagerstown High School
Roof Replacement (Phase II) -$2,304,000
•Systemic Project Funding Requests
o $1,509,000 State CIP process
o $ 795,000 Local CIP process
•State funding to date -$294,000
•Local funding to date -$ 0
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
▪Smithsburg High School
HVAC Replacement -$5,958,000
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
▪Smithsburg High School
HVAC Replacement -$5,958,000
•Systemic Project Funding Requests
o $4,203,000 State CIP process
o $1,755,000 Local CIP process
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
▪Western Heights Middle School
Roof Replacement -$2,632,000
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
▪Western Heights Middle School
Roof Replacement -$2,632,000
•Systemic Project Funding Requests
o $1,873,000 State CIP process
o $ 759,000 Local CIP process
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
▪North Hagerstown High School
Chiller Replacement -$1,026,000
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
▪North Hagerstown High School
Chiller Replacement -$1,026,000
•Systemic Project Funding Requests
o $711,000 State CIP process
o $315,000 Local CIP process
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
▪School #1 -Hickory ES/Fountain Rock ES Replacement
Preliminary Process -$500,000
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
▪School #1 -Hickory ES/Fountain Rock ES Replacement
Preliminary Process -$500,000
•Project Funding Requests
o $ 0 State CIP process*
o $500,000 Local CIP process
*Preliminary Process required before State Local
Planning or funding can be requested.
Joint Meeting with County Commissioners n November 19, 2019
FY2021 State and Local CIP Funding Requests
Projects
Sharpsburg Elementary
South Hagerstown HS Roof Replacement*
Smithsburg HS -HVAC Replacement
Western Heights MS -Roof Replacement
North Hagerstown HS -Chiller Replacement
School “1” Hickory ES/Fountain Rock ES Closure
FY2022 Systemic Projects
FY2023 Systemic Projects
School “2” Old Forge ES/Greenbrier ES/Cascade ES Closure
FY2024 Systemic Projects
FY2025 Systemic Projects
School “3” Fountaindale ES/Potomac Heights ES Closure
FY2026 Systemic Projects
Sub-Totals
Grand Total
FY2021
State Local
$ 3,105,000 $ 3,924,000
$ 1,215,000*$ 795,000
$ 4,203,000 $ 1,755,000
$ 1,873,000 $ 759,000
$ 711,000 $ 315,000
$ $ 500,000
$ 11,107,000 $ 8,048,000
$ 19,155,000
Joint Meeting with County Commissioners n November 19, 2019
* Received partial funding ($294,000) from State in FY 2020. $1,215,000 represents balance of State funding request
FY2022 State and Local CIP Funding Requests
Projects
Sharpsburg Elementary
South Hagerstown HS Roof Replacement
Smithsburg HS -HVAC Replacement
Western Heights MS -Roof Replacement
North Hagerstown HS -Chiller Replacement
School “1” Hickory ES/Fountain Rock ES Closure
FY2022 Systemic Projects
FY2023 Systemic Projects
School “2” Old Forge ES/Greenbrier ES/Cascade ES Closure
FY2024 Systemic Projects
FY2025 Systemic Projects
School “3” Fountaindale ES/Potomac Heights ES Closure
FY2026 Systemic Projects
Sub-Totals
Grand Total
FY2022
State Local
Local Planning $ 2,000,000
$ 9,066,000 $ 3,786,000
$ 9,066,000 $ 5,786,000
$ 14,852,000
Joint Meeting with County Commissioners n November 19, 2019
FY2023 State and Local CIP Funding Requests
Projects
Sharpsburg Elementary
South Hagerstown HS Roof Replacement
Smithsburg HS -HVAC Replacement
Western Heights MS -Roof Replacement
North Hagerstown HS -Chiller Replacement
School “1” Hickory ES/Fountain Rock ES Closure
FY2022 Systemic Projects
FY2023 Systemic Projects
School “2” Old Forge ES/Greenbrier ES/Cascade ES Closure
FY2024 Systemic Projects
FY2025 Systemic Projects
School “3” Fountaindale ES/Potomac Heights ES Closure
FY2026 Systemic Projects
Sub-Totals
Grand Total
FY2023
State Local
$ 13,000,000 $ 6,806,000
$ 5,925,000 $ 2,475,000
$ $ 500,000
$ 18,925,000 $ 9,781,000
$ 28,706,000
Joint Meeting with County Commissioners n November 19, 2019
FY2024 State and Local CIP Funding Requests
Projects
Sharpsburg Elementary
South Hagerstown HS Roof Replacement*
Smithsburg HS -HVAC Replacement
Western Heights MS -Roof Replacement
North Hagerstown HS -Chiller Replacement
School “1” Hickory ES/Fountain Rock ES Closure
FY2022 Systemic Projects
FY2023 Systemic Projects
School “2” Old Forge ES/Greenbrier ES/Cascade ES Closure
FY2024 Systemic Projects
FY2025 Systemic Projects
School “3” Fountaindale ES/Potomac Heights ES Closure
FY2026 Systemic Projects
Sub-Totals
Grand Total
FY2024
State Local
$ 13,000,000 $ 6,500,000
Local Planning $ 2,000,000
$ 9,579,000 $ 4,001,000
$ 22,579,000 $ 12,501,000
$ 35,080,000
Joint Meeting with County Commissioners n November 19, 2019
FY2025 State and Local CIP Funding Requests
Projects
Sharpsburg Elementary
South Hagerstown HS Roof Replacement*
Smithsburg HS -HVAC Replacement
Western Heights MS -Roof Replacement
North Hagerstown HS -Chiller Replacement
School “1” Hickory ES/Fountain Rock ES Closure
FY2022 Systemic Projects
FY2023 Systemic Projects
School “2” Old Forge ES/Greenbrier ES/Cascade ES Closure
FY2024 Systemic Projects
FY2025 Systemic Projects
School “3” Fountaindale ES/Potomac Heights ES Closure
FY2026 Systemic Projects
Sub-Totals
Grand Total
FY2025
State Local
$ 1,569,000 $ 431,000
$ 13,000,000 $ 6,768,000
$ 7,742,000 $ 3,934,000
$ $ 500,000
$ 22,311,000 $ 11,633,000
$ 33,944,000
Joint Meeting with County Commissioners n November 19, 2019
FY2026 State and Local CIP Funding Requests
Projects
Sharpsburg Elementary
South Hagerstown HS Roof Replacement*
Smithsburg HS -HVAC Replacement
Western Heights MS -Roof Replacement
North Hagerstown HS -Chiller Replacement
School “1” Hickory ES/Fountain Rock ES Closure
FY2022 Systemic Projects
FY2023 Systemic Projects
School “2” Old Forge ES/Greenbrier ES/Cascade ES Closure
FY2024 Systemic Projects
FY2025 Systemic Projects
School “3” Fountaindale ES/Potomac Heights ES Closure
FY2026 Systemic Projects
Sub-Totals
Grand Total
FY2026
State Local
$ 13,000,000 $ 6,400,000
Local Planning $ 2,000,000
$ 8,019,000 $ 3,349,000
$ 21,019,000 $ 11,749,000
$ 32,768,000
Joint Meeting with County Commissioners n November 19, 2019
Fiscal Year
2021
2022
2023
2024
2025
2026
Sub-Totals
Grand Total
FY2021 –FY2026
State Local
$ 11,107,000 $ 8,048,000
$ 9,066,000 $ 5,786,000
$ 18,925,000 $ 9,781,000
$ 22,579,000 $ 12,501,000
$ 22,311,000 $ 11,633,000
$ 21,019,000 $ 11,749,000
$ 105,007,000 $ 59,498,000
$ 164,505,000
Total CIP Funding Requests
Joint Meeting with County Commissioners n November 19, 2019
Open Session Item
SUBJECT: Revised Demolition Permit Review Policy
PRESENTATION DATE: November 19, 2019
PRESENTATION BY: Stephen T. Goodrich, Director, Planning and Zoning
RECOMMENDED MOTION: Move to approved revised Demolition Permit Review Policy as
recommended by the Historic District Commission and/or with additional revisions resulting from
discussion.
REPORT-IN-BRIEF: The existing policy regarding demolition permit review by the Historic District
Commission (HDC) was adopted by the Board of County Commissioners in January 1989. Since then
it is the Historic District Commission’s opinion that the policy has often been ineffective in preventing
or delaying demolition of significant historic structures to allow an opportunity to find alternatives to
demolition. The proposed revisions to the policy are recommended by the HDC to create those
opportunities to discover and employ alternatives which will allow retention and rehabilitation of
structures that are important to the representation and interpretation of Washington County’s rich
cultural heritage.
DISCUSSION: The changes in the policy are designed to create additional opportunity (time) to work
with property owners to find alternatives to demolition and to allow public comment on the proposal
which may also bring to light otherwise unknown options and offers. The revised policy will not
prevent demolition.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: Retain current policy
ATTACHMENTS: Current policy with proposed revisions, procedures
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
REVISED REVIEW PROCEDURES - DEMOLITION PERMITS
Adopted by Board of County Commissioners -
Revisions adopted – November 19, 2019
At the regular meeting on, the Board of County Commissioners adopted revisions to the policy
that provides that applications for a demolition permit for any structure which is identified in the
Washington County Historical Sites Inventory be transmitted to the Historic District Commission
and the Planning Commission for review and comment.
It is the Commissioners' intention that both the Planning Commission and the Historic District
Commission would have the opportunity to review these applications and provide any comments
within a maximum of 60 days from the date of application except if either body would recommend
that the demolition permit not be issued there would be an additional 90-day waiting period. During
the 90-day waiting period the HDC would utilize the additional time to consult with and advise the
applicant of alternatives to demolition . This policy does not provide for approval or disapproval of
the demolition permit by either the Planning Commission or the Historic District Commission.
Demolition permits will still be issued solely on the basis of meeting the technical requirements of
applicable codes. The Board does feel, however, that proposed demolition of a structure with
historical significance should be brought to the attention of all affected or interested parties so that
appropriate measures through other existing programs or actions may be taken as necessary.
It is the Board's desire that the review be completed promptly and, as previously stated, within no
more than a 60-day period unless there is opposition by the Historic District Commission that would
initiate the 90-day waiting period. The demolition permit is not to be issued until the Planning
Commission review is complete within the prescribed time frame.
AMENDMENT - July 17, 1990
It is not the intent of this policy to negate or in any way change the existing authority granted to
the Historic District Commission by Article 20 of the Zoning Ordinance regarding review, approval
or disapproval of demolition permits in the Historic Preservation (HP) Zone.
Deleted:
Deleted:
Formatted: Centered
Deleted: January 3
Deleted: a
Deleted: to
Deleted: (via transmittal from Planning)
Deleted: ¶
DEMOPOLICY¶
PROCEDURES FOR REVISED DEMOLITION PERMIT REVIEW
(This is a step by step guide to process the demolition permit application if the structure is listed
in the Maryland Inventory of Historic Properties (MIHP.)
Review of demolition permit applications for any structure which is identified in the Maryland
Inventory of Historic Properties (MIHP) shall adhere to the following review steps.
Demolition permits shall be transmitted to the staff liaison for the Historic District Commission
by the Permits Department for determination and confirmation that an MIHP listed structure is
proposed for demolition. (Permits subject to this policy are those that intend demolition of the
entire building. Partial demolitions such as for only a roof, porch, previous addition, etc., are
not subject to this review policy. This policy shall apply only to those structures on the site that
are described in the inventory form or are referenced as contemporary with the primary
structure or contributing to the historical significance of the site.)
Staff liaison shall confirm that the structure is or is not listed in the inventory. Review time
frames shall begin upon the P&Z Department received date.
HDC liaison shall confirm to the Permits Department that the application was received and the
applicable action from the choices below:
The structure that is proposed to be demolished is not identified in the MIHP and no
further review per this policy is required.
The structure that is proposed to be demolished is identified in the MIHP as site # WA-
XX-XXXX and will be scheduled for review and comment by the HDC on the next
available meeting date (provide the date).
Staff liaison shall contact the applicant and advise of the HDC meeting and the purpose of the
review, invite the applicant’s attendance and advise the applicant of information that may be
helpful to present to the HDC to support the demolition. (Applicant will be advised at this time
of the 60-day review period for HDC and PC comment and the additional 90-day wait period if
demolition is opposed) Applicant should be prepared to explain the need for demolition.
Photographs are highly recommended. This would be the first opportunity for staff to advise the
applicant of alternatives to demolition.
Staff will attempt to make arrangements with the owner for the HDC walk-thru of the property
prior to the meeting.
As an alternative to an HDC walk thru Staff will visit the site and take video if accessible.
The property will be posted with a sign indicating the proposed demolition and date of the HDC
meeting at least 5 days before the HDC meeting. (Decisions to oppose/not oppose demolition
should be based on building significance and condition, not on public opinion. Public opinion
may reveal options to demolition. The HDC chairman will determine if public comment is
appropriate on a case by case basis.)
The demolition permit application, the MIHP inventory information and a location map will be
sent to HDC members with agenda.
During the meeting, Staff will present the application, inventory information, video or pictures
and any information that accompanied the demolition application.
The applicant will have the opportunity to present any information desired to support his /her
need/desire to demolish the structure.
The HDC Chairman will determine on a case by case basis if public comment is appropriate.
There will be an opportunity for the exchange of information between the HDC and applicant
until the HDC is able to reach a consensus on its desired action on the application.
The Commission will vote to:
Not oppose
Not oppose subject to conditions
Oppose
Oppose with recommended options
If the action is to oppose the demolition permit, a 90-day waiting period will begin during which
the Commission and/or applicant may explore options to demolition.
Within the 90-day waiting period the application, the HDC recommendation and an HDC
representative will be available to the Planning Commission for review and comments. Any
Planning Commission recommendation will not override the HDC recommendation or waive or
shorten the 90-day waiting period.
Prior to demolition, the site should be recorded with interior and exterior photographs and
measured drawings by the applicant. (Specs for drawings should be developed. Photos and
drawings should be forwarded to MHT for inclusion in MIHP file.)
Open Session Item
SUBJECT: Historical Advisory Committee Update
PRESENTATION DATE: November 19, 2019
PRESENTATION BY: Ralph Young, Co-Chair, Tom Clemens, Member and Sandy Izer, Member,
Historical Advisory Committee
RECOMMENDED MOTION: For Informational Purposes
REPORT-IN-BRIEF: N/A
DISCUSSION: To discuss updated demolition permit process, tax brochure and consideration of budget
for our committee
FISCAL IMPACT: Undetermined
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Presentation of the June 30, 2019 audited financial statements
PRESENTATION DATE: November 19, 2019
PRESENTATION BY: Chris Lehman, Partner, SB&Company
RECOMMENDED MOTION: The presentation is for informational purposes.
REPORT-IN-BRIEF: The external independent auditors will review the scope of services, the
audit process, and required communications. They will also report the results of the audit.
DISCUSSION: General discussion by external auditor on various funds of Washington County.
FISCAL IMPACT: The audit report updates the fiscal condition of the County as of the fiscal
year ending June 30, 2019.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Financial statements (www.washco-md.net); Power point
AUDIO/VISUAL NEEDS: The auditors have a slide presentation.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Presentation to the Board of County Commissioners
November 19, 2019
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
2
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
Meeting Your Expectations
Introductions
Executive Summary
Audit Approach
Required Communications
AGENDA
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
Introductions
4
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
INTRODUCTIONS
SB & Company, LLC
William Seymour, Client Service Partner
Chris Lehman, Engagement Partner
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
Executive Summary
6
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
EXECUTIVE SUMMARY
•Audit of the June 30, 2019, financial statements
•Performance of the Uniform Guidance Single Audit
•Preparation of Form 990’s for the Golf Course and Agriculture Center
•Compilation of the County’s Agriculture Land Transfer Tax Revenues and
Expenditures
•Agreed upon procedures report for the landfill report
•Schedule of Fire and Rescue Expenditures
•Audit of 9-1-1 trust fund
•Detention Center agreed upon procedures
•State Charitable Registration
•Prepared Uniform Financial Report
•Preparation of Data Collection Form
7
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
SUMMARY OF THE RESULTS
•Issued an unmodified opinion on the financial statements
•We did not discover any instances of fraud
•Discovered no material weaknesses in internal controls
•Received full cooperation from management
•Audit journal entries
•No audit journal entries noted
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
Audit Approach
9
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
10
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
ASSESSMENT OF CONTROL ENVIRONMENT
Area Points to Consider Our Assessment
Control
Environment
Key executive integrity, ethical, and behavior
Control consciousness and operating style
Commitment to competence
Board’s participation in governance and oversight
Organizational structure, responsibility, and authority
HR policies and procedures
Effective
Risk
Assessment
Mechanisms to anticipate, identify, and react to significant events
Processes and procedures to identify changes in GAAP, business practices, and internal control Effective
Information &
Communication
Adequate performance reports produced from information systems
Information systems are connected with business strategy
Commitment of HR and finance to develop, test, and monitor IT systems and programs
Business continuity and disaster plan for IT
Established communication channels for employees to fulfill responsibilities
Adequate communication across organization
Effective
Control
Activities
Existence of necessary policies and procedures
Clear financial objectives with active monitoring
Logical segregation of duties
Periodic comparisons of book-to-actual and physical count-to-books
Adequate safeguards of documents, records, and assets
Assess controls in place
Effective
Monitoring Periodic evaluations of internal controls
Implementation of improvement recommendations Effective
11
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
EVALUATION OF KEY PROCESSES
Process Function A B C D Our Assessment
Treasury
•Cash Management
•Investment Monitoring
•Investment Policy
•Investment Accounting
•Investment Valuation
•Reconciliation Effective
Estimation
•Methodology
•Information
•Calculation
Effective
Financial
Reporting
•Accounting Principles and
Disclosure
•Closing the Books
•Report Preparation
•General Ledger and Journal
Entry Processing
•Verification and Review of
Results
Effective
Expenditures
•Purchasing
•Receiving
•Accounts Payable and Cash
Disbursement
Effective
A Understand the Process
C Walk-through
B What Can Go Wrong?
D Test of Controls
12
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
EVALUATION OF KEY PROCESSES
(CONTINUED)
Process Function A B C D Our Assessment
Payroll
•Attendance Reporting
•Payroll Accounting and Processing
•Payroll Disbursements Effective
Revenue
•Billing
•Cash Receipts
•Revenue Recognition
•Cutoff
Effective
Fixed Assets
•Physical Custody
•Asset and Construction in Process Accounting
•Report Preparation Effective
Grant
Compliance
•Acceptance
•Grant Oversight
•Compliance
•Reporting
•Monitoring
•Accounting
•Billing and Collection
Effective
A Understand the Process
C Walk-through
B What Can Go Wrong?
D Test of Controls
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
Required
Communications
14
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
REQUIRED COMMUNICATIONS
Auditor’s Responsibilities Under
Generally Accepted Auditing
Standards (GAAS)
The financial statements are the responsibility of management. Our
audit was designed in accordance with auditing standards generally
accepted in the United States of America, and provide for
reasonable, rather than absolute, assurance that the financial
statements are free of material misstatement. We were engaged to
perform our audit in accordance with the standards of the accounting
principles generally accepted in the United States of America.
Significant Accounting Policies Management has the responsibility for the selection and use of
appropriate accounting policies. In accordance with the terms of our
engagement letter, we will advise management about the
appropriateness of accounting policies and their application. The
significant accounting policies used by management are described in
the notes to the financial statements.
Auditor’s Judgments About the
Quality of Accounting
Principles
We discuss our judgments about the quality, not just the acceptability,
of accounting principles selected by management, the consistency of
their application, and the clarity and completeness of the financial
statements, which include related disclosures.
We have reviewed the significant
accounting policies adopted by the
County and have determined that
these policies are acceptable
accounting policies.
Audit Adjustments We are required to inform the County’s oversight body about
adjustments arising from the audit (whether recorded or not) that
could in our judgment either individually or in the aggregate have a
significant effect on the entity’s financial reporting process. We also
are required to inform the County’s oversight body about unadjusted
audit differences that were determined by management to be
individually and in the aggregate, immaterial.
There were no recorded or
unadjusted audit adjustments for
the County’s audit.
15
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
Fraud and Illegal Acts We are required to report to the County’s oversight body any
fraud and illegal acts involving senior management and fraud
and illegal acts (whether caused by senior management or other
employees) that cause a material misstatement of the financial
statements.
Our procedures identified no
instances of fraud or illegal
acts.
Material Weaknesses in
Internal Control
We are required to communicate all significant deficiencies in
the County’s system of internal controls, whether or not they are
also material weaknesses.
Other Information in
Documents Containing
Audited Financial Statements
None.
Disagreements with
Management on Financial
Accounting and Reporting
Matters
None.
REQUIRED COMMUNICATIONS
(CONTINUED)
16
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
Serious Difficulties Encountered in Performing the
Audit
None.
Major Issues Discussed with Management Prior to
Acceptance
None.
Management Representations We received certain written representations from management
as part of the completion of the audit.
Consultation with Other Accountants To our knowledge, there were no consultations with other
accountants since our appointment as the County’s independent
public accountants.
Independence As part of our client acceptance process, we go through a
process to ensure we are independent of the County. We are
independent of the County.
Non-attest Services We assist with the drafting of the financial statements. All
information needed for the financial statements is provided by
management.
REQUIRED COMMUNICATIONS
(CONTINUED)
17
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
Our Responsibility Related to Fraud
•Plan and perform the audit to obtain reasonable assurance that there is no material misstatement caused
by error or fraud;
•Comply with GAAS AU-C 240 “Consideration of Fraud in a Financial Statement Audit”;
•Approach all audits with an understanding that fraud could occur in any entity, at any time, by anyone;
and
•Perform mandatory procedures required by GAAS and our firm policies.
Examples of Procedures Performed
•Discuss thoughts and ideas in areas where the financial statements might be susceptible to material
misstatement due to fraud;
•Understand pressures on the financial statement results;
•Understand the tone and culture of the organization;
•Look for unusual or unexpected transactions, relationships, or procedures;
•Discussions with individuals outside of finance;
•Evaluate key processes and controls; and
•Consider information gathered throughout the audit.
REQUIRED COMMUNICATIONS
(CONTINUED)
18
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
RESPONSIBILITY FOR
MITIGATING FRAUD
Management:
CFO/Controller: controls to
deter and detect fraud
General Counsel/Compliance:
monitoring
Audit Committee:
Evaluate management
identification of fraud risk
Evaluate implementation of fraud
controls
Reinforce “tone at the top”
Conduct special investigations
External Auditor:
Evaluate management programs and
controls to deter and detect fraud for
identified risks
Reasonable assurance that financial
statements are free of material
misstatement due to fraudulent financial
reporting or misappropriation of assets
Compliance with fraud standard (SAS 99)
Conversations with finance and
operations personnel
Disaggregated analytics
Surprise audit procedures
Journal entry testing
Revenue &
Assets
Obtained by
Fraud
Misappropriation
of Assets
Fraudulent
Financial
Reporting
Costs &
Expenses
Avoided by
Fraud
Financial
Misconduct by
Member(s) of
Sr. Management
of the Board
Expenditures &
Liabilities
for an Improper
Purpose
19
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
REQUIRED COMMUNICATIONS –
FRAUD
•Generally provided through weaknesses in internal control
•Tone at the top is important
•We assess controls and tone at the topOpportunity
•Pressure can be imposed due to economic troubles, personal vices and
unrealistic deadlines and performance goals
•There are increased pressures due to economy and minimal salary increasesPressure
•Individuals develop a justification for their fraudulent activities
•Increased rationalization due to minimal salary increases and less personnelRationalization
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
Meeting Your
Expectations
21
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
SBC’S SERVICE PLEDGE TO YOU
We will consistently deliver a Quality Product and Quality Service so that we have the
opportunity to establish a Quality Relationship with you,allowing us to provide you with
Quality Knowledge for your continual success.Only after we have provided you with the
knowledge that enables your business to grow and prosper,we have hit the bullseye!
Our commitment to you is the execution of our
Bullseye Philosophy.We execute this philosophy for
every client, on every engagement, every time.
22
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e
ENGAGEMENT TEAM
CONTACT INFORMATION
William Seymour
Client Service Partner
Office: (410) 584-1404
Mobile: (443) 220-4401
wseymour@sbandcompany.com
Executive Assistant:
Susan Teneza
Office: (410) 584-9303
Email: steneza@sbandcompany.com
Chris Lehman
Engagement Partner
Office: (410) 584-2201
Mobile: (301) 785-7408
clehman@sbandcompany.com
Executive Assistant:
Susan Teneza
Office: (410) 584-9303
Email: steneza@sbandcompany.com
Baltimore Office:
10200 Grand Central Avenue
Suite 250
Owings Mills, MD 21117
410.584.0060
Washington, DC Office:
1299 Pennsylvania Ave., NW
Suite 1120
Washington, DC 20004
202.803.2335
Philadelphia Office:
1500 Market Street
12th Floor, East Tower
Philadelphia, PA 19102
215.665.5749
Richmond Office:
6802 Paragon Place
Suite 410
Richmond, VA 23230
804.441.6000
South Florida Office:
4000 Hollywood
Suite 555-S
Hollywood, FL 33021
954.843.3477
K n o w l e d g e ∙Q u a l i t y ∙C l i e n t S e r v i c e