HomeMy WebLinkAbout191008a
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
arrangements no later than ten (10) working days prior to the meeting.
BOARD OF COUNTY COMMISSIONERS
October 8, 2019
OPEN SESSION AGENDA
08:00 A.M. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
APPROVAL OF MINUTES – September 24, 2019
08:05 A.M. CLOSED SESSION
(To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or
performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel
matter that affects one or more specific individuals; To consider the acquisition of real property for a public purpose and matters
directly related thereto; To consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or
remain in the State; To consult with counsel to obtain legal advice on a legal matter; & To consult with staff, consultants, or other
individuals about pending or potential litigation; To discuss public security, if the public body determines that public discussion
would constitute a risk to the public or to public security, including: (i) the development of fire and police services and staff; and (ii)
the development and implementation of emergency plans.)
10:00 A.M. RECONVENE IN OPEN SESSION
10:05 A.M. COMMISSIONERS’ REPORTS AND COMMENTS
10:15 A.M. REPORTS FROM COUNTY STAFF
10:25 A.M. CITIZENS PARTICIPATION
10:30 A.M. “CHARACTER COUNTS!” EVENT IN MAY 2020 – Carolyn Brooks, Character Counts of
Washington County
10:35 A.M. PROCLAMATION PRESENTATION – “CHARACTER COUNTS! MONTH” –
OCTOBER 2019 – Presented to Carolyn Brooks, Character Counts of Washington County
10:40 A.M. PROPOSED 2018 CODE ADOPTION – Rich Eichelberger, Director/Code Official, Division of
Construction, Frank Quillen, Senior Plans Examiner/Deputy Code Official, Division of
Construction, Ashley Holloway, Director, Division of Plan Review and Permitting
10:55 A.M. INSURANCE CLAIM FOR LIGHTNING HIT AT 911 CENTER ON JULY 6, 2019 – Mark
Mades, Deputy Director, Wireless Communications
11:00 A.M. TODD L. HERSHEY RURAL LEGACY PROGRAM EASEMENT – Chris Boggs, Land
Preservation Planner, Department of Planning and Zoning
Jeffrey A. Cline,
Terry L. Baker, Vice President
Krista L. Hart, Clerk
Cort F. Meinelschmidt
Randall E. Wagner
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
arrangements no later than ten (10) working days prior to the meeting.
11:10 A.M. DONATION OF LEFT-OVER FOOD – Machelle Dwyer, Administrative Support Specialist
11:15 A.M. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-19-0023) – ONE (1)
ARMORED TACTICAL VEHICLE – Rick Curry, CPPO, Director, Purchasing Department
and Captain Mark Knight, Washington County Sheriff’s Office
11:20 A.M. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-19-0022) BODY WORN
CAMERAS – Rick Curry, CPPO, Director, Purchasing Department and Major Pete Lazich,
Washington County Sheriff’s Office
11:25 A.M. REJECTION OF BIDS (PUR-1334) FOR CIRCUIT COURT BULLET RESISTANT GLASS,
BULLET RESISTANT GLASS FOR NEW CIRCUIT COURTROOM – Rick Curry, CPPO,
Director, Purchasing Department Kevin Tucker, Clerk of the Courts and Scott Hobbs, Director,
Division of Engineering
11:30 A.M. SOUTHERN BOULEVARD – PROJECT CLOSEOUT CHANGE ORDER– Scott Hobbs,
Director Division of Engineering
11:35 A.M. CONSTRUCTION BID AWARD – GARIS SHOP ROAD WATER TRAIL PARK – Scott
Hobbs, Director, Division of Engineering and Andrew Eshleman, Director, Public Works
11:40 A.M. ACCEPTANCE OF DEDICATED LAND – LABEL LANE – Scott Hobbs, Director, Division of
Engineering and Todd Moser, Real Property Administrator, Division of Engineering
11:45 A.M. EASEMENT REQUEST – CITY OF HAGERSTOWN – Todd Moser, Real Property
Administrator, Division of Engineering
11:50 A.M. ACCEPTANCE OF DEDICATED LAND – INTERSECTION OF BOWER AVENUE AND
VIRGINIA AVENUE – Todd Moser, Real Property Administrator, Division of Engineering and
Rebecca Calimer, Chief of Plan Review, Division of Plan, Review and Permitting
11:55 A.M. FY20 POLICE RECRUITMENT AND RETENTION GRANT – Sargent Daryl Sanders,
Washington County Sheriff’s Office and Stephanie Lapole, Senior Grant Manager, Office of
Grant Management
12:00 P.M. EMERGENCY NUMBER SYSTEMS BOARD – APPROVAL TO SUBMIT APPLICATION
AND ACCEPT AWARDED FUNDING FOR SUPPORT OF TELEPHONE SYSTEM
EQUIPMENT – Brian Albert, Emergency Communications Center Operations, Division of
Emergency Services and Allison Hartsthorn, Grant Manager, Office of Grant Management
12:05 P.M. EMERGENCY NUMBER SYSTEMS BOARD – APPROVAL TO SUBMIT APPLICATION
AND ACCEPT AWARDED FUNDING FOR UPGRADING TELEPHONE SYSTEM – Brian
Albert, Emergency Communications Center Operations, Division of Emergency Services and
Allison Hartshorn, Grant Manager, Office of Grant Management
12:10 P.M. BUDGET ADJUSTMENT FOR THE 40 WEST TRUCK LOADING STATION – David A.
Mason, P.E., Deputy Director, Department of Solid Waste
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
arrangements no later than ten (10) working days prior to the meeting.
12:15 P.M. WASHINGTON COUNTY MOBILE HOME PARK REVENUE TAX – Sara Greaves, Chief
Financial Officer and Kirk C. Downey, County Attorney
12:35 P.M. CLAGGETTS MILL – DISSOLUTION OF ADEQUATE PUBLIC FACILITIES ORDINANCE
AGREEMENT – Kirk C. Downey, County Attorney
12:45 P.M. POTENTIAL LEGISLATIVE ITEMS – Kirk C. Downey, County Attorney
01:00 P.M. RECESS
EVENING MEETING AT THE TOWN OF SMITHSBURG
Location: 21 West Water Street, Smithsburg, MD
06:00 P.M. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
06:05 P.M. TOWN OF SMITHSBURG LEADERS’ REPORTS AND COMMENTS
06:10 P.M. COMMISSIONERS’ REPORTS AND COMMENTS
06:15 P.M. CITIZENS AWARD RECIPIENT – Kevin Jeter, Jeter Paving Company, Inc.
06:25 P.M. REPORTS FROM COUNTY STAFF
06:35 P.M. CITIZENS PARTICIPATION
06:40 P.M. ADJOURNMENT
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: “Character Counts!” event in May 2020
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Carolyn Brooks, Character Counts! of Washington County
RECOMMENDED MOTION: Move to award “Character Counts!” $3,000 to support the May end of
event
REPORT-IN-BRIEF: Character Counts is a county wide initiative that began in 1999 with the
support of the Washington County Board of County Commissioners. Character Counts is based on the
Six Pillars of Character:
1. Trustworthiness
2.Respect
3. Responsibility
4.Fairness
5. Caring
6. Citizenship
Character Counts advocates making positive choices and owning the outcomes of choices. Washington
County Public Schools is a vital partner. However, Character Counts is not limited to youth.
DISCUSSION: Character Counts will be asking for continued support from the Commissioners for the
May end of the year event. This would be the third (3rd) year of the revival of this event which ended in
2011. Each elementary school nominates a student who has demonstrated the “Six Pillars” through out
the year. It is a celebration that includes the student, parents, and school staff. It’s a red-carpet event
that recognizes the positive impact of the Character Counts strategy in our community.
Proclamation Presentation to Emily Beecher, Director of Member Services, ABC Cumberland Valley
Chapter
FISCAL IMPACT: Requesting $3,000 to support the May end of year event
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Presentation of Proclamation for “Character Counts!” Month – October 2019
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Board of County Commissioners
RECOMMENDED MOTION: None
REPORT-IN-BRIEF: Proclamation Presentation to Carolyn Brooks, Character Counts! of
Washington County
WHEREAS, young people will be the stewards of our communities, nation and world in critical times,
and the present and future well-being of our society requires an involved, caring citizenry with good
character; and
WHEREAS, concerns about the character training of children has taken on a new sense of urgency as
violence by and against youth threatens the physical and psychological well-being of the nation; and
WHEREAS, more than ever, children need strong constructive guidance from their families and their
communities, including schools, youth organizations, religious institutions and civic groups; and
WHEREAS, the character of a nation is only as strong as the character of its individual citizens, and
the community benefits when young people learn that good character counts in personal relationships,
in schools and in the workplace; and
WHEREAS, character development is, first and foremost, an obligation of families, through efforts by
faith communities, schools, and youth, civic and human services organizations also play an important
role in supporting family efforts by fostering and promoting good character. Every adult has the
responsibility to promote the development of good character.
NOW THEREFORE, we the Board of County Commissioners of Washington County,
Maryland, do hereby recognize October 2019 as “CHARACTER COUNTS! Month” and encourage
our citizens, schools, businesses and government to support Washington County’s
‘CHARACTER COUNTS!” program.
Open Session Item
SUBJECT: Proposed 2018 code adoption
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Rich Eichelberger, Director/Code Official, Division of Construction,
Frank Quillen, Senior Plans Examiner/Deputy Code Official, Division of Construction, Ashley
Holloway, Director, Division of Plan Review and Permitting
RECOMMENDED MOTION: Consensus to move forward with the advertising and public
hearing for the proposed adoption of the 2018 Maryland Building Performance Standards, the
2018 Existing Building Code, trade codes, local amendments thereto, and related ordinance and
resolution.
REPORT-IN-BRIEF: The 2018 code adoption, as required by the State of Maryland, includes
State Building Performance Standard and Washington County local amendments. Local
amendments allow for some modification to the new codes for consistency and coordination with
customers as well as external agencies.
As with prior cycles, a 2018 Building Code Review was performed by a committee approved by
the Board in February of this year consisting of various government, design, and construction
representatives. The committee met once a week for several months to review hundreds of pages
of code. The purpose of the review was to consider safety consistency, common sense, and
customer service across agencies in the proposed amendments.
DISCUSSION: The proposed amendments have been drafted for the Board’s consideration,
public notice, and implementation. The amendments are largely similar to prior amendments.
The Fee Schedule has been reviewed by the Permitting staff and found it to be in line with
surrounding jurisdictions and is proposed to remain unchanged.
FISCAL IMPACT: N/A
CONCURRENCES: County Attorney
ALTERNATIVES: Proceed with no change or change portions thereof
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ATTACHMENTS:
2018 Building Code Review Committee listing
An Ordinance to Adopt the 2018 Maryland Building Performance Standards as Adopted
by the State of Maryland (COMAR 09.12.51), with modifications, and subject to Local
Amendments for Washington County, Maryland*
An Ordinance to Repeal the International Existing Building Code, 2015 Edition and
Enact the International Existing Building Code, 2018 Edition*
An Ordinance to Repeal the International Plumbing Code, 2015 Edition, and Enact the
International Plumbing Code, 2018 Edition*
An Ordinance to Repeal the International Mechanical Code, 2015 Edition, and Enact the
International Mechanical Code, 2018 Edition*
An Ordinance to Repeal the International Fuel Gas Code, 2015 Edition, and Enact the
International Fuel Gas Code, 2018 Edition*
An Ordinance to Repeal the National Electrical Code, 2014 Edition, and Enact the
National Electrical Code, 2017 Edition*
An Ordinance to Amend an Ordinance Entitled “An Ordinance to Adopt 2006 ICC
Electrical Code- Administrative Provisions, First Printing, with Local Amendments for
Washington County, Maryland”*
An Ordinance to Adopt Fee Schedule Providing for the Collection of Fees for All
Building/Trade Work Performed in Washington County, Maryland*
A Resolution Repealing Resolution No. RS-202-10 and Adopting Fee Schedule for Civil
Citations*
*Attachment is available with the online version of this Agenda Report Form
WASHINGTON COUNTY 2018 BUILDING CODE REVIEW COMMITTEE MEMBERS
•Maryland Registered Architect – Michael Gehr AIA
Bushey Feight Morin Architects Inc. – BFM Architects Inc.
•Maryland Registered Structural Engineer – Dan Matonak, P.E.
Matonak & Associates
•Maryland Licensed Mechanical Engineer – Les Grim, P.E., LEED AP, CxA
L.S. Grim Consulting Engineers
•Washington County Licensed Residential Home Builder – Carl Vogel
Oliver Homes
•City of Hagerstown Building Official Representative – Blaine Mowen
Chief Code Official, City of Hagerstown Planning & Codes Administration
•County Building Code Official/Division Director – Richard W. Eichelberger
Division of Construction
•County Division Director – Ashley Holloway
Division of Plan Review & Permitting
•County Deputy Code Official/Chief Plans Examiner – Frank Quillen
Division of Construction
•Maryland State Fire Marshal Official Representative – Larry Iseminger
Fire Protection Engineer- State Fire Marshal’s Office
•County Chief Building Inspector/Senior Plans Examiner – Terry Feiser
Division of Construction
•Administrative Assistant- Kamera Gordon
Division of Construction
•Code Review Coordinator- Chief of Permitting – Becky Gander
Division of Plan Review and Permitting
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Insurance Claim for lightning hit at 911 Center on July 6, 2019
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Mark Mades, Deputy Director, Wireless Communications
RECOMMENDED MOTION: Move to accept insurance claim #0045811 payment in the amount of
$26,001.77 and approve the Budget Amendment for $26,000 to department 11540 – Wireless
Communications.
REPORT-IN-BRIEF: N/A
DISCUSSION: On July 6, 2019, a lightning strike occurred at the Elliott Parkway 911 Center. The
Automatic Transfer Switch on the Generator was damaged which would not allow backup power to
flow without manual intervention. Along with the Transfer switch, multiple (3) Transtector surge
protectors were damaged (one at the generator, one in the basement of Elliott Parkway and one on the first
floor). Furthermore, 2 Motorola GTR power supplies were blown (one in the basement at Elliott Parkway
and the second on the Shelter outside). Costs associated with repairs are as follows:
Alban Cat - $10,291.66 for repairs to the generator
Kube Electric - $15,870.11 for replacement of the Transtectors
Motorola - $4,840 for 2 replacement power supplies
Total Cost - $31,001.77
$ 5,000.00 – deductible
$26,001.77
FISCAL IMPACT: Recovery of Wireless Communications Maintenance funds
CONCURRENCES: Director, Division of Information Systems and Chief Financial Officer
ALTERNATIVES: N/A
ATTACHMENTS: Copy of Budget adjustment and all Purchase Orders written
AUDIO/VISUAL NEEDS: N/A
Transaction/Post -Finance
Deputy Director - Finance
Preparer, if applicable McCammon
Date: 2019.09.10 13:17:12 -04'00'
Budget Amendment - Increases or decrease the total spending authority of an accounting fund or department
Budget Transfer - Moves revenues or expenditures from one account to another or between budgets or funds.
Washington County, Maryland
Budget Adjustment Form
Department Head Authorization
Division Director / Elected Official Authorization
Budget & Finance Director Approval
Required approval with date
If applicable with date
Required approval with date
County Administrator Approval Required approval with date
County Commissioners Approval Required > $ 25,000 withdate
Expenditure /
Account Number
Fund
Number
Department
Number Project Number Grant Number Activity Code Department and Account Description Increase (Decrease)
+/ -
515270 10 11540 Wireless Comm - Maintenance Contract Services 26,000
490005 10 11540 Wireless Comm - Insurance Recovery 26,000
Explain
Budget Adjustment
County No Approval Required Approval Required Known
Requisition 09/17/2019 1:30 PM
Report Date GMT+00:00
Requisitioning BU Washington County Requisition Amount 10,291.66 USD
Entered By Mark W. Mades Approval Amount 10,291.66 USD
Status Approved Procurement Card
Description Costs incurred from lightning
strike to repair CAT generator
at 16232 Elliott Parkway
Justification
Emergency Requisition No Funds Status Liquidated
Lines
Line Item Description Category
Name
Quantity UOM Price Amount
(USD)
Status Funds
Status
1 Costs incurred
from lightning
strike to repair
CAT generator at
16232 Elliott
Parkway
725 1 Amoun
t
10,291.
66 USD
10,291.66 Approved Liquidated
Requester Mark W. Mades Supplier ALBAN TRACTOR
Urgent No New Supplier No
Requested Delivery Date 08/14/2019 Supplier Site ALL
Deliver-to Location Type Internal Supplier Contact
Deliver-to Location WIRELESS
COMMUNICATIONS
Deliver-to Address 35 W WASHINGTON ST,
SUITE 104, HAGERSTOWN,
MD 21740WASHINGTON,
UNITED STATES
Contact Phone
Supplier Item
Destination Type Expense Note to Supplier
Subinventory Note to Receiver
Note to Buyer
Attachments
515270-10-11540- 08/07/2019 100 1 10,291.66 Liquidated
000000-0000-000000
End of Report
Washco Purchase Template Additional requisition line information
Requisition 09/17/2019 1:32 PM
Report Date GMT+00:00
Requisitioning BU Washington County Requisition Amount 15,870.11 USD
Entered By Mark W. Mades Approval Amount 15,870.11 USD
Status Approved Procurement Card
Description Costs to repair/replace
multiple surge protectors that
were damaged during
lightning strike at Elliott
Parkway. Quantity 1 -PV400
Transtector. Quantity of 2
1101-809-1 Transtectors.
Quantity of 2 MOV modules
plus labor costs.
Justification
Emergency Requisition No Funds Status Liquidated
Lines
Line Item Description Category
Name
Quantity UOM Price Amount
(USD)
Status Funds
Status
1 Costs (labor and
parts) to
repair/replace
multiple surge
protectors that
were damaged
during lightning
strike at Elliott
Parkway.
Quantity 1 -
PV400
Transtector
725 1 Amoun
t
4,367.2
0 USD
4,367.2 Approved Liquidated
Requester Mark W. Mades Supplier KUBE ELECTRIC COMPANY,
INC.
Urgent No New Supplier No
Requested Delivery Date 08/22/2019 Supplier Site ALL
Deliver-to Location Type Internal Supplier Contact
Deliver-to Location WIRELESS
COMMUNICATIONS
Deliver-to Address 35 W WASHINGTON ST,
SUITE 104, HAGERSTOWN,
MD 21740WASHINGTON,
UNITED STATES
Contact Phone
Supplier Item
Destination Type Expense Note to Supplier
Subinventory Note to Receiver
Note to Buyer
Attachments
Distributions
Distribution Charge Account Budget
Date
Percentage Quantity Amount
(USD)
Funds
Status
1 515270-10-11540-
000000-0000-000000
08/15/2019 100 1 4,367.2 Liquidated
2 Costs (labor and
parts) to
repair/replace
725 2 Amoun
t
3,598.7
0 USD
7,197.4 Approved Liquidated
Line Item Description Category
Name
Quantity UOM Price Amount
(USD)
Status Funds
Status
Title File Name or URL Description
Requisition 09/17/2019 1:32 PM
Report Date GMT+00:00
multiple surge
protectors that
were damaged
during lightning
strike at Elliott
Parkway.
Quantity 2 -
1101-809-1
Transtectors
Requester Mark W. Mades Supplier KUBE ELECTRIC COMPANY,
INC.
Urgent No New Supplier No
Requested Delivery Date 08/22/2019 Supplier Site ALL
Deliver-to Location Type Internal Supplier Contact
Deliver-to Location WIRELESS
COMMUNICATIONS
Deliver-to Address 35 W WASHINGTON ST,
SUITE 104, HAGERSTOWN,
MD 21740WASHINGTON,
UNITED STATES
Contact Phone
Supplier Item
Destination Type Expense Note to Supplier
Subinventory Note to Receiver
Note to Buyer
Attachments
Distributions
Distribution Charge Account Budget
Date
Percentage Quantity Amount
(USD)
Funds
Status
1 515270-10-11540-
000000-0000-000000
08/15/2019 100 2 7,197.4 Liquidated
3 Costs (labor and
parts) to
repair/replace
multiple surge
protectors that
were damaged
during lightning
strike at Elliott
Parkway.
Quantity 2 -MOV
modules
725 2 Amoun
t
413.40
USD
826.8 Approved Liquidated
Requester Mark W. Mades Supplier KUBE ELECTRIC COMPANY,
INC.
Urgent No New Supplier No
Requested Delivery Date 08/22/2019 Supplier Site ALL
Deliver-to Location Type Internal Supplier Contact
Deliver-to Location WIRELESS
COMMUNICATIONS
Deliver-to Address 35 W WASHINGTON ST,
SUITE 104, HAGERSTOWN,
MD 21740WASHINGTON,
UNITED STATES
Contact Phone
Supplier Item
Destination Type Expense Note to Supplier
Washco Purchase Template Additional requisition line information
Requisition 09/17/2019 1:32 PM
Report Date GMT+00:00
Subinventory Note to Receiver
Note to Buyer
Attachments
Distributions
Distribution Charge Account Budget
Date
Percentage Quantity Amount
(USD)
Funds
Status
1 515270-10-11540-
000000-0000-000000
08/15/2019 100 2 826.8 Liquidated
4 Costs (labor and
parts) to
repair/replace
multiple surge
protectors that
were damaged
during lightning
strike at Elliott
Parkway. Parts
markup
725 1 Amoun
t
1,858.7
1 USD
1,858.71 Approved Liquidated
Requester Mark W. Mades Supplier KUBE ELECTRIC COMPANY,
INC.
Urgent No New Supplier No
Requested Delivery Date 08/22/2019 Supplier Site ALL
Deliver-to Location Type Internal Supplier Contact
Deliver-to Location WIRELESS
COMMUNICATIONS
Deliver-to Address 35 W WASHINGTON ST,
SUITE 104, HAGERSTOWN,
MD 21740WASHINGTON,
UNITED STATES
Contact Phone
Supplier Item
Destination Type Expense Note to Supplier
Subinventory Note to Receiver
Note to Buyer
Attachments
Distributions
Distribution Charge Account Budget
Date
Percentage Quantity Amount
(USD)
Funds
Status
1 515270-10-11540-
000000-0000-000000
08/15/2019 100 1 1,858.71 Liquidated
5 Costs (labor and
parts) to
repair/replace
multiple surge
protectors that
were damaged
during lightning
strike at Elliott
725 48 Hour 33.75
USD
1,620 Approved Liquidated
Funds
Status
Status Amount
(USD)
UOM Price Quantity Category
Name
Description Line Item
Funds
Status
Status Amount
(USD)
UOM Price Quantity Category
Name
Description Line Item
Title File Name or URL Description
Title File Name or URL Description
Requisition 09/17/2019 1:32 PM
Report Date GMT+00:00
Parkway. Labor
costs
Requester Mark W. Mades Supplier KUBE ELECTRIC COMPANY,
INC.
Urgent No New Supplier No
Requested Delivery Date 08/22/2019 Supplier Site ALL
Deliver-to Location Type Internal Supplier Contact
Deliver-to Location WIRELESS
COMMUNICATIONS
Deliver-to Address 35 W WASHINGTON ST,
SUITE 104, HAGERSTOWN,
MD 21740WASHINGTON,
UNITED STATES
Contact Phone
Supplier Item
Destination Type Expense Note to Supplier
Subinventory Note to Receiver
Note to Buyer
Attachments
515270-10-11540- 08/15/2019 100 48 1,620 Liquidated
000000-0000-000000
End of Report
Washco Purchase Template Additional requisition line information
Requisition 09/17/2019 1:33 PM
Report Date GMT+00:00
Requisitioning BU Washington County Requisition Amount 4,840 USD
Entered By Mark W. Mades Approval Amount 4,840 USD
Status Approved Procurement Card
Description Costs incurred for
replacement parts from
Motorola. These parts
became defective due to a
lightning strike at Elliott
Parkway.
Justification
Emergency Requisition No Funds Status Liquidated
Lines
Line Item Description Category
Name
Quantity UOM Price Amount
(USD)
Status Funds
Status
1 Costs incurred for
replacement
parts from
Motorola. These
parts became
defective due to a
lightning strike at
Elliott Parkway.
725 1 Each 4,840.0
0 USD
4,840 Approved Liquidated
Requester Mark W. Mades Supplier MOTOROLA SOLUTIONS, INC. -
Urgent No New Supplier No
Requested Delivery Date 08/27/2019 Supplier Site ORDERING
Deliver-to Location Type Internal Supplier Contact
Deliver-to Location WIRELESS
COMMUNICATIONS
Deliver-to Address 35 W WASHINGTON ST,
SUITE 104, HAGERSTOWN,
MD 21740WASHINGTON,
UNITED STATES
Contact Phone
Supplier Item
Destination Type Expense Note to Supplier
Subinventory Note to Receiver
Note to Buyer
Attachments
515270-10-11540- 08/20/2019 100 1 4,840 Liquidated
000000-0000-000000
End of Report
Washco Purchase Template Additional requisition line information
Open Session Item
SUBJECT: Todd L. Hershey Rural Legacy Program (RLP) Easement
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Chris Boggs, Land Preservation Planner, Department of Planning & Zoning
RECOMMENDED MOTION: Move to approve the Todd L. Hershey RLP Easement project, in the amount of
$52,028.38 for 21.598 easement acres, paid for 100% by the Maryland Department of Natural Resources, and to adopt an
ordinance approving the easement purchase and to authorize the execution of the necessary documentation to finalize the
easement purchase.
REPORT-IN-BRIEF: The Hershey property is located at 18947 Keedsyville Rd., just outside the municipal limits of
Keedysville. The easement will permanently preserve a valuable scenic, environmentally sensitive and historic property.
The parcel is almost entirely wooded and is bisected by Little Antietam Creek. It lies in a part of the County heavily
trafficked during the Battle of Antietam. It is the site of Pry Mill, which is both a National Register Historic District and a
site on the Maryland Inventory of Historic Places because of its architectural, industrial and military significance, serving
as a Union field hospital during Antietam and briefly as Major Gen. Meade’s division headquarters. Additionally, Gen.
Mansfield dined in the house on the eve of the Battle and was killed the next day.
The farm is in an area of the County close to thousands of acres of preserved farmland near Antietam Battlefield. Three
(3) development rights will be extinguished with this easement. Since 1998, Washington County has been awarded more
than $22 million to purchase Rural Legacy easements on more than 7,000 acres near Antietam Battlefield in the Rural
Legacy Area. RLP is a sister program to the Maryland Agricultural Land Preservation Program (MALPP) and includes
the protection of environmental and historic features in addition to agricultural characteristics. RLP uses an easement
valuation system (points) to establish easement value rather than appraisals used by MALPP.
DISCUSSION: For FY 2019, Washington County was awarded RLP grants totaling $2,301,545. The Hershey RLP
Easement uses part those funds. Easement applicants were previously ranked based on four main categories: the number
of development rights available, the quality of the land/land management (agricultural component), natural resources
(environmental), and the historic value.
FISCAL IMPACT: RLP funds are 100% State dollars, mainly from DNR Open Space funds. In addition to the easement
funds, we receive up to 3% of the easement value for administrative costs, a mandatory 1.5% for compliance/monitoring
costs, and funds to cover all of our legal/settlement costs.
CONCURRENCES: Both the State RLP Board and the State Department of Natural Resources (DNR) staff have
approved and support our program. A final money allocation will be approved by the State Board of Public Works.
ALTERNATIVES: If Washington County rejects State funds for RLP, the funds will be allocated to other counties in
Maryland.
ATTACHMENTS: Aerial Map, Location Map, Ordinance
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Created By: Department of Planning and Zoning GISS:
WARNING!: This map was created for illustration purposes only. It should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictions and disclaimers.
KEEDYSVILLE
COFFMANFARMSRD
YANKEEDR
SMAINST
KEEDYSVILLERD
HAR
V
E
S
T
C
T
SHEPHERDSTOWNPIKE
AQU
A
L
N
MANSFIELDRD
PLANTERSLN
MD iMAP, DoIT
Hershey - 21.598 +/- Acres
18947 Keedysville Rd.
Keedysville, MD 21756
Hershey Property
Streams
Lakes and Ponds
Town Boundaries
¹
Hershey - Aerial
Created By: Department of Planning and Zoning GISS:
WARNING!: This map was created for illustration purposes only. It should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictions and disclaimers.
KEEDYSVILLE
COFFMANFARMSRD
DOGSTREETRD
NMAINST
PORTERSTOWNRD
SMAINST
REDHILLRD
HAR
V
E
S
T
C
T
SHEPHERDSTOWNPIKE
KEEDYSVILLERD
GEETINGRD
WHEELERRD
GIRLSCOUTRD
HARDWOODLN
MOUNTBRIARRD
MANSFIELDRD
OSAGEDR
Eakles Mill
Hershey - 21.598 +/- Acres
18947 Keedysville Rd.
Keedysville, MD 21756
Hershey Property
Preserved Lands
Rural Villages
Town Boundaries
¹
Hershey - Location
1 OF 5
ORDINANCE NO. ORD-2019-____
AN ORDINANCE TO APPROVE THE PURCHASE OF A CONSERVATION
EASEMENT UNDER THE MARYLAND RURAL LEGACY PROGRAM
(Re: Hershey RLP Easement)
RECITALS
1. The Maryland Rural Legacy Program (“RLP”) provides the funding necessary to
protect large, contiguous tracts of land and other strategic areas from sprawl development and to
enhance natural resource, agricultural, forestry and environmental protection through cooperative
efforts among State and local governments.
2. Protection is provided through the acquisition of easements and fee estates from
willing landowners and the supporting activities of Rural Legacy Sponsors and local, State, and
federal governments.
3. For FY 2019, Washington County (the "County") was awarded a RLP grant
totaling $2,301,545.00 (the "RLP Funds").
4. Todd L. Hershey is the fee simple owner of real property consisting of 21.598
acres, more or less, (the “Property”) in Washington County, Maryland. The Property is more
particularly described on Exhibit A attached hereto.
5 The County has agreed to pay the sum of approximately Fifty-Two Thousand,
Twenty-Eight Dollars and Thirty-Eight Cents ($52,028.38.), which is a portion of the RLP
Funds, to the Property Owner for a Deed of Conservation Easement on the Property (the
“Hershey RLP Easement”).
THEREFORE, BE IT ORDAINED by the Board of County Commissioners of
Washington County, Maryland, that the purchase of a conservation easement on the Property be
approved and that the President of the Board and the County Clerk be and are hereby authorized
and directed to execute and attest, respectively, all such documents for and on behalf of the
County relating to the purchase of the Hershey RLP Easement.
ADOPTED this ____ day of __________________, 2019.
2 OF 5
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
________________________ BY: _________________________________
Krista L. Hart, Clerk Jeffrey A. Cline, President
Approved as to legal sufficiency:
__________________________
B. Andrew Bright
Assistant County Attorney
Mail to:
Office of the County Attorney
100 W. Washington St., Suite 1101
Hagerstown, MD 21740
3 OF 5
EXHIBIT A
DESCRIPTION OF EASEMENT PROPERTY
ALL those lots or parcels of land, and all the rights, ways, privileges and appurtenances
thereunto belonging or in anywise appertaining, known as “Valley Mills Property,” and
sometimes called the “Pry Mill Property,” situate in Election District No. 19, Washington
County, Maryland, about one mile Southwest of Keedysville, along the Little Antietam Creek,
and being more particularly described as follows:
PARCEL NO. 1: BEGINNING at the end of 40 perches on the 52nd line reversed “The
Resurvey On Fellfoot Enlarged” and running thence North 68 degrees West 74 perches to a
corner; thence as a division line North 37 degrees West 14 perches and .68 of a perch to a stone;
North 56¾ degrees West 8.5 perches to a stone; South 89½ degrees West 15.66 perches to a
stone; North 5¼ degrees East 25½ perches to a stone; North 84¾ degrees East 4 perches to a
stone; North 10¾ degrees East 3.2 perches; South 79 degrees East 6 perches to a stone; South
61¼ degrees East 66 perches to a stone; South 52½ degrees East 36.2 perches to a stone; South
75 degrees East 20.72 perches to a stone; South 78¾ degrees East 21 perches to land formerly
owned by George Geeting; thence South 52½ degrees West 20 perches; thence by a straight line
to the point of beginning; containing 20¼ acres, more or less; TOGETHER WITH the Right of
Way reserved in the Deed recorded in I N 3, Folio 73 among the Land Records of Washington
County, Maryland.
PARCEL NO. 2: BEGINNING at the end of 21.5 perches in the 5th line of Parcel No. 1
of this conveyance and running thence with the remainder of said line North 5¼ degrees East 4
perches to a stake; thence continuing in a straight line North 5¼ degrees East 0.64 perches to a
stake; thence South 88 degrees West 3.9 perches, more or less, to a stake; thence along the
existing stone fence and the projection thereof South 7½ degrees West 4.6 perches, more or less,
to a corner; thence along and intersecting stone fence South 80 degrees East 3.72 perches to the
point of beginning; containing fifteen (15) square perches of land, more or less.
SAVING AND EXCEPTING THEREFROM those two (2) parcels of land conveyed by
Frederick B. Hanson to Fonda G. Thomsen by Deed dated March 3, 1980 and recorded in Liber
698, Folio 7 among the aforesaid Land Records, to which Deed reference is made for a more
particular description and identified as Parcel “B” and “D” on the Plot Plan which is attached to
and made a part of said Deed; Parcel “B” containing 1,902 square feet of land, more or less, and
Parcel “D” containing 4,022 square feet of land, more or less.
PLUS all the following lots or parcels of land, and all the rights, ways, privileges and
appurtenances thereunto belonging or in anywise appertaining, situate South of the Bakersville-
Keedysville Road at a point approximately 0.5 miles Northwest from the Keedysville Bypass,
Maryland Route 34, and being more particularly described as follows:
4 OF 5
PARCEL NO. 3: BEGINNING at an iron pin on the South margin of said Road, said pin
being at the end of the 5th or South 32 degrees 30 minutes East 73.69 foot line of Parcel ‘A’ of
the Deed from Halit Corporation to Fonda G. Thomsen dated January 31, 1979 and recorded in
Liber 675, Folio 818 among the aforesaid Land Records, and running thence with two lines of
said Parcel South 10 degrees 45 minutes West 52.8 feet to a point; and North 84 degrees 45
minutes West 66.0 feet to an iron pin; thence leaving the lines of said Parcel and running North
52 degrees 28 minutes East 19.98 feet to a stake; thence North 36 degrees 46 minutes East 15.0
feet to a stake; thence North 23 degrees 35 minutes East 17.0 feet to a stake; thence North 15
degrees 25 minutes East 22.0 feet to a stake; thence North 57 degrees 30 minutes East 24.0 feet
to into the Bakersville-Keedysville Road and intersect the 5th line of Parcel ‘A’ aforementioned;
thence with the remainder of said line South 32 degrees 30 minutes East 33.24 feet to the point
of beginning; containing 3,208 square feet of land, more or less; BEING the same property
described in Parcel No. 1 of a Deed from Fonda G. Thomsen to Frederick B. Hanson dated
February 23, 1980 and recorded in Liber 698, Folio 11 among the aforesaid Land Records, and
as shown on a Plot Plan recorded in Liber 698, Folio 14, wherein the same parcel is designated
as Parcel “A.”
PARCEL NO. 4: BEGINNING at the end of 20.16 feet in the 11th or South 80 degrees
00 minutes East 61.38 foot line of Parcel ‘A’ of the Deed from Halit Corporation to Fonda G.
Thomsen dated January 31, 1979 and recorded in Liber 675, Folio 818 among the aforesaid Land
Records, and running thence with the remainder of said line South 80 degrees 00 minutes East
41.22 feet to a point; thence with part of the 12th line said Parcel South 5 degrees 15 minutes
West 8.22 feet to a point; thence leaving the lines of said Parcel and running North 68 degrees 56
minutes West 42.69 feet to the point of beginning; containing 169 square feet of land, more or
less; BEING the same property described in Parcel No. 2 in the above referenced Deed recorded
in Liber 698, Folio 11 among the aforesaid Land Records, and as shown on the above referenced
Plot Plan recorded in Liber 698, Folio 14, wherein the same parcel is designated as Parcel “C.”
PARCEL NO. 5: BEGINNING at a post standing at or near the end of 89.97 feet in the
12th or South 5 degrees 15 minutes West 224.0 foot line of Parcel ‘A’ of the Deed from Halit
Corporation to Fonda G. Thomsen dated January 31, 1979 and recorded in Liber 675, Folio 818
among the aforesaid Land Records, and running thence with the remainder of said line South 5
degrees 15 minutes West 134.03 feet into Little Antietam Creek; thence leaving the lines of said
Parcel and running North 3 degrees 29 minutes East 101.83 feet to the post; and North 10
degrees 48 minutes East 32.4 feet to the point of beginning; containing 210 square feet of land,
more or less; BEING the same property described in Parcel No. 3 in the above referenced Deed
recorded in Liber 698, Folio 11 among the aforesaid Land Records, and as shown on the above
5 OF 5
referenced Plot Plan recorded in Liber 698, Folio 14, wherein the same parcel is designated as
Parcel “E.”
PARCEL NO. 6: Situate along the Southwest side of the Bakersville-Keedysville Road
at a point approximately 800 feet Eastward from the Antietam Creek in Election District No. 19,
Washington County, Maryland, and being more particularly described as follows: BEGINNING
at a point in or near middle of said Road, said point being at the beginning of Parcel ‘B’ of the
Deed from Halit Corporation to Fonda G. Thomsen dated January 31, 1979 and recorded in
Liber 675, Folio 818 among the aforesaid Land Records, and running thence with the lines of
said parcel North 63 degrees 16 minutes 33 seconds West 1,153.01 feet to a point in said Road;
thence along it South 78 degrees 52 minutes East 60.6 feet to a point; thence South 63 degrees 45
minutes East 191.4 feet to the North side of said Road; thence along or near the margin thereof
South 75 degrees 48 minutes East 338.0 feet to a point; thence leaving the lines of said Deed and
running South 40 degrees 45 minutes East 64.3 feet into the middle of the said Bakersville-
Keedysville Road; thence along or near the middle thereof South 67 degrees 39 minutes East
253.66 feet to a point; and South 45 degrees 04 minutes East 274.74 feet to the point of
beginning; containing 1.31 acres of land, more or less; SUBJECT TO the reservation of the right
of Fonda G. Thomsen to cut firewood for her own use from the above described Parcel No. 6;
this right shall not be transferred to any future owner of lessee of the property.
The street address of the herein described property is currently known and designated as
18947 Keedysville Road, Keedysville, Maryland.
BEING part of (the remaining lands) the property which was conveyed from Dorothy A.
Badin, Personal Representative of the Estate of Frederick Banfield Hanson, to Todd Lakin
Hershey by Deed dated August 19, 1987 and recorded in Liber 854, Folio 408 among the Land
Records of Washington County, Maryland.
Open Session Item
SUBJECT: Donation of Left-Over food
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Machelle Dwyer, Administrative Support Specialist
RECOMMENDED MOTION: For informational purposes
REPORT-IN-BRIEF: Commissioners requested information on how food not consumed by after school
programs like the YMCA could be donated to local food charities.
DISCUSSION: The Washington County Health Department and the Maryland State Health Department stated
there is no rule/ law that states what a daycare facility can / cannot do with left over individually packaged food.
The Washington County Public Schools operate after school programs offered through groups like the YMCA.
The after-school program rules are set by the United States Department of Agriculture and then monitored by the
Maryland State Department of Education.
The handling of foods served to student but not consumed are covered under federal regulation and Maryland
health department standards as listed below:
• Per the federal regulations, wrapped shelf-stable (no refrigeration needed) items may be returned to the
kitchen to be served later.
• Foods that are unwrapped should be discarded as they have been handled and may pose a food safety
risk due to potential contaminants.
• Wrapped and heated or chilled items have to be monitored for time and temperature according to health
code standards before determining if they can be saved and re-used or donated to another agency.
Washington County Public School Food and Nutrition Services will review food handling procedures and refine
practices with the administration of the various agencies they partner with to ensure no unnecessary waste.
FISCAL IMPACT: N/A
CONCURRENCES: None
ALTERNATIVES: N/A
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-19-0023) – One (1) Armored Tactical
Vehicle
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Rick Curry, CPPO, Director, Purchasing Department and Captain, Mark
Knight, Washington County Sherriff’s Office
RECOMMENDED MOTION: Move to authorize by Resolution the approval of the purchase for
one (1) BearCat A rmored Tactical Vehicle for the Sheriff ’s Office from Lenco Industries, Inc. of
Pittsfield, MA at the contracted price totaling $285,876.00 based on the contract awarded by Howard
County, Maryland Office of Purchasing Solicitation #IFB201-17 (Lenco’s contract #4400003206)
REPORT-IN-BRIEF: The proposed vehicle will replace the currently used 2006 Lenco Bear
Cat. The Bear Cat is a Tactical Armored Vehicle used by the Washington County Special Response
Team (SWAT Team) to transport members to high risk situation like Active Shooters, High Risk Search
Warrants, Barricaded Armed Suspects and Hostage Situations. The vehicle is also used to rescue citizen
from these exact situations I have mentioned. The vehicle is designed and can be used for off-road and
rural missions if needed. The recommended replacement vehicle is a 2019 Lenco Bear Cat G3 which
is capable of carrying 10-12 fully equipped SWAT officers and offers high ballistic protection from
gunfire. Lenco Armored Bear Cat has a history of dependability, capability and excellent customer
service. Because of the uniqueness of the Bear Cat Armored vehicle the department feels this vehicle
meets their need. The recommended vehicle will replace the current Lenco Bear Cat that has very much
proven itself over the last 15 years. In December of 2007 officers took gunfire from a suspect who had
murdered Smithsburg Police Officer Christopher Nicholson. During that incident the Bear Cat was shot
at three (3) times by the suspect resulting in no injuries to any officer that was inside the vehicle.
The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-106.3 provides
that the Board of County Commissioners may procure goods and services through a contract entered
into by another governmental entity, in accordance with the terms of the contract, regardless of whether
the County was a party to the original contract. The government of Howard County, Maryland - Office
of Purchasing took the lead in soliciting the resulting agreement. If the Board of County Commissioners
determines that participation by Washington County would result in cost benefits or administrative
efficiencies, it could approve the purchase of the trucks in accordance with the Public Local Laws
referenced above by resolving that participation would result in cost benefits or in administrative
efficiencies.
The County will benefit with direct cost savings in the purchase of the Armor ed Tactical vehicle
because of the economies of scale this buying group leveraged. I am confident that any bid received as
a result of an independent County solicitation would exceed the spend savings that Howard County,
Maryland - Office of Purchasing provides through this agreement. Additionally, the County will realize
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
savings through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid.
This savings/cost avoidance would, I believe, be significant.
DISCUSSION: N/A
FISCAL IMPACT: One hundred percent of this vehicle’s cost are being paid using Grant 905 – DAG
Account funds which presently has a balance of over $389,000.00. These funds are seized drug funds
to be used only for law enforcement.
CONCURRENCES: Sheriff Mullendore
ALTERNATIVES: N/A
ATTACHMENTS: Lenco’s Quote # 17915B (dated 8/20/2019) based on Howard County’s contract
with Lenco.
AUDIO/VISUAL NEEDS: N/A
LENCO
�j®
Protecting 011r Nation's De f eni)ersT
10 Betnr Industrial Drive — Pittsfield, MA 01201
PH (413) 443-7359 — FAX f4131 445-7865
Quotation 17915B
Quotation Date: August 20, 2019
Lenco Tax ID#: 04-2719777
CUST#: WA008
Washington County Sheriffs Office
100 West Washington Street
Hagerstown, MD 21740
F.O.B.: Origin, Pittsfield, MA
Ship Via: Customer Pick U
Payment Terms: Payment Upon Pick Up
Estimated Completion: 240 days ARO (Est.)
Inspection & Acceptance: At Lenco's Facility, Pittsfield, MA
Terms and Conditions: 1) Transfer of Vehicle Certificate of Origin to New Owner Done Upon Receipt of Payment in Full. 2) Lenco Does Not Collect Tax or
Register Vehicles with DMV. 3) Cooperative Purchasing available under Lenco's GSA Contract# GS-07F-169DA (Schedule 84) or the 1122 Program. 4)
Acceptance of this Quotation or entering into a purchase agreement with Lenco, the purchaser agrees to Lenco's full Tenns and Conditions of Sale, available upon request.
Item: Product # Commercial Net Price
Lenco BearCat (4WD, Rotating Hatch; Counter Balanced)
BC55003
$209,255.79
$198,793.00
NIJ IV & Multi -hit .50 CAL BMG Armor Protection
Paint Color: Lusterless Black # F93XXB2026
LED Lights Front/Rear: Red & Blue
Options:
BearCat G3 4-Wheel Off -Road Upgrade Pkg w/Run-Flats
BC3WOFFRD
36,797.89
34,958.00
Diesel Engine, 6.71- Turbo
BCDLEN
8,557.89
8,130.00
AC -DC Power Inverter 2,000 Watt with Battery Charge Feature
BCINV2000
5,728.42
5,442.00
360 Camera System
BC360DEG
4,654.74
4,422.00
Electric Power Heated Mirrors
BCMIR
1,587.37
1,508.00
Radio Prep Package (1)
BCINSRA
528.42
502.00
Rear A/C -Heating System: High Capacity
BCHAC
3,128.42
2,972.00
Roof Mounted Remote Control Spot Light LED (2)
BCSLLED
2,955.78
2,808.00
VSP Style Low Profile & Scene Lighting Pkg
BCVSPL
4,282.11
4,068.00
4-Door Configuration
BC4DR
8,271.58
7,858.00
Hydraulic Front Mounted Receiver with Ram Post and Plate
BCHYDRAM
13,135.79
12,479.00
Armored Oil Pan Guard
JBCACPG
2,037.89
1,936.00
Net Savings $15,046.09
$300,922.09
$285,876.00
Total Cost of (1) Lenco BearCat FOB Origin, Pittsfield, MA
$285.876.00
Specifications Subject to Change PROPRIETARY
WARNING: Information Subject to Export Control Laws
The technical data in this document is restricted by the Arms Export Control Act (Title 22, U.S.C., Sec 2751, et seq.) or the Export Administration Act of 1979, as
amended, Title 50, U.S.C., App. 2401 et seq. and which may not be exported, released or disclosed to non-U.S. persons (i.e. persons who are not U.S. citizens or lawful
permanent residents ["green card" holders]) inside or outside the United States, without first obtaining an export license. Violations of these export laws are subject
to severe civil, criminal and administrative penalties.
THE WRITTEN APPROVAL OF THE DIRECTORATE OF US DEFENSE TRADE CONTROLS AND LENCO INDUSTRIES, INC. MUST BE OBTAINED BEFORE RESELLING, TRANSFERRING,
TRANSSHIPING, OR DISPOSING OF A DEFENSE ARTICLE TO ANY END USER, END USE OR DESTINATION OTHER THAN AS STATED ON THIS LENCO QUOTE OR THE SHIPPER'S EXPORT
DECLARATION IN CASES WHERE AN EXEMPTION IS CLAIMED UNDER THIS SUBCHAPTER ]TAR 123.9(A).
WE ARE PLEASED TO SUBMIT THE ABOVE QUOTATION FOR YOUR CONSIDERATION. SHOULD YOU PLACE AN ORDER, BE ASSURED IT WILL
RECEIVE OUR PROMPT ATTENTION. THIS QUOTATION IS VALID FOR 30 DAYS. THEREAFTER, IT IS SUBJECT TO CHANGE WITHOUT NOTICE.
ACCEPTANCE OF PROPOSAL — The above prices are satisfactory and are hereby
accepted. You are authorized to do the work as specified. Payment will be made as outlined LENCO INDUSTRIES, INC.
above.
Authorized Authorized
Signature: Signature:
Please sign and return James J. Massery
Thank You
Page 1 of 1
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-19-0022) Body Worn Cameras
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Rick Curry, CPPO, Director, Purchasing Department and Major, Pete Lazich,
Washington County Sheriff’s Office
RECOMMENDED MOTION: Move to authorize by Resolution the approval of the Axon Management
System subscription that includes fifty-eight (58) body worn cameras, licensing, evidence storage for the
Patrol Division at the Sheriff’s Office from Axon Enterprise, Inc. of Scottsdale, AZ at contracted prices
totaling $38,280.00 for a one (1) year period based on the contract awarded by the State of MD DoIT
(solicitation #060B249002).
REPORT-IN-BRIEF: The Axon body-worn camera will improve officer safety and efficiency with real-
time situational awareness. Officers can capture the truth in every situation. With video evidence being at
the heart of the record, law enforcement can get to the truth faster where citizens file complaints against
officers. The department can quickly explore associated evidence in one integrated system, giving
detectives and officers access to new insights and actionable facts. The contract subscription period is five
(5) years with a cost in the amount of $222,936.00, which the department will have to budget for years 2
through 5 and get the Boards’ approval to continue the program. Subscription cost are as follows:
The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-106.3 provides
that the Board of County Commissioners may procure goods and services through a contract entered into
by another governmental entity, in accordance with the terms of the contract, regardless of whether the
County was a party to the original contract. The government of the State of MD (office of DoIT) took the
lead in soliciting the resulting agreement. If the Board of County Commissioners determines that
participation by Washington County would result in cost benefits or administrative efficiencies, it could
approve the purchase of the trucks in accordance with the Public Local Laws referenced above by resolving
that participation would result in cost benefits or in administrative efficiencies.
The County will benefit with direct cost savings in buying the subscription for the equipment because of
the economies of scale this buying group leveraged. I am confident that any bid received as a result of an
independent County solicitation would exceed the spend savings that the State of MD provides through
this agreement. Additionally, the County will realize savings through administrative efficiencies as a result
of not preparing, soliciting and evaluating a bid. This savings/cost avoidance would, I believe, be
significant.
DISCUSSION: N/A
FISCAL IMPACT: Funding in the amount of $32,000.00 is budgeted in the department’s account
515000-10-11200 and funds in the amount of $7,000.00 will be transferred from account 599999-10-
12800-PRG003OTHR11310.
CONCURRENCES: Sheriff Mullendore
ALTERNATIVES: N/A
ATTACHMENTS: Axon’s Quote dated August 2, 2019
AUDIO/VISUAL NEEDS: N/A
'Al"
Axon Enterprise, Inc.
k� 178W N 85th St
Scottsdale, Arizona 85255
United States
Phone (800) 978-2737
SHIP TO
Daryl Sanders
Washington County Sheriffs Office - MD
500 WESTERN MD PKWY
ADMIN BLDG
FRONT ENT
HAGERSTOWN, MD 21740
US
BILL TO
Washington County Sheriffs Office - MD
500 WESTERN MD PKWY
ADMIN BLDG
FRONT ENT
HAGERSTOWN, MD 21740
US
BASIC EVIDENCE.COM LICENSE: YEAR 1
80012
PAYMENT
85110
EVIDENCE.COM INCLUDED STORAGE
AXON AUTO TAGGING SERVICE ADD -ON: 1 YEAR
80052
PAYMENT
TASER ASSURANCE PLAN ANNUAL PAYMENT,
85070
BODYCAM
80022
PRO EVIDENCE.COM LICENSE: YEAR 1 PAYMENT
85110
EVIDENCE.COM INCLUDED STORAGE
85035
EVIDENCE.COM STORAGE
TASER ASSURANCE PLAN DOCK 2 ANNUAL
87026
PAYMENT
dwate
CAMERA ASSEMBLY, ONLINE, AXON BODY
74001AXON
2, BLK
71026
MAGNET MOUNT, FLEXIBLE, AXON RAPIOLOCK
MAGNET MOUNT, THICK OUTERWEAR, AXON
74021
RAPIDLOCK
11553
SYNC CABLE, USB A TO 2.5MM
WALL MOUNT BRACKET, ASSY, EVIDENCE.COM
70033
DOCK
74008
AXON DOCK, 6 BAY + CORE, AXON BODY 2
Q-212582.43679.801ML
y Quote Expiration: 09/30/2019
Payment Terms: Net 30
Delivery Method: Fedex - Ground
SALES REPRESENTATIVE
David DeRosa
Phone:
Email: dderosa@axon.com
Fax:
PRIMARY CONTACT
Daryl Sanders
Phone: 2403f32132
Email: dasanders@washco-md.net
auantity
List Unit
Net Unit Price
Total (USD)
Price
58
180.00
180.00
10, 440.00
580
0.00
0.00
0.00
58
180.00
0.00
0.00
58
240.00
240.00
13,920.00
11
468.00
468.00
5,148.00
330
0.00
0.00
0.00
10,000
0.75
0.75
7,500.00
4
336.00
318.00
1,272.00
58
499.00
0.00
0.00
58
0,00
0.00
0.00
58
0.00
0.00
0.00
58
0.00
0.00
0.00
4
42.00
0.00
0.00
4
1,495.00
0.00
0.00
Q 212582-43679.801 ML Protect Life.
1
4
Year 1 (Continued)
85144 AXON STARTER 1
Spares
74001
AXON CAMERA ASSEMBLY, ONLINE, AXON BODY 2
2, BLK
71026
MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK 2
74021
MAGNET MOUNT, THICK OUTERWEAR, AXON 2
RAPIDLOCK
11553
SYNC CABLE, USB A TO 2.5MM 2
Year 2
Iter
TASER ASSURANCE PLAN DOCK 2 ANNUAL
87026
PAYMENT
BASIC EVIDENCE.COM LICENSE: YEAR 2
80013
PAYMENT
85110
EVIDENCE.COM INCLUDED STORAGE
AXON AUTO TAGGING SERVICE ADD -ON: 2 YEAR
80053
PAYMENT
TASER ASSURANCE PLAN ANNUAL PAYMENT,
85070
BODYCAM
85035
EVIDENCE.COM STORAGE
80023
PRO EVIDENCE.COM LICENSE: YEAR 2 PAYMENT
85110
EVIDENCE.COM INCLUDED STORAGE
List Unit
ity
Net Unit Price '
Total (USD)
Price
2,500.00
0.00
0.00
Subtotal
38,280.00
Estimated Shipping
0.00
Estimated Tax
0.00
Total
38,280.00
List Unit
ity
Net Unit Price
Total (USD)
Price
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0,00
0.00
Subtotal
0.00
Estimated Tax
0.00
Total
0.00
ty List Unit
Net Unit Price
Total (USD)
Price
4
336.00
318.00
1,272.00
58
18000
180.00
10,440.00
580
0.00
0.00
0.00
58
180.00
0.00
0.00
58
240.00
240.00
13,920.00
10,000
0.75
0.75
7,500.00
11
468.00
468,00
5,148.00
330
0.00
0.00
0.00
Subtotal
38,280.00
Estimated Tax
0.00
Total
38,280.00
0-212592-43679.801 M L
2
PAGE
I�
Year 3
Net Unit Price Total (USD)
87026
TASER ASSURANCE PLAN DOCK 2 ANNUAL
4
336.00
336.00
1,344.00
PAYMENT
80014
BASIC EVIDENCE.COM LICENSE: YEAR 3
58
180.00
180.00
10,440.00
PAYMENT
85110
EVIDENCE.COM INCLUDED STORAGE
580
0.00
0.00
0.00
80054
AXON AUTO TAGGING SERVICE ADD -ON: 3 YEAR
58
180.00
180.00
10,440.00
PAYMENT
TASER ASSURANCE PLAN ANNUAL PAYMENT,
85070
BODYCAM
58
240.00
240.00
13,920.00
85035
EVIDENCE.COM STORAGE
10,000
0.75
0.75
7,500.00
80024
PRO EVIDENCE.COM LICENSE: YEAR 3 PAYMENT
11
468.00
468.00
5,148.00
85110
EVIDENCE.COM INCLUDED STORAGE
330
0.00
0.00
0.00
Subtotal
48,792.00
Estimated Tax
0.00
Total
48.792.00
Year 4
Total (USD)
87026
TASER ASSURANCE PLAN DOCK 2 ANNUAL
4
336.00
336.00
1,344.00
PAYMENT
80015
BASIC EVIDENCE.COM LICENSE: YEAR 4
58
180.00
180.00
10,440.00
PAYMENT
85110
EVIDENCE.COM INCLUDED STORAGE
580
0.00
0.00
0.00
AXON AUTO TAGGING SERVICE ADD -ON: 4 YEAR
80055
58
180.00
180.00
10,440.00
PAYMENT
TASER ASSURANCE PLAN ANNUAL PAYMENT;
85070
BODYCAM
58
240.00
240.00
13,920.00
85035
EVIDENCE.COM STORAGE
10,000
0.75
0.75
7,500.00
80025
PRO EVIDENCE.COM LICENSE: YEAR 4 PAYMENT
11
468.00
468.00
5,148.00
85110
EVIDENCE.COM INCLUDED STORAGE
330
0.00
0.00
0.00
Subtotal
48,792.00
Estimated Tax
0.00
Total
48,792,00
PAGE
I�
Year 5
Item
Description
Quantity
List Unit
Net Unit Price
Total (USD)
Price
Axon Plans & Packages
87026
TASER ASSURANCE PLAN DOCK 2 ANNUAL
PAYMENT
4
336.00
336.00
1,344.00
80016
BASIC EVIDENCE.COM LICENSE: YEAR 5
58
180.00
180.00
10,440.00
PAYMENT
85110
EVIDENCE.COM INCLUDED STORAGE
580
0.00
0.00
0.00
80056
AXON AUTO TAGGING SERVICE ADD -ON: 5 YEAR
58
180.00
180.00
10,440.00
PAYMENT
85070
TASER ASSURANCE PLAN ANNUAL PAYMENT,
BODYCAM
58
240.00
240.00
13,920.00
85035
EVIDENCE.COM STORAGE
10,000
0.75
0.75
7,500.00
80026
PRO EVIDENCE.COM LICENSE.YEAR 5 PAYMENT
11
468.00
468.00
5,148.00
85110
EVIDENCE.COM INCLUDED STORAGE
330
0.00
0.00
0.00
Subtotal
48,792.00
Estimated Tax
0.00
Total
48,792.00
0-212582-43679.801 M L
4
PAGE
Grand Totall 222,936.00
I -
Discounts (USo)
Quote Expiration: 09/3012019
List Amount
281,550.00
Discounts
58,614.00
Total22s9
6.00
'Toraf excludes aipplrcable faxes
Summary of Payments
Payment
Amount (USD)
Year 1
38,280.00
Spares
0.00
Year 2
38,280.00
Year 3
48,792.00
Year 4
48,792.00
Year 5
48,792.00
Grand %ftal ;
222,936.00
Q-212592-43679.801 ML
5
PAGE
Open Session Item
SUBJECT: Rejection of Bids - (PUR-1434) for Circuit Court Bullet Resistant Glass, Bullet
Resistant Glass for New Circuit Courtroom
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Rick Curry, CPPO, Director, Purchasing Department, Kevin Tucker,
Clerk of the Courts, Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to take action, in the best interest of the County and to
request the bids for both of the above referenced Circuit Court Bullet Resistant Glass projects be
rejected due to the bids’ exceeding the budgets.
REPORT-IN-BRIEF: Notice of the bid was published in the local newspaper, listed on the State
of Maryland’s “eMaryland Marketplace” website, and on the County’s website. Fifty-seven (57)
persons/companies registered/downloaded the bid document on-line and two (2) bids were
received for the purchase/installation of the bullet resistant glass at Clerk of the Courts Office. Mr.
Tucker and I recommend that the Board reject the bids and request permission to rebid the project
with a modified scope of work. The scope of the project is to install bullet resistant glass, doors
and wooden counters in the employee work area and in the customer service area. Three (3)
persons/companies registered/downloaded the bid document on-line and one (1) bid was received
for the purchase/installation of the bullet resistant glass for the new circuit courtroom (former
Register of Wills Office). It is also recommended that the Board reject this bid, and we request
permission to rebid the project with a modified scope of work.
DISCUSSION: N/A
FISCAL IMPACT: Funds are allocated in the FY’20 budget GRT506 in the amount of
$59,650.00 for the bullet resistant glass at the Clerk of the Courts Office. No County funds are
requested for this project. The new circuit courtroom is a budgeted Capital Improvement Plan
(CIP) project.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix, Bid Results
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
TOTAL LUMP SUM:
DELIVERY/INSTALLATION $121,891.00 $69,990.00
Bid assumes: Demolition of Existing Counter Components:
1. Nothing above current false ceiling will
require additional costs not included within the new counter will be installed.
workday schedule will not require
unexpected additional costs not already
anticipated by this bid.
Bullet Resistant Counter Millwork (per attached Plan Document):
sections, countertops, riser top, two (2) S.S. RECESSED deal trays, and four (4)
plastic laminate finish, and one (I) double door cupboard with pulls, two (2) adjustable
PUR-1434 Circuit Court Bullet Resistant Glass
REMARKS/EXCEPTIONS:
Mistral Inc.
Bethesda, Maryland
Clear Security Systems
West Caldwell, New Jersey
2. The Employee work counter for the entire millwork system will be 34" AFF, which is
ADA height compliant.
PUR-1434 Circuit Court Bullet Resistant Glass
Mistral Inc.
Bethesda, Maryland
Clear Security Systems
West Caldwell, New Jersey
13. One (I) Half Vision Security Door, complete with aluminum tube frame with UL Level
3 BR fiberglass inserts, UL Level 3 LP-1250 glazing sheet material, plastic laminate finish
on lower half of door to match color and height of new half-high wall, heavy duty closer,
heavy duty Select hinge, and a Simplex L1000 pushbutton combination lockset with
Bullet Resistant Barrier Glazing:
system and above'the new half wall (a total of approximately 36 linear feet) to a height of 60" (70"
Project Notes:
days/night until complete. (start demolition on a Friday night, work through the weekend,
and if necessary complete on a Monday night or Tuesday night....4-5 nights for
DIVISION OF ENGINEERING
BID RESULTS
SEPTEMBER 4, 2019 @ 4:00 P.M., local time
BULLET RESISTANT GLASS FOR CIRCUIT COURTROOM
1. Paradise Windows, Doors and More $ 169,997.00
2. $
3. $
4. $
5. $
6. $
7. $
8. $
9. $
10. $
Engineer’s Estimate: $40,000
PAGE 1
Open Session Item
SUBJECT: Southern Boulevard – Project Closeout Change Order
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Scott Hobbs, P.E., Director, Division of Engineering
RECOMMENDED MOTION: Move to approve a change order for $92,262.46 as part of the
final project closeout.
REPORT-IN-BRIEF: Southern Boulevard and Alternate 40 (Frederick Street) Intersection
Improvements were completed within the available budget. This project received $2,300,000 in
state funding for work at Frederick Street and the change order relates to final adjustment of
quantities. The contract value for C. William Hetzer, Inc. will be increased accordingly, and this
final change order will close out the construction project.
DISCUSSION: The total budget for the project was $9,798,100 and is being completed
approximately $600,000 under budget. The construction was completed for $7,092,208.34.
FISCAL IMPACT: This is a budgeted CIP project (RDI040).
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Change Order
AUDIO/VISUAL TO BE USED: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
TO:
Consultant:
Contractor:
Vendor:
BOARD OF COUNTY COMMISSIONERS OF
WASHINGTON COUNTY MARYLAND
100 WEST WASHINGTON STREET, HAGERSTOWN, MARYLAND 21740-4735
CHANGE ORDER
C. William Hetzer, Inc.
9401 Sharpsburg Pike
Hagerstown, Maryland 21741
Attention: John Kieffer, P.E., Sr. Vice President
Change Order No. 5 "Final" Purchase Order No. WASHCO25267
Contract No. RD-SB-177-10 / WA4495187 P/S Account No. 515120 30 11620 RDI040 CNST 00000
Project Title: I Southern Boulevard Phase 1 Date: Sep 24, 2019
The contract time will: increase O decrease (70) remain the same by: 0 �� calendar days (11 working days
or c:nange:
Final Adjustment of Quantities for the project.
(See the attached spreadsheet)
xeason tor
the final quantities after the completion of the final phase of construction on the project and within the limits of the SHA Right -
of -Way
Substantial Completion Date 11/11/18 Last Day Punchlist Work 12/9/18 Road Opened 12/18/18
The completion date, incorporating the changes included in this change order, is:
Nov 11, 2018
The original contract sum was:
$6,881,500.05
Net changes by previous change orders:
$118,445.83
Contract sum prior to this change order:
$6,999,945.88
By this Change Order, the contract sum will be changed by:
$92,262.46
The new contract sum including this change order will be:
$7,092,208.34
The Consultant/ContractorNendor shall not commence with the work described hereon until this form is executed by all agents.
Consultant:
ContractorNendor:
Finance:
Purchasing:
Approving Agency: County Administrator:
Outside County Entities: Please email the signed form to CliangeOrder@washco-md.net.
Open Session Item
SUBJECT: Construction Bid Award – Garis Shop Road Water Trail Park
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Scott Hobbs, P.E., Director, Division of Engineering, Andrew
Eshleman, P.E., Director, Public Works
RECOMMENDED MOTION: Move to conditionally award the Garis Shop Road Water Trail
Park contract to the lowest responsive, responsible bidder, Outdoor Contractors, Inc. of Hancock,
Maryland in the amount of $93,157.00 which includes the base bid of $89,817 and add alternate
#2 amount of $3,340.00. Conditional award is based on acceptance from the Department of
Natural Resources (DNR) for the reallocation of Program Open Space (POS) funds.
REPORT-IN-BRIEF: The project was advertised in the Herald Mail, on the County’s website,
and on the State of Maryland’s website, “e-Maryland Marketplace Advantage (eMMA).” Four
(4) bids were received and opened on Friday, August 30, 2019, as listed below and further
detailed on the attached Bid Tabulation.
Contractor: Base Bid: Add Alt #1 Add Alt #2 Total
Outdoor Contractors, Inc. $89,817.00 $8,120.00 $3,340.00 $101,277.00
Lantz DBA Building Systems $112,516.00 $18,415.00 $7,540.00 $134,747.00
Lone Star Builders, Inc. $113,351.00 $7,540.00 $3,675.00 $124,566.00
Franco’s Liberty Bridge, Inc. $155,992.00 $3,480.00 $9,295.00 $168,767.00
The bids have been evaluated and the low bid from Outdoor Contractors, Inc. is in order. The
engineer’s estimate for this work is $90,000 for the base bid and add alternate #2.
DISCUSSION: The project involves the installation of creek access, boat ramp, parking area,
access trail, signage, and landscaping for the Garis Shop Road boat access park. This access is
part of the Antietam Water Trail. The project supports the County’s comprehensive plan of
conserving resources, land and infrastructure by maintaining the public’s use of well-established
parks in Washington County.
This is a 60 consecutive calendar day contract. The anticipated Notice to Proceed is in October
2019, with an anticipated completion date in December 2019. Bid documents include liquidated
damages in the amount of $250.00 per calendar day for work beyond the completion date.
FISCAL IMPACT: Funds are available from the Garis Shop Road Bridge project ($20,000),
pending closeout of the Rural Heritage Village Restroom project (state grant of $51,157), and
POS funding from the Garis Shop Creek Access Project ($50,000). There is match requirement
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
for the POS as related to the closeout of the Rural Heritage Village Restroom project (10% local
match, funds available from the Garis Shop Road Bridge project / budget transfer).
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation, Aerial Map, Letters to DNR, POS Development
Application
AUDIO/VISUAL TO BE USED: Yes (Aerial Map)
BID TABULATION
BIDS RECEIVED: Friday, August 30, 2019 Garis Shop Road Water Trail Park Washington County Commissioners
4:00 P.M.Contract No. PK-GS-073-22 Annex Building
Hagerstown, MD 21740 80 W. Baltimore Street
Hagerstown, MD 21740
Length of Contract: 60 Calendar Days
14702 Indian Springs Road 15542 Broadfording Road 16619 Hunters Green Pkwy, Suite100 6426 Aaron Lane
Unit No.Item Unit Approx. Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
101 Clearing and Grubbing L.S.1 3,000.00$ 3,000.00$ 425.00$ 425.00$ 10,460.00$ 10,460.00$ 12,584.00$ 12,584.00$
102 Mobilization L.S.1 7,100.00$ 7,100.00$ 8,890.00$ 8,890.00$ 26,170.00$ 26,170.00$ 14,920.00$ 14,920.00$
103 Maintenance of Traffic L.S.1 500.00$ 500.00$ 1,350.00$ 1,350.00$ 400.00$ 400.00$ 9,522.00$ 9,522.00$
104 Construction Stakeout L.S.1 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 4,000.00$ 4,000.00$ 10,580.00$ 10,580.00$
201 Unclassified Excavation C.Y.85 50.00$ 4,250.00$ 89.00$ 7,565.00$ 125.00$ 10,625.00$ 105.00$ 8,925.00$
202 Contingent: Common Borrow, Type I C.Y.10 19.00$ 190.00$ 65.00$ 650.00$ 90.00$ 900.00$ 128.80$ 1,288.00$
301 Stream Diversion L.S.1 13,766.00$ 13,766.00$ 27,000.00$ 27,000.00$ 14,745.00$ 14,745.00$ 16,650.00$ 16,650.00$
302 Class 0 Riprap S.Y.17 78.00$ 1,326.00$ 140.00$ 2,380.00$ 190.00$ 3,230.00$ 132.00$ 2,244.00$
303 Filter Log, 8"L.F.175 2.80$ 490.00$ 8.00$ 1,400.00$ 6.00$ 1,050.00$ 15.00$ 2,625.00$
304 Filter Bag EA.1 400.00$ 400.00$ 675.00$ 675.00$ 1,470.00$ 1,470.00$ 107.00$ 107.00$
305 Rain Garden L.S.1 1,200.00$ 1,200.00$ 3,500.00$ 3,500.00$ 2,526.00$ 2,526.00$ 10,520.00$ 10,520.00$
401 Creek Access Ramp L.S.1 24,600.00$ 24,600.00$ 24,900.00$ 24,900.00$ 10,190.00$ 10,190.00$ 11,982.00$ 11,982.00$
501 6" Graded Aggregate Base S.Y.225 13.00$ 2,925.00$ 20.16$ 4,536.00$ 17.20$ 3,870.00$ 19.00$ 4,275.00$
502 Hot Mix Asphalt Superpave Surface, 9.5 MM Ton 30 115.00$ 3,450.00$ 196.00$ 5,880.00$ 150.50$ 4,515.00$ 185.00$ 5,550.00$
503 Hot Mix Asphalt Superpave Base, 19.0 MM Ton 60 102.00$ 6,120.00$ 140.00$ 8,400.00$ 120.00$ 7,200.00$ 162.00$ 9,720.00$
504 Interlocking Pavement Pathway S.F.750 26.00$ 19,500.00$ 18.62$ 13,965.00$ 16.00$ 12,000.00$ 46.00$ 34,500.00$
Base Bid Total 89,817.00$ 112,516.00$ 113,351.00$ 155,992.00$
601 Add Alternate #1 - Composite Ranch Rail Fence L.F.290 28.00$ 8,120.00$ 63.50$ 18,415.00$ 26.00$ 7,540.00$ 12.00$ 3,480.00$
Add Alternate #1 Bid Total 8,120.00$ 18,415.00$ 7,540.00$ 3,480.00$
701 Add Alternate #2 -Turfgrass Establishment S.Y.590 2.00$ 1,180.00$ 2.00$ 1,180.00$ 2.00$ 1,180.00$ 3.50$ 2,065.00$
702 Add Alternate #2 - Meadow Establishment S.Y.175 5.00$ 875.00$ 2.24$ 392.00$ 2.20$ 385.00$ 16.00$ 2,800.00$
703 Add Alternate #2 - American Sycamore 'Platanus Occidentalis'EA.2 150.00$ 300.00$ 308.00$ 616.00$ 290.00$ 580.00$ 550.00$ 1,100.00$
704 Add Alternate #2 - Black Gum 'Nyssa Sylvatica'EA.2 175.00$ 350.00$ 342.00$ 684.00$ 320.00$ 640.00$ 550.00$ 1,100.00$
705 Add Alternate #2 - Eastern Redbud 'Cercis Canadensis'EA.2 185.00$ 370.00$ 107.00$ 214.00$ 100.00$ 200.00$ 240.00$ 480.00$
706 Add Alternate #2 - Red Osier Dogwood 'Cornus Cerrulata'EA.3 50.00$ 150.00$ 84.00$ 252.00$ 80.00$ 240.00$ 240.00$ 720.00$
707 Add Alternate #2 - Smooth Alder 'Alnus Cerrulata'EA.2 45.00$ 90.00$ 84.00$ 168.00$ 80.00$ 160.00$ 240.00$ 480.00$
708 Add Alternate #2 - Bald Cypress 'Taxodium Distichum'EA.1 25.00$ 25.00$ 310.00$ 310.00$ 290.00$ 290.00$ 550.00$ 550.00$
Add Alternate #2 Bid Total 3,340.00$ 3,816.00$ 3,675.00$ 9,295.00$
Total Base Bid and all Add Alternates 101,277.00$ 134,747.00$ 124,566.00$ 168,767.00$
Franco's Liberty Bridge IncFranco's Liberty Bridge Inc
Hancock, MD 21750
Lone Star Builders, Inc.
Clinton, MD 20735
Outdoor Contractors Inc.Lantz DBA Building Systems
Hagerstown, MD 21740
100 West Washington Street | Hagerstown, MD 21740 | P: 240.313.2254 | Hearing Impaired: 7-1-1
WWW.WASHCO-MD.NET
October 8, 2019
Ms. Margaret Lashar
Land Acquisition and Planning
Department of Natural Resources
Tawes State Office Building E-4
580 Taylor Avenue
Annapolis, Maryland 21401
RE: Revised Garis Shop Creek Access Application
Dear Ms. Lashar,
Washington County is requesting that additional Program Open Space (POS) funds from the
unencumbered reserve in the amount of $51,157 be applied to the Garis Shop Creek Access
project #6909-21-365. Bids were received for the project and in order to award the project to the
lowest responsive, responsible bidder, additional funds are needed. The Garis Shop Creek
Access POS project currently has an available balance of $50,000, whereas, the total project bid
was $101,277 which is based on unit prices and subject to change.
By way of a separate request, dated October 8, 2019, Washington County is reverting $51,157 of
POS funds from the Rural Heritage Village Restroom project # 6067-21-287 to the County’s
unencumbered reserve and requesting the same amount be applied to the Garis Shop Road Creek
Access project. The County is transferring an additional $20,000 of local funds to the project.
The transfers will bring the total available project funds to $121,157 and allow the County to
move forward with awarding and completing the project. Please provide a letter of
acknowledgement as soon as possible so the County may award the construction contract for the
project.
Please let me know if you have any questions.
Sincerely,
Andrew Eshleman, P.E.
Director Public Works
100 West Washington Street
Hagerstown MD, 21740
301-313-2252
cc: Scott Hobbs, Wash County, Director - Engineering
Kim Faith, Parks & Facilities, Admin Assistant
100 West Washington Street | Hagerstown, MD 21740 | P: 240.313.2254 | Hearing Impaired: 7-1-1
WWW.WASHCO-MD.NET
October 8, 2019
Ms. Margaret Lashar
Land Acquisition and Planning
Department of Natural Resources
Tawes State Office Building E-4
580 Taylor Avenue
Annapolis, Maryland 21401
RE: Reallocation of POS Grant Funds
Dear Ms. Lashar,
Washington County is requesting that the Washington County Agricultural Education Center
Rural Heritage Village Restrooms project #6067-21-287 be closed and the remaining funds of
$51,157.00 revert to the County’s unencumbered balance.
The project application was submitted in 2013, and since then no substantial project design or
development has occurred to where the project could be implemented in the near future. The
local matching funds are no longer available for the project. In addition, the cost to build a new
restroom facility with utilities is anticipated to exceed the available grant amount. Other lower
costs options that consider the frequency of use are being investigated to provide a similar
benefit that the project was intended to provide.
Please let me know if you have any questions.
Sincerely,
Andrew Eshleman, P.E.
Director Public Works
100 West Washington Street
Hagerstown MD, 21740
301-313-2252
cc: Kim Faith, Parks & Facilities, Admin Assistant
Maryland Department of Natural Resources
Program Open Space
Development & Capital Renewal Application and Project Agreement
POS PROJECT # 6909-21-365
1.PROJECT TITLE: Garis Shop Boat Access
2.APPLICANT: Washington County 52-6001037
3.LEGISLATIVE DISTRICT: 2A LAST POS GRANT ISSUED ON THIS SITE #:6909-21-365
4.PROJECT LOCATION: Street Address: North Side of Garis Shop Road at Stone Bridge (no physical address)
City/Town: Hagerstown Zip Code: 21740
County Tax Map # 57 Grid 18 Parcel # 8th Map # 26 Grid Ltr F Grid # 2
Descriptions are written into the agenda item, which is presented to the Maryland Board of Public
Works for approval. Please explain the proposed project and be specific. Why is it being done and how does it relate to local recreation
needs? Is it a new development or does it build upon an existing facility? Provide all of the information that you feel is necessary to
The project includes installation of creek access, boat ramp, parking area, access trail, fencing, signage and
landscaping for the Garis Shop Boat Access park. This access is part of the Antietam Water Trail.
The project was recently advertised for bids and the lowest responsive, responsible bidder’s bid exceeds the
existing $50,000 POS project budget. Separately, project #6067-21-
POS grant balance of $51,157 that will not be used and is intended to be applied to the Garis Shop Boat Access
park project in order to move forward with the bid award.
This project specifically supports Washington County’s planning vision #5 of conserving resources, land and
infrastructure by maintaining the public’s use of well-established parks in Washington County.
6.a.LOCAL FUNDS: $ 25,000 21 %
b.OTHER FUNDS: $ 45,000 37 %(Specify Source/Type) POS Orig. Application
c.POS FUNDS REQUESTED: $ 51,157 42 %
d.TOTAL PROJECT COST: $ 121,157 100 %
7.LOCAL PROJECT COORDINATOR:
Andrew Eshleman Director aeshleman@washco-md.net
100 West Washington Street Hagerstown MD 21740 240-313-2252
8.PROJECT PERIOD: From:October 8, 2019 (Date of Letter of Acknowledgement/Concurrence)
To: July, 2020 (Estimated Date of Completion)
Development & Capital Renewal Application and Project Agreement (Cont.)
Revised 01/15
9. ITEMIZED DETAILED COST ESTIMATE: Round all estimates to nearest dollar.
Item No.Item Estimated Cost
1.
2.
3.
Refer to attached bid tabulation. Lowest responsive, responsible bidder is
Outdoor Contractors
Base Bid – mobilization, stream diversion for boat access, pathway,
parking lot, and site work
Add Alternate #1 – Fencing
Add Alternate #2 – Landscaping
Park Sign, gate, rain garden plantings, signage, project material
incidentals, and amenities
$89,817
$8,120
$3,340
$19,880
Total Development Costs: $121,157
10.LOCAL GOVERNMENT AUTHORIZATION:
As the authorized representative of this Political Subdivision, I read the terms of the “Project Agreement and General
Conditions” of the Program Open Space (POS) Grants Manual and I agree to perform all work in accordance with the
Manual, POS Law and Regulations, and with the attachments included herewith and made a part thereof.
Jeff A. Cline
11. ON-SITE INSPECTION DATE BY
12. DEPARTMENT OF NATURAL RESOURCES – PROGRAM OPEN SPACE APPROVAL:
Open Session Item
SUBJECT: Acceptance of Dedicated Land – Label Lane
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering
and Scott Hobbs, Director, Division of Engineering.
RECOMMENDED MOTION: Move to approve acceptance of dedicated property.
REPORT-IN-BRIEF: The County requested a fee simple area consisting of approximately
0.774 +/- acres from GTR Transport, LLC located on Label Lane at the time of site approval for
the GTR facility.
DISCUSSION: The site plan has been approved and the owner is ready to proceed with the
conveyance of property at no cost to the County. The dedicated area will allow for future access.
FISCAL IMPACT: N/A
CONCURRENCES: County Attorney
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Label Lane/Shawley Drive Land Conveyance
PeakCircle
CraytonBoulevard
PrecisionPlaceShawleyDrive
LabelLane
ShawleyDrive
OliverDrive
SenecaRidgeDrive
MaugansAvenue
!"#$81
!"#$81
Legend
0 125 250 375 500Feet
$
Proper ty ConveyanceGTR Auto Transfer to B.O.C.C .77 Acres
- Property Boundaries
- Proposed Transfer Property
Open Session Item
SUBJECT: Easement Request – City of Hagerstown
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering
RECOMMENDED MOTION: Move to approve the conveyance of a perpetual waterline easement
consisting of 13,859 +/- square feet to the City of Hagerstown at 18404 Showalter Road.
REPORT-IN-BRIEF: The City has requested a waterline easement on the airport terminal parcel at
18404 Showalter Road.
DISCUSSION: The water main easement was not retained by the City of Hagerstown when the City
conveyed the property to the County. The main provides water to the airport terminal. The Water Division
operates, repairs, tests, and maintains the water meter/vault, pipe, and appurtenances ensuring the terminal
has service.
FISCAL IMPACT: N/A
CONCURRENCES: County Attorney
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Showalter Road Waterline Easement
Showalter Road
PeriniAvenue
0 75 150 225 300Feet
$
Legend
- Perpetual Easement (City of Hagerstown)
Hagerstown Air port Terminal
- Parcel Boundaries
- Existing City Water Vault
Existing City Water Vault
Open Session Item
SUBJECT: Acceptance of Dedicated Land - Intersection of Bower Avenue and Virginia Avenue.
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Todd Moser, Real Property Administrator, Rebecca Calimer, Chief of Plan
Review, Division of Plan Review & Permitting.
RECOMMENDED MOTION: Move to approve acceptance of dedicated property.
REPORT-IN-BRIEF: Dollar General is relocating on Virginia Avenue (US 11) to the intersection of
US 11 and Bower Avenue. In accordance with the traffic impact study, the developer will be adding a
dedicated north bound right turn lane at the US 11 and Bower Avenue intersection.
DISCUSSION: PTV 1001, LLC has agreed to dedicate 2,343 +/- S.F of land to the County at 17213
Virginia Avenue.
FISCAL IMPACT: N/A
CONCURRENCES: County Attorney
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map, Dedication Exhibit
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
VirginiaAvenue
Bower
Avenue
Gay Street
DeckerAvenue
Bower Avenue/Virginia Avenue R.O.W Dedication
Legend
0 25 50 75 100Feet
$
Future Dollar General (PTV 1001 LLC) 17213 Virginia Avenue 2226010977 Liber: 4810 Folio:154
- Parcel Boundaries
- Future Dollar General
-Proposed 15' R.O.W Dedication
TAX MAP 48 PARCEL 142
N/F
MICHAEL & KENDRA WEESE
D.B. 3552/146
ZONED BL
TAX MAP 48 PARCEL 138
N/F
JEFFREY N CRAMPTON
D.B. 01883/ 00486
ZONED BL
26.74'
S 35° 38' 18" W
16.99'
S
0
3
°
4
8
'
1
8
"
W
14
6
.
5
1
'
15.03'
EXHIBIT B-2
1" = 30'
09/06/2019
SCALE :
DRAWN BY :
DATE :
BMG:
SDB
2018126.00
HAGERSTOWN, MD
DEDICATION EXHIBIT
WASHINGTON COUNTY, MARYLAND
F:\AutoCAD\Projects\2018\201812600\DWG\201812600-SITE-C3D18.dwg, Sep 10, 2019 - 4:58pm
ER
GN
U
I
T
R
C
E
E
E
T
N
I
I
H
G
C
N
R
E
A
312 W. Main St., Suite 300
Fax 410.546.5824
Salisbury, MD 21801
Salisbury, MD
Ph. 410.546.9100
15.0' ROW DEDICATION
0.054 ACRES (2,343.6 S.F.)
VIRGI
N
I
A
A
V
E
N
U
E
US RO
U
T
E
1
1
BO
W
E
R
A
V
E
N
U
E
N
NA
D
8
3
/
2
0
1
1
MD
S
T
A
T
E
G
R
I
D
SPK
SPK
SPK
TAX MAP 48 PARCEL 528
N/F
PTV 1001, LLC.
DEED REF: 4810/154
PLAT REF: 4810/154
1.332 ACRES±
17213 VIRGINIA AVE.
HAGERSTOWN, MD 21740
SCALE: 1" = 30'
0 15 30
LICENSE NUMBER:
EXPIRATION DATE:
I HEREBY CERTIFY THAT THESE
DOCUMENTS WERE PREPARED OR
APPROVED BY ME, AND THAT I AM A
DULY LICENSED PROFESSIONAL LAND
SURVEYOR UNDER THE LAWS OF THE
STATE OF MARYLAND.
21233
02/02/21
PTV 1001, LLC.
SPK
SPK
185.1
9
'
T
O
T
A
L
T
O
F
O
U
N
D
I
R
O
N
P
I
P
E
200.00' TOTAL TO FOUND IRON ROD w/ CAP
N 67°2
8
'
1
8
"
E
N 89°41'42" W
STATE OF MARYLAND
PROFESSIONAL LAND SURVEYOR
KEVIN W. PARSONS
No. 21233
N
3
°
4
8
'
1
8
"
E
15
0
.
0
0
'
NOT FOR RECORDATION,
PENDING REAL ESTATE TRANSFER
Open Session Item
SUBJECT: FY20 Police Recruitment and Retention Grant
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Sargent Daryl Sanders, Washington County Sheriff’s Office and Stephanie
Lapole, Senior Grant Manager, Office of Grant Management
RECOMMENDED MOTION: Move to approve the submission of the grant application for the Police
Recruitment and Retention Grant Program in the amount of $30,125 and accept funding as awarded.
REPORT-IN-BRIEF: Local law enforcement agencies statewide are eligible to submit an
application for the Police Recruitment and Retention Program. Funding provided must specifically be
used for recruitment and retention related efforts.
The Washington County Sheriff’s Office plans to utilize the retention incentive for current sworn
officers providing a clothing allowance for 105 sworn positions at $125 each to purchase Uniform
Duty Boots.
The Sheriff’s Office is currently in need of 12 new Deputies. Funding is available for recruiting
incentives applicable to new hires as of July 1, 2019 who can receive a bonus of up to $1,000 for
bilingual proficiency, $1,000 for undergraduate college degrees, and $1,000 for qualifying Veteran
status per the grant guidelines.
In addition, the Sheriff’s Office plans to offer a $500 referral bonus for sworn police officers who
recruit a new police officer candidate, paid after the officer candidate has been assigned to an
academy class.
DISCUSSION: The Office of Grant Management has reviewed the grant guidelines. There is no
match associated with the grant and the grant will not result in new recurring expenses for the
County. The grant’s performance period is July 1, 2019 through June 30, 2020. At the end of the
grant cycle, if funding is available the Sheriff’s Office can apply again however, if funding is
unavailable the Sheriff’s Office will need to identify another source of funding or eliminate the
incentive program.
FISCAL IMPACT: The grant will provide $30,125 for police recruitment and retention efforts.
CONCURRENCES: Director, Office of Grant Management
ALTERNATIVES: Deny submission of this request
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Emergency Numbers Systems Board – Approval to Submit Application and Accept
Awarded Funding for Support of Telephone System Equipment
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Brian Albert, Emergency Communications Center Operations,
Division of Emergency Services and Allison Hartshorn, Grant Manager, Office of Grant
Management
RECOMMENDED MOTION: Move to approve the submission of the grant application for
the Emergency Numbers Systems Board in the amount of $161,925.89 and accept funding as
awarded to support telephone system equipment.
REPORT-IN-BRIEF: The Emergency Number Systems Board was established by the
Maryland General Assembly to coordinate the implementation, enhancement, maintenance and
operation of county or multi-county 911 systems. Washington County Emergency Services is
requesting funding for a new alarm equipment at the 9-1-1 center(s).
DISCUSSION: Washington County Emergency Services is requesting funding for support of
the telephone system equipment located at the Primary and Back Up 9-1-1 centers and the
remote telephone consoles located at Maryland State Police Barracks O. The support expired on
September 30, 2019 however due to a delay in obtaining the quote, Motorola Solutions will
honor the existing contract until the new contract and funding is approved. The quote covers
support costs from October 1, 2019 until June 30, 2020. A separate grant funding submission
form will cover support after June 2020.
The Office of Grant Management has reviewed the funding request and has determined the
request is consistent with the Emergency Number Systems Boards’ purpose. There is no
matching funds requirement associated with this funding request.
FISCAL IMPACT: Provides $161,925.89 for Division of Emergency Services related
expenses which may otherwise be charged to the Emergency Services budget.
CONCURRENCES: Susan Buchanan Director, Office of Grant Management
ALTERNATIVES: Deny approval for submission of this request.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Emergency Numbers Systems Board – Approval to Submit Application and Accept
Awarded Funding for Upgrading Telephone System
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Brian Albert, Emergency Communications Center Operations,
Division of Emergency Services and Allison Hartshorn, Grant Manager, Office of Grant
Management
RECOMMENDED MOTION: Move to approve the submission of the grant application for
the Emergency Numbers Systems Board in the amount of 2,548,807.50 and accept funding as
awarded to upgrade the telephone system.
REPORT-IN-BRIEF: The Emergency Number Systems Board was established by the
Maryland General Assembly to coordinate the implementation, enhancement, maintenance and
operation of county or multi-county 911 systems. Washington County Emergency Services is
requesting funding for a new alarm equipment at the 9-1-1 center(s).
DISCUSSION: Washington County Emergency Services is requesting funding for an upgrade
of telephone equipment. Based upon industry standards the county's current telephone equipment
is due to be updated. Additionally, Washington County's current telephone system's contracted
maintenance and support expires soon necessitating a five year software support and hardware
maintenance contract. The hardware/software portion of the funding request will cost
$841,707.50, the implementation, project management and training portion will cost
$387,052.42, the software support for five years will cost $768,502.50, and the on-site
maintenance for five years will cost $551,545.08 for a grand total of $2,548,807.50.
The Office of Grant Management has reviewed the funding request and has determined the
request is consistent with the Emergency Number Systems Boards’ purpose. There is no
matching funds requirement associated with this funding request. Per the guidance from the
Emergency Numbers Services Board the County should have a refresh of equipment every five
years. Therefore before the end of the five year plan Emergency Services would request funding
again from Emergency Numbers Services Board.
FISCAL IMPACT: Provides $2,548,807.50 for Division of Emergency Services related
expenses which may otherwise be charged to the Emergency Services budget.
CONCURRENCES: Susan Buchanan Director, Office of Grant Management
ALTERNATIVES: Deny approval for submission of this request.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Budget Adjustment for the 40 West Truck Loading Station
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: David A. Mason, P. E., Deputy Director, Department of Solid Waste
RECOMMENDED MOTION: Motion to approve the Budget Adjustment for the 40 West Truck
Loading Station
REPORT-IN-BRIEF: In an effort to reduce project cost, the scope of the project has eliminated
the overhead truck loading rack and pump station. The project will upgrade the existing pumps
and utilize the existing pump building.
DISCUSSION: The reduction will eliminate the amount of bonds needed to be sold to support
the project and reduce the future debt service for the department.
FISCAL IMPACT: Project cost reduced by $470,000.
CONCURRENCES: Chief Financial Officer
ALTERNATIVES: N/A
ATTACHMENTS: Budget Adjustment Form
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, Maryland
Budget Adjustment Form
C Budget Amendment- Increases or decrease the total spending authority of an accounting fund or department
C Budget Transfer -Moves revenues or expenditures from one account to another or between budgets or funds.
Transaction/Post-Finance
Deputy Director - Finance
Preparer, if applicable
KelceeMace�,°„°"9
DepartmentHeadAuthorization David A. Mason
Division Director / Elected Official Authorization t&_?f&1_A '.
Budget & Finance Director Approval
County Administrator Approval
County Commissioners Approval
Digitally ed David A.
Dt:2019.06.1914:02:44-04'00' Required approval with date
Digitally signed by Daniel F DiVito
-Date: 2019.06.1913:26a9-o4'ooa If applicable with date
Required approval with date
Required approval with date
Required > $ 25,000 with date
Expenditure/
I Account Number
I Fund Department ;Project Number, Grant Number
Number �'�, Number
Activity Code II, Department and Account Description Increase (Decrease)
599999
21 21010li BLD072
CNSTI. 40 West Truck Loading Facility�I-470,000
498016
% 21 '�, 21010'., BLD072 ',
0000 ',., Bond -2020-470,000',,
I
i I
it i
I,I
Explain
Budget Adjustment
A scope change has occurred for the project in an effort to reduce costs. The overhead loading system will be eliminated from the scope. The project will'
replace existing flooded suction pumps with new higher flow flooded suction pumps and controls. New pumps will be 400 gallons per minute and will''
reduce time to fill the trucks. p,
Required Action by C No Approval Required C
County Commissioners
Approval Required Approval Date if
Known
Open Session Item
SUBJECT: Washington County Mobile Home Park Revenue Tax
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Sara Greaves, Chief Financial Officer; Kirk C. Downey, County Attorney
RECOMMENDATION: For informational purposes only
REPORT-IN-BRIEF: The mobile home park tax in Washington County has been a topic of recent discussion brought forth
by residents of Lakeside Park. This presentation serves to provide information related to the tax, how it is calculated, and the
services it pays for.
DISCUSSION:
The Washington County mobile home park tax has not been increased since 1963.
The tax is charged to the Mobile Home Park and is calculated from gross receipts multiplied by 15%.
Example: 350 units at $400 per month = $140,000 in gross receipts
$140,000*.15= $21,000 tax payable by park owner
Trailers located in trailer parks are not charged real property tax, however trailers outside of trailer parks are
assessed as real property
Washington County Government provides or serves with others to provide the following to Lakeside residents:
••
••
••
••
••
••
••
••
••
FISCAL IMPACT: Mobile home park tax results in annual revenue of $550,000-$600,000.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Claggett’s Mill – Dissolution of Adequate Public Facilities Ordinance (APFO) Agreement
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Kirk C. Downey, County Attorney
RECOMMENDED MOTION: Move to approve the dissolution and rescission of the Claggett’s Mill
APFO Agreement.
REPORT-IN-BRIEF: In 2007, Claggett’s Mill entered into an APFO Agreement to mitigate school
capacity issues. The Agreement requires that Claggett’s Mill pay $22,000 per lot to mitigate school
capacity issues. The APFO has since been amended. If the APFO Agreement were not in place,
Claggett’s Mill would have to pay $2,891.46 per building lot to address school capacity issues.
DISCUSSION: The existing APFO Agreement was entered in 2007 when market conditions were
very different. Since that time, the APFO has been amended to allow for an Alternate Mitigation
Contribution (AMC) to address school capacity situations under certain circumstances. In this case,
Claggett’s Mill would be eligible to utilize the AMC approach. The AMC provisions of the Ordinance
would require a contribution of $2,891.46 per lot. If there were no APFO Agreement in place,
Claggett’s Mill would be able to use the AMC method as a matter of right. The $22,000 APFO fee
makes the property unmarketable and the land undevelopable.
FISCAL IMPACT: Enabling sale and development of the remaining lots in the subdivision will
positively increase the tax base.
CONCURRENCES: N/A
ALTERNATIVES: Leave the existing agreement in place
ATTACHMENTS: Letter from Elm Street Development, Claggett’s Mill APFO Agreement
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
August 14, 2019
Jeffrey A. Cline, President
Board of County Commissioners
Of Washington County, Maryland
100 West Washington St., Room 226
Hagerstown, MD 21740
RE: Claggett’s Mill Subdivision
Poffenberger Road
WCPR&P File Number PP-19-001
Dear Commissioner Cline,
Claggett’s Mill, L.C. is the developer of the Claggett’s Mill residential development
located along Poffenberger Road east of Maryland Route 65. The design of this project began in
2004 and the Site Development plan at that time was for a 238 lot yield. That development plan
was approved by the Chief Engineer of Washington County in February 2006. The development
of this project required Claggett’s Mill, L.C. to enter into an Agreement with the Commissioners
to meet the requirements of the Adequate Public Facilities Ordinance (APFO) for Schools in
place at the time. We, Claggett’s Mill L.C., then chose to record and market lots on this project.
The lots recorded previously included 48 lots that were recorded in 2007 and 2010. The
referenced Agreement was prepared and executed by both parties on 25 April 2007. I’ve attached
the referenced Agreement for your use. This Agreement applied to the entire Claggett’s Mill
subdivision which, at the time of agreement execution, consisted of 238 residential lots.
Generally speaking, the APFO-Schools Agreement required a payment to the County of $22,000
per building lot as a “school contribution”. The Agreement stated that the amount, $22,000, was
made up of two (2) components, the “County’s Base Excise Tax” ($13,000 per lot at the time the
2007 Agreement was executed) and the “Mitigation Amount” of $9,000 (difference between
$22,000 per lot and the 2007 base excise tax of $13,000).
As you are aware, both Excise Tax and School Mitigation Fee computations have been
re-visited since we executed the 2007 Agreement. The current Excise Tax is $1.00 per square
foot of habitable gross square footage. As an example, assuming a new home would contain
4,000 square feet of habitable area, the Excise Tax obligation would be $4,000.00. This $4,000
fee would be one component of the two cited within the 2007 Agreement and the other would be
the Mitigation Amount. The current Adequate Public Facilities Ordinance makes reference to
Schools within Article 5 and includes an Alternate Mitigation Contribution (AMC) computation
method. The use of the AMC requires that a “schools test” be conducted to ensure eligibility.
1355 BEVERLY RD, SUITE 240 MCLEAN, VA 22101 PHONE: 703-734-9730 FAX: 703-734-0322
President Jeffrey A. Cline
August 14, 2019
Page 2 of 2
This test was last conducted on August 1, 2019 by County Planning Staff and the results of same
concluded that Claggett’s Mill did meet the requirements for use of the Alternative Mitigation
Contribution. I’ve attached a copy of this County prepared analysis for your use.
The results of the AMC determined a school mitigation contribution of $2,891.46 per building
lot. Therefore, the required APFO contribution for the Claggett’s Mill project is $6,891.46 based
on a dwelling with a habitable gross square footage of 4,000 S.F and the Alternate Mitigation
Contribution amount determined by County Planning staff under their August 1, 2019 analysis.
The current 2007 Agreement establishes a per lot contribution of $22,000 while the current
August 2019 County criteria establishes a per lot contribution of $6,891.46, a difference of
$15,108.54 per lot. Given the current values of homes and residential lots, the requirements of
the 2007 Agreement make our property un-marketable as adjacent developers can offer
effectively the same type lot in a similar style community at a $15,000 savings. Therefore, we
respectfully request that the 2007 Agreement be revised to allow the APFO obligations to be
computed based on the current Ordinances in place. You can contact me anytime at 301-646-
2702 or by email at jwiley@elmstreetdev.com.
Sincerely,
Jason Wiley
Manager, Claggett’s Mill, LC
Vice President, Elm Street Development, Inc.
Copy to: Kirk Downey, County Attorney
Steve Cvijanovich, Fox & Associates, Inc.
1355 BEVERLY RD, SUITE 240 MCLEAN, VA 22101 PHONE: 703-734-9730 FAX: 703-734-0322
APFO SCHOOLS MITIGATION AGREEMENT
CLAGGETT'S MILL
THIS APFO SCHOOLS MITIGATION AGREEMENT (hereinafter
"Agreement"), made this day of , 2007, by and between
CLAGGETT'S MILL, L.C., a Virginia limited liability company with an address of
1355 Beverly Road, Suite 240, McLean, Virginia, 22101, (hereinafter "Developer"), and
the BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY,
MARYLAND, a body corporate and politic and a political subdivision of the State of
Maryland, with an address of 100 West Washington Sheet, Hagerstown, Maryland,
21740 (hereinafter the "County").
RECITALS
A. Developer owns a parcel of land located on the south side of Poffenberger
Road, in Election District 10, Washington County, Maryland, containing 108.9 t acres of
land, and is the contract purchaser of a parcel of land on the north side of Poffenberger
Road, in Election District 10, Washington County, Maryland, consisting of 120 f acres of
land, and has undertaken to develop these two parcels (hereinafter the "Real Property")
into an integrated project, known as Claggett's Mill, consisting of two hundred and
thirty-eight (238) single family dwelling units (hereinafter the "Development").
B. Developer submitted a preliminary plan for the entire Development
prepared by Davis, Renn & Associates (and received on August 31, 2004, by the County
Planning Department), a copy of which is on file in the Planning Department and which
also was unanimously approved by the Washington County Planning Commission on
September 13, 2004, with conditions (hereinafter the "Development Plan"), which
approval has now been extended until September 13, 2007, unless further extended.
C. Developer also submitted a final plat for approval to the Washington
County Planning Commission for the development of eighty-seven (87) single family lots
as shown on a site plan prepared by Davis, Renn & Associates entitled "Claggett's Mill,
Phase I," (hereinafter "Phase I") dated July 2004 (received August 31, 2004 by the
Planning Department) copies of which are on file in the Planning Department.
D. As is permitted by Article IX -Exceptions, Agency Participation, Section
9.1 of the Washington County Adequate Public Facilities Ordinance ("APFO"),
Developer, as the fee simple owner of a portion of the Development and contract
purchaser of a portion of the Development, and the County have agreed to a mitigation
plan by Developer to advance the adequacy of the local schools infrastructure serving the
Development.
E. Developer agrees and acknowledges that its obligation for utility
construction associated with the Development is not and shall not be part of this
Agreement, and further, that any such costs, fees and expenses are separate and distinct
from any costs, fees and expenses discussed herein.
F. Developer agrees and acknowledges that this Agreement relates only to
the Development and to the adequacy of the public school capital facilities. Obligations
that the Developer may have for water/sewer infrastructure, road construction, or any
other obligation under the APFO associated with the Development, if any, are not and
shall not be part of this Agreement. Owner understands and acknowledges that there may
be further obligations for water/sewer infrastructure, road construction, or any other
obligations associated with the Development that may require mitigation pursuant to the
APFO which shall be governed by separate agreement. Further, any such costs, fees and
expenses associated with water/sewer construction, road construction, or any other
obligation under the APFO or other County ordinances or policies are separate and
distinct from any costs, fees and expenses discussed herein.
G. Developer has requested approval by the County, and County has agreed,
pursuant to Developer's request, to enter into this Agreement in order to satisfy the APFO
schools requirement for the entire Development and to facilitate the commencement of
the construction of Phase I of the Development by Developer as well as other matters
relating thereto.
NOW, THEREFORE, in consideration of the covenants, conditions and
agreements, hereinafter expressed, the parties agree as follows:
1. School Contribution. In accordance with the payment schedule noted
below and except as otherwise indicated herein, Developer shall pay to the County the
amount of Twenty -Two Thousand Dollars ($22,000.00) for each building lot of the
Development ("the School Contribution"). This amount consists of the County's base
excise tax (currently Thirteen Thousand Dollars ($13,000.00) per lot)("the Base Excise
Tax"), plus a mitigation contribution which shall be equal to the difference between the
then current amount of the County excise tax and Twenty -Two Thousand Dollars
($22,000.00) (currently Nine Thousand Dollars ($9,000.00) per lot)("The Mitigation
Amount"). At the time of recordation of any subdivision plat for the Development,
Developer shall pre -pay to the County the Mitigation Amount, in the amount of Nine
Thousand Dollars ($9,000.00), for each lot on the plat that is recorded. The balance of
the School Contribution shall be payable for each lot at the time of issuance of a building
permit• for such lot. The parties further agree:
(i) In the event that the County increases the excise tax rates during
the operative term of this Agreement such that the Base Excise Tax for
single-family homes is increased above $22,000, then the Developer shall
pay a School Contribution for each building permit/lot equal to the new
Base Excise Tax, without any additional Mitigation Amount.
(ii) In the event that the County increases the excise tax rates during the
operative term of this Agreement but said increase does not increase the
Base Excise Tax above $22,000 for single-family homes, then Developer
shall pay the School Contribution of $22,000 as indicated herein. In such
event, the Mitigation Amount shall be decreased by the amount of the
increase in the base excise tax such that the total School Contribution
remains $22,000.
(iii) In the event that the County decreases the excise tax rates during the
operative term of this Agreement, then Developer shall pay the School
Contribution of $22,000 as indicated herein. In such event, the Mitigation
Amount shall be increased by the amount of the decrease in the base
excise tax such that the total School Contribution remains $22,000.
By way of examples:
(i) Under the current Excise Tax Ordinance, at the time of plat recordation,
the Developer will pay $9,000 per lot as a mitigation amount for each lot
on the plat being recorded. At the time of applying for each individual
building permit, the Developer will pay the excise tax of $13,000 per lot.
(ii) If the amount of the excise tax is increased to $26,000 prior to the issuance
of a building permit for a lot, the amount of excise tax due at the time of
building permit issuance will be $17,000.00 per lot ($26,000 less the
$9,000 pre -payment made at the time of plat recordation).
(iii) If the amount of the excise tax is increased from $13,000 to $15,000 prior
to the issuance of a building permit for a lot, the amount of the excise tax
due at the time of building permit issuance shall be $13,000, rather than
$15,000. The difference of $2,000 shall be considered to have been pre-
paid at the time of lot recordation as a part of the $9,000 payment.
Developer shall also pay all applicable State and County fees normally charged
for proposed development, Developer's payment of the School Contribution and its
fulfillment of its other obligations under this Agreement are in complete fulfillment and
satisfaction of any and all obligations that Developer has or may in the future have to
mitigate the effect of the Development on public schools or otherwise advance the
adequacy of public school facilities in the County. The County shall allow Developer to
obtain'building permits for single family dwelling units to be constructed on the eighty-
seven (87) lots in Phase I of the Development as shown on the Final Plat in accordance
with the schedule set forth below. For Phase II of the Development, Developer shall be
required to fully satisfy the roads component of the APFO and any other APFO
obligations, in accordance with approval of the Development Plan, prior to the issuance
of building permits in Phase II. However, as to schools, this Agreement details the rights
and obligations of the parties, and no further testing for APFO schools compliance shall
be required for Phase II of the Development.
2.. Development Phasing Schedule. In consideration of the School
Contribution and other obligations set forth herein below, the County shall allow the
recordation of lots and shall issue building permits to allow: (1) the construction of
single family dwelling units on the eighty-seven (87) lots in Phase I of the Development,
and (2) the future construction of single family dwelling units on the remaining one
hundred and fifty-one (151) lots in Phase II of the Development, all in accordance with
the following phasing schedule (the "Development Phasing Schedule"), as long as
Developer complies with all County ordinances, regulations and policies, including, but
not limited to, satisfaction of the APFO roads obligations for Phase II of the
Development:
CALENDAR YEAR
PHASE
2007
2008
2009
PHASE II
NO. OF PERMITS
20
50
17
Total — 87 single family dwelling units.
2009* 33
2010 50
2011 50
2012 18
Total — 151 single family dwelling units.
* The beginning date of building permit issuance of dwelling units to be constructed in
Phase II of the Development shall be 2009, provided that all APFO roads and other
APFO requirements for Phase II of the Development have been fully satisfied, or in such
later calendar year as such APFO approvals are received. If the beginning date of the
Development Phasing Schedule for Phase II is later than 2009, all the subsequent dates in
Phase II shall automatically be adjusted to follow such delayed start date.
a. Any building permits not issued in the year indicated in the Development
Phasing Schedule may be obtained cumulatively in year(s) subsequent to the
Development Phasing Schedule year set forth above.
b. Each year of the Development Phasing Schedule shall be defined as a
calendar year consisting of twelve (12) months.
in
C. This Agreement shall not be assignable and transferable by Developer to
any individual, company, group, corporation, or other entity that purchases the
Development or otherwise becomes responsible for the project's development or the
construction of any homes therein, without the prior written approval and consent of the
County. Developer shall request consent of the County in writing as indicated in Section
4 herein. The County shall respond to the Developer in writing within sixty (60) days of
the date the request is received by the County with the County's response being timely if
it is personally delivered or placed with the United States Postal service on or before the
60°i day as contemplated herein. In the event that the County's response is not timely,
then the Developer's request shall be deemed to be approved. The consent of the County
shall not be unreasonably withheld.
d. In the event that a "moratorium" (as hereinafter defined) is imposed, then
the Development Phasing Schedule and Developer's rights to record and construct
residential units on the lots per calendar year hereunder shall be extended for one (1)
additional day for each day during which such moratorium exists, and the Development
shall not be subjected to any additional regulation, legislation, limitation, phasing,
contributions, or delay in construction or issuance of building permits with respect to
APFO school issues after the moratorium is lifted, except for any increase in the excise
tax as indicated herein. In addition, should a moratorium prevent the construction in any
calendar year of the number of units provided for above, the "shortfall" in the number of
such units shall be added to the number of units in the calendar year following the year
during which the moratorium was in effect, so long as Developer is in compliance with
any and all County ordinances, regulations and policies.. For example, if a moratorium
7
imposed on June 1, 2008 prevents the construction of forty (40) of the fifty (50) units
provided for in that year, then the County shall allow construction to occur of the said
forty (40) units in calendar year 2009. The term "moratorium" shall mean the
implementation or declaration by the United States Government, State of Maryland,
Washington County, the City of Hagerstown and/or any agency, department, division
and/or branch thereof for purposes of a limitation, prohibition, restriction and/or phasing
upon the review, recording, development and construction upon lots subdivided from the
Real Property as intended by Developer. Nothing in this Agreement shall be interpreted
as exempting Developer from compliance with laws, regulations, and policies of the
County or the State, including without limitation those of the Maryland Department of
the Environment or the County Department of Water Quality concerning the allocation of
water and sewer and related matters.
e. Although the lots are to be developed as provided for hereinabove, the
Parties recognize that the Development is intended to be developed as an integrated
whole or community, with roads, parks, utilities and other amenities to serve the entire
Development. As such, subject to being required to provide such security prior to plat
recordation as may reasonably be required by the County and subject to the terms of
appropriate and reasonable Public Works Agreements, Developer, in its discretion, shall
be permitted to complete grading, paving and development of infiast ucture
improvements in sections of the Development for which preliminary plan and/or
improvement plan approval has been obtained, without regard to whether these
completed improvements serve lots which Developer will not be immediately able to
record based on the Development Phasing Schedule. For example, while Developer will
phase the constructions of dwelling units as indicated herein, Developer, in its discretion,
shall have the right to proceed with completion of all or so much of the infiastructure of
the Development to permit the Real Property to be developed in a logical and efficient
fashion. If Developer chooses to advance construction of the infrastructure for all or a
part of a Phase or Section in advance of plat recordation, Developer shall be required to
provide security for those improvements, all in accordance with all County ordinances,
regulations, and policies. In no way shall this subparagraph e. be interpreted as requiring
that all of one Phase or Section be completed and recorded prior to advancing into a new
Phase or Section for purposes of construction of infiastructure. The issuance of permits
for the construction of infrastructure shall not give rise to an expectation that building
permits for homes shall be issued, except in accordance with the Development Phasing
Plan in this Agreement. Likewise, the issuance of permits for construction of
infrastructure in future phases of the Development shall in no way imply or guarantee
APFO roads approval or any other APFO related approval.
3. Future Obligations. This Agreement in no way releases Developer or its
successors or permitted assigns from potential or future APFO obligations including, but
not limited to, obligations to satisfy the APFO roads requirement for Phase II of the
Development or obligations as they may arise pertaining to additions and/or
modifications of the Development.
4. General Provisions. (a) This Agreement shall not be assignable or
transferable by Developer to another individual, company, group, corporation, or other
entity without the prior written approval and consent of the County, which approval and
consent shall not be unreasonably withheld; and (b) All notices and correspondence under
0
or regarding this Agreement or any provisions hereof shall be in writing and shall be
hand -delivered or sent postage prepaid by either (i) United States mail, certified, return
receipt requested, or (ii) for delivery the next business day with a nationally recognized
express courier to Developer:
Claggett's Mill, L.C.
1355 Beverly Road, Suite 240
McLean, VA 22101
Attn. John M. Clarke, Manager
And to the County at:
Michael C. Thompson
Director of Planning and Community Development
80 W. Baltimore Street
Hagerstown, MD 21740
and
Office of the County Attorney
100 West Washington Street, Room 202
Hagerstown, Maryland 21740
Laws of Maryland. This Agreement was made and entered into in
Maryland and is to be governed by and construed under the laws of the State of
Maryland.
6. Recitals. The Recitals are hereby incorporated into this Agreement as
substantive provisions.
Entire Agreement: Modification. This Agreement, and the materials
and documents incorporated herein by reference, constitute the entire Agreement between
the parties. There are no other promises or other agreements, oral or written, express or
implied between the parties other than as set forth in this Agreement. No change or
modification of, or waiver under, this Agreement shall be valid unless it is in writing and
10
signed by authorized representatives of Developer and the County. Any further
expansion or modification to the Development shall not be governed by this Agreement
but shall be governed by all applicable rules, regulations, policies and laws in effect at the
time of said expansion or modification.
8. Severability. If any provision of this Agreement shall be determined to
be invalid or unenforceable, the remaining provisions of this Agreement shall not be
affected thereby, and every provision of this Agreement shall remain in full force and
effect and enforceable to the fullest extent permitted by law.
9. Waiver. Neither party's waiver of the other's breach of any tern,
covenant or condition contained in this Agreement shall be deemed to be a waiver of any
subsequent breach of the same or any other term, covenant or condition in this
Agreement.
10. Survival. The covenants contained herein or liabilities accrued under this
Agreement which, by their terms, require their performance after the expiration or
termination of this Agreement shall be enforceable notwithstanding the expiration or
other termination of this Agreement.
11. Counterparts/Execution. This Agreement may be executed in one or
more counterparts, each of which shall be deemed an original, but all of which together
shall constitute one and the same instrument. A facsimile or photocopy of a signature of
a party shall constitute an original signature, fully binding the party for all purposes.
12. Headinas. The headings herein are inserted only as a matter of
convenience and do not in any way define, limit, construe or describe the scope of intent
of this Agreement.
13. Successors Bound: This Agreement shall be binding on and shall inure to
the benefit of the successors, assigns, heirs and legal representatives of the parties hereto.
IN WITNESS WHEREOF, the parties have executed this Agreement under their
respective seals as of the day and year first above written.
ATTEST:
ATTEST:
Joni L Bittner, Clerk
CLAGGETT'S MILL, L.C.
BY: I r,- (SEAL)
J M. Clarke, Manager
BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY,
MARYLAND
STATE OF MARYLAND. COUNTY OF , to -wit:
I HEREBY CERTIFY that on this _ day of VAjLm. 2007, before
me, the subscriber, a Notary Public in and for the State and County aforesaid, personally
appeared John M. Clarke, who acknowledged himself to be the Manager of Claggett's
Mill, L.C. and, being duly authorized so to do, did further acknowledge that he executed
the foregoing instrument for the purposes therein contained. .
Notary Public ( / 6
My Commission Expires: O
12
STATE OF MARYLAND, COUNTY OF WASHINGTON, to -wit:
I HEREBY CERTIFY that on thisOay of / ._.Q , 2007, before me,
the subscriber, a Notary Public in and for the State and Cdunty aforesaid, personally
appeared John F. Barr, President, Board of County Commissioners of Washington
County, Maryland, who acknowledged that the foregoing is the act and deed of the Board
of County Commissioners of Washington County, Maryland, and that he is authorized by
it to make this acknowledgment.
Notary Public
My Commission Expires:
19Plmn ing\Clagett's MilhAPF0 Schools Mitigation Agreement FINAL [Apri12007]
13
Developer:LGI of Maryland Single Family 100 Type Elem Mid High
Subdivision: Claggetts Mill Townhouse 0 Single Family 0.43 0.18 0.21
Reference #: Courtesy Test Multi-Family 0 Townhouse 0.33 0.1 0.11
Date of Test:August 1, 2019 Multi-Family 0.33 0.13 0.14
Name LRC
Elementary Rockland Woods 676 590 60.63 -13.4 43.0 680.2 -4.2 751.0 90.6%
Middle E Russell Hicks 841 816 41.68 -1.3 18.0 874.4 -33.4 841.0 104.0%
High South Hagerstown 1240 1236 59.42 11.4 21.0 1327.8 -87.8 1240.0 107.1%
State Rated
Capacity
Local Rated
Capacity (90%)
State Rated
Capacity
Local Rated
Capacity
(100%)Capacity
Capacity
(100%)
Bester 604 628 565 Boonsboro 745 870 870 Boonsboro 942 1098 1098
Boonsboro 581 499 449 Clear Spring 350 605 605 Clear Spring 451 656 656
Cascade 160 278 250 E. Russell Hicks 816 841 841 Hancock Middle/High 251 591 591
Clear Spring 419 385 347 Northern 726 913 913 North Hagerstown 1334 1423 1423
Eastern 442 572 515 Smithsburg 642 839 839 Smithsburg 751 897 897
Emma K. Doub 338 297 267 Springfield 843 1096 1096 South Hagerstown 1236 1240 1240
Fountaindale 378 352 317 Western Heights 949 998 998 Williamsport 894 1094 1094
Fountain Rock 261 271 244
Greenbrier 214 274 247
Hancock 237 295 266
Hickory 309 235 212
Jonathan Hager 382 471 424
Lincolnshire 550 555 500
Maugansville 705 755 680
Old Forge 380 366 329
Pangborn 764 745 671
Paramount 430 408 367
Pleasant Valley 241 225 203
Potomac Heights 303 294 265
Rockland Woods 590 751 676
Ruth Ann Monroe 579 692 623
Salem Avenue 727 725 653
Sharpsburg 243 249 224
Smithsburg 371 431 388
Williamsport 587 568 511
Eastern/Ruth Ann Monroe*1021 1264 1138
Current Elementary School Enrollment
from BOE (Jun 2019)
*For the purposes of this analysis Ruth Ann Monroe Primary School and
Eastern Elementary School share the same school district therefore their
enrollment, SRC, and LRC shall be combined into one school district.
Current Middle School Enrollment from
BOE (Jun 2019)
Current High School Enrollment from
BOE (Jun 2019)
Pipeline Background Pupils Generated from Total Adjusted School
ALTERNATE MITIGATION CONTRIBUTION for:
Pupil Gen. rate updated to figures app'd by BCC April 2016
complete shaded areas with development information
use line appropriate for type of unit
(A/B x C) x D x E = Alternate Mitigation Contribution Type Elem Mid High
Single Family 0.43 0.18 0.21 0.27
$41,189.55 A = average cost of a school seat Townhouse 0.33 0.1 0.11 0.18
50 B = life expectancy (50 years)Multi-Family 0.33 0.13 0.14 0.20
C = average pupil generation rate for type of development
13 D = total # of years typical student spends in all schools (6 in elementary, 3 in middle and 4 in high school = 13)
E = # of units in development
A /B =x C =x D =E =AMC
$41,189.55 /50 =823.79$ x 0.20 =164.76$ x 13 =2,141.86$ x =-$
A /B =x C =x D =x E =AMC
$41,189.55 /50 =823.79$ x 0.18 =148.28$ x 13 =1,927.67$ x =-$
A B C D E AMC
$41,189.55 /50 =823.79$ x 0.27 =222.42$ x 13 =2,891.46$ x 100 =289,146.00$
TOTAL=289,146.00$
AMC SINGLE FAMILY
Pupil Generation Rates Average Pupil
Gen Rate
AMC APARTMENTS
AMC TOWN HOMES
Open Session Item
SUBJECT: Potential Legislative Items
PRESENTATION DATE: October 8, 2019
PRESENTATION BY: Kirk C. Downey, County Attorney
RECOMMENDED MOTION: Discussion only
REPORT-IN-BRIEF: This is a preliminary discussion about potential issues the County may
like to see addressed during the next session of the General Assembly.
DISCUSSION: The following have been identified from county staff as being items of potential
interest:
1.Medicaid reimbursement billing authority;
2.Requirement for a zoning certification prior to issuance of a business license;
3.Adult Public Guardianship Review Board - removal of the requirement for a
psychiatrist as member; and
4.Regulation of accidents on interstate highways.
5. DOC Prisoner Release Policies
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
MAYOR AND COUNCIL
21 W. Water Street, P.O. Box 237, Smithsburg, MD 21783
Town Office; 301-824-7234 Fax: 301-824.6219
M, ,b www.townofsmithsburg.org
Stephen Goodrich, Director
Washington County Department of Planning and Zoning
100 W. Washington Street, Suite 2600
Hagerstown, MD 21740
Mr. Goodrich,
The Mayor and Council of the Town of Smithsburg along with the Town Planning Commission have been
working with the developer of land recently annexed Into the Town at the northeast quadrant of
Leitersburg-Smithsburg Road (MD 64) and Wolfsvllle Road (MD 77). As part of these discussions with
the developer, the location of the public sewer service area delineated In the 2009 Sewerage Plan for
these properties appears inconsistent with the more recently adopted Plans by the County and the
Town. We acknowledge that this boundary was adopted to correlate with the adopted Town Growth
Area in place at the time, However, since the adoption of the 2009 Sewerage Plan both the Town (in
2012) and the County (in 2015) have reviewed the growth area boundary in this location and expanded
those boundaries to include all Cleverly properties.
With these changes to the Town Growth Area Boundary in both the Town and County Comprehensive
Plans, the effect Is that growth is, projected to these areas and that they should be served by public
sewer facilities. However, the County has not yet updated the public sewer service area boundaries in
the Sewerage Plan to align with these decisions. As such the service areas bisect two of the Cioverly
properties designating them with a portion as S5 and a portion as S7.
This split designation is causing hindrances to the progress of the Cleverly project. For this reason, the
Mayor and Council are hereby respectfully asking the County to amend the sewer service area
boundaries to match those of the growth area boundary and revise the designation to S1, since the
development plans are underway,
The Mayor and Council of the Town of Smithsburg thank you in advance for your prompt attention to
this matter. if you have any questions please feel free to contact our Development Coordinator Randy
Dick at 301-991-3502 or by emall at rdick@townofsmitiisbura.ors.
Respectfully
Jack Kesse mg
Mayor of Smithsburg