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May 7, 2019 OPEN Agenda
,
BOARD OF COUNTY COMMISSIONERS
May 7, 2019
OPEN SESSION AGENDA
12:00 P.M. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
APPROVAL OF MINUTES – April 30, 2019
12:05 P.M. COMMISSIONERS’ REPORTS AND COMMENTS
12:15 P.M. REPORTS FROM COUNTY STAFF
12:25 P.M. CITIZENS PARTICIPATION
12:35 P.M. PRESENTATION OF PROCLAMATION RECOGNIZING JULIANNA ALBOWICZ –
Board of County Commissioners
12:45 P.M. PRESENTATION OF PROCLAMATION RECOGNIZING MAY 2019 AS “TEEN
PREGNANCY PREVENTION MONTH” – Board of County Commissioners
12:50 P.M. SENIOR CITIZEN OPERATING FUND GRANT – Allison Hartshorn, Grant Manager,
Office of Grant Management, and Amy Olack, Executive Director, Commission on Aging
12:55 P.M. CONTRACT BID AWARD PUR-1393 – KAETZEL TRANSFER STATION RETAINING
WALL - Rick F. Curry, CPPO, Director, Purchasing Department, and David Mason, Deputy
Director, Solid Waste
1:00 P.M. CONTRACT BID AWARD PUR-1416 - REPAIR OF ONE (1) AIRPORT FIRE FIGHTING
VEHICLE - Rick F. Curry, CPPO, Director, Purchasing Department, and Garrison
Plessinger, Director, Hagerstown Regional Airport
1:15 P.M. REIMBURSEMENT OF DESIGN COSTS FOR MARYLAND THEATRE EXPANSION –
Susan Buchanan, Director, Office of Grant Management
1:25 P.M. HOTEL RENTAL TAX FUNDING REQUEST – MARYLAND THEATRE – Susan
Buchanan, Director, Office of Grant Management, Jessica Green Executive Director, and
Benito Vattelana, Board President, The Maryland Theatre Association
1:30 P.M. FISCAL YEAR 2020 APPALACHIAN REGIONAL COMMISSION PRELIMINARY
PROJECT DESCRIPTION REVIEW AND RANKING – Susan Buchanan, Director, Office
of Grant Management
1:40 P.M. CONSTRUCTION BID AWARD – MARSH PIKE SIDEWALK EXTENSION – Scott
Hobbs, Director, Division of Engineering
1:45 P.M. MARYLAND NUISANCE INSECTS FUND LOCAL PARTICIPATION - Susan Buchanan,
Director, Office of Grant Management
Jeffrey A. Cline, President
Terry L. Baker, Vice President
Krista L. Hart, Clerk
Cort F. Meinelschmidt
Randall E. Wagner
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to
make arrangements no later than ten (10) working days prior to the meeting. Page 2 of 2
May 7, 2019 OPEN Agenda
1:55 P.M. RECESS
3:30 P.M Commissioners are invited to attend the “MAKING CONNECTIONS” CAMPAIGN for
COLONEL HENRY K. DOUGLAS DRIVE GROUNDBREAKING CEREMONY
EVENING MEETING AT THE TOWN OF HANCOCK
Location: Town Hall, 126 West High Street, Hancock, MD 21750
6:00 P.M. INVOCATION - Reverend F. Allan Weatherholt, Saint Thomas Episcopal Church
PLEDGE OF ALLEGIANCE
CALL TO ORDER - President Jeffrey A. Cline
6:05 P.M. TOWN OF HANCOCK LEADERS’ REPORTS AND COMMENTS
6:10 P.M. COMMISSIONERS’ REPORTS AND COMMENTS
6:15 P.M. AWARD PRESENTATION: Pennland Pure (Lanco-Pennland)
6:25 P.M. REPORTS FROM COUNTY STAFF
6:35 P.M. CITIZENS PARTICIPATION
6:40 P.M. ADJOURNMENT
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Presentation of Proclamation Julianna Albowicz
PRESENTATION DATE: March 7, 2019
PRESENTATION BY: Board of County Commissioners
RECOMMENDED MOTION: None
REPORT-IN-BRIEF: Proclamation Presentation
WHEREAS, we are here today to express our appreciation to Julianna Albowicz and to honor her
for her distinguished years of service to Western Maryland, and;
WHEREAS, Julianna’s public service started as a council member in the Town of Clear Spring,
Maryland and progressed to the office of Vice-Mayor of Clear Spring, Maryland, and;
WHEREAS, she demonstrated her commitment to her community through running a successful
family owned retail business side by side with her husband for 30 plus years, and;
WHEREAS, Julianna raised a family of four children with her late husband Bill Albowicz; all the
children have worked in public service roles across the United States, and;
WHEREAS, Julianna’s career in public service progressed to the state level; where she served
faithfully and professionally as the Special Assistant in Western Maryland to United States Senator
Barbara Mikulski for 24 years, and;
WHEREAS, Julianna currently serves as Western Maryland Outreach Director to United States
Senator Chris Van Hollen, and;
WHEREAS, she has been recognized on several occasions in her career for her leadership and
focus on Women’s rights.
NOW THEREFORE, We the Board of County Commissioners of Washington County,
Maryland, do hereby extend to Julianna Albowicz, our sincerest appreciation for her dedicated
service to the citizens of Western Maryland. Congratulations on your well-earned retirement.
Open Session Item
SUBJECT: Teen Pregnancy Prevention Month – May, 2019
PRESENTATION DATE: May 7, 2019
PRESENTATION BY: Board of County Commissioners
RECOMMENDED MOTION: None
REPORT-IN-BRIEF: Proclamation Presentation
WHEREAS, Washington County’s teen birth rate has continued declining over the past 22 years;
in 2017 Washington County had 114 births to teens between the ages of 15-19 year’s old,
giving Washington County the third highest teen birth rate in Maryland, and;
WHEREAS, teen pregnancy can be caused by, and contribute to, many social and economic issues
including, a lack of extended sexual education programs, stigma around accessing contraception
and talking about sex, greater unemployment rates, poverty, overall child well-being, and many
risky behaviors, including the use of controlled substance, and;
WHEREAS, many teens lack courage to ask parents about sex, but instead turn to unreliable
sources which provide wrongful ideas on intimacy, leading to nearly 1/3 of teen mothers leaving
high school, limiting job opportunities, and continuing the cycle of poverty, and;
WHEREAS, in 2017, Washington County reported 771 Sexually Transmitted Infections, this is
a minor increase from the prior year, and;
WHEREAS, from 1991-2015 Maryland’s teen birth rate declined 74%, saving $72 million by
2015. These rates are continuing to fall in all racial and ethnic groups, in some cases the gap in
teen birth rates by race and ethnicity has narrowed, however disparities remain, and;
WHEREAS, a group of community partners throughout Washington County advocating for
Teen Pregnancy Prevention will continue working to ensure educational programs, services and
resources are available to our youth, encouraging them to continue making informed decisions,
and;
WHEREAS, nationally, May is recognized as Teen Pregnancy Prevention Month to increase
and renew awareness of the consequences of teen pregnancies on children, families and
communities.
NOW THEREFORE, We the Board of County Commissioners of Washington County, Maryland, do
hereby celebrate Washington County Teen Pregnancy Prevention Month and sincerely thank you
for your dedication to service in this community.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: FY20 Senior Citizen Activities Center Operating Fund Grant Application –
Approval to Submit Application
PRESENTATION DATE: May 7, 2019
PRESENTATION BY: Allison Hartshorn, Grant Manager, Office of Grant Management and
Amy Olack, Executive Director, Washington County Commission on Aging
RECOMMENDED MOTION: Move to approve the submission of the application for the
Senior Citizens Activities Center Operating Fund Grant to the Maryland Department of Aging in
the amount of $36,308.76 and accept awarded funding.
REPORT-IN-BRIEF: The Washington County Office of Grant Management is seeking
approval on behalf of the Washington County Commission on Aging to request funding in the
amount of $11,202.26 which will be utilized to offset the cost of salary for the Assistant Manager
of the Senior Activities Center.
In addition, the Washington County Commission on Aging is seeking $25,106.50 of competitive
grant funds to create a new innovative Senior Activities Center program focused on Preventative
Health and Fitness for Seniors which will focus on increasing exercise and addressing chronic disease
prevention and/or self-management. The funds would be used to purchase two new pieces of the
exercise equipment, furniture, staffing costs and miscellaneous supplies for the program.
DISCUSSION: The Maryland Department of Aging requires applications to only be submitted
by local governments; therefore, the County will be the grant applicant and will then enter into a
sub-recipient agreement with the Washington County Commission on Aging to implement the
grand funded project. Any grant awarded funds will be received and disbursed through the
County’s Budget and Finance office and the Office of Grant Management will ensure all
required fiscal and programmatic reports are submitted in an accurate and timely manner. The
grant performance period is from July 1, 2019 through June 30, 2020 and matching funds are not
required.
FISCAL IMPACT: Recurring expenses will be the sole responsibility of the Washington
County Commission on Aging.
CONCURRENCES: Susan Buchanan Director, Office of Grant Management
ALTERNATIVES: Deny approval for submission of this request
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Contract Award (PUR-1393) Kaetzel Transfer Station Retaining Wall
PRESENTATION DATE: May 7, 2019
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing – Purchasing Department
and David Mason, P. E., Deputy Director – Solid Waste Department
RECOMMENDED MOTION: Move to award the contract for the Kaetzel Transfer Station
Retaining Wall project to the responsible, responsive bidder, Outdoor Contractor, Inc. of Hancock,
MD who submitted the lowest total sum bid in the amount of $198,877.36 (for Item Nos. 1.0
through 8.02 and Plus Contingent Items C1 through C4).
REPORT-IN-BRIEF: The work to be performed by the Contractor under this project
generally includes but is not limited to: furnish all labor, materials, services, installation of
reinforced concrete retaining wall, concrete slab, and pavement, removal of concrete wall and pads
and disturbed area restoration as shown on contract plans. The project is to be substantially
completed within ninety (90) consecutive calendar days of the Notice to Proceed. The County can
assess liquidated damages in the sum of five thousand ($500.00) dollars for each consecutive day
that the project is not completed.
The bid was advertised in the local newspaper, listed on the State of Maryland’s “eMaryland
Marketplace” website and on the County’s web site. Fifty-five (55) persons/companies
registered/downloaded the bid document on-line. Four (4) bids were submitted as indicated on the
attached bid tabulation matrix.
DISCUSSION: N/A
FISCAL IMPACT: Funds in the amount of $207,000.00 are available in the
department’s Capital Improvement Project (CIP) account 21-21010-LDI060.
CONCURRENCES: Director of Division of Environmental Management
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1393
Kaetzel Transfer Station Retaining Wall
Item
No.Item Description Unit Appr.
Qty.
Unit
Price Total Price Unit
Price Total Price
1.0 Mobilization and Demobilization LS 1 $12,000.00 $12,000.00 $15,954.00 $15,954.00
2.0 Construction Stakeout and Survey LS 1 $500.00 $500.00 $1,745.00 $1,745.00
3.0 Erosion and Sediment Control LS 1 $3,000.00 $3,000.00 $2,444.00 $2,444.00
4.0 Pavement Removal LS 1 $19,250.00 $19,250.00 $7,147.00 $7,147.00
5.0 Removal of Concrete Structures LS 1 $19,250.00 $19,250.00 $14,122.00 $14,122.00
6.01 Concrete Retaining Wall CY 135 $444.00 $59,940.00 *$687.00 $92,745.00
6.02 Concrete Slab CY 31 $1,290.00 $39,990.00 *$598.00 $18,538.00
7.0 8" Graded Aggregate SY 870 $8.00 $6,960.00 $13.50 $11,745.00
8.1 Hot Mix Asphalt 12.5mm Surface Course TON 80 $114.60 $9,168.00 $93.00 $7,440.00
8.02 Hot Mix Asphalt 19mm Base Course TON 312 $86.28 $26,919.36 $83.00 $25,896.00
*
C-1 Contingent Gravel for Driveway
(2" Depth) CY 40 $10.00 $400.00 $13.50 $540.00
C-2 Contingent Turf Restoration SY 500 $2.00 $1,000.00 $1.75 $875.00
C-3 Contingent Unsuitable Material Excavation CY 20 $10.00 $200.00 $18.00 $360.00
C-4 Contingent Select Material for
backfill CY 20 $15.00 $300.00 $43.30 $866.00
*
$197,776.00
Outdoor Contractors, Inc.
Hancock, MD
Total Base Bid Items 1.0 through 8.02 $196,977.36
$1,900.00 $2,641.00Total Sum Contingent Items C-1 through C-4
GRC General Contractor, Inc.
Zullinger, PA
Bids Opened: 03-20-2019
PUR-1393
Kaetzel Transfer Station Retaining Wall
Item
No.Item Description Unit Appr.
Qty.
Unit
Price Total Price Unit
Price Total Price
Outdoor Contractors, Inc.
Hancock, MD
GRC General Contractor, Inc.
Zullinger, PA
*
* Corrected calculations based on unit pricing
GRC to self perform the work inclusive in this estimate
Will inform County if that changes during actual work.
Total Sum Bid
Base Bid Items and Contingent Items $198,877.36
GRC General Contractors, Inc.
Remarks & Exceptions:
Outdoor Contractors, Inc.
Item # 8.1 - $9,168.00 (Subcontractor - FCI)
Item # 8.02 - $26,919.36 (Subcontractor - FCI)
$200,417.00
Bids Opened: 03-20-2019
PUR-1393
Kaetzel Transfer Station Retaining Wall
Item
No.Item Description Unit Appr.
Qty.
Unit
Price Total Price Unit
Price Total Price
1.0 Mobilization and Demobilization LS 1 $30,358.00 $30,358.00 $43,401.00 $43,401.00
2.0 Construction Stakeout and Survey LS 1 $3,984.00 $3,984.00 $7,150.00 $7,150.00
3.0 Erosion and Sediment Control LS 1 $2,801.00 $2,801.00 $3,135.00 $3,135.00
4.0 Pavement Removal LS 1 $5,135.00 $5,135.00 $33,401.00 $33,401.00
5.0 Removal of Concrete Structures LS 1 $34,560.00 $34,560.00 $83,972.00 $83,972.00
6.01 Concrete Retaining Wall CY 135 $798.00 $107,730.00 $902.00 $121,770.00
6.02 Concrete Slab CY 31 $587.00 $18,197.00 $544.00 $16,864.00
7.0 8" Graded Aggregate SY 870 $29.50 $25,665.00 $20.00 $17,400.00
8.1 Hot Mix Asphalt 12.5mm Surface Course TON 80 $83.50 $6,680.00 $158.00 $12,640.00
8.02 Hot Mix Asphalt 19mm Base Course TON 312 $74.50 $23,244.00 $86.00 $26,832.00
C-1 Contingent Gravel for Driveway
(2" Depth) CY 40 $40.00 $1,600.00 $85.00 $3,400.00
C-2 Contingent Turf Restoration SY 500 $2.00 $1,000.00 $3.00 $1,500.00
C-3 Contingent Unsuitable Material Excavation CY 20 $75.00 $1,500.00 $60.00 $1,200.00
C-4 Contingent Select Material for
backfill CY 20 $95.00 $1,900.00 $85.00 $1,700.00
Priority Construction Corporation
Baltimore, MD
Total Base Bid Items 1.0 through 8.02 $258,354.00 $366,565.00
Lantz Construction Company
dba Building Systems
Hagerstown, MD
Total Sum Contingent Items C-1 through C-4 $6,000.00 $7,800.00
Bids Opened: 03-20-2019
PUR-1393
Kaetzel Transfer Station Retaining Wall
Item
No.Item Description Unit Appr.
Qty.
Unit
Price Total Price Unit
Price Total Price
Priority Construction Corporation
Baltimore, MD
Lantz Construction Company
dba Building Systems
Hagerstown, MD
* Corrected calculations based on unit pricing
Item #8.1 & 8.02 -$29,924 (Subcontractor -Craig Paving)
$374,365.00Total Sum Bid
Base Bid Items and Contingent Items $264,354.00
Remarks & Exceptions:
Minority Business Enterprise - No
Lantz Construction Co. dba Building Systems
Bids Opened: 03-20-2019
PUR-1393
Kaetzel Transfer Station Retaining Wall
Item
No.Item Description Unit Appr.
Qty.
Unit
Price Total Price
1.0 Mobilization and Demobilization LS 1 $26,000.00 $26,000.00
2.0 Construction Stakeout and Survey LS 1 $143,000.00 $143,000.00
3.0 Erosion and Sediment Control LS 1 $7,000.00 $7,000.00
4.0 Pavement Removal LS 1 $12,000.00 $12,000.00
5.0 Removal of Concrete Structures LS 1 $14,000.00 $14,000.00
6.01 Concrete Retaining Wall CY 135 $728.00 $98,280.00
6.02 Concrete Slab CY 31 $580.00 $17,980.00
7.0 8" Graded Aggregate SY 870 $15.00 $13,050.00
8.1 Hot Mix Asphalt 12.5mm Surface Course TON 80 $136.00 $10,880.00
8.02 Hot Mix Asphalt 19mm Base Course TON 312 $116.00 $36,192.00
*
C-1 Contingent Gravel for Driveway
(2" Depth) CY 40 $104.00 $4,160.00
C-2 Contingent Turf Restoration SY 500 $0.40 $200.00
C-3 Contingent Unsuitable Material Excavation CY 20 $162.00 $3,240.00
C-4 Contingent Select Material for
backfill CY 20 $172.00 $3,440.00
*
Kibler Construction Co., Inc.
Finksburg, MD
$11,040.00
$378,000.00Total Base Bid Items 1.0 through 8.02
Total Sum Contingent Items C-1 through C-4
Bids Opened: 03-20-2019
PUR-1393
Kaetzel Transfer Station Retaining Wall
Item
No.Item Description Unit Appr.
Qty.
Unit
Price Total Price
Kibler Construction Co., Inc.
Finksburg, MD
*
* Corrected calculations based on unit pricing
Kibler Construction Co., Inc.
Item #1 - (Subcontractor- Asphalt Paving) tbd
$389,422.00Total Sum Bid
Base Bid Items and Contingent Items
Bids Opened: 03-20-2019
Open Session Item
SUBJECT: Bid Award (PUR-1416) Repair of One (1) Airport Fire Fighting Vehicle
PRESENTATION DATE: May 7, 2019
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing – Purchasing Department and
Garrison Plessinger, Director – Hagerstown Regional Airport
RECOMMENDED MOTION: Move to award the bid for the repair of one (1) Airport Fire
Fighting Vehicle for the Hagerstown Regional Airport to the responsible, responsive bidder
Emergency Vehicle Specialist, Inc. of Hagerstown, MD who submitted the low Total Bid Sum in
the amount of $59,371.00.
REPORT-IN-BRIEF: On March 20, 2019, the County received a total of two (2) bids for the
repair of a 1999 Oshkosh fire fighting vehicle. The Invitation to Bid (ITB) notice was published
in the local newspaper, listed on the State of Maryland’s “eMaryland Marketplace”, and on the
County’s website. Thirty-six (36) persons/companies registered/downloaded the bid document
on-line. The intent of the scope of work is to repair and/or replace non-working equipment, parts,
and service the vehicle and generator. The vendor will be tasked with removing and replacing the
existing thermal imaging camera, removing and replacing the existing turret to name a few of the
items that will be repaired/replaced prior to the unit being ready for in-service and added t the
department’s fleet of vehicles.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the department’s Operations account 45-45080.
CONCURRENCES: Director of the Division of Public Works
ALTERNATIVES:
1. Award the bid, at the price of $59,371.00 to repair the unit, or
2. Do not award the bid.
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1416
Repair of Airport Fire Fighting Vehicle
Beyer Brothers Corporation
Fairview, New Jersey
Emergency Vehicle Specialist, Inc.
Hagerstown, Maryland
TOTAL SUM BID PRICE
FOR REPAIRS $149,250.00 $59,371.00
REMARKS/EXCEPTIONS:
is a Full-Service
Equipment S
Included are our Technicians certifications.
Liquidated Damages:) as it appears in the bid
document as it references a schedule that the
bidder will be held to but does not specify the
details of said ”schedule”.
cannot be held to a schedule that has not been
(E.1.) Un
Model M-423S campra system. Price
will have to be determined at a later
change cost of labor and parts. (J.3.)
More info needed to determine repair
needed on cab interior wall liner.
Bids Opened: March 20, 2019
Open Session Item
SUBJECT: Reimbursement of Design Costs for Maryland Theatre Expansion
PRESENTATION DATE: May 7, 2019
PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management,
RECOMMENDED MOTION: Move to approve $345,225 of reimbursable design costs from
the Governor’s Capital Bond bill for the Urban Improvement Project be directed to the Maryland
Theatre as additional County support for their expansion.
REPORT-IN-BRIEF: The Maryland Department of General Services has determined that
$345,225 of the design expenses paid for by the County for the Maryland Theatre’s expansion
project are reimbursable through the Governor’s bond bill. The refund of those funds may either
be used as a reimbursement to the County or directed to the Maryland Theatre as additional local
support for their expansion.
DISCUSSION: The County has provided the following funding as support to the Maryland
Theatre expansion component of the Hagerstown Urban Improvement Project:
Total support $1,727,000
Total including design refund
FISCAL IMPACT: If the reimbursed design fees are directed to the Maryland Theatre it will
increase the local funding for the project by $345,225, if the funds are retained by the County it
will provide an additional $345,225 to the County’s budget.
ALTERNATIVES: The County retains the reimbursed costs.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Hotel Rental Tax Funding Request, The Maryland Theatre Association, Inc.
PRESENTATION DATE: May 7, 2019
PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management, Jessica Green,
Executive Director, The Maryland Theatre Association, Inc., Benito Vattelana, Board President,
The Maryland Theatre Association, Inc.
RECOMMENDED MOTION: Move to approve the request for Hotel Rental Tax funding from
the Maryland Theatre Association, Inc. in the amount of $__________, for expenses associated
with the Urban Improvement Project.
REPORT-IN-BRIEF: The Maryland Theatre is requesting a financial contribution of $455,000,
spread over four years, to assist the organization’s expansion which is part of the Urban
Improvement Project.
DISCUSSION: The Maryland Theatre’s expansion project is a key component of the Hagerstown
Urban Improvement Project (UIP). The expansion will serve as a catalyst for the City’s economic
development, in enhancing the long-term development of the downtown business district, by
creating a strong community environment which will encourage local business development. The
project is expected to foster job creation, increase the tax base, and result in increased foot traffic
in the Arts & Entertainment District and is expected to generate over $5 million in economic
expenditures in the form of dining, retail entertainment, and overnight stays.
The projected cost of the expansion is $15,268,737. This includes design costs and furnishings &
fixtures. Funding sources for the project are anticipated to be nearly equally split between private
donations, local and state government funding along with a federal grant for a portion of the
equipment costs. In addition to the $5,000,000 forward funding agreement related to the
Governor’s bond bill, current funding commitments from Washington County are as follows:
Scenario 1 (assumes design fees are not directed to Maryland Theatre)
Total support $1,727,000
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Scenario 2 (Design fee reimbursement directed to Maryland Theatre)
Total support $1,727,000
Total including design refund $2,072,225
The Maryland Theatre is requesting $455,000 from the Hotel Rental Tax Fund to support the final
phases of construction. The funding request can be structured in four annual installments of
$113,750. This grant funding will be financed by the two local banks who provided low interest
financing for expansion project pledges committed over multiple years. If the request for Hotel
Rental Tax funding is approved as requested today the total funding commitment from the County
will be:
Total County Funding
In addition, discussions with Washington County Public School staff have indicated they do not
anticipate being able to utilize their entire allocation of the Governor’s Capital Bond Bill grant
funding, resulting in up to $1,000,000 of funding available to other portions of the Urban
Improvement project, including the County’s expenses for design, construction of the Plaza, and
the Maryland Theatre expansion. The amount of funding reallocated to the Theatre will be limited
due to Maryland prevailing wage law, which mandates that prevailing wages be paid on
construction contracts over $500,000, with 50% or more of state funding. The County is currently
revising the capital bond bill subrecipient agreements to allow flexibility in directing available
grant funds to UIP components as needed to ensure all state funds are maximized.
FISCAL IMPACT: $__________ payable in four annual installments of $___________ as
determined by the Board of County Commissioners. Reports on expenditures will be submitted
annually to the Office of Grant Management.
ALTERNATIVES: Deny or amend the request for funding.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Open Session Item
SUBJECT: FY20 Appalachian Regional Commission (ARC) Preliminary Project Description
Review and Ranking
PRESENTATION DATE: May 7, 2019
PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management
RECOMMENDED MOTION: Move to accept the Preliminary Project Descriptions as
prioritized by this Board and forward the ranking to Tri-County Council of Western Maryland
for funding consideration. Further move to allow applicants to proceed with application
submission to the Appalachian Regional Commission for those projects that receive funding
recommendation from Tri-County Council and to accept grant funding for County projects
approved and provided by the Appalachian Regional Commission.
REPORT-IN-BRIEF: As part of the annual ARC funding program, Tri-County Council for
Western Maryland, the local administrator of these federal funds, requests the County review and
prioritize projects submitted for grant funding consideration. A review committee consisting of
the County Administrator, directors from the offices of Planning and Zoning, Business
Development, Grant Management, and the Director of Engineering has reviewed the projects and
assigned a preliminary ranking. The Board of County Commissioners has the final authority to
review and rank the proposals at its sole discretion prior to submission to Tri-County Council.
DISCUSSION: ARC’s Preliminary Project Description (PPD) packages were distributed in
February to municipalities, educational agencies, healthcare providers and non-profit agencies
inviting them to submit requests for funding through ARC. There are two categories of funding
available through ARC, Area Development which requires a 50/50 funding match and Local
Access Road which requires no match. This year, ARC’s funding for Allegany, Garrett and
Washington counties is expected to be approximately $1,500,000 for Area Development Projects
and $2,500,000 for Local Access Road Projects. Funding requests for Washington County’s
Area Development Projects include ten (10) proposed projects requesting $2,842,000 in ARC
funding and six (6) projects requesting $4,850,000 in funding from the Transportation Equity
Act for the 21st Century (TEA-21) Access Road category. Total requested ARC funding for the
sixteen (16) projects is $7,692,000.
FISCAL IMPACT: If awarded by ARC, the local access road project(s) submitted by
Washington County will reduce the cost to the County to complete these project(s) by the award
amount. Non-County projects will have no fiscal impact.
CONCURRENCES: County Administrator, Director of Planning, Director of Business
Development, Director of Engineering
ALTERNATIVES: Amend ranking and forward revised ranking to Tri-County Council
ATTACHMENTS: Ranking Spreadsheet
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PRELIMINARY RANKING OF APPALACHIAN REGIONAL COMMISSION PROJECT DESCRIPTIONS
FISCAL YEAR 2020
Ranking Requestor Project Description Local/Private
Funds Other ARC
Request Total
1 Hagerstown Community College $57,000 $57,000 $114,000
2 Town of Boonsboro $150,000 $150,000 $300,000
3 City of Hagerstown $200,000 $200,000 $400,000
4 City of Hagerstown Life Safety Code Upgrades Fund $250,000 $250,000 $500,000
$150,000
6 Washington County Public Schools $20,000 $130,000 $150,000 $300,000
7 Town of Boonsboro $375,000 $375,000 $750,000
8 City of Hagerstown $8,000,000 $1,000,000 $9,000,000
9 The Arc of Washington County $10,000 $10,000 $20,000
10 $4,500,000 $500,000 $5,000,000
$2,842,000
$1,000,000
$750,000 $750,000
$1,000,000 $1,000,000
$1,000,000 $1,000,000
$1,000,000
$100,000
$4,850,000
Open Session Item
SUBJECT: Construction Bid Award – Marsh Pike Sidewalk Extension, County Contract No.
MS-MP-199-28, Safe Routes to School Project, SHA Contract No. AX933B52, Federal Aid
Project No. SRTS-3(338)E
PRESENTATION DATE: May 7, 2019
PRESENTATION BY: Scott Hobbs, P.E., Director, Division of Engineering
RECOMMENDED MOTION: Move to conditionally award the Marsh Pike Sidewalk
Extension contract to the lowest responsive, responsible bidder, Priority Construction of
Baltimore, Maryland, in the amount of $386,241.25. Conditional award is based on receiving
concurrence in award from Maryland State Highway Administration (SHA).
REPORT-IN-BRIEF: The project was advertised in the Herald Mail, on the County’s website,
and on the State of Maryland’s website, “e-Maryland Marketplace.” Five (5) bids were received
and opened on Friday, April 5, 2019, as listed below and further detailed on the attached Bid
Tabulation.
Contractor: Bid:
Priority Construction Corporation $386,241.25
Outdoor Contractors, Inc. $453,525.99
ECM Corporation $475,485.00
MIM Construction, Inc. $585,610.00
Huntzberry Brothers, Inc. $619,780.00
The bids have been evaluated and the low bid from Priority Construction is in order. The
engineer’s estimate for this work is $425,000.
DISCUSSION: The project involves installation of 600 linear feet of sidewalk and curb along
Marsh Pike to improve safety for the children in the area that walk to and from Paramount
Elementary School. The project also includes grading, curb ramps, pipe, stormwater
management, and asphalt paving. The will be designed to comply with American with
Disabilities Act (ADA) standards.
This is a 120 consecutive calendar day contract. The anticipated Notice to Proceed is for June
2019, with an anticipated completion date in September 2019, so that the majority of work can
be completed with school out of session. The bid documents include liquidated damages in the
amount of $500.00 per calendar day for work beyond the completion date. Work performed for
this project will require daily lane closures, Monday through Friday, 9:00 a.m. to 2:30 p.m.
FISCAL IMPACT: This is a budgeted Capital Improvement Plan (CIP) project (LDI048).
Total expenses are estimated at $426,241.25, which includes $386,241.25 for the proposed bid
award, $20,000 for inspection/testing, and $20,000 for construction contingency. The County
secured a federal grant (Transportation Alternatives Program – Safe Routes to School) that
covers these expenses.
CONCURRENCES: Budget and Finance (Fiscal Impact), SHA
ALTERNATIVES: Do not award and forgo funding which may jeopardize future grant
awards.
ATTACHMENTS: Bid Tabulation, Aerial Map
AUDIO/VISUAL TO BE USED: Yes (Aerial Map)
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Safe Routes to School: Marsh Pike Sidewalk
DonnybrookDrive
LorraineTerrace
MarshCircle
MarshPike
Legend
0 75 150 225 300Feet
$- Proposed Sidewalks
Paramount Elementary
LongmeadowRoad
ITEM NO.DESCRIPTION UNIT QUANTITY UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL
1001
1002
1003
1004
1005
1006
1007
1008
1009
1010
1011
2001
2002
2003
2004
2005
2006
3001
3002
3003
3004
3005
3006
3007
3008
3009
3010
3011
3012
3013
3014
3015
3016
3017
3018
3019
3020
3021
3022
3023
3024
3025
5001
5002
5003
5004
5005
5006
5007 HEAT APPLIED WHITE PREFORMED THERMOPLASTIC PAVEMENT MARKINGS LEGENDS &
SF 35 25.85$ 904.75$ 21.60$ 756.00$ 25.00$ 875.00$ 50.00$ 1,750.00$ 30.00$ 1,050.00$
5008
5009
5010
5011
5012
6001
6002
6003
6004
6005
6006
7001
Washington County, Maryland Division of Engineering
Marsh Pike Sidewalk Extension
Contract No. MS-MP-199-28 Project No: 28-199, State Contract no. AX933B52 FAP No. SRTS-3(338)E
Tabulatin of Bids received on Friday, April 5, 2019 at 2:00 p.m.
Open Session Item
SUBJECT: Maryland Nuisance Insects Fund Local Participation
PRESENTATION DATE: May 7, 2019
PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management
RECOMMENDED MOTION: Move to approve $_________ of Hotel Rental Tax funding for local
participation costs for participation in the Maryland Nuisance Insects Fund in FY20.
REPORT-IN-BRIEF: The Maryland Nuisance Insect Fund was established during the 2019
legislative session, replacing the former Black Fly Management Program, based upon these changes
the County’s funding commitment to the Black Fly Management program must be revisited.
DISCUSSION: On December 18, 2018, the Board of County Commissioners approved local support
for the Black Fly Management program. The approved funding was for 10% of the total program cost
up to $12,000 in FY2019 and 10% of total program costs up to $24,000 in FY20. This was based upon
a projected total program costs in FY19 of $120,000 and FY20 of $240,000. The funding was to be
provided through the Hotel Rental Tax fund due to the impact of the insects on recreation and tourism
in the affected area.
During the 2019 legislative session, HB1353 repealed the Black Fly Management program and replaced
it with the Maryland Nuisance Insects Fund. The newly established program will provide treatment
for black flies which are considered a nuisance insect, if the County agrees to pay for 50% of the cost.
The program will be implemented in FY20. The re-structuring of the program necessitates the County
revisit the funding commitment made in December. Suggested modifications to consider include but
are not limited to the following:
• Removal of language stating up to 10% of program costs and replacing with up to 50%.
• Eliminating support in FY19, since the program will not be implemented until FY20.
Adding the $12,000 previously committed for FY19 to the FY20 commitment to provide a total local
funding commitment for the program of $36,000.
The number of sprayings provided by the Dept. of Agriculture is estimated as follows:
$36,000 local funding will provide 4 treatments along entire stretch of river, or 5 treatments at Harper’s
Ferry location.
$24,000 local funding will provide 2 treatments along entire stretch of river, or 3 at Harper’s Ferry
location.
These estimates are based upon 100-year average flows of the river, so if we have a year of heavy rain
similar to 2018, the treatment cost would go up resulting in a decreased number of treatments.
FISCAL IMPACT: The Hotel Rental Tax fund will be reduced by the award amount approved.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: HB 1353
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
EXPLANATION: CAPITALS INDICATE MATTER ADDED TO EXISTING LAW.
[Brackets] indicate matter deleted from existing law.
Underlining indicates amendments to bill.
Strike out indicates matter stricken from the bill by amendment or deleted from the law by
amendment.
Italics indicate opposite chamber/conference committee amendments. *hb1353*
HOUSE BILL 1353
ENROLLED BILL
— Environment and Transportation/Education, Health, and Environmental Affairs —
Introduced by Chair, Environment and Transportation Committee (By Request –
Departmental – Agriculture)
Read and Examined by Proofreaders:
_______________________________________________
Proofreader.
_______________________________________________
Proofreader.
Sealed with the Great Seal and presented to the Governor, for his approval this
_______ day of _______________ at ________________________ o’clock, ________M.
______________________________________________
Speaker.
CHAPTER ______
AN ACT concerning
Agriculture – Nuisance Insects
FOR the purpose of authorizing the Secretary of Agriculture to implement, under certain
circumstances, a program to use a certain pesticide to control or eliminate nuisance
insects in the State; requiring the program to be implemented on certain property;
authorizing specifying that a certain notice be provided to certain entities and posted 6
on certain social media sites; authorizing the Secretary to carry out a certain project
to control or eliminate nuisance insects if the county or municipality in which the
nuisance insects are located agrees to pay a certain portion of certain costs;
establishing the Nuisance Insects Fund as a special, nonlapsing fund; requiring the
Secretary to remit certain payments to the Comptroller for deposit to the Fund;
requiring the Secretary or the Secretary’s designee to administer the Fund; 12
specifying the contents of the Fund; specifying the purpose for which the Fund may
be used; repealing certain provisions of law relating to black fly management and
2 HOUSE BILL 1353
control; authorizing the Secretary to adopt certain regulations; stating a certain
finding of the General Assembly; defining certain terms; and generally relating to
controlling or eliminating nuisance insects in the State.
BY adding to
Article – Agriculture
Section 5–1001 through 5–1005 to be under the new subtitle “Subtitle 10. Nuisance 6
Insects”
Annotated Code of Maryland
(2016 Replacement Volume and 2018 Supplement)
BY repealing
Article – Natural Resources
Section 8–2201 through 8–2205 and the subtitle “Subtitle 22. Black Fly Management
and Control”
Annotated Code of Maryland
(2012 Replacement Volume and 2018 Supplement)
SECTION 1. BE IT ENACTED BY THE GENERAL ASSEMBLY OF MARYLAND,
That the Laws of Maryland read as follows:
Article – Agriculture
SUBTITLE 10. NUISANCE INSECTS.
5–1001. 20
(A) IN THIS SUBTITLE THE FOLLOWING WORDS HAVE THE MEANINGS 21
INDICATED. 22
(B) “FUND” MEANS THE NUISANCE INSECTS FUND. 23
(C) (1) “NUISANCE INSECT” MEANS AN INSECT THAT IS DETERMINED BY 24
THE SECRETARY TO PESTER OR ANNOY ONLY HUMANS. 25
(2) “NUISANCE INSECT” DOES NOT INCLUDE AN: 26
(I) AN INSECT THAT IS A THREAT TO THE HEALTH OF HUMANS, 27
ANIMALS, OR PLANTS; OR 28
(II) A POLLINATOR. 29
5–1002. 30
THE GENERAL ASSEMBLY FINDS THAT THE PROLIFERATION OF CERTAIN 31
SPECIES OF INSECTS, INCLUDING THE GROUP SIMULIUM JENNINGSI, COMMONLY 32
HOUSE BILL 1353 3
KNOWN AS BLACK FLIES, WHILE NOT POSING A DIRECT THREAT TO THE HEALTH OF 1
HUMANS, ANIMALS, OR PLANTS, MAY CONSTITUTE A PUBLIC AND COMMON 2
NUISANCE ON LAND AND WATERS USED FOR RECREATION, EMPLOYMENT, AND 3
TOURISM. 4
5–1003. 5
(A) (1) SUBJECT TO AVAILABLE FUNDING IN THE STATE BUDGET AND 6
SUBJECT TO SUBSECTION (B) OF THIS SECTION, THE SECRETARY MAY IMPLEMENT 7
A PROGRAM TO USE BACILLUS THURINGIENSIS ISRAELENSIS TO CONTROL OR 8
ELIMINATE NUISANCE INSECTS IN THE STATE.
(2) THE PROGRAM SHALL BE IMPLEMENTED ON:
(I) STATE–OWNED PROPERTY;
(II) PROPERTY OWNED BY A LOCAL GOVERNMENT WITH THE 12
CONSENT OF THE LOCAL GOVERNMENT; AND
(III) PRIVATE PROPERTY WITH THE CONSENT OF THE PROPERTY 14
OWNER.
(2) (3) TO CARRY OUT THE PROGRAM, THE SECRETARY MAY 16
AUTHORIZE ANY METHOD THE SECRETARY CONSIDERS NECESSARY TO CONTROL OR 17
ELIMINATE NUISANCE INSECTS, INCLUDING THE APPLICATION OF PESTICIDES.: 18
(I) TREAT PROPERTY WITH AN AERIAL SPRAYING OR BACKPACK 19
SPRAYING OF BACILLUS THURINGIENSIS ISRAELENSIS; 20
(II) CONDUCT FIELD STUDIES TO DETERMINE THE NEED FOR, 21
LOCATION, AND TIME OF SPRAYING; 22
(III) SCHEDULE SPRAYING WHEN THE CONDITIONS ARE OPTIMAL 23
FOR INGESTION BY NUISANCE INSECTS; 24
(IV) NOTIFY APPROPRIATE PERSONS OF THE DATE AND 25
LOCATION OF AN UPCOMING SPRAYING; AND 26
(V) REVIEW THE EFFECTIVENESS OF SPRAYING. 27
(B) NOTICE PROVIDED UNDER SUBSECTION (A)(3)(IV) OF THIS SECTION 28
SHALL, AT A MINIMUM, BE: 29
(1) PROVIDED TO: 30
4 HOUSE BILL 1353
(I) LOCAL PRESS OUTLETS; 1
(II) COUNTY AND LOCAL GOVERNMENTS THAT ARE IN THE AREA 2
THAT WILL BE AFFECTED BY THE SPRAYING; 3
(III) EMERGENCY RESPONDERS AND ASSOCIATED AGENCIES 4
THAT SERVICE THE AREA THAT WILL BE AFFECTED BY THE SPRAYING; AND 5
(IV) THE LOCAL RIVERKEEPER FOR THE AREA THAT WILL BE 6
AFFECTED BY THE SPRAYING; AND 7
(2) POSTED ON APPROPRIATE SOCIAL MEDIA SITES. 8
(C) (1) THE SECRETARY MAY CARRY OUT A PROJECT TO USE BACILLUS 9
THURINGIENSIS ISRAELENSIS TO CONTROL OR ELIMINATE NUISANCE INSECTS 10
UNDER THIS SECTION IF THE COUNTY OR MUNICIPALITY IN WHICH THE NUISANCE 11
INSECTS ARE LOCATED AGREES TO PAY 50% OF THE COSTS ASSOCIATED WITH THE 12
PROJECT. 13
(2) THE SECRETARY SHALL REMIT ANY PAYMENT FROM A COUNTY OR 14
MUNICIPALITY RECEIVED UNDER THIS SUBSECTION TO THE COMPTROLLER FOR 15
DEPOSIT TO THE NUISANCE INSECTS FUND, ESTABLISHED UNDER § 5–1004 OF THIS 16
SUBTITLE. 17
5–1004. 18
(A) THERE IS A NUISANCE INSECTS FUND. 19
(B) THE PURPOSE OF THE FUND IS TO FACILITATE THE CONTROL OR 20
ELIMINATION OF NUISANCE INSECTS IN THE STATE. 21
(C) THE SECRETARY OR THE SECRETARY’S DESIGNEE SHALL ADMINISTER 22
THE FUND. 23
(D) (1) THE FUND IS A SPECIAL, NONLAPSING FUND THAT IS NOT 24
SUBJECT TO § 7–302 OF THE STATE FINANCE AND PROCUREMENT ARTICLE. 25
(2) THE STATE TREASURER SHALL HOLD THE FUND SEPARATELY, 26
AND THE COMPTROLLER SHALL ACCOUNT FOR THE FUND. 27
(E) THE FUND CONSISTS OF: 28
HOUSE BILL 1353 5
(1) ANY MONEY DISTRIBUTED TO THE FUND UNDER § 5–1003(B) OF 1
THIS SUBTITLE; 2
(2) MONEY APPROPRIATED IN THE STATE BUDGET TO THE FUND; 3
AND 4
(3) ANY OTHER MONEY FROM ANY OTHER SOURCE ACCEPTED FOR 5
THE BENEFIT OF THE FUND. 6
(F) THE FUND MAY BE USED ONLY TO COVER THE ACTUAL, DOCUMENTED 7
DIRECT AND INDIRECT COSTS ASSOCIATED WITH CONTROLLING OR ELIMINATING 8
NUISANCE INSECTS IN ACCORDANCE WITH A PROGRAM IMPLEMENTED UNDER § 9
5–1003 OF THIS SUBTITLE.
5–1005. 11
THE SECRETARY MAY ADOPT REGULATIONS TO IMPLEMENT THIS SUBTITLE. 12
Article – Natural Resources
[Subtitle 22. Black Fly Management and Control.]
[8–2201.
(a) The General Assembly finds that the proliferation of certain species of the
group Simulium jenningsi, commonly known as black flies, are a public and common
nuisance on land and waters used for recreation, employment, and tourism.
(b) It is the intent of the General Assembly that the Department, in conjunction
with the Department of Agriculture and the University of Maryland’s Department of 20
Entomology, significantly reduce the population of black flies in the State.]
[8–2202.
Subject to funding made available to the Department and the Department of
Agriculture to implement the provisions of this subtitle, the Department may, in
conjunction with the Department of Agriculture, implement a program to control the spread
of black flies in the State.]
[8–2203.
(a) The program shall be implemented initially in Washington County on:
(1) State–owned property;
6 HOUSE BILL 1353
(2) Property owned by a local government with consent of the local
government; and
(3) Private property with consent of the property owner.
(b) The Department, in conjunction with the Department of Agriculture and the
University of Maryland’s Department of Entomology, may:
(1) Treat the property with an aerial spraying or backpack spraying of
Bacillus thuringiensis israelensis;
(2) Conduct field studies to determine the need for, location, and timing of
spraying;
(3) Schedule spraying when the conditions are optimal for ingestion by the
black flies;
(4) Notify appropriate persons of the date and location of an upcoming
spraying;
(5) Review the effectiveness of the spraying; and
(6) Conduct biomonitoring of aquatic macroinvertebrates and fish in
selected streams to ensure there is no impact on the environment.]
[8–2204.
The Department and the Department of Agriculture may accept, use, or expend any
aid, gift, or grant made available from any private or public source to implement the
provisions of this subtitle.]
[8–2205.
The Department may, in conjunction with the Department of Agriculture, adopt
regulations to implement the provisions of this subtitle.]
SECTION 2. AND BE IT FURTHER ENACTED, That this Act shall take effect
October 1, 2019.
Open Session Item
SUBJECT: Making Connections Campaign/Colonel Henry K. Douglas Drive Groundbreaking
Ceremony
PRESENTATION DATE: May 7, 2019
PRESENTATION BY: Rob Slocum, County Administrator; Scott Hobbs, Director, Division of
Engineering and Danielle Weaver, Director, Public Relations & Marketing
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: Making Connections Campaign/Groundbreaking of Colonel Henry K.
Douglas Drive. Colonel Henry K. Douglas Drive is the second of four Making Connection projects.
The project involves the construction of 1,500 LF of four-lane closed-section road and will extend
Colonel Henry K. Douglas Drive from Maryland Route 65 (Sharpsburg Pike) to Bushwillow Way in
the Cross-Creek subdivision. The project will spur commercial development on the lands surrounding
the new road and provide a much-needed second access to the subdivision. In addition, there are
future plans to construct the road to Alternate Route 40 to access land for development and improve
the transportation network.
DISCUSSION: The Making Connections Campaign is connecting Washington County by creating
partnerships and improving economic development, transportation, public safety, and pedestrian
access. Staying connected is a good thing. Making new connections is a great thing! Washington
County will unveil the second of four public-private partnership projects. Colonel Henry K. Douglas
Drive will open new opportunities for economic development, creating new connections in the
community!
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form