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Home My WebLink About190806aIndividuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. BOARD OF COUNTY COMMISSIONERS August 6, 2019 OPEN SESSION AGENDA 08:00 A.M. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Jeffrey A. Cline APPROVAL OF MINUTES – July 30, 2019 08:05 A.M. CLOSED SESSION (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; To consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; To discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including the deployment of fire and police services and staff; and the development and implementation of emergency plans.) 10:00 A.M. RECONVENE IN OPEN SESSION 10:05 A.M. COMMISSIONERS’ REPORTS AND COMMENTS 10:15 A.M. REPORTS FROM COUNTY STAFF 10:25 A.M. CITIZENS PARTICIPATION 10:30 A.M. PROCLAMATION PRESENTATION - NATIONAL HEALTH CENTER WEEK -AUGUST 4TH – 10TH, 2019 10:40 A.M. BUDGET ADJUSTMENT – BELT LOADER – Garrison Plessinger, Director, Hagerstown Regional Airport 10:45 A.M. WASHINGTON COUNTY GAMING COMMISSION’S ANNUAL REPORT AND FISCAL YEAR 2019 GAMING FUND ALLOCATION ANNOUNCEMENT – Susan Buchanan, Director, Office of Grant Management and Brooks McBurney, Chair, Washington County Gaming Commission 11:00 A.M. PUBLIC HEARING – RURAL LEGACY AREA EXPANSION – Chris Boggs, Land Preservation Planner, Department of Planning and Zoning 11:25 A.M. WASHINGTON COUNTY COMMUNITY HEALTH ADVISORY COMMISSION – Krista Hart, County Clerk Jeffrey A. Cline, Terry L. Baker, Vice President Krista L. Hart, Clerk Cort F. Meinelschmidt Randall E. Wagner Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. 11:30 A.M. COMBINE CASCADE TOWN CENTER AND HIGHFIELD WATER SYSTEMS – Dan DiVito, Director, Division of Environmental Management and Andrew Eshleman, Director, Public Works 12:00 P.M. RECESS 01:30 P.M JOINT MEETING: WASHINGTON COUNTY BOARD OF EDUCATION Location: Washington County Administration Building, 100 W. Washington Street, Hagerstown, Maryland •2019 Educational Facilities Master Plan 02:30 P.M. ADJOURNMENT Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Presentation of National Health Center Week – August 4th – 10th, 2019 PRESENTATION DATE: August 6, 2019 PRESENTATION BY: Board of County Commissioners RECOMMENDED MOTION: None REPORT-IN-BRIEF: Proclamation Presentation WHEREAS, for more than 50 years, Community Health Centers have provided high-quality, affordable, comprehensive primary and preventive health care for everyone regardless of income, insurance status, or health status, and; WHEREAS, Community Health centers are America’s largest primary care network and the health care home for 28 million people in over 1,400 organizations and over 11,000 communities across the nation, and; WHEREAS, Community Health Centers are locally owned and operated not -for – profit business that generate $54.6 billion in economic activity in some of the country’s most economically deprived communities, and; WHEREAS, Community Health Centers are governed by patient- majority boards to ensure that patients are engaged in their own health care decisions and that the Community Health center is community- oriented and engaged, and; WHEREAS, Community Health Centers nationally employ more than 220,000 people, including physicians, nurse practitioners, physicians’ assistants, and certified nurse midwives who work together as multi-disciplinary clinical teams designed to treat the whole patient, and; WHEREAS, Community Health Centers improve health outcomes and reduce health care costs, saving $24 billion annually, by helping patients manage their chronic conditions and by keeping them out of costlier health care settings like hospitals and emergency rooms, and; WHEREAS, Washington County has two health centers, Family Healthcare of Hagerstown and Tri-State Community Health center, that serve as a patient-centered health care homes for approximately 8, 800 Washington county residents, and; WHEREAS, During National Health Center Week, we celebrate the staff, board members, patients, and others who are responsible for the continued growth and success of Community Health centers, both in Washington County and throughout the United States. NOW THEREFORE, We the Board of County Commissioners of Washington County, Maryland, do hereby recognize National Health Center Week August 4-10, 2019 do encourage our citizens to join in the observance. Open Session Item SUBJECT: Budget Adjustment Belt Loader PRESENTATION DATE: August 6, 2019 PRESENTATION BY: Garrison Plessinger, Director, Hagerstown Regional Airport RECOMMENDATION: To approve the budget adjustment to fund belt loader REPORT-IN-BRIEF: Budget adjustment will switch funds from purchasing a lease on a flail mower to purchasing a belt leader for airline services. DISCUSSION: The airport tugs and baggage loaders needed multiple repairs this summer season. The ground equipment was bought used in 2008 and it now really showing its age. The airport operations budget currently has in it to purchase a lease for a flail mower in the amount of $28,688 per year for the next 5 years. The current lead time on that equipment is roughly 9-12 months for delivery. I am proposing that we use the $28,688 budgeted for the flail mower in FY2020 for the belt loader. The flail mower will be ordered this fall, and it will be ready for delivery and payment the very beginning of FY2021 due to lead time. This way it pushes the mower lease into FY2021 and frees up funds in FY2020 for the baggage loader. FISCAL IMPACT: NA CONCURRENCES: NA ALTERNATIVES: NA ATTACHMENTS: Budget Adjustment Form AUDIO/VISUAL NEEDS: NA Board of County Commissioners of Washington County, Maryland Agenda Report Form Budget Amendment - Increases or decrease the total spending authority of an accounting fund or department Budget Transfer - Moves revenues or expenditures from one account to another or between budgets or funds. Transaction/Post -Finance Deputy Director - Finance Preparer, if applicable Rosenberry Date: 2019.07.26 08:35:51 -04'00' Washington County, Maryland Budget Adjustment Form Department Head Authorization Division Director / Elected Official Authorization Required approval with date If applicable with date Budget & Finance Director Approval Required approval with date County Administrator Approval Required approval with date County Commissioners Approval Required > $ 25,000 with date Expenditure / Account Number Fund Number Department Number Project Number Grant Number Activity Code Department and Account Description Increase (Decrease) + / - 535055 45 45020 Airfield Operations - Lease Payments -28,690 600400 45 45020 Airfield Operations - Machinery & Equipment 28,690 Explain It will take a 9-12 month lead time to acquire the Flail Mower budgeted in FY20. Requesting to use these funds to purchase a baggage loader. This baggage Budget Adjustment loader was acquired in 2009 as a used piece of equipment. In the fall the Flail Mower will be ordered and would be ready for use the beginning of FY21. This will push the lease for the Mower into FY21 freeing up funds in FY20 for the baggage loader. Required Action by County Commissioners No Approval Required Approval Required Approval Date if Known Open Session Item SUBJECT: Washington County Gaming Commission’s Annual Report and Fiscal Year 2019 Gaming Fund Allocation Announcement PRESENTATION DATE: August 6, 2019 PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management and Brooks McBurney, Chair, Washington County Gaming Commission RECOMMENDED MOTION: This presentation is for informational purposes only. No motion or action is requested. REPORT-IN-BRIEF: The Washington County Gaming Commission wishes to present their annual report to the Board of County Commissioners. They will also announce their fiscal year 2019 funding decisions. In fiscal year 2019, the Gaming Commission had available $2,044,999.55 for distribution to local charitable organizations and the Volunteer Fire & Rescue Association. This figure reflects an increase in revenues of $68,625.79 when compared to the previous fiscal year. In accordance with State Statute, 50% of the funding received was allocated to the Washington County Volunteer Fire & Rescue Association and the remaining has been allocated to charitable organizations in Washington County. DISCUSSION: In May of 2019, the Gaming Commission received 100 funding applications from 84 charitable organizations. The total amount of funding requested within those 100 applications was $1,947,775.72. The applications were reviewed and considered by each Commissioner. After review, group deliberations and public hearings, the Gaming Commission determined appropriate funding allocations based on the published and approved “Guidelines for Distribution of Gaming Funds” which is consistent with the State Statute governing the distribution of such funds. FISCAL IMPACT: There is no fiscal impact to the Washington County general fund. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Funding Allocation Press Release (to be provided during presentation). AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: PUBLIC HEARING - Rural Legacy Area Expansion PRESENTATION DATE: August 6, 2019, 11:00 a.m. PRESENTATION BY: Chris Boggs, Land Preservation Planner, Department of Planning and Zoning RECOMMENDED MOTION: Move to approve the proposed expansion of the Rural Legacy Area as recommended by staff and as indicated on the map enclosure and approve submission of a request to approve the expanded Rural Legacy Area to the MD Department of Natural Resources with the FY 2021 grant application. REPORT-IN-BRIEF: Each year the Department of Planning and Zoning submits a request to the Maryland Department of Natural Resources for funds to purchase easements in the County’s Rural Legacy Area. As part of this application, counties may request to expand their existing Rural Legacy Areas (RLAs). With recent increases in funding and landowner interest on the rise, Planning and Zoning staff have determined that an expansion of the RLA would be beneficial to the County’s land preservation efforts. On January 15, 2019, the Board of County Commissioners gave preliminary approval (in conjunction with the approval of the 2020 Rural Legacy grant application) to expand the RLA, with the expectation that Planning & Zoning staff would return after a series of public information meetings to finalize the proposed expansion areas. In the time since, Planning staff have mailed letters to over 800 property owners, received over 100 phone calls and held two public meetings for community input. Feedback was overwhelmingly in support of expanding the RLA. DISCUSSION: The proposed RLA expansion consists of 12,601 acres of land contiguous to the existing RLA, most of which is under rural zoning designations. The majority is also in existing Priority Preservation Areas designated by the Comprehensive Plan. Only properties within the boundaries of the RLA may be considered for Rural Legacy easements. State approval of Washington County’s RLA expansion would occur in June of 2020 and take effect during fiscal year 2021. As a result of the public information meetings, several property owners and interested parties have submitted requests for additional areas to be included in the proposed RLA expansion. Staff recommends approval of the expansion as originally proposed. Board of County Commissioners of Washington County, Maryland Agenda Report Form FISCAL IMPACT: The expansion of the RLA will have no impact on the County budget. However, it may give the State an impetus to increase funding for Rural Legacy projects in the County, considering the high level of interest and number of quality properties in the proposed expanded area. CONCURRENCES: Planning Commission ALTERNATIVES: Refrain from approving the expansion of the Rural Legacy Area OR Request an adjustment of the boundaries of the proposed RLA expansion. ATTACHMENTS: Overall map, staff proposed focus maps, and customer request maps AUDIO/VISUAL NEEDS: N/A Proposed Rural Legacy Expansion Boonsboro Keedysville Sharpsburg Downsville St. James (Lydia) Lappans Fairplay Mercersville BagtownBeaver Creek Mount Lena Breathedsville Mapleville Eakles Mill Mount Briar Rohrersville Gapland Dargan Yarrowsburg Garretts Mill Antietam OLD NATIONAL P IKE ROHR ERSVILL E RD CHESTNUTGROVERD SHA R P S BURG P I K E MAP LEVILLERD LAPPANSRD SPIELM ANRD LOCUSTGROVERD MILLPOINTRD PARKHALL RD LIMEKILNRD KINGRD BURNSIDEBRIDGERD PORTERSTOWNRD NECK RD INTERSTATE70 KAETZELRD SMOKETOWNRD COOLHOLLOWRD ROXBURYRDFALLINGWATERSRD REDHILL R D DAM NUMBER 4RD SHEPHERDST O W NPIKE KEADLERD DOWNSVI L LEPI K E BAC KRD CANALRD MONDELLRD KEEDYSVILLERD MANSFIELDRD JORDA NRD ± 0 1 20.5 Miles RoadsRoads Staff Proposed 2019 Rural Legacy ExpansionStaff Proposed 2019 Rural Legacy Expansion Existing Rural Legacy BoundaryExisting Rural Legacy Boundary Rural VillagesRural Villages ParcelsParcels Municipal BoundariesMunicipal Boundaries Growth AreasGrowth Areas County BoundaryCounty Boundary PATH: S:\POLICY\RURALLEGACY\RURALLEGACY_EXPANSION.APRX WARNING! : This map was created by the Washington County Planning Department and is intended for the recipients use only. It should not be scaled or copied. Any modifications or changes to this map are prohibited without the express prior written approval of the Planning Department GIS. Sources of the data contained hereon are from various public agencies which may have use restrictions or disclaimers. WARNING! : This map was created by the Washington County Planning Department and is intended for the recipients use only. It should not be scaled or copied. Any modifications or changes to this map are prohibited without the express prior written approval of the Planning Department GIS. Sources of the data contained hereon are from various public agencies which may have use restrictions or disclaimers. Created By: Department of Planning and Zoning GIS S:\Policy\RuralLegacy\RuralLegacy_Expansion.aprx WARNING!: This map was created for illustration purposes only. It should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictions and disclaimers. KEEDYSVILLERDSHA R P S B U R G P I K E BARNES RD ROXBURYRD MANORCHURCH R D LAPPAN S R D UNIV E R S I T Y R D Lappans Fairplay Tilghmanton Breathedsville Staff Proposed Expansion Area: Zone 1 Staff Proposed 2019 Rural Legacy Expansion Existing Rural Legacy Boundary Preserved Lands Agricultural Districts Rural Villages ¹ Proposed Rural Legacy Expansion Created By: Department of Planning and Zoning GIS S:\Policy\RuralLegacy\RuralLegacy_Expansion.aprx WARNING!: This map was created for illustration purposes only. It should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictions and disclaimers. LAPPANSRD BAK E RSVILLERD SPIELMANRD SHAFFER RD WOBURN RD NECK R D REICHARDRD DOW N S V I L L E P I K E DELLINGER RD FALLINGW ATER S RD DAM N U M B ER4R D FAIRPLAYRD POWELLRD TAYLO RS LANDING RD MONDELL RD NATUR A L W E L L RD SPRECHER RD JORD A N R D Downsville Mercersville Staff Proposed Expansion Area: Zone 2 Staff Proposed 2019 Rural Legacy Expansion Existing Rural Legacy Boundary Preserved Lands Agricultural Districts Rural Villages ¹ Proposed Rural Legacy Expansion Created By: Department of Planning and Zoning GIS S:\Policy\RuralLegacy\RuralLegacy_Expansion.aprx WARNING!: This map was created for illustration purposes only. It should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictions and disclaimers. ROH R E R S V ILLE RD HAR P E R S FERR Y R D CHESTNUTG ROVERD KEEP TRYSTRD REED RD LIM E K I LNRD HOFFM ASTER RD WEVERTON RD KAET Z E L RD GAPLANDRD TREGO MOUNTAINRD HAWKS HILLLN TOWNSENDRD US HWY340 Gapland Dargan Sandy Hook Garretts Mill Staff Proposed Expansion Area: Zone 3 Staff Proposed 2019 Rural Legacy Expansion Existing Rural Legacy Boundary Preserved Lands Agricultural Districts Rural Villages ¹ Proposed Rural Legacy Expansion Created By: Department of Planning and Zoning GIS S:\Policy\RuralLegacy\RuralLegacy_Expansion.aprx WARNING!: This map was created for illustration purposes only. It should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictions and disclaimers. OLD N A T I O N A L P I K E MON R OER D BENEVOLANEWCOMERRD MILL POINT RD MANORCHURCH R D BARNESR D LAPPANSRD ROXBURYRD Customer Request 1 Public CommentsPublic Comments Other Public CommentsOther Public Comments Staff Proposed 2019 Rural Legacy ExpansionStaff Proposed 2019 Rural Legacy Expansion Existing Rural Legacy BoundaryExisting Rural Legacy Boundary Preserved LandsPreserved Lands Agricultural DistrictsAgricultural Districts Rural VillagesRural Villages County BoundaryCounty Boundary Priority Preservation AreasPriority Preservation Areas ¹ Proposed Rural Legacy Expansion Created By: Department of Planning and Zoning GIS S:\Policy\RuralLegacy\RuralLegacy_Expansion.aprx WARNING!: This map was created for illustration purposes only. It should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictions and disclaimers. OLD N A T I O N A L P I K E ROXBURYRD BENEVOLANEWCOMERRD MANORCHUR C H RD MILLPOIN T R D BARNESR D LAPPANSRD TOMSR D Customer Request 2 Public CommentsPublic Comments Other Public CommentsOther Public Comments Staff Proposed 2019 Rural Legacy ExpansionStaff Proposed 2019 Rural Legacy Expansion Existing Rural Legacy BoundaryExisting Rural Legacy Boundary Preserved LandsPreserved Lands Agricultural DistrictsAgricultural Districts County BoundaryCounty Boundary Priority Preservation AreasPriority Preservation Areas ¹ Proposed Rural Legacy Expansion Created By: Department of Planning and Zoning GIS S:\Policy\RuralLegacy\RuralLegacy_Expansion.aprx WARNING!: This map was created for illustration purposes only. It should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictions and disclaimers. ROH RERS V ILLE RD HAR P E R S FER R Y R D CHESTNUT GROVE R D KEEP TRYSTRD REEDRD LIM EKILN RD HOFFMAST ER RD WEVERTON RD KAE TZEL R D BACKR D HAWKS HILLLN USHWY340 Dargan Sandy Hook Garretts Mill Customer Request 3 Public CommentsPublic Comments Staff Proposed 2019 Rural Legacy ExpansionStaff Proposed 2019 Rural Legacy Expansion Existing Rural Legacy BoundaryExisting Rural Legacy Boundary Preserved LandsPreserved Lands Agricultural DistrictsAgricultural Districts Rural VillagesRural Villages County BoundaryCounty Boundary Priority Preservation AreasPriority Preservation Areas ¹ Proposed Rural Legacy Expansion Created By: Department of Planning and Zoning GIS S:\Policy\RuralLegacy\RuralLegacy_Expansion.aprx WARNING!: This map was created for illustration purposes only. It should not be scaled or copied. Sources of the data contained hereon are from various public agencies which may have use restrictions and disclaimers. SPIELMANRD LAPP A N S RD DOWNSVILLE P I K E JORDANRD Downsville Customer Request 4 Public CommentsPublic Comments Staff Proposed 2019 Rural Legacy ExpansionStaff Proposed 2019 Rural Legacy Expansion Existing Rural Legacy BoundaryExisting Rural Legacy Boundary Preserved LandsPreserved Lands Agricultural DistrictsAgricultural Districts Rural VillagesRural Villages County BoundaryCounty Boundary Priority Preservation AreasPriority Preservation Areas ¹ Proposed Rural Legacy Expansion Open Sssion Item SUBJECT: Washington County Community Health Advisory Commission PRESENTATION DATE: August 6, 2019 PRESENTATION BY: Krista Hart, County Clerk RECOMMENDATION: To approve revisions of the by-laws of the Washington County Community Health Advisory Commission ("Commission"). REPORT-IN-BRIEF: The Commission consists of thirteen (13) individual voting members, who must be residents of Washington County, Maryland. There are to be five (5) ex-officio members with one (1) department leader as follows: County Health Officer, Division of Environmental Management, Division of Plan Review and Permitting, Division of Construction/Code Official, Division of Emergency Services, EMS/Law Enforcement; these are not term-lim ited. In addition, one (1) member is to be a representative of each of the following: Medical Community, Dental Community, Veterinary Community, Board of Education, Behavioral Health Community Agency, Business Community, Builder/Developer Community, Civil Engineering Firm; terms of the individual voting members shall be three-years. The individual voting members shall be appointed so that approximately one-third (1/3) of the members’ terms expire in each of three co nsecutive years. Individual members shall b e eligible for reappointment for one consecutive three-year term only, and following the second consecutive three-year term, shall be eligible for reappointment only after an intervening three-year period. Individual voting members filling a partial term vacancy shall complete the partial term and shall then be eligible for reappointment for two additional consecutive three-year terms. DISCUSSION: Upon the Clerks review of the previously approved bylaws (approved March 26, 2019), under ByLaw Four - Membership, it states that the Commission shall consist of thirteen (13) voting members then further reads that, in addition to those thirteen (13) voting members, the Board may appoint various department heads to serve as non-voting, ex-officio members. Under ByLaw Six - Representation, it states that the membership shall be comprised of certain representatives and lists thirteen "categories". Listed as numbers 9-13 are the ex-officio members as previously outlined in ByLaw Four (these are part of the original 13 voting members referenced previously). Changes to the by-laws will update the number of voting members to 9, which will also change the number of representatives from the medical community from one to two. Also, I have updated the term information, and removed the non-voting, ex-officio members from the original thirteen. FISCAL IMPACT: This is not a paid board. CONCURRENCES: County Clerk ATTACHMENTS: Proposed Revisions to By-Laws / By-laws as approved March, 2019 Board of County Commissioners of Washington County, Maryland Agenda Report Form WASHINGTON COUNTY COMMUNITY HEALTH ADVISORY COMMISSION BYLAWS BYLAW ONE NAME The name of the Commission shall be “COMMUNITY HEALTH ADVISORY COMMISSION” (the “Commission” herein). BYLAW TWO PRINCIPAL OFFICE The principal office of the Commission shall be c/o the Board of County Commissioners of Washington County, Maryland (the “Board” herein), 100 West Washington Street, Room 1101, Hagerstown, Maryland 21740. BYLAW THREE PURPOSE A. To provide County Leadership with accurate information and expert insight regarding a variety of population health topics through a diverse group of actively engaged professionals within our community. B. To function as a collaborative group of professionals that, through synergistic processes, serves as a relatively comprehensive population health resource to County Leadership. C. To be available on short notice at County Leadership’s request whenever situations arise that impact the health and well-being of the population within our community and that require the awareness or involvement of County Leadership. D. To complement, not replace, the knowledge and resources available through the Washington County Health Department, the Maryland Department of Health and Mental Hygiene, and the Maryland Department of the Environment. BYLAW FOUR MEMBERSHIP A. The Commission shall consist of nine (9) voting members who shall be appointed by the Board. In addition to the nine (9) voting members, the Board may appoint various department heads from County government to serve as non-voting, ex-officio members of the Commission for various terms of office and for various differing purposes as determined at the sole discretion of the Board. B. The original term of three (3) of the members shall be for one (1) year; the original term of three (3) of the members shall be for two (2) years; and the original term of three (3) of the members shall be for three (3) years. The Board shall determine the length of term of each appointed member at the time of each member’s appointment to serve the original term. Members Deleted: thirteen Deleted: 13 Deleted: thirteen Deleted: 13 Deleted: Deleted: five Deleted: 5 Deleted: five Deleted: 5 Page 2 of 5 Community Health Advisory Comm. By-Laws DRAFT 190731 Formatted: Font: Philosopher, 9 pt, Font color: Background 1 Formatted: Font: Philosopher, 10 pt, Bold, Font color: Background 1 Formatted: Font: 9 pt Formatted: Font: Philosopher, 8 pt, Font color: Background 1 of the Commission shall be eligible for reappointment for one (1) additional term only. Each term of reappointment shall be for three (3) years regardless of the length of the original term. A member who has served the original term and one term of reappointment shall be eligible for reappointment only following an intervening three (3) year period. Standing ex-officio members are not term- limited. C. Members of the Commission may receive compensation and reimbursement for expenses in amounts as may be set forth from time to time by the Board. D. Vacancies occurring in the Commission for any reason shall be filled for the unexpired term by the Board. The Board shall have the authority to remove any member of the Commission when the Board, in its sole discretion, determines that the best interests of the community shall be served thereby. If a member fails to attend three (3) consecutive meetings, such failure of attendance shall result in the member’s automatic removal from the Commission and shall result in a vacancy subject to fill by the Board pursuant to these Bylaws. E. The members of the Commission shall elect from among the Commission’s members a Chair and a Vice-Chair and shall also elect a secretary, who may or may not be a member of said Commission. No two of such offices may be held by one member. The officers shall have the duties and powers usually attendant upon such officers, and such other duties and powers not inconsistent herewith as may be provided by the Commission. F. Each active member shall be entitled to one (1) vote in the affairs of the Commission except for ex-officio members who shall be non-voting members. G. Membership in the Commission may terminate by voluntary withdrawal as provided in these Bylaws. All rights, privileges, and interests of a member in or to the Commission shall cease on termination of membership. Memberships shall be nontransferable. Any member may, by giving written notice of such intention, withdraw from membership. Withdrawals shall be effective on fulfillment of all obligations to the date of withdrawal. BYLAW FIVE MEETINGS A. Annual Meeting. There shall be an annual meeting of the Commission during the month of October each year, unless otherwise ordered by the Commission, for election of officers, receiving reports, and the transaction of other business. Meetings shall be subject to the Open Meetings Act and members of the public shall be entitled to attend all meetings of the Commission. Reasonable advance notice of such meetings shall be made publicly and posted by the secretary at least one (1) week prior thereto, utilizing notice methods likely to reach the Commission’s constituency, and including, at a minimum, the time, date, and place of the meeting, and an alert as to whether the Commission expects to close part of the meeting to the public. Notice of such meetings to Commission members shall be issued by the secretary to the last recorded address of each Commission member at least one (1) week before the time appointed for the meeting. Commission members are responsible for giving written notice to the secretary of address changes so that Commission records are kept current at all times. B. Monthly Meetings. Regularly scheduled monthly meetings of the Commission may be established if determined as necessary by the Commission or the Board. Notice of any such regularly scheduled monthly meetings shall be given in the same manner as notice is required to be given for annual meetings in these Bylaws. Deleted: Page 3 of 5 Community Health Advisory Comm. By-Laws DRAFT 190731 Formatted: Font: Philosopher, 9 pt, Font color: Background 1 Formatted: Font: Philosopher, 10 pt, Bold, Font color: Background 1 Formatted: Font: 9 pt Formatted: Font: Philosopher, 8 pt, Font color: Background 1 C. Quorum. A majority of the active members of the Commission, when present at any meeting, shall constitute a quorum; and in case there are less than this number, the presiding officer may adjourn from time to time until a quorum is present. D. Order of Business. The order of business at the annual meeting shall be as follows: (1) Call to order. (2) Reading of the minutes of previous meeting. (3) Receiving communications. (4) Reports of officers. (5) Reports of committee heads. (6) Unfinished business. (7) New business. (8) Election of officers. (9) Adjournment. The order of business may be altered or suspended at any meeting by a majority vote of the members present. The usual parliamentary rules as set forth in the latest edition of Robert's Rules of Order shall govern, when not in conflict with these Bylaws. E. Special Meetings. A special meeting of the Commission may be called by the chair at any time and must be called at any time by the chair, or by the vice-chair or the secretary in the chair’s absence, upon the written request of five (5) members of the Commission or at the request of the Board. Reasonable advance notice shall be given by the secretary in the same manner as public notice required to be given of annual meetings as set forth in these Bylaws. The secretary shall give Commission members notice one (1) week prior to any special meeting and in the same manner as notice required to be given to Commission members of annual meetings, except that the notice shall also state the purpose of the meeting. BYLAW SIX REPRESENTATION A. The Commission membership shall be comprised of the following representatives who shall be voting members: 1. Medical Community (2 reps) Population Health/Family Medicine 2. Dental Community Washington County Dental Society 3. Veterinary Community Washington County Veterinary Society 4. Board of Education School Health Council & Board of Education 5. Behavioral Health Community Healthy Wash. County & Core Serv. Agency 6. Business Community Economic Development Coalition (EDC) 7. Builder/Developer Community Suggest medium-sized local builder 8. Civil Engineering Firm Frederick Siebert, etc. Formatted: Indent: Hanging: 0.5", Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.75" + Indent at: 1" Deleted: unless otherwise designated as non-voting, ex officio members: Formatted: Right: -0.25", Tab stops: 4", Right + Not at 3.88" Deleted: Formatted: Indent: Left: 1", Hanging: 0.5", Right: -0.25" Page 4 of 5 Community Health Advisory Comm. By-Laws DRAFT 190731 Formatted: Font: Philosopher, 9 pt, Font color: Background 1 Formatted: Font: Philosopher, 10 pt, Bold, Font color: Background 1 Formatted: Font: 9 pt Formatted: Font: Philosopher, 8 pt, Font color: Background 1 B. Membership shall include the following non-voting, ex-officio members: 1. County Health Officer (County department leader) 2. Division of Environmental Management (County department leader) 3. Division of Plan Review and Permitting (County department leader) 4. Division of Construction (County Code Official or designee) 5. EMS/Law Enforcement (County Director of Emergency Services or designee) BYLAW SEVEN OFFICERS A. Elective Officers. The elective officers of the Commission shall be a chair, vice- chair, and secretary. Other offices and officers may be established and appointed by the members of the Commission at the annual meeting. B. Terms. The chair, the vice-chair, and the secretary shall take office immediately upon election to office and shall serve for a term of one (1) year, subject to the termination provisions of these bylaws. Officers are eligible for re-election at the next annual meeting, if serving an original one (1) year term or a three (3) year term of reappointment. Vacancies in any office must be filled for the balance of the term of such office by the Commission at a special meeting. C. Chairman. The chair shall be the chief officer of the organization and shall be present at meetings of the Commission. The chair shall be a member ex-officio of all committees. The chair shall communicate to the Commission such matters and make such suggestions that may, in the chair's opinion, tend to promote the welfare and increase the usefulness of the Commission, and shall perform such other duties as are necessarily incidental to the office. D. Vice-Chair. The vice-chair shall perform all duties of the chair during the absence of the chair. The vice-chair shall be a member ex-officio of all committees. E. Secretary. The administration and management of the Commission shall be vested in the secretary. The secretary shall direct the activities of the Commission and perform such other duties as may be defined by the Commission. The secretary’s duties shall be as follows: 1. To give notice of and attend all meetings of the Commission and all committees and to make provision for the keeping of a record of proceedings and ensuring that meeting minutes are kept for a minimum of five (5) years; 2. To conduct correspondence and to execute all orders, votes, resolutions not otherwise committed; 3. To keep a current list of the members of the Commission, including address, phone, and electronic contact information. BYLAW EIGHT ELECTIONS The election of the Commission officers shall take place annually at the time and place of the annual meeting. Candidates who receive a majority of votes so cast shall be elected. Formatted: Indent: Hanging: 0.5", Numbered + Level: 1 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 0.75" + Indent at: 1" Formatted: Indent: Left: 1", Hanging: 0.5", Numbered + Level: 1 + Numbering Style: 1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at: 0.75" + Indent at: 1" Deleted: - Formatted: Font: 11 pt Deleted: ex-o icio Formatted: Font: 11 pt Deleted: - Deleted: ex-o icio Deleted: – Formatted: Font: 11 pt Deleted: ex-o icio Formatted: Font: 11 pt Deleted: – C Formatted: Font: 11 pt, Italic Deleted: representative Formatted: Font: 11 pt Deleted: (ex-o icio) Formatted: Font: 11 pt, Italic Formatted: Font: 11 pt Formatted: Font: 11 pt, Italic Deleted: C Formatted: Font: 11 pt Deleted: (ex-o icio) Formatted: Font: 11 pt Page 5 of 5 Community Health Advisory Comm. By-Laws DRAFT 190731 Formatted: Font: Philosopher, 9 pt, Font color: Background 1 Formatted: Font: Philosopher, 10 pt, Bold, Font color: Background 1 Formatted: Font: 9 pt Formatted: Font: Philosopher, 8 pt, Font color: Background 1 BYLAW NINE AMENDMENTS These bylaws may be amended, repealed, or altered, in whole or in part, by a majority vote at any duly organized meeting of the Commission, subject to the approval of the Board. BYLAW TEN LIABILITIES Nothing in these Bylaws shall constitute members of the Commission as partners for any purpose. No member or officer, and agent or employee of any member or officer, shall be liable for the act or failure to act of any other member or officer, and agent or employee of any member or officer. No member or officer, or agent or employee of any member or officer, shall be liable for his or her act or failure to act under these Bylaws, except only for acts or omissions arising out of willful misfeasance. ATTEST: APPROVED BY: ____________________________ Krista L. Hart, County Clerk BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND ______________________________________ Jeffrey A. Cline, President M A R •V L A N D Y: WASHINGTON COUNTY COMMUNITY HEALTH ADVISORY COMMISSION BYLAW ONE NAME The name of the Commission shall be "COMMUNITY HEALTH ADVISORY COMMISSION" (the "Commission" herein). BYLAW TWO PRINCIPAL OFFICE The principal office of the Commission shall be c/o the Board of County Commissioners of Washington County, Maryland (the "Board" herein), 100 West Washington Street, Room 1101, Hagerstown, Maryland 21740. BYLAW THREE PURPOSE A. To provide County Leadership with accurate information and expert insight regarding a variety of population health topics through a diverse group of actively engaged professionals within our community. B. To function as a collaborative group of professionals that, through synergistic processes, serves as a relatively comprehensive population health resource to County Leadership. C. To be available on short notice at County Leadership's request whenever situations arise that impact the health and well-being of the population within our community and that require the awareness or involvement of County Leadership. D. To complement, not replace, the knowledge and resources available through the Washington County Health Department, the Maryland Department of Health and Mental Hygiene, and the Maryland Department of the Environment. BYLAW FOUR A. The Commission shall consist of thirteen (13) voting members who shall be appointed by the Board. In addition to the thirteen (13) voting members, the Board may appoint various department heads from County government to serve as non -voting, ex officio members of the Commission for various terms of office and for various differing purposes as determined at the sole discretion of the Board. B. The original term of three (3) of the members shall be for one (1) year; the original term of five (5) of the members shall be for two (2) years; and the original term of five (5) of the members shall be for three (3) years. The Board shall determine the length of term of each appointed member at the time of each member's appointment to serve the original term. Members of the Commission shall be eligible for reappointment for one (1) additional term only. Each term of reappointment shall be for three (3) years regardless of the length of the original term. A member who has served the original term and one term of reappointment shall be eligible for reappointment only following an intervening three (3) year period. C. Members of the Commission may receive compensation and reimbursement for expenses in amounts as may be set forth from time to time by the Board. D. Vacancies occurring in the Commission for any reason shall be filled for the unexpired term by the Board. The Board shall have the authority to remove any member of the Commission when the Board, in its sole discretion, determines that the best interests of the community shall be served thereby. If a member fails to attend three (3) consecutive meetings, such failure of attendance shall result in the member's automatic removal from the Commission and shall result in a vacancy subject to fill by the Board pursuant to these Bylaws. E. The members of the Commission shall elect from among the Commission's members a Chair and a Vice -Chair and shall also elect a secretary, who may or may not be a member of said Commission. No two of such offices may be held by one member. The officers shall have the duties and powers usually attendant upon such officers, and such other duties and powers not inconsistent herewith as may be provided by the Commission. F. Each active member shall be entitled to one (1) vote in the affairs of the Commission except for ex offrcio members who shall be non -voting members. G. Membership in the Commission may terminate by voluntary withdrawal as provided in these Bylaws. All rights, privileges, and interests of a member in or to the Commission shall cease on termination of membership. Memberships shall be nontransferable. Any member may, by giving written notice of such intention, withdraw from membership. Withdrawals shall be effective on fulfillment of all obligations to the date of withdrawal. BYLAW FIVE MEETINGS A. Annual Meeting. There shall be an annual meeting of the Commission during the month of October each year, unless otherwise ordered by the Commission, for election of officers, receiving reports, and the transaction of other business. Meetings shall be subject to the Open Meetings Act and members of the public shall be entitled to attend all meetings of the Commission. Reasonable advance notice of such meetings shall be made publicly and posted by the secretary at least one (1) week prior thereto, utilizing notice methods likely to reach the Commission's constituency, and including, at a minimum, the time, date, and place of the meeting, and an alert as to whether the Commission expects to close part of the meeting to the public. Notice of such meetings to Commission members shall be issued by the secretary to the last recorded address of each Commission member at least one (1) week before the time appointed for the meeting. Commission members are responsible for giving written notice to the secretary of address changes so that Commission records are kept current at all times. B. Monthly Meetings. Regularly scheduled monthly meetings of the Commission may be established if determined as necessary by the Commission or the Board. Notice of any such regularly scheduled monthly meetings shall be given in the same manner as notice is required to be given for annual meetings in these Bylaws. 2 Health Advisory Commission By -Laws, approved Mar. 26, 2019 C. Quorum. A majority of the active members of the Commission, when present at any meeting, shall constitute a quorum; and in case there are less than this number, the presiding officer may adjourn from time to time until a quorum is present. D. Order of Business. The order of business at the annual meeting shall be as follows: (1) Call to order. (2) Reading of the minutes of previous meeting. (3) Receiving communications. (4) Reports of officers. (5) Reports of committee heads. (6) Unfinished business. (7) New business. (8) Election of officers. (9) Adjournment. The order of business may be altered or suspended at any meeting by a majority vote of the members present. The usual parliamentary rules as set forth in the latest edition of Robert's Rules of Order shall govern, when not in conflict with these Bylaws. E. Special Meetings. A special meeting of the Commission may be called by the chair at any time and must be called at any time by the chair, or by the vice -chair or the secretary in the chair's absence, upon the written request of five (5) members of the Commission or at the request of the Board. Reasonable advance notice shall be given by the secretary in the same manner as public notice required to be given of annual meetings as set forth in these Bylaws. The secretary shall give Commission members notice one (1) week prior to any special meeting and in the same manner as notice required to be given to Commission members of annual meetings, except that the notice shall also state the purpose of the meeting. BYLAW SIX REPRESENTATION The Commission membership shall be comprised of the following representatives who shall be voting members unless otherwise designated as non -voting, ex officio members: 1. Medical Community 2. Dental Community 3. Veterinary Community 4. Board of Education Education Behavioral Health Community Population Health/Family Medicine Washington County Dental Society Washington County Veterinary Society School Health Council & Board of Healthy Wash. County & Core Serv. Agency 6. Business Community Economic Development Coalition (EDC) 7. Builder/Developer Community Suggest medium-sized local builder Health Advisory Commission By -Laws, approved Mar. 26, 2019 8. Civil Engineering Firm Frederick Siebert, etc. 9. County Health Officer - County department leader (ex-offrcio) 10. Division of Environmental Management - County department leader (ex- offtcio) 11. Division of Plan Review and Permitting — County department leader (ex- officio) 12. Division of Construction — Code Official or representative (ex-offrcio) 13. EMS/Law Enforcement County (ex-offrcio) — Dir. Of Emergency Services BYLAW SEVEN OFFICERS A. Elective Officers. The elective officers of the Commission shall be a chair, vice - chair, and secretary. Other offices and officers may be established and appointed by the members of the Commission at the annual meeting. B. Terms. The chair, the vice -chair, and the secretary shall take office immediately upon election to office and shall serve for a term of one (1) year, subject to the termination provisions of these bylaws. Officers are eligible for re-election at the next annual meeting, if serving an original one (1) year term or a three (3) year term of reappointment. Vacancies in any office must be filled for the balance of the term of such office by the Commission at a special meeting. C. Chairman. The chair shall be the chief officer of the organization and shall be present at meetings of the Commission. The chair shall be a member ex-offrcio of all committees. The chair shall communicate to the Commission such matters and make such suggestions that may, in the chair's opinion, tend to promote the welfare and increase the usefulness of the Commission, and shall perform such other duties as are necessarily incidental to the office. D. Vice -Chair. The vice -chair shall perform all duties of the chair during the absence of the chair. The vice -chair shall be a member ex-offrcio of all committees. E. Secretary. The administration and management of the Commission shall be vested in the secretary. The secretary shall direct the activities of the Commission and perform such other duties as may be defined by the Commission. The secretary's duties shall be as follows: 1. To give notice of and attend all meetings of the Commission and all committees and to make provision for the keeping of a record of proceedings and ensuring that meeting minutes are kept for a minimum of five (5) years; 2. To conduct correspondence and to execute all orders, votes, resolutions not otherwise committed; 3. To keep a current list of the members of the Commission, including address, phone, and electronic contact information. BYLAW EIGHT ELECTIONS The election of the Commission officers shall take place annually at the time and place of Health Advisory Commission By -Laws, approved Mar. 26, 2019 the annual meeting. Candidates who receive a majority of votes so cast shall be elected. BYLAW NINE AMENDMENTS These bylaws may be amended, repealed, or altered, in whole or in part, by a majority vote at any duly organized meeting of the Commission, subject to the approval of the Board. BYLAW TEN LIABILITIES Nothing in these Bylaws shall constitute members of the Commission as partners for any purpose. No member or officer, and agent or employee of any member or officer, shall be liable for the act or failure to act of any other member or officer, and agent or employee of any member or officer. No member or officer, or agent or employee of any member or officer, shall be liable for his or her act or failure to act under these Bylaws, except only for acts or omissions arising out of willful misfeasance. ATTEST: �CK (Q Ea % �1 Krista L. Hart, County Clerk APPROVED BY: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND Q,v)/.I 6 . ( -, e-- J re line, President Health Advisory Commission By -Laws, approved Mar. 26, 2019 Open Session Item SUBJECT: Combine Cascade Town Center and Highfield water systems PRESENTATION DATE: August 6, 2019 PRESENTATION BY: Dan DiVito, Director, Division of Environmental Management and Andrew Eshleman, Director, Public Works RECOMMENDED MOTION: Board has been requested to approve consolidation of the water systems of Cascade Town Center and Highfield. REPORT-IN-BRIEF: The Department of Water Quality currently operates both the Highfields and Cascaded Waster systems. Highfield system consists of three ground water wells and a 400,000-gallon reservoir serving 520 customers. Cascade consists of 6 production wells and 2 storage reservoirs totally 1.2 million gallons. Operating both systems independently produces costly operational inefficiencies as well as problems with maintaining the required disinfection residual in the Cascade system. By combining both systems substantial saving may be realized by completely taking the Cascade system off line and providing Cascade water from the Highfield system. Highfield system is currently permitted for 100,000 gallons per day on a yearly basis and 150,000 gallons per day for the month of maximum use with only 40,000 gallon per day demand. Water Quality is proposing to combine both systems through an existing vault located inside the gate of the Fort approximately 25ft from a connection point for the Highfield system. This combination will allow us to take both storage tanks and the 6 ground wells out of service. As Cascade Town Center develops and demand on the system increases exceedi ng the capacity of Highfield, the permit allows us to bring Cascade System back online to meet developer demand. The savings realized by the County would include savings in usage for chemical, electrical, and staffing. The estimated cost to connect both systems would not exceed $32,000. FISCAL IMPACT: Total savings undetermined. CONCURRENCES: County Administrator and Deputy Director of Maintenance and Collections. ALTERNATIVES: Leave systems in operation independently. ATTACHMENTS: Connection diagrams AUDIO/VISUAL NEEDS: None Board of County Commissioners of Washington County, Maryland Agenda Report Form 8" x 2 " S A D D L E 2" C O R P P A C K AN D V A L V E B O X 2" P A C K 2" P A C K 2" T E E EC L I P S E F L U S H E R 2" 9 0 ° E L B O W 2" P A C K 2" P A C K 2" V A L V E & V A L V E B O X 2" P A C K 2" 9 0 ° E L B O W 1" x 2 " B U S H I N G 1" P A C K EX I S T I N G 1 " S U P P L Y 2" P O L Y EX I S T I N G B O O S T E R P U M P EX I S T I N G 1 " PI P E T O B E CA P P E D XX X X 1 O F 2 N. T . S . SC A L E PR O J E C T N O . SH E E T N O . DATE: DESIGNED BY: DRAWN BY: CHECKED BY: “Pro f e s s i o n a l C e r t i f i c a t i o n . I h e r e b y c e r t i f y t h a t th e s e d o c u m e n t s w e r e p r e p a r e d o r a p p r o v e d b y me , a n d t h a t I a m a d u l y l i c e n s e d p r o f e s s i o n a l en g i n e e r u n d e r t h e l a w s o f t h e S t a t e o f Ma r y l a n d L i c e n s e N o . _ _ _ _ _ _ _ , E x p i r a t i o n D a t e : _ _ _ _ _ _ _ . ” 30 7 0 6 6/ 2 8 / 2 0 ENGINEER: FORT RITCHIE WATER LINES DIVISION OF ENVIRONMENTAL MANAGEMENT DEPARTMENT OF ENGINEERING SERVICES 16232 ELLIOTT PARKWAY WILLIAMSPORT, MD 21795 240-313-2600 Fax: 240-313-2601 RE S E R V O I R T O B E TA K E N O F F L I N E RE S E R V O I R T O B E TA K E N O F F L I N E SI T E C SI T E C N. T . S . 6" H Y M A X 6" M E G A L U G 6" T E E 6" F O S T E R 6" G A T E & V A L V E B O X 6" M E G A L U G 6" U N I F L A N G E 6" U N I F L A N G E 6" S T R A I N E R 6" C O M P O U N D 6" C 9 0 0 6" M E G A L U G 6" 9 0 ° B E N D 6" F O S T E R 6" G A T E & V A L V E B O X 6' x 6 ' V A U L T 6" G A T E V A L V E 6" C 9 0 0 EX I S T I N G 6 " W A T E R L I N E XX X X 2 O F 2 N. T . S . SC A L E PR O J E C T N O . SH E E T N O . DATE: DESIGNED BY: DRAWN BY: CHECKED BY: “Pro f e s s i o n a l C e r t i f i c a t i o n . I h e r e b y c e r t i f y t h a t th e s e d o c u m e n t s w e r e p r e p a r e d o r a p p r o v e d b y me , a n d t h a t I a m a d u l y l i c e n s e d p r o f e s s i o n a l en g i n e e r u n d e r t h e l a w s o f t h e S t a t e o f Ma r y l a n d L i c e n s e N o . _ _ _ _ _ _ _ , E x p i r a t i o n D a t e : _ _ _ _ _ _ _ . ” 30 7 0 6 6/ 2 8 / 2 0 ENGINEER: DIVISION OF ENVIRONMENTAL MANAGEMENT DEPARTMENT OF ENGINEERING SERVICES 16232 ELLIOTT PARKWAY WILLIAMSPORT, MD 21795 240-313-2600 Fax: 240-313-2601 FORT RITCHIE WATER LINES PI P I N G & V A U L T WO R K A R E A PR O P O S E D P I P I N G & V A U L T N. T . S . PR O P O S E D P I P I N G N. T . S . PI P I N G T O B E AB A N D O N PI P I N G W O R K A R E A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Presentation of Educational Facilities Master Plan PRESENTATION DATE: August 6, 2019 PRESENTATION BY: Washington County Board of Education Members and Washington County Public Schools Staff RECOMMENDED MOTION: For Informational Purposes REPORT-IN-BRIEF: WCPS staff will present the Washington County Board of Education’s 10-year Educational Facilities Master Plan. FISCAL IMPACT: To be developed within the Capital Improvement Program which will be based upon this Educational Facilities Master Plan. Broad estimates will be discussed during the presentation. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Presentation document AUDIO/VISUAL NEEDS: A Power Point presentation will be provided. Board of Education and Board of County Commissioners Joint Session August 6, 2019 2019 Educational Facilities Master Plan Washington County Board of Education Members Washington County Public Schools Staff Educational Facilities Master Plan (EFMP) EFMP evaluates: •Communities Updated Development Information •Facility Inventory Updated State-Rated Capacities Updated Assessment •Enrollment •Board Policies Updated Annually Fiscally Responsible Plan Basis for a 5-year Capital Improvement Program (CIP) Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Site Area* to Maintain -1,117 Acres •Parking Lots, Athletic Fields, Outdoor School, etc. Educational Facilities* to Maintain –47 •26 Elementary School Facilities (1,409,309 sq. ft.) •Seven (7) Middle School Facilities (748,670 sq. ft.) •Nine (9) High School Facilities (1,074,937 sq. ft.) •Five (5) Instructional Center Facilities (144,574 sq. ft.) Educational Facilities* Total Sq. Ft. -3,377,490 sq. ft. * Totals do not include the Center for Education Services and the 820 Commonwealth property. Current Infrastructure WCBOE Entrusted with the Care of: Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Component*Quantity Expected Life-Cycle (Years) Calculated Average Replacement Per Year Buildings 47 50 years 0.94 Roofs 47 20 years 2.35 Boiler Systems 30 30 years 1.00 Chiller Systems 27 25-30 years 0.90 HVAC Systems 47 25-30 years 1.57 Electrical Distribution 47 30 years 1.57 Parking Lots 47 15 years 3.13 Ideal Preventive Maintenance Program Current Infrastructure * Totals do not include the Center for Education Services and the 820 Commonwealth property. Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Facts 24 of 47 Washington County Public School facilities were either constructed or modernized in the 1970’s or earlier with no further major modifications. •10 elementary schools •Six (6) middle schools •Six (6) high schools •Two (2) instructional centers Issues at these facilities not addressed in planned systemic projects: •Three (3) schools without public utilities •16 schools which are open or partially open •31 portable classrooms •17 combined parent/bus drop off 2019 Educational Facilities Master Plan Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Facts Operational Efficiency •Smaller elementary schools (less than 300 student capacity) cost approximately $1,100 more per student to operate than a 5-round school •A 785 seat capacity school costs $900,000 less (including energy costs) to operate than an equivalent number of students housed in smaller schools 2019 Educational Facilities Master Plan Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Begin replacement or modernization of schools as soon as possible Implement plan to replace or modernize one (1) school every two (2) years Close and consolidate school populations to reduce both construction and operating costs •Replace 24 schools with 18 schools •Reduce inventory from 47 buildings to 41 buildings •Save $3,000,000 or more in annual operating expenses once initial plan is implemented •Results in a +/-80 year replacement cycle 2019 Educational Facilities Master Plan Board of Education and Board of County Commissioners Joint Session n August 6, 2019 10-Year Plan 2024: Open new school to replace Hickory ES & Fountain Rock ES •On CES property 2026: Open new school to replace Greenbrier ES, Old Forge ES, and Cascade ES •New property with public utilities required 2028: Open new school to replace Fountaindale ES and Potomac Heights ES •New property with public utilities required 2030: Open new school to replace Emma K. Doub ES and Funkstown ES •On Emma K. Doub ES or Funkstown ES property 2019 Educational Facilities Master Plan Board of Education and Board of County Commissioners Joint Session n August 6, 2019 What this 10-Year Plan Accomplishes Reduction in square footage –14,000 sq. ft. Reduction in acreage –65 acres Increase in seat capacity –584 seats Increase in safety Elimination of portable classrooms –18 less Reduction in number of buildings –four (4) buildings replace nine (9) Decrease in operation costs -$3,000,000 or more (estimated in 2019 dollars) Reduction in construction costs versus modernizing or replacing existing schools 2019 Educational Facilities Master Plan Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Educational considerations •Provides additional/dedicated pre-kindergarten space (to meet district priority) •Provides newer state-of-the art facility to more students sooner •Increases educational opportunities for students •Provides full-time support staff (avoids staffing splits) •Additional rounds better mitigate teacher/student ratios during enrollment fluctuations •Provides full-size gymnasiums/play fields for students Community considerations •Recreation •Green space •Community centers 2019 Educational Facilities Master Plan Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Chapter 5 –Facility Needs Analysis 2019 Educational Facilities Master Plan Calendar Large Capital Projects -FY 2020-2029 DRAFT FOR CONSIDERATION COMPLETION FISCAL YEAR PROJECT DATE '20 '21 '22 '23 '24 '25 '26 '27 '28 '29 COMMENTS Urban Educational Campus -BOE Component May -2020 C/O In Local FY20 CIP Sharpsburg Elementary Replacement Aug -2020 C O In Local FY20 CIP School "1" Hickory ES / Fountain Rock ES Consolidation Aug -2024 FA P/C C C O In Local FY20 CIP to start FY22 School "2" Old Forge ES / Greenbrier ES / Cascade ES Consolidation Aug -2026 FA P/C C C O In Local FY20 CIP to start FY26 School "3" Fountaindale ES / Potomac Heights ES Consolidation Aug -2028 FA P/C C C O Not In Local FY20 CIP Jonathan Hager ES -Possible Addition Aug -2029 P C Not In Local FY20 CIP School "4" Emma K. Doub ES / Funkstown ES Consolidation Aug -2030 FA P/C C Not In Local FY20 CIP FA=FACILITY ANALYSIS P=PLANNING C=CONSTRUCTION O=OPEN All projects in Planning beyond FY 2021 are subject to future adjustments based on enrollment capacity, and educational or program needs. Staff Recommendation: Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Chapter 5 –Facility Needs Analysis Staff Recommendation: FY 2021 Systemic Projects South Hagerstown High School –Roof replacement Smithsburg High School –HVAC replacement Western Heights Middle School –Roof replacement North Hagerstown High School –Chiller replacement Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Beyond the 10-Year Plan Replace remaining 15 of 24 older schools every two (2) years •Six (6) high schools •Six (6) middle schools •One (1) elementary school •Two (2) instructional centers Consider further consolidations where warranted (elementary or secondary) Overall 18 buildings to be constructed in 32 years 2019 Educational Facilities Master Plan Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Outcomes Reduce overall capital costs Build fewer, more efficient buildings (energy & personnel) Community pride -Washington County’s commitment to education encourages economic development Opportunities to integrate community centers and recreation facilities Long term plan lets each community see and understand upcoming opportunities 2019 Educational Facilities Master Plan Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Without a Plan of Action The cost to replace/modernize will continue to increase Student opportunities will be limited Buildings will deteriorate •Maintenance costs will increase •Money spent on maintenance could better fund modernization which in turn reduces maintenance back log Leave for another generation 2019 Educational Facilities Master Plan Board of Education and Board of County Commissioners Joint Session n August 6, 2019 Educational Facilities Master Plan (EFMP) EFMP evaluates: •Communities Updated Development Information •Facility Inventory Updated State-Rated Capacities Updated Assessment •Enrollment •Board Policies Updated Annually Fiscally Responsible Plan Basis for a 5-year Capital Improvement Program (CIP) Board of Education and Board of County Commissioners Joint Session n August 6, 2019 •Co-Chairs ▫Scott Hobbs ▫Jeff Proulx •Members ▫Andrew Eshleman ▫Pamela Mohn ▫Chad Criswell ▫Mark Mills ▫Rob Rollins Joint Capital Improvement Committee -Members Board of Education and Board of County Commissioners Joint Session n August 6, 2019 ▫The goal of this committee is to review the infrastructure of WCPS facilities and to determine a viable long-range plan for capital improvement.The plan should include school system and county review of project scope, prevailing wage requirements and their impact on the total cost of projects, potential cost savings at existing facilities, evaluation of first and lifetime costs of buildings and systems, and setting priorities for improvements. Joint Capital Improvement Committee –Guiding Principle Board of Education and Board of County Commissioners Joint Session n August 6, 2019 •Reviewed 2018 Educational Facilities Master Plan (EFMP) ▫Including the school consolidation plan •Reviewed 2018 facilities inventory assessments •Reviewed 2018 enrollment data •Reviewed costs of comparable projects from other school systems •Toured Hickory Elementary School •Discussed state prevailing wage requirements •Discussed state construction cost reimbursement Joint Capital Improvement Committee –Work to Date Board of Education and Board of County Commissioners Joint Session n August 6, 2019 •Discussed merits of energy service contracts (ESCO) •Developed a procurement for an investment grade energy audit (IGA) ▫Advertised 7/25/19 ▫Proposals due 9/4/19 Joint Capital Improvement Committee –Work to Date Board of Education and Board of County Commissioners Joint Session n August 6, 2019 •Review state trends and their potential impact on WCPS projects •Evaluate total cost of ownership versus first cost of projects •Determine realistic life cycle of school buildings •Determine methods for project prioritization •Present findings and recommendations to elected officials Joint Capital Improvement Committee –Work Remaining Board of Education and Board of County Commissioners Joint Session n August 6, 2019